Loading...
HomeMy WebLinkAboutCity Council Packet_9-12-18CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA September 12, 2018 at 7:00 P.M. A. CALL TO ORDER: B. ROLL CALL: LINDSTROM ___ LEEHY____ N/A ___ MIAZGA ___ GUSTAFSON___ STAFF PRESENT: THONGVANH____ C. PRESENTATIONS: D. APPROVAL OF MINUTES: 1. August 22, 2018 City Council Meeting Minutes E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 9/07/18 $367,465.33 Payroll through: 8/31/18 $39,850.30 2. Approve Appointment of Julie Stegman to the Community Engagement Commission 3. Ramsey County Sheriff’s –Purchase Squad Car from 2018 Approval of Contract 4. Small Wireless Facilities Application Fee 5. Approve Final Grant Report for Good Neighbor Fund for “Piano in the Park” G: POLICY ITEMS: 1. Sidewalk Trip Hazard Repair H. INFORMATION/ANNOUNCEMENTS I. COMMUNITY FORUM: J. ADJOURNMENT: BLANK PAGE  1 | Page CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA August 22, 2018 at 7:00 P.M. A. CALL TO ORDER: B. ROLL CALL: LINDSTROM _X__ LEEHY_X___ BROWN THUNDER _NA__ MIAZGA _X__ GUSTAFSON_X__ STAFF PRESENT: THONGVANH_X___ C. PRESENTATIONS: 1. New CTV Executive Director Dana Healy Dana Healy I am the new Executive Director for CTV and my first day was on July 16th. I have been going around the community and introducing myself to residents and getting to know them. I am still in the process of learning about the organization, the city, and residents. One of my main goals is to understand what is valuable in specific communities in Falcon Heights. Also, CTV will be creating some surveys to bring in additional value to the community. If there are things that you like that we are doing right now or if there are things that we should expand upon, I will be happy to relay the survey to Council members and will keep in contact with everyone. Mayor Lindstrom Welcome Dana to Falcon Heights and CTV. Falcon Heights and CTV have an excellent working relationship with Cor and the team over the years. We have had great community involvement with the commission, and it is a service that is desperately needed across our regions. We are glad to have Dana in Minnesota and would like Falcon Heights to welcome her. 2. Zane Johnson – Eagle Scout Update Zane Johnson I did a “pollinator friendly rain garden” project on Lindig Ave. where there was a zero lot in the area. I came here and asked for an approval from City Councils at the beginning of the year. On Sunday, June 24th, 2018, I completed the project. The total amount of volunteer hours at the end of the project was 183 hours. The hours includes planning, maintenance, labor, and actual service hours of building the project. We collected $365.43 and had one donor. The community donated the plants, and volunteer numbers exceeded our expectations and we were able to complete the project early. I have been watching it for the last couple of weeks and will do a check up in the spring. After the checkup, it should be good to be on its own. The hardest part of the project was getting everything organized and meeting deadlines but very rewarding. 1 of 95 2 | Page Council Member Miazga I would like to congratulate Zane Johnson. This is a marvelous example of community engagement and sees something through with fruition, and putting many hours. It is very impressive. It has been a long time since I was a scout but very well done. Thank you. Mayor Lindstrom Organizing and deadline are something that you are going to face in the next ninety years. You are getting a great experience. You are gaining skills in organization, meeting deadlines, and raising money. You are making good things happen and making the community happy by creating this. Thank you, Zane, for your service and well done. Council Member Leehy Zane you can expect that I will be walking over to the project since I live nearby the area. I will also let my neighbors know about it too and enjoy the park on Lindig. Thank you, Zane, for your perseverance as you mature in scout and become an Eagle Scout. I am very proud of you and glad to have you as a part of the community. Council Member Gustafson Excellent work Zane and thank you for doing this for the community and learning about the park. The experience that you gain will pay it off in the future. D. APPROVAL OF MINUTES: 1. August 8, 2018 City Council Meeting Minutes Approved 4-0 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 8/15/18 $185,588.83 Payroll through: 8/15/18 $20,377.90 2. Good Neighbor Fund – Grant Application “Piano in the Park” City Administrator Thongvanh The Good Neighbor Fund grant application is in the final submittal for reporting to get the remaining amount of allocating and money toward it. The final report submitted to the Good Neighbor Fund can be found at our website under the Agenda. No Action Taken G: POLICY ITEMS: H. INFORMATION/ANNOUNCEMENTS 1. Budget Workshop #1 following August 22, 2018 Regular City Council Meeting 2. Budget Workshop #2 – September 1, 2018 at 6:30 P.M. 2 of 95 3 | Page 3. Budget Workshop #3 – September 15, 2018 at 6:30 P.M. 4. Weekly Police Reports – Click Here Council Member Miazga ● Planning Commission meets on August 28th at 7pm. Comprehensive planning input continues and will keep reminding everyone in the next three to four months. ● I learned that the League of Minnesota Cities released a summary of the state laws that were past with local impact. In the last meeting, I mentioned that the preemption and measures were fought back. I would also like to remind everyone about the state law that recently passed regarding trash haulers. After January 1st, 2019, any efforts to do that, will have to follow relatively strict set of guidelines. This includes a minimum contract of seven years. Therefore, we’ll see what the City survey says when it comes back with what the communities are thinking about this issue. If we want the traditional freedom of the city, where we enjoy tackling problems and problem solving on behalf of its residents; then, it would be best to addressed this soon. According to the list in Chapter 1.77 House File 3095 and file 2697, where the city would have to make a decision. I also received an email from the League of Minnesota Cities that applies to new residential organized collection. This is considered under Minnesota Statute 115A.9. I am not sure if it needs to be pass before January 1st, 2019 or that means the efforts have to have start before 2019. A question to follow up for educational purposes. ● The Purple Hearts City and County Designation chapter 139 allows a city or county by resolution to declare itself as Purple Heart city or county. The purpose is to honor purple hearts recipients in city or county by designating a parking space at city hall or county government center. I informed the county about the idea and that they are looking into it for the courthouse. It is something we may or may not want to consider in the future. I think it is a great idea. ● The Community survey is anticipated to go out next week and excited to hear feedbacks. Council Member Leehy ● I am pleased with the turnout from everybody at our Ice Cream Social and Hot Dog with a Deputy. I appreciate all the residents for adjusting your schedules to our new date. I would also like to thank Ramsey County Sheriff Officers for their participation, and event coordination for their first significant event in the city. ● I have been working with Council Member Gustafson and City Administrator Thongvanh about implementation and aspects of the Taskforce. In addition, we are working on ways not just to include Falcon Heights residents but guests that are passing our city. We want to keep everyone engaged, get public inputs, and getting resources out into the community. In the next few months, you will be hearing more and see more. A great way to get connected with the City is to sign up for the E-newsletter. City Administrator 3 of 95 4 | Page Thongvanh sends out it every week so that you can stay abreast of what is happenings and opportunities in the city. ● Minnesota State Fair is approaching fast and Falcon Heights is the third largest in Minnesota. A reminder to welcome guests, have patience as our streets fill up with vehicles, and remember the city guidelines. During State Fair, it is not a good time to have a dumpster out and constructions at your house. It is best to have it after the fair, so the street flows well. If you have any questions, please contact City Hall. Council Member Gustafson ● Community Engagement Commission met on Monday. I thought our next meeting was in September and I apologized for any confusion. In our meeting, we looked at several of things from the Taskforce recommendations on inclusion. Many things have been implemented and are underway. We are currently working on updating the Neighborhood Liaison packet and Welcome packet. We have great volunteers who are working on them. Community Engagement Commission will be bringing a new member to the team, but that does not mean we are full. We might have more opening. ● The next big event for the Community Engagement Commission is Human Rights Day. It will be on Monday, December 10th, 2018. We are not sure of the location yet but we picked the topic in Discrimination in Housing. More information will be out in the next coming months. Community Engagement Commission is very excited to host this event again. I would like to thank all the dedicated volunteers who are working hard to make everything successful. Also would like to thank all them for doing surveys at the Ice Cream Social and Hot Dog with a Deputy. The next meeting will be on October 15th at 7pm. We are canceling our September meeting to collect data and information, and commissioners wanted to attend the Planning Commission public input meeting. We are working to engage residents to attend the Planning Commission meeting to hear about updates or voice out any opinions. ● Fright Farm is looking for volunteers and you can apply it at the Ramsey County website. I would like to thank the city for letting us put a sign out on Snelling to promote during the fair. Thank you City Administrator Thongvanh and city staff Tim Sandvik for making it happen. Mayor Lindstrom ● A reminder that you cannot park vehicles on your lawn. It is a city violation. ● I have been meeting and talking with people about the open council position. A reminder that the application deadline is on August 24th at noon. I am confident we will have some excellent applications. ● Environmental Commission and Planning Commission have been spending a lot of time on the Comprehensive Plan and making it as sustainable as possible. 