HomeMy WebLinkAbout09-14-2022 Regular Meeting CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall 2077 West Larpenteur Avenue AGENDA September 14, 2022 at 7:00 P.M.
A. CALL TO ORDER: B. ROLL CALL: ANDREWS ___ GUSTAFSON____ LEEHY___
MEYER ___ WEHYEE___ STAFF PRESENT: LINEHAN____
C. APPROVAL OF AGENDA
D. PRESENTATION E. APPROVAL OF MINUTES:
1. August 3rd, 2022 City Council Workshop Meeting Minutes
2. August 10th, 2022 City Council Regular Meeting Minutes 3. August 17th, 2022 City Council Workshop Meeting Minutes 4. August 24th, 2022 City Council Regular Meeting Minutes
F. PUBLIC HEARINGS:
G. CONSENT AGENDA: 1. General Disbursements through: 9/7/22 $377,704.00 Payroll through: 8/31/22 $46,737.27
Wire Payments through: 8/15/22 $31,588.02
2. Approval of Snow Plowing Agreement with the City of Lauderdale 3. Approval of Amendment to Administrative Manual: Snow and Ice Control Policy 4. Appointment of Tom Faust to the Parks Commission 5. Appointment of Curt Stockford to the Community Engagement Commission
6. Rejection of Proposals for Commercial Real Estate Services
H: POLICY ITEMS:
I. INFORMATION/ANNOUNCEMENTS: J. COMMUNITY FORUM: Please limit comments to 3 minutes per person. Items brought before the Council will be
referred for consideration. Council may ask questions for clarification, but no council
action or discussion will be held on these items. K. ADJOURNMENT:
BLANK PAGE
CITY OF FALCON HEIGHTS
City Council Workshop
City Hall
2077 West Larpenteur Avenue
MINUTES
August 3, 2022
6:30 P.M.
A. CALL TO ORDER: 6:50 p.m.
B. ROLL CALL: ANDREWS ___ GUSTAFSON__X__ LEEHY_X__
MEYER _X__ WEHYEE_X__
STAFF PRESENT: LINEHAN__X__ SORENSEN_X__ OLSON_X__
FREHAMMER_X__ PITTMAN_X__
C. PRESENTATIONS:
D. POLICY ITEMS:
1. Lauderdale Plowing Proposal
Linehan states The City of Lauderdale has reached out to the City of Falcon Heights
to see if we could provide plowing services for our neighboring community. Ramsey
County, which once plowed both Lauderdale and Falcon Heights, has indicated to
Lauderdale that they will not be able to offer plowing services for the 2022 season.
The staff has reviewed the requirements with Lauderdale, and we believe it is well
within our capacity to provide plowing services. The proposed contract accounts for
labor, equipment, salt, depreciation, and overhead costs associated with providing
the service. Unlike the previous fire contract, Lauderdale will not be asked to
participate in capital equipment purchases as that cost is built into the contract.
Lauderdale understands that the priority of plowing would be that the West Plow
would finish routes in Falcon Heights (University Grove / Falcon Woods / Lindig /
Tatum) before beginning in Lauderdale. The contract would bring unanticipated
revenue in 2022. The proposed starting fee for services will be $24,300, with an
annual increase of 2.5% or CPI, whichever is greater. Lauderdale Public Works
would be responsible for sidewalk, clean-up, or other services. Lauderdale is helping
the city pay for a plow every seven years.
Mayor Gustafson states do they pay us monthly?
Linehan says yes, it would be a monthly payment starting in October. Also,
Lauderdale understands falcon heights come first.
Council Member Wehyee asks, as far as Larpenteur is concerned, who plows that?
Tim Pittman, the Public Works Director, states the county plows Larpentuer.
Council Member Wehyee asks, after 2026, can the contract be renewable?
Linehan states we left it as a four agreement without a renewable clause.
Council Member Meyer asks if there is any flexibility with payments?
Mayor Gustafson states I think it is great, and I see why they were aggressively
pushing for this. We learned from our fire contract is fair for both parties.
Linehan says we have had discussions to use some of these funds to hire matt as a
full-time public works employee. However, hiring public works employees is
difficult to do right now.
2. Snow and Ice Control Plan & Map Update
Pittman states The City of Falcon Heights has sidewalks that run parallel to
Larpenteur Avenue from Hamline Avenue to Coffman Street on the south and
Fulham Street on the north. These sidewalks service residential and commercial uses
as well as the State Fair and the University of Minnesota. Larpenteur Avenue is a
County Road. It is classified as an A-Minor Arterial road with four drive lanes
servicing thousands of cars a day, approximately 17,200 in 2015 per the City of
Falcon Heights Comprehensive Plan. For snow removal on Larpenteur Avenue,
Ramsey County maintains a clear pavement, curb-to-curb policy. Due to the little or
no, boulevard on Larpenteur Avenue, the snow storage for Larpenteur Avenue is de
facto the sidewalk.Currently, the City requires and specifies that all property owners
must remove all snow and ice off the sidewalks within 24 hours of the end of a snow
event. Generally, there must not be snow or ice on the sidewalk per the City's
nuisance ordinance. Larpenteur Avenue presents unique challenges to this
requirement. The narrow boulevard places most, if not all, ice and snow from all
four lanes on the sidewalk. The volume of snow and ice is a great burden for
property owners who do not have professional or commercial-grade equipment.
Additionally, the City has been notified of instances where the County will continue
to plow Larpenteur Avenue after property owners have cleared their sidewalks. This
makes sidewalks appear uncleared and subject to code violation even though the
owner has already made an effort to clear their sidewalk on time. The clearing of
sidewalks on Larpenteur Avenue has been an area of contention for property
owners. City staff received frequent complaints from owners that removed snow
multiple times and still receive letters of enforcement because the County cleared the
road later in the week and deposited additional snow on the sidewalk. City staff also
received frequent complaints from travelers on the sidewalks who complained that
the walkways were not passable. City staff recommends revisiting the snow removal
policy for Larpenteur Avenue, an A-Minor Arterial road, to alleviate the burden on
property owners. The previous mayor wanted a consistent policy for the whole City,
which made the residents plow the sidewalks on Larpenteur. Residents do not have
the equipment to plow. This has created more problems for the City. I believe the
City should be responsible for mowing Larpentuer.
Mayor Gustafson asks how well did it work last year?
Pittman states it worked well last year. We got calls from residents thanking us for
plowing their sidewalks.
Mayor Gustafson asks how much longer does it take to plow Larpenteur then?
Pittman states that heavy snow only takes 45 minutes to an hour long, depending on
the snowfall.
Mayor Gustafson states I think it makes sense.
Linehan states the logic behind this is that Larpentuer, Lauderdale, and Garden Ave.
are all added to this if Garden Ave. is approved in the future. Linehan also says to
keep in mind that there are other sidewalks in falcon heights that the City does not
plow. The City staff's rationale for all these streets beside Garden Ave. is that they all
require special equipment.
3. Garden Avenue Discussion
Jesse Frehammer, the City Engineer states On June 1, 2022 City staff gave council an
update on the Garden Avenue project. Staff has held two public engagement
meetings. Both meetings focused on Garden Avenue possible layouts and discussion
on the Ruggles right of way corridor between Pascal and Holton. The first was on
April 5, 2022, and showed new concepts and the existing layout that could be done
between Snelling and Holton. The second meeting, held on July 20, 2022, expanded
on the first meeting by showing four concepts (A, B, C, D) from Snelling and Holton
and the existing option. Additionally, four concepts (E, F, G, and Existing) where
shown for the segment between Holton and Hamline. A comment summary from
both meetings, including phone and email comments received to date, is included as
Attachment C.
Based on the feedback from residents to date, staff has simplified the concepts down
to four options for Snelling to Holton and three for Holton to Hamline. Any option
west of Holton could work with any option east of Holton by transitioning the
roadway similar to how the road transitions today. This also applies to possible
sidewalk as it could be just constructed east of Holton. Attachment A is an option
summary that details the differences between each option. Attachment B is a
comparison table that compares how each option meets goals of the project.
The proposed next steps related to the 2023 PMP, including when Council decisions
are need are as follows;
• August 3 - Receive Concept Presentation
• August/September – Make decision on whether sidewalks will be
assessed/maintained by the City if sidewalk is included in the approved
layout. This is needed so it can be included in concept analysis portion of the
feasibility report.
• August/September – Make decision on whether to include Ruggles Pathway
connection in the 2023 PMP prior to the feasibility report.
• September – Hold Neighborhood Meeting for Falcon Woods
• October – Make decision on if to include Falcon Woods in the 2023 PMP prior
to the feasibility report.
