The URL can be used to link to this page

Home My WebLink AboutCity Council Packet_2-14-18-CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA February 14, 2018 at 7:00 P.M. A.CALL TO ORDER: B. ROLL CALL: LINDSTROM ___ LEEHY____ BROWN THUNDER ___ MIAZGA ___ GUSTAFSON___ STAFF PRESENT: THONGVANH____ C.PRESENTATIONS: D. APPROVAL OF MINUTES: 1. January 10, 2018 City Council Meeting Minutes E.PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 2/07/18 $264,134.78 Payroll through: 1/31/18 $39,415.98 2.Approval of City License(s) 3.Proclamation by Resolution – Not For Sale Day 2018 4.Accepting Grant Funds from St. Paul Foundation 5.Accepting Funds from Como Park Lutheran Church Trust Fund 6.Tree Trimming and Removal Agreement Renewal – Upper Cut Tree Services 7.Joint Powers Agreement - Ramsey County’s Geographic Information System (GIS) Users Group 8. Safety Training Agreement with SafeAssure Consultants, Inc. 9.Resolution Appointing Dena Larrabee to the Community Engagement Commission 10.Lauderdale Recreation Agreement G: POLICY ITEMS: 1. Authorize the Out-of-State Travel for Council Member Randy Gustafson, Council Member Melanie Leehy and City Administrator Sack Thongvanh H.INFORMATION/ANNOUNCEMENTS I. COMMUNITY FORUM: J.ADJOURNMENT: BLANK PAGE CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES January 10, 2018 at 7:00 P.M. A. CALL TO ORDER: 7:00 P.M. B. ROLL CALL: LINDSTROM __X_ LEEHY__X__ BROWN THUNDER _X__ MIAZGA _X__ GUSTAFSON_X__ STAFF PRESENT: THONGVANH__X__ C. PRESENTATIONS: 1. Oath of Office a. Mark Miazga b. Melanie Leehy D. APPROVAL OF MINUTES: 1. December 13, 2017 City Council Meeting Minutes Approved E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 1/04/18 $201,552.75 Payroll through: 12/29/17 $36,532.56 2. Approval of City License(s) 3. Designating Official Depositories for 2018 4. Review Elected Official Out-of-State Travel Policy 5. Review and Adopt Council Standing Rules 6. Council Appointment as Liaison for City Commissions 7. Appoint Acting Mayor 8. Commission Member Reappointments 9. Mile Reimbursement Rate for 2018 10. Approval of the 2018 NYFS Cooperative Service Agreement 11. Appointment of Alyssa Schmeling to the Park and Recreation Commission 12. Appointment of Kim Johnson to the Community Engagement Commission 13. Resignation of Nickolas Rosenberg from the Falcon Heights Volunteer Fire Department 14. Resignation of Katie O’Connor as Administrative Coordinator Council Member Brown Thunder, Approved 5-0 G: POLICY ITEMS: H. INFORMATION/ANNOUNCEMENTS: Council Member Gustafson: · Community Engagement Council (CEC) meets on the third Monday of each month, which means the next meeting is next Monday at 7:00 pm at City Hall. It will be used as 1 of 91 a goal setting session in engage our community on the various thing we do. Deputy Clerk Tim Sandvik is the staff liaison. · Ramsey County’s Sheriff’s Office starts up the Citizen Academy on February 20th. Taking applications through February 9th. The program is six-session course over three weeks on Tuesday and Thursday from 6:00 pm to 9:30 pm. https://www.ramseycounty.us/your-government/leadership/sheriffs-office/sheriffs- office-divisions/public-safety-services/community-support-services Council Member Brown Thunder · Northeast Youth and Family Services is having their award night February 8th 5:30 pm to 7:00 pm. The cost is $30 and this is one of their main fundraiser of the year. Go out and support these awesome young people that we have in our neighborhood. · NYFS – Senior Chore Program is a program any that is a senior citizen that need assistance with shoveling of their walk. Contact NFYS Mayor Lindstrom · The last meeting or two meetings ago, the Council accepted the donations of 1,000 LED lightbulbs from one of our residents. We have been busy as an Environment Commission distributing them to residents. We have distributed close to 300 to folks that live in apartment. LED are more efficient. A good way to cut cost on utility bill and be sustainable. We will also be distributing them at City Hall. Council Member Leehy · Want to thank everyone that voted for her. Encourage residents to Council Member Miazga · Would like to thank the community for all the good energy and all the people that are getting engaged. · Transiting from the Environment Commission to the Planning Commission · Excited about the Comprehensive Plan with a lot of data collection. City Administrator Thongvanh · Welcoming the new elected Council Member · Struggling to recruit ice rink attendants · WSB has been hired to work on the City’s Comprehensive Plan · Administrative Coordinator Position Update. Hope to hire a replacement by mid- February. · The Mayor and I met with representatives from the University and the meeting was very positive. · The Mayor and I participated in a meeting with the School Superintendent. · Reminder that the Grove Association approved at their annual meeting for stricter enforcement. We will ticket and tow. I. COMMUNITY FORUM: 1508 Iowa – Thomas Mcninch - Would like to congratulate the new members and the outgoing members for their work. He would like to see account of expense in dollars for these last months. Valarie Castile (Philando Castile’s Mother) -What to congratulate the new appointees and hope you do as good as the preceding people were doing. Wanted to talk about what happen in Falcon Heights. What it cost was a person’s life. To be honest about the whole situation, it 2 of 91 was said that I got $3 million dollars. After the lawyers, it was $2 million dollars. But that can never bring my son back. No amount of money will bring back my son back. I love that young man, I adored that young man. He did everything correct. What everyone said about drug and how it stays in your body, that depends. But it has nothing to do with be honest and telling the truth and losing their life. Do what you say you are going to do. Katie (lives in St. Paul) - Interested in having the police have their own insurance. Need to look forward and hold the police accountable. Dollars and cents means nothing if you do not learn from it. It is time for white people to speak up. Diane Marshman (Therapeutic Massage License) - Received a letter to should proof of exemption. Would like to come to a middle ground so she can continue to serve the community of 1666 Coffman. John Thompson It has been two years since by friend was murdered in Falcon Heights. He is speaking loud and clear today in St. Paul and Minneapolis. Thank you Melanie, you are speaking loud and clear today. Melvin Carter stated in his accepts speak is that “the only way he works is that the City works with him”. You have allow residents input. A lot of community engagement. Everyone got it except the City of Saint Anthony. Continue to fight. Enough is enough for Saint Anthony. If it was not for Melanie, I would be mad at the Mayor. If it were not for Melanie, I would still be yelling at Sack. If it were not for Melanie, we would not be together. The City of Falcon Heights have beautiful residents that get it, it just had an ugly on it because of the police department. I am so happy today for the direction the City is going. Continue to fight not just for Philando but also for people that look like me. Nicole (Friend of Melanie) Would like to congratulate Melanie. Falcon Heights can set an example of the right things in 2018. The number eight means a new beginning. J. ADJOURNMENT: 7:45 P.M. 3 of 91 BLANK PAGE 4 of 91 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item General Disbursements and Payroll Description General Disbursements through: 2/07/18 $2664,134.78 Payroll through: 1/31/18 $39,415.98 Budget Impact The general disbursements and payroll are consistent with the budget. Attachment(s) · General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date February 14, 2018 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director 5 of 91 BLANK PAGE 6 of 91 7 of 91 8 of 91 9 of 91 10 of 91 11 of 91 12 of 91 13 of 91 14 of 91 15 of 91 16 of 91 17 of 91 18 of 91 19 of 91 20 of 91 21 of 91 22 of 91 23 of 91 24 of 91 25 of 91 26 of 91 27 of 91 BLANK PAGE 28 of 91 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Approval of City Licenses Description The following individuals have applied for a Therapeutic Massage Enterprise License for 2018. Staff has received the necessary documents for licensure. 1. Diane M. Marshman – 1666 Coffman St The following individuals have applied for a Therapeutic Massage License for 2018. Staff has received the necessary documents for licensure. 