HomeMy WebLinkAboutCity Council Packet_11-15-17_CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
November 15, 2017 at 7:00 P.M.
A. CALL TO ORDER:
B. ROLL CALL: LINDSTROM ___ HARRIS ____ BROWN THUNDER ___
FISCHER ___ GUSTAFSON___
STAFF PRESENT: THONGVANH____
C. PRESENTATION
D. APPROVAL OF MINUTES:
1. October 25, 2017 City Council Meeting Minutes
E. PUBLIC HEARINGS:
F. CONSENT AGENDA:
1. General Disbursements through: 11/07/17 $157,736.81
Payroll through: 10/31/17 $18,764.30
2. Approval of City License(s)
3. Sanitary Sewer Partial Fee Credit – The Good Acre
4. 2018 Tort Limit Liability
5. Reducing the 2018 Debt Levy on General Obligation Debt
G: POLICY ITEMS:
1. Canvassing 2017 Election Results
2. 2017 PMP Assessment Appeals
a. 1596 Northrop Street
b. 1596 Vincent Street
3. Comprehensive Planning Proposal from WSB
H. INFORMATION/ANNOUNCEMENTS:
1. Weekly Police Reports – Can Now Be Found At:
http://www.falconheights.org/index.asp?SEC=75B3E8BB-785B-4048-B543-
995BAE0716A5&Type=B_BASIC
I. COMMUNITY FORUM:
J. ADJOURNMENT:
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CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
MINUTES
October 25, 2017 at 7:00 P.M.
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: LINDSTROM _X__ HARRIS ____ BROWN THUNDER _X__
FISCHER _X__ GUSTAFSON_X__
STAFF PRESENT: THONGVANH__X__
C. PRESENTATION
D. APPROVAL OF MINUTES:
1. October 11, 2017 City Council Meeting Minutes Approved
E. PUBLIC HEARINGS:
F. CONSENT AGENDA:
1. General Disbursements through: 10/19/17 $207,288.42
Payroll through: 10/15/17 $20,691.69
2. 2017 Pavement Management Project Change Order(s)
3. Grant Application – Como Park Lutheran Trust
4. Grant Application – Local Government Innovation Awards
5. Transfer of Funds for Budget Amendment for Fiber Optic Network
6. Ramsey County Recycling SCORE Grant
Council Member Gustafson Moved, Approved 4-0
G: POLICY ITEMS:
1. Law Enforcement Services with Ramsey County Sheriff’s Office
City Administrator Thongvanh stated that on July 11, 2017 the City of St. Anthony passed a
resolution to terminate the 22-year contract with Falcon Heights after the two cities could not
agree on the indemnification clause. St. Anthony believed that Larpenteur Avenue creates a
higher risk factor. There were 10 request for interest letters sent out to the surrounding
communities and only Ramsey County responded. They provided two options to Falcon
Heights: to enter into a contract for services we wish to have them provide or to enter into a
contract with the contract cities group that already receives services. The City Council decided
to go with the option of entering into the contract cities group due to the cost sharing. The
Ramsey County Sheriffs were at a Council Workshop to discuss services provided and answer
questions. Ramsey County Sheriff’s Office made Falcon Heights a priority and decided to begin
their contract on January 1. The contract would go from 2018-2021. There is an additional year
in the contract so that the city can line up with the contract cities renewal years. It would then
start over as a three-year contract.
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Mayor Lindstrom stated that he feels we are entering into an agreement with a good partner.
Many of the communities that are currently with Ramsey County have been in contract with
them for decades. There are many aspects of the contract that are solid: the data,
indemnifications, ownership, communication, and personnel related provisions. We will be
watching this carefully and pushing forward the Task Force recommendations. They are open
to many of those recommendations. Upon approval, the city would plan to host two open
houses to meet Ramsey County Sheriffs and ask questions.
Council Member Fischer is grateful for their generosity to make Falcon Heights a priority.
Council Member Brown Thunder believes this contract is in the best interest of the city.
Council Member Gustafson is looking forward to the partnership and getting to work with the
block captains to engage citizens.
Farook Meah- 1597 Hollywood Ct:
What would the response time be from Ramsey County?