• October – Accept Feasibility Report/Set Public Hearing Date
• November – Hold Public Hearing/Approve Layout/Order the Improvement
• February/March 2023 – Award Project
• June -August 2023 – Construction
• September/October 2023 – Final Assessment Public Hearing
Frehammer explains the different options for the project. Option 1, 2 keep curb as is,
3 narrow the roadway, 4 had the most support there should be no effect to sidewalks.
Council Member Wehyee asks, will snow go on the sidewalk when you plow the
road?
Frehammer states it will generally take the same amount of snow as it is now.
Frehammer states that all of these options will not shrink residents’ driveways.
Council Member Wehyee asks has the school has been involved in these discussions?
Linehan says yes, the principal has contacted me stating that the school is in favor of
having a sidewalk from Holton to Hamline and indifferent to a sidewalk west of
Holton St. the school would maintain the sidewalks on their property.
Council Member Wehyee asks if we have any data on whether sidewalks enhance
community safety?
Frehammer states having a sidewalk creates a clear line of separation. Therefore, it is
considered that having a sidewalk is safer.
Council Member Wehyee asks if we can get concrete data if a sidewalk is safer to
have?
Frehammer states every road is unique because it peaks at two different times of the
day. So yes, we can pull some hard-concrete data for the safety of having sidewalks.
Frehammer then explains the options for option 5, 6, and 7 and talk about whether
bump-outs can be added or not.
Council Member Wehyee asks would adding bump-outs create an additional cost?
Frhammer says yes, but it would be marginal.
Mayor Gustafson asks whether bump-outs make it harder to plow?
Pittman states no; they make it easier because it makes the road wider.
Council Member Meyer states I am in favor of options 4 and 7
Council Member Wehyee says looking at option 7; it looks like the school is getting
more green space.
Frehammer states drainage is the next step.
4. Garden Avenue – Potential Sidewalk Funding & Maintenance
Linehan states as noted in City Engineer Freihammer’s RCA for item D3, the City
will need to determine whether sidewalks will be assessed/maintained by the City if
a sidewalk is included in the approved layout for Garden Avenue. This is needed so
it can be included in the concept analysis portion of the feasibility report.
Funding
The City’s Assessment Manual was last adopted in 2007. Item II (G) – Sidewalks, trails
and pathways directs that the City will assess residential properties at a rate of 25% of
the per foot cost multiplied by total front footage, 40% for commercial, and 100% for
non-profits.
Current layouts that include sidewalk only have sidewalk on the north side of the
street. There are 13 total properties on the north side of Garden from Snelling to
Hamline, with the largest property being Falcon Heights Elementary and the second
being the United Church’s parking lot.
Estimates in the spring indicated that a sidewalk for the entire north side of Garden
would cost approximately $313,000.00 to install. Applying our assessment policy as
currently adopted, this would mean approximately $3,000 up to $15,000 per parcel
assessment for the installation.
There are three primary options that can be considered if a sidewalk were to be
installed:
1. Apply the assessment policy as written.
2. Develop a Sidewalk Improvement District, as indicated in State Statute
435.44, with the district paying their share of the assessment up to five years.
3. Determine that the sidewalk is a regional pathway, similar to Cleveland and
Fairview, and pay for installation of the path through a citywide levy and/or
use of fund balance.
For option #2, there are approximately 450 parcels within the Northeast Quadrant.
If they were to pay 25% of the costs, estimates would be that the average assessment
would be approximately $175, or $35 per year for five years.
For option #3 and a bond, the estimate of the debt levy would be $40 per median
household per year for five years, or $30 per year for seven years. This amount is for
the total project cost. Applying an assessment would reduce this cost about $10 per
year on the levy.
Maintenance / Plowing
Residents on Garden Avenue expressed concern for maintaining a sidewalk.
Currently, Public Works does not assess adjacent properties for the replacement of
existing sidewalk. This would remain the case for Garden.
The City does have the capacity to remove snow Garden Avenue’s sidewalk, but
there are concerns from neighbors in the Northhome area and other areas that have
sidewalk that the City does not shovel. Additionally, the City could shovel snow in
front of properties zoned Residential only, and leave sidewalk shoveling of non-
profit or schools to their maintenance staff
Linehan also states that these are preliminary numbers from April so the numbers
could change.
Council Member Meyer asks if is the school a non-profit?
Linehan states yes, so is the church.
Linehan provides another way for the City to pay for this project. Linehan explains
using CIP to for Falcon Woods and Garden Avenue.
Council Member Wehyee asks how dire in condition is falcon woods in?
Frehammer states it is a drivable street in decent condition.
Mayor Gustafson asks when we bond is it for 10 years?
Linehan says no, usually 5 to 7-year bond
Linehan says the overall question is do we want to access. However, this would set a
precedent and the city can cover it internally.
Mayor Gustafson states maybe it sets the precedent for later projects with sidewalks
because it a apart of our comprehensive plan for redoing roads the city adds a
sidewalk/bike path.
Mayor Gustafson states we are all for option 7.
Council Members Meyer and Wehyee are in favor for option 4.
Mayor Gustafson states I am okay with option 4 I think it is the best we have and
believes that the City has to cover the cost.
Council Member Leehy states in the long run residents benefit from this.
Linehan asks the council if the city covers this then will the city have to plow it in the
winter?
Mayor Gustafson states yes, it will be safer for students when walking to school and
I think it will just be good.
5. Proposed Schedule for 2023 Budget & Levy Workshops
Linehan states the 2023 preliminary levy must be approved and certified on or
before September 30th, 2022, and the City Budget must be approved and certified on
or before December 28th, 2022. However, there are a few key dates prior to that that
must be met to remain on schedule. To break up the discussion and keep us on track
for approval, I am proposing additional City Workshops on the following dates:
• Wednesday, August 17th – 6:30 p.m.
• Wednesday, September 21st – 6:30 p.m.
The full proposed budget schedule is as follows (bold indicates council
meeting/action):
• June
o Staff prepare budget worksheets
• July
o Departments submit budget requests to City Administrator and Finance
Director
o 2nd Quarter Financial Report performed, used to guide year-end estimates for
2022 Budget
• August
o Year-end estimates finalized
o Staff draft of budget finalized
o Wednesday, August 17th
Budget Workshop #1 (Special Revenue Funds, Enterprise
Funds, Debt Service Funds)
• September
o Wednesday, September 5th
Budget Workshop #2 (General Fund, Proposed Levy)
o Wednesday, September 21st
Budget Workshop #3 (Proposed 2023 Levy and Budget)
o Wednesday, September 28th
Adopt and Certify the 2023 Preliminary Levy
Set date/time for Truth in Taxation Meeting
o Friday, September 30th
Certified Preliminary Levy Due to Ramsey County Auditor
• October
o County auditor collects and reports on tax body levies
o Staff refine 2022 year-end estimates and 2023 proposed budget
• November
o County auditor sends out parcel specific notices for proposed levy and Truth
in Taxation Date
• December
o Wednesday, December 14, 2022
Truth in Taxation Hearing and Budget Presentation
Adoption of 2023 Levy
Adoption of 2023 Budget
o Wednesday, December 28, 2022
Final 2023 Levy and Budget Due
Mayor Gustafson asks don’t we have to propose our levy before August?
Linehan says yes.
6. Commercial Real Estate Broker RFP
Linehan states The City of Falcon Heights leases the Community Park land from the
University of Minnesota and the current lease agreement is set to expire at the end of
2024. Both parties have expressed interest in the City purchasing the land from the
University, and both have completed a commercial appraisal of the property. Due to
the scale of this land acquisition, staff have determined it’s within the City’s best
interest to obtain commercial real estate brokerage services.
With approval from Council, staff would plan to issue a Request for Proposal (RFP)
on August 12, and provide Council with a recommendation mid-September. The
goal is to have qualified individuals or firms help staff navigate real estate
transaction services, negotiations, and proper documentation and execution of the
entire process.
Staff is seeking approval to release and advertise the RFP starting on August 12th,
2022.
7. Hamline Church Dining Hall Day Proclamation
Mayor Gustafson states The Hamline Church Dining Hall is celebrating its 125th
anniversary at the Minnesota State Fair. To commemorate the occasion, the Hamline
Church Dining Hall will have a ceremony at the opening of the Fair on Thursday,
August 25th at 9AM. The group has requested the City to consider proclaiming
August 25th as Hamline Church Dining Hall Day in Falcon Heights.
The Hamline Methodist Episcopal Church Ladies Aid Society 1897 opened a small
food stand at the Minnesota State Fair, serving lemonade and sandwiches. The
women wished to help their congregation raise money to build their own church.
The dining hall has continued through two world wars, the Great Depression, the
1940s polio epidemic, and the recent COVID-19 pandemic. The dining hall has
become the oldest continuously operated food service establishment at the fair and is
a traditional stop for many fairgoers. The proceeds have supported St. Paul area
nonprofits, including Keystone Community Services Food Shelf and Emma Norton
Services. The dining hall crew is proud to be part of the fair and the City of Falcon
Heights.