1. Diane M. Marshman 2. Ruth S. Atherly Budget Impact N/A Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the 2018 City License Applications. Meeting Date February 14, 2018 Agenda Item Consent F2 Attachment N/A Submitted By Tim Sandvik, Deputy Clerk 29 of 91 BLANK PAGE 30 of 91 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Proclamation to declare February 15th, 2018 as “Not For Sale Day” to raise awareness about sexual exploitation Description On December 7th, 2017 the Community Engagement Commission hosted their annual event recognizing Human Rights Day. Last year’s presenters hosted a discussion on sexual exploitation and human trafficking, including concerns specific to Minnesota. Following the event, city staff was able to better understand these issues and provided information to the Community Engagement Commission at their January 29th, 2018 meeting. Commissioners were able to discuss a study conducted at the University of Minnesota’s Urban Outreach Center and made recommendation to the City Council that the attached proclamation be passed by resolution recognizing “Not For Sale Day”. Budget Impact N/A Attachment(s) · Resolution 18-06 – Proclamation to declare February 15th, 2018 as “Not For Sale Day” to raise awareness about sexual exploitation. Action(s) Requested Staff would recommend the City Council pass aforementioned proclamation by resolution. Meeting Date February 14, 2018 Agenda Item Consent F3 Attachment Resolution Submitted By Tim Sandvik – Deputy Clerk C.E.C. – Staff Liaison 31 of 91 BLANK PAGE 32 of 91 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION February 14, 2018 No. 18-06 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - PROCLAMATION TO DECLARE FEBRUARY 15, 2018 “NOT FOR SALE DAY”TO RAISE AWARENESS ABOUT SEXUAL EXPLOITATION WHEREAS, sexual exploitation is defined as the sexual abuse of someone who engages in commercial sexual activity. Commercial sexual activity occurs when anything of value or a promise of anything of value, such as money, drugs, food, shelter, protection, and other basics of life, is provided to a person by any means in exchange for any type of sexual activity. A third person may or may not be involved; and WHEREAS, sexual trafficking and commercial sexual exploitation is a market built on exploitation, violence, and brutality. Sex buyers use money and power to exploit victims. Traffickers profit by linking buyers to victims for sale. Facilitators of trafficking recruit a supply of victims and prepare them for sale through systematic exploitation of specific needs and vulnerabilities; and WHEREAS, victims of sexual exploitation come from every background, race, gender, sexual orientation, age and economic status. The average age of entry for a minor who is exploited is 12 to 14 years of age. These youth often go unidentified or misidentified and unreported; WHEREAS, a comprehensive Minnesota study released in August 2017, found that buyers typically are white middle-aged males who travel 30 to 60 miles for sex, often before or after work, while on their lunch break, on business trips or male-focused vacations like hunting trips. Based on a national study, 26,000 Minnesota men may have bought sex in the past year; and WHEREAS, the perpetrators of sexual exploitation cause great harm and trauma to their victims, violating their rights, they also traumatize families, and undermine the stability, safety and well-being of our communities; and WHEREAS, law enforcement officials and nonprofits across Minnesota are taking aggressive and new action to crack down on buyers of commercial sex and boosting programs aimed at prevention measures for keeping persons from being exploited and sex- trafficked; and 33 of 91 WHEREAS, survivors of sexual exploitation have bravely confronted this issue by telling their stories and leading multidisciplinary coalitions of advocates to support victims of this crime and to educate communities; and WHEREAS, the Minnesota Department of Health and Minnesota Department of Human Services as well as other state and nonprofit agencies along with local municipalities and law enforcement agencies are working together towards providing supportive victim- centered services such as trauma-informed services and safe housing, as well as Regional Navigators who are responsible for connecting victims with services and serving as experts for their communities; and WHEREAS, “Not for Sale Day” is an opportunity to educate, promote safety for all, accountability and justice, and underscore the commitments made by organizations and communities to end sexual exploitation in our communities. NOW, THEREFORE BE IT RESOLVED, THAT Mayor Lindstrom and the Falcon Heights City Council, call upon all citizens of Falcon Heights to join the Falcon Heights City Council in declaring February 15, 2018, as “Not for Sale Day.” FURTHER, LET IT BE KNOWN THAT, WE, Mayor Lindstrom and the Falcon Heights City Council, do hereby proclaim February 15, 2018, as “Not for Sale Day.” - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Peter Lindstrom, Mayor LINDSTROM ____ In Favor Attested by: ________________________ BROWN THUNDER Sack Thongvanh GUSTAFSON ____ Against City Administrator LEEHY MIAZGA 34 of 91 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Accepting Grant Funds from the Saint Paul Foundation Description In 2017, with the help of a grant writer, staff submitted a grant application to the Saint Paul Foundation for $40,000 to start implementing the recommendations outlined by the Falcon Heights Task Force on Policing an Inclusion. Budget Impact The Council has allocated funds in the 2018 budget to start to implement the recommendations as provided by the Task Force, but staff will continue to research and apply for additional grant funding. Attachment(s) · Grant Application · Award Letter and Agreement Action(s) Requested Staff recommends accepting grant funds from the Saint Paul Foundation for $20,000. Meeting Date February 14, 2018 Agenda Item Consent F4 Attachment Grant Application, Award Letter and Agreement Submitted By Sack Thongvanh, City Administrator 35 of 91 BLANK PAGE 36 of 91 City of Falcon Heights The Saint Paul Foundation Proposal Narrative Including Everyone in Falcon Heights: Creating Inclusion, Expanding Trust Round 2: Building Community Capital July 11, 2017 2077 W. Larpenteur Contact: Sack Thongvanh Falcon Heights, MN 55113 651.792.7611 Note to reviewers: Any detail or matter I need to attend to on this is highlighted in yellow or green. IF the correction is obvious to you, go ahead and change it, with your initials marking your changes. Several sections have too many characters. I read (500 characters) as (500 words)…until I was beginning the Narrative section. Rather than delaying sending this out, I’m going to send it as is, take my break and then come back and do the editing to reduce the over-long sections. On the budget—will I need to stop in your office, Sack, tomorrow AM? Or do you want to send a budget back to me with the numbers you feel should be used? In either case, I’ll call Lori Berg early tomorrow to ask about the multi-year grant, about the strategy of submitting one grant now for the lower amount of around $30K to $40K, and another grant in Sept. after they announce what the process will be to apply for the Kellogg derived funds they are re-granting. One section I have not written anything to is: Please provide any information not captured regarding the primary population to be served…I don’t see anything more that needs to be said there. Proposal Summary: The City of Falcon Heights is requesting funding support in the amount of $30,000 for each of three years ($90,000 total), to hire a full-time staff person to serve as Community Coordinator of Inclusion and Policing, beginning November 2017. This new staff position will expand the capacity of the City of Falcon Heights to harness and build on the engaged and powerful momentum for community change which coalesced following the police-involved shooting of Philando Castile in Falcon Heights on July 6, 2016. Numerous courageous, generous people with a mindset of creating a living, transformed local culture took a deadly moment in their small city and began a long public process to answer one question many articulated: “Where do we go from here?”. They identified the magnitude and complexity of this role to be a full-time position. It is expected this staff person will need, at a minimum, three to five years to produce lasting changes so all residents and guests feel fully included in Falcon Heights, and will feel secure their police service fosters mutual safety through mutual trust. The Community Coordinator of Inclusion and Policing will be tasked with weaving dozens of vital partnerships into a strong cord; of leveraging new opportunities while keeping current energy engaged; of seeking grants and other funding tools to resource community activity meant to cultivate new relationships, thereby erasing stereotypes; and of melding diverse approaches to community concerns with professional cultural competence. 37 of 91 City of Falcon Heights The Saint Paul Foundation Proposal Narrative Including Everyone in Falcon Heights: Creating Inclusion, Expanding Trust Round 2: Building Community Capital July 11, 2017 2077 W. Larpenteur Contact: Sack Thongvanh Falcon Heights, MN 55113 651.792.7611 Organization Summary: NOTE to reviewers: This is much longer than would be expected. I’ll speak with Lori about her thoughts on this content. Does Falcon Heights have a standard 3-line mission statement? I found nothing on the web site. (Mission) Statement of Community Values—Falcon Heights Task Force on Inclusion and Policing produced a Statement of Community Values, adopted by City Council, which states: We assert and uphold these values for our community, including residents and guests, in our relationships with one another and in city government and services, leadership and policies: Leadership creates relationships of mutual respect and welcome, enacts equity in service to community, and works to heal historic patterns of disparity and exclusion; Trust, transparency, and accountability creates mutual well-being through mutual trust. We value relationships of mutual respect, learning, and honesty in communication among community members and city government. We value transparency, communication, and respecting diverse perspectives in governance; Equity, justice, and anti-discrimination protects and treats all residents and visitors equally and fairly under the law. We value equity in the provision of public services and in the