HomeMy WebLinkAboutCity_Council_Workshop Agenda Packet_12-02-2020CITY OF FALCON HEIGHTS
City Council Workshop
City Hall
2077 West Larpenteur Avenue
AGENDA
December 2, 2020
6:30 P.M.
NOTE: THIS MEETING WILL BE HELD BY WEB CONFERENCE
A. CALL TO ORDER:
B. ROLL CALL: ANDREWS ___ GUSTAFSON____ LEEHY___
MIAZGA ___ WEHYEE___
STAFF PRESENT: THONGVANH____
C. PRESENTATIONS:
1. Fire Services – Request for Bids
D. POLICY ITEMS:
1. Extension of Professional Service Agreement for Administrative Direction
and Command Services for Fire Service from the City of Roseville
2. Information Technology (IT) Services
3. Ordinance Amendment Update for Drive-Thru
4. Forestry and Tree Trimming Services
5. Budget
a. Enterprise Fund
b. Capital Fund
E. INFORMATION/ANNOUNCEMENTS:
F. ADJOURNMENT:
*You can view the meeting by clicking the following Zoom link:
https://us02web.zoom.us/j/86741209264.
BLANK PAGE
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Fire Services – Request for Bids
Description
During the September 23 City Council, the Council directed the City
Administrator to send out a Request for Interest Letter to the surrounding fire
departments.
The City received three “Letters of Interest”. They include the Fire Department
of Roseville, St. Paul and Falcon Heights.
During the November 4th Council Workshop, the Council discuss the idea of
have each agency that provided a “Letter of Interest” present to the Council at
the November 11th Regular City Council meeting that will include an
introduction to their department, scope of services provided and potential cost.
During the November 18th City Council Meeting, the Council authorized the
City Administrator to request bids from the City of St. Paul, City of Roseville,
and the Falcon Heights Fire Department.
Bids will be available December 1st. The Falcon Heights Fire Department has
request an extension to submit their bids.
Each Department has the option to present their bids. If they choose to
present, each department will have ten minutes to present and an additional
ten minutes for questions from the Council. Attendees will be allowed to ask
questions if approved by the City Council.
Budget Impact This will depend on the outcome of the decision made by the City Council.
Attachment(s) • Document - Request for Bids
Action(s) Requested Staff is looking for direction on how to proceed with this request.
Meeting Date December 2, 2020
Agenda Item Presentation C1
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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BLANK PAGE
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November 21, 2020
REQUEST FOR BIDS
The City of Falcon Heights
Fire Protection Services
Bid Submittal Deadline: November 25th, 2020 by 4:30 P.M.
(An extension can be provided upon requested up to November 30th, 2020 by 4:30 p.m.)
Extension request can be made to Sack Thongvanh, City Administrator
Prepared By:
Sack Thongvanh, City Administrator
City of Falcon Heights
2077 Larpentuer Ave West
Falcon Heights, MN 55113
Sack.thongvanh@falconheights.org
651-792-7611
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Request for Proposal
TABLE OF CONTENTS
SECTION 1: INTRODUCTION
SECTION 2: BUSINESS FUNCTIONS/ SERVICES
SECTION 3: SCOPE OF SERVICES
SECTION 4: STATEHOLDERS AND ORGANIZATION
SECTION 5: EVALUATION CRITERIA
Appendix A: FALCON HEIGHTS FIRE DEPARTMENT INTERNAL REVIEW AND AUDIT
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SECTION 1
INTRODUCTION
Thank you for your interest to provide fire protection services to the City of Falcon Heights,
Minnesota.
Falcon Heights, the City that Soars! Is located just ten minutes from both downtown St. Paul and
Minneapolis, we are the home of the Minnesota State Fair, with over two million visitors a year,
the University of Minnesota St. Paul Campus, whose wide open agriculture fields give our
community a rural feel in the heart of the Twin Cities metropolitan area, the Gibbs Farm
Museum, the University of Minnesota Les Bolstad Golf Course and Bell Museum.
The City has an estimated population of 5,521 residents with a total area of 2.24 square miles.
Falcon Heights is bordered by Lauderdale to the west, St. Paul to the south and Roseville to the
north and east. Based on the 2010 census, there are 2,254 housing units.
The City receives contract services for law enforcement services from Ramsey County Sheriff’s
Office and ambulance services are provided by the City of St. Paul.
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SECTION 2
BUSINESS FUNCTIONS/ SERVICES
Falcon Heights would request the following information and data:
1. Response Time for Agency –Provide response time from the last two years and the
response team (how many firefighters responded) for day, evening and weekend
rescue.
2. Response Time for Falcon Heights – projections on the estimated response time for
properties within the City of Falcon Heights for day, evening and weekend rescue. For
example the response time for a home in the northwest, northeast, southeast and
southwest of Falcon Heights.
3. How will your agency address the concerns as listed in the Fire Department Audit
(Appendix A) that includes:
a. Recruitment and Retention
b. Response Times and Call Volume
c. Training, Certification Renewal, and Compliance
d. Annual Equipment Testing Compliance
4. Leadership -Provide a list of your leadership team, their qualifications, training and
certifications.
5. Fire Fighters – Provide Agency qualifications, training and certifications requirements.
6. Do you provide services to other surrounding cities or agencies?
7. It’s common for the Fire Department to be involved in the community with such events
as Block Party, Citizen special requests, or Fire Department special community events.
What community services will you provide? Be specific and define limitations.
8. Consultants or Sub-Vendors/Contractors. Describe the City’s business and reporting
relationship with any consultants and/or sub-vendors/contractors that would be a part
of this proposal. The City desires to enter one contract with one City, who will be
responsible for all service, work and assets. Any other arrangements must be fully
disclosed to the City.
9. Listing of any potential conflicts of interest.
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10. Provide examples of piece of equipment, asset, or software you purchased in order to
increase efficiency and or effectiveness?
11. Do you take into account to build a team with diversity in order to mirror the citizens
you are serving? Explain if you do and or how you recruit.
12. What if an unexpected crisis occurred such as unrest that Minneapolis experienced this
year. How would you approach/react, and do you have a Plan?
13. Statement providing the performance measurements to be utilized in defining service
delivery and service outcomes.
14. Statement providing the performance measurements to be utilized in defining service
delivery and service outcomes.
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SECTION 3
SCOPE OF SERVICES
A. Services.
1. Fire Services. Agency shall furnish fire protection services to all properties
located within the City of Falcon Heights unless specified by other agreements
or contract (example the State Fair or University of MN -St. Paul Campus).
Services will also include response to auto accidents or incidents on our streets
that would warrant a fire response. Agency shall respond to all fires in Falcon
Heights with the same level of service and effort as it does its own jurisdiction
whenever Falcon Heights is notified of such fire. Fire Fighting Service and Fire
Prevention Services from said agency as needed in performance of the services
described herein, including mutual aid services as deemed necessary by
situation.
2. Hazardous Materials Response Services. Agency will provide hazardous
materials response services.
3. Routine Fire Inspection Services. Agency shall provide routine fire inspections.
The service shall include routine annual inspections of all day care facilities,
residential rental properties and commercial and industrial structures, and one
follow-up inspection per structure.
4. Non-Routine Fire Inspection Services. Agency shall provide additional fire
inspection services necessitated by particular fire code concerns, complaints, or
the need for more than one-follow-up inspection.
5. Emergency Management Services. Agency will provide emergency
management services.
B. Reporting- How, when, and what will you provide to keep the City up to date on your
services in the community.
C. Equipment – Agency will provide all necessary equipment for fire protection services.
D. Personnel – Agency will provide all personnel to fulfill fire protection services.
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SECTION 4
STATEHOLDERS AND ORGANZATION
1. Provide an organization chart that includes the staff name and titles. This should be the
team that will be responsible to responding to the Falcon Heights Fire services.
2. Define if you have any staff that aren’t currently certificated, but in the process of being
trained. How many and expected completion dates.
3. Do you currently have any unfilled vacancies? How many and expected hire completion.
Does it impact the services provide to Falcon Heights.
4. Are you having to supplement your budget with other funds such as grants or other
means?
5. No one Fire Department can stand on its own. What other agencies do you have a MOA
or agreements with for backup and or team approach? Explain briefly how and when
that would occur.
6. Explain how often and what type of drills or training you provide to your staff.
7. Does your organization provide any opportunities for our current Fire Department to
participate on your Fire Department? If so how?
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SECTION 5
EVALUATION CRITERIA
The City shall evaluate the proposal on criteria including, but not limited to, the following list (in
no order of priority).
1. The City adheres to the instruction in this Request for Proposals on preparing and
submitting the proposal;
2. Thoroughness of approach to conducting the Fire Services of the City and
demonstration of the understanding of the objectives and scope of the Services.
3. Commitment to timeliness in conduct of the Services.
4. Maximum fees to provide the services.
5. The agencies will have the opportunity to provide an oral presentation to the City
Council and Mayor on Zoom with the community having the ability to ask questions or
comment. Each City will have the same exact time to present.
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Falcon Heights
Fire Department
Internal Review and Audit 2020
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City of Roseville Fire Department
2701 Lexington Ave. ▪ Roseville, MN 55113
Phone: 651.792.7009 ▪ Fax: 651.792.7300
www.facebook.com/RosevilleMNFireDepartment www.CityOfRoseville.com/Fire
Daytime Response
The Falcon Heights Fire Department has a significant lack of daytime response availability. This,
coupled with a firefighter recruitment need, is the most glaring need for the Falcon Heights Fire
Department. In the past year, on three instances, the fire department has been unable to
provide an emergency response vehicle for an emergency call. With the current administrative
contract in place their response has a backstop from the Roseville Fire Department. However,
this backstop is not a long-term fix. Assessing daytime availability of existing staff, recruiting
daytime specific personnel, and potentially providing an incentive to daytime response are
considerations that should be made to fill this gap.
Organizational changes may be necessary to meet the needs of an evolving fire department. An
example of this would be to change the training structure (instituting daytime training) and the
firefighter response tracking in regards to firefighters that work in the area and can respond
during the day, but live outside the response time at night and on weekends.
The lack of daytime staffing and response availability is a long-term issue that should have been
addressed in the department’s past, and needs to be addressed rapidly going forward. As it
takes 1-2 years, at a minimum, to hire and train a fully functional firefighter/emergency medical
responder, true efforts to recruit and hire quality employees should have been done within the
last 5 years in earnest to as not be in this position.
Personnel and Recruitment
The fire department currently has 16 total firefighters, with one firefighter on an extended
leave, one non-active for the past six months, and one with a pending retirement. This total
amount of firefighters is down from previous years. In addition, there are several members
that are at or near retirement age and have sufficient years of service credit in the Fire Relief
Association for retirement. The combination of the total number and the potential for some
retirements leads to a high priority for recruitment and refocused retention efforts.
Recruitment
The recruitment of eligible and capable firefighters is a critical function facing the Falcon
Heights Fire Department. Some recruitment has been done during the initial phases of the
administrative contract; however, it is the goal of fire administration to ramp up recruitment
efforts and start a recruitment committee that consists of:
• Fire Administration
• City Administrators
o Falcon Heights
o Lauderdale
• Three to four current firefighters
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City of Roseville Fire Department
2701 Lexington Ave. ▪ Roseville, MN 55113
Phone: 651.792.7009 ▪ Fax: 651.792.7300
www.facebook.com/RosevilleMNFireDepartment www.CityOfRoseville.com/Fire
The goal of this committee will be to brainstorm and discuss several different avenues for active
recruitment that does not just meet the immediate approach to personnel levels, but is a long-
term sustainable recruitment program that helps get the fire department to personnel levels
consistently at the 20-25 firefighter mark going forward.
Any and all possible options to recruit should be assessed and vetted. This could include
options and opportunities like:
• Expanding the response time to the fire station, allowing for a larger area to pull
recruitment from.
• More focused recruitment at the University of Minnesota as well as local businesses in
Falcon Heights and Lauderdale in pursuit of daytime available responders. A focused
approach on daytime response and utilizing men and women that work in Falcon
Heights or Lauderdale may be a focused recruitment that would be advantageous.
Retention
The retention of firefighters is a vital task for any fire department, especially a paid on call fire
department. As there are many different motivations and interests that keep firefighters
involved, whether it be a retirement income and incentive, pay (secondary source of income),
good training, camaraderie, preparation for a full-time fire service career, or giving back to the
community. With this in mind, we have to approach retention as an important piece to our
internal customer service.
Training
One of these items has been addressed through training. Training is the bedrock of the
organization and the one consistent item that brings firefighters to the fire station on a
weekly basis. It is imperative to have focused, active, and engaging training that
improves skill sets, increases teamwork, and provides motivation to be involved with
the organization.
Firefighter Pay
One area we would like to consider as part of our retention process is to elevate the
hourly pay for the firefighters. While we understand this is a paid-on-call position and
most firefighters are not with Falcon Heights to make a livable wage, a more suitable
rate of pay for their job functions may improve participation and have an improvement
in job satisfaction. As part of the 2021 budget process we plan to introduce a pay
increase for all personnel to get them to a suitable level of pay that is comparable to
their paid-on-call peers in the Twin Cities metro.
Strategic Planning
A clear image of the future and goals is a profound and effective way to retain
firefighters. A clear image, or strategic plan, assists firefighters in having a shared
understanding of where the organization is currently at and what their goals are over
the next 1-5 years. Improved roles and responsibilities, clear goals, and a path by which
to take to get their can invigorate and motivate personnel to be a part of that goal and
assist in the retention of firefighters.
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City of Roseville Fire Department
2701 Lexington Ave. ▪ Roseville, MN 55113
Phone: 651.792.7009 ▪ Fax: 651.792.7300
www.facebook.com/RosevilleMNFireDepartment www.CityOfRoseville.com/Fire
Effective Leadership
Consistent and professional leadership is a significant factor when assessing personnel
retention. The Fire Department has not had this in recent past. Consistent leadership
and a command structure that is flexible to adapt to the needs of the department,
coupled with a strategic plan will assist in retaining firefighters. In previous years,
communication from Fire Administration down to the entire fire department was not
common. It is imperative to develop transparent and effective leadership within the
organization that allows the fire department to address operational and administrative
goals and benchmarks. The fire department will have to be involved with developing
this structure, though it may lead to changes in how the organization has been
structured in the past.
Response Times and Call Volume
In 2019 the fire department was dispatched and responded to 121 calls for service.
Response times tend to vary depending on the time of day. As to be expected, daytime
response times are slightly slower on the average versus night and weekend responses. Their
overall response time for a fire suppression apparatus to arrive on scene is averaging around
10:00. A review of the 2019 call volume, call type, and response times are included in Appendix
C.
It is important to note that the information provided in the 2012 audit and review of the Falcon
Heights Fire Department had inaccurate information regarding response times. The 2012 audit
noted the average response time was around six minutes. The six-minute response time that is
noted is the arrival of a company or chief officer in their private vehicle responding directly to
the scene. This is not the response time of an actual fire suppression and/or rescue apparatus.
NFPA response time benchmarks measure and set goals for the response of a fire suppression
apparatus as these units are required in order to mitigate an emergency. When looking at
response times using proper NFPA guidance, 2012 response times are consistently comparable
to what the current response times of Falcon Heights Fire.
Training, Certification Renewal, and Compliance
Our assessment of the training division within the fire department showed gaps in hands-on
and practical training for the firefighters to meet expectations of the Minnesota Fire Service
Certification Board (MFSCB), Minnesota Board of Fire Training and Education (MBFTE), and
Minnesota Emergency Services Regulatory Board (EMSRB). During the initial phase of our audit
firefighters made mention they rarely, if ever, practiced actual fire tactics, like stretching hose-
lines in an effective manner. We approached the first and second quarters of training in 2020
with an approach that utilized their interests and gaps we knew were present. Training is back
on track with a “back to the basics” focus to improve competency and consistency.
14 of 160
City of Roseville Fire Department
2701 Lexington Ave. ▪ Roseville, MN 55113
Phone: 651.792.7009 ▪ Fax: 651.792.7300
www.facebook.com/RosevilleMNFireDepartment www.CityOfRoseville.com/Fire
Within the training we focused on the importance of having a FHFD member be a co-leader of
the trainings. This could be the newest firefighter all the way up to the most senior firefighter.
This was established for two primary reasons:
1. To develop leadership and instruction skills for all firefighters and captains.
2. To allow them to be as autonomous as possible. Allow the RFD personnel to facilitate
the training, but by leaving the majority of the instruction to the FHFD personnel it
would allow for them to work better as a team.
With the first quarter of training complete and into the second quarter we are very pleased
with the progress of the firefighter’s skill set as well as the
willingness of all members to help teach and take ownership
over their training program to assure a quality training
experience for the fire department.
The fire department transitioned away from their previous
emergency medical services (EMS) education provider and
moved to Regions EMS. Regions EMS is a high quality
education provider that provides education to more than 15
fire departments in the metro as well as western Wisconsin.
They have a very hands-on focus to their fire departments
they educate and we believe this will be an improved
educational experience for the firefighters at a reduced cost
from what the fire department was paying in the past. With
the wide breadth of organizations that Regions EMS
provides education to, there is now an increase of opportunities to get in necessary training, as
well as additional training opportunities that are multi-jurisdictional that the firefighters can
participate in.
As part of a grant opportunity with the MBFTE we have implemented Target Solutions, an
online training and tracking program to improve information sharing and training opportunities.
This program will likely replace the existing SharePoint site that houses training information,
standard operating procedures, calendars, and other departmental information.
All firefighters that were due for their bi-annual EMS certification renewal were recertified
without issue.
Annual Equipment Testing Compliance
Equipment testing and compliance is a vital piece to the safety of the firefighters as well as the
longevity of the equipment. In the fire service there are several pieces of equipment and
apparatus that need to be tested and evaluated on an annual basis:
1. Self-Contained Breathing Apparatus (SCBA)
15 of 160
City of Roseville Fire Department
2701 Lexington Ave. ▪ Roseville, MN 55113
Phone: 651.792.7009 ▪ Fax: 651.792.7300
www.facebook.com/RosevilleMNFireDepartment www.CityOfRoseville.com/Fire
2. Apparatus Pump
3. Ground Ladders
4. Aerial Ladder Truck
5. Fire Hose
Self-Contained Breathing Apparatus (SCBA)
The fire department currently uses a Mine Safety Appliances (MSA) Firehawk brand of SCBA.
These SCBAs are seven years old (purchased in 2013). Per NFPA and OSHA regulations they
have approximately three to eight years of time left of their adequate and appropriate use
before consideration for replacement. This has been included in Appendix A, Capital Outlay.
Per our records review and assessment, the SCBAs have received competent and appropriate
testing in the last two years, with few repair issues or concerns.
Consideration for this equipment replacement should be a priority. Replacement for the SCBA
and associated components should occur 2023-2028.
SCBA Replacement Cost: $130,000
SCBA’s are a priority to budget for. They are currently sufficient, but per NFPA and OSHA
regulations they should be replaced between 10-15 years (2023-2028).
Apparatus Pumps
The Fire Departments three large pieces of apparatus have received annual pump testing
through Emergency Apparatus Maintenance (EAM). Minor repairs and maintenance needs for
the fleet are performed EAM. Pump health and capacity appear to be adequate and
appropriate.
The annual pump testing of three apparatus is an on-going annual cost of approximately
$2,000; without consideration of any maintenance work and follow ups on issues discovered
during the testing process. Annual operational funds should be in place and considered for this
test and maintenance needed.
Ground Ladders and Aerial Ladder Truck
Through our evaluation and records review we found no results of any recent ground ladder
and aerial testing. We believe the fire department may be several years behind with this
annual test. Due to this concern, we believe this is a priority test and evaluation that needs to
take place.
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City of Roseville Fire Department
2701 Lexington Ave. ▪ Roseville, MN 55113
Phone: 651.792.7009 ▪ Fax: 651.792.7300
www.facebook.com/RosevilleMNFireDepartment www.CityOfRoseville.com/Fire
The annual testing costs for FHFD’s fleet is approximately: $1,500. This includes 291 feet of
ground ladder testing and the aerial ladder test.
Ground Ladders Testing Cost: $654.75
This is an annual requirement to test the safety and functionality of ground ladders in the
fleet. Forgoing annual testing is a significant risk to personnel and dangerous. It is also a very
effective way to discover the age and functionality of the ground ladders to better prepare
the department for replacement.
Fire Hose
We were unable to locate annual hose testing results from our review; firefighters made
mention that they have never tested their hose.
We recommend immediate testing of all fire hose this spring or early summer in an effort to
assess the health and functionality of all fire hose. There is a potential, due to lack of testing, a
significant amount of hose may fail and need to be replaced in an effort to maintain
appropriate supply and Insurance Services Office (ISO) requirements and expectations. Once
hose testing is completed we will have a better idea of replacement needs, if any.
Fire Hose Annual Testing: $2700
The current condition of the fire hose on the apparatus and in the fire station is in fair
condition, replacement costs will be dependent on the success of the annual testing.
Radios
The current portable radio fleet for FHFD consists of 22 radios and the current mobile radio
fleet for FHFD consists of 5 radios.
Portable Radio Analysis
Nearly all (21 of 22) radios are from the original 2006 purchase process conducted by Ramsey
County. These radios have reached the end of their effective life, and have officially reached
end-of-life by Motorola. This means that repair or replacement parts are no longer available
for these radios and their use as a life safety system for firefighting should be ended. FHFD
currently has enough portable radios for all available riding seats on fire apparatus; NIOSH
reports have indicated through post-incident analysis that every firefighter on the fire-ground
should have a portable radio and be properly trained in its use as a firefighter safety
component. It is our assessment that we should maintain the current number of portable
radios at 22.
Aerial Test Testing Cost: $805.00
The usage and functionality of an aerial platform is critical for a fire department’s fire-ground
tactics and the safety of all firefighters working on or around this apparatus. From our
records review we could not find any testing results or documentation for the 2014 Pierce
Aerial ladder. It is overdue for testing and compliance.
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City of Roseville Fire Department
2701 Lexington Ave. ▪ Roseville, MN 55113
Phone: 651.792.7009 ▪ Fax: 651.792.7300
www.facebook.com/RosevilleMNFireDepartment www.CityOfRoseville.com/Fire
We would recommend an aggressive replacement plan for the 21 portable radios over a 1-3
year timeframe. For long-term planning, a 12 year life-span for portable radios is suggested.
Current per radio cost is $4,600.00.
In Appendix A we noted to begin a capital investment of $32,200 per year to begin the
replacement of all radios (7 radios per year). This will allow a full replacement over the course
of three years, then a process of replacing two radios per year starting in 2028. We believe a
set amount annually in this line item will be the most advantageous to maintain a well-
functioning radio fleet.
Mobile Radio Analysis
All mobile radios installed in FHFD apparatus are from the original 2006 purchase conducted by
Ramsey County. While these radios are important to the operations of the department, they do
not share the same life safety concerns that a portable radio being utilized by an individual
physically on the fire-ground. We recommend a phase-in replacement plan covering the next
three years to replace the current mobile radios with newer models. The current models
utilized in FHFD apparatus no longer are able to be serviced if a failure does occur.
Current Per Radio Cost: $5,000.00
Installation per-vehicle: $775.00
Total: $5,775.00 (x5) = $28,875.00
In total we have approximately $125,000 of radio costs that need to be addressed as a priority
in the 3-4 years.
Annual Radio Maintenance
To properly operate, 800Mhz radios need to be optimized annually and periodically require re-
programming due to outside influences. Outlined below are operational costs for annual
optimization, and costs associated with periodic programming.
Annual Optimization Costs (full radio fleet): $1,485.00
Radio Programming (4 year cycles full fleet): $1,485.00
These funds should be considered operational costs, not capital.
Personal Protective Gear
A firefighter’s personal protective gear is the absolute most important piece of equipment for a
fire department to maintain and invest in. Turnout gear review was one of our first priorities
under the new contract for administrative services.