Mayor Lindstrom:
The service should be comparable to St. Anthony since they will have 24/7 coverage with one
or more squad cars in the city. The response time should be short.
Council Member Gustafson:
The squad cars will be black and white with Ramsey County Sheriff on the side and the cities
that they patrol on the back panel.
Melissa Stone- 1656 Garden Ave:
The data piece seemed to be minimal. In addition, what are the processes in place to have
continued conversations on the Task Force recommendations?
Mayor Lindstrom:
There are quarterly reports, but they can be generated on a more frequent basis. It won’t have
the type of narrative that St. Anthony’s reports had. Also, with this new contract the city will be
meeting monthly with the other contract cities and Sheriffs. At those meetings that is where
critical decisions are made on topics such as, what data should be collected and budgetary
concerns. The communication piece is much stronger than it’s been in the past.
Council Member Fischer:
They utilize a website, communitycrimemap.com, and that is updated regularly throughout the
day. This will serve Falcon Heights with more available data.
Council Member Brown Thunder:
The Sheriff’s Office will have a much more formal process for data practices and requests. This
data collection software is already in place.
Paula Mielke- 1868 Arona St:
Thank you for moving forward on this. Can you address Ramsey County Sherriff’s Office status
on body cameras?
Council Member Gustafson:
They are researching body cameras, developing policy and procedures, and looking at the
various technology needs. He does not know what the target date for completion is.
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Hawa Samatar- 1550 Larpenteur Ave:
Would the data show the stops that are made and who is being stopped? Also, what are the
plans to create awareness that the Sheriffs will begin patrol in 2018?
Mayor Lindstrom:
There will be open houses with the Ramsey County Sheriffs, and he would like one of those to
be at 1550 Larpenteur. In terms of who is being stopped, the data provided is a high level
overview of the stop with the type of citation noted but does not have a specific name attached
to it. The information available to the public can be requested from Ramsey County.
Council Member Gustafson:
They collect information on the type of citation, sex, perceived race, whether the person/car
was searched, and why it was stopped. In addition, you can see the traffic stops and calls for
service by visiting communitycrimemap.com. Also, in regards to making citizens aware,
Ramsey County does offer a Citizens Academy to get an in-depth look of behind the scenes.
This will take place in January. If there is enough demand for it, there could be a mini Citizens
Academy just for Falcon Heights residents in February.
Council Member Gustafson Abstained, Council Member Fischer Moved, Approved 3-0
H. INFORMATION/ANNOUNCEMENTS:
1. Weekly Police Reports – Can Now Be Found At:
http://www.falconheights.org/index.asp?SEC=75B3E8BB-785B-4048-B543-
995BAE0716A5&Type=B_BASIC
Council Member Fischer:
Thursday, December 7th at 6:30pm the Community Engagement Commission will be
remembering Human Rights Day by watching the movie SOLD about Human Trafficking. This
is becoming a focus with the Super Bowl coming up, and we are trying to line up a speaker.
Council Member Brown Thunder:
He attended the Taste of Northeast NYFS fundraiser. It was well-attended with about 350
people.
Council Member Gustafson:
It’s the last weekend of Fright Farm at Ramsey County Fairgrounds. It is from 7-11pm for $12
per person. Proceeds go to the Ramsey County Sheriff’s Foundation. There will be a low-scare
event on Sunday from 12-4pm for $5 per person. Halloween night will be the final performance.
Mayor Lindstrom:
At the last Council Meeting, there were many people in the attendance from Falcon Woods. He
promised to bring up the issue to the University of Minnesota. He met with the new UMN
Community Liaison staff, and he is well aware of the issue. Although he didn’t make promises,
he will be a good representative to communicate with.
City Administrator Thongvanh:
The next Council Workshop will be on November 1. At that time, Council will revisit the
budget, specifically capital, enterprise, and debt service funds. Additionally, the November 8
Council meeting will be rescheduled to November 15 so they can canvas the election results.
