HomeMy WebLinkAbout06-01-2022 Workshop MeetingCITY OF FALCON HEIGHTS
City Council Workshop
City Hall
2077 West Larpenteur Avenue
AGENDA
June 1, 2022
6:30 P.M.
A.CALL TO ORDER:
B.ROLL CALL: ANDREWS ___ GUSTAFSON____ LEEHY___
MEYER ___ WEHYEE___
STAFF PRESENT: LINEHAN____
C.PRESENTATIONS:
D.POLICY ITEMS:
1.2023 Pavement Management Project (PMP) Discussion
2.American Rescue Plan Act (ARPA) Funds Discussion
E.INFORMATION/ANNOUNCEMENTS:
F.ADJOURNMENT:
DISCLAIMER: City Council Workshops are held monthly as an opportunity for Council Members to
discuss policy topics in greater detail prior to a formal meeting where a public hearing may be held and/or
action may be taken. Members of the public that would like to make a comment or ask questions about an
item on the agenda for an upcoming workshop should send them to mail@falconheights.org prior to the
meeting. Alternatively, time is regularly allotted for public comment during Regular City Council
Meetings (typically 2nd and 4th Wednesdays) during the Community Forum.
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota
__________________________
Item 2023 Pavement Management Project Discussion
Description The 2023 Pavement Management Project currently includes Garden Avenue,
the Iowa/Idaho Alleyway Improvement, Falcon Woods, and
Holton/Albert/Sheldon/Ruggles.
Garden Avenue
The Garden Avenue project was originally planned for 2015 construction but
was delayed at that time due to discussion of street layout and possibly adding
a sidewalk. The project has been a delayed additional time since to make a
good discussion of the project layout can take place.
Since 2015 the municipal state aid rules have been modified so there are more
design options for different roadway cross sections available that could
address problems identified in 2015. Staff will go through the presentation to
discuss possible layout options as well as funding options for sidewalks if this
is a consideration. Staff will also go over a proposed project schedule with
pubic involvement since there are multiple options to consider that include
sidewalk or no sidewalk.
Falcon Woods
Falcon Woods is scheduled for a full bituminous reconstruction in 2023 for an
estimated project cost of $1.06 million.
Alleyway Improvements
In 2021, the City solicited petition forms for the 2022 Alley Improvement
Project. The City’s Assessment Manual states that property owners are
responsible for 90% of the cost for alleyway improvements, with the City
funding the remaining 10%. The City required at least 30% of adjacent
properties to sign the petitions. Only the Idaho/Iowa alley between Pascal St.
and Arona St. received enough petitions for the project. This project is
suggested to be completed in 2023 as part of the 2023 PMP. Firsthand accounts
indicate that the alleys may have further deteriorated over the winter, so upon
the Council’s direction, staff could solicit additional petitions for other alleys to
be completed in 2023.
Meeting Date June 1, 2022
Agenda Item Policy D1
Attachment Project Location Map, Presentation
Submitted By Jesse Freihammer, City Engineer
Mill and Overlay
The 2023 PMP includes $535 thousand for a mill and overlay of Holton, Albert,
Sheldon and Ruggles streets in the vicinity of Falcon Heights Elementary.
Budget Impact See attached cost estimates for the 2023 Pavement Management Project
Attachment(s) Presentation
2023 PMP Initial Cost Estimates
Garden Avenue Traffic Counts
Complete Streets Policy
Action(s)
Requested
Receive Presentation for the 2023 Pavement Management Project and provide
feedback on the next steps for project development and public engagement.
