HomeMy WebLinkAboutCity_Council_Workshop Agenda Packet_10-07-2020 FINALCITY OF FALCON HEIGHTS
City Council Workshop
City Hall
2077 West Larpenteur Avenue
AGENDA
October 7, 2020
6:30 P.M.
NOTE: THIS MEETING WILL BE HELD BY WEB CONFERENCE
A. CALL TO ORDER:
B. ROLL CALL: ANDREWS ___ GUSTAFSON____ LEEHY___
MIAZGA ___ WEHYEE___
STAFF PRESENT: THONGVANH____ WALTER____
C. PRESENTATIONS:
1. CTV Updates and Agreement
D. POLICY ITEMS:
1. Bee Ordinance Updates
2. Garden Ordinance Updates
3. The Hendrickson PUD Amendment Update
4. Ramsey County Sheriff’s Office Request
5. City Logo
6. CARES Act Funding
7. Small Business and Non-Profit Relief Funding
E. INFORMATION/ANNOUNCEMENTS
F. ADJOURNMENT:
*You can view the meeting by clicking the following Zoom link:
https://us02web.zoom.us/j/86258938311.
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item CTV Updates and Agreement
Description Executive Director of CTV North Suburbs, Dana Healy will be present to
provide the City Council an update, discuss the agreement, and provide an
update on their name change to “Nine North”. Additional materials will be
provided to you next week.
Budget Impact This has been included in the 2021 Proposed Budget.
Attachment(s) •Letter
•Proposed 2021 Service Agreement
Action(s) Requested The Agreement will be schedule this year for official action at a Regular City
Council Meeting.
Meeting Date October 7, 2020
Agenda Item Presentation C1
Attachment See Below
Submitted By Sack Thongvanh, City Administrator
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September 15, 2020
Sack Thongvanh, City Administrator
City of Falcon Heights
2077 Larpenteur Ave W
Falcon Heights, MN 55113
Dear Sack,
First, we’d like to thank you for Falcon Heights’s partnership with the North Suburban Communications
Commission and Access Corporation (dba CTV North Suburbs). We truly value the Falcon Heights
community and want to continue to support the city through enhancing your communications by
making information available to all residents.
The cable and communications landscape continues to change. We are adapting with it. Historically, we
have charged per hour for meeting coverage. We will be offering meeting coverage service as a flat rate
per meeting. This makes it easier for our cities to budget, but it represents a more accurate account of
our costs. The cost per meeting, when purchased in a bulk buy, is $173 per meeting. For ala carte
meetings, for emergency situations, the cost is $207 per meeting.
We will not be increasing costs of webcasting and cablecasting this year because of the price structure
change of meeting coverage.
Your Municipal Producer will continue to be Maureen Anderson. The benefit for using the CTV services
is the peace of mind that the meetings will be executed properly, and there will always be a back-up
operator available.
We will continue to offer the Neighborhood Network program for $1 a year. If you chose to participate,
CTV will produce at least 3 productions a year related to your city, which will also be webcasted, cable
casted and archived for the city.
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We are also offering a 20% discount in 2021 for our cities to utilize our social media coordination
services. For your city, it would be $4,576 for the year to have social media coordination support for
your communications staff. If you would like this service added, please let us know.
Please let me know if you have any questions about the service agreement for 2021. We look forward to
serving the city of Falcon Heights. Thank you.
Sincerely,
Dana Healy
Executive Director
North Suburban Access Corporation, CTV North Suburbs
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North Suburban Access Corporation
Professional and Technical Services Agreement
This contract is between the North Suburban Access Corporation, a Minnesota Municipal
Corporation, (herein “the NSAC”) and the City of Falcon Heights, Minnesota (herein
“the City”).
Recitals
1. Under Minnesota law, the NSAC is empowered to provide such professional and
technical services as are desired by the City.
2. The City desires to engage the NSAC for video webcasting services and archiving
services (herein “the Services”).
3. The City represents that it is empowered to engage the NSAC.
Agreement
1. Term of Contract
1.1. Duration. This Agreement will become effective January 1, 2021 and will
remain in effect for a period of one (1) year. At the expiration of the
one (1) year period, the Agreement will automatically renew for
another period of one (1) year, unless notice to terminate this
Agreement is provided no less than ninety (90) days prior to the end of
the current term. If this Agreement is terminated prior to the
completion of a one (1) year period, the NSAC will be entitled to
payment, determined on a pro rata basis, for Services satisfactorily
performed.
1.2. Survival of Terms. The following clauses will remain in effect after the
termination of the Agreement: Section 5. Liability, Section 6.
Government Data Practices and Intellectual Property, Section 8.
Governing Law, Jurisdiction, and Venue; and Section 9. Disclosure.
2. Services Provided
2.1. Services. The NSAC will provide the Services described in Schedule A
(attached).
2.2. Additional Services. The City may also request additional services during
the term of the Agreement (see Section 1.1. Duration). If accepted by
the NSAC, Schedule A will be amended to include a description of the
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additional services and according compensation. Unless otherwise
specified, all terms of this Agreement will apply to any amendments to
Schedule A.
2.3. Standard of Care. To the extent any property, such as camera or computer
equipment, is loaned by the NSAC to the City, the City will exhibit a
standard of care consistent with Minnesota law.
2.4. City Assistance. Depending on the nature of the Services, the NSAC may
from time to time require access to public and private lands or
property. To the extent the City is legally and reasonably able, the City
will provide access to and make provisions to enable the NSAC or its
agents or employees to enter upon public and private land and property
as required for the NSAC to perform the Services.
The City will furnish the NSAC with a copy of any special standards or
criteria promulgated by the City relating to the Services, including, but not
limited to, design and construction standards, that is necessary for the
NSAC to prepare for its performance of the Services.
3. Payment
3.1. Compensation. The City will pay for all Services to be performed by the
Contractor as specified in Schedule A (attached).
3.2. Fee Adjustment. The NSAC reserves the right to annually adjust the fees
associated with the Services specified in Schedule A. Such
adjustments, if any, will be enacted on January 1 of a given year. Prior
to enacting any fee adjustments, the NSAC must provide written
notice of such to the City at least ninety (90) calendar days prior to the
effective date of the fee adjustment.
3.3. Invoices. The City must promptly pay the NSAC after the NSAC presents
an invoice for those Services that have been actually performed. The
NSAC must timely submit invoices.
3.4. Event Cancellation. The City agrees to pay 70% of the expected event
amount for any cancellation unless sufficient prior notice is provided.
“Prior Notice” is defined as at least 10 business days (including the
day of the event) before the scheduled event.
4. Assignment, Amendments, Waiver, and Completeness
4.1. Assignment. The City may not assign, license, or transfer any rights or
obligation under this Agreement without prior written consent of the
NSAC and a fully executed Assignment Agreement, executed and
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approved by the same parties who executed and approved this
Agreement, or their successors in office.
4.2. Amendments. Any amendments to this contract must be made in writing
and will not be effective until executed and approved by the same
parties who executed and approved this Agreement, or their successors
in office.
4.3. Waiver. If the NSAC fails to enforce in a timely manner any provision of
this Agreement, that failure does not waive the provision or the
NSAC’s right to enforce the provision.
4.4. Completeness. This Agreement contains all negotiations and agreements
between the NSAC and the City. No other understanding regarding
this Agreement, whether written or oral, may be used to bind either
party.
5. Liability
The City must indemnify and hold harmless the NSAC, its agents, and its employees
from any claims or causes of action, including attorney’s fees incurred by the NSAC
arising from performance of this Agreement by the City, its agents, or its employees. The
clause must not be construed to preempt any legal remedies the NSAC may have for the
City’s failure to fulfill its obligations under this Agreement.
6. Government Data Practices and Intellectual Property
6.1. Government Data Practices. To the extent applicable, the City and NSAC
must comply with the Minnesota Government Data Practices Act,
Minn. Stat. Ch. 13. The civil remedies of Minn. Stat. § 13.08 apply to
the release of the data referred to in this Clause by either the City or
the NSAC.
Each Party shall notify the other of any Data Practices Act request for
video recordings created pursuant to this Agreement. All requests for the
release or sale of video recordings created pursuant to this Agreement
shall be directed to and fulfilled by the NSAC.
7. Endorsement
The City must not claim that the NSAC endorses its products or services.
8. Governing Law, Jurisdiction, and Venue
Minnesota Law governs this Agreement. Venue for all legal proceedings arising from this
Agreement shall be in the appropriate state or federal court with competent jurisdiction in
Ramsey County, Minnesota.
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9. Disclosure
The City consents to disclosure of its social security number, federal employer tax
identification number, and Minnesota tax identification number, to the Commission as is
necessary for compliance with Minnesota and other applicable law.
10. Severability
If any section or clause of this Agreement is held to be invalid or unenforceable, then the
meaning of that section or clause shall be construed so as to render it enforceable to the
extent feasible. If no feasible interpretation would save the section or clause, it shall be
severed from this Agreement with respect to the matter in question, and the remainder of
the Agreement shall remain in full force and effect. However, in the event that such a
section or clause is essential or substantially alters the Agreement, the Parties shall
negotiate a replacement section or clause that will achieve the intent of such
unenforceable section or clause to the extent permitted by law.
11. Employment
Employees of the NSAC performing work pursuant to this Agreement shall remain at all
times employees only of the NSAC. The NSAC will be responsible for worker’s
compensation, salary, and training.
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Dated: _________________ North Suburban Access Corporation
By: ______________________________
Its: ________________________
Attest By: ______________________________
Its: ________________________
Falcon Heights, City Administrator
Dated: _________________ By: ______________________________
Its: ________________________
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Schedule A. Services (Falcon Heights).
Service Quote Agreed
Municipal Production Services: The NSAC agrees to provide the following:
A total of 36 meetings for 2021 include 2 City Council Meetings per month and 2
Planning Commission meetings per month. Cost per meeting is $173. For each additional
meeting a flat fee of $207 per meeting will be charged. CTV will provide a municipal producer
to record and broadcast LIVE meetings;
Equipment and meeting room preparation;
Provide the timing of the discussion and agenda items for web links;
Upload minutes for all 2021 meetings;
Provide backend support for closing, annotating, and posting the meeting for program the
following day.
Provide Master Control services to ensure quality controls.
The City agrees to provide the following:
Provide a weekly schedule of live and/or recorded events of shows at least one week in
advance of first event/show on the schedule.
Provide the NSAC with the name and telephone number and email address of an
emergency contact who can answer questions about the cablecast and/or encoding of live
events.
Provide PDF copies of minutes for upload.
$6,228 per year $6,228 per year
Cablecasting Services: The NSAC agrees to provide the following:
Live broadcasting of City Council meetings and applicable Advisory Commission
meetings on appropriate channels;
Schedule the City channel with up to 4 premiers of programming, and 17 reruns of
programming per week, totaling 21 playbacks per week;
The City agrees to provide the following:
Monthly schedule of cablecast playbacks.
$633 per year $633 per year
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Schedule A. Services (Falcon Heights).
Carousel:
Coordination of 1 Carousel per month at $5 per Carousel, per month. This does not
include labor to manage the Carousel.
$60 per year $60 per year
Web streaming Services: The NSAC agrees to provide the following:
Live web streaming of City Council meetings and Planning Commission meetings, no
more than 4 regular programs per month.
Encoded meetings and the accompanying agendas posted within 24 hours on the NSAC’s
website;
Post links between agenda items and their video discussion;
Storage of recorded videos for up to 6 months.
The City agrees to provide the following:
Provide the NSAC with monthly schedule of all live meetings to be streamed and/or
encoded for posting on the NSAC’s website;
Notify the NSAC as soon as possible of the cancellation of a live event, including city
meeting, which is scheduled for playback, of any change in the day or beginning time of any
live event, including city meeting, or of any additions of special meeting to the schedule;
Provide the NSAC with the name and telephone number for a main contact of the
cablecast.
Chapter marking information on the agenda will be provided by the City for meetings not
utilizing the NSAC’s municipal producers.
$2,048 per year $2,048 per year
Social Media Coordination - Lite: The NSAC agrees to provide the following:
3 Custom-made posts per week.
A content execution calendar with up to 12 planned posts per month, with creative content.
Quarterly analytics
The City agrees to provide the following:
A monthly newsletter and items of upcoming interest.
$5,720 per year
(20% discount for new
customer - $4,576)
-
Consultation: The NSAC agrees to provide the following:
Audio/Visual equipment maintenance related to municipal meeting coverage and delivery;
$80 per hour.
Proposal for projects will
-
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Schedule A. Services (Falcon Heights).
and
Audio/Video equipment planning, and/or installation.
need a contract
Neighborhood Network Services: The NSAC agrees to provide the following:
Produce at least 2 productions a year for the City, at the discretion of the NSAC;
Cablecast, web stream, and distribute via link to the City the final product;
Storage of recorded videos for up to 6 months.
The City agrees to provide the following:
Submit to the NSAC monthly production requests by October 31st 2019.
Introductory rate of
$1 per year
$1
Total $8,970 per year
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Beekeeping Ordinance Update
Description
The draft ordinance allowing residential beekeeping was discussed at the August
meetings of the Environment Commission and Planning Commissions as well as the
September City Council workshop. The Environment Commission met on September
15, and recommended approval of the ordinance.
A few changes have been made since the September City Council Workshop meeting.
Namely, the flyway barrier provisions have been simplified as well as stating that the
City will be responsible for notifying nearby property owners of a permit application
regarding possible allergies. Further, after a permit is issued, it could be revoked if a
medically documented allergy is sent to the City
At their September 22nd meeting the Planning Commission approved a motion on a 4-
0 vote to recommend approval of the proposed Amendment. The City Council will
considered the Ordinance amendment at the October 14th meeting.
Budget
Impact
N/A
Attachment(s) • Draft Beekeeping Ordinance
• Summary of Beekeeping Ordinance
Action(s)
Requested
No Action is requested, Staff will be providing an update on this item.
Meeting Date October 7, 2020
Agenda Item Policy D1
Attachment Beekeeping Ordinance
Submitted By Ryan Krzos, WSB, Interim Community
Development Coordinator
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ORDINANCE NO. 20-XX
CITY OF FALCON HEIGHTS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTERS 10 AND 113 OF THE FALCON HEIGHTS CITY CODE
THE CITY COUNCIL OF FALCON HEIGHTS ORDAINS: SECTION 1 That the findings contained in the preamble to this Ordinance are as follows:
WHEREAS, honey bees (apis mellifera) are of benefit to humankind, and to Minnesota in particular, by providing agriculture, fruit and garden pollination services and by furnishing honey, and other useful products; and
WHEREAS, Minnesota is among the leading states in honey production and agricultural by
products associated with beekeeping throughout the United States; and
WHEREAS, domestic strains of honey bees have been selectively bred for desirable traits, including gentleness, honey production, tendency not to swarm and non-aggressive behavior, characteristics which are desirable to foster and maintain; and
WHEREAS, gentle strains of honey bees can be maintained within populated areas in reasonable
densities without causing a nuisance if the bees are properly located and carefully managed; and
WHEREAS, honeybees are bioindicators of environmental pollution and polinators for food crops and other ative and non-native plant communities; and
WHEREAS, home beekeeping is primarily a hobby or small-scale commercial enterprise for the production of honey
WHEREAS, home beekeeping enhances food security, provides a source of pure honey with known origin and composition and contributes to the environmental and food production knowledge of our citizenry
NOW THEREFORE, be it ordained and enacted by the City of Falcon Heights:
SECTION 2 In Chapter 10 – Animals of the City Code of Falcon Heights, Article V – Beekeeping and Section 10-37 – Beekeeping are added as follows: ARTICLE V – BEEKEEPING
Section 10-37 – Beekeeping
(a) Definitions. As used in this article, the following words and terms shall have the meanings ascribed in this section unless the context of their usage indicates another usage.
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Apiary means the assembly of one or more colonies of bees at a single location.
Beekeeper means a person who owns or has charge of one or more colonies of bees.
Beekeeping equipment means anything used in the operation of an apiary, such as hive bodies, supers, frames, top and bottom boards and extractors.
Colony means an aggregate of bees consisting principally of workers, but having, when perfect, one queen and at times drones, brood, combs, and honey.
Flyway barrier means a barrier that raises the flight path of bees as they come and go
from a hive.
Hive means the receptacle inhabited by a colony that is manufactured for that purpose.
Honey bee means all life stages of the common domestic honey bee, apis mellifera species.
Lot means a contiguous parcel of land under common ownership.
Nucleus colony means a small quantity of bees with a queen housed in a smaller than usual hive box designed for a particular purpose.
Undeveloped property means any idle land that is not improved or actually in the process of being improved with residential, commercial, industrial, church, park, school or
governmental facilities or other structures or improvements intended for human
occupancy and the grounds maintained in associations therewith. The term shall be deemed to include property developed exclusively as a street or highway or property used for commercial agricultural purposes.
(b) Purpose of Ordinance. The purpose of this ordinance is to establish certain requirements for
beekeeping within the City and to avoid issues which might otherwise be associated with
beekeeping in populated areas. Compliance with this ordinance shall not be a defense to a proceeding alleging that a given colony constitutes a nuisance, but such compliance may be offered as evidence of the beekeeper’s efforts to abate any proven nuisance. Compliance with this ordinance shall not be a defense to a proceeding alleging that a given colony violates
applicable ordinances regarding public health, but such compliance may be offered as evidence
of the beekeeper’s compliance with acceptable standards of practice among hobby beekeepers in the State of Minnesota.
(c) Standards of practice.
(1) Honey bee colonies shall be kept in hives with removable frames, which shall be kept in
sound and usable condition.
(2) Each beekeeper shall ensure that a convenient source of water, such as a bird bath or pet dish, is available on the lot so long as colonies remain active outside of the hive.
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(3) Each beekeeper shall ensure that no wax comb or other material that might encourage
robbing by other bees are left upon the grounds of the apiary lot. Such materials once
removed from the site shall be handled and stored in sealed containers, or placed within a building or other insect-proof container.
(4) For each colony permitted to be maintained under this ordinance, there may also be maintained upon the same apiary lot, one nucleus colony in a hive structure not to exceed
one standard 9-5/8 inch depth 10-frame hive body with no supers.
(5) Each beekeeper shall maintain their beekeeping equipment in good condition, including keeping the hives painted if they have been painted but are peeling or flaking, and securing unused equipment from weather, potential theft or vandalism and occupancy by swarms. It shall not be a defense to this ordinance that a beekeeper’s unused equipment
attracted a swarm and that the beekeeper is not intentionally keeping bees.
(d) Colony density.
