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Home My WebLink AboutCCAgenda_90Apr11ADDENDA TO CONSENT AGENDA FOR APRIL 11, 1990 E-1(a) Disbursement - Approval of Check No. 23854 in the amount of $3,296.43 issued for payment of building permit for Community Park building project. E-11 Awarding the bid for a trailer mount sewer fetter for Public Works Department., E-12 Awarding the bid for purchase of a 1990 3/4 Ton Pick-Up Truck for Public Works Department. CITY COUNCIL MEETING/WORKSHOP CITY OF FALCON HEIGHTS AGENDA: APRIL 11, 1990 A. CALL TO ORDER: 7:00 P.M. B. ROLL CALL: CIERNIA BALDWIN GEHRZ JACOBS WALLIN WIESSNER CHENOWETH ATTORNEY ENGINEER C. APPROVAL OF MINUTES OF MARCH 28, 1990 D. PUBLIC HEARINGS: NONE E. CONSENT AGENDA. 1. Disbursements a. Disbursements through 4/11/90, $24,261.17 b. Payroll, 3/16/90-3/31/90, $9,959.27 2. Cancellation of Check ~~2.3262 3. Appointment of Rick .Talbot as Alternate to Cable Commission 4. Proposed Resolution R-90-16 Proclaiming April 22nd Earth Day 1990 5. Spring Clean Up 1990, EstabJ_ish Fees and Authorize Contracts for Dumpster and Appliance Pick-Up. 6. Appointment of 3 part-time, temporary Public Works employees 7. 1990 Ramsey County Recycling Grant Agreement 8. Awarding of Contract for Spring Streetsweeping 9. Licenses 1.0. Schedule Council Workshop ACTION: COUNCIL WORKSHOP IMMEDIATELY .FOLLOWING MEETING X Consent Policy YEQUEST POR COUNCIL CONSIDERA?ION CITY OF lALCON HEIGHTS Agenda Ittm: E-1(a) lceting Datc: 4/11/90 ITET! DESCRIPTION:DISBURSEMENT - APPROVAL OF CHECK N0. 23854 PAYABLE TO THE CITY OF FALCON HEIGHTS IN THE AMOUNT OF $3,296.43 FOR PARK BUILDING PERMIT SUBMITTED BY:Tom .Kelly REVIEi~ED BY: PLANATION/SLTl4SARY (attach additional sheets as necessary) We are issuing a permit to ourselves for documentation for Celebrate Minnesota grant .requirements. ACiIOr REQUESTED:Approval QF1A ~ - Content Policy CITY OF FALCON HEIGHTS REQUEST POR COUNCIL CONSIDERATION Agenda Item: E-11 Mcetiag Date:4/11/90 ITEM DESCRIPTION: BID AWARD FOR A TRAILER MOUNT SEWER JETTER FOR PUBLIC. WORKS DEPARTMENT SUBMITTED BY: Vince Wright Jan Wiessner REOIE~ED BY' Shirley Chenoweth ' E7tPLANATI0N/SUM!lARY (attach additional sheets as necessary): Bids were received from. three firms.. (See list of bids attached). We are recommending that the bid be awarded to the low bidder, Flexible Pipe Tool Co., at a price of 18,986.00. The equipment .meets the specifications. ACTION REQUESTED: Approve bid award to Flexible Pipe Tool. Co. for $18,986.00. 4/4/90 10:30 A.M. U SEWER JETTER Flexible Pipe Tool Co. MacQueen Equipment, Inc. ABM Equipment & Supply, Inc. Bid 18,986.00 - 60 day delivery 21,379.00 - 45 day delivery 26,880.00 - 45 day delivery Conacnt X Policy CITY OF FALCON SEIGHTS LEQUEST FOR COUNCIL CONSIDERATION E-12 Agenda Item: Meeting Date:4/11/90 ITE.'i DESCRIPTION: BID AWARD FOR A 1990 3/4 TON PICK-UP TRUCK FOR PUBLIC WORKS DEPARTMENT SUBMITTED BY:Vince Wright yl~ By:Jan Wiessner S. Chenoweth PLANATION/SUl4SARY (attach additional sheets as necessary): Six bids were received. for the new Pub lic Works pick-up, and we recommend that the bid be awarded to t he. low bidder, Boyer Ford, at a price of $13,561.00. The vehicle meets specifications. A list of the bidders is attached. ACTION REQUESTED•Approve bid-award to Boyer Ford for $13,561.00 which includes a $1,400 trade in on the City's 1980 Public Works truck. 4 /4 /90 10:00 A.M. PICK-UP TRUCK Net Bid Trade Gross Bid Boyer Ford 13,561.00 1,400.00 14,961.00 Rosedale Chevrolet 13,873.16 36.40 hitch 1,200.00 15,073.16 13,909.56 Midway Chevrolet 14,688.00 700.00 from factory)15,388.00 14,538.00 off lot with rebate)15,238.00 Southview Chevrolet 14,574.00 500.00 15,074.00 Tousley Ford 15,076.00 800.00 off lot)15,876.00 15,826.00 from factory)16,626.00 White Bear Dodge 15,098.00 1,000.00 16,098.00 15,000.00 16,000.00 MINUTES REGULAR CITY COUNCIL MEETING MARCH 28, 1990 Baldwin convened the meeting at 7:00 P. M. OATH OF OFFICE, SAM JACOBS, 1489 W. HOYT Baldwin administered the Oath of Office to Sam Jacobs who was appointed to complete the Council term vacated by the resignation of Pat Bush. ALL MEMBERS PRESENT Baldwin, Ciernia, Gehrz, Jacobs and Wallin. Also present were Gedde, Wiessner and Chenoweth. ADDENDUM TO CONSENT AGENDA Council added a license application from TC Styles & Company, 1662 N. Snelling, to Item E(7) of the Consent Agenda. MINUTES OF