As part of the 2020 budget we have funds available for new fire helmets; the current fire
helmets are well beyond their useful life and current guidance of NFPA standards. In the first
120 days of this administrative contract new helmets will be purchased and likely already in
service.
18 of 160
City of Roseville Fire Department
2701 Lexington Ave. ▪ Roseville, MN 55113
Phone: 651.792.7009 ▪ Fax: 651.792.7300
www.facebook.com/RosevilleMNFireDepartment www.CityOfRoseville.com/Fire
In addition to the fire helmets is fire resistant hoods. These specially designed fire resistant
hoods provide important heat and carcinogen protection to firefighters operating in a fire or
other hazardous environment. The most recent hood replacement we could find were
purchased more than 10 years ago and also past their useful and recommended life span. We
have since replaced all hoods at a cost of approximately $550.
Much of the existing turnout gear is near or beyond the NFPA standards and guidelines for
firefighters and is an immediate replacement priority. With taking out a helmet and a hood
(already replaced) a turnout gear ensemble will cost approximately $2700 per firefighter. This
includes a turnout jacket, pants, boots, and gloves. From our review we found the following
immediate replacement needs (at or beyond 10 years):
7 Pants
6 Jackets
15 Boots
With current pricing Falcon Heights is looking at a minimum of $16,850 to address the
immediate gear replacement needs.
Turnout Gear Replacement Cost: $16,850
This is for all current boots in service, and any jacket or pant at 10 years of age or older. An
additional concern is the fire department has no back-up gear available that is functional.
Note that the total replacement costs associated with subsequent gear purchases will be an
additional $15,000-$20,000 over the next 2-4 years (2021-2024). Also note that this
replacement is for current staff. If we are to recruit and add an additional 3-6 members, it
would increase by approximately $2600 per firefighter.
Apparatus
The Falcon Heights Fire Department currently maintains three large pieces of apparatus and
one pick-up truck. Overall the apparatus fleet is in fair health. The department has two engines
and one ladder truck. The engines are performing adequately however during recent pump
testing some repairs were noted. However, Engine-752 is nearing the end of its useful life
based on recommendations by NFPA. It is a 2001 Freightliner Custom Pumper. While this
apparatus is still functioning appropriately as a back-up engine, a replacement should be
considered by 2025 to assure reliable fire apparatus are available for emergency response.
Engine-753 acts as the first out engine for fire-related calls. It is a 2005 Sterling CustomFire
Pumper. It is functioning appropriately as a first-out engine, but will be in a good position to
transition to a back-up engine after the replacement of Engine-752 is in place in the next 3-5
years.
19 of 160
City of Roseville Fire Department
2701 Lexington Ave. ▪ Roseville, MN 55113
Phone: 651.792.7009 ▪ Fax: 651.792.7300
www.facebook.com/RosevilleMNFireDepartment www.CityOfRoseville.com/Fire
Ladder-757 is a 2014 Pierce Aerial ladder truck. It is utilized for most mutual and auto-aid
responses, as well as rescue-related emergencies. This vehicle has passed recent pump tests. It
is a well-functioning apparatus and, with proper care and maintenance, should remain in the
fleet for another 15-20 years.
Apparatus Year Needs/Concerns
Engine-752 2001 Nearing the end of useful life, but likely still a functional apparatus
for several more years in a back-up/reserve capacity.
Engine-753 2005 Functions well, but should be transitioned to a back-up apparatus in
next 3-5 years.
Ladder-757 2014 In great condition, no significant needs or concerns at this time.
Utility 755 Operational and functional at this time, no immediate replacement
needs.
Administrative Review
Standard Operating Procedures/Guidelines (SOP/SOG) Review and Committee
The Falcon Heights Fire Department has many outdated and obsolete SOPs, some are
redundant as well as conflicting with each other. The initial review process and the subsequent
committee development for review is a necessary step to improve clarity of job roles and
responsibilities, response procedures, and department expectations. It is our goal to develop
revised standards to meet the needs and expectations of the Falcon Heights Fire Department,
the cities of Falcon Heights and Lauderdale, and the firefighters. We anticipate the committee
review and development process to take 3-6 months with a goal of fall 2020 for completion.
Job Descriptions
In the first 120 days of the administrative contract we created job descriptions for Firefighter
and Captain. The evolution of these job descriptions was a group effort as we sought feedback,
edits, and development from the firefighters and captains. These job descriptions are located
in Appendix B. We will be working with staff on the development of a Fire Chief job description
as well as other chief officer positions once we have a more defined organizational structure for
the future.
Medical Examinations
Per OSHA, firefighters are required to receive an annual medical examination that includes an
SCBA mask fit testing and a certain list of functions to be tested and reviewed. As part of the
leadership transition we have decided to work with a clinical vendor that better meets the
needs of the fire service and works with many fire departments in the metro. Health Strategies
will assist with the medical examinations for new hires, annual medical examinations, and any
fit testing needed by the fire department. They are a reputable organization and have
competitive pricing.
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City of Roseville Fire Department
2701 Lexington Ave. ▪ Roseville, MN 55113
Phone: 651.792.7009 ▪ Fax: 651.792.7300
www.facebook.com/RosevilleMNFireDepartment www.CityOfRoseville.com/Fire
As part of the leadership transition we will work with the firefighters to evaluate and address
any additions we would like to add to the annual medical examination process. This is done in
an effort to be proactive with health concerns for firefighters, especially as firefighters age.
Priority Summary
1.Daytime (Weekday) Response
a.Firefighter Recruitment and Retention Efforts and Working Group
i.Immediate attention needs to be focused on recruitment and retention,
especially daytime available firefighters.
ii.Effort should be placed on getting many into the testing phase and on-
board prior to the start of the next Firefighter I program in late fall/winter
2020.
iii.Assess and evaluate organizational changes that will need to occur with
the recruitment of daytime only responders that live outside of the
response area, but can respond and lend aid during the day.
1.Training times and attendance opportunities.
2.Response requirements for good standing as an employee and
Relief Association credit.
2.Capital Improvement Considerations
a.Assess 10-year capital improvement outlay
i.Turnout gear in 2021-2023: High Priority
ii. Radios in 2021-2023: High Priority
3.Operational Considerations
a.Improve and streamline annual testing requirements of hose testing, ground
ladder testing, SCBA pack and bottle testing, and pump capacity.
b.Organizational development, structure, and leadership development.
c.Continue to upgrade training involvement, participation, and practicality to
better meet the needs and expectations of the firefighters.
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City of Falcon Heights
Capital Improvement Plan: Fire Vehicle & Equipment Fund
Expenditure Detail
Key Description 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
V Engine 753 -$ -$ -$ -$ 550,000$ -$ -$ -$ -$ -$ 550,000$
V Engine 752 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -
V Ladder 757 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -
V Utility 755 -$ -$ -$ -$ -$ -$ -$ 45,000$ -$ -$ 45,000
E Exercise room-fitness equipment -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -
E Self contained breathing apparatus -$ -$ -$ -$ 130,000$ -$ -$ -$ -$ -$ 130,000
E Ventilation fans -$ -$ 800$ -$ -$ 800$ -$ -$ -$ 800$ 2,400
E Power equipment -$ -$ -$ 2,500$ -$ -$ -$ -$ 2,500$ -$ 5,000
E
Personal Protective Equipment-gear-boots-
helmets 15,000$ 15,000$ 15,000$ -$ -$ -$ -$ -$ -$ -$ 45,000
E Exhaust system equipment -$ -$ -$ -$ 2,000$ -$ -$ -$ -$ 2,000$ 4,000
E Medical bags and O2 bags -$ -$ 1,000$ -$ -$ -$ -$ -$ 1,000$ -$ 2,000
E Training equipment -$ -$ -$ 1,000$ -$ -$ -$ -$ -$ -$ 1,000
E Camera to assist with rescue/firefighting 5,500$ -$ 5,500$ -$ -$ -$ -$ -$ 5,500$ -$ 16,500
E Portable radios- 3 per year replacement 45,000$ 45,000$ -$ -$ -$ -$ -$ -$ 13,800$ 13,800$ 117,600
Mobile radios 1 per year 5,775$ 5,775$ 5,775$ 5,775$ 5,775$ -$ -$ -$ -$ -$ 28,875
E Firefighting Equipment -$ 800$ -$ -$ 800$ -$ -$ 800$ -$ -$ 2,400
E Response to water related emergencies -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -
E Apparatus Based IT Infrastructure 5,000$ -$ -$ -$ 5,000$ -$ -$ -$ 5,000$ -$ 15,000
E Air monitoring equipment -$ 800$ -$ -$ 800$ -$ -$ 800$ -$ -$ 2,400
E Rescue equipment -$ -$ -$ -$ -$ -$ 35,000$ -$ -$ -$ 35,000
E Off-site paging equipment 800$ 800$ 800$ 800$ 800$ 800$ 800$ 800$ 800$ 800$ 8,000
E Scene lighting -$ -$ -$ 400$ -$ -$ -$ 400$ -$ -$ 800
E Hose 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ 15,000
E Ladders 5,000$ -$ -$ 5,000$ -$ -$ -$ 5,000$ -$ -$ 15,000
E Nozzles -$ 3,000$ -$ -$ -$ -$ -$ -$ -$ 3,000$ 6,000
F Fire admin- office furniture -$ -$ -$ -$ 500$ -$ -$ -$ 500$ -$ 1,000
F Training room tables & chairs -$ -$ 800$ -$ -$ -$ 800$ -$ -$ -$ 1,600
F Day room furniture / TV -$ 2,000$ -$ -$ 2,000$ -$ -$ -$ 2,000$ -$ 6,000
F Kitchen appliances -$ -$ -$ -$ 1,000$ -$ -$ -$ -$ 1,000$ 2,000
F Kitchen table & chairs -$ 500$ -$ 500$ -$ -$ 500$ -$ -$ -$ 1,500
F Computer equipment /printers office / training -$ 500$ -$ -$ -$ -$ 500$ -$ -$ -$ 1,000
F AV equipment -$ -$ -$ -$ 500$ -$ -$ -$ -$ -$ 500
F Washer & dryer -$ -$ -$ -$ -$ -$ 6,000$ -$ -$ -$ 6,000
F Station Painting -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -
F Concrete repair /replacement -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -
F Bay lighting -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -
F SCBA compressor -$ -$ -$ -$ 30,000$ -$ -$ -$ -$ -$ 30,000
F Carpet -$ 2,500$ -$ -$ -$ 2,500$ -$ -$ -$ 2,500$
F Overhead door replacement / openers -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -
83,575$ 78,175$ 31,175$ 17,475$ 730,675$ 5,600$ 45,100$ 54,300$ 32,600$ 25,400$ 1,104,075$
Appendix A
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FALCON HEIGHTS FIRE DEPARTMENT
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (651) 792-7635 FAX (651) 792-7610
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M ST. PAUL CAMPUS
PRINTED ON RECYCLE PAPER
Job Summary:
The Captain serves as a mid-level supervisor in the Fire Department. This position is paid on call, and assists the Chief Staff in providing leadership to the Fire Department staff and helps ensure the overall goals and objectives of the Fire Department are met.
The Captain is responsible for several areas within the Fire Department, including, but not limited to, fire apparatus, equipment, and personnel involved in the extinguishment, suppression, and prevention of fires. This position is responsible for the leadership and mentoring of firefighters and the proper maintenance of apparatus and equipment in accordance with standing
orders and department standards. The primary duties include supervising firefighters performing
fire prevention, fire suppression, training, public education, hazardous materials incident mitigation, rescue and emergency medical services to citizens and is responsible for helping to assure compliance with all legislative, judicial and administrative policy and procedures. At an emergency, unless working under a Chief Officer, the Captain is responsible for incident
command and abatement of the emergency, including entering a burning building with the fire crew.
Scope of Responsibility:
The Captain under direction of the Chief Staff is responsible for performing firefighting duties and supervising a variety of staff functions requiring administrative abilities. The Captain is
assigned a direct area of administrative responsibility and is responsible for supervising firefighting personnel on the scenes of emergencies. Within an assigned area, a Captain could supervise 6-10 personnel. The Captain is responsible in coordination with the Chief Staff for conducting training. While subject to the requirements of written orders, standards, and regulations as well as verbal
directions of a Chief Officer, the Captain exercises great independence of judgment and action while in command at fires and other emergencies.
Essential Duties and Responsibilities:
1. Using knowledge of the scope of services provided by the fire department and personalleadership skills the Captain communicates with the Chief’s Staff to evaluate and report onthe effectiveness of priorities and suggests new activities of the fire department.2.Represents the City in the department’s dealings with mutual aid departments and othergovernment agencies in a manner that conveys a positive image of city government and thatfosters cooperation and support.
3.Serves as a front-line supervisor in the technical operations of the Fire Department and isresponsible for compliance with all legal and financial requirements. Ensures that Fire
Appendix B
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FALCON HEIGHTS FIRE DEPARTMENT
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (651) 792-7635 FAX (651) 792-7610
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M ST. PAUL CAMPUS
PRINTED ON RECYCLE PAPER
Department staff under their direction follows appropriate procedures and complies with City policies and general government requirements. 4. Oversee the cleaning of quarters, equipment, and apparatus.5.Organizes duties and responsibilities including fire and EMS training.6.Compile and keep varied records, incident reports, and payroll documents as required.7.Perform related work as required.8.Directs the enforcement of all City codes and ordinances in a manner that protects andsafeguards the welfare of the public and enhances quality of life in the City.
Knowledge, Skills, & Abilities:
•Thorough knowledge of the operation and maintenance of all apparatus, and equipmentand methods used in combating, extinguishing and preventing fires, as well emergency
medical care.
•Thorough knowledge of rules and regulations governing the fire department, standards,and protocols of the department
•A knowledge of all federal state and local laws related to the activities of the fire
department.
•Thorough knowledge of the principles and practices involved in training personnel.
•Ability to react quickly and remain calm under duress and strain.
•Ability to lead firefighters, effectively, maintain discipline, promote harmony, exercisesound judgment and cooperate with other officials.
•Ability to prepare clear and concise reports.
•Possess strong leadership, problem solving and interpersonal relationship skills including
the ability to maintain effective working relationships with co-workers, supervisors,contractors, and the public; and can maintain confidentiality regarding investigations andinspections.
•Is able to regularly respond to emergency calls within established departmental time
periods.
•Has ability and desire to project a professional image through knowledge of job, positiveattitude, and accurate and timely completion of work.
Minimum Qualifications:
Minimum job requirements are specialized training beyond high school of one year or less and at least 4 years of related experience. Meets all of the qualifications for the Firefighter plus meets or exceeds all recommended requirements for NFPA fire officer I (1021) and has some incident command training. Must maintain a maximum response time to assigned fire station as defined in department policy.
Appendix B
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FALCON HEIGHTS FIRE DEPARTMENT
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (651) 792-7635 FAX (651) 792-7610
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M ST. PAUL CAMPUS
PRINTED ON RECYCLE PAPER
Physical Demands & Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The duties listed above are
intended only as illustrations of the various types of work that may be performed. The omission
of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
A small portion of the work performed by the Captain is administrative in nature. Most work
requires the Captain to meet and perform the requirements of a firefighter. Thus, the Captain may
be required to: spend excessive time outside exposed to the elements; tolerate extreme fluctuations in temperature while performing firefighting duties; perform physically demanding work in hot (up to 400 degree Fahrenheit), humid (up to 100 %) atmospheres while wearing equipment that significantly impairs body-cooling mechanisms; experience frequent transition from hot to cold
and from humid to dry atmospheres; work in wet, icy, muddy areas, and uneven terrain; perform a variety of tasks on slippery, hazardous surfaces such as on roof tops or from ladders; work in areas where sustaining traumatic or thermal injuries is possible; face exposure to carcinogenic dusts such as asbestos, toxic substances such as hydrogen cyanide, corrosives, carbon monoxide, or organic solvents either through inhalation or skin contact; face exposure to infectious biological
agents such as hepatitis B or HIV; wear personal protective equipment that weighs approximately 50 pounds while performing firefighting tasks; perform physically demanding work while wearing positive pressure breathing equipment with resistance to exhalation and a flow rate specified by current SCBA manufacture; perform complex tasks during life-threatening emergencies; work for long periods of time, requiring sustained physical activity and intense concentration; make
decisions that could have life or death consequences for employees and civilians under difficult and stressful conditions with limited information during emergency conditions; be exposed to grotesque sights and smells associated with major trauma and burn victims; make rapid transitions from rest to near maximal exertion without warm-up periods; operate in environments of high noise, poor visibility, limited mobility, at heights, and in enclosed or confined spaces; use manual
and power tools in the performance of duties; rely on senses of sight, hearing, smell, and touch to help determine the nature of the emergency, maintain personal safety, and make critical decisions in a confused, chaotic, and potentially life-threatening environment through-out the duration of operation; encounter smoke filled environments, and a variety of physical hazards, damaged structures, moving mechanical equipment, electrical equipment, radiant energy, and possible
exposure to explosives; meet the physical requirements outlined in NFPA 1582 (Medical requirements for fire fighters); and perform the tasks outlined in NFPA 1001 (Fire fighter professional qualifications).
Appendix B
25 of 160
FALCON HEIGHTS FIRE DEPARTMENT
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (651) 792-7635 FAX (651) 792-7610
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M ST. PAUL CAMPUS
PRINTED ON RECYCLE PAPER
Job Summary:
To protect life and property by performing fire suppression, hazardous materials incident mitigation, and rescue services. Maintains fire equipment, apparatus and facilities, participates in training, and carries out other duties as required. Works independently under readily available
supervision to ensure the overall goals and objectives of the Fire Department are met. Carries a
pager and responds to emergency calls as required by department policy.
Scope of Responsibility:
The Firefighter’s primary scope is the performance of fire suppression and rescue. A Firefighter may, on occasion, be assigned limited administrative responsibility and, on a limited basis, may
mentor and assist in training less experienced firefighting personnel. Performs basic troubleshooting and decision making within established parameters that has limited financial impact, while working under direct supervision.
Essential Duties and Responsibilities:
1. Performs firefighting activities including driving fire apparatus, operating pumps and
related equipment, laying hose and performing fire suppression, containment, ventilationand extinguishing tasks.
2.May take a limited leadership role during calls for service, as assigned by a supervisor.
3.Serves as a representative of the City, performing duties in a courteous and professionalmanner that conveys a positive image of city government and that fosters cooperation andsupport with peers, superiors, citizens and other agencies.
4. Makes suggestions and participates in Fire Department training, operations, and
initiatives as assigned.
5. Perform other related duties as apparent or assigned.
Appendix B
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FALCON HEIGHTS FIRE DEPARTMENT
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (651) 792-7635 FAX (651) 792-7610
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M ST. PAUL CAMPUS
PRINTED ON RECYCLE PAPER
Minimum Qualifications:
Minimum job requirements include specialized training beyond high school that can be obtained
in one year or less and six months or less of related experience, or equivalent. Key characteristics are knowledge of government and fire/rescue services, leadership, problem solving and interpersonal relationship skills. Must successfully pass City administered initial and periodic tests, which may include: physical agility test, physical examination, stress test,
drug screen, pulmonary function test, and psychological evaluation. Must possess minimum
certification equal to the State of Minnesota’s equivalent for: 1.Firefighter I2.Firefighter II3.Hazardous Materials Operations
4.Emergency Medical Responder (EMR)
Must possess valid Minnesota driver’s license and be insurable. Must maintain a maximum
response time to assigned fire station as defined in department policy.
Physical Demands & Working Conditions:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places or confined spaces, and is occasionally exposed to blood borne pathogens, wet and or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock and vibration. .
Exposure to multiple disagreeable elements of at least three or more of which are intense occurs up to 15% of the time.
The noise level in the work environment is usually moderate, except during certain firefighting activities when noise levels may be loud.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The Firefighter may be required to: spend excessive time outside exposed to the elements; tolerate extreme fluctuations in temperature while performing firefighting duties; perform physically demanding work in hot (up to 400 degree Fahrenheit), humid (up to 100 %) atmospheres while wearing equipment that significantly impairs body-cooling mechanisms; experience frequent
Appendix B
27 of 160
FALCON HEIGHTS FIRE DEPARTMENT
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (651) 792-7635 FAX (651) 792-7610
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M ST. PAUL CAMPUS
PRINTED ON RECYCLE PAPER
transition from hot to cold and from humid to dry atmospheres; work in wet, icy, muddy areas,
and uneven terrain; perform a variety of tasks on slippery, hazardous surfaces such as on roof tops
or from ladders; work in areas where sustaining traumatic or thermal injuries is possible; face exposure to face exposure to smoke, noise and/or vibration exceeding 80 decibels (constant or intermittent) which may cause marked distraction or possible hearing loss, carcinogenic dusts such as asbestos, toxic substances such as hydrogen cyanide, corrosives, carbon monoxide, or
organic solvents either through inhalation or skin contact; face exposure to infectious biological
agents such as hepatitis B or HIV; wear personal protective equipment that weighs approximately 50 pounds while performing firefighting tasks; perform physically demanding work while wearing positive pressure breathing equipment with resistance to exhalation and a flow rate specified by current SCBA manufacture; perform complex tasks during life-threatening emergencies; work for
long periods of time, requiring sustained physical activity and intense concentration; make
decisions that could have life or death consequences for employees and civilians under difficult and stressful conditions with limited information during emergency conditions; be exposed to grotesque sights and smells associated with major trauma and burn victims; make rapid transitions from rest to near maximal exertion without warm-up periods; operate in environments of high
noise, poor visibility, limited mobility, at heights, and in enclosed or confined spaces; use manual
and power tools in the performance of duties; rely on senses of sight, hearing, smell, and touch to help determine the nature of the emergency, maintain personal safety, and make critical decisions in a confused, chaotic, and potentially life-threatening environment through-out the duration of operation; encounter smoke filled environments, and a variety of physical hazards, damaged
structures, moving mechanical equipment, electrical equipment, radiant energy, and possible
exposure to explosives; meet the physical requirements outlined in NFPA 1582 (Medical requirements for fire fighters); and perform the tasks outlined in NFPA 1001 (Fire fighter professional qualifications).
Appendix B
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FALCON HEIGHTS FIRE DEPARTMENT
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (651) 792-7635 FAX (651) 792-7610
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M ST. PAUL
PRINTED ON RECYCLE PAPER
Incidents
Incident numbers created: 121
Dispatched incidents: 112
City receiving response: Falcon Heights- 60-54% Lauderdale-52-46%
Number of day-time incidents (0700-1700) 56-50%
Number of non-daytime incidents (1700-0700) 56- 50%
Number of times “unable to respond” 3 times - 2.7%
Number of times Chief or Captain first to arrive 30- 27%
Number of times engine or ladder first to arrive - 82- 73%
Number of times dispatched and canceled prior to arrival: 17
Average over-all response time: (Captain /Chief): 8 minutes 49 seconds
Average response for supersession unit (engine or ladder): 9 minutes 54 seconds
Call types:
Alarms sounding: 23
Apartment Incident: 1
Clean-up following an accident: 1
CO detector sounding: 8
Commercial fire: 1
Dwelling incident: 1
Illegal burn: 2
Medical: 1
Natural gas odor: 8
Public service: 12
Smoke in a commercial building: 1
Smoke in a dwelling: 2
Smoke in an apartment: 7
Smoke in the area: 4
Vehicle Accident: 24
Vehicle fire: 2
Wire down: 14
Appendix C
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FALCON HEIGHTS FIRE DEPARTMENT
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (651) 792-7635 FAX (651) 792-7610
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M ST. PAUL
PRINTED ON RECYCLE PAPER
0
5
10
15
20
25
30
2019 Incidents
Appendix C
30 of 160
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Extension of Professional Service Agreement for Administrative Direction and
Command Services for Fire Service from the City of Roseville
Description
During the December 11, 2019 City Council Meeting, the Council approved the
professional service agreement for administrative direction and command
services for Fire Service from the City of Roseville.
