Loading...
HomeMy WebLinkAboutCity_Council_Packet_6-26-19CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA June 26, 2019 at 7:00 P.M. A. CALL TO ORDER: B. ROLL CALL: Vacant ___ LEEHY____ HARRIS____ MIAZGA ___ GUSTAFSON___ STAFF PRESENT: THONGVANH____ C. PRESENTATION 1. MSA Presentation D. APPROVAL OF MINUTES: 1. June 12, 2019 City Council Meeting Minutes E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 6/20/19 $145,200.61 Payroll through: 6/15/19 $20,896.37 2. Public Works Dump Truck Purchase 3. Adopting Fee for Chicken Permits 4. City Administrator Step Adjustment 5. Resignation of Mohamed Farook Meah from the Environment Commission 6. Proclamation - Restoration and Unity Days G: POLICY ITEMS: H. INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: J. ADJOURNMENT: BLANK PAGE  MS4 Permit Annual Report Required for the 2018 Permit 1 of 67 Overview Federal Clean Water Act: Amended in 1987 A two-phase program Phase I: Regulated large construction sites and major metropolitan areas Phase II: Program broadened to include smaller construction sites and many more municipalities 2 of 67 Overview Overseen by the EPA and MPCA Regulated parties must develop storm water pollution prevention programs The permit holder is required to submit a Storm Water Pollution Prevention Program (SWPPP) that incorporates best management practices (BMPs) 3 of 67 What is MS4? A conveyance of system of conveyances (catch basins, curbs, gutters, ditches, man made channels) Designed or used for collecting or conveying storm water 4 of 67 Mandatory MS4’s MS4’s in urbanized areas are required to obtain a storm water permit Falcon Heights is considered an urbanized MS4 area The U of M and State Fair are permitted separately 5 of 67 MS4 Permit Requirement This program consists of six minimum Control Measures. 6 of 67 Falcon Heights BMPs for each Control Measure Include: Public Education and Outreach Public Involvement and Participation Illicit Discharge, Detection and Elimination Construction Site Runoff Control Post-construction Runoff Control Pollution Prevention and Good Housekeeping 7 of 67 Progress to Date Newsletters and flyers to residents Developed a storm sewer map Implemented the construction site runoff control measures Enforced the construction site runoff on the SE Corner Inspected 100% of outfalls Implemented de-icing material controls 8 of 67 Progress to Date Implemented storm drain system cleaning and rehabilitation of catch basin Reconstructed the Curtiss Field Pond Implemented vehicle maintenance program Purchased a street sweeper with the City of Little Canada, bought out Little Canada in December of 2016. more often street sweeping. Straight salt for road melt Storm sewer system cleaning program Added additional underground storage 9 of 67 2019 Goals Continue a utility billing Continue educational flyers and newsletter Continue to sweep streets more often Rehab/Repair all catch basins related to each street project Continue to monitor Underground containment structure put into place at Curtiss Field Park. 10 of 67 Questions? 11 of 67 BLANK PAGE  12 of 67 1 | Page CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA June 12, 2019 at 7:00 P.M. A. CALL TO ORDER: B. ROLL CALL: Vacant ___ LEEHY__X__ HARRIS_X___ MIAZGA _X__ GUSTAFSON_X__ STAFF PRESENT: THONGVANH_X___ C. PRESENTATION 1. Ramsey County Sheriff’s Office Requests: A. Automatic External Defibrillators (AEDs) B. Body Cameras and Squad Cameras C. Ballistic Shields Jeff Ramacher, Undersheriff (Ramsey County Sheriff’s Office) In the last several years, the Sheriff’s Office has been planning to implement new body cameras for the year 2020. Sheriff Bob Fletcher is the new Sheriff for Ramsey County, and one of his major initiatives was to fast track the implementation of body cameras within the department. On July 9th, Sheriff Fletcher will present at the county board for final approval for our body camera project. It is a $1.4 million request for the entire sheriff’s department and is a combination from the seven contract cities to fund ongoing support. It includes the license fees, data usage, and body cameras that will be implement in our public safety services division that serves seven cities including Falcon Heights. We would like to ask Falcon Heights to fund $14,653.99 to the sheriff’s department. In addition, the sheriff’s department is required to hold public forums for comments, questions, and concerns. We will hold four public forms, which will be in St. Paul (2), Vadnais Heights (1), and Falcon Heights (1). The location in Falcon Heights will be at City Hall on Thursday, June 13, from 7pm-8pm. On July 9th, the county board will vote on this program and it will be the last public forum where we will accept comments from the public. The cost proposal for the Automatic External Defibrillators (AED) for Falcon Heights is $5,724.16. The combined total of all the contract seven cities is $41,600.00. The current AEDs are 15 years old, outdated or near end-of-life, and are not serviceable anymore. The fund will help replace 20 AEDs. They are used often and are the first responders on the scene. The last proposal is ballistic shields for protection. The total cost for the seven contract cities is $24,550 and the cost for Falcon Heights