(1) Colonies must be located in a rear yard and must meet setback and building separations as established in city zoning and building codes, except that colonies must maintain a 20-foot separation from dwellings on adjacent properties.
(2) Except as otherwise provided in this ordinance, in each instance where a colony is kept
less than 25 feet from a property line of the lot upon which the apiary is located, as measured from the nearest point on the hive to the property line, the beekeeper shall establish and maintain a flyway barrier at least 6 feet in height. The flyway barrier may consist of a wall, fence, dense vegetation or a combination thereof, such that bees will fly
over rather than through the material to reach the colony. If a flyway barrier of dense
vegetation is used, the initial planting may be 4 feet in height, so long as the vegetation normally reaches 6 feet in height or higher. If such a flyway barrier exists prior to establishing a colony, the beekeeper does not need to establish a new barrier.
(3) If a flyway barrier is required, it must enclose the rear and side yards of the apiary lot, or
contain the hive or hives in an enclosure at least 6 feet in height. All fences must meet the
regulations of section 113-242 of the code.
(4) A flyway barrier is not required if the property adjoining the apiary lot line is
a. undeveloped, or,
b. a wildlife management area or naturalistic park land with no horse or foot trails
located within 25 feet of the apiary lot line.
(5) No person is permitted to keep more than the following numbers of colonies on any lot within the City, based upon the size or configuration of the apiary lot:
a. One half acre or smaller lot, 2 colonies
b. Larger than 1/2 acre but smaller than 3/4 acre lot, 4 colonies
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c. Larger than 3/4 acre lot but smaller than 1 acre lot, 6 colonies
d. Larger than one acre lot, 8 colonies
(6) If the beekeeper serves the community by removing a swarm or swarms of honey bees from locations where they are not desired, the beekeeper shall not be considered in violation of this ordinance limiting the number of colonies if they temporarily house the swarm on the apiary lot in compliance with the standards of practice set out in this
ordinance for no more than 30 days from the date acquired.
(e) Permit
(1) No person shall keep, maintain or allow to be kept any hive or other facility for the housing of honeybees on or in any private property in the City without a permit.
(2) Any person desiring a permit for the keeping of honeybees shall make written application
to the City Administrator on a form provided, accompanied by a site plan of the real
property upon which bees are to be kept, showing the number and location of hives and the provision for flyway barriers, water supply and any other conditions required by this section. The application shall include a statement that the applicant will at all times keep the bees in accordance with the provisions of this ordinance and any additional
restrictions, limitation conditions or prohibitions specified in the permit as necessary to
safeguard public health and general welfare.
(3) The City Administrator may grant a beekeeping permit pursuant to this section only after the applicant has met approved educational requirement as established by the City Administrator.
(4) Upon receipt of a permit application, mailed notice should be given by the City to the
property owners or occupants within 100 feet of the property for which a beekeeping permit is sought. If any notified owner or occupant has a medically documented allergy to bees, the permit may be denied by the City Administrator. The medical documentation must be submitted to the City Administrator within 14 days for consideration of denial of
the permit.
(5) The initial permit is valid for up to two years beginning on the date the honey bees arrive on the site and ending on December 31 of the following year. Subsequent permits are valid from January 1 of one year to December 31 of the second year. The application fee for such permit shall be an amount established by the City Council. Should the permit be
refused, denied or revoked, the fee paid with the application shall be retained by the City.
(6) If an owner or occupant of property within 100 feet of the permitted location is found to have a medically documented allergy to bees after a permit has been issued, the City Administrator will consider revocation of the permit. The medical documentation must be submitted to the City Administrator for consideration of revocation of the permit.
(7) Beekeeping permits are non-transferable and do not run with the land.
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(8) A permit is a license granted to the beekeeper by the city and does not create a vested
zoning right.
(f) Inspection. The City Administrator or designated official shall have the right to inspect any apiary for the purpose of ensuring compliance with this Ordinance once annually upon prior notice to the owner of the apiary property, and more often upon complaint without prior notice.
(g) Presumed Colony/Hive Value. For the purpose of enforcing City ordinances against
destruction of property, each colony/hive shall be presumed to have a value of $275.
(h) Compliance.
(1) Upon receipt of credible information that any colony located within the City is not being kept in compliance with this ordinance, the City Administrator shall cause an investigation to be conducted. If the investigation shows that a violation may exist and
will continue, the City Administrator shall cause a written notice of hearing to be issued
to the beekeeper, which notice shall set forth:
a. The date, the time and the place that the hearing will be held, which date shall be not less than 30 days’ from the date of the notice;
b. The violation alleged;
c. That the beekeeper may appear in person or through counsel, present evidence,
cross examine witnesses and request a court reporter, and
(2) Notices may be served personally, or by mailing to the last known address of the owner and if the premises are occupied, to the premises. However, if the beekeeper cannot be located, then notice may be given by publication in a legal newspaper for the county in
which the apiary property is located, at least seven days before the hearing.
(3) The hearing shall be conducted by the City Council. The burden shall be on the City to demonstrate by a preponderance of evidence that the colony or colonies have been kept in violation of this ordinance. If the City Council finds a violation, then they may order that the bees be removed from the City or such other action as may address the violation, and
that the apiary lot be disqualified for permitting under this ordinance for a period of two
years from the date of the order, the apiary lot ownership changes, in which case the prohibition shall terminate. If the order has not been complied with within 20 days of the order, the City may remove or destroy the bees and charge the beekeeper with the cost thereof.
(4) No hearing and no order shall be required for the destruction of honey bees not residing
in a hive structure that is intended for beekeeping.
(i) Savings Clause. In the event any part of this ordinance or its application to any person or property is held to be unenforceable for any reason, the unenforceability thereof will not affect the enforceability and application of the remainder of this ordinance, which will remain in full
force and effect.
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SECTION 2 Section 113-174(d) is amended as follows. Additions are shown with an underline.
Sec. 113-174 - One-family R-1 residential district (d) Permitted accessory uses. No accessory structures or use of land shall be permitted except for one or more of the following uses:
(14) Beekeeping as regulated by the Code SECTION 3 Section 113-181(d) is amended as follows. Additions are shown with an underline.
Sec. 113-181 - R-4 high density multiple-family residential district-apartment buildings
(d) Permitted accessory uses. The following uses shall be permitted accessory uses: (3) All accessory uses as permitted in the R-1 and R-2 districts except that the keeping of
chickens and bees, as regulated by the Code, is only allowed as accessory to a single-
family or two-family home. SECTION 4 This ordinance shall be effective upon its passage and a summary published in the
official newspaper.
ADOPTED this X day of XX, 2020, by the City Council of the City of Falcon Heights, Minnesota.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - Moved by: Approved by: ________________________ Randall Gustafson
Mayor
GUSTAFSON ___ In Favor Attested by: ________________________ LEEHY Sack Thongvanh MIAZGA ___ Against City Administrator
WEHYEE
ANDREWS
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SUMMARY ORDINANCE NO. 20-XX
CITY OF FALCON HEIGHTS RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTERS 10 AND 113 OF THE FALCON HEIGHTS CITY CODE CONCERNING TRAFFIC AND VEHICLES
This ordinance amends Chapters 10 and 113 of the Falcon Heights City Code concerning
beekeeping in residential zones. The amendments include definitions, standards of practice, and permit and compliance procedures.
A printed copy of the entire ordinance is available for inspection by any person during the City
Administrator/Clerk’s regular office hours.
APPROVED for publication by the City Council of the City of Falcon Heights, Minnesota this XXth day of MONTH, 2020.
CITY OF FALCON HEIGHTS
BY: ________________________________
Randall C. Gustafson, Mayor ATTEST:
_____________________________________
Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Discuss Draft Edible Landscaping Ordinance
Description
The City Council approved Interim Ordinance 20-04 in May 2020 to allow the City to
study gardening in Falcon Heights. Shortly after the adoption of the Interim
Ordinance, the City Council directed City Staff to convene a subcommittee of City
Commission members to lead the effort in drafting a new Ordinance. The Garden
Subcommittee consisted of members from the Environment and Planning
Commissions. The subcommittee met five times between July and September to
discuss the Ordinance. In late July, staff developed a web survey to gather feedback
from community members about their thoughts on gardening in the city. Over the
two and a half weeks that the survey was available, 322 people completed the survey.
The subcommittee centered discussion around two concepts; residential gardens
(gardening by owners or renters within their property), and community gardens
(gardening by multiple individuals not residing on the property). The current version
of the Ordinance allows residential gardening of edible landscaping as an accessory
use in residential and business districts. In general, the parameters for residential
gardening of edible landscaping follow those that were established for native
landscaping. As such, edible gardens would not be limited in overall area, but would
have to follow setback requirements. The Ordinance also states that retail sales of
produce from residential gardening of edible landscaping activities would not be
allowed.
The Subcommittee originally formulated an allowance for community gardening of
edible landscaping which would have been required to follow a number of
procedures and requirements. The subcommittee initially considered a
neighborhood consent provision, but after consultation from the City Attorney’s
office, removed that provision on due process grounds. The Subcommittee was also
presented an option to allow community gardens as a conditional use. However, the
consensus of the subcommittee was that they feel they could not formulate conditions
that would universally address all circumstances. Ultimately, the subcommittee
decided to remove community gardens altogether from the ordinance, thereby
prohibiting the use. It should be noted that existing community gardens would be
allow to continue as they do currently with legal nonconforming status.
Following City Council discussion, the draft Ordinance will be brought before the
Meeting Date October 7, 2020
Agenda Item Policy D2
Attachment Edible Landscaping Draft Ordinance
Submitted By Ryan Krzos, WSB, Interim Community
Development Coordinator
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Environment Commission at their October 12th meeting, as well as the Planning
Commission on October 27th for a formal public hearing. The Ordinance would come
back to the City Council for final approval.
Budget
Impact
N/A
Attachment(s) • Draft Ordinance
Action(s)
Requested
Staff request a discussion on the proposed Edible Landscaping Ordinance.
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ORDINANCE NO. 20-XX CITY OF FALCON HEIGHTS RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTERS 54 AND 113 OF THE FALCON HEIGHTS CITY CODE THE CITY COUNCIL OF FALCON HEIGHTS ORDAINS:
SECTION 1 Chapter 54 – Vegetation is amended as follows. Additions are shown with an
underline, and deletions are shown with a strikethrough.
Section 54-38 – Regulations for private property (b) Definitions. The following words, terms and phrases, when used in this section, shall
have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:
Edible landscaping means the intentional planting, caring for, or otherwise cultivating plants that could produce food that is consumed by people. These plants include fruit and
nut trees, berry bushes, vegetables, herbs, or edible flowers.
Native plants are those grasses (including prairie grasses), sedges (solid, triangular-stemmed plants resembling grasses), rushes, forbs (flowering broadleaf plants), vines, trees and shrubs that are plant species native to the state of Minnesota prior to European settlement.
Noxious weeds are annual, biennial, or perennial plants that the Commissioner of Agriculture designated to be injurious to public health, the environment, public roads, crops, livestock, or other property (Minnesota Noxious Weed Law, Minn. Stat. Sec. 18.75-18.91).
Ornamental plants means grasses, flowering annual, biennial, and perennial plants, shrubs, trees, and vines that may not be native to Minnesota, but are adapted. Ornamental grasses do not include turfgrasses.
Turf grass means commercially available cultured turf grass varieties, including bluegrass, fescue and ryegrass blends, commonly used in regularly cut lawn areas.
Planned landscape area means an area where ornamental plants, or native plants are planted pursuant to a plan.
Rain garden means a shallow excavated depression (typically no more than 18 inches deep) with loosened sub-soils in which ornamental or native plants that are adapted to moist conditions and have deep roots are planted for the purpose of infiltrating and filtering rain water and reducing storm water runoff. Temporary ponding of water in rain
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gardens typically occurs for no more than 48 hours after rainfall assuming no subsequent
rainfall.
Residential garden means an area of edible landscaping on a lot that is conducted by the
property owners or residents of that lot.
Restoration area means an area where native plants are being, or have been, intentionally re-established
Weeds are (i) prohibited noxious weeds or (ii) any volunteer plant, except trees and other woody vegetation, which is not customarily or intentionally planted. For the purposes of this definition, weeds do not include dandelions or clover.
(c) Location of restoration areas, and planned landscape areas, and edible landscaping areas.
(1) Setback. A restoration area, or a planned landscape area, or residential garden must provide the following minimum setbacks:
a. Front lot line, corner side lot line, or rear lot line abutting a street or alley: two feet,
and two feet from publicly maintained pavement or sidewalk
b. Interior side lot line or rear lot line not abutting a street or alley: two feet; provided, however, for the exception in the required side yard or rear yard setback, as described in section 54-38(c)(2).
(2) Mitigations for reductions in side or rear yard setback. A required interior side yard or
rear yard (not abutting a street or alley) setback may be reduced to zero feet for a
restoration area, planned landscape area, or residential garden if:
a. A fence at least three feet in height is installed on the lot line adjoining the restoration area, or planned landscape area, or residential garden; or
b. The restoration area, or planned landscape area, or residential garden abuts:
1. A restoration area, planned landscape area, or residential garden on any
adjoining lot;
2. A public park or open space;
3. A wetland, pond, lake or stream;
4. Natural area; or
c. The restoration area or planned landscape area is located on slopes equal to, or
greater than, three feet horizontal to one foot vertical (3:1).
(d) Maintenance Standards. Every owner of property shall maintain the vegetation growing thereon according to the minimum standards set forth in this subsection:
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(1) The setback area required by section 54-38(c) shall be composed of a soil retention cover
such as mulch, regularly mowed turf grasses or groundcovers maintained at six inches or less, native or ornamental plants maintained at ten inches or less, trees or shrubs, or as may be required by the city administrator to protect the soil and aesthetic values on the lot and adjacent property.
(2) Non-woody vegetation in a planned landscape area shall be cut at least once annually between April 15 and July 15 to a height no greater than 10 inches.
(3) It is unlawful to plant any tree or shrub within five feet of a property lot line abutting a right-of-way of a public street or alley.
(4) Property owners shall prune trees and shrubs located on private property so they will not
obstruct pedestrian sidewalk traffic, nor obstruct the view of any traffic sign, street, alley, or intersection. Overhanging portions of trees and shrubs must be pruned to maintain a minimum clearance of eight feet over all sidewalks, and 16 feet over all streets.
(5) Properties shall be free of blight and blighting factors, as described in section 22-19.
(6) Properties shall be free of public nuisances, as described in section 22-47.
(7) The city may require the owner or occupant who has planted, or has allowed to be planted, native plants or other vegetation within a drainage or utility easement to remove the native plants or other vegetation from the drainage and utility easement at no expense
to the city if the city determines the native plants or vegetation interferes with the utility
easement. The city will not be responsible for damage to turfgrass and/or any landscaped areas resulting from public works improvements or snow removal activities within drainage and utility easements.
(8) Retail sales of produce from edible landscaping activities shall not occur on the property.
SECTION 2 Subsection 113-174(d) is amended as follows. Additions are shown with an
underline, and deletions are shown with a strikethrough.
Section 113-174 – One-family R-1 residential district
(d) Permitted accessory uses. No accessory structures or use of land shall be permitted except for one or more of the following uses:
(1) Home occupations meeting the definitions and requirements of section 113-391.
(2) Private tennis courts, provided no portion of the paved or fenced area is within a required front yard or less than ten feet from a property line.
(3) One private garage or carport and parking space as regulated in section 113-240.
(4) Private automobile repair or reconditioning as regulated in section 113-250.
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(5) Gardening and other horticultural uses where no retail sale of products is conducted on
the premises. Planned landscape areas and edible landscape areas, including residential gardens, as defined and regulated in section 54-38.
(6) Keeping of domestic pets as required in the Code.
(7) Signs as provided in subsection (g) of this section.
(8) Decorative landscape features and fences as regulated herein.
(9) Accessory buildings other than detached private garages as regulated herein. The design and placement of the accessory buildings must be approved by the planner as being in harmony with the surrounding residential neighborhood.
(10) Buildings temporarily located for purposes of constructing on the premises for a period not to exceed the time necessary for such construction (approved by zoning administrator).
(11) One composting area, or one compost structure as defined in section 113-240(l), of plant material including leaves, grass clippings, plant trimmings, fruits, vegetables and peels, but excluding animal derived materials such as bones, meat scraps and dairy products, not to cover more than 25 square feet in area and five feet in height in the rear yard. A larger composting area requires a permitted accessory use permit. A compost area must be set back
at least five feet from any property line. The compost shall be maintained according to accepted composting practices for the residential yard.
(12) Garage and residential boutique sales limited to four sales each calendar year per residential unit, not to exceed ten consecutive days or two consecutive weekends each.
(13) Keeping of chickens as regulated by the Code.
SECTION 3 Subsection 113-177(e) is amended as follows. Additions are shown with an underline, and deletions are shown with a strikethrough.
Section 113-177 – B-1 neighborhood convenience district
(e) Permitted accessory uses. The following uses shall be permitted accessory uses:
(1) Off-street parking and loading, signs, fences, and decorative landscape features as
regulated herein.
(2) Temporary construction buildings (approved by zoning administrator).
(3) Accessory structures other than private garages as regulated herein. The design, placement, screening and size of the accessory buildings must be approved by the city council as being in harmony with the surrounding business district and neighborhood
after review and recommendation by the planning commission.
(4) Essential service structures, provided no building shall be located within 30 feet of an abutting lot in an R district. The placement of the essential service structure must be approved by the city council as being in harmony with the surrounding business district and neighborhood after review and recommendation by the planning commission.
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(5) Public telephone booths or drive-up service. The placement of the telephone booth
or drive-up service must be approved by the city council as being in harmony with the surrounding business district and neighborhood after review and recommendation by the planning commission
(6) Planned landscape areas and edible landscape areas, including residential gardens, as
defined and regulated in section 54-38.
(67) Other as deemed to be normal, customary, and incidental by the zoning administrator.
SECTION 4 Ordinance 20-04 is repealed in its entirety.
SECTION 5 This ordinance shall be effective upon its passage and a summary published in the official newspaper.
ADOPTED this X day of XX, 2020, by the City Council of the City of Falcon Heights, Minnesota.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - -
Moved by: Approved by: ________________________ Randall Gustafson Mayor
GUSTAFSON ___ In Favor Attested by: ________________________ LEEHY Sack Thongvanh MIAZGA ___ Against City Administrator WEHYEE
ANDREWS
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BLANK PAGE
30 of 118
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item The Hendrickson PUD Amendment Update
Description
The Urban Farm planned unit development (PUD) district provides the regulations
for The Good Acre and The Hendrickson on Larpenteur Avenue. While construction
at the Hendrickson was wrapping up in spring 2020, it was discovered that paver
grass was not installed on the east side of the property, between the building and the
garages on the Larpenteur Manor property. Paver grass was discussed during the
project application process in 2018 and was included in the final site plan and
landscaping plan. The property owner would like to remove the paver grass from the
scope of the project. In order to do so, a PUD amendment is required, as well as
updated plans for the City’s files.
