HomeMy WebLinkAbout10-27-2021 Regular Meeting CITY OF FALCON HEIGHTS
Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA October 27, 2021 at 7:00 P.M.
NOTE: THIS MEETING WILL BE HELD IN-PERSON AND BY WEB CONFERENCE* A. CALL TO ORDER:
B. ROLL CALL: ANDREWS ___ GUSTAFSON____ LEEHY___
MIAZGA ___ WEHYEE___ STAFF PRESENT: THONGVANH____
C. PRESENTATION 1. League of Women Voters – 2020/2021 Equitable Representation Study on Appointed City Boards and Commissions
D. APPROVAL OF MINUTES:
E. PUBLIC HEARINGS: F. CONSENT AGENDA:
1. General Disbursements through: 10/21/21 $87,878.60
Payroll through: 10/15/21 $20,863.44 2. City License(s) 3. 2022 Ramsey County Select Committee on Recycling & The Environment (SCORE) Grant Submittal and Enter into Agreement with Ramsey County for Funding
G: POLICY ITEMS: 1. 2021 PMP – Call for a Supplemental Assessment Hearing on the 2021 Pavement Management Project
H. INFORMATION/ANNOUNCEMENTS:
I. COMMUNITY FORUM: Please limit comments to 3 minutes per person. Items brought before the Council will be referred for consideration. Council may ask questions for clarification, but no council
action or discussion will be held on these items.
J. ADJOURNMENT:
*You can participate in the meeting by clicking the following Zoom link:
https://us02web.zoom.us/j/89690260531
Toll Free Number:
1-877-853-5247
1-888-788-0099
Webinar ID: 896 9026 0531
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October 8, 2021
To: Falcon Heights City Council
From: League of Women Voters – Roseville Area [includes Falcon Heights, Lauderdale, Little Canada,
Maplewood, Roseville]
Re: 2020-2021 Equitable Representation Study on Appointed City Boards and Commissions
Enclosed please find our study report on Equitable Representation on Appointed City Boards and
Commissions. We hope this is of use as you continue your work to increase the diversity of voices
contributing to city governance. In November 2020, we sent out 116 surveys to current and some
former city-appointed commissioners with response rates varying from 19% to 73% across cities of
Falcon Heights, Little Canada, Maplewood and Roseville. Lauderdale currently has no active
commissions. Because the number of commissions and response rate varied by city and to
maintain confidentiality, we are not providing city-specific feedback.
With these caveats in mind, we hope you glean useful information from the study. Certain themes
ran across all four cities such as commissioners’ pride in their work, the respect shown for one
another, and willingness to work together. Across all four cities, commissioners wanted more
diversity of views represented, and at the same time, recognized the challenge of encouraging
community members to get involved in city governance.
We look forward to hearing from you and learning with you about ways to reach a broader, more
diverse segment of our population and successfully encourage more residents to become involved
in city governance.
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League of Women Voters Roseville Area
2020-2021 Equitable Representation Study on Appointed City Boards and Commissions
INTRODUCTION
Just prior to the League of Women Voters (LWV) Roseville Area chapter annual meeting in June
2020, the City of Minneapolis became yet another City where inequality reached a boiling
point. The death of an African American, George Floyd, while he was being arrested, became an
agonizing plea for racial justice here and now. This occurred during a devastating pandemic that
was already exposing inequities in housing, health care, education, and in public life. LWV
Roseville Area members advocated undertaking a study to look at equitable representation in our
own backyard—in the five cities represented in our chapter. It was a small step, but nevertheless,
something that we could do to bring awareness to the current state of diversity and equity on City
appointed Boards and Commissions.
Serving on a commission can be a step toward becoming more involved in politics, and thus is an
important gateway to more equal representation in local, state, and national governance. With
demand for City services such as low-cost housing and green space continuing to grow, residents
and cities alike welcome sound management and a range of voices contributing to public
discussion of city needs and priorities.
The study team chose to define diversity broadly, to include race/ethnicity, age, socio-economic
status, disabilities, and sexual orientation. The spirit of this report is to focus on what is working
well, emphasizing equity strengths that can be shared across the cities. This aligns with positions
of LWV and City leaders to foster opportunity for efficient, effective City boards and commissions
including resident participation.
STUDY GOAL
The purpose of this study was to identify the current status and highlight respondents’
recommendations for best practices in equitable representation for Boards and Commissions
appointed by the City Councils of Falcon Heights, Lauderdale, Little Canada, Maplewood, and
Roseville.
BACKGROUND INFORMATION
The study team collected the following information which informs the current situation with
appointed Boards and Commissions in the five cities:
• Email requests to City clerks or managers for current and former commission member e-
mail contact information, details such as purpose of the various commissions, term lengths,
commissioner qualifications, and recruitment and onboarding. Information from City
websites was also used.
