HomeMy WebLinkAboutCity Council Packet_12-13-17CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
December 13, 2017 at 7:00 P.M.
A. CALL TO ORDER:
B. ROLL CALL: LINDSTROM ___ HARRIS ____ BROWN THUNDER ___
FISCHER ___ GUSTAFSON___
STAFF PRESENT: THONGVANH____
C. PRESENTATION
D. APPROVAL OF MINUTES:
1. October 18, 2017 City Council Workshop Meeting Minutes
2. November 1, 2017 City Council Workshop Meeting Minutes
3. November 15, 2017 City Council Meeting Minutes
4. December 6, 2017 City Council Workshop Meeting Minutes
E. PUBLIC HEARINGS:
1. 2017 Truth in Taxation and Budget Presentation
F. CONSENT AGENDA:
1. General Disbursements through: 12/07/17 $176,761.00
Payroll through: 11/30/17 $36,767.60
2. Approval of City License(s)
3. Appointment of Prosecuting Attorney
4. Appointment of City Attorney
5. Appointment of City Engineer
6. Appointment of City Auditor
7. Designation of Official Newspaper
8. Approve Payment #7 to Valley Paving, Inc. for the 2017 Pavement Management
Project
9. Approve the Change Order #6 for the 2017 Pavement Management Project
10. City Administrator’s Contract Modification
11. Appointment of William M. Raven to the Falcon Heights Fire Department
12. 2018 Cost of Living Adjustment (COLA)
13. Transfer of Funds
a. Fund 601(Sanitary Sewer) to 401 (General Capital)
b. Fund 601(Sanitary Sewer) to 403 (Parks/Public Works Capital)
14. Charitable/Lawful Gambling License for Falcon Heights Elementary PTA
15. 2017 Year End Budget Amendments
G: POLICY ITEMS:
1. Donation of LED Light Bulbs from James Wassenberg
2. Media Room Equipment Replacement and Upgrade
H. INFORMATION/ANNOUNCEMENTS:
1. Weekly Police Reports – Can Now Be Found At:
http://www.falconheights.org/index.asp?SEC=75B3E8BB-785B-4048-B543-
995BAE0716A5&Type=B_BASIC
I. COMMUNITY FORUM:
J. ADJOURNMENT:
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Falcon Heights City Council Workshop
City Hall
2077 W Larpenteur Ave
6:30 P.M.
MINUTES
Wednesday, October 18, 2017
ROLL CALL: LINDSTROM _X__ HARRIS __X__ BROWN THUNDER ___
FISCHER _X__ GUSTAFSON_X__
STAFF PRESENT: THONGVANH__X__
Call to Order: 6:38 pm
1) Ramsey County Sheriff’s Office- Law Enforcement Services
The City Attorney and the League of MN Cities have reviewed the police contract because of the
liabilities. The plan is to have the contract on the next Council meeting agenda for approval.
In January the Ramsey County Sheriff’s Office will host a Citizen’s Academy, and the hope would be that
Falcon Heights residents would participate to have more insight as to what law enforcement is like. They
can host up to 25 people in a class.
This is a four year contract. The decision to terminate requires nine calendar months prior to the end of
the year. The contract would still be in effect if there isn’t an agreement as to who would be policing for
the city.
In regards to data collection, they do not put narratives with their data. They make their data usable to
review trends. They present reports to the city managers group quarterly. Sheriffs get a weekly update that
contains a narrative, but it’s not public because it would violate data privacy laws. They put out a weekly
summary report that can be shared with cities, and they produce these reports for newspapers. Their
reports run from Wednesday-Tuesday. More public data can be found online at
communitycrimemap.com. Some calls of a sensitive nature cannot be found on there. There is an option
to receive reports via email based on a selected location.
In regards to interactions with the public, there will be a monthly meeting with the City Administrator,
and most of the communication will go through him. Some communication may even be daily or weekly.
Community engagement would be through events such as Night to Unite, regularly scheduled community
engagement, and representatives attending public safety commission meetings. Typically there would be
consistency in the schedule.
They will be hiring six deputies to patrol in Falcon Heights. They work a four on, four off schedule. For
six hours during the day there will be overlap between two officers. They also hopes to have everyone
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come through Falcon Heights to familiarize themselves. Training for new officers lasts a year. It would be
unheard of to have a patrol deputy with less than a year of experience. They typically get to patrol after
one to three years on the job.
What does Ramsey County offer to help work towards the recommendations?
· Some of the things that cannot be done is the ownership component of dealing with personnel.
· Things that can be done are attending Council meetings, Commission meetings, and events.
The recommendations that are addressed in the contract are ownership, regular communication, and data
collection. It’s important to have consistent expectations between the contract cities so that the deputies
can be effective between policing cities.
If the situation would arise with a cause, a deputy can be moved to not police Falcon Heights. Seniority
allows them to bid a shift but not an area. Risk management is taken very seriously, and there is also an
indemnification clause.
An appropriate outlet for giving suggestions and feedback is through the City Administrator.
2) Xcel- Franchise Fee
Jake Sedlacek from Xcel is the manager of Community Relations and Economic Development. The
anticipated annual revenue from gas and electric is $129,000. This is paid out quarterly. If this was
approved, the soonest it would be on a utility bill is in February. It is best to make sure the community is
engaged and aware of the franchise fees when they come around.
The approval would require a public hearing posted in newspapers and hearing notices posted on
Facebook, Twitter, newsletters, the website, and via a US mailer postcard. The ratio of the fees is based
on usage. Communities nearby such as St. Paul and Maplewood are utilizing this franchise fee. Franchise
fee agreements are on a twenty-year term. They request that fee changes don’t change more than once a
year. This fee is collected from individual premises. The ballpark range is 40% commercial and 60%
residential.
The ordinance requires cities to plan their street projects well. When they relocate utilities out of the right
away, it is initially at their cost. If they are asked to relocate again within five years, it would be the city’s
cost. The franchise agreement formalizes the relationship. There is a formal dispute language in the
agreement if things go south. There is also language about restoration within the city and right of way
work. Currently, there are over 300 agreements in place for franchise fees.
3) Vacant Home Ordinance
The purpose is to allow the city to address vacant homes. This provides staff a guideline and authority to
go into homes and provide some type of requirement. This would create a registry for vacant homes to be
identified in the city. The city receives a number of complaints about upkept homes and the appearance of
homes in neighborhoods. This causes some concern because of the safety and condition of the home,
specifically if there are utilities still turned on.
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The wording still needs to be defined more in this ordinance, as it may not be getting at the point with
some of the wording of lawfully residing in the dwelling. The cities of Crystal and St. Paul were used as
models to the ordinance. Crystal’s ordinance was used for the practicality of not having direct access to a
legal department.
Having a vacant home registered would allow us to already have standards and not have to go through
such a long legal process. With a vacant home being registered, there would be contact information and a
line of communication with the proper person. This also allows the city access to inspect with cause for
concern. There will also be an additional component, with given concern, that the Fire Marshal is
involved to enforce fire code. For example, this would be the case with a home that does not have clear
paths to exit due to hoarding.
Input from the Government Affairs Director at the Minnesota Realtors Association, Forest Cyr, is that
there should be definition in the fee schedule of whether or not it’s residential or commercial. There
should be reasonable notice given if inspecting the premise. Other cities that are working on this type of
ordinance are St. Paul and West St. Paul. Most communities set aside money to purchase problem
properties.
Adjourn: 8:10 pm
_____________________________
Peter Lindstrom, Mayor
Dated this 18th day of October, 2017
__________________________________
Sack Thongvanh, City Administrator
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Falcon Heights City Council Workshop
City Hall
2077 W Larpenteur Ave
6:30 P.M.
MINUTES
Wednesday, November 1, 2017
ROLL CALL: LINDSTROM _X__ HARRIS __X__ BROWN THUNDER _X__
FISCHER _X__ GUSTAFSON_X__
STAFF PRESENT: THONGVANH__X__
Call to order: 6:30 pm
1. MN Department of Natural Resources- Emerald Ash Borer Grant
The grant work started in 2012. To date, there is still a remaining balance of $13,564.23 to be reimbursed.
