HomeMy WebLinkAboutCCAgenda_90July25July 25, 1990
ADDENDUM TO CONSENT AGENDA FOR JtTLY 25, 1990
Item E (10) Add the follo~ti~ing licenses:
Corporate License ~~0621
Vector Abrasives (new)
General Contractor License ~~0625customPools, Inc.(renewal)
Item E (12) Planning Commission Minutes of July 23, 1990.
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MINUTES
REGULAR PLANNING COMMISSION MEETING
July 23, 1990
7 :30 p.m.
Meeting was called to order at 7:30 p.m. by Chairperson Boche.
PRESENT:
Barry, Boche, Duncan, Finegan, Westingen, Gibson Talbot,City Council Member Paul Cernia
City Planner Susan Hoyt
ABSENT:
Daykin
APPR0~7AL OF MINUTES:
Minutes of the June 25, 1990 minutes were unanimously approved aswritten.
A REQUEST FROM MR. LOUIS PAYIN FOR A VARIANCE FROM SECTION 9-2 .0 4 (1) (c ) OF THE ZONING CODE TO CONSTRUCT A GARAGE- AT 1463 WEST
CALIFORNIA.
City Planner Hoyt briefed the commission on Mr. Payin's re uest forqa5footvariancefromthecornersideyardsetbackof15feetto
construct a new garage 10 feet from the corner sideyard propertyline. This will replace a deteriorating existing garage that is6feetfromthecornersideyardpropertyline. Planner Hoytexplainedthatuniquehardshipsforgrantingthisvarianceare
1) the garage access cannot be located 15 feet back from the corner
side property line because of a large maple tree behind the garage;2) the garage access cannot be located on the west side of the
property because of the large maple tree behind the existinggarage; and 3) the garage access cannot be located onto the alleybecauseofanN.S.P. gasline release valve where the driveway wouldlocated. She also explained that the large tree and the gaslinereleasevalvemetthefollowingconditionsforgrantingavariance,15.03 (4) (c) for the enjoyment of the property and 15.03 (4) (g)unique characteristics of the site.
Mr. Payin, property owner of 1463 California, said the garage wouldbe22feetx22feet, and that both the exterior paint and roofdesignwouldmatchthehouse. The commission voted unanimously tograntthevariancebecauseoftheconditionsstatedabove.
A REQUEST-FOR A CHANGE FROM "ONE HOUR PARKING 8 A.M. TO 4 P.M.EXCEPT WEEKENDS-AND HOLIDAYS" TO "TWO HOUR PARKING $ A.M. TO 4-P.M.EXCEPT WEEKENDS AND HOLIDAYS" ALONG FOLWELL AVENUE EAST-OF COFFMAN
1
UNTIL FOWELL AVENUE TURN$-SOUTH TOWARD HOYT.
The Roseville police requested this parking change to maintain
consistency in parking regulations within the University Grove
neighborhood and, thus, make them easier to enforce. This is a
timely request because the public works department plans to replace
illegible signs in this neighborhood this year. Planner Hoyt
stated residents were asked to contact her if they disapproved of
this change; no one contacted her. The commission unanimously
approved of the change in parking restrictions.
INTRODUCTION OF THE DRAFT OF THE CITY OF FALCON HEIGHTS PARKING
POLICY.
Commissioner Barry thanked Finegan, Daykin, and Planner Hoyt for
their time and hard work in drafting this policy. He stated the
committee was trying to establish a parking policy that would be
consistent throughout the City, but still be fairly flexible to
meet individual parking situations.
The residential parking permit section of the draft was discussed.
Chairperson Boche stated that this is the one area of the policy
which should have very rigid rules because if there should be
problems, it would most likely be in this section. Councilman Paul
Ciernia suggested it be emphasized that all avenues of residential
parking have been explored and the residential parking permit is ~~~
the last resort. He also asked that the fact that Hollywood Court ~_.,~.~,<~-Jresidentshadermitsdurinthestatea_ir be added. Chairperson ~-~~/
Boche suggested these two changes a put into the policy and it be
brought back to the next meeting. ~L~/~,~,
UPDATE- ON THE- COMPREHENSIVE PLANNING PROCESS ~~~~~
Planner Hoyt reported the comprehensive planning process is moving ~,~`,,.,~~~.;
along rapidly. She stated Fred Hoisington, consultant, has asked~a'~~~,?Jtobegivenapproximately11/2 hour at the August 27 planning ~~~~;
commission meeting to present his preliminary findings and discuss
the strategy for neighborhood meetings. He would like one
neighborhood meeting in September and one in October with
invitations and postcards being sent out and a notice placed in
FOCUS. After discussion by the Commission, it was decided the
meeting would be held on Monday evening, September 24 following the
planning commission meeting. The planning commission meeting time
would be changed to start at 7 p.m. with the neighborhood meeting
to commence at 8 p.m. Planner Hoyt will discuss an October date
with Consultant Hoisington.
A-REQUEST FORA VARIANCE FROM SECTION 9-4.01 (4)-{c) OF THE ZONING
CODE,- THE FRONTYARD--SETBACK, AND SECTION 9-2.04 --(1} (c) OF THE
ZONING-CODE; THE INTER3~R SIDEYARD SETBACK, BY MR. WES TENNYSON AT
1935 SUMMER BTREET-TO CONSTRUCT AN ADDITION TO A GARAGE.
2
Mr. Tennyson proposes to construct an addition to a single car
garage to make it into a double garage. In order to do so, avarianceof6feetinthefrontyardsetbackrequirementof30feet
is necessary and a second variance of 5 inches in the sideyardsetbackrequirementisalsonecessary.
Planner Hoyt briefed the commission on her discussions with Mr.
Tennyson's son, Rob, and her memorandum regarding his requeststatingthetrapezoidalshapeofthelotmakesitdifficultto
construct a garage without infringing on the interior sideyard
setback. The planner felt the request for the sideyard variance
makes sense due to the angle of the line. However, she felt the
6 foot variance from the 30 foot frontyard setback may set a
precedent for reducing frontyard requirements throughout the
neighborhood and city.
Mr. Rob Tennyson presented a second plan (attachment 1) before the
commission. This plan required a 2 foot 8 inch variance in the
frontyard and a 2 foot 2 inch variance in the interior sideyardsetback. This plan significantly minimized the required variance
in the frontyard.
After a lengthy discussion, where the commission reviewed the
alternatives, as well as the alternative of increasing the sideyardvarianceevenmore, which Mr. Rob Tennyson and Planner Hoyt said
would bring the structure almost to the property line and too close
to the neighboring dwelling for fire safety. Commissioner BarrymovedtoapprovethevariancesrequestedforPlanBduetothe
unique trapezoidal shape of the lot, which is criteria 15.03 (4) (g)of the conditions for granting a variance (attachment 2). The
motion was unanimously accepted.
PUBLIC HEARING FOR AN AMENDMENT TO SECTION 9-2.04(2)(B) OF THE
ZONING- CODE- IN REGARD TO LOT COVERAGE OF DETACHED AC£ESSORY
STRUCTURES
Planner Hoyt stated that the proposed revision to section 9-2.04
2) (b) which reads,
Area: Detached accessory buildings shall not occupy more than
35 percent of the area of the existing rear yard and shall be
no more than 1,000 sq. ft."
would allow too much area for detached accessory structure on
smaller lots, and that the "existing" rear yard might be reduced
after the accessory buildings were constructed. Therefore, it was
suggested to return to the recommendation made to the commission
last month which reads:
Area: Detached accessory buildings shall not occupy more than
40 percent of the area of a required rear yard; and shall not
exceed a total of 1,000 sq. ft."
3
The public hearing was closed by Chairperson Boche.
Discussion followed. A motion was made and unanimously passed to
accept section 9-2.04 (2) (c) which reads:
Area: Detached accessory buildings shall not occupy more
that 40 percent of the area of a required rear yard; and shall
not exceed a total of 1,000 sq. ft."
ICE CREAM SOCIAL
Chairperson Boche thanked commissioners for volunteering to serve
at the ice cream social Thursday, July 26, 1990.
BULLSEYE UPDATE
Planner Hoyt reported that Bullseye Shopping Center is going
through foreclosure proceedings. The real estate property
management agent anticipates leasing to a liquor store tenant, and
that court action will soon lead to the formal moving of Bullseye
Golf, Yogurt and the Silver Screen.
OTHER
The condition of the City boulevards was discussed.
The meeting adjourned at 9:10 p.m.
Dee Swenson, Recording Secretary
Susan Hoyt, City Planner
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PLANNING AND DEYELC
Subdivision 4. Standards for Granting of Variance ~No variance shallbegrantedunlesstheCityCouncilshallmakewithoutqualificationonthebasisofevidencepresentedatthemeetingthefollowingfindings:
a. That the granting of the variance will not be detrimental to thepublicwelfare;
b. That the granting of the variance will not substantiallydiminishorimpairpropertyvaluesorimprovementsinthearea;
c.r That the granting of the variance is necessary for thereservationandenjoymentofsubstantialpropertyrights;
d. That the variance will not impair an adequate supply of lightandairtoadjacentproperty;
e. That the variance Will not impair the orderly use of the publicstreets;
f. That the variance will not increase the danger of fire or
endanger the pub lie safety;
g. ~iThether the shape, topographical condition or other similar
aracteristic of the tract is such as to distinguish it _
substantially from all of the other properties in the zoning
district of which it is a part, or whether a particular hardship, as
distinguished from mere inconvenience to the owner, Would result iP
the strict letter of the Chapter were carried out;
kh. ilhether the variance is sought principally to increase financial
gain to the owner of the property, and to determine Whether a
substantial hardship to the owner would result from a denial of the
variance;
i. Nhet er the oonditions which give rise to the application for
the vari~ce arose after the adoption of this Chapter of the Code oP
the City of~Falcon Heights or any amendment thereto which placed the
tract in a coning-district different from what it Was under the
Chapter. In the consideration of this item,-the City shall make
diligent inquiry as-to all changes in the property $nd-shall refuse
to grant the-variance if the problem is one that can be solved
through a proper application of a conditional-use permit-or as
amendment of the Zoning-code.••Finaacial hardship Shall not be a
basis for the granting of a~irariance when the owner purchased the
property in reliance o~n a promise that a variance would be granted,
and the City shall dismiss the appeal if 3t shall appear that the
property was purchased on such reliance.
Subdivision 5. Conditions. The City may attach such conditions to
the grant of the variance as it shall-determine will be necessary or
desirable to bring it within the purpose and intent of the Chapter. A
public record shall be maintained of such conditions. -
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s
July 20, 1990
ADDENDUM TO CONSENT AGENDA FOR JULY 25, 1990.
Item E (11) Request from Astech Corporation for a seven dayExtensiononthe1990SealcoatingProject
Consent X
Policy CITY OF TALCON HEIGHTS
tEQUEST POR COUNCIL CONSIDERA?ION
Agenda Item: E (11)
jesting Date: 7/25/90
ITEM! DESCRIPTION:
QUEST FROM ASTECH CORPORATION FOR A 7 DAY EXTENSION
i
ON THE 1990 SEALCOATING PROJECT
SUB?iITTED BY: _Terry Maurer
REVZEi~ED BY: -
j~LANATZON~SUP4iARY attach additional sheets as necessary):
ATTACHMENTS:
a) Request from Astech Construction dated July 16, 1990.
b) Letter da ted July 20, 1990 from Terry Maurer recommending
approval.
ACTION REQDESTED:Approval
U k- 2~-~ ki F E• = 1 3 ~ 2 ry Fi I E F• S T E W H E• T ~ A S S Ctt8c11inent ( a)c~
TE C h~
TECHNOLOGIES CORD, p.o. eox 1 02s. sT. C~OUO, MN 56342 ~ 6'~ 2/2s3-9977
July 16, 1990
C~ ~ CI~C~; -,
M .lUl. 2 01990r. Terry Mauer, P.E.
Maier Stewart & Associates, Inc. _
X959 Sioan Place f4",I~rf.R57EWART $.A^:}f)i'~c.Y ~ ~+ 1St . l?au]. , kfN 551 19 ., ..,.,.~ ~.~~..-.,.._,..-,... _
RE: Fa7.con Heights, MN
X990 Sealcoating
Rear Mr. Maurer,
In regard to the above referenced project, we are requestingtlaefol.~.owing; due to high amounts of moisture we received
in the month of Juste, we have experienced some set backs in
completion of certain GOntracts. Therefore, we r«~Spect£u11y
request a seven day extension on our contract time for
falcon Heights, MN. ~'ith the extension, we would Assure youthnttheactualscalaoatingandfinalsweepingofstreets
would be completed one week prior to the starting date of
the Minnesota State Fair.