• Online anonymous survey to 116 current commissioners in Falcon Heights, Little Canada,
Maplewood and Roseville (Lauderdale currently has no commissions) with a response rate
ranging from 19-73 percent (median=61 percent). Note that since Roseville has the most
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commissions, they had the most survey responses. Results have not been summarized by
City to ensure confidentiality.
• Phone calls with survey respondents who requested a follow-up conversation.
Suggestions were then drawn from the information collected. We acknowledge that the survey
was subjective in nature, representing respondents’ views and raises topics for the Cities’
consideration. Subjective data relies on participant awareness; that is, we don’t know what we
don’t know. Personal bias is inevitable and enters into responses. On-going data collection and
reflection help create more personal awareness and recognition of one’s own biases and
perspectives.
City demographic snapshot
The Cities are generally similar, except for population and differences such as Roseville having a
little less racial diversity, Maplewood having more people under age 18, and Lauderdale having the
highest percentage of people below poverty levels.
Falcon
Heights
Lauderdale Little
Canada
Maplewood Roseville
Age
Median/middle 32.9 33.2 43.8 38.1 40
percent under 18 18% 13% 18% 22% 19%
percent 18-64 66 70 65 62 60
percent 65+ 15 17 17 16 21
Gender
Male 47% 48% 49% 49% 47%
Female 53% 52% 51% 51% 53%
Ethnicity
White 71% 70.72% 66% 64% 76%
Black 8 11 10 9 8
Native 0 1 0 0.3 0.5
Asian 15 12 15 15 8
Pacific Islander 0 0 0 0 0
Hispanic 2 3 5 9 4
other 1 1 0 3 0
two + 3 2 3 3 4
Income
median $72,660 $50,909 $51,500 $66,758 $68,300
Below poverty 12% 16% 8.7% 9.8% 9.7%
100-149 percent
poverty
5.3 5.9 10 8.7 5.7
150-184 percent
poverty
6 7.2 7.7 5.5 4.4
Population 5,446 2,442 10,580 41,738 36,644
Population data adapted from 2010 US Census and 2019 American Community Survey
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City commissions snapshot
As the chart of the commissions shows, the types of commissions vary in each city. Lauderdale
currently has no commissions, as previously mentioned.
Falcon
Heights
Little
Canada
Maplewood Roseville
Commission
Planning X X X X
Parks & Recreation X X X X
Environment (& Natural Resources) X X
Public Works/Environment &
Transportation
X
Community Engagement X
Human Rights, Inclusion & Engagement X
Community Design Review Board X
Heritage Preservation X
Housing/Economic Development X
Ethics X
Finance X
Police/Civil Service X
Variance (overlaps with Planning) X
Similarities in commissions
Few commissions reported having required qualifications other than being a resident. There are
some exceptions, such as the Finance Commission requiring that three members have professional
financial experience. The average number of commissioners per commission is 6.5 and the range is
from 3 to 11. All commissioners are appointed by City Councils and/or Mayors. The only
commissions that the Cities have in common are Planning and Parks & Recreation. There is also
similarity between Maplewood’s Environment & Natural Resources and Roseville’s Public
Works/Environment & Transportation, and Roseville’s Human Rights, Inclusion & Engagement and
Falcon Height’s Community Engagement. Meetings are held in the evening in all cities, and during
the COVID-19 pandemic, were held online via Zoom.
How long have your served on your specific board or commission?
Responses Percent
I am currently serving my first term. 21 36
I am serving my second term. 22 37
I am serving now and have also served in the past. 11 19
Other 5 8
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Total 59 100
Most respondents were serving on their first or second terms. Some were serving now and had
served in the past.
Differences in commissions
Of note to this study is that in 2017 the City of Roseville combined its Human Rights and
Community Engagement Commissions to create a Human Rights, Inclusion and Engagement
Commission. The purpose is to evaluate the City’s outreach and inclusion efforts and advise on
strategies to improve them. Roseville also has two voting youth (high school) commissioners on
two commissions and Falcon Heights has a youth commission which encourages teens to serve on
several of their commissions. Maplewood previously had a Human Rights Commission and may
possibly create a similar new Commission. Except for Maplewood, the cities each have term limits
for commissioners. These differences are noted as they impact obtaining more diversity in
commissioners.
STUDY FINDINGS
Pride in accomplishments
We asked commissioners what they were most proud of in their work:
• Most common answer of 42 responses was full participation by members, equal
opportunity to speak, without intimidation from other board members and getting input
from the public to make positive changes. “Good collaboration, city seeks and takes
input/feedback.”