Paver grass is a method of placing reinforcements (pavers) under sod so that the
ground does not collapse when driven on but is still aesthetically pleasing. In the
context of The Hendrickson, paver grass was considered as a possibly helpful
addition on the east side of the building for light-duty truck access in the case of
emergency. There is a surmountable curb on the north side of the east wall, but no
corresponding drive-over curb on the south end.
The Fire Marshall as well as Fire Chief from Roseville Fire Department visited the
site. In their perspective, the paver grass is not a necessary component of the project.
The building is fully sprinkled and could be accessed by hand ladders as well as
hoses. The recommendation from the Fire Department is that the addition of a paver
system would not be a great improvement on the current situation.
Staff concur with this assessment and recommend approval of the ordinance
amendment, which would remove the paver grass from the project scope for The
Hendrickson. If approved by the City Council, no paver grass would have to be
installed. If the amendment is not approved, the property owner would have to
remove the current landscaping and install the paver.
At their September 22nd meeting the Planning Commission approved a motion on a 4-
0 vote to recommend approval of the proposed Amendment. The City Council will
consider the PUD amendment at the October 14th meeting.
Meeting Date October 7, 2020
Agenda Item Policy D3
Attachment Hendrickson PUD Ordinance
Submitted By Ryan Krzos, WSB, Interim Community
Development Coordinator
31 of 118
Budget
Impact
N/A
Attachment(s) • Draft Amended PUD Ordinance
• Ordinance Summary
• Updated Plans
Action(s)
Requested
No action is requested, Staff will be providing an update on this item.
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R 3'
R 3'
R 10'
R 39'
R 7'
R 10'
R 5'
R 5'
LARPENTEUR AVENUE WEST
LOT 1 LOT 2
B L O
C
K
1
C.S. A. H. NO. 30
PROPOSED BUILDING
FFE=964.00
GFE=953.00
R 3'R 3'
47
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3
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2
4
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8
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31.3'
5
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9.0'
26.5'
11.9'
14.2'
4
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4
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7
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5
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2
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36.8'
6.0'
15.9'
46.3'
8.0'8.0'
5.3'
5
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20.0
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4.0'
4
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21.7'
CONCRETE SIDEWALK
TYP-SEE DETAIL 7/C8-1
FLAT CURB
TYP-SEE DETAIL 2/C8-1FLAT CURB
TYP-SEE DETAIL 2/C8-1
MATCH EXISTING
CURB & GUTTER
MATCH EXISTING
SIDEWALK
MATCH EXISTING
CURB & GUTTER
B612
CURB & GUTTER
TYP-SEE DETAIL 1/C8-1
MATCH EXISTING
CURB & GUTTER
MATCH EXISTING
CURB & GUTTER
CONCRETE PAVEMENT
W/ GRIT ADHESIVE
TYP-SEE DETAIL 6/C8-1
RETAINING WALL TO BE
TECHO-BLOC SKYSCRAPER
(OR APPROVED EQUAL)
COLOR=SHALEGREY
PROVIDE CAP TO MATCH
SEE GRADING PLAN AND DETAIL 12/C8-2
CAST IN PLACE CONCRETE
RETAINING WALL W/
SURFACE MOUNTED FENCE
(COORDINATE WITH
STRUCTURAL & ARCHITECTURAL
MATCH EXISTING
SIDEWALK
3' CURB TAPER
3' CURB TAPER
ACCESSIBLE STALL, SIGNS,
STRIPING, ETC.
TYP-SEE DETAIL 12 & 13/C8-1
MATCH EXISTING
CURB & GUTTER
MATCH EXISTING
CURB & GUTTER
MATCH EXISTING
CONCRETE AND
JOINT PATTERN
SEE DETAIL 11/C8-1
HEAVY DUTY
BITUMINOUS PAVEMENT
TYP-SEE DETAIL 9/C8-1
SPECIALTY CONCRETE PAVEMENT
TYP-SEE DETAIL 1/C8-3
(COORDINATE WITH
STRUCTURAL & ARCHITECTURAL)
FLAT CURB
TYP-SEE DETAIL 2/C8-1
LIGHT DUTY
BITUMINOUS PAVEMENT
TYP-SEE DETAIL 8/C8-1
CONCRETE PAVEMENT
TYP-SEE DETAIL 6/C8-1
EXTEND TURN
LANE STRIPING
INSTALL ONE-WAY SIGN (R6-1)
PER MUTCD
MATCH EXISTING
CURB & GUTTER
AND SIDEWALK
REMOVE & REPLACE
CONCRETE PAVEMENT,
CONCRETE SIDEWALK,
AND CURB & GUTTER
AS NEEDED FOR
UTILITY INSTALLATION
REFER TO UTILITY PLAN
10' CURB
TAPER
3' CURB TAPER
10' CURB
TAPER
10' CURB
TAPER
10' CURB
TAPER25' CURB
TAPERMATCH EXISTING
BITUMINOUS
CONCRETE SIDEWALK
TYP-SEE DETAIL 2/C8-3
(COORDINATE WITH
STRUCTURAL & ARCHITECTURAL)
CONCRETE SIDEWALK
TYP-SEE DETAIL 7/C8-1
B612
CURB & GUTTER
TYP-SEE DETAIL 1/C8-1
SURMOUNTABLE
CURB & GUTTER
TYP-SEE DETAIL 3/C8-1
TRANSITION TO
SURMOUNTABLE
CURB & GUTTER
TRANSITION TO
SURMOUNTABLE
CURB & GUTTER
CONCRETE STOOP
(COORDINATE WITH
STRUCTURAL &
ARCHITECTURAL)
CONCRETE STOOP
(COORDINATE WITH
STRUCTURAL &
ARCHITECTURAL)
CONCRETE STOOP
(COORDINATE WITH
STRUCTURAL &
ARCHITECTURAL)
STAIRS
SEE STRUCTURAL &
ARCHITECTURAL
1.5' INTEGRAL CURB
SEE DETAIL 4/C8-1
INSTALL DO NOT ENTER
SIGN (R5-1) PER MUTCD
CONCRETE STOOP
(COORDINATE WITH
STRUCTURAL &
ARCHITECTURAL)
XGRASS
TYP-SEE DETAIL 2,3,&4/C8-3
SEE LANDSCAPE PLAN
(COORDINATE WITH
STRUCTURAL & ARCHITECTURAL)
41.3'
CONCRETE SIDEWALK
TYP-SEE DETAIL 7/C8-1
FRENCH DRAIN
SEE DETAIL 15/C8-1
CONCRETE PATIO
TYP-SEE ARCHITECTURAL
REMOVE & REPLACE
CONCRETE PAVEMENT
AS NEEDED FOR
UTILITY INSTALLATION
REFER TO UTILITY PLAN
CONCRETE DRIVEWAY
SEE DETAILS 1,2,&3/C8-4
10' CURB TAPER
MONUMENT SIGN
COORDINATE W/ OWNER
N
73
23
PAVEMENT TYPES
NOTE:
SEE PAVEMENT SECTIONS ON SHEET C8-1, C8-2 & L2-1
FOR TYPE AND DEPTH INFORMATION.
LIGHT DUTY
BITUMINOUS PAVEMENT
CONCRETE SIDEWALK
HEAVY DUTY
BITUMINOUS PAVEMENT
CONCRETE PAVEMENT
SITE NOTES
1. ALL PAVING, CONCRETE CURB, GUTTER AND SIDEWALK SHALL BE FURNISHED AND
INSTALLED IN ACCORDANCE WITH THE DETAILS SHOWN PER THE DETAIL SHEET(S) AND
STATE/LOCAL JURISDICTION REQUIREMENTS.
2. ACCESSIBLE PARKING AND ACCESSIBLE ROUTES SHALL BE PROVIDED PER CURRENT ADA
STANDARDS AND LOCAL/STATE REQUIREMENTS.
3. ALL CURB DIMENSIONS SHOWN ARE TO THE FACE OF CURB UNLESS OTHERWISE NOTED.
4. ALL BUILDING DIMENSIONS ARE TO THE OUTSIDE FACE OF WALL UNLESS OTHERWISE
NOTED.
5. TYPICAL FULL SIZED PARKING STALL IS 9' X 18' UNLESS OTHERWISE NOTED.
6. ALL CURB RADII SHALL BE 3.0' UNLESS OTHERWISE NOTED.
7. BITUMINOUS IMPREGNATED FIBER BOARD TO BE PLACED AT FULL DEPTH OF CONCRETE
ADJACENT TO EXISTING STRUCTURES AND BEHIND CURB ADJACENT TO DRIVEWAYS AND
SIDEWALKS.
8. SNOW STORAGE AREAS ARE NOT PROVIDED ON SITE; ALL SNOW TO BE TRUCKED OFF SITE.
TOTAL SITE AREA:1.25 AC
DISTURBED AREA: 1.18 AC
EXISTING IMPERVIOUS AREA: 0.35 AC (28.2%)
PROPOSED IMPERVIOUS AREA: 1.03 AC (82.1%)
SITE DATA
MINIMUM PARKING LAYOUT DIMENSIONS (90 DEGREE PATTERN):
PARKING SPACE WIDTH = 9 FT
PARKING SPACE LENGTH = 18 FT
DRIVE AISLE WIDTH = 24 FT
DEVELOPMENT AND DESIGN STANDARDS
EXISTING PARKING = 0 STALLS
EXISTING PARKING REMOVED = 0 STALLS
PROPOSED PARKING = 11 STALLS
TOTAL PARKING PROVIDED = 11 STALLS
OFF-STREET PARKING CALCULATIONS
EXISTING ACCESSIBLE PARKING: = 0 STALLS
REMOVED ACCESSIBLE PARKING: = 0 STALLS
PROPOSED ACCESSIBLE PARKING:= 1 STALLS
TOTAL ACCESSIBLE STALLS: = 1 STALLS
ACCESSIBLE PARKING
SIGNAGE AND STRIPING NOTES
1. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL SITE SIGNAGE AND STRIPING AS SHOWN
ON THIS PLAN.
2. CONTRACTOR SHALL PAINT ALL ACCESSIBLE STALLS, LOGOS AND CROSS HATCH LOADING
AISLES WITH WHITE PAVEMENT MARKING PAINT, 4" IN WIDTH.
3. CONTRACTOR SHALL PAINT ANY/ALL DIRECTIONAL TRAFFIC ARROWS, AS SHOWN, IN
WHITE PAINT.
4. ALL SIGNAGE SHALL INCLUDE POST, CONCRETE FOOTING AND STEEL CASING WHERE
REQUIRED.
5. ALL SIGNAGE NOT PROTECTED BY CURB, LOCATED IN PARKING LOT OR OTHER PAVED
AREAS TO BE PLACED IN STEEL CASING, FILLED WITH CONCRETE AND PAINTED YELLOW.
REFER TO DETAIL.
6. ANY/ALL STOP SIGNS TO INCLUDE A 24" WIDE PAINTED STOP BAR IN WHITE PAINT, PLACED
AT THE STOP SIGN LOCATION, A MINIMUM OF 4' FROM CROSSWALK IF APPLICABLE. ALL
STOP BARS SHALL EXTEND FROM DIRECTIONAL TRANSITION BETWEEN LANES TO CURB.
7. ALL SIGNS TO BE PLACED 18" BEHIND BACK OF CURB UNLESS OTHERWISE NOTED.
LOUCKS
W:
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7200 Hemlock Lane, Suite 300
Maple Grove, MN 55369
763.424.5505
www.loucksinc.com
PLANNING
CIVIL ENGINEERING
LAND SURVEYING
LANDSCAPE ARCHITECTURE
ENVIRONMENTAL
SUBMITTAL/REVISIONS
PROFESSIONAL SIGNATURE
QUALITY CONTROL
CADD files prepared by the Consultant for this project are
instruments of the Consultant professional services for use solely
with respect to this project. These CADD files shall not be used
on other projects, for additions to this project, or for completion
of this project by others without written approval by the
Consultant. With the Consultant's approval, others may be
permitted to obtain copies of the CADD drawing files for
information and reference only. All intentional or unintentional
revisions, additions, or deletions to these CADD files shall be
made at the full risk of that party making such revisions, additions
or deletions and that party shall hold harmless and indemnify the
Consultant from any & all responsibilities, claims, and liabilities.
CADD QUALIFICATION
THE
HENDRICKSON
1750 LARPENTEUR AVENUE WEST
FALCON HEIGHTS, MN 55113
1750 LARPENTEUR,
LLC
55 EAST 5TH STREET, SUITE 200
ST. PAUL, MN 55101
C1-1 EXISTING CONDITIONS
C1-2 DEMOLITION PLAN
C2-1 SITE PLAN
C3-1 GRADING PLAN
C3-2 SWPPP
C3-3 SWPPP NOTES
C4-1 UTILITY PLAN
C8-1 CIVIL DETAILS
C8-2 CIVIL DETAILS
C8-3 CIVIL DETAILS
C8-4 CIVIL DETAILS
L1-1 LANDSCAPE PLAN
L2-1 LANDSCAPE DETAILS
Review Date
SHEET INDEX
License No.
Date
I hereby certify that this plan, specification or report was
prepared by me or under my direct supervision and that
I am a duly Licensed Professional Engineer under the
laws of the State of Minnesota.
Project Lead
Drawn By
Checked By
Loucks Project No.
Trevor D. Gruys- PE
53706
17106
TDG
ZBM
TDG
11/30/18
11/30/18
CITY SUBMITTAL 03/07/18
WATERSHED RESUBMITTAL 04/18/18
CITY SUBMITTAL 10/31/18
FOUNDATION PERMIT 11/09/18
WATERSHED RESUBMITTAL 11/12/18
CONSTRUCTION DOCUMENTS 11/30/18
WATERSHED RESUBMITTAL 12/04/18
ASI-01 01/16/19
ASI-11 04/01/19
ASI-17 06/25/19
ASI-20 09/06/19
ASI-23 10/14/19
ASI-24 10/21/19
ASI-25 12/17/19
SITE PLAN
C2-1
NOTE:
BACKGROUND INFORMATION IS FROM A SURVEY BY
JACOBSON ENGINEERS & SURVEYORS. LOUCKS MAKES
NO GUARANTEE TO THE ACCURACY OR
COMPLETENESS OF THE EXISTING CONDITIONS
INFORMATION SHOWN ON THESE PLANS.
REFER TO AS-BUILT SURVEY DATED DECEMBER 7, 2015.
WARNING:
THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL
EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN
MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES.
THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT
LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES,
CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE
DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED
DURING CONSTRUCTION AT NO COST TO THE OWNER.
Gopher State One Call
SPECIALTY CONCRETE PAVEMENT
(COLOR SELECTIONS TO BE
DETERMINED BY OWNER)
XGRASS
City PUD Amendment
Received 9/3/2020
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August 31, 2020
TO: Falcon Heights Planning Commission/Falcon Heights City Council
RE: Request to Amend the Approved Site Plan
The planning commission approved the PUD amendment on 2/27/2018. The submission
included a site plan and a landscaping plan. The site plan noted “Grass Pavers” on the east side
of the building. The landscaping plan did not reference the “Grass Pavers” it just noted turf seed.
“Grass Pavers” were proposed because paving the area between the building and the
neighboring garage buildings would be aesthetically unappealing. The “Grass Pavers” are
designed to accommodate the weight of a fire truck.
The initial review of the site plan by the Fire Chief, included a recommendation to add a hydrant
at the rear of the property. In further review of the fire code, since the building was 100%
sprinkled, the additional hydrant was not required.
Our Architect was representing us in conversations with the city and the Fire Chief. We thought
that probability of driving a fire truck along the east side of the building was discussed at that
time. Our position was that by the time a fire truck arrived on site, the sprinkler system would
have flooded the building. We were told the Fire Chief thought it would be have a drive lane
wide enough to drive a pick‐up truck between the building if necessary.
A pickup truck could drive on that side of the building without the need to Install the “Grass
Pavers” at a cost of $30K.
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LARPENTEUR AVENUE WEST
C.S. A. H. NO. 30
PROPOSED BUILDING
FFE=964.00
GFE=953.00
11.9'
14.2'
5
.
7
'
2
0
.
0
'
LIMITS OF IRRIGATION.
TYP
SM 1
SOD
SEED
3
JT
21
GC
10
FG
3
SKH
11
ALC XG
SM 2
32
WG
4
SG
SM 2
3
RB
8
WB
23
BE
17
FLM
19
FLM
22
WG
10
FG
14
TY
3
ABS
8
TY
8
FG
31
TY
3
ABS
8
FG
10
WG
SOD
29
ALC
23
ALC
20
SH
5
GF
XG
20
WG
34
SD
27
FG
40
SH
27
FG
20
SD
LANDSCAPE EDGING
TYP
LIMITS OF IRRIGATION.
TYP
APPROXIMATE LOCATION
OF MONUMENT SIGN.
DECIDUOUS TREES QTY COMMON NAME BOTANICAL NAME CONT SIZE SIZE
RB 3 RIVER BIRCH
CLUMP
Betula nigra B & B 8` HGT
SKH 3 SKYLINE HONEYLOCUST Gleditsia triacanthos `Skycole`B & B 2.5"Cal
WB 8 WHITESPIRE BIRCH
CLUMP
Betula populifolia `Whitespire Sr.`B & B 8` HGT
ORNAMENTAL TREES QTY COMMON NAME BOTANICAL NAME CONT SIZE SIZE
ABS 6 AUTUMN BRILLIANCE SERVICEBERRY Amelanchier x grandiflora `Autumn Brilliance`B & B 1.5"Cal
JT 3 JAPANESE TREE LILAC Syringa reticulata B & B 1.5"Cal
SHRUBS QTY COMMON NAME BOTANICAL NAME MIN CONT MIN SIZE FIELD3 SPACING
ALC 63 ALPINE CURRANT Ribes alpinum 5 gal 24" HGT 48" o.c.
GC 21 GLOSSY BLACK CHOKEBERRY Aronia melanocarpa elata 5 gal 24" HGT 48" o.c.
GF 5 GRO-LOW FRAGRANT SUMAC Rhus aromatica `Gro-Low`5 gal 24" SPRD 48" o.c.