MARCH 14, 1990 APPROVED The Minutes of March 14, 1990 were approved by unanimous consent. CONSENT AGENDA APPROVED Council approved the following Consent Agenda Items by unanimous consent: 1.Disbursements: a. Disbursements through 3/28/90, $83,226.66 b. Payroll 3/1/90-3/15/90, $10,539.64 2.Cancellation of Check #23221, issued 1/24/90 to Ramsey County Conciliation Court in the Amount of $16.00 3.Commission Resignations/Appointments: a. Resignation of Jan Gibson Talbot from Human Rights Commission b. Appointment of Jan Gibson Talbot to Planning Commission c. Appointment of Steve Schugel to Park & Recreation Commission 4. Commission Minutes: a. Solid Waste Commission Minutes of 3/1/90 b. Human Rights Commission Minutes of 3/15/90 c. Parks and Recreation Commission Minutes of 3/12/90 5. .Refund of $7,000 Preliminary Development Agreement Fee to Professional Ventures, Inc. 6. Resolution R-90-14 Authorizing Investment in the 4M Fund 7. Licenses AMENDMENT TO UNIVERSITY LEASE NO. U-117'FOR CITY USE OF COMMUNITY PARK PROPERTY Council unanimously approved the amendment which extends the MINUTES MARCH 28, 1990 PAGE 2 current lease for use of the Community Park property throughDecember31, 2008. TERMI NATION OF UNIVERSITY LEASE NO. U-127 FOR CITY USE OF GARDEN PARK" LAND Council approved by unanimous consent, termination of the leaseforCityuseofparklandattheendofFryStreet. This property was never developed or put to any use by the City. APPROVAL OF CONSTRUCTION OF NEW COMMUNITY PARK BUILDING Parks and Recreation Director, Carol Kriegler, reviewed the planning process followed over the past 18 months. Tom Dunwell,Buetow and Associates, described the proposed design and the items considered in designing a building appropriate for the site. Dunwell then walked through the alternates making recommendations on deletion or inclusion of each item and the rationale behind the decision. He informed Council that bids were received from 16 firms and recommended awarding the bid for construction of the park building to the low bidder, Jefferson Construction, at a price of $290,463. Council briefly discussed estimated future costs such as additional landscaping, picnic tables, etc., Ciernia moved that the bid be awarded to Jefferson Construction as recommended by Buetow and Associates and the Parks and Recreation Commission, with funding from the Park Capital Improvement Fund. Motion carried unanimously. PRESENTATION REGARDING RAMSEY COUNTY CHARTER COMMISSION Judy Grant, Charter Coordinator, and Ann Copeland, Charter Commission Member, provided a slide presentation explaining the purpose of the Commission. During the ensuing discussion, Baldwin expressed concern that the Initiative and Referrendum provision would cause loss of control by local governments, especially small cities. Ms. Copeland presented a proposed resolution supporting the efforts of the Commission-and requested that Council adopt the same. Council concurred that they did not feel comfortable with some aspects of the resolution and opted to delay approval. Baldwin explained the matter will be presented to the Ramsey County League of Local Governments Board of Directors for recommendations on items in the resolution, and the resulting information would be made available for the next Council meeting. ANNUAL UPDATE ON STATUS OF TAX INCREMENT PROJECTS Fiscal Consultant Steve Apfelbacher presented his report dated March 22, 1990 (a copy of which is on file in the City Office) and reviewed the history of the City's four TIF Districts and the status of each district. ACQUISITION OF TAX FORFEITED LAND (ONE FOOT STRIP ON LINDIG ST.) Baldwin explained that a one foot strip of City right-of-way was MINUTES MARCH 28, 1990 PAGE 3 not deeded to the City at the time the lot at 1788 Lindig was developed, but had been transferred to the former owner of the lot. That person choose not to pay the taxes on the one foot strip and it became tax forfeited land, which the City has the opportunity to acquire by payment of $139.65 to Ramsey County. This amount includes a nominal appraised value of $100 plus all applicable fees. Following a brief discussion, Gehrz moved adoption of Resolution R-90-15 which carried unanimously. RESOLUTUION R-90-15 A RESOLUTION APPROVING CLASSIFICATION AND REQUESTING ACQUISITION OF TAX FORFEITED LAND APPROVAL OF ETHICS POLICY FOR FALCON HEIGHTS PUBLIC OFFICIALS Following a brief