• Second most common answer was working from a master plan for their commission
• Other common responses, some specific to type of commission included: improving park
facilities; develop a primer for orientation of new commission members and ongoing
resource for all commission members about important topics and aspects of work on the
commission; engagement toolkit; hiring of diversity and inclusion consultant by the City as
a result of our recommendation; solar power and water rates; work on utility rates and
organic composting
What works well with your Commission?
The following comments were the most frequently mentioned of 42 responses:
• Having a comprehensive plan was mentioned by the most people with comments such as,
“We developed a master plan and we reference it when making recommendations” being
typical (comments about the comprehensive plan are likely from Planning Commission
members, who have a role to play in the cities’ development of the statutorily-mandated
Comprehensive Plan)
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• Having positive relationships was mentioned next most frequently with comments such as,
“Being open to all opinions and showing a willingness to listen” and “Respect for each
other’s opinions.”
• The next most common response was the importance of having an engaged staff or a City
Council member who worked with the commission, such as, “We are helping to promote
more active engagement in building a vibrant City atmosphere.” Similar comments include
“city staff is well informed on issues,” and “competent staff liaison.”
• Actively seeking feedback was mentioned by a number of respondents, “Input from the
community,” and “improved outreach and inclusion for underrepresented communities.”
• Several people also cited making positive change/adaptations toward progressive
environmental policies as an important accomplishment.
• Several people mentioned how COVID-19 has affected their commission. Most have
adjusted to online meetings with somewhat mixed results, though more made positive
rather than negative comments about online meetings. “We are starting to think "outside
of the box" due to the pandemic restrictions.” “The online dynamic is working well.”
What could improve your Commission?
• The most common response of 39 who answered this question was needing more feedback
from the public such as, “More local interest and involvement, including with students.
Have more commission recommendations approved or supported by City Council. Consider
ways to reach out to various stakeholders in community, (for example) solicit input on
goals or identify areas of concern or interest.”
• The next most common response involved clarification of their role, including clear
guidance and more defined role for commissioners, wanting a more clearly defined
mission, regular progress updates, better access to central data, better onboarding or
training for new commissioners, better cohesiveness between City Council and the
commission and better communication.
• Several people mentioned problems presented by COVID-19 and they felt they were being
more reactive than previously. “Even before COVID, the number of meetings per year was
too few.” “Looking forward to in-person meetings. Hard to do all our work through Zoom.”
Existing orientation and training
• Only half of respondents reported receiving an orientation. Of those, 92 percent said it was
useful:
o nearly all want training in policies and procedures and the City’s strategic plan
o next highest request was history of past practices
o less than half said training in building consensus and communication skills was
necessary, though we respectfully indicate that this may increase in importance as
diversity of experiences increases
• On the need for orientation, we asked commissioners to rate the importance of an
orientation on a scale from 1 to 100. Respondents’ ratings averaged 70 out of 100 on the
importance, with 66 percent scoring it over 50. “(Need) improved onboarding for new
commissioners, clear guidance from City Council.” “(Need) roles and responsibilities of a
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commission, especially as it relates to city government/budget process, to city staff, to
other commissions, to City Council.” “Need new commissioner training….”.
• Maplewood and Roseville have a handbook which is provided/reviewed with new
commissioners
Barriers to participating
• Small numbers of respondents said hearing or vision issues (2), day or time of meeting
conflict (3), childcare needs (3) or technology issues (2). “Conflict with work engagement.”
• One each cited barriers such as mobility/access, personal work/travel schedule, meetings
get rescheduled and conflict with calendar, no in person meetings because of COVID-19.
“Frequent out-of-area travel.”
This information may not reflect potential commissioner barriers, as there is no method for
obtaining it from persons who, by definition, have not applied or been appointed.
Diversity of respondents
We do not have demographics for all members of the commissions. However, to the extent that
we obtained a representative sample, the responses suggest limited diversity among those serving
on these commissions.
• Respondents were largely male (62 percent)
• Income levels were high, with 42.6 percent reporting incomes of higher than $120,000.
Only 17 percent reported incomes of under $80,000, with 3.8 percent below $20,000.
Eight people did not respond to the income question.
• 83 percent of respondents were White, Asian/Pacific Islander constituted 8 percent
of respondents. One respondent reported that they were Black and 1 indicated multi-
racial.
Why commissioners serve and recruitment sources
When asked the reasons they chose to serve, 82 percent wanted to serve their City and make a
difference, 36 percent “had needed expertise”, 25 percent “make needed change” (25 percent),
“fix a problem” (12 percent), and “other” (4 percent).
How did you find out about this commission?