GRASSES QTY COMMON NAME BOTANICAL NAME MIN CONT MIN SIZE FIELD3 SPACING
FG 90 FEATHER REED GRASS Calamagrostis x acutiflora `Karl Foerster`1 gal 24" o.c.
FLM 36 FLAME MISCANTHUS Miscanthus sinensis `Purpurascens`1 gal 30" o.c.
SH 60 PRAIRIE DROPSEED Sporobolus heterolepis 1 gal 24" o.c.
CONIFEROUS SHRUBS QTY COMMON NAME BOTANICAL NAME MIN CONT MIN SIZE FIELD3 SPACING
SG 4 SEA GREEN JUNIPER Juniperus chinensis `Sea Green`5 gal 18" SPRD 60" o.c.
TY 53 TAUNTON YEW Taxus x media `Taunton`5 gal 18" SPRD 48" o.c.
PERENNIALS QTY COMMON NAME BOTANICAL NAME MIN CONT MIN SIZE FIELD3 SPACING
BE 23 BLACK EYED SUSAN Rudbeckia fulgida `Goldstrum`1 gal 24" o.c.
WG 84 ROZANNE GERANIUM Geranium `Rozanne`1 gal 24" o.c.
SD 54 STELLA D` ORO DAYLILY Hemerocallis x `Stella de Oro`1 gal 24" o.c.
GROUND COVERS CODE COMMON NAME BOTANICAL NAME
SM 1 STONE MULCH
GRAY TRAP ROCK 1 1/2"
3" DEPTH OVER FABRIC
SM 2 STONE RIP RAP
GREY TRAP ROCK RIP RAP
SIZE - 5"-12" OVER FABRIC
SEED TURF SEED
SOD TURF SOD
XG XGRASS
PLANT SCHEDULE
N
LOUCKS
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M
7200 Hemlock Lane, Suite 300
Maple Grove, MN 55369
763.424.5505
www.loucksinc.com
PLANNING
CIVIL ENGINEERING
LAND SURVEYING
LANDSCAPE ARCHITECTURE
ENVIRONMENTAL
SUBMITTAL/REVISIONS
PROFESSIONAL SIGNATURE
QUALITY CONTROL
CADD files prepared by the Consultant for this project are
instruments of the Consultant professional services for use solely
with respect to this project. These CADD files shall not be used
on other projects, for additions to this project, or for completion
of this project by others without written approval by the
Consultant. With the Consultant's approval, others may be
permitted to obtain copies of the CADD drawing files for
information and reference only. All intentional or unintentional
revisions, additions, or deletions to these CADD files shall be
made at the full risk of that party making such revisions, additions
or deletions and that party shall hold harmless and indemnify the
Consultant from any & all responsibilities, claims, and liabilities.
CADD QUALIFICATION
THE
HENDRICKSON
1750 LARPENTEUR AVENUE WEST
FALCON HEIGHTS, MN 55113
1750 LARPENTEUR,
LLC
55 EAST 5TH STREET, SUITE 200
ST. PAUL, MN 55101
C1-1 EXISTING CONDITIONS
C1-2 DEMOLITION PLAN
C2-1 SITE PLAN
C3-1 GRADING PLAN
C3-2 SWPPP
C3-3 SWPPP NOTES
C4-1 UTILITY PLAN
C8-1 CIVIL DETAILS
C8-2 CIVIL DETAILS
C8-3 CIVIL DETAILS
C8-4 CIVIL DETAILS
L1-1 LANDSCAPE PLAN
L2-1 LANDSCAPE DETAILS
Review Date
SHEET INDEX
License No.
Date
I hereby certify that this plan, specification or report was
prepared by me or under my direct supervision and that
I am a duly Licensed Landscape Architect under the laws
of the State of Minnesota.
Nathan W. Ekhoff - LA
52050
Project Lead
Drawn By
Checked By
Loucks Project No.17106
TDG
NWE
NWE
11/30/18
11/30/18
CITY SUBMITTAL 03/07/18
WATERSHED RESUBMITTAL 04/18/18
CITY SUBMITTAL 10/31/18
FOUNDATION PERMIT 11/09/18
WATERSHED RESUBMITTAL 11/12/18
CONSTRUCTION DOCUMENTS 11/30/18
WATERSHED RESUBMITTAL 12/04/18
ASI-01 01/16/19
ASI-11 04/01/19
ASI-17 06/25/19
ASI-20 09/06/19
ASI-23 10/14/19
ASI-24 10/21/19
ASI-25 12/17/19
LANDSCAPE
PLAN
L1-1
WARNING:
THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL
EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN
MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES.
THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT
LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES,
CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE
DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED
DURING CONSTRUCTION AT NO COST TO THE OWNER.
Gopher State One Call
GENERAL NOTES
CONTRACTOR SHALL VISIT SITE PRIOR TO SUBMITTING BID. HE SHALL
INSPECT SITE AND BECOME FAMILIAR WITH EXISTING CONDITIONS
RELATING TO THE NATURE AND SCOPE OF WORK.
VERIFY LAYOUT AND ANY DIMENSIONS SHOWN AND BRING TO THE
ATTENTION OF THE LANDSCAPE ARCHITECT ANY DISCREPANCIES WHICH
MAY COMPROMISE THE DESIGN AND/OR INTENT OF THE PROJECT'S
LAYOUT.
ASSURE COMPLIANCE WITH ALL APPLICABLE CODES AND REGULATIONS
GOVERNING THE WORK OR MATERIALS SUPPLIED.
CONTRACTOR SHALL PROTECT ALL EXISTING ROADS, CURBS/GUTTERS,
TRAILS, TREES, LAWNS AND SITE ELEMENTS DURING PLANTING
OPERATIONS. ANY DAMAGE TO SAME SHALL BE REPAIRED AT NO COST
TO THE OWNER.
CONTRACTOR SHALL VERIFY ALIGNMENT AND LOCATION OF ALL
UNDERGROUND AND ABOVE GRADE UTILITIES AND PROVIDE THE
NECESSARY PROTECTION FOR SAME BEFORE CONSTRUCTION / MATERIAL
INSTALLATION BEGINS (MINIMUM 10' - 0" CLEARANCE).
ALL UNDERGROUND UTILITIES SHALL BE LAID SO THAT TRENCHES DO
NOT CUT THROUGH ROOT SYSTEMS OF ANY EXISTING TREES TO REMAIN.
EXISTING CONTOURS, TRAILS, VEGETATION, CURB/GUTTER AND OTHER
EXISTING ELEMENTS BASED UPON INFORMATION SUPPLIED TO
LANDSCAPE ARCHITECT BY OTHERS. CONTRACTOR SHALL VERIFY ANY
AND ALL DISCREPANCIES PRIOR TO CONSTRUCTION AND NOTIFY
LANDSCAPE ARCHITECT OF SAME.
THE ALIGNMENT AND GRADES OF THE PROPOSED WALKS, TRAILS
AND/OR ROADWAYS ARE SUBJECT TO FIELD ADJUSTMENT REQUIRED TO
CONFORM TO LOCALIZED TOPOGRAPHIC CONDITIONS AND TO
MINIMIZE TREE REMOVAL AND GRADING. ANY CHANGE IN ALIGNMENT
MUST BE APPROVED BY LANDSCAPE ARCHITECT.
City PUD Amendment
Received 9/3/2020
35 of 118
ORDINANCE NO. 20-XX
CITY OF FALCON HEIGHTS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 113 OF THE FALCON HEIGHTS CITY CODE
THE CITY COUNCIL OF FALCON HEIGHTS ORDAINS: SECTION 1 Chapter 113 – Zoning is amended as follows. Additions are shown with an
underline, and deletions are shown with a strikethrough.
Sec. 113-209 - Urban farm planned unit development district
(f) Development plan. The PUD must be maintained in accordance with the following development plan which is on file with the city and which is incorporated herein by reference:
(4) The following plans prepared by Kelly Brothers, Ltd and their contractors/partners for
lot 2, block 1 with up to a five percent variance as approved by the city administrator:
a. Development plans, dated October 31, 2018 including;
• Site plan
• Grading plan
• Drainage plan
• Utility plan
• Landscaping plan
• Floor plans
• Elevations
• Operations and maintenance plan
b. Development plans, dated September 3, 2020 including:
• Site plan
• Landscape plan
36 of 118
SECTION 2 This ordinance shall be effective upon its passage and a summary published in the
official newspaper.
ADOPTED this X day of XX, 2020, by the City Council of the City of Falcon Heights, Minnesota.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - Moved by: Approved by: ________________________ Randall Gustafson
Mayor
GUSTAFSON ___ In Favor Attested by: ________________________ LEEHY Sack Thongvanh MIAZGA ___ Against City Administrator
WEHYEE
ANDREWS
37 of 118
SUMMARY ORDINANCE NO. 20-XX
CITY OF FALCON HEIGHTS RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 113 OF THE FALCON HEIGHTS CITY CODE CONCERNING THE URBAN FARM PLANNED UNIT DEVELOPMENT DISTRICT
This ordinance amends Chapter 113 of the Falcon Heights City Code concerning the Urban Farm planned unit development district. The amendments include changes to the development plans on file with the City.
A printed copy of the entire ordinance is available for inspection by any person during the City Administrator/Clerk’s regular office hours.
APPROVED for publication by the City Council of the City of Falcon Heights, Minnesota this XXth day of MONTH, 2020.
CITY OF FALCON HEIGHTS
BY: ________________________________ Randall C. Gustafson, Mayor ATTEST:
_____________________________________ Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Ramsey County Sheriff’s Office Request
Description
The attached request is the total cost. The City of Falcon Heights will be
responsible for about 14.04% of the total cost. Attached you will find the
original request total of $181,070.20. They were able to secure a lower price for
helmets and shields from $110,385.09 to $67,835. The new total cost for the
request is $138,520.10.
The City of Falcon Heights will be responsible for 14.04% for a cost of
$19,448.22.
Budget Impact The funds will be paid from available funds.
Attachment(s) • Ramsey County Sheriff’s Office Request
• Helmet Cost Update
Action(s) Requested This agenda item will be put on the next Regular City Council Meeting for
official approval.
Meeting Date October 7, 2020
Agenda Item Policy D4
Attachment See Below
Submitted By Sack Thongvanh, City Administrator
39 of 118
BLANK PAGE
40 of 118
Ramsey County Sheriff’s Office
Bob Fletcher, Sheriff
Public Safety Services Division 1411 Paul Kirkwold Drive Arden Hills, Minnesota 55112 Phone: 651-266-7300 Fax: 651-266-7306 www.RamseyCountySheriff.us
Contract City Managers, Throughout the pandemic we have identified several items that would greatly improve the safety of our staff, decrease the likelihood they will contract COVID-19, and promote their ability to continue providing safe and professional public service to the citizens of the contract
cities. The following items are listed and described in the order of the most immediate need.
Item Price Quantity Total Vendor
Helmet & Face Shield 1157.98 95 110,385.09 Team Wendy
Medical Bags & Contents for
Squads
300.00 15 4500.00 Galls /
McKesson
Office Sneeze Guards 1720.08 N/A 1720.08 Rak
Construction
Mobile Fingerprint
Identification System
3,435.00 15 51,525.00 DataWorks
Plus
PPE 10,000.00 N/A 10,000.00 Various
Conex Box 2,940,00 1 2,940.00 Big Blue Boxes
• The helmets and face shield purchase will eliminate a shared item that retain germs. Acquiring this item will provide deputies with equipment that will prevent the spread of COVID-19 and protect them from deadly threats and other airborne objects propelled at them.
• The medical bag purchase will increase the amount of life-saving equipment available in our squad cars and reduce the need to share and transfer these items between squad cars and deputies. Acquiring more bags will reduce the number of surfaces and
buildings each bag is deployed in and prevent the spread of COVID-19 and other viruses from one squad to the next and one deputy to another.
• The office sneeze guards will be installed around the high traffic area in the
administrative cubicles. The guards will be installed in the two cubicles that experience the largest amount of employee visits. These will help protect our clerical staff from being overly exposed to COVID-19 and other viruses.
• The mobile fingerprint identification system will provide our deputies with the ability to immediately identify individuals they encounter. This purchase will prevent this device from being constantly shared and transferred among deputies and squad cars and prevent the spread of COVID-19. This purchase also serves to enhance equitable service by reducing the length of time people are detained for identification purposes.
41 of 118
Ramsey County Sheriff’s Office
Bob Fletcher, Sheriff
Page 2
• The personal protective equipment purchase would provide our employees with replacement masks, cleaning supplies, and other COVID-19 protective items. We have utilized multiple vendors to acquire items throughout the pandemic and these items are
sporadically available at fluctuating prices. It is difficult to provide an accurate price and
quantity for these purchases based on availability. The amount listed will assist our ability to provide our employees with the necessary protective equipment.
• The conex box is needed to contain replacement supplies due to a shortage of space in
the PSSD building.
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Sell
To: RAMSEY CO. SHER. DEPT.-PATROL
1411 PAUL KIRKWOLD DR
ARDEN HILLS, MN 55112
SalesPerson
Ship
To:
SALES QUOTE
RAMSEY CO. SHER. DEPT.-PATROL
1411 PAUL KIRKWOLD DR
ARDEN HILLS, MN 55112
Sales Quote Number:
Sales Quote Date:
3601
Rochel Moore
Page:
Q337890
09/29/20
1
Ship Via
Terms Net 15 612-325-1869Phone:
rochelm@Streichers.comE-mail:
(651) 266-7303
(651) 266-7306
Phone:
Fax:
www.Streichers.com
10911 W Hwy 55
Minneapolis, MN 55441
Phone: 763-546-1155
Fax: 763-546-6776
Streicher's - Minneapolis
Federal ID # 41-1458127
Item No.UnitDescription Quantity Unit Price Total Price
PRT-774MCR2SK.L EA 95 369.00 35,055.00Ballistic Helmet: Delta 4 Mid-Cut w/R2S Mesh
Black L-XL
PRT-1301500 EA 95 128.00 12,160.00PPE Face Shield: DK7-X.250 AFRU for
Protech rail helmets
PRT-W1177282 EA 95 114.00 10,830.00Helmet Access: WSCA,: Rail System, Blk, For
#774 Helmets
PRT-LPFK.15 EA 95 40.00 3,800.00Laser Protective Film Kit, 1.5 Wide x 12.5 Long
STR-MISC EA 15 310.00 4,650.00Protech 702L PPE Ballistic Face Shield Single
hit rail mount
NTC-30K.G EA 95 8.00 760.00Name tag cloth:Black Cloth w/.30 (8mm) Gold
Letters (Spec)
RCSO Badge #, Sew velcro on back
STR-MISC EA 95 4.00 380.00Heavy Duty Velcro applied to helmet 5" long
FRT EA 1 200.00 200.00Shipping, Handling & Insurance
Total:
Quoted prices do not include Sales Tax. All quoted prices are valid for 60 days from the date of the quote.
67,835.00
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BLANK PAGE
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item City Logo
Description
Council Member Melanie Leehy and City Administrator Sack Thongvanh were
directed by the Council to develop a new City logo that reflected our past and
our future.
Similar to the City website, the Council felt like it was time to develop a logo
that needed to be updated. It has been mentioned by Council Members and
residents that our logo was not very welcoming because it looks like the falcon
is attacking a prey. We commissioned a graphic artist to work with the City to
develop a logo that was welcoming and that emphasize “Cultivating a Caring
Community”.
Budget Impact The cost of the graphic artist is $400. Funds have been allocated for this type of
work.
Attachment(s) • Proposed logo
Action(s) Requested An update will be presented at the next City Council Meeting for adoption of
the logo.
Meeting Date October 7, 2020
Agenda Item Policy D5
Attachment See Below
Submitted By Sack Thongvanh, City Administrator
45 of 118
BLANK PAGE
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BLANK PAGE
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item CARES Act Funding
Description
The City will submit for public safety (police) payroll cost from March 1st to
November 15th. The amount that we pay for police services exceeds our
CARES ACT funding allocation.
Budget Impact The City received a total of $412,789 in CARES Act funds.
Attachment(s) • 2020 Ramsey County Sheriff’s Contract Cities Budget
• CARES ACT Fund Distribution Matrix
Action(s) Requested Staff request discussion on CARES ACT funding allocations.
