Loading...
HomeMy WebLinkAboutMay 4, 2020 Agenda PacketCITY OF FALCON HEIGHTS Regular Meeting of the Parks & Recreation Commission City Hall 2077 West Larpenteur Avenue AGENDA May 4, 2020 at 6:30 P.M. A. CALL TO ORDER: B. ROLL CALL: ___ Walt Dunlap ___ Ron Eischen ___ Mike Bradbury ___ Ryan Carlson ___ Jeff Yager ___ Council Member Melanie Leehy ___ Staff Nalisha Nandkumar, Staff Liaison C. PRESENTATION D. APPROVAL OF MINUTES: 1. Approval of March 2, 2020 minutes. E. AGENDA: 1. Community Garden 2. Social Distancing at Parks 3. 2020 Events- Summer Programming a. Story Time b. Ice Cream Social c. MN Twins Youth Baseball Clinic 4. Website Review F. INFORMATION/ANNOUNCEMENT - Elect Officers G. ADJOURNMENT: CITY OF FALCON HEIGHTS Regular Meeting of the Parks & Recreation Commission City Hall 2077 West Larpenteur Avenue AGENDA March 2, 2020 at 6:30 P.M. A. CALL TO ORDER: B. ROLL CALL: _X__ Walt Dunlap _Ab__ Ron Eischen _X__ Mike Bradbury _X__ Ryan Carlson _X__ Jeff Yager _X__ Council Member Melanie Leehy _X_ Staff Nalisha Nandkumar, Staff Liaison C. PRESENTATION D. APPROVAL OF MINUTES: 1. Approval of January 6, 2020 minutes. Bradbury 1st Motion Carlson 2nd Motion Motion Passed E. AGENDA: 1. 2019 accomplishments/2020 Goals • 2019 accomplishments have included; increased REC on the GO participants, use of Garden in a Box and increase attendance of Ice Cream Social. The Target Soccer grant also allowed for new nets to be purchased. The Good Neighbor Fund allowed for a new shed to be purchased, funded REC on the GO. During the short winter season, the warming house was used heavily with about 15-20 skaters during a 4-hour weekend block of time. • 2020 goals compiled below; • One goal that was discussed included creating a festival that could be based around state fair timing. Commissioners asked “how can we showcase the City while the large amounts of people are visiting our city during the fair?” • Next, incorporating adult programming during youth programming in the summer. The idea behind this goal was thinking about the parents that wait for their kids during programming…they can be participating in programs at the same time. • Another goal included beautifying the city before the state fair starts so we can showcase it to visitors. • Workshops based on community safety offered to the community. • Promoting a Fall/Spring clean-up in the parks • Promoting volunteering; Restoration and Unity are days that volunteers are needed • Creating a volunteer program. The purpose of the program will be assist with beautifying the city. • Promoting neighborhood events. Partner with CEC. • Partner with local businesses to promote events. • Create a streetscape plan for City parks. • Create a garden showcase day that is similar to the city wide garage sale. Add gardens to a map and community members can visit other gardens and participate in vegetable swaps. 2. Event Planning – This topic will be discussed at the April 6th Parks Commission Meeting due to the lack of time. a. Story Time b. Ice Cream Social c. MN Twins Youth Baseball Clinic 3. Strategic Planning • Council Member Melanie Leehy shared the strategic planning notes and discussed the reports based on her experience during the two workshop sessions. The strategic planning report led to some of the priorities being discussed amongst the group that could lead to creating 2020 goals. Some of the priorities that were focused on included; developing a streetscape plan, deciding on a festival idea, volunteerism and community park development. 4. Website Review-This topic will be discussed at the April 6th Parks Commission Meeting due to the lack of time. F. INFORMATION/ANNOUNCEMENT - City Council Breakfast: Event will be held March 21st 10AM-12PM - Community Garden Workshop: Event will be held March 18th at 6:30PM - Warming House: Closed for the season - Completed Parks Guide: Wil be mailed out within next week to residents. - Elect Officers: Nomination for Ryan Carlson to be chair and Jeff Yager as co-chair G. ADJOURNMENT: 8:06PM Dunlap 1st Motion Bradbury 2nd Motion Motion Passed ITEM FOR DISCUSSION Families, Fields and Fair __________________________ The City That Soars! Item Community Garden Descriptions Community Garden located at Community Park has 29 plots. All the plots are reserved for the summer by new and returning gardeners. Social distancing guidelines are important in the garden as the plots are located next to each other. Budget Impact NA Attachment(s) -Garden Flier Action(s) Requested Review garden flier and provide recommendations for social distancing at the garden. Meeting Date May 4, 2020 Agenda Item Consent E1 Attachment NA Submitted By Nalisha Nandkumar, Staff Social Distancing at Community Garden All gardeners must adhere to the odd and even calendar gardening days or risk losing your plot. Practice social distancing of at least 6 feet at all times. Only have one person in your plot at a time. If you are sharing your plot with anyone else, only one person can be in the plot at a time. Wear gloves when touching the water spigot and do not touch your face with the gloves before or after touching the common water spigot. Respect everyone and their space. Do not share gardening tools with others. Please follow these guidelines in order to practice safe social distancing: 1. 2. 3. 4. 5. 