HomeMy WebLinkAbout11-09-2022 Regular Meeting CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall 2077 West Larpenteur Avenue AGENDA November 9, 2022 at 7:00 P.M.
A. CALL TO ORDER: B. ROLL CALL: GUSTAFSON____ LEEHY___
MEYER ___ WEHYEE___ VACANT___ STAFF PRESENT: LINEHAN ___
C. APPROVAL OF AGENDA
D. PRESENTATION: 1. Appointment of James Wassenberg to the Vacant City Council Seat and Oath of Office
E. APPROVAL OF MINUTES: 1. October 26, 2022 City Council Regular Meeting Minutes 2. November 2, 2022 City Council Workshop Meeting Minutes
F. PUBLIC HEARINGS:
1. 2023 Pavement Management Project – Order Improvement and Preparation of Plans and Specifications G. CONSENT AGENDA:
1. General Disbursements through: 11/03/22 $242,609.00
Payroll through: 10/31/22 $19,886.34 Wire Payments through: 10/31/22 $13,857.99 2. City Licenses 3. Approval of Job Description and Position Change of Part-Time Laborer to Full-Time
Public Works Maintenance Worker
4. Promotion of Matthew Chernugal to the position of Full-Time Public Works Maintenance Worker 5. Administrative & Communications Coordinator Brennan Sorensen – Six Month Employee Step Adjustment
6. 2023 Law Enforcement Services Contract Approval
7. Prosecuting Attorney RFP 8. Establishment of Capital Projects Fund 429 – 2023 Pavement Management Project Fund Budget 9. Revenue Bond Refund of $233,518.11 for Buhl GTA Investors – Amber Union
Project
H: POLICY ITEMS: 1. Resignation of Jim Wassenberg from Planning Commission
I. INFORMATION/ANNOUNCEMENTS:
J. COMMUNITY FORUM:
Please limit comments to 3 minutes per person. Items brought before the Council will be referred for consideration. Council may ask questions for clarification, but no council action or discussion will be held on these items.
K. ADJOURNMENT:
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Appointment of James Wassenberg to the Vacant City Council Seat and Oath of
Office Ceremony
Description
Council Member Kay Andrews relocated to Roseville and left a vacancy on the City
Council. The City followed a similar recruitment and replacement process as that
was used in 2018.
On September 26th, Council Member Kay Andrews submitted her resignation as the
Falcon Heights City Council Member effective October 12th, 2022 due to her moving
to a senior housing facility in Roseville that date. The City Council formally
accepted Council Member Andrews resignation at the Wednesday, October 12th City
Council meeting and declared a vacancy.
As there is less than two-years left on the term, the City is required to appoint a
replacement rather than host a special election.
https://www.revisor.mn.gov/statutes/cite/412.02
The City Council discussed the plan for filling the vacancy at the October 5th City
Council Workshop. A timeline was laid out at that meeting, including advertising
the vacancy starting on October 13th and closing applications on Wednesday,
October 26th. In total, the city received three applications for the vacancy.
At the November 2nd City Council Workshop, the City Council reviewed the
applications and discussed revising the process for filing the vacancy. The Council
determined that the original proposal for a citizen committee to narrow the
applicant pool was not warranted, as there was not a need to narrow the pool.
The Council conducted a straw poll, and James Wassenberg was the unanimous top
choice among Council Members. Reasons cited for his selection include his
accomplishments during the six years served on the Environment Commission,
including three as Chair, and his most recent service over the last year as a member
of the Planning Commission. With just over one-year left on the term, the Council
cited the need for someone who could “hit the ground running”, with difficult
decisions in the near horizon facing the City Council.
Meeting Date November 9, 2022
Agenda Item Presentation D1
Attachment Application, Oath of Office
Submitted By Jack Linehan, City Administrator
Budget Impact N/A
Attachment(s) • Application
• Oath of Office – James Wassenberg
Action(s)
Requested
Motion to approve appointing James Wassenberg to the vacant City Council seat
and administer the Oath of Office.
Please complete form below. Starred items are required. Press submit button to complete
your application.
Date and Time
10/17/2022 12:00 AM
Full Name
James Wassenberg
Full Address
1446 California Avenue West
Falcon Heights, MN 55108
Phone
9522906580
Email
jwassenberg@hotmail.com
How Long At Above Address?
14 years
Educational Background:
B.S. Biochemistry, Kansas State University; Ph.D Biochemistry, University of Wisconsin Madison; Post Doctoral
Study, Duke University
Occupation:
Biomedical Scientist, Director of Research and Development, DiaSorin Inc.
Why do you wish to serve?
My ongoing experience with Falcon Heights city government has been challenging, interesting and rewarding and I feel that serving on City Council would give me an opportunity to make an even more impactful contribution to my
community. I want to maintain and improve the quality of life for all our city residents by meeting the ongoing
challenges of land use, effective policing, and future resiliency while staying within our budgetary constraints.
List any community service (inside and outside of Falcon Heights):
I've had the opportunity to serve my Falcon Heights neighbors through city government for seven years now, first
through my six years of work on the Environment Commission (three as chair) and for the last year as a member of
the Planning Commission. I strongly believe in the ethic of public service and try to instill that belief in my two
daughters by activity and example in smaller ways as well, such as the three hours we spent together picking up
garbage around Como Lake earlier this month.
Memberships, accomplishments, distinctions:
Other Relevant Background (Other Comments)
Though my primary professional responsibility is managing a department of scientists to design and develop
medical diagnostics, I have always had a strong interest in legal, contract, finance and government liaison matters,
and have become known for my contributions in these areas. I look forward to continuing this track record as a
member of the Falcon Heights City Council.
In addition to the information above a resume may be submitted, but is not required.
Requirements for City Council Members: 1.Be at least 21 years of age at the time the term of
office begins 2.Have resided in Falcon Heights for 30 days prior to the appointment 3.Be an
eligible voter, including the requirement that the individual be a United States citizen Please
note: this application and any accompanying materials are public information. Return
completed application by Wednesday, October 26th at 12:00 pm to: City of Falcon Heights,
2077 W Larpenteur Ave, Falcon Heights, MN 55113 or by email at mail@falconheights.org.
Applications and additional information are available online at www.falconheights.org.
Oath of Office
“I, James Wassenberg, do solemnly affirm to support the Constitution of the United
States, the Constitution of the State of Minnesota, and to discharge faithfully the duties
of the office of City Council Member of the City of Falcon Heights, Minnesota, to the
best of my judgement and ability, and this I do under the penalties of perjury.”
_____________________________
James Wassenberg, Council Member
ATTEST: _________________________________
Jack Linehan, City Administrator/City Clerk
November 9, 2022
BLANK PAGE
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall 2077 West Larpenteur Avenue MINUTES October 26, 2022 at 7:00 P.M.
A. CALL TO ORDER: 7:01 p.m. B. ROLL CALL: GUSTAFSON__X__ LEEHY_X__
MEYER ___ WEHYEE__X_ VACANT___ STAFF PRESENT: LINEHAN___X_ FREIHAMMER__X___
C. APPROVAL OF AGENDA
Mayor Gustafson states that there is a different agenda that what appears on the website and that went out on Friday. We have the addition of and the Consent Agenda of item three the 2023 Ramsey County Select Committee on Recycling & The Environment (SCORE) Grant
Submittal and Enter into Agreement with Ramsey County for Funding. That was added to the
Consent Agenda number three. That will cause reordering and renumbering the agenda, which will be addressed later in the meeting. City Council Members Leehy and Wehyee
motion to Approve the Agenda; approved 3-
0 D. PRESENTATION: 1. Receiving the Feasibility Report and Ordering Public Hearing for the 2023 Pavement
Management Program (PMP)
Jesse Freihammer, the City Engineer, states that the proposed project involves milling the
existing pavement, spot curb replacement, spot utility improvements and pavement
replacement. Utility improvements for the project include the repair of selected storm sewer
manholes and catch basins. As has been discussed during development of the CIP, the City
Council has expressed the desire to complete maintenance on City streets that, if neglected for
too long, would need to be reconstructed. The proposed mill and overlays included in the 2023
PMP achieves this, while also maintaining a neighborhood approach to minimize the
inconveniences residents experience due to construction. Streets include:
• Holton Street, Larpenteur Avenue to Roselawn Avenue
• Albert Street, Ruggles Street to Roselawn Avenue
• Sheldon Street, Ruggles Street to Roselawn Avenue
• Ruggles Street, Holton Street to Hamline Avenue
Garden Avenue, from East Snelling Drive to Hamline Avenue, is proposed for pavement
reclamation to address deficiencies in the pavement and base section of the roadway. This area
is proposed for a significant amount of curb removal. Also proposed are impacted driveway
replacements, and minor storm sewer and sanitary sewer work. The existing street design
changes at Holton, so staff recommends Council look at the new options as two segments.
Segment 1 is west of Holton, Segment 2 is east of Holton and includes the elementary school.
Different decisions can be made on the width of the roadway and if a pathway should be
installed for each segment. The decisions can be made independent for each segment. Roadway
Geometry was examined for benefits, including lowering driver speeds and decreasing
stormwater run-off. Reduction of the roadway width would result in some loss of parking.
Pathway Installation on the north side of the street was examined. Previous Council Action
determined, if a pathway is installed with this project, costs would not be assessed and snow
removal would be done by City staff. All proposed sidewalk options are located within the
existing curb line so no further impacts to residents’ yards or loss of driveway space would
occur, even though the City has additional right of way and could exercise this right.
Segment 1 – Snelling to Holton Options
• Option 1 (Existing Street Design)
o Street Width 36 Feet
o 11-foot Drive Lanes
o 7-foot Parking Lanes on Both Sides
o No Sidewalk
• Option 2 (Existing Street Design Modified)
o Street Width 36 Feet
o 11-foot Drive Lanes
o 8-foot Parking Lanes on South Side
o 6-foot shoulder on North Side, No Parking
o No Sidewalk
• Option 3 (Concept B modified)
o Street Width 34 Feet (Narrowed 2 Feet by Moving the North Curb)
o 11-foot Drive Lanes
o 7-foot Parking Lane on South Side
o 5-foot shoulder on North Side, No Parking
o No Sidewalk
• Option 4 (Concept A)
o Street Width 29 Feet (Narrowed 7 Feet by Moving the North Curb)
o 11-foot Drive Lanes
o 7-foot Parking Lane on South Side
o 7-foot Sidewalk on North Side, Next to the Curb
Segment 2– Holton to Hamline Options
• Option 5 (Existing Design)
o Street Width 42 feet
o 12-foot Drive Lanes
o 9-foot parking South Side Only
o 9-foot Shoulder North Side Currently Signed No Parking.
o No Sidewalk
• Option 6 (Concept G)
o Street Width 32-foot (Narrowed 10 Feet by Moving North Curb)
o 12-foot Drive Lanes
o 8-foot Parking South Side Only
o Elimination of North Shoulder Currently Signed No Parking.
o No Sidewalk
o East of School Property: North Side Shoulder for School Pick-Up Queuing, No
Sidewalk
• Option 7 (Concept F)
o Street Width 32-foot (Narrowed 10 Feet by Moving North Curb)
o 12-foot Drive Lanes
o 8-foot Parking South Side Only
o Elimination of North Shoulder Currently Signed No Parking.
o 6-foot Sidewalk
o 5-foot Boulevard Between Sidewalk and Curb Adjacent to the School Property
o East of School Property: North Side Shoulder for School Pick-Up Queuing, 7-foot
Sidewalk, No Boulevard
o Bumpouts at Intersection to Eliminate Parking Near Intersection/Shorter Pedestrian
Crossings
Ruggles Ave. Pathway:
The right-of-way connecting Ruggles Avenue from Pascal Street to Holton Street was
evaluated for a pathway. The existing right of way (ROW) is 12 feet wide. The existing
surface is unimproved so access can be limited to some users, particularly those in
wheelchairs or those who are less mobile. Options for this pathway include installing a
concrete sidewalk, installing a permeable paver sidewalk or doing no improvements. If
improvements are not completed, consideration of vacating the right of way could be
considered since the unimproved segment would not meet ADA standards. The total
project cost for Falcon Heights is estimated to be $1,688,000 if sidewalks are fully
installed on Garden Avenue. This also includes contingencies and overhead costs. If
Ruggles Pathway was added, this would add between $35,000 and $51,000 to the costs.
This estimate applies to all options but is the highest cost scenario. All the street cost
options are generally the same with only some minor estimated reductions. Funding for
the project will be provided through assessments from the benefitting properties, utility
funds, street infrastructure funds, and Municipal State Aid (MSA) funds.
A summary of the estimated project costs and funding sources are as follows:
Mill and Overlay Street Costs: $427,000
Garden Avenue Street Costs: $680,000
Garden Ave Sidewalk (West): $172,000
Garden Ave Sidewalk (East): $127,000
Storm Sewer Costs: $242,000
Sanitary Sewer Costs: $ 40,000
Funding:
Approximated Assessments: $533,000
Street Fund: $287,000
Municipal State Aid: $586,000
Storm Sewer Fund: $242,000
Sanitary Sewer Fund: $ 40,000
The City’s assessment policy for streets is that streets are assessed by the front footage of
each lot. Residential corner lots are assessed 100% for the long side, 0% for the short
side. Residential depth to be capped at 176 feet. Assessment rates for street
improvements:
• Residential – 40% of the improvement
• Commercial/Multi-Residential – 60% of the improvement
• Tax-Exempt – 100% of improvement
Mill and Overlay Assessment Roll
• 96 parcels
• Total frontage = 8,705 feet (504 feet non-assessable)
• Estimated Assessment Rates
o Residential = $19.62/ft
o Tax-Exempt = $49.05/ft
• Average residential assessment = $1,495.34
• Approximate residential range = $1,100 to $3,200
Garden Ave Assessment Roll
• 22 parcels
• Total frontage = 4,241 feet (553 feet non-assessable)
• Estimated assessment rate
o Residential = $64.14/ft
o Tax-Exempt = $160.34/ft
• Average residential assessment = $8,844.57
• Approximate residential range = $8,100 to $11,300
• The City may choose to pursue a benefit appraisal on the properties to ensure the
assessment proposed does not exceed the estimated benefit to the property, as required
by Minnesota State Statute 429.
After the assessment hearing (Fall 2023):
• Pay in part or full, interest-free within 30 days
• Add to property taxes with interest:
o Length and interest rate set by City Council
o 7 years, Mill and Overlays
o 10 years, Garden Avenue
o Interest rate at 2% above current rate of return on City’s portfolio
o First payment due in 2024 with property taxes
• Hardship deferral
o Homestead property
o Age 65+, or retired by virtue of disability
o Payment would be a hardship
o Assessment will accrue interest while deferred and be due when the above no
longer applies
o Application available at City Hall
Please note, this schedule is subject to change. Council actions are denoted with “CC” and will
take place at a public meeting:
CC Receive Feasibility report and Set Improvement Hearing October 26, 2022
CC Improvement Hearing, Order Improvement, and November 9, 2022
Authorize Preparation of Plans & Specifications
CC Approve Plans & Specifications, and January, 2023
Order Advertisement for Bid
Bid Opening February 2023
CC Award Contract March 2023
Construction Start Summer 2023
Substantial Completion Fall 2023
CC Set Assessment Hearing October 2023
CC Assessment Hearing October 2023
Requested Council Actions:
Current Council meeting
• Adopt resolution receiving the feasibility report and ordering public hearing
November 9 Council Meeting – Public Hearing
• Hold Public Hearing
• Make decision on which improvements, if any to Ruggles Street.
• Make decision on which Garden Avenue layouts to proceed with for final design.
• Adopt resolution ordering improvement and authorizing preparation of plans and
specifications.
Council Member Leehy recaps that the public hearing and the decision are on the same day,
which is November 9th and asks if that is correct.
Freihammer says it is correct but the Council could choose to delay the decision, if needed.
There is no timeframe on that, but typically that is how it is done. But, if Council needs another
meeting, that is an option.
Jack Linehan, the City Administrator, states that similarly, we have discussed the Ruggles
Pathway as well. But, if we needed more time, that's not critical on November 9th. So, if we
need to do more research and more decision-making on that, we could hold that off.
Freihammer states that Ruggles Pathway, since it's not being assessed, can be added before we
advertise for bids. But, the rest of the project really all needs to be decided before the Council
order in the improvement, because the sidewalk on Garden and the layouts all affect the design
going forward.
Mayor Gustafson asks for clarification. On November 9th, that is when we will hold the public
hearing; that is what we are calling here for, right?
Freihammer says Yes. I should add if Council does approve the resolution tonight, we will post
a notice and then mail it out to residents their proposed assessment with a notice. We will
probably put that in the mail on Friday, so they will probably get that over the weekend or
Monday. So, that will meet the ten-day requirement. Every resident will get an individual letter
with their proposed assessment. Everyone's will be slightly different, depending upon the
length of their lot.
Mayor Gustafson says on November 9th, we will finalize one of the options for each segment.
choosing between option one through four for segment one, and choosing between options five
through seven for segment two) and then decide on Ruggles as well, if needed. Or, we can
postpone that one up until we go out for bid.
Freihammer says that is correct.
Linehan states the best time to have a final answer is probably about December, and probably
our December Workshop will most likely be capital, just because, at this point, we can't really
finalize our capital improvement plan until we know what the options are. So, if that date will
be prior to our truth and taxation, at that point, we will adopt the budget. So, having the
numbers for the budget would be helpful.
Mayor Gustafson thanks Freihammer for the feasibility report, which is a culmination of several
years' worth of discussions and, this year, numerous community meetings.
Freihammer states we did do a summary of the meetings in the feasibility report. One of the
appendices is a summary of the comments that we have either emailed or written down as
comments. So, you will certainly see that in there, and then I am anticipating that we will get
additional comments here on November 9th.
Mayor Gustafson says that he did receive an email today from Council Member Meyer, who
was unable to be here. Council Member Meyer's comment was that he lives just three houses
down from the Ruggles Path and that he and his wife use almost daily that path along with
their dog, Daisy. “Though I understand the city's desire to ensure that the path is ADA
compliant or vacated to the adjacent property owners, it's important to me, Erik, that we are
able to preserve this pathway for the use of the neighborhood along with its rustic character.
Erik will support initiatives to make this happen and is looking forward to more community
input. As far as Garden Ave. is concerned, we need a sidewalk to ensure safety for our kids and
residents. I am happy to see some great proposals to make that happen from our city engineer.”
Council Member Wehyee motions to
Receive the Feasibility Report and Order a
Public Hearing for the 2023 Pavement
Management Program (PMP) for November
9, 2022; approved 3-0
E. APPROVAL OF MINUTES: 1. October 12, 2022 City Council Regular Meeting Minutes
Council Member Leehy motions to approve the
Minutes; approved 3-0 F. PUBLIC HEARINGS: G. CONSENT AGENDA:
1. General Disbursements through: 10/20/22 $222,924.42
Payroll through: 10/15/22 $23,798.22 Wire Payments through: 10/15/22 $16,067.73 2. City Licenses 3. 2023 Ramsey County Select Committee on Recycling & The Environment (SCORE) Grant
Submittal and Enter into Agreement with Ramsey County for Funding
4. Appointment of Michael Tracy to Parks Commission 5. Appointment of Randi Lundell to Parks Commission 6. Flexible Benefits Plan Amendment
Mayor Gustafson thanks Michael Tracy and Randi Lundell for becoming a commission member
for the Parks and Recreation Commission. TomFaust says that he is happy to serve on the Commission.and that he has been to no meetings yet. But, he looks forward to it and hopes to contribute.
Randi thanks the Council for the opportunity. Randi worked at the University of Minnesota for 25 years, grew up in St. Anthony Park near here, and raised her kids in neighboring Roseville. So, I feel like I am very much a part of this community and am looking forward to working with the City Council.
Mayor Gustafson states that the Parks and Recreation Commission is going to be a great deal in this next year as we look to renovating Community Park and changing it, getting it rebuilt and
useful again and getting it mobilized. So, you have picked a great time to step forward and be a part of an exciting effort. Thank you.
Council Member Leehy motions to approve
the Consent Agenda; approved 3-0 H: POLICY ITEMS:
I. INFORMATION/ANNOUNCEMENTS:
Council Member Wehyee states that, although he was unfortunately able to make it, the Planning Commission met yesterday.
Mayor Gustafson states the Community Engagement Commission met last week. We are
finalizing the plans for Human Rights Day, which is going to be on December 8th. The plan is to hold it at the elementary school in the cafeteria. The event is going to be a resource fair type of setup, touching on some of the issues that we have run into the past, such as food insecurity, and we are in the process of working with Keystone to be drop off for food donations or a drop off
where we support the school’s food shelf efforts. We are going to have representatives from
JustDeeds and International Institute. Zach Lindstrom is trying to come up with something that is going to engage children, and so then, whole families will show up and make it kind of fun. We are going to get some food involved somehow too, whether we get one of our local food producers who have something to make it worthwhile, or else we will just have apples and
caramel. We will have bottled water because we have a good supply of that on hand. Also, we
want to make sure that everyone is safe for trick or treating next week. Linehan states
• City Council Vacancy
o The City promoted the City Council vacancy in all communication channels
starting on Thursday, October 13th, including a press release, which was sent to all
local media. It was picked up with a story in the Pioneer Press.
o Applications closed today at noon.
o In total, the City received three applications. Any postmarked by today and in the
mail would still be eligible for consideration.
o Council can review the applications and provide feedback on the next steps in the
application process at the November 2nd Workshop meeting.
o We may want to retool our process since we had less applications than we thought
we might receive.
• November 8th General Election
o The 2022 General Election is less than two weeks away.
o Once again, Falcon Heights will have two polling locations, depending on where
you live:
Falcon Heights Church – United Church of Christ
Falcon Heights City Hall
We have a link to a map to find your polling place on our website at
www.falconheights.org/residents/elections.
o Early voting is currently open, but City Hall is not an early voting place, nor is it a
ballot drop off location.
Early Voting is available at two locations:
• Ramsey County Plato Building
• Ramsey County Library – Roseville.