Tha~~k you :Eor your consideration in this matter. We look
forward to hearing from you on your decision.
Respectfully yours,
Mary L. Popp Vice-~'re i nt
Asphalt Surf ce Technologies Corporation
MLP/cmh
t
TiJL-2E~-~+~
Attachment (b)
Fes: I 1 ~ ~2 ~1~7 I ER STE Wr~RT £~ ASgp~ _ P _ ~~
July 20, 1990
File No: 330-017-20
CONSULTING ENGINEERS
Maier Stewart c~ .Associates Inc.
Ms, Shirley Chenoweth
City of Falcon Heights
2017 Larpenteur Avenue West
Falcon Heights, MN 55113
RE: 1990 SEAL COATING IMPROVEMENTS
Dear Ms. Chenoweth:
Enclosed is a letter we received from ASTECH Corp., regarding the City's1990sealcoatingimprovements. ASTECH is requesting a seven day contracttimeextensionfromAugust3toAugust10, 1990. They ere behind schedule
on their work due tv the rains we have experienced the last six weeks.
We have discussed this with them and they are well aware of the issue of theStateFair. The contract extension ends approximately two weeks prior to
the start of the State Fair. We have reviewed their request and would
recommend approval.
If you have any questions, please call,
Sincerely,
MAIER STEWART ANO ASSQCIATES, INC.
4
Terry .Maurer, P.E.
TJM/km
enc.
i•
REGULAR CITY COUNCIL MEETING
CITY OF FALCON HEIGHTS
AGENDA
JULY 25, 1990
A. CALL TO ORDER: 7:00 P.M.
B. ROLL CALL: BALDWIN JACOBS WALLIN CIERNIA
GEHRZ WIESSNER S. CHENOWETH
ATTORNEY ENGINEER
C. APPROVAL OF MINUTES:
1. Minutes of June 27, 1990
ACTION:
2. Minutes of July 1]., 1990
ACTION:
D. PUBLIC HEARINGS: NONE
E. CONSENT AGENDA
1. Disbursements
a. Disbursements through July 25, 1990, $182,539.67
b. Payroll, 7/1/90-7/15/90, $13,397.31
2. Appointment of Election Judges for September 11, 1990
Primary Election.
3. Resolution R-90-29 Adopting an Emergency Preparedness Plan.
4. Park and Recreation Commission Minutes of July 9, 1990.
5. Change from "One Hour Parking 8 A.M. to 4 P.M. Except Weekends
and Holidays" to "Two Hour Parking 8 A.M. to 4 P.M. Except
Weekends and Holidays" a]_ong Folwell Avenue East of Coffman
unti]. Folwell Avenue turns South toward Hoyt.
6. Request for a Variance from Section 9-2.04 (1) (c) of the
Zoning Code, the Corner Sideyard Setback, by Mr. Louis Payin
of 1463 W. California in Order to Construct a Garage.
7. Request for a Variance for 1935 Summer St. from Section 9-4.01
4) (c), the Frontyard Setback Requirement, and 9-2.04 (1) (c),
the Interior Sideyard Setback Requirement in Order to Construct
an Addition to a Garage.
8. Resolution R-90-30 Relating to Cooperative Efforts Between the
Cities of Falcon Heights and Roseville.
9. Resolution R-90-31 Receiving the Feasibility Report and Calling for
a Hearing on Proposed 1991 Street Improvements.
10. Licenses
ACTION:
F. REPORTS, REQUESTS AND RECOMMIIVDATIONS:
1. Audit Firm Appointment
ACTION:
2.Schedule Budget Workshop Meeting
ACTION:
3.AMM Dues Increase
ACTION:
4.Purchase of Computer Hardware and Software
ACTION:
5.Designation of Streets to be Posted "No Parking, Tow Away Zone"
During State Fair
ACTION:
6.Update on Community Park Building
ACTION:
7.Community Development Application - Minnesota Department of
Trade and Economic Development
ACTION:
8.Ice Cream Social/Park Building Dedication
ACTION:
G. ANNOUNCEMENTS AND UPDATES
H. ADJOURNMENT
ACTION:
MINUTES
REGULAR CITY COUNCIL MEETING
JUNE 27, 1990
Baldwin convened the meeting at 7:00 P.M.
PRESENT
Baldwin, Gehrz and Wallin. Also present were Wiessner and
Chenoweth.
ABSENT
Ciernia and Jacobs.
ADDENDUM TO POLICY AGENDA
Council added Item F(7), Scheduling a Workshop with Roseville
City Council, which was inadvertently omitted when typing the
Agenda.
MINUTES OF MAY 23, 1990 APPROVED
The Minutes of May 23, 1990 were approved by unanimous consent.
CONSENT AGENDA ITEMS APPROVED
Council approved the following Consent Agenda Items by unanimous
consent:
1.Disbursements:
a. General Disbursements through 6/27/90, $79,822.51
b. Payroll, 6/1/90 - 6/15/90, $12,930.17
2.Resolution R-90-25 Granting a Conditional Use Permit to
Operate a Pet Grooming and Pet Boarding Business at
1600 N. Snelling, Northome Shopping Center in a B-2
District
3.Approval of a Permitted Accessory Use Allowing Robert
Stangl, 1777 Arona St., to Construct a Utility Building
4.Solid Waste Commission Minutes of June 7, 1990
5.Scheduling of a Public Hearing for August 22, 1990 at
7:30 P.M. Regarding Organized Refuse Collection
6.Authorization to Purchase a "Sno-Way" plow for the 1990
Public Works Truck at a Price of $2,199.00
7.Appointment of Seasonal Employees to the Parks and
Recreation Department
8.Licenses (See Attached List)
APPROVAL OF TRANSFER OF CABLE TV COMMUNITY PROGRAMMING FUNCTION
FROM CABLE TV NORTH CENTRAL TO CITIES
Tom Creighton, Attorney for the North Suburban Cable Commission,
explained that an acceptable agreement has been negotiated
between the Commission and Cable TV North Cental, and that six
of the ten participating cities have already approved the
transfer. Wallin who serves as the Falcon Heights
representative on the Commission, stated he would endorse
approval of the transfer. Following a brief discussion, Wallin
moved, and Gehrz seconded adoption of the two resolutions
required for approval of the transfer. Motion carried
unanimously.
MINUTES
JUNE 27, 1990
PAGE 2
RESOLUTION R-90-26
A RESOLUTION TRANSFERRING COMMUNITY TELEVISION
PROGRAMMING RESPONSIBILITIES FROM GROUP W CABLE
OF THE NORTH SUBURBS, INC., d/b/a CABLE TV NORTH
CENTRAL
RESOLUTION R-90-27
A RESOLUITION AMENDING BY SUBSTITUTION THE NORTH
SUBURBAN CABLE COMMISSION JOINT AND COOPERATIVE
AGREEMENT FOR THE ADMINISTRATION OF A CABLE
COMMUNICATION SYSTEM
PARK BUILDING UPDATE
Wiessner explained that the construction of the new building is
going smoothly, however, there is a problem with obtaining the
windows desired and it could delay the completion unless another
type is approved. Council discussed whether or not they should
delay the project to obtain the special vandalism proof windows,
and if it might be possible to postpone the dedication scheduled
for July 26, 1990.
AMM REQUEST FOR INCREASED DUES TO HIRE ADDITIONAL STAFF
DEFERRRED TO 7/25/90 MEETING
Council discussed a letter from the Association of Metropolitan
Municipalites requesting that the City consider supporting the
hiring of an additional staff person which would increase dues
20 to 25~. The purpose of the additional staffing would be to
provide more effective lobbying at the Legislature. Following
the discussion Council agreed more information was needed in
order to make a decision, and directed staff to arrange for the
AMM Staff to make a presentation at the July 25th meeting.
INVITATION TO JOIN THE SUBURBAN RATE AUTHORITY DEFERRED TO
7/25/90
The invitation to join the SRA, an organization which monitors
rate matters of suburban utilities, was deferred. A
Councilmember will attend the SRA meeting on July 17th and
report back at the July 25th Meeting.
CITY TO PARTICIPATE IN GUINNESS WORLD RECORD "GET WELL CARD"
PROJECT
Wiessner presented a letter requesting the City consider
participating in a project to help a seven year old boy who has
a brain tumor, to achieve his goal to have an entry in the
GUINNESS BOOK OF RECORDS for the largest number of "Get Well
Cards" ever received by an individual. Council agreed it was a
worthwhile project and approved a proposed list of
organizations/businesses to be contacted asking that they also
participate. Council then adopted Resolution R-90-28 which will
be sent to Craig Shergold at his home in England. Cable TV
viewers were also urged to send cards.
MINUTES
JUNE 27, 1990
PAGE 3
i•RESOLUTION R-90-28
A RESOLUTION WISHING CRAIG SHERGOLD SUCCESS IN HIS
GUINNESS WORLD RECORD "GET WELL CARD" PROJECT
DISCUSSION REGARDING MTC BUS SHELTER LOCATIONS AND ADVERTISING
SIGNS ON BUS SHELTERS AND BENCHES
Wiessner explained that the Metropolitan Transit Commission
would like the City's input on possible locations for shelters.
After the City provides possible locations MTC will check
ridership to see if a shelter is warranted. Council discussed
several possible locations which will be forwarded to the MTC.
A discussion was held regarding advertising signs on bus benches
and shelters. At present City Code prohibits advertising signsbutithasneverbeenenforced, and several signs are in placeatthistime. Staff was directed to check into possible
franchise agreements which would provide the City with some
revenue for placement of such signs.
WORKSHOP MEETING WITH ROSEVILLE CITY COUNCIL SCHEDULED FOR
7/12/90
Council scheduled a joint workshop with the Roseville CityCouncilforJuly12, 1990 at 7:00 P.M. at the Falcon Heights
City Hall. The purpose of the workshop is to study mutuallybeneficialcooperativeopportunitiesforthetwocities.
ADJOURNMENT
The meeting was adjourned at 8:18 P.M.
Tom Baldwin, Mayor
ATTEST:
Shirley Chenoweth, City Clerk
7
MINUTES
REGULAR CITY COUNCIL MEETING
JULY 11, 1990
Baldwin convened the meeting at 7:00 P.M.
ALL MEMBERS PRESENT
Baldwin, Ciernia, Gehrz, Jacobs and Wallin. Also present were
Wiessner and Chenoweth.
CONSENT AGENDA ITEMS APPROVED
Council approved the following Consenst Agenda Items byunanimousconsent:
1. Disbursements:
a. General Disbursements through 7/11/90, $20,796.01
b. Payroll, 6/16/90 - 6/30/90, 510,839.04
2. Resignation of Leo Klisch from Solid Waste Commission
and Appointment of John Brynildson to complete the
Term which Expires 12/31/91
3. Request to Post Area Between 1687-1717 Fry St. "Permit
Parking Only" During the State Fair
4. Licenses (See Attached List)
ADJOURNMENT
The meeting was adjourned at 7:37 P.M.
Tom Baldwin, Mayor
ATTEST:
Shirley Chenoweth, City Clerk
Consent K
Policy CITY OF TALCON SEIGHTS
1tEQUES? YOR COUNCIL CONSIDERATION
Agenda Item: E-1
Meeting Date: 7/25/90
ITEM DESCRIPTION:
DISBURSEMENTS
SUB?SITTED BY:Tom Kelly
REVIEi~FED BY:
B~LANATION/SUMMARY (attach additfona2 sheets as necessary):
a) General Disbursements through July 25, 1990, $182,539.67
I (b) Payroll,7/1/90 - 7/15/90, $]..3,397.3=~.