discussion, Council, by unanimous consent, adopted the proposed Ethics Policy. RESTRICTION OF TOBACCO SALES DISCUSSED Gedde explained that the law is unclear on whether or not tobacco sales can be prohibited by City ordinance, and was of the opinion that such prohibition could result in litigation. Gehrz informed Council that the Human Rights Commission had discussed the City's smoking policy, cigarette sales, and smoker's rights. The Commission indicated a willingness to work further on the issue of preventing sale and use of cigarettes by minors. Wallin recommended that an Attorney General's opinion be obtained on whether or not the City could prohibit the sale of tobacco products in the City. Baldwin stated that the matter will be discussed at the next meeting of the Mayors' Commission on Drugs and suggested that any request for an Attorney General's opinion be delayed until after that meeting. Baldwin will report back to Council at the next regular meeting. SCHEDULING OF CITY COUNCIL MEETINGS/WORKSHOPS Wiessner presented a proposed schedule of Workshop and Council Meetings through the month of May and suggested items for discussion at the Workshops. Council concurred with the plan. PLANNING REPORT ON LAND USE CONTROLS IN UNIVERSITY GROVE Council noted the Planning Report and accompanying materials relating to the University of Minnesota's proposal to change the land tenure of the Grove Neighborhood from entirely leasehold to a mix of leasehold and individual ownership. ADJOURNMENT The meeting was adjourned at 10:01 P. M. Tom Baldwin, Mayor ATTEST: Shirley Chenoweth, City Clerk Consent X Agenda Item: E-1 Policy CITY OF FALCON HEIGSTS Mcetiag Date: 4/11/90 w '~ YEQUEST FOR COUNCIL CONSIDERATION ITE.'! DESCRIPTION: DISBURSEMENTS SUBMITTED BY: Tom Kelly REVIEFF£D BY: DO?I.ANATION/SUMMARY (attach additional sheets as necessary): a) General Disbursements through 4/11/90, $24,261.17 b) Payroll, 3/1.6/90-3/31/9.0, $9,959.27 ACTION REQpESTED: Approval 00~OO~0OOOOaOU1M~7OO0iOo0OOO~t~tONOOO OO~1OOOOd' H Mo0 O00u'1O~1O0 MN~OM OO~OOr-I tr1OO O~DOr•IOO.O OOOOOOOOI~ z O Nv1 I~NO u'1OOO~r-I~t00U1 0000~OOM00~O u'1 OO~tMu1~1O u1Ou'10000I~~ O M r-I O O N \O ~t O d'Ul O O r-I ~t 00 '-i 00 00 01 ~1 N ri d1 Q1 ~ tr1 r-I ri O r-I Ol 00 1~ n O V1 r-1 N U'1 M i r-I t!'1 r--I r-1 O w w w w r-I t I~r-I N x 0 0 a b G DC O ttS r-I on ,.. x r-I ~ G w O c~ u cv .u O I rl CJ 41 ~ ].; CA •r3 rl cn b ~ a a~ ~ u fr U cd •rt CA U '~ N •rl cd r-1 ri td to UJ >•+ ~ G G +-~ N ~+ J-I U r) ctl s-t N fA H 41 •rl 41 G +.1 GO U] •~w~Cf G O G b ~+ U U O G u G N r-I O G O 00 r-1 t~ G N G U 0 0 too •a r-I w a a~O o ~+ •r1 oA ~ b0 w w cd r-I •rl r-I G b o ~, a u v a~ a~ v +~ w v ao ~+ a~ -d G ~n o m sa cd ~ v +~ a~ v rl r-~I o G cti G bD ~v u ~ u a~G o a~ ~, r-I o a~ vow a~ a~ a G d o .~ G cd bA G w G v a~ v bA w r) ~ w +~ as u o 00 G U1 G w •rl z G=r-I ,1.: u 0 W G G •~ .~ttS •rl U r-I G rl A G A G 1-+ A ~+ O O w O .G ~ trl H N rl ,C m Sa r-I •rl W •rl +.~G a.! 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U0 30-Mar-90 Outstanding 418287 000400418 Halmgren, Jahn M. Sr.3 03 mthly 2 135.40 30-Mar-90 Outstanding 018288 000000021 KurhaJetz, Clement M.3 Us monthly 2 53. U4 34-Mar-90 Outstanding 418289 OOCK1UG024 Lindig, Leo 3 O3 monthly 2 303.34 30-Mar-90 Outstanding 018294 000000033 5chauffert, Craig F.3 43 monthly 2 135.40 30-Mar-94 Outstanding 018291 000404034 5mida, Gail 3 U3 monthly 2 63.00 30-Mar-90 Dutstanding 018292 000004037 Wallin, Gerald E.3 03 monthly 2 200.00 34-Mar-9O Dutstanding 018293 C~i00439 Morgan, Jay 3 03 monthly 2 41.50 30-Mar-90 Dutstanding 418294 004000082 Gehrz, Susan L,3 43 mthly 2 213.65 30-Mar-90 Outstanding 418295 400000089 Jacobs, Sam L.3 03 mthly 2 300.00 30-Mar-9O Outstanding Grand 7ata1 9,959.27 Consent X Policy tEQUEST FOR COUNCIL CONSIDERATION CITY OF FALCON SEIGSTS Agenda Item: E-2 Mceting Date:4/11/90 ITE'i DESCRIPTION: CANCELLATION OF CHECK 23262 SUBMITTED BY:Tom Ke11y REVIEi~£D BY: DC~LANATION/SUl4lARY attach additional sheets as necessary): Check ~~23262, issued 2/15/9.0 to MNDOT in the amount of 45,425.67 was returned by MNDOT because it was not for the full amount requested. ACTIOr REQUESTED:Approval Consent X Policy CITY OF TALCON HEICSTS YEQUEST TOR COUNCIL CONSIDERA?ION Agenda Item: E-3 Mcetiag Date: 4 ~ 11 / 9 0 ITEM! DESCRIPTION: APPOINTMENT OF RICK TALBOT AS ALTERNATE TO CABLE COMMISSION SUBMITTID BY: Tom Baldwin