• Falcon Woods 2025 PMP Neighborhood Meeting
o Wednesday, October 19th at 6:30 PM in Council Chambers
o The meeting will discuss the planned reconstruction of roads in Falcon Woods
occurring in 2025 to give residents an early overview.
• Ruggles Pathway Update
o Residents adjacent to Ruggles pathway have requested a meeting. The meeting
will be on Thursday, October 27th at Falcon Heights Church at 5PM.
o I plan to meet with the residents to hear their concerns and explain the feasibility
report.
o I will report back their concerns to the Council.
Mayor Gustafson says one observation on knowing where to vote, the dividing line is really
Snelling Avenue. So, if you live in Falcon Heights East of Snelling, vote at Falcon Heights United Church, and if you live West of Snelling, come here to City Hall and vote. Council Member Wehyee says Happy Halloween, everyone.
J. COMMUNITY FORUM:
Please limit comments to 3 minutes per person. Items brought before the Council will be referred for consideration. Council may ask questions for clarification, but no council action or discussion will be held on these items.
K. ADJOURNMENT: 7:41 p.m. Council Member Leehy motions to adjourn; approved 3-0
Dated this 9th day of November, 2022
____________________________ __________________________ Jack Linehan, City Administrator Randall C. Gustafson, Mayor
BLANK PAGE
CITY OF FALCON HEIGHTS
City Council Workshop
City Hall
2077 West Larpenteur Avenue
MINUTES
November 2, 2022
6:30 P.M.
A. CALL TO ORDER: 6:45 p.m.
B. ROLL CALL: GUSTAFSON___X_ LEEHY_X__
MEYER __X_ WEHYEE_X__ VACANT___
STAFF PRESENT: LINEHAN__X__ SORENSEN_X___
C. POLICY ITEMS:
1. City Council Vacancy
Mayor Gustafson states it is in the best interest to appoint someone to the council. We
have the option not appoint someone if the candidates are determined not to be
qualified. We have three people that have applied for the open council seat. We have the
questions the City Council asked in 2018. At one of our official Council meetings, we can
vote for someone or interview them. If we interview them, we should ask them all the
same questions. We can do the questions in a public workshop setting, or we could do it
at the council meeting and hold a vote at that Council Meeting or hold the vote at
another meeting.
Council Member Leehy says the biggest difference is whether we want to vote on the
same or different days.
Council Member Wehyee says we should vote the same day because it is fresh in our
minds.
Council Member Leehy says if we decide to do a workshop, we can have Jack tabulate
who we voted for.
Mayor Gustafson states let's have all three of them come and talk to us.
Council Member Leehy says we can rank the candidates while they are being
interviewed.
Jack Linehan, the City Administrator, says you can do one of two things – whether the
council goes into a workshop and discuss who you want, or you could do an official
vote. You could have the whole meeting as a workshop and recommend someone. It
cannot be a closed session; it has to either be a workshop or a city council meeting.
Council Member Meyer says it is only three candidates, and it should be pretty simple
and then make the recommendation and formalize it.
Council Member Leehy says what if tomorrow we send our rankings just based on the
applications and then do the interview process.
Mayor Gustafson says we need a question here has any experience in city government? I
would like to hear from them all. It would be good to have the interviews be part of a
transparent meeting while we are recording as a city council meeting. Doing it like an
LMV candidate forum at a regular city council meeting as a presentation is interesting.
Linehan says the Council can't close the meeting for deliberation. The Council can go to
a workshop and ask the candidates to leave for deliberation, but they would not be
required to leave. The workshop would be for deliberation then the next Council
meeting would be the oath of office.
Council Member Wehyee says there could be an oath of office on December 14th.
Linehan says by tomorrow, everyone will share their pre-rankings with me.
Council Member Wehyee states what if you unanimously consent? Do we still through
the process?
At this time, the City Council submitted their ranking of the applications confidentially
to Administrator Linehan. Linehan tabulated the results. Linehan stated four first places
for Candidate 1, and it was split between Candidate 2 and Candidate 3 for second place.
The City Council decided that since Candidate 1 already had a unanimous vote that they
are going to forgo the interview due to already having a consensus on a candidate.
Mayor Gustafson says I did my ranking based upon who I thought would be able to hit
the ground running.
The Council discussed the next steps and provided direction for Mayor Gustafson to
contact Candidates 2 and 3 to thank them for applying and to consider continued
involvement in the City, whether on commission or running for council.
Linehan says next Wednesday will be the oath of office for Candidate 1, James
Wassenburg, and his resignation for his Planning Commission seat.
2. Law Enforcement Services
Mayor Gustafson states it is the same as our previous contracts with the Ramsey County
Sheriff's office. In the meantime, we are continuing the same service for 2023. It is a good
contract.
The Council agrees that the contract can be placed on the November 9th consent agenda.
Linehan says Matt Bostrom came in last week. November 28th through December 1st is
when he will be back in Minnesota for community focus groups. Linehan then shared
the community
Council Member Meyer says we should put more demographic questions on the citizen
focus group application.
Linehan says Bostrom will call two Council Members at a time and then talk to the
residents on the focus group separately when exploring what the community wants for
its policing needs.
On the topic of policing, Council Member Leehy states there was a shooting reported by
the Citizen app on Friday at Cleveland and Larpenteur. How can we get information out
to the residents because of the time lag from the sheriff's office?
Linehan says I reached out to the sheriff's office and that this is the first they have heard
of it because it was not in their jurisdiction—it happened further east near Maplewood.
Multiple residents have stated they heard gunshots, so it is possible a separate incident
of gunfire or fireworks occurred and it was never reported to police.
Mayor Gustafson states that residents can go onto the crime to talk about the community
crime map at communitycrimemap.com. This website is updated once to a few times a
day. If a resident wants to know more information regarding an incident they can call
the Ramsey County non-emergency line and ask for more information on that incident.
Council Member Leehy says we need to have a statement of the process for citizens
saying that if a situation warrants an alert, the community will be alerted.
D. ADJOURNMENT: 8:40 p.m.
DISCLAIMER: City Council Workshops are held monthly as an opportunity for Council Members to discuss policy topics in greater detail prior to a formal meeting where a public hearing may be held and/or
action may be taken. Members of the public that would like to make a comment or ask questions about an
item on the agenda for an upcoming workshop should send them to mail@falconheights.org prior to the meeting. Alternatively, time is regularly allotted for public comment during Regular City Council
Meetings (typically 2nd and 4th Wednesdays) during the Community Forum.
Dated this 9th day of November, 2022
____________________________ __________________________ Jack Linehan, City Administrator Randall C. Gustafson, Mayor
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Public Hearing for the 2023 Pavement Management Project, Order
Improvement and Preparation of Plans and Specifications
Description
On October 26, 2022, the City Council received the feasibility report for the
2022 Pavement Management Project (PMP) and ordered the public hearing for
November 9, 2022. Prior to opening the hearing, City staff will present general
information regarding construction, standards, and assessments that apply for
this project.
Attached is a Feasibility Report which details the project design options, cost,
and assessments to property owners.
Following Minnesota Statutes, Chapter 429, notice of the public hearing must be
posted twice prior to the meeting; this was done in the St Paul Pioneer Press on
October 28, 2022 and November 4, 2022. A notice was also sent to each property
proposed to be assessed as a part of this project.
Once the hearing is closed, the next steps in the process for the City Council are
as follows:
• Approve option layouts for Garden Avenue for Segment 1 and
Segment 2.
• Approve/deny to install pathway on Ruggles right-of-way and include
in the 2023 PMP.
• If Council chooses to deny installing Ruggles pathway, staff
recommends Council approve staff to begin the right-of-way vacation
process.
• Adopt Resolution Ordering Improvement and Preparation of Plans and
Specifications for the 2023 Pavement Management Project.
Meeting Date November 9, 2022
Agenda Item Public Hearings F1
Attachment Feasibility Report, Presentation,
Written Public Comments, Resolution
22-55
Submitted By Jesse Freihammer, City Engineer
The following is a brief summary of proposed improvements; for more detail,
please reference the feasibility report. The following streets have been
identified to be considered for improvements in 2023:
Area 1
• Holton Street, Larpenteur Avenue to Roselawn Avenue
• Albert Street, Ruggles Street to Roselawn Avenue
• Sheldon Street, Ruggles Street to Roselawn Avenue
• Ruggles Street, Holton Street to Hamline Avenue
Area 2
• Garden Avenue, East Snelling Service Drive to Hamline Avenue
Area 1 street improvements:
The recommended improvements for the streets were based on existing
conditions of the pavement. All of the streets are proposed for bituminous mill
and overlay. Mill and overlay involves grinding the top two inches of existing
asphalt surface and replacing that with new pavement which eliminates
cracking, provides a smoother surface and adds life back to the roadway. This
should extend the life of the road another 15-20 years.
All of the roadways will be repaved to match the existing roadway widths.
Existing curb and gutter will remain in place, with the exception of isolated
areas that need repairs to replace damaged or sunken curb.
All sidewalk curb ramps will be upgraded to meet the latest American with
Disabilities Act (ADA) standards as part of the project.
Area 2 street improvements:
The recommended pavement improvements for Garden Avenue is for a full
bituminous reclamation. This process involves grinding the existing pavement
and gravel base. Some of the excess material is removed and four new inches
of bituminous will be installed. The new pavement will be expected to last 25-
30 years before a mill and overlay would be required.
There are numerous design layouts for Garden Avenue. Options include
changes to street width, changes to parking restrictions and potentially adding
a sidewalk. Below is a summary of each option.
Segment 1 – West of Holton
• Option 1 (Existing Street) - Street width 36 feet, 11-foot drive lanes, 7-foot
parking lanes on both sides, no sidewalk.
• Option 2 (Existing Street Design Modified) - Street width 36 feet, 11-foot
drive lanes, 8-foot parking lanes on south side, 6-foot shoulder on north
side, no parking, no sidewalk.
• Option 3 (Concept B modified) - Street width 34 feet (narrowed 2 feet by
moving the north curb), 11-foot drive lanes, 7-foot parking lane on south
side, 5-foot shoulder on north side, no parking, no sidewalk.
• Option 4 (Concept A) - Street width 29 feet (narrowed 7 feet by moving
the north curb), 11-foot drive lanes, 7-foot parking lane on south side, 7-
foot sidewalk on north side, next to the curb.
Segment 2 – East of Holton
• Option 5 (Existing Design) - Street width 42 feet, 12-foot drive lanes, 9-
foot parking south side only, 9-foot shoulder north side currently signed
no parking, no sidewalk.
• Option 6 (Concept G) - Street width 32-foot (narrowed 10 feet by
moving north curb), 12-foot drive lanes, 8-foot parking south side only,
elimination of north shoulder currently signed no parking, no sidewalk,
east of school property: north side shoulder for school pick-up queuing,
no sidewalk.
• Option 7 (Concept F) - Street width 32-foot (narrowed 10 feet by
moving north curb), 12-foot drive lanes, 8-foot parking south side only,
elimination of north shoulder currently signed no parking, 6-foot
sidewalk, 5-foot boulevard between sidewalk and curb adjacent to the
school property, east of school property: north side shoulder for school
pick-up queuing, 7-foot sidewalk, no boulevard, bumpouts at
intersection to eliminate parking near intersection/shorter pedestrian
crossings.
Storm Sewer System Improvements:
The storm sewer system, particularly on Garden Avenue, will be upgraded to
locate inlets in the appropriate curb lines as many of the existing inlets are
located behind the curb. Old manholes and catch basins will be upgraded or
replaced. Most of the main line storm sewer pipe will remain, but some catch
basin leads will be replaced.
Sanitary Sewer System Improvements:
The sanitary sewer system improvements are relatively minor and include
replacement of all sanitary sewer castings. The majority of the sanitary sewer
was lined previously.
Water System Improvements:
• The water system is owned and operated by St. Paul Regional Water
Services (SPRWS). They have no planned improvements at this time.
Budget Impact This project has the following financial implications for the City and property
owners along the streets being considered for improvements:
• Assessments levied in accordance with the City’s assessment policy.
• Use of Municipal State Aid (MSA) and street infrastructure funds to pay
the City’s portion of the project.
Expenditure of utility fund dollars to pay for repairs needed to the existing
utility system.
Overall, estimated project costs are $1,688,000. The funds are estimated to be
broken down as follows:
Approximated Assessments: $533,000
Street Fund: $287,000
Municipal State Aid: $586,000
Storm Sewer Fund: $242,000
Sanitary Sewer Fund: $ 40,000
Attachment(s) Feasibility Report
Presentation
Resident comments
Resolution 22-55
Action(s)
Requested
1. Hold Public Improvement Hearing
2. Approve option layouts for Garden Avenue for Segment 1 and
Segment 2.
3. Approve/deny option to install pathway on Ruggles right-of-way and
include in the 2023 PMP.
4. If Council chooses to deny installing Ruggles pathway, staff
recommends Council approve staff to begin the right-of-way vacation
process.
5. Adopt Resolution Ordering Improvement and Preparation of Plans and
Specifications for the 2023 Pavement Management Project.
Feasibility Report
2023 Pavement Management Program
Project FH-23-01
Holton Street, Larpenteur Avenue to Roselawn Avenue
Albert Street, Ruggles Street to Roselawn Avenue
Sheldon Street, Ruggles Street to Roselawn Avenue
Ruggles Street, Holton Street to Hamline Avenue
Garden Avenue, from East Snelling Drive to Hamline Avenue
Prepared by: Jesse Freihammer
City Engineer City of Falcon Heights
I hereby certify that this feasibility report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of
the State of Minnesota.
___________________________________________, P.E. Licensed No. 47272
Attachment B
2023 Pavement Management Project October 26, 2023 Feasibility Report
1
EXECUTIVE SUMMARY
This feasibility report has been prepared for the 2023 Pavement Management Project, FH 23-01. The
project was initiated by council/staff as part of the City’s Pavement Management Program. This report
consists of a detailed investigation of the streets proposed for improvements, listed below. A map
showing the street locations can be found on Page 4. Area 1 - Mill and Overlays
Area 1 of the proposed project involves milling the pavement, spot curb replacement, spot utility
improvements and pavement replacement. Utility improvements for the project include the repair
of selected storm sewer manholes and catch basins. As has been discussed during development of
the CIP, the City Council has expressed the desire to complete maintenance on City streets that, if
neglected for too long, would need to be reconstructed. The proposed mill and overlays included in
the 2023 PMP achieves this, while also maintaining a neighborhood approach to minimize the
inconveniences residents experience due to construction. Streets include:
• Holton Street, Larpenteur Avenue to Roselawn Avenue
• Albert Street, Ruggles Street to Roselawn Avenue
• Sheldon Street, Ruggles Street to Roselawn Avenue
• Ruggles Street, Holton Street to Hamline Avenue
Area 2 - Reconstruction
Garden Avenue, from East Snelling Drive to Hamline Avenue, is proposed for pavement reclamation
to address deficiencies in the pavement and base section of the roadway. This area is proposed for a
significant amount of curb removal. Also proposed are impacted driveway replacements, and minor
storm sewer and sanitary sewer work.
The existing street design changes at Holton so staff recommends Council look at the new options as
two segments. Segment 1 is west of Holton, Segment 2 is east of Holton and includes the elementary
school. Different decisions can be made on the width of the roadway and if a pathway should be
installed for each segment. The decisions can be made independent for each segment.
Roadway Geometry was examined for benefits, including lowering driver speeds and decreasing
stormwater run-off. Reduction of the roadway width would result in some loss of parking.
Pathway Installation on the north side of the street was examined. Previous Council Action
determined, if a pathway is installed with this project, costs would not be assessed and snow
removal would be done by City staff. All proposed sidewalk options are located within the existing
curb line so no further impacts to residents’ yards or loss of driveway space would occur, even
though the City has additional right of way and could exercise this right.
Segment 1 – Options
• Option 1 (Existing Street Design)
o Street Width 36 Feet
2023 Pavement Management Project October 26, 2023 Feasibility Report
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o 11-foot Drive Lanes
o 7-foot Parking Lanes on Both Sides
o No Sidewalk
• Option 2 (Existing Street Design Modified)
o Street Width 36 Feet
o 11-foot Drive Lanes
o 8-foot Parking Lanes on South Side
o 6-foot shoulder on North Side, No Parking
o No Sidewalk
• Option 3 (Concept B modified)
o Street Width 34 Feet (Narrowed 2 Feet by Moving the North Curb)
o 11-foot Drive Lanes
o 7-foot Parking Lane on South Side
o 5-foot shoulder on North Side, No Parking
o No Sidewalk
• Option 4 (Concept A)
o Street Width 29 Feet (Narrowed 7 Feet by Moving the North Curb)
o 11-foot Drive Lanes
o 7-foot Parking Lane on South Side
o 7-foot Sidewalk on North Side, Next to the Curb
Segment 2– Options
• Option 5 (Existing Design)
o Street Width 42 feet
o 12-foot Drive Lanes
o 9-foot parking South Side Only
o 9-foot Shoulder North Side Currently Signed No Parking.
o No Sidewalk
• Option 6 (Concept G)
o Street Width 32-foot (Narrowed 10 Feet by Moving North Curb)
o 12-foot Drive Lanes
o 8-foot Parking South Side Only
o Elimination of North Shoulder Currently Signed No Parking.
o No Sidewalk
o East of School Property: North Side Shoulder for School Pick-Up Queuing, No
Sidewalk
• Option 7 (Concept F)
o Street Width 32-foot (Narrowed 10 Feet by Moving North Curb)
o 12-foot Drive Lanes
o 8-foot Parking South Side Only
2023 Pavement Management Project October 26, 2023 Feasibility Report
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o Elimination of North Shoulder Currently Signed No Parking.
o 6-foot Sidewalk
o 5-foot Boulevard Between Sidewalk and Curb Adjacent to the School Property
o East of School Property: North Side Shoulder for School Pick-Up Queuing, 7-foot
Sidewalk, No Boulevard
o Bumpouts at Intersection to Eliminate Parking Near Intersection/Shorter Pedestrian
Crossings Ruggles Pathway Connection
The right-of-way connecting Ruggles Avenue from Pascal Street to Holton Street was evaluated for a
pathway. The existing right of way is 12 feet wide. The existing surface is unimproved so access can be
limited to some users, particularly those in wheelchairs or those who are less mobile. Options for this
pathway include installing a concrete sidewalk, installing a permeable paver sidewalk or doing no
improvements. If improvements are not completed, consideration of vacating the right of way could be
considered since the unimproved segment would not meet ADA standards. Project Cost
The total project cost for Falcon Heights is estimated to be $1,688,000 if sidewalks are fully installed on
Garden Avenue. This also includes contingencies and overhead costs. If Ruggles pathway was added, this
would add between $35,000 and $51,000 to the costs. This estimate applies to all options but is the
highest cost scenario. All the street cost options are generally the same with only some minor estimated
reductions. Funding for the project will be provided through assessments from the benefitting properties,
utility funds, street infrastructure funds, and Municipal State Aid (MSA) funds. A summary of the
estimated project costs and funding sources are as follows:
Mill and Overlay Street Costs: $427,000
Garden Avenue Street Costs: $680,000
Garden Ave Sidewalk (West): $172,000
Garden Ave Sidewalk (East): $127,000
Storm Sewer Costs: $242,000
Sanitary Sewer Costs: $ 40,000
Funding:
Approximated Assessments: $533,000
Street Fund: $287,000
Municipal State Aid: $586,000
Storm Sewer Fund: $242,000
Sanitary Sewer Fund: $ 40,000
Project Schedule
If this project is approved, the proposed project schedule is shown below. Items marker is the project
schedule and Council Action items are noted with a CC:
CC Receive Feasibility report and Set Improvement Hearing October 26, 2022
2023 Pavement Management Project October 26, 2023 Feasibility Report
4
CC Improvement Hearing, Order Improvement, and November 9, 2022
Authorize Preparation of Plans & Specifications
CC Approve Plans & Specifications, and January, 2023
Order Advertisement for Bid
Bid Opening February 2023
CC Award Contract March 2023
Construction Start Summer 2023
Substantial Completion Fall 2023
CC Set Assessment Hearing October 2023
CC Assessment Hearing October 2023
Recommendation
Based on the data within this report, the proposed 2023 Pavement Management Project, FH 23-01, is
feasible, necessary, cost-effective and will benefit the City of Falcon Heights.
2023 Pavement Management Project October 26, 2023 Feasibility Report
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PROJECT LOCATION
2023 Pavement Management Project October 26, 2023 Feasibility Report
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STREETS Existing Conditions
The approximately 1.4 miles of streets in the project area were originally paved between 1957-
1967. From historical aerial photos, Garden Avenue was originally a gravel section line road It was
widened to its current configuration in 1976. The last time the roadway
was resurfaced was in 1999. All streets have an urban design with
concrete curb and gutter and stormwater systems to convey drainage.
Holton Street, Albert Street, Sheldon Street and Ruggles Avenue are
residential streets. They are 31 feet wide, with parking allowed on both
sides. The speed limit for these streets is 20 mph and staff are not aware
of a speeding issue, nor have they received residents’ comments about
speeds.
Garden Avenue is a Municipal State Aid route and is classified as a minor
collector. From the Snelling Service Road to Holton Avenue it is 36 feet
wide with two lanes of traffic, parking on both sides, with parking restrictions in front of the
church. From Holton to Hamline the roadway transitions to a 42-foot-wide street with no parking
posted on the north side. parking restrictions in front of the school. between the school and
Holton Street and near the church on Holton Street. Garden Avenue has pavement markings that
are not consistent with the Minnesota Manual of Uniform Traffic Control Devices (MUTCD) at the
intersection with Albert Street.
Garden Avenue has a school zone with a 20-mph speed limit and a 20-mph speed limit west of
Holton Street. The school zone speed limit is out of date since the City updated the posted speed
limit on Garden to 20 mph in 2021. Garden Avenue speed counts from May 2022 measure the
85th percentile speed at 27 mph near Simpson Street and 24 mph near Falcon Heights Elementary
School. The measured speeds represent a significant speeding issue although based on the new
speed limit. Staff has heard numerous resident concerns about speeding vehicles on Garden
Avenue.
