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HomeMy WebLinkAboutCity_Council_Packet_1-08-2020CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA January 8, 2020 at 7:00 P.M. A.CALL TO ORDER: B.ROLL CALL: WEHYEE ___ LEEHY____ ____ MIAZGA ___ GUSTAFSON___ STAFF PRESENT: THONGVANH____ C.PRESENTATION 1.Oath of Office for Yakasah Wehyee to City Council Member 2.Oath of Office for Kay Andrews to City Council Member 3. Oath of Office for Randy Gustafson to Mayor 4. Strategic Planning Report - huelife D. APPROVAL OF MINUTES: 1.December 11, 2019 City Council Meeting Minutes E.PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General Disbursements through: 12/31/19 $518,952.24 Payroll through: 12/31/19 $37,233.95 2.Approval of City License(s) 3.Designation of Official Depositories for 2020 4.2020 Proposed City Fee Schedule 5.Review Elected Official Out-of-State Travel Policy 6.Review and Adopt Council Standing Rules 7.Council Appointment as Liaison for City Commissions 8.Appoint Acting Mayor 9.Commission Member Reappointments 10.Mile Reimbursement Rate for 2020 11. Resignation of Jeff Guertin from the Falcon Heights Fire Department 12. Approve Cooperative Service with Northeast Youth and Family Services G: POLICY ITEMS: 1. Adopt the 2040 Comprehensive Plan H.INFORMATION/ANNOUNCEMENTS: I. COMMUNITY FORUM: Please limit comments to 3 minutes per person. Items brought before the Council will be referred for consideration. Council may ask questions for clarification, but no council action or discussion will be held on these items. J. ADJOURNMENT: REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Oath of Office Description The oath of office is required before any elected official exercise any of their powers. The three elected are as follow: Yakasah Wehyee – Council Member Kay Andrews – Council Member Randy Gustafson – Mayor “I, (name), do solemnly affirm to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of (Mayor/Council Member) of the office of Falcon Height, Minnesota, to the best of my judgement and ability, and this I do under the penalties of perjury.” Budget Impact N/A Attachment(s) • Oath of Office Action(s) Requested N/A Meeting Date January 8, 2020 Agenda Item Presentation C1-C3 Attachment Oath of Office Submitted By Sack Thongvanh, City Administrator 1 of 108 BLANK PAGE  2 of 108 Oath of Office “I, Yakasah Wehyee, do solemnly affirm to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of City Council Member of the City of Falcon Heights, Minnesota, to the best of my judgement and ability, and this I do under the penalties of perjury.” _____________________________ Yakasah Wehyee, Council Member ATTEST: _________________________________ Sack Thongvanh, City Administrator January 8th, 2020 3 of 108 BLANK PAGE  4 of 108 Oath of Office “I, Kay Andrews, do solemnly affirm to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of City Council Member of the City of Falcon Heights, Minnesota, to the best of my judgement and ability, and this I do under the penalties of perjury.” _____________________________ Kay Andrews, Council Member ATTEST: _________________________________ Sack Thongvanh, City Administrator January 8th, 2020 5 of 108 BLANK PAGE  6 of 108 Oath of Office “I, Randy Gustafson, do solemnly affirm to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of Mayor of the City of Falcon Heights, Minnesota, to the best of my judgement and ability, and this I do under the penalties of perjury.” _____________________________ Randy Gustafson, Mayor ATTEST: _________________________________ Sack Thongvanh, City Administrator January 8th, 2020 7 of 108 BLANK PAGE  8 of 108 SUMMARY OF STRATEGIC OBJECTIVES The City of Falcon Heights has identified eight visionary outcome areas looking ahead to 2025. These visionary outcomes are expanded into five strategic directions, 22 2-year success markers and one-year priorities. City of Falcon Heights STRATEGIC PLAN 2019 9 of 108 CITY OF FALCON HEIGHTS VISION FOR 2025 Falcon Heights is a Multi-model, accessible city with aesthetic Falcon Heights has a welcoming and inclusive environment Falcon Heights’ Residents are informed, engaged and con- nected through multifaceted, accessible and interactive communication Falcon Heights has City and resident led dynamic community engagement activities that engender community participation Falcon Heights safety needs are met in a trustworthy and transparent fashion for all Falcon Heights has spaces/ buildings to facilitate gathering of our community (within and be- yond borders) Falcon Heights has community led service initiatives Falcon Heights is engaged with local business and organizations 10 of 108 Leveraging Community Involvement There is strong desire in the City to be in unison with the public as to the di- rection and community feel of the City and to engage with businesses more. GOALS • INTEGRATE BUSINESS WITHIN OUR COMMUNITY • REASSESS AND REDIRECT OUR COMMISSION ACTIVITIES • EMPOWER RESIDENTS • IMPLEMENT CEC STRATEGIC PLAN AND INTEGRATE WITH LARGER PLAN STRATEGIC DIRECTION ONE First Year Priorities 2-Year Success 1. Initiate Empowerment campaign (Quarter 2) 2. Complete CEC plan (Quarter 1) 3. Develop Strategic Plan for each commission (Quarter 3) 4. Develop business engagement plan (Quarter 4) 1. Dedicated business ambassadors 2. Each commission plan has integrated into our communication plan 3. Community survey shows and increase in en- gagement 4. Number of resident initiated projects 5. Increase in the percentage of public participa- tion in activities 6. Increased volunteerism by ______% 7. Empowerment campaign launched 11 of 108 Showcasing our City It is hoped that Falcon Heights will be known as a beautiful city with a unique feel that goes beyond the University and State Fair Goals • BEAUTIFY STREET SCAPES • CREATE “UNIQUE TO FALCON HEIGHTS” FESTIVAL/EVENT • IMPROVE FACILITIES STRATEGIC DIRECTION TWO First Year Priorities 2-Year Success 1. Develop a streetscape plan (Quarter 3) 2. Decide on City logo and implement (Quarter 2) 3. Analyze potential for expanding existing annual events to annual festival (Quarter 4) 4. Decide Lauderdale fire contract (Quarter 2) 1. Decide on festival idea 2. Implement streetscape plan 3. LOMC (LOC) League of City Membership 4. Strengthen relationship with Roseville 12 of 108 Creating Common Spaces The City desires to have places where the community can gather in large and small numbers to engage, recreate, and have a sense of community. Hanging in the air is the passage of the bonding bill that has the park elements. Goals • IDENTIFY SPACES FOR COMMUNITY USE • FIX COMMUITY PARK STRATEGIC DIRECTION THREE First Year Priorities 2-Year Success 1. Yes/No on state bonding money (Quarter 1) 2. Finalize construction plans for City park (Quarter 4) 2.1. If no bonding then gain consensus on al- ternative solutions (Quarter 4) 1. Yes/no on alternative locations (Quarter 4) 1. Ground breaking Spring 2022 on City Park en- hancement and new building 2. Ground breaking 2023 on no-bonding/no- building option 13 of 108 Enhancing Public Safety Keeping the City and public informed on incidents that are occurring in the community as well as tips on how to reduce crime, and engage with the police and neighbors to improve safety and community. Goals • ENHANCE PUBLIC SAFETY THROUGH INTERACTIVE AND PRO-ACTIVE POLICING STRATEGIC DIRECTION FOUR First Year Priorities 2-Year Success 1. Reports received on police activity every quarter 2. Risk identification activity in contract (Quarter 1) 3. Plan from Sheriff to conduct risk assessment (Quarter 2) 4. Learning sessions from police (Quarter 3) 1. Sheriff is conducting risk identification 2. Report from sheriff on policing activities 3. Learning topics are regular police activity 14 of 108 Improving