REVIEGFED BY: BXPI.ANATION/SUPQ~ARY (attach additional sheets as necessary): This app ointment was discussed at the March 28th Council meeting and is on the. agenda for official approval. I ACTIOT REQUESTED:Approval. r / ~-- TD Consent " Policy CITY OF lALCON HEIGHTS YEQUEST !OR COUNCIL CONSIDERATION Agenda Item: E-4 Mceting Date: 4/11/90 No. R-90-16 CITY OF FALCON HEIGHTS C O U N C I L R E S O L U T I O N Date April 11, 1990 WHEREAS, almost twenty years ago, more than twenty million Americans joined together on Earth Day in a demonstration of concern for the environment, and their collective action resulted in the passage of sweeping new laws to protect our air, water, and land; WHEREAS, in the nineteen years since the first Earth Day, despite environmental improvements, the environmental health of the planet is increasingly endangered, threatened by Global Climate Change, Ozone Depletion, Growing World Population, Tropical Deforestation, Ocean Pollution, Toxic Wastes, Desertification, and Nuclear Waste requiring action by all sectors of society; WHEREAS, Earth Day 1990 is a national and international call to action for all citizens to join in a global effort to save the planet; WHEREAS, Earth Day 1990 activities-and events will educate all citizens on the importance of acting in an environmentally sensitive fashion by recycling, conserving energy and water, using efficient transportation, and adopting more ecologically sound lifestyles; WHEREAS, Earth Day 1990 will educate all citizens on the importance of buying and using those products least harmful to the environment; WHEREAS, Earth Day 1990 will educate all citizens on the importance of doing business with companies that are environmentally sensitive and responsible; WHEREAS, Earth Day 1990 will educate all citizens on the importance of voting for those candidates who demonstrate an abiding concern for the environment; NOW, THEREFORE, BE IT RESOLVED that Falcon Heights designate and proclaim April 22, 1990 as Earth Day 1990, and that that day shall be set aside for public activities promoting preservation of the global environment and launching the Decade of the Environment". Moved by Approved by Mayor April 11, 1990 YEAS Nays Date BALDWIN CIERNIA in Favor Attested by GEHRZ City Clerk WALLIN Against JACOBS Adopted by Council April 11, 1990 April 11, 1990 Date Conaent_~ Policy CITY OF lALCOh HEICflTS REQUEST FOR COUNCIL CONSIDERA?ION Agenda Item: E 5 Sceting Date:4/11/90 ITS! DESCRIPTION: SPRING CLEAN UP 1990, ESTABLISH FEES AND AUTHORIZE CONTRACTS FOR DUMPSTER & APPLIANCE PICK-UP SUBMITTED BY: -Jan G~iessner Chi rl vv (`hcn REVIEi7~D BY : ' PLANATION/SUi~RSARY (attach additional sheets as accessary): The annual Spring Clean Up has been scheduled for April 27th thru May 6th. The hours recommended are the same as last year: Monday - Friday 1:00 P.M. - 9:00 P.M. Saturday 9:00 A.M. - 5:00 P.M. Sunday 12:00 Noon - 5:00 P.M. _ The Goodwill trailer will be available again this year to accept used clothing and household items. Attachments: a) List of expenditures, revenues and proposed fees for 1990. b) Fee schedules from other cities. c) Recommendation on contracting for dumpster and appliance pick-up. ACTIOr REQUESTED: 1. Approve proposed fee schedule. 2. Approve estimated increase in budget of $1,000 (transfer from Contingency). We are proposing increased fees as it is anticipated the cost of dumpster service and brush removal will substantially increase. Dempster costs in 1988 were $2,956.48 and increased to $4,203.96 in 1989. The types of items collected in the dumpsters must be landfilled which creates a greater cost to haulers. Disposal of tires and appliances (both are recycled) is a known cost as we are charged a set fee per item. We have traditionally charged above the quoted amounts to help subsidize other costs. Following are the 1989 Expenditures and Revenues and Estimated 1990 Expenditures: Actual 1989 Projected 1990 1989 Revenue $1,152.00 $ 3,550.00* 1989 Expenditures: Dumpsters 4,203.96 5,550.00 Tires 80.00 100.00 Appliances 150.00 200.00 Brush Removal 920.00 1,250.00 Salaries 7Fi~-?