HomeMy WebLinkAboutCity Council Packet_10-25-17_CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
October 25, 2017 at 7:00 P.M.
A.CALL TO ORDER:
B. ROLL CALL: LINDSTROM ___ HARRIS ____ BROWN THUNDER ___
FISCHER ___ GUSTAFSON___
STAFF PRESENT: THONGVANH____
C.PRESENTATION
D. APPROVAL OF MINUTES:
1. October 11, 2017 City Council Meeting Minutes
E.PUBLIC HEARINGS:
F. CONSENT AGENDA:
1. General Disbursements through: 10/19/17 $207,288.42
Payroll through: 10/15/17 $20,691.69
2. 2017 Pavement Management Project Change Order(s)
3.Grant Application – Como Park Lutheran Trust
4.Grant Application – Local Government Innovation Awards
5.Transfer of Funds for Budget Amendment for Fiber Optic Network
G: POLICY ITEMS:
1.Law Enforcement Services with Ramsey County Sheriff’s Office
H.INFORMATION/ANNOUNCEMENTS:
1.Weekly Police Reports – Can Now Be Found At:
http://www.falconheights.org/index.asp?SEC=75B3E8BB-785B-4048-B543-
995BAE0716A5&Type=B_BASIC
I. COMMUNITY FORUM:
J.ADJOURNMENT:
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CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
MINUTES
October 11, 2017 at 7:00 P.M.
A.CALL TO ORDER: 7:00 PM
B. ROLL CALL: LINDSTROM _X__ HARRIS _X___ BROWN THUNDER ___
FISCHER _X__ GUSTAFSON_X__
STAFF PRESENT: THONGVANH__X__
FREIHAMMER__X__
C.PRESENTATION
D. APPROVAL OF MINUTES:
1.September 27, 2017 City Council Meeting Minutes Approved
E.PUBLIC HEARINGS:
1.Comcast Television Franchise Ordinance
Coralie Wilson, the Executive Director of the North Suburban Communications Commission, CTV
North Suburbs presented that the 1998 franchise was good for 15 years and it’s what we’re currently
operating under. We started franchise renewal conversations in 2011 for 2013. They have been in
negotiations with Comcast and in the last two years have specifically focused on public education
and government access (PEG) programs and the institutional network potentially moving to
managed services. Comcast did not want to provide internet for non-video services, such as Inet, and
they wanted to put managed services in place. Cities are receiving managed services at competitive
pricing, and not all cities will need this if they have fiber. If Comcast agrees to a lower price with a
similar organization, we will also get that price. Through the end of this year they have three grants:
operating grant, equipment grant, and scholarship and intern services. Instead of receiving those
grants next year, they will be receiving 3% of gross revenue. This is typically the highest percentage
received for PEG support. This is a 40% cut in their overall funding. One of the changes being
considered due to the cuts is the 100 hours program. This is a 10 year franchise agreement with
Comcast.
Council Member Harris Moved, Approved 4-0
2.Proposed Permitted Parking – Falcon Woods
City Administrator Thongvanh stated that in 2016 there was second petition for parking on Garden
Avenue in 10 years. The City Council approved permitted parking on Garden, and the south half of
Moore and Howell. The argument is that the issue will be pushed north. The city received an
additional petition for Moore Street. There are three options to move on: permit the entire area up to
Roselawn, permit the remainder of Moore and Howell, or permit the area that was petitioned on
Moore. Based on the feedback he has received, he would recommend to the Council option 3 of
permit parking for the remainder of Moore. Although the city does collect a fee of $200 for the
parking petition, the expense for installing the signs is about $1,000-$1,500. For the upcoming year,
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there will be a recommendation made to change the fee schedule. The application fee would remain,
and the recommendation would be for an additional fee for signage and installation.
Ron Eishen- 1861 Moore St:
The problem has moved north from where it was originally. This is a problem with the many kids
that live on Moore St.
Barbara Barany- 1813 Prior Ave:
She has mixed feelings about parking as she is on the curve of Prior Ave. She has noticed three cars
that have consistently been parking. When she recently had to park on the street she received a note
on her car speaking to UMN motorists, which has been concerning to her.
City Administrator Thongvanh:
There are temporary $3.00 parking permits that contractors can utilize. For an event of five cars or
more, there is a $25 fee for parking permits.
Wally Northrup- 1942 Summer St:
He is in favor of option 3. On Summer Street they have not had a problem with parking on the street.
A neighbor received signatures from 44 of the 73 households that are opposed to permit parking.
Martin Ammann- 1869 Moore St:
He saw the parking move north on his street. If no parking is put only on Moore Street, it will move
up. Make a decision, and don’t break up the community by pitting neighbors against one another.
Denis Caywood- 2028 Garden Ave:
He thanks the Council for putting permitted parking on Garden. He supports that Moore Street be
permitted since they have experienced the excess parking.
City Administrator Thongvanh:
Option 3 is extending the parking to the end of Moore Street. This would be to the corner of Summer.
Peter Olin- 1958 Summer St:
There is a difference between parking on the street and using the street as a weekday parking lot.
This is a University problem. They have the ability to park more cars on their lots. This is not the
neighborhood’s problem, and they are being made to pay for it. Another option is two hour parking.
Erin Williams- 1974 Autumn St:
Many of her questions are related to the cost. She likes the idea of two hour parking.