ACTIOr REQUESTED:Approval
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12 Jul 1990 Paid Register Page 1
Thu 11:20 AM City of Falc~- Heights
Pay Pay
k Erployee Erployee Pay Group Group Check
Nurber Nurber Hare Period Nwrber Description Check Araunt Date Status
0185E2 0 0.00 13-Ju1-90 VOID
018523 0 0.00 13-Jul-90 VOID
018524 000000002 Wiessr-sa^, Janet R.13 41 5eei-eonthly 1,158.73 13-Jul-90 Dutstandir~g018525000000004Kriegler, Carol J.13 di Seri-eor-thly 314.30 13-Ju1-90 Outstanding
018526 000000011 Cheno~th, Shirley 6.13 OI sari-rar-thly 757,63 13-Jul-90 Outstanding
018527 000000020 Iverson, Terry D.13 O1 sari-ronthiy 781.69 13-Ju1-90 Dutsta»ding
018528 600000027 Morgary Jay M.13 01 Seri-ronthly 693.51 13-Jul-~ Dutstandir~
018529 000000038 Wright, Vincent D.13 01 sari-ranthly 792.20 13-Jul-9t? Outstanding
018530 000000048 Marshall, 7irothy 13 O1 sari-ronthly 358.70 13-Jul-90 Outstanding
018531 000000063 Phillips, Patricia R.13 01 Seri-ror-thly 649.69 13-Jul-90 Outstanding
018532 000000065 Kelly, Thoras R.13 Oi sari-ra~thly 863.90 13-Ju1-90 Outstanding
018533 000000066 Hageriholr, Garin N.13 di sari-ro»thly 451.52 13-Jul-90 Outstanding
018534 000000070 Sell, Matthew W.13 01 sari-r~-thly 75.88 13-Jui-90 Outstandir~
018535 000000079 Hoyt Taff, Susan L.13 O1 seriroonthly 368.42 13-Jul-90 Outstanding
018536 000000091 Swer-son, DeLoris J.13 01 sari-ranthly 538.88 13-Jul-90 DutstandiruJ
018537 00000009E Peterson, Gregory S.13 01 Seri-ranthly 288.86 13-Ju1-90 Outstanding
018538 000040094 Larkin, 6~^egory J.13 01 sari-ronthly 286.33 13-Jui-90 Outstanding
018539 000000003 Baw:ann, Nicholas B.7 OE ro»thly !342.29 13-Jul-90 Outstanding
018540 000000005 8er»dt, Ross 7 02 ro»thly 1 198.13 13-Jul-90 Outstanding
018541 000000006 Bianchi, David P.7 02 ronthly 1 12.50 13-Jul-90 Outstanding
018542 000000008 BroMn, Rayrond F.7 02 ro»thly 1 257.00 13-Jul-90 Dutstandir~
8543 000000013 Clarkin, Michael D.7 02 ror-thly 1 100.13 13-JuI-90 Outstanding
000000014 Day Michael J.7 02 mthly 1 343.96 13-Jul-90 Outstanding
8545 000000015 DoNdell, Ralph L.7 OE ro»thly 1 45.00 13-JuI-90 Outstanding
018546 OOOOOOOlb Fuller, Jares D.7 02 ro»thly 1 184.13 13-Jul-90 Outstanding
018547 000000018 Holrgren, John M. Sr.7 02 ro»thly 1 153.76 13-Jui-90 Outstanding
018548 000000021 KurhaJetz, Cierent M.7 02 ronthly 1 202,50 13-Jul-90 Outstanding
018549 000000023 LeMay, Douglas 7 02 ror-thly 1 247.6b 13-Jul-90 Outstanding
018550 000000024 Lindig, Leo 7 02 ronthly 1 122.59 13-Jui-90 Outstanding
01855! OOOOOOOcS MrDerrond, Cindy K.7 02 ronthly 1 21.25 13-Jul-90 Outstanding
018552 400000026 McNabb, Gerald 7 02 ror-thly 1 18.75 13-Jui-90 Du#standing018553OOOOOOOc`'9 Olson, Joseph E.7 02 ro»thly 1 18.75 13-Jul-90 Outstanding
018554 000000032 Schaefer, Richard A.7 02 ronthly 1 58.13 13-Jul-90 Outstanding
018555 000000033 rxhauffert, Craig F.7 02 rpnthly 1 117.50 13-Ju1-90 Outstanding
018556 000000034 Srida, 6aii 7 02 rvnthly 1 232.63 13-Jul-94 Outstanding
018557 000000039 Morgan, Jay 7 OE rortthly 1 152.63 13-JuI-90 Outstanding
018558 000000040 Kayser, Douglas 7 02 ronthly 1 155.38 13-Ju]-90 Outstanding018559000000042Stolz, Steven P.7 02 ranthly 1 47.51 13-Jui-90 Outstanding018560000000045Gilbert, Jerare J.7 02 ronthly 1 184.17 13-Jul-90 Outstanding
018561 000000046 Holrgren, 3ahn N. Jr.7 02 ranthly 1 341.7b 13-Ju1~90 Outstanding018562000000047McNabb, Kevin 7 OE ronthly 1 116.88 13-Jui-90 Outstanding
018563 000000049 Anderson, Kevin L.7 02 ronthly 1 252.01 13-Jul-90 Outstanding
018564 000000064 PETERSON, 6RE60RY S.7 02 ronthly 1 275.05 13-Jul-90 Outstanding
0!8565 000000069 Martinez, Joseph L.7 02 ronthly 1 120.00 13-Jul-90 Outstanding
018566 000000084 Hassel, Richard 7 02 ronthly 1 221.88 13-Ju1-90 Outstanding018567000000085Herold, Nathaniel 7 02 ro»thly 1 287.50 13-JuI-90 Outstanding018568000000087Iverson, Terry D.7 02 ranthly 3 82.50 13-Ju1-90 Outstanding
9 000000093 Niles, Dirk F.7 02 ronthly 1 103.13 13-Jul-~ Dutstar~ding
brand Total 13,397.31
Consent x
Policy CITY OF lALCON SEIGHTS
REQUES? !OR COUNCIL CONSIDERA?ION
Agenda Item: E-2
Meeting Date: 7/25/90
ITEti DESCRIPTION:
APPOINTMENT OF ELECTION JUDGES FOR SEPTEMBER 11, 1990
PRIMARY ELECTION
SUBMITTID BY:Shirley Chenoweth
REVZE{~ED BY:
B~LANATION/SUl~SARY attach additional sheets as necessary):
The proposed list of judges is attached for your consideration.
You will note the two main political parties are represented equally
as required by statute.
ACTIOr REQIIESTED:Approval
l.~"~.
ELECTION JUDGES FOR SEPTEMBER 11, 1990 PRIMARY ELECTION
Precinct 1
Chairperson R.Laura Rust 1922 Autumn 644-9514
D Dorothy Bianchi.1725 Fairview 645-3389
R Marion Skweres 1741 Lindig 644-3656
D Carol Kraemer 1707 Fairview 645-7963
R Janet W211en 1859 N. Snelling 645-1773
D Kathleen Staffs 1870 Tatum 644-3897
Precinct 2
Chairperson D Gladys MacKnight 1728 Pascal 644-3345
R Gladys Brown 1592 Maple Knoll 645-1385
D Sally Jernberg 1540 W Iowa 645-5171
R Flossie Richards 1525 W Iowa 644-7486
D Alice Robertson 1741 Holton 644-4220
R Elizabeth Sundheim 1887 Albert 644-9593
7
Consent X
Policy CITY OF lALCON SEICSTS
jtEQUES? TOR COUNCIL CONSIDERATION
Agenda Item: E-3
Mceting Date: 7/25/90
ITEM DESCRIP?ION:
RESOLUTION R-90-29 ADOPTING AN EMERGENCY PREPAREDNESS PLAN
Terry Iverson
SUBMITTED BY: , Leo Lindig
REVIE~FED BY: • Shirley Cher°~ow^th
PLANATION/SUl4SARY (attach additional sheets as necessary):
This Resolution adopts the Emergency Preparedness Plan presented
at the July 11th workshop, with changes as recommended at that time.
Please refer to your copy provided at the July 11th workshop.
ATTACHMENTS:
1. Amended sections of the Emergency Plan
2. Resolution R-90-29
ACiIOr REQUESTED: Adoption of Resolution R-90-29
I
Attachment 1
CITY OF FALCON HEIGHTS
Eiasic play,
EMERGENCY OPERATIDNS PLAN
Revision: G
I- REASON FOR PLAN
T+=+r^nad+~es, f 1 oc+ds, b 1 i ~ ~ arils, ar,d at her- r,at ura 1 disastersCarraffecttheCityofFalcc+r, Heights. In additic+n,rna~ar disasters such as train wrecks, plane crashes,explosions, accidental releases of ha~ardc+us materials,and enemy attack pose a potential threat to public healthandsafetyirrFalcc+n Heights. An emergency plan isneededt+=+ ensure the protect icm of the p~tbl is from theeffectsofthesehazards.
II. PURROSE OF PLAN
The City c+f Falcon Heights has many capabilities andr^esc+~_~rces which could be used irr the response t o anyrnaJc+r^ disaster. These include the facilities, equipment,manpower, and skills c+f bath gavernrnent and rrGr,-gc~verrrrrter,t pr^c+fessi c+ns and groups i n Fal cc+rr Heights. Thepurpoaec+f this plan is to ensure the effective,coc+rdinated use c+f these resources so as ta:
A- Maxirni~e the prc+tecti+=+n of life arrd property
b- Ensr_tr^e the cant irruity of gc+vernrnerrt
C• Sustain survivors
D. Repair essential facilities and utilities
III- LEGAL PASIS AND REFERENCES
A- Public Law 92G, as amended
D- Public Law 99-499 (Superfurrd Amendments arrdReauthari~ation Act CSARA] of 1986)
C. Minnesota Statutes, Chap. 353 pipe Line Safety Law
D- Minnesota Statutes, Chapter 12, as amended
E- City of Falcon Heights Renolutic+r, Na. R-9G-c'y9.
F. Ramsey County-wide Emergency Operations Plan
G- Mutual aid agreements c+n file at Falcon Heights FireDepartment
1-
CITY OF FALCUti HEIvHTS
E^'lERi~Eh+RCY Cti=~Ei~:HT`1Gi~!S RLi=?N
aS1C PiaY,
Ee~' ~. __. i car:---ti
FO~EWOFtB
The bas 1 C ~t LlY^ P'-'s ~' C! t t ~"] i s p l a Y, 1 S t Ct P r^ 4 V l d e a Ci t-l 1 C! B 1" Ctr^
r,rer'at 1C!r,s. ~ i-,e plaY1 1S 11'ttertGed :.„ a=_-Slst key Clty
er„er,aer,cy _,~
C!fficlals aY,d er,l{='r^C1.E'YtCy C~Y'Ljc.Y,l~czt2C~Y,5 't+_! CcZr'r^y Ollt t:-ieir^
r^espctr,sibilities f=tr^ tote pr^c~tectic~r, ctf Life ~;rtd pr^C!GeYty ~_lY,der~ a
wide r^ar-,r.~e ctf erner,q_er,cy cC!r,dit it tr,s.
Hlth!__<t_igh art t..r^ear,i~atiC~rt may have the fCtr-esight t_~ ~alart far,
ar,~t.;.cif:_teci sitt_latiC!r•,s, such plar•,r,irtg i~+ cif little INC~rth if the
L7lc`irtY;lY,'3 1~. 1',C~t Y`E•~t_lced t~~ wr~lttert t~=!r^rt1. F'er'~5~!Y,Yte1 w1tli lrttlr,,ate
k:~,C!w'lecge C!f l_lr,wr^itter-, plans r,,ay bl= !_lnavail:~k~7.e a`t ~L'he vcr^y tir,,e
i t bec~ ~r,,es r,ecessar-_y t C! i r,,r~ 1 erner,t t her,,. A wr^ i t t er, c! 1 art w i l l
ft_lr'Yllsil a dCtCUr,leY,tclr"y r_cC!r^d whic~, cart be referred to as r,F~eC~ed.
i i'i IS Ct~!Cl_lr,,ei',tar'y r"•eC~ ~r'c: wl I l ~=Lr^'v'e tC, r"''C";`1'^Ec!-1 the kYt~ ~wIE'C1GE'- '-'f
f<.= Y 1 r,c+ 1 V 1 d t_{a 1 5 artd Cal`'t be Used t !=t 1 Y!'i ~~~r^r,l per'SC!Yt~: 1rJ.`lCt ~~E'CC~ritE'
r"'e~• I ctCerilel'tt s.
o Y_. ~ fi d _'. '• ~ E rti !d i ~rt t il (= L ' r'.~ !-~ ~ 1~ .~ , t -.,, -,j ;- _~ fir :C•._i rii~rt _ _ - "
y r. {- F- cl I C!_! Yt i-: e :t. t7 `1 t ti
i~ r,* ~~flce ~•y reas~~rt f r-~~>sicY!~.t~.c~i^.
C_esC-~.y`:_~r!~ S+_IsCE'r'tSyC~r',~ C~r^ ClE:iil:LSSc'Zly 'I;."i(=' 1-,C~7.CiE'.r~ =;'1- tC115 C~!=!(:;!_il'I:~YI"i;
ti, h.c St_ICCG'sS_,r^ _,t•~ t=! ti;C Fc~.iCC!r'. I-Se:.C1I":~S
crl,er^;JeY'tCy ~~•i~=t1',cti_st?!'f';~~r'e'~, /1Y^eC'G~=r^.
h~i ,~ 1-iS~l L: Yled Ti ,'
t_. .<~'~ _. ~.._. ~. _.__
Attachment 1(a)
STANDING OPERATING PROCEDURE
TO ANNEX A OF THE FALCON HEIGHTS
EMERGENCY OPERATIONS PLAN
Warning & Notificaticrrr
At t achrnent 3
Revision: G
CITY OF FALCON HEIGHTS
ALERT CALL LIST
City officials and ernplcryees may not always be present or
immediately available for the management of gc+ver^nrnenta7.functions at the onset c+f an emergency situaticrrr.