Municipal State Aid (MSA) traffic counts taken in 2020, during the COVID-19 Pandemic, measured
610-620 Average Daily Traffic (ADT) on Garden Avenue. Staff took additional counts in May of
2022 and measured 743-748 ADT (not seasonally adjusted by MnDOT Traffic). The MSA traffic
counts taken in 2017, pre-pandemic, measured 790-1050 ADT. Traffic volumes on Garden Avenue
appear to be increasing, but are not back to pre-pandemic volumes.
Pavement condition scores were considered to determine the streets for the City’s pavement
management and capital improvements plan. Falcon Heights’ pavement management system
utilizes a pavement condition index (PCI) rating of 0 to 100. This rating is based on surficial
pavement observations. Street condition ratings are divided into three categories: “adequate”
(66 to 100), “marginal” (36 to 65) and “problem” (0 to 35). The average PCI for Garden is 20. The
average PCI for the mill and overlay roads is 47.
Falcon Heights contracted with a geotechnical engineering consultant to obtain pavement borings
on Garden Avenue within the project. The observed pavement depth was generally 4 inches. The
Figure 1 - Non-Standard
Painted Cross-Hatch
2023 Pavement Management Project October 26, 2023 Feasibility Report
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thicker pavement observed at one of the borings was likely due to a roadway patch. Observed
aggregate base ranged from 4 to 7 inches. The fill encountered below the base consisted of sandy
soils. The geotechnical report indicated the pavement distresses on Garden Avenue may indicate
issues within the subgrade of the roadway. Slightly organic soils were encountered at one of the
locations 2-4 feet below the street surface. The fill contained some debris, including concrete and
bituminous. The existing pavement sections are summarized in the table below:
Measured Existing Pavement Sections Table
Boring
Location
Bituminous Pavement
Thickness (in.)
Apparent Aggregate
Base Thickness (in.)
ST-8 4 4
ST-9 4.5 7
ST-10 4 6
ST-11 7 5 Proposed Improvements
Area 1 Proposed Improvements - Mill and overlaying of the pavement is proposed as the method
of pavement construction. The process involves grinding off the top 2 inches of pavement and
replacing with two new inches of bituminous. This method is a cost-effective way to get a new
pavement surface that is smoother and free of defects. Although cracking is likely to mirror in the
year following construction, sealing cracks the following year is anticipated to address that issue
and maintain the pavement longevity. Cost for the street resurfacing is estimated at $427,000.
Area 2 Proposed Improvements - Falcon Heights contracted with a geotechnical engineering
consultant to obtain pavement borings on Garden Avenue. Based on the data and the minimal
utility work proposed with this project, a full-depth reclamation is proposed. This would include
grinding and mixing the existing pavement with the underlying base section. This strengthens the
base of the roadway. Excess grounds are removed and a new, 4-inch asphalt section would be
paved without changing the elevation of the roadway. Some areas may need subgrade correction
if unsuitable soils are encountered. The road is proposed to be striped with pavement markings
consistent with the MN MUTCD. Cost for the street reconstruction is estimated at $680,000
Area 2 Proposed Improvements Options
Segment 1, Snelling Service Road to Holton Avenue
• Option 1 (Existing Street Design)
o Street Width 36 Feet
o 11-foot Drive Lanes
o 7-foot Parking Lanes on Both Sides
o No Sidewalk
• Option 2 (Existing Street Design Modified)
o Street Width 36 Feet
o 11-foot Drive Lanes
o 8-foot Parking Lanes on South Side
2023 Pavement Management Project October 26, 2023 Feasibility Report
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o 6-foot shoulder on North Side, No Parking
o No Sidewalk
• Option 3 (Concept B modified)
o Street Width 34 Feet (Narrowed 2 Feet by Moving the North Curb)
o 11-foot Drive Lanes
o 7-foot Parking Lane on South Side
o 5-foot shoulder on North Side, No Parking
o No Sidewalk
• Option 4 (Concept A)
o Street Width 29 Feet (Narrowed 7 Feet by Moving the North Curb)
o 11-foot Drive Lanes
o 7-foot Parking Lane on South Side
o 7-foot Sidewalk on North Side, Next to the Curb
Segment 2, Holton Avenue to Hamline Avenue
• Option 5 (Existing Design)
o Street Width 42 Feet
o 12-foot Drive Lanes
o 9-foot Parking South Side Only
o 9-foot Shoulder North Side Currently Signed No Parking.
o No Sidewalk
• Option 6 (Concept G)
o Street Width 32-foot (Narrowed 10 Feet by Moving North Curb)
o 12-foot Drive Lanes
o 8-foot Parking South Side Only
o Elimination of North Shoulder Currently Signed No Parking.
o No Sidewalk
o East of School Property: North Side Shoulder for School Pick-Up Queuing, No
Sidewalk
• Option 7 (Concept F)
o Street Width 32-foot (Narrowed 10 Feet by Moving North Curb)
o 12-foot Drive Lanes
o 8-foot Parking South Side Only
o Elimination of North Shoulder Currently Signed No Parking.
o 6-foot Sidewalk
o 5-foot Boulevard Between Sidewalk and Curb Adjacent to the School Property
All options for reducing the street width involved moving in the north curb line. Garden Avenue
is currently 36 feet wide, much wider than the other streets in this neighborhood. The additional
width is likely contributing to faster speeds on Garden Avenue. Narrowed roadways can provide
more visual feedback for drivers to better interpret the speed they are traveling at, along with
feeling less comfortable at higher speeds.
2023 Pavement Management Project October 26, 2023 Feasibility Report
9
Reduction of street width will result in some loss of parking. Based on staff observations and
resident feedback, there is ample parking even if one side of parking is eliminated. All options
leave at least one side with parking which as feedback received from residents.
A significant reduction of the street width without addition of a new sidewalk, such as Option 6
could eliminate current space used by walkers.
Pathways Existing Conditions
Area 1 and 2 – No pathways are located on the project streets in Area 1 or Area 2.
Ruggles Pedestrian Connection – The City has right-of-way parallel to Ruggles Street that is
currently used by residents on foot to cut through the neighborhood from Pascal Street to Holton
Street. The area is currently maintained by the residents on both sides as lawn, so it does not
meet Americans with Disabilities Act (ADA) standards for accessibility. A utility pole is located in
the center of the right-of-way. The city has no formal count of usage but anecdotally it is relatively
well used during the summer. Proposed Improvements
Area 1 – No improvements are proposed.
Area 2
Segment 1
Option 4 identified under the STREETS segment is the only option for this segment that has a
dedicated separated pathway. This option provides a 7-foot concrete sidewalk behind the new
north curb line. Dedicated pathways such as this option provide a higher level of safety compared
to shared space within the roadway where pedestrians and bikers would use the parking lane or
shoulders. It defines where pedestrians should walk. The sidewalk is elevated behind a curb which
acts as a barrier. As long as the pathways are plowed in the winter, it provides a much safer space
as typically shoulders get reduced as snow builds up and pavement markings get hidden under
the snow. Estimated improvement cost is $172,000.
Area 2
Segment 2
Option 7 identified under the STREETS segment is the only option for this segment that has a
dedicated separated pathway. This option provides a 6-foot concrete sidewalk separated by a 5
foot boulevard behind the new north curb line. This option provides room for snow storage
between the curb and the sidewalk. Dedicated pathways such as this option provide a higher
level of safety compared to shared space within the roadway where pedestrians and bikers would
use the parking lane or shoulders. It defines where pedestrians should walk. The sidewalk is
elevated behind a curb which acts as a barrier. As long as the pathway are plowed in the winter,
2023 Pavement Management Project October 26, 2023 Feasibility Report
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it provides a much safer space as typically shoulders get reduced as snow builds up and pavement
markings get hidden under the snow. Estimated improvement cost is $127,000.
Council action has determined, if a pathway is installed with this project, costs would not be
assessed. This report assumes the funding would be split between Municipal State Aid and the
Street Fund. Ongoing maintenance, including snow removal would be performed by the City.
Ruggles Pedestrian Connection – An improvement to the Ruggles right-of-way was considered.
The pathway could be constructed as concrete with drain tile at an estimated cost of $35,000. A
second option would be permeable pavers, which allow stormwater to filter through the
pavement into the ground below to accommodate drainage. The estimated cost of a permeable
paver installation is $51,000. These estimated amounts include contingency and
engineering/overhead costs.
Due to significant opposition by the adjacent property owners and others living in the
neighborhood in addition to the low resident support heard from the neighborhood, current
usage of the connection and the cost of the improvement construction, the pathway is not
recommended. However, ongoing discussions are happening around this proposal as additional
meetings are occurring with neighbors. If a pathway were constructed, costs of the 2023 PMP
would increase by $35,000 to $51,000, funded from the street fund.
Sanitary Sewer Existing Conditions
The sanitary sewer system within the project streets was constructed in the 1950s and 1960s. All
of the sanitary pipe has been lined with Cure-In-Place-Pipe through the City’s sanitary sewer
rehabilitation program. This process creates a new pipe within the existing pipe. Proposed Improvements
The sanitary sewer manholes are proposed for minor rehabilitation work to include new, water-
tight castings and lids, new concrete rings and installation of an inflow and infiltration barrier at
the top of the manhole. These improvements are anticipated to reduce stormwater entering the
sanitary sewer system, which increases downstream capacity and treatment costs. They will also
reinforce the top of the manhole to prevent future settlements within the street. The cost
estimate for these improvements is $40,000.
2023 Pavement Management Project October 26, 2023 Feasibility Report
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Stormwater and Drainage Existing Conditions
The streets in the project area are served by catch basins which collect water on the street and
transport it to the east into Roseville. Storm sewer structures within the project area were
constructed with various materials including brick and mortar, concrete barrel sections seated on
top of pipe, and more conventional concrete structures. Catch basins on Garden Avenue are
located behind the curb line, which cause maintenance issues with keeping the drain open for
water in the winter and spring months. Staff inspected all storm structures to evaluate their
condition and determine replacement priorities.
The project area eventually flows east across the City line to a known flooding area, Gottfried Pit,
located in Roseville at Larpenteur Avenue and Fernwood Avenue. Gottfried Pit is a regional pond
that is owned by Ramsey County, and maintained by the City of Roseville. In extreme events, the
pond has flooded up to approximately the 912 elevation (approximately 16’ above the normal
water level). Proposed Improvements
Based on staff inspection, deteriorated catch basins will be rehabilitated or replaced as part of
the proposed project improvements. During design, catch basins may be added to alleviate
drainage issues or redundant catch basins may be eliminated.
Catch basins located behind the curbline on Garden Avenue are proposed to be removed or
converted and new catch basins are proposed within the curbline. If Option 1B is selected, catch
basins will be constructed within the north curbline relocation.
The cost estimate for these improvements is $242,000.
As the proposed street improvements would disturb an area greater than one acre, the project is
required by the Minnesota Pollution Control Agency (MPCA) to include a Storm Water Pollution
Prevention Plan (SWPPP) and use erosion and sediment control best practices during
construction, and obtain an MPCA Construction Permit. A watershed district erosion and
sediment control permit will also be required.
The proposed improvements would not add enough impervious surface that would trigger
watershed district quality or quantity requirements. Option 1B, to narrow the roadway, would
reduce impervious surface in the area, reducing stormwater conveyed downstream to Gottfried
Pit. No improvements for stormwater treatment are proposed with this project.
RIGHT-OF-WAY AND EASEMENTS
These project improvements are proposed within the existing right-of-way. No right-of-way or easement
acquisition is anticipated.
2023 Pavement Management Project October 26, 2023 Feasibility Report
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If the Ruggles Street right-of-way between Pascal Street and Holton Street is not going to be improved to
be an ADA-compliant pathway, the Council may consider vacation of the right-of-way. Failure of Falcon
Heights to meet the requirements of the Americans with Disabilities Act on a travel-way within City right-
of-way may be a liability for the City. Vacation or turning-back the right-of-way may be appropriate to
address the liability concerns.
The vacation process is prescribed by Minnesota State Statute as a discretionary act of the Council. It can
be initiated by the City and approved by City Council with a four-fifths majority at a public hearing. Prior
to the hearing, notice must be sent to affected property owners and notice posted and published in the
City newspaper. The right-of-way area at issue is not land owned by the City. It is a platted right-of-way
easement over land. A vacation process would remove the City’s right-of-way easement over the
property, “turning back” the property to the underlying property at no cost to them. The property would
then be available for their use and enjoyment. The property would also be returned to the tax roll.
OUTSIDE AGENCY COORDINATION
The watermain system that services the project area is owned and operated by St. Paul Regional Water
Services and they have indicated no improvements are planned for inclusion or coordination with this
project.
The project area is within the Capitol Region Watershed District. Proposed improvements are not
anticipated to warrant any stormwater requirements from the District.
During the design process, staff will do a Gopher State One Call for the project area to identify all small
utility operators. The City will coordinate with small utilities to finalize relocates and other coordination
items during design.
ESTIMATED COSTS AND PROPOSED FUNDING
Proposed project costs for the 2023 PMP Improvement Project are summarized below. The cost estimate
is based on recent construction projects of similar character and assumes that the proposed
improvements would begin in 2023. All costs include estimated engineering costs and 15% contingency,
which includes unforeseen costs including inflation, unforeseen site conditions, etc. Actual costs will be
determined through competitive bids following final design for the project. The actual costs will be
dependent upon the market conditions that exist at the time of the bidding.
The proposed street improvements are eligible for assessments according to the City of Falcon Heights
Assessment Policy. Per City Policy, a portion of the street improvements will be assessed to the
benefitting properties. Along with assessments, street costs will be financed through the Street
Infrastructure Fund and Municipal State Aid. Typically, only roads that have been added to the City’s
Municipal State Aid system (MSA) are eligible for funding through the City’s portion of state gas tax
revenues. However, the City of Falcon Heights has a Certified Municipal State Aid Street system. As a
result, the City can use MSA funds to pay for the City’s portion of the costs.
Storm sewer and sanitary sewer improvements will be funded from the appropriate infrastructure fund,
and are not eligible for assessments.
2023 Pavement Management Project October 26, 2023 Feasibility Report
13
Estimated
Cost MSA
Street
Infrastructure
Funds
Assessments
Sanitary
Sewer
Fund
Storm Sewer
Fund
Street
Improvements –
Area 1
$427,000 $117,000 $117,000 $193,000 - -
Street
Improvements –
Area 2: Garden Ave
$680,000 $170,000 $170,000 $340,000 - -
Storm Sewer
Improvements $242,000 - $242,000
Sanitary Sewer
Improvements $40,000 $40,000 -
Total $ 1,389,000 $287,000 $287,000 $533,000 $40,000 $242,000
*Includes 15% Engineering
If a pathway is installed with this project, the Council has directed staff not to assess project costs. This
report assumes the funding for pathway improvements would be split between Municipal State Aid
Funding and the Street Infrastructure Fund. This is consistent with past practice; the City did not assess
for pathway replacement along Roselawn Avenue in 2015. The table below shows the estimated costs
with contingency and funding for the pathway options.
Estimated
Cost MSA Street Infrastructure
Funds Assessments
Options 1, 2, 3, 5, 6
No Pathway Improvements $0 - - -
Option 4 $172,000 $86,000 - -
Option 7 $127,000 $127,000 - -
Option 4 and 7 $299,000 $299,000 - -
No Pathway at Ruggles
Right-of-Way $0 - - -
Ruggles: 5-Foot Concrete Pathway $35,000 - $35,000
Ruggles: Permeable Pavers $51,000 - $51,000 -
*Includes 15% Engineering
PROPOSED ASSESSMENTS
Assessments will be levied to the benefitting properties as outlined in Minnesota State Statute Chapter
429 and the City’s Assessment Policy, which is summarized below. The assessed amount is levied on a
front footage basis. Residential corner lots are assessed 100% for the long side, 0% for the short side.
One alteration proposed to the policy considers the long, narrow lots between Albert Street and Hamline
Avenue. Tax-exempt lots are assessed for all frontages. To be consistent with the assessment practice
used on the 2015 PMP, which also included a lot with significant length, residential lot depth is proposed
2023 Pavement Management Project October 26, 2023 Feasibility Report
14
to be capped at 176 feet. This would affect two lots lowering their assessible frontage from 296 feet to
176 feet.
Assuming this project is completed by fall 2023, the final assessment amount would be determined at an
assessment hearing in the fall of 2023 with a thorough review of the proposed assessments by the Council.
The Council would also set the length of assessments and the interest rate at the hearing. In past projects,
the assessments have been over 7 years for mill and overlay projects and 10 years for reconstruction
projects at an interest rate 2% above the current rate of return on the City’s portfolio.
The following factors regarding the City of Falcon Heights assessment policies should be considered:
• The properties owned by the Falcon Heights UCC are tax-exempt parcels, and have been included in
the preliminary assessment roll as such. The City may choose to pursue a benefit appraisal on the
properties to ensure the assessment proposed does not exceed the estimated benefit to the
property, as required by Minnesota State Statute 429. This may result in a higher City cost, which
could be offset by using additional State Aid funds. Staff will update the City Council as information
becomes available.
• Garden Avenue assessments are higher than they would be for a similar project on a north-south
street due to the orientation of the lots. The majority of the adjacent lots have their long side on
Garden Avenue. This means they were not assessed for the improvements to the street on their
short side, but, in accordance with the assessment policy, they will have a long assessable frontage. Area 1 – Holton Street, Albert Street, Sheldon Street, Ruggles Avenue
This area includes 8,705 feet of frontage, 504 feet of which is not assessable due to corner lots.
There are 96 parcels eligible for assessment. The average residential assessment is estimated at
$1,495.34. The estimated assessment rates are shown below:
• Residential (40% of the improvement cost) = $19.62/ft
• Tax-Exempt (100% of the improvement cost) = $49.05/ft Area 2 – Garden Avenue
This area includes 4,241 feet of frontage, 553 feet of which is not assessable due to corner lots.
There are 22 parcels eligible for assessment. The average residential assessment is estimated at
$8,844.57. The estimated assessment rates are shown below:
• Residential (40% of the improvement cost) = $64.14/ft
• Tax-Exempt (100% of the improvement cost) = $160.34/ft
No assessments are proposed for funding pathways, if constructed.
PUBLIC INVOLVEMENT
The City hosted two open houses for the Northeast Quadrant as a whole, on April 5, 2022 and July 20,
2022, to discuss the Ruggles Street pathway proposal and Garden Avenue. These open houses were
widely attended by both residents adjacent to the proposed improvements and also residents from other
Northeast Quadrant streets. Layouts with project concepts were available for viewing and discussion.
2023 Pavement Management Project October 26, 2023 Feasibility Report
15
The residents expressed concerned about assessment cost, snow maintenance and impact on their yard
of the pathway options. Several residents who live on Garden Avenue didn’t see a need for a sidewalk as
people currently walk on the street. Residents had concerns about speeding on Garden Avenue. They
also expressed desire to have parking on Garden Avenue. Comments received are summarized and
written comments are attached in the Appendix.
An informational meeting was held on October 5, 2022 for residents who live adjacent to the project
streets and Ruggles pathway option. Approximately 10 people attended. The meeting was presentation
format, where staff presented information on the City’s Pavement Management Program, the proposed
improvements, and the City’s Assessment Policy. Residents asked clarifying questions about the City’s
assessment policy, the history of Garden Avenue, and about pedestrian facilities. As Garden Avenue was
proposed for improvement in 2015, a Garden Avenue resident asked why they should bear a higher
assessment cost for construction in 2023.
PROPOSED PROJECT SCHEDULE
If this project is approved, the proposed project schedule is shown below. Items marker is the project
schedule and Council Action items are noted with a CC:
CC Receive Feasibility report and Set Improvement Hearing October 26, 2022
CC Improvement Hearing, Order Improvement, and November 9, 2022
Authorize Preparation of Plans & Specifications
CC Approve Plans & Specifications, and January, 2023
Order Advertisement for Bid
Bid Opening February 2023
CC Award Contract March 2023
Construction Start Summer 2023
Substantial Completion Fall 2023
CC Set Assessment Hearing October 2023
CC Assessment Hearing October 2023
SUMMARY & RECOMMENDATIONS
Based on the information and analysis included in this report, the 2023 Street Rehabilitation Project,
FH 23-01, is feasible, necessary and cost effective. The following is recommended:
1. The Falcon Heights City Council accept this feasibility study and report and order public hearing
for November 9, 2022.
2. After receiving the appropriate staff reports, information and input from the public hearing, the
City Council shall:
2023 Pavement Management Project October 26, 2023 Feasibility Report
16
a. Determine whether to proceed with or reject the proposed public improvements;
b. Determine which Garden Avenue pathway option to proceed with or reject;
c. Determine the roadway width of Garden Avenue; and
d. Determine Ruggles Avenue pathway option to proceed with or reject.
3. Based on the outcome of the public hearing, the Council can order the proposed improvements
and authorize the preparation of plans and specifications.
