The URL can be used to link to this page

Home My WebLink About4-18-22 CEC Meeting PacketCITY OF FALCON HEIGHTS Community Engagement Commission City Hall 2077 West Larpenteur Avenue AGENDA April 18, 2022 at 6:30 P.M. NOTE: THIS MEETING WILL BE HELD BY WEB CONFERENCE* A. CALL TO ORDER: B. ROLL CALL: Cooley-Kistler____ LaDouceur____ Ebbesen____ Locke_____ Campbell____ COUNCIL LIAISON: Andrews___ Mayor Gustafson___ STAFF PRESENT: Pavek___ C. PRESENTATION: D. APPROVAL OF MINUTES: 1. March 21, 2022- Joint Meeting E. AGENDA: 1. Reviewing 2021 Priorities 2. Spring Together/Ice Cream Social Updates 3. Human Rights Day Preliminary Planning F. INFORMATION/ANNOUNCEMENT G. ADJOURNMENT: * To join the Webinar, go to https://us02web.zoom.us/j/82355169009, or dial +1 312- 626-6799 or 1-877-853-5247 (Toll Free) and enter the Webinar ID: 823 5516 9009. CITY OF FALCON HEIGHTS Joint Meeting Parks & Recreation Commission Community Engagement Commission City Hall 2077 West Larpenteur Avenue MINUTES March 21, 2022 at 6:30 P.M. A. CALL TO ORDER: 6:38 PM B. ROLL CALL: Eischen___ Bradbury_X__ Carlson Yager_X__ Curtin___ LaCasse___ Cooley-Kistler____ LaDouceur_X___ Ebbesen____ Locke__X___ Campbell____ COUNCIL LIAISON: Andrews_X__ Mayor Gustafson_X__ STAFF PRESENT: Pavek_X__ C. PRESENTATION: D. APPROVAL OF MINUTES: E. AGENDA: 1. Spring Event • Mayor Gustafson shared insight from past events he’d worked on. Both commissions agreed that a small event should be held this year and stated that the event should not be held during Ramadan. • Vice Chair Bradbury added that the spring event was a good opportunity to promote summer programming one last time before the registration deadline. Both commissions agreed to hold the event on Saturday, June 4th from 4-6 pm at Curtiss Field. Pavek confirmed that there were no conflicting reservations for that date/time. • One of the main goals of the event is to engage renter/tenants in the nearby Townsquare Apartments. • The commission members brainstormed the following activity ideas: - Dog Parade - Soccer - Basketball - Arts & Craft Table - BYOYG (Bring Your Own Yard Game) - Ice Cream Truck - Sign-up Table for Summer Programming - Mayor or Council Members & Staff present as an opportunity to solicit community feedback - Meet the New City Administrator • Chair Ebbesen confirmed she has been researching and contacting potential food trucks for the event. • All commission members agreed this should be an opportunity for kids to play sports/games while parents mingle and meet their neighbors. 2. Ice Cream Social • Ebbesen planned to contact Ramsey County for participation in Resource Fair. Julie’s daughter participated in a dance group which performed at last year’s event and they plan to return. Staff was asked to coordinate a break in the live music for the dance group to perform without distraction. • LaDouceur suggested offering better games/activities for children at this year’s event: - Punt Pass Run - Whiffle Ball Game (with RCSO?) - Bounce House Maze - Temporary Tattoos - Fishing Game with Stuffed Animals - Dunk Tank • Yager suggested offering the most successful summer program (blastball, soccer, etc). • Commissions confirmed to hire the same band from last year’s event for the same price. They planned to reach out to more small businesses and NYFS to have tables at the event. 3. Other Initiatives • Commission members will continue to think about this and brainstorm at the next meeting. F. INFORMATION/ANNOUNCEMENT G. ADJOURNMENT: 7:50 PM. ITEM FOR DISCUSSION City of Falcon Heights, Minnesota __________________________ Item Reviewing 2021 Priorities Description The Community Engagement Commission is asked to explore/brainstorm ways to engage residents outside of events. In 2021 the CEC was focusing on the following priorities: 1. Leveraging Community Involvement 2. Showcasing our City 3. Creating Common Spaces 4. Enhancing Public Safety 5. Improving Communication Budget Impact TBD Attachment(s) N/A Action(s) Requested The CEC is asked to review the attachment, discuss what these priorities mean and brainstorm how they can be achieved. Meeting Date April 18, 2022 Agenda Item E1 Attachment 2021 Priorities Document Submitted By Megan Pavek, Assistant to the City Administrator Strategy Jan-Mar 2021 Apr-Jun 2021 Jul-Sep 2021 Oct-Dec 2021 Jan-Mar 2022 Apr-Jun 2022 Jul-Sep 2022 Oct-Dec 2022 Complete CEC Plan Engage Renters - Event TBD Food and Beer Truck Event Clothing Drive - Inter Inst Winter Frolic - Name TBD Resource Fair - Location Food donation Involve local restaurants Ice Cream Social / Resource Fair - July 22 History of Falcon Heights Topic History of Falcon Heights Topic History of Falcon Heights Topic History of Falcon Heights Topic History of Falcon Heights Topic History of Falcon Heights Topic History of Falcon Heights Topic Planting common areas - worms Night to Unite - Block Party Night to Unite - Block Party Monthly Free Concerts?? Neighborhood Liaison Neighborhood