Responses Percent
City newsletter 24 40
City website 14 24
Current commissioner, City official 9 15
Other (inquired with City, etc.) 8 14
Social media 4 7
Total 59 100
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Heard about openings on commission:
• 70 percent learned of opening from City newsletter, website, or social media
• 15 percent were solicited by someone already involved in government and a similar
number inquired with the City or received an email from an organization. “The
membership of commissions is appointed from the pool of those who are
interested in working on city issues and then apply for membership on a
commission. This is where an effort must be made to encourage more interest in
working on a commission. There could be a way to reach folks who do not use any
of these resources by advertising directly to certain groups.”
Comprehensive Plans
How does your board or commission’s work fit into your City’s comprehensive plan?
Responses Percent
We provide advice and opinions. 48 43
We respond to specific requests for information and advice. 32 29
We provide essential information that is important for some
decision making.
27 24
Other 4 4
Total *111 100
Note: * Respondents could check more than one category.
• We asked commissioners to rate their familiarity with their City’s comprehensive plan on a
scale from 1 to 100. Although a few indicated lack of knowledge, the mean score was 67
and 66 percent scored between 50 and 94, indicating that most were at least somewhat
familiar with the plan.
• When asked how their work fit into their City’s comprehensive plan, responses
included providing advice, responding to specific information requests, and providing
valuable information to inform work with the comprehensive plan. “Alignment with the
comprehensive plan.”
Impacts on effectiveness of commissioners
• While the majority think everyone has an equal voice, several people disagreed
• When the response was, “Sometimes Equal Voice”, comments as to when that happen
included:
o “Format can break down with 1 or 2 members dialoguing unless other member is
very forceful that they have something to add. Meeting importance and formality
breaks down at times during the meeting. This has negative impact on board
function to community and devalues the work being done.”
o “All are heard but some don’t attend so they can’t be heard”
o “It takes some time for new commissioners to feel that they have an equal voice”
• There was a strong endorsement for their recommendations being adopted by City
Councils. Sixty-six percent scored their response above 50 percent (on scale of 100).
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“Commission views and suggestions are well received by City Council.” Another view
differed: “The City Council could listen more to our advice…”.
Missing voices
When we asked whose voices needed more representation, 70 percent responded that some
groups were missing a voice. (We assume that those who did not answer felt no voices were
missing.) Among those who did respond, the most endorsed “missing voices” category was
different races and ethnicities. When asked to rate from 1 to 100 how they were doing on
obtaining input from people of different races and incomes, the mean was about 50. “Input from
all community stakeholders, not just from residents that are directly affected by certain situations
or issues.”
Identify stakeholders whose voices you think are missing when your specific board or
commission does its work.
Responses Percent
No voices missing 19 30
Persons from different races/ethnicities 9 15
Homeless 7 11
Low income 7 11
Renters 5 8
Homeowners 4 7
Other 4 7
Persons with different abilities 3 5
Senior citizens 1 2
Persons with different sexual orientation 1 2
Youth 1 2
Total 61 100
Commissioner comments about equity
What could be done to make this board or commission and its work/recommendations more
inclusive of needs of diverse stakeholders in the city?
Responses Percent
Recruit and appoint more members from diverse backgrounds 26 43
Routinely survey a representative sample of the community 11 18
Personally consult with more diverse constituents 8 13
Other 5 8
Nothing, we are quite inclusive 4 6
No response 7 11
Total 61 100
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• “Commissioners are selected by City Council, which itself does not represent the diversity
of the community.”
• “How we can be more intentional in incorporating equity principles and practices in our
work; whether as a commission and even as a City, what internal work do we need to do
ourselves to assess where we are at, be on the same page about equity definitions, goals
and vision, while also creating systemic changes that are more equitable for the
community.”
• “The membership of commissions is appointed from the pool of those who are interested
in working on City issues and then apply for membership on a commission. This is where
an effort must be made to encourage more interest in working on a commission. Some
Cities advertise widely for commission openings on a variety of City platforms (City
newsletter, City website, Nextdoor, Facebook, etc.). There could be a way to reach folks
who do not use any of these resources by advertising directly to certain groups.”
• “We need more ethnic diversity representation. It is difficult to get other cultures
involved.”
• “Too many people are appointed to a board or commission for the sake of diversity, even
though they have no expertise that is relevant to the board or commission.” This is a
dissenting perspective and not supported by survey responses.
• Conduct a survey of representative diverse communities for their input
SUGGESTIONS FROM CURRENT COMMISSIONERS
We heard that numerous aspects of commissions are working well and commissioners believe
they are serving an important role. As with any group, there is room for continuous improvement.
The following areas and resources are suggested for City Council discussion and possible action.
• Appoint a City staff liaison member to all commissions.
• Improve equitable representation by broadening recruitment to target and reach more
diverse groups. Ideally, reach out to relevant groups in advance of openings to build
relationships and inform community members about the commissions.