Melissa Jamoral- 1842 Howell St:
Since the signs went up, they have had 4-5 cars on Howell and at the Prior cut off. With signs on
Moore Street, that will push all those cars to them. The signs should be continued north.
Bonnie Olin- 1958 Summer St:
She walks every day and she has noticed less cars per street since they are a little more dispersed
between three streets. When you extend the Moore Street signs, don’t put up red flags stating that the
permitted parking ends here. No solution is going to be good one way or another.
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Barbara Hartwick- 1964 Autumn St:
She is against permitted parking. She wants the freedom to utilize the parking when needed without
restrictions. Her income is limited and she cannot afford the added costs.
Martin Ammann- 1869 Moore St:
Residents should not have to pay for the parking permits. If the permitted parking is only on Moore
Street, when he has guests over they will mostly park outside of the permitted area, pushing the
problem north. In the winter with snow and parked cars, how will the firetrucks get through?
Joel Turbes- 1957 Autumn St:
He signed the petition against permitted parking. Is it possible to consider a fourth option of putting
signs on the path going into Community Park stating parking is for Falcon Heights residents only?
Mary Ward- 1811 Moore St:
She is part of the original permitted area, and it has worked great. She supports the rest of Moore
Street becoming permitted. They have contractors right now who have pulled temporary parking
permits, and it hasn’t been an issue. It’s not a good use of police time to try to get people ticketed on
other parking complaints.
City Administrator Thongvanh:
The standard to receive 75% approval in a petitioned area is part of the Administrative Manual. The
Council is notrequired by code to make any decisions one way or another based on the petition.
Kate Holliok- 1981 Summer St:
She has three college kids that are home in the summer. She does not want to have to deal with
getting parking permits for them, their friends, and guests. It would be expensive and inconvenient.
If it does happen to be permitted, why cannot the permits be free if they can prove that they are a
resident?
Neil Waller- 1596 Vincent St:
He does not live in the neighborhood. Students are not allowed to park in his neighborhood, and the
problem should not exist elsewhere. A car parked on both sides of the road is a quality of life issue.
Barbara Barany- 1813 Prior Ave:
She argues against option 2 because if permitted parking goes on the remainder of Moore and
Howell, the cars will all flock to Prior Ave rather than be dispersed among streets.
Katie Meriam- 1861 Moore St:
She is in favor of permit parking. They are 17 kids in that stretch of Moore and it is a safety issue. It is
not just students parking there, but staff as well. It is $2 a day to park at Gibbs.
Denis Caywood- 2028 Garden Ave:
He supports Moore and Howell having permitted parking. If other streets do not want it, then that is
their choice. He witnessed an accident with a parked car because there was no room to back out.
Warren Plaisance- 1966 Summer St:
If you push the problem down to Summer Street, you are only making it an issue for another street.
Peter Olin- 1958 Summer St:
This is a University issue, and they have not addressed it. They can solve the problem.
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Martin Ammann- 1869 Moore St:
Talk to Spire who has all the land, but no one parking on it. Make a deal with the University and
Spire. The parking permit is a tax to the residents.
Mayor Lindstrom:
He and Sack are meeting with the new University of Minnesota Community Relations employee, and
he will bring this up as an issue. He will strongly relay the neighborhood’s concern.
Council Member Harris:
She has been an advocate of permitting the whole neighborhood. She is glad to have parking
restrictions on her street. You cannot ignore a petition with so many people standing by it. In spite of
the petition, she thinks there should be permitting, but instead work with the fee aspect of it.
City Administrator Thongvanh:
Two hour parking has worked well in the Grove. Two hour parking could work, but it is also going
to be more time-consuming for the police to enforce that. Signage could be posted at the entrance
with limited signage needed throughout.
Council Member Gustafson:
We could look at permitting the rest of Moore Street, and if it becomes a problem on other streets
then visit the two hour parking for those streets. That will not stop habitual parkers from coming in
and parking for a short period of time.
Council Member Fischer:
He agrees that they should pass the permit parking for Moore, and soon enough the other streets will
want it. Two hour parking may be an option when considering that.
Council Member Harris Moved for permit parking on Moore St. and to consider options to the
permitted parking, Approved 4-0
3.Assessment Hearing – 2017 PMP
City Engineer Freihammer stated that they have only done the first layer of pavement this year, and
after that settles they will install the second layer in Spring of 2018. They replaced damaged curb and
gutter, broken sidewalks, and updated curb ramps to meet ADA compliance. A lot of utility work
was done and this was not assessed. St. Paul Regional Water replaced about 75% of the water main.
The parts not replaced had recently been replaced. There were some minor upgrades to the sewer.
They did upgrades to the storm sewer by upsizing the storm sewer on Folwell to eliminate some
flood areas. This should reduce the frequency of flooding. Additionally, there have been pathway
improvements. The estimated final project cost is $1,498,097.39. The University paid about $73,000
towards the project, which was agreed upon prior to the project.
The assessment policy assesses the front footage of the lots, and corner lots are assessed 100% on the
long side and 0% of the short side of their lot. The cost per foot of frontage was $72.50. The original
street improvements assessment rate was $28.00, and the new proposed rate is $29.00 due to
additional work. For commercial it was originally $42 and is now $43.50.