city’s response to concerns. We recognize the persistent work we must do, individually and collectively, to reject and remedy prejudice, bias, and discrimination within individuals, the community, and in our government and policing; Welcome and inclusion values diversity, welcoming all people with respect and dignity, and creating authentic relationships that honor our shared humanity despite our differences. We aspire to harmonize the needs of all while understanding varied individual needs, across generations, across racial or ethnic or religious groups, and across other aspects of our rich identities. We recognize the need to work together to heal and overcome divisions in our community. We commit to work continuously to forge strong relationships and to be a place where everyone is recognized and welcomed as part of our community; Awareness seeks diverse perspectives, listening with an open mind, and taking time to learn from others. We commit to recognizing and working to address our individual and collective biases; Courageous Action values taking individual and collective responsibility to uphold these values, including having the courage to name and confront problems and to pursue solutions and healing when these values are not upheld. We recognize that everyone has the responsibility for being engaged and challenge others when we see or hear hurtful actions or comments; Safety includes protecting residents and guests from personal harm and protecting groups from prejudice, discrimination, and hostility. Respect for life and minimizing harm to all are our highest priorities in public safety and policing. We believe that mutual safety is built through mutual trust. Description of organizations (500 characters)(actual 1710 characters)—1: City of Falcon Heights; 2: Falcon Heights Task Force on Inclusion and Policing 38 of 91 City of Falcon Heights The Saint Paul Foundation Proposal Narrative Including Everyone in Falcon Heights: Creating Inclusion, Expanding Trust Round 2: Building Community Capital July 11, 2017 2077 W. Larpenteur Contact: Sack Thongvanh Falcon Heights, MN 55113 651.792.7611 1) Falcon Heights is located just ten minutes from both downtown St. Paul and Minneapolis, we are the home of the Minnesota State Fair, with nearly two million visitors a year, and the University of Minnesota St. Paul Campus, whose wide open agricultural fields give our community a rural feel in the heart of the Twin Cities metropolitan area. Falcon Heights was incorporated as a village in 1949 and became a city in 1974. The city occupies 2.28 square miles. According to the 2010 census, 5321 people of all ages live in our tree-lined neighborhoods. The City of Falcon Heights employs 9 FT staff, 2 PT staff and contracts for other services, including policing. 2) Following the police-involved shooting of Philando Castile during a traffic stop while commuting through Falcon Heights on July 6, 2016, the Falcon Heights Task Force on Inclusion and Policing (Task Force) was charged by the City Council to articulate community values, identify community needs, and recommend programming and policies to be an inclusive and welcoming place for residents and guests of Falcon Heights. The Task Force joined community listening sessions hosted by the City Council, hosted 4 Community Conversations on a series of topics, dialoged with 10 subject matter experts during four guest panel discussion hosted by the Task Force, and met in 13 regular Task Force meetings, as well as unnumbered individual and small group dialogues with guests and residents of Falcon Heights. Out of this extensive effort, a Statement of Community Values was developed, which was then translated into implementation recommendations on inclusion and policing. The Task Force includes 11 individuals with diverse experiences and perspectives. Proposal Details Purpose of the grant: Building Community Capacity Grant title—Including Everyone in Falcon Heights: Creating Inclusion, Expanding Trust Proposed grant start/end dates: November 1, 2017 to October 31, 2020. Amount Requested: $90,000/3 years, $30,000 annually Contact name, title, email, phone: Sack Thongvanh, City Administrator; sack.thongvanh@falconheights.org; 651.792.7611 Other grant with SPF: none Community Vitality area of this grant: Community Connectedness: creating opportunities for equity in arts, civic dialogue, community problems solving as well as supporting natural and built spaces where people live, work and play. Selected Foundation indicator of success: A greater sense of community connectedness, participation, inclusion, and civic involvement. Primary geographic area served by this grant: Ramsey County, The City of Falcon Heights 55113-5594 Describe how this grant will advance SPF indicator of success (1000 characters) (actual 3600 characters): The purpose of this grant is to advance the groundwork done by the Task Force on Inclusion and Policing during 2016, responding to massive public outcry after the shooting death of Philando Castile by employed police of the 39 of 91 City of Falcon Heights The Saint Paul Foundation Proposal Narrative Including Everyone in Falcon Heights: Creating Inclusion, Expanding Trust Round 2: Building Community Capital July 11, 2017 2077 W. Larpenteur Contact: Sack Thongvanh Falcon Heights, MN 55113 651.792.7611 St. Anthony Police Department which served on contract with the City of Falcon Heights at that time. The Task Force gathered raw emotion, comments, research and expert information over the period of several months and produced two documents—Recommendations on Inclusion and Recommendations on Policing. The next step is to hire a staff person in Fall of 2017 (November) on a three-year contract. The person hired will function at a senior administration level, taking the content of the two Recommendation documents, beginning with the Recommendations for Inclusion, to produce specific implementation actions. The actions adopted should bring form and a timeline to the vision of thousands of engaged community members, the Task Force, and the City Council, all of whom seek to sustain an all-encompassing commitment to fight racism and other kinds of discrimination and exclusion. The person in this new staff position should become a point-person, readily available to the public, facilitating the formation of a cohesive community leadership model from the core of the grassroots, engaged base, demonstrating inclusiveness at this first step so each group or individual feels fully welcome to bring their voice to the table. An initial task will be to survey the level of on-going volunteer support from organizations and individuals currently active, and identify the goals alignment matched to the priorities agreed to in the Recommendations for Inclusion. If needed, a strategy for rebuilding a core volunteer program may become the next task to take up, designed to create a continuous flow into the volunteer pipeline so the progress is not interrupted by volunteer burn-out. Sustaining the support of volunteers for the long-haul work of making change at the level of block-by- block, home-to-home, is essential to erase the divides created by racism and historic inequity between groups within this city. The staff hired into this position should bring a vision to lead by example and from the middle, inviting neighbors to meet and make efforts to get acquainted, building trust in each other and learning from cultural, racial and economic differences, rather than being divided in fear of diversity. There is urgent need to address, at the fundamental level, community historic patterns of exclusion and inclusion which have left many feeling they do not fully belong to the community called Falcon Heights. This grant will move that process from informal reactionary work, to more formal strategic work. The call is to join this moment in time and history to ‘do better’, owning the need to do relational, financial, legal, and occupational development work to re-balance inequity and build trust so everyone is included in our community. The City of Falcon Heights has invested a year of time and budget resources into finding a path to justice and peace, honoring the death of Philando Castile, whom we know of, and others that are not so well known, so changes driven by the injustice that hurt them may prevent the same from happening to others. Falcon Heights is the only city in the country that may be taking these steps to ‘be the change’. A staff person on contract, with obligations to an employer, is needed to keep the work in motion and ensure the survival of an awakening to the impact of violent policing on community livability and the unevenness of the 40 of 91 City of Falcon Heights The Saint Paul Foundation Proposal Narrative Including Everyone in Falcon Heights: Creating Inclusion, Expanding Trust Round 2: Building Community Capital July 11, 2017 2077 W. Larpenteur Contact: Sack Thongvanh Falcon Heights, MN 55113 651.792.7611 impact on some in a community, due to arbitrary assumptions of character associated with another attribute. This work is long-term, complex and emotionally demanding. It is not work that an informally linked, ever- changing, group of volunteers can, in fairness, be asked to take on. What can be set in place in Falcon Heights, with a staff person to continue and nurture the work begun out of mass community reaction to a shocking event, may become a model for other cities, nationally. The City of Falcon Heights needs to get this done now, and done well, or the opportunity may not come back to foster peace and progress out of a traffic-stop police shooting, resulting in the driver’s death. Narrative Who will be directly served by this grant? The residents and guests of the City of Falcon Heights. Included in the residents and guests are the students and their family members attending the U of M St. Paul campus, as well as over 20,000 conference goers and the historic Minnesota State Fair, which hosts 1.9 million attendees, including youth exhibitors and their families from across the state for a week in August, and millions of State Fair patrons from across the nation. Age group served by this grant: infants to 99 yrs old and older. Median age in the City of Falcon Heights is 40 years of age. Three activities related to the proposed grant for this request: 1) Survey the number and the goals of volunteer groups and individuals to assess the strength of the current grassroots coalition supporting creating a culture of inclusion in the City of Falcon Heights. 