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I. COMMUNITY FORUM:
J. ADJOURNMENT: 7:37 PM
_____________________________ Peter Lindstrom, Mayor Dated this 25th day of October, 2017
__________________________________ Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item General Disbursements and Payroll
Description
General Disbursements through: 11/07/17 $157,736.81
Payroll through: 10/31/17 $18,764.30
Budget Impact The general disbursements and payroll are consistent with the budget.
Attachment(s) · General Disbursements and Payroll
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve general
disbursements and payroll.
Meeting Date November 15, 2017
Agenda Item Consent F1
Attachment General Disbursements and Payroll
Submitted By Roland Olson, Finance Director
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Approval of City Licenses
Description
The following individuals have applied for a Municipal Business License for 2018.
Staff has received the necessary documents for licensure.
1. Hair Designs Unlimited
2. TyCo Inc, dba Fish Window Cleaning
3. Young Spa
4. Golden Tailor
5. Twin Cities Laboratories
6. Association of Metropolitan School Districts
7. Falcon Heights Gas and Convenience
8. The Art, LLC
9. Warner’s Stellian
10. Peterson Dental
11. Get Pressed Dry Cleaning & Laundry Service
The following individuals have applied for a Restaurant License for 2018. Staff
has received the necessary documents for licensure.
1. MUY Pizza Minnesota, LLC dba Pizza Hut
The following individuals have applied for a Cigarette License for 2018. Staff has
received the necessary documents for licensure.
1. Falcon Heights Gas and Convenience
The following individuals have applied for a Gas Station License for 2018. Staff
has received the necessary documents for licensure.
1. Falcon Heights Gas and Convenience
The following individuals have applied for a Retail Grocer License for 2018. Staff
has received the necessary documents for licensure.
1. Falcon Heights Gas and Convenience
The following individuals have applied for a Car Wash License for 2018. Staff has
received the necessary documents for licensure.
1. Falcon Heights Gas and Convenience
Meeting Date November 15, 2017
Agenda Item Consent F2
Attachment N/A
Submitted By Tim Sandvik, Deputy Clerk
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The following individuals have applied for a Home Occupation License for 2018.
Staff has received the necessary documents for licensure.
1. David L Wasson Graphic Design
The following individuals have applied for a Tree Sales License for 2017. Staff has
received the necessary documents for licensure.
1. Falcon Heights – Lauderdale Lions Club
The following individuals have applied for a Bus Bench License for 2018. Staff has
received the necessary documents for licensure.
1. U. S. Bench Corporation
Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve the 2018 City
License Applications.
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Sanitary Sewer Partial Fee Credit – The Good Acre
Description
Credit of partial sanitary sewer fees for The Good Acre due to a large water
irrigation leak which they discovered July 2017. For commercial properties the
sanitary sewer fee is calculated based up the water usage as metered by St Paul
Water Utility. In July, The Good Acre discovered a large irrigation water leak. This
affected the monthly readings for both July and August. The water that leaked did
not go into the sanitary sewer system and did not require treatment.
After comparing other summer month’s usage to determine a normal rate, it was
determined that there was an additional 457 units (45,700 cubic feet) that should be
credited The Good Acre. Staff recommends that this value of $996.26 should be
credited to the sanitary sewer fees for The Good Acre. Upon notification from
Falcon Heights, St Paul Water Utility will issue the credit on the monthly statement
for The Good Acre.
Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
Staff recommends the approval of the credit of $996.26 in sanitary sewer fees for the
The Good Acre due to the irrigation leak.
Meeting Date November 15, 2017
Agenda Item Consent F3
Attachment N/A
Submitted By Roland Olson, Finance Director
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Statutory Tort Limits Liability Coverage for City in 2018
Description
Effective January 1, 2018, the statutory tort limits for the City of Falcon Heights
under our insurance policy with the League of Minnesota Cities Insurance Trust
will continue to be $1,500,000. An individual claimant would be able to recover no
more than $500,000 on any claim to which the statutory tort limits apply. The total
which all claimants would be able to recover for a single occurrence to which
statutory tort limits apply would be limited to $1,500,000.