Council Member Leehy states this is fabulous.
E. INFORMATION/ANNOUNCEMENTS:
F. ADJOURNMENT: 9:51 p.m.
DISCLAIMER: City Council Workshops are held monthly as an opportunity for Council Members to
discuss policy topics in greater detail prior to a formal meeting where a public hearing may be held and/or
action may be taken. Members of the public that would like to make a comment or ask questions about an
item on the agenda for an upcoming workshop should send them to mail@falconheights.org prior to the
meeting. Alternatively, time is regularly allotted for public comment during Regular City Council Meetings (typically 2nd and 4th Wednesdays) during the Community Forum.
_______________________________
Randall C. Gustafson, Mayor
Dated this 14th day of September, 2022
_________________________________
Jack Linehan, City Administrator
BLANK PAGE
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall 2077 West Larpenteur Avenue MINUTES August 10, 2022 at 7:00 P.M.
A. CALL TO ORDER: 7:00 PM B. ROLL CALL: ANDREWS ___ GUSTAFSON__X_ LEEHY_X_
MEYER _X__ WEHYEE__X_ STAFF PRESENT: LINEHAN_X___
C. APPROVAL OF AGENDA
Motion of approval of agenda; approved 4-0 D. PRESENTATION
E. APPROVAL OF MINUTES: 1. July 13th, 2022 City Council Regular Meeting Minutes 2. July 27th, 2022 City Council Regular Meeting Minutes
Motion by Council Member Yakasah Wehyee of
approval of minutes; approved 4-0 F. PUBLIC HEARINGS:
G. CONSENT AGENDA: 1. General Disbursements through: 8/3/22 $42,315.36 Payroll through: 7/31/22 $21,761.09 Wire Payments through: 7/31/22 $15,860.52
2. Acceptance of the Resignation of the Assistant to the City Administrator – Megan
Pavek 3. Resignation of Ron Eischen from the Parks Commission 4. Resignation of Chris LaCasse from the Parks Commission 5. Hamline Church Dining Hall Day Proclamation
6. Commercial Real Estate Broker RFP
Mayor Randy Gustafson thanked Megan Pavek for the work she has done for the City of Falcon Heights and Ron Eischen and Chris Lacasse for serving on the Parks Commission. Mayor Gustafson thanked the members of the Hamline Church Dining
Hall for 125 years of service at the Minnesota State Fair and all of the joy they have
brought people all of that time. The Mayor read the Hamline Church Dining Hall Day Proclamation: .
“Whereas, the Hamline Methodist Episcopal Church Ladies Aid Society in 1897 opened a small food stand at the Minnesota State Fair, serving lemonade and sandwiches; and
Whereas, the women wished to help their congregation raise money to build its own church; and Whereas, that effort by women and the greater congregation launched a tradition that
continues today; and
Whereas, that tradition is one that generations of church members and friends have taken part in; and
Whereas, the dining hall has continued through two world wars, the Great Depression,
the 1940s polio epidemic and the recent COVID-19 pandemic; and Whereas, the dining hall continues to provide good food and fellowship to fairgoers; and
Whereas, the dining hall has become the oldest continuously operated food service
establishment at the fair today and is a traditional stop for many fairgoers; and Whereas, the dining hall proceeds have supported St. Paul area nonprofits including Keystone and Emma Norton Services; and
Whereas, the dining hall crew is proud to be part of the fair and part of the fine City of Falcon Heights; and NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon
Heights, Minnesota: Thursday, August 25 is declared Hamline Church Dining Hall Day
in the City of Falcon Heights.” A representative from the Hamline Church Dining Hall stated it is their privilege to represent the dining hall committee and Hamline Church to thank the City Council for
this acclamation of the result of thousands of hours of volunteers over all of these 125
years. Throughout the years, the volunteers have maintained the building, reinvented the menu, and opened the dining hall from 7 am to 7 pm every single day of the fair. They pride themselves in a generous, radical kind of hospitality and are well aware that they accommodate a wide range of folks and their needs. The representative discussed the
history of the Dining Hall and their partners and food items this year.
Another representative of the Hamline Church Dining Hall stated that anyone who might be interested in volunteering should go to hamlinechurch.org to sign up.
Another representative of the Hamline Church Dining Hall presented a 1912 aerial photo
of what would later be the City of Falcon Heights, and distributed the photo to the Council. Council Member Melanie Leehy congratulated Hamline Church Dining Hall and their
volunteers for persevering for 125 years.
Council Member Eric Meyer stated that they intend to visit the Dining Hall this year. Council Member Wehyee thanked the volunteers for their work over the last century.
Council Member Leehy added how important it is that the Dining Hall accepts youth
volunteers and stressed the importance of learning and developing the attitude at a young
age that we are all connected to one another in the community. Motion by Council Member Meyer to approve the
consent agenda; approved 4-0
H: POLICY ITEMS:
I. INFORMATION/ANNOUNCEMENTS:
1. Budget Workshop #1 – Wednesday, August 17th – 6:30 p.m. 2. Budget Workshop #2 – Wednesday, September 7th – 6:30 p.m. 3. Budget Workshop #3 – Wednesday, September 21st – 6:30 p.m.
Council Member Leehy thanked everybody for their attendance and participation on
Minnesota Night to Unite. People put in the extra effort to participate. Leehy encouraged people to continue making connections on their blocks and share responsibilities, and they do not have to wait for Night to Unite to continue to gather together as neighbors.
Council Member Wehyee thanked the neighbors for inviting them to their block parties.
It was a great time, and they attended 5 or 6 parties. Council Member Meyer met some amazing people and musicians on Night to Unite and expressed how thankful they are they live in the City of Falcon Heights. Meyer also
thanked those who participated in the election on Tuesday, August 9th, 2022.
Mayor Gustafson stated that Night to Unite was very fun, and they were able to attend 5 block parties. Mayor Gustafson echoed the importance of keeping your neighborhood connected year-round to help the community grow and prevent crime.
Mayor Gustafson stated that there has been an uptick of thefts of Kias and Hyundais. There have been 5 stolen vehicles found in the City over the last week. One of those vehicles was stolen on Tatum Street. Mayor Gustafson urges residents to keep an eye on their vehicles, lock them, don’t leave valuables in them, and keep them in a locked garage
if able.
City Administrator Jack Linehan reports: Stolen Vehicles
City Administrator Linehan spoke with Commander Hankes at the Ramsey County
Sheriff’s Office regarding the 5 stolen vehicles found in Falcon Heights. The task force is looking into Falcon Heights specifically to see if there is a trend. It is concerning to see that many stolen vehicles in a short amount of time.
Police Consultant RFP
The police consultant RFP is currently out to bid. It closes August 15. There is 1 submission, but 1-2 more are expected based on consultant feedback. The review will occur over the next few weeks. The September 7th budget workshop will likely include a review of the submissions to help get feedback for its approval on September 14. Once a
consultant has been selected, community sessions will be planned to get community involvement, which is key to the discussion.
Fall Programing Fall programming for the Parks & Recreation Department will occur this fall. The City is partnering with Skyhawks this year to offer fall programming. Pre-pandemic, the City worked with Skyhawks for many years. The benefit of this is that they handle
registrations and run the programming. The August 24th agenda will likely include an
indemnification agreement. Assistant to the City Administrator Position The Assistant to the City Administrator position is posted. They are now seeking
applicants. The application closes on August 26th at 4 pm. Interviews will be conducted
in September with the goal of having a replacement in place by October. Amber Union Update Applications for Amber Union are now open. They are now working through a bug on
the application. They are hoping the building will be open for rentals by September 1st.
There are 125 units: 19 studios, 11 one bedroom, 59 two bedroom, 28 three bedroom two baths, and 8 four bedroom two baths. The prices for the units range from $988 to $1618. Before they open, Linehan hopes to invite the Council and residents to come and tour the building and meet the management company.
Citywide Garage Sale Mayor Gustafson notes that the citywide garage sale has been moved one week later from September 10th to September 17th. Linehan states that the City has decided to move the garage sale based on resident concerns that the garage sale would occur on the same day
as garbage day in the City. Registration for the garage sale is now open on the City’s
website. A map will be made with all the addresses of the garage sales occurring on September 17th. J. COMMUNITY FORUM:
Please limit comments to 3 minutes per person. Items brought before the Council will be
referred for consideration. Council may ask questions for clarification, but no council
action or discussion will be held on these items. K. ADJOURNMENT: 7:34 PM
Motion by Council Member Leehy for adjournment; approved 4-0
_______________________________ Randall C. Gustafson, Mayor
Dated this 14th day of September, 2022
_________________________________ Jack Linehan, City Administrator
BLANK PAGE
CITY OF FALCON HEIGHTS
City Council Workshop
City Hall
2077 West Larpenteur Avenue
AGENDA
August 17, 2022
6:30 P.M.
