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Home My WebLink About03-23-2022 Regular MeetingCITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA March 23, 2022 at 7:00 P.M. NOTE: THIS MEETING WILL BE HELD BY WEB CONFERENCE* A. CALL TO ORDER: B.ROLL CALL: ANDREWS ___ GUSTAFSON____ LEEHY___ MEYER ___ WEHYEE___ STAFF PRESENT: PITTMAN____ C.APPROVAL OF AGENDA D.PRESENTATION E.APPROVAL OF MINUTES:1.March 2, 2022 City Council Workshop Minutes 2.March 9, 2022 City Council Regular Meeting Minutes F.PUBLIC HEARINGS: G.CONSENT AGENDA:1.General Disbursements through: 3/11/22 $159,962.77Payroll through: 3/15/22 $14,525.172.Approve City License(s)3.Sanitary Sewer Cleaning Program4.Reestablishing Precincts and Polling Places5.Appointment of City Administrator and Approval of Subsequent EmploymentAgreement H: POLICY ITEMS: I.INFORMATION/ANNOUNCEMENTS: J.COMMUNITY FORUM: Please limit comments to 3 minutes per person. Items brought before the Council will be referred forconsideration. Council may ask questions for clarification, but no council action or discussion will be held on these items. K.ADJOURNMENT: *You can participate in the meeting by clicking the following Zoom link:https://us02web.zoom.us/j/89690260531Toll Free Number:1-877-853-52471-888-788-0099 Webinar ID: 896 9026 0531 CITY OF FALCON HEIGHTS City Council Workshop City Hall 2077 West Larpenteur Avenue AGENDA March 2, 2022 6:30 P.M. A.CALL TO ORDER: 7:10 PM B. ROLL CALL: ANDREWS _X__ GUSTAFSON____ LEEHY_X__ MEYER __X__ WEHYEE__X___ STAFF PRESENT: PITTMAN__X___ OLSON__X___ C.PRESENTATIONS: D. POLICY ITEMS: 1.American Rescue Plan Funds Discussion Mayor Pro Tem Andrews asked whether this item will be on the consent agenda for the next regular meeting. Interim City Administrator Pittman confirmed that it would be. Andrews stated that she hoped these funds would be used to update the Community Park building. Pittman stated that the funding can be used for infrastructure related to water and sewer. For example, it could be used to repair infrastructure at the park to increase water pressure for a proposed splash pad. 2. Larpenteur Avenue Sidewalk Discussion Pittman wanted the Council to discuss whether the City should start clearing all sidewalks on Larpenteur abutting property owned by Falcon Heights residents and business owners. The alternative was to continue to pick and choose which sections should be cleared. He stated that in his opinion it was no trouble for Public Works to clear all sidewalks except for those abutting property owned by the University and State Fair. Logistically, Public Works was able to clear these sections easily, and the sections that proved more difficult or too narrow happened to abut properties owned by businesses who had the means or equipment to clear it themselves. Council Member Leehy stated this was a fair compromise that wouldn’t put too much burden on property owners or the City. Council Member Meyer asked for a snow removal timeline. Pittman responded that residents have 24 hours after the end of a snowfall to clear sidewalks. Council Member Wehyee asked if there was any reason for property/business owners to be angry with this policy change or think it is unfair. Pittman responded that this shouldn’t cause any issues. The only neighborhood that doesn’t have the City clear sidewalks is Northome and that’s because the sidewalks are too narrow. Those property owners have always been responsible for clearing their own sidewalks. Meyer agreed that the change made sense operationally and will be fair to homeowners on Larpenteur. Leehy asked if staff could provide two maps at the next discussion; one showing the current plow route and a second depicting the future route. The map and the administration manual would need to be amended. She suggested bringing this discussion back to the Council in April. In the meantime, Public Works would clear any last snowfalls of the winter season. E.INFORMATION/ANNOUNCEMENTS: Andrews reported the City is still negotiating a contract with the finalist for the City Administrator