6. ODD DAYS: 1,3, 5,7,9,12,14,16,18, 20, 21,23, 25, 26, 28 EVEN DAYS: 2,4,6,8,10,11,13,15,17,19,22,24,27,29 ITEM FOR DISCUSSION Families, Fields and Fair __________________________ The City That Soars! Item Social Distancing at Parks Descriptions Due to COVID-19 many cities are cancelling programs and closing areas that may not support social distancing. CDC recommends “Monitor areas where people are likely to gather and consider temporary closure to support social distancing practices. These areas might include sports fields, playgrounds, skateparks, basketball courts, tennis courts, and picnic areas. In the event of facility closures, park administrators might want to place physical barriers in these areas and post signs communicating that the area is closed.” The City of Falcon Heights priority is to keep our residents safe. The parks located in the City are heavily utilized on a daily basis. Social distancing measures should be implemented. Budget Impact NA Attachment(s) -NRPA flier Action(s) Requested Determine the actions that should be taken in order to follow social distancing at City parks. Examples would include signage, removal of court accessories (basketball and tennis) and closure of some park features. Meeting Date May 4, 2020 Agenda Item Consent E2 Attachment NA Submitted By Nalisha Nandkumar, Staff ITEM FOR DISCUSSION Families, Fields and Fair __________________________ The City That Soars! Item Event Planning Descriptions 2020 Events: - Story Time: Discuss Story Time and how youth and seniors participants can be reached. There are currently 3 senior participants that would like to participate. - Ice Cream Social: Discuss how this event can be unique to the City. This event will no longer be conjoined with Hotdog with a Deputy. - MN Twins Youth Baseball Clinic: The City was approved to host a MN Twins youth clinic to promote baseball. See attached for more details and discuss ways to promote the event. Budget Impact NA Attachment(s) -Twins Playball fliers and host guide - Ice Cream Social Flier - Story Time Flier Action(s) Requested Commissioners will plan and promote the 2020 events for the Parks Department. Meeting Date March 2, 2020 Agenda Item Consent E2 Attachment NA Submitted By Nalisha Nandkumar, Staff Youth Clinics 2020 Host Guide The summer of 2020 marks the 60th year the Minnesota Twins and Play Ball! Minnesota, in partnership with Great River Energy, will offer free youth baseball and softball clinics. Created in 1961 by longtime Twins scout, Angelo Guiliani, the clinic program serves as a way for Play Ball! Minnesota to promote baseball and softball to boys and girls throughout the Upper Midwest. Since the program’s inception, more than 800,000 youth have participated in a Twins youth clinic. The Play Ball! Minnesota Youth Clinics are designed to teach fundamentals, including hitting, throwing, and defense in a fun and encouraging atmosphere. The clinics provide instruction for boys and girls ages 6-13. Typically, clinics are divided into two 90-minute groups. Play Ball! Minnesota provides all the necessary equipment for the clinic. Participants are asked to bring their own gloves. The Play Ball! Minnesota Youth Clinics have always been, and will continue to be, available to participants and host communities free of charge. Registration is required to participate in a clinic – participants can register at www.playballmn.com. Funding for the Play Ball! Minnesota Youth Clinic program is provided by the Twins Community Fund and Great River Energy. The Play Ball! Minnesota Youth Clinics are designed to teach fundamentals including hitting, throwing, and defense in a fun and encouraging atmosphere. The clinics provide quality instruction for boys and girls ages 6-13. Typically, clinics are divided into two 90-minute groups. The first session is for youth ages 6-9 and the second is for youth ages 10-13, unless otherwise noted. During the clinic, the participants are divided into three groups. Clinic instructors will rotate the groups through hitting, throwing, and fielding stations. The Twins Community Fund provides all the necessary equipment for the clinic. Participants are asked to bring their own gloves, please indicate this in any promotion you are doing for the clinic. Participants must register online in advance or on the day of the clinic to participate. ALL PARTICPANTS must complete a waiver form to participate in the clinic. Please note this requirement in any promotion you are doing for the clinic. If a participant registers online, there is a digital waiver as part of the registration. PLEASE DIRECT PEOPLE TO WWW.PLAYBALLMN.COM TO REGISTER FOR THE CLINIC. Play Ball! Minnesota staff will have blank waiver forms with them in case participants register the day of the clinic. Please arrange for volunteers to help the staff get the waiver forms signed. Once the clinic is over, please return all the signed waiver forms to the clinic staff. The staff will have clinic wristbands. Participants need to wear their wristbands once their waiver is submitted or their name is crossed off the advanced registration list. Our staff will have the advanced registration list. These wristbands are so staff knows who is eligible to participate in the clinic. We ask for your help in securing 4-5 volunteers to assist with the check-in process. The Twins Community Fund and Play Ball! Minnesota