is $3,591.67. It is for the officer’s safety as we are encountering more calls where there is a potential threat with a weapon at schools, places of 13 of 67 2 | Page worship, and retail establishments. The Ramsey County Sheriff’s Office wants our deputies to be properly equipped to facilitate a rapid response and neutralize any threat within the contract cities should an incident occur. Mayor Gustafson It does not affect me; however, I am going to abstain just for the fact that I work for Ramsey County. Council Member Harris Moved, Approved 3-0 D. APPROVAL OF MINUTES: 1. May 22, 2019 City Council Meeting Minutes Approved 4-0 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 5/16/19 $189,659.39 Payroll through: 5/15/19 $17,448.28 2. Approval of City License(s) 3. Donations for 2019 Parks Program Fund 4. Proclamation – Recognizing June as Immigrant Heritage Month Mayor Gustafson General Disbursements date should be 5/16/19 and 5/15/19 and not 1/16/19 and 1/15/19. The city would like to thank Dick’s Sporting Goods for donating $250 to the parks program. Council Member Miazga I want to thank city staff for recognizing June as Immigrant Heritage Month. It is very important to our city, residents, and guests to Falcon Heights. Everyone comes from a different background, and we should accept one another. Council Member Leehy I thought we proclaimed June as Immigrant Heritage Month a few years ago. Is this one of the ones that the city has to acknowledge publicly every year to make sure that it is spoken for? City Administrator Thongvanh stated there are a number of proclamations that the city does annually. Mayor Gustafson Moved, Approved 4-0 14 of 67 3 | Page G: POLICY ITEMS: 1. Consider Rezoning Property Located at 1667 Snelling Ave (Amber Union) from B-3 to PUD City Administrator Thongvanh The property located at 1667 Snelling Ave N is a prominent piece of the Falcon Heights community. The building was sold in April 2019 to Buhl GTA, LP and they are proposing to redevelop the property into a mixed-use. It will have of 106 apartment units plus a small retail space on the first floor of the annex building. It will also have 114 parking spaces. The Planning Commission held a public hearing on May 28 to consider the rezoning. Many of the comments focused on the desire to have ample parking on site so that apartment residents do not park on Hollywood Court. The Planning Commission recommended approval of the rezoning with two conditions: details for a security plan and consideration of not expanding the eastern parking lot. While the eastern parking lot is shown with three rows of parking, two islands near the building with landscaping will be included and will have trees planted in them. Pete Deanovic, Buhl Investors We want to make sure the building can contribute to the whole community. We will expand the parking in front of the bus stop because it will be beneficial and transit oriented. In addition, we are looking to bring outdoor grilling and play areas to enhance the greenspace. The building will be a high intensity residential unit and we would like to bring a 1,500 square feet coffee shop where community can gather and socialize. The building will have many changes to make it more efficient and space for nice amenities. In terms of affordable housing, workforce housing is different from Section 8 and market rating housing. It will be a good option for families, graduate students, teachers, firefighters, and police officers. Under the affordable housing, it will be income restricted in terms of household sizes. The building will have 106 unites and 80% of the units are designed with 2 plus beds, and 35 new parking surface stalls. As we turned this into a housing unit along with a coffee shop, we are anticipating tax base on the PUD parcel is $180,000 year in taxes. We want to create something that will fit and honor the architectural character of it. At the May 28, public hearing, we received much feedback from residents. We decided to add three new trees in the parking lot, electrical vehicle charging infrastructure, solar panels and security cameras. Council Member Harris Moved, Approved 4-0 H. INFORMATION/ANNOUNCEMENTS: Council Member Miazga • Environment Commission has been very busy. They are drafting a native plant ordinance that will likely come to the workshop. 15 of 67 4 | Page • An environmental event is this Saturday, June 15 from 10am-noon at the front lawn of Falcon Heights United Church of Christ. It is located on Garden Avenue and Holton Street. It is a swap event and free. Council Member Leehy • Spring Together was well attended. I was pleased to see not only Falcon Heights residents, but people from St. Paul and CTC. Always glad to have students and residents from different cities participate in our activities. • Park and Recreation Commission met on June 11. It was a great meeting, and we brainstormed new ideas for city events and programming with the Park and Rec Department. • Tomorrow, Ramsey County Sheriff’s Office will hold an event here at Falcon Heights City Hall from 7pm-8pm. It will be about body cameras, and it is open to the public. Council Member Harris • Planning Commission met on May 28th, and it went well. We had a public hearing and had about 9-15 