Communication The City sees the need to have two-way communication with the residents. Often times the efforts to reach people are missing people who have busy lives or using different media types to get their information. Goals • IMPROVE DIRECT, INDIRECT AND 2-WAY COMMUNICAITON WITH THE CITY STRATEGIC DIRECTION FIVE First Year Priorities 2-Year Success 1. Launching new website (Quarter 1) 2. First town hall meetings (Quarter 2) 3. Establish communication roadmap/systems (Quarter 3) 4. Create short videos (Sit down with each elected official (Quarter 2) 1. Interactive website 2. Increased subscriptions to e-news 3. Roadmap to systems established 4. Regular town hall meetings held 5. Clear engagement plan is developed 6. Launched monthly neighborhood newsletter 15 of 108 First Year Priorities 2020 Strategy Jan-Mar Apr-Jun Jul-Sep Oct- Dec Leveraging Community Involvement Complete CEC plan Initiate Empower- ment campaign Develop Strategic Plan for each com- mission Develop business engagement plan Showcasing our City Decide on City logo and implement Decide Lauderdale fire contract Develop a streetscape plan Analyze potential for expanding ex- isting annual events to annual festival Creating Common Spaces Yes/No on state bonding money Finalize construc- tion plans for City park If no bonding then gain consensus on alternative solu- tions Yes/no on alterna- tive locations Enhancing Public Safety Reports received on police activity Risk identification activity in contract Reports received on police activity Plan from Sheriff to conduct risk assess- ment Reports received on police activity Learning sessions from police Reports received on police activity Improving Communication Launching new website First town hall meetings Establish commu- nication roadmap/ systems Create short vide- os (Sit down with each elected offi- cial 16 of 108 17 of 108 We want you involved and heard! “Please let us know if you would like to get more involved with the City, more informed, or both. We are happy to hear from you and to partner to make Falcon Height the City that Soars!”Come to our meetings, We look forward to hearing from you!” Falcon Heights City Council Ways to keep informed: https://www.falconheights.org/ Call: 651-792-7600 Visit: 2077 Larpenteur Avenue West City of Falcon Heights, Minnesota 55113-5594 Retreat Participants: Mayor: Randy Gustafson Council Members: Yakasah Wemyee, Pamela Harris, Mark Miazga Environmental Commission: James Wassenberg Community Engagement Commission: Shirley Reider Planning Commission: John Larkin Facilitation Team: Dr. Richard Fursman and Irina Fursman CTF 18 of 108 CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA December 11, 2019 at 7:00 P.M. A. CALL TO ORDER: B. ROLL CALL: Vacant ___ LEEHY__X__ HARRIS__X__ MIAZGA _X__ GUSTAFSON_X__ STAFF PRESENT: THONGVANH_X___ C. PRESENTATION 1. Appointment of Yakasah Wehyee to the Vacant City Council Seat and Oath of Office Ceremony City Administrator Thongvanh On March 6, 2019, Mayor Peter Lindstrom submitted a letter of resignation due to his appointment by Governor Tim Walz to the Metropolitan Council. On March 27th, 2019, the City Council voted to appoint Council Member Randy Gustafson as the Mayor to complete Peter Lindstrom’s term. In addition, the City Council decided to delay the appointment of the open seat until after the November 2019 election and appoint the candidate that received the most votes. Yakasah Wehyee received the most votes and will be appointed today. Council Member Harris Moved, Approved 4-0 D. APPROVAL OF MINUTES: 1. November 13, 2019 City Council Meeting Minutes Approved 5-0 E. PUBLIC HEARINGS: 1. 2020 Truth in Taxation and Budget Presentation City Administrator Thongvanh City Administrator Thongvanh presented the factors that go into the taxes: Changes in the tax levy (or spending decision) made by the city, county, school, or special taxing authority, changes in the market value or your property, legislative changes, and new taxes approved by referendum are applied to market value (not tax capacity). 19 of 108 Taxable market value is what is used to calculate each property’s taxes. The median value home in Falcon Heights is $281,100 for 2019 and increased to $303,450 for 2020. It is an 8% change. The 2020 property tax allocation goes towards county (37.4%), school district (36.3%), the City (24.3%), and the special district (2.0%). The Ramsey County Tax Rates in 2019 was 37.27% and the proposed tax rate for 2020 is 36.457%. There is a decrease of 1% tax rate. Overall levy has increased by $1,263,186 since 2004 with a $329,150 increase for 2018, a $395,529 increase for 2019, and a $156,606 increase for 2020. The increase was due to the increase in police service costs and increases to the debt levy portion for street projects. In addition, there has not been any transfer from Reserve to General Fund since 2014. However, in 2017 there was a $150,000.00 transfer to lower the debt levy for 2018. Since 2014 to 2017, the average city portion tax increase on a median value home was $22 per year. However, for 2018, the increase on a median value home was $177, for 2019 the increase was $198, and the increase for 2020 is $67; primarily due to increased costs of police services and debt service levy increase due to street projects. The Property Tax Impacts for 2020 is $1,070 and it is a $67 increase from 2019’s taxes. In addition, the 2020, proposed budget the Police Service budge increased by $15,327. The renewal rate estimated for health insurant through PEIP is 4.2%. The TIES building (Buhl Investors) will be turned to an apartment complex and will bring in more revenue to the city in terms of building permit fees. There will be no transfer of Reserve for General Operating Budget. The LGA receipts from the State of MN increased $75,732. The Fiscal Disparities increased $85,091. Overall, general fund expenditures and revenues are $2,857,675, or 7.1%, higher than the 2019 operating budget. Rice’ Davis (California Ave) What percentage of people take advantage of the senior citizen tax deferral program and the disabled veteran program? City Administrator Thongvanh unfortunately does not have the report in front of him and residents can obtain the percentage numbers at Ramsey County. Council Member Leehy Moved, Approved 5-0 F. CONSENT AGENDA: 1. General Disbursements through: 12/04/19 $206,634.23 Payroll through 11/30/19 $38,560.11 2. Approval of City License(s) 3. Appointment of Prosecuting Attorney 4. Appointment of City Attorney 5. Appointment of City Engineer 6. Appointment of City Auditor 7. Designation of Official Newspaper 8. 2020 Cost of Living Adjustment (COLA) 9. Statutory Tort Limits Liability Coverage for the City in 2020 10. Appointment of Jim Bykowski to the Board of Water Commissioners for Saint Paul Regional Water Services 11. Close Fund 427 GO Street Improvement Capital Fund to Debt Service Fund 316 GO 20 of 108 Improvement Bonds Series 2017A 12. Approve DEED Grant Resolution 13. Budget Amendment(s) 14. Donation for Human Rights Day Council Member Harris Moved, Approved 5-0 G: POLICY ITEMS: 1. Approve Quote for Sanitary Sewer Main Repair Jesse Freihammer, City Engineer The City of Falcon Heights will be doing a project in conjunction with City of Roseville next year. This process involves essentially installing a new resin pipe inside the original clay tile sewer main without digging up City streets, which results in minimal disruption to residents during construction. The city’s budget for 2020 sanitary sewer lining project is $200,000; therefore, we decided to go with M&B Services. The proposed cost of the repair will be $17,485.00, and sewer lining bids came in at $169,000, for a total of $186,485. The location of the sewer repairs is on Larpenteur Ave and West of