Under s,_~ch emergency cc+nditic+n~ the succession of
authc+r^ity and g+=+ver^nrnental cc+r,tral fc+r the City of Falcar, Heightsisasstatedbelow. Warning officer is responsible for contact
o f per^sor+r,e l l i st ed below
1. City Mayor
2. Men-rbers of the City Cc+unci 1
3. City Adrnir,istratc+r - Ernerger,cy Managernerrt Dir^ectc+r
4. Emergency Management Cc+c+r^dirratc+r^
5. Fire Chief
6. Police Chief
Emergency Management - Adrninistratic+n
Mayor^Torn Eta l dw i n 1716 A 1 bent 644-8293
Cc+uncilmernber Paul Cernia 1868 Halton 644-1759
Cc++ar,ci lrnernber Susan Gehrz 2:?85 Folwel l 641-1:=23
Cour,ci lrnernber Sarn Jacobs 1489 Hoyt 646-8717
Councilrnember Gerry Wallin 189 Snelling 645-1773
City Adrninistratc+r Jan Wiessner GU Wirrdsor^ Ct 631-1369
Fire Marshal Terry Iverson 1785 Rc+se Place 636-3931
Finance Dfficer^Tam Kelly 8915 Zinnia 42G-82G9
City Engineer Terry Mauer 1959 Sloan Place 774-6G:~1
Fire Chief Leo Lindig 25G1 Lorrg Lake Rd 784-7828
Park & Rec Dir Carol Kriegler 948 Sherren 488-2711
City Attc+rr,ey Tam Gedde 21~G 3rd Av 421-411G
City Planner Susan Hoyt-Taft 2217 Folwell 645-3849
City Inspectc+r Richard Larson G97 Rasewaod Ln 631-G874
Pub Wks Foreman Vince Wright 619 Charlotte 632-1G3G
N,6.
STF!hJDIh1G OPERATIivG PROCEDURE
T^v Ai~lNEX A OF THE FA? CuN !-1= I UHTS
E!Y:tr~GE"J C: Y' Chi-E.:~tiTIO~JS G~Ai~!
f~ar~rlirlg & Nclt i i'icat i+_~rr
At ~ achr,ler,t 4
FieV151C1r,: U
DI_ety Officer -----------------
Date ______ ------
T i rne ----------------a. rll. J pl. rn.
SARA, TITLE I I I
EMERGENCY NOTIFICATION REPORT
t ~c-
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f t~,S, yi11.d1rIG irlf=<Y"fllc~L Stlrl:
F'epr~eGel-It irle Fay 1' Sty at _________.---.-___---
CI ~r~tact Per,s_Irl fi~_r, add it iclrlal ir,f~lr^rllat i~{rl
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3efi1'_CL~i Y'ICtI'11e~1Ger~:.ii:}~ i~f C;ir:flilCEi~ t~-) iY'{VI_I~.VeC SYI t~".11e 1"ElEc'tSe:
i
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pA1:.~t_i/Y•e.:ec35~~.G '1`•t'::!1 ir,"i~-' C?YI'v1Y'~Il'7f,7i?r:'L: ---------_.-
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1
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I .p ~/F+? ~.1 C'i f= °..l CYO 1 ~!~ ------------_.-_. ~.-----__
i 411 41{:. ~ r,~1 C"C1:^e _ ~-""--
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SrIG1V1C1_lcl.~~ 1. 7' y't?;~, i i Kt
Wti- ;'
Attachment 1(b)
CITY OF FALCON HEIGHTS
EMERGENCY OPERATIONS PLAN
ANNEX_P
I. PURPOSE
Annex B
Directic+n and Control/EOC
Revision: U
Tv describe haw direction and control c+f the City of
Falcon Heights response to a disaster will be
accomplished.
II. RESPOhJSIE~ILITIES
A. Mayor - The Mayor c+f Falcc+r, Heights will be
responsible fc+r pravidir,g overall direction ar,d
cant rc~ 1 c+f city goverr,rner,t rest+urces i r,vc+1 ved i n the
response to a disaster. .The line of succession tc+ the
Mayor is as follows: '
Mayor
Acting Mays=+r
E{. City Emergency Management Director - The Falcon
Heights Emergency Marragernerrt Director will serve ir, a
staff capacity to the Mayer, and will cc+ordinate all
aspects cif this plan. Lime of succession tc~ the
Falcon Heights Emergency Management Director is as
follows:
Director - City Adrnir,istrator
Cc+ord i r,at c+r - Fire Marsha l
Resource Manager - City Clerk
Adrrtinistratic+n - Gity Accountant
III. CITY DF FALCON HEIGHTS EMERGENCY OPERATING CENTER tEOC>
Direction and c+~rrtrc+2 c+f Falcon Heights response to a
disaster^ will be carried out at the City of Falcon Heights
EDC. The EOC is located in City Hall, at ~t777 West
Larperrteur. If for scjme reasor, the EDC is not usable at
the tune of a disaster, the Falcarr Heights Elementary
sch ac+l w i I 1 serve as the a l t err,at a EDC.
A. Criteria for EOC Activation
The degree of Falcarr Heights EDC activation will be
determined by the severity of the emergency.
1. The EOC will be fully activated and staffed upon
the occurrence c+f a disaster in the City of Falcon
Heights. The EOC may be partially__activ_~ted due
t~~ a threat or potential threat to safety c+f
residents in the City c+f Falcon Heights.
CITY GF FALCGIV HEIGHTS ~ Annex E{
Directic,rr and Cc+r-rurol/EGC
Ei+:E~GEt'.ICY OpcRF'sTIC11\:S i~LAn: Revision: C~
Ec, ,Rasp+_+r,si't+i i ity f+_+r EGC Act ivat ic+rr
I r, the e'ver,t +~,'F a nla,~ ar disaster^, Er7C staff we+u 1 d be
expected to a~ttc'mat ical ly re pc+r^t to the EGC. He+wever^,
tare City c+f Falcc•n Heights Ernergerrcy Managernerrt
Dir^ectar is resp~+Yr=_.ible fc+r errsurirrg that the EGC is
activated acc_+rding t~~ the cr^iteria discr_~ssed abc+ve.
C. Staffing c+f ti-re c~rC
i-he staffing list fc+r tfre Falcc,n Heights EOC is c.r,
t'~.le wlti-r t`ie Fa1CC+n F~eIOI~tS Erner'ClenCy ~ctnagefnent
D:irect,~•r, rac~l c:epartnlerr•t/ager,cy w:-iich is represented
irr the E'DC is rep=`p+.+nsibie far errsuring that its
reare=_entCt ive is -Farm I iar^ with the dr_lt ies which
he/she is C_Y.pEeC'tECi t _+ ~+er^fc,rrn at the EC+G.
I). =.ICC Er_;r_t5.prne'rt•i'c:;+_1-+_~:ir-_~s
r? ,r• 8 ]. C'C+Yr ~.+-~~r:'':i C. i ~: c~ F_•ilit~'r"ec-?Y'IC~y ~clYtdLJe1'11BYIZ r~ n_,p:d :. Y'IcZ'G C,1:• :. n
t. iJ° "`°r Y'. :'~ict'i: t!-+e EiJly .5 ~_~)`_'r'ctt1L+7"r,.-tL --i '
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n -.- I, - :lit~'."''i' IC=-~ctCE' ..,_~'~,c. r?'_ C'. ct', ~"L ~Yr •l_ _•
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Attachment 1(c)
STANDING OPERATING PRDCEDURE Fire Protectic+rr
TD ANNEX G OF THE FALCON HEIGHTS At t achrnerrt :=
EMEP.GENCY OPERATIONS PLAN Revisic+n: C>
CITY OF FALCON HEIGHTS
INCREASED READINESS (BEACON) ACTIONS
Upon nc+tificatic+n c+f a nat~mal techn~~lc+gicai car nr~clear
emergency from Ramsey County Sheriff c+r Falcon Heights Pc.lice
Departrner,t, the Fire Service Chief will alert his c+fficers and
other volunteer parse+nnel to report tc+ the fire station.
BEACON actions are as follows fc+r the fire service:
BEACON 3
1. Review emergency ass i grrrner,t s.
c:. Ens,_ire coat i n+_rous f ire survei 1 1 once.
3. Ar-range fc+r, cc+r,cer,t r-at ed and acce 1 erat ed t ra i n i r,g t c+ arry new
recr-nits, regulars, c+r vc+lunteers to include radiolc+gical
monitoring.
REACON__
i. Continue BEACON 3 actic+ns.
All parse+rrnel will be an standby basis at Falcon Heights fire
stations.
3. Coordinate accelerated inspection of all assistance centers
and fallar_tt shelters within the City for passible fire
hazards.
4. Assist local police department in contrallir,g me+vernent in
vicinity of congregate care facilities and fallout shelters.
REACON_i
i. Continue BEACON actions to protect life and property until
directed to shelter.
2. C~c+rdirrate with fire departments in the county to provide for
f're safety within shelters.
3. Er}sure the enforcement of fire safety regulations.
L
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CITY OF FALCDi~! HE I SHTC
FIRE PREVENTION MEASURES
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C ~~~-
No R-90-29
CITY OF FALCON HEIGHTS
C O U N C I L R E S O L U T I O N
A RESOLUTION ADOPTING AN EMERGENCY
PREPARIDNESS PLAN FOR THE
CITY OF FALCON HEIGHTS
Date July 25, 1990
WHEREAS, the Federal Emergency Management Agency recommends
that each municipality adopt a Superfund Amendment and Re-authorization
Act (SARA) Title III Emergency Preparedness PJ_an; and
WHEREAS, the Falcon Heights City Council deems it would
be prudent to have a plan in place;
NOW THEREFORE, BE IT RESOLVED by the City Council of
the City of Falcon Heights that the proposed SARA Title III Emergency
Preparedness Plan be adopted; and
BE IT FURTHER RESOLVED, that, such plan be incorporated
into the City's Administrative Manual.
YEAS Nays
BALDWIN
CIERNIA in Favor
GEHRZ .
WALLIN Against
JACOBS
Adopted by Council
Approved by
iKayor
Attested by
City Clerk
Consent
Policy__
r~
U
CITY OF FALCON flETCH?S
1tEQUES? FOR COUNCIL CONSIDERATION
Agenda Item: E-4
Meeting Date: 7/25/90
ITEx DESCRIPTION:
PARKS AND RECREATION COMMISSION MINUTES
SUBMITTED BY: Park and Recreation Commission
RE9IEiFED BY: -
PLANATION/SUl4iARY (attach additional sbeete as necessary):
The minutes of July 9, 1990 are attached.
ACiIOI~ REQUESTED:
B
Minutes of the Parks and Recreation Commission Meeting
7:00 P.M., Monday, July 9, 1990
Members present: Connie Lasser, Linda McLoon, Deborah
Weiland, Carol Huso, Jeff Johnson, Lloyd Jacobson, Sam
Jacobs, Council Liason, Carol Kriegler, Park Director
Members absent: Jyneen Thatcher, Jean Suppes, Steve Schugel
1. Central Announcements and Updates
Carol said that the Torch Run went well, although it
ran 1 hour late. A good turn out was seen along the route.
Word has it that Jeff Johnson did a great impersonation of
Jim Scheibel. Carol passed photos of the run and of the
demolition of the "torched" park building and great photos
of the new building.
The June 14 Fire Saftey program went very well with 35
people attending. Terry Iverson did a great job.
2. Park Building Update
The park building is on time or early and due to be
done on July 20. The concrete skirtings are in, paths will
go in next. The amenities have been ordered as follows:
picnic tables, park benches, trash receptacles, grills and
drinking fountain. All should be here in time for the ice
cream social except the park benches. Tim Heil is still
interested in volunteering his expertise to stain the
exterior of the building. Carol will discretely check him
out. Jaycees are interested in a service donation,
especially in helping put things together, etc. They have
some money, maybe for a sign and will let us know.
Sam indicated that the Falcon Heights/Lauderdale Lions
Club was also interested in a service donation (putting
things together, etc) and would donate $1,000 for a sign
providing that the group got recognition for their donation.
Everyone agreed in principle with the need for some sort of
visual recognition, the details of which would be worked
out.
We are still waiting to hear from the other groups.