To receive the final reimbursement, the DNR requires that the planting, maintenance and removal
ordinance be modified. There is also long-term issues to be resolved with the ordinance that would be
ideal to address at the same time since it requires a public hearing. The ordinance has to dictate that there
needs to be approval of certain decisions by the City Administrator or their designee. The tentative
timeline is to get this on a Council Agenda in December, but there isn’t a deadline in place for the
reimbursement.
2. Media Room Equipment Assessment and Replacement
The outdated media room equipment has come to a point where there are no longer any replacements
available for the version. The model’s production started in the early 1980s. The total cost for entire
replacement is about $62,000. There will need to be an approved transfer out of the sanitary sewer fund
for this in the amount of $80,000-100,000. In other communities, they utilize their franchise fees for
capital purchases for media and technology. In the past, franchise fees have gone towards reducing the
levy for the general fund. It would be good to consider replacing the funds that are being drawn out of the
capital funds for this purchase.
3. The Hendrickson Senior Housing Project
The developers are looking at closing on November 14 on the property. There will be a meeting between
the City Administrator and staff next Friday, and they want to talk about timelines, standards, Planning
Commission meetings, and public hearings. They will need to present their design to the Council for
approval. There isn’t a design standard specified in code, but many of the standards in the past have
focused on green space and types of greenery. They are looking at building next spring.
4. Community Engagement Commission- Task Force Recommendations
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Staff are in process of writing the grant proposal for the Bush Foundation multi-year grant. Council would
like to see the grant prior to submission.
The Community Engagement Commission should move forward to put numbers and research to the task
force recommendation immediate focuses. Specifically, the Science Museum hosts trainings on race to
help people have these conversations. There is also a contact with Ellen Krueg on “Grey Area Thinking”
that has offered up services for a two hour training for up to 100 people. On the website we will show
what we have done and where we want to go.
Ramsey County Sheriff’s Office will try to have a representative at Community Engagement Commission
meetings. There is a quarterly block club meeting on November 14th that will have been sent via email to
the Neighborhood Liaisons and Council.
5. Proposed 2018 Levy and Budget
a. Capital
In the future, it would be beneficial to consider moving certain line item capital costs back into the
general fund. For the general capital fund, there is an estimated $104,000 fund balance. Part of this fund
balance is for the fiber installation.
The Parks capital fund has items such as landscaping and signs which should be in the general fund.
There is also a pending purchase when a dump truck is available from the county. This is a needed
replacement in order to get the job done, especially in regards to snow plowing.
b. Enterprise
Right now these fees are not being increased: lighting, storm, and sanitary sewer. Most of the time,
franchise fees are dedicated to a fund, and most often that is towards infrastructure. The Capital
Improvement Plan will be revisited with the Engineer to see what upcoming street projects are determined
a need.
Adjourn: 8:21 pm
_____________________________
Peter Lindstrom, Mayor
Dated this 1st day of November, 2017
__________________________________
Sack Thongvanh, City Administrator
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CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
MINUTES
November 15, 2017 at 7:00 P.M.
A. CALL TO ORDER: 7:00 pm
B. ROLL CALL: LINDSTROM _X__ HARRIS __X__ BROWN THUNDER _X__
FISCHER _X__ GUSTAFSON_X__
STAFF PRESENT: THONGVANH__X__
C. PRESENTATION
D. APPROVAL OF MINUTES:
1. October 25, 2017 City Council Meeting Minutes Approved
E. PUBLIC HEARINGS:
F. CONSENT AGENDA:
1. General Disbursements through: 11/07/17 $157,736.81
Payroll through: 10/31/17 $18,764.30
2. Approval of City License(s)
3. Sanitary Sewer Partial Fee Credit – The Good Acre
4. 2018 Tort Limit Liability
5. Reducing the 2018 Debt Levy on General Obligation Debt
Council Member Gustafson Moved, Approved 5-0
G: POLICY ITEMS:
1. Canvassing 2017 Election Results
The city is required to hold a meeting between November 13 through 17 to accept and approve
election results for the year. The certified results are provided by the Ramsey Election
Department.
Council Member Fischer Moved, Approved 5-0
2. 2017 PMP Assessment Appeals
a. 1596 Northrop Street
b. 1596 Vincent Street
On October 11, 2017 the Council held a public hearing to approve assessments for the project.
During the hearing, the Council received two appeals for property assessments. The resolution
reduces assessments for these two properties. On November 11, the City Administrator met
with the property owners to negotiate the amount, as stated in the resolution.
Council Harris Member Moved, Approved 5-0
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3. Comprehensive Planning Proposal from WSB
Cities are required to complete a comprehensive plan to the Met Council every ten years. These
plans coordinate the city’s goals on land use, development, public resources, environmental
efforts, open space, park lands, transit, etc. Plans are due to the Met Council by December 31,
2018. The city has been in contact with WSB to contract these services. They will work with the
city staff to update the comprehensive plan to include new requirements and updates to the
city. Their proposal includes public participation and Met Council coordination. The proposal is
for $53,000. Staff would recommend approval for the City Administrator to spend up to $80,000.
The extra allowed amount is just in case there are any changes made; therefore, it would not
require additional Council approval.
Council Member Harris is curious about the WSB proposal for housing and transit. These are
components that do not have much relevance for Falcon Heights. The Planning Commission
reviewed the first draft of the proposal, and components such as aviation will not apply to
Falcon Heights. The Planning Commission will be looking at being a part of the public
participation portion.
The city is required to provide some type of narrative for all components. Roseville is working
on our storm sewer management plan. He will continue to have discussions with them about
what each component requires. Most of the work will be the mapping that is included with the
narrative.
One of the new components to the Comprehensive Plan is resiliency, which will be important
for Falcon Heights.
Council Member Gustafson Moved, Approved 5-0
H. INFORMATION/ANNOUNCEMENTS:
1. Weekly Police Reports – Can Now Be Found At:
http://www.falconheights.org/index.asp?SEC=75B3E8BB-785B-4048-B543-
995BAE0716A5&Type=B_BASIC
Council Member Fischer:
The Community Engagement Commission will be hosting a Human Rights Day event on
Thursday, December 7 at 6:30pm. Dave Pinto from Ramsey County Attorney’s Office and a
navigator that works in direct services, will be speaking.
Council Member Harris:
No updates.
Council Member Brown Thunder:
No updates.
Council Member Gustafson:
· Parks and Recreation Commission will be meeting on Monday, December 4.
Additionally, it is Give to the Max day on Friday, and the Como Block Nurse Program is
seeking donations.
· The Ramsey County Sheriff’s Office is holding their annual Citizens Academy. It is on
Tuesday and Thursday evenings from January 9-January 25. It is from 6-9:30pm.
Applications are available online at the county website or contact 651-266-7332. These
are due in December.
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City Administrator Thongvanh:
· There are two Open Houses to meet the Ramsey County Sheriffs. These will be on
Wednesday, November 29 at City Hall from 6-8pm and Thursday, November 30 at
Falcon Town Square Community Room from 6-8pm.
· He and the Mayor met with the University Grove Association. They discussed the
parking situation for this winter due to the choice to delay the final lift of 1.5 inch of
asphalt. Instead of no parking, the Grove Association voted to have more strict parking
enforcement during snow emergencies (2 inches or more of snow). Strict enforcement
will mean cars will be towed if they are parked during snow emergencies.
Mayor Lindstrom:
· He had the honor of presenting today before the Environmental Quality Board, a board
made up of primarily State Commissioners. They wanted to know what the state could
do to help cities around sustainability. He spoke about community solar, solar on the
City Hall roof, and the community garden. We are the smallest Step Four Green Step
City.