Snelling Ave. The project is anticipated to be completed before the Minnesota State Fair. Council Member Miazga Moved, Approved 5-0 2. MnDOT Lighting for Snelling and Roselawn Jesse Freihammer, City Engineer The Minnesota Department of Transportation has been working on the design for the replacement of signal systems and associated work at the intersection of Snelling Avenue (TH 51) and Roselawn Avenue. The project is set to accept bids next spring for construction next year. The project will replace the existing signal. The signal system will be upgraded with Accessible Pedestrian Signals (APS) and updated curb ramps. The signal will be updated to include flashing yellow arrows for the east – west legs of the intersection. According to the Agreement, the City of Falcon Heights is responsible for 25% of the cost of the signal at Roselawn Avenue. The cost split is determined by the amount of signal legs in the intersection. Falcon Heights will be responsible for the ongoing electrical costs and lighting costs on the Roselawn signal system. The overall energy costs should be lower as all of the new signal indications as well as all new lighting will use LED technology. The total estimated cost to the City, including an 8% add on for contract administration and inspection costs for the City elements, is $95,487.67. City staff recommends using Municipal State Aid funds to cover this cost, which we are allowed to spend on Trunk Highway projects. City Administrator Thongvanh Resolution attached is 19-47 not 19-37. 21 of 108 Council Member Harris What is the purpose of the flashing yellow arrow and what should be done by them? Jesse Freihammer has stated the flashing yellow arrow replaces the left turn yield on a green light during certain hours of the day. The flashing yellow arrow will prevent cars from turning during peak hours but during off-peak hours the green light will replace the flashing yellow arrow which enables flexibility for turning. Council Member Weyhee How long will it take to complete the project? Jesse Freihammer stated MnDOT plans to bid this project in February. Ordering the steel for the traffic signals is backlogged as there is only one manufacturer. The project will take 6-8 weeks to complete which will include the curb work associated with upgrading the sidewalk and pedestrian ramps to ADA compliance. Installation of signals will happen quickly. MnDOT does not plan to have any detours. The project will be similar to the project that occurred earlier at Hoyt Ave. Council Member Harris Moved, Approved 5-0 3. Professional Service Agreement for Fire Service Administrative Direction and Command Services from the City of Roseville City Administrator Thongvanh The City of Falcon Heights has explored and pursued different service models to continue to provide fire services for our City and the City of Lauderdale. With the termination of our Fire Chief, the City pursued internal and external candidates without success. All of the individuals that were interested in becoming our Interim Fire Chief reluctantly declined at a later date. During this process we also had individual meetings with each Firefighter and the common theme from almost all the Firefighters was the need to have a Fire Chief. We also received feedback to explore contract services with the City of St. Paul and Roseville. After multiple discussions with the Roseville Fire Department, it was very clear that Roseville wanted to assist the City of Falcon Heights maintain the current local paid on call department model. The hope for the next year is to have Roseville Fire help with the day to day operations, while at the same time assist the City to find its next Fire Chief. Roseville will also conduct an Audit of the Department that will include, but not limited to training (which will now be conducted by Roseville Fire), leadership structure, right people in the right place, meetings & trainings, dispatch work, internal communications, reports & report writing, uniform, gear, helmets assessments, annual performance checks & inspections, annual medical examinations, SOP/SOG, personnel assessments, officer development and inspections. Budget impact has been allocated in the 2020 budget. Staff recommends approving the Professional Service Agreement for Administrative Direction and Command Services for Fire 22 of 108 Service from the City of Roseville and eliminate the position of Assistant Fire Chief and Training Officer as a result would terminate the employment of Anton Fehrenbach and Bryan Sullivan effective December 11, 2019. Council Member Harris Is this a contract where Roseville comes in and acts as the Chief Administrator other than Sack, audits are not the only thing they will do, correct? City Administrator Thongvanh City Administrator Thongvanh responded by stating that there are a number of things that will provided such as Roseville acting as the Fire Chief and Assistant Fire Chief to the department and will also provide incident command services to the City. They will also respond to calls during the gap hours during the day in reference to the incident that occurred on HWY 280 during the State Fair. Mayor Gustafson The intent and hope for the direction is to be able to make a sustainable local community based paid on-call fire department model. We found this summer that we didn’t have the training in place to take charge to provide leadership to the department. There has not been succession planning in the past and part of this is to make sure that we can have a fire department that can meet the needs of the city and an effective community based model. That is our intent. This will be the best approach for the long term survival of our fire department. City Administrator Thongvanh This will bring needs of the Fire Department in terms of Capital needs. Past expenditures have been brought into question on what was the priority of the department. One example, under Sack’s allocation has been on detoxification unit under $5,000. In turn the need for helmets was brought up and this should have been prioritized over detoxification unit. The term of the agreement will be December 11, 2019 until December 11, 2020. Council Member Weyhee With respect to the compensation for the services can there be further detail on how the figure was determined? City Administrator Thongvanh responds by stating the City of Roseville looked at our call volume (over 100) and our administrative services that would be proficient enough for the operation of our department which came to about $80 an hour (500 hours). Heavy coverage initially and coverage will be minimized as the departments get use to one another. Bryan Sullivan (former firefighter) Why did he receive letter about eliminating his position (letter states he is a training officer)? Where in the contract does it state there is the need to eliminate positions?How does this fix daytime response? Mayor Gustafson The two positions have been eliminated for the betterment of the department. City of Roseville will be filling the roles that were eliminated. These eliminations were not a response of discipline. 