• Develop an orientation / handbook and ensure training is conducted for all commissioners
to provide a contextual understanding of the commission and City governance.
• As soon as safely possible, consider a balance of online meetings using Zoom or similar
tool and in-person meetings. While Zoom is convenient and can remove transportation
and possibly childcare barriers, it may be less personal, making it more difficult to speak up
and harder to get to know others.
OTHER BEST PRACTICE RESOURCES
• League of Minnesota Cities – Collaboration of commissioners with other City
commissioners in similar situations often offers the best path to effectiveness and
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efficiency. While this group has no resources specific to boards and commissions, their
Manager of Policy Analysis suggests, “There are many cities in MN, especially in the metro
area, that are working to advance race equity in their communities. They are making
changes to their HR practices as well as their commissions. I would suggest that you reach
out to cities you have connections with.”
• Institute for Local Government – See their publication, Beyond the Usuals Ideas to
Encourage Broader Public Engagement in Community Decision Making
• GROUNDWORK USA – See their publication, Best Practices for Meaningful Community
Engagement
• University of Minnesota Extension Services – Leadership and Civic Engagement Extension.
This program provides teams to help cities become more welcoming communities.
EQUITABLE REPRESENTATION STUDY COMMITTEE
Co-chairs: Patricia Hoffman, Barb Luck
Members: Megan Dahlberg, Rita Mills, Karen Schaffer
Contributor: Julie Strahan
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REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item General Disbursements and Payroll
Description General Disbursements through: 10/21/21 $87,878.60
Payroll through: 10/15/21 $20,863.44
Budget Impact The general disbursements and payroll are consistent with the budget.
Attachment(s) •General Disbursements and Payroll
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve general
disbursements and payroll.
Meeting Date October 27, 2021
Agenda Item Consent F1
Attachment General Disbursements and Payroll
Submitted By Roland Olson, Finance Director
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ITEM FOR DISCUSSION
City of Falcon Heights, Minnesota __________________________
Item Approval of City License(s)
Description
The following individuals/entities have applied for a Municipal Business
License for 2022. Staff have received the necessary documents for licensure.
1. Golden Tailor
2. Spire Credit Union
3. Eighty Eight Notes School of Music
4. The F.I.T. Lab
5. The Good Acre
6. Hair Designs Unlimited
7. Peterson Dental
8. Warners’ Stellion Company Inc.
9. H1 HH MN Inc dba Honest-1 Auto Care
The following individuals/entities have applied for a Home Occupation
License for 2022. Staff have received the necessary documents for licensure.
1. Pamela M. Harris, PLLC
The following individuals/entities have applied for a Refuse Hauler License
for 2022. Staff have received the necessary documents for licensure.
1. Tennis Sanitation, LLC
2. Curbside Waste, Inc.
3. Gene’s Disposal Service Inc
4. Walter’s Recycling & Refuse
5. Allied Waste Services of North America LLC dba Republic Services of
the Twin Cities, IGH, MN
The following individuals/entities have applied for a Tree Contractors License
for 2022. Staff have received the necessary documents for licensure.
1. A-1 Walsh Inc
2. The Vineland Group, Inc
Meeting Date October 27, 2021
Agenda Item Consent F2
Attachment N/A
Submitted By Vandara Thammavongsa
Assistant to the City Administrator
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(continued on following)
The following individuals/entities have applied for a Bus Bench License for
2022. Staff have received the necessary documents for licensure.
1. U.S. Bench Corporation
The following individuals/entities have applied for a Multifamily Rental
Dwelling License for 2022. Staff have received the necessary documents for
licensure.
1. Bruce Misgen- 1707 Tatum
2. Chad Johnson- 1800 Larpenteur Ave & 1818 Larpenteur Ave
3. Mahesh Gummadi- 1466 & 1472 & 1486 Larpenteur Ave
4. Donald Sobania- 1510 Larpenteur Ave
5. Sagstetter Properties, LLC- 1830 Larpenteur Ave
6. Town Square Senior Apartments LLC- 1530 Larpenteur Ave W
7. Falcon Heights Town Square Limited Partnership- 1550 Larpenteur Ave
The following individuals/entities have applied for a Holiday Tree Sales for
2022. Staff have received the necessary documents for licensure.
1. Falcon Heights Lauderdale Lions Club
The following individuals/entities have applied for a Single Family Rental
Dwelling License for 2022. Staff have received the necessary documents for
licensure.