· The Environment Commission met on Monday, and they are moving forward with a
partnership with Clean Energy Resource Teams. They have an initiative called Watson
Drops, which is a bulk purchasing program for LED light bulbs. They are putting
together a program that will accept the bulbs, donated by a Commissioner, and
distribute them to primarily low-income households.
I. COMMUNITY FORUM:
J. ADJOURNMENT: 7:29 pm
_____________________________
Peter Lindstrom, Mayor
Dated this 15th day of November, 2017 __________________________________
Sack Thongvanh, City Administrator
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Falcon Heights City Council Workshop
City Hall
2077 W Larpenteur Ave
6:30 P.M.
MINUTES
Wednesday, December 6, 2017
ROLL CALL: LINDSTROM _X__ HARRIS __X__ BROWN THUNDER _X__
FISCHER _X__ GUSTAFSON_X__
STAFF PRESENT: THONGVANH__X_ OLSON__X_
Call to order: 6:32 pm
All present
1. Parking Regulations- Falcon Woods Howell St N
Howell residents submitted a petition with 75% support for permitted parking and are requesting that
Council waive the fee of the sign installation. The Council is considering multiple options: free
permits and make all of Falcon Woods permit parking, have Howell come back with support of
Summer and Prior in order to waive the fee, send out a notice saying that Council is reconsidering
having permitted parking for everyone and making the permits free, send out a survey asking for
feedback on making it permitted with free permits for residents. The Council will move forward with
sending out a survey. Parking sign installation could not be done until the spring and the ground
thaws.
2. Media Room Equipment Assessment and Replacement
Preliminary design estimate is $61,593.22-$70,000. Staff is looking into software for hearing
assistance.
3. Proposed 2018 Levy and Budget- Capital
Some of the capital fund costs need to be moved over to the general fund. Public safety, for example,
has regular hose/adapter replacements that should be in the general fund. Additionally, our contract
renewal with Lauderdale is based off of market value to determine the cost increase. Many of the
capital funds will be in the red by next year. The Council will need to make a determination next year
about these funds and how to replenish them.
4. Xcel Franchise Fee Updates
The franchise agreement would be in lieu of Right of Way (ROW) permit fees, not in addition to
those fees. The city would be giving up the ROW permit revenues. Additionally, part of the total
revenue from the franchise fees will be money that the city is already paying in on their decorative
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lighting. The City Attorney is making Council aware of what they’re getting into with the franchise
fee contract. It is unlikely that Xcel will negotiate any of these terms. If Council is okay with the
terms, there will be a public hearing set for the first meeting in January.
5. City Code Chapter 54- Vegetation Updates
There are updates to the language to give authority to the City Administrator to make final decisions
on treating, removing, and replacing trees. There are also updates to remove outdated language and
update the language required by the DNR for the final reimbursement of the EAB grant. To move this
forward, a public hearing will be brought before the Council.
6. Donation- LED Light Bulbs
This was brought to the Environment Commission by CERTs. These bulk-purchased bulbs have been
offered as a donation by a Commission member to be distributed at city events by the city or at City
Hall. This proposal includes a memorandum of understanding to state that the LED bulbs will be
placed in a high usage area. The Environment Commission will specifically engage apartment
managers to get them involved in the program to receive donations.
Adjourn: 8:20 pm
_____________________________
Peter Lindstrom, Mayor
Dated this 6th day of December, 2017
__________________________________
Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item 2017 Truth in Taxation Hearing to Adopt Tax Levy and 2018 Budget
Description
Each year the City Council is required to adopt a budget and tax levy to fund City
operations. This action must be completed before the end of the year, and the
adopted levy is then provided to Ramsey County so they can produce property tax
statements for each parcel in the County. On September 27th, the City Council
adopted a preliminary levy and established December 13th as the date at which the
public would be given an opportunity to address the Council about the proposed
budget and tax levy.
Before the Council, are a proposed property tax levy of $1,585,389 and a General
Fund Budget of $2,405,810. The levy and budget with a comparison to previous
years is detailed below:
2016 Levy 2017 Levy Proposed 2018
Levy
% Increase
(Decrease)/
2017 to 2018
Ad Valorem $1,046,183 $1,152,646 $1,487,059 29.0%
Debt Service $127,264 $125,585 $98,330 -21.7%
Total $1,173,447 $1,278,231 $1,585,389 24.0%
2016 General
Fund Budget
2017 General
Fund Budget
Proposed 2018
General Fund
Budget
% Increase
2017 to 2018
$1,923.292 $2,022,555 2,405,810 18.9%
The impact of this proposed levy on a median valued home, which in 2018 is
assessed at $266,600 (5.1% increase over 2017), is estimated to result in an increase of
$177, in the City portion of the homeowner’s taxes.
Meeting Date December 13, 2017
Agenda Item Public Hearing E1
Attachment Resolutions(s)
Submitted By Sack Thongvanh, City Administrator
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A full presentation with more details will be presented at the City Council meeting
and will be available on the City’s website. In addition, attached to this report is the
budget cover letter which goes into more detail about specific budget line items,
factors influencing the proposed budget, and historical information.
Budget Impact This budget preserves the core functions of the City’s current operations.
Attachment(s) · Resolutions 17-37 Approving 2018 Tax Levy
· Resolution 17-38 Approving 2018 City Budget
Due to the size and cost of printing the 2018 Budget, the document is available on the
City’s website and at City Hall.
2018 Budget: http://www.falconheights.org/vertical/Sites/%7BA88B3088-FA03-4D5D-9D04-
CCC9EF496399%7D/uploads/2018_Budget_compressed.pdf
Action(s)
Requested
Staff recommends that the Falcon Heights City Council hold a public hearing and
receive comment. Once the hearing is closed, staff recommends that the City
Council adopt attached resolutions regarding the 2018 Tax Levy and regarding the
2018 City of Falcon Heights Budget.
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CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
December 13, 2017
No. 17-37
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RESOLUTION ADOPTING THE 2018 TAX LEVY FOR THE CITY OF FALCON
HEIGHTS, COUNTY OF RAMSEY, STATE OF MINNESOTA
BE IT RESOLVED by the Mayor and City Council of the City of Falcon Heights, County
of Ramsey, State of Minnesota, that the following sums of money be levied for the taxes
payable 2018, upon the taxable property in the City of Falcon Heights, for the following
purposes:
CERTIFIED LEVY
GENERAL FUND
$1,487,059
DEBT SERVICE
(G.O. Fire Truck Bond, Series 2013B)
$98,330
TOTAL LEVY $1,585,389
BE IT FURTHER RESOLVED that the City Administrator is hereby directed to transmit
a certified copy if this Resolution to the County Auditor and should extend the tax levy
in the amount of $1,585,389 to be collected for the year 2018.
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Moved by: Approved by: ________________________
Peter Lindstrom
Mayor
LINDSTROM ____ In Favor Attested by: ________________________
BROWN THUNDER Sack Thongvanh
HARRIS ____ Against City Administrator
GUSTAFSON
FISCHER
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CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
December 13, 2017
No. 17-38
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RESOLUTION ADOPTING THE 2017 BUDGET
BE IT RESOLVED by the City Council of the City of Falcon Heights that the General
Fund Operating Budget for the year 2018 in the amount of $2,405,810 and other Fund
Budgets as listed are adopted.
Park Program Fund (201) $46,447
Community Garden (203) $1,000
Water Fund (204) $14,087
Recycling Fund (206) $92,057
Community Development Fund (208) $74,790
Street Light Utility (209) $39,900
GO Improvement Cert. Series 2013A (311) $74,447
GO Equipment Cert. Series 2013B (312) $98,936
GO Improvement Street Series 2017A (316) $32,925
General Capital Improvements (401) $86,300
Public Safety Capital (402) $53,300
Parks Recreation/Public Facilities Capital (403) $151,300
TIF District #1-3 (414) $269,800
Infrastructure Capital (419) $108,300
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Moved by: Approved by: ________________________ Peter Lindstrom Mayor
LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator
GUSTAFSON FISCHER
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item General Disbursements and Payroll
Description
General Disbursements through: 12/07/17 $176,761.00
Payroll through: 11/30/17 $36,767.60
Budget Impact The general disbursements and payroll are consistent with the budget.