23 of 108 Denny Larson (Hamline Ave) Why don’t we have a backup instead of getting rid of our fire department? City Administrator Thongvanh Roseville will provide administrative services and we will continue to operate the way we are. Mutual aid cities will provide services. Closest unit response will be dispatched first depending on location of incident. Rice’ Davis (California Ave) How many fire stations does Roseville have? Who does Lauderdale use? Are they part of the restructuring? Will Roseville Fire Dept. reconsider the changes after their audit has been completed? Mayor Gustafson Roseville has consolidated their fire stations to their one new facility. Fire protection services have been provided to Lauderdale for a number of years. Lauderdale is included under the agreement with Roseville. City Administrator Thongvanh Roseville might provide a recommendation but it is up to the Council for a final determination. Mayor Gustafson Moved, Approved 5-0 H. INFORMATION/ANNOUNCEMENTS: Council Member Miazga • Northeast Youth and Family services have an Executive Committee meeting on December 12. They are planning a strategic planning and need a new board member that works in the area. • Environment commission met Monday night. Kay Andrews will be the liaison in 2020. Council Member Wehyee Council Member Leehy Council Member Harris Mayor Gustafson • Community Engagement will hold a meeting on Monday. Human Rights Day was cancelled but may be rescheduled. • Sheriff’s office is offering a citizen’s academy Wednesdays in January and February for 8 weeks. The academy will provide an in depth view of what goes on in the Sheriff’s office. 24 of 108 City Administrator Thongvanh • Contracted with Huelife for Strategic Planning. • Snow shoveling has been good this year. I. COMMUNITY FORUM: Esha Seth- (1231 Ray Pl) • Native Landscaping from Environment commission is available online for community feedback. • Ramsey County is considering food scrap collection from homes and is conducting a survey. Rice’ Davis (California Ave) • Positive feedback on snow plowing and street sweeping. Chuck Long (1717 Albert St) • Shared letter with Council about working with Pam Harris. Denny Larson (Hamline Ave) • Homestead credit is taking a long time. J. ADJOURNMENT: 8:15 P.M. ________________________________ Randy Gustafson, Mayor Dated this 11th day of December, 2019 _________________________________ Sack Thongvanh, City Administrator 25 of 108 BLANK PAGE  26 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item General Disbursements and Payroll Description General Disbursements through: 12/31/19 $518,952.24 Payroll through: 12/31/19 $37,233.95 Budget Impact The general disbursements and payroll are consistent with the budget. Attachment(s) • General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date January 8, 2020 Agenda Item Consent F1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director 27 of 108 BLANK PAGE  28 of 108 29 of 108 30 of 108 31 of 108 32 of 108 33 of 108 34 of 108 35 of 108 36 of 108 37 of 108 38 of 108 39 of 108 40 of 108 41 of 108 42 of 108 43 of 108 44 of 108 45 of 108 46 of 108 47 of 108 48 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Approval of City License(s) Description The following individuals have applied for a Tree Trimmers License for 2020. Staff has received the necessary documents for licensure. 1. Vineland Tree Service 2. Hugo's Tree Care, Inc. 3. Northeast Tree, Inc. 4. Rainbow Tree Care The following individuals have applied for a Home Occupation License for 2020. Staff has received the necessary documents for licensure. 1. David Wasson Graphic Design Budget Impact N/A Attachment(s) N/A Action(s) Requested Staff recommends that the Falcon Heights City Council approve the City License Applications contingent on background checks as required by each permit. Meeting Date January 8, 2020 Agenda Item Consent F2 Attachment N/A Submitted By Amanda Lor, Administrative Coordinator 49 of 108 BLANK PAGE  50 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Designate Official Depositories for 2020 Description All investments are made according to State law and the City’s Investment Policy. The City Administrator and/or Finance Director are authorized to deposit general and other funds therein and make investments and transfers for funds for the City of Falcon Heights. Collateral is furnished by the financial institutions as required by law. Budget Impact Attachment(s) • Resolution 2020-01 Designating the Official Depositories for the City of Falcon Heights Action(s) Requested Staff recommends approve of attached resolution for the official depositories for 2020. Meeting Date January 8, 2020 Agenda Item Consent F3 Attachment Resolution Submitted By Roland Olson, Finance Director 51 of 108 BLANK PAGE  52 of 108 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION January 8, 2020 No. 20-01 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES FOR THE CITY OF FALCON HEIGHTS BE IT HEREBY RESOLVED, by the city council of the City of Falcon Heights that the following financial institutions be designated as depositories for funds of the City of Falcon Heights: US Bank System, LMC 4M Fund (checking account) US Bank National Association Wells Fargo Advisors Minnesota Municipal Money Market Fund (4M and 4M Plus Funds) PMA Securities Inc, PMA Financial Network Inc (4M and 4M Plus Investment Pools) BE IT FURTHER RESOLVED that the City Administrator and/or Finance Director is authorized to deposit general and other funds therein and make investments and transfers of funds in accordance with the City’s Investment Policy for the City of Falcon Heights with Council approval. Collateral shall be furnished by the financial institutions as required by law. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Randall Gustafson Mayor GUSTAFSON ____ In Favor Attested by: ________________________ LEEHY Sack Thongvanh MIAZGA ____ Against City Administrator WEHYEE ANDREWS 53 of 108 BLANK PAGE  54 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item 2020 Proposed City Fee Schedule Description Each year the City Council is required to approve a fee schedule that identifies the various fees charged by the City. Staff reviews these fees each year to ensure that the costs charged cover the City’s expenses and so they are competitive with other cities of comparable size. Budget Impact These fees will be incorporated in the 2020 budget. Attachment(s) • 2020 Proposed Fee Schedule • Resolution 20-02 Adopting the 2020 City Fee Schedule Action(s) Requested Staff recommends that the Falcon Heights City Council approve the attached resolution and fee schedule. Meeting Date January 8, 2020 Agenda Item Consent F4 Attachment Fee Schedule and Resolution Submitted By Sack Thongvanh, City Administrator 55 of 108 BLANK PAGE  56 of 108 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION January 8, 2020 No. 20-02 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - A RESOLUTION APPROVING THE 2020 CITY FEE SCHEDULE WHEREAS, City Staff reviews the fee schedule to make sure that the fee reflects staff cost and that the fee is competitive; WHEREAS, the recommended changes are reflected on the attached 2020 Proposed City Fee Schedule labeled as “Exhibit A”. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota approves the 2020 Fee Schedule as attached as “Exhibit A”. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - Moved by: Approved by: ________________________ Randall Gustafson Mayor GUSTAFSON ____ In Favor Attested by: ________________________ LEEHY Sack Thongvanh MIAZGA ____ Against City Administrator WEHYEE ANDREWS 57 of 108 BLANK PAGE  58 of 108 CITY OF FALCON HEIGHTS Proposed 2020 Fee Schedule Exhibit A A. LICENSES 1. Business Licenses Item Fee Bus Benches (Courtesy) $ 50.00 per bench Filling Stations Less than 15 hours $ 100.00 15-20 hours $ 400.00 20 hours or more $ 500.00 General Municipal Business $ 50.00 10,000 sq. ft. or less $ 100.00 10,001 sq. ft. or more $ 200.00 Pool Halls $ 800.00 Precious Metal Dealer Investigation fee/general $ 1,500.00 Investigation fee/MN only $ 500.00 License fee $ 2,000.00 Restaurants Lunchroom $ 50.00 Less than 15 hours $ 100.00 15-20 hours $ 400.00 20 hours or more $ 500.00 Therapeutic Massage License Investigation fee $ 350.00 License fee $ 100.00 2. Liquor Licenses Item Fee Bottle Club $ 300.00 Liquor, Off-Sale $ 310.00 Liquor, On-Sale $ 4,000.00 Liquor, Special Event $ 25.00 Liquor, Sunday $ 200.00 Malt Beverage, Off-Sale $ 150.00 Malt Beverage, On-Sale $ 500.00 Malt Beverage, On-Sale (with wine license) $ 1.00 Wine License $ 2,000.00 Temporary Liquor License $ 50.00 Background Checks (per license) $ 500.00 3. Other Licenses Item Fee Amusement machines (per machine) $ 30.00 Cigarette sales $ 250.00 Contractor licenses $ 35.00 Itinerant salespersons &Peddlers and solicitors (fFor profit only) $ 25.00 (Charitable) Free, but license still required Pool tables (per table) $ 30.00 59 of 108 Refuse Haulers $ 100.00 Low-Density Rental License $ 50.00/per unit High-Density Multifamily Rental License 5-19 units per building $ 150.00 20-49 units per building $ 200.00 50-99 units per building $ 250.00 100+ units per building $ 300.00 Re-inspection (due to initial failure) $ 50.00/per unit B. PERMITS 1. Building permit fees: Total Valuation $1.00 - $500.00 $25.00 $501.00 - $2,000.00 $25.00 for first $500, $3.25/each additional $100, to and including $2000 $2,001.00 - $25,000 $73.75 for first $2000, $14.75/each additional $1000, to and including $25,000 $25,001.00 - $50,000 $413.00 for first $25,000, $10.75/each additional $1000, to and including $50,000 $50,001.00 - $100,000.00 $681.75 for first $50,000, $7.50/each additional $1000, to and including $100,000.00 $100,001.00 - $500,000.00 $1,056.75 for first $100,000, $6.00/each additional $1000, to and including $500,000 $500,001.00 - $1,000,000.00 $3,456.75 for first $500,000, $5.00/each additional $1,000, to and including $1,000,000 $1,000,001 and up $5,956.75 for first $1,000,000, $4.00/each additional $1,000 Other Inspections and Fees: 1. Inspections outside of normal business hours $47.00 per hour1 (minimum charge – two hours) 2. Re-inspection fees assessed under provisions of Section 305.8 $47.00 per hour1 3. Inspections for which no fee is specifically indicated $47.00 per hour1 (minimum charge – one-half hour) 4. Additional plan review required by changes, additions or revisions to plans $47.00 per hour1 (minimum charge – one-half hour) 5. For use of outside consultants for plan checking and inspections, or both actual costs2 1Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. 2Actual costs include administrative and overhead costs. *Building Permits are subject to the State Surcharge 2. Relocation of structure or building: $ 150.00 3. Demolition or removal of structure: $ 1.25/1,000 cubic ft.; minimum $ 50.00 60 of 108 4. Mechanical permit fees a. Residential Work Base Fee $ 30.00 State Surcharge $1.00 Gas Piping $10.00 $500 valuation or less (repair or installation) $ 6.00 Each additional $500 cost of repair or installation Gas or oil fired furnaces or boilers $25.00 First 100,000 BTU input or less. $ 5.00 Each additional 100,000 input or fraction thereof. Furnace/Boiler (warm air or hot water heating system) $ 60.00 New $ 30.00 Replacement $ 20.00 Unit heaters Warm air or hot water heating system $30.00 First 100,000 BTU input for construction, installation, alteration, or replacement of each warm air furnace duct work or hot water system per unit. $ 6.00 Each additional 100,000 BTU input or fraction thereof. $20.00 First 100,000 BTU input per unit on unit heaters $ 5.00 Each additional 100,000 BTU input or fraction thereof. Air conditioning and refrigeration $ 40.00 New $ 25.00 Replacement $30.00 First 5 tons (60,000 BTU) of air conditioning per unit or of cooling for duct work for air conditioning. $ 6.00 Each ton (12,000 BTU) or fraction thereof over first 5 tons for duct work or air conditioning. Other Items $ 25.00 Gas line/piping $ 30.00 Duct work $ 35.00 Wood burning furnace per unit $ 35.00 Swimming pool heater per unit $ 25.00 Air exchanger with duct work per unit $ 25.00 Gas or oil space heater per unit $ 25.00 Gas direct vent heater per unit $ 25.00 Gas fireplace log or heater per unit $ 25.00 Gas hot water heater for domestic hot water (only if replacing gas line) b. Commercial Work Gas piping, refrigeration, chilled water, pneumatic control, ventilation, exhaust, hot water, steam, and warm air heating systems. This fee shall be $50 plus 1-1/4 percent (1.25%) of the total valuation of the work. Value of the work must include the cost of installation, alteration, addition, and repairs, including fans, hoods, HVAC units and heat transfer units, and all labor and materials necessary for installation. In addition, it shall include all material and equipment supplied by other sources when those materials are normally supplied by the contractor. 61 of 108 5. Plumbing Permit Fees. $ 30.00 base fee plus $ 7.00 per fixture installed, $ 1.00 state surcharge 6. Right of Way Permit Fees Item Fee Registration fee $ 25.00 Hole $ 150.00 Trench $ 150.00 + $ 40.00 per 100 lineal feet or portion thereof Boring $ 150.00 + $ 40.00 per 100 lineal feet or portion thereof Obstruction $ 50.00 + $ 0.06 per lineal foot Small Cell Wireless Permit fee $ 100.00 Rent on City structure $ 150.00 per year Maintenance for colocation $ 25.00 per year Monthly electrical services Radio node less than 100 watts $ 73.00 per month Radio node over 100 watts $ 182.00 per month 7. Sewer Connection or Repair $ 50.00 8. Water Connection Meter Size Fee 3/4" $ 62.00 1" $ 115.00 1-1/2" $ 265.00 2" $ 470.00 3" $ 1,080.00 9. Street Opening Fee $ 25.00 (plus cost of permit) 10. Zoning Permit Item Fee Fence $ 40.00 Temporary Sign $ 30.00 Permanent Sign (each) $ 50.00 Residential driveway $ 40.00 Commercial driveway Subject to Building Permit Fees 11. Dumpster Mobile Storage Structure/Dumpster Permit Fee On private property 14 days $ 10.00 30 days $ 20.00 On public street 72 hours $ 10.00$ 20.00 (30 days) $10.00 (14 days) (Dumpster pPermits canmay be renewed once in a 90 calendar-day period) 12. Chicken Permit (first time and subsequent applications) $ 50.00 C. PLANNING FEES* Item Fee Comprehensive Plan Amendment $ 500.00 62 of 108 Conditional Use Permit $ 500.00 Design Review (when required by code) $ 50.00 Lot Split (one lot into two) $ 500.00 Planned Unit Development $ 500.00 Rezoning/Zoning Amendment $ 500.00 Subdivision (>1 new lot) $ 500.00 + $ 100.00/lot created Variance $ 500.00 *Fee plus actual cost billed by contractors or city consultant fees. 63 of 108 D. FACILITY RENTAL FEES Private use of public facilities is permitted on a space available basis. Reservations and damage deposits are required for private use of the following community facilities. Discounted rates are available for weekly bookings: Park and Facility Rental Fees * For park building rentals there is a $200-400 damage deposit (or as determined by the City Administrator) required that needs to be made in a separate form than the payment. Deposit will be refunded upon return of the key and inspection of the park building. * Nonprofit organizations must provide a copy of a Tax Exempt form (MN Dept. of Rev, IRS, W9 or MN Dept. of Taxation) * Key pick up is two days prior to scheduled event and can be picked up at City Hall Monday –Friday 8:00am-4:30pm, (Summer hours: 7:30am- 5:00pm Monday-Thursday, Friday 7:30am-noon Memorial Day- Labor Day) * Keys can be dropped off at the key box located on the city hall building (near the front doors) or during City Hall office hours. * Park building rental permits will be issued when completed form and payment is received. Holding reservations without payment is not accepted. *If you plan on bringing any equipment (i.e. inflatable devices, dunk tanks etc.) into the park you must disclose this to a city employee during the reservation process. The city may require documentation such as: a hold harmless agreement or certificate of insurance naming the city has an additional insured. Venue. Amenities included in rental Half Day 9am-3pm 4pm-10pm Full Day 9am-10pm Community Park Building and Upper Picnic Area 