3. Garment Sale
Carol indicated that a possible fundraiser could be the
sale of t-shirts and sweatshirts that are mistakes and
overstock from the company she got the shirts from this
summer, Garment Graphics. The shirts this year were a great
price and Carol had them in 1 1/2 weeks. We all agreed that
it was worth pursuing. Carol H. indicated that if we were
to do well it needs to be held in August for the before
school market. Carol K. will follow up.
4. Ice Cream Social
The date is set for Thursday, July 26. Due to the new
building we expect a bigger crowd than usual. There will be
soccer and t-ball and near ball games from 5-7. There will
be a building dedication at 7 with the mayor (governor?,
McGuire?, Marty?) and then the Splatter Sisters will perform
from 7:15-8:15. There will be an ad in the city newsletter
and flyers will be sent home with all the kids in summer
programs.
Lloyd will tell the seniors they can bring cakes to
City Hall any time that day, and from 3-5 directly to the
Park Building.
We determined we need 8 people helping at all times,
preferably with one or more Parks and Rec people at each
time. Two each to: cut cake, sell tickets, serve
beverages, serve ice cream and cake. We agreed to go with
ice cream cups again and save a lot of mess and clean up.
Carol K. will make lemonade instead of orange drink. It was
a hit last year. Carol K asked if we could bring spatulas,
knives etc. She would get everything else. Tentative sign
up for Park Comm. members:
Deborah: 4:30-7
Carol H: 6-8
Lloyd:5-7
Jean:7-9
Jeff:4:30-6
Jyneen:6-8
Sam:5-7
Connie:4:30-6
Linda will call Steve and the
commissions to round up more
talk to the other members of
a great time!
chairs of the other
volunteers. Sam said he would
the City Council. It should be
5. Summer Programs
This was our best year ever, with 297 kids in the
programs. All programs went well. Team pictures will be
done by Sport Star photography, a first this year. We'll
see how it goes. This doesn't cost us anything, nor does it
produce any revenue for us.
Carol K. asked for suggestions for Dog Days of August
classes in August, to be held at the park building.
6. Idaho-Snelling Park Improvements
With the mess up at the community parks and our need to
pursue money,. this was put on hold until August. Carol K.
kept the request for funds. Scott Midness suggested a
different tvoe of fencing that would be less of a wall, but
still keep kids out. It is called prison mesh, is vinyl
6. Idaho-Snelling, cont'd
coated and has small mesh to keep kids from climbing the
fence. Carol K. is getting a price quotation on it.
7. Cable
Carol K. is still looking for volunteers to videotape
games and the ice cream social.
8. There was no further business and the meeting was
adjourned at 8:45 p.m.
Respectively submitted,
7
Consent X Agenda Item: E-5
Policy CITY OF lALCON SEICSTS 7/25/90KcetingDate: -
REQUEST !OR COUNCIL CONSIDERATION
ITEM! DESCRIPTION: CHANGE FROM "ONE-HOUR PARKING 8 A.M. TO 4 P.M. EXCEPT WEEKENDS
HOLIDAYS" TO "TWO HOUR PARKING 8 A.M. TO 4 P.M. EXCEPT WEEKENDS AND HOLIDAYS"
ALONG FOLWELL AVENUE EAST OF COFFMAN UNTIL FOLWELL AVENUE TURNS SOUTH
TOWARD HOYT.
SUB?iITTED BY: Roseville Police Department
Public Works Department
REVIE~FED BY: •Susan Hoyt, City Planner
Planning Commission
7
B~LANATION/SZJIQSARY (attach additional sheets as necessary)
In order to maintain consistency in parkingl!regulations and make
them easier to enforce, the Roseville Polio requested that
parking restrictions be changed from "one-hour parking 8 a.m. to
4 p.m. except week ends and holidays" to "two hour parking except
week ends and holidays" along Folwell Avenue east of Coffman until
Folwell turns south toward Hoyt. This is a timely request since
the public works department plans to replace illegible signs in
the University Grove neighborhood this year.
Surveying the parking situation in the area, there does not
appear to by any difference in the effect of the two different
parking restrictions. Furthermore, in May the president of the
University Grove Homeowners Association, Norman Kerr, notified
homeowners along Folwell, and suggested they call or write the
city planner with comments or questions about the proposal. To
date, no homeowners have contacted the city regarding this
matter.
The desire to make parking restrictions more consistent
throughout the city is one of the goals in the draft parking
policy prepared by the parking committee.
ACTION REQUESTED: Approval
Consent X
Policy CITY OF ?ALCON SEICHTS
REQUES? TOR COUNCIL CONSIDERATION
Agenda Item: E-6
Meeting Date: 7/25/90
ITE*! DESCRIPTION:
REQUEST FOR A VARIANCE FROM SECTION 9-2.04 (1) (c) OF THE
ZONING CODE, THE CORNER SIDEYARD SETBACK, BY MR. LOUIS PAYIN
OF 1463 WEST CALIFORNIA IN ORDER TO CONSTRUCT A GARAGE.
SUBMITTED BY• Mr. Louis Payin, property owner
1463 W. California
REVIEi~ED BY• Susan Hoyt, City Planner
Planning Commission
D~LANATION(SUHI~SARY (attach additional sbeets as necessary):
Mr. Louis Payin of 1463 West California is requesting a variance
from section 9-2.04 (1)(c) of the zoning code in order to
construct a new garage to replace a deteriorating existing garage
on his lot. The zoning code requires the garage to be located 15
ft. from the corner sideyard property line, if the access door is
onto the side street (attachment 1). Mr. Payin's existing garage
accesses onto the side street, Pascal, and is 6 ft. from the
corner side property line. He proposes to construct his new
garage 10 feet from the corner sideyard property line.
The following unique hardships were given regarding the need for
a variance:
1. The garage access cannot be located 15 ft. back from the
corner side property line because of the large maple tree
behind the garage which the property owner does not want to
sacrifice (attachment 2).
2. The garage access cannot be located on .the west side of the
property because of a large maple tree behind the existing
garage which the property owner does not want to sacrifice.
attachment 2) . (see Page 2)
ACTION REQUESTL'D: Approval
i
Page 2
Continuation of Explanation/Summary)
3. The garage access cannot be located onto the alley becauseofagaslinereleasevalveseveralfeethighonthepropertylinewherethedrivewaywouldbelocated (attachment 2).
These conditions appear to meet the standards for granting avarianceinsection9-15,03(4) (attachment 3). Due to theexistenceofalargetreeandthelargegaslinereleasevalveconditions15.03 (4) (c) for the enjoyment of the property and15.03 (4)(g) unique characteristics of the site may apply.
PLANNING AND DEVELOPMENT 9-2.04
c. Accessory buildings, other than garages, in a r°si~ent.i~.?
district may be located not less than five feet from an interior
side or rear lot line unless the accessory structure is located in
the rear twenty percent of the lot, in which .case they can be
located not less than one foot from the interior side or rear lot
line (overhangs may not extend into the one foot side or rear yard
setback).
Garages in a residential district may be located not less than five
feet frcm an interior side or rear lot line unless they are (1)
located in the rear twenty percent of the lot, (2) adjacent to an
alley, and (3) oriented such that the vehicular access door does not
face the alley in which case they can be located not less than one
foot from an interior side or rear lot line (overhangs may not
extend into the one foot side or rear yard setback}.
The corner side yard setback for accessory buildings, including
garages, shall adhere to the setback requirement for principal
buildings as described in Section 9-4.01, Subd. 4(b} (20A of the lot
width). The rear yard and interior side yard setbacks steal 1 be
C~r/l2~ thcse required for garages ar_d accessory buildings on interior
r J lots. Lots smaller than^_ 75 few wide shall have a minimum corner
a~ s? de yard setback regci: eWent Less than l5 fact. Garages on these
lot3 ~y be ~ orates C.oser that' 1~ : net :`:~ca the corner side lot
line if tre vehicular access door dces not face t:e s_de street. =:~
no case shall a garage or other accessory building be locates with_n
a corner s_de, yard. (amended by Crc_nanee 0-39-12, 7!25/89} See
r figure ...
d. No accesscry building fir. a residential district shall e_YCees the
height of the principal building.
e. Accessory buildings in the business and industry cLstricts shall
be located any place to the rear of the principal building, subject
to the Building Code, and the fi.^e zone regulations.
f. No detached garages or other accessory building shall be located
nea.^e.^ the frcnt lot lice than the grins:pal building on that lot.
g. No accessory building in a business or industrial district shall
exceed the height of the principal building except by conditional
use permit.
h. An accessory building in the business or industrial districts
may be located within the rear yard setback, provided that the lot
is not a through lot and said accessory building does not occupy
more than 25~ of the required rear yard. An accessory building
shall be a part of the principal building if it is located less than
twelve (12) feet from the principal building. No accessor^,~ building
shall be located less than ten feet from a rear lot line.
29
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PLANtJING AND DEYELdPI~NT 9- 5.03 ~ .
Subdivision ~. Standards for Granting of Vary ance. •No variance shall
be granted unless the City Council shall make without qualification on
the basis of evidence presented at the meeting the following findings:
a. That the granting of the variance will not be detrimental to the
public welfare;
b. That the granting of the variance will not substanti311y
diminish or impair property values or improvements in the area;
c. That the granting of the variance is necessary for the
enervation and enjoyment of substantial property rights;
d. That the variance will not impair an adequate supply of light
and air to adjacent property;
e. That the variance will not impair the orderly use of the public
streets;
I` •
f. That the variance will not increase the danger of fire or
endanger the public safety;
ig. -iThether the shape, topographical condition or other similar
aracteristic of the tract is such as to distinguish it
substantially from all of the other properties in the zoning
district of which it is a part, or whether a particular hardship, as
distinguished from mere inconvenience to the owner, would result if
the strict letter of the Chapter were carried out;
iihether the variance is sought principally to increase financial
gain to the owner of the property, and to determine whether a
substantial hardship to the owner would result from a denial of the.
variance;
i. ~ihether the conditions which give rise to the application for
the variance arose after the adoption of this Chapter of the Code of
the City of-Falcon Heights or any-amendment thereto which placed the
tract in a zoning district different Prom what it was under the
Chapter. In the consideration of this item,~~the City shall make
diligent inquiry as~to all changes in the property and-shall rellise
to grant-the-variance if the problem is one that can be solved
through a proper application of a conditional-use permit-or an
amendment of the Zoning~code.•-•Financial hardship shall not be a
basis far the granting of a-variance Whey the owner purchased the
property in reliance on a promise that a variance would be granted,
and the City shall dismiss the appeal if it shall appear that the
property was purchased on such reliance.
Subdivision 5. Conditions. The City may attach such conditions to
the grant of the variance as it shall determine will be necessary or
desirable to bring it within the purpose and intent of the Chapter. A
public record shall be maintained of such conditions.
Consent_~_Agenda Item: E-~
policy__ CITY OF FALCON SEICflTS 7/25/90MeetingDate: _
YEQUEST FOR COUNCIL CONSIDERATION
ITEri DESCRIPTION: REQUEST FOR A VARIANCE FOR 1935 SUMMER ST. FROM SECTION 9-4.01
4) (c), THE FRONTYARD SETBACK REQUIREMENT, AND 9-2.04 (1) (c), THE INTERIOR
SIDEYARD SETBACK REQUIREMENT, OF THE ZONING CODE IN ORDER TO CONSTRUCT AN ADDITION
TO A GARAGE.
SUBMITTED BY• Mr. Wes Tennyson, property owner of 1935 Summer St.
Susan Hoyt, City Planner
RF9IE~ED BY: Planning Commission
PLANATION/SUMlSARY (attach additional sheets as necessary):
Mr. Tennyson proposes to construct an addition to a single car garage to make it into
a double garage. In order to do so according to the attached plans (Attachment 1),
a variance of 6 feet in the frontyard setback requirement of 30 feet is necessary
Section 9-4.01 (4)(c). A second variance of 5 inches in the sideyard setback re-
quirement is also necessary (Section 9-2.04 (1)(c).
Mr. Tennyson's son explained the garage addition is necessary because they have four
cars associated with the house and parking is a problem. Also, the pie-shaped
configuration of the lot makes it difficult ~o~construct a garage without infringing
on the interior sideyard setback.
Mr. Tennyson submitted a signed form from the neighbors indicating they had no
objections to the proposed plans. Letters to neighbors were also sent from the City.
The planner reviewed the request applying the standards for granting a variance,
Section 9-15.03 (4) of the zoning code. In brief, the request for the sideyard
variance makes sense due to the angle of the pie-shape lot line (criteria g).
However, the variance from the frontyard setback may set a precedent for reducing
frontyard requirements throughout the neighborhood and city. In the long run, this
may reduce property values (criteria b) since frontyard setbacks visually add to the
open space and aesthetic consistency in the city. Furthermore, the addition to the
garage in this configuration does not seem critical to the property owner's enjoyment
of the property. (criteria c).