Attachment(s) · General Disbursements and Payroll
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve general
disbursements and payroll.
Meeting Date December 13, 2017
Agenda Item Consent F1
Attachment General Disbursements and Payroll
Submitted By Roland Olson, Finance Director
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Approval of City Licenses
Description
The following individuals have applied for a Municipal Business License for 2018.
Staff has received the necessary documents for licensure.
1. Century 21 - Jay Blank Realty Inc
2. Premier Health of Roseville
3. John A Knutson & Co., PLLP
4. Cox Insurance Associates Inc.
5. Minnesota Association of Secondary School Principals
6. Spire Credit Union
7. Otto Law P.A.
8. H1 HH MN INC dba Honest 1 Auto Care Hamline Hoyt
9. James Kernik, DDS
10. Curves
11. TIES
12. The F.I.T. Lab, Co.
13. National Youth Leadership Council
14. DZ LLC dba Snap Fitness – Falcon Heights
15. Eighty Eight Notes School of Music
16. Merwin Liquors
17. Minnesota Eye Consultants, PA
18. The Good Acre
19. Bie Grand Enterprises Inc dba Hermes Floral
20. Northern Tier Retail LLC (Super America 4353)
21. Central Pediatrics, P.A.
22. Out on a Limb Dance Studio
The following individuals have applied for Liquor Licensure for 2018. Staff has
received the necessary documents for licensure.
1. Stout’s Pub
2. Dino's Gyros
3. Merwin Liquors
4. Usrocks LLC, dba Underground Music Café
5. New Fresh Wok, Inc
Meeting Date December 13, 2017
Agenda Item Consent F2
Attachment N/A
Submitted By Tim Sandvik, Deputy Clerk
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The following individuals have applied for a Restaurant License for 2018. Staff
has received the necessary documents for licensure.
1. Piper D, LLC dba Toppers Pizza
2. STP JJ Team LLC dba Jimmy John's
3. Stout’s Pub
4. Dino's Gyros
5. Usrocks LLC, dba Underground Music Café
6. New Fresh Wok, Inc
The following individuals have applied for a Cigarette License for 2018. Staff has
received the necessary documents for licensure.
1. Merwin Liquors
2. Northern Tier Retail LLC (Super America 4353)
The following individuals have applied for a Refuse License for 2018. Staff has
received the necessary documents for licensure.
1. Republic Services
2. Aspen Waste Systems Inc
3. Tennis Sanitation
4. Keith Krupenny & Son Disposal Service Inc.
5. Gene’s Disposal
6. Curbside Waste, Inc
7. Advanced Disposal
The following individuals have applied for a Gas Station License for 2018. Staff
has received the necessary documents for licensure.
1. Northern Tier Retail LLC (Super America 4353)
The following individuals have applied for a Retail Grocery License for 2018.
Staff has received the necessary documents for licensure.
1. Northern Tier Retail LLC (Super America 4353)
The following individuals have applied for a Massage License for 2018. Staff has
received the necessary documents for licensure.
1. Ferencz Mihaly Vincze-Turcean
The following individuals have applied for a Home Occupation License for 2018.
Staff has received the necessary documents for licensure.
1. Pamela M. Harris PLLC
2. The Touch-Up Artist, Inc
3. Preston Sebastian Fitness
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The following individuals have applied for a Tree Sales License for 2017. Staff has
received the necessary documents for licensure.
1. University of Minnesota Forestry Club
Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve the 2018 City
License Applications.
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Designation of Prosecuting Attorney
Description
Each year the City of Falcon Heights designates a prosecuting attorney. This person
works closely with the St. Anthony Police Department and City Staff in prosecuting
all misdemeanor and felony level offenses as well as Ordinance Violations. For
several years our prosecuting attorney has been Katrina Joseph. She also serves as
the attorney for the City of Lauderdale.
Budget Impact The monthly retainer will not change and has been included in the 2018 operating
budget.
Attachment(s) N/A
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve Katrina Joseph and
the law firm of Hughes and Costello as the City’s prosecuting attorneys for 2018.
Meeting Date December 13, 2017
Agenda Item Consent F3
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Appointment of City Attorney
Description
Falcon Heights has used the law firm of Campbell Knutson, P.A. for Civil Attorney
services for many years. Roger Knutson is the main contact, but the City uses
various attorneys in the firm for our daily needs.
Budget Impact Funds have been allocated in the 2018 Budget.
Attachment(s) N/A
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve the law firm of
Campbell Knutson, P.A. for civil legal services for 2018.
Meeting Date December 13, 2017
Agenda Item Consent F4
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Appointment of City Engineer
Description
For several years the City has contracted with the City of Roseville for engineering
services. Staff is seeking to continue this relationship and appoint Roseville’s City
Engineer, Jesse Freihammer, as the City Engineer for 2018.
Budget Impact Funds have been allocated in the 2018 Budget.
Attachment(s) N/A
Action(s)
Requested
Staff recommends the approval of Jesse Freihammer and the City of Roseville
Engineering Department as City of Falcon Heights’ Engineer for 2018.
Meeting Date December 13, 2017
Agenda Item Consent F5
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Appointment of City Auditor
Description
Each year the City is required to have an independent firm audit our financial
records. For the past several years, we have used Kern-DeWenter-Viere as our
auditors, and we have been very satisfied with their services.
Budget Impact Funds have been allocated in the 2018 Budget.
Attachment(s)
Action(s)
Requested
Staff recommends the approval of KDV, Kern-DeWenter-Viere, as the City Auditor
for 2018.
Meeting Date December 13, 2017
Agenda Item Consent F6
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Designation of Official Newspaper
Description
State statute requires that a city designate a legal newspaper of general circulation
in the city. This newspaper is used when the city is required to publish legal
notification regarding public hearings, elections and city financial matters. There
are two local papers that service Falcon Heights: the Park Bugle and the Roseville
Review.
Staff recommends that the City designate the Roseville Review as its legal
newspaper in 2018 for the following reasons.
· The Roseville Review circulates to most households in Falcon Heights.
· The Roseville Review is a weekly publication. A monthly publication such as
The Park Bugle would not suit the City’s needs, as the City Council meets twice
a month and legal notices must be published on a more timely schedule.
Budget Impact Funds have been allocated in the 2018 Budget for any costs associated with public
notices.
Attachment(s) N/A
Action(s)
Requested
Designate the Roseville Review as the City’s legal newspaper for 2018.
Meeting Date December 13, 2017
Agenda Item Consent F7
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Approve Payment #7 to Valley Paving, Inc. for the 2017 Pavement Management Project
Description
On March 22, 2017, the City Council awarded the 2017 Pavement Management Project
(PMP) to Valley Paving, Inc.
Payment #7 is in the amount of $40,947.35 and includes the following work:
· Patching
· Valve and curb box replacement
· Release of mobilization and traffic control
With this pay estimate, the total amount paid to date on this project is $1,224,750.39 or
86.5% of the original contract price.
Budget
Impact
Of the $40,947.35 being paid to the contractor, $1,377.68 will be reimbursed to the City by
Saint Paul Regional Water Services for watermain related work.
This project is being funded from the following sources:
· Special Assessments
· Municipal State Aid (MSA) dollars
· City funds (infrastructure, utility)
· Saint Paul Regional Water Services
Attachment Payment #7
Action(s)
Requested
Approve Payment #7 to Valley Paving, Inc. for the 2017 Pavement Management Project.
Meeting Date December 13, 2017
Agenda Item Consent F8
Attachment Payment #7
Submitted By Jesse Freihammer, City Engineer
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Approve the Change Order #6 for the 2017 Pavement Management Project
Description
During the 2017 Pavement Management Project construction various conditions changed
or additional work was required in order to complete the project. When these things come
up a Change Order is generated to summarize the work. Below is a brief description of the
Change Order included in the 2017 Pavement Management Project.