2050 Roselawn Ave. (corner of Roselawn and Cleveland) Capacity: 150 Standing 75 Seating Park Building Full Kitchen (stove, oven, frig/freezer, sink, microwave) Tables and Chairs Inside Bathrooms 2 BBQ Grills 9 Outdoor picnic tables Parking lot (50) and off street parking Not Available $150 + Tax East Picnic Area (near playground) 2 Picnic Tables Trash receptacles Portable bathroom Parking lot (50) and off street parking $20.00 + Tax $35.00 + Tax Lower Picnic Area (Southwest corner of park) 2 Picnic Tables 1 BBQ Grill Trash receptacles Portable bathroom Parking lot (50) and off street parking $20.00 + Tax $35.00 + Tax Curtiss Field Building and Picnic Shelter 1551 W. Iowa Ave. Park buildinInside BathroPlayground Basketball hoop and half court 2 picnic tables Portable bathroom Parking lot (10) and off street parking Not Available Not Available Rentals: Play Kit Play kit variety of balls, frisbees, and other play equipment $15.0020.00 (deposit)+ Tax (Deposit) Set Up/Tear Down $25.00 64 of 108 City Hall Rental Fees City Hall Capacity Rates (3 hours) Hours must fall within half/full hours Half Day 9am-3pm 4pm-10pm Full Day 8am-10pm Council Chambers Full Room (includes kitchen facility) 150 75- Seated $115.00 $175.00 $250.00 Council Chambers Front Half 75 30 Seated $50.00 $100.00 $150.00 Council Chambers Back Half 75 30 Seated $50.00 $100.00 $150.00 Kitchen Facility 10 6 Seated $25.00 $50.00 $50.00 Conference Room 8 maximum $30.00 $60.00 $100.00 Set Up Fee - excludes governmental entities $25.00 * For city hall rentals there is a $200 damage deposit required that needs to be made in a separate form than the payment. Deposit will be refunded upon return of the key and inspection of the park building. * Key pick up is two days prior to scheduled event and can be picked up at City Hall Monday –Friday 8:00am-4:30pm, (Summer hours: 7:30am- 5:00pm Monday-Thursday, Friday 7:30am-noon Memorial Day- Labor Day) * Keys can be dropped off at the key box located on the city hall building (near the front doors) or during City Hall office hours. * Building rental permits will be issued when payment is received. Holding reservations without payment is not accepted. * CITY HALL CANNOT BE RENTED FOR PRIVATE SOCIAL GATHERINGS. 65 of 108 Field/Court/Rink Rental Fees You may rent Community Park’s soccer field, tennis courts or basketball courts and Curtiss Field’s ice rink (seasonal). Discounted rates are available for weekly bookings. Renters Fee (3 hr block time) Seasonal Fee (3 hr block time) April-October Consecutive times in one week Additional Hours Resident $20 + tax - $10 + tax Non Resident $30 + tax - $10 + tax Youth Organizations ages 2-18 (must be open to serving residents of Falcon Heights) $20 + tax 2 day: $35 3 day: $50 4 days: $65 5 days or more: $80 6-7 days: $100 $10 + tax Adult Organizations $30 + tax 2 day: $40 3 day: $55 4 days: $70 5 days or more: $85 6-7 days: $105 $10 + tax Striping a soccer field At City Cost case by case basis Fees apply only for games and practices. Tournaments or special events/services are subject to additional fees. Field rental permits will be issued when payment and application are is received. Disclaimer: All short term rentals (1-5 times) entitle the customer to use of the field as is: anything additional will be the customer’s responsibility (i.e. striping the field or providing bases.) Special request of services will be dealt with on a case by case basis and may include extra fees. All requests should be discussed with the Parks and Recreation Department at 651-792-7617. 66 of 108 E. FACILITY USE BY PUBLIC SERVICE ORGANIZATIONS 1. Public facilities are available for use on a reservation basis. 2. The following shall be allowed use of public facilities but set up/tear down fees apply: a. Specifically listed local organizations: • League of Women Voters • Senior Citizen Groups (Falconeers, Roseville Area Seniors) • Ramsey County League of Local Governments • League of Minnesota Cities/Association of Metropolitan Municipalities • Watershed management organizations • Scouts, Brownie Troops, 4-H, Campfire • Neighborhood Groups (e.g. Grove Association, Maple Knoll Courtyard Homeowner’s Association) • 55 Alive Mature Driving Class • Cable Commission • Developers when presenting to neighbors • Legislators for informational (non-campaign) meetings, except after the filing date and before the November election of a legislative election year unless requested by a majority of the city council • Northwest Youth and Family Service • Lauderdale and Falcon Heights Lions Club • Roseville Rotary Club • Party Precinct caucuses, legislated district conventions and county conventions under the requirements of MN State Statute 202A.192 • AARP Tax Services • Hobby groups or clubs that meet the following criteria: o Falcon Heights based (A minimum of 25% of on-going members or participants are Falcon Heights residents). o Non-profit o Open membership o Founded on a hobby o Actively reaches out to include people of different ages, especially youth, to encourage intergenerational exchanges of information o Encourages a community service and/or benefit component • Falcon Heights neighborhood or community groups whose activities are open to all and for the sole purpose of developing, fostering and strengthening neighborhood and community well-being. b. Any organization that meets the above guidelines yet uses a facility more than twice a year shall be charged $100 per year. c. The organization or group cannot be a private, business, political, or religious organization. d. Any organization denied free use under this policy as defined in this section may appeal to the city council. 67 of 108 F. MISCELLANEOUS FEES. Item Fee Agendas (City Council or PlanningCommissions) 1 $ 15.00/year City Council Minutes1 $ 35.00/year Planning Commission Minutes1 $ 20.00/year New Resident Handbook $ 10.00 printing fee Single copies $ 0.25 + tax/page for first 100 pages Assessment search $ 20.00 Maps $ 6.50 Open burning permit $ 25.00 (no charge for recreational fires) Returned Check Fee $ 25.00 Credit card convenience fee (PayPal) *2 3.1% +$0.30 1 The charges apply only when hard copies are mailed. These documents can be viewed free of charge on the website or at City Hall. 2 Park program fees are exempt from the credit card convenience fee. G. FALSE ALARM FEES 1. Fire False Alarms (at an address or property within one calendar year) $ 175.00 for second false alarm $ 300 for third false alarm $ 400 for fourth false alarm $ 500 for fifth and subsequent false alarm 2. Security False Alarms (at an address or property within one calendar year) $ 60.00 for second false alarm $ 100 for third false alarm $ 200 for fourth false alarm $ 300 for fifth false alarm $ 400 for sixth false alarm $ 500 for seventh and subsequent false alarm 3. Penalties and Assessment Penalties for late payment and assessment of unpaid fees are the same as stipulated for unpaid utility fees in the city code. H. VEHICLE EMERGENCY RESPONSE The fee for emergency personnel response to accidents is $350.00/vehicle. I. PARKING FEES Item Fee Application fee to designate “residential area” permit parking $ 200.00 Annual residential area parking permits First two vehicles $ 15.00/vehicle Third and subsequent vehicles $ 25.00/vehicle Lost permit replacement $ 5.00 Temporary parking permit (up to 3 weeks) $ 3.00/vehicle Temporary parking permit for 5 or more vehicles for a one-time/ one-day event $ 25.00/event Mobile Storage Structure (up to 72 hours) $ 10.00 68 of 108 J. SANITARY SEWER The sanitary sewer fee for residential units is $34.00 $34.75 per quarter plus $.0222673 $0.0227572 per cubic foot of water usage during the months of November – January. For apartment units, the rate will be $34.00$34.75/unit/quarter plus $.0222673 $0.0227572 per cubic foot of water used in November. For residential units, this will serve as the maximum fee for other quarters throughout the year, but the actual amount billed may be lower depending on water usage. For commercial units, the fee is $.0222673 $0.0227572 per cubic foot of water usage during each month. *Park Program Fees are exempt K. STORM DRAINAGE The fee for storm drainage is $24.50$25.25 per quarter for residential units and $226.30$233.09 per acre for commercial and apartment units. L. HYDRANT WATER The fee for hydrant water is 6% surcharge of the water bill. M. RECYCLING The recycling charge is $10.50 per quarter for residential units. N. STREET LIGHTING The street lighting fee is $6.00 per quarter for residential units and $0.02 per lineal foot frontage for commercial properties monthly. O. FEES FOR UNSPECIFIED REQUESTS A private party or public institution (hereinafter applicant) making a request to the City for approval of a project or for public assistance must cover the City's consultants' costs associated with reviewing the request. Prior to having the request considered by the City, the applicant must deposit an escrow fee in an amount that is estimated to cover the City's consultants' costs as determined by the City Administrator. If the City's consultants' costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be required to cover the additional costs. The City shall use the applicant's fees to cover the City's actual consultants' costs in reviewing the request regardless of the City's action on the applicant's request. If the applicant's escrow fees exceed the City's actual consultants' costs for reviewing the request, the remaining escrow fees shall be refunded to the applicant. P. SNOW AND ICE REMOVAL $100/Hour with a minimum of $100 69 of 108 BLANK PAGE  70 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Review of Elected Official Out-of-State Travel Policy Description In 2005, the Minnesota State Legislature passed a requirement that cities adopt a policy that regulates out-of-state travel by elected officials. The Falcon Heights City Council adopted the attached policy on November 9, 2005. One provision of the statute is that the policy be reviewed annually by the City council. Budget Impact N/A Attachment(s) • Elected Official Out-of-State Travel policy Action(s) Requested Staff recommends that the Falcon Heights City Council affirm the attached City of Falcon Heights Elected Official Out-of-State Travel policy adopted November 9, 2005. Meeting Date January 8, 2020 Agenda Item Consent F5 Attachment Elected Official Out-of-State Travel Policy Submitted By Sack Thongvanh, City Administrator 71 of 108 BLANK PAGE  72 of 108 73 of 108 BLANK PAGE  74 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Review and Adopt Council Standing Rules Description Each year at the first Council meeting, the City Council reviews the operating procedures it intends to use, and decides if changes are warranted. Staff has no recommendations for changes in the standing rules at this time Budget Impact N/A Attachment(s) • City Council Standing Rules Action(s) Requested Staff would recommend adopting the Council Standing Rules for 2020. Meeting Date January 8, 2020 Agenda Item Consent F6 Attachment City Council Standing Rules Submitted By Sack Thongvanh, City Administrator 75 of 108 BLANK PAGE  76 of 108 77 of 108 78 of 108 79 of 108 80 of 108 81 of 108 82 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Council/City Commission Liaison Assignments Description Councilmembers are each assigned to serve as a liaison between City Council and various commissions each year. Assignments for 2020 are as follows: • Planning Commission – Randy Gustafson • Community Engagement Commission – Yakasah Wehyee • Parks and Recreation Commission –Melanie Leehy • Environment Commission – Kay Andrews • Northeast Youth and Family Services – Mark Miazga • North Suburban Cable Commission – Susan Majerus Budget Impact N/A Attachment(s) N/A Action(s) Requested I recommend approval of the above assignments. Meeting Date January 8, 2020 Agenda Item Consent F7 Attachment N/A Submitted By Randy Gustafson, Mayor 83 of 108 BLANK PAGE  84 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Appointment of Acting Mayor Description Periodically, the Mayor’s absence requires that official duties (such as signing official documents, running City Council meetings, etc.) need to be conducted in a timely manner. Past practice has been to rotate this position among the various City Council Members. The 2019 Acting Mayor was Council Member Melanie Leehy. The Mayor still retains the right to name other Council Members as Acting Mayor when planned absences are anticipated, but the formal designation of an Acting Mayor allows for continuity of operations in the case of an emergency or unplanned absence. Budget Impact N/A Attachment(s) N/A Action(s) Requested Motion to approve Council Member Council Member Mark Miazga as the 2020 Acting Mayor. Meeting Date January 8, 2020 Agenda Item Consent F8 Attachment N/A Submitted By Randy Gustafson, Mayor 85 of 108 BLANK PAGE  86 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item 2020 Commission Appointments Description Each year the City Council appoints residents to serve on various city commissions. Below are my recommendations for residents to serve three year terms (2020-2022), as directed by the City Code: Marty McCleery (Environment Commission) Matthew Kotelnicki (Planning Commission) Katie Kohn (Community Engagement Commission) Georgiana May (Community Engagement Commission) Tom Williams (Planning Commission) has completed two terms, but staff would like to allow him to continue serving until a replacement is found, as allowed in city code. The Planning Commission has two vacancies currently. Budget Impact N/A Attachment(s) Action(s) Requested Motion to approve the reappointment of the following Commissioners to their second three year terms to their respective commissions. Meeting Date January 8, 2020 Agenda Item Consent F9 Attachment N/A Submitted By Randy Gustafson, Mayor 87 of 108 BLANK PAGE  88 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Mileage reimbursement rate for 2020 Description The business mileage reimbursement rate allowed by the IRS is 57.5 cents per mile effective January 1, 2020. This is a half cent per mile decrease in the mileage rate allowed by the IRS in 2019. Budget Impact The mileage reimbursement rate is 57.5 cent per mile effective January 1, 2020. Attachment(s) N/A Action(s) Requested Staff recommends allowing the IRS approved reimbursement mileage rate of 57.5 cents per mile when employees use their personal vehicles for city business for 2020. Meeting Date January 8, 2020 Agenda Item Consent F10 Attachment N/A Submitted By Roland Olson, Finance Director 89 of 108 BLANK PAGE  90 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Accepting the Resignation of Jeff Guertin from the Falcon Heights Volunteer Fire Department Description We received a notice that Jeff Guertin is resigning because he could not fulfill his obligation as a Firefighter and cannot seem to make it to the trainings or calls. Budget Impact N/A Attachment(s) • Resolution 20-03 Accepting the Resignation of Jeff Guertin from the Falcon Heights Volunteer Fire Department Action(s) Requested Staff would recommend approve of attached resolution to accept the resignation of Jeff Guertin from the Falcon Heights Volunteer Fire Department Meeting Date January 8, 2020 Agenda Item Consent F11 Attachment Resolution Submitted By Sack Thongvanh, City Administrator 91 of 108 BLANK PAGE  92 of 108 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION January 8, 2020 No. 20-03 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION ACCEPTING THE RESIGNATION OF JEFF GUERTIN FROM THE FALCON HEIGHTS VOLUNTEER FIRE DEPARTMENT WHEREAS, the City has a Volunteer Fire Department; and WHEREAS, Jeff Guertin was appointed to the Falcon Heights Volunteer Fire Department on September 11, 2019 and has submitted a letter of resignation. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota: 1. That the “Letter of Resignation” is accepted by the City Council of the City of Falcon Heights. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - Moved by: Approved by: ________________________ Randall Gustafson Mayor GUSTAFSON ____ In Favor Attested by: ________________________ LEEHY Sack Thongvanh MIAZGA ____ Against City Administrator WEHYEE ANDREWS 93 of 108 BLANK PAGE  94 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item 2020 NYFS Cooperative Service Agreement Description For many years now, the City of Falcon Heights has been a partner with Northeast Youth and Family Services (NYFS). Some of the services they provide include senior chore services and diversion programs for youth in various law enforcement cases. Each year the City allocates money in the general fund to help pay for these services. Attached is the 2020 Agreement that NYFS is asking all of their partner cities to approve. Budget Impact 2020 Contribution of $10,039 which is accounted for in the 2020 Budget. This is a 6.8% percent increase from 2019’s contribution of $10,038. Attachment(s) • Contribution History • 2020 NYFS Cooperative Service Agreement Action(s) Requested Staff recommends Council approval of the 2020 NYFS Agreement and authorization of the Mayor and City Administrator to sign all necessary documents. Meeting Date January 8, 2020 Agenda Item Consent F12 Attachment 2020 NYFS Cooperative Service Agreement and Contribution History Submitted By Sack Thongvanh, City Administrator 95 of 108 BLANK PAGE  96 of 108 97 of 108 98 of 108 99 of 108 100 of 108 101 of 108 102 of 108 103 of 108 BLANK PAGE  104 of 108 REQUEST FOR COUNCIL ACTION Families, Fields and Fair __________________________ The City That Soars! Item Adopt 2040 Comprehensive Plan Description The Comprehensive Plan is the city’s guiding document for land use, housing, transportation, and infrastructure. The 2040 Comprehensive Plan will guide our city of the next twenty years. Following two years of work by the Planning Commission, Environment Commission, and City Council, the Plan is ready to be adopted. The City Council authorized submittal of the Plan to the Metropolitan Council in January 2019. Since the original submittal, there have been a few chances, notably to the definitions of the mixed-use category and revisions to population forecasts due to the Hendrickson and Amber Union projects. The Metropolitan Council authorized that the Plan be placed into effect at their November 13, 2019 meeting. Due to the length of the Plan, it is available for online viewing on the city’s website. Staff are grateful for our partners at WSB, the City of Roseville, and the Metropolitan Council for their assistance on the Comprehensive Plan. Budget Impact N/A Attachment(s) • Resolution 20-04 Adopting the 2040 Falcon Heights Comprehensive Plan Action(s) Requested Staff recommend adopting the 2040 Falcon Heights Comprehensive Plan. Meeting Date January 8, 2020 Agenda Item Policy G1 Attachment Link to Comprehensive Plan, Resolution Submitted By Justin Markon, Community Development Coordinator 105 of 108 BLANK PAGE  106 of 108 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION January 8, 2020 No. 20-04 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - A RESOLUTION ADOPTING THE 2040 FALCON HEIGHTS COMPREHENSIVE PLAN UPDATE, A COMPILATION OF POLICY STATEMENTS, GOALS, STANDARDS, AND MAPS FOR GUIDING THE OVERALL DEVELOPMENT AND REDEVELOPMENT OF THE LOCAL GOVERNMENTAL UNIT WHEREAS, Minnesota Statutes section 473.864 requires each local governmental unit to review and, if necessary, amend its entire comprehensive plan and its fiscal devices and official controls at least once every ten years to ensure its comprehensive plan conforms to metropolitan system plans and ensure its fiscal devices and official controls do not conflict with the comprehensive plan or permit activities that conflict with metropolitan system plans; and WHEREAS, Minnesota Statutes sections 473.858 and 473.864 require local governmental units to complete their “decennial” reviews by December 31, 2018; and WHEREAS, the Falcon Heights City Council authorized the review and update of its Comprehensive Plan; and WHEREAS, the proposed Falcon Heights 2040 Comprehensive Plan is a planning tool intended to guide the future growth and development of the City of Falcon Heights in a manner that conforms with metropolitan system plans and complies with the Metropolitan Land Planning Act and other applicable planning statutes; and WHEREAS, the proposed Falcon Heights 2040 Comprehensive Plan reflect a community planning process conducted in the years 2018 and 2019 involving elected officials, appointed officials, city staff, community organizations, the public at large, developers, and other stakeholders; and WHEREAS, pursuant to Minnesota Statutes section 473.858, the proposed 2040 Comprehensive Plan was submitted to adjacent governmental units and affected special districts and school districts for review and comment on July 6, 2018 and the statutory six- month review and comment period has elapsed; and WHEREAS, the Planning Commission has considered the proposed 2040 Comprehensive Plan and all public comments, and thereafter submitted its recommendations to the City Council and WHEREAS, the City Council approved Resolution 2019-06 authorizing the proposed 2040 Comprehensive Plan to be submitted to the Metropolitan Council for review; and 107 of 108 WHEREAS, at its regular meeting on November 13, 2019 the Metropolitan Council completed its review of the proposed 2040 Comprehensive Plan and found that the Plan meets the requirements of the Metropolitan Land Planning Act; conforms to the metropolitan system plans for transportation (including aviation), water resources, and parks; is consistent with Thrive MSP 2040; and is compatible with the plans of adjacent jurisdictions and affected special districts and school districts; and WHEREAS, the 2040 proposed Comprehensive Plan includes all revisions made during the review process and responds to additional advisory comments that are part of the Metropolitan Council’s actions authorizing the City Council to place its proposed 2040 Comprehensive Plan into effect. NOW THEREFORE, BE IT RESOLVED BY THE FALCON HEIGHTS CITY COUNCIL, MINNESOTA, that the Falcon Heights 2040 Comprehensive Plan is adopted and is effective as of the date of this resolution. BE IT FURTHER RESOLVED that, pursuant to sections 473.864 and 473.865 of the Metropolitan Land Planning Act, the City Council will: (1) review its fiscal devices and official controls; (2) if necessary, amend its fiscal devices and official controls to ensure they do not conflict with the 2040 Comprehensive Plan or permit activity in conflict with metropolitan system plans; and (3) submit amendments to fiscal devices or official controls to the Metropolitan Council for “information purposes.” The motion of the adoption of the foregoing resolution was duly made by Member __________. Upon vote being taken thereon, the following voted in favor: And the following voted against the same: ADOPTED BY THE CITY OF FALCON HEIGHTS CITY COUNCIL THIS 8TH DAY OF JANUARY 2020. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- Moved by: Approved by: ________________________ Randall Gustafson Mayor GUSTAFSON ____ In Favor Attested by: ________________________ LEEHY Sack Thongvanh MIAZGA ____ Against City Administrator WEHYEE ANDREWS 108 of 108