1. Carolyn Krinkie- 1756 St. Marys
2. Joe Taylor- 1923 Summer St
3. Li-Na Wei- 1757 Maple Ct
4. Bradley Phillip Tipka- 1546 Iowa Ave W
5. Jesse Cole Nickols- 1867 Larpenteur Ave W
6. Kristin Grande- 1755 Tatum St & 1776 Tatum St
7. Steven V. Chirhart- 1467 Iowa Ave W & 1790 Simpson St
8. Greg Rogers- 1947 Autumn
9. Marc Tullemaus- 1707 Albert St & 1705 Albert St
10. David & Joan Edelsohn- 1391 California Ave W
11. Jian An Liu- 1496 Larpenteur Ave W
12. Shief Tawfie- 1715 Lindig St & 1707 Fairview Ave
13. Frank W. Crowley- 1735 Snelling Ave W
14. David Wasson- 1432 Idaho Ave W
15. IH3 Property Minnesota L.P.- 1598 Hollywood Ct & 1786 Tatum St
16. Melissa Mattson- 1499 Larpenteur Ave W
17. JHS Properties LLC- 1927 Autumn St
18. Larpenteur Flats LLC- 1881, 1885, 1889, 1893, 1897 Larpenteur Ave W
19. Xian Wu- 1930 Summer
20. Sandra Lattu- 1758 Asbury St
21. ASI Ramsey, Inc- 1746 Snelling Ave N
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Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
Staff recommends approval of the City license applications contingent on
background checks and fire inspections as required.
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
Item 2022 Ramsey County Select Committee on Recycling & The Environment
(SCORE) Grant Submittal and Enter Into Agreement with Ramsey County for
Funding
Description
The City of Falcon Heights has a long standing history of working with Ramsey
County to increase participation in City Wide Recycling Services. The SCORE
Grant helps the City to perform these services and to increase the participation
rate through education, events, and a diversity of the activities. The results of
these actives contribute to our high participation rate and will continue to do so
into the future.
Our estimated allocation for 2022 from Ramsey County is $15,742.
Budget Impact Funds from the SCORE grant are used for a number of recycling efforts in the
city.
Attachment(s) • Resolution 21-42 Authorization to Apply for the Select Committee on
Recycling & the Environment (SCORE) Grant
Action(s)
Requested
Staff recommend approval of attached resolution authorizing application of the
2022 SCORE grant. The grant is in the estimated amount of $15,742.
Meeting Date October 27, 2021
Agenda Item Consent F3
Attachment Resolution
Submitted By Paul Moretto Community Development
Coordinator
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CITY OF FALCON HEIGHTS COUNCIL RESOLUTION October 27, 2021
No. 21-42 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
RESOLUTION AUTHORIZING THE 2022 RAMSEY COUNTY SELECT COMMITTEE ON RECYCLING & THE ENVIRONMENT (SCORE) GRANT SUBMITTEL AND ENTER INTO AN AGREEMENT WITH RAMSEY COUNTY FOR FUNDING
WHEREAS, the City of Falcon Heights has a recycling program, which serves the residents of the City; and
WHEREAS, the City utilizes the Select Committee on Recycling & the Environment (SCORE) Grant funding to offset costs of that program each year; and WHEREAS, the City Council has determined that participation in this program is beneficial to
the residents of Falcon Heights.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota:
1. Direct staff to apply for the Select Committee on Recycling & the Environment (SCORE) Grant funding to offset costs of the program. 2. Authorize the Mayor and City Administrator to execute all necessary documents.
ADOPTED by the Falcon Heights City Council this 27th day of October, 2021.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________
Randall C. Gustafson Mayor GUSTAFSON ____ In Favor Attested by: ________________________
LEEHY Sack Thongvanh MIAZGA ____ Against City Administrator ANDREWS WEHYEE
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
Item Call for a Supplemental Assessment Hearing on the 2021 Pavement Management Project
Description
The City Council approved the assessment roll for the 2021 Pavement Management Project
on September 22, 2021. The approved roll assessed the property at 1875 Larpenteur
Avenue at the commercial property rate, but the property owner has since shown they are
homesteaded at that property.
State statute allows the approved assessment roll to be supplemented to correct errors with
two-weeks’ notice to the affected properties and a public hearing. The proposed
supplemental assessment roll for Lindig Street is attached, which corrects errors in the
assessment roll including front-footage rates, 1875 Larpenteur Avenue and 1763 Fairview
Avenue.
Budget
Impact
Below is a Project Financing Summary detailing the projected actual project costs for this
improvement. This project is being financed using the following funding sources:
• Assessments levied in accordance with the City’s assessment policy.
• Use of Municipal State Aid (MSA) and street infrastructure funds to pay the City’s
portion of the project.
• Expenditure of utility fund dollars to pay for repairs needed to the existing utility
system.