Change Order #6: Additional aggregate removal and catch basin work.
The City approached the contractor about this work and drafted a Change Order to the
project to have this work done.
Budget
Impact
All Change Orders are funded through each fund that corresponds with the work included
in that Change Order. The total amount for Change Orders 6 is $3,252.60 and will be
charged to the Storm Sewer Fund.
Attachment · Change Order #6
Action(s)
Requested
Motion approving the Change Order #6 for the 2017 Pavement Management Project.
Meeting Date December 13, 2017
Agenda Item Consent F9
Attachment Change Order #6
Submitted By Jesse Freihammer, City Engineer
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Change Order Page 1 of 2
11/28/2017
STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER
City/County of Falcon Heights Change Order No. 6
FEDERAL PROJECT NO. STATE PROJECT NO. SAP 124-050-011 LOCAL PROJECT NO. 17-07 CONTRACT NO. 17-07
CONTRACTOR NAME AND ADDRESS Valley Paving Inc 8800 13th Ave E Shakopee, MN 55379
LOCATION OF WORK
TOTAL CHANGE ORDER AMOUNT $3,252.60
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. WILL BE PAID WITH 100% LOCAL FUNDS
WHEREAS: This Contract provides for the purchase and installation of a low profile catch basin casting. WHEREAS: This Contract provides for the removal of sewer drainage rock and the placement of Class 5 gravel for patching at the 7 catch basins on Roselawn Ave.
WHEREAS: The Contractor has provided the City with unit prices to do this work.
WHEREAS: Costs incurred for this additional work will be paid for with local funds only.
NOW THEREFORE, IT IS HEREBY NUTUALLY AGREED AND UNDERSTOOD THAT:
1. The Contractor will complete this work.
2. Payment for this work listed above with be by negotiated unit prices. 3. Contract time is unchanged.
4. This Change Order covers the known and anticipated costs and contract time adjustment, if any, attributable to the work covered by this Change Order. If the Contractor incurs unknown and unanticipated additional work that affects costs or impacts the critical path, the Contractor reserves the right to request an adjustment to the contract amount or contract time in accordance with MnDOT 1402.
COST BREAKDOWN
Item No. Item Unit Unit Price Quantity Amount
2104.507 REMOVE SEWER ROCK AND PLACE CLASS 5 AGGREGATE L S $2,672.24 1 $2,672.24
2506.602 INSTALL LOW PROFILE CASTING ON NEW CATCH BASIN LS $580.36 1 $580.36
Change Order No. 6 Total: $3,252.60
* Funding category is required for federal projects.
CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time:
a. [ ] [ ] [ ] [ ]
Is Increased by Is Decreased by Is Increased by Is Decreased by
Working Days b. [ X ] Is Not Changed Working Days Calendar Days c. [ Calendar Days ] May be revised if work affected the controlling operation
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Change Order Page 2 of 2
11/28/2017
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
Signed
Date: Phone: (651) 792-7042
Signed
Date: Phone: (952) 445-8615
Approved By Project Engineer: Jesse Freihammer Approved By Contractor: Valley Paving Inc
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This project is eligible for:
District State Aid Engineer:
Federal Funding State Aid Funding Local funds
Date:
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item City Administrator’s Contract Modification
Description
Sack Thongvanh, City Administrator was hired March 9th, 2015.
Administrator Thongvanh is requesting that the current employment agreement be
amended to allow him to carry over and use all accrued vacation at his discretion.
Due to the size of staff and workload, taking time off has been limited and will
mostly not change in the upcoming years because of changes in police services,
implementation of Task Force recommendations on Policing and Inclusion,
developing a Financial Plan, aging workforce, and the ongoing and increase
demand on the City Administrator.
Budget Impact No direct impact on the 2018 Budget or Levy
Attachment(s) · Addendum #2 to March 25, 2015 Employment Agreement
Action(s)
Requested
This has been reviewed by Council Member Harris and I. We would recommend
that the Falcon Heights City Council approve Addendum #2 for Sack Thongvanh
effective December 13, 2017.
Meeting Date December 13, 2017
Agenda Item Consent F10
Attachment N/A
Submitted By Peter Lindstrom, Mayor
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ADDENDUM #2 TO THE MARCH 25TH EMPLOYMENT AGREEMENT
This contract is between Sack Thongvanh and the City of Falcon Heights, Minnesota. This addendum
shall become effective as of December 13, 2017.
Amend 6. Vacation. Employee will be allowed to carry over all accrued vacation at his discretion.
CITY OF FALCON HEIGHTS
BY: _______________________________
Peter Lindstrom, Mayor
Employee
BY: _______________________________
Sack Thongvanh
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Appointment of William Raven to the Falcon Heights Volunteer Fire Department
Description
William Raven submitted an application to the Fire Department because of his
interest in public safety. Fire Department personnel have reviewed his application
and interviewed Mr. Raven. The Department would recommend the appointment
of William Raven.
Mr. Raven will have two years to complete the necessary training and education
before he will be an official volunteer firefighter.
Bio
My name is Bill Raven, and I'm from a small town in Wisconsin called Barron. Growing up on a 40
head dairy farm meant there was no shortage of hard work to be done. Upon completion of high
school, I attended ATS (Associated Training Services), a heavy equipment operating school in Sun
Prairie, WI. At ATS I attained my class A CDL and certificates to operate various earth moving
machines. I continued my education at Chippewa Valley Tech in Eau Claire, from which I received
an Associates of Science Degree in Structural Engineering Technician.
· Moved to Lauderdale in 2016
· Married and wife attends Bethal University
I thought that it would be a great opportunity to give back to the community. The Falcon Heights
Fire Dept seems to be a rewarding way for me to serve my neighbors. I am excited to be moving
forward in becoming a member of the FHFD.
Budget Impact N/A
Attachment(s) · Resolution 16-39 Appointing William Raven to the Falcon Heights Volunteer
Fire Department
Action(s)
Requested
Staff would recommend approval of resolution and appoint William Raven to the
Falcon Heights Volunteer Fire Department.
Meeting Date December 13, 2017
Agenda Item Consent F11
Attachment Resolution
Submitted By Sack Thongvanh, City Administrator
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CITY OF FALCON HEIGHTS COUNCIL RESOLUTION December 13, 2017
No. 17-39 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - -
RESOLUTION APPOINTING WILLIAM M. RAVEN TO THE FALCON HEIGHTS VOLUNTEER FIRE DEPARTMENT WHEREAS, the City of Falcon Heights has a Volunteer Fire Department and continues to advertise for people interested in serving the City of Falcon Heights ; and WHEREAS, the City received an application from William M. Raven regarding his interest to serve on the Fire Department; and WHEREAS, the Fire Department conducted an interview and would recommend that the Council appoint William M. Raven to the Falcon Heights Volunteer Fire Department. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota:
1. William M. Raven will have two years from the approval of the resolution to complete the necessary training and education before he will be an official volunteer firefighter. 2. That the appointment is approved and adopted by the City Council of the City of Falcon Heights. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor
LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh HARRIS ____ Against City Administrator
FISCHER GUSTAFSON
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item 2018 Cost of Living Adjustments (COLA)
Description
As part of the 2018 Budget process, employee salaries are adjusted based on various
factors, one of which is a cost-of-living adjustment (COLA). Incorporated into the
approved 2018 budget is a five percent increase for full time employees, including
the City Administrator. The five percent increase will also apply to on-call and drill
pay for the Fire Department.
Budget Impact The five percent COLA is incorporated into the approved 2018 Budget.
Attachment(s) N/A
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve a five percent cost
of living adjustment for all full time city employees for 2018 as reflected in the
approved 2018 Budget.