The one-year agreement will expire December 10, 2020. Staff has requested an
extension. Attached you will find a sixty (60) day extension. The extension
will be until 11:59 pm on February 8, 2021.
Budget Impact The cost for the extension will be prorated based on the current agreement.
The City will compensate the City of Roseville for a total of $6,666.00. Falcon
Heights will receive a monthly invoice of $3,333.00.
Attachment(s) • First Amendment to the Professional Services Agreement for Fire
Service Administrative Direction and Command Services
Action(s) Requested Staff is looking for direction on how to proceed with this action.
Meeting Date December 2, 2020
Agenda Item Policy D1
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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1
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT FOR FIRE SERVICE ADMINISTRATIVE DIRECTION AND COMMAND SERVICES
This First Amendment is made by and between the City of Roseville, a Minnesota municipal corporation (“Roseville”), and the City of Falcon Heights, a Minnesota municipal corporation
(“Falcon Heights”), as of the 11th day of December, 2020.
WHEREAS, the City of Falcon Heights and the City of Roseville are parties to an Agreement for Roseville to provide fire service administrative direction and command services over the Falcon Heights fire department;
WHEREAS, said Agreement will expire by its own terms on December 10, 2020; WHEREAS, the parties desire to extend the duration of said Agreement through February 8, 2021; and,
WHEREAS, the Agreement requires all amendments to its terms to be made by mutually executed written agreement of the parties. NOW, THEREFORE, intending to be bound by the consideration and obligations contained
herein, the sufficiency of which is expressly acknowledged, the parties hereby agree to the
following First Amendment: 1. Term. Notwithstanding paragraph 2 of the parties’ original Agreement, said Agreement shall be extended as of 12:00 a.m. on December 11, 2020, and shall expire
at 11:59 p.m. on February 8, 2021 (the “Extended Term”).
2. Compensation for Services. Notwithstanding paragraph 3 of the parties’ original Agreement, the City of Falcon Heights shall pay Roseville total compensation of $6,666.00 for services rendered during the Extended Term. Roseville shall submit to
Falcon Heights a monthly invoice for $3,333.00, which shall be paid in the same
manner of other claims made to the City of Falcon Heights. 3. Other Provisions. All terms and obligations not specifically amended by this First Amendment shall remain in full force and effect for the duration of the Extended Term.
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2
CITY OF ROSEVILLE
Date: _________________________ __________________________________ Mayor
Date: _________________________ __________________________________
City Manager
Date:_________________________ ___________________________________ Fire Chief
APPROVED AS TO FORM:
Date:_________________________ __________________________________ City Attorney
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3
CITY OF FALCON HEIGHTS
Date: _________________________ __________________________________ Mayor
Date: _________________________ __________________________________
City Administrator
APPROVED AS TO FORM:
Date:_________________________ __________________________________
City Attorney
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Information Technology Services – Joint Powers Agreement
Description
There has been on-going discussion around our shared IT services with the
City of Roseville and the other governmental jurisdictions that are involved.
There are currently about 34 Member Agencies and 9 Agencies receiving
limited services. The member agencies currently all operate via one-to-one
agreement with the City of Roseville.
About eight years ago, the JPA structure was discussed, but ultimately failed
because the member agencies felt they has more influence in an agreement
with Roseville than as a member of a joint powers board.
With the retirement of IT Manager Terrence (Terre) Heiser, and the resignation
of Roseville Finance Director/IT Director who left for LOGIS has given the
jurisdictions involved in I-NET an opportunity to explore IT services.
Budget Impact
Attachment(s) • JPA Proposal
• Transition Plan
• Joint Powers Agreement
• Exhibit A – Voting
• Program Breakdown and Supplement Services
Action(s) Requested Staff is looking for direction on how to proceed with this request.
Meeting Date December 2, 2020
Agenda Item Policy D2
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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BLANK PAGE
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City Manager’s Office
Memo
To: Metro I-Net Members
cc: Pete Bauer & Jason Swalley, Metro I-Net
From: Patrick Trudgeon, Roseville City Manager
Date: February 13, 2020
Re: Metro I-Net Discussion Points
Metro I-Net originally started as a collaboration between Roseville and Mounds View to share
IT resources in 1999. Since that time, Metro I-Net has grown to 35 member organizations receiving full IT services and 9 associate members receiving limited IT services. Not only has the number of Metro I-Net members grown, each member agency’s needs have
grown exponentially. Some examples in recent years include the deployment of laser fiche,
remote computer access, electronic door access, wireless access points, as well as body cam support for law enforcement. Currently, Metro I-Net is under organizational control of the Roseville City Manager and
Roseville City Council. All Metro I-Net employees are actually Roseville employees and fall
under Roseville personnel policy, its liability coverage, and compensation structure. The Roseville City Manager makes employment decisions for Metro I-Net including the hiring and termination of employees. The City of Roseville includes the $3.5 million Metro I-Net budget as part of its city budget.
While this arrangement has worked for many years, the following issues is making it harder to keep Metro I-Net sustainable into the future:
• Roseville City Council concern about the amount of Metro I-Net staff and the
added liability and carrying costs for that amount of employees
• Roseville City Council concern the use of space within City given other city
department space needs
• The Roseville employee compensation plan lags behind the market for other local
governments and especially with LOGIS, a joint powers entity that provides IT
services to many local governments in the Twin Cities. LOGIS has recruited
several Metro I-Net staff members over the past couple of years
• As a result of the Roseville compensation plan and organizational structure, it is
not possible to create the necessary executive leadership to guide the large $3.5
million Metro I-Net enterprise
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Page 2
• Finally, it should be noted that the Roseville City Council could at any time
decide to no longer be the lead agency for Metro I-Net and a result, breakup
Metro I-Net and let members figure out how to best provide IT services for their
organization. It should be pointed out that Roseville City Council has not
discussed doing this, but it is always a potential concern in the future.
Having Metro I-Net as a joint powers entity does provide members more direct control over governance of Metro I-Net, including costs, personnel, and policies and takes away uncertainty of the future of Metro I-Net.
The highlights of the joint powers agreement, as currently contemplated, are as follows: • The initial members of the JPA will be the current members of Metro I-Net
• JPA is planned to become effective on 1/1/2021
• Metro I-Net will be governed by a Board of Directors with each member having a
Director and Alternate designated
• Metro I-Net board meetings subject to open meeting law
• Each member will have the number of votes equivalent to its share of the budget
• Members will not be allowed to vote if they are in default of their financial obligation
or violation of IT security policies
• Metro I-Net board will meet at least four times (Jan., April, July, Oct.) annually
• Metro I-Net board will have officers elected to 3-year terms
• Metro I-Net board will have power take all action in establishing and managing the
operations of Metro I-Net
• Metro I-Net board will enter into a contract with a member to serve as the fiscal and
operations agent for the organization
• Metro I-Net board will hire an executive director who will be responsible for day-to-
day operations
• The executive director will have broad authority to run the operations of Metro I-Net
• The executive director can be terminated by a 2/3 vote of the Metro I-Net board
• The Metro I-Net board will establish an executive committee consisting of the 4 board
officers and the member serving as the fiscal agent
• The executive committee would meet on a more frequent basis and work on duties as
assigned by the board such as the budget and administrative issues
• The JPA outlines the schedule for the creation and consideration of the annual budget.
• The JPA creates 3 different classes of charges
• Class 1 – Annual personnel & other operating expenses
• Class 2 - Capital charges for hardware and software
• Class 3 – Necessary additional charges
• The JPA outlines procedures for members to withdraw from Metro I-Net
• JPA creates a Metro I-Net “Associate” which is an entity that is receiving a contractual
service from Metro I-Net
• The JPA has no termination date but does outline procedures to dissolve the
organization
38 of 160
Page 3
The new organizational structure will increase the costs for each member. The exact costs
have not been determined yet and is highly dependent on the number of members that join the
JPA. If all current members remain as members of the JPA, it is estimated that each member, including Roseville, would see an increase of 5% over the 2020 cost. At this point, Roseville is seeking a commitment by your governing board to enter into a Metro I-Net joint powers agreement, subject to final review and approval of the JPA
document. This will allow us to proceed in completing the drafting of the JPA and have an
assurance on the costs to create the new entity.
39 of 160
METRO I-NET MEMBER
MEETING
February 13, 2020
40 of 160
Welcome and Introductions
Update on Metro Cities Joint Powers Agreement
Next Steps
2020 Metro I-Net Work Plan
Member Agencies
February 13, 2020
Metro I-Net Member Meeting
Agencies Receiving Limited Services
Arden Hills, Anoka, Birchwood Village, Coon Creek Watershed, Centennial Fire Department, Centennial Lakes Police Department, Circle Pines, Centerville, East Bethel, Falcon Heights, Forest Lake, Gem Lake, Ham Lake, Hugo, Lauderdale, Little Canada, Little Canada Fire Department, Lake Elmo, Lexington, Lake Johanna Fire Department, Lino Lakes, Mahtomedi, MN State Fair Police Department, Mounds View, Mississippi Watershed Management Organization, North Oaks, North St. Paul, Oakdale, Ramsey Washington Watershed District, Roseville, St. Anthony, St. Francis, Vadnais Heights, Vadnais Lake Watershed District, White Bear Township
Blaine, Columbia Heights Police Department , Fridley, Maplewood, North Suburban Cable Commission, Ramsey County Library, Ramsey Washington Cable Commission, Spring Lake Park, White Bear Lake
41 of 160
•Metro I-Net has grown considerably since its creation
•The entire operation is under control of the City of Roseville
•Challenge for the Roseville City Council to take on additional employees, space, and liability
February 13, 2020
Metro I-Net Member Meeting
Why a joint powers entity?
•Challenge in recruiting and retaining employees due to Roseville compensation plan due to LOGIS and other IT agencies
•City of Roseville could decide to no longer participate in Metro I-Net
•Members will have more of a say in governance, policies, and costs
42 of 160
•Sub-group of six members (Circle Pines, Maplewood, Mounds View, Mississippi Watershed, Roseville, and St. Anthony) met several times to lay out some a basic framework of a joint powers entity and agreement.
•Engaged Attorney Jim Strommen of Kennedy and Graven to assist in the joint powers framework and work on draft agreement
February 13, 2020
Metro I-Net Member Meeting
Status of Metro I-Net Joint Powers Agreement
•Group reviewed and commented the drafts prepared by Attorney Strommen
•Before continuing working on draft JPA, group felt it was necessary to gather the members to provide an update and start securing commitments in moving forward with a JPA
43 of 160
•The initial members of the JPA will be the current
members of Metro I-Net
•JPA is planned to become effective on 1/1/2021
•Still considering what the
threshold of members will need to be to make JPA viable
February 13, 2020
Metro I-Net Member Meeting
Framework of Metro I-Net Joint Powers Entity
•Metro I-Net will be governed by a Board of Directors with each member having a Director and Alternate designated
•Metro I-Net board meetings subject to open meeting law
•Each member will have the number of votes equivalent to its share of the budget
44 of 160
•Members will not be allowed to vote if they are in default of their financial obligation or violation of IT security policies
•Metro I-Net board will meet at least four times (Jan., April, July, Oct.) annually
•Metro I-Net board will have officers elected to 3-year terms
February 13, 2020
Metro I-Net Member Meeting
Framework of Metro I-Net Joint Powers Entity
•Metro I-Net board will have power take all action
in establishing and managing the operations of Metro I-Net
(See Article VI of draft JPA)
45 of 160
•Metro I-Net board will enter into a contract with a
member to serve as the fiscal and operations agent for the organization
•Metro I-Net board will hire an executive director who will be responsible for day-to-day operations
February 13, 2020
Metro I-Net Member Meeting
Framework of Metro I-Net Joint Powers Entity
•The executive director will have broad authority to
run the operations of Metro I-Net
•The executive director can be terminated by a 2/3 vote of the Metro I-Net board
46 of 160
•The Metro I-Net board will establish an executive committee consisting of the 4 board officers and the member serving as the fiscal agent
•The executive committee would meet on a more frequent basis and work on duties as assigned by the board such as the budget and administrative issues
February 13, 2020
Metro I-Net Member Meeting
Framework of Metro I-Net Joint Powers Entity
•The JPA outlines the schedule for the creation and consideration of the annual budget.
•The JPA creates 3 different classes of charges
•Class 1 –Annual personnel & other operating expenses
•Class 2 -Capital charges for hardware and software
•Class 3 –Necessary additional charges
47 of 160
•The JPA outlines procedures for members
to withdraw from Metro I-Net
•JPA creates a Metro I-Net “Associate” which is a
entity that is receiving a contractual service from Metro I-Net
February 13, 2020
Metro I-Net Member Meeting
Framework of Metro I-Net Joint Powers Entity
•The JPA has no termination date but does
outline procedures to dissolve the organization.
48 of 160
•We have estimated an additional $175,000 annually for overhead with the operation the joint powers Metro I-Net
•With the assumption that we have 100% of the members as part of the JPA, this represents a 5% increase for each member over what you are paying in 2020
February 13, 2020
Metro I-Net Member Meeting
Cost impacts
•However, with less than 100% of the members
being part of the JPA, the costs will rise more dramatically.
49 of 160
February 13, 2020
Metro I-Net Member Meeting
Cost impacts
•If we have only members that join in the JPA that represent 80% of the 2020 budget, it will equal a 31% increase for the remaining members
50 of 160
•We need to know if your organization will be joining
the Metro I-Net JPA in the very near future in order to properly prepare a budget, continue working on the
governance documents, and plan for the transition
February 13, 2020
Metro I-Net Member Meeting
Importance of Commitment to Metro I-Net JPA
•Request that you get a commitment from your
governing policy board to plan on entering into a joint powers agreement given the framework and
costs outlined today subject to final review and approval of the joint powers agreement
51 of 160
•Approval of the actual JPA will need to come at a
later date since we cannot finalize it until he have an understanding on who will participate in Metro I-Net
moving forward.
February 13, 2020
Metro I-Net Member Meeting
Importance of Commitment to Metro I-Net JPA
•If you or your governing board would like to look at
other options for IT services in order to compare, urge you to begin that process now
52 of 160
•Will provide a fact sheet outlining the rationale and reasons for a JPA
•Will provide a listing of services you are receiving (along with definitions on what they are) and the costs for each service
•Will provide you an estimate of the costs to participate in the JPA
February 13, 2020
Metro I-Net Member Meeting
Information to help you discuss the Metro I-Net JPA with your policy board
•It should be noted that leaving Metro I-Net will put
a greater burden on your organization to manage your data, hardware, software, and user
support even if you contract with a third-party to manage those items
53 of 160
•Century Link migration/ phone system
•Arbitrator expansion
•Antivirus replacement
•Two Factor Authentication for web email
•Zayo equipment refresh
February 13, 2020
Metro I-Net Member Meeting
2020 Work Plan
•IT Security Audit
•Streamlining asset management
•Automating software deployment
•Window 7 computer replacements
54 of 160
2020 Budget 3,320,704$ Budget Share RoundUp Votes
AH Arden Hills 70,342$ 2.12% 3.00% 3
ANO Anoka 297,760$ 8.97% 9.00% 9
BV Birchwood Village 6,956$ 0.21% 1.00% 1
CCW Coon Creek Watershed 34,066$ 1.03% 2.00% 2
CFD Centennial Fire 14,357$ 0.43% 1.00% 1
CLPD Centennial Lakes Police 45,786$ 1.38% 2.00% 2
CP Circle Pines 46,605$ 1.40% 2.00% 2
CV Centerville 24,148$ 0.73% 1.00% 1
EB East Bethel 50,294$ 1.51% 2.00% 2
FH Falcon Heights 44,321$ 1.33% 2.00% 2
FL Forest Lake 141,641$ 4.27% 5.00% 5
GL Gem Lake 4,845$ 0.15% 1.00% 1
HL Ham Lake 52,056$ 1.57% 2.00% 2
HUGO Hugo 73,563$ 2.22% 3.00% 3
LAU Lauderdale 17,865$ 0.54% 1.00% 1
LC Little Canada 56,744$ 1.71% 2.00% 2
LCFD Little Canada Fire 12,025$ 0.36% 1.00% 1
LE Lake Elmo 80,320$ 2.42% 3.00% 3
LEX Lexington 24,721$ 0.74% 1.00% 1
LJFD Lake Johanna Fire 34,772$ 1.05% 2.00% 2
LL Lino Lakes 204,058$ 6.15% 7.00% 7
MAH Mahtomedi 67,081$ 2.02% 3.00% 3
MV Mounds View 141,720$ 4.27% 5.00% 5
MW Maplewood 74,765$ 2.25% 3.00% 3
MWMO Mississippi Watershed 47,087$ 1.42% 2.00% 2
NO North Oaks 18,359$ 0.55% 1.00% 1
NSP North St. Paul 222,965$ 6.71% 7.00% 7
OAK Oakdale 260,576$ 7.85% 8.00% 8
RV Roseville 633,636$ 19.08% 20.00% 20
RW RWMWD 49,941$ 1.50% 2.00% 2
SA Saint Anthony 167,380$ 5.04% 6.00% 6
STF Saint Francis 123,412$ 3.72% 4.00% 4
VH Vadnais Heights 111,785$ 3.37% 4.00% 4
VLM Vadnais Lakes Watershed 11,502$ 0.35%1.00% 1
WBT White Bear Twp 53,249$ 1.60% 2.00% 2
Total 121
Needed to Pass 61
55 of 160
AID AGENCY ID NAME
Monthly
Personnel
Charge
Monthly
Operating
Charge
Monthly
Hardware
Capital Charge
Monthly
Software
Capital Charge
Total Monthly
Charge
TOTAL
ANNUAL
AH Arden Hills $ 4,209 $ 929 $ 391 $ 333 $ 5,862 $ 70,342
ANO Anoka $ 19,345 $ 2,717 $ 1,500 $ 1,252 $ 24,813 $ 297,760
BLN Blaine $ 1,148 $ 871 $ 86 $ 332 $ 2,436 $ 29,235
BV Birchwood Village $ 428 $ 63 $ 35 $ 54 $ 580 $ 6,956
CCW Coon Creek Watershed $ 2,459 $ 134 $ 115 $ 131 $ 2,839 $ 34,066
CFD Centennial Fire $ 882 $ 123 $ 80 $ 111 $ 1,196 $ 14,357
CH Columbia Heights Police $ 243 $ 35 $ 7 $ 60 $ 345 $ 4,143
CLPD Centennial Lakes Police $ 3,096 $ 357 $ 138 $ 225 $ 3,816 $ 45,786
CP Circle Pines $ 2,716 $ 692 $ 226 $ 249 $ 3,884 $ 46,605
CV Centerville $ 1,498 $ 258 $ 125 $ 132 $ 2,012 $ 24,148
EB East Bethel $ 3,315 $ 469 $ 151 $ 256 $ 4,191 $ 50,294
FH Falcon Heights $ 2,445 $ 860 $ 185 $ 203 $ 3,693 $ 44,321
FL Forest Lake $ 8,885 $ 1,633 $ 657 $ 629 $ 11,803 $ 141,641
FRD Fridley $ 1,284 $ 918 $ 213 $ 884 $ 3,299 $ 39,586
GL Gem Lake $ 300 $ 70 $ 15 $ 18 $ 404 $ 4,845
HL Ham Lake $ 3,294 $ 548 $ 261 $ 235 $ 4,338 $ 52,056
HUGO Hugo $ 4,665 $ 866 $ 326 $ 273 $ 6,130 $ 73,563
JLEC Anoka JLEC $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐
LAU Lauderdale $ 1,127 $ 168 $ 83 $ 110 $ 1,489 $ 17,865
LC Little Canada $ 2,950 $ 1,173 $ 241 $ 364 $ 4,729 $ 56,744
LCFD Little Canada Fire $ 742 $ 127 $ 59 $ 75 $ 1,002 $ 12,025
LE Lake Elmo $ 5,273 $ 766 $ 330 $ 323 $ 6,693 $ 80,320
LEX Lexington $ 1,623 $ 204 $ 110 $ 123 $ 2,060 $ 24,721
LJFD Lake Johanna Fire $ 2,483 $ 190 $ 75 $ 149 $ 2,898 $ 34,772
LL Lino Lakes $ 12,831 $ 2,020 $ 1,095 $ 1,059 $ 17,005 $ 204,058
MAH Mahtomedi $ 4,297 $ 695 $ 285 $ 313 $ 5,590 $ 67,081
MSFPD MN State Fair Police $ 1,530 $ 276 $ 100 $ 53 $ 1,959 $ 23,510
MV Mounds View $ 8,804 $ 1,426 $ 726 $ 854 $ 11,810 $ 141,720
MW Maplewood $ 2,520 $ 890 $ 1,395 $ 1,425 $ 6,230 $ 74,765
MWMO Mississippi Watershed $ 2,960 $ 405 $ 352 $ 207 $ 3,924 $ 47,087
NO North Oaks $ 1,129 $ 196 $ 84 $ 121 $ 1,530 $ 18,359
NSAC North Suburban Cable $ 1,420 $ 1,129 $ 128 $ 292 $ 2,968 $ 35,619
NSP North St. Paul $ 13,925 $ 2,316 $ 967 $ 1,373 $ 18,580 $ 222,965
OAK Oakdale $ 17,906 $ 2,102 $ 1,116 $ 590 $ 21,715 $ 260,576
RCL Ramsey County Library $ 365 $ 729 $ 66 $ 139 $ 1,299 $ 15,585
RCS Ramsey County Sheriff $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐
RV Roseville $ 38,221 $ 8,886 $ 2,970 $ 2,726 $ 52,803 $ 633,636
RW RWMWD $ 2,800 $ 989 $ 180 $ 194 $ 4,162 $ 49,941
SA Saint Anthony $ 10,106 $ 1,951 $ 880 $ 1,012 $ 13,948 $ 167,380
SCC Ramsey‐Washington Cable $ 447 $ 661 $ 80 $ 211 $ 1,398 $ 16,779
SLP Spring Lake Park Police $ 135 $ 22 $ 4 $ 33 $ 194 $ 2,331
STF Saint Francis $ 8,057 $ 1,071 $ 468 $ 688 $ 10,284 $ 123,412
VH Vadnais Heights $ 7,170 $ 1,147 $ 480 $ 518 $ 9,315 $ 111,785
VLM Vadnais Lakes Watershed $ 861 $ 68 $ 22 $ 8 $ 959 $ 11,502
WBL White Bear Lake $ 731 $ 91 $ 57 $ 161 $ 1,040 $ 12,475
WBT White Bear Twp $ 3,347 $ 540 $ 247 $ 304 $ 4,437 $ 53,249
Total Monthly $ 213,973 $ 41,778 $ 17,109 $ 18,804 $ 291,664
Total Annual $ 2,567,673 $ 501,336 $ 205,313 $ 225,646 $ 3,499,968
56 of 160
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s
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11
,
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6
$
1.
1
%
1
,
9
7
9
$
1,
9
7
9
$
41
,
5
6
5
$
6,
5
9
8
$
46
,
1
8
4
$
12
,
3
7
1
$
51,957 $ 15,834 $ 55,420 $
GL
Ge
m
La
k
e
3,
6
0
4
$
84
1
$
18
4
$
21
6
$
4,8
4
5
$
0.
1
%
2
4
2
$
24
2
$
5,
0
8
7
$
80
7
$
5,
6
5
2
$
1,514 $ 6,358 $ 1,938 $ 6,782 $
HL
Ha
m
La
k
e
39
,
5
3
2
$
6,
5
7
7
$
3,
1
2
7
$
2,
8
2
1
$
52
,
0
5
6
$
1.