people. The majority of people were from Hollywood Court, and they addressed their concerns and asked many questions. Peter did a great job answering all the questions and was well prepared. Mayor Gustafson • Community Engagement Commission meeting is Monday, June 17, 7pm at City Hall. We are going to recap about Spring Together and discuss potential future events. • Spring Together went very well. There were games, prize drawings, bounce house, informational table, and delicious food. Ryan Carlson from Parks and Recreation Commission brought the game Kubb, and it was very fun. • Coffee with a Cop will be at 1550 Larpenteur Ave on June 20, from 4:30pm - 6pm in the community room. All are welcome to come. • Ice Cream Social and Hotdog with a Deputy is on Thursday, July 18, from 5pm - 7pm at Community Park. • National Night to Unite is on Tuesday, August 6. The registration is now open and the deadline is July 19. If you want to request the fire department, city council, barricades, and playkit, please register at the city website. If you want to request the police department, you will have to register at https://www.surveymonkey.com/r/NTU2019 • The last two week, City Administrator Thongvanh, Council Member Leehy and I met with the firefighters. Each individual provided their input regarding improvements, communications, leadership, and expectations. The next step is to create a plan. • Cultivating a Caring Community - “Healing and Understanding is July 6, from 6:30pm - 8pm. Unity Day is on July 7 from 6pm-8pm at City Hall greenspace and we will do a BBQ like last year. City Administrator Thongvanh • Mayor Gustafson, Council Member Leehy and I have met with the Assistant Fire Chief and four captain a number of times, but this time we wanted to meet with all the firefighters. We wanted to engage and give them the opportunity to voice any concerns 16 of 67 5 | Page or ask questions. We want to make sure that this is a thoughtful process and want to hear from them. • Public Works has been inspecting the ground at Curtiss Field. It is slowly drying and we hope we will not have any more rain. Once it is dry, they will install the basketball court. • The Community Park building has three leaks, and Public Works has been trying to fix it. The city of Roseville has been very gracious in helping us out. In addition, the bonding proposal that Council Member Miazga and I have been working on was submitted today. We are requesting $1 million to restore the park building • It is the summer and there are many different events happening around the city. Please remember to contact the appropriate authorities if you have any issues or concerns with parking during events. I. COMMUNITY FORUM: J. ADJOURNMENT: 8:32 P.M. 17 of 67 BLANK PAGE  18 of 67 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item General Disbursements and Payroll Description General Disbursements through: 6/20/19 $145,200.61 Payroll through: 6/15/19 $20,896.37 Budget Impact The general disbursements and payroll are consistent with the budget. Attachment(s) • General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date June 26, 2019 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director 19 of 67 BLANK PAGE  20 of 67 21 of 67 22 of 67 23 of 67 24 of 67 25 of 67 26 of 67 27 of 67 28 of 67 29 of 67 30 of 67 31 of 67 32 of 67 33 of 67 BLANK PAGE  34 of 67 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Approve Public Works Dump Truck Purchase Description The City of Falcon Heights purchased the first dump truck in 2009 from Ramsey County. The current truck is a 1998 Sterling single axle with plow attachments for under $15,000. Since the purchase of the dump truck, the City of Falcon Heights has saved thousands of dollars in services that would have to have been contracted out. One of the services has been the plowing. Since 2012, the city typically budgets $30,000.00 for plowing each year with Ramsey County when we request their assistance. Since the City Public Works staff took over all plowing operations, the city only has the cost of salt, which is purchased from the county. The current dump truck is 21 years old and has served the city well and saved thousands of dollars over the years and is ready to be replaced. Ramsey County is purchasing new trucks this year and have several for sale. The City of Falcon Heights was the first to be contacted. The new dump truck is a 2010 Sterling single axle dump truck with plow attachments, salt spreader, and deicing tanks for liquid brine. The 2019 capital improvement budget had a line item of $170,000 for the purchase of a dump truck, but Ramsey County is offering the truck for the price of $60,000. Budget Impact $60,000 for purchase of dump truck from the Parks/Recreation/Public Facilities Capital Improvements budget. Attachment(s) • Information from Ramsey County about the dump truck Action(s) Requested City Staff recommend approving the purchase of the dump truck from Ramsey County. Meeting Date June 26, 2019 Agenda Item Consent F2 Attachment Information from Ramsey County Submitted By Tim Pittman, Public Works Director 35 of 67 BLANK PAGE  36 of 67 37 of 67 38 of 67 39 of 67 40 of 67 41 of 67 42 of 67 43 of 67 BLANK PAGE  44 of 67 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Adopting