The League of Minnesota Cities Insurance Trust is requesting that cities determine if
they wish to waive the statutory tort limits for 2018. Under certain circumstances
the LMCIT, which represents the city in these claims, may negotiate above the legal
liability limit if necessary because some claims like employment are exempt from
the cap. The general council from the LMCIT states that cities make different
choices depending upon their circumstances. However, they perceived that
maintaining the limit was prudent in many cases. The city has had no claims for
settlements for several years. Since 2000, the city council has voted not to waive the
statutory tort limits.
Budget Impact NA
Attachment(s) · Liability Coverage Waiver Form from the League of Minnesota Insurance
Trust (LMCIT)
Action(s)
Requested
Staff recommends that the city council approve a motion not to waive the city’s
statutory tort limits for 2018 and authorize the City Administrator to execute all
necessary documents.
Meeting Date November 15, 2017
Agenda Item Consent F4
Attachment Tort Limit Liability Form
Submitted By Roland Olson, Finance Director
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Reducing the 2018 Debt Levy on General Obligation Debt
Description
The City Council is required to pass a resolution reduce debt levy by the action
of the Council to reduce general levy from 34% to 24%. The action includes
removing the 2018 tax levy for the following bonds:
G.O. Improvement Bonds 2013 A $ 25,136
G.O. Improvement Bonds 2017A $ 115,422
Total Reduction: $ 140,558
Budget Impact N/A
Attachment(s) · Resolution 17-33 Reducing the 2018 Debt Levy
Action(s) Requested Staff would recommend approval of attached resolution.
*Certified Election Results will be available as an addendum
Meeting Date November 15, 2017
Agenda Item Consent F5
Attachment Resolution
Submitted By Sack Thongvanh, City Administrator
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CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
November 15, 2017
No. 17-33
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A RESOLUTION REDUCING THE 2018 DEBT LEVY ON GENERAL
OBLIGATION DEBT
WHEREAS, the city council of the City of Falcon Heights has funds on hand in the
Debt Service Funds in the amount of $140,558.
WHEREAS, this amount is strictly reserved for the debt payment on the General
Obligation improvement bonds of 2013A and the General Obligation bonds of
2017A.
NOW THEREFORE, BE IT RESOLVED by the city council of the City of Falcon
Heights that the following be removed from the 2018 tax levy:
G.O. Improvement Bonds 2013 A $25,136
G.O. Improvement Bonds 2017A $115,422
Total Reduction: $140,558
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Moved by: Approved by: ________________________
Peter Lindstrom
Mayor
LINDSTROM ____ In Favor Attested by: ________________________
GUSTAFSON Sack Thongvanh
HARRIS ____ Against City Administrator
BROWN THUNDER
FISCHER
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Canvassing Election Results
Description
The City is required to hold a meeting between November 13th to November
17th to accept and approve election results for the years that the City holds an
election. I have attached a resolution to accept the results with certified results
provided by Ramsey County Elections.
Note: Unofficial Results Tuesday, November 7, 2017
Candidate Totals Percentage
Council Member at Large (Elect 2)
Paula Mielke 607 23.41%
Melanie Leehy 723 27.88%
Tom Brace 136 5.24%
Tony Fischer 229 8.83%
Ronald Dixon 58 2.24%
Michael A. Wade 125 4.82%
Mark Miazga 705 27.19%
Write-In 10 .39%
Voters Registered:
Budget Impact N/A
Attachment(s) · Certified Results from Ramsey County Elections*
· Resolution 17-34 Approving the 2017 Election Results
Action(s) Requested Staff would recommend approval of attached resolution.
*Certified Election Results will be available as an addendum
Meeting Date November 15, 2017
Agenda Item Policy G1
Attachment Results & Resolution
Submitted By Sack Thongvanh, City Administrator
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CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
November 15, 2017
No. 17-34
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RESOLUTION APPROVING ABSTRACT OF VOTES CAST IN THE PRECINCTS
OF THE CITY OF FALCON HEIGHTS STATE OF MINNESOTA AT THE
GENERAL ELECTION HELD TUESDAY, NOVEMBER 7, 2017
WHEREAS, the City of Falcon Heights held a municipal election on November 7, 2017;
and
WHEREAS, the abstract of votes cast are attached and incorporated into this resolution;
NOW, THEREFORE, BE IT RESOLVED that the Falcon Heights City Council, sitting as
members of the canvassing board, approve the abstract of votes cast attached to this
resolution.