Meeting Date December 13, 2017
Agenda Item Consent F12
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Transfer of funds to fund the cable room improvements and budget amendments as
needed. Also transfer of funds to fund the purchase of a used snow plowing truck
for 2018 and budget amendments as needed.
Description
The cable room equipment is very old and needs to be updated. The General
Capital Improvement Fund (401) will be used to account for these improvements.
Staff recommends a transfer of funds for $100,000 to be transferred from the
sanitary sewer fund to the general capital improvement fund to fund these
improvements. The budget amendments are as follows:
Sanitary Sewer Fund (601):
601-4601-97000 200,000
General Capital Improvement fund (401):
401-000-39200 100,000
401-4401-91000 100,000 (cable room equipment expenditure)
401-4401-91000 50,000 (fiber cable expenditure)
Parks/ Public Works Capital (403)
403-000-39200 100,000
The existing snow plowing truck is due to be replaced. Ramsey County will be
offering a used snow plow truck in 2018. Tim Pittman has recommended that the
city purchase one of their used trucks since Ramsey County maintains excellent
maintenance and repair of their snow plow trucks. A new snow plow truck would
cost an estimate between $400,000 to $450,000, so an excellently maintained used
truck from Ramsey County is a more conservative alternative. The current truck
the city is using was purchased from Ramsey County and we have had very good
luck with it. Staff recommends transferring $100,000 from sanitary sewer fund (601)
for funding for this truck. The budget amendments are as follows:
Budget Impact This amendment will affect the sanitary sewer fund balance because the
expenditures for the fiber and media room was not previously budgeted. The
actual impact of the fund will be $250,000.
Meeting Date December 13, 2017
Agenda Item Consent F13
Attachment N/A
Submitted By Roland Olson, Finance Director
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Attachment(s) NA
Action(s)
Requested
Staff recommends the approval of the transfer of funds of $200,000 as explained
above and recommends the accompanying budget amendments.
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Charitable/Lawful Gambling License for Falcon Heights Elementary PTA
Description
For the past several years the Falcon Heights Elementary PTA has held a
fundraising raffle a part of their annual carnival event. Because the total value of the
prizes is expected to be over $1,500, an exempt permit to conduct lawful gambling
activity is required. The PTA is requesting that the City approve their application
with no waiting period. They are making the request now for the carnival in
February of 2018 so that they can begin printing and selling raffle tickets as soon as
possible.
If Council chooses to approve the charitable gambling application, the City would
then need to sign the LG220 Application Form completed by the applicant and
forward it to the Minnesota Gambling Control Board for review and final approval.
Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
Staff recommends that Council approve the exemption charitable gambling
application for Falcon Heights Elementary PTA to conduct lawful gambling activity
at their annual carnival.
Meeting Date December 13, 2017
Agenda Item Consent F14
Attachment City’s Charitable Gambling Application
Submitted By Tim Sandvik, Deputy Clerk
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item 2017 Year End Budget Amendments
Description
Sometimes, at the end of the year, budget amendments need to be made to improve
the financial statements for year end. Staff recommends the following
amendments.
The Street Lighting fund (209) funded the costs of the upgrades to the 64 decorative
city street lights with new LED light bulbs for efficiency and cost savings. Staff
recommends increasing the budget line item 209-4209-87120 by $8,000 additional to
allow for those expenditures.
In the 2013 G. O. Improvements Bond Fund (311) the arbitrage calculation
requirement for the bond and yearly bond fees resulted in increased costs for the
bond fee line item 311-4311-94900. Staff recommends amending the line item an
additional $3,000.
In the 2017 budget, the Infrastructure fund (419) was used to plan the 2017 street
improvement project. We obtained a bond for partial funding. The requirements of
the bond was that a separate construction capital fund be set up. We set up the 2017
Street Improvement fund (427) for this requirement. Our auditors suggested that
we reduce the street project budget line items in the Infrastructure Fund (419) since
they were not needed because the costs are accounted for in the 2017 Street
Improvement Fund (427). Staff recommends amending the budget line items in
both the Infrastructure Fund (419) and the 2017 Street Improvement Fund (427) to
more correctly reflect the budgeting for the street project. We have previously
amended some of the budget line items already in the 2017 Street Improvement
Fund. Budget amendments are as follows:
Revenue:
419-33430 Mn State Aid: -190,000
419-33435 St Paul Regional Water: -403,000
419-36105 Special Assessments: -75,000
419-39310 Bond Proceeds: -800,000
Meeting Date December 13 2017
Agenda Item Consent F15
Attachment N/A
Submitted By Roland Olson, Finance Director
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Expenses:
419-4419-92098 2017 Street Project: -1,176,500
419-4419-94900 Bond Fees -15,000
427-4427-97000 Transfer $300,000 The 2017 Street Improvement Fund (427)
received the bond proceeds. In a council consent dated September 27, 2017
approval was granted to pay back the original $300,000 loan from the bond
proceeds to the Sanitary Sewer Fund (601). The budget amendment was
erroneously forgotten. Staff recommends setting up the budget line item to reflect
this transfer.
Budget Impact Amend budget line items as explained above.
Attachment(s) NA
Action(s)
Requested
Staff recommends amending the budget line items as recommended above
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Donation of LED Light Bulbs from James Wassenberg
Description
The City of Falcon Heights has a long standing history of promoting sustainable
efforts throughout the community. Energy conservation is a method in which
sustainability is achieved. LED light bulbs are highly efficient compared to
incandescent and thus a good method of energy conservation.
The proposed goals of the program are to increase energy efficiency through giving
away free LED light bulbs to residents via the attached plan, which are to be
donated to the city by James Wassenberg of 579 bulbs at a value of $1 (one) dollar
per bulb.
The benefits of LED bulbs as a method of conservation are as follows:
1. Labor savings. LED bulbs rated at 25,000 hour lifetime will last
approximately 25 times longer than an incandescent rated at 1000 hours.
This means less time and labor replacing light bulbs for city residents.
2. Energy savings. A single 9 watt LED bulb can replace a 60 watt incandescent
bulb. If the bulb is used for 3 hours per day, the LED will save 55.8 kWh in
one year or 1329 kWh over its projected 23.8 year lifetime
3. Money savings. Given electrical prices in Falcon Heights of $0.13/kWh, the
bulb above will save the resident $7.25 per year or $172.77 over the lifetime of
the bulb.
4. Return on investment. Because such LEDs are available for $1.00, the time to
recoup the cost of the LED bulb is 50 days. Such LEDs yield over 100X the
return on investment of residential solar projects.
5. Education. The process of providing residents with one or two free LEDs
provides an opportunity to educate residents about the benefits of LEDs.
This may lead to the resident replacing additional incandescents in their
Meeting Date December 13, 2017
Agenda Item Policy G1
Attachment Resolution and Distribution Plan
Submitted By Paul Moretto, Community Development
Coordinator
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residence at their own expense, thereby multiplying the energy efficiency
effects of the initial giveaway program.
6. Environmental credit. Such a program might qualify Falcon Heights for
additional credits towards environmental, sustainability or other
accreditation programs.
Bulbs will be distributed at city events, City Hall, directly to apartment
management and door to door by volunteers.
An additional component to this program is energy conservation education. Each
bulb will be accompanied with educational materials where residents can learn
more about energy savings.
A limit of two bulbs per household per transaction.
Budget Impact There will minimal impact that was not accounted for in the 2018 Budget to print
out advertisement materials.
Attachment(s) · LED Distribution Plan
· Resolution 2017-40 Accepting the Donation of LED Light Bulbs from James
Wessenberg
Action(s)
Requested
Staff request approval of attached resolution and LED Distribution Plan.
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City of Falcon Heights
LED Light Bulbs and Faucet Aerators Distribution Plan
Goals: In order to improve energy efficiency in the City of Falcon Heights, MN, it has been
proposed that the use of high efficiency LED light bulbs be encouraged in residences within the
city. Further, it was proposed that use of LEDs could be promoted by giving away a number of
LEDs to city residents. What follows is a plan to execute such a giveaway program.