5
%
2
,
6
0
3
$
2,
6
0
3
$
54
,
6
5
9
$
8,
6
7
6
$
60
,
7
3
2
$
16
,
2
6
8
$
68,324 $ 20,823 $ 72,879 $
HU
G
O
Hu
g
o
55
,
9
7
7
$
10
,
3
9
1
$
3,
9
1
8
$
3,
2
7
7
$
73
,
5
6
3
$
2.
1
%
3
,
6
7
8
$
3,
6
7
8
$
77
,
2
4
1
$
12
,
2
6
0
$
85
,
8
2
3
$
22
,
9
8
8
$
96,551 $ 29,425 $ 102,988 $
JL
E
C
An
o
k
a
JL
E
C
‐
$
‐
$
‐
$
‐
$
‐
$
0.
0
%
‐
$
‐
$
‐
$
‐
$
‐
$
‐
$
‐$ ‐$ ‐$
LA
U
La
u
d
e
r
d
a
l
e
13
,
5
2
6
$
2,
0
2
0
$
99
4
$
1,
3
2
4
$
17
,
8
6
5
$
0.
5
%
8
9
3
$
89
3
$
18
,
7
5
8
$
2,
9
7
7
$
20
,
8
4
2
$
5,583 $ 23,448 $ 7,146 $ 25,011 $
LC
Li
t
t
l
e
Ca
n
a
d
a
35
,
4
0
6
$
14
,
0
7
8
$
2,
8
9
2
$
4,
3
6
8
$
56
,
7
4
4
$
1.
6
%
2
,
8
3
7
$
2,
8
3
7
$
59
,
5
8
1
$
9,
4
5
7
$
66
,
2
0
1
$
17
,
7
3
3
$
74,476 $ 22,698 $ 79,442 $
LC
F
D
Li
t
t
l
e
Ca
n
a
d
a
Fir
e
8,
8
9
8
$
1,
5
2
3
$
70
5
$
89
9
$
12
,
0
2
5
$
0.
3
%
6
0
1
$
60
1
$
12
,
6
2
7
$
2,
0
0
4
$
14
,
0
3
0
$
3,758 $ 15,783 $ 4,810 $ 16,836 $
LE
La
k
e
El
m
o
63
,
2
8
1
$
9,
1
9
6
$
3,
9
6
5
$
3,
8
7
8
$
80
,
3
2
0
$
2.
3
%
4
,
0
1
6
$
4,
0
1
6
$
84
,
3
3
6
$
13
,
3
8
7
$
93
,
7
0
7
$
25
,
1
0
0
$
105,420 $ 32,128 $ 112,448 $
LE
X
Le
x
i
n
g
t
o
n
19
,
4
7
7
$
2,
4
4
9
$
1,
3
1
4
$
1,
4
8
1
$
24
,
7
2
1
$
0.
7
%
1
,
2
3
6
$
1,
2
3
6
$
25
,
9
5
7
$
4,
1
2
0
$
28
,
8
4
1
$
7,725 $ 32,446 $ 9,888 $ 34,609 $
LJ
F
D
La
k
e
Jo
h
a
n
n
a
Fi
r
e
29
,
7
9
5
$
2,
2
8
5
$
89
8
$
1,
7
9
3
$
34
,
7
7
2
$
1.
0
%
1
,
7
3
9
$
1,
7
3
9
$
36
,
5
1
0
$
5,
7
9
5
$
40
,
5
6
7
$
10
,
8
6
6
$
45,638 $ 13,909 $ 48,680 $
LL
Li
n
o
La
k
e
s
15
3
,
9
7
2
$
24
,
2
3
6
$
13
,
1
4
4
$
12
,
7
0
6
$
20
4
,
0
5
8
$
5.
8
%
1
0
,
2
0
3
$
10
,
2
0
3
$
21
4
,
2
6
2
$
34
,
0
1
0
$
23
8
,
0
6
8
$
63
,
7
6
8
$
267,827 $ 81,624 $ 285,682 $
MA
H
Ma
h
t
o
m
e
d
i
51
,
5
6
2
$
8,
3
4
3
$
3,
4
2
1
$
3,
7
5
5
$
67
,
0
8
1
$
1.
9
%
3
,
3
5
4
$
3,
3
5
4
$
70
,
4
3
6
$
11
,
1
8
0
$
78
,
2
6
2
$
20
,
9
6
3
$
88,044 $ 26,833 $ 93,914 $
MS
F
P
D
MN
St
a
t
e
Fa
i
r
Po
l
i
c
e
18
,
3
6
6
$
3,
3
0
6
$
1,
1
9
8
$
64
0
$
23
,
5
1
0
$
0.
7
%
1
,
1
7
6
$
1,
1
7
6
$
24
,
6
8
6
$
3,
9
1
8
$
27
,
4
2
9
$
7,347 $ 30,857 $ 9,404 $ 32,914 $
MV
Mo
u
n
d
s
Vi
e
w
10
5
,
6
4
6
$
17
,
1
1
2
$
8,
7
1
0
$
10
,
2
5
2
$
14
1
,
7
2
0
$
4.
0
%
7
,
0
8
6
$
7,
0
8
6
$
14
8
,
8
0
6
$
23
,
6
2
0
$
16
5
,
3
4
0
$
44
,
2
8
8
$
186,008 $ 56,688 $ 198,408 $
MW
Ma
p
l
e
w
o
o
d
30
,
2
4
1
$
10
,
6
8
2
$
16
,
7
4
4
$
17
,
0
9
9
$
74
,
7
6
5
$
2.
1
%
3
,
7
3
8
$
3,
7
3
8
$
78
,
5
0
4
$
12
,
4
6
1
$
87
,
2
2
6
$
23
,
3
6
4
$
98,130 $ 29,906 $ 104,672 $
MW
M
O
Mi
s
s
i
s
s
i
p
p
i
Wa
t
e
r
s
h
e
d
3
5
,
5
1
7
$
4,
8
6
0
$
4,
2
2
2
$
2,
4
8
8
$
47
,
0
8
7
$
1.
3
%
2
,
3
5
4
$
2,
3
5
4
$
49
,
4
4
2
$
7,
8
4
8
$
54
,
9
3
5
$
14
,
7
1
5
$
61,802 $ 18,835 $ 65,922 $
NO
No
r
t
h
Oa
k
s
13
,
5
5
0
$
2,
3
4
9
$
1,
0
0
3
$
1,
4
5
7
$
18
,
3
5
9
$
0.
5
%
9
1
8
$
91
8
$
19
,
2
7
7
$
3,
0
6
0
$
21
,
4
1
9
$
5,737 $ 24,097 $ 7,344 $ 25,703 $
NS
A
C
No
r
t
h
Su
b
u
r
b
a
n
Ca
b
l
e
1
7
,
0
3
7
$
13
,
5
4
4
$
1,
5
3
9
$
3,
4
9
9
$
35
,
6
1
9
$
1.
0
%
1
,
7
8
1
$
1,
7
8
1
$
37
,
4
0
0
$
5,
9
3
7
$
41
,
5
5
6
$
11
,
1
3
1
$
46,750 $ 14,248 $ 49,867 $
NS
P
No
r
t
h
St
.
Pa
u
l
16
7
,
0
9
8
$
27
,
7
8
8
$
11
,
6
0
1
$
16
,
4
7
7
$
22
2
,
9
6
5
$
6.
4
%
1
1
,
1
4
8
$
11
,
1
4
8
$
23
4
,
1
1
3
$
37
,
1
6
1
$
26
0
,
1
2
6
$
69
,
6
7
7
$
292,642 $ 89,186 $ 312,151 $
OA
K
Oa
k
d
a
l
e
21
4
,
8
7
7
$
25
,
2
2
2
$
13
,
3
9
5
$
7,
0
8
2
$
26
0
,
5
7
6
$
7.
4
%
1
3
,
0
2
9
$
13
,
0
2
9
$
27
3
,
6
0
5
$
43
,
4
3
0
$
30
4
,
0
0
6
$
81
,
4
3
0
$
342,007 $ 104,231 $ 364,807 $
RC
L
Ra
m
s
e
y
Co
u
n
t
y
Lib
r
a
r
y
4
,
3
8
2
$
8,
7
4
6
$
79
2
$
1,
6
6
5
$
15
,
5
8
5
$
0.
4
%
7
7
9
$
77
9
$
16
,
3
6
4
$
2,
5
9
7
$
18
,
1
8
2
$
4,870 $ 20,455 $ 6,234 $ 21,819 $
RC
S
Ra
m
s
e
y
Co
u
n
t
y
Sh
e
r
i
f
f
‐
$
‐
$
‐
$
‐
$
‐
$
0.
0
%
‐
$
‐
$
‐
$
‐
$
‐
$
‐
$
‐$ ‐$ ‐$
RV
Ro
s
e
v
i
l
l
e
45
8
,
6
5
5
$
10
6
,
6
2
9
$
35
,
6
3
6
$
32
,
7
1
6
$
63
3
,
6
3
6
$
18
.
1
%
3
1
,
6
8
2
$
31
,
6
8
2
$
66
5
,
3
1
8
$
10
5
,
6
0
6
$
73
9
,
2
4
2
$
19
8
,
0
1
2
$
831,647 $ 253,455 $ 887,090 $
RW
RW
M
W
D
33
,
5
9
5
$
11
,
8
6
7
$
2,
1
5
5
$
2,
3
2
4
$
49
,
9
4
1
$
1.
4
%
2
,
4
9
7
$
2,
4
9
7
$
52
,
4
3
8
$
8,
3
2
3
$
58
,
2
6
4
$
15
,
6
0
6
$
65,547 $ 19,976 $ 69,917 $
SA
Sa
i
n
t
An
t
h
o
n
y
12
1
,
2
7
6
$
23
,
4
1
0
$
10
,
5
5
4
$
12
,
1
3
9
$
16
7
,
3
8
0
$
4.
8
%
8
,
3
6
9
$
8,
3
6
9
$
17
5
,
7
4
9
$
27
,
8
9
7
$
19
5
,
2
7
6
$
52
,
3
0
6
$
219,686 $ 66,952 $ 234,332 $
SC
C
Ra
m
s
e
y
‐Wa
s
h
i
n
g
t
o
n
Ca
b
l
e
5
,
3
6
4
$
7,
9
2
6
$
95
4
$
2,
5
3
5
$
16
,
7
7
9
$
0.
5
%
8
3
9
$
83
9
$
17
,
6
1
8
$
2,
7
9
7
$
19
,
5
7
6
$
5,244 $ 22,023 $ 6,712 $ 23,491 $
SL
P
Sp
r
i
n
g
La
k
e
Pa
r
k
Po
l
i
c
e
1
,
6
2
5
$
26
1
$
49
$
39
6
$
2,3
3
1
$
0.
1
%
1
1
7
$
11
7
$
2,
4
4
8
$
38
9
$
2,
7
2
0
$
729 $ 3,060 $ 932 $ 3,264 $
ST
F
Sa
i
n
t
Fr
a
n
c
i
s
96
,
6
8
6
$
12
,
8
4
8
$
5,
6
1
8
$
8,
2
5
9
$
12
3
,
4
1
2
$
3.
5
%
6
,
1
7
1
$
6,
1
7
1
$
12
9
,
5
8
3
$
20
,
5
6
9
$
14
3
,
9
8
1
$
38
,
5
6
6
$
161,978 $ 49,365 $ 172,777 $
VH
Va
d
n
a
i
s
He
i
g
h
t
s
86
,
0
4
6
$
13
,
7
5
9
$
5,
7
5
9
$
6,
2
2
1
$
11
1
,
7
8
5
$
3.
2
%
5
,
5
8
9
$
5,
5
8
9
$
11
7
,
3
7
4
$
18
,
6
3
1
$
13
0
,
4
1
5
$
34
,
9
3
3
$
146,717 $ 44,714 $ 156,499 $
VL
M
Va
d
n
a
i
s
La
k
e
s
Wa
t
e
r
s
h
e
d
1
0
,
3
3
2
$
82
0
$
25
9
$
91
$
11
,
5
0
2
$
0.
3
%
5
7
5
$
57
5
$
12
,
0
7
8
$
1,
9
1
7
$
13
,
4
1
9
$
3,595 $ 15,097 $ 4,601 $ 16,103 $
WB
L
Wh
i
t
e
Be
a
r
La
k
e
8,
7
7
0
$
1,
0
9
1
$
68
5
$
1,
9
3
0
$
12
,
4
7
5
$
0.
4
%
6
2
4
$
62
4
$
13
,
0
9
9
$
2,
0
7
9
$
14
,
5
5
5
$
3,899 $ 16,374 $ 4,990 $ 17,466 $
WB
T
Wh
i
t
e
Be
a
r
Tw
p
40
,
1
6
2
$
6,
4
7
9
$
2,
9
6
2
$
3,
6
4
5
$
53
,
2
4
9
$
1.
5
%
2
,
6
6
2
$
2,
6
6
2
$
55
,
9
1
2
$
8,
8
7
5
$
62
,
1
2
4
$
16
,
6
4
0
$
69,890 $ 21,300 $ 74,549 $
10
0
%
Fu
n
d
e
d
wi
t
h
Ov
e
r
h
e
a
d
5%
In
c
r
e
a
s
e
90
%
Fu
n
d
e
d
wit
h
Ov
e
r
h
e
a
d
17
%
In
c
r
e
a
s
e
80
%
Fu
n
d
e
d
with Overhead
31
%
In
c
r
e
a
s
e
75% Funded with Overhead 40% Increase 57 of 160
TRANSITION PLAN FOR METRO I-NET
This plan is created to guide the transition from City of Roseville Metro I-Net (RMI) to
Metro I-Net Joint Powers Authority (MIJPA)
Purpose of transition plan
• Allow for orderly transition of operations, personnel, and assets from RMI to
MIJPA
• Identify transition costs
• Create a measured pace of transition to allow for comfort of existing RMI
employees and RMI agencies
Given where we find ourselves here in 2020, during the COVID pandemic, this
transition plan is underpinned by the following milestones:
• In 2020, the framework and costs of the new MIJPA will be established and
agreed upon by the RMI agencies.
• In 2021, the MIJPA as an entity will be established, the MIJPA Board will be
elected and begin to meet, and the MIJPA Executive Director will be hired and
begin to create an institutional framework for the MIJPA
• In 2022, all assets and personnel will be assigned to the MIJPA
58 of 160
TIMELINE FOR WORK FOR 2020 (MIJPA CREATION)
Summary: The working group will finalize the draft joint powers agreement and send it
out for review by agency managers and their legal counsels. Metro I-Net members are
expected to approve the JPA by the end of the year.
The City of Roseville, in conjunction with RMI staff will identify costs to service MIJPA
during the interim period of the transition in 2021 and begin the process of identifying
costs for transferring assets from RMI to MIJPA
DETAILS OF 2020 WORK PLAN
METRO I-NET WORKING GROUP
In 2020, the Metro I-Net Working Group will do the following:
• Approve JPA transition plan
• Review draft Joint Powers Agreement
• Finalize language with Attorney Strommen
• Review JPA transition costs for 2021
• Identify long-term cost estimates for administrative/financial/legal services for
MIJPA
• Provide member agencies an estimate of costs for the transition and final
implementation of the MIJPA
• Assist in getting approval of JPA by all member agencies
CITY OF ROSEVILLE/ROSEVILLE METRO I-NET
In 2020, the City of Roseville/Roseville Metro I-Net will do the following:
• Identify costs to serve MIJPA during the transition
• Identify costs for transferring assets to MIJPA
• Assist the working group in identifying long-term costs for
administrative/financial/legal services for MIJPA
• Assist in getting approval of JPA by all member agencies
METRO I-NET MEMBER AGENCIES
In 2020, the Roseville Metro I-Net member agencies will do the following:
• Review the draft Metro I-Net joint powers agreement
• Secure approval of JPA from governing bodies
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TIMELINE FOR WORK FOR 2021(MIJPA TRANSITION)
Summary: Upon approval of the joint powers agreement by all member agencies, the
MIJPA will officially incorporate. Per the joint powers agreement, the board of the
directors for the MIJPA will convene and elect officers. Once constituted, the MIJPA
Board officers will be elected and consider agreements to cover the transition period
(defined as calendar year 2021) for legal, administrative and financial services. The
Board will also recruit and hire the Metro I-Net Executive Director (MIED). Once hired,
the MIED will begin drafting organizational policies and determine longer term legal,
HR/Administrative, and financial services as well as determining and securing space
needs.
In order to allow for an orderly transition in employees receiving wages and benefits and
to ensure minimal disruption to member agency services, Metro I-Net employees will
remain employees of the City of Roseville during 2021.
DETAILS OF 2021 WORK PLAN
METRO I-NET BOARD
• Incorporate Metro I-Net as a joint powers authority
• Hold first board business meeting
o Elect Chair and other officers
o Enter into agreements for interim period of 2021
Legal
HR/Admin
Financial
• Begin recruitment and hire Metro I-Net Executive Director (MIED)
• Enter into agreement with City of Roseville regarding management of Roseville
Metro I-Net employees by Metro I-Net Executive Director during interim period
• Carry out board business as described in joint powers agreement, including
setting a 2022 budget.