Passed and Adopted by the Council on this 15th day of November 2017.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom
Mayor LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh
HARRIS ____ Against City Administrator FISCHER GUSTAFSON
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item 2017 Pavement Management Project Assessment Appeals
Description The 2017 Pavement Management Project was authorized by the Council in
2016 for 2017 construction season. On October 11, 2017, the Council held a
public hearing to confirm and approve special assessments for the project.
During the hearing, the City received two appeals as follow:
1. 1596 Northrop Street (PID 202923120065)
2. 1596 Vincent Street (PID 202923120081)
Budget Impact It will have a minimal impact on the overall project, but it will increase the
commitment of the City to make up the difference.
Attachment(s) ·Resolution 17-35 Reducing Special Assessment for 1596 Northrop Street
(PID 202923120065)
·Resolution 17-36 Reducing Special Assessment for 1596 Vincent Street
(PID 202923120081)
Action(s) Requested Staff would recommend approval of attached resolutions and authorize the
City Administrator and Mayor to execute all necessary documents.
Meeting Date November 15, 2017
Agenda Item Policy G2
Attachment Resolutions and Election Results
Submitted By Sack Thongvanh, City Administrator
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CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
November 15, 2017
No. 17-35
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A RESOLUTION REDUCING THE SPECIAL ASSESSMENT FOR 2017 PMP
FOR 1596 NORTHROP STREET (PID 202923120065)
WHEREAS, on May 11, 2016, the City Council order a feasibility report for the 2017
Pavement Management Project (PMP) which included:
· Garden Avenue, from Snelling Avenue to Hamline Avenue
· Folwell Ave, from Fulham St to Hoyt Ave
· Vincent St, from Hoyt Ave to Folwell Ave
· Northrup Ave, from Hoyt Ave to Folwell Ave
· Burton St, from Hoyt Ave to Folwell Ave
· Coffman St, From Hoyt Ave to Larpenteur Ave
WHEREAS, on October 12, 2016 the City Council received the 2017 Pavement
Management Project and ordered the public hearing with the removal of:
· Garden Avenue, from Snelling Avenue to Hamline Avenue
WHEREAS, on December 14, 2016, the City Council passed Resolution 2016-41
Ordering Improvement and Preparation of Plans and Specifications;
WHEREAS, on January 11, 2017, the City Council approved plans and
specifications and ordered advertisements for bids;
WHEREAS, on March 22, 2017, the City Council awarded the bid to Valley Paving,
Inc.;
WHEREAS, on October 11, 2017, the City Council held a public hearing for the
adoption and confirmation of assessments for the 2017 Pavement Management
Project and received an appeal from Eric Schiffman and Karen Kloser of 1596
Northrop Street;
WHEREAS, on October 11, 2017 the City Council authorized the City
Administrator to negotiate with the property owners;
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WHEREAS, on November 1, 2017, the City Administrator met with the property
owners and agreed to adjust their assessment as followed:
Original Assessment: $4,785.00
Adjusted Assessment: $3,816.50
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Falcon
Heights as followed:
1. Adjust the Special Assessment for the 2017 Pavement Management Project
for 1596 Vincent Street (PID 202923120065) from $4,785.00 to $3,816.50.
2. Authorize the City Administrator and Mayor to execute all necessary
documents.