a fee for chicken permits Description The City Council adopted an Ordinance allowing the keeping of chickens in 2013. A fee was never officially adopted into the Fee Schedule. The chicken permit fee charged by staff has been $50.00 for both first time and subsequent permit applications. First-time permits are issued for one year, while subsequent permits are issued for two years (January 1 to December 31). Staff believe $50.00 is an appropriate amount to charge for these permits. Budget Impact N/A Attachment(s) • Resolution 19-21 Adopting Fee for Chicken Permits • Fee Schedule Action(s) Requested Staff recommend approving the resolution adopting the fee for chicken permits. Meeting Date June 26, 2019 Agenda Item Consent F3 Attachment Resolution and Fee Schedule Submitted By Justin Markon, Community Development Coordinator 45 of 67 BLANK PAGE  46 of 67 CITY OF FALCON HEIGHTS 2019 Fee Schedule A. LICENSES 1. Business Licenses Item Fee Bus Benches (Courtesy) $ 50.00 per bench Filling Stations Less than 15 hours $ 100.00 15-20 hours $ 400.00 20 hours or more $ 500.00 General Business $ 50.00 Pool Halls $ 800.00 Precious Metal Dealer Investigation fee/general $1,500.00 Investigation fee/MN only $ 500.00 License fee $2,000.00 Restaurants Lunchroom $ 50.00 Less than 15 hours $ 100.00 15-20 hours $ 400.00 20 hours or more $ 500.00 Therapeutic Massage License Investigation fee $ 350.00 License fee $ 100.00 2. Liquor Licenses Item Fee Bottle Club $ 300.00 Liquor, Off-Sale $ 310.00 Liquor, On-Sale $4,000.00 Liquor, Special Event $ 25.00 Liquor, Sunday $ 200.00 Malt Beverage, Off-Sale $ 150.00 Malt Beverage, On-Sale $ 500.00 Malt Beverage, On-Sale (with wine license) $ 1.00 Wine License $2,000.00 Temporary Liquor License $ 50.00 Background Checks (per license) $500.00 3. Other Licenses Item Fee Amusement machines (per machine) $ 30.00 Cigarette sales $ 250.00 Contractor licenses $ 35.00 Domestic Partner Registration $ 40.00 Amendment or Termination $ 20.00 Itinerant salespersons & solicitors (for profit only) $ 25.00 (Charitable) Free Pool tables (per table) $ 30.00 Refuse Haulers $ 100.00 47 of 67 Rental License $ 50.00/per unit Re-inspection (due to initial failure) $ 50.00/per unit B. PERMITS 1. Building permit fees: Total Valuation $1.00 - $500.00 $25.00 $501.00 - $2,000.00 $25.00 for first $500, $3.25/each additional $100, to and including $2000 $2,001.00 - $25,000 $73.75 for first $2000, $14.75/each additional $1000, to and including $25,000 $25,001.00 - $50,000 $413.00 for first $25,000, $10.75/each additional $1000, to and including $50,000 $50,001.00 - $100,000.00 $681.75 for first $50,000, $7.50/each additional $1000, to and including $100,000.00 $100,001.00 - $500,000.00 $1,056.75 for first $100,000, $6.00/each additional $1000, to and including $500,000 $500,001.00 - $1,000,000.00 $3,456.75 for first $500,000, $5.00/each additional $1,000, to and including $1,000,000 $1,000,001 and up $5,956.75 for first $1,000,000, $4.00/each additional $1,000 Other Inspections and Fees: 1. Inspections outside of normal business hours $47.00 per hour1 (minimum charge – two hours) 2. Re-inspection fees assessed under provisions of Section 305.8 $47.00 per hour1 3. Inspections for which no fee is specifically indicated $47.00 per hour1 (minimum charge – one-half hour) 4. Additional plan review required by changes, additions or revisions to plans $47.00 per hour1 (minimum charge – one-half hour) 5. For use of outside consultants for plan checking and inspections, or both actual costs2 1Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. 2Actual costs include administrative and overhead costs. *Building Permits are subject to the State Surcharge 2. Relocation of structure or building: $150.00 3. Demolition or removal of structure: $1.25/1,000 cubic ft; minimum $50.00 4. Mechanical permit fees a. Residential Work Base Fee $30.00 Gas Piping $10.00 $500 valuation or less (repair or installation) $ 6.00 Each additional $500 cost of repair or installation 48 of 67 Gas or oil fired furnaces or boilers $25.00 First 100,000 BTU input or less. $ 5.00 Each additional 100,000 input or fraction thereof. Warm air or hot water heating system $30.00 First 100,000 BTU input for construction, installation, alteration, or replacement of each warm air furnace duct work or hot water system per unit. $ 6.00 Each additional 100,000 BTU input or fraction thereof. $20.00 First 100,000 BTU input per unit on unit heaters $ 5.00 Each additional 100,000 BTU input or fraction thereof. Air conditioning $30.00 First 5 tons (60,000 BTU) of air conditioning per unit or of cooling for duct work for air conditioning. $ 6.00 Each ton (12,000 BTU) or fraction thereof over first 5 tons for duct work or air conditioning. Other Items $35.00 Wood burning furnace per unit $35.00 Swimming pool heater per unit $25.00 Air exchanger with duct work per unit $25.00 Gas or oil space heater per unit $25.00 Gas direct vent heater per unit $25.00 Gas fireplace log or heater per unit $25.00 Gas hot water heater for domestic hot water b. Commercial Work Gas piping, refrigeration, chilled water, pneumatic control, ventilation, exhaust, hot water, steam, and warm air heating systems. This fee shall be $50 plus 1-1/4 percent (1.25%) of the total valuation of the work. Value of the work must include the cost of installation, alteration, addition, and repairs, including fans, hoods, HVAC units and heat transfer units, and all labor and materials necessary for installation. In addition, it shall include all material and equipment supplied by other sources when those materials are normally supplied by the contractor. 