After the assessment hearing, residents will have the first 30 days, up to November 10, to pay their
special assessment up front with no interest. Residents can pay any portion of their assessment
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during this time, and the remainder will be put on the property taxes to be spread out over the course
of seven years with an interest rate of 5%. There is a hardship deferral option that can be applied for
at City Hall.
Council Member Fischer:
Some lots have rounded corners and there was concern that they would be assessed for two sides.
City Engineer Freihammer:
Ramsey County plat data was used to determine the length of the sides. A curved lot that changes its
arc would be considered as two sides. However, if it was one long continuous arc with no way to
determine where there would be sides, then that is included as frontage.
City Administrator Thongvanh:
The Council adopted the assessment policy in 2007 after a lot of public discussion. Assessment
policies are unique to every community. Some cities assess per lot, some do not assess, and some tax
the entire community per project. Residents can appeal there assessment as well.
Neil Waller- 1596 Vincent St:
He lives on the property with no tangent. He teaches math classes at UMN and sees no problem in
splitting an arc in half. He would argue that there is a tangent with a driveway. To charge for the
entire frontage does not seem fair. He is being charged thousands of dollars more than his neighbors.
City Administrator Thongvanh:
In order to appeal, there has to be a formal appeal to the Council in writing and within 30 days an
appeal to district court. In order to appeal to district court, the property owner has to provide an
appeal notice to the City Council. The property owner has to have a written, signed objection prior to
the assessment hearing or have it presented at the hearing. The notice of appeal must be filed with
the clerk at the district court within 10 days after the public hearing.
Erric Schiffman- 1596 Northrup St:
Out of fairness, does it make sense that the lot next to him is paying about $2,000 with a similar lot
size and he is paying about $4,600? The lots in the neighborhood are all about the same size, and the
average cost to people in the neighborhood is about $2,200. The City of Ramsey has principles such
as, the assessment must be uniform in relation to the same class of properties within the assessment
area. In this case, they charge all the residents the same. He agrees that in general the policy works,
but it doesn’t work in this instance of a curve. This should be taken into consideration.
Mayor Lindstrom:
To change the assessment policy to be more equally split, it would significantly increase the dollar
amount for the other assessments in the Grove. Fairness is taken into consideration. He also cannot
argue the fairness in equally splitting the assessment costs regardless of lot size. It is not clear cut.
Council Member Fischer:
The assessment policy has to apply to many different types of lots, and it will not necessarily be fair
to all. In this case, this is an extreme outlier. The assessment policy is not being changed tonight, but
what are the options tonight?
City Administrator Thongvanh:
There has to be a written petition to appeal. After they appeal the assessment, Council can decide
how to move forward. He has seen Council Members negotiate with residents prior to district court.
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The next step is up to the Council if they decide to negotiate an amount after the appeal or wait for
the resident to file with the district court.
Barbara O’Leary- 2252 Folwell Ave:
Their assessment is about $3,700, and with upcoming taxes that will tack on another thousand. The
project itself was very disruptive. There were water shut offs for several days, and they did not turn it
on when they said they would. Street lights have been out. The people who are retired will have to be
paying so much more now.
Neil Zwoller- 1956 Vincent St:
He can assure you that there is a tangent for his property. Is this policy of tangents in writing?
City Engineer Freihammer:
We can review the property, from the plat it shows one long curve. The policy of tangents is not in
writing and was an interpretation to determine frontage.
Eric Schiffman- 1596 Northrup St:
Why does his curved lot have to pay more even if they didn’t get all new curb or sidewalk?
City Engineer Freihammer:
Sidewalk and curb was replaced as needed. A lot of the areas that got all new curbs were related to
St. Paul Water and St. Paul paid for those replacements. Sidewalk repair was done in areas that
needed to be fixed, but long stretches were paid for by St. Paul Water and CenterPoint.
City Administrator Thongvanh:
The city does not certify the assessment until November. The appeal gives 30 days for negotiation
with the Council. If there is not an agreement within those 30 days, then it can be taken to the district
court to begin negotiations in that manner.
Council Member Fischer:
What would be the ramifications of keeping the public hearing open to allow others to appeal?
City Administrator Thongvanh:
The public hearing was held tonight due to the need to certify the assessments to the county by
November 16. If the public hearing is left open, that would push back the 30 days and the county
would not be able to put the assessments on tax statements.
Council Member Harris Moved to adopt the assessments with consideration to the appeals made
tonight, Approved 4-0
F.CONSENT AGENDA:
1. General Disbursements through: 10/05/17 $139,104.43
Payroll through: 9/30/17 $18,217.08
2.Designation of Polling Places for the 2018 State Primary and State General Elections
3.2017 PMP Payment #6
4.Sanitary Fund Transfer to Reduce Debt Service Payments in 2018
Council Member Fischer Moved, Approved 4-0
G: POLICY ITEMS:
H.INFORMATION/ANNOUNCEMENTS:
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1.Weekly Police Reports – Can Now Be Found At:
http://www.falconheights.org/index.asp?SEC=75B3E8BB-785B-4048-B543-
995BAE0716A5&Type=B_BASIC
Council Member Fischer:
•Community Engagement Commission meets on Monday at 7pm.
Council Member Harris:
No updates.