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Moved by: Approved by: ________________________
Peter Lindstrom
Mayor
LINDSTROM ____ In Favor Attested by: ________________________
GUSTAFSON Sack Thongvanh
HARRIS ____ Against City Administrator
BROWN THUNDER
FISCHER
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CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
November 15, 2017
No. 17-36
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A RESOLUTION REDUCING THE SPECIAL ASSESSMENT FOR 2017 PMP
FOR 1596 VINCENT STREET (PID 202923120081)
WHEREAS, on May 11, 2016, the City Council order a feasibility report for the 2017
Pavement Management Project (PMP) which included:
· Garden Avenue, from Snelling Avenue to Hamline Avenue
· Folwell Ave, from Fulham St to Hoyt Ave
· Vincent St, from Hoyt Ave to Folwell Ave
· Northrup Ave, from Hoyt Ave to Folwell Ave
· Burton St, from Hoyt Ave to Folwell Ave
· Coffman St, From Hoyt Ave to Larpenteur Ave
WHEREAS, on October 12, 2016 the City Council received the 2017 Pavement
Management Project and ordered the public hearing with the removal of:
· Garden Avenue, from Snelling Avenue to Hamline Avenue
WHEREAS, on December 14, 2016, the City Council passed Resolution 2016-41
Ordering Improvement and Preparation of Plans and Specifications;
WHEREAS, on January 11, 2017, the City Council approved plans and
specifications and ordered advertisements for bids;
WHEREAS, on March 22, 2017, the City Council awarded the bid to Valley Paving,
Inc.;
WHEREAS, on October 11, 2017, the City Council held a public hearing for the
adoption and confirmation of assessments for the 2017 Pavement Management
Project and received an appeal from Niels Waller and Caprice Waller of 1596
Vincent Street;
WHEREAS, on October 11, 2017 the City Council authorized the City
Administrator to negotiate with the property owners;
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WHEREAS, on November 1, 2017, the City Administrator met with the property
owners and agreed to adjust their assessment as followed:
Original Assessment: $4,727.00
Adjusted Assessment: $3,541.00
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Falcon
Heights as followed:
1. Adjust the Special Assessment for the 2017 Pavement Management Project
for 1596 Vincent Street (PID 202923120081) from $4,727.00 to $3,541.00.
2. Authorize the City Administrator and Mayor to execute all necessary
documents.
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Moved by: Approved by: ________________________
Peter Lindstrom
Mayor
LINDSTROM ____ In Favor Attested by: ________________________
GUSTAFSON Sack Thongvanh
HARRIS ____ Against City Administrator
BROWN THUNDER
FISCHER
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Review of the WSB & Associates proposal for consulting services for the 2040
Comprehensive Plan.
Description
The City of Falcon Heights is a first ring suburb located in the Minneapolis-St. Paul
metropolitan statistical area (MSA). The Metropolitan Council (Met Council) is the
regions metropolitan planning organization (MPO). Cities located in the MSA are
required to complete and submit a Comprehensive Plan to the MPO every ten (10)
years. These plans coordinate the city’s goals and objectives concerning land use,
development, public resources, environmental efforts, open spaces, park land,
transit, and numerous other policy areas. The Met Council coordinates with cities
within its MPO region to provide support and to conduct review of submitted
plans. Cities are also required to submit their plan to adjacent cities and received
comments on the plan. Plans are due to the Met Council by December 31, 2018.
The Comprehensive Planning process is complex and time consuming. Many cities
contract with planning consultants to facilitate and conduct research, public
meetings, mapping, and other professional services. The City of Falcon Heights has
been in contact with WSB & Associates to provide these services for the city. The
consultant will work with city staff to update the Comprehensive Plan to include
new requirements and updated data.
WSB & Associates proposed the following items:
· Public Participation
· Background and Demographic Content
· Housing
· Land Use
· Transportation
· Wastewater
· Parks and Trails
· Implementation
· Met Council Coordination
WBS & Associates also provides professional services to the City of Roseville and
currently provides planning services for their city. Falcon Heights often shares
resources and services with Roseville such as engineering, surface water
Meeting Date November 15, 2017
Agenda Item Policy G3
Attachment WSB & Associates Proposal for
Professional Services
Submitted By Paul Moretto, Community Development
Coordinator
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management, and mapping. As an organization providing professional services for
the city, the city was not required to engage in a competitive process for these
services.
Budget Impact $52,825
Attachment(s) · WSB & Associates’ proposal for consultants services for Falcon Heights’
Comprehensive Plan.
Action(s)
Requested
Staff would recommend authorizing the use of WSB & Associates up to $80,000 per
approval by the City Administrator.
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701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
Building a legacy – your legacy.