2023 Pavement Management Project October 26, 2023 Feasibility Report
17
APPENDIX 1: IMPROVEMENT MAPS
2023 Pavement Management Project October 26, 2023 Feasibility Report
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APPENDIX 2: PROPOSED TYPICAL SECTIONS
2023 Pavement Management Project October 26, 2023 Feasibility Report
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2023 Pavement Management Project October 26, 2023 Feasibility Report
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2023 Pavement Management Project October 26, 2023 Feasibility Report
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2023 Pavement Management Project October 26, 2023 Feasibility Report
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2023 Pavement Management Project October 26, 2023 Feasibility Report
23
APPENDIX 3: PUBLIC COMMENT SUMMARY
2023 Pavement Management Project October 26, 2023 Feasibility Report
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APPENDIX 4: OPINION OF PROBABLE COST
2023 Pavement Management Project October 26, 2023 Feasibility Report
25
APPENDIX 5: DRAFT ASSESSMENT ROLLS
[ON FOLLOWING PAGES]
ParcelID BuildingNu StreetName StreetSuff Front Footage LandmarkBu TaxExemptYN Assessment Rate Assessment Amount
152923310108 1393 GARDEN AVE 665 Falcon Heights Elementary Sch Y 49.05$ 32,618.25$
152923340131 1411 LARPENTEUR AVE 140 N 19.62$ 2,746.80$
152923310044 1436 ROSELAWN AVE 162 N 19.62$ 3,178.44$
152923340130 1695 HOLTON ST 126 N 19.62$ 2,472.12$
152923340065 1700 HOLTON ST 80 N 19.62$ 1,569.60$
152923340128 1701 HOLTON ST 80 N 19.62$ 1,569.60$
152923340066 1706 HOLTON ST 63 N 19.62$ 1,236.06$
152923340097 1707 HOLTON ST 68 N 19.62$ 1,334.16$
152923340067 1712 HOLTON ST 63 N 19.62$ 1,236.06$
152923340096 1713 HOLTON ST 60 N 19.62$ 1,177.20$
152923340095 1717 HOLTON ST 60 N 19.62$ 1,177.20$
152923340068 1718 HOLTON ST 63 N 19.62$ 1,236.06$
152923340094 1723 HOLTON ST 60 N 19.62$ 1,177.20$
152923340069 1724 HOLTON ST 63 N 19.62$ 1,236.06$
152923340093 1729 HOLTON ST 60 N 19.62$ 1,177.20$
152923340070 1732 HOLTON ST 63 N 19.62$ 1,236.06$
152923340092 1735 HOLTON ST 60 N 19.62$ 1,177.20$
152923340120 1740 HOLTON ST 69 N 19.62$ 1,353.78$
152923340091 1741 HOLTON ST 60 N 19.62$ 1,177.20$
152923340121 1746 HOLTON ST 69 N 19.62$ 1,353.78$
152923340090 1747 HOLTON ST 60 N 19.62$ 1,177.20$
152923340089 1753 HOLTON ST 60 N 19.62$ 1,177.20$
152923340073 1754 HOLTON ST 63 Posel Communications Inc N 19.62$ 1,236.06$
152923340074 1756 HOLTON ST 63 N 19.62$ 1,236.06$
152923340088 1757 HOLTON ST 60 N 19.62$ 1,177.20$
152923340087 1765 HOLTON ST 60 N 19.62$ 1,177.20$
152923340075 1766 HOLTON ST 60 N 19.62$ 1,177.20$
152923340076 1770 HOLTON ST 56 N 19.62$ 1,098.72$
152923340086 1771 HOLTON ST 60 N 19.62$ 1,177.20$
152923340085 1775 HOLTON ST 60 N 19.62$ 1,177.20$
152923340077 1776 HOLTON ST 73 N 19.62$ 1,432.26$
152923340078 1782 HOLTON ST 63 N 19.62$ 1,236.06$
152923340084 1783 HOLTON ST 60 N 19.62$ 1,177.20$
152923340079 1790 HOLTON ST 60 N 19.62$ 1,177.20$
152923340083 1791 HOLTON ST 60 N 19.62$ 1,177.20$
152923340082 1795 HOLTON ST 126 United Church Falcon Heights Y 49.05$ 6,180.30$
152923310111 1795 HOLTON ST 322 Y 49.05$ 15,794.10$
152923340080 1796 HOLTON ST 63 N 19.62$ 1,236.06$
152923310078 1816 HOLTON ST 62 N 19.62$ 1,216.44$
152923310077 1820 HOLTON ST 62 N 19.62$ 1,216.44$
152923310076 1824 HOLTON ST 62 N 19.62$ 1,216.44$
152923310075 1830 HOLTON ST 62 N 19.62$ 1,216.44$
152923310074 1834 HOLTON ST 62 N 19.62$ 1,216.44$
152923310061 1835 HOLTON ST 75 N 19.62$ 1,471.50$
152923310062 1843 HOLTON ST 75 N 19.62$ 1,471.50$
152923310073 1844 HOLTON ST 62 N 19.62$ 1,216.44$
152923310107 1849 HAMLINE AVE 125 N 19.62$ 2,452.50$
152923310063 1849 HOLTON ST 75 N 19.62$ 1,471.50$
152923310072 1850 HOLTON ST 62 N 19.62$ 1,216.44$
152923310071 1852 HOLTON ST 133 N 19.62$ 2,609.46$
152923310064 1857 HOLTON ST 75 N 19.62$ 1,471.50$
152923310033 1863 ALBERT ST 145 N 19.62$ 2,844.90$
152923310017 1863 SHELDON ST 137 N 19.62$ 2,687.94$
152923310018 1864 ALBERT ST 123 N 19.62$ 2,413.26$
152923310034 1864 HOLTON ST 133 N 19.62$ 2,609.46$
152923310009 1864 SHELDON ST 139 N 19.62$ 2,727.18$
152923310091 1865 HAMLINE AVE 123 N 19.62$ 2,413.26$
152923310065 1865 HOLTON ST 75 N 19.62$ 1,471.50$
152923310035 1868 HOLTON ST 62 N 19.62$ 1,216.44$
152923310032 1869 ALBERT ST 77 N 19.62$ 1,510.74$
152923310066 1869 HOLTON ST 75 N 19.62$ 1,471.50$
152923310016 1869 SHELDON ST 77 N 19.62$ 1,510.74$
152923310019 1870 ALBERT ST 77 N 19.62$ 1,510.74$
152923310008 1870 SHELDON ST 77 N 19.62$ 1,510.74$
152923310036 1874 HOLTON ST 62 N 19.62$ 1,216.44$
152923310031 1877 ALBERT ST 72 N 19.62$ 1,412.64$
152923310067 1877 HOLTON ST 75 N 19.62$ 1,471.50$
152923310015 1877 SHELDON ST 77 N 19.62$ 1,510.74$
152923310020 1878 ALBERT ST 75 N 19.62$ 1,471.50$
152923310007 1878 SHELDON ST 77 N 19.62$ 1,510.74$
152923310037 1880 HOLTON ST 62 N 19.62$ 1,216.44$
152923310068 1881 HOLTON ST 75 N 19.62$ 1,471.50$
152923310030 1883 ALBERT ST 79 N 19.62$ 1,549.98$
152923310014 1883 SHELDON ST 76 N 19.62$ 1,491.12$
152923310021 1884 ALBERT ST 77 N 19.62$ 1,510.74$
152923310006 1884 SHELDON ST 76 N 19.62$ 1,491.12$
152923310038 1886 HOLTON ST 62 N 19.62$ 1,216.44$
152923310013 1889 SHELDON ST 77 N 19.62$ 1,510.74$
152923310029 1891 ALBERT ST 77 N 19.62$ 1,510.74$
152923310069 1891 HOLTON ST 75 N 19.62$ 1,471.50$
152923310022 1892 ALBERT ST 76 N 19.62$ 1,491.12$
152923310039 1892 HOLTON ST 62 N 19.62$ 1,216.44$
152923310005 1892 SHELDON ST 77 N 19.62$ 1,510.74$
152923310023 1896 ALBERT ST 77 N 19.62$ 1,510.74$
152923310040 1896 HOLTON ST 62 N 19.62$ 1,216.44$
152923310004 1896 SHELDON ST 76 N 19.62$ 1,491.12$
152923310028 1897 ALBERT ST 76 N 19.62$ 1,491.12$
152923310070 1897 HOLTON ST 75 N 19.62$ 1,471.50$
152923310012 1897 SHELDON ST 76 N 19.62$ 1,491.12$
152923310027 1905 ALBERT ST 77 N 19.62$ 1,510.74$
152923310011 1905 SHELDON ST 76 N 19.62$ 1,491.12$
152923310024 1906 ALBERT ST 77 N 19.62$ 1,510.74$
152923310041 1906 HOLTON ST 62 N 19.62$ 1,216.44$
152923310003 1906 SHELDON ST 77 N 19.62$ 1,510.74$
152923310042 1910 HOLTON ST 62 N 19.62$ 1,216.44$
152923310043 1914 HOLTON ST 64 N 19.62$ 1,255.68$
Non-Assessed Frontage504
Total Garden Ave Frontage 8705 Feet Total Assessment 193,659.21$
Residential Footage 7088 Feet 139,066.56$
Tax-Exempt Footage 1113 Feet 54,592.65$
ParcelID BuildingNuStreetName StreetSuff Front Footage LandmarkBu TaxExemptY Shape_Area Assessment Rate Assessment Amount
152923340082 1795 HOLTON ST 269 United Church Falcon Heights Y 3144.587721 160.34$ 43,131.46$
152923340081 1800 HOLTON ST 133 N 814.603913 64.14$ 8,530.62$
152923340045 1801 ALBERT ST 136 N 795.0729334 64.14$ 8,723.04$
152923340044 1800 ALBERT ST 176 N 1883.353773 64.14$ 11,288.64$
152923340001 1803 HAMLINE AVE 176 N 1432.801041 64.14$ 11,288.64$
152923330088 1802 ASBURY ST 134 N 773.9533434 64.14$ 8,594.76$
152923330060 1803 ARONA ST 134 N 771.0093924 64.14$ 8,594.76$
152923330059 1802 ARONA ST 134 N 766.7522857 64.14$ 8,594.76$
152923330031 1803 SIMPSON ST 134 N 763.8091285 64.14$ 8,594.76$
152923330030 1802 SIMPSON ST 134 N 759.5542827 64.14$ 8,594.76$
152923330001 1803 PASCAL ST 133 N 754.2643167 64.14$ 8,530.62$
152923320108 1810 SIMPSON ST 134 N 727.9478677 64.14$ 8,594.76$
152923320107 1811 PASCAL ST 133 N 728.2853416 64.14$ 8,530.62$
152923320088 1810 ARONA ST 134 N 721.2236725 64.14$ 8,594.76$
152923320087 1811 SIMPSON ST 134 N 723.9678764 64.14$ 8,594.76$
152923320069 1808 ASBURY ST 134 N 714.4960799 64.14$ 8,594.76$
152923320068 1811 ARONA ST 134 N 717.2410744 64.14$ 8,594.76$
152923310111 1795 HOLTON ST 134 Y 4016.612118 160.34$ 21,485.56$
152923310108 1393 GARDEN AVE 665 Falcon Heights Elementary Sch Y 35452.41886 160.34$ 106,626.10$
152923310101 1807 HAMLINE AVE 126 N 957.3236552 64.14$ 8,081.64$
152923310079 1810 HOLTON ST 133 N 794.823746 64.14$ 8,530.62$
152923310059 1806 PASCAL ST 134 N 1207.738902 64.14$ 8,594.76$
Non-Assessable Frontage 553
Total Garden Ave Frontage 4241 Feet Total Assessment 339,289.92$
Residential Footage 2620 Feet 168,046.80$
Tax-Exempt Footage 1068 Feet 171,243.12$
Note: Parcel depth is capped at 176 feet, applies to 1800 Albert St. and 1803 Hamline Ave.
2023 Pavement Management Project October 26, 2023 Feasibility Report
26
APPENDIX 6: DRAFT ASSESSSMENT MAPS
2023 Pavement Management Project October 26, 2023 Feasibility Report
27
2023 Pavement Management Project October 26, 2023 Feasibility Report
28
APPENDIX 7: GEOTECHNICAL REPORT
[ON FOLLOWING PAGES]
Geotechnical Evaluation Report
Falcon Heights 2023 Pavement Management
Falcon Heights, Minnesota
Prepared for
City of Falcon Heights
Professional Certification:
I hereby certify that this plan, specification, or report
was prepared by me or under my direct supervision
and that I am a duly licensed Professional Engineer
under the laws of the State of Minnesota.
Richard S. Jett, PE
Project Engineer
License Number: 58781
June 13, 2022
Project B2203417
Braun Intertec Corporation
AA/EOE
Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438
Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com
June 13, 2022 Project B2203417
Stephanie Smith, PE
City of Falcon Heights
2077 Larpenteur Avenue West
Falcon Heights, MN 55113
Re: Geotechnical Evaluation Report
Falcon Heights 2023 Pavement Management
Falcon Heights, Minnesota
Dear Ms. Smith:
We are pleased to present this Geotechnical Evaluation Report for the above-referenced project. The
following report provides the results of our evaluation and should be read in its entirety.
Thank you for making Braun Intertec your geotechnical consultant for this project. If you have questions
about this report, or if there are other services that we can provide in support of our work to date, please
contact Richard Jett at 815.545.7059 (rjett@braunintertec.com) or Josh Kirk at 507.514.1348
(jkirk@braunintertec.com)
Sincerely,
BRAUN INTERTEC CORPORATION
Richard S. Jett, PE
Project Engineer
Joshua L. Kirk, PE
Account Leader, Senior Engineer
Table of Contents
Description Page
A. Introduction ...................................................................................................................................... 1
A.1. Project Description .............................................................................................................. 1
A.2. Current Roadway Designations ........................................................................................... 2
A.3. Purpose ................................................................................................................................ 3
A.4. Background Information and Reference Documents .......................................................... 3
A.5. Scope of Services ................................................................................................................. 3
B. Results .............................................................................................................................................. 4
B.1. Geologic Overview .............................................................................................................. 4
B.2. Visual Field Observations .................................................................................................... 4
B.3. Existing Pavement Sections ................................................................................................. 5
B.4. Boring Results ...................................................................................................................... 6
B.5. Groundwater ....................................................................................................................... 7
B.6. Laboratory Test Results ....................................................................................................... 7
C. Recommendations ........................................................................................................................... 8
C.1. Design and Construction Discussion ................................................................................... 8
C.1.a. Understanding of Project Scope ............................................................................. 8
C.1.b. General Pavement Conditions................................................................................ 8
C.1.c. Observations of Subgrade Soils .............................................................................. 8
C.1.d. Pavement Improvement Options ........................................................................... 8
C.2. Pavement Improvement Recommendations ...................................................................... 9
C.2.a. Pavement Improvement Approach – Falcon Woods Area (ST-1 through ST-7) ..... 9
C.2.b. Pavement Improvement Approach – Garden Avenue Area (ST-8 through ST-11)10
C.3. Site Grading and Excavations ............................................................................................ 11
C.3.a. Engineered Fill Materials and Compaction .......................................................... 11
C.4. Pavements ......................................................................................................................... 12
C.4.a. Pavement Subgrade Preparation – Full Reconstruction ...................................... 12
C.4.b. Proofroll Observations ......................................................................................... 13
C.4.c. Design Sections .................................................................................................... 13
C.4.d. Bituminous Pavement Materials .......................................................................... 14
C.4.e. Subgrade Drainage ............................................................................................... 14
C.4.f. Performance and Maintenance ........................................................................... 14
D. Procedures ...................................................................................................................................... 14
D.1. Penetration Test Borings ................................................................................................... 14
D.2. Exploration Logs ................................................................................................................ 15
D.2.a. Log of Boring Sheets ............................................................................................. 15
D.2.b. Geologic Origins ................................................................................................... 15
D.3. Material Classification and Testing ................................................................................... 15
D.3.a. Visual and Manual Classification .......................................................................... 15
D.3.b. Laboratory Testing ............................................................................................... 15
D.4. Groundwater Measurements ............................................................................................ 15
E. Qualifications .................................................................................................................................. 16
E.1. Variations in Subsurface Conditions .................................................................................. 16
E.1.a. Material Strata ..................................................................................................... 16
E.1.b. Groundwater Levels ............................................................................................. 16
E.2. Continuity of Professional Responsibility .......................................................................... 16
Table of Contents (continued)
Description Page
E.2.a. Plan Review .......................................................................................................... 16
E.2.b. Construction Observations and Testing ............................................................... 17
E.3. Use of Report ..................................................................................................................... 17
E.4. Standard of Care ................................................................................................................ 17
Appendix
Soil Boring Location Sketch
Log of Boring Sheets ST-1 through ST-11
Pavement Core Photographs
Descriptive Terminology of Soil
A. Introduction
A.1. Project Description
This Geotechnical Evaluation Report addresses the planned improvements to select roadways located in
Falcon Heights, Minnesota. Tables 1 and 2 below provide a summary of project details.
Table 1. Falcon Woods Area (Borings ST-1 through ST-7)
Aspect Description
Streets Included Autumn Street, Summer Street, Prior Avenue, Moore
Street, Howell Street, and Garden Avenue.
Pavement Type Bituminous pavement with aggregate base layer
Assumed Average Annual Daily Traffic (AADT)* 600 or less
Estimated ESAL’s 230,000*
*Assumed value over a 20-year period.
Table 2. Garden Avenue Area (ST-8 through ST-11)
Aspect Description
Streets Included Garden Avenue from Hamline Avenue to Snelling
Avenue
Pavement Type Bituminous pavement with aggregate base layer
Assumed Average Annual Daily Traffic (AADT)* 1000
Estimated ESAL’s 380,000*
*Assumed value over a 20-year period.
The figure below shows an illustration outlining where pavement improvements are planned.
City of Falcon Heights
Project B2203417
June 13, 2022
Page 2
Figure 1. Street Improvement Layout
Figure furnished by the City of Roseville and dated March 8, 2022.
A.2. Current Roadway Designations
Garden Avenue, between Hamline Avenue and Snelling Avenue, is classified as an urban minor collector
with an Average Annual Daily Traffic (AADT) ranging from 600 to 1000. The Falcon Woods neighborhood
roadways, including Autumn Street, Summer Street, Prior Avenue, Moore Steet, Howell Street, and
Garden Avenue (from Moore Street to Howell Street) are classified as residential roadways with an AADT
of less than 600.
Falcon Woods Area (ST-1 through ST-7)
Garden Avenue Area (ST-8 through ST-11)
↑ N
City of Falcon Heights
Project B2203417
June 13, 2022
Page 3
A.3. Purpose
The purpose of our geotechnical evaluation was to core the existing pavement, characterize the
subsurface soil conditions at selected exploration locations, evaluate their impact on the project, and
provide geotechnical recommendations for use in the design and rehabilitation of the selected roadways.
A.4. Background Information and Reference Documents
We reviewed the following information:
Proposed 2023 Pavement Management Map, furnished by the City of Roseville and dated
March 8, 2022.
In addition to the provided source, we have used several publicly available sources of information
including topography maps obtained from the Minnesota Department of Natural Resources (MnTOPO
website) and Google Earth aerial photographs.
We have described our understanding of the proposed construction and site to the extent others
reported it to us. Depending on the extent of available information, we may have made assumptions
based on our experience with similar projects. If we have not correctly recorded or interpreted the
project details, the project team should notify us. New or changed information could require additional
evaluation, analyses and/or recommendations.
A.5. Scope of Services
We performed our scope of services for the project in accordance with our Proposal for a Geotechnical
Evaluation (QTB156087) dated April 4, 2022. The following list describes the geotechnical tasks
completed in accordance with our authorized scope of services.
Reviewing the background information and reference documents previously cited.
Staking and coordinating clearing the exploration location of underground utilities. The City
of Falcon Heights selected and we staked/marked the new exploration locations in the field.
We acquired the surface elevations and locations with GPS technology using the State of
Minnesota’s permanent GPS base station network. The Soil Boring Location Sketch included
in the Appendix shows the approximate locations of the borings.
City of Falcon Heights
Project B2203417
June 13, 2022
Page 4
Performing 11 standard penetration test (SPT) borings, denoted as ST-1 through ST-11, to
nominal depths of 5 feet below grade across the site.
Core the pavement at each boring location for a total of eleven pavement cores.
Performing laboratory testing on select samples to aid in soil classification and engineering
analysis.
Preparing this report containing a boring location sketch, logs of soil borings, a summary of
the soils encountered, results of laboratory tests, and recommendations for
reconstruction/rehabilitation of the existing roadways and pavement design thicknesses.
Our scope of services did not include environmental services or testing and our geotechnical personnel
performing this evaluation are not trained to provide environmental services or testing. We can provide
environmental services or testing at your request.
B. Results
B.1. Geologic Overview
We based the geologic origins used in this report on the soil types, laboratory testing, and available
common knowledge of the geological history of the site. Because of the complex depositional history,
geologic origins can be difficult to ascertain. We did not perform a detailed investigation of the geologic
history for the site.
B.2. Visual Field Observations
We performed a site visit to visually observe the conditions of the existing pavements across both project
areas following completion of the field work and laboratory testing. Visual observations, in combination
with the results of the geotechnical evaluation, can offer additional insight into the subgrade conditions
in areas where soil borings were not completed. In addition, these visual observations of the existing
pavements can help determine the practicality of different rehabilitation options and how the previous
pavement section has held up since its previous improvements.
City of Falcon Heights
Project B2203417
June 13, 2022
Page 5
In the Falcon Woods area (Borings ST-1 through ST-7), significant surface distress in the form of surface
cracks and some raveling was observed throughout the entire project area. In general, minimal amounts
of potholes and rutting were observed with localized areas exhibiting more distress, specifically rutting
along Summer Street between Prior Avenue and Howell Street and potholes near the intersection of
Howell Street and Prior Avenue. The roadways showed previous signs of maintenance, including
bituminous patches and sealed surface cracks.
The Garden Avenue project area (ST-8 through ST-11) showed significant signs of distress in the form of
surface cracks and raveling with occasional potholes throughout. Rutting was observed throughout the
project area but was more heavily concentrated on the western half of Garden Avenue. The roadway
showed previous signs of maintenance, including bituminous patches and sealed surface cracks. The
adjacent curb and gutter also showed signs of distress in the form of settlement.
B.3. Existing Pavement Sections
Table 3 below outlines the existing pavement section thicknesses that were encountered during our
geotechnical exploration.
Table 3. Existing Pavement Section Profile
Boring Location
In Place Measured Bituminous Pavement Thickness
(in)
In-Place Measured Apparent Aggregate Base Thickness
(in)
ST-1 3 1/2 5
ST-2 3 1/2 7
ST-3 4 5
ST-4 4 1/2 5
ST-5 3 5 1/2
ST-6 3 5 1/2
ST-7 4 4
ST-8 4 4
ST-9 4 1/2 7
ST-10 4 6
ST-11 7 5
City of Falcon Heights
Project B2203417
June 13, 2022
Page 6
We did not perform gradation analysis on the apparent aggregate base material encountered as part of
the pavement section, in accordance with our scope of work. Therefore, we cannot conclusively
determine if the encountered material satisfies a particular specification.