2) Build the existing informal network of partners—academic, agency, community organization, business and service for-profit sector—into a cohesive and intentional block of, needed to sustain on-going work over the period of time it will take to foster a meaningful, deep cultural shift to greater equity within the community. 3) Nurture the work begun in the past year forward, keeping the strong level of citizen engagement vital, so the leadership coming from the people presently is formalized and channeled by the Community Coordinator of Inclusion and Policing, to become a force for effective change. List four outputs for the proposed grant: 1) The City of Falcon Heights will hold on-going community listening sessions at least four times/year as the Recommendations action items are selected for implementation. 2) Hire a FTE staff person at the Senior Administrative level to facilitate the engaged community members and groups as a reaction to distress is channeled into energy to build a culture that reduces the risk of a violent policing action harming a community member or guest. 3) Subject Matter experts will be identified from local resources, such as the University of Minnesota and others, to assist the city and the engaged community with healing, hosting difficult conversations and removing cultural barriers to broad-based inclusiveness block-by-block, home-by-home. 4) Partner with the Science Museum of Minnesota to expand Falcon Heights participation in their programming on race and shared humanity. 41 of 91 City of Falcon Heights The Saint Paul Foundation Proposal Narrative Including Everyone in Falcon Heights: Creating Inclusion, Expanding Trust Round 2: Building Community Capital July 11, 2017 2077 W. Larpenteur Contact: Sack Thongvanh Falcon Heights, MN 55113 651.792.7611 List no more than two intended outcomes during the proposed period. Describe what will change and how much: 1) Additional community spaces will be opened up for crucial conversations about culture, inclusiveness and active ways to improve being more acquainted between groups with the City of Falcon Heights. Local businesses will be approached to offer space for regular meetings, and media will be used to ensure the locations are easy to find. Presently, the level of business-hosted community conversation space is at 0; a goal to raise that to 6 can be a target for the first year, increasing that by 50% each year after. 2) An existing organization will be selected to provide support and training on building relationships across differences. Many such training tools exist, one of which is the Art of Hosting, which can be accessed through a current active volunteer with the Falcon Heights Task Force, and a U of M staff who led in bringing the Art of Hosting to the U community. Because of these activities, and others that will be launched, people will be less fearful of those in the community who live with habits and traditions different from their own traditions. Neighbors in apartment buildings will become more fully welcomed and included in the community where they live. Ultimately, the fundamental issue of inclusion and exclusion will be considered at a deeper level as the members of a diverse community appreciate what each brings to the whole. How will the proposed grant effort be sustained when Foundation funding ends? By Y2, the FT staff person and a selected core of local volunteers, will be working regularly on expanding the basis of funding, to include revenue from several viable streams such as other Foundations with aligned goals, contract services to other communities facing similar challenges, stronger partnerships with organizations which can continue the part of the work they are best suited to handle and requests to Federal or State agencies for funding to advance to the next level of the work of bringing a long-term cultural shift to more inclusiveness forward from a community that had been complacent about the inequity within its jurisdiction. Describe the opportunity, challenge, issue or need the proposed grant sees to address. (3000 characters)(3531 characters actual) In a moment, a life that ended became a legacy for change in a small community that didn’t even know the name of Philando Castile, and had rarely openly addressed a pattern of racial profiling. Falcon Heights Mayor, Peter Lindstrom stated, a year later, that “what happened to him was transformational for our community, and hopefully far beyond. People are talking now...”. Engaged resident, Melanie Leehy, Falcon Heights Task Force co-chair commented,” Falcon Heights will never be the same, but I’ve got to believe we are on the path to bring about change that will be a lasting improvement for us as individuals and as a collective called the City of Falcon Heights.” 42 of 91 City of Falcon Heights The Saint Paul Foundation Proposal Narrative Including Everyone in Falcon Heights: Creating Inclusion, Expanding Trust Round 2: Building Community Capital July 11, 2017 2077 W. Larpenteur Contact: Sack Thongvanh Falcon Heights, MN 55113 651.792.7611 The opportunity, challenge and issue are all displayed in these quotes. The opportunity on July 6, 2016. The shooting death of a guest of a resident launched a review of policing in the and opened up collective soul- searching by thousands within the city and millions around the world. The challenge quickly became two-fold— (1) to hold a violent response in check for those afflicted with yet another traumatic event; and (2) to build a strong buffer to channel reactive energy toward making Falcon Heights a much better place to live and visit for everyone. Another challenge was to keep people talking in productive conversations about difficult topics. And that, at the core, was also the issue—a pattern of avoiding confrontation of fundamental issues of inclusion and exclusion gave a false sense of community ‘ok-ness’ and prevented the prioritization and resourcing of the hard work of resolving inequity experienced by some groups within the city who systemically lacked financial, relational, legal and occupational opportunities. Building trust quickly became an important issue, which required people to meet and talk. Yet, the places to meet, the ways to have tough conversations and the sense of a guide on the pathway were not in place in Falcon Heights when it was needed after July 6th. So, the community members looked to their own resources to fill the void. A year later, thousands of volunteer hours and highly valuable thoughtfulness have produced a remarkable legacy. The drive to continue this important work is strong, but is also being tested on the limitations of an informal, volunteer-powered organization model. It is now time to give a very good outcome a foundation stable enough to carry the real task over the long-haul—changing a community culture with roots deep enough to endure. This process calls for a FTE staff person to guide the next organizational growth cycle, from a grassroots- driven informal action to a more formal and, more reliably resourced function, within the structure of city hall. The level of public drive to show tangible steps in the City of Falcon Heights is a setting the pace for the hiring process, despite the reality of the existing city budget being without any margin of extra funds. With 70% of the land within the city limits being non-taxable, budgets are always very trim. When the July 6, 2016 incident happened, creating need for funds to be invested in many directions during the immediate aftermath, and over the period of the next 12 months, the city budget was even more challenged. Delaying bringing a staff person, pending more city funding, on will risk losing the high level of volunteer and public engagement which has already produced profound thinking about how everyone in Falcon Heights is doing day-to-day. Losing this momentum will mean the change needed will not happen. Describe your request. What are you going to do? (3000 characters)(2956 characters now) During the first year, the Community Coordinator of Inclusion and Policing will meet with the existing partnerships and organizations who have invested into this process to find how to keep this network linked, vital and contributing to infusing the Statement of Values into the life of the community. This list currently includes the University of Minnesota, Science Museum of Minnesota, The Center for Urban and Regional Affairs, The Art of Hosting, The Center for Imaginative Leadership, Living Room Conversations, area schools, area churches, area 43 of 91 City of Falcon Heights The Saint Paul