HomeMy WebLinkAbout01-12-2022 Regular Meeting
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
January 12, 2022 at 7:00 P.M.
NOTE: THIS MEETING WILL BE HELD BY WEB CONFERENCE*
A. CALL TO ORDER:
B. ROLL CALL: ANDREWS ___ GUSTAFSON____ LEEHY___
MEYER ___ WEHYEE___
STAFF PRESENT: THONGVANH____
C. PRESENTATION
1. Oath of Office for Eric Meyer to City Council Member
2. Oath of Office for Melanie Leehy to City Council Member
D. APPROVAL OF MINUTES:
1. September 22, 2021 City Council Regular Minutes
2. October 13, 2021 City Council Regular Minutes
3. October 27, 2021 City Council Regular Minutes
4. November 10, 2021 City Council Regular Minutes
5. December 1, 2021 City Council Workshop Minutes
6. December 8, 2021 City Council Regular Minutes
7. December 22 2021 City Council Regular Minutes
E. PUBLIC HEARINGS:
F. CONSENT AGENDA:
1. General Disbursements through: 1/05/22 $175,986.39
Payroll through: 12/31/22 $21,197.34
2. Approval of License(s)
3. Designation of Official Depositories for 2022
4. Review Elected Official Out-of-State Travel Policy
5. Review and Adopt Council Standing Rules and Council/Advisory Commission
Roles and Guidelines
6. Council Appointment as Liaison for City Commissions
7. Appointment of Acting Mayor
8. Mile Reimbursement Rate for 2022
9. Appointment of Amy Christiansen to the Environment Commission
10. Appointment of John Pellegrini to the Environment Commission
11. 2022 Commission Re-Appointment(s)
G: POLICY ITEMS:
1. City Administrator Hiring Process Timeline
H. INFORMATION/ANNOUNCEMENTS:
I. COMMUNITY FORUM:
Please limit comments to 3 minutes per person. Items brought before the Council will be referred for consideration. Council may ask questions for clarification, but no council action or discussion
will be held on these items.
J. ADJOURNMENT:
*You can participate in the meeting by clicking the following Zoom link:
https://us02web.zoom.us/j/81511579393
Toll Free Number:
1-877-853-5247
1-888-788-0099
Webinar ID: 815 1157 9393
ITEM FOR DISCUSSION
City of Falcon Heights, Minnesota __________________________
Item 2022 Oath of Office
Description
The oath of office is required before any elected official exercise any of their
powers. The three elected are as follow:
Melanie Leehy– Council Member
Erick Meyer – Council Member
“I, (name), do solemnly affirm to support the Constitution of the United
States, the Constitution of the State of Minnesota, and to discharge faithfully
the duties of the office of (Mayor/Council Member) of the office of Falcon
Height, Minnesota, to the best of my judgement and ability, and this I do
under the penalties of perjury.”
Budget Impact N/A
Attachment(s) • Oath of Office
Action(s)
Requested
N/A
Meeting Date January 12, 2022
Agenda Item Presentation C1 & C2
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
1 of 97
BLANK PAGE
2 of 97
Oath of Office
“I, Eric Meyer, do solemnly affirm to support the Constitution of the United States, the
Constitution of the State of Minnesota, and to discharge faithfully the duties of the
office of City Council Member of the City of Falcon Heights, Minnesota, to the best of
my judgement and ability, and this I do under the penalties of perjury.”
_____________________________
Eric Meyer, Council Member
ATTEST: _________________________________
Sack Thongvanh, City Administrator January 12th, 2022
3 of 97
BLANK PAGE
4 of 97
Oath of Office
“I, Melanie Leehy, do solemnly affirm to support the Constitution of the United States,
the Constitution of the State of Minnesota, and to discharge faithfully the duties of the
office of City Council Member of the City of Falcon Heights, Minnesota, to the best of
my judgement and ability, and this I do under the penalties of perjury.”
_____________________________
Melanie Leehy, Council Member
ATTEST: _________________________________
Sack Thongvanh, City Administrator January 12th, 2022
5 of 97
BLANK PAGE
6 of 97
1 | Page
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES September 22, 2021 at 7:00 P.M.
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: ANDREWS _X__ GUSTAFSON__X__ LEEHY_X__
MIAZGA ___ WEHYEE_X__ STAFF PRESENT: THONGVANH_X_
C. PRESENTATION D. APPROVAL OF MINUTES: 1. September 8, 2021 City Council Regular Meeting Minutes
Motion to approve the minutes by Council Member Leehy Approved, 4-0. E. PUBLIC HEARINGS:
1. 2021 Pavement Management Project (PMP) – Assessment Hearing
Jesse Freihammer, City Engineer On August 25, 2021, the City Council set a date to hold a public hearing for the purpose of establishing special assessments for the 2021 Pavement Management Project for specific streets. It’s
City policy to assess a portion of street improvement costs.
The final assessment roll has been prepared in accordance with the City of Falcon Heights’s assessment policy and as outlined in the project feasibility report. This project is being financed using the following funding sources:
• Special assessments levied in accordance with the City’s assessment policy.
• Use of Municipal State Aid (MSA) and street infrastructure funds to pay the City’s portion of the project.
• Expenditure of utility fund dollars to pay for repairs needed to the existing utility system. The Finance Director recommends the interest rate be set at 2% above the true interest rate of 2%, as has been standard practice on previous assessments.
Staff recommends approving Resolution 21-37 Adopting and Confirming Assessment Roles for the 2021 Pavement Management Project. Council Member Leehy Has it always been policy to assess corner lots as 100% long, 0% short side?
7 of 97
2 | Page
Jesse Freihammer, City Engineer While there have been unique instances in the past, it has always been general practice to assess corner lots in this manner per city policy.
Administrator Thongvanh
We had two unique properties in the Grove that had significant curvature making it difficult to decipher between the front and side yard. Mayor Gustafson opened the Public Hearing at 7:08 PM.
Felicia Busch of 1804 Lindig Street They voiced concerns about the following: 1. Cracked gutters and the quality of the manhole cuts on Lindig Street. 2. Lawn/yard damage that occurred when the gutter and curb work was being done.
3. Catch basin and weeds sowed instead of grass
This resident and their surrounding neighbors wanted confirmation that the park across the street would be taken care of. There had been promises that this would be a grassy, flat play area and it was currently unkempt and uneven land.
Jesse Freihammer, City Engineer
The funds withheld from the contractor that created these issues can be used to hire a new contractor to conduct all corrective work. We can also utilize money from the old contractor’s bond to fund the necessary repairs. The curbs are our number one concern at the moment but we are aware of the other issues as well. The basin will be an all turf grass basin once repairs have been completed.
Mayor Gustafson The City has a list of all the changes that need to be made and is very aware of all of these issues. Administrator Thongvanh
The work that was done is unacceptable and we are doing everything in our ability to correct this.
David Murphy of 1725 Tatum Street They voiced concerns about the contractor planting weeds along Tatum Street. This is decreasing property values and the contractor needs to be reprimanded in some way. They also had concerns
about racing bobcats up and down the street which stirred up a significant amount of dust.
James Kielsmeier of 1892 Tatum Street They asked whether the City can provide published information on the predicted lifespan of Tatum Street since it was recently resurfaced. What is the new road resurface worth and how long is it going
to last? They would also like an analysis of large truck traffic on that street and discussion of
mitigating negative impacts. Large truck traffic wears down roads and is harmful to environment. They would like to be responsible and have these discussions, such as the potential to require single-hauler trash services.
Jesse, City Engineer
We typically expect to get 20 years out of the resurfacing on a road of this nature. The previous road went about 30 years between resurfacing.
8 of 97
3 | Page
Administrator Thongvanh
It’s difficult to ensure that roads will last for a certain period of time. Typically, the warranty ends a
year after council approves the project and normal wear and tear is expected. James Kielsmeier of 1892 Tatum Street I understand there are a lot of variables at play here but I do think we need to take a closer look at one
that’s within our control; large truck traffic. I also think that an analysis needs to be formalized for the
public. If we are going to be assessed, property owners paying the assessment have the right to know all of this information. Andrew Pleiss of 1697 Fry Street
They were glad to hear similar complaints from other residents. They stated that the contractor is not
professional and they also were experiencing the same issues with weeds. Mayor Gustafson closed the public hearing at 7:29 pm.
Council Member Wehyee moved to approve Resolution 21-37 Adopting and Confirming Assessment
Roles for the 2021 Pavement Management Project; Approved, 4-0. 2. Ordinance Amending Chapter 46 of the City Code Concerning the Authority to Set Speed
Limits on City Streets
Administrator Thongvanh The City received a number of complaints from residents regarding speeding and traffic dangers in 2020 and 2021. The City Council reviewed all complaints at the March 2021 workshop. Staff were
directed to conduct more research which lead to conversations with St. Paul who had already changed
speed limits to 20 mph on certain roads. Council Member Wehyee When would this go into effect?