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August 21, 2017 Sack Thongvanh City Administrator City of Falcon Heights 2077 West Larpenteur Ave Falcon Heights, MN 55113 Re: Proposal for Professional Engineering and Planning Services 2040 Update to the Falcon Heights Comprehensive Plan City of Falcon Heights Dear Mr. Thongvanh: We appreciate the opportunity to present the following proposal for professional engineering and planning services to assist the City of Falcon Heights with the completion of the 2040 update to the Comprehensive Plan. Our multi-faceted comprehensive planning team includes professionals in: community planning, transportation planning, water/wastewater infrastructure planning, water resources, and landscape architecture. This proposal is based on discussions with the City of Falcon Heights and Metropolitan Council on the required components of the 2040 update. WSB proposes to complete all of the proposed tasks and will only require City staff to provide guidance, comments, and existing community information. Based on the elements defined below, we propose to complete services for the 2040 Comprehensive Plan update for a fee of $52,825 Below is a list of the components to complete the Falcon Heights 2040 Comprehensive Plan, and the cost for completing these tasks.
Task 1: Public Participation Cost: $8,500
1.1 Community Visioning Meeting Plan, prepare, market, and facilitate one, large community visioning session to kick-off the Comp Plan with the public. 1.2 Planning Commission Meetings (Up to 4 meetings) Plan, prepare, market and facilitate up to three Planning Commission Meetings to discuss key topic areas of the Comprehensive Plan. The fourth meeting with the Planning Commission will be the public hearing to recommend the City Council adopt the Comprehensive Plan. 1.3 City Council Meetings (Up to 2 meetings) This includes one meeting to preliminarily adopt the Comprehensive Plan and authorize its submittal to the Metropolitan Council, and one meeting to adopt the Comprehensive Plan following Metropolitan Council approval. Joint meetings with the Planning Commission will be encouraged when applicable.
Task 2: Background and Demographic Content Cost: $1,500
2.1 Review and update information on previous planning studies, existing Comprehensive Plan, Zoning Ordinance, and City Code.
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2.2 Examine and update demographic information in the existing Comprehensive Plan, including:
• Historic and projected population and household growth
• Population age distribution
• Household incomes by age of householder
• Net worth by age of householder
• Household tenure by age of householder
• Household type
• Race and ethnicity 2.3 Examine historic building permit and building permit valuation data.
Task 3: Housing Component Cost: $3,200
3.1 Complete an existing housing assessment, including a table of existing local conditions with information such as:
• Total number of housing units.
• Number of housing units affordable to households with incomes at or below 30% Area Median
Income (AMI), between 31 and 50% AMI, and between 51 and 80% AMI.
• Number of housing units that are owner occupied.
• Number of housing units that are rental.
• Number of single family homes.
• Number of multi-family homes.
• Number of publicly subsidized housing units by the following types: senior housing, housing for people with disabilities, and all other publicly subsidized units. 3.2 Provide the number of existing households that are experiencing a housing cost burden with incomes at or below 30% AMI, between 31-50% AMI, and 51-80% AMI. 3.3 Prepare a map of owner-occupied housing units identifying their assessed values. 3.4 A narrative analysis of existing housing needs and priorities for the community. 3.5 Discuss how the land use plan addresses the forecasted housing need. 3.6 Acknowledge Falcon Heights’ allocation of the region’s need for affordable housing and guide residential land at densities sufficient to create opportunities for affordable housing. 3.7 Develop implementation strategies to meet the existing and projected housing needs.
Task 4: Land Use Cost: $4,500
4.1 Prepare existing and future land use maps and tables with total acres and percent of total acres for each land use category. 4.2 Discuss different existing and planned land use categories in terms of types of allowed uses and
minimum and maximum densities for residential uses. 4.3 Identify and map land areas that are available or likely to be available for redevelopment, infill development or new development. 4.4 Describe community goals, intentions, and priorities concerning preservation, conservation, or restoration of natural resources in the community.
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Task 5: Transportation Cost: $14,225
5.1 Transportation Plan Work Session: Meet with City, County and MnDOT to identify existing and forecasted issues and strategies and opportunities for collaboration. 5.2 TAZ Allocation: Allocate approved 2040 Falcon Heights land use plan population, employment and households for 2020, 2030 and 2040 by Traffic Analysis Zones (TAZs) and compare to the Metropolitan
Council’s regional 2040 land use growth allocation for Falcon Heights. 5.3 Roadway: Map and describe existing and forecasted elements of the roadway system including functional classification, roadway jurisdiction, number of lanes and existing and forecasted traffic. Identify and map roadway system issues and identify strategies for improvements.