B.4. Boring Results
Tables 4 and 5 provides a summary of the soil boring results in the general order we encountered the
strata. Please refer to the Log of Boring sheets in the Appendix for additional details. The Descriptive
Terminology sheets in the Appendix include definitions of abbreviations used in Tables 4 and 5.
Table 4. Subsurface Profile Summary – Falcon Woods Area (Borings ST-1 through ST-7)
Strata
Soil Type -
ASTM
Classification
N values
Blows Per Foot
(BPF) Commentary and Details
Pavement
section N/A N/A
Observed bituminous pavement thicknesses
ranged from 3 to 4 inches.
Apparent aggregate base thicknesses ranged
from 4 to 7 inches.
Total pavement section thicknesses ranged from
8 to 10 1/2 inches.
Fill SM, SP-SM, SC 7 to 40 BPF
Observed below the pavement sections and
extended to the termination depths of the
borings.
Consisted of sandy soils at our exploration
locations.
Moisture conditions were generally moist.
Seams of clay soils were encountered in Borings
ST-2, ST-5, and ST-7.
Highly variable, soils intermixed.
Existing fill contained variable amounts of debris, including concrete and bituminous.
City of Falcon Heights
Project B2203417
June 13, 2022
Page 7
Table 5. Subsurface Profile Summary – Garden Avenue Area (ST-8 through St-11)
Strata
Soil Type -
ASTM
Classification
N values
Blows Per Foot (BPF Commentary and Details
Pavement
section N/A N/A
Observed bituminous pavement thicknesses
ranged from 4 to 7 inches.
Apparent aggregate base thicknesses ranged
from 4 to 7 inches.
Total pavement section thicknesses ranged from
8 to 12 inches.
The thicker bituminous pavement encountered at
Boring ST-11 is likely due to a boring being
completed within a previously patched pothole.
Fill SM, SP-SM 9 to 50 BPF
Observed below the pavement sections and
extended to the termination depths of the
borings.
Fill consisted of sandy soils.
Moisture conditions were generally moist.
Slightly organic fill soils were encountered in
boring ST-11 at a depth ranging from
approximately 2 to 4 feet below existing grade.
Existing fill contained variable amounts of debris, including concrete debris.
For simplicity in this report, we define existing fill to mean existing, uncontrolled, or undocumented fill.
B.5. Groundwater
We did not observe groundwater while advancing our borings. Therefore, it appears that groundwater is
below the depths explored. Project planning should anticipate seasonal and annual fluctuations of
groundwater. Should a more accurate determination of groundwater be needed, we recommend the
completion of additional soil borings and the installation of piezometers.
B.6. Laboratory Test Results
The boring logs show the results of the laboratory testing we performed next to the tested sample depth.
The moisture content of select fill soil samples ranged from 3 to 14 percent moisture by weight. Sieve
analysis tests (passing the No. 200 sieve only) performed on select fill soil samples indicated between
5 to 44 percent particles passing the No. 200 sieve by weight. Organic content tests performed on select
City of Falcon Heights
Project B2203417
June 13, 2022
Page 8
samples indicated between 1 to 2 percent organic material, by weight. These percentages classify the
material as non- to slightly organic.
C. Recommendations
C.1. Design and Construction Discussion
C.1.a. Understanding of Project Scope
Based on the provided request for proposal dated March 28, 2022, we understand that the City of Falcon
Heights is considering cost efficient improvements to the project areas consisting of pavement
rehabilitation options and possible reconstruction should the conditions warrant. We assume there will
likely not be any utility improvements or large-scale subgrade improvements planned during these
improvement projects. We expect that pavement rehabilitation options will be the first choice of the City
of Falcon Heights.
C.1.b. General Pavement Conditions
Generally, pavement distress observed throughout the project site appears to be in the form of alligator
cracking, some potholes, etc. Some rutting was observed in the Falcon Woods neighborhood but on a
relatively minor scale. More significant rutting was observed in the Garden Avenue area. Both project
areas showed previous signs of maintenance, including bituminous patches and sealed surface cracks.
C.1.c. Observations of Subgrade Soils
Subgrade soils in the Falcon Woods project area generally consisted of sandy fill subgrade soils with some
zones of clay-based soils observed. The Garden Avenue project area generally contained sandy subgrade
fill soils. Some debris, including concrete and bituminous, was encountered across both project areas.
Based on the soil boring samples, the subgrade soils contain minimal organic material within the
explored depths.
C.1.d. Pavement Improvement Options
Several options are available for pavement improvement. One option available is full reconstruction,
which includes full removal of the existing pavement section, preparation of the subgrade soils (as
needed), and placement of a new pavement section. Other options available include Full-Depth
Reclamation (FDR), or mill and overlay techniques, which utilize the reuse of the existing pavement to
reconstruct a new pavement section. These approaches do not include full removal of the existing
pavement section and limits the opportunity to observe and improve the subgrade soils.
City of Falcon Heights
Project B2203417
June 13, 2022
Page 9
While the latter two approaches tend to be more economical, there is a small risk that unforeseen
deficiencies in the existing subgrade may lead to future pavement impacts. If subgrade performance is
expected to be an issue in the future, rehabilitation options may not be practical or economical to
perform and will likely not provide the highest quality pavement over the long term.
If observation of the existing subgrade soils are a priority, we recommend reconstruction of the existing
pavement section. This option would provide the highest quality pavement over the longest possible
service life but is typically more expensive than other rehabilitation options. We would recommend the
existing bituminous pavement and aggregate base layers be removed, the existing subgrade
recompacted and minor soil corrections performed as needed, and a new pavement section, including
bituminous and aggregate base, be placed.
C.2. Pavement Improvement Recommendations
The following sections provide our recommendations for each of the proposed improvement areas
discussed in the RFP. In addition to our recommended approach, we understand there may be cost
implications to the city. We encourage the city to investigate multiple approaches to improving the
pavements, while understanding that each approach has a slightly different life cycle and subsequent
maintenance cycle. While one approach may be the most cost-effective in the short term, the
maintenance program may be more involved and have higher cost in the future.
C.2.a. Pavement Improvement Approach – Falcon Woods Area (ST-1 through ST-7)
Based on the results of our exploration, it appears that the existing pavement has reached the end of its
lifespan. Based on the type of distress noted in the pavements, and the results of our subsurface
exploration, it appears that the existing subgrade is generally sandy in nature and does not appear to be
in need of major improvement. Therefore, pavement improvement techniques such as a mill and overlay,
or a full-depth reclamation are feasible options. As noted previously, these techniques do not allow for
observations of the underlying subgrade soils and improvements to the subgrade. The design team
should analyze the cost and practicality associated with each option and choose the option that will best
suit the budget, schedule, lifespan, and performance standards for the project. These options will often
require more frequent maintenance compared with a full pavement reconstruction but are typically
more cost effective during construction.
To perform an FDR of the existing pavements, the full thickness of the existing asphalt is pulverized and
blended with a portion of the existing apparent aggregate base to form a new base layer for future
asphalt placement. We recommend leaving a nominal section of the existing aggregate base layer in
place so the underlying subgrade soils are not incorporated into the reclaimed material. The table below
City of Falcon Heights
Project B2203417
June 13, 2022
Page 10
provides recommended reclamation depths based on the borings performed. Note that pavement
section thicknesses are likely to vary, so the contractor should be observing their reclamation during
construction and making any necessary adjustments.
Table 6. Anticipated reclamation depths for FDR
Boring Anticipated Depth (inches)
ST-1 6
ST-2 8
ST-3 7
ST-4 7
ST-5 6
ST-6 6
ST-7 6
We recommend that a minimum of 2 inches of aggregate base is left into place during reclamation
operations. The contractor should make efforts to not reclaim the entire existing pavement section and
disturb the underlying subgrade soils during reclamation operations.
FDR is typically more cost efficient to perform as compared to full reconstruction and will eliminate the
existing near-surface distresses. We recommend a proofroll is performed once the reclaimed material is
at pavement elevations. If areas of unsuitable soils are encountered, it may be difficult, but achievable to
perform soil corrections; however the contractor will need to remove and store the reclaimed material to
perform any subgrade corrections.
C.2.b. Pavement Improvement Approach – Garden Avenue Area (ST-8 through ST-11)
Based on the results of our exploration, it appears that the existing pavement has reached the end of its
lifespan. Due to the visually observed rutting that is occurring and the higher traffic volumes associated
with Garden Avenue, it appears there may be subgrade-related issues contributing the distress observed
the pavements. As such, we recommend a complete reconstruction of Garden Avenue, which will
provide the highest quality pavement and improve the subgrade conditions simultaneously. We
recommend the existing bituminous pavement and aggregate be removed, the existing subgrade
recompacted, and a new pavement section, including bituminous and aggregate base, be placed.
City of Falcon Heights
Project B2203417
June 13, 2022
Page 11
C.3. Site Grading and Excavations
This section outlines site grading recommendations for the full pavement reconstruction option as
outlined in Section C.2.b. Included are recommendations for engineered fill soil types and classification,
as well as compaction recommendations for both engineered fill soils and aggregate base material.
C.3.a. Engineered Fill Materials and Compaction
Table 7 below contains our recommendations for engineered fill materials.
Table 7. Engineered Fill Materials
Locations To Be Used Engineered Fill Classification
Possible Soil Type Descriptions Gradation Additional Requirements
Pavement areas Pavement fill SP, SP-SM, SM
100% passing 3-inch sieve <30% passing No. 200 sieve
< 2% Organic Content (OC) Plasticity index (PI) < 15% Debris Free
Drainage layer Non-frost-susceptible
Free-draining
Non-frost-susceptible fill
MnDOT select granular
SP, SP-SM, SW
100% passing 1-inch sieve < 12% passing #200 sieve
See MnDOT 3149.2.B.2
* More select soils comprised of coarse sands with < 5% passing #200 sieve may be needed to accommodate work occurring in
periods of wet or freezing weather.
We recommend spreading engineered fill in loose lifts of approximately 12 inches thick. We recommend
compacting engineered fill in accordance with the criteria presented below in Table 8. The project
documents should specify relative compaction of engineered fill.
Table 8. Compaction Recommendations Summary - Soil
Reference
Relative Compaction, percent (ASTM D698 – Standard Proctor)
Moisture Content Variance from Optimum, percentage points
Granular Soils (SP, SP-SM) Silty Sand Soils (SM)
Within 3 feet of pavement subgrade 100 * -2 to +1
More than 3 feet below pavement subgrade 95 * -1 to +3
*The minimum moisture content should be no less than 5 percent and no more than 3 percentage points over optimum.
City of Falcon Heights
Project B2203417
June 13, 2022
Page 12
Table 9. Compaction Recommendations Summary – Aggregate Base
Material
Relative Compaction, percent
(ASTM D698 – Standard Proctor)
Aggregate Base 100
The project documents should not allow the contractor to use frozen material as engineered fill or to
place engineered fill on frozen material.
We recommend performing density tests in engineered fill to evaluate if the contractors are effectively
compacting the soil and meeting project requirements.
C.4. Pavements
C.4.a. Pavement Subgrade Preparation – Full Reconstruction
We recommend the following steps for pavement subgrade preparation, understanding the site will have
a grade change of 1 foot or less. Note that project planning may need to require additional subcuts to
limit frost heave.
1. Strip unsuitable soils consisting of existing pavements, organic soils, debris-laden soils,
existing structures (if encountered), and other unsuitable soils from the area within 3 feet of
the surface of the proposed pavement grade.
2. Have a geotechnical representative observe the excavated subgrade to evaluate if additional
subgrade improvements are necessary. Based on the results of the borings, the contractor
should anticipate that soil correction excavations of the existing fill may be needed to
provide a stable subgrade. Where needed, subcuts on the order of 2 to 3 feet should be
sufficient in pavement areas at this site.
3. Slope subgrade soils to allow the removal of accumulating water.
4. Scarify, moisture condition, and surface compact the subgrade.
5. Place pavement engineered fill to grade and compact in accordance with Section C.3.d. to
bottom of pavement and exterior slab section. See Section C.3.e. for additional
considerations related to frost heave.
6. Proofroll the pavement or exterior slab subgrade as described in Section C.2.d.
City of Falcon Heights
Project B2203417
June 13, 2022
Page 13
C.4.b. Proofroll Observations
After preparing the subgrade as described in C.3.a for the Garden Avenue Area prior to placing the
aggregate base, and after preparing the reclaimed material in the Falcon Woods areas, we recommend
proofrolling the soils with a fully loaded tandem-axle truck. We also recommend having a geotechnical
representative observe the proofroll. Areas that fail the proofroll likely indicate soft or weak areas that
will require additional soil correction work to support pavements.
The contractor should correct areas that display excessive yielding or rutting during the proofroll, as
determined by the geotechnical representative. Possible options for subgrade correction include
moisture conditioning and recompaction, subcutting and replacement with soil or crushed aggregate,
and/or geotextiles. We recommend performing a second proofroll after the aggregate base material is in
place, and prior to placing bituminous pavements
C.4.c. Design Sections
Our scope of services for this project did not include laboratory tests on subgrade soils to determine an
R-value for pavement design. Based on our experience with similar soils anticipated at the pavement
subgrade elevation, we recommend pavement design assume an average R-Value of 20 for both project
sites. Note the contractor may need to perform limited removal of unsuitable or less suitable soils to
achieve this value. Tables 10 and 11 provides minimum recommended pavement sections, based on the
soils support and traffic loads. We understand that the City of Falcon Heights requires all residential
roadways to be designed, at a minimum, as a 7-ton roadway.
Table 10. Recommended Minimum Bituminous Pavement Sections – Falcon Woods Area (ST-1 through ST-7)
Use 7-ton roadway 7-ton roadway with sand subbase
Minimum asphalt thickness (inches) 3 1/2 3 1/2
Minimum aggregate base thickness (inches) 8 6
Minimum granular subbase --- 12
Table 11. Recommended Minimum Bituminous Pavement Sections - Garden Avenue (ST-8 through ST-11)
Use 7-ton roadway 7-ton roadway with sand subbase
Minimum asphalt thickness (inches) 4 4
Minimum aggregate base thickness (inches) 8 6
Minimum granular subbase --- 12
City of Falcon Heights
Project B2203417
June 13, 2022
Page 14
C.4.d. Bituminous Pavement Materials
Appropriate mix designs are critical to the performance of flexible pavements. We can provide
recommendations for pavement material selection during final pavement design.
C.4.e. Subgrade Drainage
We recommend installing perforated drainpipes throughout pavement areas at low points, around catch
basins, and behind curb in landscaped areas. We also recommend installing drainpipes along pavement
where exterior grades promote drainage toward those edge areas. The contractor should place
drainpipes in small trenches, extended below the aggregate base material. The draintile systems should
be tied to the existing storm sewer system for disposal of water runoff.
C.4.f. Performance and Maintenance
We based the above pavement designs on a 20-year performance life for pavements. This is the amount
of time before we anticipate the pavement will require reconstruction. This performance life assumes
routine maintenance, such as seal coating and crack sealing. The actual pavement life will vary depending
on variations in weather, traffic conditions, and maintenance.
Many conditions affect the overall performance of the exterior slabs and pavements. Some of these
conditions include the environment, loading conditions and the level of ongoing maintenance. With
regard to bituminous pavements in particular, it is common to have thermal cracking develop within the
first few years of placement, and continue throughout the life of the pavement. We recommend
developing a regular maintenance plan for filling cracks in exterior slabs and pavements to lessen the
potential impacts for cold weather distress due to frost heave or warm weather distress due to wetting
and softening of the subgrade.
D. Procedures
D.1. Penetration Test Borings
We drilled the penetration test borings with a truck-mounted core and auger drill equipped with hollow-
stem auger. We performed the borings in general accordance with ASTM D6151 taking penetration test
samples at 2 1/2- or 5-foot intervals in general accordance with ASTM D1586. The boring logs show the
actual sample intervals and corresponding depths. Pavement cores were also collected near each boring
location.
We sealed penetration test boreholes in general accordance with MDH procedures.
City of Falcon Heights
Project B2203417
June 13, 2022
Page 15
D.2. Exploration Logs
D.2.a. Log of Boring Sheets
The Appendix includes Log of Boring sheets for our penetration test borings. The logs identify and
describe the penetrated geologic materials, and present the results of penetration resistance and other
in-situ tests performed. The logs also present the results of laboratory tests performed on penetration
test samples and groundwater measurements.
We inferred strata boundaries from changes in the penetration test samples and the auger cuttings.
Because we did not perform continuous sampling, the strata boundary depths are only approximate. The
boundary depths likely vary away from the boring locations, and the boundaries themselves may occur as
gradual rather than abrupt transitions.
D.2.b. Geologic Origins
We assigned geologic origins to the materials shown on the logs and referenced within this report, based
on: (1) a review of the background information and reference documents cited above, (2) visual
classification of the various geologic material samples retrieved during the course of our subsurface
exploration, (3) penetration resistance testing performed for the project, (4) laboratory test results, and
(5) available common knowledge of the geologic processes and environments that have impacted the
site and surrounding area in the past.
D.3. Material Classification and Testing
D.3.a. Visual and Manual Classification
We visually and manually classified the geologic materials encountered based on ASTM D2488. When we
performed laboratory classification tests, we used the results to classify the geologic materials in
accordance with ASTM D2487. The Appendix includes a chart explaining the classification system we used.
D.3.b. Laboratory Testing
The exploration logs in the Appendix note the results of the laboratory tests performed on geologic
material samples. We performed the tests in general accordance with ASTM procedures.
D.4. Groundwater Measurements
The drillers checked for groundwater while advancing the penetration test borings, and again after auger
withdrawal. We then filled the boreholes or allowed them to remain open for an extended period of
observation, as noted on the boring logs.
City of Falcon Heights
Project B2203417
June 13, 2022
Page 16
E. Qualifications
E.1. Variations in Subsurface Conditions
E.1.a. Material Strata
We developed our evaluation, analyses and recommendations from a limited amount of site and
subsurface information. It is not standard engineering practice to retrieve material samples from
exploration locations continuously with depth. Therefore, we must infer strata boundaries and
thicknesses to some extent. Strata boundaries may also be gradual transitions, and project planning
should expect the strata to vary in depth, elevation and thickness, away from the exploration locations.
Variations in subsurface conditions present between exploration locations may not be revealed until
performing additional exploration work, or starting construction. If future activity for this project reveals
any such variations, you should notify us so that we may reevaluate our recommendations. Such
variations could increase construction costs, and we recommend including a contingency to
accommodate them.
E.1.b. Groundwater Levels
We made groundwater measurements under the conditions reported herein and shown on the
exploration logs, and interpreted in the text of this report. Note that the observation periods were
relatively short, and project planning can expect groundwater levels to fluctuate in response to rainfall,
flooding, irrigation, seasonal freezing and thawing, surface drainage modifications and other seasonal
and annual factors.
E.2. Continuity of Professional Responsibility
E.2.a. Plan Review
We based this report on a limited amount of information, and we made a number of assumptions to help
us develop our recommendations. We should be retained to review the geotechnical aspects of the
designs and specifications. This review will allow us to evaluate whether we anticipated the design
correctly, if any design changes affect the validity of our recommendations, and if the design and
specifications correctly interpret and implement our recommendations.
City of Falcon Heights
Project B2203417
June 13, 2022
Page 17
E.2.b. Construction Observations and Testing
We recommend retaining us to perform the required observations and testing during construction as
part of the ongoing geotechnical evaluation. This will allow us to correlate the subsurface conditions
exposed during construction with those encountered by the borings and provide professional continuity
from the design phase to the construction phase. If we do not perform observations and testing during
construction, it becomes the responsibility of others to validate the assumption made during the
preparation of this report and to accept the construction-related geotechnical engineer-of-record
responsibilities.
E.3. Use of Report
This report is for the exclusive use of the addressed parties. Without written approval, we assume no
responsibility to other parties regarding this report. Our evaluation, analyses and recommendations may
not be appropriate for other parties or projects.
E.4. Standard of Care
In performing its services, Braun Intertec used that degree of care and skill ordinarily exercised under
similar circumstances by reputable members of its profession currently practicing in the same locality.
No warranty, express or implied, is made.
Appendix
ST-1
ST-2
ST-3
ST-4
ST-7
ST-6
ST-5
ROSELAWN AVENUE W.
AUTUMN STREET
PRIOR AVENUE N.SUMMER STREET
GARDEN AVENUEMOORE STREETHOWELL STREETTATUM STREETST-8 ST-9 ST-10 ST-11
GARDEN AVENUE
PASCAL STREETSNELLING AVENUEHAMLINE AVENUE N.FALCON WOODS NEIGHBORHOOD
GARDEN AVENUECLEVELAND AVENUE N.FAIRVIEW AVENUE N.HAMLINE AVENUE N.SNELLING AVENUE N.LARPENTEUR AVENUE W.