ATTACHMENT J.. - Plan
ACTION REQUESTED: Adopt Planning Commission recommendation.
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Consent "Agenda Item: E_g
policy CIT7I OF FALCON SEICHTS Meeting Date: 7/25/90
1tEQUES? FOR COUNCIL CONSIDERATION
No. R-90-30
CITY OF FALCON HEIGHTS
C O U N C I L R E S O L U T I O N
Data July 25, 1990
RESOLUTION RELATING TO COOPERATIVE EFFORTS BETWEEN
CITIES OF ROSEVILLE AND FALCON HEIGHTS
WHEREAS, the Falcon Heights City Council adopted a resolution
inviting Roseville to join in a cooperative effort to explore areas of
potential benefit to both communities; and
WHEREAS, the Roseville City Council adopted a resolution agreeing to
investigate cooperative efforts with the City of Falcon Heights; and
WHEREAS, the City Councils met in a joint work session on July l2,
1990, to review a proposed process for the study of the benefits of joint
efforts; and
WHEREAS, the Councils agreed to place on their next reguJ_ar Council
meeting agendas a resolution to initiate the study;
NOW THEREFORE, BE IT RESOLVED, that the proposed study design,
dated July ~, 1990, consisting of four phases, be approved.
l
BE IT FURTHER RESOLVED, that a consultant be retained to assist with
the project subject to Foundation grant support.
BE IT FURTHER RESOLVED, that the City staffs shall work joint'_Y to
apply for Foundation grants to support the study.
BE IT FURTHER RESOLVED, that the City staffs shall work jointly to
prepare a Request for Proposal to be sent to prospective consultants.
Approved by
irlayo r
YEAS Nays
BALDWIN
CIERNIA
GEHRZ
WALLIN
JACOBS
in Favor Attested by
City Clerk
Against
Adopted by Council
Consent X
Policy CITY OF lALCON BEICflTS
ItEQUES? !OR COUNCIL CONSIDERATION
Agenda Item: E-g
Mceting Date: 7/25/90
ITEM DESCRIPTION:
RESOLUTION R-90-31 RECEIVING THE FEASIBILITY REPORT
AND CALLING FOR A HEARING ON PROPOSED 1991 STREET IMPROVEMENTS
SUBMITTED BY: a
Terry Maurer, City Engineer
REVIE~FED BY: S. Chenoweth
E1LpLANATION/SUP'II~4ARY (attach additional sheets as neccssary)
Maier Stewart & Associates has prepared the feasibility study
as requested by Council on April 25, 1990. The next step in
the proposed improvement project is to accept the study and
schedule the Improvement Hearing.
A) Feasibility Study
B). Proposed Resolution R-90-31
ACTIOT REQUESTED: Accept the study and schedule the Improvement Hearing
for September 26, 1990 at 7:30 P.M.
i•
B)
RESOLUTION 90- 31
A RESOLUTION OF THE CITY OF FALCON HEIGHTS
RESOLUTION RECEIVING REPORT AND
CALLING HEARING ON IMPROVEMENT
WHEREAS, pursuant to Resolution 90-17 of the Council adopted April 25,
1990, a report has been prepared by Maier Stewart and Associates with
reference to the improvement of Albert Street between Larpenteur Avenue and
Garden Avenue, Arona Street between Crawford Avenue and Roselawn Avenue, FryStreetbetweenLarpenteurAvenueandGardenAvenue, Garden Avenue between
Fry Street and Snelling Avenue, St. Mary's Street between Larpenteur Avenue
and Maple Knoll Drive and Maple Knoll Drive between Fry Street and SnellingAvenue, and this report was received by the Council on July 25, 1990.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FALCON HEIGHTS,MINNESOTA:
1. The Council will consider the improvement of such streets in accordance
with the report and the assessment of abutting property for all or a portion
of the cast of the improvement pursuant to Minnesota Statutes Chapter 429 at
an estimated total cost of the improvement of $879,680.
2. A public hearing shall be held on such proposed improvement on the loth
day of sept., 1990 in the Council chambers of the City Hall at 7:30 p.m.,
and the Clerk shall give mailed and published notice of such hearing and
improvement as required by law.
Adopted by the Council this 25th day of July, 1990.
Thomas Baldwin, Mayor
Shirley G. Chenoweth, City Clerk
Consent X
Policy CITY OF tALCON HEIGHTS
YEQUEST TOR COUNCIL CONSIDERATION
Agenda Item: E-70
Meeting Date:7/25/90
ITEK DESCRIPTION:
LICENSES
SUBMITTED BY:Shirley Chenoweth
REVIEFFED BY:
PLANATION/SUI~4SARY attach additional sheets as necessary):
See list attached.
ACTIOr REQUESTED:
CONSENT AGENDA
July 25, 1990
GENERAL CONTP.ACTORS
Mrozik Construction, Inc. - X0570
Western Construction Co. - ~~0575 -
Covert Construction - ~~0574
Stockness Construction, Inc. - ~~0576
Blacktop Driveway Co., - X0577
Gramstad Homes, Inca - ~~0628
MECHANICAL CONTR_gCTQRS
Ryan Plumbing and Heating - ~~0572
Care Air Conditioning & Heating, Inc. - ~~0573
CORPORATE LICENSE
Attention Technology, Inc. - ~~0578
Indicates new licenses, others are renewals
Consent /lgenda Item: F-1
policy X
CITY OF FALCON HEIGHTS
M~ceting Date:?/25/90
REQUEST FOR COUNCIL CONSIDERA?ION
ITEH DESCRIPTION:
AUDIT FIRM APPOINTMENT
SIIBMITTED BY: Tom Kelly
RE9IE~FED BY:
PLANATION/SU?4SARY (attach additional sheets as necessary):
At the end of May the City sent out Request for Audit proposals (see attachment A)
The city received twelve proposals from prospective firms. From those twelve,
the following five firms were selected to interview with Jerry Wallin, Jan
Wiessner and Tom Kelly.
Estimated First
Firm Year Cost
1. George M. Hansen Co. $7,340.00
2. Voto, Tautges, Redpath 13,975.00
3. KPMG Peat Marwick _11,400.00
4. Charles Bailly & Company 8,950.00
5. Kern, DeWenter, Viere 7,000.00
From these interviews, two firms were judged to be superior---Voto, Tautges, Redpath
and Kern, DeWenter & Viere. Both firms are more than adequate to audit the Cityfinancialrecords. However, I am recommending the appointment of Kern, DeWenter,
Viere for the following reasons:
1. Management letters gave recommendations and possible ways to implement
any change. (see attachment B)
2. Pre-audit work is done with emphasis given to any concerns staff or
Council may have. (Example--State balancing budgets with City excess
reserves).
3. I feel more comfortable with them. They are a small firm from St. Cloud
and seemed much more relaxed during the interviews and seemed more
geared to a small town atmosphere.
4. Price - I don't feel the City would receive much more in service from
Voto,Tautges, Redpath to warrant the additional $6,000.00.
ACTION REQUESTED: Select Kern, DeWenter, Viere as the City's audit firm for
the years 1990, 1991 and 1992. (See attachment C, Audit
Proposal).
ATTACHMENT A
May 31, 1990
RE: Request for Audit Proposal
Dear Sir/Madam:
The City of Falcon Heights is seeking proposals for its external audit
for the City's financial records for the years ended December 31, 1990,
1991, and 1992. The services described in the attached request are
currently being provided by the firm of George M. Hansen Company, P.A.
The City believes that it is appropriate from time-to-time to examine
the marketplace to be assured that it is receiving highly competent
broad based audit/accounting services at a competitive rate. The pur-
pose of this letter and the attached request is to solicit proposals
from firms desiring to provide such services to the City.
The following criteria will be used to evaluate the proposals:
a. Municipal audit experience
b. References
c. Qualifications of assigned personnel
d. Level of service provided/City staff involvement
e. Cost
The City of Falcon Heights reserves the right to reject any and all
proposals submitted and to request additional information from proposers.
An award will be made to the firm that, in the opinion of the City of
Falcon Heights, is the best qualified to conduct the annual audit for
the City.
r1
L J
CJ
Page 2
Proposals must be received by Tuesday, July 3, 1990 and should be
addressed to:
Tom Kelly, City Accountant
City of Falcon Heights
2077 W. Larpenteur Ave.
Falcon Heights, MN 55113
If you have any questions, please contact Tom Kelly at 644-5050.
Thank you for your consideration of this Request for Proposals.
Respectfully yours,
Janet Wiessner
City Administrator
TK:pp
Tom Kelly
City Accountant
A. Nat +~~r_e_c~ f _ser_v_ i ce_r^eg u i r'ed :
1. The audit will be fc+r^ the General Fund, Special Revenue
Funds (4l, Capital Prc+~ect Fur,ds (S>, Debt Ser^vice F+_,nds
S) , Enterprise F ur,d s (`-Sewer ar,d Resc+_ie Services. Water
i s hand 1 ed by St . Pa+_~ 1 Water Ut i 1 i t y> , ar~d I r,vest rner,t
Tr+_tst Fund.
S. The type c+f a+_~dit will ec+nsist c+f an exarnir,atic+r, c+f the
fir,ar,cial statements c+f the City ir, accc+rdance with
ger,er'ally accepted a+_,ditir,g star,dar'ds tc+ er~s+_,r'e that City
financial recc+r^ds c+~nfc+rm with ge•r,erally accepted
accc++_,r,tir,g pr^ir,ci pals (GAP7. The a+_,dit will satisfy the
requirements c+f the State A+_,ditor''s Office.
3. The audit is fc+r^ fiscal year beginning Jars+_~ary 1 and
ending December ~:;1 c+f each, calendar year.
4. The auditing firm will pr^+~.vide the fc+1l~.wing ar_cc++_~nting
ser^v i ces
The prc+p+_+ser will be respc+nsible fc+r typing and printing
the Cc+mprehensive Annual Financial Repsart (3C~ cc+pies) and al l
cc+r'respc+r,dir,g letter^s. The City will s+_~pply cc+ver^s ar,d backs
fc+r the Repc+r't. The fc+r'rnat c+f the financial r^epc~r^t will be
based c+r, g+_t i de 1 i r,es fc+r the GFOA Certificate c+f Ach i everner,t
prc+gr^arn. The fir^rn will present the r^epc+r't t+~~ the City
Cc+unc i 1 .
The A+_,ditir,g fir^rn will r^etair, all we+r'k paper's f~+r^ a
riiinirn+_,rn peri+_~d ~ ~f three years. The City wi 11 receive cc+pies
c+f the final trial balance we+rk papers, ad~+_,stir~g entries, ar,d
other^ w+_+r'k paper^s needed fc~r^ pr^~+per^ ad~ustrner,t a+f tt-,e ger,er'al
ar,d s+.,bsidiar'y ledger^s. W+.+r^k paper's will be made available tc~
the City and its a+_~thc+r^i~ed repr^eser,tatives fc+r^ exarnir,atic+r,.
Ei. Descr' i pt ]. g~n_C+f the C i t y_c+f_Fg 1 cg+n_He i ght s_ar,d_t he recc+r^d t c+ be
a~_,dited:
1. The City c+f Falcon Heights has a Mayc+r/Cc++_~r,cil fc~r'rn c+f
g+~vernrner,t with administrative per'sc+r,r,el being apps+ir,ted by
the cc+unci 1. The pc+pulat is+r, is apprc+ximately 5, 4Ut~ and we
have a tc+tal City budget c+f ~1, 741, 466. Of that ~1, r~S~, 356 is
b+_adgeted fc+r the General Fund, X599, 2G~> fc+r^ the Enterprise
Funds, ar,d '.~48, 91C> for Special Revenue Fur,ds.
The me+dified accrual basis c+f accc+unting is used fc+r
governrner,tal and fid+_~ciary funds and the accrual basis is used
fur enterprise funds.
3. An annual budget is prepared and a monthly reps+rt of
current revenue arrd expenditures is matched against the
adopted budget.
4. City ~_,t i l i t y billings and payrc+ 1 1 ' recc +rds are processed c+n
ar, IBM per^sc+r,a l cc+rnp,_,t er^. The City's accc+~_~nt i ng r^ecc+r^ds are
rnair,tair,ed rnar~ual ly. (The City is lo• ~kir,g fc+r new c~ ~mp~_,ter
s• •ft war^e which cc +~_~ 1 d be i r, p 1 ace by year-end 1990. )
Dc+c~_vner,t processing is apprc+xirnately at the following
levels:
Receipts 1, SC~i_~ ann+_,a 1 1 y
Payroll Checks 9irC> annually (twice a month)
Payables Checks 1, 3i~i~ ar,n,_,al ly
Utility Bills 1,~1~ accounts q~_iar^ter^ly
C. Assistance available to the firm:
1. City staff will prepare a~_,d it work papers and sched~_cles
as directed by the fir^m and the p~_tllir,g c+'F do+c~_,ments
req~_iired d~_,r^ir,g the coatrse ~~f the a+_,dit.