Administrator Thongvanh The ordinance still needs to be published. However, the signs are ordered and ready to be installed. I would estimate we are 2 weeks out.
Mayor Gustafson opened the public hearing at 7:40 pm.
Felicia Busch of 1804 Lindig Street I’m confused as to why we are discussing this since you’ve already ordered the signs and it sounds like you’ve made the decision.
Mayor Gustafson The State sets speed limits but a law was passed recently that allows cities to do so. We now have the power to make this change should we wish to.
Administrator Thongvanh
We have been discussing this for a while now at workshops. The amended ordinance will give the City Engineer the power to establish a speed limit for city streets. This power is conferred to the City
9 of 97
4 | Page
through State Statute 169.14 which was passed by the Minnesota State Legislature in a 2019 special
session.
Courtney Billing of 1457 Iowa Street They thanked the council and city staff for bringing this issue forward. They were grateful that thoughts are being heard and change is occurring. They asked how will this be implemented if this
policy is approved?
Council Member Wehyee They agreed and asked what options the city is considering to help residents with this transition?
Mayor Gustafson
We will continue to do traffic surveys and install new signs at every entrance point of the City. Administrator Thongvanh I also received 3 other emails in support of the change but they expressed similar concerns about how
this change will be enforced. We will collaborate with Ramsey County Sheriff’s Office and educate
residents through our weekly newsletter and social media posts. Staff and council would like to thank residents for their feedback and support on this ordinance.
Andrew Pleiss of 1697 Fry Street
They stated concerns with lack of street lighting on sections of Larpenteur Avenue. Administrator Thongvanh This has been an ongoing issue. These lights need to be replaced and a bid was received at $250,000
on the section of Larpenteur from Arona to Fry Street. The Council has discussed this during the
workshop and for now the best solution is turning off the lights since they cannot be utilized or replaced at this point in time. Andrew Pleiss of 1697 Fry Street
They stated concerns about a sheriff vehicle idling outside of City Hall for three hours.
Mayor Gustafson They suggested either utilizing a complaint form through the Ramsey County Sheriff’s Office or a records request to see what the officer was working on during that time period.
Mayor Gustafson closed the public hearing at 8:08 pm. Council Member Wehyee Thank you to all the residents that came forward and voiced these concerns.
Motion by Council Member Andrews to approve Ordinance 21-03 Amending Chapter 46 of the City Code Concerning the Authority to Set Speed Limits on City Streets; Approved, 4-0.
F. CONSENT AGENDA: 1. General Disbursements through: 9/16/21 $190,714.39 Payroll through: 9/15/21 $18,716.19
10 of 97
5 | Page
2. Declaration of Health Pandemic Impacting In-Person Meetings of the City Council and
Advisory Commissions
3. 6-Month Performance Evaluation – Assistant to the City Administrator Vandara Thammavongsa 4. 6-Month Performance Evaluation – Community Development Coordinator/Planner Paul Moretto
Motion by Council Member Andrews to approve the Consent Agenda; Approved, 4-0. G: POLICY ITEMS:
1. Adopt Speed Limit Evaluation Report
Jesse Freihammer, City Engineer Now that the ordinance has been approved we will move forward and recommend approval of the speed limit evaluation report. The report is similar to St. Paul’s report and the overall process for establishing speed limits is based on their procedures.
Motion by Council Member Andrews to adopt the report and authorize staff to implement it; Approved, 4-0. 2. Reducing the 2022 Debt Levy Schedule for the $715,000 2013B GO Equipment
Certificates
The City has sold the fire trucks and proceeds will be used to retire the debt obligations for the 2013B GO Equipment Certificates.
Motion by Council Member Andrews to approve Resolution 21-38 Reducing the 2022 Debt
Levy Schedule for the $715,000 2013B GP Equipment Certificates; Adopted, 4-0. 3. Adoption and Certification of the 2022 Preliminary Levy
Each year, the City must set and certify to Ramsey County a preliminary levy by September 30. This is required by State of Minnesota. There is an increase in the Legal Fund for due to the increase in requests for public data.
Motion by Council Member Leehy to approve Resolution 21-39 for Certification of the
Preliminary Tax Levy for 2022; Adopted, 4-0. H. INFORMATION/ANNOUNCEMENTS:
Council Member Leehy They gave an update on the Amber Union project. Mayor Gustafson
The CEC met this past Monday. I want to remind everyone that Human Rights Day event will be
held on Monday, December 6th. I. COMMUNITY FORUM:
11 of 97
6 | Page
Please limit comments to 3 minutes per person. Items brought before the Council will be
referred for consideration. Council may ask questions for clarification, but no council
action or discussion will be held on these items. J. ADJOURNMENT: 8:42 pm.
12 of 97
1 | Page
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES October 13, 2021 at 7:00 P.M.
Meeting was also held on Zoom A. CALL TO ORDER: 7:04 PM
B. ROLL CALL: ANDREWS _X_ GUSTAFSON__X__ LEEHY_X__ MIAZGA _X__ WEHYEE_X__ **Please note that Miazga was present but experiencing technical difficulties
STAFF PRESENT: THONGVANH_X___ Mayor Gustafson requested a motion to amend the agenda to include a presentation from the Roseville Area School District - Update.
Motion by Council Member Leehy to amend the Agenda; Approved, 3-0. Technical Issues C. PRESENTATION
1.Roseville Area Schools
Dr. Jenny Loeck, Superintendent Dr. Loeck provided an update to the activities of the school district, including: highlights from the 2020-2021 school year, COVID strategies, and the bonding project passed in 2017.
Updates also included efforts to request additional funding for school activities found on the
2021 ballot (short video was played concerning the ballot questions). Council Member Leehy Has the school district been experiencing population growth? Decline?
Dr. Loeck There have been gains in the secondary level but losses in the elementary level due to COVID-19.
Council Member Wehyee
How long will the levy help the community until another increase would be needed? Dr. Loeck This would be a 10-year levy.
Council Member Wehyee What are the reactions you’ve had concerning the two proposals?
13 of 97
2 | Page
Dr. Loeck
This has been well received. Class sizes are a concern, especially at the elementary level.
D. APPROVAL OF MINUTES: 1. No Meeting Minutes for September 16th – No Quorum
E. PUBLIC HEARINGS: 1. None F. CONSENT AGENDA:
1. General Disbursements through: 10/07/21 $305,545.40
Payroll through: 9/30/21 $21,137.15 2. Supplemental Benefits Payment Advance to Falcon Heights Fire Relief Association 3. Resignation of Administrative and Communication Coordinator Ashleigh Walters
Motion by Council Member Wehyee to approve the Consent Agenda; Approved, 4-0. G. POLICY ITEMS:
1. Calling for Redemption of General Obligation Equipment Certificates, Series 2013B
Administrator Thongvanh In 2015, the City sold bonds to purchase a firetruck, and those bonds are out until 2023. However, the City is in the midst of selling the firetruck and is now obligated to pay off the
bond. There is a little under $200,000 left.
Mayor Gustafson We did take this into account when we established our budget for 2022.
Motion by Council Member Andrews to approve Resolution 21-41 Calling for Redemption of
Certain Outstanding Certificates; Approved, 4-0. H. INFORMATION/ANNOUNCEMENTS:
Council Member Andrews We tried to have a Parks and Recreation meeting on Monday but unfortunately did not have a quorum.
Council Member Wehyee
Acknowledge and send condolences to Brian Koland’s family and the surrounding Roseville Community. Mayor Gustafson
Our hearts go out to Brian and his family during this difficult time.
Last night I had the honor of meeting with the members of the University Grove Homeowners to summarize accomplishments from 2021. I want to thank that group for their time.
14 of 97
3 | Page
The Community Engagement Commission is working on the Human Rights Day event which
will be held on Monday, December 6th. Administrator Thongvanh The Public Works Department is finishing up the sidewalk replacement in the Northhome area.
We should be starting street sweeping in the next few weeks. We will continue to update
residents using our weekly newsletter and social media. I. COMMUNITY FORUM: Please limit comments to 3 minutes per person. Items brought before the Council will be
referred for consideration. Council may ask questions for clarification, but no council
action or discussion will be held on these items. J. ADJOURNMENT: 7:42 PM
______________________________ Randall C. Gustafson, Mayor Dated this 13th day of October, 2021
_________________________________ Sack Thongvanh, City Administrator
15 of 97
1 | Page
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES October 27, 2021 at 7:00 P.M.
Meeting was also held on Zoom A. CALL TO ORDER: 7:01 PM
B. ROLL CALL: ANDREWS _X__ GUSTAFSON__X__ LEEHY_X__ MIAZGA _X__ WEHYEE_X__
STAFF PRESENT: THONGVANH_X___
Motion by Mayor Gustafson to amend the Consent Agenda and add Item F4; Approved, 5-0.