ROSELAWN AVENUE W.F:\2022\B2203417\CAD\B2203417.dwg,Geotech,5/16/2022 4:49:11 AMbraunintertec.com
952.995.2000
Minneapolis, MN 55438
11001 Hampshire Avenue S
Project No:
B2203417
Drawn By:
Date Drawn:
Checked By:
Last Modified:5/16/22
Drawing No:
Project Information
Drawing Information
B2203417
JAG
4/27/22
RSJ
Falcon Heights 2023
Pavement Management
Garden Avenue and
the Falcon Woods
Neighborhood
Falcon Heights,
Minnesota
Soil Boring
Location Sketch
N
DENOTES APPROXIMATE LOCATION OF
STANDARD PENETRATION TEST BORING
0
SCALE:1"= 200'
200'100'
FALCON WOODS NEIGHBORHOOD
GARDEN AVENUE
VICINITY MAP
NOT TO SCALE
Elev./
Depth
ft
986.1
0.8
980.6
6.3 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 3 1/2 inches of bituminous over 5
inches of apparent aggregate base
FILL: CLAYEY SAND (SC), trace Gravel,
contains concrete debris, brown, moist
END OF BORING
Boring then backfilled with auger cuttings
5
10
15 SampleBlows
(N-Value)
Recovery
11-16-7-6
(23)
16"
2-4-3-5
(7)
18"
1-4-4-5
(8)
15"
qₚtsf
MC
%
14
Tests or Remarks
P200=44%
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2203417
Geotechnical Evaluation
Falcon Heights 2023 Pavement Mgmt
Garden Avenue
Falcon Heights, Minnesota
BORING:ST-1
LOCATION: See attached sketch
NORTHING:175582 EASTING:551775
DRILLER:C. McClain LOGGED BY:R. Jett START DATE:05/06/22 END DATE:05/06/22
SURFACE
ELEVATION:986.9 ft RIG:7514 METHOD:2 1/4" HSA SURFACING:Bituminous WEATHER:Sunny
B2203417 Braun Intertec Corporation Print Date:05/16/2022 ST-1 page 1 of 1DRAFT
Elev./
Depth
ft
981.8
0.9
979.7
3.0
976.4
6.3 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 3 1/2 inches of bituminous over 7
inches of apparent aggregate base
FILL: SILTY SAND (SM), fine to medium-
grained, trace Gravel, contains seams of Clay,
dark brown to brown, moist
FILL: SILTY SAND (SM), fine to medium-
grained, trace Gravel, contains seams of Clay,
brown, moist
Little Gravel at 5 feet
END OF BORING
Boring then backfilled with auger cuttings
5
10
15 SampleBlows
(N-Value)
Recovery
13-6-5-2
(11)
17"
3-3-4-5
(7)
18"
6-5-8-11
(13)
15"
qₚtsf
MC
%
13
Tests or Remarks
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2203417
Geotechnical Evaluation
Falcon Heights 2023 Pavement Mgmt
Garden Avenue
Falcon Heights, Minnesota
BORING:ST-2
LOCATION: See attached sketch
NORTHING:175737 EASTING:552265
DRILLER:C. McClain LOGGED BY:R. Jett START DATE:05/06/22 END DATE:05/06/22
SURFACE
ELEVATION:982.7 ft RIG:7514 METHOD:2 1/4" HSA SURFACING:Bituminous WEATHER:Sunny
B2203417 Braun Intertec Corporation Print Date:05/16/2022 ST-2 page 1 of 1DRAFT
Elev./
Depth
ft
988.2
0.8
987.0
2.0
982.7
6.3 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 4 inches of bituminous over 5
inches of apparent aggregate base
FILL: POORLY GRADED SAND with SILT (SP-
SM), fine to coarse-grained, little Gravel,
brown, moist
FILL: SILTY SAND (SM), fine to medium-
grained, trace Gravel, contains seams of
organic, contains bituminous debris, brown,
moist
END OF BORING
Boring then backfilled with auger cuttings
5
10
15 SampleBlows
(N-Value)
Recovery
6-15-11-8
(26)
15"
6-4-3-3
(7)
20"
3-4-4-5
(8)
14"
qₚtsf
MC
%
5
Tests or Remarks
OC=1%
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2203417
Geotechnical Evaluation
Falcon Heights 2023 Pavement Mgmt
Garden Avenue
Falcon Heights, Minnesota
BORING:ST-3
LOCATION: See attached sketch
NORTHING:175303 EASTING:551962
DRILLER:C. McClain LOGGED BY:R. Jett START DATE:05/06/22 END DATE:05/06/22
SURFACE
ELEVATION:989.0 ft RIG:7514 METHOD:2 1/4" HSA SURFACING:Bituminous WEATHER:Sunny
B2203417 Braun Intertec Corporation Print Date:05/16/2022 ST-3 page 1 of 1DRAFT
Elev./
Depth
ft
984.1
0.8
982.9
2.0
980.9
4.0
978.6
6.3 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 4 1/2 inches of bituminous over 5
1/2 inches of apparent aggregate base
FILL: SILTY SAND (SM), fine to coarse-
grained, little Gravel, dark brown, moist
FILL: SILTY SAND (SM), fine to medium-
grained, trace Gravel, contains bituminous
debris, dark brown, moist
FILL: SILTY SAND (SC-SM), fine to medium-
grained, trace Gravel, contains seams of Clay,
brown, moist
END OF BORING
Boring then backfilled with auger cuttings
5
10
15 SampleBlows
(N-Value)
Recovery
10-14-8-6
(22)
18"
10-12-18-18
(30)
6"
12-13-10-10
(23)
22"
qₚtsf
MC
%
8
Tests or Remarks
P200=22%
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2203417
Geotechnical Evaluation
Falcon Heights 2023 Pavement Mgmt
Garden Avenue
Falcon Heights, Minnesota
BORING:ST-4
LOCATION: See attached sketch
NORTHING:174993 EASTING:551631
DRILLER:C. McClain LOGGED BY:R. Jett START DATE:05/06/22 END DATE:05/06/22
SURFACE
ELEVATION:984.9 ft RIG:7514 METHOD:2 1/4" HSA SURFACING:Bituminous WEATHER:Sunny
B2203417 Braun Intertec Corporation Print Date:05/16/2022 ST-4 page 1 of 1DRAFT
Elev./
Depth
ft
983.3
0.7
980.0
4.0
977.7
6.3 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 3 inches of bituminous over 5 1/2
inches of apparent aggregate base
FILL: SILTY SAND with GRAVEL (SM), fine to
medium-grained, brown, moist
FILL: SILTY SAND (SM), fine to coarse-
grained, trace Gravel, brown, moist
END OF BORING
Boring then backfilled with auger cuttings
5
10
15 SampleBlows
(N-Value)
Recovery
7-11-14-8
(25)
19"
14-16-17-22
(33)
16"
7-7-7-10
(14)
20"
qₚtsf
MC
%
6
Tests or Remarks
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2203417
Geotechnical Evaluation
Falcon Heights 2023 Pavement Mgmt
Garden Avenue
Falcon Heights, Minnesota
BORING:ST-5
LOCATION: See attached sketch
NORTHING:174541 EASTING:551946
DRILLER:C. McClain LOGGED BY:R. Jett START DATE:05/06/22 END DATE:05/06/22
SURFACE
ELEVATION:984.0 ft RIG:7514 METHOD:2 1/4" HSA SURFACING:Bituminous WEATHER:Sunny
B2203417 Braun Intertec Corporation Print Date:05/16/2022 ST-5 page 1 of 1DRAFT
Elev./
Depth
ft
983.5
0.7
978.0
6.2 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 3 inches of bituminous over 5 1/2
inches of apparent aggregate base
FILL: POORLY GRADED SAND with SILT and
GRAVEL (SP-SM), fine to coarse-grained,
brown, moist
END OF BORING
Boring then backfilled with auger cuttings
5
10
15 SampleBlows
(N-Value)
Recovery
6-12-21-14
(33)
20"
10-26-14-11
(40)
18"
10-10-8-12
(18)
16"
qₚtsf
MC
%
4
Tests or Remarks
P200=7%
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2203417
Geotechnical Evaluation
Falcon Heights 2023 Pavement Mgmt
Garden Avenue
Falcon Heights, Minnesota
BORING:ST-6
LOCATION: See attached sketch
NORTHING:174970 EASTING:552247
DRILLER:C. McClain LOGGED BY:R. Jett START DATE:05/06/22 END DATE:05/06/22
SURFACE
ELEVATION:984.2 ft RIG:7514 METHOD:2 1/4" HSA SURFACING:Bituminous WEATHER:Sunny
B2203417 Braun Intertec Corporation Print Date:05/16/2022 ST-6 page 1 of 1DRAFT
Elev./
Depth
ft
986.2
0.7
984.9
2.0
980.6
6.3 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 4 inches of bituminous over 4
inches of apparent aggregate base
FILL: SILTY SAND (SM), fine to coarse-
grained, little Gravel, dark brown to brown,
moist
FILL: SILTY SAND with GRAVEL (SM), fine to
coarse-grained, brown, moist
Clay seams at 4 feet
END OF BORING
Boring then backfilled with auger cuttings
5
10
15 SampleBlows
(N-Value)
Recovery
2-10-15-18
(25)
18"
38-19-16-16
(35)
14"
50-30-8-8
(38)
16"
qₚtsf
MC
%
5
8
Tests or Remarks
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2203417
Geotechnical Evaluation
Falcon Heights 2023 Pavement Mgmt
Garden Avenue
Falcon Heights, Minnesota
BORING:ST-7
LOCATION: See attached sketch
NORTHING:174909 EASTING:551951
DRILLER:C. McClain LOGGED BY:R. Jett START DATE:05/06/22 END DATE:05/06/22
SURFACE
ELEVATION:986.9 ft RIG:7514 METHOD:2 1/4" HSA SURFACING:Bituminous WEATHER:Sunny
B2203417 Braun Intertec Corporation Print Date:05/16/2022 ST-7 page 1 of 1DRAFT
Elev./
Depth
ft
967.7
0.7
966.4
2.0
964.4
4.0
962.1
6.3 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 4 inches of bituminous over 4
inches of apparent aggregate base
FILL: SILTY SAND (SM), fine to medium-
grained, trace Gravel, contains concrete debris,
dark brown, moist
FILL: SILTY SAND (SM), fine to medium-
grained, trace Gravel, brown, moist
FILL: POORLY GRADED SAND with SILT (SP-
SM), fine to medium-grained, trace Gravel,
contains seams of Silt, light brown, moist
END OF BORING
Boring then backfilled with auger cuttings
5
10
15 SampleBlows
(N-Value)
Recovery
10-50
(50)
10"
10-10-8-12
(18)
20"
10-9-10-12
(19)
22"
qₚtsf
MC
%
5
Tests or Remarks
P200=16%
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2203417
Geotechnical Evaluation
Falcon Heights 2023 Pavement Mgmt
Garden Avenue
Falcon Heights, Minnesota
BORING:ST-8
LOCATION: See attached sketch
NORTHING:174560 EASTING:556224
DRILLER:C. McClain LOGGED BY:R. Jett START DATE:05/06/22 END DATE:05/06/22
SURFACE
ELEVATION:968.4 ft RIG:7514 METHOD:2 1/4" HSA SURFACING:Bituminous WEATHER:Sunny
B2203417 Braun Intertec Corporation Print Date:05/16/2022 ST-8 page 1 of 1DRAFT
Elev./
Depth
ft
952.5
1.0
949.5
4.0
947.2
6.3 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 4 1/2 inches of bituminous over 7
inches of apparent aggregate base
FILL: SILTY SAND (SM), fine to coarse-
grained, little Gravel, brown, moist
Concrete debris at 2 feet
FILL: POORLY GRADED SAND (SP), fine to
coarse-grained, trace Gravel, brown, moist
END OF BORING
Boring then backfilled with auger cuttings
5
10
15 SampleBlows
(N-Value)
Recovery
23-34-14-3
(48)
18"
10-16-23-17
(39)
20"
5-6-5-5
(11)
18"
qₚtsf
MC
%
3
Tests or Remarks
P200=5%
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2203417
Geotechnical Evaluation
Falcon Heights 2023 Pavement Mgmt
Garden Avenue
Falcon Heights, Minnesota
BORING:ST-9
LOCATION: See attached sketch
NORTHING:174573 EASTING:557065
DRILLER:C. McClain LOGGED BY:R. Jett START DATE:05/06/22 END DATE:05/06/22
SURFACE
ELEVATION:953.5 ft RIG:7514 METHOD:2 1/4" HSA SURFACING:Bituminous WEATHER:Sunny
B2203417 Braun Intertec Corporation Print Date:05/16/2022 ST-9 page 1 of 1DRAFT
Elev./
Depth
ft
947.9
0.8
944.7
4.0
942.4
6.3 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 4 inches of bituminous over 6
inches of apparent aggregate base
FILL: POORLY GRADED SAND with SILT (SP-
SM), fine to coarse-grained, trace Gravel,
contains seams of Clay, light brown, moist
FILL: POORLY GRADED SAND (SP), fine to
coarse-grained, trace Gravel, light brown, moist
END OF BORING
Boring then backfilled with auger cuttings
5
10
15 SampleBlows
(N-Value)
Recovery
11-11-9-5
(20)
16"
8-9-7-9
(16)
18"
5-5-5-7
(10)
20"
qₚtsf
MC
%
6
Tests or Remarks
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2203417
Geotechnical Evaluation
Falcon Heights 2023 Pavement Mgmt
Garden Avenue
Falcon Heights, Minnesota
BORING:ST-10
LOCATION: See attached sketch
NORTHING:174585 EASTING:557813
DRILLER:C. McClain LOGGED BY:R. Jett START DATE:05/06/22 END DATE:05/06/22
SURFACE
ELEVATION:948.7 ft RIG:7514 METHOD:2 1/4" HSA SURFACING:Bituminous WEATHER:Sunny
B2203417 Braun Intertec Corporation Print Date:05/16/2022 ST-10 page 1 of 1DRAFT
Elev./
Depth
ft
942.8
1.0
939.8
4.0
937.4
6.4 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 7 inches of bituminous over 5
inches of apparent aggregate base
FILL: SILTY SAND (SM), fine to coarse-
grained, slightly organic, trace Gravel,
bituminous, brown to dark brown, moist
FILL: POORLY GRADED SAND with SILT (SP-
SM), fine to medium-grained, trace Gravel,
contains seams of Silt, light brown, moist
END OF BORING
Boring then backfilled with auger cuttings
5
10
15 SampleBlows
(N-Value)
Recovery
2-18-10-6
(28)
16"
5-5-4-10
(9)
20"
5-6-5-6
(11)
22"
qₚtsf
MC
%
8
7
Tests or Remarks
OC=2%
P200=9%
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2203417
Geotechnical Evaluation
Falcon Heights 2023 Pavement Mgmt
Garden Avenue
Falcon Heights, Minnesota
BORING:ST-11
LOCATION: See attached sketch
NORTHING:174599 EASTING:558567
DRILLER:C. McClain LOGGED BY:R. Jett START DATE:05/06/22 END DATE:05/06/22
SURFACE
ELEVATION:943.8 ft RIG:7514 METHOD:2 1/4" HSA SURFACING:Bituminous WEATHER:Sunny
B2203417 Braun Intertec Corporation Print Date:05/16/2022 ST-11 page 1 of 1DRAFT
Falcon Heights 2023 Pavement
Management
B2203417
Core Photo Log
11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
Braunintertec.com
ST-1
Falcon Heights 2023 Pavement
Management
B2203417
Core Photo Log
11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
Braunintertec.com
ST-2
Falcon Heights 2023 Pavement
Management
B2203417
Core Photo Log
11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
Braunintertec.com
ST-3
Falcon Heights 2023 Pavement
Management
B2203417
Core Photo Log
11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
Braunintertec.com
ST-4
Falcon Heights 2023 Pavement
Management
B2203417
Core Photo Log
11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
Braunintertec.com
ST-5
Falcon Heights 2023 Pavement
Management
B2203417
Core Photo Log
11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
Braunintertec.com
ST-6
Falcon Heights 2023 Pavement
Management
B2203417
Core Photo Log
11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
Braunintertec.com
ST-7
Falcon Heights 2023 Pavement
Management
B2203417
Core Photo Log
11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
Braunintertec.com
ST-8
Falcon Heights 2023 Pavement
Management
B2203417
Core Photo Log
11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
Braunintertec.com
ST-9
Falcon Heights 2023 Pavement
Management
B2203417
Core Photo Log
11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
Braunintertec.com
ST-10
Falcon Heights 2023 Pavement
Management
B2203417
Core Photo Log
11001 Hampshire Avenue S
Minneapolis, MN 55438
952.995.2000
Braunintertec.com
ST-11
Descriptive Terminology of Soil
Based on Standards ASTM D2487/2488
(Unified Soil Classification System)
Group
Symbol Group NameB
Cu ≥ 4 and 1 ≤ Cc ≤ 3D GW Well‐graded gravelE
Cu < 4 and/or (Cc < 1 or Cc > 3)D GP Poorly graded gravelE
Fines classify as ML or MH GM Silty gravelE F G
Fines Classify as CL or CH GC Clayey gravelE F G
Cu ≥ 6 and 1 ≤ Cc ≤ 3D SW Well‐graded sandI
Cu < 6 and/or (Cc < 1 or Cc > 3)D SP Poorly graded sandI
Fines classify as ML or MH SM Silty sandF G I
Fines classify as CL or CH SC Clayey sandF G I
CL Lean clayK L M
PI < 4 or plots below "A" lineJ ML SiltK L M
Organic OL
CH Fat clayK L M
MH Elastic siltK L M
Organic OH
PT Peat Highly Organic Soils
Silts and Clays
(Liquid limit less than
50)
Silts and Clays
(Liquid limit 50 or
more)
Primarily organic matter, dark in color, and organic odor
Inorganic
Inorganic
PI > 7 and plots on or above "A" lineJ
PI plots on or above "A" line
PI plots below "A" line
Criteria for Assigning Group Symbols and
Group Names Using Laboratory TestsA
Soil Classification
Coarse‐grained Soils (more than 50% retained on No. 200 sieve)Fine‐grained Soils (50% or more passes the No. 200 sieve) Sands
(50% or more coarse
fraction passes No. 4
sieve)
Clean Gravels
(Less than 5% finesC)
Gravels with Fines
(More than 12% finesC)
Clean Sands
(Less than 5% finesH)
Sands with Fines
(More than 12% finesH)
Gravels
(More than 50% of
coarse fraction
retained on No. 4
sieve)
Liquid Limit − oven dried
Liquid Limit − not dried <0.75 Organic clay K L M N
Organic silt K L M O
Liquid Limit − oven dried
Liquid Limit − not dried <0.75 Organic clay K L M P
Organic silt K L M Q
ParticleSize Identification
Boulders.............. over 12"
Cobbles................ 3" to 12"
Gravel
Coarse............. 3/4" to 3" (19.00 mm to 75.00 mm)
Fine................. No. 4 to 3/4" (4.75 mm to 19.00 mm)
Sand
Coarse.............. No. 10 to No. 4 (2.00 mm to 4.75 mm)
Medium........... No. 40 to No. 10 (0.425 mm to 2.00 mm)
Fine.................. No. 200 to No. 40 (0.075 mm to 0.425 mm)
Silt........................ No. 200 (0.075 mm) to .005 mm
Clay...................... < .005 mm
Relative ProportionsL, M
trace............................. 0 to 5%
little.............................. 6 to 14%
with.............................. ≥ 15%
Inclusion Thicknesses
lens............................... 0 to 1/8"
seam............................. 1/8" to 1"
layer.............................. over 1"
Apparent Relative Density of Cohesionless Soils
Very loose ..................... 0 to 4 BPF
Loose ............................ 5 to 10 BPF
Medium dense.............. 11 to 30 BPF
Dense............................ 31 to 50 BPF
Very dense.................... over 50 BPF
A. Based on the material passing the 3‐inch (75‐mm) sieve.
B. If field sample contained cobbles or boulders, or both, add "with cobbles or boulders,
or both" to group name.
C. Gravels with 5 to 12% fines require dual symbols:
GW‐GM well‐graded gravel with silt
GW‐GC well‐graded gravel with clay
GP‐GM poorly graded gravel with silt
GP‐GC poorly graded gravel with clay
D. Cu= D60/ D10 Cc = 𝐷30 2/ ሺ𝐷10 𝑥 𝐷60)
E. If soil contains ≥ 15% sand, add "with sand" to group name.
F. If fines classify as CL‐ML, use dual symbol GC‐GM or SC‐SM.
G. If fines are organic, add "with organic fines" to group name.
H. Sands with 5 to 12% fines require dual symbols:
SW‐SM well‐graded sand with silt
SW‐SC well‐graded sand with clay
SP‐SM poorly graded sand with silt
SP‐SC poorly graded sand with clay
I. If soil contains ≥ 15% gravel, add "with gravel" to group name.
J. If Atterberg limits plot in hatched area, soil is CL‐ML, silty clay.
K. If soil contains 15 to < 30% plus No. 200, add "with sand" or "with gravel", whichever is
predominant.
L. If soil contains ≥ 30% plus No. 200, predominantly sand, add “sandy” to group name.
M. If soil contains ≥ 30% plus No. 200 predominantly gravel, add “gravelly” to group name.
N. PI ≥ 4 and plots on or above “A” line.
O. PI < 4 or plots below “A” line.
P. PI plots on or above “A” line.
Q. PI plots below “A” line.
Laboratory Tests
DD Dry density,pcf qp Pocket penetrometer strength, tsf
WD Wet density, pcf qU Unconfined compression test, tsf
P200 % Passing #200 sieve LL Liquid limit
MC Moisture content, %PL Plastic limit
OC Organic content, %PI Plasticity index
Consistency of Blows Approximate Unconfined
Cohesive Soils Per Foot Compressive Strength
Very soft................... 0 to 1 BPF................... < 0.25 tsf
Soft........................... 2 to 4 BPF................... 0.25 to 0.5 tsf
Medium.................... 5to 8 BPF .................. 0.5 to 1 tsf
Stiff........................... 9 to 15 BPF................. 1 to 2 tsf
Very Stiff................... 16 to 30 BPF............... 2 to 4 tsf
Hard.......................... over 30 BPF................ > 4 tsf
Drilling Notes:
Blows/N‐value: Blows indicatethe driving resistance recorded
for each 6‐inch interval. The reported N‐value is the blows per
foot recorded by summing the second and third interval in
accordance with the Standard Penetration Test, ASTM D1586.
PartialPenetration:If the sampler could not be driven
through a full 6‐inch interval, the number of blows for that
partial penetration is shown as #/x" (i.e. 50/2"). The N‐value is
reported as "REF" indicating refusal.
Recovery: Indicates the inches of sample recovered from the
sampled interval. For a standard penetration test, full recovery
is 18", and is 24" for a thinwall/shelby tube sample.
WOH: Indicates the sampler penetrated soil under weight of
hammer and rods alone; driving not required.