Foundation Proposal Narrative Including Everyone in Falcon Heights: Creating Inclusion, Expanding Trust Round 2: Building Community Capital July 11, 2017 2077 W. Larpenteur Contact: Sack Thongvanh Falcon Heights, MN 55113 651.792.7611 businesses and a long list of small area organizations, some founded in response to the July 6, 2016 deadly traffic stop of Philando Castile. Potential new partnerships include the Minnesota Historical Society, The Historyapolis Project at Augsburg College, the Ramsey County ‘Book of the Year’ community reading club or other book clubs, training programs such as Hope in the Cities, Sustained Dialog, Alaska Native Dialogue on Racial Equity Toolkit, Training for Change, Race Forward—Racial Equity Impact Statement tool, local artists hosted at local businesses such as the Underground Music Café, Intermedia Arts (TC-based), or Laundromat Arts (NY-based). On-going community conversations will be organized and hosted at sites around the City of Falcon Heights. Local businesses are envisioned to be hosts of some of these meetings, with plans to hold 4 – 8 meetings on topics expanding knowledge of diverse cultures and local Falcon Heights history. Other work expected to be accomplished during the first year is to survey Foundation and Corporate funding prospects to generate sufficient means to sustain activity and the employment costs during Y3 Y5. A core of experienced volunteers will be solicited to rotate working on proposals, in addition to what may be completed by the staff person. It is anticipated at least five years will be the minimum time needed to begin to establish sufficient small changes to foster the reset of a new culture of inclusiveness and welcoming of diversity will grow. Out of this effort, the vision is for everyone in Falcon Heights to have the mindset and tools to create inclusiveness in the City of Falcon Heights, for residents of long years and newly moved into, for guests of residents and for all who visit this historic former village, now designated as a city. During Year 2 and Year 3, the work of expanding and deepening effective partnerships will begin to take precedence. Potential partners are other cities with similar challenges, the U of M Center for Urban and Regional Affairs and arts organizations with content speaking to the issue of cultural competency and inclusiveness. The process of addressing the Recommendations for Policing will become active work at some time in the first three years of this project, but that cannot begin until Ramsey County Police Department are fully on board, replacing the St. Anthony Park Police Department. Describe how this focus was determined and who was involved in the decision-making process (1000 characters)(1342 characters actual): A Task Force of 11 community members was charged by the City Council to articulate community values, identify community needs, and recommend programming and policies to be an inclusive and welcoming place for residents and guests of Falcon Heights. These recommendations are a set of principles and concrete ideas for transforming our community to continually combat stereotyping and prejudice and to advance mutually respectful relationships and the inclusion of all. 44 of 91 City of Falcon Heights The Saint Paul Foundation Proposal Narrative Including Everyone in Falcon Heights: Creating Inclusion, Expanding Trust Round 2: Building Community Capital July 11, 2017 2077 W. Larpenteur Contact: Sack Thongvanh Falcon Heights, MN 55113 651.792.7611 The Task Force began by articulating a Statement of Community Values, which was then translated into recommendations. They generated these by listening to community members’ ideas, as expressed in listening sessions hosted by the City Council, a series of four Community Conversations held in conjunction with the Task Force, and in other community meetings and public forums. The Task Force learned about programs and policies (from our region and beyond), shared personal experiences, read about efforts other communities are making, and dialogued with 10 subject matter experts who participated in four guest panels. And, as a Task Force comprised of 11 committed individuals with diverse experiences and perspectives, they deliberated thoughtfully over 13 regular task force meetings as well as in individual dialogues with other residents and guests of Falcon Heights. Why is your organization best suited to do this work? (2000 characters): NOTE to reviewers—I’ll fill this section in after I get a break. I’m sure you can gather this isn’t much more to say than—it happened here, Falcon Heights people have stepped forward in the past year, demonstrating a commitment to doing the work well. …I’ll add a bit but that will be the core of what needs to be said here. 45 of 91 BLANK PAGE 46 of 91 47 of 91 48 of 91 49 of 91 50 of 91 51 of 91 BLANK PAGE 52 of 91 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Accepting Funds from Como Park Lutheran Church Trust Fund Description In 2017, staff submitted an application to Como Park Lutheran Church Trust Fund to increase communication for cities events and participation in programs organized by the City. The purpose of the request was to start implementing the “Statement of Community Values” produced by the Falcon Heights Task Force on Policing and Inclusion. The City is also looking at test piloting the idea of “Rec-on-the-Go”. The purpose is to provide a few “free” programs to the unengaged residents to showcase programs that the City provides. The City was approved for $500 to be used per the funding request application. Budget Impact The 2018 Budget can support. Attachment(s) · Funding Request Application Action(s) Requested Staff would recommend accepting $500 from Como Park Lutheran Church Fund and be used as outlined by the funding request application. Meeting Date February 14, 2018 Agenda Item Consent F5 Attachment Funding Request Application Submitted By Sack Thongvanh, City Administrator 53 of 91 BLANK PAGE 54 of 91 COMO PARK LUTHERAN CHURCH TRUST FUND GIFT REQUEST Date: Name (please print): Member of Como Park Lutheran Church Yes No Contact information: Phone number Email address Name of recipient: Amount of request: $ Purpose (how will the funds be used): How will the recipient benefit from this gift: 10/19/17 X 651-792-7600 Sack Thongvanh sack.thongvanh@falconheights.org 1,500.00 City of Falcon Heights On June 14th, 2017, recommendations made by the Falcon Heights Task Force on Policing and Inclusion were adopted by the City Council. Included within the goals of these recommendations were improved communications. As stated in the recommendations under ‘Statement of Community Values’, “We value transparency, communication, and respecting diverse perspectives in governance.” The City of Falcon Heights is requesting $1,500 in order to expand outreach to those who are traditionally under- engaged as funds would promote opportunities to engage with the city through events such as Spring Together and Rec-on-the-Go. To promote these new and updated events, the city will create a half-page mailer to send to all residents. The standard cost of printing and postage is between $900-$1,000. This method is considered successful as staff routinely finds through surveys that items sent via USPS have the highest rate of reaching residents. However, we will also utilize social media. In 2017, the city spent a total of $136.44 to reach 4,424 people through Facebook which we considered to be successful. Ultimately, using both methods of communication, the city would dedicate $1,050 towards the promotion of Spring Together and Rec-on-the-Go. The remaining $450 would go towards the two aforementioned events. Spring Together will be held at Curtiss Field near the intersection of Larpenteur and Snelling Ave near the largest apartment complex within the city. Staff has found these residents are traditionally under-engaged for a variety of reasons, but hosting an event in their neighborhood park would promote these opportunities. Additionally, Rec-on-the-Go is a newer concept Falcon Heights would like to explore. Rather than hosting small, one-day events at our park building, we will bring parks programming to neighborhood parks nearest those who are traditionally under-engaged (ie Curtiss Field). The recipient, the City of Falcon Heights, would benefit from this gift by having additional opportunities to do outreach that otherwise wouldn’t be a viable option due to budget constraints. This would allow for greater feedback on how successful and equitable various forms of outreach are in engaging diverse and under-engaged populations within the city. Using the feedback and the outcomes of how well the events are attended, the additional funds would allow the city to integrate these goals and standards of outreach into structures that are already in place. 