A. CALL TO ORDER: 6:32 p.m.
B. ROLL CALL: ANDREWS ___ GUSTAFSON__X__ LEEHY___
MEYER _X__ WEHYEE_X__
STAFF PRESENT: LINEHAN_X___ SORENSEN__X__ OLSEN__X__
C. PRESENTATIONS:
D. POLICY ITEMS:
1. 2023 Proposed Budget
a. General Fund
b. Special Revenue
c. Enterprise Funds
d. Debt Service
Jack Linehan, The City Administrator, states tonight's objectives are to provide
an overview of the proposed general fund, special revenue, enterprise funds, and
debt service for 2023. Solicit feedback from the Mayor and Council on priority
areas. Linehan states this proposed budget is a fluid document. The City
Administrator, Finance Director, and staff provide recommendations for the first
draft of the budget. City Staff then take Council feedback and refine the budget
for future versions. Linehan states the highlights of the budget of 2022 general
fund budget estimate. The general fund revenue is estimated to come in 1.25%
over budget. Some key factors are the Lauderdale plowing contract and permit
fees. The general fund expenditures are estimated to come in 2.45% under
budget. Some key factors are legal fees and department expenses down.
Council Member Wehyee asks how come the legal fee is down.
Linehan states legal is billed hourly whenever we use legal, and the City has not
had to use legal that much this year.
Linehan states the budget highlights for the 2023 proposed general fund budget.
The general fund revenue ad valorem taxes/fiscal disparities are waiting for
Ramsey County numbers, but the median estimated market value in Falcon
Heights. The assumption is local tax capacity increases and city tax rate
decreases. LGA is increasing by $16,000. Also, the Lauderdale plowing
contract/permit revenue increases with fee schedule incremental increases. The
general fund expenditures are estimated to increase by 6.46% compared to the
2022 budget. Some key factors for this increase are the RCSO contract increasing
14.5%, the SPFD increasing 2.25%, proposing a 4% adjustment for COLA, moving
part-time public works position to additional full-time maintenance worker #3,
and police consultant costs. Some key factors decreasing the 2023 proposed
budget are moving some public works salary allocations to Enterprise to reflect
job requirements. Also, finding strategic areas to save funds or reduce costs and
Metro INET contract for I.T. decreasing.
Linehan states an overview of legislative expenditures is 8% under budget in
2022 and will increase by 1% in 2023
Linehan states an overview of administrative expenditures is 3% over the budget
in 2022 and will decrease by 8% in 2023.
Linehan states an overview of finance expenditures is 3% over budget in 2022
and will increase by 22% in 2023.
Linehan states an overview of legal expenditures is 43% under budget in 2022
and will decrease by 24% in 2023
Linehan states an overview of election expenditures is 1% over in 2022 and will
decrease by 2% in 2023.
Linehan states an overview of communication expenditures are 13% under
budget in 2022 and will decrease by 4% in 2023.
Linehan states an overview of planning and inspection expenditures is 14%
under budget in 2022 and will decrease by 1% in 2023.
Linehan states an overview of emergency preparedness expenditures is 32%
under budget in 2022 and will decrease by 33% in 2023.
Linehan states an overview of police expenditures is 0% under budget in 2022
and will increase 13.4% in 2023.
Linehan states an overview of prosecution expenditures is 3% under budget in
2022 and will not increase in 2023. Also, looking at bidding out the City's
attorney to get an hourly other than a flat rate.
Linehan states an overview of fire services expenditures is 2.25% over budget in
2022 and will increase 4.5% in 2023.
Mayor Gustafson asks does St. Paul Fire bill the City once a year or monthly.
Linehan states St. Paul Fire bills the City once a year.
Linehan states the fire relief expenditure closed in 2021.
Linehan states an overview of city hall and ground expenditures is 8% over
budget in 2022 and will decrease by 2% in 2023.
Linehan states an overview of street expenditures is 14% under budget in 2022
and will increase 2% in 2023.
Linehan states an overview of engineering expenditures are 47% under budget in
2022 and will decrease by 20% in 2023.
Linehan states an overview of the tree program expenditures is 9% under budget
in 2022 and will decrease 9% in 2023.
Linehan states in 2023, and there will be a new environmental expenditure
account. This new account is based on the Mayor's recommendations to reflect
the City's commitment to the environment by showing costs associated with
environmental initiatives. Community Development Coordinator salary re-
allocated to 15% in this line. This expenditure is not a special revenue line, so it
remains in the general fund.
Linehan states an overview of the park maintenance and administration
expenditures is 11% over budget in 2022 and will increase 10% in 2023.
Council Member Meyer asks how much from a year to year increase from the
Lauderdale contract.
Linehan states the contract would bring unanticipated revenue in 2022. The
proposed starting fee for services will be $24,300, with an annual increase of 2.5%
or CPI, whichever is greater.
Linehan then moves on to the special revenue fund. Linehan states an overview
of park program revenue is 18.8% over the budget in 2022 and will increase by
20% in 2023. The expenditures are 13.4% under budget in 2022 and will decrease
by 2.3% in 2023.
Linehan states an overview of charitable gambling revenue is negligible because
there have not been any 3% or 10% gambling events. For expenditures, there are
no planned expenditures, but the fund balance of $1,187 is available for those in
need.
Council Member Wehyee states the City Council should bring this to a workshop
to learn more about it and how to spend it.
Linehan states an overview of community garden revenue is 2.6% over budget in
2022 and is 0% for 2022. The expenditures are under budget by 50% in 2022 and
will decrease by 50% in 2023.
Linehan states an overview of water revenue is 2.2% over the budget in 2022 and
will increase 1.4% in 2023. The expenditures are 19.3% under budget in 2022 and
will increase by 7.5% in 2023.
Linehan states an overview of recycling revenue is 5% over the budget in 2022
and will increase by 5.4% in 2023. The expenditures are 6.1% over the budget in
2022 and will increase 11.5% in 2023.
Mayor Gustafson states that they are raising their rates by 50%. I think we have
to raise rates incrementally.
Council Member Meyer asks, in year three, and four would tennis
rates still go up
50 cents?
Linehan states no, I believe it is 25 cents.
Linehan states an overview of community / economic development revenue is
4.4% under budget in 2022 and will decrease by 1.5% in 2023. The expenditures
are 91.7% under budget in 2022 and will not increase in 2023.
Council Member Wehyee asks whether you can summarize what
this budget is.
Linehan states the community / economic development fund was created to
provide funding for the administration and other costs associated with
community and economic development activities.
Council Member Wehyee states the CEC a couple of years ago wanted to create a
business board so businesses could be more a part of our community.
Linehan states an overview of street lighting revenue is 0.1% under budget in
2022 and will increase 2.4% in 2023. The expenditures are 17.3% under budget in
2022 and will increase 75.3% in 2023.
Linehan states he recommends that the City replace the lights on Larpenteur
Ave. / Snelling Ave.
Council Member Meyer asks how long the street lights last.
Linehan states around 30 years.
Linehan states an overview of community inclusion revenue is 48% under
budget in 2022 and will increase 13,980% in 2023. The expenditures are 72.1%
under budget in 2022 and will increase by 11.4% in 2023.
Linehan states the goal is to keep this fund balance at $30,000.
Council Member Wehyee asks Linehan can you explain this fund and how
would the City go about using this fund?
Linehan states this fund accounts for costs associated with community projects
for inclusion efforts. Additionally, Linehan states this fund can be used for any
community projects with inclusion efforts.
Linehan now moves to the enterprise fund. Linehan states an overview of
sanitary sewer revenue is 1% under budget in 2022 and will increase 2% in 2023.
The expenditures are 8% over the budget in 2022 and will increase 15% in 2023.
The Mayor states since the state fair and the U were running at minimal capacity,
the sewer was way down, but now that they are running at full capacity again,
the price has gone up.
Linehan states an overview of the storm drainage revenue is 0% under budget in
2022 and will increase 3% in 2023. However, the expenditures are 27% under
budget in 2022 and will increase by 22% in 2023.
Linehan states an overview of 2021 G.O. improvement bond revenue is 0% under
budget in 2022 and will decrease 2% in 2023. However, the expenditures are 0%
under budget in 2022 and will increase 535% in 2023.
Linehan states an overview of 2023 G.O. improvement bond revenue starts in
2023, and the levy would begin in 2024. The expenditure interest/fees will start
in 2024.
