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HomeMy WebLinkAboutCCMin_97Jun25CITY OF FALCON HEIGHTS 3 REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 25, 1997 Mayor Gehrz convened the meeting at 7:00 p.m. PRESENT Gehrz, Gibson Talbot, Hustad, Jacobs, and Kuettel. Also present were Hoyt, Asleson, and Maurer. COMMUNITY FORUM There was no one wishing to take advantage of the community forum. MINUTES OF MAY 28, 1997 Minutes were approved by unanimous consent. CONSENT AGENDA APPROVED Motion was made by Councilmember Kuettel to approve the following consent agenda. Motion passed unanimously. 1. Disbursements 2. Licenses 3. Appointment to the Fire/Rescue Department 4. Approval of step increase for Parks/Public Works Superintendent 5. Authorization to prepare plans and specifications and request proposals for the 1997 sealcoating project 6. Approval of variance of 3 feet from the required five foot rear yard setback for the construction of an addition to an existing garage at 1456 W. Idaho Avenue, Chapter 9-2.01 subd. 1 (c) 7. Authorization to apply for a planning grant from the Metropolitan Council 8. Authorization to request proposals for a voice mail system for city hall 9. Acknowledgement ofthe city administrator's election as an officer in the Association of Metropolitan Municipalities (AMM) and the League of Minnesota Cities (LMC) POLICY AGENDA APPROVAL OF RESOLUTION AWARDING BID FOR CITY SIGNS TO JAY BROTHERS Motion was made by Councilmember Gibson Talbot to approve Resolution 97-23, awarding the bid for the city signs to Jay Brothers, at a cost of 5305,049.00. Motion passed unanimously. APPROVAL OF CHANGE ORDERS TO THE JAY BROTHERS CONSTRUCTION CONTRACT A number of change orders to the design of the city sign were proposed by Project Designer Michael Schroeder. After discussion, the council decided to accept Schroeder's suggestions, with the exception of changing the sign material from glass to polycarbonate. 337 City Council Minutes June 25, 1997 Page 2 Motion was made by Councilmember Jacobs to approve a change order including the following items. Motion passed unanimously. • Elimination of tree removal (eliminate line 3) • Elimination of city hall sign (eliminate line 5 and reduce line 10 by one installation) • Modification of the foundation design for sign type "B" • Elimination of landscaping around signs (eliminate line items 12, 13, and 14), which can be done more cost efficiently by the city. • Extension of time to award bid package C-3 at the State Fair Entry. • Elimination of sign lighting work (eliminate line items 4, 8, and 9) Upon further discussion, Jacobs also moved that a change order be made to bid package B to award the sign electrical work to Killmer Electric, at a cost not to exceed 515,500. Motion passed unanimously. As a result of the two change orders, the contract amount for the signs is reduced by 5128,849.00, bringing the total cost for the sign package to 5176,200.00. After discussion regarding revised plans for plantings at the Snelling and Hoyt intersection, Councilmember Hustad made a motion for Project Designer Schroeder to proceed with the appropriate change order plans. Motion passed unanimously. APPROVAL OF ORDINANCE 97-03, REMOVING POOL HALLS AND BILLIARD PARLORS AS A CONDITIONAL USE IN A B-3 ZONE Administrator Hoyt reported that, as directed by the city council at the May 28 meeting, staff had prepared an ordinance removing pool halls and billiard parlors as a conditional use in a B-3 zoning district. Motion was made by Councilmember Kuettel to approve the following: Ordinance 97-03, removing pool halls and billiard parlors as a conditional use in a B-3 district, Resolution 97-25, related to location of pool halls and billiard parlors, and to remove the moratorium on new pool halls in the city after publication of the ordinance. Motion passed unanimously. CONSIDERATION OF ORDINANCE 97-04, RELATED TO SALES IN PUBLIC FACILITIES Administrator Hoyt reported that the Park and Recreation Commission had discussed the appropriateness of public facilities being rented for commercial purposes. There have been a number of requests to use the Community Park building for fund raising garage sales, for example. The commission determined that other than making a special exception for the Lions Club annual holiday tree sale, it was in the best interest of the community to eliminate sales from public buildings to keep the facilities accessible for use by the general public. The Lions Club sale would be an exception because they are a group which benefits the city as a whole and donates to city activities from money it raises at the tree sale. If the Lions Club decides to stop selling trees and another local service organization chooses to do another type of activity, the code could be amended at that time. The language suggested by the Park and Recreation Commission would still permit businesses to rent public facilities for meetings and would allow for sales in public City Council Minutes June 25, 1997 Page 3 33 facilities when the seller is invited in by the city (for example, asnow-cone vendor at the Ice Cream Social.) Motion was made by Councilmember Kuettel to approve Ordinance 97-04, amending the code regarding sales in public facilities. Councilmember Jacobs abstained from voting due to his membership in the Lions Club. Motion passed with four ayes, zero nays, and one abstention. RESPONSE FROM THE CITY OF ST. PAUL REGARDING EMS SERVICES TO FALCON HEIGHTS Administrator Hoyt presented the response to the city's request to the City of St. Paul to expand its primary service area for advanced life support (ALS). She reported that the letter had been reviewed by the city attorney and it meets the conditions specified by the City of Falcon Heights. The city now needs to respond to this letter stating that it meets the conditions and that the letter should be included as part of St. Paul's application to expand its primary service area. Motion was made by Councilmember Hustad to respond to St. Paul's letter accepting the conditions for St. Paul to expand its primary service area with some clarifications and requesting that the letter be included as part of St. Paul's application to the State Emergency Medical Services (EMS) Board to expand its primary service area. Motion passed unanimously. APPROVAL OF GOAL SETTING AND BUDGET WORKSHOP DATES Following discussion, the council determined the following schedule for the 1998 budget process: Update on 1997 goals (July 9-, 1998 goal setting session (July 19), and budget workshops (July 23, August 13, and August 20 if needed.) UPDATE REGARDING PROPOSED RECONSTRUCTION OF HOYT AVENUE WEST OF CLEVELAND AVENUE Administrator Hoyt explained that the City of St. Paul would be reconstructing Hoyt Avenue west of Cleveland in 1998. Falcon Heights will be responsible for a share of the construction costs, since this section of Hoyt borders the two cities. City staff will be notifying Falcon Heights residents abutting this section of Hoyt about the upcoming construction. APPROVAL OF RESOLUTIONS ASSOCIATED WITH LARPENTEUR AVENUE STREET RECONSTRUCTION ASSESSMENTS Engineer Maurer explained that the three resolutions establish the required public hearings to pass along assessments to properties benefitting from the 1997 reconstruction of Larpenteur Avenue. The affected property owners have been .~ 1 City Council Minutes June 25, 1997 Page 4 33~i informally notified of the pending assessments and will be formally notified by mail of the public hearing. Motion was made by Councilmember Gibson Talbot to approve Resolution 97-26, Resolution 97-27, and Resolution 97-28. Motion passed unanimously. ADJOURNMENT The meeting adjourned at 8:57 p.m. Carla Asleson Recording Secretary J . Susan L. Gehrz, Mayor