C. PRESENTATION
1. League of Women Voters – 2020/2021 Equitable Representation Study on Appointed City Boards and Commissions Patricia Hoffman
The representative discussed the organization and its goals and activities. Hoffman
provided general outcomes of their study and the results concerning representation in boards and commissions. Barb Luck
Discussed specific outcomes and results of the study which included active city staff
support. Commission members wanted additional training and wanted more diverse voices on commissions. There will be a follow-up program. Council Member Miazga
The University of Minnesota Extension is a great organization to follow-up on this
project. Are there any recommendations based on your outcomes? Patricia Hoffman
We are not experts and will engage with a future panel to help create those
recommendations. There are some suggestions based on generalizations found in the results. Council Member Leehy
They would like to see onboarding increased. They shared their experience with
commissions and council. Council Member Wehyee
16 of 97
2 | Page
They thanked the League for their efforts and research on this topic. This is a very
important topic for them.
D. APPROVAL OF MINUTES: E. PUBLIC HEARINGS:
F. CONSENT AGENDA:
1. General Disbursements through: 10/21/21 $87,878.60 Payroll through: 10/15/21 $20,863.44 2. City License(s) 3. 2022 Ramsey County Select Committee on Recycling & The Environment (SCORE) Grant
Submittal an Enter into Agreement with Ramsey County for Funding
4. Appointment of Megan Pavek to the position of Administrative and Communications Coordinator.
Motion to approve the Consent Agenda by Council Member Andrews;
Approved, 5-0. Comments John Schmittdiel
They updated the council on the activities of the Lions Club and their desire to operate a tree
sales event. It is an important activity for their organization. Council Member Leehy Thanked the businesses of the city for their participation and quick responses to the licensing
process.
Megan Pavek They introduced themselves to the council and thanked them for the opportunity.
G: POLICY ITEMS:
1. 2021 PMP – Call for a Supplemental Assessment Hearing on the 2021 Pavement Management Project Stephanie Smith, City Engineer
Discussed the assessment process for the Pavement Management Project for 2021 and explained
that there was an error on the cost per parcel on Lindig Street which required a correction by council including a hearing. The correction would result in a decreased fee for those who live on Lindig Street. This process requires that the council call a public hearing for November 10th, 2021 to consider the issue.
Council Member Wehyee Will this change the 30-day payment window of the assessments for others? Sack Thongvanh, City Administrator
The initial approval is still in effect. They had until October 25. The Lindig Street owners will
have another 30-days after the hearing. Mayor Gustafson
17 of 97
3 | Page
The Lindig Street residents will be the only ones to have additional time.
Council Member Andrews This will only change the final payment dates for those on Lindig Street. Sack Thongvanh, City Administrator
Those who have already paid will be refunded the difference.
Stephanie Smith, City Engineer One parcel was labeled commercial but is a residential property and will be changed.
Council Member Miazga
When do people have the opportunity to pay? Sack Thongvanh, City Administrator They had until October 25th.
Council Member Leehy 1763 Fairview was charged for Lindig Street as well. Why was that? Stephanie Smith, City Engineer
1763 Fairview is double fronted, on Lindig Street and Fairview Avenue and can be subdivided.
Therefore, it was assessed. Staff recommends approval of Resolution 21-43.
Motion by Council Member Wehyee to approve Resolution 21-43 Ordering Supplementary
Assessment Hearing for 2021 Pavement Management Project; Approved, 5-0. H. INFORMATION/ANNOUNCEMENTS:
• Council Member Miazga: University Setup Committee for Finance and Planning presented the strategic plan. They are engaged on the Community Park issues. NYSF is celebrating the 45-year anniversary and made a video.
• Council Member Leehy: Ramsey County Criminal Justice Council getting more
information out about their activities
• Council Member Andrews: No news on the Community Park building. Please remember to vote.
• Mayor Gustafson: Human Rights Day event. December 7th, 2021. CEC is preparing for this event.
• Administrator Thongvanh: Street sweeper is out cleaning the city. Please move your car. Public works has finished replacing sidewalks. Snow removal is around
the corner. Next year we will work on sewer lining projects. We have terminated
the contract with the 2021 PMP contractor. We will hire a new one in the spring. We have retainage for items like boulevard improvements and other necessary improvements. This will be done in the spring.
• Truth in Taxation Hearing December 8th, 2021.
I. COMMUNITY FORUM:
18 of 97
4 | Page
Please limit comments to 3 minutes per person. Items brought before the Council will be
referred for consideration. Council may ask questions for clarification, but no council
action or discussion will be held on these items. J. ADJOURNMENT: 8:04 PM
Motion to Adjourn by Council Member Andrews;
Approved, 5-0. ______________________________ Randall C. Gustafson, Mayor
Dated this 27th day of October, 2021
_________________________________ Sack Thongvanh, City Administrator
19 of 97
BLANK PAGE
20 of 97
1 | Page
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES November 10, 2021 at 7:00 P.M.
A. CALL TO ORDER: 7:03 PM
B. ROLL CALL: ANDREWS ___ GUSTAFSON_X_ LEEHY_X_
MIAZGA _X_ WEHYEE_X_ STAFF PRESENT: MORETTO_X_
C. PRESENTATION D. APPROVAL OF MINUTES:
E. PUBLIC HEARINGS:
1. 2021 Pavement Management Project Assessment Hearing – Supplemental Assessment Roll City Engineer, Jesse Freihammer There has been an error in the previously established special assessments for the 2021 Pavement
Management Project. The approved roll assessed a property on Lindig Street at incorrect front-footage
rates and 1875 Larpenteur Avenue at the commercial property rate. The property owner has since shown they are homesteaded. State statute allows the approved assessment roll to be supplemented to correct errors with two weeks’
notice to the affected properties and a public hearing. The proposed supplemental assessment roll for
Lindig Street corrects errors in the assessment roll including front- footage rates and 1875 Larpenteur Avenue. Mayor Gustafson opened the public hearing at 7:06 pm.
No one came forward for comment. Mayor Gustafson closed the public hearing at 7:06 pm.
Mayor Gustafson
Residents on Lindig will receive roughly 30% reduction in their assessments after these changes have been made. Motion by Council Member Leehy to approve Resolution 21-45 Adopting and Confirming
Supplemental Assessments for 2021 Pavement Management Project;
Approved 4-0. F. CONSENT AGENDA:
21 of 97
2 | Page
1. General Disbursements through: 11/05/21 $205,332.31
Payroll through: 10/31/21 $19,619.66
2. City License(s) 3. 2022 Sanitary Sewer Lining Agreement with the City of Roseville for the 2022 Sanitary Sewer Lining Project
Motion by Council Member Wehyee to approve the Consent Agenda;
Approved 4-0. G: POLICY ITEMS: 1. Law Enforcement Services with Ramsey County Sheriff’s Office
Community Development Specialist Moretto
In 2017, the City entered into a four-year agreement with Ramsey County Sheriff’s Office which is set to expire at the end of 2021. Moving into 2022, under a new arrangement, the deputies patrolling the City and the State Fair will act as each other’s backup. This change has decreased the cost of law enforcement services by $42,000. The new agreement will be for one year.
Mayor Gustafson I am going to abstain from this vote since I am employed by the Ramsey County Sheriff’s Office.
Motion by Council Member Miazga to approve the 2022 Law Enforcement Contract with the
Ramsey County Sheriff’s Office; Approved 3-0. 2. Canvassing Election Results for November 2, 2021
Community Development Specialist Moretto The City is required to hold a meeting to accept and approve election results for the years that the City holds an election.
Motion by Council Member Miazga to approve Resolution 21-46 and the Falcon Heights
Election Abstract; Approved 4-0. H. INFORMATION/ANNOUNCEMENTS:
Council Member Miazga There is an upcoming event held by the League of Women Voters. I also wanted to inform the council of a family shelter at the Provincial House should anyone be interested in supporting this cause.
Council Member Wehyee The Environment Commission had a meeting scheduled earlier this week however we did not have quorum.
Council Member Leehy
Informed the council about updates on the Philando Castile Peace Garden. Mayor Gustafson
22 of 97
3 | Page
The Parks Commission had a meeting scheduled earlier this week however there was no quorum.
The Truth in Taxation Hearing is scheduled for the first regular council meeting in December.
I. COMMUNITY FORUM: Please limit comments to 3 minutes per person. Items brought before the Council will be referred for consideration. Council may ask questions for clarification, but no council
action or discussion will be held on these items.
J. ADJOURNMENT: 7:30 PM
23 of 97
BLANK PAGE
24 of 97
1 | Page
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES December 8, 2021 at 7:00 P.M.