5. Plumbing Permit Fees. $30.00 base fee plus $7.00 per fixture installed, $1.00 state surcharge 6. Right of Way Permit Fees Item Fee Registration fee $25.00 Hole $150.00 Trench $150.00 + $40.00 per 100 lineal feet or portion thereof Boring $150.00 + $40.00 per 100 lineal feet or portion thereof Obstruction $50.00 + $0.06 per lineal foot Small Cell Wireless Permit fee $100.00 Rent on City structure $150.00 per year Maintenance for colocation $25.00 per year Monthly electrical services Radio node less than 100 watts $73.00 per month Radio node over 100 watts $182.00 per month 49 of 67 7. Sewer Connection or Repair $50.00 8. Water Connection Meter Size Fee 3/4" $ 62.00 1" $ 115.00 1-1/2" $ 265.00 2" $ 470.00 3" $1,080.00 9. Street Opening Fee $25.00 (plus cost of permit) 10. Zoning Permit Item Fee Fence $40.00 Temporary Sign $30.00 Permanent Sign (each) $50.00 Residential driveway $40.00 Commercial driveway Subject to Building Permit Fees 11. Dumpster Permit $ 20.00 (30 days) $10.00 (14 days) (Dumpster permits can be renewed once) 12. Chicken Permit (first-time and subsequent applications) $50.00 C. PLANNING FEES* Item Fee Comprehensive Plan Amendment $ 500.00 Conditional Use Permit $ 500.00 Design Review (when required by code) $ 50.00 Lot Split (one lot into two) $ 500.00 Planned Unit Development $ 500.00 Rezoning/Zoning Amendment $ 500.00 Subdivision (>1 new lot) $ 500.00 + $ 100.00/lot created Variance $ 500.00 *Fee plus actual cost billed by contractors or city consultant fees. 50 of 67 D. FACILITY RENTAL FEES Private use of public facilities is permitted on a space available basis. Reservations and damage deposits are required for private use of the following community facilities. Discounted rates are available for weekly bookings: Park and Facility Rental Fees * For park building rentals there is a $400 damage deposit (or as determined by the City Administrator) required that needs to be made in a separate form than the payment. Deposit will be refunded upon return of the key and inspection of the park building. * Nonprofit organizations must provide a copy of a Tax Exempt form (MN Dept. of Rev, IRS, W9 or MN Dept. of Taxation) * Key pick up is two days prior to scheduled event and can be picked up at City Hall Monday –Friday 8:00am-4:30pm, (Summer hours: 7:30am- 5:00pm Monday-Thursday, Friday 7:30am-noon Memorial Day- Labor Day) * Keys can be dropped off at the key box located on the city hall building (near the front doors ) or during City Hall office hours. * Park building rental permits will be issued when payment is received. Holding reservations without payment is not accepted. *If you plan on bringing any equipment (i.e. inflatable devices, dunk tanks etc.) into the park you must disclose this to a city employee during the reservation process. The city may require documentation such as: a hold harmless agreement or certificate of insurance naming the city has an additional insured. Venue Amenities included in rental Half Day 9am-3pm 4pm-10pm Full Day 9am-10pm Community Park Building and Upper Picnic Area 2050 Roselawn Ave. (corner of Roselawn and Cleveland) Park Building Full Kitchen (stove, oven, frig/freezer, sink, microwave) Tables and Chairs Inside Bathrooms 2 BBQ Grills 9 Outdoor picnic tables Parking lot (50) and off street parking Not Available $150 plus Tax East Picnic Area (near playground) 2 Picnic Tables Trash receptacles Portable bathroom Parking lot (50) and off street parking $20.00 + Tax $35.00 + Tax Lower Picnic Area (Southwest corner of park) 2 Picnic Tables 1 BBQ Grill Trash receptacles Portable bathroom Parking lot (50) and off street parking $20.00 + Tax $35.00 + Tax Curtiss Field Building and Picnic Shelter 1551 W. Iowa Ave. Park building Inside Bathrooms Playground Basketball hoop and half court 2 picnic tables Portable bathroom Parking lot (10) and off street parking Not Available - Not Available - Rentals: Play Kit Play kit variety of balls, frisbees, and other play equipment $15.00 + Tax Set up/Tear Down $25.00 51 of 67 City Hall Rental Fees City Hall Capacity Rates (3 hours) Hours must fall within half/full hours Half Day 9am-3pm 4pm-10pm Full Day 8am-10pm Council Chambers Full Room (includes kitchen facility) 150 75- Seated $115.00 $175.00 $250.00 Council Chambers Front Half 75 30 Seated $50.00 $100.00 $150.00 Council Chambers Back Half 75 30 Seated $50.00 $100.00 $150.00 Kitchen Facility 10 6 Seated $25.00 $50.00 $50.00 Conference Room 8 maximum $30.00 $60.00 $100.00 Set Up Fee Excludes governmental entities $25.00 * For city hall rentals there is a $200 damage deposit required that needs to be made in a separate form than the payment. Deposit will be refunded upon return of the key and inspection of the park building. * Key pick up is two days prior to scheduled event and can be picked up at City Hall Monday –Friday 8:00am-4:30pm, (Summer hours: 7:30am- 5:00pm Monday-Thursday, Friday 7:30am-noon Memorial Day- Labor Day) * Keys can be dropped off at the key box located on the city hall building (near the front doors) or during City Hall office hours. * Building rental permits will be issued when payment is received. Holding reservations without payment is not accepted. * CITY HALL CANNOT BE RENTED FOR PRIVATE SOCIAL GATHERINGS. 