~ADD-DD TOTAL 6,123.47 7,950.00 Budget Subsidy 4,971.00 4,400.00 k In order to stay within the 1990 budgeted subsidy of $4,400, it is expected that $3,550 would have to be collected in fees. (A 208 increase.) Following are the proposed 1990 fees and the 1989 fees for comparison. The increased 1990 fees are being recommended to help defray the anticipated shortage. The revenue depends upon the number of participants. Even with these increases, it is possible that additional subsidy (approximately $1,000) would be required. This year we are planning to keep track of the number of people using the service so better projections will be possible for next year. We are not proposing fees high .enough to totally cover increased costs as the City Council has previously been .inclined to subsidize this service. F.H. Fees, 1989 Proposed 1990 Fees Appliances 7.00 Car Load 3.00 Van Load 6.00 Pick-Up Load 6.00 Trailer Load 6.00 Car Tires 3.00 Truck Tires 5.00 Appliances $12.00 .(will be recycled) Car Load 8.00 Pick-up, Van or Trailer 15.00 Tires 6.00 (will be recycled) Tires on Rims add 2.00 We are also recommending that the facility be made available to neighboring communities with a $10.00 non-resident fee. AR~EN HLLLS 19:9.0 Car . .$6.00 Pickup 14.00 Station. Wagon 8.00 Mattress. $4.50 Chair. 3.00 Box Springs .4.50 Couch . .4.50 MOtJNDSVIEW 1989 Car or equivalent load size .$7.00 Pick-up or trailer 12.00 Car or pick-up with trailer .17.00 Tires 3.00 Appliances .7.00 C. a) Contract with Browning Ferris Industries for dumpster service. b) Contract with J.R.'s Appliance Disposal, Inc.. for appliance removal and recycling. Consent X Agenda Item: E-6 Policy CITY OF 1-ALCON HEIGHTS Mceting Date:4/11/90 1tEQUEST FOR COUNCIL CONSIDERA?ION r~ U ITE~! DESCRIPTION: APPOINTMENT OF 3 PART-TIME, TEMPORARY PUBLIC WORKS EMPLOYEES SUBMITTED BY: Vince Wright REVIEiFED BY: PLANATION/SUlQSARY (attach additional sheets as necessary): I recommend the hiring of the following part-time temporary Public Works employees at a salary of $6.00 per hour: Jer_ni Olson Marvin Pieski George Picka I ACTION REQUESTED: Consent X Policy r~ CITY OF lALCON HEIGHTS 1tEQUESS YOR COUNCIL CONSIDERA?ION Agenda Item: E-~ Meeting Date: 4/11/90 C AGREEfiENT BETWEEN RAf~ISEY COUNTY AND Falcon Heights FOR A RECYCLING GRANT This Agreement is made this between Ramsey County through hereinafter "County") and City") . ____ PTITNESSETH: day of the Public 1990, Health Department hereinafter WHEREAS, the County has established policies and plans supportingcurbsiderecyclingaspartofanoverallwasteabatementprogram,and WHEREAS, the City supports curbside recycling and desires that itbeavailabletoresidentsoftheCity, and WHEREAS, the County has collected funds through its solid waste/recycling service charge and from the State of i4innesota specifically for curbside recycling, and WHEREAS, the City has requested funds from the County to supporttheCity's curbside recycling program, NOTrT THEREFORE, the County and City mutually agree as follows in consideration of the mutual promises and covenants containedherein: 1. OBLIGATIONS a. Reimbursement 1) The City shall provide a curbside recycling program and shall incur expenses for reimbursement by the CountyaccordingtotheBudgetshowninAttachmentA. The Cityshall .not request reimbursement for expenses or that portion of expenses which have been or will be reimbursed by other parties, agencies or programs. The City mayrequestreimbursementonamonthly, quarterly or semi- annual basis, depending on the schedule the City chooses. The City shall submit proper documentation for reimbursement which shall include photocopies of the contractor's bill(s) and bills for public education expenses, a completed County claim form, and monthly tonnages for the period. 2) The County shall reimburse the City for up to 75g of program costs descriaed in Att3c:~ment A, following receipt of adequately documented requests for reimbursement from the City. The remaining 250 of the 1 program costs shall be reimbursed by the County only upon • receipt from the City of the completed semi-annual reports by the dates indicated, as required by Subdivision--l .d. herein. b. Unmarketable Materials 1) The County and City recognize that due to market conditions there may be times when recyclable material cannot be delivered to a market. The County and City further recognize that it may be necessary to deliver recyclable materials to a resource recovery f acility or landfill in order to sustain the curbside recycling program. 