expect that each host community will do every-thing within their means to promote the clinic in their community and the surrounding communities. It is our goal to have as many participants as possible at a clinic. ADVANCE PROMOTION PARTNERSHIPS. Ask local youth associations, parks & rec. departments, community leaders, etc. to list the clinic on their schedules. Promote the clinic as they would any other event. PSA. Contact your local radio or television station and ask if they can help put together a PSA promoting the clinic. Most media outlets will create and run a PSA for this type of event free of charge. Have the PSA air at least two weeks prior to the clinic date. PRESS RELEASE. Our staff has provided you with a press release that you can distribute to local media outlets. LOCAL SPONSORS. You may approach local businesses to see if they would like to be a part of the clinic. If you have a Great River Energy cooperative member, you should inquire about their interest. Great River Energy is the presenting sponsor of the program and many of their members love getting involved. You may engage sponsors to provide anything you think might make the clinic a better experience for the youth. Some hosts have had sponsors provide T-shirts, food, prizes, etc. Since Great River Energy is the presenting sponsor, any local activation cannot override any presence of Great River Energy. Our staff will have signage that they will hang for the clinic that represents our partnership with Great River Energy. FLYER. Ask volunteers to post the flyers around your community. Send an electronic version to various organizations to spread to their connections. Use the flyers in creative ways to promote the clinic. Contact your local newspaper to ask if they can run the flyer in their publication. The day of the clinic is all about fun and learning. Staff and volunteers should greet each kid with a smile. Encourage kids and parents to ask questions of the clinic staff. Be sure to thank your volunteers and parents for helping make the clinic a great experience. DAY OF CLINIC SITE. Survey the site prior to the clinic start. Make sure the field and area are clean and ready for kids to attend. If possible, have the field dragged. Chalk lines are not necessary. WEATHER. In case of inclement weather, post signs at the outdoor site directing people to the indoor facility. T-SHIRT. If you wish, you can print and distribute T-shirts to the kids. Some hosts have done this in the past using sponsorship money. The design must be approved by our staff. REGISTRATION. Our staff will have a roster of participants who have registered in advance. They will also have blank waiver/registration forms. Please have 4-5 volunteers available to help with check-in. PARENT PARTICIPATION. Remind the parents that they are encouraged to be on the field with their kids during the clinic. Our staff may even ask for assistance from the parents. FOOD & BEVERAGE. You may provide food and beverages if you wish. Some hosts have partnered with local sponsors to provide such things. Another idea is to have a picnic after the clinic using any local sponsors to provide food. You may do what you wish with this, it is completely optional, but it may be a great way to engage sponsors. Please plan to provide water for the staff upon their arrival. The Twins Community Fund and Play Ball! Minnesota want you to put on the best clinic you can for the youth in your community. We hope this guide is a good start for your planning, and we encourage you to make the clinic your own with your own special touches. QUESTIONS Youth 1st is a Play Ball! Minnesota partner. They have conducted many first-class clinics, and they are available to help you with any of your planning. Mark Arjes mark.arjes@youth1st.com (612) 968-9192 If you have any questions regarding the clinic program, scheduling, or anything else, please contact the Play Ball! Minnesota staff. Josh Ortiz joshortiz@twinsbaseball.com (612) 659-3506 I C E C R E A M S O C I A L Falcon Heights C o m m u n i t y P a r k 2 0 5 0 R o s e l a w n A v e . T h u r s d a y , J u l y 2 3 5 -7 p m I C E C R E A M | B O U N C E H O U S E | L I V E M U S I C | G AMES | COMMU NI T Y G ROU PS TAB LI NG SPECIAL T HANKS TO: FALCON HEIGHT S-LAUDER D ALE LION'S CL UB Event is weather permitting: Weather Hotline 651-792-7607 or Facebook & Twitter For more information, please call City Hall 651-792-7600 Story Time D U R I N G O U R S P R I N G T O G E T H E R E V E N T ! B O O K T I T L E W I L L B E S H A R E D A T E V E N T . R E F R E S H M E N T S W I L L B E P R O V I D E D . J U N E 6 T H - 1 1 :0 0 A M C U R T I S S F I E L D - 1 5 5 1 I O W A A V E C I T Y O F F A L C O N H E I G H T S ITEM FOR DISCUSSION Families, Fields and Fair __________________________ The City That Soars! Item New Website Descriptions A new website was launched on January 21st. The main pages for Parks & Rec have been added to the website. Budget Impact NA Attachment(s) NA Action(s) Requested Commissioners should review the Parks & Rec webpages and provide feedback. Feedback should include what should be added, removed or modified. If time persists commissioners should talk about other parts of the website that can be improved. Meeting Date March 2, 2020 Agenda Item Consent E4 Attachment NA Submitted By Nalisha Nandkumar, Staff