Meeting Date October 7, 2020
Agenda Item Policy D6
Attachment See Below
Submitted By Sack Thongvanh, City Administrator
49 of 118
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Printed on 7/15/2019
Summary of Expenses & Revenues:
Estimated Expense by Contract City
CITY $ CHANGE % CHANGE EST COST 2020 EST COST 2019 EST COST 2018ARDEN HILLS 95,866.85$ 7.72%1,337,119.69$ 1,241,252.84$ 1,192,775.49$
FALCON HEIGHTS 16,232.10$ 1.40%1,172,105.22$ 1,155,873.11$ 992,312.63$ LITTLE CANADA 75,807.14$ 4.77%1,665,203.19$ 1,589,396.06$ 1,517,611.75$
NORTH OAKS 38,261.85$ 4.72%849,723.29$ 811,461.45$ 777,768.32$
SHOREVIEW 147,393.95$ 6.25%2,506,830.05$ 2,359,436.09$ 2,275,740.87$ VADNAIS HEIGHTS 92,724.47$ 6.71%1,474,342.90$ 1,381,618.43$ 1,319,174.96$ WHITE BEAR TOWNSHIP 30,783.12$ 2.94%1,077,200.84$ 1,046,417.72$ 1,007,698.33$ Total 497,069.47$ 5.19% 10,082,525.18$ 9,581,511.40$ 9,083,082.36$
Estimated Revenue by Contract City
CITY $ CHANGE % CHANGE EST COST 2020 EST COST 2019 EST COST 2018ARDEN HILLS (7,154.52)$ 9.67%(81,107.01)$ (73,952.49)$ (71,080.92)$
FALCON HEIGHTS (3,783.84)$ 5.47%(72,990.28)$ (69,206.43)$ (61,805.08)$ LITTLE CANADA (9,790.87)$ 11.11%(97,955.28)$ (88,164.41)$ (85,127.32)$ NORTH OAKS (2,935.17)$ 6.04%(51,521.88)$ (48,586.70)$ (41,439.66)$ SHORE VIEW (14,281.41)$ 9.97%(157,470.67)$ (143,189.26)$ (138,104.03)$ VADNAIS HEIGHTS (9,452.33)$ 11.79%(89,639.81)$ (80,187.49)$ (79,632.83)$
WHITE BEAR TOWNSHIP (4,892.39)$ 7.90%(66,829.52)$ (61,937.13)$ (62,634.15)$ Total (52,290.54)$ 9.25% (617,514.46)$ (565,223.92)$ (539,823.99)$
Summary of Net Expense by Contract City
CITY $ CHANGE % CHANGE EST COST 2020 EST COST 2019 EST COST 2018
ARDEN HILLS 88,712.33$ 7.60%1,256,012.68$ 1,167,300.35$ 1,121,694.57$ FALCON HEIGHTS 12,448.26$ 1.15%1,099,114.94$ 1,086,666.68$ 930,507.55$
LITTLE CANADA 66,016.26$ 4.40%1,567,247.91$ 1,501,231.64$ 1,432,484.43$
NORTH OAKS 35,326.67$ 4.63%798,201.42$ 762,874.75$ 736,328.66$
SHOREVIEW 133,112.54$ 6.01%2,349,359.37$ 2,216,246.83$ 2,137,636.84$
VADNAIS HEIGHTS 83,272.14$ 6.40%1,384,703.08$ 1,301,430.94$ 1,239,542.13$
WHITE BEAR TOWNSHIP 25,890.73$ 2.63%1,010,371.32$ 984,480.59$ 945,064.18$
Total 444,778.93$ 4.93% 9,465,010.72$ 9,020,231.79$ 8,543,258.37$
Summary by Expense Category
COST CONTROL $ CHANGE % CHANGE EST COST 2020 EST COST 2019 EST COST 2018
Patrol Deputies 460,639.23$ 6.69%6,890,480.12$ 6,429,840.89$ 6,286,951.41$ Power Shift (284,927.18)$ 0.00%-$ 284,927.18$ 274,932.47$ Patrol Deputy Supplement (10,957.40)$ -13.74%68,772.52$ 79,729.92$ 79,246.31$ Investigation Deputies 213,601.91$ 20.55%1,253,280.06$ 1,039,678.14$ 874,701.04$
Property Asst 4,296.83$ 3.88%115,119.26$ 110,822.43$ 102,538.83$
Equipment 137,418.65$ 16.71%959,602.75$ 822,184.10$ 691,124.00$ Traffic Deputies (32,773.39)$ -9.79%301,962.79$ 334,736.18$ 299,305.18$ Animal Control 2,683.91$ 2.98%92,824.07$ 90,140.16$ 99,805.54$ Crime Prevention 7,193.05$ 2.91%254,181.85$ 246,988.79$ 236,005.25$
Dedicated Deputy (106.15)$ -0.07%146,301.76$ 142,463.59$ 138,472.32$ Total 497,069.47$ 5.19% 10,082,525.18$ 9,581,511.40$ 9,083,082.36$
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Cost Center $ CHANGE % CHANGE 2020 2019 2018 2017 2016 2015 2014Patrol Deputies 61,247.68$ 7.00% 935,785.06$ 874,537.38$ 856,090.86$ 826,594.71$ 790,113.64$ 772,952.27$ 754,570.38$
Power Shift (20,343.80)$ -100.00% 20,343.80$ 19,638.03$ 18,750.54$ 17,798.23$ 18,937.10$ 20,078.19$ Investigation Deputies 40,440.06$ 29.65% 176,824.53$ 136,384.48$ 112,268.27$ 127,316.14$ 98,511.57$ 104,782.82$ 93,433.99$ Property Asst 250.06$ 1.64% 15,510.31$ 15,260.25$ 16,535.03$ 15,992.98$ 15,406.30$ 14,051.22$ 13,028.29$ Equipment 16,074.98$ 14.20% 129,289.73$ 113,214.75$ 111,448.09$ 107,331.55$ 107,331.55$ 99,792.33$ 86,989.18$ Traffic Deputies (4,044.24)$ -9.79% 37,262.21$ 41,306.45$ 36,934.57$ 37,433.52$ 35,675.48$ 34,722.64$ 33,945.50$ Animal Control 268.39$ 2.98% 9,282.41$ 9,014.02$ 9,980.55$ 11,075.74$ 10,728.96$ 9,010.69$ 8,574.70$ Crime Prevention 1,973.71$ 6.33% 33,165.44$ 31,191.73$ 29,880.08$ 33,277.63$ 31,586.20$ 31,622.82$ 26,422.61$ Estimated Revenue (7,154.52)$ 9.67% (81,107.01)$ (73,952.49)$ (71,080.92)$ (71,682.73)$ (66,554.22)$ (59,394.39)$ (54,788.54)$ Total 88,712.33$ 7.60% 1,256,012.68$ 1,167,300.35$ 1,121,694.57$ 1,106,090.08$ 1,040,597.71$ 1,026,477.49$ 982,254.30$
Cost Center $ CHANGE % CHANGE 2020 2019 2018Patrol Deputies 17,135.89$ 1.97%885,254.35$ 868,118.46$ 852,029.02$ Investigation Deputies (12,539.54)$ -12.20%90,248.49$ 102,788.03$ 93,743.41$ Property Asst (51.11)$ -0.32%16,162.21$ 16,213.32$ Equipment 14,438.23$ 12.00%134,723.76$ 120,285.53$ Traffic Deputies (2,294.14)$ -9.79%21,137.40$ 23,431.53$ 20,951.36$ Animal Control 167.74$ 2.98%5,801.50$ 5,633.76$ 6,237.85$ Crime Prevention (624.97)$ -3.22%18,777.51$ 19,402.48$ 19,351.00$ Estimated Revenue (3,783.84)$ 5.47%(72,990.28)$ (69,206.43)$ (61,805.08)$ Total 12,448.26$ 1.15%1,099,114.94$ 1,086,666.68$ 930,507.55$
Cost Center $ CHANGE % CHANGE 2020 2019 2018 2017 2016 2015 2014Patrol Deputies 120,795.06$ 12.53%1,084,930.87$ 964,135.81$ 940,036.08$ 869,119.50$ 830,761.64$ 800,731.92$ 787,833.18$ Power Shift (104,653.75)$ -100.00%104,653.75$ 100,995.60$ 96,431.34$ 91,533.76$ 85,614.14$ 80,312.74$ Patrol Deputy Supplement (13,593.95)$ -20.18%53,770.97$ 67,364.92$ 66,956.31$ 37,674.26$ 35,788.48$ 33,893.55$ 33,898.19$ Investigation Deputies 47,841.14$ 23.23%253,752.59$ 205,911.44$ 169,676.68$ 164,194.01$ 128,792.01$ 127,981.45$ 119,677.26$ Property Asst 1,702.81$ 11.17%16,951.98$ 15,249.17$ 16,533.46$ 20,128.25$ 19,389.87$ 16,541.35$ 15,886.74$ Equipment 28,174.55$ 24.90%141,307.08$ 113,132.53$ 111,437.52$ 107,321.37$ 107,321.37$ 99,782.86$ 86,980.93$ Traffic Deputies (6,177.78)$ -9.79%56,919.99$ 63,097.77$ 56,410.05$ 57,095.49$ 54,414.04$ 52,960.72$ 51,775.39$ Animal Control 469.68$ 2.98%16,244.21$ 15,774.53$ 17,465.97$ 19,197.94$ 18,596.86$ 15,618.53$ 14,862.82$ Crime Prevention 1,249.37$ 3.12%41,325.50$ 40,076.13$ 38,100.09$ 38,323.82$ 36,375.90$ 35,043.73$ 29,880.56$ Estimated Revenue (9,790.87)$ 11.11%(97,955.28)$ (88,164.41)$ (85,127.32)$ (83,775.71)$ (73,265.91)$ (65,732.64)$ (62,995.56)$ Total 66,016.26$ 4.40%1,567,247.91$ 1,501,231.64$ 1,432,484.43$ 1,325,710.28$ 1,249,708.01$ 1,202,435.61$ 1,158,112.25$
Cost Center $ CHANGE % CHANGE 2020 2019 2018 2017 2016 2015 2014Patrol Deputies 22,166.44$ 4.43%522,948.93$ 500,782.49$ 487,886.59$ 455,957.15$ 435,833.87$ 428,171.81$ 425,503.53$ Power Shift (5,812.51)$ -100.00%5,812.51$ 5,610.87$ 5,357.30$ 5,085.21$ 2,469.52$ Investigation Deputies 13,641.50$ 28.33%61,797.31$ 48,155.81$ 38,688.02$ 34,160.20$ 26,630.55$ 30,308.98$ 32,080.89$ Property Asst 68.81$ 0.73%9,466.55$ 9,397.74$ 10,188.53$ 4,672.02$ 4,500.63$ 4,355.06$ 4,643.71$ Equipment 9,189.38$ 13.18%78,910.59$ 69,721.21$ 68,671.92$ 66,135.40$ 66,135.40$ 61,489.89$ 53,600.86$ Traffic Deputies (1,445.31)$ -9.79%13,316.56$ 14,761.87$ 13,214.25$ 12,388.81$ 11,806.98$ 11,491.63$ 11,234.44$ Animal Control 67.10$ 2.98%2,320.60$ 2,253.50$ 2,495.14$ Crime Prevention 492.59$ 3.48%14,661.00$ 14,168.41$ 12,540.68$ 12,377.39$ 11,748.27$ 12,038.82$ 10,745.97$ North Oaks Dedicated Deputy (106.15)$ -0.07%146,301.76$ 146,407.90$ 138,472.32$ 191,095.57$ Estimated Revenue (2,935.17)$ 6.04%(51,521.88)$ (48,586.70)$ (41,439.66)$ (38,820.07)$ (38,072.56)$ (30,856.06)$ (27,749.55)$ Total 35,326.67$ 4.63%798,201.42$ 762,874.75$ 736,328.66$ 743,323.77$ 523,668.35$ 519,469.64$ 510,059.85$
Cost Center $ CHANGE % CHANGE 2020 2019 2018 2017 2016 2015 2014Patrol Deputies 104,837.60$ 6.44%1,732,420.56$ 1,627,582.95$ 1,592,064.36$ 1,513,174.66$ 1,446,391.96$ 1,412,969.54$ 1,377,358.39$ Power Shift (49,434.87)$ -100.00%49,434.87$ 47,692.37$ 45,537.02$ 43,224.28$ 41,566.15$ 40,156.37$ Investigation Deputies 65,526.53$ 26.81%309,907.46$ 244,380.94$ 208,854.09$ 217,077.88$ 171,323.05$ 180,792.13$ 160,737.56$ Property Asst 687.33$ 2.42%29,068.95$ 28,381.62$ 30,757.74$ 27,378.20$ 26,373.86$ 23,915.30$ 21,981.83$ Equipment 31,749.50$ 15.08%242,310.85$ 210,561.35$ 207,310.84$ 199,653.45$ 199,653.45$ 185,629.31$ 161,813.46$ Traffic Deputies (9,310.92)$ -9.79%85,787.63$ 95,098.55$ 85,036.13$ 85,336.47$ 81,328.70$ 79,156.53$ 77,384.90$ Animal Control 1,006.47$ 2.98%34,809.03$ 33,802.56$ 37,427.08$ 39,380.40$ 38,147.40$ 32,038.00$ 30,487.84$ Crime Prevention 2,332.31$ 3.32%72,525.56$ 70,193.26$ 66,598.26$ 70,719.40$ 67,124.88$ 66,854.44$ 55,719.54$ Estimated Revenue (14,281.41)$ 9.97%(157,470.67)$ (143,189.26)$ (138,104.03)$ (134,117.20)$ (124,577.88)$ (110,566.77)$ (103,467.56)$ Total 133,112.54$ 6.01%2,349,359.37$ 2,216,246.83$ 2,137,636.84$ 2,064,140.27$ 1,948,989.70$ 1,912,354.61$ 1,822,172.33$
Cost Center $ CHANGE % CHANGE 2020 2019 2018 2017 2016 2015 2014Patrol Deputies 106,516.19$ 12.30%972,722.01$ 866,205.82$ 846,019.10$ 807,357.09$ 771,725.06$ 747,951.59$ 727,440.53$ Power Shift (84,309.95)$ -100.00%84,309.95$ 81,357.57$ 77,680.80$ 73,735.53$ 66,677.04$ 60,234.56$ Patrol Deputy Supplement 2,636.55$ 21.32%15,001.55$ 12,365.00$ 12,290.00$ 12,290.00$ 12,290.00$ 12,200.00$ 12,160.00$ Investigation Deputies 45,937.10$ 24.63%232,482.39$ 186,545.29$ 154,551.21$ 168,097.77$ 133,412.22$ 134,027.54$ 120,706.69$ Property Asst 1,357.07$ 9.81%15,187.71$ 13,830.64$ 14,986.65$ 20,143.37$ 19,404.43$ 16,973.64$ 15,542.64$ Equipment 23,992.04$ 23.38%126,600.61$ 102,608.58$ 101,011.82$ 97,280.76$ 97,280.76$ 90,447.53$ 78,843.30$ Traffic Deputies (6,000.81)$ -9.79%55,289.39$ 61,290.20$ 54,789.78$ 55,576.43$ 52,966.32$ 51,551.67$ 50,397.88$ Animal Control 402.59$ 2.98%13,923.61$ 13,521.02$ 14,970.83$ 16,244.41$ 15,735.80$ 13,215.68$ 12,576.23$ Crime Prevention 2,193.69$ 5.36%43,135.62$ 40,941.93$ 39,198.00$ 42,342.62$ 40,190.43$ 39,332.17$ 32,653.12$ Estimated Revenue (9,452.33)$ 11.79%(89,639.81)$ (80,187.49)$ (79,632.83)$ (78,590.95)$ (66,987.99)$ (62,527.58)$ (58,189.08)$ Total 83,272.14$ 6.40%1,384,703.08$ 1,301,430.94$ 1,239,542.13$ 1,218,422.31$ 1,149,752.58$ 1,109,849.28$ 1,052,365.87$
Cost Center $ CHANGE % CHANGE 2020 2019 2018 2017 2016 2015 2014Patrol Deputies 27,940.37$ 3.84%756,418.34$ 728,477.98$ 712,825.39$ 660,549.56$ 631,396.76$ 613,334.50$ 601,462.77$ Power Shift (20,372.29)$ -100.00%20,372.29$ 19,638.03$ 18,750.54$ 17,798.23$ 29,218.55$ 40,156.37$ Investigation Deputies 12,755.12$ 11.04%128,267.29$ 115,512.16$ 96,919.36$ 90,091.44$ 71,832.83$ 74,184.03$ 70,636.63$ Property Asst 281.86$ 2.26%12,771.54$ 12,489.69$ 13,537.42$ 11,521.30$ 11,098.65$ 9,760.47$ 9,266.98$ Equipment 13,799.97$ 14.89%106,460.11$ 92,660.15$ 91,243.82$ 87,873.57$ 87,873.57$ 81,701.11$ 71,219.03$ Traffic Deputies (3,500.20)$ -9.79%32,249.63$ 35,749.82$ 31,969.03$ 32,778.16$ 31,238.75$ 30,404.41$ 29,723.92$ Animal Control 301.94$ 2.98%10,442.71$ 10,140.77$ 11,228.12$ 12,552.50$ 12,159.48$ 10,212.11$ 9,718.00$ Crime Prevention (423.64)$ -1.37%30,591.22$ 31,014.86$ 30,337.15$ 30,409.52$ 28,863.87$ 28,365.40$ 23,978.46$ Estimated Revenue (4,892.39)$ 7.90%(66,829.52)$ (61,937.13)$ (62,634.15)$ (58,683.60)$ (54,317.71)$ (51,033.26)$ (48,220.98)$ Total 25,890.73$ 2.63%1,010,371.32$ 984,480.59$ 945,064.18$ 885,842.99$ 837,944.43$ 826,147.33$ 807,941.18$
Contract Estimate Total 444,778.93$ 4.93% 9,465,010.72$ 9,020,231.79$ 8,543,258.37$
Summary of Net Cost by City
FALCON HEIGHTS
ARDEN HILLS
LITTLE CANADA
NORTH OAKS
VADNAIS HEIGHTS
WHITE BEAR TOWNSHIP
SHOREVIEW
Page 3 of 19 53 of 118
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d
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1
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n
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l
54
,
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43,811.81 $ 10,952.95 $
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4,381.18 $ 1,095.30 $
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9
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$
336.00 $ 84.00 $
Va
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3,285.89 $ 821.47 $
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2,716.33 $ 679.08 $
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e
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635.27 $ 158.82 $
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l
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6
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$
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7
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o
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r
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$
$105.15 $26.29
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9
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e
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$320.00 $80.00
41
1
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a
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t
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$
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$
$7,228.95 $1,807.24
41
1
3
1
0
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b
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l
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2,8
7
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.
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$
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$
2,300.12 $ 575.03 $
T
o
t
a
l
81
,
4
8
8
.
4
8
$
81
,
4
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8
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65,190.78 $ 16,297.70 $
42
1
8
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C
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m
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1,618.10 $ 404.53 $
42
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1
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m
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764.45 $ 191.11 $
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$
2,662.55 $ 665.64 $
TO
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T
84
,
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1
6
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7
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6
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7
$
67,853.33 $ 16,963.33 $
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8
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4
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$ 3,612.69 $
42
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m
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b
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&
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1
2
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2
A
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$ 1,500.00 $
42
1
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5
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a
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$
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$ 130.00 $
43
1
7
0
2
S
m
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6
0
0
.
0
0
$ 400.00 $
To
t
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l
$
3
1
,
2
1
3
.
4
3
$
2
4
,
9
7
0
.
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$
6
,
2
4
2
.
6
9
To
t
a
l
C
o
s
t
f
o
r
A
n
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m
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C
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1
1
6
,
0
3
0
.
0
9
$
9
2
,
8
2
4
.
0
7
$ 23,206.02 $
An
i
m
a
l
C
o
n
t
r
o
l
S
u
m
m
a
r
y
An
i
m
a
l
C
o
n
t
r
o
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C
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O
De
t
a
i
l
B
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C
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Pa
g
e
13
of
19
63 of 118
Printed on 7/15/2019
We
i
g
h
t
i
n
g
@
Weighting @
Ci
t
y
Po
p
u
l
a
t
i
o
n
Ra
t
e
50
%
Ca
l
l
s
f
o
r
S
e
r
v
i
c
e
Ra
t
e
50%Final Distribution
Ar
d
e
n
H
i
l
l
s
9,
8
8
9
.
0
0
12
.
0
8
%
15
,
3
5
8
.
5
1
$
4,
9
6
5
14
.
0
1
%
17,806.93 $ 33,165.44 $
Fa
l
c
o
n
H
e
i
g
h
t
s
5,
4
7
9
.
0
0
6.
7
0
%
8,
5
0
9
.
3
8
$
2,
8
6
3
8.