2) The City may authorize its contractor to deliver recyclable material to a resource recovery facility or landfill only after the City has received permission from the Public Health Department to do so. In order to receive permission to authorize delivery of materials to a resource recovery facility or landfill the City must demonstrate to the County that the materials cannot be delivered to a market. 3) If any recyclable material is processed. at a resource recovery facility or landfilled, the County shall reimburse the City provided that proper documentation is submitted. Proper documentation shall include: o a completed County claim form; • o invoices from the facility used for resource recovery or landfilling which show the weight and type of material delivered, the date of delivery and the amount charged for the delivery; and o documentation showing that the contractor hired by the City has made efforts to secure long-term markets for the recyclable materials being landfilled or processed at a resource recovery facility and has made efforts to avoid future landfilling or processing at a resource recovery facility. c. Pub Education Any public education materials produced by the City or its subcontractor(s) shall credit the County and the P~etropolitan Council as funding sources for the recycling program. 2 d. Rep its The City shall submit two to the County. The first reportshallbesubmittedtotheCountynolaterthan4:30 P.t4. on Friday, July 13, 1990 and the second report shall be submitted no later than 4:30 P.P~. on Friday, February 15,1991. The report due July 15, 1990 shall include programinformationforJanuary1, through June 30, 1990. The second report will include information for July 1, through December31, 1990. The semi-annual reports shall be submitted onformsprovidedbytheCounty; these forms are included as Attachment B to this Agreement. The City shall submit complete reports by the dates described herein in order to receive full reimbursement for expenses. e. Financial R por The City shall submit an audited financial report to the Ramsey County Budget and Accounting Office. The report shallshowhowfundsreceivedfromRamseyCountyweredisbursed.The report shall be submitted after the annual audit whichincludedthefundsreceivedfromRamseyCountyforthisrecyclinggrant. 2. TERP4 The term of this Agreement shall be from January 1, 1990 to December 31, 1990 the date of signatures notwithstanding. 3. CANCELLATION Either party may cancel this Agreement at any time uponthirty (30) days written notice to the other party. In the event of termination, the City shall be entitled to reimbursement for those expenses incurred up to the termination date provided the expenses have been incurred according to the budget shown in Attachment A. 4. DEFAULT Any of the following shall constitute default on the part of the City: a. The failure of the City to use funds in a manner consistent with this contract and Attachment A. b. The failure of the City or their (sub)contractor(s) to use their best efforts to ensure the maximum collection and marketing of recyclable materials from the area served. c. The failure of the City to provide information satisfactorytotheCountyasrequiredinl.a, l.b, l.d, and l.e above. 3 5. GENERAL CONDITIONS a. All services and duties performed by the City pursuant to i this Agreement shall be performed to the satisfaction of the County and in accordance with all applicable federal, state, and local laws, ordinances, rules and regulations as a condition of payment. The City agrees that it will comply with all federal, state, and local statutes and ordinances relating to nondiscrimination. b. The City shall at all times be an independent contractor and shall not be the employee of the County for any purpose. The County shall not be responsible for the payment of any taxes, either federal or state, on behalf of the City, nor shall the County be responsible for any fringe benefits. No Civil Service or other rights of employment will be acquired by virtue of City's services. c. The City and County mutually agree to defend, hold harmless, and indemnify the other party, its or"ficials, agents, and employees, from any liability, loss or damage they may suffer as a result of demands, claims, judgments, or costs arising out of or caused by the indemnifying party's negligence in the performance of their respective obligations under the provisions of this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limits of or exceptions to liability set by law. • d. All