52 of 67 Field/Court/Rink Rental Fees You may rent Community Park’s soccer field, tennis courts or basketball courts and Curtiss Field’s ice rink (seasonal). Discounted rates are available for weekly bookings. Renters Fee (3 hr. block time) Fee Seasonal 3 hr block time April-October Consecutive times in one week Additional Hours Resident $20+ tax - $10 + tax Non Resident $30+ tax - $10 + tax Youth Organizations ages 2-18 (must be open to serving residents of Falcon Heights) $20+ tax 2 day: $35 3 day: $50 4 days: $65 5 days or more: $80 $10 + tax Adult Organizations $30+ tax 2 day: $40 3 day: $55 4 days: $70 5 days or more: $85 $10 + tax Striping a soccer field At City Cost case by case basis Fees apply only for games and practices. Tournaments or special events/services are subject to additional fees. Field rental permits will be issued when payment is received. Disclaimer: All short term rentals (1-5 times) entitle the customer to use of the field as is: anything additional will be the customer’s responsibility (i.e. striping the field or providing bases.) Special request of services will be dealt with on a case by case basis and may include extra fees. All requests should be discussed with the Parks and Recreation Department at 651-792-7617. 53 of 67 E. FACILITY USE BY PUBLIC SERVICE ORGANIZATIONS 1. Public facilities are available for use on a reservation basis. 2. The following shall be allowed use of public facilities but set up/tear down fees apply: a. Specifically listed local organizations: • League of Women Voters • Senior Citizen Groups (Falconeers, Roseville Area Seniors) • Ramsey County League of Local Governments • League of Minnesota Cities/Association of Metropolitan Municipalities • Watershed management organizations • Scouts, Brownie Troops, 4-H, Campfire • Neighborhood Groups (e.g. Grove Association, Maple Knoll Courtyard Homeowner’s Association) • 55 Alive Mature Driving Class • Cable Commission • Developers when presenting to neighbors • Legislators for informational (non-campaign) meetings, except after the filing date and before the November election of a legislative election year unless requested by a majority of the city council • Northwest Youth and Family Service • Lauderdale and Falcon Heights Lions Club • Roseville Rotary Club • Party Precinct caucuses, legislated district conventions and county conventions under the requirements of MN State Statute 202A.192 • AARP Tax Services • Hobby groups or clubs that meet the following criteria: o Falcon Heights based (A minimum of 25% of on-going members or participants are Falcon Heights residents). o Non-profit o Open membership o Founded on a hobby o Actively reaches out to include people of different ages, especially youth, to encourage intergenerational exchanges of information o Encourages a community service and/or benefit component • Falcon Heights neighborhood or community groups whose activities are open to all and for the sole purpose of developing, fostering and strengthening neighborhood and community well-being. b. Any organization that meets the above guidelines yet uses a facility more than twice a year shall be charged $100 per year. c. The organization or group cannot be a private, business, political, or religious organization. d. Any organization denied free use under this policy as defined in this section may appeal to the city council. 54 of 67 F. MISCELLANEOUS FEES. Item Fee Agendas (Council or Planning) 1 $15.00/year City Council Minutes1 $35.00/year Planning Commission Minutes1 $20.00/year Single copies $ .25 + tax/page for first 100 pages Assessment search $20.00 Maps $ 6.50 Open burning permit $25.00 (no charge for recreational fires) Returned Check Fee $25.00 Credit card convenience fee (PayPal)* 3.1% +$0.30 1The charges apply only when hard copies are mailed. These documents can be viewed free of charge on the website or at City Hall. *Park Program Fees are exempt G. FALSE ALARM FEES 1. Fire False Alarms (at an address or property within one calendar year) $175.00 for second false alarm $300 for third false alarm $400 for fourth false alarm $500 for fifth and subsequent false alarm 2. Security False Alarms (at an address or property within one calendar year) $60.00 for second false alarm $100 for third false alarm $200 for fourth false alarm $300 for fifth false alarm $400 for sixth false alarm $500 for seventh and subsequent false alarm 3. Penalties and Assessment Penalties for late payment and assessment of unpaid fees are the same as stipulated for unpaid utility fees in the city code. H. VEHICLE EMERGENCY RESPONSE The fee for emergency personnel response to accidents is $350.00/vehicle. I. PARKING FEES Item Fee Application fee to designate “residential area” permit parking $ 200.00 Annual residential area parking permits First two vehicles $ 15.00/vehicle Third and subsequent vehicles $ 25.00/vehicle Lost permit replacement $5.00 Temporary