A. CALL TO ORDER: 7:02 PM
B. ROLL CALL: ANDREWS __ GUSTAFSON__X_ LEEHY_X__
MIAZGA _X__ WEHYEE_X__ STAFF PRESENT: THONGVANH__X__ OLSON__X__
Motion by Council Member Wehyee to approve the amended Consent Agenda, Item F1; Approved, 4-0. C. PRESENTATION
D. APPROVAL OF MINUTES: E. PUBLIC HEARINGS: 1. 2022 Truth in Taxation and Budget Presentation
Administrator Thongvanh
- For the 2022 Proposed Budget, the Police Services budget was decreased by $72,751.
- 9.3% renewal rate estimated for health insurance through PEIP.
- Expect license and permit revenues comparable to 2020 levels.
- There will be no transfer of reserve funds for general operating budget.
- LGA receipts from State of MN increased $12,277. Fiscal disparities increased $46,313. - Overall, general fund expenditures and revenues are $2,937,516 or 1.7% higher than the 2021 operating budget.
Council Member Wehyee Will the conversations regarding law enforcement services at the county level impact our budget for 2022? Administrator Thongvanh
I am anticipating there will be no impacts on our budget or levy. Ultimately the power lies with the County Board, however, they know we have set our budget and no issues should arise. Council Member Leehy I have been communicating to residents that once the budget has been set and the truth in
taxation hearing is held, the City cannot raise the levy. This should help give them peace of mind.
25 of 97
2 | Page
Mayor Gustafson opened the public hearing at 7:27 PM.
No one came forward for comment. Mayor Gustafson closed the public hearing at 7:28 PM. Motion by Council Member Leehy to approve Resolution 21-47 and adopt the 2022 tax levy;
Approved, 4-0.
Motion by Council Member Miazga to approve Resolution 21-48 and adopt the 2022 budget; Approved, 4-0.
F. CONSENT AGENDA:
1. General Disbursements through: 12/03/21 $202,049.99 Payroll through: 11/30/21 $38,571.21 2. Approval of City License(s) 3. Appointment of Prosecuting Attorney
4. Appointment of City Attorney
5. Appointment of City Engineer 6. Appointment of City Auditor 7. Designation of Official Newspaper 8. 2022 Cost of Living Adjustment (COLA)
9. Statutory Tort Limits Liability Coverage for the City in 2022
10. 2021 Year End Budget Amendments 11. Close Fund 312 to Fund 403 in 2021 12. General Fund Transfer(s) 13. Northeast Youth and Family Services Cooperative Service Agreement for 2022
14. Building Permit Software - IWORQ
Motion by Council Member Wehyee to approve the Consent Agenda; Approved, 4-0.
G: POLICY ITEMS:
H. INFORMATION/ANNOUNCEMENTS: Mayor Gustafson, council members, and Administrator Thongvanh thanked Council
Member Miazga for his service as his term with the City Council comes to an end.
I. COMMUNITY FORUM: Please limit comments to 3 minutes per person. Items brought before the Council will be referred for consideration. Council may ask questions for clarification, but no council
action or discussion will be held on these items.
J. ADJOURNMENT: 7:59 PM
26 of 97
1 | Page
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA December 22, 2021 at 7:00 P.M.
NOTE: THIS MEETING WILL BE HELD BY WEB CONFERENCE* A. CALL TO ORDER: 7:02 PM
B. ROLL CALL: ANDREWS __X_ GUSTAFSON__X__ LEEHY___
MIAZGA ___ WEHYEE_X__ STAFF PRESENT: THONGVANH_X__
Motion by Mayor Gustafson to amend the Consent Agenda and add Item F6 and change Item F5 to Item G2; Approved, 3-0. C. PRESENTATION
D. APPROVAL OF MINUTES: E. PUBLIC HEARINGS:
F. CONSENT AGENDA:
1. General Disbursements through: 12/17/21 $109,717.03 Payroll through: 12/15/21 $19,464.67 2. City License(s) 3. Resignation of Dana Dumbacher from the Community Engagement Commission
4. Resignation of Dena Larrabee from the Community Engagement Commission
5. Resignation of Sack Thongvanh as the City Administrator 6. Establish Fund 428 – Amber Union Council Member Wehyee
Why was Item F6 added? Can you elaborate on this?
Administrator Thongvanh It’s a fund to expense the Amber Union projects so as we send out invoices and begin receiving funds we have a place to put them. It also makes it easier for auditors if all expenses associated with this
project are put into one account.
Mayor Gustafson Will this run through the TIF terms or be terminated once the project is complete?
Administrator Thongvanh
It will run through the TIF Terms.
27 of 97
2 | Page
Motion by Council Member Andrews to approve the Consent Agenda;
Approved, 3-0.
G: POLICY ITEMS: 1. Opioid Settlements – Memorandum of Agreement (MOA) Council Member Wehyee
How much should the state or the counties anticipate receiving from the settlement?
Administrator Thongvanh The projected amount in MN is over 250,000,000. Ramsey County is projected to receive 7% of this.
Council Member Andrews I noticed some of the bigger cities get a larger allocation. Is that because of their size? Administrator Thongvanh
Usually they base if off of whether your city is an MSA (Metropolitan Statistical Area) and
whether you are meeting a certain population threshold. Motion by Council Member Wehyee to approved Resolution 21-52 Memorandum of Agreement (MOA) Between the State of Minnesota and Local Governments and Authorizing Participation
in National Opioid Settlements;
Approved 3-0. 2. Resignation of Sack Thongvanh as the City Administrator
Administrator Thongvanh
I have accepted an Assistant City Manager position with the City of Richfield and my last day will be on February 1, 2022. Per my contract, I need to give a 45-day notice. Tonight, I would like the council to authorize posting this position opening to start the hiring process as soon as possible. I would also like authorization to hire an interim city administrator to help with the
transition period. I appreciate the time I have spent working with all of you and am proud of the
work that has been accomplished in the last seven years since I started this position in 2015. Mayor Gustafson It has been a pleasure to work with you and we are sad to see you go.
Council Member Andrews I have very much appreciated your work. I commend you for this advancement in your career but this is a huge loss for Falcon Heights. I wish you well.
Council Member Wehyee
Due to inflation and the current job market you had suggested increasing the salary for this position. Can you provide more information on how this will impact our budget/finances? Administrator Thongvanh
I will continue to work with the finance director to ensure we are financially stable. We are
currently in a good position however keep in mind that our law enforcement contract and repairs that need to be made to the Community Park building may cause a burden on city finances at some point.
28 of 97
3 | Page
Council Member Wehyee
I have appreciated your professionalism, willingness to listen and openly communicate with us during your time here. We’re going to miss you a lot- thank you very much for your service to this city.
Motion by Council Member Andrews to approve Resolution 21-51 to accept the resignation of
Sack Thongvanh as City Administrator with the following amendments; 1. Authorize city staff to begin posting the open position. 2. Authorize city staff to hire an interim city administrator 3. Increase the annual salary range of the city administrator position to $90,000- $110,000.
Approved, 3-0.
H. INFORMATION/ANNOUNCEMENTS: I.
Council Member Wehyee
The Environment Commission has not been able to meet due to lack of quorum. I would like to wish everyone happy holidays. Council Member Andrews
Parks and Recreation Commission also has not been able to meet due to lack of quorum. I
think one of our goals for next year should be to enhance our commissions and make sure we have adequate representation. I would also like to wish everyone happy holidays. Mayor Gustafson
The Community Engagement Commission chose not to meet this month since we held
the Human Rights Day event in December and will be meeting with the Parks and Recreation Commission in a joint session on January 3rd. The League of Women Voters is holding a zoom forum for constituents on January 20th.
I would also like to thank Council Member Miazga for his service over the past 4 years as his term comes to an end. Administrator Thongvanh
We are working on getting the ice rinks up and running. We have also decided to have an
ice rink at Community Park this year and hopefully this can be utilized for the winter event. Happy holidays to everyone. J. COMMUNITY FORUM:
Please limit comments to 3 minutes per person. Items brought before the Council will be
referred for consideration. Council may ask questions for clarification, but no council
action or discussion will be held on these items. K. ADJOURNMENT: 7:36 PM
*You can participate in the meeting by clicking the following Zoom link:
https://us02web.zoom.us/j/89690260531
Toll Free Number:
29 of 97
4 | Page
1-877-853-5247
1-888-788-0099
Webinar ID: 896 9026 0531
30 of 97
1 | Page
CITY OF FALCON HEIGHTS
City Council Workshop
City Hall
2077 West Larpenteur Avenue
MINUTES
December 1, 2021
6:30 P.M.