5.4 Transit: Map and describe existing and planned transit infrastructure and services. Identify and map transit system issues and identify strategies for improvements. 5.5 Bicycle and Pedestrian: Map and describe existing and planned bicycle and pedestrian local, county
and regional system facilities. Identify and map barriers and other issues negatively impacting bicycle and pedestrian safety and mobility and identify strategies for improvements.
5.6 Aviation: Identify policies and ordinances that protect regional airspace from obstructions including how the FAA will be notified of proposed structures.
5.7 Freight: Identify railways, barge facilities and truck or intermodal freight terminals and identify important nodes that may generate freight movement, such as industrial parks and large shopping areas.
Collect and map heavy commercial truck traffic for Principal Arterial and A-Minor Arterial roadways. Identify freight issues and strategies for improvement. 5.8 Final Transportation Plan Chapter: Write final transportation plan report including all modal
components, associated tables, maps and strategies for improvement.
Task 6: Wastewater Cost: $14,400
6.1 The previous Comprehensive Sanitary Sewer Plan will be analyzed and updated as needed to comply
with Metropolitan Council requirements. The updated Plan will rely on information from the City’s 2030 Comprehensive Plan to maximize efficiency and minimize cost. 6.2 Update the previously completed capacity analysis based on revised land use assumptions. 6.3 Development of goals and implementation steps for the sanitary sewer plan, including loading
requirements and needed improvements. 6.4. Preparation of GIS maps of the existing system, needed infrastructure and pipe size ranges, and proposed future system.
6.5. Develop detailed management strategies to address inflow and infiltration from public and private
sources.
Task 7: Water Supply Plan
This proposal assumes this task is completed under a separate contract. Requirements are governed by the Minnesota Department of Health, and follow different timelines than the Comprehensive Plan
(although required to be submitted with the plan to the Met Council). Scopes and cost are available for these items, upon request.
Task 8: Surface Water Management Plan
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This proposal assumes this task is completed under a separate contract. Requirements are governed by the watershed district and BWSR, and follow different timelines than the Comprehensive Plan (although
required to be submitted with the plan to the Met Council). Scopes and cost are available for these items, upon request.
Task 9: Parks and Trails Cost: $2,000
9.1 Describe, map and label the Regional Park System facilities that are located in the community. 9.2 Describe and map existing and proposed local parks, trails, and recreation facilities. 9.3 Develop a capital improvement program for parks and open space facilities as part of the implementation section.
Task 10: Implementation Cost: $2,000
10.1 Describe all public programs, fiscal devices, and other actions that will be used to implement the goals and policies of the comprehensive plan.
10.2 Define a timeline as to when actions will be taken to implement each required element of the comprehensive plan.
10.3 Develop a Capital Improvement Program (CIP) for transportation, sewers, parks, water supply, and open space facilities specifying timing and sequence of major local public investments.
10.4 Describe and analyze relevant official controls addressing zoning, subdivision, water supply, and private sewer systems and include a schedule that prioritizes needed changes to official controls.
Task 11: Met Council Coordination Cost: $2,500
11.1 Coordination of adjacent community review and incorporation of comments received as necessary. 11.2 Coordination with Metropolitan Council to submit plan and incorporate comments by Metropolitan
Council staff. If this proposal is acceptable to you, please sign this agreement and return a copy to WSB. Receipt of an executed copy will be WSB’s authorization to proceed with the scope of services. Although unlikely, any additional tasks that may arise will be billed at WSB’s hourly rate, and will be provided to the City in a
separate scope of work for authorization prior to initiating such additional work. WSB appreciates the opportunity to submit this proposal for the City of Falcon Heights 2040 Comprehensive Plan update. If you have any questions, please feel free to call me at 763-231-4863.
Sincerely,
WSB & Associates, Inc.
Breanne Rothstein CPED Manager
ACCEPTED BY:
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City of Falcon Heights, MN
Name Title Date
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