Community
Park
CurtisField
Grove
Park
University of MinnesotaGolf Course
LARPENTEUR AVE W
INTERCAMPUS TRANSIT WCLEVELAND AVE NARONA STUNDERWOOD ST NGORTNER AVECOMMONWEALTH AVE FRY STSNELLING AVE NSNELLING AVE NLINDIG STCOSGROVE ST NBUFORD PL
SNELLING AVE NCLEVELAND AVE NCLEVELAND AVE NSNELLING DRDAN ELMER WAYFIELD AVEFAIRVIEW AVECOFFMAN STFOLWELL AVE
ECKLES AVEDAN PATCH AVE
CRAWFORD AVE
SAINT MARYS STMOORE STLEE AVE
STEVENS ST NBUFORD CI
RMAPLE CT
LIGGETT ST NAUTUMN ST
FITCH AVE LINDIG AVECLOUGH ST NQUESTWOOD DR
FORD STFIFIELD PLBURTON STVINCENT STMAPLE KNOLL DR
HOLLYWOOD CT
COSGROVE STCARTER AVE N SNELLING AVE NCALIFORNIA AVE W
MURPHY AVEPRIOR AVE NBOYD AVEGARDEN AVE
HENDON AVE
SUMMER ST SHELDON STCARTER AVE
FOLWELL AVE
FIFIELD STALBERT ST NPRIOR AVE NHOWELL ST NTATUM STFAIRVIEW AVE NU
P
P
E
R
B
U
F
O
R
D CIR
BUFORD AVE
RANDALL AVE WMINNESOTA AVE W
NELSON ST NJUDSON AVE W
LARPENTEUR AVE W
COOPER ST NUNDERWOOD ST NWRIGHT AVE W
RANDALL AVE W
HOYT AVE W
GARDEN AVEGARDENAVE GARDEN AVEASBURY STSIMPSON STRUGGLES ST
PASCAL ST NHOLTON STALBERT ST NHOLTON STARONA STALBERT ST NPASCAL ST NIDAHO AVE W IDAHO AVE W
HOYT AVE W HOYT AVE W
IOWA AVE WIOWA AVE W HAMLINE AVE NROSELAWN AVE W
LARPENTEUR AVE WLARPENTEUR AVE WMAPLE CTROSELAWN AVE W
HAMLINE AVE NJUDSON AVE WKNAPP STGIBBS AVE FIFIELD AVECOMMONWEALTH AVE GORTNER AVEBUFORD AVEBUFORD CIRDUDLEY AVE
ROSELAWN AVE W
FULHAM STNORTHROP AVECOFFMAN STFULHAM STHOYT AVE W
F O LWE L L AV E
Prepared by:City of Roseville Engineering DepartmentMarch 8, 2022
mapdoc: 2023PMP.mxdmap: 2023PMP.pdf
Data Sources and Contacts:* Ramsey County GIS Base Map (2/02/22)* City of Roseville Engineering DepartmentFor further information regarding the contents of this map contact:City of Roseville, Engineering Department,2660 Civic Center Drive, Roseville MN
DISCLAIMER:This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records,information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is tobe used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to preparethis map are error free, and the City does not represent that the GIS Data can be used for navigational, tracking or any other purposerequiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepanciesare found please contact 651-792-7075. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000),and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees todefend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties whicharise out of the user's access or use of data provided.
Proposed 2023Pavement Management Project
´
0 250 500 750 1,000Feet
2023 Mill & Overlay Project
2023 Reclaim
Falcon Heights Street Improvement CIP ‐ Updated April 13, 2022Year Project # Project Location Assessment MISC MSA City‐ Streets City‐ Storm Total Cost Notes2022 20‐01Cleveland Avenue Project Cleveland, Como ‐ Larpentuer‐$ 15,000$ ‐$ ‐$ 15,000$ ADA Ramps at the Larpentuer 2023 21‐032022 Alleyway ImprovementIowa/Idaho Alleyway (Pascal St. to Arona St.)39,000$ ‐$ 4,000$ 27,000$ 70,000$ Mill and Overlay with Storm Improvements at Pascal Street 2023Falcon Woods…290,000$ 338,000$ 338,000$ 100,000$ 1,066,000$ Falcon Woods Bituminous Reconstruct 2023 Holton, Albert, Sheldon, Ruggles145,000$ 170,000$ 170,000$ 50,000$ 535,000$ 2023Garden Avenue135,000$ 157,500$ 157,500$ 22,000$ 472,000$ 2023Additional Sidewalk313,000$ 313,000$ 2024‐$ 20252025 PMP Roselawn, California, Idaho, Iowa140,000$ 163,000$ 163,000$ 47,000$ 513,000$ Mill and Overlays, Roselawn in RV CIP in 2023 202620272027 PMP Fulham (Lauderdale), Hoyt (St Paul)22,000$ 25,000$ 25,000$ 8,000$ 