Council Member Gustafson:
•The Fright Farm is at the Ramsey County Fairgrounds on Friday and Saturday nights
from 7-11pm. This will be every weekend in October for $12 per person. On Sunday,
October 29 there is a low-scare event for kids. All money raised goes to a foundation
geared towards the community for youth and public safety engagement.
City Administrator Thongvanh:
•The workshop will be on October 18. The agenda will include the Ramsey County
Sherriff’s Department presentation. He is working with Ramsey County on the contract.
After the contract language is finalized, he will present it to the Council for approval at a
Council meeting. There will be one or two open houses for the public to meet with
Ramsey County at the end of November and/or beginning of December.
•The workshop will also have a draft vacant home ordinance and potentially the
assessment appeals.
Mayor Lindstrom:
No updates.
I. COMMUNITY FORUM:
John Shardmil:
He is one of the co-chairs on the Commitment to our Schools Committee. He has been working
to promote the passing of the bond referendum. He encourages people to take advantage of the
community meetings and tours that are being provided by the Roseville School District.
Tomorrow night at 6pm there will be a tour of Roseville High School and a community meeting
at 6:30pm. On October 30 there is a tour of the Roseville Middle School at 6pm and a
community meeting at 6:30pm.
They realize that some people are on a fixed income and may face a hardship due to increased
taxes. They are providing information on property tax refunds, deferrals, and deductibility.
Studies show that every dollar you spend in schools brings $12 back to aggregate property
values.
City Administrator Thongvanh:
There is a special home owner’s homestead credit refund. To qualify you must have owned and
lived in the same house in 2016 and 2017, the net property increased more than 12% from 2016
to 2017, and the increase was at least $100 and was not due to improvements made to the
property. There is no limit to income for the refund. The maximum refund is $1,000.
J.ADJOURNMENT: 9:25 pm
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_____________________________ Peter Lindstrom, Mayor Dated this 11th day of October, 2017
__________________________________
Sack Thongvanh, City Administrator
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item General Disbursements and Payroll
Description General Disbursements through: 10/19/17 $207,288.42
Payroll through: 10/15/17 $20,691.69
Budget Impact The general disbursements and payroll are consistent with the budget.
Attachment(s) •General Disbursements and Payroll
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve general
disbursements and payroll.
Meeting Date October 25, 2017
Agenda Item Consent F1
Attachment General Disbursements and Payroll
Submitted By Roland Olson, Finance Director
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Approve the Change Orders for the 2017 Pavement Management Project.
Description
During the 2017 Pavement Management Project construction various conditions changed
or additional work was required in order to complete the project. When these things come
up a Change Order is generated to summarize the work. Below is a brief description of all
of the Change Orders included in the 2017 Pavement Management Project:
Change Order #1: Fence removal and replacement required for storm sewer installation
Change Order #2: Down time during water shut down
Change Order #3: Replacement of tress that were removed in order to replace watermain
Change Order #4: Replace landscaping damaged during watermain replacement
Change Order #5: Rehabilitation of seven catch basins adjacent to the trail on Roselawn
The City approached the contractor about this work and drafted a Change Order to the
project to have this work done. The cost to rehabilitate these 7 catch basins is $34,375.00.
Budget
Impact
All of the Change Orders will be funded through each fund that corresponds with the
work included in that Change Order. The total amount for Change Orders 1-5 is $54,358.93.
Of the total amount, $45,890.28 will be charged to the Storm Sewer Fund, $882.07 will be
charged to the Pathway Fund, and $7,586.58 will be charged to Saint Paul Regional Water
Service.
Attachment Change Orders 1-5
Action(s)
Requested
Motion approving the Change Orders #1 to #5 for the 2017 Pavement Management Project.
Meeting Date October 25, 2017
Agenda Item Consent F2
Attachment Change Orders 1-5
Submitted By Jesse Freihammer, City Engineer
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In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as
altered by the following provisions.
In accordance with the terms of this contract, you are hereby authorized and instructed to perform the work as
altered by the following provisions.
WILL BE PAID WITH 100% LOCAL FUNDS
WHEREAS: This Contract provides for, among other things, the removal of an existing fence;
WHEREAS: This Contract provides for the reinstallation of the existing fence;
WHEREAS: The Contractor has provided the City with unit prices to remove and reinstall the existing fence;
WHEREAS: Costs incurred for this additional work shall be paid for with local funds only.
NOW THEREFORE, IT IS HERBY MUTUALLY AGREED AND UNDERSTOOD THAT:
1.The Contractor will complete this work.
2. Payment for this work listed above will be by negotiated unit prices.
3.Contract time is unchanged.
4. This Change Order covers the known and anticipated costs and contract time adjustment (if any) attributable to
the work covered by this Change Order. If the Contractor incurs unknown and unanticipated additional work that
affects costs or impacts the critical path, the Contractor reserves the right to request an adjustment to the
Contract amount or Contract time in accordance with MnDOT 1402.
COST BREAKDOWN
* Funding category is required for federal projects.
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of Falcon Heights Change Order No. 1
FEDERAL PROJECT NO. STATE PROJECT NO.
SAP 124-050-011
LOCAL PROJECT NO.
17-07
CONTRACT NO.