55 of 91 From:Sack Thongvanh To:"cmloschy@comcast.net" Cc:Tim Sandvik; Roland Olson (roland.olson@falconheights.org) Subject:RE: Como Park Lutheran Church Trust Fund request Date:Wednesday, January 31, 2018 8:59:00 AM Mary, Thank you and the Committee from approving our request. It will help the City pursue creating an inclusive community. Sincerely, Sack Thongvanh, City Administrator City of Falcon Heights 2077 West Larpenteur Avenue Falcon Heights, MN 55113 (P) 651-792-7600 (F) 651-792-7610 (Direct) 651-792-7611 From: cmloschy@comcast.net [mailto:cmloschy@comcast.net] Sent: Monday, January 29, 2018 4:52 PM To: Sack Thongvanh <sack.thongvanh@falconheights.org> Subject: Como Park Lutheran Church Trust Fund request Dear Mr. Thongvanh, The Como Park Lutheran Church congregation met yesterday and voted on TrustFund distribution grants. A grant for $500 has been approved for the City of Falcon Heights to be used toward the Spring Together and Rec-on-the-Go programs at Curtiss Field. Our comptroller will be sending checks sometime in February. I will ask him to send it to your attention at the city offices at 2077 W. Larpenteur. Please advise if this is not the correct address. The Committee was pleased to consider your request and to recommend it for approval. Thank you for your submission. Best regards, 56 of 91 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Tree Trimming and Removal Service Agreement Renewal Description In 2016/2017, the City advertised for tree trimming and removal services and Upper Cut Tree Service was awarded the contract. The agreement was only for one year. Attached you will find an agreement renewal, but I have modified it from an one year agreement to a two year agreement. Budget Impact Supported by 2018 Budget. Attachment(s) · Tree Trimming & Removal Service Agreement Action(s) Requested Staff would recommend approval of the two –year service agreement with Upper Cut Tree Service for tree trimming and removal of trees and stumps. The City Administrator is authorized to execute and agreements and/or contracts. Meeting Date February 14, 2018 Agenda Item Consent F6 Attachment Agreement Submitted By Sack Thongvanh, City Administrator 57 of 91 BLANK PAGE 58 of 91 59 of 91 60 of 91 61 of 91 62 of 91 63 of 91 64 of 91 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item GIS User Group Joint Powers Agreement Background The Ramsey County GIS Users Group is a joint-powers entity that works cooperatively with Ramsey County to provide geographical information system (GIS) information and mapping resources (such as digital orthographic photography) for its member cities. This collaborative organization saves the member cities money, allows cities to share data and technical resources, and provides valuable educational and networking resources for our employees. The following are a few of the benefits to Falcon Heights provided by membership in the Ramsey County GIS User Group: · Unlimited access to County parcel data for a fraction of the cost of an individual license with the County. · Access to important new datasets that Falcon Heights could not afford alone, including high quality orthogonal aerial photos, Pictometry oblique aerial photos, upgraded street centerline data and county walking and bike trail mapping. · Access to high resolution aerial photography, ground contours and physical feature data, jointly funded by the User Group and Ramsey County. · Public online mapping website (https://maps.co.ramsey.mn.us/mapramsey) that gives a growing number of citizens, businesses and city staff direct browser access to property maps and other public information without specialized GIS software or expertise. This website is solely supported by member organization dues to the RCGIS. · Participation in ongoing and future collaborative GIS projects with other cities, Ramsey County and the Metropolitan Council · Access to low cost training and educational opportunities for city staff working with GIS This is the required renewal of the joint powers agreement, which is done every three years. Budget Impact Membership is included in the annual operating budget each year. Attachment(s) · Joint Powers Agreement Among Members of the Ramsey County Geographic Information Systems Users Group Action(s) Requested Staff recommends that the Falcon Heights City Council approve the attached Joint Powers Agreement and authorize the City Administrator to execute all necessary documents. Meeting Date February 14, 2018 Agenda Item Consent F7 Attachment Joint Powers Agreement Submitted By Paul Moretto , Community Development Coordinator 65 of 91 BLANK PAGE 66 of 91 JOINT POWERS AGREEMENT AMONG MEMBERS OF THE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP This JOINT POWERS AGREEMENT (“Agreement”) is entered into pursuant to the provisions of Minn. Stat. §471.59 among Governmental Units for the purposes of forming the Ramsey County Geographic Information System Users Group (“Users Group”). ARTICLE I. INTENT OF THIS AGREEMENT In 1995, an informal alliance, known as the Ramsey County Geographic Information System Users Group (“Users Group”), was formed among Governmental Units interested in using Geographic Information Systems (GIS) and data created and maintained by Ramsey County. This agreement is intended to establish and enable the Users Group to represent the parties to this Agreement for the purposes of undertaking negotiations and transactions. ARTICLE II. DEFINITIONS Section 1. Members means those Governmental Units that have executed this Joint Powers Agreement and have paid the annual membership dues as provided in Article X. Section 2. Governmental Unit has the meaning set forth in Minnesota Statutes §471.59. Section 3. Users Group means a group made up of one representative of each Member with the powers and responsibilities described in this Agreement. ARTICLE III. GIS BOARD OF DIRECTORS STRUCTURE Section 1. There is hereby created a GIS Board of Directors (Board). Section 2. Each Member shall appoint one person to serve as a Director. Each Member may also appoint a person to serve as an Alternate Director. Members shall notify the Board in writing if the Director or Alternate Director changes. Section 3. The Board shall have the following officers: a Chair, Vice Chair, Secretary, and Treasurer (Officers). Section 4 The Officers will be elected annually by the Board. Section 5. The Officers shall serve on a voluntary basis without pay. Section 6. A quorum will consist of at least 40% of the full membership of the Board, whether or not all vacancies have been filled. Section 7. Decisions of the Board will be made by a majority of the quorum. ARTICLE IV. DUTIES OF THE GIS BOARD OF DIRECTORS Section 1. The Board shall meet at least two times per year. Section 2. The Board shall conduct an organizational meeting no later than 30 days after the effective date of this Agreement. The organizational meeting shall include: the election of officers; the adoption of by-laws and other procedures governing the conduct of its meetings and its business as it deems appropriate; the adoption of the Users Group Budget; review of the operating procedures within this Agreement. 67 of 91 Section 3. The Board shall approve and adopt the formula for the distribution of Ramsey County GIS data and the funding of special projects. This formula shall be reviewed annually by the Board. Section 4. The Board shall arrange for and facilitate regular meetings of the Users Group and for Users Group activities. Section 5. The Chair presides at Users Group meetings. The Vice Chair will preside in the absence of the Chair. The Secretary is responsible for recording the proceedings of the Board and communicating these proceedings to all Member organizations. The Treasurer is responsible for the funds and financial records of the Board. Section 6. The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group. Disbursement will be made in the method prescribed by law for statutory cities. Section 7. The Board may take such actions as it deems necessary and convenient to accomplish the general purposes of this Agreement. Section 8.The Board shall purchase liability insurance on behalf of the Users Group to insure against liability of the Users Group and its constituent Members. Section 9. The Board may: (i) Enter into contracts to carry out its powers and duties, in full compliance with any competitive bidding requirements imposed by State or local law; (ii) Provide for the prosecution, defense, or other participation in proceedings at law or in equity in which it may have an interest; (iii) Employ such persons as it deems necessary on a part-time, full-time, or consultancy basis; (iv) Purchase, hold, or dispose of real and personal property; (v) Contract for space, commodities or personal services with a Member or group of Members; (vi) Accept gifts, apply for and use grants or loans of money or other property from the state, the United States of America, and from other government units and may enter into agreements in connection therewith and hold, use and dispose of such money or property in accordance with the terms of the gift, grant, loan or agreement relating thereto; (vii) Appoint a fiscal agent. ARTICLE V. NEW MEMBERS Section 1. Any Governmental Unit that is not a party to the initial Agreement may join as a Member at any time. Section 2. To become a Member, a local unit of government shall adopt a resolution and shall sign this Joint Powers Agreement. Section 3. New Members will pay the current one-time membership fee and the annual membership dues for the year in which the new Member is joining, as set by the Board pursuant to Article IV, Section 3, as calculated by the current formula. Fees will not be pro-rated for new Members who join after January 1 of each year. ARTICLE VI. GIS DATA TO BE SUPPLIED BY RAMSEY COUNTY Section 1. It is the intent of this Agreement that the Users Group will negotiate an agreement with Ramsey County for the County GIS Data. Components will include the collection of aerial photography and maintenance of digital physical features derived from aerial photography. 