0
8
%
10,268.13 $ 18,777.51 $
Li
t
t
l
e
C
a
n
a
d
a
10
,
3
8
6
.
0
0
12
.
6
9
%
16
,
1
3
0
.
3
9
$
7,
0
2
5
19
.
8
2
%
25,195.11 $ 41,325.50 $
No
r
t
h
O
a
k
s
5,
3
0
4
.
0
0
6.
4
8
%
8,
2
3
7
.
5
9
$
1,
7
9
1
5.
0
5
%
6,423.41 $ 14,661.00 $
Sh
o
r
e
v
i
e
w
26
,
4
8
0
.
0
0
32
.
3
6
%
41
,
1
2
5
.
8
3
$
8,
7
5
5
24
.
7
1
%
31,399.74 $ 72,525.56 $
Va
d
n
a
i
s
H
e
i
g
h
t
s
13
,
1
9
8
.
0
0
16
.
1
3
%
20
,
4
9
7
.
6
8
$
6,
3
1
2
17
.
8
1
%
22,637.94 $ 43,135.62 $
Wh
i
t
e
B
e
a
r
T
o
w
n
s
h
i
p
11
,
0
9
5
.
0
0
13
.
5
6
%
17
,
2
3
1
.
5
4
$
3,
7
2
5
10
.
5
1
%
13,359.68 $ 30,591.22 $
To
t
a
l
81
,
8
3
1
.
0
0
10
0
%
12
7
,
0
9
0
.
9
2
$
35
,
4
3
6
10
0
%
127,090.92 $ 254,181.85 $
Sa
l
a
r
y
,
F
r
i
n
g
e
a
n
d
E
m
p
l
o
y
e
e
R
e
l
a
t
e
d
C
o
s
t
s
:
#
o
f
E
m
p
l
o
y
e
e
s
=
1
#
o
f
E
m
p
l
=
1
2
A
c
c
o
u
n
t
De
s
c
r
i
p
t
i
o
n
De
p
u
t
y
S
h
e
r
i
f
f
D
e
p
u
t
y
T
o
t
a
l
C
o
m
m
n
t
y
S
v
c
O
f
c
r
CS
O
T
o
t
a
l
Overall Total
H
o
u
r
l
y
39
.
3
0
$
26
.
3
3
$
41
1
1
0
1
A
n
n
u
a
l
81
,
7
4
7
.
0
8
$
81
,
7
4
7
.
0
8
$
54
,
7
6
4
.
7
7
$
54
,
7
6
4
.
7
7
$
136,511.85 $
41
1
1
0
4
O
v
e
r
t
i
m
e
8,
1
7
4
.
7
1
$
8,
1
7
4
.
7
1
$
5,4
7
6
.
4
8
$
5,
4
7
6
.
4
8
$
13,651.18 $
41
1
1
1
2
D
e
f
e
r
r
e
d
C
o
m
p
e
n
s
a
t
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n
42
0
.
0
0
$
42
0
.
0
0
$
42
0
.
0
0
$
42
0
.
0
0
$
840.00 $
41
1
2
0
1
P
E
R
A
14
,
4
6
9
.
2
3
$
14
,
4
6
9
.
2
3
$
4,1
0
7
.
3
6
$
4,
1
0
7
.
3
6
$
18,576.59 $
41
1
2
0
2
F
I
C
A
-
S
o
c
i
a
l
S
e
c
-
$
-
$
3,3
9
5
.
4
2
$
3,
3
9
5
.
4
2
$
3,395.42 $
41
1
2
0
3
F
I
C
A
-
M
e
d
i
c
a
r
e
1,
1
8
5
.
3
3
$
1,
1
8
5
.
3
3
$
79
4
.
0
9
$
79
4
.
0
9
$
1,979.42 $
41
1
3
0
6
L
i
f
e
I
n
s
u
r
a
n
c
e
87
.
6
0
$
87
.
6
0
$
87
.
6
0
$
87
.
6
0
$
175.20 $
41
1
3
0
7
L
o
n
g
-
T
e
r
m
D
i
s
a
b
i
l
i
t
y
19
6
.
1
9
$
19
6
.
1
9
$
13
1
.
4
4
$
13
1
.
4
4
$
327.63 $
41
1
3
0
9
H
e
a
l
t
h
C
a
r
e
S
a
v
i
n
g
s
P
l
a
n
40
0
.
0
0
$
40
0
.
0
0
$
40
0
.
0
0
$
40
0
.
0
0
$
800.00 $
41
1
3
0
1
H
e
a
l
t
h
&
W
e
l
f
a
r
e
I
n
s
u
r
a
n
c
e
13
,
4
8
8
.
2
7
$
13
,
4
8
8
.
2
7
$
9,0
3
6
.
1
9
$
9,0
3
6
.
1
9
$
22,524.45 $
41
1
3
1
0
O
P
E
B
L
i
a
b
i
l
i
t
y
4,
2
9
1
.
7
2
$
4,
2
9
1
.
7
2
$
2,8
7
5
.
1
5
$
2,8
7
5
.
1
5
$
7,166.87 $
T
o
t
a
l
12
4
,
4
6
0
.
1
4
$
12
4
,
4
6
0
.
1
4
$
81
,
4
8
8
.
4
8
$
81
,
4
8
8
.
4
8
$
205,948.62 $
42
1
8
0
1
W
o
r
k
e
r
s
C
o
m
p
e
n
s
a
t
i
o
n
E
x
p
e
n
s
e
s
2,
0
2
2
.
6
3
$
2,
0
2
2
.
6
3
$
2,0
2
2
.
6
3
$
2,
0
2
2
.
6
3
$
4,045.26 $
42
3
1
1
1
E
m
p
l
o
y
e
e
T
r
a
i
n
i
n
g
/
D
e
v
e
l
o
p
m
e
n
t
95
5
.
5
6
$
95
5
.
5
6
$
95
5
.
5
6
$
95
5
.
5
6
$
1,911.12 $
43
1
1
0
5
U
n
i
f
o
r
m
s
a
n
d
C
l
o
t
h
i
n
g
80
0
.
0
0
$
80
0
.
0
0
$
35
0
.
0
0
$
35
0
.
0
0
$
1,150.00 $
T
o
t
a
l
3,
7
7
8
.
1
9
$
3,
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66 of 118
Printed on 7/15/2019
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67 of 118
Printed on 7/15/2019
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69 of 118
Patrol Deputies 747,121.28
Traffic Deputies 17,424.42 Cities CARES FUND Allocation
Crime 15,214.31 Arden Hills 745,040
Total 779,760.01 Falcon Heights 412,789
Monthly cost 64,980.00 Little Canada 782,454
North Oaks 399,605
Total CARES eligible cost 552,330.01 Shoreview 1,995,010
Vadnais Heights 994,341
2020 Falcon Heights estimated contract cost 1,172,105.22 White Bear Township 835,900
Months 12.00
Monthly cost 97,675.44 <= agrees to monthly payment in G/L
Patrol Deputies:
Falcon Height's final distribution 885,254.35
Wage & benefit percentage 84.40%
Falcon Height's share of wages & benefits 747,121.28
Total wages & benefits 5,815,305.29
Total patrol costs 6,890,480.12
Wages & benefits percent of total 84.40%
Traffic Deputies:
Falcon Height's final distribution 21,137.40
Wage & benefit percentage 82.43%
Falcon Heights's share of wages & benefits 17,424.42
Total wages & benefits 248,920.28
Total patrol costs 301,962.79
Wages & benefits percent of total 82.43%
Crime:
Falcon Heights's final distribution 18,777.51
Wage & benefit percentage 81.02%Falcon Height's share of wages & benefits 15,214.31
Total wages & benefits 205,948.62
Total patrol costs 254,181.85
Wages & benefits percent of total 81.02%
Ramsey County Law Enforcement Contract:
70 of 118
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
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Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank
Blank Please save your report based on the following example: RochesterCity_August2020
Submit in Excel format to CRAOffice.mmb@state.mn.us seven business days after the end of each reporting period.
Blank Blank Blank Blank Blank Blank Blank Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Blank Local Government Expenditure Report Blank Blank Blank Blank Blank Blank Blank Blank
Blank
Blank
Name of Local Government (this will auto populate based on your SWIFT Supplier ID)
10 digit SWIFT Supplier ID # (begins with 0000) Select this link for SWIFT ID list
Date Submitted
(Enter in MM/DD/YYYY Format)
Blank Blank Blank Blank Blank Blank
Blank Blank FALCON HEIGHTS CITY 0000222244 10/2/2020 Blank Blank Blank Blank Blank Blank
Blank
Blank
Name and Title of Person Filling Out Form
DUNS Number (Select this link for more information)
Phone Number
(enter 10 digits without spaces or dashes)
Blank Blank Blank Blank Blank Blank
Blank Blank
Sack Thongvanh - City Administrator 025510769 6517927600 Blank Blank Blank Blank Blank Blank
Blank Blank
Email Address
Amount of CRF Received from the Department of Revenue
Total Spent to Date (this amount will autofill)Blank Blank Blank Blank Blank Blank
Blank Blank
sack.thongvanh@falconheights.org 412,789$ 519,840.01$ Blank Blank Blank Blank Blank Blank
Blank Blank Use the drop down in cell D14 to select "Interim" if your agency has any unspent funds and "Final" in the box if all available CRF funds have been spent and this will be your final report.Interim Blank Blank Blank Blank Blank Blank Blank
Blank Blank Please submit this report no later than 7 business days after the end of each month to provide the
spend status of allotted Coronavirus Relief Funds (CRF), CFDA Number 21.019 awarded by the State of Minnesota.
Amount of CRF Remaining (this amount will autofill)Blank Blank Blank Blank Blank Blank Blank
Blank Blank Blank (107,051.01)$ Blank Blank Blank Blank Blank Blank Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank
Blank
The covered period for these expenses is March 1, 2020 through November 15 (cities and towns) /December 1, 2020 (counties). DO NOT USE CRF FUNDS FOR ANY COST INCURRED OUTSIDE THIS COVERED PERIOD.
Blank Blank Blank Blank Blank Blank Blank Blank
Blank Coronavirus Relief Fund (CRF) Categories Total July, 2020 August, 2020 September, 2020 October, 2020 November, 2020 December, 2020 Blank
Blank Blank Describe expenses (links to expenditure category examples are in the green category boxes to the left)Treasury Guidance FAQs Blank Blank Blank Blank Blank Blank
Blank Administrative Expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank
Budgeted Personnel and Services Diverted to a Substantially Different Use 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank COVID-19 Testing and Contact Tracing 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank
Economic Support (other than small business,
housing, and food assistance)
0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Expenses Associated with
the Issuance of Tax Anticipation Notes
0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Facilitating Distance
Learning 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Food Programs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Housing Support 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Improve Telework
Capabilities of Public Employees
0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
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Blank Medical Expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Nursing Home Assistance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Payroll for Public Health and Safety Employees Public Safety Payroll Expenses (Expended YTD)519840.01 0.00 0.00 0.00 519840.01 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
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Blank Personal Protective Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Public Health Expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Small Business Assistance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Unemployment Benefits 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Workers' Compensation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank
Items Not Listed Above - to include other eligible expenses that are not
captured in the available expenditure categories
0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Total Spent Blank 519840.01 0.00 0.00 0.00 519840.01 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Blank Cities and Towns Blank Blank Blank Blank Blank Blank Blank
Blank Blank Enter the Amount of unspent funds distributed to home county 0.00 Blank Blank Blank Blank Blank Blank Blank
Blank Blank Enter the name of the home county Blank Blank Blank Blank Blank Blank Blank
Blank Blank Enter the date funds were returned Blank Blank Blank Blank Blank Blank Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Blank Cities and Towns in Hennepin and Ramsey Counties Blank Blank Blank Blank Blank Blank Blank
Blank Blank Enter the amount of unspent funds granted to hospitals 0.00 Blank Blank Blank Blank Blank Blank Blank
Blank Blank Enter the name(s) of hospitals receiving grants of unspent funds Blank Blank Blank Blank Blank Blank Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Blank Counties Blank Blank Blank Blank Blank Blank Blank
Blank Blank Enter the amount of unspent funds received from cities and towns 0.00 Blank Blank Blank Blank Blank Blank Blank
Blank Blank Enter the amount of unspent funds returned to the State of Minnesota 0.00 Blank Blank Blank Blank Blank Blank Blank
Blank Blank Enter the date unspent funds were returned to the State of Minnesota Blank Blank Blank Blank Blank Blank Blank
Blank Blank Blank Total July, 2020 August, 2020 September, 2020 October, 2020 November, 2020 December, 2020 Blank
Blank Blank Enter the amount distributed to cities and towns with a population under 200 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Blank
Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
Blank Blank CRF Fund Spending Confirmations Blank Blank Blank Blank Blank Blank Blank Blank
X Use the dropdown menu to place an "X" in the cell B78 to confirm that your CRF funding request meets federal guidance: (1) as a necessary expenditure to respond to the COVID-19 public health emergency, (2) is not accounted for in the current budget,(3) expenses were incurred during the covered period. See box C18 for explanation, and(4) does not include any ineligible expenses as defined in federal guidance.
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Small Business Relief Program
Description
Many of the provisions in grant programs are similar across different cities, so
basic information may not be included for all programs listed below.
Roseville
• Businesses may receive relief up to $10,000.
• Business relief includes businesses ordered to close by Governor’s
executive orders, businesses that do not have a physical location but
owner resides in the City, home-based businesses, self-employed, and
individual contractors (previously left out of state and federal
programs). Funds may be used for operating expenses, including rent or
mortgage, utilities, payments to suppliers, technical
assistance/reopening services, technology capital or marketing
assistance/tools. Businesses must have annual gross revenues less than
$1 million.
Shoreview
• Total of $200,000 allocated to business relief program, up to $5,000 in
funding provided per business.
• Eligible businesses must be locally owned and operated with 40
employees or less.
• All grant funds must be used within two months of grant contract being
fully executed.
• Applicants are not eligible if they have received assistance from other
sources.
• Non-profits and home occupation businesses are not eligible.
• Must be located in Shoreview.
Arden Hills
• Business relief program, total of $150,000 provided (20% of allocated
funds). Eligible businesses may receive relief up to $5,000.
• Must have a physical establishment in the City of Arden Hills. If there is
a parent company or a second location outside of the City of Arden
Hills, only the entity located in Arden Hills will be eligible.
• Must employ between 3 and 45 employees as of March 2020
Meeting Date October 7, 2020
Agenda Item Policy D7
Attachment See Below
Submitted By Sack Thongvanh, City Administrator
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• Eligible expenses include: commercial lease or mortgage, COVID-19
payables incurred since March 1, payroll (unless received PPP or
unemployment insurance), reopening costs or safety improvement
costs, and costs associated with screen employees for COVID-19.
White Bear Lake
• Grant program for non-profits with a minimum of one FTE employee
and a minimum of $100,000 in annual operating expenses, and a
demonstrated revenue loss of 20$ due to COVID-19. Eligible expenses
include PPE, payroll, rent/mortgage, utilities, marketing efforts,
building modifications and technology investments.
• Business Relief Grant Program for sole proprietors and home-based
businesses. Businesses must have a physical location in White Bear,
demonstrate a minimum of 20% revenue loss due to COVID-19, must
have been in business since September 2019, and in good standing with
the Minnesota Secretary of State. Ineligible businesses include non-
profits (see above), corporate chains, businesses behind on taxes prior to
2020, businesses whose primary incomes are from property rentals,
adult entertain, etc.
• Sole proprietors are eligible for up to $3,500, businesses with 2-10 FTE
eligible for up to $7,500 and businesses with 11 or more FTE eligible for
$10,000.
• Business relief program is administered by a non-profit SPEDCO.
Ramsey County
• So far, two rounds of small business relief.
• In first round, three Falcon Heights businesses funded with grants of
$10,000.
• Second round included eligibility for self-employed and creative
businesses.
• Cannot have received other city or state relief funds.
• Also coordinating emergency assistance for rent, mortgage, utilities, or
car repairs.
• Up to $5,500 in housing assistance per family, plus up to $3,000 in utility
assistance and/or repairs. Threshold of 300% of federal poverty
guideline.
Andover
• Small businesses and non-profits of 50 FTE or less are eligible.
• Must be located in Andover.
• Must demonstrate their need for grant.
• Businesses and non-profits must be deemed non-essential by the State of
Minnesota during closure.
• Grant amount may cover actual loss up to $50,000.
• Must have been in business March 1, 2020.
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• Ineligible activities include; agriculture, purchasing machinery, moving
expenses, payment of property tax or land acquisition.
Big Lake
• Small businesses and non-profits of 100 FTE or less are eligible.
• Must be located in Big Lake.
• Must demonstrate their need for grant.
• Must have been in business March 1, 2020.
• Ineligible activities include; agriculture, purchasing machinery, moving
expenses, payment of property tax or land acquisition.
• Grant amount is subject to actual loss. Documentation should be
submitted.
Rogers
• Home-occupations are not allowed. Eligible businesses must have been
in city for at least a year.
• At least 1 FTE.
• Must be deemed non-essential by the State of Minnesota during closure.
• Grant may be used for invoices, payroll, rent, utilities and property
taxes.
• Businesses may apply for grants up to $10,000.
Budget Impact Fund will need to be designated.
Attachment(s) • Andover Business Program Policy
• Big Lake Business Program Policy
• Fergus Falls Business Program Policy
• Houston Business Program Policy
• St. Francis Business Program Policy
Action(s) Requested Staff request discussion on possibility of create a Small Business and Non-
Profit Relief Program
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COVID-19 EMERGENCY GRANT PROGRAM POLICY
Adopted Andover EDA: July 21, 2020
Andover Development Authority
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Table of Contents
I. Introduction
II. Purpose and Authority
III. Objectives
IV. General Criteria
V. Program Guidelines
VI. Application Process
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I. INTRODUCTION
Small businesses and non-profits are integral and vital to the economic and social fabric of the
City of Andover (City). Accordingly, the Andover Economic Development Authority has
determined to offer locally owned and operated businesses and non-profits, within the
community, a grant opportunity to address working capital needs upon the declaration of a
state of emergency by the State of Minnesota (State) and the City. The COVID-19 Emergency
Grant Program is administered by the Andover EDA.
II. PURPOSE AND AUTHORITY
➢ The purpose of this policy is to establish the Andover EDA’s position relating to the use
of the COVID-19 Emergency Grant Program. This policy shall be used as a guide in the
processing and review of applications requesting grant funds.
➢ The criteria are to be used in conjunction with other relevant policies of the City and/or
Andover EDA.