4 of 95 5 | Page ● A reminder that on August 27th, Council Member Miazga and I will be at State Fair in the Eco Experience Exhibits. We are the feature city to talk about our sustainability efforts particularly our clean energy efforts. City Administrator Thongvanh ● Tonight will be our first budget meeting. It will be an introduction budget to the Council. ● The second budget meeting will be on September 5st, 2018, at 6:30 pm. ● The third budget meeting will be on September 15, 2018 at 6:30 pm. We only need this meeting, if we need more time to discuss the budget. ● Council Member Miazga already discussed that the Community Survey will be sent out next week. Once residents are done taking the survey, they can seal it with tape or staples and mail it back to the City Hall. The survey will be advertise on the weekly E- newsletters, website, social media, and QR code fliers to pass it around the community. ● A reminder that State Fair is coming up fast. If residents or guests have any questions or concerns relating to parking or moving violations, please call Ramsey County Sheriff's department. The number is 911.They will be out to enforce with extra deputies patrolling during the State Fair. I. COMMUNITY FORUM: J. ADJOURNMENT: 7:23 P.M. ______________________________ Peter Lindstrom, Mayor Dated this 22nd day of August, 2018 ________________________________ Sack Thongvanh, City Administrator 5 of 95 BLANK PAGE  6 of 95 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item General Disbursements and Payroll Description General Disbursements through: 9/07/18 $367,465.33 Payroll through: 8/31/18 $39,850.30 Budget Impact The general disbursements and payroll are consistent with the budget. Attachment(s) · General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date September 12, 2018 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director 7 of 95 BLANK PAGE  8 of 95 9 of 95 10 of 95 11 of 95 12 of 95 13 of 95 14 of 95 15 of 95 16 of 95 17 of 95 18 of 95 19 of 95 20 of 95 21 of 95 22 of 95 23 of 95 24 of 95 25 of 95 26 of 95 27 of 95 28 of 95 29 of 95 30 of 95 31 of 95 32 of 95 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Description Appointment of Julie Stegman to the Community Engagement Commission Background Julie Stegman Street Address: 1860 Snelling Ave. N City, State, Zip Code: Falcon Heights MN 55113 How Long at Above Address? 2 years In Which Capacity Would You Like to Serve? Community Engagement Commission What is the Reason You Would Like to Serve? I've loved living in Falcon Heights and getting to know my neighbors. I'd like to help others have the same opportunities by creating spaces where we can all come together to gather as a community. List Prior (Previous) Public Service: NA Other Relevant Background (Other Comments): Part of my current job at Hope Community Church is to connect people to each other and to the larger church community. One of the ways I do that is through community events. I've planned countless events in my 5 years at Hope Community, some of which had over 200 people attend. Budget Impact N/A Attachment(s) · Resolution 18-23 Approve Appointment of Julie Stegman to the Community Engagement Commission Meeting Date September 12, 2018 Agenda Item Consent F2 Attachment Resolution Submitted By Sack Thongvanh, City Administrator 33 of 95 Action(s) Requested Staff recommends approval of attached resolution and appoint Julie Stegman to the Community Engagement Commission. 34 of 95 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION September 12, 2018 No. 18-23 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION APPOINTING JULIE STEGMAN TO THE COMMUNITY ENGAGEMENT COMMISSION WHEREAS, the City Council consolidated the Human Rights Commission with the Neighborhood Commission to establish the Community Engagement Commission in 2015; WHEREAS, The community engagement commission shall serve in an advisory capacity to the city council regarding the effective, meaningful and equal involvement of Falcon Heights residents in their community. The commission will identify opportunities to collaborate with community, educational, business and social services groups and organizations; identify ways to improve the city’s public participation, identify under-represented groups, remove any barriers, and engage and promote increased participation for all residents, businesses, community and neighborhood organizations; review and recommend ways to improve the city’s communications efforts so as to facilitate effective two-way communication between the city and all residents, businesses, community and neighborhood organizations; review and recommend ways to help improve resident emergency preparedness and crime prevention programs. The commission shall review complaints of alleged human rights violations occurring within the city and secure equal opportunity for all residents of the city regarding public services, public accommodations, housing, employment and education. WHEREAS, City Staff, Commission Chair and the Mayor has interviewed Julie Stegman and recommends appointment to the Falcon Heights Community Engagement Commission. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota: 1. That the appointment is approved and adopted by the City Council of the City of Falcon Heights. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - -- - - - - Moved by: Approved by: ________________________ Peter Lindstrom Mayor LINDSTROM ____ In Favor Attested by: ________________________ GUSTAFSON Sack Thongvanh VACANT SEAT ____ Against City Administrator MELANIE LEEHY MARK MIAZGA 35 of 95 BLANK PAGE  36 of 95 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Description Purchase Squad Car from 2018 Approval of Contract Background The Contracted Cities determined that the portion of capital expense for including the City into the Contracted Cities Group was to purchase one squad car. We will then be integrated into the capital replacement plan for equipment and vehicles. Budget Impact The cost will come from capital for $56,025.90. Attachment(s) · Invoice Action(s) Requested Staff recommends approval and authorize the City Administrator to expend $56, 025.90. Meeting Date September 12, 2018 Agenda Item Consent F3 Attachment N/A Submitted By Sack Thongvanh, City Administrator 37 of 95 BLANK PAGE  38 of 95 39 of 95 BLANK PAGE  40 of 95 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Description Small Wireless Facilities Application Fee Background To establish a fee for the Small Wireless Facilities Application. Budget Impact N/A Attachment(s) · Small Wireless Facilities Application Action(s) Requested Staff would recommend a motion by the City Council to establish a fee of $100 for Small Wireless Facilities. All other fee still apply. Meeting Date September 12, 2018 Agenda Item Consent F4 Attachment N/A Submitted By Sack Thongvanh, City Administrator 41 of 95 BLANK PAGE  42 of 95 43 of 95 44 of 95 45 of 95 46 of 95 47 of 95 48 of 95 49 of 95 50 of 95 51 of 95 52 of 95 53 of 95 54 of 95 55 of 95 56 of 95 57 of 95 58 of 95 59 of 95 60 of 95 61 of 95 62 of 95 63 of 95 64 of 95 65 of 95 66 of 95 67 of 95 68 of 95 69 of 95 70 of 95 71 of 95 72 of 95 73 of 95 74 of 95 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Description Good Neighbor Fund - Grant Application “Piano in the Park” Background The City of Falcon Heights regularly explores grant funding opportunities to enhance Parks and Recreation throughout the city. As an ongoing effort to connect visitors with the parks, the Parks and Recreation Commission discovered an opportunity to do so by hosting a “Piano in the Park” for public use at Community Park. In the Fall of 2017, the city was awarded the grant and the first payment of $833.33 (one third of the cost) was received in September of 2017. The Good Neighbor Fund was established in 2008 by the University of Minnesota. Funds are available from the annual proceeds of an endowment established at the time of the development of TCF Bank Stadium. Groups eligible to apply must be member organizations of the University of Minnesota Stadium Advisory Group. Having completed the project in July of 2018, staff submitted final reporting and has now received the final payment totaling $1667.67. Budget Impact The total grant award was $2,500 with the city providing ‘In-Kind Match Hours’ through staff time. Matching In-Kind Hours is not a requirement, but is recommended to show the City has sincere interest in the grant application. Attachment(s) · Final report submitted to the Good Neighbor Fund Action(s) Requested Staff recommends that the Falcon Heights City Council approve the Good Neighbor Fund Grant Final Payment for deposit. Meeting Date September 12, 2018 Agenda Item Consent F5 Attachment Final Grant Payment Submitted By Tim Sandvik – Deputy Clerk Recreation Supervisor 75 of 95 BLANK PAGE  76 of 95 77 of 95 BLANK PAGE  78 of 95 7 9 o f 9 5 8 0 o f 9 5 8 1 o f 9 5 8 2 o f 9 5 8 3 o f 9 5 84 of 95 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Description Sidewalk Trip Hazard Repair Background Staff continues to evaluate areas of safety hazards through the community for trails, sidewalks, trees, etc. Staff also determines the financial ability of the city to determine the most cost effective option. Budget Impact The expenditure will be taken from Infrastructure Fund in the amount of not to exceed $17,150. Attachment(s) · Quote Action(s) Requested Motion to approve the quote from Safe Step in the amount not to exceed $17, 150 and authorize the City Administrator to execute all necessary documents. Meeting Date September 12, 2018 Agenda Item Policy G1 Attachment N/A Submitted By Sack Thongvanh, City Administrator 85 of 95 BLANK PAGE  86 of 95 87 of 95 88 of 95 89 of 95 90 of 95 91 of 95 92 of 95 93 of 95 94 of 95 95 of 95