68 of 91 Section 2. The GIS Data should consist of the following components generated and maintained by the County: (i) The Ramsey County Digital Base Map; (ii) The Ramsey County Attribute Database; (iii) The Physical Features Data. Section 3. The Board shall determine whether it is satisfied with the content, accuracy, and timeliness of the data provided to Ramsey County. ARTICLE VII. GIS DATA TO BE EXCHANGED AS PART OF THIS AGREEMENT Section 1. Members agree to exchange any GIS data with Ramsey County and with any requesting Member for the requesting party’s own use where that GIS data has been in some way derived and/or developed from the County GIS Data accessed through this Agreement or future agreements between the Users Group and Ramsey County. Members agree to exchange with Ramsey County and with any other Member any attribute data that it has created and maintained where that data can be associated to a parcel using a parcel identifier. Members also agree to exchange any building permit data requested by Ramsey County for the identification of future physical feature data base updates. Section 2. The Board will negotiate with Ramsey County on behalf of the Members in all matters deemed necessary relating to supply of GIS data generated by a Member. ARTICLE VIII. DATA ACCESS AND USAGE Section 1. All Members shall have equal rights to access Ramsey County GIS Data. Section 2. Data generated by Ramsey County and provided to Members may not be sold in its original form to third party agencies. However, a Member may allow use of the original data by a third party for specific contracted purposes. Section 3. Data which results from enhancement of Ramsey County GIS Data by a Member, received pursuant to this Agreement, may be made available to a third party. Section 4. All Members will adhere to future Users Group license agreements for County or other agency GIS data. ARTICLE IX. DATA SECURITY All Members agree to abide by the data privacy and data security standards of the Member when using Ramsey County GIS Data or any derivative or enhancement of the data. ARTICLE X. FINANCIAL MATTERS Section 1. The fiscal year of the Users Group is the calendar year. Section 2. The Board shall adopt an initial budget and must thereafter adopt an annual budget prior to July 1 of each year for each succeeding year. The Board will give an opportunity to each Member to comment or object to the proposed budget before adoption. Notice of the adopted budget must be mailed promptly thereafter to the chief administrative officer of each Member. 69 of 91 Section 3. Operational costs shall be shared according to a method agreed upon by majority decision of the Board of Directors. The costs could be met by membership dues. These costs could include Users Group administrative costs, purchase of liability insurance, and others as appropriate. Section 4. Membership Fee: New Members shall pay a one-time membership fee of $500 to the Users Group for the calendar year in which they are accepted into the User Group. The amount of this fee shall be reviewed and set annually by the Board of Directors for new Members. Section 5. Annual Membership Dues: Members shall commit to payment of Annual Membership Dues, except where limited by State Statutes. Section 6. Special Projects Assessments: Members who wish to enter into special projects and consultations shall present proposals to the Board for review. Examples of special projects could be cooperative training or consortium purchase of software. Upon approval by the Board, those Members who are part of the project will be assessed to meet the cost of the project. Section 7. Billings to the Members are due and payable no later than 60 days after the receipt of the invoice. In the event of a dispute as to the amount of a billing, a Member must nevertheless make payment as billed to preserve membership status. The Member may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay a billing within 60 days results in suspension of voting privileges of the Member Director. Failure to pay a billing within 120 days is grounds for termination of membership, but the Users Group’s right to receive payment survives termination of membership. ARTICLE XI. TERM Section 1. The Term of this Agreement is January 1, 2018, through December 31, 2020. Section 2. Based on the annual review of the operating procedures within the Agreement conducted by the Board, a new Agreement will be developed and circulated at least three months prior to December 31, 2020 and be agreed upon and signed on or before December 31, 2020. ARTICLE XII. TERMINATION Each Member shall have the right to terminate its membership and participation in the Users Group by formal resolution of the Member’s organization and communicated to the Board in writing. However, the Member is still obligated to its financial commitments for the year during which termination of membership occurs. These commitments include: (i) Any balance of the Annual Membership Dues. This commitment applies to all Members; (ii) Any balance owing on Special Projects Assessments. This commitment applies to Members which have entered into any special project agreement(s). Termination of membership prior to expiration of the Agreement shall make the Governmental Unit ineligible to re-join the User Group during the Term of this Agreement. ARTICLE XIII. DISSOLUTION Section 1. The Users Group may be dissolved by a two-thirds vote of its Members in good standing. Dissolution is mandatory when the Secretary has received certified copies of resolutions adopted by the governing bodies of the required number of Members requesting dissolution. 70 of 91 Section 2. In the event of a dissolution, the Board must determine the measures necessary to effect the dissolution and must provide for the taking of such measures as promptly as circumstances permit, subject to the provisions of this Agreement and law. Section 3. In the event of dissolution, following the payment of all outstanding obligations, assets of the Users Group will be distributed among the then existing Members in direct proportion to their cumulative annual contributions. If those obligations exceed the assets of the Users Group, the net deficit of the Users Group will be charged to and paid by the then existing Members in direct proportion to their cumulative annual contributions. ARTICLE XIV. ACCESS TO DOCUMENTS Until the expiration of six years after this Agreement terminates, the Users Group shall make available to the Member organizations and to the State Auditor, a copy of this Agreement and books, documents, accounting procedures and practices of the Users Group relating to this Agreement. ARTICLE XV. HOLD HARMLESS Section 1. Each Member agrees to defend, indemnify, and hold the other Members harmless from any claims, demands, actions or causes of action, including reasonable attorney’s fees, against or incurred by such other Members, for injury to, death of, or damage to the property of any third person or persons, arising out of any act or omission on the part of the indemnifying Member or any of its agents, servants or employees in the performance of or with relation to any of the work or services provided by Members under the terms of this Agreement. Section 2. Nothing in this Agreement shall constitute a waiver by any Member, the Users Group of any limitation of liability under Minnesota Statutes Chapter 466, or other statutory or common law immunities, limits, or exceptions on liability. Section3. Under no circumstances, however, shall a Member be required to pay on behalf of itself and other Members, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one Member. The limits of liability for some or all of the Members may not be added together to determine the maximum amount of liability for any Member. ARTICLE XVI. EQUAL EMPLOYMENT OPPORTUNITY The Members and the Users Group agree to comply with all federal, state, and local laws, resolutions, ordinances, rules, regulations, and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national origin, sex, sexual preference, marital status, status with regard to public assistance, disability, or age. ARTICLE XVII. DATA PRACTICES Section 1. All data collected, created, received, maintained, or disseminated for any purpose in the course of either the Member’s or the Users Group’s performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and rules adopted to implement the Act. Section 2. The Members and the Users Group agree to abide strictly by these statutes, rules, and regulations. 