Linehan states an overview of the 2017 G.O. improvement bond revenue is 0%
under budget in 2022 and will decrease 4% in 2023. Likewise, the expenditures
are 0% under budget in 2022 and will not increase in 2023. Linehan then ends the
presentation and asks for questions from the City Council.
The Mayor states it looks like we are in pretty decent shape. It looks like we are
spending our money on what we prioritized.
Council Member Wehyee says I wonder if the city council would be interested in
becoming a sister city. Then, no cost would be associated with this program, just
maintaining communications with that City.
Council Member Meyer asks Linehan if we should be pitching ideas for
initiatives within the next couple of months.
Linehan states that the Council will discuss it and then approve it to be put into
the budget. If there is stuff of interest that the Council wants to put into the
budget, now is the time to put it into the budget.
The Mayor asked if we could transfer ARPA through funds.
Linehan states there are only three areas we cannot spend the money on. The
good use of ARPA funds is that the police contract doesn't budget that money
and ends up with a surplus in the surplus and can use that money.
E. INFORMATION/ANNOUNCEMENTS:
F. ADJOURNMENT: 8:41 p.m.
DISCLAIMER: City Council Workshops are held monthly as an opportunity for Council Members to
discuss policy topics in greater detail prior to a formal meeting where a public hearing may be held and/or action may be taken. Members of the public that would like to make a comment or ask questions about an
item on the agenda for an upcoming workshop should send them to mail@falconheights.org prior to the
meeting. Alternatively, time is regularly allotted for public comment during Regular City Council
Meetings (typically 2nd and 4th Wednesdays) during the Community Forum.
_______________________________
Randall C. Gustafson, Mayor
Dated this 14th day of September, 2022
_________________________________
Jack Linehan, City Administrator
BLANK PAGE
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall 2077 West Larpenteur Avenue MINUTES August 24, 2022 at 7:00 P.M.
A. CALL TO ORDER: 7:28 PM B. ROLL CALL:
It was determined that there was no quorum to hold this meeting. ANDREWS ___ GUSTAFSON__X__ LEEHY__X_
MEYER ___ WEHYEE___
STAFF PRESENT: LINEHAN__X__ C. APPROVAL OF AGENDA
D. PRESENTATION E. APPROVAL OF MINUTES: 1. August 3rd, 2022 City Council Workshop Meeting Minutes
2. August 10th, 2022 City Council Regular Meeting Minutes
F. PUBLIC HEARINGS: G. CONSENT AGENDA:
1. General Disbursements through: 8/18/22 $198,418.90
Payroll through: 8/15/22 $22,399.33 Wire Payments through: 8/15/22 $14,982.30 2. Approval of Snow Plowing Agreement with the City of Lauderdale 3. Approval of Amendment to Administrative Manual: Snow and Ice Control Policy
4. Appointment of Tom Faust to the Parks Commission
5. Appointment of Curt Stockford to the Community Engagement Commission H: POLICY ITEMS:
1. Temporary No State Fair Parking Restriction on Water Side of Albert Street Between
Larpenteur and Garden Avenues I. INFORMATION/ANNOUNCEMENTS:
Council Member Melanie Leehy stated that August 25th, 2022 begins the 12 days where Falcon Heights, as her husband likes to communicate, is the 3rd largest city in the state of Minnesota. As hosts, we will do our best to greet our visitors and be mindful of traffic coming and going.
Council Member Leehy wished everyone a wonderful state fair season, whether they attend or observe.
Mayor Randy Gustafson stated that August 25th, 2022 begins the “Great Minnesota Get Together” and he is glad that everybody is getting together in our backyard. There will be an additional police presence. They will be working on making sure that traffic is behaving themselves and that residents can move about the City without being restricted from the influx of
about 200,000 people a day coming through. They are anticipating pre-pandemic levels of
attendance this year. On August 25th, Mayor Gustafson will represent the City of Falcon Heights at Hamline United Methodist Church’s Dining Hall as they celebrate their 125th year and celebrate Hamline Church Dining Hall Day in the City of Falcon Heights. Governor Tim Walz is also expected to attend.
Mayor Gustafson wanted to make certain that everybody is staying cognizant of the fact that the speed limit on all Falcon Heights streets is 20 miles per hour unless otherwise noted, which would be Snelling and Larpenteur Avenue. Hoyt, which is shared with St. Paul, is 25 miles per hour. Mayor Gustafson stated that drivers should make sure to watch out for all of the additional
pedestrians during this time.
Mayor Gustafson stated that after the fair it will be back to school. The buses will be rolling in the early morning hours. Everyone should make certain that their kids are paying attention, and drivers should be cautious.
City Administrator Jack Linehan reports: State Fair: City staff have been preparing for the fair. All City staff are involved in some function of getting
ready for the fair. The public works department is making sure that all the no parking sections
are marked. This year, the department made sure that every street with no parking has at least 3 signs per block: one at the beginning, one mid-block, and one end-block. Every street had the 3-sign minimum, besides one sign missing on Pascal between Idaho and California before the alley. They added an additional temporary no parking sign in that section to make clear to
visitors where they can and can’t park. Staff have been reaching out to business and property
owners to remind them of grass violations to make sure the City is beautiful and a welcoming environment so that people who are in Falcon Heights know that it is a nice community to visit. The Ramsey County Sheriff’s Office is providing supplemental assistance to the state fair police this year to make sure they meet their staffing levels. They will also be providing additional
deputies in Falcon Heights patrolling the community as well as an additional traffic deputy who
will be focused on parking issues. The Sheriff’s Office recommends that if residents notice suspicious activity or parking issues, they can call 911 or the non-emergency number at 651-767-0640. Both calls go to the same call taker, as all calls are treated the same and triaged accordingly.
Police Consultant RFP: The police consultant RFP closed on August 15th, 2022. The City received 2 proposals from qualified consultants. A third proposal was anticipated, but it was a newly created consulting firm that didn’t have the internal capacity to offer the service to the City, so they bowed out.
Reviewal will occur over the next few weeks. We are anticipating the September 7th 2022 budget
workshop will also include a review of the submissions so the Council can review, see qualifications, and determine next steps. If there is a consensus and a favorite firm, or if we need to bring them in again, we can. Otherwise, we will probably do approval on the 14th or the 28th,
depending on how the contract negotiation goes. They would start working on the community focus groups sometime in the late fall and into the winter.
Assistant to the City Administrator Position The City is still hiring for the Assistant to the City Administrator Position. Applications close on Friday, August 26th. The City has received some applications and is hoping to receive a few more. If anyone is interested in getting involved in government, this is a great position that
covers all aspects of the City. It is an important role for the City. They do a lot of the licensing
for the City and also manage the parks programs. Saint Paul Board of Water Commissioners The City, as part of their membership with St. Paul, gets one representative on the Board of
Commissioners. It is a rotational board member, and it is Falcon Heights’ turn. The term goes
from 2020-2023. Jim Bykowski served the City for many years in that role, serving the previous two times for Falcon Heights. He has done a tremendous job for the City. He is currently stepping down and resigning from that role before his term ends in 2023. The City is starting to have that discussion of finding a replacement. It is an important role making sure that the City’s
water supply is safe, the infrastructure is maintained and that everybody has access to water.
Mayor Gustafson warned Kia and Hyundai owners about their theft issues and urged everyone to pay attention and keep their eyes open for suspicious activity during the State Fair. If medical assistance is needed, call 911.
J. COMMUNITY FORUM: Please limit comments to 3 minutes per person. Items brought before the Council will be referred for consideration. Council may ask questions for clarification, but no council
action or discussion will be held on these items.
K. ADJOURNMENT: 7:38 PM
_______________________________ Randall C. Gustafson, Mayor Dated this 14th day of September, 2022
_________________________________ Jack Linehan, City Administrator
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item General Disbursements, Payroll and Wire Payments
Description
General Disbursements through: 9/7/22 $337,704.00
Payroll through: 8/31/22 $46,737.27
Wire Payments through: 8/31/22 $31,588.02
Budget Impact The general disbursements, payroll and wire payments are consistent with the budget.
Attachment(s) • General Disbursements, Payroll and Wire Payments
Action(s) Requested Staff recommends that the Falcon Heights City Council approve general
disbursements, payroll and wire payments.
Meeting Date September 14, 2022
Agenda Item Consent G1
Attachment General Disbursements. Payroll, and Wire Payments
Submitted By Roland Olson, Finance Director
BLANK PAGE
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Lauderdale Plowing Proposal
Description
The City of Lauderdale has reached out to the City of Falcon Heights to see if we
could provide plowing services for our neighboring community. Ramsey County,
who once plowed both Lauderdale and Falcon Heights, has indicated to Lauderdale
that they will not be able to offer plowing services for the 2022 season.