The following table shows the project costs and funding breakdown for the project. The
decrease in the Assessments will be funded with an increase from the Street Fund and
MSA Fund:
Total Cost Assessments Street MSA Sanitary Storm
Tatum/
Linding $ 251,370.72 $ 102,252.80 $ 74,558.96 $ 74,558.96
Fry/St
Mary/
Northome $ 599,740.85 $ 220,010.67 $ 189,865.09 $ 189,865.09
W Snelling $ 48,512.90 $ 6,183.00 $ 21,164.95 $ 21,164.95
E Snelling $ 52,057.43 $ 7,102.75 $ 22,477.34 $ 22,477.34
Sanitary $ 52,984.47 $ 52,984.47
Storm $ 86,395.46
Meeting Date October 27, 2021
Agenda Item Policy G1
Attachment Resolution, Proposed Supplemental
Assessment Roll
Submitted By Stephanie Smith, Asst. City Engineer
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$86,395.46
Project
Total $1,091,061.84 $ 352,549.22 $ 308,066.35 $ 308,066.35 $ 52,984.47 $86,395.46
A portion of the costs for the project are proposed to be assessed. The following table
compares the estimated assessment rates from the feasibility report to the assessment rates
calculated based on the project costs. Project costs include construction costs and
engineering costs.
Per-Foot Assessment Rate Feasibility Report Final Proposed
Tatum/Lindig
Commercial/multi-unit $ 27.00 $ 19.20
Residential $ 18.00 $ 12.80
Fry/St Marys/Northhome
Non-Profit $ 45.00 $ 22.50
Commercial/multi-unit $ 27.00 $ 13.50
Residential $ 18.00 $ 9.00
East Snelling Dr
Commercial/multi-unit $ 66.60 $ 66.60
Residential $ 49.00 $ 44.40
West Snelling Dr
Non-Profit $ 30.00 $ 27.00
Commercial/multi-unit $ 18.00 $ 16.20
Residential $ 12.00 $ 10.80
The Finance Director recommends the interest rate be set at 2% above the true interest rate,
which is 2% as has been standard practice on previous assessments. Therefore, the
recommended interest rate for the 2021 PMP Special Assessments is 4%
Attachment •Resolution 21-42 Ordering Supplementary Assessment Hearing for 2021 Pavement
Management Project
•Supplementary Assessment Roll
Action(s)
Requested
Staff recommends approval of attached resolution calling for supplemental assessment
hearing on the 2021 Pavement Management Project on November 10, 2021.
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CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
October 27, 2021
No. 21-43
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION ORDERING SUPPLEMENTARY ASSESSMENT HEARING FOR 2021 PAVEMENT MANAGEMENT PROJECT
WHEREAS, on October 28, 2020, the City Council of the City of Falcon Heights held a public hearing for the purposes of accepting public comment on the proposed improvements associated with the 2021 PMP Project on the following streets and at the same meeting adopted Resolution Ordering the Improvement for the 2021 PMP Project;
• Tatum St, Larpenteur Ave to Roselawn Ave
• Lindig St, Larpenteur Ave to Cul-de-sac
• Fry St, Larpenteur Ave to Maple Knoll Dr
• Saint Marys St, Larpenteur Ave to Maple Knoll Dr
• West Snelling Dr, Hoyt Ave to Hollywood Ct alley
• East Snelling Dr, Idaho Ave to dead end
• Asbury St, Crawford Ave to Roselawn Ave
• Arona St, Crawford Ave to Roselawn Ave
• Simpson St, Crawford Ave to Roselawn Ave
• Ruggles St, East Snelling Service Dr to Pascal St
• Pascal St, Larpenteur Ave to Roselawn Ave
• Crawford Ave, Simpson St to Pascal St
• Albert St, Larpenteur Ave to Garden Ave;
The following members were present:
and the following were absent:
Member ____________________________________ introduced the following resolution and moved its adoption, and;
WHEREAS, contracts have been let and the contract price for such improvement is $991,874.40,
and the expenses incurred or to be incurred in the making of such improvement amount to
$49,292.73 so that the total cost of the improvement will be $1,090,459.85; and
WHEREAS, the council approved the final assessment roll on September 22, 2021; and
WHEREAS, errors were detected in the assessment rate for various properties in the Lindig Street assessments; and
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WHEREAS, the City Administrator, with the assistance of the City Engineer, has calculated the
proper amount to be specifically assessed for such improvement against every assessable lot,
piece or parcel of land on Lindig Street in a supplemental assessment roll, without regard to cash valuation, as provided by law, and has filed a copy of such proposed supplemental assessment in his office for public inspection against the properties;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Falcon Heights,
Minnesota:
1. A hearing shall be held at 6:00 p.m. on the 10th day of November, 2021 in the city hall located at 2077 Larpenteur Ave West to pass upon such proposed supplemental assessment. All persons owning property listed in such supplemental assessment roll will
be given an opportunity to be heard with reference to such assessment.