Background: During the September meeting of the Falcon Heights Environmental
Commission, Alexis Troschintetz from CERT spoke to the commission about a CERT program
called Saving Watts and Drops, which is a way to help cities and organizations to carry out
distribution of conservation equipment such as LED bulbs or water saving showerheads.
Benefits of LED Light Bulbs: A program to replace incandescent bulbs with LED bulbs has
many advantages.
1. Labor savings. LED bulbs rated at 25,000 hour lifetime will last approximately 25 times
longer than an incandescent rated at 1000 hours. This means less time and labor
replacing light bulbs for city residents.
2. Energy savings. A single 9 watt LED bulb can replace a 60 watt incandescent bulb. If
the bulb is used for 3 hours per day, the LED will save 55.8 kWh in one year or 1329
kWh over its projected 23.8 year lifetime
3. Money savings. Given electrical prices in Falcon Heights of $0.13/kWh, the bulb above
will save the resident $7.25 per year or $172.77 over the lifetime of the bulb.
4. Return on investment. Because such LEDs are available for $1.00, the time to recoup
the cost of the LED bulb is 50 days. Such LEDs yield over 100X the return on
investment of residential solar projects.
5. Education. The process of providing residents with one or two free LEDs provides an
opportunity to educate residents about the benefits of LEDs. This may lead to the
resident replacing additional incandescents in their residence at their own expense,
thereby multiplying the energy efficiency effects of the initial giveaway program.
6. Environmental credit. Such a program might qualify Falcon Heights for additional credits
towards environmental, sustainability or other accreditation programs.
Materials:
● Bulbs will be A19 standard base 60 watt LED bulbs with either 15K or 25K hour lifetimes
(GreenLite and Sunbeam respectively)
Benefits of Faucet Aerators: A program to replace faucet aerators has the potential to save
you over 75% on water, sewer, and energy costs.
Materials:
· Niagara 1 GPM Max
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Distribution options: One of the main challenges to such a program is how to get the LEDs
and aerators in the hands of residents. Several methods might be used.
1. Door to door. Have volunteers map the city and visit each residence individually to offer
the bulbs and educate residents. This method has the broadest reach and allows
opportunity for direct education, but requires significant time investment for volunteers to
go door to door. This method is the most laborious and will be implemented last.
2. City Hall availability. Provide a window of time (two business weeks) during which
residents can come to city hall during normal business hours to receive up to two LEDs
from the front desk. This requires some time from city staff to distribute the bulbs as well
as advertising in the city newsletter, Facebook page and email list serve. It also
requires time on the part of the resident to come to City Hall but does give opportunity
for any Falcon Heights adult to receive the bulbs.
3. Distribution through apartment managers. Provide the bulbs to managers/owners of
apartment buildings in Falcon Heights, either for installation, or for provision to the
apartment residents. This is a rather easy way to reach a large number of residences,
but requires interface with apartment managers/owners.
a. Initial contacts have been made as of 10/27 and a company which manages 182
units in Falcon Heights has expressed interest (Kleinman Realty Corporation)
Also Fairfield apts and Sherman apartments have expressed interest.
b. A memorandum of understanding has been drafted to provide to the apartment
managers/owners to define the desired terms of the giveaway. This document is
non-binding and does not need to be signed. It also will help track where the
bulbs went.
c. Informational sessions at apartment units held by commission members are also
an option for distributing to apartment units. These sessions could be held in
building meeting rooms or common areas.
4. Event distribution. A volunteer would distribute free LEDs from a table at an event
organized for a different purpose, such as the yearly ice cream social, Human rights day,
Winter fest, or an event at Falcon Heights Elementary such as family fun night. This
approach has a narrower reach but would be very time efficient and would provide
opportunity for resident education. Arrangements would have to be made with the
school and/or school district or event sponsoring body.
Education: Several elements of resident education should be considered to accompany the
LED bulb giveaway activities.
● Small Flyer. Each bulb should be accompanied by a small flyer (4X5) outlining the
benefits of LED usage.
● Large flier. A larger flier (8.5X11) will be available at volunteer staffed community
distribution events.
● Display. Tables staffed by volunteers or at the city desk would require a banner to
advertise the give away.
● Pledge. In exchange for the free LED the volunteer will ask for the recipient to fill out a
pledge form that will set a timeline for installation (by the coming weekend) and a pledge
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to replace other home incandescents if they like the LEDs. This pledge will be saved as
a way to track to whom the bulbs went and also displayed in a transparent container to
encourage participation. Pledge sheet will contain a line asking for comments on the
program.
● Script and FAQs. For volunteers manning booths, a list of talking points and FAQs will
be prepared and made available.
● Websites. Websites where more information can be obtained will be listed on small and
large fliers
Assessment and Extension:
● Should the program be instituted and be successful, it will be important to document the
success qualitatively (through resident anecdotes) and quantitatively (number of bulbs
distributed, by what means, to whom and when, with calculations of benefits). This
would allow a summary to be provided for external communications and as credit for
environmental certifications.
● Pledge sheets, Bulb and aerator check in-check out logs and Apartment Memoranda of
understanding will be sources of data for where the bulbs went and resident comments
on the program.
● If the program it would be desirable to contact other nearby municipalities to encourage
them to enact a similar program. This document and supporting documents could act as
guidance to make implementation easier for these municipalities.
Limitations:
Only two bulbs per household will provided in any single transaction. However, no system will
be put in place to limit residents from obtaining bulbs on more than one occasion. (Ex: a
community event and pickup at City Hall.) The important point is that the bulbs be put in use.
Qualifications:
Available to all residents and business owners of Falcon Heights. Excludes City Staff, Council
members, Commission members, and their families.
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CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
December 13, 2017
No. 17-40
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A RESOLUTION TO ACCEPT A DONATION LED LIGHT BULBS FROM
JAMES WASSENBERG
WHEREAS, The City of Falcon Heights Environment Commission, in
cooperation with Clean Energy Resource Teams (CERT), is creating a program to
promote conservation and energy savings by providing donated energy saving
LED light to Falcon Heights city residents free of charge; and
WHEREAS, the Environment Commission has created an equitable plan for
distributing the LED light bulbs and water saving faucet aerators using online,
mail and face-to-face advertising and distribution; and
WHEREAS, the Environment Commission’s equitable plan targets apartments
and houses within the city of Falcon Heights as a part of the equitable plan for
distribution; and
WHEREAS, the Environment Commission’s plan is intended to satisfy the
requirements of Minnesota Statute 465.03 on Gifts To Municipalities; and
WHEREAS, the City Council finds it is in the public interest and consistent with
adopted City policy for the City to demonstrate its commitment to promote
conservation and energy savings.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Falcon Heights:
1. The City shall accept the donated 579 LED light bulbs.
2. The City shall accept the distribution plan as presented to them
by the Environment Commission.
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Moved by: Approved by: ________________________
Peter Lindstrom
Mayor
LINDSTROM ____ In Favor Attested by: ________________________
GUSTAFSON Sack Thongvanh
HARRIS ____ Against City Administrator
BROWN THUNDER
FISCHER
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Media Room Equipment Replacement and Upgrade
Description
CTV North Suburbs is our local community media center that serves eight other
cities; Arden Hills, Lauderdale, Little Canada, Mound View, New Brighton, Norths
Oaks, Roseville and St. Anthony.
CTV provides a number of services to the city related to our media needs. CTV has
provided an equipment assessment and recommendations for our outdated setup
and configuration.
The City currently has equipment that range from 10 to over 20 years old that are
either discontinued and/or not compatible with current or future technology. An
item that is not included in the proposal, but will be added in hearing assist
devices.
Budget Impact The budget impact will be $60,000 to $80,000.
Attachment(s) · CTV Assessment and Cost Estimates
Action(s)
Requested
Motion to authorize the City Administrator to spend up to $80,000 for replacement
and upgrades of equipment in the Media Room.