Staff has reviewed the requirements with Lauderdale, and we believe it is well within
our capacity to provide plowing services. The proposed contract accounts for labor,
equipment, salt, depreciation and overhead costs associated with providing the
service. Unlike the previous fire contract, Lauderdale will not be asked to participate
in capital equipment purchases as that cost is built in to the contract.
Lauderdale is understanding that the priority of plowing would be that the West
Plow would finish routes in Falcon Heights (University Grove / Falcon Woods /
Lindig / Tatum) before beginning in Lauderdale.
Lauderdale Public Works would be responsible for any sidewalk, clean up, or other
services.
Budget
Impact
The contract would bring unanticipated revenue in 2022. The proposed starting fee
for services will be $24,300, with an annual increase of 2.5% or CPI, whichever is
greater.
Attachment(s) • Lauderdale Plowing Agreement
• Lauderdale Plowing Map
Action(s)
Requested
Approve the attached agreement with Lauderdale to provide snow plowing services
for the community.
Meeting Date September 14, 2022
Agenda Item Consent G2
Attachments Lauderdale Plowing Map, Lauderdale
Plowing Agreement, Snow and Ice
Control
Submitted By Jack Linehan, City Administrator
1 DOCSOPEN-LA135-3-811870.v2-7/28/22
CONTRACT AGREEMENT FOR SNOW REMOVAL SERVICES
THIS AGREEMENT is made as of the _____ day of ________, 2022 by and between the city of Falcon Heights, a Minnesota municipal corporation (“Falcon Heights") and the city of Lauderdale, a Minnesota municipal corporation (“Lauderdale”).
Lauderdale wishes to contract with Falcon Heights to provide snow plowing services on the public streets and places within Lauderdale. Falcon Heights wishes to provide such service for Lauderdale. Lauderdale and Falcon Heights enter into this Agreement to set out the terms and conditions of this arrangement.
1. FALCON HEIGHTS’ DUTIES. Falcon Heights shall remove snow and ice from Lauderdale streets and public places, as identified in Exhibit A. Falcon Heights shall complete plowing of Lauderdale streets as specified in Exhibit B: Administrative Manual Section VII: Snow and Ice Control (hereinafter “the Services”).
2. FALCON HEIGHTS’ UNDERSTANDINGS. A. Falcon Heights has the resources and ability to provide the Services.
B. The use of subcontractors to perform the Services must receive written approval from the
Lauderdale City Administrator before any work is commenced. If the Lauderdale City Administrator approves the use of a subcontractor and Falcon Heights uses a subcontractor, Falcon Heights agrees to pay the subcontractor within 10 days of the receipt of payment from Lauderdale for undisputed services provided by the subcontractor and Falcon Heights agrees
to pay the subcontractor interest of 1½% per month on any undisputed amount not paid to the
subcontractor within said 10-day period in accordance with Minnesota Statutes 471.425, Subd. 4a. C. Falcon Heights agrees that ordering and storage of salt used to perform the Services is
its responsibility and that that no salt will be stored in Lauderdale unless authorized in
advance by the Lauderdale City Administrator. D. The Lauderdale City Administrator will notify the Falcon Heights City Administrator if any aspect of the Services performed by Falcon Heights is unsatisfactory and the parties will
attempt to work out a solution to Lauderdale’s satisfaction. If a satisfactory solution is not
reached, Lauderdale may terminate the contract pursuant to the terms in clause 7 of this Agreement. 3. INSURANCE. Falcon Heights shall carry liability insurance in the amount of at least
$1,500,000. Lauderdale shall be named as an additional insured on Falcon Height’s policy and
Falcon Heights shall provide Lauderdale with a certificate of said insurance. Falcon Height shall carry Workers’ Compensation Insurance as required by Minnesota Statutes, Section 176.181, Subd. 2 and further agrees to provide a certificate of said insurance to Lauderdale. A policy
2
issued by the League of Minnesota Cities Insurance Trust shall be deemed acceptable insurance coverage for the purposes of this Agreement so long as it provides both liability and workers’
compensation coverages. The limits of liability for Lauderdale and Falcon Heights may not be
added together to determine the maximum amount of liability for either party. 4. INDEMNIFICATION. Falcon Heights shall (and shall cause any subcontractor to) defend, indemnify and save harmless Lauderdale, its officers, elected officials, employees and
agents from and against all losses, claims, demands, payments, suits, actions, recoveries and
judgments of every nature, including those based upon negligence or strict liability in tort, and including those brought for property damage, bodily injury or death, by reason of any act or omission by Falcon Heights, its subcontractors, agents, employees, or anyone else it controls or exercises control over, in the performance of the Services or otherwise arising out of or relating
to the Falcon Height’s work or performance under this Agreement. Falcon Heights understands
and agrees that the obligation to indemnify Lauderdale under this Agreement is not limited to, or affected by the amount of insurance obtained and carried by Falcon Heights in connection with this Agreement. This obligation of Falcon Heights to indemnify Lauderdale shall survive termination of this Agreement. Nothing in this Agreement shall constitute a waiver or limitation
of any immunity or limitation on liability to which Lauderdale is entitled under Minnesota
Statutes, Chapter 466 or otherwise. 5. INDEPENDENT CONTRACTOR. All Services provided pursuant to this Agreement shall be provided by Falcon Heights as an independent contractor and not as an employee of
Lauderdale for any purpose. Any and all officers, employees, subcontractors, and agents of
Falcon Heights, or any other person engaged by Falcon Heights in the performance of the Services, shall not be considered employees of Lauderdale. Any and all actions which arise as a consequence of any act or omission on the part of Falcon Heights, its officers, employees, subcontractors, or agents, or other persons engaged by Falcon Heights in the performance of
Services pursuant to this Agreement shall not be the obligation or responsibility of Lauderdale.
Falcon Heights, its officers, employees, subcontractors, or agents shall not be entitled to any of the rights, privileges, or benefits of Lauderdale’s employees, except as otherwise stated herein.
6. TERM. The term of this Agreement shall commence on October 1, 2022 and end on
April 30, 2026. 7. TERMINATION. In the event of willful failure or neglect by Falcon Heights or its employees or agents to comply with the prescribed terms and conditions contained in the
Agreement, or any applicable laws, ordinances, restrictions and regulations, or if Falcon Heights
fails to perform the Services under this Agreement to the satisfaction of Lauderdale, this Agreement may be terminated by Lauderdale upon delivery of 60 days written notice to Falcon Heights. Conditions that may merit termination are in Lauderdale’s sole discretion. In the event of nonpayment by Lauderdale or material breach by Lauderdale, this Agreement may be
terminated by Falcon Heights with 60 days written notice. Either party may terminate this
Agreement without cause upon one years’ written notice to the other party.
3
8. PAYMENT. Lauderdale agrees to pay Falcon Heights according to the compensation chart set forth in Exhibit C. Payment shall be made with such frequency as the parties may agree
from time to time but no more than monthly. Lauderdale will pay all uncontested invoices in the
same manner as other claims submitted to Lauderdale and in accordance with state law. 9. NOTICES. All notices required to be given by either party pursuant to this Agreement shall be in writing and sent to the other party at the following addresses:
To Falcon Heights: City of Falcon Heights Attention: City Administrator 2077 Larpenteur Ave W Falcon Heights, MN 55113
To Lauderdale: City of Lauderdale Attention: City Administrator 1891 Walnut Street Lauderdale, MN 55113
All notices shall be deemed received when delivered, if hand-delivered, or three business days after deposit with the United States Postal Service, postage prepaid. Notices by email alone are not sufficient. The addresses for notices may be changed by the parties from time to time by
delivery of written notice to the other party as provided herein.
10. HEADINGS AND CAPTIONS. The headings and captions of sections and paragraphs are for purposes of convenience of reference only and shall not be used to construe the meaning of any provision contained in this Agreement.
11. VALIDITY; SEVERABILITY. The provisions of this Agreement are severable. If any provision or provisions of this Agreement shall be held to be invalid, illegal or otherwise unenforceable, the validity, legality and enforceability of the remaining provisions shall not be affected or impaired.
12. ENTIRE AGREEMENT; AMENDMENT. This Agreement and any attached exhibits constitute the entire agreement between Falcon Heights and Lauderdale and supersede any and all other written or oral agreements between the parties. This Agreement may be modified or amended only by written agreement signed by Falcon Heights and Lauderdale.
13. THIRD PARTY RIGHTS. The parties to this Agreement do not intend to confer on any third party any rights under this Agreement. 14. DATA PRACTICES. Data provided, produced or obtained under this Agreement shall
be administered in accordance with the Minnesota Government Data Practices Act, Minnesota
Statutes Chapter 13. Falcon Heights will immediately report to Lauderdale any requests from third parties for information relating to this Agreement. Falcon Heights agrees to promptly respond to inquiries from Lauderdale concerning data requests.