17-07
CONTRACTOR NAME AND ADDRESS
Valley Paving Inc
8800 13th Ave E
Shakopee, MN 55379
LOCATION OF WORK
TOTAL CHANGE ORDER AMOUNT
$1,792.00
Item No. Item Unit Unit Price Quantity Amount
Funding Category No. 007
2104.501 REMOVE FENCE L F $12.00 56 $672.00
2557.603 INSTALL FENCE L F $20.00 56 $1,120.00
Funding Category No. 007 Total: $1,792.00
Change Order No. 1 Total: $1,792.00
Page 1 of 2Change Order
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Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by
[ ] Is Decreased
by
[ ] Is Increased by
[ ] Is Decreased
by
Working Days
Working Days
Calendar
Days
Calendar
Days
b.
c.
[ X ] Is Not Changed
[ ] May be revised if work affected the controlling
operation
Approved By Project Engineer: Jesse Freihammer Approved By Contractor: Valley Paving Inc
Signed Signed
Date: Phone: (651) 792-7042 Date: Phone: (952) 445-8615
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is
for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy.
Eligibility does not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding
Local funds
District State Aid Engineer: Date:
Page 2 of 2Change Order
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In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as
altered by the following provisions.
WILL BE PAID WITH 100% LOCAL FUNDS
WHEREAS: This Contract provides for, among other things, compensation for Contractor down time during the
water shutdown process by others.
WHEREAS: The Contractor has provided the City with unit prices for this work.
WHEREAS: Costs incurred for this additional work shall be paid for with local funds only.
NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT:
1.The Contractor will complete this work.
2.Payment for this work listed above will be by unit prices.
3.Contract time is unchanged.
4. This Change Order covers the known and anticipated costs and contract time adjustment (if any) attributable to
the work covered by this Change Order. If the Contractor incurs unknown and unanticipated additional work that
affects costs or impacts the critical path, the Contractor reserves the right to request an adjustment to the
Contract amount or Contract time in accordance with MnDOT 1402.
COST BREAKDOWN
* Funding category is required for federal projects.
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of Falcon Heights Change Order No. 2
FEDERAL PROJECT NO. STATE PROJECT NO.
SAP 124-050-011
LOCAL PROJECT NO.
17-07
CONTRACT NO.
17-07
CONTRACTOR NAME AND ADDRESS
Valley Paving Inc
8800 13th Ave E
Shakopee, MN 55379
LOCATION OF WORK
TOTAL CHANGE ORDER AMOUNT
$1,736.58
Item No. Item Unit Unit
Price
Quantity Amount
Funding Category No. 008
2506.602 CONTRACTOR DOWN TIME DURING THE WATER SHUT
DOWN PROCESS
L S $1,736.58 1 $1,736.58
Funding Category No. 008 Total: $1,736.58
Change Order No. 2 Total: $1,736.58
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed
Page 1 of 2Change Order
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Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
[ ] Is Decreased
by
[ ] Is Increased by
[ ] Is Decreased
by
Working Days
Calendar
Days
Calendar
Days
c. [ ] May be revised if work affected the controlling
operation
Approved By Project Engineer: Jesse Freihammer Approved By Contractor: Valley Paving Inc
Signed Signed
Date: Phone: (651) 792-7042 Date: Phone: (952) 445-8615
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is
for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy.
Eligibility does not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding
Local funds
District State Aid Engineer: Date:
Page 2 of 2Change Order
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In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as
altered by the following provisions.
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as
altered by the following provisions.
WILL BE PAID WITH 100% LOCAL FUNDS.
WHEREAS: This Contract provides for a renegotiated unit price for Deciduous tree, 2.0" caliber, balled and bur
lapped.
WHEREAS: Costs incurred for this work shall be paid for with local funds only.
NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT:
1.The Contractor will complete this work.
2. Payment for this work listed above will be by renegotiated unit prices.
3.Contract time is unchanged.
4. This Change Order covers the known and anticipated costs and contract time adjustment (if any) attributable to
the work covered by this Change Order. If the Contractor incurs unknown and unanticipated additional work that
affects costs or impacts the critical path, the Contractor reserves the right to request an adjustment to the
Contract amount or Contract time in accordance with MnDOT 1402.
COST BREAKDOWN
* Funding category is required for federal projects.
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of Falcon Heights Change Order No. 3
FEDERAL PROJECT NO. STATE PROJECT NO.
SAP 124-050-011
LOCAL PROJECT NO.
17-07
CONTRACT NO.
17-07
CONTRACTOR NAME AND ADDRESS
Valley Paving Inc
8800 13th Ave E
Shakopee, MN 55379
LOCATION OF WORK
TOTAL CHANGE ORDER AMOUNT
$8,450.00
Item No. Item Unit Unit Price Quantity Amount
Funding Category No. 007
2571.502 "DECIDUOUS TREE 2" CAL B&B"TREE $650.00 4 $2,600.00
Funding Category No. 007 Total: $2,600.00
Funding Category No. 008
2571.502 "DECIDUOUS TREE 2" CAL B&B"TREE $650.00 9 $5,850.00
Funding Category No. 008 Total: $5,850.00
Change Order No. 3 Total: $8,450.00
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Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by
[ ] Is Decreased
by
[ ] Is Increased by
[ ] Is Decreased
by
Working Days
Working Days
Calendar
Days
Calendar
Days
b.
c.