position. Once everything is finalized the City will announce and formally appoint. Pittman reported that he has contacted the real estate team for the University to discuss sale of the Community Park building. F. ADJOURNMENT: 7:49 PM _______________________________ Randall C. Gustafson, Mayor Dated this 23rd day of March, 2022 _________________________________ Tim Pittman, Interim City Administrator -Blank Page- CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue MINUTES March 9, 2022 at 7:00 P.M. A. CALL TO ORDER: 7:02 PM B.ROLL CALL: ANDREWS _X__ GUSTAFSON____ LEEHY__X__ MEYER _X__ WEHYEE_X__ STAFF PRESENT: PITTMAN_X___ OLSON__X__ C.APPROVAL OF AGENDA Interim City Administrator Pittman requested to amend Consent Agenda Item G2 and add an On-Sale Wine License to be approved by the Council. Sumo and Smoh had recently complied with all State regulations and Council approval was the final step before they could start selling alcohol at the restaurant. This was a standard process. Motion by Council Member Wehyee to adopt the amended agenda; Approved, 3-0. D.PRESENTATION E.APPROVAL OF MINUTES: 1.January 19, 2022 City Council Workshop Minutes2. February 2, 2022 City Council Workshop Minutes3.February 16, 2022 Special Meeting Minutes 4. February 16, 2022 Workshop Meeting Minutes5. February 23, 2022 Regular Meeting Minutes Motion by Council Member Wehyee to approve the meeting minutes; Approved, 4-0. F.PUBLIC HEARINGS: G.CONSENT AGENDA:1. General Disbursements through: 3/2/22 $27,147.66Payroll through: 2/28/22 $21,124.46Wire Payments: $14,665.362. Approve City License(s)3. Approve Sale of Fire Equipment 4. ARPA Resolution Motion by Council Member Meyer to approve the Consent Agenda; Approved, 4-0. H: POLICY ITEMS: I.INFORMATION/ANNOUNCEMENTS: Council Member Leehy wanted to extend gratitude to residents for their patience with snow removal after the weather that occurred last weekend. She also wanted to remind residents to be mindful and keep the area around fire hydrants and catch basins cleared of snow and ice. Mayor Pro Tem Andrews stated that due to Mayor Gustafson’s excused absence the City had not been able to finalize a contract with the new City Administrator. Hopefully the new hire would be formally appointed at the next regular meeting. Pittman gave an update on current open positions at City Hall and conversations he continued to have with the University regarding Community Park and the land appraisal. J. COMMUNITY FORUM: K. ADJOURNMENT: 7:15 _______________________________ Randall C. Gustafson, Mayor Dated this 23rd day of March, 2022 _________________________________ Tim Pittman, Interim City Administrator -Blank Page- REQUEST FOR COUNCIL ACTION City of Falcon Heights, Minnesota __________________________ Item General Disbursements and Payroll Description General Disbursements through: 3/11/22 $159,962.77 Payroll through: 3/15/22 $14,525.17 Budget Impact The general disbursements and payroll are consistent with the budget. Attachment(s) •General Disbursements and Payroll Action(s) Requested Staff recommends that the Falcon Heights City Council approve general disbursements and payroll. Meeting Date March 23, 2022 Agenda Item Consent G1 Attachment General Disbursements and Payroll Submitted By Roland Olson, Finance Director -Blank Page- ITEM FOR DISCUSSION City of Falcon Heights, Minnesota __________________________ Item Approval of City License(s) Description The following individuals/entities have applied for an On-Sale Wine License for 2022. Staff have received the necessary documents for licensure. 