➢ The Andover EDA reserves the right to approve or reject projects on a case-by-case
basis, taking into consideration factors considered appropriate by the City, in addition to
established polices, criteria, and potential benefits. Meeting the criteria does not
guarantee a COVID-19 Emergency Grant Program application shall be approved.
Approval or denial of an application is at the sole discretion of the Andover EDA.
III. OBJECTIVES
The objective of the COVID-19 Emergency Grant Program is to deploy a local pool of funds to
support local small businesses and non-profits in order to ensure viability as they move past the
COVID-19 pandemic and seek to re-open or return to pre-pandemic operations. This may be
accomplished by some or all of the following means:
➢ Provide needed finances to small businesses and non-profits within the community
which have been negatively affected financially as a direct result of the COVID-19
pandemic;
➢ Ensure the viability of Andover businesses and non-profits moving past this crisis;
➢ Limiting the number of job losses as a direct result of the pandemic by assisting small
businesses and non-profits in returning to their pre-pandemic employment levels;
➢ Limiting the number of small businesses and non-profits which would potentially
permanently close due to COVID-19 pandemic impacts. Thereby also limiting the total
number of potential vacancies in key commercial and industrial areas of the City.
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IV. GENERAL CRITERIA
A. ELIGIBLE EXPENDITURES
The COVID-19 Emergency Grant Program is intended for those business that have been directly
and adversely affected by the COVID-19 Health Pandemic. The COVID-19 Emergency Grant
Program may be used for working capital purposes defined as:
1. Paying fixed debts;
2. Payroll costs;
3. Accounts payable;
4. Utility payments;
5. Inventory costs;
6. Paying other direct business-related bills.
B. INELIGIBLE ACTIVIES
The COVID-19 Emergency Grant Program may not be used for the following activities:
1. Agriculture (crop or livestock production, etc.);
2. Purchasing of machinery or vehicles;
3. Moving expenses;
4. Land acquisition for speculation;
5. Property taxes;
6. Expenses that would have normally occurred without the COVID-19 Health
Pandemic.
C. ELIGIBLE BUSINESS DETAILS
To be eligible to receive a COVID-19 Emergency Grant, a business or non-profit must
demonstrate that its operations have been directly and adversely, negatively, affected by the
COVID-19 Health Pandemic and/or that it operates in a category named in Executive Orders 20-
04 and 20-08. All applicants must meet the following criteria:
1. Have been “in business by March 1, 2020” (Andover EDA shall have authority to
determine “been in business”);
2. Be considered an eligible business type, as defined in IV. C of this policy;
3. Have no more than 50 FTE (full-time equivalent) employees at the location address.
Special consideration may be given to businesses and non-profits which utilize
independent contractors and sole proprietors within their business;
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4. The small business or non-profit must have a physical address within the City. Proof
of address shall be required when applying;
5. All small business or non-profit applicants must be an allowed use through zoning of
the property or be a legally non-conforming use;
6. The small business or non-profit must be a legal entity registered with the
Minnesota Secretary of State, and be in good standing;
7. Any applicant must not have delinquent taxes, bills, or charges due to the City from
February 1, 2020 or prior.
8. The applicant must demonstrate, through their narrative, that operations will not
survive “but-for” a grant opportunity.
9. Applicants are strongly encouraged to claim all applicable private and public
insurance and utilize all other sources of applicable assistance available from other
private and public sources. Applicants are strongly encouraged to apply for an
Economic Injury Disaster Loan through the Small Business Administration (SBA), a
Small Business Emergency Loan through the Minnesota Department of Employment
and Economic Development (DEED), and for a grant through Anoka County prior to
applying for this grant.
D. ELIGIBLE BUSINESS TYPES
Eligible small businesses which may apply for the COVID-19 Emergency Grant Program include
businesses which have been deemed non-essential by the State of Minnesota or those which
have faced mandated closures per State of Minnesota orders.
The Andover EDA may allow for non-profits to apply to the COVID-19 Emergency Grant
Program if they also have been deemed non-essential by the State of Minnesota or which have
faced mandated closures per State of Minnesota orders.
E. REQUIRED DOCUMENTS
Application requirements include:
1. Basic details about the business;
2. Basic employment and annual gross revenue information;
3. Information on current operations including whether the business is currently closed
or is providing reduced services;
4. Narrative descriptions and estimated calculations of the negative impacts on the
business due to COVID-19;
5. Articles of Incorporation, or proof of business existence;
6. Information on the intended use of the grant funds.
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F. CONFLICT OF INTEREST
An officer of the City will not have a personal financial interest or personally benefit financially
from the business to be assisted. Minn. Stat. 471.87 and 471.88 provide guidance on conflict of
interest.
G. GOVERNMENT DATA PRACTICES
Information contained in the application for assistance will become a matter of public record
with the exception of those items protected under Minn. Stat. 13.591.
V. PROGRAM GUIDELINES
➢ GRANT AMOUNT
o Actual loss up to $50,000 (subject to total funds available and number of
application submitted).
➢ PROOF OF NEED
o All applicants shall be required to provide proof of financial need for grant funds
prior to approval. This includes but is not limited to the previous year’s annual
gross revenue, average monthly gross revenue prior to COVID-19, and projected
monthly gross revenue for the next two months.
➢ PROOF OF EXPENSES
o Applicant shall provide proof of eligible expenses requested to be paid with
grant funds (see eligible expenses in IV. A).
➢ DISBURSEMENT OF FUNDS:
o Funds shall be distributed within one to two weeks after a fully executed grant
agreement has been received depending on how grant recipients elect to receive
funds.
➢ TERMINATION:
o The Andover EDA retains the right to terminate any agreement under the COVID-
19 Emergency Grant Program if a grant recipient is found to be in violation of any
conditions set forth in the grant guidelines or grant agreement.
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➢ RIGHT TO DENY:
o The Andover EDA retains the right to deny any application for grant funding.
➢ GRANT AGREEMENT:
o Upon a successful grant application being awarded funds, the grant recipient
shall enter into a Grant Agreement with the Andover EDA. Funds will not be
distributed for any grant award until a grant agreement has been executed by all
required parties.
➢ REPORTING:
o As a condition for receiving grant funding, all grant recipients are required to
submit a brief report to the Andover EDA within 60-days after an executed grant
agreement, specifying how the entirety of the grant funds were utilized and
providing evidence in the form of paid invoices, statements, or similar
documentation.
➢ FUNDING AVAILABILITY:
o The COVID-19 Emergency Grant Program has a limited amount of funds
available. Awards will be provided after an application deadline and selection
process has occurred.
➢ INDEMNIFICATION:
o All grant recipients shall be required to indemnify the City, the Andover EDA, and
any officers acting on their behalf.
VI. APPLICATION PROCESS
All applications for funding from the COVID-19 Emergency Grant Program will be until 4 pm on
August 17, 2020. Applications will be required to be submitted to the Andover EDA (contact
information is listed below). Upon submission of an application, Andover EDA Staff will review
the application to ensure complete information is provided. If additional information is needed,
Staff will request the needed information.
Andover Economic Development Authority
Attn: Jim Dickinson, Executive Director
1685 Crosstown Blvd. N.W.
j.dickinson@andovermn.gov
763.767.5110
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VII. APPLICATION TIMELINE
Deadline 4:00 pm on August 17, 2020
Review August 17 to August 27, 2020
Approval Andover EDA Meeting September 1, 2020
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1
COVID-19 EMERGENCY GRANT PROGRAM POLICY
Adopted Big Lake EDA: July 13, 2020
Adopted City Council: July 22, 2020
Application Timeline:
Deadline 4:00 pm on August 5, 2020 (application must be in Big Lake City Hall by deadline)
Review Week of August 10, 2020
Approval Special BLEDA Meeting August 17, 2020
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2
Table of Contents
I. Introduction
II. Purpose and Authority
III. Objectives
IV. General Criteria
V. Program Guidelines
VI. Application Process
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3
I. INTRODUCTION
Small businesses and non-profits are integral and vital to the economic and social fabric of the
City of Big Lake (City). Accordingly, the Big Lake Economic Development Authority (BLEDA) has
determined to offer locally owned and operated businesses and non-profits, within the
community, a grant opportunity to address working capital needs upon the declaration of a
state of emergency by the State of Minnesota (State) and the City. The COVID-19 Emergency
Grant Program is administered by the BLEDA.
II. PURPOSE AND AUTHORITY
The purpose of this policy is to establish the BLEDA’s position relating to the use of the
COVID-19 Emergency Grant Program. This policy shall be used as a guide in the
processing and review of applications requesting grant funds.
The criteria are to be used in conjunction with other relevant policies of the City and/or
BLEDA.
The BLEDA reserves the right to approve or reject projects on a case-by-case basis,
taking into consideration factors considered appropriate by the City, in addition to
established polices, criteria, and potential benefits. Meeting the criteria does not
guarantee a COVID-19 Emergency Grant Program application shall be approved.
Approval or denial of an application is at the sole discretion of the BLEDA.
III. OBJECTIVES
The objective of the COVID-19 Emergency Grant Program is to deploy a local pool of funds to
support local small businesses and non-profits in order to ensure viability as they move past the
COVID-19 pandemic and seek to re-open or return to pre-pandemic operations. This may be
accomplished by some or all of the following means:
Provide needed finances to small businesses and non-profits within the community
which have been negatively affected financially as a result of the COVID-19 pandemic;
Ensure the viability of Big Lake businesses and non-profits moving past this crisis;
Limiting the number of job losses as a direct result of the pandemic by assisting small
businesses and non-profits in returning to their pre-pandemic employment levels;
Limiting the number of small businesses and non-profits which would potentially
permanently close due to COVID-19 pandemic impacts. Thereby also limiting the total
number of potential vacancies in key commercial and industrial areas of the City.
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4
IV. GENERAL CRITERIA
A. ELIGIBLE EXPENDITURES
The COVID-19 Emergency Grant Program may be used for working capital purposes defined as:
1. Paying fixed debts;
2. Payroll costs;
3. Accounts payable;
4. Utility payments;
5. Inventory costs;
6. Paying other direct business-related bills.
B. ELIGIBLE BUSINESS DETAILS
To be eligible to receive a COVID-19 Emergency Grant, a business or non-profit must
demonstrate that its operations have been negatively affected by the COVID-19 Health
Pandemic. All applicants must meet the following criteria:
1. Have been “in business by March 1, 2020” (BLEDA shall have authority to determine
“been in business”);
2. Be considered an eligible business type, as defined in IV. C of this policy;
3. Have no more than 100 FTE (full-time equivalent) employees at the location address.
Special consideration may be given to businesses and non-profits which utilize
independent contractors and sole proprietors within their business;
4. The small business or non-profit must have a physical address within the City. Proof
of address shall be required when applying;
5. All small business or non-profit applicants must be an allowed use through zoning of
the property or be a legally non-conforming use;
6. The small business or non-profit must be a legal entity registered with the
Minnesota Secretary of State, and be in good standing;
7. Any applicant must not have delinquent taxes, bills, or charges due to the City from
February 1, 2020 or prior.
8. The applicant must demonstrate, through their narrative, how the use of funds will
be used to assist in recovery of the small business or non-profit.
9. Applicants are strongly encouraged to claim all applicable private and public
insurance and utilize all other sources of applicable assistance available from other
private and public sources. Applicants are strongly encouraged to apply for an
Economic Injury Disaster Loan through the Small Business Administration (SBA), the
Paycheck Protection Program (PPP) loan through the SBA, a Small Business
Emergency Loan through the Minnesota Department of Employment and Economic
Development (DEED), and for a grant through Sherburne County prior to applying for
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5
this grant. Utilizing other funds does not disqualify an applicant from being
awarded a COVID-19 Emergency Grant from the BLEDA.
C. ELIGIBLE BUSINESS TYPES
Eligible small businesses which may apply for the COVID-19 Emergency Grant Program include
businesses which have been deemed non-essential by the State of Minnesota, those which
have faced mandated closures per State of Minnesota orders, and those that can demonstrate
their business has been interrupted by the COVID-19 pandemic.
The BLEDA may allow for non-profits to apply to the COVID-19 Emergency Grant Program if
they also have been deemed non-essential by the State of Minnesota, have faced mandated
closures per State of Minnesota orders, or can demonstrate their organization has been
interrupted by the COVID-19 pandemic.
D. INELIGIBLE ACTIVITIES
The COVID-19 Emergency Grant Program may not be used for the following activities:
1. Agriculture (crop or livestock production, etc.);
2. Purchasing of machinery or vehicles;
3. Moving expenses;
4. Payment of property taxes;
5. Land acquisition for speculation.
F. REQUIRED DOCUMENTS
Application requirements include:
1. Basic details about the business;
2. Basic employment and annual gross revenue information;
3. Information on current operations including whether the business is currently closed
or is providing reduced services;
4. Narrative descriptions and estimated calculations of the negative impacts on the
business due to COVID-19;
5. Articles of Incorporation, or proof of business existence;
6. Information on the intended use of the grant funds.
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H. CONFLICT OF INTEREST
An officer of the City will not have a personal financial interest or personally benefit financially
from the business to be assisted. Minn. Stat. 471.87 and 471.88 provide guidance on conflict of
interest.
I. GOVERNMENT DATA PRACTICES
Information contained in the application for assistance will become a matter of public record
with the exception of those items protected under Minn. Stat. 13.591.
V. PROGRAM GUIDELINES
GRANT AMOUNT
o Actual loss (subject to total funds available and number of application
submitted).
PROOF OF NEED
o All applicants shall be required to provide proof of financial need for grant funds
prior to approval. This includes but is not limited to the previous year’s annual
gross revenue, average monthly gross revenue prior to COVID-19, and projected
monthly gross revenue for the next two months.
PROOF OF EXPENSES
o Applicant shall provide proof of eligible expenses requested to be paid with
grant funds (see eligible expenses in IV. A).
DISBURSEMENT OF FUNDS:
o Funds shall be distributed within one to two weeks after a fully executed grant
agreement has been received depending on how grant recipients elect to receive
funds.
TERMINATION:
o The BLEDA retains the right to terminate any agreement under the COVID-19
Emergency Grant Program if a grant recipient is found to be in violation of any
conditions set forth in the grant guidelines or grant agreement.
RIGHT TO DENY:
o The BLEDA retains the right to deny any application for grant funding.
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GRANT AGREEMENT:
o Upon a successful grant application being awarded funds, the grant recipient
shall enter into a Grant Agreement with the BLEDA. Funds will not be distributed
for any grant award until a grant agreement has been executed by all required
parties.
REPORTING:
o As a condition for receiving grant funding, all grant recipients are required to
submit a brief report to the BLEDA within 60-days after an executed grant
agreement, specifying how the grant funds were utilized thus far and providing
evidence in the form of paid invoices, statements, or similar documentation.
FUNDING AVAILABILITY:
o The COVID-19 Emergency Grant Program has a limited amount of funds
available. Awards will be provided after an application deadline and selection
process has occurred.
INDEMNIFICATION:
o All grant recipients shall be required to indemnify the City, the BLEDA, and any
officers acting on their behalf.
VI. APPLICATION PROCESS
All applications for funding from the COVID-19 Emergency Grant Program will be accepted until
4 pm on August 5, 2020. Applications must be physically in Big Lake City Hall by the deadline.
Applications will be required to be submitted to the BLEDA (contact information is listed
below). Upon submission of an application, BLEDA Staff will review the application to ensure
complete information is provided. If additional information is needed, Staff will request the
needed information.
Big Lake Economic Development Authority Application Timeline:
Attn: Hanna Klimmek, Executive Director Deadline 4:00 pm on August 5, 2020
160 Lake Street North Review Week of August 10, 2020
Big Lake, MN 55309 Approval August 17, 2020
hklimmek@biglakemn.org
763-251-2979
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Funding & Applicant Information
City of Fergus Falls CARES Act Grant Application for Non-profit Organizations
Eligible applicants may request up to $15,000 in CARES Act Grant assistance based on need. Actual grant
award will be based on number of employees, number of people served, urgency of needs addressed,
COVID-19 organizational response, and funding availability.
Applications will be considered and acted on by a committee of the Fergus Falls City Council.
The grant application and related attachments will be considered public information. The social security
number, bank accounts, and date of birth information will be considered private data.
Requested funds must not be used for expenses already covered by other grant programs. They must be
used for separate and unique purposes.
Eligible Non-Profit Organization Applicants
*Non-profit organizations that are able to demonstrate they were adversely impacted by the Executive Orders
related to COVID-19, have seen an increase in demand for services due to COVID-19 or can make an impact
for individuals or the community in response to COVID-19.
*Applicants must have a physical location in Fergus Falls and serve the residents of Fergus Falls.
*Applicants must be registered with the Minnesota Secretary of State.
*Applicants must be in good standing with the Minnesota Department of Revenue, Otter Tail County and the
City of Fergus Falls
Application Requirements
The CARES Act Grant application must be completed in its entirety by the applicant and submitted
electronically through this application portal or in a hard copy to the front desk of City Hall at 112 W
Washington Ave, Fergus Falls MN 56537 by 4:30 PM on September 15, 2020 in order to be considered.
Applicants will be contacted with next steps or application denial on or by September 25, 2020.
Funds can be used for: rent or mortgage payments, payroll for current employees, working capital and other
operational costs. Funds cannot be used to pay or refinance past debt or for revenue replacement.
For more guidance on eligible expenses, business eligibility, etc, visit the City of Fergus Falls website.
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1. Legal Name of the non-profit organization, including assumed name, if any:
Other (please specify)
2. This organization is a...
501 (c)(3)
501 (c)(6)
Years
Months
3. Length of time in operation:
4. Federal Tax ID#:
5. MN State ID#:
Street
City
Zip
6. Mailing Address
Street
City
Zip
7. Location Address
8. Phone
9. Website address
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Contact Name
Title
Email Address
Phone
10. Contact Information
11. The FTE number of Fergus Falls employees:
12. Number of volunteers in Fergus Falls:
13. Annual average number of Fergus Falls residents served:
1-25
26-100
101-300
301+
14. What is the mission of this non-profit organization?
Other (please specify)
15. Check purpose category:
Arts & Culture
Health Care
Social Assistance
Education
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Other (please specify)
16. Loss of Gross Revenue due to COVID-19:
25%- 34%
35%- 49%
50%- 100%
17. What impact have the COVID-19 pandemic and Stay-at-Home orders had on your non-profit organization
(ie loss of revenue, inability to serve clients, increase in demand for services, etc)?
18. What additional need(s), if any, has this non-profit addressed for individuals and/or for the community as a
result of COVID-19 and related orders?