NOTE: THIS MEETING WILL BE HELD BY WEB CONFERENCE*
A. CALL TO ORDER: 6:35 PM
B. ROLL CALL: ANDREWS _X_ GUSTAFSON_X_ LEEHY_X_
MIAZGA _X_ WEHYEE_X__
STAFF PRESENT: THONGVANH__X__ PAVEK__X_
C. PRESENTATIONS:
D. POLICY ITEMS:
1. Law Enforcement Services Update
Administrator Thongvanh
The City Council approved an agreement with the Ramsey County Sheriff’s Office (RCSO) to
provide law enforcement services for 2022. It was estimated that the City would save roughly
$46,000 than what was originally anticipated since RCSO would also be providing services to
the State Fair. In a recent development, the Ramsey County Board has discussed whether or not
they actually want to pursue a contract with the State Fair. All cities in the area who have
similar contracts, including Vadnais Heights, Shoreview, Arden Hills, White Bear Township,
and Little Canada, would like to team up and send a letter to the County Board. The purpose is
to ask the board to reconsider and continue on with the original plan of providing services to
the State Fair in 2022.
Council Member Miazga
If Ramsey County does not provide law enforcement services for the State Fair will this change
our one-year contract with them for 2022? I thought we were getting a better deal since they
were also providing State Fair coverage?
Administrator Thongvanh
The City is still waiting for the County Board to approve our contract for 2022. In the past, the
board was never involved in these types of negotiations, however, there is a very political
climate right now. I can’t guarantee they will approve it but I am anticipating that they will.
Council Member Wehyee
If we move forward with the contract but other cities leave, will the price increase? What is the
status with St. Paul? Can we use them as a back-up plan?
31 of 97
2 | Page
Administrator Thongvanh
We would cost share a portion of the price if other cities were to leave. If we left it would not
impact other cities since RCSO should be able to relocate or completely eliminate some
personnel costs. Regarding St. Paul, we do not have an update. We can plan on having more
discussions with them in 2022.
Council Member Andrews
When will the County Board approve our contract?
Administrator Thongvanh
They will have to decide by the end of the month. The purpose of the letter is to remind them of
the importance of our working relationships and continued collaboration.
Mayor Gustafson
The County Board has yet to make an official decision regarding the State Fair. Everyone is
wondering what the repercussions will be since every city and the county has already set their
budgets for 2022.
Administrator Thongvanh
This was a recent development that caught all of us off guard. We hope the County Board will
recognize how much this impacts the surrounding communities. In the meantime, we will work
with other cities to send a letter and each council member should reach out the county board
members as well.
2. COVID Vaccination Requirements
Administrator Thongvanh
A few weeks ago, there was a COVID-19 exposure at City Hall and 50% of staff had to miss
work and quarantine for at least 10 days. If one more staff member had fallen ill, City Hall
would have been shut down. Policies need to be put in place to prevent this from happening. I
contacted the City Attorney to ask about vaccine mandates.
It seems that at first other cities and counties were offering weekly testing as an alternative, but
as time went on more moved toward requiring the vaccine. Council should consider this,
especially since we need to be fully staffed in the winter to provide plowing services. We need
to ensure the City is operational and a similar exposure could jeopardize this again. We should
also consider putting a new COVID-10 relief measure forward as there is currently none in
place. Moving forward, at least 80 hours of COVID leave should be available for those who may
need to quarantine.
Council Member Andrews
What if employees refuse to get vaccinated?
32 of 97
3 | Page
Administrator Thongvanh
Enforcing a vaccine mandate is becoming the norm in a lot of cities and counties. If employees
refuse to get vaccinated, they could be disciplined up to terminated. While we value our
employees, we need to remain operational and put the best interests of the city first.
The majority of the council members were supportive of this action. They asked that all
employees are given a reasonable amount of time (no more than 60 days) to get the vaccine.
Administrator Thongvanh
This will most likely be on the regular meeting agenda in January. Staff needs more time to do
research and create a policy.
Council Member Leehy
I have a hard time mandating the vaccine. The vaccine is not 100% effective and if they already
had COVID-19 recently they will now have natural immunity. I respect everyone’s opinions
and their right to make decisions about their own bodies and health. I don’t want to open up
the City to a lawsuit and am not supportive of this policy.
3. Mayor/Council Appointments
Administrator Thongvanh
Each year we rotate council members to a new commission. Open it up to discussion and please
let me know which commission you would like to serve on as a council liaison.
Council Member Miazga
It may be beneficial to have residents serve on the NineNorth and Northeast Youth and Family
Services (NYFS). They may have more qualified backgrounds and be able to contribute more.
Mayor Gustafson
I can be a placeholder at the NYFS meetings for the time being while we advertise the openings
and interview the viable candidates.
4. Levy and Budget Updates
Administrator Thongvanh
The levy hasn’t changed. Typically, we do not modify the preliminary. There is money set aside
in the storm sewer fund which will cover $80,000 of the seminary ponds project and our culvert.
The City has reduced its capital since we no longer have a Fire Department.
Council Member Wehyee
Are we going to make any contingency plans in case we need to pay more for law enforcement
services?
Administrator Thongvanh
We can assume it won’t change but we always have a back-up plan just in case. Any changes
will come back to council and we would have to redirect some funds and make changes to the
33 of 97
4 | Page
proposed 2022 budget. The City will also be closing out a fund since we have sold all of our fire
trucks. The remaining funds will be transferred over to park services.
Council Member Leehy
Regarding the street work that needs to be done on Lindig, are we planning to rebid or are we
waiting until the spring?
Administrator Thongvanh
2021 PMP - Right now, we are dealing with some of the subcontractors who are waiting to be
paid. It has been a bit of a mess. The City has some retainers that should be able to cover the
cost of restoring the curbs. We will wait until spring.
E. INFORMATION/ANNOUNCEMENTS:
F. ADJOURNMENT: 8:06 PM
________________________________
Randall C. Gustafson, Mayor
Dated this 1st day of December, 2021
_________________________________
Sack Thongvanh, City Administrator
34 of 97
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item General Disbursements and Payroll Amended
Description
General Disbursements through: 1/05/22 $175,986.39
Payroll through: 12/31/22 $21,197.34
Budget Impact The general disbursements and payroll are consistent with the budget.
Attachment(s) • General Disbursements and Payroll
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve general
disbursements and payroll.
Meeting Date January 12, 2022
Agenda Item Consent F1
Attachment General Disbursements and Payroll
Submitted By Roland Olson, Finance Director
35 of 97
BLANK PAGE
36 of 97
37 of 97
38 of 97
39 of 97
40 of 97
41 of 97
42 of 97
43 of 97
44 of 97
45 of 97
46 of 97
47 of 97
48 of 97
49 of 97
BLANK PAGE
50 of 97
ITEM FOR DISCUSSION
City of Falcon Heights, Minnesota __________________________
Item Approval of City License(s)
Description
The following individuals/entities have applied for a Municipal Business
License for 2022. Staff have received the necessary documents for licensure.
1. Otto Law P.A. – 1639 Larpenteur Ave W
The following individuals/entities have applied for a Tree Contractors License
for 2022. Staff have received the necessary documents for licensure.
1. Premium Tree Protection, LLC
2. The Davey Tree Expert Company
The following individuals/entities have applied for a Single Family Rental
Dwelling License for 2022. Staff have received the necessary documents for
licensure.
1. Linda Barnes – 1828 Moore St
2. Kristen Mozeika – 1849 Tatum St
Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
Staff recommends approval of the City license applications contingent on
background checks and fire inspections as required.
Meeting Date January 12, 2022
Agenda Item Consent F2
Attachment N/A
Submitted By Vandara Thammavongsa
Assistant to the City Administrator
51 of 97
BLANK PAGE
52 of 97
REQUEST FOR COUNCIL ACTION (RCA)
City of Falcon Heights, Minnesota __________________________
Item Designate Official Depositories for 2022
Description
All investments are made according to State law and the City’s Investment
Policy. The City Administrator and/or Finance Director are authorized to
deposit general and other funds therein and make investments and transfers
for funds for the City of Falcon Heights. Collateral is furnished by the financial
institutions as required by law.
Budget Impact N/A
Attachment(s) Resolution 22-01 Designating the Official Depositories for the City of Falcon
Heights
Action(s)
Requested
Staff recommends approve of attached resolution for the official depositories
for 2022.
Meeting Date January 12, 2022
Agenda Item Consent F3
Attachment Resolution
Submitted By Roland Olson, Finance Director
53 of 97
BLANK PAGE
54 of 97
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
January 12, 2022
No. 22-01
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES FOR THE
CITY OF FALCON HEIGHTS
BE IT HEREBY RESOLVED, by the city council of the City of Falcon Heights
that the following financial institutions be designated as depositories for funds of the City
of Falcon Heights:
US Bank System, LMC 4M Fund (checking account)
US Bank National Association
Wells Fargo Advisors
Minnesota Municipal Money Market Fund (4M and 4M Plus Funds)
PMA Securities Inc, PMA Financial Network Inc (4M and 4M
Plus Investment Pools)
BE IT FURTHER RESOLVED that the City Administrator and/or Finance Director is
authorized to deposit general and other funds therein and make investments and transfers
of funds in accordance with the City’s Investment Policy for the City of Falcon Heights
with Council approval. Collateral shall be furnished by the financial institutions as
required by law.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Moved by: Approved by: ________________________
Randall C. Gustafson
Mayor
GUSTAFSON ____ In Favor Attested by: ________________________
LEEHY Sack Thongvanh
MEYER ____ Against City Administrator
WEHYEE
ANDREWS
55 of 97
BLANK PAGE
56 of 97
REQUEST FOR COUNCIL ACTION (RCA)
City of Falcon Heights, Minnesota __________________________
Item Review of Elected Official Out-of-State Travel Policy
Description
In 2005, the Minnesota State Legislature passed a requirement that cities adopt a
policy that regulates out-of-state travel by elected officials. The Falcon Heights
City Council adopted the attached policy on November 9, 2005. One provision of
the statute is that the policy be reviewed annually by the City council.