4
15. AUDIT. Falcon Heights must allow Lauderdale, or its duly authorized agents, and the
state auditor or legislative auditor reasonable access to Falcon Heights’ books, records,
documents, and accounting procedures and practices that are pertinent to all Services provided under this Agreement for a minimum of six years from the termination of this Agreement. 16. WAIVER. Any waiver by either party of a breach of any provision of this Agreement
will not affect, in any respect, the validity of the remainder of this Agreement.
17. NO ASSIGNMENT. Except as expressly detailed in section 2 regarding the use of subcontractors by Falcon Heights, this Agreement may not be assigned by either party without the written consent of the other party.
18. COMPLIANCE WITH LAWS. Falcon Heights shall exercise due professional care to comply with applicable federal, state and local laws, rules, ordinances and regulations in effect as of the date Falcon Heights agrees to provide the applicable services.
19. APPLICABLE LAW. This Agreement will be governed and construed in accordance
with the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date first written above.
City of Falcon Heights
By: _______________________________ Mayor Randy Gustafson Attest: _______________________________
Jack Linehan, City Administrator
City of Lauderdale
By: _______________________________ Mayor Mary Gaasch
Attest: _______________________________
Heather Butkowski, City Administrator
A-1
EXHIBIT A
Map of Lauderdale Streets to be Plowed
B-1
EXHIBIT B
Snow and Ice Control Plan
C-1
Exhibit C: Pricing
Budget
2022 2023* 2024* 2025* 2026*
*Annual CPI for Minneapolis-St. Paul-Bloomington area or 2.5%,
whichever is greater
$ 24,300 $ 24,908 $ 25,530 $ 26,168 $ 26,823
RYANAVES.T.H.280
CARLST IONESTSPRINGSTSUMMERSTEUSTIS ST
PLEASANT ST
MALVERN ST
WALNUT ST
CARL ST
EUSTIS ST
MALVERN ST
ROSELAWNAVELAKE ST
WALNUT ST
ST.FULHAM ST
RIDGE WOOD TERRACE
CARL ST
HOYTEUSTIS ST.LARPENTEURAVE.AVE.FULHAM ST.
DATE PROJ. NO.PlotDate:06/28/2022-2:17pmDrawingname:V:\1938\active\193801702\CAD\Dwg\19384608_Plowing_Map_2022.dwgXrefs:733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
STREETS TO PLOW
CITY OF LAUDERDALE
PLOWING MAP
06/28/22 193801702
FIGURE1
PLOWING LENGTH = 27,180 LF
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Amendment to Administrative Manual Regarding Guidelines for Snow and Ice
Control
Description
Following the Lauderdale approval, the City will need to update our Snow and Ice
Control policy of the Administrative Manual. The policy was last updated in
February 2020.
Additionally, at the August 3rd workshop the City Council discussed the practice of
staff performing sidewalk snow removal along the residential portions of
Larpenteur Avenue, as well as portions of Garden Avenue (if constructed).
Approval of an updated paths and sidewalks map will occur this fall once a
decision on the Garden Avenue sidewalk has been made.
The proposed changes to the policy include:
• Including Lauderdale as part of the plowing responsibilities of the City.
• Assigning Lauderdale responsibilities to the West Plow
• Referencing additional sidewalks to be plowed in the Paths and Sidewalks
Map
Budget Impact N/A
Attachment(s) • Amended policy
Action(s)
Requested
Staff recommend approving the amended policy, and waiting on approval of the
paths and sidewalks policy until this fall.
Meeting Date September 14, 2022
Agenda Item Consent G3
Attachment Amended Policy
Submitted By Jack Linehan, City Administrator
Page 1 of 5
Administrative Manual Section VII
D. GUIDELINES FOR SNOW AND ICE CONTROL
1. Introduction
The City of Falcon Heights believes that it is in the best interest of the public for the city
to assume basic responsibility for control of snow and ice on city streets. Reasonable ice
and snow control is necessary for routine travel and emergency services. The city will
provide this in a safe and cost effective manner, keeping in mind safety, budget,
personnel and environmental concerns. City crews remove snow on local streets, streets
designated by contract within the City of Lauderdale, some public pathways, designated
city parking lots at City Hall, Community Park and Curtiss Field, and ice rinks.
2. Commencement of Operations
The city’s Public Works Director will decide when to begin snow or ice control
operations on city streets. The criteria for that decision are:
a. Accumulation of 2 inches or more, with continual snowfall,
warrants commencement of plowing operations;
b. Drifting of snow may warrant partial or full operations
depending on conditions;
c. Icing of pavements may warrant partial or full sanding
operation depending on conditions;
d. Time of snowfall in relationship to anticipated level of use
of streets.
Snow and ice control operations are expensive due to personnel and equipment costs.
Consequently, street snowplowing operations will not generally be conducted for
snowfalls of less than 2 inches.
3. Procedures
Snow will be plowed in a manner so as to minimize any traffic obstructions. The snow
shall be pushed from left to right. The discharge shall go onto the boulevard area of the
right-of-way without regard for driveways or sidewalks.
It is the city’s goal to have the entire street system cleared after a “typical” snowfall in
approximately 5 hours. Depending on snowfall conditions, duration of the storm,
equipment and personnel, cleanup operations can fluctuate.
Page 2 of 5
One of the most frequent and most irritable problems in removal of snow from the public
streets is the snow deposited in driveways during plowing operations. Snow being
accumulated on the plow blade has no place to go but in the driveway. It is not possible
to comply with special requests or conduct special maneuvers in attempt to minimize
snow in driveways.
4. Priorities and Schedules
a. Street snowplowing
The city has designated Prior Ave. (off of Larpenteur Ave.) and Garden Ave.
(Hamline to Snelling Aves.) as top priorities. This classification is based on need
to provide access for emergency vehicle fire and medical services and for access
to the elementary school. Clearing of these streets is followed by the following
neighborhoods subject to weather conditions, weather forecasts, equipment, and
availability of crews.
Typical routes if equipment and crews are available:
East Plow West Plow
1. Northome 1. University Grove
2. Northeast 2. Falcon Woods
3. Snelling West 3. Lindig/Tatum
4. Hollywood Court 4. Lauderdale
b. City Hall parking lot
Clearing of snow from the city hall parking lot will be the first priority of the
work week day for the Parks/Public Works staff. Evening and weekend snow
removal will be done at the discretion of the Public Works Director based on
scheduled meetings and facility rentals.
c. Public pathways
There are approximately 6 miles of paved public pathways for commuter and
recreational pedestrian use. The city will plow all trails and sidewalks that abut
city property and parks as conditions permit, as well as the areas indicated on the
map in Appendix A. Conditions that challenge the crews ability to clear snow
include: 1) recurring snowfalls resulting in snow accumulation; 2) drifting; 3)
limited space for snow storage and 4) availability and condition of the equipment.
Pathway clearing is conducted by the Parks/Public Works staff between 8:00 am
and 4:00 pm. A map of sidewalks and trails in included as Appendix A to these
guidelines.
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d. Ice Skating Rinks
Ice rinks are maintained for the recreational pleasure of the community. Given
the high level of community use of the rinks outside of the traditional workday
and workweek, rinks are kept free of snow and open for use during these times.
Removal of snow from the ice rinks will be done at the discretion of the Public
Works Director. Generally, if a “weekend” snowfall should occur and cease prior
to noon Sunday, an attempt will be made to clear the rinks and make them
available for the weekend. Generally, if a “weekday” snowfall ceases prior to
4:00 p.m., an attempt will be made to make the rinks available for the evening.
Consideration of the following factors will be given in the scheduling of ice
rink snow removal: condition of pathways (passable), current weather conditions
and forces (favorable for skating).
5. Use of Sand and Salt
The city limits the use of sand and salt because it can have adverse effect on the
environment. Application is limited to steep grades, curves and intersections and is not
intended to provide for widespread bare pavement during winter conditions. The city is
not responsible for damage to grass caused by the sand/salt mixture and therefore will not
make repairs or compensate residents for salt damage to turf areas in the right-of-way.
6. Property Damage
Snowplowing and ice control operations can cause property damage even under the best
of circumstances and care on the part of the operators. The most common types of
damage are to improvements in the right-of-way which extends about 10 to 15 feet
beyond the curb. The intent of the right-of-way is to provide room for snow storage,
utilities, sidewalks and other city uses. The city will assume no liability for personal
property that is stored in the right-of-way. Damage to fences, trees or other structures will
be repaired or replaced by the city if they are on private property and if the damage could
have been avoided. Turf that is scraped or gouged by plow equipment will be repaired by
top dressing and seeding the following spring if the damage could be avoided. Residents
are requested to assist by watering the areas that are repaired. The city will assume
liability for mailboxes damaged during plowing, if it is determined that the plow made
direct contact with a mailbox. If a mailbox is damaged due to indirect contact, including
the force of snow, the city assumes no responsibility. Final cleaning adjacent to
mailboxes is the responsibility of each property owner.