80,000$ Coop Project with LD & StPl 10 Yr Totals771,000$ 868,500$ 857,500$ 254,000$ 3,064,000$ Average Year77,100$ 86,850$ 85,750$ 25,400$ 306,400$ 2023 Total609,000$ 313,000$ 665,500$ 669,500$ 199,000$ 2,456,000$ Future MSA SpendingConstruction Allocation Only ‐ Current DistributionBeg. Balance Allocation Expense End Balance2022 440,269.79$ 147,515.00$ ‐$ 587,784.79$ 2023 587,784.79$ 147,515.00$ 665,500.00$ 69,799.79$ 2024 69,799.79$ 147,515.00$ ‐$ 217,314.79$ 2025 217,314.79$ 147,515.00$ 163,000.00$ 201,829.79$ 2026 201,829.79$ 147,515.00$ ‐$ 349,344.79$ 2027 349,344.79$ 147,515.00$ 25,000.00$ 471,859.79$
5/19/22, 1:57 PM A - Garden, W of Holton - Narrow to 29' w/ 7' SW next to curb – Streetmix
https://streetmix.net/jesse.freihammer/4/a-garden-w-of-holton-narrow-to-29-w-7-sw-next-to-curb 1/1
5/19/22, 2:00 PM B - Garden, W of Holton - Narrow to 29' - No SW – Streetmix
https://streetmix.net/jesse.freihammer/4/b-garden-w-of-holton-narrow-to-29-no-sw 1/1
5/19/22, 3:23 PM C - Garden, W of Holton - Narrow to 24', 6' SW and 6' Blvd – Streetmix
https://streetmix.net/jesse.freihammer/4/c-garden-w-of-holton-narrow-to-24-6-sw-and-6-blvd 1/1
D
5/19/22, 3:25 PM D - Garden, W of Holton - Narrow to 24', No SW – Streetmix – Streetmix
https://streetmix.net/jesse.freihammer/4/d-garden-w-of-holton-narrow-to-24-no-sw-streetmix 1/1
5/19/22, 2:07 PM E - Garden, W of Holton - Existing Conditions – Streetmix
https://streetmix.net/jesse.freihammer/4/e-garden-w-of-holton-existing-conditions 1/1
435.44 SIDEWALK IMPROVEMENT DISTRICTS; COSTS SPLIT BY BENEFIT.
Subdivision 1.Authorized.
Any municipality may, by ordinance, establish sidewalk improvement districts within a municipality, and have authorityto defray all or part of the total costs of sidewalk construction and repair by district benefits and apportioning thedistrict's cost to all of the parcels located in the district on a direct or indirect benefit basis.
Subd. 2.For safety.
The governing body of any municipality may establish sidewalk districts on the basis that all areas within each districthave safe pedestrian walkways to and from schools and school bus stops, public transportation facilities, and otherservices to the neighborhood and community.
Subd. 3.Uniformity; wide sidewalks; indirect benefit.
The total costs of sidewalk district improvements may be apportioned and assessed to all parcels or tracts of landlocated in the established assessment district on a uniform basis as to each classification of real estate. Wheresidewalk widths are wider than the standard width of the district, the additional costs may be assessed as a directbenefit to the abutting property. An indirect district benefit assessment may involve all parcels or tracts of land locatedin the assessment district without regard to location of sidewalks, as it is deemed that all parcels or tracts of landwithin the assessment district benefit equally.
Subd. 4.Up to five years.
The governing body may assess the costs on all district sidewalk improvements up to a maximum of five years onequal annual installments, plus interest on the unpaid balance.
Would need to establisha City Ordinance
Define improvementarea
Define type ofimprovements
Garden Avenue 2023 PMP – Frequently Asked Questions
Below is a list of frequently asked questions from residents related to the Garden Avenue Project. Do
not hesitate to ask project staff if your question is not answered below:
• When is the Garden Avenue pavement management project going to take place?
o The project is proposed for the summer of 2023.