Meeting Date December 13, 2017
Agenda Item Policy G2
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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Equipment Assessment October 2017
Video
Cameras – Unknown exact age as they were acquired used from another city. They
are at least 8-9 years old most likely older. They are analog standard definition, not
capable of creating 16x9 images. If repair is needed for them, parts are only found
on the used market, unknown for how long.
Switcher – The unit being used as a production switcher is actually a monitor
switcher. Its original use was intended to switch between video sources for
monitoring and not for recording or broadcasting. The age on this unit is in the 15-
20 year range. And as a side note, this model’s production started in the early 1980s.
Monitors – 1) In the control room all the monitors are CRTs and are from the 80s to
early 90s
2) The Smart Board in the council chambers is does have the capability
to display high definition signals. It will accept VGA and HDMI from
from devices. However, the model you have is a discontinued model
and may be difficult to receive support if it fails.
Recording – Consists of three recording devices.
1) Two SVHS decks. A format no longer used.
2) One DVD recorder. It will accept HD signals, but it down converts
and only records in standard definition.
Audio
Microphone Mixers - Mixing is done with three mixers that are ganged together.
These were acquired used and were intended as a temporary fix. Made by a
company that disappeared in the 90s. If any of them fail, there is very little change of
getting the units repaired.
With just a few acceptations, all of the equipment in the room was acquired used.
With the exception of the Smart Board, all of the equipment is analog standard
definition. Given the age of all of the equipment I would consider the condition of
the equipment to be in a fragile state.
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HD Recommendation October 2017
Video
Cameras – While I’d still use the Panasonic AW-HE130 like Little Canada and
Roseville have, in the interest of saving some money, the newer 4K capable
Panasonic AW-UE70 is the one I’d recommend. The cameras are still in the same
family, and thus use the same controller as RV and LC. Also, CTV has a controller to
act as a spare. Similarly, we could place a “spare” CTV HE130 in place of a UE70 if
the need arose.
Switcher – The switcher is a hardware-based system that includes a character
generator, multiviewer (allows monitoring of multiple pictures on one screen) and
touch-screen assist functions. This is the scaled down version of what CTV is using
in our HD facilities
Monitors – The monitors are modern flat screens. In conjunction with the
multiviewer from the switcher, there is only the need for one large monitor for most
of the images need for production, as opposed to separate CRT’s for each image. A
computer with two monitors, on touch-screen, a test monitor pair, and cable
channel monitor is also included.
Recording – Would still have multiple destinations for redundancy.
1) HD encoder will generate both the HD webstream and an HD
recording recorded to a local hard drive.
2) With an adapter the existing DVD recorder will still be used as
backup. Note: This recording will be standard definition.
3) CTV will also record the meeting for playback and further
redundancy
Audio
Audio DSP – Microphone Mixer – The mic mixing system uses a unit that
automatically mixes the active microphones and is designed for low noise and will
work to eliminate any feedback in the room allowing for better sound reinforcement
within the room and lobby, when needed.
Presentation
SmartBoard – At this point while not on the plan presented because it is HD
capable it should be viable for a couple more years, short of an un-repairable failure.
SmartBoard/Projector system, however installation of equipment allowing for
connection to the production system is included.
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Falcon Heights HD Upgrade - Preliminary Design Estimate 10/25/2017 Patrick Cook
$61,593.22 Falcon Heights
System Use Description Make Model Qty Unit Cost Extended
Master Sync Generator Sync Pulse Generator Ross SPG-8260 1 $2,200.00 $2,200.00
Chassis for Cards openGear Frame Ross OG3-FR-CN 1 $1,465.00 $1,465.00
Redundant PS for Above Ross Redundant PS Ross PS-OG3 1 $455.00 $455.00
Mux program audio onto program video openGear Mux Card Blackmagic Audio to SDI 1 $475.00 $475.00
HD DA (UDC)HD DA (UDC)Blackmagic CONVOPENGUDC 1 $475.00 $475.00
SDI to Analog (Down) Converter SDI to Analog (Down) Converter Blackmagic CONVOPENGASA 1 $475.00 $475.00
Black Burst Distribution Analog Video Utility DA Ross UDA-8705A-R2 1 $250.00 $250.00
Production Switcher Carbonite Black Solo (Chassis)Ross CBF-109 1 $4,055.00 $4,055.00
PS for Above Ross 12V 9A PSU with 6 Pin Connector Ross PSU-12V9A-6PIN 1 $530.00 $530.00
Production Switcher Panel Carbonite Black CB9 Panel Ross CB9 -PANEL 1 $3,935.00 $3,935.00
PS for Above 12V 4A PSU with 2 Pin Connector Ross PSU-12V4A-2PIN 1 $285.00 $285.00
Multiviewer Monitors 43"-Class Full HD LED TV LG 43LJ5000 1 $297.00 $297.00
Monitor for cableTV boxes/DVD 24"-Class HD Smart LED TV LG 24LH4830-PU 1 $147.00 $147.00
Monitor XPression Widescreen LED Backlit IPS Monitor Dell U2415 1 $249.00 $249.00
Touch Screen Dashboard 22" Computer Touch Display ELO 2201L 1 $500.00 $500.00
Dashboard/XPression Computer Computer to run Dashboard and XPression TBA TBA 1 $900.00 $900.00
Procution Camera Opt2 - HD Integrated PTZ Camera Panasonic AW-HE130 0 $7,500.00 $0.00
Opt2 Procution HD Integrated PTZ Camera Panasonic AW-UE70KPJ 3 $5,245.61 $15,736.83
PTZ Controller Controller Panasonic AW-RP120 1 $2,500.00 $2,500.00
Opt2 PTZ Controller Compact Controller Panasonic AW-RP50 0 $1,800.00 $0.00
Presentation Area Input/Selector Two-Input Wallplate Switcher for HDMI and VGA Atlona HDVS-200-TX-WP 1 $650.00 $650.00
Presentation Reciever Ethernet-Enabled HDBaseT Scaler Atlona HDVS-200-RX 1 $650.00 $650.00
Converter for Non-SDI monitors HDMI / SDI Bi-Directional Converter Decimator MD-LX 1 $100.00 $100.00
Scan Converter for Presentation
Computer w/HDCP BrightEye Mitto 3G with HDCP Ensemble BEM-4-H 1 $1,382.50 $1,382.50
FrameSync to allow for HD at CTV Frame Sync (to be placed at CTV)AJA FS2 1 $3,200.00 $3,200.00
Opt2 Local/Backup Meeting Recorder Video Streaming and Recording Appliance Matrox Monarch HDX 0 $2,000.00 $0.00
Local/Backup Meeting Recorder Video Streaming and Recording Appliance AJA HELO 1 $1,010.10 $1,010.10
Local Recording Desitnation Single Bay NAS Server Synology DS115j 1 $250.00 $250.00
Inexpensive Waveform/Vector Waveform/Vectorscope/Picture Mon Blackmagic SmartScope Duo 4K 1 $755.25 $755.25
Network Switch w/PoE+ProSAFE® 24-port 1000base-T Gigabit PoE Smart SwitchNetgear GS728TP-100NAS 1 $400.00 $400.00
Audio DSP
Symetrix 80-0116 120V Prism 12x12 12 In, 12 Out
DSP, 64x64 Dante Symetrix Prism 12x12 1 $3,300.00 $3,300.00
Dais Microphone Goosneck Microphone Shure MX418D/S 10 $300.00 $3,000.00
Wireless MIc Wireless Mic System Shure SLX124/85/SM58-G5 1 $900.00 $900.00
Room Amplifier 4 channel Amplifier TBA TBA 1 $1,500.00 $1,500.00
Speakers Celing speakers TBA TBA 6 $250.00 $1,500.00
Total $51,327.68
Supplies Contingency 5.0% $51,327.68 $2,566.38
Install and Integration Estimated System Installation Cost CTV 15.0% $51,327.68 $7,699.15
Grand Total $61,593.22
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