METRO I-NET EXECUTIVE DIRECTOR
• MIED is sole employee of MIJPA
• MIED focuses on administrative duties O Organizational policies O Service Contracts
Legal
Administrative/HR
Financial/Payroll O Determining space needs and securing space
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CITY OF ROSEVILLE/ROSEVILLE METRO I-NET
• Provide administrative/HR/financial services to MIJPA
• Enter into agreement with MIJPA regarding management of Roseville Metro I-
Net employees by Metro I-Net Executive Director during interim period
• Assist in transition of RMI assets and employees to MIJPA employees at the start
of 2022
MIJPA TRANSITION COMPLETE – JANUARY 2022
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JOINT POWERS AGREEMENT
FOR THE ESTABLISHMENT OF
THE NORTH EAST METROPOLITAN AREA MUNICIPAL
INTERNETWORKING COLLABORATIVE, TO BE KNOWN AS
“METRO-INET”
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TABLE OF CONTENTS 1
2
Page 3
4
ARTICLE I GENERAL PURPOSE ........................................................................................ 1 5
Section 1.1 Purpose ................................................................................................ 1 6
7
ARTICLE II DEFINITION OF TERMS ................................................................................ 1 8
Section 2.1 Definitions ........................................................................................... 1 9
Section 2.1.1 Metro-INET 10
Section 2.1.2 IT Services ............................................................................................... 11
Section 2.1.3 Board ................................................................................................... 1 12
Section 2.1.4 LGU .................................................................................................... 1 13
Section 2.1.5 Member ............................................................................................... 1 14
Section 2.1.6 Associate ............................................................................................. 1 15
Section 2.1.7 Data ........................................................................................................ 2 16
17
ARTICLE III MEMBERSHIP ................................................................................................. 2 18
Section 3.1 Eligibility ............................................................................................. 2 19
Section 3.2 Execution of JPA and Payment of Member Charges ........................... 2 20
Section 3.3 Initial Members .................................................................................... 2 21
Section 3.4 Transition of Initial Member IT Services Agreements ....................... 2 22
Section 3.5 Effective Date ..................................................................................... 2 23
Section 3.6 New Members ..................................................................................... 2 24
Section 3.7 Conditions of Membership ................................................................. 2 25
Section 3.8 Appointment of Directors ................................................................... 3 26
27
ARTICLE IV BOARD OF DIRECTORS ............................................................................... 3 28
Section 4.1 Governing Body ................................................................................... 3 29
Section 4.2 Appointment of Alternate Directors .................................................... 3 30
Section 4.3 No Proxy Voting ................................................................................. 3 31
Section 4.4 Notice of Change of Director or Alternate Director ........................... 3 32
Section 4.5 Compensation of Directors and Alternate Directors ........................... 3 33
Section 4.6 Number of Votes of Directors ............................................................. 3 34
Section 4.7 Quorum ............................................................................................... 4 35
Section 4.8 Motions ............................................................................................... 4 36
Section 4.9 Suspension of Vote ............................................................................. 4 37
Section 4.10 Bylaws ................................................................................................. 4 38
Section 4.11 Remuneration of Director Expenses ................................................... 4 39
Section 4.12 Removal of Directors .......................................................................... 4 40
Section 4.13 Director Vacancies .............................................................................. 4 41
42
ARTICLE V MEETINGS AND OFFICERS ........................................................................ 4 43
Section 5.1 Special Meetings .................................................................................. 4 44
Section 5.2 Regular Meetings ................................................................................. 5 45
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Section 5.3 Notice of Regular Meetings ................................................................. 5 46
Section 5.4 Public Meetings ................................................................................... 5 47
Section 5.5 Officers ............................................................................................... 5 48
Section 5.6 Chair and Vice Chair .......................................................................... 5 49
Section 5.7 Secretary ............................................................................................. 5 50
Section 5.8 Officer Vacancies ................................................................................ 5 51
52
ARTICLE VI POWERS AND DUTIES OF THE BOARD.................................................. 6 53
Section 6.1 Powers and Duties................................................................................ 6 54
Section 6.2 General Purpose .................................................................................. 6 55
Section 6.3 Governance ......................................................................................... 6 56
Section 6.4 Membership Dues ............................................................................... 6 57
Section 6.5 Service Charges .................................................................................. 6 58
Section 6.6 Gifts, Loans and Grants ...................................................................... 6 59
Section 6.7 Annual Audit ....................................................................................... 6 60
Section 6.8 Annual Budget .................................................................................... 6 61
Section 6.9 Delegation to Executive Committee ................................................... 7 62
Section 6.10 Accumulation and Maintenance of Capital ......................................... 7 63
Section 6.11 Data, Data Processing and Management Information Systems .......... 7 64
Section 6.12 PERA .................................................................................................. 7 65
Section 6.13 Necessary and Incidental Powers ........................................................ 7 66
67
ARTICLE VII FISCAL AND OPERATIONAL SERVICES; EXECUTIVE DIRECTOR ... 7 68
Section 7.1 Fiscal and Operations Agent ............................................................... 7 69
Section 7.2 Executive Director ............................................................................... 7 70
Section 7.3 Term of Executive Director ................................................................ 8 71
72
ARTICLE VIII EXECUTIVE COMMITTEE ........................................................................ 8 73
Section 8.1 Membership of Executive Committee ................................................. 8 74
Section 8.2 Bylaws of Executive Committee ........................................................ 8 75
Section 8.3 Quorum ............................................................................................... 8 76
Section 8.4 Regular Meetings ................................................................................ 8 77
Section 8.5 Special Meetings ................................................................................. 8 78
Section 8.6 Notice of Meetings .............................................................................. 8 79
Section 8.7 Duties and Responsibilities ................................................................. 8 80
Section 8.8 Preparation and Modification of Charges ........................................... 9 81
82
ARTICLE IX FINANCIAL MATTERS ............................................................................... 9 83
Section 9.1 Fiscal Year .......................................................................................... 9 84
Section 9.2 Adoption of Annual Budget ................................................................ 9 85
Section 9.3 Cost Sharing Charges .......................................................................... 9 86
Section 9.4 Invoices to Members ........................................................................... 9 87
Section 9.5 Classification of Cost Sharing Charges ............................................ 10 88
Section 9.6 Special Financial Assistance from Members .................................... 10 89
Section 9.7 Expenditures ..................................................................................... 11 90
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Section 9.8 Contracts ........................................................................................... 11 91
92
ARTICLE X WITHDRAWAL ........................................................................................... 11 93
Section 10.1 Notice of Withdrawal ........................................................................ 11 94
Section 10.2 Claim to Assets upon Withdrawal .................................................... 11 95
Section 10.3 Financial Obligations upon Withdrawal ........................................... 11 96
Section 10.4 Financial Obligations prior to Withdrawal ....................................... 12 97
98
ARTICLE XI ASSOCIATES .............................................................................................. 12 99
Section 11.1 Associates ......................................................................................... 12 100
Section 11.2 Admission of Associates ................................................................... 12 101
Section 11.3 Confirmation of Associate Status ..................................................... 12 102
Section 11.4 Appointment of Director and Alternate Director .............................. 12 103
Section 11.5 Charges ............................................................................................. 12 104
Section 11.6 Application to Become a Member .................................................... 12 105
Section 11.7 Notice of Withdrawal as Associate ................................................... 12 106
107
ARTICLE XII DISSOLUTION ............................................................................................ 12 108
Section 12.1 Dissolution ........................................................................................ 12 109
Section 12.2 Effectuation of Dissolution ............................................................... 13 110
Section 12.3 Distribution of Assets and Payment of Outstanding Obligations ...... 13 111
Section 12.4 Allocation of Deficit ......................................................................... 13 112
Section 12.5 Distribution of Computer Software .................................................. 13 113
114
ARTICLE XIII INDEMNIFICATION ................................................................................. 13 115
Section 13.1 Cooperative Activity of Single Governmental Unit ......................... 13 116
Section 13.2 Indemnification ................................................................................. 13 117
118
ARTICLE XIV AMENDMENT ........................................................................................... 14 119
Section 14.1 Amendment of JPA ........................................................................... 14 120
121
ARTICLE XV MISCELLANEOUS ..................................................................................... 14 122
Section 15.1 Data Practices .................................................................................... 14 123
Section 15.2 Audit ................................................................................................. 14 124
Section 15.3 Counterparts ...................................................................................... 14 125
Section 15.4 Headings ........................................................................................... 14 126
Section 15.5 Severability ....................................................................................... 14 127
Section 15.6 Applicable Law ................................................................................. 14 128
129
ARTICLE XVI DURATION ................................................................................................ 15 130
Section 16.1 Term .................................................................................................. 15 131
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JOINT POWERS AGREEMENT FOR THE ESTABLISHMENT OF 132
THE NORTH EAST METROPOLITAN AREA MUNICIPAL 133
INTERNETWORKING COLLABORATIVE 134
135
The parties to this joint powers agreement (“JPA”) are local governmental units (“LGUs”) 136
of the State of Minnesota authorized to enter into this JPA. This JPA is made and entered into 137
pursuant to Minnesota Statutes, Section 471.59. 138
139
ARTICLE I 140
GENERAL PURPOSE 141
142
Section 1.1. Purpose. The general purpose of this JPA is to provide for an organization 143
that the participating Members may jointly and cooperatively provide for the development and 144
operation of IT Services for the use and benefit of the Members, and others. To the extent permitted 145
by law, the Members will support the establishment of the IT Services and seek to expand the 146
number of participating agencies either as Members or as non-Member LGUs receiving services 147
from Metro-INET. 148
ARTICLE II 149
DEFINITION OF TERMS 150
151
Section 2.1. Definitions. The terms defined in this Article shall have the meanings given 152
them for the purposes of this JPA. 153
154
Section 2.1.1. Metro-INET. “Metro-INET” means the “North East Metropolitan Area 155
Municipal Internetworking Collaborative,” the organization created by this JPA. 156
157
Section 2.1.2. IT Services. “IT Services” means the development, operation and 158
maintenance of advanced internet networking and data services through ownership or lease of any 159
and all systems, equipment, technology or means and methods necessary to provide competitive, 160
up-to-date IT services to Members and non-Member LGUs. 161
162
163
Section 2.1.3. Board. “Board” means the Board of Directors of Metro-INET, consisting 164
of one Director from each LGU participating as a Member of Metro-INET pursuant to this JPA. 165
166
Section 2.1.4. LGU. “LGU” means any city, township, independent public safety 167
organization, watershed management organization, watershed district, cable commission or other 168
political subdivision of the State of Minnesota that is qualified to enter into joint powers 169
agreements as defined in Minnesota Statutes, Section 471.59, and as it may be amended from time 170
to time. 171
172
Section 2.1.5. Member. “Member” means an LGU that enters into this JPA and is at the 173
time involved, a Member in good standing. 174
175
Section 2.1.6. Associate. “Associate” means an LGU that is not a Member but has agreed 176
to affiliate with Metro-INET in accordance with Article XI and other applicable JPA provisions. 177
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Section 2.1.7. Data. “Data” means all information in digital form that can be transmitted 178
or processed. 179
180
ARTICLE III 181
MEMBERSHIP 182
183
Section 3.1. Eligibility. Any Minnesota LGU is eligible to be a Member of Metro-INET. 184
185
Section 3.2. Execution of JPA and Payment of Member Charges. An LGU desiring to 186
be a Member shall execute a copy of this JPA and shall pay all Member charges, prorated if 187
appropriate, under Article IX. 188
189
Section 3.3. Initial Members. The initial Members of Metro-INET shall be the City of 190
Roseville (“Roseville”) and those LGUs that are parties to a joint powers agreement or an 191
otherwise existing contractual arrangement for IT Services from Roseville, on or prior to 192
December 31, 2020. Upon the execution of this JPA by an initial Member, the clerk or other 193
corresponding officer shall file with the Roseville City Manager a copy of the executed JPA, 194
together with a certified copy of the authorizing resolution or other action. The resolution 195
authorizing the execution of this JPA shall also designate the Member’s Director and Alternate 196
Director (“Alternate”). 197
198
Section 3.4 Transition of Initial Member IT Services Agreements. Any joint powers 199
agreement or contract for IT Services between two or more Metro-INET Members that has not 200
been terminated prior to the Effective Date of this JPA shall be terminated by the affected parties 201
at the earliest possible date, without disrupting the delivery of IT Services to the affected parties. 202
After the Effective Date, any term of an earlier agreement for IT Services still in force shall be 203
interpreted not to conflict with this JPA, which shall supersede the earlier agreement if the earlier 204
agreement and this JPA cannot be reconciled. The Board shall have authority to take any action it 205
deems reasonable and prudent to facilitate the transition to Metro-INET by any initial Member, 206
including the creation of a committee authorized to assist affected parties in the termination of 207
earlier agreements and to seek Board approval of action necessary to facilitate the transition. 208
209
Section 3.5. Effective Date. This JPA shall become effective on January 1, 2021 [[or other 210
date agreed upon by the initial Members]] (“Effective Date”). Within thirty (30) days after the 211
Effective Date, the Roseville City Manager shall call the first meeting of the Board, which shall 212
be held not later than fifteen (15) days after the notice has been delivered to each Director and 213
Alternate. 214
215
Section 3.6. New Members. LGUs that do not qualify for initial membership under 216
Section 3.3 and seek to join Metro-INET shall be admitted by a vote of the Board as it determines 217
at its organizational meeting, or as soon thereafter as the Board may decide and adopt in the 218
bylaws. 219
220
Section 3.7. Conditions of Membership. The Board may impose additional conditions 221
upon the admission of new Members. 222
223
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Section 3.8. Appointment of Directors. Directors and Alternates shall be appointed by 224
the Member governing body to serve until their successors are appointed and qualified. Directors 225
shall be the chief administrative officer of the Member. 226
227
ARTICLE IV 228
BOARD OF DIRECTORS 229
230
Section 4.1. Governing Body. Metro-INET shall be governed by a Board of Directors 231
consisting of a Director and Alternate from each Member. At the organizational meeting and 232
annually thereafter, the Board shall elect an executive committee that may advise or act for the 233
Board as the Board may delegate to the executive committee as necessary, upon meetings duly 234
called, as provided in Article VIII. 235
236
Section 4.2. Appointment of Alternate Directors. Each Member shall appoint one 237
Alternate to the Director. The Alternate shall be entitled to attend all meetings of the Board and 238
may vote in the absence of the Director. 239
240
Section 4.3. No Proxy Voting. There shall be no voting by proxy. All votes must be cast 241
in person at Board meetings by the Director or Alternate, unless the meeting is duly conducted in 242
accordance with Minnesota Statutes, Sections 13D.02 (interactive TV) or 13D.021 (telephone or 243
other electronic means allowed if health pandemic or emergency). 244
245
Section 4.4. Notice of Change of Director or Alternate Director. When the Member 246
changes its designated Director or Alternate the Member shall provide written notice to Metro-247
INET with the name, email address and mailing address of the person so appointed. 248
249
Section 4.5. Compensation of Directors and Alternate Directors. Directors and 250
Alternates shall serve without compensation from Metro-INET, but it shall not prevent a Member 251
from providing compensation for its Director or Alternate if such compensation is lawfully 252
authorized by such Member. 253
254
Section 4.6. Number of Votes Held by Directors. Unless otherwise expressly provided 255
herein, each Director shall have the number of votes equivalent to the Member’s share of Metro-256
INET’s annual budget, as established by the Board and calculated as follows: Each Member’s 257
percentage share of Metro-INET’s annual budget shall be determined by Member use of Metro-258
INET IT Services. Said Member share shall be rounded up to the nearest whole number, and that 259
number shall be the Member’s total number of votes in any vote of the Board. Members shall have 260
at least one vote. The number of votes for initial Members, and the total votes of the Directors for 261
the initial Board, shall be as set forth in the attached Exhibit A, and is subject to change annually 262
with the addition or subtraction of Members. The number of votes for each Director shall be 263
recalculated annually upon the adoption by the Board of the next fiscal year budget. Upon the 264
addition of a new Member, the Board shall estimate the new Member’s share of Metro-INET’s 265
annual budget for the period prior to adoption of the succeeding year’s budget and assign the 266
proportionate number of votes to the new Member for the remainder of that fiscal year. The number 267
of votes of existing Members shall not change during the year that new Member or Members join 268
Metro-INET. 269
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Section 4.7. Quorum. The presence of at least ten (10) Directors of Members in good 270
standing at a regular or special meeting shall constitute a quorum of the Board allowing it to 271
transact business, provided that the ten Directors hold at least a majority of the total Member votes. 272
273
Section 4.8. Motions. A majority of the Member vote totals represented by those Directors 274
present at a meeting is required to pass all motions, unless a greater majority is provided in this 275
JPA. 276
277
Section 4.9. Suspension of Vote. A Director, or Alternate shall not be eligible to vote 278
during the time the Member they represent has been notified by Metro-INET that it is in default 279
on any required assessment, contract or other contribution to Metro-INET or regarding security 280
breaches or other acts deemed by the Board to materially impair the quality of IT Services provided 281
by Metro-INET. During the existence of such default, the vote(s) of such Member shall not be 282
counted for the purposes of a meeting quorum or majority on a Board meeting vote. If a Member 283
remains in default for a period of more than forty-five (45) days after written notice on failure to 284
pay any billing from Metro-INET or notice of other default referenced above, the Board may act 285
to terminate the Member from Metro-INET by a majority vote of the Board at a regular meeting 286
or special meeting called for that purpose. 287
288
Section 4.10. Bylaws. At the Metro-INET organizational meeting the Board shall adopt 289
bylaws governing its procedures, including but not limited to, the time, place and frequency of its 290
regular meetings or procedures and voting majorities required for certain votes. Such bylaws may 291
be amended from time to time pursuant to Section 4.8 of this JPA. 292
293
Section 4.11. Remuneration of Director or Alternate Expenses. The Board shall have no 294
obligation to pay remuneration of Director or Alternate expenses, which shall be subject to the policies of 295
Member appointing them. The Board may, however, in its sole discretion, pay the reasonable and 296
necessary expenses of officers, Directors and Alternates incurred in connection with special duties 297
they undertake on behalf of Metro-INET, but such reimbursement shall not include the expenses 298
incurred solely for attending meetings of Metro-INET within the seven-county Twin Cities 299
metropolitan area. 300
301
302
Section 4.12. Removal of Directors. Any Director or Alternate shall be subject to removal 303
by the governing body of the Member. 304
305
Section 4.13. Director Vacancies. A vacancy on the Board shall be promptly filled by the 306
governing body of the Member whose position on the Board is vacant. 307
308
ARTICLE V 309
MEETINGS AND OFFICERS 310
311
Section 5.1. Special Meetings. Special meetings of the Board may be called: (a) by the 312
chair; (b) by the executive committee; or (c) upon the written request of a majority of the Directors. 313
Subject to an emergency exception, as defined by statute, at least three (3) days’ written notice of 314
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special meetings shall be published and given to all Directors and Alternates. Such notice shall 315
include the agenda for the special meeting and the time, date and location of the meeting. 316
317
Section 5.2. Regular Meetings. The specific date, time and location of regular meetings 318
of the Board shall be determined by the Board as provided in the Bylaws. The Board shall be 319
required to meet at least four (4) times a year. Its regular meetings shall be held on the dates and 320
at times of each January, April, July and October as determined by the Board at the October 321
meeting and duly published to establish the four regular meetings. 322
323
Section 5.3. Notice of Regular Meetings. Notice of regular meetings of the Board shall 324
be given to the Directors and Alternates by the secretary at least fifteen (15) days in advance of 325
the meeting and the agenda for such meetings shall accompany the notice. However, business at 326
regular meetings of the Board need not be limited to matters set forth in the agenda. 327
328
Section 5.4. Public Meetings. Meetings of the Board and of the executive committee shall 329
be considered “public” meetings. Notices, agendas, and schedules of such meetings shall be given, 330
maintained and distributed pursuant to the Open Meeting Law, Minnesota Statutes, Section 331
13D.01, et seq. 332
333
Section 5.5. Officers. The officers of the Board shall consist of the chair, vice-chair, 334
secretary and two (2) officers-at-large, who shall be elected by the Directors at the initial meeting 335
of the Board. The chair and vice-chair shall be elected to three-year (3) terms, commencing at the 336
initial meeting of the Board and every three (3) years thereafter. The secretary shall be elected to 337
a two-year (2) term, commencing at the initial meeting of the Board, and shall be elected to three-338
year (3) terms following the completion of the initial term every three (3) years thereafter. The 339
officers-at-large shall be elected to a one-year (1) term, commencing at the initial meeting of the 340
Board, and shall be elected to three-year (3) terms following the completion of the initial term 341
every three (3) years thereafter. The intent of the election of officers is to ultimately establish three-342
year (3), staggered terms of officers with the chair and vice-chair being elected in the same year. 343
Other than the initial meeting of the Board, new officers shall take office at the adjournment of the 344
meeting of the Board at which they are elected. 345
346
Section 5.6. Chair and Vice Chair. The chair shall preside at all meetings of the Board 347
and the executive committee. The vice-chair shall act as chair in the absence of the chair. 348
349
Section 5.7. Secretary. The secretary shall be responsible for keeping a record of all of the 350
proceedings of the Board and the executive committee. 351
352
Section 5.8. Officer Vacancies. A vacancy shall immediately occur in the office of any 353
officer upon his or her resignation, death or upon ceasing to be an employee of the Member. Upon 354
a vacancy occurring in any office, the Alternate shall serve until the Member appoints a new 355
Director. 356
357
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ARTICLE VI 358
POWERS AND DUTIES OF THE BOARD 359
360
Section 6.1. Powers and Duties. The powers and duties of the Board shall include the 361
powers set forth in this Article. 362
363
Section 6.2. General Purpose. The Board shall take such action as it deems necessary and 364
appropriate to accomplish the general purposes of the organization including, but not limited to, 365
the establishment of data processing and information systems, engaging in the development and 366
implementation of the necessary programs therefor, acquiring any necessary site, purchasing any 367
necessary supplies, equipment and machinery, employing any necessary personnel and operating 368
and maintaining any systems for the handling of data processing and management information for 369
the Members and for others. Any of the foregoing activities, or any other activities authorized by 370
the JPA, may be accomplished by entering into contracts, leases or other agreements with others, 371
whenever the Board shall deem this to be advisable. 372
373
Section 6.3. Governance. The Board shall have full supervisory control and management 374
of the affairs of Metro-INET including the power to make contracts as it deems necessary to make 375
effective any power to be exercised by Metro-INET pursuant to this JPA; to provide for the 376
prosecution and defense or other participation in actions or proceedings at law in which it may 377
have an interest; to employ such persons as it deems necessary to accomplish its duties and powers 378
on a full-time, part-time or consulting basis; to conduct such research and investigation as it deems 379
necessary on any matter related to or affecting the general purposes of the organization; to acquire, 380
hold and dispose of property both real and personal as the Board deems necessary; and to contract 381
for space, materials, supplies and personnel with a Member or Members or with others. 382
383
Section 6.4. Membership Dues. The Board may establish and collect membership dues. 384
385
Section 6.5. Service Charges. The Board may establish and collect charges for its services 386
to Members and to others. 387
388
Section 6.6. Gifts, Loans and Grants. The Board may accept gifts, apply for and use 389
grants or loans of money or other property from the state, or any other governmental units or 390
organizations and may enter into agreements required in connection therewith and may hold, use 391
and dispose of such moneys or property in accordance with the terms of the gift, grant, loan or 392
agreement relating thereto. 393
394
Section 6.7. Annual Audit. The Board shall cause an annual independent audit of the 395
books to be made and shall make an annual financial accounting and report in writing to the 396
Members. Its books and records shall be available for and open to examination by its Members at 397
all reasonable times. 398
399
Section 6.8. Annual Budget. The Board shall establish the annual budget for the 400
organization as provided in this JPA. 401
402
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Section 6.9. Delegation to Executive Committee. The Board may delegate authority to 403
the executive committee of the Board, between Board meetings. Such delegation of authority shall 404
be by resolution of the Board and may be conditioned in such manner as the Board may determine. 405
406
Section 6.10. Accumulation and Maintenance of Capital. The Board may accumulate 407
and maintain reasonable working capital reserves and may invest and reinvest funds not currently 408
needed for the purposes of the organization. Such investment and reinvestment shall be in 409
accordance with and subject to the laws applicable to the investment of city funds. 410
411
Section 6.11. Data, Data Processing and Management Information Systems. The 412
Board shall make Metro-INET data processing and management information systems available to 413
its Members, subject to reasonable charges for the development and processing thereof. Metro-414
INET shall not own Member Data, which shall be returned to the Member upon its withdrawal 415
made pursuant to this JPA or upon dissolution. 416
417
Section 6.12. PERA. The Board may provide for any of its employees to be members of 418
the Public Employees Retirement Association and may make any required employer contributions 419
to that organization and any other employer contributions which municipalities are authorized or 420
required by law to make. 421
422
Section 6.13. Necessary and Incidental Powers. The Board may exercise any other power 423
necessary and incidental to the implementation of its aforementioned powers and duties. 424
425
ARTICLE VII 426
FISCAL AND OPERATIONAL SERVICES; EXECUTIVE DIRECTOR 427