1.Dino’s Gyros Budget Impact N/A Attachment(s) N/A Action(s) Requested Staff recommends approval of the City license applications contingent on background checks and fire inspections as required. Meeting Date March 23, 2022 Agenda Item Consent G2 Attachment N/A Submitted By Megan Pavek Assistant to the City Administrator -Blank Page- REQUEST FOR COUNCIL ACTION (RCA) City of Falcon Heights, Minnesota __________________________ Item Sanitary Sewer Cleaning Program Description The City of Falcon Heights started a sanitary sewer cleaning/televising program in 2007. This is a rotating program. Every 3 years the complete system is cleaned and televised. Half of the City is cleaned in year 1, the other half of the City is cleaned in year 2 and the entire system is cleaned and televised in year 3. This program has minimized, if not eliminated sewer back-ups that can be costly to the City of Falcon Heights. This program is also recommended by our liability insurer, The League of Minnesota Cities Insurance Trust. In the past, the City has bid/approved these services only on an annual basis. In April 24, 2014 the City started to bid this as a 3-year contract (2014, 2015, and 2016). American Environmental has continually been the lowest bidder and has completed these services since this program started. Because of this, they know our system and have the necessary software in place to complete these services in a timely and cost- effective manner. The City has 68,822 LF of sanitary sewer. LMNC Handbook Chapter 23: Cities are not required to follow the competitive bidding process when contracting for professional services, such as those of doctors, engineers, lawyers, architects, and accountants as well as other services requiring technical, scientific, or professional training like refuse hauling and janitorial services. Cost Breakdown 2023 Cleaning: $0.84 per LF 2024 Cleaning: $0.84 per LF 2025 Cleaning and Televising: $1.75 per LF Budget Impact The City has in the past and will continue to budget (Sanitary Sewer Fund 601) in the future for the 3 year cycle of cleaning and televising the sewer. 2023: $28,905 2024: $30,625 2025: $120, 438 Attachment(s) N/A Meeting Date March 23, 2022 Agenda Item G3 Attachment N/A Submitted By Tim Pittman, Interim City Administrator/Public Works Director Action(s) Requested Staff recommends approval of the 3-year contract for 2023, 2024 and 2025 for the cleaning and televising of the sanitary sewer system with American Environmental LLC. The proposal includes cleaning half the City in 2023 and half in 2024. In 2025, the whole system will be cleaned and televised. -Blank Page- ITEM FOR DISCUSSION City of Falcon Heights, Minnesota __________________________ Item Reestablishing Precincts and Polling Places Description Ramsey County is in the midst of the decennial redistricting process. While this will not impact the City of Falcon Heights, the State of Minnesota still requires City Council to reestablish precincts and polling places by resolution. Budget Impact N/A Attachment(s) Resolution 22-08 City of Falcon Heights Precinct Maps Action(s) Requested Approve Resolution 22-08 Reestablishing Precincts and Polling Places Meeting Date March 23, 2022 Agenda Item Consent G4 Attachment Resolution 22-08 City of Falcon Heights Precinct Maps Submitted By Megan Pavek Assistant to the City Administrator CITY OF FALCON HEIGHTS COUNCIL RESOLUTION March 23, 2022 No. 22-08 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - A RESOLUTION REESTABLISHING PRECINCTS AND POLLING PLACES WHEREAS, the legislature of the State of Minnesota has been redistricted; and WHEREAS, Minnesota Statute section 204B.14, subd. 3 (d) requires that precinct boundaries must be reestablished within 60 days of when legislature has been redistricted or at least 19 weeks before the state primary election, whichever comes first. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Falcon Heights, County of Ramsey, State of Minnesota hereby reestablishes the boundaries of the voting precincts and polling places as follows: PRECINCT 1 (FALCON HEIGHTS CITY HALL, 2077 LARPENTEUR AVE W) That part of the city lying west of Snelling Avenue N. PRECINCT 2 (FALCON HEIGHTS UNITED CHURCH OF CHRIST, 1795 HOLTON ST) That part of the city lying east of Snelling Avenue N. Attached to this resolution, for illustrative purposes, is a map showing said precincts and the location of each polling place. Adopted by the City Council this 23rd day of March, 2022. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - Moved by: Approved by: ________________________ Randall C. Gustafson Mayor GUSTAFSON ____ In Favor Attested by: ________________________ LEEHY Tim Pittman MEYER ____ Against Interim City Administrator WEHYEE ANDREWS ¬«30 ¬«48¬«46 !(51Larpenteur Ave W Cleveland Ave NFairview Ave NIdaho Ave W Garden Ave IoneSt RoselawnAveW LindigStHowellStNSummerSt MapleKnollDrFrySt Saint Marys StPrior Ave NVin c entSt Dan Patch Ave Crawford AveAutumnStWTatum StMooreStFolwell Ave WSnellingDrRuggles Ave CoffmanStBurtonStHollywoodCt Asbury StE Snelling DrAlbert St NIowa Ave W California Ave WHolton StP-2 P-1 FalconHeights InterstateUS & MN HighwayCounty RoadRampMunicipal Street CityPrecinctsCounty/Regional Park´ Date: 4/1/2019 5 ¬«46 ¬«48 ¬«30 ¬«26 ¬«32 ¬«75 ¬«31 !(51FulhamStFairviewAve NLarpenteurAve W LarpenteurAve W RaymondAveClevelandAve NComoAve Folwell Ave LindigStFry StHillsideAveHowellStNSaint Marys StTatum StDan Patch AveLuther PlGibbs AveDoswe llA v e Bransto n S t Autumn St W DraperDr Priscilla St PriorAveNMoore StMid Oak sLnKnapp St WSnellingDrC a rte rA v e ScudderStCoffmanStSnellingAveNLangfordPa rkC o m m o n w e a lth Ave Stella StGarden Av eDraper Ave KestonSt Com o Ave Ryan Ave W Winston StRosewood Ln S Dudley Ave Fulham StBrewsterStChelmsfordSt Asbury StLake StPackard StE Snelling DrAsbury StCathlin StP-1 FalconHeights CityHall (P-1) FalconHeights InterstateUS & MN HighwayCounty RoadRampMunicipal Street 5 Polling Place PrecinctsCounty/Regional Park´ Date: 3/1/2019 5 ¬«30 ¬«30 !(51 !(51 LarpenteurAve W HamlineAve NLarpenteurAve WLarpenteurAve W Holton StRuggles Ave E Snelling DrIowa Ave WAlbert St NRoselawn Ave W Holton StMaple Knoll Dr Saint Marys StRuggles St WSnellingDrArona StGarden Ave Albert St NIdaho Ave WPascal St NW Snelling DrCrawford Ave Hoyt Ave WHuron StHollywood Ct E Snelling DrCalifornia Ave W Sheldon StHuron AveDellwood AveSimpson StAsbury StP-2 Falcon HeightsUnited ChurchOf Christ (P-2) FalconHeights InterstateUS & MN HighwayCounty RoadRampMunicipal Street 5 Polling Place PrecinctsCounty/Regional Park´ Date: 3/1/2019 -Blank Page- ITEM FOR DISCUSSION City of Falcon Heights, Minnesota __________________________ Item Appointment of City Administrator and Approval of Subsequent Employment Agreement Description After reviewing 18 applications; conducting interviews with 7 candidates by staff and community panels; and the Council conducting final interviews with 3 candidates; the City Council recommends the hiring of Jack Linehan for the vacant City Administrator position. Budget Impact This is a budgeted position. Attachment(s) Employment Agreement Resolution 22-09 Action(s) Requested Approve Resolution 22-09 appointing Jack Linehan as the City Administrator and approving the subsequent Employment Agreement. Mr. Linehan will be responsible for all related City Administrator and City Clerk duties such as established by State Statutes. Meeting Date March 23, 2022 Agenda Item Consent G5 Attachment Employment Agreement Resolution 22-09 Submitted By Mayor Randall C. Gustafson CITY OF FALCON HEIGHTS COUNCIL RESOLUTION March 23, 2022 No. 22-09 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION APPOINTING JACK LINEHAN TO THE POSITION OF CITY ADMINISTRATOR FOR THE CITY OF FALCON HEIGHTS AND APPROVING SUBSEQUENT EMPLOYMENT AGREEMENT WHEREAS, on December 17, 2021, Sack Thongvanh, City Administrator submitted his letter of resignation; WHEREAS, thereafter the position was posted and candidates were interviewed by City Staff, a Community Panel, and the City Council; WHEREAS, the position was offered and accepted by Jack Linehan; WHEREAS, Jack Linehan has a start date of May 2nd, 2022. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota: 1. Appoint Jack Linehan to the position of City Administrator, and 2. Approve the subsequent employment agreement. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - -- - - - - Moved by: Approved by: ________________________ Randall C. Gustafson Mayor GUSTAFSON ____ In Favor Attested by: ________________________ MEYER Timothy Pittman ANDREWS ____ Against Interim City Administrator LEEHY WEHYEE