HomeMy WebLinkAbout3-21-22 CEC Joint Meeting PacketCITY OF FALCON HEIGHTS
Joint Meeting
Parks & Recreation Commission
Community Engagement Commission
City Hall
2077 West Larpenteur Avenue
AGENDA
March 21, 2022 at 6:30 P.M.
NOTE: THIS MEETING WILL BE HELD BY WEB CONFERENCE*
A. CALL TO ORDER:
B. ROLL CALL:
Eischen___ Bradbury___ Carlson
Yager___ Curtin___ LaCasse___
Cooley-Kistler____ LaDouceur____
Ebbesen____ Locke_____ Campbell____
COUNCIL LIAISON:
Andrews___
Mayor Gustafson___
STAFF PRESENT:
Pavek___
C. PRESENTATION:
D. APPROVAL OF MINUTES:
E. AGENDA:
1. Spring Event
2. Ice Cream Social
3. Other Initiatives
F. INFORMATION/ANNOUNCEMENT
G. ADJOURNMENT:
* To join the Webinar, go to https://us02web.zoom.us/j/82355169009, or dial +1 312-
626-6799 or 1-877-853-5247 (Toll Free) and enter the Webinar ID: 823 5516 9009.
ITEM FOR DISCUSSION
City of Falcon Heights, Minnesota __________________________
Item Spring Event
Description
At their last meeting, the CEC had discussed planning a smaller Spring
Together event so that more energy and time can be put towards planning this
year’s Ice Cream Social. Both the CEC and the PARC are asked to discuss more
details and begin planning this together. Discussion points from the last CEC
meeting include:
• No potluck for this year’s event
• Focus on engaging renters
• Hold a small event this year, and conduct more planning/lay the
ground work for a full-scale event in 2023
• Ice cream truck could potentially come to Curtiss Field for one evening
and City could provide free ice cream. The City can also provide a
different snack if commissions would like to discuss further
Looking through the PARC meeting minutes from 2019, the Spring Together
event was held on Saturday, June 8th. Commissioner Ryan Carlson introduced
the game Kubb. This was a low impact, family friendly game that could be
played at any park in the City. This was successful at the 2019 event, and mini
soccer and a bounce house were also provided.
Budget Impact TBD
Attachment(s) N/A
Action(s)
Requested
Staff recommends commission members discuss the spring event and identify
the goals/purpose of the event in 2022 vs. 2023.
Meeting Date March 21, 2022
Agenda Item E1
Attachment N/A
Submitted By Megan Pavek, Assistant to the City
Administrator
ITEM FOR DISCUSSION
City of Falcon Heights, Minnesota __________________________
Item Ice Cream Social
Description
The CEC and PARC are asked to discuss which aspects of the 2021 Ice Cream
Social they would like to implement, change, etc. This will be an initial
brainstorm for the event and commission members can start to assign tasks to
one another and staff.
The City has been contacted by last year’s musical entertainment, the Finn
Band. They are interested in performing again for the same cost of $500.
The League of Women Voters of Roseville Area (LWVRA) has also inquired
about having a table to provide voter information and registration to
attendees.
Budget Impact TBD
Attachment(s) Ice Cream Social Task List 2021
Action(s)
Requested
Staff recommends commission members review the Ice Cream Social Task List
from 2021 and discuss which elements they would like to keep and what they
would like to change for 2022.
Meeting Date March 21, 2022
Agenda Item E2
Attachment Ice Cream Social Task List 2021
Submitted By Megan Pavek, Assistant to the City
Administrator
ICS 2021
TASK Person
Responsible
Date Needed SPECIAL INSTRUCTIONS DATE COMPLETED
Contact Resource Fair
Organizations
A + CEC May-June Ongoing
Save the Date- Social Media &
Newsletter
A May 5/21/21
Posters A June Done
Contact/Reserve Band V June Done
Reserve Bouncy Castle V June Done
Work with CEC on outreach to
apartments
A + CEC June TBD- need more info from CEC Not doing
Order craft/activity supplies- Face
painting, rocks, brushes, jellybeans,
hand tattoos, etc.
V June
Confirm/order porta potties, hand
washing stations
Tim June Need 5 porta potties at
minimum
Done- ordered hand
washing stations
Banner at Community Park ? A will check
with Tim
June Not doing
Talk to Commissions/ Council about
tug of war tournament?
A + V June
Contact Saint Paul Fire
Department/Ramsey County
Sheriff- equipment display?
Sack? June RCSO will be there
Schedule staff & volunteers A & V July Do online sign-up?
Order Ice Cream products & Bottled
water
July- before temp food license Tim ordered ice
cream, need to get
bottled water
Temporary Food License A July
Order hand sanitizers – resource fair
area, ice cream area
Done
Talk to Tim about freezer in park
building
A & V
Schedule walk-through of park
with Tim & COVID-19 vaccine
contact.
A & V July Done
Confirm tent delivery with Lions A July Lions to bring 2 tents
Confirm organizations @ resource
fair
A July Done
Make table signs & table map for
resource fair organizations
A July Signs created
Prep craft/activity supplies V + summer
staff
• Face paint
• Painting rocks
• Tug of war rope
• Jelly bean guessing
contest
Inform Public Works of supplies
needed/set up at Community Park
V + A July Set up tables, tents,
garbage/recycling locations
Prep money boxes- Roland
(Roland always takes vacation
during the ICS for checks and
money need to be received the
third week of July)
Ask Roland?
Trash/recycling set up near ice
cream
Ask Tim/PW
Pick up ice cream/water Tim/PW Public Works will pick up
Prep Name tag supplies for
volunteers, attendees
A July
Create volunteer sign-up A & V July
ITEM FOR DISCUSSION
City of Falcon Heights, Minnesota __________________________
Item Other Initiatives
Description
At their last meeting, the CEC touched on some priorities for 2022. Both the
CEC and PARC should continue that discussion and brainstorm additional
ways to engage the community outside of seasonal events. Staff would like to
identify projects from both commissions that can be prioritized for the summer
months and utilize the Administrative Intern.
Budget Impact TBD
Attachment(s) N/A
Action(s)
Requested
The CEC and the PARC should brainstorm other community engagement
initiatives and summer projects.
Meeting Date March 21, 2022
Agenda Item E3
Attachment N/A
Submitted By Megan Pavek, Assistant to the City
Administrator