City staff wi 11 'type and rriai I repr^esentat is•n letters and
confirrnatic+n letters as directed.
City staff wi 11 r~~ake available all recc+rds necessary tc+
cc+mplete the audit in a timely fasi+`+n.
4.The City will pr^+~+vide cc+ver^s ar,d backs far the fir~ar,cial
repc+rt .
D. ReL +r•F __r^eg_i i r^empr,t s
1.The a+_~dit c+pir,ic+r, sh_+~_~ld be attached tc. the financial
statements ar,d addressed tc+ tine City C+=++_,r~cil, City +_+f
Falcc+r, Heights, Falcc+r, Heights, Minnesota,
A rnar,agerner,t letter sh+~+~_tld be directed t•• the City
Council and rn~_,st include a s~_,rnmari~atior, c+f a~_~dit
findings ar,d recornmer,dations affecting fir,ar,cial
st at ernent s, inter^na 1 cant rr_,1, accc+~_~nt i r, g syst erns,
legality c+f actic+ns, arrd ar,y c+ther matter^s which are
ccrosidered tc+ be material. Prior to submission c+f the
completed report, the a~_-dit firm's staff will review a
draft t~f the propc+sed repr,rt and management letter with
the City Adrnir,istr^at+.+r and Accountant.
E. Pr^c+P_,sa 1 _Reg,~t i r^ement s
1.Proposals sho~.ild incl~_~de an explar,atic+r, of the City
staff's invc+lvernent in the a~_~dit.
Pr^opasals should include the n+.~rnber of hours anticipated
to complete the audit and accounting services.
3.Estimates she+uld be included f+~r field work, review tune,
report preparation, ar,d printing t i rne.
4.Please indicate billing rates fc+r varic+us individ~_,als
assigned to the audit.
5» Total cast tc, complete the a,_+dit and accc ~~_+nt ing services
sho~_tld be indicated. This c~=~st may be expr-essed in a
range, however, the range sh~~~,_+ld indicate a fig~_+r^e which
wi 11 r,c~t be exceeded. tNc~te: Progress bi 11 ings are
acceptable and will be processed thra,_+gh normal City
E. P 1 ease indicate any c i rc,_+rnst ances which may req ~_+ i re
additional carnpensaticm.
7. Identify s,_+per^visar^s whc~ will w•~r^t{ c.r, the a,_+dit. Res~_+r,,es
fc •r each superv i sc ~r^y per^sc ~r, t ~ ~ be ass i gr,ed t o the a,_rd i t
should be ir,cl~_+ded. (Res,_+n,es F„ay be included as an
appendix. )
8. Identify persc~r,s y~~~_+ expect to assign, tc~ the a~_+dit.
Res~_+rnes for each person assigned sha,_+ld be incl,_+ded.
List at Ieast three rn,_+•r,icipalities where y..+_tr firm has
perf c ~rn,ed s i rn i 1 ar a~_+d i t s and a cc~r,•t act per^son at each
rn,_+nicipality. Please indicate at least three
m,_+nicipal ides where yo,_cr firo, has per^farrned a~_tdits b~_+t
is rn~~ longer perfc~r^mir,g there. List c~ intact pers. ~n at
each nn_+nicipality.
F. T i n,e_cc~ns i der^at i c~ns_and__~t her_reg~i i t^ernerrt s:
1. Proposal deadline is Tuesday J~_+ly C~, 1990.
Interviews are expected t~~~ be held the weel•! cif J,_+ly ~,
with a recarnn,er,cat i~_n made _~r, J~_+ly C tc ~ the City
C~~~~_+r,ci 1.
Pre-a,_+d i t work. may begin, after award c , f c~ ant ract and at a
tune which is agr^eeable to both par-ties.
4. It is anticipated that the ba3ar,ce of the a~_+dit may begin
or, January 15, with the final repc,r^t t•=, be subr,,itted tc~
the Ca,_+nci1 nc, later than the fo,_tr^th Wedesday in May.
5. Select is ~r, criteria:
a. Municipal a,_+dit experience.
b. References.
c. Qua l i f i cat i s+r,s c,f persor,r,e I.
d. Level of service pr~_,vided/City staff invc,lvernent.
e. Estimated cast.
The City of Falcon Heights resrves the right to reject ar,y and all
proposals submitted and to request additional information from
proposers. An award made will be to the firm that, in the opinion
of the City of Falcon Heights, is the best q~.ialified t~= cc,nduct the
annual audit fc~r the City.
AUDIT F`.RhlS - h1AILIN6 LIST
Charles Bai l ly & Cc~r,ipany
attr,: Larry Jacobsc,r,, CPA
i)i~i_) Piper Jaffr^ay "fewer
2 Sc~~_tt h 9th Street
Minneapolis, MN. 55402
Jahn Nelson R Associates
attn: John Nelsc~rr
SCC)O Bury Drive
Eder, Gr^a i r i e, MN. 55.J44
Eide F-ielmek.e & C~,~.
Attn: M. A. Dahl, CPA
4:~5 Inter^char,ge West, S~_iite 365
6tYlinneap! ~ 1 i s, MN. ,..,,..,4c
Par,r,ell Ker^r^ Forster
attn: l'.er,ne':h W. Malloy, CPA
t}i)ci park. Nat i• ~r,al E{ar,k Bidg.
J35.J Way~at a B• ~+_~ 1 evar^d
M i nr,eapo l i s, MN. 5541 E
KPMG Peat 1'r!arwick
i Gi )i.) Mer i t c,r Tower
Eio+_,1ay He+_-trnaker Zibell R Cc•.
at t r, Darr Z i be 1 1
5~)i) Cer,ter,r,ial Eildg.
5151 Edina Ir+d+_tstrial Blvd.
M i nr,ea pc~ 1 i s, hriN. 5543'9
Art h ~_tr And er^s~~~r, & Co.
45 So+_tt h 7th Street
hi i nneapc ~ 1 i s, hiN. 554 )~
Ar^th+_~r-Yo+_ing K Ca.
1400 P i l l sb+_iry Center
t_> South Eth Street
h'i i r,r,ea pc~ 1 i s, Mhd. 554?`
Vote, Ta~_itges, Red path R• Cc~.
131 ~:~ E. Hwy. 9S
White Bear Lal~e, MN. ~~i1{=)
N,ern, DeWent er^, V i ere, Ltd.
attn: David Hirrr,er,kar,ip, CPA
200 Par^k Ave. Sc~.
P. O. Bc•x 1304
St . C 1 c ~+_id, MN. 563 ~2
Boeckern7ann Heiner, R Mayer
7500 Flying Cloud Drive #740
Eden Pr-air^ i e, MN 55344
George M. Hansen Co.
attn: Dick Ellsworth
143,?, Utica Ave. 5~ ~. Suite #175
Minneapolis, MN. 55415
Mc6ladrey ~ Pullen
445 Minnesota St r^eet
80t)O Town Square Bldg.
St . Pa+_i l , MN. 551 V 1
O 1 ser, Th i e l er, r• C~ ~.
2~3 Litt:ie t=:ar,ada Read
St. Paul, hiN. 55217
Cooper^s R Lybrand
121 South Ath Street
10~ )0 TCF Tower
M i nneapa 1 i s, MN. 5540:
Ernst & Whinney
170~.~ Minnesota World Trade Center
30 East 7th Street
St. Paul, MN. 5520>1
To+.~che Ross
900 Pillsbury Center
M i r,nea po 1 i s, MN. 5540:.
Office c,f the State Auditor
525 Park Street
St. Paul, MN. 55103
ATTACHMENT B
CITY OF MINNESOTA
County
MEMORANDUM ON ACCOUNTING POLICIES
AND PROCEDURES AND INTERNAL CONTROL
March 19, 1990
City Council
City of
Minnesota
The accompanying memorandum includes suggestions for improvement of accounting
procedures and internal accounting control measures that came to our attention as
a result of our audit of the financial statements of the City of ,
Minnesota, for the year ended December 31, 1989. The matters discussed herein
were considered by us during our audit and they do not modify the opinion
expressed in our auditors' report dated March 19, 1990, on such financial
statements.
In accordance with generally accepted auditing
and evaluation of existing internal accounting
ing a basis for reliance thereon in determining
the audit tests applied in connection with our
statements. While certain matters which came t
are presented in the accompanying memorandum fo
such a review was not designed for the purpose
and would not necessarily disclose all weakness
standards, we performed a review
controls for the purpose of provid-
the nature, timing and extent of
audit of the City's 1989 financial
0 our attention during the review
r the consideration of management,
of making detailed recommendations
es in the existing system.
The accompanying memorandum also includes comments and suggestions with respect to
other financial and administrative matters which came to our attention during the
course of our audit of the financial statements. These matters are offered as
constructive suggestions for the consideration of management as part of the ongo-
ing process of modifying and improving accounting control and other financial and
administrative practices and procedures.
Again, we would like to express our appreciation for the cooperation extended to
us by the employees and officers of the City during our audit.
KERN, DEWENTER, VIERE, LTD.
2
INDEBTEDNESS
7 CITY OF
Bond and Other Indebtedness
Dollars 7
Millions
6
5
4
3
2
1
YEAR
The above graph provides a pictorial view of the changes in total indebtedness of
the City of from December, 1984 through December, 1989.
PLANNING
During the past two years, the City has
namely, the and t
the issuance of large amounts of debt.
planning by the City to ensure adequate
adherence to budgets to control overall
embarked upon two large capital projects,
he which have necessitated
This rapid expansion requires careful
cash flows to meet future expenditures and
expenditures.
We recommend the City Coordinator and Financial Administrator prepare monthly cash
flow projections for a one year period to assist in monitoring budgets and cash
flow requirements. In addition, this will assist in investment planning as
amounts available in excess of anticipated expenditures can be earmarked for
short-term or long-term investments, as appropriate. These cash flow projectionsshouldincludeanticipatedrevenuesfromcountysettlementsandothersources
along with anticipated expenditures for capital projects, bond principal and
interest, etc. As projections are based upon estimates of future results, theyshouldbeupdatedperiodicallytoreflectthetimingofactualresults.
These projections could then be discussed at Council meetings so as to continuallyupdatetheCouncilontheprogressofvariouscapitalprojects.
1984 1985 1986 1987 1988 1989
INSURANCE COVERAGE
Due to increased capital expenditures by the City, there has been an overall
increase in cash and investment balances needed to fund the projects in addition
to an overall increase in city assets. Currently, the City has a Clerk-Treasurer
Bond in the amount of $ 1,000 and your property coverage has not been updated to
reflect recent asset additions.
We recommend the City increase the insurance coverage limit to protect large cash
and investments balances. This should include the Clerk-Treasurer as well as oth-
ers who may have access to City funds. In addition, all insurance coverages
should be updated annually to ensure sufficient coverage in the event of an unex-
pected loss.
ESTABLISH "CHECK RUN" DATES
During the 1989 audit, we noted the City prepares checks daily, as time permits.
We also noted that vendor invoices are filed alphabetically, but are not filed by
due date. Therefore, the City Clerk must go through all of the invoices each day
and pick out those that are due.
We recommend the City establish "check run" dates, possibly one at the middle of
the month and one at the end of the month, at which time all invoices which are
then due would be paid. We also recommend that invoices be filed by due date. We
believe the benefits of implementing these two suggestions would include reducing
clerical time and reducing the City Clerk's time for printing checks.
ESTABLISH MONTHLY PROCEDURES
During our review of the accounting system, we noted there were no established
guidelines or timetables for completing the month-end financial statements. This
has resulted in inconsistent financial statements which are often not timely.
Therefore, closing procedures need to be established, similar to year-end closing
procedures.
In order to facilitate and streamline the accumulation of data for the required
statements and closings, we recommend the following be established:
Cutoff Procedures: Accruals should be established consistent with adjustments
made at year end.
Timetable: The timetable should delegate responsibility for developing the nec-
essary information and schedules for the statements to specific
individuals and establish deadlines for those schedules.
Pro Forma: Pro formas of the required schedules and statements should be devel-
oped to reduce the time required each month.
These types of procedures and documentation should prevent unnecessary delays and
errors when preparing your statements for the City Council.