• What will the project include?
o The project will include replacing the existing pavement on Garden Avenue as it has
reached the end of its life. In addition to new asphalt, curb and gutter repairs along with
minor utility improvements will be included.
o There are several layouts under discussion for reconstructing Garden Avenue. Other
items that could be added include sidewalk and additional greenspace boulevard. The
final design has not yet been determined. It may be one of the layouts, or a combination
of elements from two or three.
• How much will this project cost?
o Cost estimates have not been completed at this time.
• How much will my assessment be?
o Assessments are expected to be calculated per the City’s Assessment Policy. The final
amount will reflect the options chosen. No estimates are available at this time.
• When will cost and assessment estimates be available?
o This information will be available and communicated to affected residents in the
summer of 2022.
• Will the project narrow the street?
o No decision has been made to narrow the street at this time.
o This is an option that is being evaluated as part of Falcon Heights’ Complete Streets
Policy. Narrowing the street may include benefits such as traffic calming and increased
pedestrian safety by narrowing crossing lengths, which must be weighed against
negatives such as decreased parking.
• Will an off-street sidewalk be added?
o No decision has been made to add a sidewalk at this time.
o This is an option that is being evaluated as part of Falcon Heights’ Complete Streets
Policy. All options with a proposed sidewalk start at the end of the existing resident
driveways in combination with narrowing the street. It may include benefits such as
increased pedestrian safety which must be weighed against negatives such as decreased
parking, cost and maintenance concerns.
• How would a sidewalk affect my assessment? Will I have to pay more?
o The City is reviewing multiple funding options related to the sidewalk such as State Aid
funding, American Rescue Plan Act (ARPA) funding, area assessment for the Northeast
Quadrant and assessments on Garden Avenue. The option chosen, or a combination of
funding options, will affect the assessment amount and which properties would be
assessed.
o No estimates are available at this time. Assessment estimates will be available and
communicated with affected residents in the summer of 2022.
• How can I give input and participate in the public process for this project?
o Please contact project staff to give feedback on the layouts and other thoughts,
concerns or questions about the project:
Stephanie Smith
Assistant City Engineer
651-792-7048
stephanie.smith@cityofroseville.com
o City staff will host a second neighborhood meeting in July 2022.
o City Council meeting dates and times will be posted on the project website and mailed
notices will be sent to affected properties prior to a meeting where the improvements
are ordered and prior to an assessment hearing.
City of Falcon Heights
Complete Streets Policy
The City of Falcon Heights is committed to developing and maintaining a safe,
efficient, balanced and environmentally sound transportation system and
supports integrating physical activity into daily routines through actions such as
biking, walking, or taking transit.
Falcon Heights will enhance safety, mobility, accessibility and convenience for all
corridor users including pedestrians, bicyclists, transit riders, motorists,
commercial and emergency vehicles, and for people of all ages and abilities by
planning, designing, operating, and maintaining a network of complete streets.
This policy applies to all corridors under the City of Falcon Heights jurisdiction.
The city will work with other transportation agencies to incorporate a complete
streets philosophy and encourages the State of Minnesota, neighboring cities,
Ramsey County and regional organizations to adopt similar policies.
Given the limited number of new streets constructed in Falcon Heights,
flexibility in accommodating different modes of travel on existing streets is
essential to balancing the needs of all corridor users. The city will implement
complete streets in such a way that the character of the project area, the values of
the community, and the needs of all users are fully considered. Therefore,
complete streets will not look the same in all settings, and will not necessarily
include exclusive elements for all modes.
As part of any transportation project, incorporation of complete street elements
will be considered. These elements include, but are not limited to:
• Sidewalks and trails
• Speed limits
• Stormwater drainage
• Trees and other landscaping options
• Lane widths
• Lighting
• Public transit and bicycle facilities
• On-street parking
Applicable design standards and best practices will be followed in conjunction
with construction, reconstruction, changes in allocation of pavement space on an
existing roadway, or other changes in street corridor. The planning, design, and
implementation processes for all transitway and roadway corridors will:
• Involve the local community and stakeholders
• Consider the function of the road
• Integrate innovative and non-traditional design options
• Consider transitway corridor alignment and station areas
• Assess the current and future needs of corridor users
• Include documentation of efforts to accommodate all modes and all users
• Incorporate a review of existing system plans to identify complete streets
opportunities.