Budget Impact N/A
Attachment(s) • Elected Official Out-of-State Travel policy
Action(s)
Requested
Staff recommends that the Falcon Heights City Council affirm the attached
City of Falcon Heights Elected Official Out-of-State Travel policy adopted
November 9, 2005.
Meeting Date January 12, 2022
Agenda Item Consent F4
Attachment Elected Official Out-of-State Travel
Policy
Submitted By Sack Thongvanh, City Administrator
57 of 97
BLANK PAGE
58 of 97
59 of 97
BLANK PAGE
60 of 97
REQUEST FOR COUNCIL ACTION (RCA)
City of Falcon Heights, Minnesota __________________________
Item Review and Adopt Council Standing Rules and Council/Advisory
Commission Roles and Guidelines
Description
Each year at the first Council meeting, the City Council reviews the operating
procedures it intends to use, and decides if changes are warranted.
The standing rules have been amended as of September 23, 2020 with the City
Council and Advisory Commission Roles and Guidelines as attached.
Budget Impact N/A
Attachment(s) • City Council Standing Rules
• City Council and Advisory Commission Roles and Guidelines
Action(s)
Requested
Staff would recommend adopting the Council Standing Rules and Council and
Advisory Commission Roles and Guidelines for 2022.
Meeting Date January 12, 2022
Agenda Item Consent F5
Attachment Standing Rules and Council and
Advisory Commission Roles and
Guidelines
Submitted By Sack Thongvanh, City Administrator
61 of 97
BLANK PAGE
62 of 97
63 of 97
64 of 97
65 of 97
66 of 97
67 of 97
68 of 97
City Council and Advisory Commission Roles and Guidelines (Adopted 9-23-20)
City Council and Advisory Commission Roles and Guidelines PURPOSE The purpose of the document is to outline the main roles, duties, and authority of the City Council (Council) and Advisory Commissions (Commissions). This document also establishes general guidelines for decorum of the governing bodies such as proper procedure during meetings, best practices
to represent Council and the community, and other state and local laws that apply.
POLICY
A. City Council Role and Authority The five-member City Council is the chief governing body of the City whose responsibility it is to
see that the City is properly exercising its functions, fulfilling the duties law imposes, overseeing the
organization's financial affairs and selecting the City Administrator, and not exercising powers which it does not legally possess. The City Council, as a body, has the following major areas of authority and responsibility. These
are:
1. Selecting the City Administrator 2. Focus on policy and outcomes ensuring that the strategic direction leads the city to the desired outcome
3. Setting and interpreting rules governing its own proceedings,
4. Exercising all the statutory powers of cities, 5. Legislating for the City, 6. Directing the enforcement of City ordinances, 7. Appointing or hiring non-seasonal or non-temporary personnel,
8. Overseeing the City’s financial operations and adopting the annual budget,
9. Appointing members of the boards, commissions, committees, chairs and task forces conducting the City’s inner and regional governmental affairs, 10. Protecting the general health, welfare and safety of the City and its inhabitants 11. Providing community leadership and vision
The most important single responsibility of individual Council Members is participation and voting at City Council meetings and workshops. As individuals, Council Members have no individual administrative authority; they cannot direct staff or otherwise supervise City employees unless the Council specifically directs them to do so. Staff’s respective duties are to Council as an entity. No
one Council Member has any right to privileged information, or the direction of staff analysis,
research or action apart from the group. As a Council, however, Council Members should devote their official time to issues of basic policy and to acting as liaisons between the City and the general public. Council Members should be concerned, not only with the conduct of current affairs, but also with the future development and welfare of the City.
B. Affirmation of Expectations The Council seeks to establish commonly held expectations and to clarify roles and procedures to further Council and staff effectiveness. These various initiatives are to not suppress the dynamic
69 of 97
Council and Commission Roles and Guidelines
engagement which is so valuable to policy development. The Council is committed to a set of
behavioral expectations, intended to create a high level of trust, creativity, and productivity. These
include: 1. Staying focused on top priority and strategic goals, rather than becoming reactive, 2. Engaging in proactive, on-going communication which avoids unnecessary surprises,
3. Seeking common ground and coming together, avoiding the fueling of controversy or anxiety,
4. Focusing on others’ actions and avoiding speculation about their intentions, 5. Building trust by being transparent, ethical, and acting with integrity, 6. Engaging in and encouraging direct communication, 7. Maintain confidentiality of all closed session materials and discussion,
8. Assuming good intentions and asking about intent, and
9. Respecting all citizens and all members 10. Read packets ahead of time and, when possible, provide the City Administrator advance notice about questions for staff before the meeting 11. Participate in all issues, not just select matters of personal interest
12. Voting after council discussion
13. Debate and disagree, without fighting and with keeping it to the issue at hand 14. Remember that council makes policy and sets direction, and staff manages the operations and implements Council actions
There are also expected activity levels of Council Members in addition to attending additional
meetings, training, activities and events as part of the fulfillment of their duties. Some of these are: 1. City Council Orientation: Setting the information foundation of a Council Member is important. Therefore, for each new Council Member, a detailed orientation plan should be completed and
fulfilled within the first year of office.
2. City Council Meetings: Council Members are expected to be present and on time at all noticed meetings of the City Council. Absences from Council meetings should be identified as soon in advance as possible and communicated to the City Administrator to assure a quorum and
necessary voting numbers are present for any given action before the Council.
3. Council Liaison: Each Council Member will be assigned meetings through the year by the Mayor and approved by the Council that they are expected to attend on behalf of the City Council. Information from these meetings that might be of interest to the other Council
Members should be reported at the end of the monthly City Council workshop meetings under
“Mayor and City Council Comments and Commission Liaison Updates.” This portion of the Council meeting is not a time for further discussion or questioning beyond specific clarification of the update or announcement. Such is best handled during other communication routes or one to one meetings with staff, Mayor, or Council Members.
4. Additional Meetings: There are a number of meetings outside the normal meeting schedule that it is important for Council Members to attend. Some of them are:
• City Council/Advisory Commission Kick-off event
• Groundbreaking and grand openings of City facilities
• Joint meetings with other public entities
• One-on-one meetings with the City Administrator as established
• Development Tour
70 of 97
Council and Commission Roles and Guidelines
• Emergency Management Training
• Racial Equity an Inclusion training as designated for Falcon Heights Staff, Council and Commissioners.
• Human Rights Day
• City Organized Events (ex. Human Rights Day and Ice Cream Social) C. Advisory Commission Role and Authority
Advisory Commissions have a primary role to advise the City Council in the creation and evolution of City policies and procedures. In particular instances, governing bodies may facilitate public participation in order to fully develop a recommendation to the City Council. City staff members are available to provide general assistance to Advisory Commissions. Advisory
Commissions are not involved in the administration or operation of City departments. Commissions may not conduct major studies, or establish official policy without the approval of the City Council. Despite Commissions’ differing tasks, all share some basic responsibilities. Members need to stay informed on subjects of interest to their specific commission. Conscientious attendance is also a
fundamental responsibility, as irregular attendance lessens one’s ability to study all aspect of items under consideration. D. Non-Participation in Administration
The City Council has an important oversight and fiduciary responsibility and must develop processes to ensure accountability. Central to an understanding of the role of Council Members is a confirmation of an appropriate relationship with staff. Members of the Council shall refrain from becoming directly involved in the administrative activities of the City and shall not intrude into those
areas that are exclusively the responsibility of staff. Individual Council Members may not intervene
in staff decision-making, the development of staff recommendations, scheduling of work, and executing department priorities without the prior knowledge and approval of the Council as a whole. Neither an individual Council member nor any Commission member shall give direction or orders to any staff member.
The Council shall work with City staff through the City Administrator or his / her designee. The City Administrator may choose to establish formal or informal norms for routine Council or Commissioner Staff interaction.