[ X ] Is Not Changed
[ ] May be revised if work affected the controlling
operation
Approved By Project Engineer: Jesse Freihammer Approved By Contractor: Valley Paving Inc
Signed Signed
Date: Phone: (651) 792-7042 Date: Phone: (952) 445-8615
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is
for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy.
Eligibility does not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding
Local funds
District State Aid Engineer: Date:
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In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as
altered by the following provisions.
WILL BE PAID FOR WITH 100% LOCAL FUNDS.
WHEREAS: This Contract provides for, among other things, the installation of driveway pavers.
WHEREAS: This Contract provides for the installation of landscaping pea rock at 2121 Folwell Ave.
WHEREAS: This Contract provides for the placement of new retaining wall blocks along sidewalk edge at house
#2099 Folwell Ave.
WHEREAS: This Contract provides for the placement of fabric and 1 inch clear rock in front of 7 catch basins
along Roselawn Ave.
WHEREAS: This Contract provides for the placement of aggregate base material in the pathway as a temporary
patch in the catch basin repair areas along Roselawn Ave.
WHEREAS: This Contract provides for the additional landscaping work in between house #2121 and house #
2129 Folwell Ave.
WHEREAS: This Contract provides for 1 new storm sewer casting, R-3290-A.
NOW THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD THAT:
1. The Contractor will complete this work.
2. Payment for this work listed above will be by negotiated unit prices.
3. Contract time is unchanged.
4. This Change Order covers the known and anticipated costs and contract time adjustment, if any, attributable to
the work covered by this Change Order. If the Contractor incurs unknown and unanticipated additional work that
affects costs or impacts the critical path, the Contractor reserves the right to request an adjustment to the
Contract amount or Contract time in accordance with MnDOT 1402.
COST BREAKDOWN
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of Falcon Heights Change Order No. 4
FEDERAL PROJECT NO. STATE PROJECT NO.
SAP 124-050-011
LOCAL PROJECT NO.
17-07
CONTRACT NO.
17-07
CONTRACTOR NAME AND ADDRESS
Valley Paving Inc
8800 13th Ave E
Shakopee, MN 55379
LOCATION OF WORK
TOTAL CHANGE ORDER AMOUNT
$8,065.35
Item No. Item Unit Unit
Price
Quantity Amount
Funding Category No. 006
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* Funding category is required for federal projects.
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
2411.901 RETAINING WALLS LS $284.94 1 $284.94
2540.618 INSTALL DRIVEWAY PAVERS L S $597.13 1 $597.13
Funding Category No. 006 Total: $882.07
Funding Category No. 007
2211.501 INSTALL AGGREGATE BASE AS TEMPORARY PATCH AT
CATCH BASINS
L S $458.22 1 $458.22
2506.516 MANHOLE CASTING R-3290-A EACH $485.00 1 $485.00
2540.618 INSTALL 1" CLEAR ROCK AT CATCH BASINS L S $2,417.27 1 $2,417.27
2575.604 INSTALL LANDSCAPING PEA ROCK L S $807.76 1 $807.76
2575.604 LANDSCAPING REPLACEMENT L S $3,015.03 1 $3,015.03
Funding Category No. 007 Total: $7,183.28
Change Order No. 4 Total: $8,065.35
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by
[ ] Is Decreased
by
[ ] Is Increased by
[ ] Is Decreased
by
Working Days
Working Days
Calendar
Days
Calendar
Days
b.
c.
[ X ] Is Not Changed
[ ] May be revised if work affected the controlling
operation
Approved By Project Engineer: Jesse Freihammer Approved By Contractor: Valley Paving Inc
Signed Signed
Date: Phone: (651) 792-7042 Date: Phone: (952) 445-8615
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is
for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy.
Eligibility does not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding
Local funds
District State Aid Engineer: Date:
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In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as
altered by the following provisions.
WILL BE PAID WITH 100% LOCAL FUNDS
WHEREAS: This Contract provides for, among other things, rehabilitation work on 7 existing catch basins along
Roselawn Ave. between Cleveland Ave and Fairview Ave.
WHEREAS: The Contract has provided the City with unit prices to rehabilitate the existing storm sewer catch
basins.
WHEREAS: Costs incurred for this additional work shall be paid for with local funds only.
NOW THEREFORE, IT IS HEREBY, MUTUALLY AGREED AND UNDERSTOOD THAT:
1. The Contractor will complete this work.
2. Payment for this work listed above will be by negotiated unit prices.
3. Contract time is unchanged.
4. This Change Order covers the known and anticipated costs and contract time adjustment, if any, attributable to
the work covered by this Change Order. Id the Contractor incurs unknown and unanticipated additional work that
affects costs or impacts the critical path, the contractor reserves the right to request an adjustment to the Contract
amount or Contract time in accordance with MnDOT 1402.
COST BREAKDOWN
* Funding category is required for federal projects.
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of Falcon Heights Change Order No. 5
FEDERAL PROJECT NO. STATE PROJECT NO.
SAP 124-050-011
LOCAL PROJECT NO.
17-07
CONTRACT NO.