428
Section 7.1. Fiscal and Operations Agent. The Board shall designate a Member to serve 429
as the fiscal and operations agent of Metro-INET (“Fiscal Agent”). The Fiscal Agent shall provide 430
services as set forth in the JPA and on additional matters as may be determined by the Board 431
through authorization for services by contract with Metro-INET. The Fiscal Agent shall be 432
responsible for management of all of Metro-INET’s funds, for the keeping and storing of Metro-433
INET’s financial records, recommending to the Board and maintaining adequate insurance 434
coverage of Metro-INET consistent with municipal liability limitations under Minnesota law, and 435
to provide for the annual financial audit and accounting of all Metro-INET related activities. The 436
Fiscal Agent shall be responsible for collecting and preserving all Metro-INET records and data 437
pursuant to the requirements of the Minnesota Government Data Practices Act, Minnesota 438
Statutes, Chapter 13. The Fiscal Agent shall post a fidelity bond or other insurance against loss of 439
organization funds in an amount approved by the Board, at the expense of Metro-INET. 440
441
Section 7.2. Executive Director. The Board shall hire an executive director to be 442
responsible for the management of the day-to-day operations of Metro-INET, executing the policy 443
directives of the Board, including, the power to implement contracts authorized by the Board, the 444
prosecution and defense or other participation in actions or proceedings in law; to employ 445
personnel or retain as consultants such persons as he or she may deem necessary to carry out 446
Metro-INET functions; to conduct such research and investigation as necessary on any matter 447
related to or affecting the general purposes of Metro-INET; to manage real and personal property 448
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acquired by Metro-INET; and to investigate, advise the Board regarding contracts for space, 449
materials, supplies and personnel either with a Member or Members or with third parties and 450
coordinating with Members for the implementation of internet connection, system maintenance 451
and data processing. The executive director shall prepare a report to the Board regarding the 452
operations of Metro-INET for each quarterly and annual meeting of the Board. 453
454
Section 7.3. Term of Executive Director. The executive director shall serve for an 455
indefinite period as defined by the contract, which may be terminated and the director removed by 456
a vote of a two-thirds majority of the total votes of the Board. 457
458
ARTICLE VIII 459
EXECUTIVE COMMITTEE 460
461
Section 8.1. Membership of Executive Committee. The Board shall establish an 462
executive committee consisting of five (5) voting members. Its members shall consist of the five 463
(5) officers of the Board as defined in Article V, Section 5.5. The Fiscal Agent and Executive 464
Director shall serve as ex officio members of the executive committee in an advisory and non-465
voting capacity. 466
467
Section 8.2. Bylaws of Executive Committee. The executive committee may adopt 468
bylaws governing its own procedures, which shall be subject to this JPA, the bylaws of the Board, 469
and any resolutions or other directives of the Board. 470
Section 8.3. Quorum. Three (3) members of the executive committee shall constitute a 471
quorum and a majority of the executive committee members present at a meeting where a quorum 472
exists may act, notwithstanding the number of votes held by each member in accordance with 473
Article IV, Section 4.6. 474
Section 8.4. Regular Meetings. The specific date, time and location of regular meetings 475
of the executive committee shall be determined by the executive committee. The executive 476
committee shall meet at least four (4) times a year. Notice of regular meetings of the executive 477
committee shall be given to the members of the executive committee and the executive director at 478
least seven (7) days in advance and the agenda for such meetings shall accompany the notice. 479
Section 8.5. Special Meetings. Special meetings of the executive committee may be called 480
by the chair or upon the call of any two other members of the executive committee. The date, time 481
and location of the special meeting shall be fixed by the person or persons calling it. At least three 482
(3) days advance written notice of such special meeting shall be given to all members of the 483
executive committee by the person or persons calling the meeting. 484
485
Section 8.6. Notice of Meetings. Pursuant to the Open Meeting Law, all meetings of the 486
executive committee shall be noticed and published at least three (3) days prior to the meeting. 487
488
Section 8.7. Duties and Responsibilities. The executive committee shall have the 489
following duties and responsibilities: (a) to exercise the powers and perform the duties delegated 490
to it by the Board and subject to such conditions and limitations as may be imposed by the Board; 491
(b) to cause to be prepared a proposed annual budget each year which shall be submitted to the 492
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Board at least thirty (30) days before the annual meeting for the Board’s review and ratification; 493
and (c) to present a full report of its activities at each regular meeting of the Board. 494
495
Section 8.8. Preparation and Modification of Charges. The executive committee shall 496
have the responsibility to prepare and modify charges for the use of the programs and facilities of 497
Metro-INET, both as to Members and non-members, subject to Board approval. 498
499
ARTICLE IX 500
FINANCIAL MATTERS 501
502
Section 9.1. Fiscal Year. The fiscal year of Metro-INET shall be the calendar year. 503
504
Section 9.2. Adoption of Annual Budget. The annual budget of Metro-INET must be 505
adopted in the following manner: 506
507
(a) prior to May 1 the Board will supply each member with a proposed preliminary 508
budget for the coming fiscal year; 509
510
(b) prior to the meeting of the Board in July the Board will supply each Member with 511
a proposed budget adjusted for withdrawal notifications received pursuant to 512
Article XI; 513
514
(c) the annual budget for the coming fiscal year shall be adopted at the July Board 515
meeting. 516
517
Promptly after adoption of the budget, the Board must mail copies of the budget to the 518
chief administrative officer of each Member. Upon adoption of the budget each Member is 519
obligated to Metro-INET for the budgeted revenues and cost sharing charges fixed by the Board 520
for the ensuing fiscal year in accordance with this Article. 521
522
Section 9.3. Cost Sharing Charges. The Board shall have authority to fix cost sharing 523
charges for all Members in an amount sufficient to provide the funds required by the budgets of 524
the organization. The Board shall notify the chief administrative officer of each Member of the 525
amounts of such charges, on or before May 1 of each year. The Board shall prepare, and may 526
amend, a document setting forth the cost sharing charges and policies for Members and rates for 527
services provided to non-members. Such document(s) and policies shall be made available to 528
Members for review and comment upon request. 529
530
Section 9.4. Invoices to Members. Invoices for all charges shall be sent to the Members 531
by the Fiscal Agent and shall be due when rendered. Any Member whose charges have not been 532
paid within forty-five (45) days after the date of the invoice may be declared in default by the 533
Board or executive committee and shall not be entitled to further voting privileges nor to have its 534
Director hold any office nor to use any Metro-INET facilities or programs until such time as the 535
default is cured and Metro-INET has been paid in full. Additionally, in the event that such charges 536
have not been paid within forty-five (45) days of the date of the invoice, and such default remains 537
uncured after a reasonable time following notice to cure, the membership of such Member may be 538
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10
terminated by a majority vote of the Board. In the event of a dispute between the Member and the 539
Board as to the amount which is due and payable, the Member shall nevertheless make such 540
payment in order to preserve its status as a Member, but such payment may be made under protest 541
and without prejudice with respect to the Member’s right to dispute the amount of the charge and 542
to pursue any legal remedies available to it. 543
544
Section 9.5. Classification of Cost Sharing Charges. The charges to the Members of 545
Metro-INET shall be divided, for cost sharing purposes, into three different classes, as further 546
described in Attachment A to this JPA and incorporated herein: 547
(a) Core Services (“Class 1 Charges”). Class 1 Charges shall cover all of Metro-548
INET’s general administrative and operational expenses for core services in having 549
a member participate as a domain member of Metro-INET. Core services are 550
generally defined as services provided by Metro-INET that provides IT support to 551
the Member and its employees to conduct the Member’s business. These core 552
services may change over time upon Board approval based on different needs of 553
Members. Changes in the delivery of Class 1 Charges shall be paid by each Member 554
as fixed monthly, quarterly or annual membership dues, as determined by the 555
Board. The amount of Class 1 Charges required to be paid by each Member shall 556
be determined annually by the executive committee, upon approval by the Board. 557
Class 1 Charges shall be prorated to new Members and not retroactively applied to 558
them. 559
(b) Supplemental Services (“Class 2 Charges”). Class 2 Charges shall cover the costs 560
of design and development of computer programs and systems and other capital 561
costs for services requested by the Member. Supplemental services are generally 562
defined as services provided by Metro-INET at the request of the Member to meet 563
its specific needs. These supplemental services may change over time upon Board 564
approval based on different needs of Members and changes in the delivery of such 565
services. Class 2 Charges shall be paid by each Member as fixed monthly, quarterly 566
or annual membership dues, as determined by the Board. The amount of Class 2 567
Charges required to be paid by each Member shall be determined annually by the 568
executive committee, upon approval by the Board. Class 2 Charges shall not be 569
retroactively applied to new Members. 570
(c) Necessary Additional Charges (“Class 3 Charges”). Class 3 Charges shall cover 571
the costs of system operation and maintenance in serving non-members, on an “as 572
requested” basis as determined by the Board when it deems such charges necessary. 573
The amount of such charges that are applicable to each non-member shall be 574
determined by the Board. The amount of the charges shall cover all costs incurred 575
by Metro-INET in providing these services to the non-member. The Board shall 576
have authority to negotiate and enter into contracts with non-members receiving 577
Class 3 Charges. 578
Section 9.6. Special Financial Assistance from Members. It is anticipated that certain 579
Members may be in a position to extend special financial assistance to Metro-INET in the form of 580
grants, or other in-kind payments including use of facilities or other infrastructure deemed 581
beneficial to Metro-INET. The Board shall credit any such in-kind payment against any charges 582
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11
which the granting Member would otherwise have to pay. The Board may also enter into an 583
agreement, as a condition to any such grant, that it will credit all or a portion of such grant towards 584
charges which have been made or in the future may be made against one or more specified 585
Members. 586
587
Section 9.7. Expenditures. Board funds may be expended by the Board in accordance 588
with procedures established by law for the expenditure of funds by cities. Orders, checks, drafts 589
and other legal instruments shall be signed by the chair or vice-chair and countersigned by the 590
secretary or such other person as shall be designated by the Board. 591
592
Section 9.8. Contracts. Contracts shall be let and purchases shall be made in accordance 593
with the legal requirements applicable to contracts and purchases by Minnesota cities. 594
595
ARTICLE X 596
WITHDRAWAL 597
598
Section 10.1. Notice of Withdrawal. Any Member may at any time prior to June 1 of a 599
given year, give written notice of withdrawal from Metro-INET. Written notice of withdrawal 600
submitted prior to June 1 shall be a timely withdrawal and the Member shall not be responsible for 601
its share of the next year’s budget not already made the obligation of the Member by a prior, multi-602
year budget commitment approved by the Board. The withdrawing Member’s financial obligation 603
prior to withdrawal upon timely notice will be based on the Charge 1, 2 and 3 Charges outstanding 604
for the remainder of the calendar year and additional years for which the Board committed Metro-605
INET to such financial obligation while the Member was with Metro-INET as a Member. In such 606
case the Member shall be responsible for the net present value of its a pro rata share of such 607
commitment. Written notice of withdrawal after June 1, shall be untimely for purposes of 608
withdrawal prior to the next calendar year but shall serve as notice for withdrawal effective the 609
year following. A Member’s nonpayment of charges as set forth herein or its failure to comply 610
with Metro-INET operational security requirements or other policy prescribed by the Board, 611
without cure after written notice and a reasonable time to cure, shall constitute the Member’s notice 612
of withdrawal from Metro-INET as determined by the Board pursuant to Section 4.8 at a regular 613
or special meeting. All Member withdrawals shall take effect at the end of the applicable fiscal 614
year, unless otherwise provided by the Board. 615
616
Section 10.2. Claim to Assets upon Withdrawal. A Member’s withdrawal from Metro-617
INET at a time when such withdrawal does not result in dissolution of the organization shall forfeit 618
the Member’s claim to any assets of the organization except that it shall have access to any 619
software developed for its use while it was a Member in accordance with and subject to the 620
provisions of Article XIII, Section 13.5(b). 621
622
Section 10.3. Financial Obligations upon Withdrawal. Upon withdrawal the Member 623
shall continue to be responsible (1) for all of its prorated share of any unpaid Class 2 Charges; (2) 624
for its share of Class 1 Charges to the effective date of withdrawal; (3) for its share of any Class 3 625
Charges to the effective date of withdrawal; and (4) for any contractual obligations it has separately 626
incurred with Metro-INET. 627
628
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12
Section 10.4. Financial Obligations prior to Withdrawal. A Member who has not given 629
notice of withdrawal on or before June 1 of a given year is obligated for the budgeted revenues 630
and the cost sharing charges fixed by the Board for the ensuing fiscal year in accordance with 631
Article IX. 632
633
ARTICLE XI 634
ASSOCIATES 635
636
Section 11.1. Associates. It is understood that certain LGUs may desire to enter into a 637
contractual arrangement with Metro-INET for limited IT Services. Such LGUs may affiliate with 638
Metro-INET as “Associates.” 639
640
Section 11.2. Admission of Associates. An LGU desiring to become an Associate may do 641
so in the same manner as is applicable to becoming a Member, except as otherwise provided in 642
this Article. 643
644
Section 11.3. Confirmation of Associate Status. At the time of joining Metro-INET as 645
an Associate, the LGU shall indicate in writing that it is not joining as a Member but as an 646
Associate. 647
648
Section 11.4. Appointment of Director and Alternate Director. An Associate may 649
appoint a Director and an Alternate Director to the Board but such Director (or Alternate) shall be 650
without voting power, shall not be eligible to serve as an officer and shall not be counted for 651
quorum purposes. 652
653
Section 11.5. Charges. The Board shall establish the charges to be paid by Associates and 654
for that purpose it may classify Associates in accordance with their varying circumstances. 655
656
Section 11.6. Application to Become a Member. An Associate may apply for 657
membership status and become a Member upon the requisite vote as required in Article III, Section 658
3.5. 659
660
Section 11.7. Notice of Withdrawal as Associate. An Associate may discontinue its 661
association with Metro-INET at any time by giving written notice of withdrawal to the secretary. 662
Withdrawal shall not relieve such withdrawing Associate from its obligation to pay any charges 663
which the Associate has incurred up to the time of withdrawal. 664
665
ARTICLE XII 666
DISSOLUTION 667
668
Section 12.1. Dissolution. Metro-INET shall be dissolved whenever: (1) the total number 669
of remaining Members is less than five; or (2) by two-thirds of the votes represented by all 670
Members of the Board. 671
672
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13
Section 12.2. Effectuation of Dissolution. In the event of dissolution, the Board shall 673
determine the measures necessary to effectuate the dissolution and shall provide for the taking of 674
such measures as promptly as circumstances permit and subject to the provisions of this JPA. 675
676
Section 12.3. Distribution of Assets and Payment of Outstanding Obligations. Upon 677
dissolution, the remaining assets of Metro-INET and payment of all of its outstanding obligations, 678
the remaining assets of Metro-INET shall be distributed among the then existing Members in 679
proportion to their contributions, as determined by the Board. 680
681
Section 12.4. Allocation of Deficit. If, upon dissolution, there is an organizational deficit, 682
such deficit shall be charged to and paid by the Members on a pro rata basis, based upon the Class 683
1 and 2 Charges incurred by such Members during the two years preceding the event which gave 684
rise to the dissolution. 685
686
Section 12.5. Distribution of Computer Software. In the event of dissolution the 687
following provisions shall govern the distribution of computer software owned by or licensed to 688
Metro-INET: 689
690
(a) All such software shall be an asset of Metro-INET. 691
692
(b) A Member or former Member may use (but may not authorize reuse by others) any 693
software developed during its membership upon (1) paying any unpaid sums due 694
Metro-INET; (2) paying the costs of taking such software; and (3) complying with 695
reasonable rules and regulations of the Board relating to the taking and use of such 696
software. Such rules and regulations may include a reasonable time within which 697
such software must be taken by any Member or former Member desiring to do so. 698
699
ARTICLE XIII 700
INDEMNIFICATION 701
702
Section 13.1. Cooperative Activity of Single Governmental Unit. Metro-INET shall be 703
considered a separate and distinct public entity to which the Members have transferred all 704
responsibility and control for actions taken pursuant to this JPA. To the fullest extent permitted by 705
law, actions by the Members pursuant to this JPA are intended to be and shall be construed as a 706
“cooperative activity” and it is the intent of the Members that they shall be deemed a “single 707
governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, 708
subdivision 1a (a); provided further that for purposes of that statute, each Member expressly 709
declines responsibility for the acts or omissions of the other party. The Members are not liable for 710
the acts or omissions of the other Members except to the extent to which they have agreed in 711
writing to be responsible. 712
Section 13.2. Indemnification. Metro-INET shall defend, indemnify and hold harmless 713
the Members against all claims, losses, liabilities, suits, judgments, costs and expenses arising out 714
of action or inaction of the Board, its Directors or Alternates, the Fiscal Agent, the executive 715
director and other employees or agents of Metro-INET pursuant to this JPA. Metro-INET shall 716
defend and indemnify the employees of any Member acting pursuant to the JPA except for any act 717
or omission for which the Member’s employee is guilty of malfeasance, willful neglect of duty or 718
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14
bad faith. A Member shall defend, indemnity and hold harmless Metro-INET against all claims, 719
losses, liabilities, suits, judgments, costs, and expenses arising out of action or inaction of the 720
Member regarding the Member’s Data. This JPA to defend and indemnify does not constitute a 721
waiver by Metro-INET or any Member of the limitations on liability provided by Minnesota 722
Statutes, Chapter 466. 723
ARTICLE XIV 724
AMENDMENT 725
726
Section 14.1. Amendment of JPA. This JPA sets forth all understandings of the Members. 727
All prior agreements, understandings, representations whether consistent or inconsistent, verbal or 728
written, concerning this JPA, are merged into and superseded by this written JPA. No modification 729
or amendment to the JPA shall be binding unless all Members agree in writing to the proposed 730
change or amendment. 731
ARTICLE XV 732
MISCELLANEOUS 733
734
Section 15.1. Data Practices. The Members agree to comply with the Minnesota 735
Government Data Practices Act, Minnesota Statutes, Chapter 13, as it applies to all data created, 736
collected, received, stored, used, maintained or disseminated by Metro-INET. If a Member 737
receives a request to release the data referred to in this section, it must immediately notify the 738
executive director. The executive director will give the Member who has received the data request 739
instructions concerning the release of the data to the requester before the data is released. 740
Section 15.2. Audit. The books, records and documents relevant to this JPA are subject to 741
audit by the Members and the State of Minnesota at reasonable times upon written notice. 742
Section 15.3. Counterparts. This JPA may be executed simultaneously in two or more 743
counterparts, each of which will be deemed an original, but all of which together will constitute 744
one and the same instrument. 745
Section 15.4. Headings. The subject headings of the sections and subsections of the JPA 746
are included for purposes of convenience only, and shall not affect the construction of 747
interpretation of any of its provisions. 748
Section 15.5. Severability. In case any one or more of the provisions of this JPA shall be 749
invalid, illegal, or unenforceable in any respect, the validity, legality and enforceability of the 750
remaining provisions contained in this JPA will not in any way be affected or impaired thereby. 751
Section 15.6. Applicable Law. This JPA shall be governed by and construed in accordance 752
with the laws of the State of Minnesota. Any disputes, controversies, or claims arising out of this 753
JPA shall be heard in Minnesota state district or courts with the venue being in Ramsey County, 754
and the Members waive any objection to the jurisdiction of these courts, whether based on 755
convenience or otherwise. 756
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15
ARTICLE XVI 757
DURATION 758
759
Section 16.1. Term. This JPA shall continue in effect indefinitely until terminated in 760
accordance with its terms. 761
762
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16
IN WITNESS WHEREOF, the undersigned local governmental unit has caused this JPA 763
to be signed and delivered on its behalf. 764
765
766
767
768
769
(Name of LGU) 770
771
By: 772
773
Its: 774
775
776
By: 777
778
Its: 779
780
Dated: , 20___. 781
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2021 Member Budget 3,559,694$ Budget Share RoundUp Votes
AH Arden Hills 81,645$ 2.29%3.00%3
ANO Anoka 310,909$ 8.73%9.00%9
BV Birchwood Village 8,312$ 0.23%1.00%1
CCW Coon Creek Watershed 39,980$ 1.12%2.00%2
CFD Centennial Fire 17,234$ 0.48%1.00%1
CLPD Centennial Lakes Police 54,333$ 1.53%2.00%2
CP Circle Pines 50,772$ 1.43%2.00%2
CV Centerville 28,549$ 0.80%1.00%1
EB East Bethel 52,794$ 1.48%2.00%2
FH Falcon Heights 48,511$ 1.36%2.00%2
FL Forest Lake 171,330$ 4.81%5.00%5
GL Gem Lake 5,786$ 0.16%1.00%1
HL Ham Lake 54,323$ 1.53%2.00%2
HUGO Hugo 86,070$ 2.42%3.00%3
LAU Lauderdale 19,598$ 0.55%1.00%1
LC Little Canada 63,805$ 1.79%2.00%2
LCFD Little Canada Fire 12,688$ 0.36%1.00%1
LE Lake Elmo 80,407$ 2.26%3.00%3
LEX Lexington 29,125$ 0.82%1.00%1
LJFD Lake Johanna Fire 41,667$ 1.17%2.00%2
LL Lino Lakes 218,604$ 6.14%7.00%7
MAH Mahtomedi 56,521$ 1.59%2.00%2
MV Mounds View 160,718$ 4.51%5.00%5
MW Maplewood 69,006$ 1.94%2.00%2
MWMO Mississippi Watershed 47,877$ 1.34%2.00%2
NO North Oaks 20,139$ 0.57%1.00%1
NSP North St. Paul 222,401$ 6.25%7.00%7
OAK Oakdale 264,286$ 7.42%8.00%8
RV Roseville 678,842$ 19.07%20.00%20
RW RWMWD 59,505$ 1.67%2.00%2
SA Saint Anthony 186,022$ 5.23%6.00%6
STF Saint Francis 132,379$ 3.72%4.00%4
VH Vadnais Heights 115,580$ 3.25%4.00%4
VLM Vadnais Lakes Watershed 14,447$ 0.41%1.00%1
WBT White Bear Twp 55,529$ 1.56%2.00%2
3,559,694$
Total 119
Needed to Pass 60
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Metro I‐NET Program Description
Code Program Name Description
Core Services
A1 USER SUPPORT Personnel, operating costs, associated software and licensing
A2 COMPUTER SUPPORT Personnel, software and licensing associated with computer deployment, software distribution and maintenance
A3 EXCHANGE EMAIL SUPPORT Microsoft Exchange email support, client access licensing, email filtering, archiving, and associated server costs
A4 WINDOWS SERVER SUPPORT Microsoft server operating system support, licensing, updates, and application support
A5 NETWORK SYSTEM SUPPORT Network support and configuration of switches, routers, firewalls, and other misc. network equipment
A6 LAN/WAN Metro I‐NET shared network equipment, fiber leases/locates, denial of service protection, and internet access
Supplemental Services
V01 CISCO TELEPHONY Cisco phones, call manager, voicemail, jabber, and associated hardware/licensing
S01 ADOBE SUBSCRIPTIONS Adobe licensing and support
S02 MOBILITY SERVICES Remote computer access ‐ Netmotion, Remote Desktop, Splashtop, and/or Anyconnect
S03 OPEN PROGRAM
S04 LASERFICHE Laserfiche licensing, support, and server costs
S05 MILESTONE VMS Milestone Camera/VMS licensing, support, and server costs
S06 ARBITRATOR VPU/BWC Arbitrator squad/body camera video licensing, support, and server costs
S07 FACILITY WI‐FI Cisco wireless controllers, support, and access point licensing
S08 vSAN Server virtualization hardware and software, backup servers, tape libraries, and associated licensing/support
S09 S2 CARD ACCESS S2 card access / door controller software and support
S10 CISCO SMARTNET Advanced Cisco support on individual agency network equipment
S11 FIBER MAINTENANCE Fiber locates and maintenance on individual agency fiber connectivity
S12 OPEN PROGRAM
S13 LETG RMS LETG RMS (Police) shared server, storage, support, and licensing
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Ordinance Amendment Update for Drive-Thru/Drive-Up
Description
Planning Commission Liaison Mayor Randy Gustafson will provide an update
during the Planning Commission Public Hearing from November 24, 2020.
You can watch the Public Hearing by clicking the link below.
https://webstreaming.ctv15.org/viewer.php?streamid=4512
Budget Impact N/A
Attachment(s) • Planning Commission November 24th Packet
• Public Comments Received by Email
Action(s) Requested Staff is looking for direction on how to proceed.
Meeting Date December 2, 2020
Agenda Item Policy D3
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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City of Falcon Heights
Planning Commission
City Hall
2077 Larpenteur Avenue West
Tuesday, November 24, 2020
7:00 p.m.
A G E N D A
A. CALL TO ORDER: 7:00 p.m.
B. ROLL CALL: John Larkin ____ Tom Williams ____
Matthew Kotelnicki ____ Scott Wilson ____
Joel Gerich ____ Scott Phillips ____
Jill Bartyzal ____
Council Liaison Gustafson ____
Interim Staff Liaison Just ____
C. APPROVAL OF MINUTES
1. October 27, 2020
D. PUBLIC HEARING
1. Amendment to Chapter 113 regarding drive through facilities.
E. INFORMATION AND ANNOUNCEMENTS
1. Vacant properties update
2. December meeting
F. ADJOURN
Next regular meeting date: December 22, 2020
If you prefer to participate in the public hearing via Zoom, please go to the following
link: https://us02web.zoom.us/j/85306593220.
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City of Falcon Heights
City Hall
2077 Larpenteur Avenue West
Minutes
Planning Commission Meeting
Tuesday, October 27, 2020
7:00 PM
A. CALL TO ORDER: The meeting was called to order by Chair Larkin at 7:00 PM. B. ROLL CALL:
Present: Larkin, Williams, Gerich, Wilson, Phillips
Absent: Kotelnicki Present Staff Liaison: Ryan Krzos from WSB
Present Liaison: Council Liaison Gustafson
C. APPROVAL OF MINUTES: September 22, 2020
The minutes were approved by roll call, 5-0
D. PUBLIC HEARING 1. Amendment to Chapters 54 and 113 regarding residential edible landscaping
Following Staff Liaison Ryan Krzos’ description of the proposed residential edible landscaping amendment (see Request For Planning Commission Action document), questions and a discussion between commission members took place. Commissioner Wilson mentioned that the Parks and Recreation Commission are looking at adding nine more plots to their community gardens at
Community Park. Chair Larkin said as well that, similar to the recent native plant code, anything that applies to R1 and R2 residential, also applies to R3 and R4. Chair Larkin opened up the public meeting. Several Public Members were in attendance and one came forward as well as one other offered their appreciation
that front yard vegetable gardens were allowed in the amendment to Chapters 54 and 113. Also, it was brought up that approximately 330 comments by residents, mostly positive, regarding the edible gardens, had been received by the City, by residents commenting largely on the website. Chair Larkin closed the public meeting. Larkin then requested comments from each Commission member, one
at a time. All were in approval of the amendment. A brief discussion then took place between commission members regarding retail sales of produce from the edible vegetable gardens (and naive plants) on the home owner's property. With
a motion, a second and a vote, the Planning Commission unanimously
approved recommending the ordinance, as it is written, to the City Council
for their approval.
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E. INFORMATION AND ANNOUNCEMENTS 1. Vacant properties update
Chair Larkin described the draft Vacant Properties Ordinance from the sub-committee of Chair Larkin, Tom Williams and Scott Phillips. During the introduction, Chair Larkin referred to a 10-point recommendation from a City of Chicago report on Vacant Properties Registration Ordinances, and that the
subcommittee addressed each of them in the draft. Chair Larkin said that the
Vacant Properties Ordinance of the City of Hopkins, MN was used as the templet for the Falcon Heights draft, which included: fees, monitoring of vacancy using garbage collection and water usage, and installation of an excessive gas flow valve. The fact that Falcon Heights is not associated with the Housing and
Redevelopment Authority (HRA), at this time, those portions of the City of
Hopkins ordinance were removed. Following Larkin’s description of the proposed vacant property ordinance, a brief discussion between commission members took place. After the discussion, Chair Larkin said that the committee would likely be discussing the topic in greater detail during future meetings. Larkin
recommended that the Lawyer representing the City of Falcon Heights and Staff
members review the Vacant Property Registration form and draft ordinance, and recommend any changes or additions to these documents for the next Planning Commission meeting.
Dino’s Drive-Through
Staff Liaison Ryan Krzos said that the City, as of the time of the Planning Commission meeting, had not received a full submittal, or any other requests
regarding the Dino’s drive-through window. Liaison Krzos mentioned that he
believes Dino’s is now considering a Pick-Up window, which does not include a speaker or sound system, instead of a drive-through window. However, at this time, conversations to finalize the process had not yet taken place between the
City and Dino’s. Liaison Krzos indicated that there would still be a code amendment necessary. Following Liaison Krzos’ comments, a discussion of
Dino’s drive-through request took place between commission members. The
Planning Commission will address any new proposals brought by Dino’s in future meetings. November and December Planning Commission Meetings
Chair Larkin mentioned that because of the conflict with meetings and holidays in November and December (Thanksgiving and Christmas), the Commission would be best to be flexible in planning those meetings. However, Larkin recommended that the Commission not meet on December 22nd because of how close it is to
the Christmas holiday. F. ADJOURN Adjourned by Chair Larkin at 7:55 PM.