WOR: Indicates the sampler penetrated soil under weight of
rods alone; hammer weight and driving not required.
Water Level: Indicates the water level measured by the
drillers either while drilling ( ), at the end of drilling ( ),
or at some time after drilling ( ).
Moisture Content:
Dry:Absence of moisture, dusty, dry to the touch.
Moist: Damp but no visible water.
Wet: Visible free water, usually soil is below water table.
5/2021
November 9, 2022
Attachment C
Streets Include:
•Garden Ave.
•Holton St.
•Albert St.
•Sheldon St.
•Ruggles Ave.
Holton St. Albert St. Sheldon St. and Ruggles Ave.:
Mill Existing Pavement
Repave 2” New Asphalt
Curb and Gutter Spot Replacement
Minor Sanitary and Stormwater Improvements (not assessed)
Garden Avenue:
Full Depth Reclaim (FDR) Existing Pavement
Remove 4” and Repave 4” New Asphalt
Significant Curb Replacement
Minor Sanitary and Stormwater Improvements (not assessed)
Possible sidewalks (not assessed)
Design Concepts Discussed with Neighborhood
Comments Included in Feasibility Report
Garden Avenue:
After public hearing, Council will need to determine which street design
option to go with, some of which include sidewalk and some without.
1.Segment 1 –Snelling to Holton
2.Segment 2 –Holton to Hamline
Segment 1 –Snelling to Holton
Option 1 (Existing Street)
o Street Width 36 Feet
o 11-foot Drive Lanes
o 7-foot Parking Lanes on Both Sides
o No Sidewalk
Segment 1 –Snelling to Holton
Option 2 (Existing Street Design Modified)
o Street Width 36 Feet
o 11-foot Drive Lanes
o 8-foot Parking Lanes on South Side
o 6-foot shoulder on North Side, No Parking
o No Sidewalk
Segment 1 –Snelling to Holton
Option 3 (Concept B modified)
o Street Width 34 Feet (Narrowed 2 Feet by Moving the North Curb)
o 11-foot Drive Lanes
o 7-foot Parking Lane on South Side
o 5-foot shoulder on North Side, No Parking
o No Sidewalk
Segment 1 –Snelling to
Holton
Option 4 (Concept A)
o Street Width 29 Feet (Narrowed 7 Feet by
Moving the North Curb)
o 11-foot Drive Lanes
o 7-foot Parking Lane on South Side
o 7-foot Sidewalk on North Side, Next to the
Curb
Segment 2 –Holton to Hamline
Option 5 (Existing Design)
o Street Width 42 feet
o 12-foot Drive Lanes
o 9-foot parking South Side Only
o 9-foot Shoulder North Side Currently Signed No Parking.
o No Sidewalk
Segment 2 –Holton to Hamline
Option 6 (Concept G)
o Street Width 32-foot (Narrowed 10 Feet by Moving North Curb)
o 12-foot Drive Lanes
o 8-foot Parking South Side Only
o Elimination of North Shoulder Currently Signed No Parking.
o No Sidewalk
o East of School Property: North Side Shoulder for School Pick-Up Queuing, No Sidewalk
Segment 2 –Holton to Hamline
Option 7 (Concept F)
o Street Width 32-foot (Narrowed 10 Feet by Moving North Curb)
o 12-foot Drive Lanes
o 8-foot Parking South Side Only
o Elimination of North Shoulder Currently Signed No Parking.
o 6-foot Sidewalk
o 5-foot Boulevard Between Sidewalk and Curb Adjacent to the School Property
o East of School Property: North Side Shoulder for School Pick-Up Queuing, 7-foot Sidewalk, No
Boulevard
o Bumpouts at Intersection to Eliminate Parking Near Intersection/Shorter Pedestrian Crossings
Segment 2 –Holton to Hamline
Option 7 (Concept F)
Ruggles Ave. Pathway:
Existing right of way (ROW) –12 feet of platted ROW
1.No improvements
A.If no improvements made, recommend Council begins vacation process to
“turn back” the right-of-way to the adjacent properties. Would eliminate
neighborhood pathway.
2.Improve pathway to ADA standards.
1.Install 5-6’ concrete sidewalk. $35,000
2.Install permeable paver pathway. $55,000
Public ROW Accessibility Guide (PROWAG) Summary
1.https://www.access-board.gov/files/prowag/PROW-SUP-SNPRM-
2013.pdf
1.Continuous width. Minimum 4 feet. 5 feet if over 200 feet for passing.
2.Cross slope <2%
3.Surface -The surfaces of pedestrian access routes shall be firm, stable, and slip resistant.
Pedestrian access route surfaces must be generally planar and smooth. Surfaces should be
chosen for easy rollability. Surfaces that are heavily textured, rough, or chamfered and
paving systems consisting of individual units that cannot be laid in plane will greatly
increase rolling resistance and subject pedestrians who use wheelchairs, scooters, and
rolling walkers to the stressful and often painful effects of vibration.
City will coordinate any necessary relocations or improvements in conjunction with
the project. These would be identified during the design process this winter. Private
Utilities operating in the City right-of-way include:
Xcel Electric
Xcel Gas
Century Link
Comcast
Total project cost is estimated at $1,688,000,
including contingency and engineering costs.
The cost breakdown is shown below:
Mill and Overlay Street Costs: $427,000
Garden Avenue Street Costs: $680,000
Garden Ave. Sidewalk (West): $172,000
Garden Ave. Sidewalk (East): $127,000
Storm Sewer Costs: $242,000
Sanitary Sewer Costs: $ 40,000
Mill and
Overlay
25%
Garden Ave.
Street
40%
Garden Ave.
Sidewalks (W)
10%
Garden Ave.
Sidewalks (E)
8%
Storm Sewer
14%
Sanitary
Sewer
3%
PROJECT COSTS
Assessments
31.58%
Municipal State Aid 34.72%
Street Fund
17.00%
Storm Fund
14.34%
Sanitary Sewer Fund
2.37%
FUNDING SOURCESFunding for this project comes from several
sources itemized below:
Approximated Assessments:$533,000
Street Fund:$287,000
Municipal State Aid:$586,000
Storm Sewer Fund: $242,000
Sanitary Sewer Fund: $ 40,000
Streets are assessed by the front footage of
each lot.
Residential corner lots are assessed 100% for
the long side, 0% for the short side.
Residential lot depth to be capped at 176 feet.
Affects two lots on Garden Avenue
Assessment Rates for street improvements:
Residential –40% of the improvement
Commercial/Multi-Unit Residential –60%
of the improvement
Tax -Exempt –100% of the improvement
Mill and Overlay Assessment Roll
96 Parcels
Total Frontage = 8,705 feet (504 feet non-assessable)
Estimated Assessment Rates
o Residential = $19.62/ft
o Tax-Exempt = $49.05/ft
Average Residential Assessment= $1,495.34
Approximate Residential Range = $1,100 to $3,200
Garden Ave Assessment Roll
22 Parcels
Total Frontage = 4,241 feet (553 feet non-assessable)
Estimated Assessment Rates
o Residential = $64.14/ft
o Tax-Exempt = $160.34/ft
Average Residential Assessment= $8,844.57
Approximate Residential Range = $8,100 to $11,300
After Assessment Hearing (Fall 2023):
Pay in part or full, interest-free within 30 days
Add to property taxes with interest:
o Length and interest rate set by City Council
•7 years, Mill and Overlays
•10 years, Garden Avenue
•Interest Rate at 2% above current rate of return on City’s
portfolio
o First Payment Due in 2024 with property taxes
Hardship Deferral
o Homestead property
o Age 65+, or retired by virtue of disability
o Payment would be a hardship
o Assessment will accrue interest while deferred and be due when
the above no longer applies
o Application available at City Hall
Please note, this schedule is subject to change. Council actions are
denoted with “CC” and will take place at a public meeting:
November 9, 2022 –CC Improvement Hearing, Finalize Concept for Garden Ave,
Order Plans
Winter 2022/23 –Final Design
Winter 2022/23 –CC Approve Planes and Order Advertisement for Bids
Spring 2023 –CC Accept Bids
Summer/Fall 2023 –Construction
Fall 2023 –Assessment Hearing
Spring 2024 –Final Restoration and Punchlist
Hold Public Hearing
Approve option layouts for Garden Avenue
o Segment 1 (Options 1, 2, 3, or 4)
o Segment 2 (Options 5, 6, or 7)
Approve/deny option to install Ruggles pathway
o If Council elects to not install pathway, approve staff to begin right of way vacation process (this
would eliminate the current connection)
Adopt resolution ordering improvement and authorizing preparation of plans and
specifications the the 2023 Pavement Management Project
Dear Stephanie:
My husband and I were in touch with you earlier about the unfortunate timing of the October 5
pavement management project neighborhood meeting, which we were unable to attend. You graciously
offered to speak with us at a later time, after we had reviewed the information on the city of Roseville
website.
We have now familiarized ourselves with the proposed project. Our main concern is the determination
of the assessments. You may have seen the article in today’s Star Tribune about inequities in assessment
determinations in other communities, and new ways in which cities are raising funds for street
pavement projects. Frankly, we were taken aback by the amount of the estimated assessments and by
how they will be applied to individual residences. We are very willing to pay a fair share for Falcon
Heights residents. However, the per foot assessment for the full length of our property on Garden
Avenue seems a truly unfair and inequitable burden. Our home, while on a longer corner lot, is very
modest by Falcon Heights standards. It seems to us much more equitable to tax Falcon Heights residents
according to a percentage of their property tax assessments.
We expect that you’ve heard from others about this as well. Granted, nobody likes assessments, but we
appreciate their necessity in improving our communities. We would only ask that the city reconsider
how they are determined, to reach a more equitable formula.
Please share this with other appropriate policy makers as you see fit.
With appreciation,
Nina Samuels and Earl Schwartz
1801 Albert Street North
Falcon Heights, MN 55113
What street or streets have been reclaimed north of Larpenteur Ave., South of Roselawn, West of
Hamline, and East of Snelling Drive, and what year was that? In addition, the repavement for Garden
Ave. was discussed in 2014 and again in 2018. Both times it was delayed to a future date. The question is
why and who authorized the delay?
Jim Utne
1806 Pascal ST N
Falcon Heights Elementary
Parent Teachers Association
c/o Falcon Heights Elementary
1393 Garden Ave
Falcon Heights, MN 55113
president@fhpta.org
Members of the City Council
Falcon Heights City Hall
2077 Larpenteur Ave W
Falcon Heights, MN 55113
Dear Mayor Gustafson and Members of the City Council,
This letter is to express the support of the Falcon Heights Elementary PTA for the Garden
Avenue sidewalk project. Many of our members have raised road safety at the beginning and
end of the school day as an issue in recent years and the addition of a sidewalk in front of the
school building would go a long way to alleviating that concern. While many of our members will
have contacted the City Council individually regarding this project, the PTA felt that due to the
level of support it should express that support as a body prior to the Improvement Hearing on
November 9th. At the PTA’s October meeting a motion was raised to formally back the addition
of a sidewalk and passed unanimously.
Many of our children and their families must walk down Garden Avenue to and from the school
during periods when there is a significant amount of traffic present. This creates a hazard for
both pedestrians and drivers, and it is only a matter of time before a serious incident occurs.
This is an issue year round but is especially acute in the winter when snow and ice narrows the
available walkway. The PTA supports a sidewalk east of Holton Street as a minimum and ideally
along the north side of the full length of Garden Avenue as this would significantly reduce the
risk of an incident.
Yours Sincerely,
Benjamin Keenan
for Falcon Heights Elementary Parent Teachers Association November 4th, 2022
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
November 9, 2022
No. 22-55
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE 2023 PAVEMENT MANAGEMENT PROJECT
WHEREAS, pursuant to resolution of the City Council adopted October 26, 2022, fixed a date for a council hearing on the 2023 Pavement Management Project, the proposed improvement of the following streets:
• Holton Street, Larpenteur Avenue to Roselawn Avenue
• Albert Street, Ruggles Street to Roselawn Avenue
• Sheldon Street, Ruggles Street to Roselawn Avenue
• Ruggles Street, Holton Street to Hamline Avenue
• Garden Avenue, East Snelling Service Drive to Hamline Avenue; and
WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held on November 9, 2022, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Falcon Heights, Minnesota: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the City Council resolution adopted November 9, 2022. 3. The City of Roseville Engineering Department is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Moved by: Approved by:
Randy Gustafson
Mayor
November 9, 2022
GUSTAFSON ____ In Favor Attested by:
LEEHY Jack Linehan
MEYER ____ Against City Administrator
WEHYEE November 9, 2022
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item General Disbursements, Payroll and Wire Payments
Description
General Disbursements through: 11/03/22 $242,609.00
Payroll through: 10/31/22 $19,886.34
Wire Payments through: 10/31/22 $13,857.99
Budget Impact The general disbursements, payroll and wire payments are consistent with the budget.
Attachment(s) • General Disbursements, Payroll and Wire Payments
Action(s) Requested Staff recommends that the Falcon Heights City Council approve general
disbursements, payroll and wire payments.
Meeting Date November 9, 2022
Agenda Item Consent G1
Attachment General Disbursements. Payroll, and Wire Payments
Submitted By Roland Olson, Finance Director
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Approval of City License(s)
Description
The following individuals/entities have applied for a Municipal Business
License for 2023. Staff have received the necessary documents for licensure.
1. DM Massage
The following individuals/entities have applied for a Massage Therapy
License for 2023. Staff have received the necessary documents for licensure.
1. Diane Marshman, DM Massage
The following individuals/entities have applied for a Tree Contractors License
for 2023. Staff have received the necessary documents for licensure.
1. A-1 Walsh, Inc.
2. Birch Tree Care
The following individuals/entities have applied for a Refuse & Recycling
Hauler License for 2023. Staff have received the necessary documents for
licensure.
1. Tennis Sanitation, LLC
The following individuals/entities have applied for a Restaurant License for
2023. Staff have received the necessary documents for licensure
1. Ayvaz Pizza LLC dba Pizza Hut
2. Jimmy John’s
The following individuals/entities have applied for a Liquor License for 2023.
Staff have received the necessary documents for licensure
1. Stout’s Pub
Budget Impact N/A
Attachment(s) N/A
Action(s)
Requested
Staff recommends approval of the City license applications contingent on
background checks and fire inspections as required.
Meeting Date November 9, 2022
Agenda Item Consent G2
Attachment N/A
Submitted By Kelly Nelson
Assistant to the City Administrator
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Approval of Job Description and Position Change of Part-Time Laborer to Full-Time Public Works Maintenance Worker
Description The Public Works Department has three full-time employees and one part-time
employee. The positions include a Public Works Director, two Senior Maintenance Workers, and one part-time seasonal laborer. Public Works has continued to take on more work in-house, saving costs by not hiring
private contractors and improving resident services. An example of this is pouring
sidewalk panels, a job that most Public Works departments outsource. Our department does this in-house at a fraction of the cost of other departments. However, it requires four workers to ensure it gets done safely. Additionally, the City has recently approved the plowing of Larpenteur Avenue residential sidewalks and the potential plowing of
Garden Avenue’s sidewalk. We also secured the contract to provide plowing services
for the City of Lauderdale as a mutually beneficial agreement between our communities. As part of the 2023 budget process and the potential retirement of an employee in the
division in 2023, it was identified as a goal to promote the part-time laborer position to
a full-time position. The cost differential between the part-time and full-time status is almost entirely covered by the additional revenue from the Lauderdale plowing contract.
Budget Impact The 2023 budget includes the funds for this position. The contract with Lauderdale and the revenue received will be used to offset the cost differential of the position going from part-time to full-time. Attachment(s) • Job Description
Action(s) Requested Staff recommends a motion for the change in job description and title change from
part-time Public Works Laborer to full-time Public Works Maintenance Worker, and change the organization chart to reflect the title change.
Meeting Date November 9, 2022
Agenda Item Consent G3
Attachment Job Description
Submitted By Jack Linehan, City Administrator
City of Falcon Heights
Public Works Maintenance Worker
Updated October 2022
Supervisor: Parks and Public Works Director Type: Salary, non-exempt, full time Salary: $48,000 Primary Objective: This position carries out a wide variety maintenance activities including mowing parks and
boulevards, fertilizing city grounds, street and sidewalk repairs, snow and ice control activities including snow plowing and shoveling. Essential Duties:
• Parks and Grounds- Trash collection and removal, mowing and trimming grass, planting and
weeding flower beds, general building maintenance, cleaning, painting, and minor repairs.
• Street and Sewer- Assist in patching, mowing, cleaning, and sign maintenance.
• Snow and Ice Control- Snow plowing and salting as assigned, shoveling, snow blowing.
• Keep supervisor informed of any concerns or issues.
• Perform other related duties as requested by supervisor. Knowledge, Skills and Abilities:
• Strong customer service and interpersonal skills with an outgoing attitude and willingness to take on new challenges.
• Ability to work independently and organize, manage and prioritize a variety of tasks.
• Ability to maintain an organized work environment and record keeping.
• Attention to safety.
• Ability to maintain and enhance effective working relationships.
• Willingness to initiate and follow-through on communication with the public.
• Ability to handle and prioritize a multitude of tasks and complete work in a timely manner..
• Ability to move about the office and to drive around and to get around the city outside a
vehicle in all types of weather.
• While performing the duties of this job, the employee is regularly required to stand and talk or hear.
• The employee is frequently required to use hands to handle or feel objects, tools, or controls
and reach with hands and arms.
• The employee is occasionally required to climb or balance and run, walk, sit, stoop, kneel, crouch and crawl.
• The employee must be able to lift/and or move up to 50 pounds.
• Specific vision abilities required by this job include close, distant, color and peripheral vision.
• Perform in an outdoor work environment subject to seasonal heat and adverse weather conditions
Minimum Qualifications
• Minimum age 18 years old.
• High School Diploma or G.E.D.
• Valid driver’s license.
• Class C CDL obtained within six months of hire. Preferred Qualifications
• Class C CDL or greater.
• Experience in public works maintenance and knowledge of/experience with relevant power
and hand tools.
• Ability to work with little or no direct supervision.
• Utilize sound reasoning and common sense in a variety of situations.
• Experience working with both small and heavy machinery.
• Construction and/or mechanic experience. Work Schedule This is a full-time, non-exempt position with daytime hours between 6:00 a.m. and 2:00 p.m.
Monday through Friday. The employee is expected to be on call as defined in the Personnel Manual, with the expectation that the employee will be available during the winter months for snow removal.
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Promotion of Matthew Chernugal to the position of Public Works Maintenance Worker
Description
Following the creation of the full-time Public Works Maintenance Worker position, it
is recommended that the City promotes Matthew Chernugal from part-time Laborer to
full-time Public Works Maintenance Worker. Matthew currently holds the position of part-time Laborer, and was hired by the City for seasonal help in the summer of 2021. Because of his excellent judgment, strong
work ethic, and a willingness to take on new duties and responsibilities as needed, he has continued to take on a larger role within public works. His primary duties include mowing, weed control, and general maintenance. He will be assisting with sidewalk snow removal this winter. His knowledge of the city and its facilities has been invaluable to the city’s residents, employees, and business owners.
Budget Impact The 2023 budget includes the funds for this position. The contract with Lauderdale and the revenue received will be used to offset the cost differential of the position going from part-time to full-time.
Attachment(s) • Resolution 22-56 Appointment of Matthew Chernugal to Public Works Maintenance Worker.
Action(s) Requested Staff recommend approval of attached resolution accepting the promotion of Matthew Chernugal to the position of Public Works Maintenance Worker with an effective salary of $48,000.00.
Meeting Date November 9, 2022
Agenda Item Consent G4
Attachment Resolution 22-56
Submitted By Jack Linehan, City Administrator
CITY OF FALCON HEIGHTS COUNCIL RESOLUTION
November 9, 2022 No. 22-56 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - RESOLUTION PROMOTING MATTHEW CHERNUGAL FROM PART-TIME LABORER TO FULL-TIME PUBLIC WORKS MAINTENANCE WORKER FOR THE CITY OF FALCON HEIGHTS WHEREAS, the City has a need for additional services in public works, including an increase in plowing responsibilities with the Lauderdale contract; and WHEREAS, the City has reclassified the position of Part-Time Laborer to Full-Time Maintenance Worker; and WHEREAS, Matthew Chernugal has served in the role of Part-Time Laborer since June 2021; and WHEREAS, Matthew Chernugal has performed above expectations and is a valuable asset to the City; and WHEREAS, the position was offered to and accepted by Matthew Chernugal; and WHEREAS, Matthew Chernugal has a start date of November 10, 2022. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota:
1. Appoint Matthew Chernugal to the position of Public Works Maintenance Worker. 2. Authorize compensation of $48,000.00 annually. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Moved by: Approved by: ________________________
Randall C. Gustafson Mayor GUSTAFSON ___ In Favor Attested by: ________________________ MEYER Jack Linehan LEEHY ___ Against City Administrator WEHYEE
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Administrative & Communications Coordinator Brennan Sorensen – Six
Month Employee Step Adjustment
Description
Brennan Sorensen was appointed by the City Council as Administrative and
Communications Coordinator and began employment with the City on April
28, 2022. It is the practice of the City after six months of service to reward the
employee with an increase in their base salary if they meet the standards of
being released from probationary employment. Brennan has exceeded those
standards, and it is my opinion that Brennan should be given a step
adjustment to reflect his performance.
Budget Impact There are available funds for this increase.
Attachment(s) N/A
Action(s)
Requested
I recommend that the Falcon Heights City Council approve a 5% step
adjustment for Brennan Sorensen effective October 28, 2022.
Meeting Date November 9, 2022
Agenda Item Consent G5
Attachment N/A
Submitted By Jack Linehan, City Administrator
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Law Enforcement Services
Description
In 2017, the City entered into a four-year agreement with the Ramsey County
Sheriff’s Office after the police contract was terminated by the City of St.
Anthony. In 2022, a one-year agreement was approved by both parties
extending services to December 31, 2022.