7. Fire Hydrants
Each of the 150 or so fire hydrants scattered throughout the city are equipped with a
marker for the purpose of providing increased visibility during the winter season. In
addition, the city will encourage residents to keep hydrants clear of snow. Hydrants at
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major intersections and covered by heavy snow from plows will be kept accessible as
needed and as feasible with city crews and equipment.
8. Parking Restrictions
Providing quality snow removal on city streets requires the street to be free of vehicles or
other obstacles. Vehicles left parked on the street for extended periods of time created
significant operational problems for snowplow operators as well as safety problems due
to packed snow and ice remaining on the roadway around the vehicle.
Parking on city streets is not allowed after a 2 inch accumulation of snow. Vehicles must
remain off the streets for up to 48 hours or until a street have been plowed full-width,
whichever comes first. In the instance that streets have been plowed but an additional 2
inches or more of snowfall occurs, vehicles must remain off the street (see City Code
Section 46-28). Any vehicle parked in violation of the City Code is subject to a parking
citation and is also declared to be a public nuisance. This nuisance may be abated by
removing and towing away vehicles under the direction of the Ramsey County Sheriff’s
Department.
From November 15 to April 1, residents may park one passenger vehicle on the
unsurfaced portion of their front yard. This provision only applies to properties with a
single-width driveway. The vehicle must be parked parallel to the driveway (see City
Code Section 113-310).
9. Responsibility of Property Owners
Residents and/or their contracted snow removal company must keep all snow on the
private property. It is a public nuisance to shovel or plow snow into or across the streets
or alleys.
Clearing of alleyways is the responsibility of property owners adjacent to the alley. The
alley must be cleared within 24 hours after snowfall has ended. Residents are encouraged
to manage the alley with one contractor so as to have a uniform plowing.
Some sidewalks in the city must be cleared by the adjacent property owners (see
Appendix A). Public sidewalks must be cleared of snow and ice within 24 hours after a
storm has ended. Failure to do so is a public nuisance. City staff will monitor the
sidewalks and will leave door hangers to remind residents of the sidewalk snow removal
regulations. Sidewalks that are not cleared in the appropriate timeframe may be cleared
by city staff or a contracted party. The cost of abatement will be billed to the property
owner (see City Code Section 22-48). In only the most extreme instances will City staff
provide a courtesy plow of sidewalks that are not usually maintained by the City.
If snow removal occurs during a day of trash collection, receptacles awaiting pickup
should be set back at least two feet behind the curb line, not in the street.
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10. Information and Comments
Comments and complaints will be taken during normal working hours at city hall.
Complaints that warrant a short term response will typically be responded to within 24
hours of receiving the complaint, whenever feasible to do so.
Policy amended by City Council on February 26, 2020August 24, 2022
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REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Appointment of Tom Faust to the Parks and Recreation Commission
Description
City Staff and the Chair of the Parks and Recreation Commission interviewed
Tom Faust for the Parks and Recreation Commission. Mr. Faust has an
extensive background in horticulture and landscaping which makes him an
ideal candidate for the commission.
Budget Impact N/A
Attachment(s) • Commission Application
• Resolution 22-38 Appointment of Tom Faust to the Parks and Recreation
Commission
Action(s)
Requested
Staff recommends approval of attached resolution appointing Tom Faust to the
Parks and Recreation Commission.
Meeting Date September 14, 2022
Agenda Item Consent G4
Attachment Application and Resolution 22-38
Submitted By Jack Linehan, City Administrator
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
September 14, 2022
No. 22-38
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RESOLUTION APPOINTING TOM FAUST TO THE PARKS AND RECREATION
COMMISSION
WHEREAS, the Parks and Recreation Commission shall serve in an advisory capacity to the
City Council on all policy matters relating to public parks, facilities, and recreation programs.
WHEREAS, City Staff and the Commission Chair have interviewed Tom Faust and recommend
appointment to the Falcon Heights Parks and Recreation Commission.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights,
Minnesota:
1. That the appointment of Tom Faust to the Falcon Heights Parks and Recreation
Commission is approved and adopted by the City Council of the City of Falcon Heights.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________
Randall C. Gustafson Mayor GUSTAFSON ____ In Favor Attested by: ________________________ LEEHY Jack Linehan MEYER ____ Against City Administrator WEHYEE ANDREWS
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REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Appointment of Curt Stockford to the Community Engagement Commission.
Description
City Staff and the Chair for the Community Engagement Commission
interviewed Curt Stockford the Community Engagement Commission. Curt
Stockford has extensive experience working with and being a part of service-
based organizations such as the Falcon Heights and Roseville Lions Clubs,
Roseville Optimist Club, and the Suburban Ramsey Emergency Coalition. Curt
Stockford is extremely qualified for the position of commission member.
Budget Impact N/A
Attachment(s) • Commission Application
• Resolution 22-39 Appointment of Curt Stockford to the Community
Engagement Commission
Action(s)
Requested
Staff recommends approval of attached resolution appointing Curt Stockford
to the Community Engagement Commission.
Meeting Date September 14, 2022
Agenda Item Consent G5
Attachment Application and Resolution 22-39
Submitted By Brennan Sorensen, Administrative and
Communications Coordinator
Date and Time
07/09/2022 12:00 AM
Full Name
Curt Stockford
Full Address
1804 TATUM ST
FALCON HEIGHTS, MN 55113-5516
United States
Phone
6512694043
Additional Phone
Email
curt.stockford@gmail.com
How Long At Above Address?
37 years
In Which Capacity Would You Like to Serve?
Community Engagement Commission
What is the Reason You Would Like to Serve?
To connect a network of service organization contacts with Falcon Heights community-based efforts.
List Prior (Previous) Public Service
North Ramsey 500 Lions Club, District 5M-6 Lions, Roseville Area Optimist Club, Suburban Ramsey Emergency
Coalition, Age-Friendly & Equity Alliance, Ramsey County
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
September 14, 2022
No. 22-39
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RESOLUTION APPOINTING CURT STOCKFORD TO THE COMMUNITY
ENGAGEMENT COMMISSION
WHEREAS, the Community Engagement Commission serves in an advisory capacity to the
City Council on all policy matters relating to community needs and issues, crime and prevention,
public awareness, community involvement, and human rights issues;
WHEREAS, City Staff and the Commission Chair have interviewed Curt Stockford and
recommend appointment to the Falcon Heights Community Engagement Commission.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights,
Minnesota:
1. That the appointment of Curt Stockford to the Falcon Heights Community Engagement
Commission is approved and adopted by the City Council of the City of Falcon Heights.
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Moved by: Approved by: ________________________ Randall C. Gustafson
Mayor
GUSTAFSON ____ In Favor Attested by: ________________________ LEEHY Jack Linehan MEYER ____ Against City Administrator WEHYEE ANDREWS
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REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
The City That Soars!
Item Rejection of Proposals for Commercial Real Estate Brokers
Description
Staff issued a Request for Proposal (RFP) on August 17th for a commercial real estate
broker to assist the City in the purchase of the Community Park property. It was
advertised widely online and directly to over a dozen firms in the Twin Cities area.
The bid closed at noon on September 2nd. The City received one proposal.
It has been determined by the City Council to go in a new direction and reject all
proposals for commercial brokerage services
Budget
Impact
Attachment(s) Resolution 22-40
Action(s)
Requested
Approve the attached Resolution 22-40, rejecting all proposals for commercial real
estate brokerage services.
Meeting Date September 14, 2022
Agenda Item Policy G6
Attachments Resolution
Submitted By Jack Linehan, City Administrator
CITY OF FALCON HEIGHTS COUNCIL RESOLUTION September 14, 2022 No. 22-40 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION REJECTING PROPOSALS FOR COMMERCIAL REAL ESTATE BROKER SERVICES WHEREAS, the City has a desire to purchase the Community Park property; and WHEREAS, the City identified the need a for a commercial real estate broker to represent the City in the purchase of the Community Park property; and
WHEREAS, the City advertised the request for proposals; and WHEREAS, the City received one response to our request for proposals; and WHEREAS, the City Council desires to re-evaluate the need for the services of a commercial real estate broker.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota:
1. That the proposals solicited for commercial real estate broker services are hereby rejected.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Moved by: Approved by: ________________________ Randall C. Gustafson Mayor GUSTAFSON ____ In Favor Attested by: ________________________ LEEHY Jack Linehan
MEYER ____ Against City Administrator WEHYEE ANDREWS
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