E. Agendas Council and Commission agendas shall be established by the City Administrator or his / her designee. Future agenda items requested by a Council Member or Commission Member shall be discussed during a regular and/or workshop meeting and will be determined by the majority of the
Council or Commission. In order to focus the Council meetings on consideration of policy issues and to maintain an open forum for public discussion, questions which focus on the policy aspects of agenda items should be at the Council meeting rather than administrative details. Any clarifications or technical questions
that can be readily answered should be handled before the meeting. Council Members are
71 of 97
Council and Commission Roles and Guidelines
encouraged to submit their questions on agenda items to the City Administrator as far in advance of
the meeting as possible so that staff can be prepared to respond at the Council meeting.
Any staff member (authorized by the City Administrator”), the Mayor or two (2) Council Members wishing to add an item to any agenda pursuant to this section shall do so by complying with the following: (a) All requests from Council to place an item on the posted agenda must submit an
action form to city administration* and be received by the City Administrator by 10:00 a.m. 11 days
prior to the next Council work session meeting. For a regularly scheduled Wednesday Workshop, the deadline for agenda item would be 10:00 a.m. on the Thursday preceding packet completion. All request from the Mayor and Council must first be reviewed at a Council Workshop before being placed on the agenda of a regular meeting.
F. Communication 1. E-mails: All e-mails sent through the City server shall be saved per the City’s data retention policies. Each Council Member shall be assigned a unique City e-mail address for City-related
e-mail communication. It is strongly advised for Council Members to exclusively use this
address for their City business e-mails. Use of personal email for City business could create government data to their personal account subjecting them to retention laws and possibility of discovery if the City receives a data request.
Council Member e-mail communications should be directed either to the City Administrator or
to a department head, copying the City Administrator. General electronic communications related to the specific functions of the City Clerk (i.e. scheduling of meetings, record retention, data practices, research, etc.) and the Communications Coordinator (i.e. composing of various items such as articles for the newsletter, press releases, and general correspondence) following
positions, may be directly e-mailed, copying the City Administrator.
Council Member communication may not copy more than one other Council Member in their correspondence, nor should e-mail messages be forwarded on from one member to another so as to create a “walking quorum.” E-mails to Council Members from the public should be done
through City issued emails, which will be shared with all members of the Council.
Advisory Commission members will not receive a City e-mail address. Commissioners should direct all their communications to their Commission staff liaison.
2. Written correspondence: The City Clerk or assigned staff shall open up incoming mail for the
Mayor, Council Member and Commission Members (unless it is labeled personal and confidential) and disseminate these materials. The City Clerk or assigned staff is authorized to provide copies of Council Members’ correspondence to pertinent staff members. General correspondence addressed to Council Members shall be opened and distributed to all Council
Members as appropriate.
3. Text messages/social media correspondence: All electronic communications from Council to staff or from Council to the public should utilize a City issued address.
4. The City logo, insignia and brand can only be used for City business and not for political or
personal purposes.
72 of 97
Council and Commission Roles and Guidelines
5. Prior to interviews with the press, Council Members will inform the City Administrator or
designee to coordinate message points.
6. Speaking for the City: When Council Members are requested to speak to groups or are asked for the City Council’s position on an issue (verbal or written), the response should reflect the position of the City Council as a whole. A Council member may clarify his/her vote on a matter
by stating, for example, “While I voted against X, the City Council voted in support of it.”
When representing the City at meetings or other venues, it is important that those in attendance gain an understanding of the City Council’s position rather than that of an individual member. The City Administrator will be the designed representative for all media inquiries and interviews
when requested for an official statement of the City, unless specified differently by the full City
Council. G. General Meeting Guidelines
During meetings, members shall preserve order and decorum and shall obey the rules of the
governing body. Governing bodies are expected to conduct meetings implementing Robert’s Rules of Order (11th edition). Discussions shall be conducted in an orderly fashion. Private conversation between members during meetings is inappropriate. Members also should not privately communicate with any member of the public, including other governing body members and staff via
electronic means during a public meeting. As much as possible, or practical, members should
provide City staff questions in advance of a meeting that may entail research and preparation for items on the forthcoming agenda. The City Council will also comply with the Council Standing Rules which is adopted annually to
include Sikkink’s Seven Motion System.
A member once recognized, shall not be interrupted while speaking unless called to order by the chair, or the speaker chooses to yield to questions from another member. All members shall accord the utmost courtesy to each other, to City employees and to the public appearing before the body.
Members shall also refrain at all times from rude and derogatory remarks. Members shall confine
their remarks to the issues before the body and shall not attempt to revisit or reopen issues already addressed and settled with one exception: a member of the prevailing side on an issue may move for formal reconsideration of that issue.
Citizens and staff attending meetings shall also observe the same rules of propriety, decorum and
good conduct applicable to Council/Commission Members. Any person making personal, impertinent, or slanderous remarks or anyone who becomes boisterous while addressing the body or while attending the meeting shall be asked by the Mayor/Chairperson to conduct themselves properly, and if they fail to do so shall be asked to leave the room.
If the governing body conducts public hearings, members shall not express their views on a proposal until after a public hearing is closed. Members’ comments and questions shall not suggest a position. After a public hearing is closed, members shall be invited to discuss their views on the proposal. Members shall apply City Council and Advisory Commission Guidelines and Practices to
achieve win-win solutions whenever possible.
73 of 97
Council and Commission Roles and Guidelines
Outside of deliberations, it is a member’s responsibility to present views and recommendations
representing the governing body as a whole. Members expressing views not represented by the
majority of the body shall identify them as such. Public statements shall not include promises that may be construed to be binding on the City, governing body or staff. When making a public statement, members shall indicate that Commission
actions are recommendations and that final action will be taken by the City Council.
Public officials and representatives on governing bodies shall follow Minnesota State Statute 10A.07 Conflicts of Interest and Minnesota State Statute 10A.09 Statements of Economic Interest.
The success or failure of a governing body’s efforts may be dependent upon the degree of
cooperation evident among the individual members of the body; therefore, members shall work to establish a good relationship with each other. Each member shall keep in mind these important points:
° Show respect for another’s viewpoint.
° Allow others adequate time to fully present their views before making comments. ° Be open and honest. ° Make new members feel welcome and help them become acquainted with their duties.
° Comments are confined to the current issue or policy, not to the person who made other
comments
° Refrain from speaking a second time until everyone has spoken a first time
° No verbal attacks of other members
° No side conversations
° Pay attention (avoid use of any personal technology devices)
° Speak directly and openly to one another
° Support Council decisions Members shall not vote on, nor participate in the discussion of, issues in regard to which the member has a conflict of interest. Conflict of interest is generally defined as having a personal financial
interest in the outcome. Further information can be obtained from the City Attorney by contacting
the City Administrator. Members are also expected to consider issues in terms of the good of the City as a whole and should, as much as possible, be perceived as considering issues on this basis. To this end, members are
requested to publicly disclose any relationships to parties involved in an issue or possible perceived
conflicts which might be viewed as impacting their ability to objectively consider an issue before them. H. Requests for Information/Analysis
City Council requests for information should be made through the City Administrator, according to protocol for channeling communications. Any request that requires a significant amount of staff time to research a problem or prepare a response may be referred to the full Council for direction to ensure that staff resources are allocated in accordance with overall Council priorities.
Commission requests for information will be made to the designated Commission staff liaison. Requests requiring a significant amount of staff time to research a problem or prepare a response
74 of 97
Council and Commission Roles and Guidelines
may be referred to the full Commission for direction to ensure that staff resources are allocated in
accordance with overall Commission priorities as directed by the Council.
I. Conflicts of Interest State laws regarding ethics and conflicts of interest are some of the most important for Council
Members to be aware of and follow. Essentially, these laws prohibit any Council Member from
voting on any question that is brought before the Council in which he/she is personally involved, or has an incompatible occupational or financial interest. Due to both the complexity of these laws and the significant consequences if violated, it is highly suggested that Council Members discuss with the City Attorney potential conflicts who shall consult the City Administrator.
J. Discrimination The City of Falcon Heights does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation or disability in the admission or access to, or treatment or
employment in, its programs, activities, or services. Members of a governing body must adhere to
this City policy as well as City policies regarding non-discrimination, harassment or inappropriate behavior. K. Gifts
All local officials in the State of Minnesota, including appointed commissioners, are required to adhere to Minnesota Statute 471.895. Non-adherence to these guidelines may be subject to review by the City Council.
75 of 97
BLANK PAGE
76 of 97
REQUEST FOR COUNCIL ACTION (RCA)
City of Falcon Heights, Minnesota __________________________
Item Council/City Commission Liaison Assignments
Description
Council Members are each assigned to serve as a liaison between City Council
and various commissions each year. Assignments for 2022 are as follows:
• Planning Commission – Yakasah Wehyee
• Community Engagement Commission – Randall Gustafson
• Parks and Recreation Commission –Kay Andrews
• Environment Commission – Eric Meyer
• Northeast Youth and Family Services – Randall Gustafson
• North Suburban Cable Commission (Nine North) – Sue Majerus
(Resident)
o Mayor Randall Gustafson will be the alternate
Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
Motion to approve the above appointments for 2022.