The contract for police services requires either party to give notice of their
intent to discontinue services nine months in advance of the contract end date.
As that did not occur by March 31, 2022, services will contractually continue in
to 2023. However, it is in the best interest of both parties to approve a formal
agreement covering this period to clarify indemnity and service obligations.
The proposed one-year contract from the Ramsey County Sheriff’s Office is
identical to the 2022 contract, with the difference being the end date is
extended to December 31, 2023. Similar to previous contracts, either party
would need to notice the other by March 31, 2023 of their intention to seek
alternative services for 2024.
Budget Impact The 2023 Levy and Budget account for the increased costs proposed in the
Contract Cities Budget.
Attachment(s) • Proposed 2023 Law Enforcement Contract
Action(s)
Requested
Staff recommends the City Council approve the contract so that the Ramsey
County Board may approve the contract at an upcoming meeting.
Meeting Date November 9, 2022
Agenda Item Consent G6
Attachment Contract
Submitted By Jack Linehan, City Administrator
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Prosecuting Attorney Services Request for Proposals
Description
For the past twenty years or more, the City has utilized the legal services of City
Prosecutor Katrina Joseph, now of HJ Law. To staff’s knowledge, there has not been a
RFP for this service in quite some time. The City would like to accept bids for
Prosecuting Attorney Services, to compare fees, requesting bids for both hourly billing
as well as retainer fees as part of the proposal requirements.
The City would begin accepting proposals for prosecuting legal services from
qualified individuals or firms from November 10 through December 10, 2022,
evaluating proposals on criteria including, but not limited to, the thoroughness of
approach to representing the City in criminal legal matters, and, the provided
compensation schedule.
Proposals should include, but are not limited to, the legal approach and methodology
to be utilized, the deliverables to be provided by the responder, a staff roster with
relevant academic training stated, the depth and breadth of their / the firm’s
experience in criminal law (prosecution) and working on behalf of public entities or
municipal law. Proposals shall also include a minimum of three references, with
preference given to municipal references that have been provided with prosecution
services by the individual / the firm.
The responsibility of the selected Prosecutor(s) will be to provide municipal
representation of criminal (prosecution) matters on behalf of the City, including, but
not limited to, the following: Prosecution of all petty misdemeanor, misdemeanor, and
statutorily delegated gross misdemeanor offenses committed within the corporate
limits of the City. This includes all such cases initiated by any law enforcement agency
and citizen complaints including, but not limited to, traffic violations, DWI cases, theft
and City code violations. In addition, Prosecutor(s) will provide consultation and
advice to City staff in the interpretation and enforcement of statutes, ordinances and
investigations of violations in connection with the prosecution of criminal cases.
Prosecutor(s) will evaluate all cases where a plea of not guilty is entered and prosecute
where warranted; Prosecutor(s) will seek such additional investigation as required; The
Prosecutor(s) will negotiate and enter plea bargains where deemed advisable.
Prosecutor(s) will provide consultation, and prosecution where necessary, on zoning
code, building code or other nuisance issues; Prosecutor(s) will communicate with City
Administrator monthly to review status of prosecution matters and activity completed
on behalf of the City in the past month; Prosecutor(s) will prepare and/or coordinate
Meeting Date November 9, 2022
Agenda Item Consent G7
Attachment RFP Prosecuting Attorney Services
Submitted By Jack Linehan, City Administrator
the completion of required documentation in coordination with the City Administrator;
prepare criminal complaints where facts warrant; prepare appropriate pre-trial notices
as required; perform all legal research and prepare briefs when required. Prosecutor(s)
will represent the City at court appearances; Prosecutor(s) will try all jury and court
cases; Prosecutor(s) will examine, evaluate and provide representation for all appeals
to Appellate Courts.
Budget Impact The 2023 draft budget includes costs for prosecuting attorney fees staying flat.
If there is an increase in bids received, a budget adjustment may be necessary.
Attachment(s) • Request for Proposals Prosecuting Attorney Services
Action(s)
Requested
Staff recommends the City Council allow the City to advertise the RFP and
solicit responses for Prosecuting Attorney Services so that the City Council
may review them at an upcoming meeting.
1
November 10, 2022
REQUEST FOR BIDS
The City of Falcon Heights
Prosecuting Attorney Services
Bid Submittal Deadline: December 10, 2022 at Noon.
Prepared By:
Jack Linehan, City Administrator
City of Falcon Heights
2077 Larpentuer Ave West
Falcon Heights, MN 55113
jack.linehan@falconheights.org
651-792-7611
2
Request for Proposal
TABLE OF CONTENTS
SECTION 1: INTRODUCTION
SECTION 2: PROCESS
SECTION 3: SCOPE OF SERVICES
SECTION 4: PROPOSAL FORM AND CONTENT
SECTION 5: EVALUATION CRITERIA
SECTION 6: CONTRACT ETHICS
SECTION 7: CONFLICT OF INTEREST
3
SECTION 1
INTRODUCTION
The City of Falcon Heights, located within Ramsey County in Minnesota, has a reported
population of 5,369, according to the 2020 U.S. Census. The City of Falcon Heights follows the
"Plan A" weak-mayor statutory city form of government, which is the most common type of city
government in Minnesota. Four council members and a mayor are elected at large and serve
four-year terms. A mayor-elected City Administrator oversees the daily activities of the City. The
City Council is responsible for adopting the City’s budget and tax levy, adopting resolutions and
ordinances, hires and terminations of employment, policy-making, development and growth
planning, and the overall direction of the City. In addition to providing general government
services, the City offers other services such as building permits, rental licenses, street cleaning
and snow removal. For fire services, the City contracts with St. Paul Fire Department; for police
services, the City contracts with Ramsey County Sheriff.
SECTION 2
PROCESS
Notice is hereby given that proposals will be received by the City of Falcon Heights, Ramsey
County, Minnesota for contracted legal services from firms or individuals experienced in criminal
law. The City of Falcon Heights (the City) invites qualified individuals or firms to submit
proposals to provide Prosecuting Attorney Services, based upon the scope of work contained
herein. In order to ensure a fair review and selection process, firms submitting proposals are
specifically requested not to make other contacts to the City staff or council members regarding
these proposals. Failure to comply with this request may result in disqualification of the proposal.
Information regarding the RFP process, if not found within this document, should be directed to
Jack Linehan, City Administrator, by email at jack.linehan@falconheights.org or by phone at 651-
792-7611. Find additional information about the City of Falcon Heights at
www.falconheights.org
4
2-1 Requests for Proposal
The City of Falcon Heights invites qualified individuals or firms to submit proposals for
contracted legal services, as described in the scope of work set forth in Section 3 of this
Request for Proposals (RFP).
2-2 Schedule (tentative)
Issue Date: November 10, 2022
Closing Date: December 10, 2022
Anticipated Award Notice: January 6, 2023
Anticipated Contract Approval: January 11, 2023
Service to Begin: January 12, 2023
2-3 Official Contact
Questions regarding the scope of services shall be directed to:
Jack Linehan, City Administrator
City of Falcon Heights
2077 Larpentuer Ave West
Falcon Heights, MN 55113
jack.linehan@falconheights.org
651-792-7611
2-4 Proposal Due Date:
One (1) copy of the proposal must be delivered to Jack Linehan, 2077 Larpenteur
Avenue West, Falcon Heights, MN 55113, no later than 12:00 p.m. on December 10,
2022. A proposal may alternatively be emailed by December 9th at 12:00 p.m. to
jack.linehan@falconheights, and must receive acknowledgement of receipt by
December 10th at 12:00 p.m. to be considered. Proposals should be marked “RFP for
Prosecuting Attorney Services”. Late proposals will be kept by the City, but not
considered for award. Proposals must be sealed and clearly addressed and marked with
the RFP title.
2-5 Cancellation, Delay or Suspension of Solicitation: Rejection of Proposals
The City may cancel, delay or suspend this solicitation if in the best interest of the City
as determined by the City. The City may reject any or all proposals, in whole or in part, if
in the best interest of the City as determined by the City. The City reserves the right to
reject any or all proposals not in compliance with public bidding procedures.
2-6 Incurred Costs
The City is not liable for any costs incurred by a proposer in the preparation and/or
presentation of a proposal. The City is not liable for any cost incurred by a proposer in
protesting the City’s selection decision.
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2-7 Confidentiality of Information
All information and data furnished to the proposer by the City and all other documents
to which the proposer’s employees have access during the preparation and submittal of
the proposal shall be treated as confidential to the City. Any oral or written disclosure
to unauthorized individuals is prohibited.
Once a proposal has been accepted and is presented to the City Council for approval, it
will be determined a public document and non-private information will be shared and
published online, including the response to this proposal.
SECTION 3
SCOPE OF SERVICES
The City of Falcon Heights welcomes proposals from individuals or firms in response to specific
work products identified below.
3-2 Scope of Work and Deliverables
The principal responsibility of the selected Prosecutor(s) will be to provide municipal
representation of criminal (prosecution) matters on behalf of the City.
The role of the selected Prosecutor(s) will be to complete all tasks necessary to provide
prosecution representation to the City of Falcon Heights.
3.2 Criminal Prosecution Services
The services the Prosecutor(s) may perform include, but are not limited to, the following:
a) Prosecution of Misdemeanors
The services relating to prosecution representation include, but are not limited to, the
following: Prosecution of all petty misdemeanor, misdemeanor, and statutorily
delegated gross misdemeanor offenses committed within the corporate limits of the
City. This includes all such cases initiated by any law enforcement agency and citizen
complaints including, but not limited to, traffic violations, DWI cases, theft and City code
violations.
b) Consultation
Provide advice, consultation and training where required to the City's enforcement staff
in the interpretation and enforcement of statutes, ordinances and investigations of
violations in connection with the prosecution of criminal cases. Provide consultation,
and prosecution where necessary, on zoning code, building code or other nuisance
issues. Periodically meet with appropriate personnel to review status of prosecution
matters.
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C) Evaluation
Prosecutor(s) will evaluate all cases where a plea of not guilty is entered and prosecute
where warranted. Prosecutor(s) will seek such additional investigation as required; The
Prosecutor(s) will negotiate and enter plea bargains where deemed advisable.
D) Communication
Prosecutor(s) will communicate with the City Administrator on a monthly basis
regarding the status of cases and activity completed on behalf of the City in the past
month.
3.2.5 Legal Documentation and Representation
Prosecutor(s) will prepare and/or coordinate the completion of required documentation
in coordination with the City Administrator; prepare criminal complaints where facts
warrant; prepare appropriate pre-trial notices as required; perform all legal research
and prepare briefs when required. Prosecutor(s) will represent the City at court
appearances; Prosecutor(s) will try all jury and court cases; Prosecutor(s) will examine,
evaluate and provide representation for all appeals to Appellate Courts.
SECTION 4
PROPOSAL FORM AND CONTENT
4-1 Proposal Submittal
Proposals shall be prepared simply and economically, providing a straightforward,
concise description of the proposer’s capabilities to satisfy the requirements of the RFP.
Emphasis should be on completeness and clarity of content and cost effectiveness of the
proposal.
4-2 Proposal Form and Content
Proposals should include the following items in their proposals addressing the scope of
work in Section 3. Proposal and cost schedule shall be valid and binding for ninety (90)
days following the proposal due date and will become part of the contract that is
negotiated with the City.
The following will be considered minimum contents of the proposal and must be
submitted in the order listed:
1. Approach to Legal Services
A description of the proposed legal approach and methodology to be
utilized; the deliverables to be provided by the responder; and a description
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of the proposed prosecution techniques. The Prosecutor(s) is/are
encouraged to propose additional tasks or activities if they believe such
tasks or activities will substantially improve the results of the project. These
proposed additional tasks should be separated from the required material.
2. Proposed Consultant’s Qualifications
Summarize your or the firm’s background and history, including the number
of attorneys and paralegals employed, their relevant academic training and
degrees, and indicate how many attorneys and paralegals that may be
assigned to service this account. Include the depth and breadth of your
firm’s experience in criminal law (prosecution) and working on behalf of
public entities or in municipal law.
3. Scope of Services Offered
Provide a detailed breakdown of how you would approach the Scope of
Work proposed in Section 3. Include specific information on the steps that
would be taken to address each of the primary areas of need.
4. References
Proposals shall list a minimum of three (3) references that can attest to the
qualifications of you and/or your firm. Include the contact name, email,
telephone number and the nature of relationship for each reference.
Municipal references to which prosecution services were provided are
preferred.
5. Additional Information
Any information that the proposer feels is applicable to the evaluation of
the Proposal or of their qualifications for accomplishing this request for
services should be included in this section. You may use this section to
address the aspects of your services that distinguish you or your firm from
other firms.
6. Fees
The Prosecutor(s) must submit a compensation schedule for the services
outlined in the preliminary scope of work for providing legal fees. The
compensation schedule submitted shall be guaranteed by the Prosecutor(s)
for the term of the contract. The Prosecutor(s) shall include a compensation
schedule for any non-commission fees due to the Prosecutor(s) and identify
under what circumstances these fees might apply. The Prosecutor(s)
compensation schedule shall include all costs/fees that will be assessed. The
Prosecutor(s) shall warrant that quoted fees are the only compensation that
he or she will receive from the transactions completed under this RFP.
Retainer: Please quote a retainer fee to be charged for prosecution
services and the items noted herein that are to be covered by the retainer.
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Also state separately the rate for any cost items proposed to be itemized
and billed (i.e. mileage, photocopying, Westlaw or Lexis fees, overhead
factor, etc.). Clearly note any “retainer” items listed above that your firm
will not provide as part of the retainer duties and prefer to bill on an hourly
basis. Please be specific.
Hourly Billing: Please quote the dollar amount of fixed and/or hourly
fees and costs your firm will charge for providing the legal services to the
City of Falcon Heights covered by your proposal that fall outside the duties
covered by the Retainer. For the hourly fees portion of your proposal,
please identify an hourly rate of each attorney and support personnel.
Identify the minimum increment of time billed for each service, e.g. phone
calls, correspondence and personal conference.
The City requires detailed monthly billing statements that shall include but
are not limited to the following items:
1. Itemize the date of services
2. Identify the attorney and/or support personnel providing the services.
3. List the time spent for each service or activity by tenths of an hour.
4. Provide a detailed description of the services performed.
5. State the fees for those services.
6. Itemize all associated costs and expenses related to the services performed.
SECTION 5
EVALUATION CRITERIA
The City shall evaluate the proposal on criteria including, but not limited to, the following list (in
no order of priority).
1. The City adheres to the instruction in this Request for Proposals on preparing and
submitting the proposal;
2. Thoroughness of approach to representing the City in criminal legal matters and
demonstration of the understanding of the objectives and scope of the Services.
3. Compensation schedule.
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SECTION 6
CONTRACT ETHICS
1. No elected official or employee of the City who exercises any responsibilities in the review,
approval, or implementation of the proposal or contract shall participate in any decisions,
which affects his or her direct or indirect personal or financial interest.
2. It is a breach of ethical standards for any person to offer, give or agree to give any City
employee or council member, or for any City employee or council member to solicit, demand,
accept, or agree to accept from another person or firm, a gratuity or an offer of employment
whenever a reasonably prudent person would conclude that such consideration was
motivated by an individual, group or corporate desire to obtain special, preferential, or more
favorable treatment than is normally accorded to the general public.
3. The firm shall not assign any interest in this contract and shall not transfer any interest in the
same without the prior written consent of the City.
4. The firm shall not accept any client or project that places it in a conflict of interest with its
representation of the City of Falcon Heights. If such a conflict of interest is subsequently
discovered, the City shall be promptly notified.
SECTION 7
CONFLICT OF INTEREST
• Indicate whether you or your firm currently represents, or has represented any client where
representation may conflict with your ability to serve as Prosecution Attorney for the City of
Falcon Heights.
• Indicate if you or your firm currently represents any real estate developers doing business
with, or anticipating doing business with, the City of Falcon Heights.
• Indicate whether you currently represent any other local units of government having
jurisdiction within, or contiguous to the City of Falcon Heights.
• Indicate what procedures your firm would utilize to identify and resolve conflicts of interest.
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Establish capital projects fund # 429 for the 2023 street project. Establish
budget line items for expenditures occurring in 2022. Transfer these expenses
accruing in the infrastructure fund to this new fund and complete a transfer of
funds to fund these 2022 expenses for the 2023 street project.
Description
The 2023 street project needs a separate capital fund along with budget line
items to be established to account for the expenditures and income of the street
project. This fund would be used to receipt bond proceeds obtained for this
project. Costs have occurred in 2022 for the planning and engineering work on
this project Preliminary budget line items for any income and expenditures in
2022 would be estimated as follows:
Fund 429:
Revenue:
429-33430 State Aid: 20,000
429-33431 State Aid CRRSAA Funds: 15,000
429-39200 Transfer : 60,000 (from infrastructure fund)
Expenditures:
429-4429-80100 Engineering: 40,000
429-4429-80310 Audit 800
429-4429-81290 Professional Svcs: 12,000
429-4429-92000 Other Improvements: 40,000
A transfer of funds needs to be also authorized to transfer funds from the
Infrastructure Fund #419 to this new 2023 Street Project Fund #429 to insure
that the fund has a positive balance at end of year. Currently these 2022
expenditures are in the infrastructure fund and need to be moved to this new
fund to accurately reflect the true cost of the street project for future reference.
Fund #419:
Expenditures:
419-4419-97000 Transfer $60,000 (to fund 429 street project fund for 2023)
Staff recommends establishing the new capital projects fund #429 (2023 Street
Project), establishing the budget line items, transferring the expenditures to
Meeting Date November 9, 2022
Agenda Item Consent G8
Attachment N/A
Submitted By Roland Olson, Finance Director
date, and transferring enough funds from the Infrastructure fund # 419 to the
new capital projects fund #429 to maintain a positive fund balance in this new
fund at year end.
Budget Impact Budget line items as listed above.
Attachment(s) N/A
Action(s)
Requested
Staff recommends establishing the new capital projects fund #429 (2023 Street
Project), establishing the budget line items, transferring the income and expenditures in 2022, and transferring enough funds from the Infrastructure fund # 419 to this new capital projects fund #429 to maintain a positive fund balance in this new fund at year end.
BLANK PAGE
REQUEST FOR COUNCIL ACTION
City of Falcon Heights, Minnesota __________________________
Item Revenue Bond Refund of $233,518.11 for Buhl GTA Investors – Amber Union
Project
Description The City needs to refund the second half refundable portion of the application
fee for the $23,351,811 Multifamily Housing Revenue Bonds (Amber Union
Apartments Project) which Buhl GTA Investors made. This second half
refundable amount is $233,518.11. In August 2021, the City refunded the first
half of this refundable amount of $233,518.11 to Buhl GTA Investors after
receiving it from MMB State of Minnesota.
Buhl GTA Investors provided a large refundable application fee of $471,716.22,
to MMB State of Minnesota through the City of Falcon Heights when they
applied for the $23,351,811 Multifamily Housing Revenue Bonds (Amber
Union Apartments Project) in 2020. Minnesota Management and Budget said
that they would hold the entire amount of the application fee until the bond
issue had closed. Once they received that notice of the bond issue closing, they
would process a refund of 50% of the refundable portion of the deposit and
send to Falcon Heights to forward it to Buhl GTA Investors. The remaining
50% would be returned once the project has been completed. The project is
now completed, the necessary certification completed, and Falcon Heights has
received the second half refund of $233,518.11 by MMB State of Minnesota.
Falcon Heights now needs to refund this amount to Buhl GTA Investors. A
payable has been completed and included in this council packet.
Budget Impact No impact on budget since the City does not recognize the revenue or expense
since it is pass through funds.
Attachment(s) N/A
Action(s)
Requested Staff recommends authorizing the payable for this second half refund to Buhl
GTA Investors so the City can refund as soon as possible.
Meeting Date November 9, 2022
Agenda Item Consent G9
Attachment N/A
Submitted By Roland Olson, Finance Director
BLANK PAGE
REQUEST FOR COUNCIL ACTION
Families, Fields and Fair __________________________
Item Resignation of James Wassenberg from the Planning Commission
Description James Wassenberg joined the Planning Commission on July 14, 2021. Prior to his
pending appointment as City Council Member, he is required to resign his position on
the Planning Commission. Mr. Wassenberg submitted his resignation from his
position.
Budget Impact N/A
Attachment(s) •Resolution 22-54 Resignation of James Wassenberg from the Planning
Commission
•Resignation Letter
Action(s) Requested Staff recommends approval of attached resolution accepting the resignation of
James Wassenberg from the Planning Commission and thanks him for his service on
the Commission and dedication to the City of Falcon Heights.
Meeting Date November 9, 2022
Agenda Item Policy H1
Attachment Resolution 22-54
Submitted By Jack Linehan, City Administrator
Dear Mayor Gustafson, City Council, and City Administrator Linehan,
I wish to respectfully inform you that I hereby resign my position as a member of the City of
Falcon Heights Planning Commission, effective today, the Eighth of November 2022.
Please accept this resignation and know that I have enjoyed my time on the Planning
Commission and wish the members of that body the best of success in their continuing service to
the residents of Falcon Heights.
Best Regards,
James Wassenberg
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
November 9, 2022
No. 22-54
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RESOLUTION ACCEPTING THE RESIGNATION OF JAMES WASSENBERG FROM THE
FALCON HEIGHTS PLANNING COMMISSION
WHEREAS, the City appointed James Wassenberg on July 14, 2021 as a member of the City of
Falcon Heights Planning Commission; and
WHEREAS, on November 9, 2022, the City Council plans to appoint James Wassenberg to the
vacant City Council Seat; and
WHEREAS, James Wassenberg will be required to vacate his seat on the Planning Commission
prior to his appointment and oath of office on the City Council.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights,
Minnesota:
1.That the “Letter of Resignation” is accepted by the City Council of the City of Falcon
Heights.
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Moved by: Approved by: ________________________
Randall C. Gustafson
Mayor
____ In Favor Attested by: ________________________
____ Against
Jack Linehan
City
Administration
GUSTAFSON
MEYER
LEEHY
WEHYEE