The City of Falcon Heights will implement complete streets unless one or more
of the following conditions are documented:
• The cost of establishing complete street elements is excessive in relation to
total project cost.
• The street jurisdiction (Ramsey County or the State of Minnesota for non-city
streets) refuses suggested plans.
• There is a documented lack of community support as determined by the city
council
• There are safety risks that cannot be overcome.
• The corridor has severe topographic, environmental, historic, or natural
resource constraints.
For the purposes of this policy, “Complete Streets” are defined as:
“A complete street is designed to be a transportation corridor for all users:
pedestrians, cyclists, transit users, and motorists. Complete streets are designed
and operated to enable safe continuous travel networks for all users. Pedestrians,
bicyclists, motorists and bus riders of all ages and abilities are able to safely
move from destination to destination along and across a network of complete
streets. Transportation improvements, facilities and amenities that may
contribute to complete streets and that are considered as elements of a "complete
street" include: street and sidewalk lighting; pedestrian and bicycle safety
improvements; access improvements, including compliance with the Americans
with Disabilities Act; public transit facilities accommodation including, but not
limited, to pedestrian access improvement to transit stops and stations; street
trees and landscaping; drainage; and street amenities.”
*Approved by the Falcon Heights City Council on October 12, 2011
Garden‐East of Simpson ‐ 1810 SimpsonTotal Vehicles Mean Median 85th 90th 95th % over limitTuesday 5/24 726 21.6 21.9 25.1 26.8 28.5 71.1%Wednesday 5/25 761 21.2 21.5 25.2 26.9 28.6 64.7%Garden‐West of Hamline‐1807 HamlineTotal Vehicles Mean Median 85th 90th 95th % over limitTuesday 5/24 786 19.9 20.9 24.9 26.6 28.6 57.4%Wednesday 5/25 711 19.5 20.3 24.6 25.8 28.1 52.5%19.7 20.6 24.75 26.2 28.35 54.9%AveragesMean Median 85th 90th 95th % over limitGarden‐East of Simpson 743.5 21.4 21.7 25.15 26.85 28.55 67.9%Garden‐West of Hamline 748.5 19.7 20.6 24.75 26.2 28.35 54.9%Total 746 20.55 21.15 24.95 26.525 28.45 61%Average Speed of Vehicles (in mph)
CurtissField
1601 1533-1557
1643-16691551 14111709
1700
1704
1710
1707
134713651642 13501691 1397157615821582
1634 140713711492137515321701
139715831453139415651504143614861466147215101511155115221579138915251707140613911423141213811416146814851470151313721480145214421446143214331407141313861503146914771358135414221433142214431387146413681406150614901496151117001697152915471546153115251700
1570 153716951561
14881706
14621701
1705
15231419146814741478148414881496146915041463150615101357138115161700 1706
1711
15121540152215891445159717131712
17171716
15341712
15261532153815301540154614971441134913901472148515021524168813451473148014841389146914751483149114951505154915431382159815421529137514721479153615351539136715901372135713761377143713951396154513901387138613681402135914681375146413691358137613541365135515081381136413481340141214571359134914271380140214031355138713541513134113951403145314181512139114031349139113581368148414371376138013861417140214131402142614341456134814711503147714471456136613601390141214071357134014461452140813691442148915131361136415031493149414901457145315041494136513411438143014671446147114891467142614431468143313961456145714271358148214781395137914361493148114771497138114521481142914931488137314261416142214711497143214851497146314421485143314521437140614131498141514951483150714631502144614891425151214371447141714271361141613751365138214631507149113761410147614561463136214641447145714531453141714361534-1550
1423142213961507144315081442142313671407144914991503149814431405140315301703-1711ALBERT ST NSNELLING AVE NIOWA AVE W
CRAWFORD AVE
ARONA AVE NHOLLYWOOD CT
CALIFORNIA AVE W
LARPENTEUR AVE W
CRAWFORD AVE
ARONA STPASCAL ST NHOLTON STLARPENTEUR AVE W LARPENTEUR AVE W
ARONA STPASCAL ST NCALIFORNIA AVE W CALIFORNIA AVE W
ALBERT ST NALBERT ST NPASCAL ST NIDAHO AVE W IDAHO AVE W IDAHO AVE W
HOYT AVE W HOYT AVE W HOYT AVE W
IDAHO AVE W
IOWA AVE WIOWA AVE WIOWA AVE W
HOYT AVE W HAMLINE AVE NHAMLINE AVE NLARPENTEUR AVE W
HAMLINE AVE NPrepared by:City of Roseville Engineering DepartmentJuly 1, 2021
mapdoc: AlleywayRating.mxdmap: AlleywayRating.pdf
Data Sources and Contacts:* Ramsey County GIS Base Map (6/02/21)* City of Roseville Engineering DepartmentFor further information regarding the contents of this map contact:City of Roseville, Engineering Department,2660 Civic Center Drive, Roseville MN
DISCLAIMER:This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records,information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is tobe used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to preparethis map are error free, and the City does not represent that the GIS Data can be used for navigational, tracking or any other purposerequiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepanciesare found please contact 651-792-7075. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000),and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees todefend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties whicharise out of the user's access or use of data provided.