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REQUEST FOR PLANNING COMMISSION ACTION
Families, Fields and Fair
__________________________
The City That Soars!
Item Amendment to Chapter 113 Regarding Drive Throughs
Description
Summary of Request
The City has received a request from the owner of Dino’s Mediterranean Fresh (1700
Snelling Drive) for an Ordinance Amendment related to drive-through facilities. The
City’s Zoning Ordinance currently prohibits drive through facilities for any use aside
from financial institutions. City staff have prepared a draft ordinance on behalf of the
applicant to accommodate their facility. It should be noted that the draft provisions
would still require the owner to obtain a conditional use permit, which is not a
component of this request. Should the amendment be adopted the applicant would
need to apply for conditional use permit review which would involve consideration at
a subsequent date.
Ordinance Amendment Procedures
Section 113-35 of the Falcon Heights City Zoning Code provides the process and
requirements relating to amendments to the Code. The process involves public
notification; a public hearing, review and recommendation by the Planning
Commission; followed by review and consideration by the City Council. The
Ordinance states that no amendment to the code shall be considered which is in
conflict with the Comprehensive Plan.
Background
On February 8, 2006, the City Council approved an interim ordinance temporarily
prohibiting the granting of any permit to build a new drive-through business facility
while the City undertook a study of the impact of drive-through uses in the
community. A copy of that study is enclosed for reference. On July 12, 2006, the City
Council received the final report on the study and voted to support changes in the
Falcon Heights City Code that would limit drive-through services to financial
institutions in B-2 zones as a conditional accessory use with additional zoning
restrictions. On September 13, 2006 the City Council approved the Ordinance
provisions that are currently in place.
Current Ordinance Requirements
Definition:
Drive-through facility means the use of land, buildings or structures, or parts
Meeting Date November 24, 2020
Agenda Item Agenda D1
Submitted By Ryan Krzos, Interim Community
Development Coordinator
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thereof, to provide or dispense products or services, either wholly or in part,
through an attendant or window or automated machine, to persons remaining in
motorized vehicles that are in a designated stacking lane. A drive-through facility
may be permitted only as an accessory use in combination with a bank of financial
institution. A drive-through facility does not include a vehicle washing facility, a
vacuum cleaning station accessory to a vehicle washing facility, or an
automobile/gasoline service station.
Performance Standards:
Sec. 113-252 - Drive-through facilities
Drive-through facilities are prohibited except when specifically allowed by a
conditional use permit in a zoning district. When allowed, all drive-through facilities
must comply with the following requirements:
(1) The drive-through facility, service window and speakers must be located at least
100 feet from a residential zoned or used property and must be visually screened
from adjoining residential property.
(2) The entrance and exit drive lanes to the drive-through facility must be at least 75
feet from a street intersection.
(3) The lot on which the drive-through facility is located must be at least 35,000
square feet in area.
(4) The minimum on-site stacking distance available for the drive-through must be
180 feet in length.
(5) Drive-through facilities may only be operated between the hours of 7:00 a.m. and
8:00 p.m.
(6) No speaker noise may be audible from adjacent residential property.
(7) A traffic study must be completed documenting that the drive-through facility
will not create traffic problems.
District Provisions
Sec. 113-178 - B-2 limited business district
(d) Conditional uses. The following uses are permitted subject to the issuance of a
conditional use permit (CUP):
(1) Drive-through facilities as an accessory use to a financial institution.
Proposed Ordinance Requirements
In response to the applicant’s request City staff drafted the ordinance amendment that
would allow drive through facilities as a conditional accessory use, and modifies the
performance standards in a manner that would allow the applicant’s facility to be able
to achieve compliance. Additionally, staff drafted an additional provision that would
require screening of drive through facilities. The provisions are as follows:
Definition:
Drive-through facility means the use of land, buildings or structures, or parts
thereof, to provide or dispense products or services, either wholly or in part,
through an attendant or window or automated machine, to persons remaining in
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motorized vehicles that are in a designated stacking lane. A drive-through facility
may be permitted only as an accessory use in combination with a bank of financial
institution. A drive-through facility does not include a vehicle washing facility, a
vacuum cleaning station accessory to a vehicle washing facility, or an
automobile/gasoline service station.
Performance Standards:
Drive-through facilities are prohibited except when specifically allowed by a
conditional use permit in a zoning district. When allowed, all drive-through facilities
must comply with the following requirements:
(1) The drive-through facility, service window and speakers must be located at
least 10075 feet from a residential zoned or used property and must be visually
screened from adjoining residential property.
(2) The entrance and exit drive lanes to the drive-through facility must be at least
7520 feet from a street intersection.
(3) The lot on which the drive-through facility is located must be at least
35,00020,000 square feet in area.
(4) The minimum on-site stacking distance available for the drive-through must
be 180 feet in length5 stacking spaces.
(5) Drive-through facilities may only be operated between the hours of 7:00 a.m.
and 8:00 p.m9:00 p.m.
(6) No speaker noise may be plainly audible from adjacent residential property.
(7) A traffic study must be completed documenting that the drive-through
facility will not create traffic problems.
(8) A 10-foot buffer area with screen planting and/or an opaque wall or fence 6
feet in height shall be required between the drive-through lane and any
property line adjoining a public street or residentially zoned property or
property in residential use and approved by the Zoning Administrator.
District Provisions
Sec. 113-178 - B-2 limited business district
(d) Conditional uses. The following uses are permitted subject to the issuance of a
conditional use permit (CUP):
(1) Drive-through facilities as an accessory use to a financial institution.
Sec. 113-179 - B-3 Snelling and Larpenteur community business district
((d) Conditional uses. The following uses are permitted subject to the issuance of a
conditional use permit (CUP):
(15) Drive-through facilities as an accessory use to a financial institution or eating
establishment.
Comprehensive Plan Guidance
The term “drive through” is not specifically stated in the Comprehensive Plan. As
such, one must look at the broader goals and policies to assess whether expanding
provisions for drive throughs is consistent with the document.
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A number of the relevant goals and policies are provided below for reference. A
digital copy of the plan is provided on the City website:
https://www.falconheights.org/government/community-development-planning-
and-zoning
General Land Use Goals:
2. To minimize land use and traffic intrusions that adversely impact established
neighborhoods.
General Land Use Policies:
8. Permit only compatible businesses adjacent to residential uses and in mixed
commercial/residential development, and place special conditions upon business uses
to assure compatibility when appropriate.
Commercial/Business Land Use Goals
2. To ensure maximum compatibility with adjacent neighborhoods.
3. To ensure access and safety for pedestrians and those using non-motorized
transportation
4. To improve the image and function of the Larpenteur Corridor and the commercial
core at Snelling/Larpenteur.
5. To improve access, traffic circulation and on-site parking for the Commercial Core at
SneIling/Larpenteur.
Commercial/Business Land Use Policies
7. Maximize land use compatibility by requiring buffering, screening and landscaping
between new commercial uses and residential areas and, wherever possible, between
existing commercial uses and residential uses to minimize conflict
In discussion regarding the future direction of the business oriented land uses, the Plan
states the following intentions: “create an attractive, easily accessible, walkable and
visually secure commercial area for retail customers. minimize adverse impacts on
adjacent residential areas…”
Conclusion
Since drive-throughs are not specifically mentioned in the Comprehensive Plan; the
decision on the proposed Ordinance is a policy matter at the discretion of the City
policy making bodies. The Planning Commission should discuss whether the
Ordinance as proposed would create situations where the goals and policies of the
plan are not contradicted.
Attachments • Draft Ordinance 20-XX Chapter 113 Drive Through Facilities
• Draft Summary Ordinance 20-XX Chapter 113 Drive Through Facilities
• 2006 Drive Through Facilities Zoning Study by Cornejo Consulting
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• Public Comments received as of October 20, 2020
Action(s)
Requested
Staff request a Public Hearing on the draft ordinance and a recommendation to the
City Council.
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ORDINANCE NO. 20-XX
CITY OF FALCON HEIGHTS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 113
OF THE FALCON HEIGHTS CITY CODE
THE CITY COUNCIL OF FALCON HEIGHTS ORDAINS:
SECTION 1 Section 113-3 is amended as follows. Deletions are shown with a strikethrough.
Sec. 113-3 - Definitions
The following words, terms and phrases, when used in this chapter, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Drive-through facility means the use of land, buildings or structures, or parts thereof, to provide
or dispense products or services, either wholly or in part, through an attendant or window or
automated machine, to persons remaining in motorized vehicles that are in a designated stacking
lane. A drive-through facility may be permitted only as an accessory use in combination with a
bank of financial institution. A drive-through facility does not include a vehicle washing facility,
a vacuum cleaning station accessory to a vehicle washing facility, or an automobile/gasoline
service station.
SECTION 2 Section 113-179 is amended as follows. Additions are shown with an underline,
and deletions are shown with a strikethrough.
Sec. 113-179 - B-3 Snelling and Larpenteur community business district
(d) Conditional uses. The following uses are permitted subject to the issuance of a conditional
use permit (CUP):
(15) Drive-through facilities as an accessory use to a financial institution or eating
establishment.
SECTION 3 Section 113-252 is amended as follows. Additions are shown with an underline,
and deletions are shown with a strikethrough.
Sec. 113-252 - Drive-through facilities
Drive-through facilities are prohibited except when specifically allowed by a conditional use
permit in a zoning district. When allowed, all drive-through facilities must comply with the
following requirements:
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(1) The drive-through facility, service window and speakers must be located at least
10075 feet from a residential zoned or used property and must be visually screened
from adjoining residential property.
(2) The entrance and exit drive lanes to the drive-through facility must be at least 7520
feet from a street intersection.
(3) The lot on which the drive-through facility is located must be at least 35,00020,000
square feet in area.
(4) The minimum on-site stacking distance available for the drive-through must be 180
feet in length5 stacking spaces.
(5) Drive-through facilities may only be operated between the hours of 7:00 a.m. and 8:00
p.m9:00 p.m.
(6) No speaker noise may be plainly audible from adjacent residential property.
(7) A traffic study must be completed documenting that the drive-through facility will not
create traffic problems.
(8) A 10-foot buffer area with screen planting and/or an opaque wall or fence 6 feet in
height shall be required between the drive-through lane and any property line adjoining
a public street or residentially zoned property or property in residential use and
approved by the Zoning Administrator.
SECTION 4 Section 113-315 is amended as follows. Deletions are shown with a strikethrough.
Successive sub-sections are re-numbered as appropriate.
Sec. 113-315 - Design and maintenance of off-street parking areas
(r) Off-street parking requirements. Off-street parking spaces required (one space equals 350
square feet) shall be as follows unless the city determines, based upon a professional
analysis of parking for any specific use, that a reasonable parking ratio for such use should
be otherwise:
(11) Drive-in food or fast food establishments. One space for each 15 square feet of gross
floor space in the building allocated to drive-in operation, plus additional space as may
be determined by the zoning administrator based upon advice from the planning
commission. Drive-through lanes for food pick-up must be able to stack eight cars on
site without interfering with the site parking.
SECTION 5 This ordinance shall be effective upon its passage and a summary published in the
official newspaper.
ADOPTED this ## day of MONTH, 2020, by the City Council of the City of Falcon Heights,
Minnesota.
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Moved by: Approved by: ________________________
Randall Gustafson
Mayor
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GUSTAFSON ___ In Favor Attested by: ________________________
LEEHY Sack Thongvanh
MIAZGA ___ Against City Administrator
WEHYEE
ANDREWS
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SUMMARY ORDINANCE NO. 20-XX
CITY OF FALCON HEIGHTS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 113
OF THE FALCON HEIGHTS CITY CODE
CONCERNING DRIVE THROUGH FACILITIES
This ordinance amends Chapter 113 of the Falcon Heights City Code concerning drive through
facilities. The amendment allows drive throughs as a conditional accessory use to restaurants and
modifies performance standards for drive through facilities within the City.
A printed copy of the entire ordinance is available for inspection by any person during the City
Administrator/Clerk’s regular office hours.
APPROVED for publication by the City Council of the City of Falcon Heights, Minnesota this
_____ day of ______, 202_.
CITY OF FALCON HEIGHTS
BY: ________________________________
Randall C. Gustafson, Mayor
ATTEST:
_____________________________________
Sack Thongvanh, City Administrator
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Public Comments as of 11/20/20
This message is in response to the communication received about the request made by Dino's for an
amendment to allow a drive-through. I'm disappointed that we are revisiting this request. The neighbors
voiced their opinions and made clear their feelings about this a number of years ago - those have not
changed. The addition of a drive-through at this location would bring an unwanted change to the
personality of this residential neighborhood. Close as we are to the business district, this would be a
distraction totally out of character with the surrounding homes.
At the time of the last request, we did manage to get a stop sign stating "No Right Turn" onto Crawford.
I can tell you that it is basically ignored by a large percentage of the vehicles leaving the Dino's parking
lot. While I realize they are not in a position to monitor this,I feel that if this amendment is approved,
any promises made about noise, lighting, and additional traffic will also be ignored. Crawford is already
used as a cut-through for vehicles gaining access to Snelling. The addition of a drive-through will only
increase that traffic.
I find it interesting that the hearing on this matter lands on the day before a holiday, during a pandemic
that demands social distancing and a populas exhausted from a fractious election. I hope that a light
turnout from the citizenry will not be construed as a lack of interest on our part.
I appreciate your taking the time to consider these comments on what I believe would be a poor
decision for Falcon Heights. The statement at the bottom of your stationery says "Families, Fields and
Fair." I don't see a drive-through fitting into any of those areas.
Jean McPherson
Asbury Street
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REQUEST FOR PLANNING COMMISSION ACTION
Families, Fields and Fair
__________________________
The City That Soars!
Item Amendment to Chapter 105 Regarding Vacant Buildings
Description
Staff has prepared the attached Ordinance relating to vacant buildings. The draft
Ordinance is based off of the Planning Commission subcommittee’s recommendation
to model the provisions on the City of Hopkins’ Ordinance.
The draft Ordinance was shared with other members of the City Administration
including the City Administrator and City Attorney for their review and comment.
The City Attorney’s office provided a document with recommended provisions
included as an attachment. The highlighted sections are those that are recommended
to be incorporated into the Ordinance. The City Attorney also suggests contemplating
the other provisions as deemed useful or appropriate.
Staff also reached out to the City of Hopkins to request that they share their insight on
how the ordinance is being implemented. Hopkins staff has not been able to provide
comments.
Accordingly, staff finds that this additional input is necessary before proceeding with
the final ordinance amendment adoption process.
Attachments • Draft Ordinance 20-XX Chapter 105 Vacant Buildings
• Suggested vacant building provisions from City Attorney’s office.
Action(s)
Requested
Staff is providing an update on the proposed Ordinance and is requesting additional
discussion.
Meeting Date November 24, 2020
Agenda Item Agenda E1
Submitted By Ryan Krzos, Interim Community
Development Coordinator
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BLANK PAGE
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ORDINANCE NO. 20-XX
CITY OF FALCON HEIGHTS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 105
OF THE FALCON HEIGHTS CITY CODE
THE CITY COUNCIL OF FALCON HEIGHTS ORDAINS:
SECTION 1 In Chapter 105 – Buildings and Building Regulations of the City Code of Falcon
Heights, Article VI – Vacant Properties is added as follows:
ARTICLE VI – VACANT PROPERTIES
Sec. 105-120 - Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Affiliated entities means two entities owned, managed, or controlled by one or more
individuals or entities in common or an entity and an individual, when that individual
owns, manages, or controls any part of the entity.
Enforcement officer means the city manager or his designees. Lot has the same meaning
as provided in city zoning regulations. Owner includes any individual, entity, or
affiliated entities.
Vacant lot means:
(1) A lot in any R zoning district containing a building with one to four dwelling units, as
that phrase is defined in city zoning regulations, which is unoccupied for 90 or more
consecutive days as a dwelling or which is illegally occupied; or
(2) An unimproved lot in any R zoning district located within 500 feet of a lot described in
subsection (1) of this definition where both lots are owned by the same owner.
Sec. 105-121 - Applicability, scope and intent.
The provisions of this article are an exercise of the city's general police and regulatory
powers and not an exercise of statutorily delegated zoning authority. All vacant property or
vacant properties are subject to this article without exception, regardless of when the property
was acquired.
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Sec. 105-122 - Inspections; access.
The enforcement officer may inspect or cause to be inspected any premises in the city for the
purpose of enforcing and assuring compliance with this article. Upon the request of the
enforcement officer, an owner shall provide access to all interior portions of any vacant property
or suspected vacant property in order to permit a complete inspection.
Sec. 105-123 - Recordkeeping.
The enforcement officer shall maintain a current list, updated monthly, of all vacant
properties which have become known to the enforcement officer.
Sec. 105-124 - Cumulative remedies.
Nothing in this chapter shall be deemed to abolish or impair existing remedies available to
the city under this Code, other city ordinances or state law.
Sec. 105-125. - Penalties and enforcement.
Violation of any provision of this article and providing false information to the
enforcement officer under this article are misdemeanors, punishable as provided in section 1-
7. In addition, the city may bring an action in a court of appropriate jurisdiction to enjoin a
violation of this article.
Sec. 105-126 - Presumption that property is vacant.
Discontinuance of trash removal or failure to use a minimum of 50 gallons of water per
month shall constitute rebuttable presumptions that the property is a vacant property. It shall be
the responsibility of the owner of such a property to establish that it is not a vacant property.
Sec. 105-127. - Owner's responsibility for securing and maintaining vacant property.
The owner and any subsequent owner of vacant property shall keep vacant property
secured and safe and the buildings and grounds properly maintained in compliance with all state
and local laws, ordinances, and codes.
Secs. 105-128—105-134 -
Reserved.
Sec. 105-135 - Required; form.
(a) The owner of a vacant property located within the city shall register the property with the
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enforcement officer. The registration shall be submitted on forms provided by the enforcement
officer and shall include the following information supplied by the owner:
(1) A description of all vacant property or vacant properties owned by the owner within the
city;
(2) The names and addresses of the owner;
(3) The names and addresses of all known lienholders and all other parties with an
ownership interest in the properties;
(4) The period of time each vacant property is expected to remain vacant; and a plan and
timetable for returning the vacant property to appropriate occupancy or use;
(5) The owner shall also execute an authorization appointing the city police department an
agent of the owner for the purpose of making a demand to depart therefrom pursuant to
this article.
(b) Subsequent owners of a vacant property shall register or re-register the vacant property with
the enforcement officer within 30 days of any transfer of any ownership interest in a vacant
property.
Sec. 105-136 - Fees.
The following fees are imposed to defray the costs of registering, monitoring, and inspecting
vacant properties, and otherwise enforcing the requirements of this section:
(1) Single or distant properties. The owner of a single vacant property or vacant properties
not within 500 feet of one other shall pay a registration fee of $TBD per vacant property
the first calendar year the properties become vacant properties and $TBD each subsequent
calendar year the properties remain vacant properties, unless an exemption under this
article applies.
(2) Adjacent and nearby properties. The owner of two or more vacant properties located
within 500 feet of each other shall pay for the first calendar year the properties become
vacant properties, a registration fee of $TBD per vacant property and $TBD per vacant
property for each subsequent year the properties remain vacant properties. The records of
the city assessor shall be deemed sufficient for determining the location and distance of
properties from one another.
(3) Time of payment; proration; renewal. The first annual fee shall be paid at the time of
registration and shall be prorated for the initial year of registration based on the number
of days in the calendar year after the vacant property is required to be registered. The
annual fees for subsequent years shall be paid on or before January 1 of each subsequent
year.
(4) Delinquent fees. All delinquent fees shall be paid prior to any transfer of an ownership
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interest in any vacant property. If the fees are not paid prior to any transfer, the new owner
of the vacant property shall pay the annual fee no later than 30 days after the transfer of
ownership.
(5) Late registration. If an owner fails to register within 30 days of notice from the city, the
owner shall be liable for a registration fee of three times the amount otherwise due for the
vacant properties.
(6) Notice of fees due. Following registration, the enforcement officer or designee shall
provide written notice to the owners of fees due and the due date.
(7) Collection of fees; special assessments. All of the fees and other amounts payable under
this article are a debt owed to the city and, if unpaid, shall be collected by special
assessment under the authority in M.S.A. § 429.101. Action under this section does not
preclude any other civil or criminal enforcement procedure.
Sec. 105-137 - Exemption and exceptions.
(a) Vacant property owned by the city is exempt from the vacant property registration and fee
requirements of this article.
(b) Vacant property for which the owner possesses a valid building permit for remodeling the
dwelling located thereon or for construction of a new dwelling on such vacant property is
exempt from the vacant property registration and fee requirements of this article.
(c) Registration is required, but the vacant property registration fee shall be waived, for:
(1) All dwelling units that possess a valid rental license issued pursuant to this chapter that
is actively marketed as "for rent" in a newspaper or in an online listing at a fair market
value rental rate based upon market rental rates for comparable properties. It is the
obligation of the vacant property owner to produce evidence of active marketing to claim
this exemption. In the event that the rental license lapses, is suspended, or revoked, this
exemption shall no longer apply, the vacant property in question shall be subject to the
registration fees provided for above and shall immediately be due and owing.
(2) All homes being actively marketed as "for sale" at a reasonable price by a licensed real
estate broker or by the owner. It is the obligation of the vacant property owner to produce
evidence of active marketing at a reasonable price to claim this exemption. A home which
is listed on the MLS (multiple listing service) or similar listing service is presumptively
being actively marketed. An asking price not greater than 150 percent of the taxable
market value, as determined by county property tax records, is presumptively a
reasonable price.
(3) Vacant properties subject to a valid development agreement or redevelopment agreement
with the city.
(4) Single vacant properties for which the owner executes a valid affidavit on a form
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provided by the city averring that the owner intends to resume occupancy of the vacant
property as a dwelling within 180 days; provided, however, that failure to actually resume
use of the vacant property as a dwelling within 180 days will result in imposition of the
waived registration fee.
(5) Vacant property for which the registration fee has already been paid for the current
calendar year.
SECTION 2 Sections 105-115 through 105-119 are added as follows. Additions are shown with
an underline, and deletions are shown with a strikethrough.
ARTICLE V – ELECTRICAL REGULATIONS
Secs. 105-115—105-119 -
Reserved.
SECTION 3 This ordinance shall be effective upon its passage and a summary published in the
official newspaper.
ADOPTED this ___ day of ______, 202_, by the City Council of the City of Falcon Heights,
Minnesota.
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Moved by: Approved by: ________________________
Randall C. Gustafson
Mayor
GUSTAFSON ___ In Favor Attested by: ________________________
LEEHY Sack Thongvanh
MIAZGA ___ Against City Administrator
WEHYEE
ANDREWS
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SUMMARY ORDINANCE NO. 20-XX
CITY OF FALCON HEIGHTS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 105
OF THE FALCON HEIGHTS CITY CODE
CONCERNING VACANT BUILDINGS
This ordinance amends Chapter 105 of the Falcon Heights City Code concerning vacant buildings.
The amendment establishes registration procedures for vacant residential buildings within the City.
A printed copy of the entire ordinance is available for inspection by any person during the City
Administrator/Clerk’s regular office hours.
APPROVED for publication by the City Council of the City of Falcon Heights, Minnesota this
_____ day of ______, 202_.
CITY OF FALCON HEIGHTS
BY: ________________________________
Randall C. Gustafson, Mayor
ATTEST:
_____________________________________
Sack Thongvanh, City Administrator
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______ - Registration and regulation of vacant buildings.