71 of 91 IN WITNESS WHEREOF the parties have caused this Agreement to be executed on this ____ day of ___________, _________. ORGANIZATION ______________________________________ Approved: By:___________________________________________________ ( Mayor / Chair / President ) By:___________________________________________________ ( City Manager / Administrator ) DESIGNATED DIRECTOR TO REPRESENT ORGANIZATION: Name:____________________________________ Phone:____________________________________ Email:__ __________________________________ ALTERNATE DIRECTOR (IF APPLICABLE): Name:____________________________________ Phone:____________________________________ Email:____________________________________ By:___________________________________________________ ( Chair of Users Group ) 72 of 91 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Safety Training Agreement with SafeAssure Consultants, Inc. Description Budget Impact Allocated in the 2018 Budget. Attachment(s) · Agreement – SafeAssure Consultants, Inc. Action(s) Requested Staff recommends that the Falcon Heights City Council approve the agreement with SafeAssure Consultants, Inc. for safety training services. Meeting Date February 14, 2018 Agenda Item Consent F8 Attachment Agreement Submitted By Sack Thongvanh, City Administrator 73 of 91 BLANK PAGE 74 of 91 75 of 91 76 of 91 77 of 91 78 of 91 79 of 91 80 of 91 81 of 91 BLANK PAGE 82 of 91 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Appointment of Dena Larrabee to the Community Engagement Commission Description City Staff has interviewed and recommended Dena Larrabee to Mayor Lindstrom for final recommendation for the Community Engagement Commission. Application: Name: Dena Larrabee Street Address: 1358 Larpenteur Ave W City, State, Zip Code: Falcon Heights MN Additional Phone Number: How Long at Above Address?: 27 Years In Which Capacity Would You Like to Serve?: Community Engagement or Environment Commission What is the Reason You Would Like to Serve?: I want to be a part of the commission whose goal is to make Falcon Heights a desirable area for people to want to live. I want to be a part of creating a beautiful city and get back what we used to have 27 years ago. List Prior (Previous) Public Service: I have no previous public service experience. Other Relevant Background (Other Comments): I have held various manager positions at Seagate technology in Edina. I have experience working in cross-functional and diverse groups. Budget Impact N/A Meeting Date February 14, 2018 Agenda Item Consent F9 Attachment Resolution Submitted By Sack Thongvanh, City Administrator 83 of 91 Attachment(s) · Resolution 18-07 Appointment of Dena Larrabee to the Community Engagement Commission Action(s) Requested Staff would recommend approval of attached resolution and appoint Dena Larrabee to the Community Engagement Commission. 84 of 91 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION February 14, 2018 No. 18-07 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION APPOINTING DENA LARRABEE TO THE COMMUNITY ENGAGEMENT COMMISSION WHEREAS, the City Council consolidated the Human Rights Commission with the Neighborhood Commission to establish the Community Engagement Commission in 2015; WHEREAS, The community engagement commission shall serve in an advisory capacity to the city council regarding the effective, meaningful and equal involvement of Falcon Heights residents in their community. The commission will identify opportunities to collaborate with community, educational, business and social services groups and organizations; identify ways to improve the city’s public participation, identify under-represented groups, remove any barriers, and engage and promote increased participation for all residents, businesses, community and neighborhood organizations; review and recommend ways to improve the city’s communications efforts so as to facilitate effective two-way communication between the city and all residents, businesses, community and neighborhood organizations; review and recommend ways to help improve resident emergency preparedness and crime prevention programs. The commission shall review complaints of alleged human rights violations occurring within the city and secure equal opportunity for all residents of the city regarding public services, public accommodations, housing, employment and education. WHEREAS, City Staff, Commission Chair and the Mayor has interviewed Dena Larrabee and recommends appointment to the Falcon Heights Community Engagement Commission. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota: 1. That the appointment is approved and adopted by the City Council of the City of Falcon Heights. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - -- - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor LINDSTROM ____ In Favor Attested by: ________________________ GUSTAFSON Sack Thongvanh BROWN THUNDER ____ Against City Administrator MELANIE LEEHY MARK MIAZGA 85 of 91 BLANK PAGE 86 of 91 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Recreation Agreement with the City of Lauderdale Description The City of Lauderdale does not offer recreation programs to their residents. In 2009, Lauderdale asked Falcon Heights Parks and Recreation to offer programs to their residents at a residential rate. In return, Lauderdale provides facility and park space for Falcon Heights Parks and Recreation programs. At the end of each year, Falcon Heights invoices Lauderdale the difference in resident rate and non-residential rate for each registrant that participate in a program that is provide at a Falcon Heights facility. The agreement is updated annually. Budget Impact With more sites available for programming, registration revenue in the recreation budget increases. Attachment(s) · Recreation Services Agreement Action(s) Requested Staff recommends that the Falcon Heights City Council adopt the Recreation Agreement with the City of Lauderdale and authorize the City Administrator to execute all necessary documents. Meeting Date February 14, 2018 Agenda Item Consent F10 Attachment Recreation Agreement Submitted By Tim Sandvik, Recreation Supervisor 87 of 91 BLANK PAGE 88 of 91 Page 1 of 2 City of Falcon Heights City of Lauderdale Recreation Agreement THIS AGREEMENT is effective March 1, 2018 through December 31, 2018, by and between the City of Lauderdale, 1891 Walnut Street ~ Lauderdale, MN 55113, and the City of Falcon Heights, 2077 W. Larpenteur Ave ~ Falcon Heights, Minnesota 55113. Falcon Heights agrees to provide recreation programs within the City of Lauderdale. Lauderdale agrees to provide facility space for the programs. The Cities of Lauderdale and Falcon Heights agree to the following obligations: 1. Falcon Heights agrees to: · Provide recreation programs and experiences to Lauderdale residents for the same fee as paid by Falcon Heights’ residents. Lauderdale will reimburse Falcon Heights the difference between the resident and non- resident rate for recreation programs and experiences held at Falcon Heights’ facilities. Lauderdale will not reimburse Falcon Heights if the programs are held at Lauderdale facilities. · Coordinate registration, supervision, and program curriculum appropriate for the recreation program. · Hold recreation programs at Lauderdale City Hall and at Lauderdale Community Park as needs and interest warrant. · Provide program staff, program supplies and equipment, and program maintenance support for the agreed upon recreation program. 2. Lauderdale agrees to: · Provide program space at Lauderdale City Hall and at Lauderdale Community Park. The City of Lauderdale agrees to provide regular facility and park maintenance such as sweeping the floor and supplying tables requested by Falcon Heights. · Provide facilities access and keys to Falcon Heights Park and Recreation Staff. Liability Falcon Heights shall defend and indemnify Lauderdale and it employees, officers, volunteers and agents for any claims against Lauderdale arising from Falcon Heights’s performance or failure to perform its duties under this Agreement. 89 of 91 Page 2 of 2 Lauderdale shall defend and indemnify Falcon Heights and it employees, officers, volunteers and agents for any claims against Falcon Heights arising from Lauderdale’s performance or failure to perform its duties under this Agreement. Under no circumstances, however, shall a party be required to pay on behalf of itself and the other party, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for the parties may not be added together to determine the maximum amount of liability for any party. Employees of Falcon Heights and Lauderdale shall remain employees of their respective cities regardless of where services are provided under this Agreement. Each party shall be responsible for injuries to or death of its own personnel. Each party will maintain workers’ compensation insurance or self-insurance coverage, covering its own personnel while they are providing services pursuant to this Agreement. Each party waives the right to sue the other party for any workers’ compensation benefits paid to its own employees or their dependants, even if the injuries were caused wholly or partially by the negligence of the other party. IN WITNESS WHEREOF, the parties have duly executed this Agreement effective as of the date first above written. City of Falcon Heights City of Lauderdale ______________________________ ______________________________ Mayor Peter Lindstrom Mayor Mary Gaasch Date: ___________________________ Date: ________________________ ______________________________ ______________________________ City Administrator City Administrator Sack Thongvanh Heather Butkowski Date: ___________________________ Date: ________________________ 90 of 91 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Authorize the Out-of-State Travel for Kettering Foundation Conference Description The City Administrator, Falcon Heights Task Force Co-Chair Randy Gustafson and Melanie Leehy, and John Thompson (friend of Philando Castile) have been invited to participate in a “Learning Exchanges” with other community representatives across the country. For more information on the Kettering Foundation Shared Learning: https://www.kettering.org/shared-learning Budget Impact Allocated in the 2018 Budget in training, education, and conferences. The Kettering Foundation will pay for hotel, flight and transportation. Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council authorize the out-of-state travel for Council Randy Gustafson, Melanie Leehy and City Administrator Sack Thongvanh to participate in the sharing of ideas for the Kettering Foundation. Meeting Date February 14, 2018 Agenda Item Policy G1 Attachment N/A Submitted By Sack Thongvanh, City Administrator 91 of 91