data collected, created, received, maintained or disseminated for any purpose in the course of this Agreement is governed by the P4innesota Governmental Data Practices Act, Minn. Stat. Ch. 13 (1984), any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. The City agrees to abide by these statutes, rules and regulations. e. All books, records, documents and accounting procedures and practices of the City relative to this Agreement are subject to examination by the County and the State Auditor, as appropriate, in accordance with the provisions of Minn. Stat. 16B.06, Subd. 4 (1984). f. Any amendments to this Agreement shall be in writing and signed by both parties. Cl 4 i• i• IN WITNESS THEREOF, the parties have subscribed their names as ofthedatefirstabovewritten. RAMSEY COUNTY BY Chair, Ramsey County Board BY Mayor Approved: BY Chief Clerk Approved to Form: BY Assistant County Attorney Insurance Approved: BY Risk Manager Funds are available, code: BY Budget and Accounting Recommended: BY Director, Public Health f:regra90 Approved to Form: BY City Attorney Approved to Form: BY Clerk 5 i •:~ i• 1 n~~ ~t.~_~:m FOB ^_'HE C=TY OF Falcon Heights 1) Program Descriction a. Recycling Contractor Supercycle b. Nu1;.ber of Households serviced 1, 176 single thru 3 plex c. Frequency of collection twice monthly d. Number of Multi-family buildincs serviced (4-plex and above or define) 25 e. Number of tiulti-family units serviced 1,201 f. Frequency Of CO11eCtion 1 multi-family building is served weekly, other twice monthly (curbside) g. Materials collected (list materials and preparation instructions) Newsprint, glass, aluminum and bi-metal food and beverage containers, corrugated cardboard. Q~~ - 2) Budget Description a. Collection Cost Single family households 67.50/T 25 TP*~ iiulti-family units 1 building flat fee $174.60/M others 67.50/T b. Public Education activities list activities) c. Ad~:inistration Cost d. Other Expenses (explain) TOTAL u ms~-t u~y~ 20,250 5; 021 5,000 43 TPY 4,500 3 ~?U 3 , 840 ~r~G~~ Gn~n 7n~ 33,590 3~;~.~Z ATTACHMENT B MUNICIPAL RECYCLING PROGRAM SEMI-ANNUAL REPORT TO RAMSEY COUNTY __ Municipal Recycling programs funded by Ramsey County are required tosubmitsemi-annual reports in order to receive full reimbursement. Thisformmaybeusedtoprovidetherequiredinformation. Please send thecompletedformtotheRamseyCountySolidWasteDivision, 1910 WestCountyRoadB, Room 208, Roseville, Minnesota 55113. Municipality or Reporting Area: Report Period: (Circle one) January 1 - June 30, 1990 July 1 - December 31, 1990 RECYCLING SERVICE Frequency of Service (circle one) monthly, twice/month, biweekly, weekly Recycling contractor's name: Recycling contractor's address: Recycling contractor's contact person: Number of single-family households and duplexes served: Number of multi-units in area: Number of multi-unit buildings in area: Number of multi-unit buildings participating: Changes which occurred in the program during reporting period: Check those that apply) expansion in area or number of households served a collection contractors or methods types of materials collected frequency of service Please briefly explain any checked boxes: 1 i• Describe public education activities during this period (attach examples if available). Are Containers used? Yes How are they provided? No Multi-unit containers: Yes No If yes, briefly describe program for container in multi-unit buildings. ____ RECYCLING PROGRAM COSTS ource ITEM a)Collection Costs b)Administration c)Public Education d)Unmarketable Materials e )Other Total Expenses TOTAL AMOUNT RAMSEY COUNTY OTHER OTHER S S S S S S S S S S S S S S S S S S S S S 2 TYPES OF RECYCLABLES COLLECTED - TOTAL FOR REPORTING PERIOD- SINGLE FAMILY AND MULTI-UNIT TONNAGE. List the tonnage for each type of material and give a description of the method used to determine tonnage (if not actual weight describe estimating method). List market(s) Material Tons Method Markets Single Multi- Family & Unit Duplex Glass Aluminum Ferrous (iron) Newsprint Corrugated Plastic Household goods Bi-metal cans Tin cans Other TOTAL TONS RECYCLED 3 RECYCLABLES COLLECTED INFORMATION SINGLE FAMILY & DUPLEX TONNAGE TOTALS BY MONTH Month Tons Stops Comments TOTAL DROP=OFF INFORMATION - TOTALS BY MONTH Drop-Off Name Managed by Month Tons Drop-Off Name Location Managed by Month ~ Tons Location 4 FOR ADDITIONAL DROP-OFFS PLEASE