19. Amount of Funding Requested
20. For what purpose will these funds be used?
If seeking reimbursement, please include costs incurred to date since March 1, 2020. Include any quotes or
estimates for costs to be incurred by October 30, 2020. These amounts should equal the amount of funding
requested.
If Grantee has received funds from the U.S. Small Business Administration (SBA), including the SBA Paycheck Protection Program
(PPP) or the SBA Economic Injury Disaster Loan (EIDL), or any other local, state, or federal source, including Pandemic Unemployment
Assistance (PUA), and/ or the State of Minnesota Department of Employment and Economic Development (DEED) Small Business
Relief Grant, or a grant through the Otter Tail County CARES program, grantee will use the Grant Funds only for eligible expenses NOT
already covered by other funds.
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21. I understand that funds requested through the City of Fergus Falls must not be used for expenses already
covered by other grant programs. They must be used for separate and unique purposes.
Yes
No
22. Please check all funding sources applied for:
Federal PPP
Federal EIDL
MN SBEL
MN SBRG
OTC CARES
Federal PPP
Federal EIDL
MN SBEL
MN SBRG
OTC CARES
23. Please supply amount of funding received:
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Grant Program Policy
City of Fergus Falls CARES Act Grant Application for Non-profit Organizations
Authorization for Release of Information
Classification of Data Provided
Under MN statute §13.41 sub.2 names and the designated contact address and telephone number and grant
amount and other assistance are public data and available upon request. All other information provided on
your application is classified by law as private data and is accessible to you, but not to the public. Upon grant
approval, all information provided on your application, except for: date of birth, social security number, non-
designated or secondary contact address and telephone number, financial data, state and federal tax ID’s, or
data classified under MN statute §13.02 sub.12 as private or sub.13 as protected nonpublic, is public data.
Public data is available to any person upon written request.
Purpose and Intended Use
The data requested on each application will be used in determining whether you meet the requirements for the
grant for which you have applied. Data from your application will also be relied upon for contact and
communication purposes by the City of Fergus Falls. We will use your private data when it is required for
administration and management of the grant program and your private data may be shared to staff and other
persons involved in the program administration, auditors, members of the City Council, a person to whom you
authorize disclosure and law enforcement in the case of suspected fraud or other enforcement authorities as
required.
The City of Fergus Falls retains final authority to determine if a business is eligible or not, and whether to
approve a grant or not.
24. I understand the grant application and related attachments will be considered public information, but that
the social security number, bank accounts, and date of birth information will be considered private data.
Yes
No
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Name
DOB
Address
City/Town
ZIP/Postal Code
25. Principal #1
Name/ Title of Applicant:
26. I declare that the information provided in this application is true and complete to the best of my knowledge.
The City of Fergus Falls has the right to verify any information contained in this application and may contact
any individuals and institutions involved with the proposed project. This application may be
transmitted electronically and my name and title entered below shall be treated as an original signature.
For questions, email Community Development Manager Klara Beck at klara.beck@ci.fergus-falls.mn.us or call 218-332-5428.
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City of Houston CARES Business Relief Grant
Program Description
Introduction The City of Houston City Council has allocated $10,000 of city CARES Act Funds to be disbursed to small businesses (50 or fewer employees and $5m or less in annual revenue) and nonprofits (not religiously affiliated and with a physical presence in the City of Houston) in the form of an economic development relief grant to partially reimburse the cost of business interruption caused by the COVID-19 pandemic due to mandatory shutdowns, restrictions, lack of business, or lost revenue as a result of the pandemic. Grant Terms
• Grants will be awarded to eligible applicants on a first-come, first-served basis. Businesses and nonprofits may be prioritized based on impact.
• The City of Houston reserves the right to ask for additional information for any reason and to reject or modify any application or portions thereof that do not meet the guidelines or application process requirements in the interest of expedient processing. Incomplete applications will not be considered.
• Only one application per business will be accepted.
• All awarded grants are subject to an audit.
• Recipients must comply with all Federal and State CARES Act fund guidelines. They can be found at https://home.treasury.gov/policy-issues/cares.
Other Qualifying Criteria
• If the applicant has been awarded funds from other CARES Act programs, the applicant must not use the
funds the applicant receives from this program for the same purpose.
• The City of Houston reserves the right to change these program guidelines and/or application at any time.
Eligible Businesses Ineligible Businesses
• Small business: under 50 employees and annual revenue under $5m
located within the City of Houston, MN
• Nonprofits that are not affiliated with a religion and that also have a physical presence that is open to the public with active business operations within the City of Houston, MN
• Must be a state registered business prior to Feb. 15, 2020 and in good
standing
• Must be current on property taxes prior to July 16, 2020 or any other obligations to the City of Houston
• If applicable, any required licenses must be valid and in good standing
• Must demonstrate a COVID-19-related loss since March 1, 2020
• Non-profit organizations that are
affiliated with a church or religion, or do not have a
physical building/location open to the public with active business
operations within the City of Houston, MN
• Businesses with over 50 employees and businesses with annual revenue above $5m
• Home-based businesses of either a purely e-commerce basis or
under franchise model
• Real estate holding companies Eligible Expenses Ineligible Expenses
• Rent, mortgage, or utility payments
• Payments to suppliers
• Costs associated with re-opening, such as installing plexi-glass barriers
• Costs associated with adapting to COVID-19-related operating restrictions
• See worksheet below for specifics
• Property taxes
• Any expense that has not been
accrued between March 1, 2020-Dec. 30, 2020
• Any expense not connected directly to COVID-19 response
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Timeline
• Applications will be accepted starting August 28, 2020. Applications should be e-mailed to houstoncaresgrant@cedausa.com.
• Applications are due by September 30, 2020.
• The City of Houston is working with Community and Economic Development Associates (CEDA) to help administer the review of applications. Questions should be directed to CEDA by e-mailing houstoncaresgrant@cedausa.com or calling 507-867-3164.
• Applications will be reviewed on a rolling basis as they are received. The city council will make the final
award approval at either their September 2020 or October 2020 city council meeting, depending on when completed applications are submitted. All applications must be received by September 30, 2020 to be eligible. The city council retains the right of ultimate review and may reevaluate the program for changes if funding remains after their final review in October.
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What specifically will you use the grant funds on if you are awarded?:
Please read and mark the items below to acknowledge each statement. Missing checks may cause delay or grant declination:
Cost Use
$ To construct temporary or permanent outdoor facilities to allow service to customers with proper social distancing.
$ To convert an area, sidewalk, parking lot, or open area adjacent to a dining facility to accommodate additional outdoor seating, including tables and fencing. $ To acquire signage related to the operation of the entity or customer safety in accordance with COVID-19 guidelines. $ To purchase checkout counter modifications, such as screens or buffers to allow for proper social distancing practices.
$ To modify indoor customer or employee areas to comply with social distancing guidelines,
such as purchasing storage facilities for excess seating.
$ To obtain computer hardware and/or software necessary to support remote work by employees, or upgrades to support e-commerce.
$ To purchase personal protection equipment, sanitation stations, or sanitiation supplies.
$ To make rent, mortgage, or utility payments accrued during the authorized period.
$ To pay employees during the authorized period.
$ To pay for inventory/supply changes during shutdown and re-opening periods.
$ To reimburse for lost revenue (full or partial) related to cancelled events, activities, or periods of closure during the authorized period.
$ Other expense(s) directly attributable to the COVID-19 pandemic (Please explain). Note that the use must fit the “Eligible Uses” category from p.1: ________________________________ ____________________________________________________________________________
$ Total Expenses (The current maximum grant award is $1,000.)
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CARES ACT
SMALL BUSINESS RELIEF GRANT PROGRAM
POLICY
Adopted by City Council: 07-20-2020
Adopted by St. Francis Economic Development Authority 08-03-2020
Application Timeline:
Application Deadline: Delivered or postmarked by 08/20/2020
Review Period: 08/24/2020 and 09/10/2020
Approval: EDA Meeting 09/14/2020
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Page 2 of 9
Table of Contents
I. Introduction ……………………………………………….3
II. Purpose and Authority………………………………..3
III. Objectives…………………………………………………..3
IV. General Criteria…………………………………….…….4-7
A. Eligible Expenditures
B. Examples of Eligible Expenses
C. Eligible Business Details
D. Eligible Business Types
E. Ineligible Expenses and Activities
F. Required Documents
G. Conflict of Interest
H. Government Data Practices
V. Program Guidelines………………………………..….7-8
A. Grant Amount
B. Proof of Need
C. Proof of Expenses
D. Disbursement of Funds
E. Termination
F. Right to Deny
G. Grant Agreement
H. Reporting
I. Funding Availability
J. Indemnification
VI. Application Process…………………………………..8-9
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Page 3 of 9
I. INTRODUCTION
Small businesses and non-profits are integral and vital to the economic and social fabric of the
City St. Francis (City). Accordingly, the St. Francis Economic Development Authority (EDA) has
determined to offer locally owned and operated businesses and non-profits, within the
community, a grant opportunity to address working capital needs upon the declaration of a
state of emergency by the State of Minnesota (State) and the City. The Small Business Relief
Grant Program (Grant) is administered by the SFEDA.
II. PURPOSE AND AUTHORITY
The purpose of this policy is to establish the EDA’s position relating to the use of the
Small Business Relief Grant Program. This policy shall be used as a guide in the
processing and review of applications requesting grant funds.
The criteria are to be used in conjunction with other relevant policies of the City and
EDA.
The EDA reserves the right to approve or reject projects on a case-by-case basis, taking
into consideration factors considered appropriate by the City and EDA, in addition to
established polices, criteria, and potential benefits. Meeting the criteria does not
guarantee a Cares Act Small Business Relief Grant Program application shall be
approved. Approval or denial of an application is at the sole discretion of the EDA.
Funds are available due to the Federal CARES Act. City and EDA are creating a pass
through for funds to create Grants for small business relief. Federal funds are subject to
audit
III. OBJECTIVES
The objective of the Cares Act Grant is to deploy a local pool of funds to support local small
businesses and non-profits in order to ensure viability as they move past the COVID-19
pandemic and seek to re-open or return to pre-pandemic operations. This may be
accomplished by some or all of the following means:
Provide needed finances to small businesses and non-profits within the community
which have been negatively affected financially as a direct result of the COVID-19
pandemic;
Ensure the viability of St. Francis businesses and non-profits moving past this crisis;
Limiting the number of job losses as a direct result of the pandemic by assisting small
businesses and non-profits in returning to their pre-pandemic employment levels;
Limiting the number of small businesses and non-profits which would potentially
permanently close due to COVID-19 pandemic impacts. Thereby also limiting the total
number of potential vacancies in key commercial and industrial areas of the City.
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IV. GENERAL CRITERIA
A. ELIGIBLE EXPENDITURES
Funds cannot be used to replace lost revenues. Funds may be used to cover operating
expenses, including payroll, rent/lease payments, mortgage payments, non-government
utilities, payments to suppliers, or other critical business expenses including business
consulting to modify business operations as a result of the public health emergency and
approved and authorized by the program. Use of funds subject to verification to ensure
compliance as required under the Federal CARES Act program requirements.
B. EXAMPLES OF ELIGIBLE EXPENSES
Commercial lease or mortgage payment, expect for government leases
Accounts payable if the cost is a COVID-19 related expense which incurred since
March 1, 2020
Reopening costs or safety improvement costs expended since March 1, 2020 (i.e.
outdoor seating, Plexiglas, cleaning products, etc.)
Operating utilities or fees for those facilities interrupted or forced to shut down
incurred after March 1, 2020
C. ELIGIBLE BUSINESSES
To be eligible to receive a Grant, a business or non-profit must meet all of the following criteria:
Private, for-profit business or non-profit 501(c)(3) or 501 (c)(19) veterans
organization located and operated in St. Francis (physical presence here)
Have been operating since December 2019;
Demonstrate that its operations have been directly and adversely, negatively,
affected by the COVID-19 Health Pandemic;
Demonstrate Financial Hardship as a result of the COVID-19 Outbreak;
Have at least one employee in addition to the Owner and have no more than 50 FTE
(full-time equivalent) employees at the location address as of March 1, 2020;
May be a local franchisee;
Home Based businesses, are allowed as long as they are conforming to all Land Use
permits and requirements;
The small business or non-profit must be a legal entity registered with the
Minnesota Secretary of State, and be in good standing with MN Dept. of Revenue,
Secretary of State, Anoka County and the City as of March 1, 2020;
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D. INELIGIBLE BUSINESSES
Commercial Real Estate property owners are not eligible and should refer tenants to
Grant program
Business derived income from passive investments without operational ties to operating
a business; business-to-business transactions; real estate transactions; property rentals
or property management; billboards or lobbying.
Business primarily focusing on speculative activities based on fluctuations in price rather
than the normal course of trade;
Prohibited businesses by federal, state or local law;
National or corporate chains;
Business in default prior to February 29, 2020
Permanently closed/shuttered businesses where this funding would not bring them to
an operational state within 21 days.
Individuals who are currently receiving assistance through the Pandemic Unemployment
Assistance (PUA) program
Businesses that primarily derive income from gambling (businesses that allow on-site
charitable gambling are eligible)
Businesses that derive any income from adult entertainment
E. INELIGIBLE EXPENSES
Applicants who have received Federal, State or local grants for the same expenses or
services Costs paid for by other State, Federal or County grant or loan awards, including
PPP, EDIL and Small Business Loans/Grants.
The Grant may not be used for the following activities:
1. Agriculture (crop or livestock production, etc.);
2. Purchasing of machinery or vehicles;
3. Moving expenses;
4. Payment of property taxes;
5. Payment of government utilities;
6. Land acquisition;
7. Home Based Business mortgage or utilities;
8. Expenses that would have normally occurred without the COVID-19 Health
Pandemic
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F. REQUIRED DOCUMENTS
Application requirements include:
1. Completed and Signed Application form;
2. Evidence that you own or lease the space your business is located in. Example
documentation includes: copy or statement of lease, mortgage statement, property
tax statement or other document to show occupancy within the City of St. Francis.
3. Evidence of eligible expenses related to be paid with grant funds. Examples include
payroll, rent, mortgage, accounts payable or other critical business expenses that
can’t be paid as a direct result of the COVID-19 pandemic.
4. 2019 Federal Business Tax Return or appropriate Business Tax Schedule based on
entity type
5. Evidence of revenue loss related to the COVID-19 pandemic. Applications should
submit documentation that best demonstrates the impact and is deemed acceptable
to the SFEDA. Some examples include Sales Tax Reporting, Period Statements from
3rd-party Sales Platforms, Merchant Services Statements and Point of Sale or
Register reports.
6. Evidence of employment prior to March 1, 2020. Acceptable documentation may
include period reporting from 3rd-party payroll processor, applicant’s Federal Form
941/Employer’s Quarterly Federal Tax Return, or other State or Federal payroll
related filling
7. Any Additional documentation or information deemed necessary by the SFEDA to
determine eligibility, generate grant documents, disburse grant proceeds or meet
program reporting requirements.
8. Information on current operations including whether the business is currently closed
or is providing reduced services;
9. Narrative descriptions and estimated calculations of the negative impacts on the
business due to COVID-19;
10. Articles of Incorporation, or proof of business existence;
11. Information on the intended use of the grant funds.
Failure to submit required documentation will result in denial of a grant award.
G. CONFLICT OF INTEREST
An officer of the City or EDA will not have a personal financial interest or personally benefit
financially from the business to be assisted. Minn. Stat. 471.87 and 471.88 provide guidance on
conflict of interest.
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H. GOVERNMENT DATA PRACTICES
Information contained in the application for assistance will become a matter of public record
with the exception of those items protected under Minn. Stat. 13.591.
V. PROGRAM GUIDELINES
A. GRANT AMOUNT
a. Actual loss (subject to total funds available and number of application
submitted).
B. PROOF OF NEED
a. All applicants shall be required to provide proof of financial need for grant funds
prior to approval. This includes but is not limited to the current and previous
year’s annual gross revenue, average monthly gross revenue prior to COVID-19,
and projected monthly gross revenue for the next two months.
C. PROOF OF EXPENSES
a. Applicant shall provide proof of eligible expenses requested to be paid with
grant funds (see eligible expenses in IV. A).
D. DISBURSEMENT OF FUNDS:
a. Funds shall be distributed within two weeks after a fully executed grant
agreement has been received depending on how grant recipients elect to receive
funds.
E. TERMINATION:
a. The EDA retains the right to terminate any agreement under the Small Business
Relief Grant if a grant recipient is found to be in violation of any conditions set
forth in the grant guidelines or grant agreement.
F. RIGHT TO DENY:
a. The EDA retains the right to deny any application for grant funding.
G. GRANT AGREEMENT:
a. Upon a successful grant application being awarded funds, the grant recipient
shall enter into a Grant Agreement with the EDA. Funds will not be distributed
for any grant award until a grant agreement has been executed by all required
parties.
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H. REPORTING:
a. As a condition for receiving grant funding, all grant recipients are required to
submit a brief report to the EDA within 90-days after an executed grant
agreement, specifying how the entirety of the grant funds were utilized and
providing evidence in the form of paid invoices, statements, or similar
documentation.
I. FUNDING AVAILABILITY:
a. The Small Business Relief Grant program has a limited amount of funds available.
Awards will be provided after an application deadline and selection process has
occurred.
b. If applications exceed the funding available, St. Francis Economic Development
Authority staff will apply reductions across the applications equally by a
percentage basis.
J. FUNDING OPPORTUNITIES
a. Applicants are encouraged to claim all applicable private and public insurance
and utilize all other sources of applicable assistance available from other private
and public sources. Applicants are encouraged to apply for an Economic Injury
Disaster Loan through the Small Business Administration (SBA), a Small Business
Emergency Loan through the Minnesota Department of Employment and
Economic Development (DEED) prior to applying for this grant.
K. INDEMNIFICATION:
a. All grant recipients shall be required to indemnify the City and EDA and any
officers acting on their behalf.
VI. APPLICATION PROCESS
All applications for funding from the Grant will be accepted in office until 08/20/2020 or shall
be postmarked by 08/20/2020. Applications will be required to be submitted to the EDA
(contact information is listed below). Upon submission of an application, EDA Staff will review
the application to ensure complete information is provided.
If additional information is needed, Staff will request the needed information.
Submit Applications to:
City of St. Francis EDA
Attn: Kate Thunstrom, Executive Director
23340 Cree Street NW
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St. Francis, MN 55070
kthunstrom@stfrancismn.org
763-267-6191
Application Submission:
Deadline: Delivered/Postmarked by: 08/20/2020
Reviewed: 08/24/2020 – 09/10/2020
Approval: EDA Meeting 09/14/2020
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