17-07
CONTRACTOR NAME AND ADDRESS
Valley Paving Inc
8800 13th Ave E
Shakopee, MN 55379
LOCATION OF WORK
TOTAL CHANGE ORDER AMOUNT
$34,375.00
Item No. Item Unit Unit Price Quantity Amount
Funding Category No. 007
2506.602 REHABILITATE MANHOLE OR CATCH BASIN INTERIOR L S $34,375.00 1 $34,375.00
Funding Category No. 007 Total: $34,375.00
Change Order No. 5 Total: $34,375.00
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by
[ ] Is Decreased
Working Days
Working Days
b. [ X ] Is Not Changed
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Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
by
[ ] Is Increased by
[ ] Is Decreased
by
Calendar
Days
Calendar
Days
c. [ ] May be revised if work affected the controlling
operation
Approved By Project Engineer: Jesse Freihammer Approved By Contractor: Valley Paving Inc
Signed Signed
Date: Phone: (651) 792-7042 Date: Phone: (952) 445-8615
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is
for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy.
Eligibility does not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding
Local funds
District State Aid Engineer: Date:
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Description Approval of application to the Como Park Lutheran Church Trust Fund
Background
The City of Falcon Heights regularly explores grant funding opportunities to
enhance civic engagement.
Staff has prepared a submission for the Como Park Lutheran Church Trust Fund to
promote opportunities to connect with residents of Falcon Heights who are
traditionally under-engaged.
In the grant request, staff has highlighted opportunities to connect with residents
through events including “Spring Together” and “Rec on the Go”.
Spring Together is an event hosted in May by the Community Engagement
Commission located at Curtiss Field. This event aims to connect with residents who
may not attend other programs and events hosted by the city.
Additionally, Rec on the Go is a relatively new concept in the field of Parks and
Recreation where Parks staff will bring ‘day-camps’ to areas where parks
programming participation is traditionally limited. Both Spring Together and Rec
on the Go will have an impact on the budget for the events including staff time and
communications.
The application has highlighted the increased cost for these activities and illustrates
how grant funding would be allocated.
Budget Impact The grant request is for $1,500.
Attachment(s) • Grant Application
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve the Como Park
Lutheran Church Trust Fund grant application.
Meeting Date October 25, 2017
Agenda Item Consent F3
Attachment Grant Application to Como Park Lutheran
Church Trust Fund
Submitted By Katie O’Connor – Administrative Coordinator
Tim Sandvik – Deputy Clerk
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COMO PARK LUTHERAN CHURCH
TRUST FUND GIFT REQUEST
Date:
Name (please print):
Member of Como Park Lutheran Church Yes No
Contact information: Phone number
Email address
Name of recipient:
Amount of request: $
Purpose (how will the funds be used):
How will the recipient benefit from this gift:
10/19/17
X
651-792-7600
Sack Thongvanh
sack.thongvanh@falconheights.org
1,500.00
City of Falcon Heights
On June 14th, 2017, recommendations made by the Falcon Heights Task Force on Policing and Inclusion were
adopted by the City Council. Included within the goals of these recommendations were improved
communications. As stated in the recommendations under ‘Statement of Community Values’, “We value
transparency, communication, and respecting diverse perspectives in governance.”
The City of Falcon Heights is requesting $1,500 in order to expand outreach to those who are traditionally under-
engaged as funds would promote opportunities to engage with the city through events such as Spring Together and
Rec-on-the-Go.
To promote these new and updated events, the city will create a half-page mailer to send to all residents. The
standard cost of printing and postage is between $900-$1,000. This method is considered successful as staff
routinely finds through surveys that items sent via USPS have the highest rate of reaching residents. However, we
will also utilize social media. In 2017, the city spent a total of $136.44 to reach 4,424 people through Facebook
which we considered to be successful. Ultimately, using both methods of communication, the city would dedicate
$1,050 towards the promotion of Spring Together and Rec-on-the-Go.
The remaining $450 would go towards the two aforementioned events. Spring Together will be held at Curtiss
Field near the intersection of Larpenteur and Snelling Ave near the largest apartment complex within the city. Staff
has found these residents are traditionally under-engaged for a variety of reasons, but hosting an event in their
neighborhood park would promote these opportunities. Additionally, Rec-on-the-Go is a newer concept Falcon
Heights would like to explore. Rather than hosting small, one-day events at our park building, we will bring parks
programming to neighborhood parks nearest those who are traditionally under-engaged (ie Curtiss Field).
The recipient, the City of Falcon Heights, would benefit from this gift by having additional opportunities to do
outreach that otherwise wouldn’t be a viable option due to budget constraints. This would allow for greater
feedback on how successful and equitable various forms of outreach are in engaging diverse and under-engaged
populations within the city. Using the feedback and the outcomes of how well the events are attended, the
additional funds would allow the city to integrate these goals and standards of outreach into structures that are
already in place.
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Description Approval of application to the Local Government Innovation Award, Grant
Funding - University of Minnesota, Humphrey School of Public Affairs
Background
The City of Falcon Heights regularly explores grant funding opportunities to
enhance civic engagement.
Staff has prepared a submission for the Local Government Innovation Awards
(LGIA) regarding the work conducted by the city through the Falcon Heights Task
Force on Policing and Inclusion. The grant application highlights the work of the
Task Force and illustrates the innovation by the city including 13 meetings during
the spring of 2017. Further, the application discussed how the city expanded its
knowledge base and built capacity with various community members. Due to the
collective efforts and innovative process, the city saved over $100,000.