Alleyway Pavement Condition´
0 50 100 150 200Feet
Poor Condition
Fair Condition
Good Condition
-Blank Page-
REQUEST FOR COUNCIL ACTION (RCA)
City of Falcon Heights, Minnesota
__________________________
Item ARPA Funds Discussion
Description
Under the American Rescue Plan Act (ARPA), federal funds were allocated to
municipalities and counties to help aid the recovery of the nation at the local
level. The City of Falcon Heights received $302,056.11 in the fall of 2021 as the
first allocation of funds, and will receive a similar sum in 2022 for a total of
$604,112.20.
Funds are intended to cover eligible costs incurred in the time period that
begins on March 3, 2021 and ends on December 31, 2024, as long as the
obligations for funds are incurred by the end date are expended by December
31, 2026.
In Resolution 2022-8, the City Council authorized staff to report that the City
would be taking the Standard Allowance Election of Revenue Loss as defined
in the Compliance and Reporting Guidance – State and Local Fiscal Recovery
Funds (SLFR) version 3.0. This allows municipalities to estimate revenue losses
up to $10 million rather than calculate their losses. This was intended to help
communities under 50,000 population, such as Falcon Heights.
Under the final rule, municipalities can spend their ARPA allocations on a
broad range of uses under the “general government provisions” category. For
example, a City could allocate their funds towards a specific project or towards
personnel salaries. The only expenses that cannot be qualified are items such as
pension obligations, debt payments, legal settlements or any action that
undermines the Federal government’s response to COVID-19.
In considering the uses of ARPA, it will be important to consider the small staff
the City of Falcon Heights has to administer programs. If the City were to
provide the funds to a third-party non-profit or individuals in need, there are
significant reporting requirements under the Act for subawards, grants and
transfers that would be extremely difficult for the City to manage internally.
Staff will highlight the potential uses of the ARPA funds the City received, and
solicit direction from the City Council on how to proceed in the current
Meeting Date June 1, 2022
Agenda Item Policy D2
Attachment
Submitted By Jack Linehan, City Administrator
Roland Olson, Finance Director
calendar year budget as well as guidance on how to begin drafting the 2023
budget with ARPA funds in mind.
Budget Impact ARPA Funds will impact the 2022 Budget by creating an additional $302,056.11
in unbudgeted revenue, if the revenue is recognized in 2022.
Attachment(s) Powerpoint Presentation
Action(s)
Requested
Staff recommends a discussion to further consider how the City Council would
like staff to propose using the funds.
Date: June 1, 2022
By resolution, on April 27, 2022, the Falcon Heights elected to use the Standard Allowance available under the provision of ARPA for the revenue loss general provision of government services.Falcon Heights already received $302,056.11 in the fall of 2021 and expects to receive a similar sum in 2022 for a total of $604,112.20.Funds intended to cover eligible costs incurred in the time period that begins on March 3, 2021 and ends on December 31 2024 as long as the obligations for the funds incurred by December 31, 2024 are expended by December 31, 2026.