parking permit (up to 3 weeks) $ 3.00/vehicle Temporary parking permit for 5 or more vehicles for a one-time/ one-day event $ 25.00/event Mobile Storage Structure (up to 72 hours) $ 10.00 J. SANITARY SEWER The sanitary sewer fee for residential units is $34.00 per quarter plus $.0222673 per cubic foot of 55 of 67 water usage during the months of November – January. For apartment units, the rate will be $34.00/unit/quarter plus $.0222673 per cubic foot of water used in November. For residential units, this will serve as the maximum fee for other quarters throughout the year, but the actual amount billed may be lower depending on water usage. For commercial units, the fee is $.0222673 per cubic foot of water usage during each month. K. STORM DRAINAGE The fee for storm drainage is $24.50 per quarter for residential units and $226.30 per acre for commercial and apartment units. L. HYDRANT WATER The fee for hydrant water is 6% surcharge of the water bill. M. RECYCLING The recycling charge is $10.50 per quarter for residential units. N. STREET LIGHTING The street lighting fee is $6.00 per quarter for residential units and $0.02 per lineal foot frontage for commercial properties monthly. O. FEES FOR UNSPECIFIED REQUESTS A private party or public institution (hereinafter applicant) making a request to the City for approval of a project or for public assistance must cover the City's consultants' costs associated with reviewing the request. Prior to having the request considered by the City, the applicant must deposit an escrow fee in an amount that is estimated to cover the City's consultants' costs as determined by the City Administrator. If the City's consultants' costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The City shall use the applicant's fees to cover the City's actual consultants' costs in reviewing the request regardless of the City's action on the applicant's request. If the applicant's escrow fees exceed the City's actual consultants' costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. P. SNOW AND ICE REMOVAL $100/Hour with a minimum of $100 56 of 67 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION June 26, 2019 No. 19-21 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - A RESOLUTION AMENDING THE 2019 CITY FEE SCHEDULE TO INCLUDE A FEE FOR CHICKEN PERMITS WHEREAS, City Staff review the fee schedule to make sure that the fee reflects staff cost and that the fee is competitive; WHEREAS, Section 10-34 of the City Code of Falcon Heights states that “Fees charged for the issuance of a permit to keep chickens will be set by the city council.”; WHEREAS, City Staff recommend adopting a fee for chicken permits, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota approves the fee of $50.00 for first-time and renewed chicken permits. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Randall Gustafson Mayor Vacant ____ In Favor Attested by: ________________________ GUSTAFSON Sack Thongvanh HARRIS ____ Against City Administrator LEEHY MIAZGA 57 of 67 BLANK PAGE  58 of 67 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item City Administrator Step Adjustment Description Sack Thongvanh, City Administrator was hired April 27, 2015. In accordance with the employment agreement with Administrator Thongvanh the City Council members are to annually review the job performance and compensation. The Council did not complete a performance review in 2018. To restore this annual review the City Council completed the 2018-2019 performance review and submitted the forms to the Mayor. The review covered 50 scored questions and four narrative evaluation questions. The Council expressed satisfaction with Mr. Thongvanh's service to the City of Falcon Heights, and found he exceeds the performance standard. Following this review it is the practice of the City for the Mayor to discuss the performance review results with the Administrator, and address an increase to the base salary and other compensation issues. Budget Impact There are available funds for this step adjustment. Attachment(s) N/A Action(s) Requested I recommend that the Falcon Heights City Council approve a 5% step adjustment to base salary, and $200 per month vehicle use allowance for City Administrator Sack Thongvanh effective April 27, 2019. Meeting Date June 26, 2019 Agenda Item Consent F4 Attachment N/A Submitted By Randy Gustafson, Mayor 59 of 67 BLANK PAGE  60 of 67 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Resignation of Farook Meah from the Falcon Heights Environment Commission Description Mr. Farook Meah was appointed by the City Council to the Environment Commission on April 12, 2017. He submitted his resignation on June 18, 2019 due to higher priorities. Budget Impact N/A Attachment(s) • Resolution 19-22 Accepting the Resignation of Farook Meah from the Environment Commission Action(s) Requested Staff recommend approval of attached resolution to accept the resignation of Farook Meah from the Environment Commission. Meeting Date June 26, 2019 Agenda Item Consent F5 Attachment Resolution Submitted By Justin Markon, Community Development Coordinator 61 of 67 BLANK PAGE  62 of 67 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION June 26, 2019 No. 19-22 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION ACCEPTING THE RESIGNATION OF FAROOK MEAH FROM THE FALCON HEIGHTS ENVIRONMENT COMMISSION WHEREAS, the City Council appointed Farook Meah on April 12, 2017 as a member of the City of Falcon Heights Environment Commission; and WHEREAS, on June 18, 2019, Farook Meah submitted his letter of resignation to City Staff; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota: 1. That the resignation by Farook Meah is accepted by the City Council of the City of Falcon Heights. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Randall Gustafson Mayor Vacant ____ In Favor Attested by: ________________________ GUSTAFSON Sack Thongvanh HARRIS ____ Against City Administrator LEEHY MIAZGA 63 of 67 BLANK PAGE  64 of 67 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Falcon Heights Restoration and Unity Day Description Submitted by Council Member Melanie Leehy Falcon Heights Restoration & Unity Days – Summary of Objective This resolution serves to follow through with work that was initiated two years ago by former Council Member, Tony Fischer. I, Melanie Leehy, was asked to assist in the creation of the document. Now this year, as an elected official I am desirous to see the completion and approval of this document. I believe that this document will become a component of healing, grant respect to Philando Castile’s family, while at the same time serve to improve the quality community engagement within Falcon Heights by its residents, businesses, and guests. It set about to shift a day of tragedy and provide a redemptive focus of the two days by which all of us can benefit. The first of the two days, Restoration Day is more about taking personal action and steps to build or restore relationships. This could be in the form of meeting a neighbor, mending a strained friendship or relationship, or even actively pursuing conversation with someone that a person would not naturally interact. Think of how on Earth Day individuals set a side time as a family or neighborhood to actively steward the land. Here we as a city will be acknowledging the importance of stewarding healthy relationships. The second day has a focus that demonstrates healing has begun, connectedness is taking place, and thus the city as a whole demonstrates a measure of cooperative growth in inclusion and engagement. This could be a day for simple parties on the block, or even city-wide gatherings. These two days will be promoted through standard city communication tools that could also provide suggested topics for discussion, and activities. Budget Impact N/A Meeting Date June 26, 2019 Agenda Item Consent F6 Attachment Resolution Submitted By Sack Thongvanh, City Administrator 65 of 67 Attachment(s) • Resolution 19-23 Proclamation Recognizing July 6th as Restoration Day and July 7th as Unity Day Action(s) Requested Staff would recommend approval of attached resolution and recognize July 6th as Restoration Day and July 7th as Unity Day. 66 of 67 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION June 26, 2019 No. 19-23 - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION RECOGNIZING JULY 6TH AS RESTORATION DAY AND JULY 7TH AS UNITY DAYS WHEREAS, Philando Castile was a valued and loved member of his family and community; and WHEREAS, Philando Castile was a young man with a full life ahead of him; and WHEREAS, Philando Castile was killed in Falcon Heights on July 6, 2016; and WHEREAS, that as members of this society, we each carry the responsibility to positively work to eliminate injustices in today’s world and the legacies of past injustices; and WHEREAS, there remains work to be done to strengthen trust in Falcon Heights and the surrounding community; and WHEREAS, there will not be peace without the pursuit of justice; and WHEREAS, segregation of our communities across color is one of the greatest obstacles to becoming a unified community in this nation; and WHEREAS, Philando Castile will not be forgotten, that from this day forward, July 6 will be observed as restorative, a day to remember how important it is that each of us cross traditional “borders” between communities, a day to meet someone and get to know someone different than us. A day to listen to someone’s story that is different from our own. A day to take steps of humility and forgiveness in efforts to restore connectedness. A day to build a broader and stronger community in service to those too long suffering and in service to a stronger nation and thus be called Restoration Day; and WHEREAS, the work of restoration has begun, may it be that from this day forward, July 7th will be observed as an opportunity to express unity, and thus be called Unity Day; and WHEREAS, let us be the ones to take the opportunity to move forward becoming one individual nation, with life, liberty and justice for all peoples. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF Falcon Heights, Minnesota that this Council proclaim July 6th as Restoration Day and July 7th as Unity Day. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - -- - - - - Moved by: Approved by: ________________________ Randall Gustafson Mayor Vacant ____ In Favor Attested by: ________________________ GUSTAFSON Sack Thongvanh HARRIA ____ Against City Administrator LEEHY MIAZGA 67 of 67