Meeting Date January 12, 2022
Agenda Item Consent F6
Attachment N/A
Submitted By Randall Gustafson, Mayor
77 of 97
BLANK PAGE
78 of 97
REQUEST FOR COUNCIL ACTION (RCA)
City of Falcon Heights, Minnesota __________________________
Item Appointment of Acting Mayor
Description
Periodically, the Mayor’s absence requires that official duties (such as signing
official documents, running City Council meetings, etc.) need to be conducted in
a timely manner.
The Mayor retains the right to name other Council Members as Acting Mayor
when planned absences are anticipated, but the formal designation of an Acting
Mayor allows for continuity of operations in the case of an emergency or
unplanned absence.
Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
Motion to approve Council Member Melanie Leehy as the 2022 Acting Mayor.
Meeting Date January 12, 2022
Agenda Item Consent F7
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
79 of 97
BLANK PAGE
80 of 97
ITEM FOR DISCUSSION
City of Falcon Heights, Minnesota __________________________
Item Mileage Reimbursement for 2022
Description
The business mileage reimbursement rate allowed by the IRS is 58.5 cents per
mile effective January 1, 2022. This is a 2.5 cent increase over 2021.
Budget Impact Mileage reimbursement rate is 58.5 cents per mile.
Attachment(s) N/A
Action(s)
Requested
Staff recommends allowing the IRS approved reimbursement mileage rate of
58.5 cents per mile when employees use their personal vehicles.
Meeting Date January 12, 2022
Agenda Item Consent F8
Attachment N/A
Submitted By Roland Olson, Finance Director
81 of 97
BLANK PAGE
82 of 97
REQUEST FOR COUNCIL ACTION (RCA)
City of Falcon Heights, Minnesota __________________________
Item Appointment of Amy Christiansen to the Environment Commission
Description
City Staff and the Chair for the Environment Commission interviewed Amy
Christiansen for the Environment Commission. Amy lives in Falcon Heights
and has a deep passion for environmental causes.
Budget Impact N/A
Attachment(s) • Commission Application
• Resolution 22-02 Appointment of Amy Christiansen to the Environment
Commission
Action(s)
Requested
Staff recommends approval of attached resolution appointing Amy
Christiansen to the Environment Commission.
Meeting Date January 12, 2022
Agenda Item Consent F9
Attachment Application and Resolution
Submitted By Paul Moretto, Planner-Community
Development Coordinator
83 of 97
BLANK PAGE
84 of 97
Date and Time
09/27/2021 10:51 AM
Full Name
Amy Christiansen
Full Address
1801 Fry Street
MN, Falcon Heights 55113
United States
Phone
6517608135
Additional Phone
Email
juanchristiansen@hotmail.com
How Long At Above Address?
12 years
In Which Capacity Would You Like to Serve?
As a member of the Environment Commission
What is the Reason You Would Like to Serve?
Around the globe, we are facing environmental challenges. Our local efforts matter. Falcon Heights’
accomplishments as a GreenStep City are commendable. There is more to be done, and I believe that I can be help
as a member of the Environment Commission. Together we can build upon our green assets, serving the health of
the planet and the goal of sustainability, while fostering an ever-more beautiful and prosperous city for all
residents throughout our city.
List Prior (Previous) Public Service
County Master Gardener in Springfield, Ohio.
Other Relevant Background (Other Comments)
Committee work during my years as an Associate Professor of Japanese at Wittenberg University taught me the
give-and-take of collaborating with others to refine ideas and bring them to fruition. I led many successful events
and projects. Also perhaps relevant were my efforts as a county-certified Master Gardener. A partner and I
installed a pollinator garden at an elementary school. We got teachers, students, and parents invested in the
garden by collaborating with them throughout.
Thank you,
85 of 97
BLANK PAGE
86 of 97
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
January 12, 2022
No. 22-02
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - -
RESOLUTION APPOINTING AMY CHRISTIANSEN TO THE ENVIRONMENT
COMMISSION
WHEREAS, the Environment Commission serves in an advisory capacity to the City Council on
all policy matters relating to energy use, air quality, recreation and aesthetic appreciation, green
infrastructure, water, solid waste, and environmental education;
WHEREAS, City Staff and the Commission Chair have interviewed Amy Christiansen and
recommend appointment to the Falcon Heights Environment Commission.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights,
Minnesota:
1. That the appointment of Amy Christiansen to the Falcon Heights Environment
Commission is approved and adopted by the City Council of the City of Falcon Heights.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Randall C. Gustafson
Mayor GUSTAFSON ____ In Favor Attested by: ________________________ LEEHY Sack Thongvanh MEYER ____ Against City Administrator
WEHYEE ANDREWS
87 of 97
BLANK PAGE
88 of 97
REQUEST FOR COUNCIL ACTION (RCA)
City of Falcon Heights, Minnesota __________________________
Item Appointment of John Pellegrini to the Environment Commission
Description
City Staff and the Chair for the Environment Commission interviewed John
Pellegrini for the Environment Commission. John lives in Falcon Heights and
has a deep passion for environmental causes.
Budget Impact N/A
Attachment(s) • Commission Application
• Resolution 22-03 Appointment of John Pellegrini to the Environment
Commission
Action(s)
Requested
Staff recommends approval of attached resolution appointing John Pellegrini
to the Environment Commission.
Meeting Date January 12, 2022
Agenda Item Consent F10
Attachment Application and Resolution
Submitted By Paul Moretto, Planner-Community
Development Coordinator
89 of 97
BLANK PAGE
90 of 97
Date and Time
03/11/2021 10:10 AM
Full Name
John Pellegrini
Full Address
1422 Idaho Ave. W.
Falcon HeightsMN55108
USA
Phone
6513994625
Additional Phone
Email
jjpellegrini@stkate.edu
How Long At Above Address?
19 years
In Which Capacity Would You Like to Serve?
As a member of the Environment Commission.
What is the Reason You Would Like to Serve?
I have been concerned about environmental issues for most of my life. While I have volunteered some time for
non-profit organizations and made some donations, I would like to find additional ways to make a difference. Now
that my children are adults, I have more time to pursue this.
List Prior (Previous) Public Service
I have not served in a public office or commission previously. I've done one-time projects for Sierra Club, Great
River Greening, and the Nature Conservancy. I've also participated in other volunteer settings such as the reading program at Chelsea Hgts Elementary (St Paul schools) and youth sports coaching.
Other Relevant Background (Other Comments)
Thank you,
Falcon Heights, MN
91 of 97
BLANK PAGE
92 of 97
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
January 12, 2022
No. 22-03
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - -
RESOLUTION APPOINTING JOHN PELLEGRINI TO THE ENVIRONMENT
COMMISSION
WHEREAS, the Environment Commission serves in an advisory capacity to the City Council on
all policy matters relating to energy use, air quality, recreation and aesthetic appreciation, green
infrastructure, water, solid waste, and environmental education;
WHEREAS, City Staff and the Commission Chair have interviewed John Pellegrini and
recommend appointment to the Falcon Heights Environment Commission.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights,
Minnesota:
1. That the appointment of John Pellegrini to the Falcon Heights Environment Commission
is approved and adopted by the City Council of the City of Falcon Heights.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Randall C. Gustafson
Mayor GUSTAFSON ____ In Favor Attested by: ________________________ LEEHY Sack Thongvanh MEYER ____ Against City Administrator
WEHYEE ANDREWS
93 of 97
BLANK PAGE
94 of 97
ITEM FOR DISCUSSION
City of Falcon Heights, Minnesota __________________________
Item 2022 Commission Re-Appointments
Description
Each year the City Council appoints residents to serve on various city
commissions. Below are my recommendations for residents to serve three year
terms (2022-2024), as directed by the City Code:
1. Patrick Mathwig to the Environment Commission
Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
Motion to approve the reappointment of the following Commissioner(s) to
their second three year terms to their respective commissions.
Meeting Date January 12, 2022
Agenda Item Consent F11
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
95 of 97
BLANK PAGE
96 of 97
REQUEST FOR COUNCIL ACTION (RCA)
City of Falcon Heights, Minnesota __________________________
Item City Administrator Hiring Process Timeline
Description
Timeline
January 12th: Job Posting Closed
January 13th: First Review of Applications by the City Administrator and
Mayor
January 16th: Applications Review by the City Council
January 23rd: First Round Interviews (Community Members and Staff Panels)
January 30th: Second Round Interviews (City Council)
February 6th: Final Interviews and Selection (As Needed) March/April: Start Date of City Administrator
Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
Staff would recommend approval of the City Administrator Hiring Process
Timeline.
Meeting Date January 12, 2022
Agenda Item Policy G1
Attachment N/A
Submitted By Sack Thongvanh, City Administrator
97 of 97