Liaison Neighborhood Liaison Neighborhood Liaison Neighborhood Liaison Neighborhood Liaison Neighborhood Liaison Human Rights Day Human Rights Day Town Hall Meetings Town Hall Meetings Town Hall Meetings Town Hall Meetings Town Hall Meetings Town Hall Meetings Town Hall Meetings Billboard outside City Hall Website Improvements Website Improvements Website Improvements Website Improvements Website Improvements Website Improvements Website Improvements Door Hangers Door Hangers Door Hangers Door Hangers Door Hangers Door Hangers Door Hangers Enhancing Public Safety Improving Communication Priorities 2021 Priorities 2022 Leveraging Community Involvement Showcasing our City Creating Common Spaces #008000Seagate Internal ITEM FOR DISCUSSION City of Falcon Heights, Minnesota __________________________ Item Spring Together/Ice Cream Social Update Description Details for Spring Together need to be confirmed so that staff can start advertising the event. Chair Ebbesen has started reaching out to contacts for the Ice Cream Social/Resource Fair. Other tasks need to be assigned. Budget Impact TBD Attachment(s) Spring Together Promotional Materials, 2022 Task List Action(s) Requested Review the draft promotional materials for Spring Together and let staff know if any changes need to be made. Review the 2022 Task List for Ice Cream Social and begin delegating tasks. Meeting Date April 18, 2022 Agenda Item E2 Attachment Spring Together Promotional Materials 2022 Task List Submitted By Megan Pavek, Assistant to the City Administrator F A L C O N H E I G H T S Sp r i ng T o get her J un e 4t h | 4 -6 P M C urtiss F ield 15 5 1 Iow a A ve. W . Bring games to share with your neighbors! Dog parade, ice cream truck, and crafts for kids will also be provided! F A L C O N H E I G H T S J un e 4t h | 4 - 6 P M C urtiss Field 15 5 1 Iowa A ve . W . S p r in g Tog e th e r In hopes of cultivating connections with our neighbors and community, the City of Falcon Heights is excited to invite you to the annual Spring Together event! The event will be held outdoors and attendees are encouraged to bring a game to share. An ice cream truck will be onsite providing treats for free! We also recommend bringing lawn chairs if you have them! BYOG (Bring Your Own Game- could be a yard game or board game!) Ice Cream Truck Dog Parade Crafts for Kids Hosted by the Community Engagement Commission & Parks and Recreation Commission EVENT IS WEATHER PERMITTING: WEATHER HOTLINE 651-792-7607 OR FACEBOOK & TWITTER TASK Person Responsible Date Needed SPECIAL INSTRUCTIONS DATE COMPLETED Contact Resource Fair Organizations MP & JE May-June Ongoing- JE has reached out to the county and state fairSave the Date- Social Media & Newsletter May Posters June Contact/Reserve Band June Done Reserve Bouncy Castle June Work with CEC on outreach to apartments June Order craft/activity supplies- Face painting, temporary tattoos, fishing game with stuffed animals June Confirm/order porta potties, hand washing stations June Need 5 porta potties at minimum Coordinate other games: punt pass run, whiffle ball game with RCSO, dunk tank, tug of war? June Contact Saint Paul Fire Department/Ramsey County Sheriff MP June Emailed AJ & Randy Reached out via email 4/14/22 Schedule staff & volunteers July Order Ice Cream products & Bottled water July- before temp food license Temporary Food License July Order hand sanitizers – resource fair area, ice cream areaTalk to Tim about freezer in park building Schedule walk-through of park with Tim & COVID-19 vaccine contact. July Confirm tent delivery with Lions July Lions to bring 2 tents Confirm organizations @ resource fair July Make table signs & table map for resource fair organizations July ICS 2022 Prep craft/activity supplies  Face paint  Painting rocks  Tug of war rope  Jelly bean guessing contest Inform Public Works of supplies needed/set up at Community Park July Set up tables, tents, garbage/recycling locationsPrep money boxes- Roland (Roland always takes vacation during the ICS for checks and money need to be received the third week of July) Ask Roland Trash/recycling set up near ice cream Ask Tim/PW Pick up ice cream/water Tim/PW Public Works will pick up Prep Name tag supplies for volunteers, attendees July Create volunteer sign-up July ITEM FOR DISCUSSION City of Falcon Heights, Minnesota __________________________ Item Human Rights Day Preliminary Planning Description The CEC should start conversations on what a potential theme could be for Human Rights Day 2022. If any commissioners have interest in taking the lead on a theme they are passionate about this would give them significant time to conduct some research/seek out partnerships. Budget Impact TBD Attachment(s) N/A Action(s) Requested Starting having preliminary discussions about this year’s theme for Human Rights Day. Meeting Date April 18, 2022 Agenda Item E3 Attachment N/A Submitted By Megan Pavek, Assistant to the City Administrator