As a recipient of an SLFRF award, our organization has substantial discretion to use the award funds in the ways that best suit the needs of our constituents – as long as such use fits into one of the following four statutory categories: o1. To respond to the COVID-19 public health emergency or its negative economic impacts; o2. To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers of the recipient that are performing such essential work, or by providing grants to eligible employers that have eligible workers who perform essential work;o3. For the provision of government services, to the extent of the reduction in revenue of such recipient due to the COVID–19 public health emergency, relative to revenues collected in the most recent full fiscal year of the recipient prior to the emergency; or o4. To make necessary investments in water, sewer, or broadband infrastructure.
No deposits into pension funds.No debt service or replenishing financial reserves.No satisfaction of settlements and judgmentsAdditional general restrictions: conflicts with purpose of ARPA, conflict of interest, and use that undermines the COVID-19 mitigation practices in line with CDC guidance and recommendations.
Subawards, Contracts, Grants, Loans, Transfers, and Direct Payments: Each recipient shall also provide detailed obligation and expenditure information for any contracts and grants awarded, loans issued, transfers made to other government entities, and direct payments made by the recipient that are greater than $50,000. In general, recipients will be asked to provide the following information for each Contract, Grant, Loan, Transfer, or Direct Payment greater than $50,000: oSubrecipient identifying and demographic information (e.g., DUNS/UEI/TIN number and location)oAward number (e.g., Award number, Contract number, Loan number) oAward date, type, amount, and description oAward payment method (reimbursable or lump sum payment(s)) oFor loans, expiration date (date when loan expected to be paid in full) oPrimary place of performance oRelated project name(s) oRelated project identification number(s) (created by the recipient) oPeriod of performance start date oPeriod of performance end date oQuarterly obligation amount oQuarterly expenditure amount oProject(s) oAdditional programmatic performance indicators for select Expenditure Categories (see below)Aggregate reporting is required for contracts, grants, transfers made to other government entities, loans, direct payments that are below $50,000. This information will be accounted for by Expenditure Category at the project level. Note that all obligations and expenditures made directly to individuals, regardless of dollar amount, should be included in aggregate reporting.
Is there a strategic way to expend CSLFRF (ARPA) funds (i.e., how do we make the best use of funds and trigger the fewest compliance requirements)?oA local government may choose to allocate CSLFRF funds to those projects and expenditures that will trigger the fewest Uniform Guidance compliance requirements, thereby limiting the administrative burden. For example, instead of purchasing new police vehicles, which would trigger UG procurement and property management standards, a local government may opt to fund personnel salaries. In doing so, the unit will have freed up general fund revenue that would have otherwise been used to pay for salaries. This additional general fund revenue could then be expended on the purchase new police vehicles, which would only trigger state law procurement and property disposal requirements.May Revenue Replacement CSLFRF funds be expended on capital improvement projects? oYes, CSLFRF may be spent on capital improvement projects under the Revenue Replacement category, and no preapproval from Treasury is necessary to engage in a capital improvement project. Additionally, unlike capital expenditures within the Address COVID Public Health & Negative Economic Impact category, there is no requirement to provide written justification for capital improvement projects costing more than $1 million.Source: https://arpa.sog.unc.edu/replace-lost-revenue/
The City has already experienced revenue losses, particularly in the sanitary sewer operations, due to coronavirus. With the coronavirus continuing, the City chooses to use its ARPA funds for general governmental services in the sanitary sewer operation, storm sewer maintenance and improvements, city operations, and infrastructure street and equipment maintenance and improvements. Under the Council’s direction, staff can work on a plan for 2022 and/or 2023 to allocate the ARPA funds, which will recognize the funds as a new, unbudgeted revenue.oStaff could either:•A) Use ARPA funds towards current budgeted expenses, such as personnel or a public safety contract, for 2022 in the form of a budget amendment. Any surplus after 2022 could be transferred to capital or to reserves.•B) Use ARPA Funds directly towards a specific capital expenditure in 2022 and/or 2023/2024.•C) Other use or need as identified by the Council.
ANY proposal for use of ARPA funds brought before the City Council for a vote will be run by both our Auditors and our attorneys!