USE SEPARATE PAGE UNMARKETABLE MATERIALS PROCESSED OR LANDFILLED - TOTAL FOR REPORTING PERIOD Material TyUe Tonnacte Facility Used Cost Dates CONTRACTOR'S LONG-TERM MARKETING EFFORTS Document efforts contractor has made to assure markets for materials collected but unsuccessfully marketed. Efforts undertaken to explore long-term funding, briefly explain and attach documentation. OPTIONAL SOLID WASTE SYSTEM INFORMATION FOR REPORTING PERIOD For cities with organized collection the following information should be available from haulers under contract to your city. • 5 Total residential waste from your area tipped at R/WCRRF TONS Total yard waste* separately collected from your area TONS CU YDS Please circle one Yard Waste refers to grass clippings, leaves, soft-bodied green plants. Signature of person preparing this report: Date report completed: f:semiannu 6 Consent R Policy C] CITY OF FALCON BEIGSTS YEQUEST FOR COUNCIL CONSIDERA?ION Agenda Item: E- 8 Meeting Date: 4/11/90 ITEH DESCRIPTION: AWARDING OF CONTRACT FOR SPRING STREET SWEEPING Vince Wright SUBMITTED BY: Shirley Chenoweth REVIE~£D BY: E~LANATION/StTI~lARY (attach additional sheets as necessary) Four quotes for street sweeping wex e xeceved as follows:. 1) Mike McPhillips Inc.3,736.50 2) Foss Sweeping & Plow~.ng 3,737.50 3) Clean Sweep, Inc.4,537.50 4) Crosstown Sweeping Corp.4,750.00 We recommend that the City contract with, Mike McPhillips, Inc. McPhillips provided sweeping last .f all. and was found to be efficient. Another advantage is-th at they will provide two sweepers which speeds up the projec t, ACTION REQtTESTED: Auth.oxize expenditure of .$3,736.51 for spring street sweeping to be done by Mike McPhillips, Inc.. G/ ' Content Policy CITY OF FALCOIr HEIGSTS YEQUEST POR COUNCIL CONSIDERA?ION Agenda Item: E-9 leetiag Date: 4/11/90 CITY COUNCIL AGENDA CONSENT AGENDA April 11, 1990 Business Tang Soo Do Karate Junction #524 Mechanical Contractor Redman Plumbing and Heating co. #525 General Contractor Kent W. Jefferson Construction, Inc. #526 Tree Trimmers Northern Arborists #416 Cigarette (over the counter) J's Liquors #527 NEW Consent R Policy C CI?Y OF lALCON SEICSTS YEQUEST FOR COUNCIL CONSIDERA?ION Agenda Item: E-10 Mceting Date: 4 / 11 / 9 0 l.~~ FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (612) 644-5050 FAX (612) 644-8675 April 6, 1990 T0: Mayor aldwin and Council Members FROM: J n RF: Change 'n Workshop Agenda for April 11, 1990 This afternoon I learned that the. City of Roseville is considering hiring Decision Resources to do another community survey in a few months. In talking to Steve Sarkozy, we thought there might be some merits to considering a cooperative effort. Both cities could have input into the content and the data could be analyzed separately and together. I've invited Bill Morris of Decision Reso~.~.rces to come to our workshop Wednesday night to give an .overview of their services. It appears that there would be some cost savings to doing a study for the two cities. HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE PRINTED ON RECYCLED PAPER r1: I ~ QeG:~~o~-. FALCON HEIGHTS CITY COUNCIL WORKSHOP AGENDA APRIL 11, 1990 Immediately following Council Meeting) Discussion Items: g.~~ 1. Brief presentation about Fire Department Services - Fire Chief Leo Lindig 10-15 minutes) and Discussion. Z. Review of Fire Dept. Relief Association By-Laws (previously approved by City Council 9/23/81 and amended 12/19/85). 3. Review of Fire Department Rules and Regulations (approved by Fire Dept. 12/29/87). Delete 4. Emergency Plan (Note: A staff committee .has been meeting to discuss and a revised .draft is being prepared; however, it~will not be available for review by April. 11th workshop). 5. Continue review of City Code Revisions. ~~ A. Ch. 4 - Sewer System and Gas and Electric Service ~~ B. Ch. 6 - Liquor ,/ C. Ch. 7 - Traffic and Motor Vehicles ~ ~~--/a^~~~ NOTE: Since Emergency Plan discussion has been delayed, Terry .Iverson has requested that the discussion about Fire Marshal services also be delayed. April 6, 1990 LIQUOR LICENSES ISSUED FOR 1990 Liquor and Sunday Liquor (on .sale) Wine (on sale) Retail Liquor (off sale) Bottleclub Non-intoxicating Malt Liquor (on .sale) Non-intoxicating Malt Liquor (off sale) Ciatti's Restaurant Chinatown Restaurant J's Liquors Falcon Lanes Falcon Lanes Pizza Hut Chinatown Restaurant Tom Thumb Amoco