Ultimately, the grant application illustrated:
• Innovation
• Impact
• Sustainability of Growth
Budget Impact The total grant award is up to $5,000. In addition, one application will be chosen to
create a short video produced by the Bush Foundation to highlight work in local
government that was Innovative, had significant impact on the community and
shows sustainability for growth in nearby communities.
Attachment(s) N/A
Action(s)
Requested
Staff recommends that the Falcon Heights City Council approve the Local
Government Innovation Award, grant funding - University of Minnesota –
Humphrey School of Public Affairs grant application.
Meeting Date October 25, 2017
Agenda Item Consent F4
Attachment Grant Application to Local Government
Innovation Award – University of Minnesota
Submitted By Katie O’Connor – Administrative Coordinator
Tim Sandvik – Deputy Clerk
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Transfer of Funds for Budget Amendment for Fiber Optic Network
Description
The city council approved improvements to the Fiber Optic Network to Roseville
City Hall at the September 13, 2017 council meeting. A transfer of funds to the
General Capital Improvements Fund (401) from the Sanitary Sewer fund (601)
needs to be made to fund these improvements. Corresponding budget
amendments also need to be made.
Staff recommends transferring $50,000 to the general capital improvements fund
(401) from sanitary sewer fund (601) to provide funds for these improvements and
recommends budget amendments to reflect this transfer:
General Capital Improvements Fund (401):
Revenue: 401-000-39200 $50,000 increase
Sanitary Sewer Fund (601):
Expense: 601-4601-97000 $50,000 increase
Budget Impact Amend budget line items as reflected above and complete the transfer of funds.
Attachment(s) NA
Action(s)
Requested
Staff recommends transferring $50,000 to the General Capital Improvements Fund
(401) from the sanitary sewer fund (601) for the fiber optic improvements and
amending the following budget line items as discussed above.
Meeting Date October 25, 2017
Agenda Item Consent F5
Attachment N/A
Submitted By Roland Olson, Finance Director
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Description Law Enforcement Services with Ramsey County Sheriff’s Office
Background
On July 11, 2017 the City of Saint Anthony passed a resolution that terminated a
twenty-two (22) year relationship with the City of Falcon Heights after the two cities
could not agree on the indemnification clause of the agreement. Saint Anthony
believe that due to the Larpenteur Ave and Snelling Ave intersection, that the City
had higher risk factors.
In April, the City of Falcon Heights sent out ten (10) letters for “Request of Interest”
to the surrounding community. The City only received a ‘Request of Interest”
response from the Ramsey County Sheriff’s Office.
The City received two options:
1. Entering into an independent contract between the Ramsey County Sheriff’s
Office and the City of Falcon Heights based on services you wish to have as a
community.
2. Entering into a contract Cities Group that then contracts with the Ramsey
County Sheriff’s Office for services you wish to have provided as a
community. This option is a shared cost model which typically reduce costs
for communities involved. It requires petitioning the Contract Cities Group,
which is its entity, for investment in their contractual arrangement with the
Sheriff’s Office as the contracted providers of services.
The Council directed staff to explore option #2 because of the economy of scale and
the feasibility of providing the same level of service to our residents.
Budget Impact The City will see an increase of $330,000 for the cost of providing police service in
2018. The 2018 budget and levy have been adjusted to reflect the change in law
enforcement service by the use the reserve fund and an increase in the levy for 2018.
Attachment(s) • Proposed Law Enforcement Services Agreement
• Resolution 17-31 Approving the Law Enforcement Services Agreement with
Ramsey County Sheriff’s Office
Meeting Date October 25, 2017
Agenda Item Policy G1
Attachment Service Agreement & Resolution
Submitted By Sack Thongvanh, City Administrator
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Action(s)
Requested
Staff would recommend approval of attached resolution and law enforcement
services agreement. Council authorize the Mayor and City Administrator to
execute all necessary documents.
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CITY OF FALCON HEIGHTS RAMSEY COUNTY, MINNESOTA COUNCIL RESOLUTION October 25, 2017
No. 17-31 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - -
RESOLUTION ENTERING INTO SERVICE AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH THE RAMSEY COUNTY SHERIFF’S OFFICE
WHEREAS, the City of Falcon Heights had a Contract Agreement for Police Services dated July 22, 2014
(“Contract”) with the City of St. Anthony to provide police services until December 31, 2019; and
WHEREAS, on July 11, 2017 the City of St. Anthony City Council approve St. Anthony’s Resolution 17-055
terminating the contract agreement for police services between the City of St. Anthony and the City of Falcon
Heights; and
WHEREAS, the City issued a “Request of Interest” to the surrounding policing agencies and receive one “Letter
of Interest” from the Ramsey County Sheriff’s Office; and
WHEREAS, the City’s Attorney and he League of MN Cities have reviewed and approved the service agreement;
and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Falcon Heights as follows:
1. Approve the Agreement for Law Enforcement Services with the Ramsey County Sheriff’s Office
2. Authorize the City Administrator and Mayor to execute all necessary documents.
Adopted by the city council of the City of Falcon Heights this 25th day of October, 2017.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Moved by: Approved by:
Peter Lindstrom
Mayor
LINDSTROM ____ In Favor Attested by:
BROWN THUNDER Sack Thongvanh
HARRIS ____ Against City Administrator
GUSTAFSON
FISCHER
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