Subdivision 1. Policy. The purpose of this subsection is to protect the public health, safety, and
welfare by establishing a program for the identification and regulation of vacant buildings within
the City. This subsection also determines the responsibilities of owners of vacant buildings and
provides for administration, enforcement, and penalties associated with the same.
Subd. 2. Findings.
(a) Vacant buildings have become a major cause of and source of blight in residential and
non-residential neighborhoods, especially when the owner or responsible party of the
building fails to actively maintain and manage the building to ensure they do not become a
liability to neighborhoods and the community.
(b) Vacant buildings may attract transients, homeless people, trespassers, and criminals,
including drug abusers. Neglect of vacant buildings, as well as use of vacant buildings by
transients and criminals, creates a risk of fire, explosion, or flooding for the vacant building
and adjacent properties.
(c) Vacant properties are often used as dumping grounds for junk and debris and are often
overgrown with weeds and grass.
(d) Vacant buildings that are boarded up to prevent entry by transients and other long-term
vacancies discourage economic development and retard appreciation of property values.
(e) There is a substantial cost to the City for monitoring vacant buildings regardless of
whether those buildings are boarded or not. This cost should not be borne by the general
taxpayers of the community but rather these costs should be borne by those who are
responsible for vacant buildings. It is a responsibility of property ownership to prevent
property from becoming a burden to the neighborhood and community and a threat to the
public health, safety, or welfare.
Subd. 3. Adoption of State Law. Minnesota State Statute 463.251, in its entirety, and any future
amendments to said statute are adopted by reference.
Subd. 4. Definitions. The following definitions shall apply in the interpretation and enforcement
of this subsection:
(a) Compliance Official means the City Administer or the City Administer’s designee.
(b) Building means a building or structure designed for business use or human use or
occupancy.
(c) Owner means those shown to be the owner or owners on the records of the Ramsey
County Department of Property Taxation; those identified as the owner or owners on a
vacant building registration form, a holder of an unrecorded contract for deed, a mortgagee or
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vendee in possession, a mortgagor or vendor in possession, an assignee of rents, a receiver,
an executor, a trustee, a lessee, other person, firm or corporation in control of the freehold of
the premises or lesser estate therein. An owner also means any person, partnership,
association, corporation, or fiduciary having a legal or equitable title or any interest in the
property or building. This includes any partner, officer, or Director of any partnership,
corporation, association or other legally-constituted business entity. All owners shall have
joint and several obligations for compliance with the provisions of this subsection.
(d) Responsible party means an owner, occupant, entity or person acting as an agent for the
owner who has direct or indirect control or authority over the building or real property upon
which the building is located. Any party having a legal or equitable interest in the property.
Responsible party may include, but is not limited to, a realtor, service provider, mortgagor,
leasing agent, management company or similar person or entity.
(e) Vacant building means a building or structure in which no person or persons actually and
currently conducts a lawful business or lawfully resides or lives in any part of the building on
a permanent, non-transient basis in accordance with City code; or, is occupied by
unauthorized persons for any amount of time.
(f) Premises means any real property and any appurtenant building or structure.
(g) Dwelling means the building or part of a building used by an individual as a place of
residence on either a full-time or a part-time basis. A dwelling may be a part of a multi-
dwelling or multi-purpose building, or a manufactured home as defined in this code or State
Statutes.
Subd. 5. Vacant building registration.
(a) Application. The owner or responsible party must register a vacant building with the City
no later than 90 days after the building becomes vacant. The registration must be submitted
on a form provided by the City and shall include the following information supplied by the
owner:
(1) The name, address, telephone number, and email address, if applicable, of each owner
or the owner's representative;
(2) The names, addresses, telephone numbers, and email addresses, if applicable, of all
known lien holders and all other parties with any legal interest in the building;
(3) The name, address, telephone number, and email address of a local agent, maintenance
company, or person responsible for managing or maintaining the property;
(4) The legal description, tax parcel identification number, and street address of the
premises on which the building is situated;
(5) A description of the premises, including the common address of the property;
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(6) The date the building became vacant, the period of time the building is expected to
remain vacant, and a property plan and timetable for returning the building to
appropriate occupancy or use and for correcting code violations and nuisances, or for
demolition of the building;
(7) The status of water, sewer, natural gas and electric utilities;
(8) The owner must notify the compliance official of any changes in information supplied
as part of the vacant building registration within 15 days of any change;
(9) If the property is abandoned or the owner or responsible party fails to complete the
registration process, the property will be administratively registered as a vacant
property.
(b) Property plan. The property plan identified in subsection ____, subd. 5(a)(6) must meet
the following requirements:
(1) General provisions. The plan must comply with all applicable regulations and meet the
approval of the compliance official. It must contain a timetable regarding use or
demolition of the property. The plan must be submitted with the Vacant Building
Application.
(2) Maintenance of building. The plan must identify the means and timetable for
addressing all maintenance and nuisance-related items identified in the application. Any
repairs, improvements or alterations to the property must comply with the applicable
building codes and City regulations.
(3) Plan changes. If the property plan or timetable for the vacant building is revised in any
way, the revisions must meet the approval of the compliance official.
(4) Demolition required. If a building has remained vacant for a period of 365 consecutive
days, and the compliance official has not approved an alternative schedule in the
property plan, the owner may be required to demolish the building in accordance with
City code and State Statutes 463.15-463.26.
(c) Non-compliance and notification. If the owner does not comply with the property plan or
maintain or correct nuisance items, the City may commence abatement and recover its costs
for correction of those items in accordance with City code and State Statutes. In the case of
an absent owner and ongoing nuisance items, the City need not provide notice of each
abatement act to the owner. A single notice by the City to the owner that it intends to provide
ongoing abatement until the owner corrects the items will be sufficient notice.
(d) Exemption for snow-birds; neighborhood. Those persons who leave their residential
buildings on a temporary basis for vacation purposes or to reside elsewhere during the winter
season in excess of 90 sequential calendar days, and have the intent to return within 180
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days, are exempt from the registration requirement as follows. Exemption as a "snowbird"
will be granted with proper verification and a local agent contact or a no fee vacant building
registration form with applicable contact information provided to the City.
(e) Fees. The owner must pay an annual registration fee. The registration fee will be in an
amount adopted by resolution by the City Council. The amount of the registration fee shall be
reasonably related to the administrative costs for registering and processing the registration
form and for the costs of the City in monitoring the vacant building site. The fee must be paid
in full prior to the issuance of any building permits or licenses, with the exception of a
demolition permit.
(f) Assessment. If the registration fee is not fully paid within 60 days following the annual
registration due date, or within 60 days after any appeal becomes final, the City Council may
certify the unpaid cost against the property in accordance with the process set forth in this
code.
(g) Issuance of permit. Upon completion of the registration process and payment of the fee,
the City will issue a Vacant Building Permit to the owner. The owner must securely post the
permit on the vacant building on a side or rear entrance door that is not generally visible from
the public street. If no side or rear entrance door is available, the permit must be securely
posted on another available entrance door on that vacant building.
Subd. 6. Change of ownership. A new owner(s) must register or re-register a vacant building
within 15 days of any transfer of an ownership interest in a vacant building. The new owner(s)
must comply with the approved property plan and timetable submitted by the previous owner.
Any proposed changes in the property plan must be submitted and approved by the compliance
official.
Subd. 7. Inspections. The compliance official may inspect any vacant building in the City for the
purpose of enforcing and assuring compliance with this chapter and other applicable regulations.
Upon the request of the compliance official, an owner or responsible party must provide access
to all interior portions of the building and the exterior of the property in order to complete an
inspection. If the owner or responsible party is not available to provide access to the interior of
the building, the City may use any legal means to gain entrance to the building for inspection
purposes. Prior to any re-occupancy, a vacant building must be inspected by the City and found
to be in compliance with the City Code and all other applicable regulations. All application and
re-inspection fees must also be paid prior to any re-occupancy of the building. All such fees are
set by Resolution of the City Council.
Subd. 8. Maintenance of vacant buildings. The owner must comply with and address the
following items in the property plan:
(a) Appearance. All vacant buildings must be so maintained and kept that they appear to be
occupied.
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(b) Securing. All vacant buildings must be secured from outside entry by unauthorized
persons or pests. Security must be by the normal building amenities such as windows and
doors having adequate strength to resist intrusion. All doors and windows must remain
locked. There shall be at least one (1) operable door into every building and into each
housing unit. Exterior walls and roofs must remain intact without holes. Vacant buildings
shall be boarded when the building can no longer be secured against intrusion by the closing
and locking of doors and windows in accordance with this chapter.
(1) Architectural (cosmetic) structural panels. Architectural structural panels may be used
to secure windows, doors and other openings provided they are cut to fit the opening
and match the characteristics of the building. Architectural panels may be of exterior
grade-finished plywood or Medium Density Overlaid plywood (MDO) that is painted to
match the building exterior or covered with a reflective material such as plexi-glass to
simulate windows.
(2) Temporary securing. Untreated plywood or similar structural panels or temporary
construction fencing may be used to secure windows, doors and other openings for a
maximum period of 14 days.
(3) Artistic board-up. With prior approval of the compliance official, artistic options may
be utilized to secure a vacant building.
(4) Emergency securing. The compliance official may take steps to immediately secure a
vacant building at his or her discretion in emergency circumstances.
(c) Fire safety. Owners of vacant buildings must comply with the Minnesota State Fire Code
(d) Plumbing, electrical, lighting, heating. Owners of vacant buildings must comply with
applicable City and state code provisions for the maintenance, repair or removal of plumbing,
electrical, lighting, and heating facilities or equipment.
(e) Termination of utilities. The compliance official may require that water, sewer,
electricity, or gas service to the vacant building be terminated or disconnected. Prior to the
termination of any utility service, written notice must be given to the owner if possible, or
posted directly at the property, unless an imminent hazard exists because of the utility. No
utility may be restored until consent is given by the compliance official. Utilities may be
discontinued at the request of the owner or responsible party as part of the approved vacant
building property plan. The compliance official may authorize immediate termination of
utilities at his or her discretion in emergency circumstances.
(f) Owners of vacant buildings must comply with City Zoning code with respect to signage
on the property.
(g) Exterior maintenance. The owner must comply with all applicable property maintenance
regulations and City codes including, but not limited to, the following:
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(1) Public nuisances. The owner must eliminate any activity on the property that constitutes
a public nuisance as defined by City code.
(2) Grass and weeds. Any weeds or grass must be no greater than six (6) inches in height.
(3) Exterior structure maintenance. The owner must maintain the vacant building in
compliance with City code and building codes as determined to be necessary by the
code official.
(4) Abandoned or junk vehicles. The owner must remove abandoned and junk vehicles
from the property. The City may impound such vehicles consistent with the
requirements of the City code.
(5) Storage and disposal of refuse. The storage and disposal of refuse must comply with the
requirements of the City code.
(6) Animals. The owner must ensure that all animals are removed from the property and
handled in a humane manner.
(7) Diseased, dead or hazardous trees. The owner must remove diseased, dead or hazardous
trees or branches from the property in accordance with the City code.
(8) Graffiti. The owner must remove all graffiti from the property in accordance with City
code.
(9) Abandoned pools. Swimming pools must be maintained, drained, emptied, and/or
secured in accordance with City code.
(i) Removal of garbage and refuse. The owner of any vacant building, or vacant portion
thereof, must remove all garbage, refuse, rubbish, swill, filth, or other materials from the
vacant building and the property upon which the building is located.
(j) Police and fire alarm systems. The owner must properly maintain all alarm systems in
any vacant building or portion thereof in operating condition; or, discontinue their service
unless such service is required by code.
(k) Loitering and/or criminal activities. Loitering or engaging in criminal activities is not
allowed in the vacant building or on the real property upon which the vacant building is
located. The owner or responsible party must not allow these activities and take immediate
actions to eliminate these conditions once notified by the City.
(l) Emergency abatement. The compliance official may authorize immediate abatement of
any public nuisance or maintenance item if, in the discretion of the compliance official,
emergency circumstances exist that present an imminent threat to the public health and
safety.
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(m) Other codes. A plan for compliance with all applicable provisions of City code and
other applicable regulations.
Subd. 9. No Occupancy or trespass. No person may trespass, occupy or reside in, on a temporary
or permanent basis, any vacant building without the owner's consent.
Subd. 10. Vandalism or removal of items prohibited. No person may vandalize or remove items
from a vacant building or the property upon which it is located, including, but not limited to,
appliances, fixtures, electrical wiring, copper, or other similar items without the owner's consent.
Subd. 11. Appeal. Any person or responsible party aggrieved by a decision under sections of this
chapter may appeal to the City Council. The appeal must be in writing, must specify the grounds
for the appeal, and must be submitted to the compliance official within ten (10) business days of
the decision that is basis of the appeal.
Subd. 12. Penalties. Any person or responsible party who violates any provision of this
subsection is subject to a misdemeanor penalty and any administrative fees as provided under
City code and this subsection. Imposition of such penalties, however, is not deemed to impair
other remedies or civil penalties available to the City under this code or state law.
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This message is in response to the communication received about the request made by Dino's for an amendment
to allow a drive-through. I'm disappointed that we are revisiting this request. The neighbors voiced their opinions
and made clear their feelings about this a number of years ago - those have not changed. The addition of a drive-
through at this location would bring an unwanted change to the personality of this residential neighborhood. Close
as we are to the business district, this would be a distraction totally out of character with the surrounding homes.
At the time of the last request, we did manage to get a stop sign stating "No Right Turn" onto Crawford. I can tell
you that it is basically ignored by a large percentage of the vehicles leaving the Dino's parking lot. While I realize
they are not in a position to monitor this, I feel that if this amendment is approved, any promises made about
noise, lighting, and additional traffic will also be ignored. Crawford is already used as a cut-through for vehicles
gaining access to Snelling. The addition of a drive-through will only increase that traffic.
I find it interesting that the hearing on this matter lands on the day before a holiday, during a pandemic that
demands social distancing and a populas exhausted from a fractious election. I hope that a light turnout from the
citizenry will not be construed as a lack of interest on our part.
I appreciate your taking the time to consider these comments on what I believe would be a poor decision for
Falcon Heights. The statement at the bottom of your stationery says "Families, Fields and Fair." I don't see a drive-
through fitting into any of those areas.
Jean McPherson
1724 Asbury Street
Received on 11/16/2020
Hi Sack and the City Council,
I am unable to attend the public hearing tomorrow due to concerns around COVID, but would like to send
comments. I live on Asbury a half a block away from Dino's. My primary concern is the potential for increased
traffic out the exit on Crawford and increased traffic down Asbury. There are multiple families with young children
on this street, and I am very concerned about safety. We don't have sidewalks and so children use the street to
ride bikes. People are also walking and walking dogs, and any increase in non-residential traffic through the
neighborhood is dangerous.
The drive-through ordering systems are often loud, and would be obnoxious for those living close-by. This is not a
business district.
Dino's is not as fast as restaurants like McDonalds, and a drive-though would very likely back up quickly as
customers wait for orders. The Chipotle drive-through near County Rd C and Snelling is a prime example. It creates
a huge back-up of cars and is not convenient as a patron. The Dino's parking lot is not very big, and this could
create significant traffic problems.
I do also think that this change to the city code would set a problematic precedent.
I am strongly against this change in city code, as well as the more specific request for a Dino's drive-through.
Best,
Anna Milone
(1738 Asbury St)
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Hello Randy and Sack,
I sent in an email comment supporting the drive-through ordinance change, but would also like to suggest that
during a crisis as acute as Covid has been for businesses, that the City should move at a pace much quicker than
usual. Waiting for the next regularly scheduled City Council meeting or other regularly paced procedure won't
save businesses that have had their income stopped. The Federal Government moved very quickly with
extraordinary legislation, at least initially, and I don't see why a small city can't be even more nimble.
Thanks for your consideration.
--
Les Everett
1794 Tatum St., Falcon Heights, MN 55113
Planning Commission,
Our household is in favor of updating the City Code to allow for a drive-thru for Dino's restaurant. Our city has
so few commercial businesses, and we believe it is important to support those that are here.
As a family with small children, it would make it immensely easier for us to eat at Dino's with a drive-thru
option. And with COVID-19 regulations constantly in flux (for who knows how long), it seems wise to allow this
restaurant another option for serving customers without requiring them to come inside the building.
We are not personally concerned about any extra traffic this could bring to the neighborhood. The vast majority
of cars are going to be heading away from the neighborhood toward Snelling, as most of them already do.
Thanks,
Jacob and Ashley Brooks
Falcon Heights residents
Received on 11/23/20
Hello,
I will not be attending the hearing this evening.
For several reasons I am against allowing drive-throughs in Falcon Heights.
Sincerely,
Jody Wirth
1795 Pascal
I support Dino's adding a drive-through. However, I am concerned about new fast food establishments
being built in the area. I would like the council to discourage new fast food establishments.
Is it possible to craft the ordinance amendment to only allow drive-throughs at existing restaurants? In
other words, it would NOT apply to new construction or new restaurants built in the B-3 district.
Thank you,
Shawn Hubert
1525 Iowa Ave W
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To Whom It May Concern:
I am writing to you regarding Dino's Mediterranean Fresh's application to amend to allow drive-throughs in the B-
3 business zoning district.
As a resident living in close proximity to Dino's, I vehemently and categorically oppose a drive-through
amendment for Dino's Mediterranean Fresh. While the restaurant may be in a business zoning district, it is
abundantly clear that the additional traffic a drive-through would bring would inevitably spill onto Crawford and
Asbury. Dino's is not exactly a fast food restaurant; this is perfectly fine for carry-out and dine-in (when it is again
available), but if even 3-4 cars attempt to use the drive-through, several of these cars will be waiting on the
residential streets for long periods of time, and lunch and dinner rushes would certainly bring even more traffic to
idle on the residential streets.
These are residential streets where many children play regularly, mine included, and despite our best efforts to
teach our children to be aware of cars that pass down the street, the additional traffic a drive-through would
bring is an unwelcome and unnecessary danger.
Thank you for your time and attention to keeping our residential area truly residential and free of the influx of
additional vehicles on our streets a drive-through would certainly bring.
--
Kyle Warner
Members of the Planning Commission,
So many years ago, it was so clear to both residents and the businesses that this would not be acceptable, that I’m
surprised it’s being revisited. I’d highly recommend revisiting all of those conversations.
I don’t think it’s a good idea -- for all the same reasons it wasn’t a good idea before. My memory is that
administration, council and neighbors all opposed it.
There’s ample seating, ample parking, and the loss of green space and addition of so much more asphalt and traffic
is not necessary, except to Dino’s.
Also, drive-throughs haven’t been allowed city-wide (intentionally) and this would open the door for even more.
(This isn’t a good reason in and of itself, but along with the others, I think it’s valid to state.)
Our city plans state that we want this area to be a destination. They explicitly state that. Drive-throughs make it
feel like a place to move through, not a destination.
I like Dino’s a lot, but if that’s what they’re looking for, maybe finding a location up the road toward the mall would
suit them. And I don’t mean that with dismissal or anger. It’s just that the northern area of Snelling is a drive-
through area and meant for that and zoned for that. I’d rather not have FH look like that even a little.
Thanks for considering this view – thanks for taking comments. Please don’t recommend that this proposal by
Dino’s go through.
Thank you,
Kris Grangaard
1777 Simpson Street
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To Whom It May Concern,
I am writing to express concern with amendments to city policies that would allow for a drive-through at Dino's. I
would attend the meeting tonight, but I am working and unable to attend.
If these changes are approved, and Dino's opens a drive through, I expect traffic will pass either up Asbury or up
the frontage road, since people cannot turn left onto Snelling from Crawford. I imagine this would be a significant
increase in cars, many without care for the community. Falcon Heights is home to many people starting
families. While my children are nearly grown, there are always young families in Falcon Heights and thus
protecting traffic flow is important. Right now, Asbury street is home to many families with young children.
I also have concerns regarding sound issues. Drive through speakers can be loud. I can’t imagine that it would not
be heard by the nearby houses and this really would be an unacceptable living situation for anyone nearby. There
also could be issues with headlights that shine into nearby neighbor’s homes. I imagine there would be issues with
car back-ups in this area as it already quickly becomes congested between the entrance/exit from Snelling to/from
the parking lots, Crawford and up Asbury.
While I know some neighbors received letter alerting them to this meeting, I live ½ block away and did not receive
a letter. I understand that the letter of the law may have been followed and only homes within a specific proximity
were alerted, due to the way notification laws are written. However, my hope for my city is that homes impacted,
even if outside the required notification distances, would be contacted. I can’t imagine there is a law against
doing so. Failure to fully alert the community and scheduling the meeting on the Tuesday before a holiday week-
end does not seem like strong effort to include the community in this process.
I hope you will seriously consider the impacts on the surrounding community if regulations are amended to allow
Dino’s to have a drive though. I support Dino’s having a business in our community and wish them to be
successful. However, adding a drive through so close to private homes and in a community that houses many
young children is not something I can support.
Best Regards,
Salina Renninger
1764 Asbury Street
I'm writing in general support of the proposed ordinance change "Amendment to Chapter
113 regarding drive through facilities."
Note that while I agree with the proposed change, I am also concerned with protecting the
surrounding residential neighborhood from being disturbed by increased noise and traffic.
When issuing a conditional use permit to a specific establishment, is it possible to add restrictions when necessary? For instance, one option would be to allow pick-up windows
as opposed to an order-taking speaker system.
Also, I think that if there were stores that were non-food establishments, they should also
be included and allowed in this ordinance.
Bev Larkin
1725 Saint Marys Street Falcon Heights, MN 55113-5722
Received 11/21/20
145 of 160
Hello. My name is Joy Faust. My husband Paul and I live across Crawford Avenue from Dino’s Mediterranean
Fresh. We are opposed to any amendment to the city code to allow drive-throughs in the B-3 business zoning
district. We moved to Falcon Heights 20 years ago as we were aware this small community was residential and
did not allow drive- through restaurants. The Dino’s restaurant has been on-site for many years already and we
have been dealing with the noise, extra traffic, and increased trash that is a part of living next to a fast-food
restaurant. We have children, have neighbors with children, and appreciate the safer streets and residential
aspect of this neighborhood. If a drive- through is allowed, our property values will decrease, and we will have to
contend with more trash in our yard and streets. We will have to be hyper-vigilant about residential street safety,
and we will have to deal with very disturbing noise at all hours of the day. I work full-time from home, in a
basement office facing Crawford Avenue. Increased drive-through noise will adversely affect my employment
environment on an hourly basis. Please consider dismissing this request to amend the City Code. There are no
benefits to the city, and only detriments to all the residential neighbors in surrounding area. Thank you for your
consideration.
Joy Faust
Received 11/21/20
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Forestry and Tree Trimming Services
Description
Every year, City Staff evaluates and determines if current services provided to
the City and Residents are effective and provide the best benefit at a reasonable
cost.
City staff will be exploring our options as we continue into 2021.
Budget Impact N/A
Attachment(s) N/A
Action(s) Requested Staff will provide a recommendation at the December 9th City Council Meeting.
Meeting Date December 2, 2020
Agenda Item Policy D4
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Budget Discussion for the Capital and Enterprise Funds
Description
The proposal is to increase the Enterprise Funds (Sewer and Storm Sewer) cost
by 3%. This an annual action taken to make sure we have a healthy fund
balance for projects that are funded by the Enterprise Funds.
The Capital Fund is allocated with general fund levy and other revenue
sources such as conduit bonding and franchise fees.
Budget Impact This will change based on the decision made by the City Council for Fire
Services.
Attachment(s) • Capital Funds
• Enterprise Funds
Action(s) Requested Staff will provide a recommendation at the December 9th Truth-Taxation
Hearing.
Meeting Date December 2, 2020
Agenda Item Policy D5
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
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