2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed supplemental assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the
improvement. He shall also cause mailed notice to be given to the owner of each parcel
described in the supplemental assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. An owner may at any time thereafter, pay to the County Auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the
year in which such payment is made. Such payment must be made before November 15
or interest will be charged through December 31 of the succeeding year. The motion for the adoption of the foregoing resolution after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
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- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Moved by: Approved by:
Randall C. Gustafson
Mayor
GUSTAFSON ____ In Favor Attested by:
LEEHY Sack Thongvanh
MIAZGA ____ Against City Administrator
ANDREWS
WEHYEE
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21-02 FH PMP: Proposed Supplemental Assessment Roll - Lindig
ParcelID SiteAddress SiteCityStateZIP Frontage (ft)Assessed Footage (ft)Type Assessment Rate Assessment Cost
162923340040 0 LINDIG ST FALCON HEIGHTS MN 55113 82 0 SFR $12.80 $0.00
162923310025 0 TATUM ST FALCON HEIGHTS MN 55113 40 40 SFR $12.80 $512.00
162923340028 1707 LINDIG ST FALCON HEIGHTS MN 55113-5514 160 160 COM $19.20 $3,072.00
162923340023 1708 LINDIG ST FALCON HEIGHTS MN 55113-5529 88 88 SFR $12.80 $1,126.40
162923340024 1710 LINDIG ST FALCON HEIGHTS MN 55113-5529 88 88 SFR $12.80 $1,126.40
162923340029 1711 LINDIG ST FALCON HEIGHTS MN 55113-5505 82 82 SFR $12.80 $1,049.60
162923340030 1715 LINDIG ST FALCON HEIGHTS MN 55113-5505 82 82 SFR $12.80 $1,049.60
162923340025 1718 LINDIG ST FALCON HEIGHTS MN 55113-5529 88 88 SFR $12.80 $1,126.40
162923340031 1727 LINDIG ST FALCON HEIGHTS MN 55113-5505 76 76 SFR $12.80 $972.80
162923340013 1728 LINDIG ST FALCON HEIGHTS MN 55113-5529 95 95 SFR $12.80 $1,216.00
162923340012 1739 FAIRVIEW AVE N FALCON HEIGHTS MN 55113-5503 95 95 SFR $12.80 $1,216.00
162923340032 1741 LINDIG ST FALCON HEIGHTS MN 55113-5505 78 78 SFR $12.80 $998.40
162923340033 1745 LINDIG ST FALCON HEIGHTS MN 55113-5505 81 81 SFR $12.80 $1,036.80
162923340082 1750 LINDIG ST FALCON HEIGHTS MN 55113-5529 95 95 SFR $12.80 $1,216.00
162923340034 1753 LINDIG ST FALCON HEIGHTS MN 55113-5505 81 81 SFR $12.80 $1,036.80
162923340035 1759 LINDIG ST FALCON HEIGHTS MN 55113-5505 81 81 SFR $12.80 $1,036.80
162923340006 1763 FAIRVIEW AVE N FALCON HEIGHTS MN 55113-5503 95 95 SFR $12.80 $1,216.00
162923340095 1764 LINDIG ST FALCON HEIGHTS MN 55113-5529 190 190 SFR $12.80 $2,432.00
162923340036 1765 LINDIG ST FALCON HEIGHTS MN 55113-5505 81 81 SFR $12.80 $1,036.80
162923340037 1771 LINDIG ST FALCON HEIGHTS MN 55113-5505 81 81 SFR $12.80 $1,036.80
162923340038 1777 LINDIG ST FALCON HEIGHTS MN 55113-5505 81 81 SFR $12.80 $1,036.80
162923340004 1782 LINDIG ST FALCON HEIGHTS MN 55113-5529 95 95 SFR $12.80 $1,216.00
162923340039 1783 LINDIG ST FALCON HEIGHTS MN 55113-5505 81 81 SFR $12.80 $1,036.80
162923340092 1788 LINDIG ST FALCON HEIGHTS MN 55113-5529 95 95 SFR $12.80 $1,216.00
162923310094 1799 LINDIG ST FALCON HEIGHTS MN 55113-5505 75 75 SFR $12.80 $960.00
162923310102 1804 LINDIG ST FALCON HEIGHTS MN 55113-5538 178 178 SFR $12.80 $2,278.40
162923310093 1805 LINDIG ST FALCON HEIGHTS MN 55113-5537 75 75 SFR $12.80 $960.00
162923340022 1871 LARPENTEUR AVE W FALCON HEIGHTS MN 55113-5507 215 215 COM $19.20 $4,128.00
162923340026 1875 LARPENTEUR AVE W FALCON HEIGHTS MN 55113-5533 140 140 SFR $12.80 $1,792.00
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