PREPARE A WRITTEN POLCIES AND PROCEDURES MANUAL
The City of has experienced substantial growth during the past few
years which has placed larger accounting time requirements on the City's account-
ing staff. To assist in managing this growth, we recommend the City develop plans
to prepare a written manual of accounting policies and procedures. This manual
should be approved in the minutes by the City Council, reviewed at least annuallyanddistributedtoallaccountingpersonnel. Examples of items to include in the
manual are as follows:
Organizational charts and job responsibilities;
Chart of accounts with account descriptions;
Accounting instructions for the preparation of financial statements;
Capitalization policy for fixed assets of your enterprise funds;.
The depreciation rates to be used for each type of property and equipment of
your enterprise funds;
Method of allocating interest earned on investments to individual funds;
Physical safeguarding of critical accounting records;
Method of charging other funds or departments with payroll costs of shared
employees;
Accounting instructions for the retention of accounting records;
Records and/or specimen signatures of all persons authorized to approve signifi-cant transactions and limits of authorization.
We recommend the City document the policies and procedures described above. The
major benefits of documentation would be:
To supplement on-the-job training procedures;
To eliminate the confusion and inefficiencies sometimes accompanying changes in
personnel.
INCLUDE SUPERVISORY REVIEW PROCEDURES AS AN IMPORTANT ELEMENT OF INTERNAL CONTROL
PROCEDURES
Supervisory controls primarily include reviews of documents, reports, adjustments,entries and reconciliations. The City's procedures for supervisory review are an
important part of its internal control. Supervisory review and controls providethemeansofindentifyingandcorrectingotherweaknesses. When employees are
under pressure, basic controls and disciplines may be cut short or bypassed.Without adequate supervision, the accounting system and control operations run the
risk of becoming erratic and undependable.
We recommend the City review their internal control procedures and ensure that
current or proposed procedures include adequate supervisory review of the basic
internal controls operating within the system. These supervisory controls should
include review and approval of all significant accounting transactions before they
are processed and the review of all forms of reconciliations between subsidiaryledgersandcontrolaccountsbeforethebooksareclosedeachperiod.
ATTACHMENT C
7
r:
A PROPOSAL TO PROVIDE AUDIT SERVICES
TO THE CITY OF FALCON HEIGHTS, MINNESOTA
PREPARED BY
KERN, DEWENTER, VIERE, LTD.
CERTIFIED PUBLIC ACCOUNTANTS
CONTENTS
Letter of Transmittal ................................................ 2
Profile of Our Firm .................................................. 3
Qualifications of Our Firm ........................................... 4
Our Service Team ..................................................... 6
Our Audit Approach ................................................... 7
Fees ................................................................. 9
n
U
Kern, DeWenter, Viere, Ltd.
certified public accountants
June 18, 1990
Mr. Tom Kelly, City Accountant
City of Falcon Heights
2077 W. Larpenteur Ave.
Falcon Heights, MN 55113
Alvin M. Kern
Duane N. DeWenter
Loren M. V'iere
Gerald A. Stover
Keith W. Julson
Dwayne B. Dockendorf
We are pleased to submit this proposal for audit services to the City of Falcon
Heights and appreciate your consideration. This proposal will serve to explain
the qualifications of our firm, the scope of the services we will provide and our
commitment to provide the best of auditing services on a timely basis.
We feel especially qualified to provide auditing services to the City of Falcon
Heights because of our extensive experience in providing auditing services to
Minnesota cities and other local governmental units. Our services would include,
but not be limited to, the following:
1. Performing an audit of the City's funds in accordance with generally accepted
auditing standards and procedures, and regulatory requirements of the State of •
Minnesota.
2. Reviewing the system of internal control of the City.
3. Assist in the preparation of and provide an opinion on the general purpose
financial statements of the City. If requested, we will assist the City. in
formatting the statements so as to comply with the guidelines for the GFOA
Certificate of Achievement Program.
4. Meeting with the City Accountant, City Administrator and City Council to
discuss the audit report and our recommendations for improving the financial
operations of the City.
5. Being available during the year to provide a wide range of consulting
assistance.
We wish to thank you for the opportunity to submit this proposal. If you have any
additional questions about our firm or the services we provide, please contact me
at 220 Park Ave. S., P.O. Box 1304, St. Cloud, MN 56302 or call (612) 251-7010.
We look forward to serving you.
Sincerely,
KERN, DEWENTER, VIERE, LTD.
f'(or~ M . 1e' Awe
Loren M. Viere •
Certified Public Accountant
2
220 PARK AVE. SO. P.O. BOX 1304 ST. CLOUD, MN 56302 612-251-7010 FAX 612-251-1784
PROFILE OF OUR FIRM
Kern, DeWenter, Viere, Ltd., was founded in 1945 and has grown steadily. The
growth has been derived primarily by internal expansion. We are the oldest and
one of the larger firms in St. Cloud. We presently employ a staff of approxi-
mately 40 professionals and paraprofessionals, including 17 certified public
accountants. The makeup of our staff currently is as follows:
Partners 6
Managers/Supervisors 6
Seniors 9
Professional Staff 20
Today we serve over 800 commercial, industrial, financial, governmental and non-
profit clients located for the most part within a 150 mile radius of St. Cloud.
Our firm provides a wide range of services to our clients as outlined below:
Auditing - Kern, DeWenter, Viere, Ltd., provides audit services to private
businesses and to public sector organizations. To strengthen management
procedures and improve operating results, we supplement our audit reports
with suggestions for attaining these goals.
Taxes - A complete and diversified tax service is provided, including the
normal services relating to the preparation of federal, state and local tax
returns. Tax planning is emphasized - corporate, personal and estate - and
includes such areas as deferred compensation, tax shelters, acquisitions, and
mergers.
Management Services - Our work in management services continues to expand.
Its growth develops from our usual involvement in accounting information
systems. In the governmental area, this has included helping cities and
school districts with preparing budgets, financial and cash flow forecasts
with the use of a micro computer, and implementing new accounting systems.
Accounting Services - A variety of accounting services expected of a local
firm is provided to clients. We assist in establishing basic accounting
records, in the preparation of reviewed and compiled annual and interim
financial statements and various tax returns including business income, sales
and payroll.
Computer Services - We offer computer processing services to our clients that
have a need for such services. Our computer processing services consist of
general ledger, depreciation records and payroll services. In addition,
we offer computer consulting services to those clients involved in initial
installation procedures or conversion procedures. In the past year, we have
assisted five municipalities with computer installations.
QUALIFICATIONS OF OUR FIRM
In recent years, we have concentrated our efforts in providing accounting, audit- •
ing and consultation services to Minnesota cities. To provide this service, wehavekeptourprofessionalstaffwhoworkinspecializedareas, such as cities,current on accounting and legislative changes. This is achieved by sending our
staff members to annual seminars and workshops on city accounting and reportingrequirements. In addition, several members of our staff have participated in sem-
inars sponsored by Kern, DeWenter, Viere, Ltd. These seminars have enabled us to
develop good lines of communication with the State Auditor's office.
The firm is a member of the American Institute of Certified Public Accountants and
the Minnesota Society of Certified Public Accountants. Individuals within the
firm are actively involved with the Governmental Accounting and Auditing Committee
of the Minnesota Society of Certified Public Accountants.
Our firm is a member of both the Private Companies and SEC Practice Sections of
the AICPA Division for CPA Firms. This Division was founded in 1977 by the AICPA
to promote CPA excellence and to provide a voluntary, objective means of
monitoring adherence to professional standards. Each member firm is required to
periodically subject its audit and accounting practice to a comprehensive qualityreviewbyspeciallytrainedoutsideCPA's. Our last such review was in November of
1987, at which time we received a clean report on our practices and methods.
Our firm has been providing auditing services to cities since the 1960's. We are
presently providing auditing services to the following cities and housing and
redevelopment authorities:
City of Sauk Rapids •
City of Princeton
City of Sauk Centre
City of Waite Park
City of Cold Spring
City of Paynesville
City of Osakis
City of Milaca
City of Eden Valley
City of Zimmerman
City of Howard Lake
City of Becker
City of Barnum
City of Rice
City of Clear Lake
City of Elko
City of Askov
City of New Market
City of Taylors Falls
City of Greenfield
City of Royalton
St. Cloud Housing and Redevelopment Authority
Washington County Housing and Redevelopment Authority
South St. Paul Housing and Redevelopment Authority
Faribault Housing and Redevelopment Authority •
Rice County Housing and Redevelopment Authority
Princeton Housing and Redevelopment Authority
4
In addition to cities, we are also providing these same services for. the following
local governmental agencies or non-profit organizations:
Independent School District 742 -St. Cloud
Independent School District 743 -Sauk Centre
Independent School District 482 -Little Falls
Independent School District 740 -Melrose
Independent School District 819 -Wadena
Independent School District 750 -Cold Spring
Independent School District 792 -Long Prairie
Independent School District 748 -Sartell
Independent School District 769 -Morris
Independent School District 787 -Browerville
Independent School District 791 -Grey Eagle
Independent School District 486 -Swanville
Independent School District 51 -Foley
Independent School District 912 -Milaca
Independent School District 484 -Pierz
Independent School District 473 -Isle
Independent School District 547 -Parkers Prairie
Independent School District 818 -Verndale
Independent School District 577 -Willow River
Independent School District 480 -Onamia
Independent School District 118 -Remer
Independent School District 576 -Sandstone
Independent School District 566 -Askov
Independent School District 611 -Cyrus
Independent School District 957 -Oakland Vocational Center
Independent School District 979 -Mid-State Educational Cooperative
Independent School District 661 -Central Stearns Cooperative Center
Independent School District 867 -Elementary/Secondary/Vocational Region
III
Independent School District 383 -Benton-Stearns Special Education
Cooperative
Independent School District # 947 - Mille Lacs Cooperative Center
Independent School District # 979 - Mid State Cooperative
CMECSU 7 - Central Minnesota Educational Cooperative Service Unit
St. Cloud United Way
St. Cloud Area Planning Organization
St. Cloud Metropolitan Transit Commission
Tri-County Action Programs, Inc.
Weatherization Research and Production, Inc.
Great River Regional Library
Central Minnesota Educational Research and Development Council
Retired Senior Volunteer Program
St. Cloud Police Relief Association
St. Cloud Township Fire Relief Association
The services we provide for these organizations include:
Audits
Assisting with budgeting and monthly financial reporting
Assisting in setting up accounting systems, including EDP systems
Assisting with negotiations with employee bargaining units
Assisting cities conform to financial reporting that is in compliance with
generally accepted accounting principles
Assisting cities with improving their bond ratings
Providing consultation on a wide variety of issues, including tax increment
districts and economic development authorities
5
To provide these services, we have kept our staff current on accounting and
reporting issues by sending them to annual seminars, and by having them belong to
organizations such as:
The governmental accounting and auditing committee of the Minnesota Society
of CPA's
Minnesota Government Finance Officers Association
Minnesota Association of School Business Officials
In addition, we have subscriptions to all organizations publishing information
affecting cities in regard to financial reporting or compliance issues.
The cities that we have obtained and continue to service have been strong
supporters of our firm because of the quality work that we have performed. In
this regard, I submit the following list of references:
City City Official Telep hone Number
City of Waite Park Jeff Baird 612)252-6955
City of Sauk Rapids Bob Haarman 612)251-1103
City of Cold Spring Rena Weber 612)685-3653
City of Sauk Centre Joe Heinen 612)352-3467
As a part of our auditing services, we provide a management letter covering areas
where we feel improvements could be made in the system of internal control or
where efficiencies could be obtained in financial operations. The management
letter also covers compliance with State Statutes.
As requested in your RFP, the following is a city for which we have performed •
audits, but are no longer performing them due to a new firm moving into the city.
City City Official Telephone Number
City of Foley Rich Zimmer
OUR SERVICE TEAM
612) 968-7260
The following is a background of the individuals who would be involved in the
proposed engagement.
Engagement Partner - Loren M. Viere
Loren is an audit partner with Kern, DeWenter, Viere, Ltd., and is the partner in
charge of work performed for governmental entities by our firm. He is a certified
public accountant licensed to practice in the State of Minnesota and a graduate of
St. Cloud State University.
Loren is a member of American Institute of Certified Public Accountants, Minnesota
Society of Certified Public Accountants and National Association of Accountants.
He has been a speaker at a number of governmental and non-profit organization
functions, covering topics such as the importance of good record keeping and
financial stress on local governmental entities.
6 .
Engagement Partner - Loren M. Viere (Continued)
Loren has thirteen years experience in public accounting. For all of those years,he has been actively engaged in providing auditing and consulting services to a
wide variety of governmental entities. In addition, he is also an active member
of the Governmental Accounting and Auditing Committee of the Minnesota Society of
Certified Public Accountants. As a member of that committee, he has been involved
in reviewing audited financial statements of cities and school districts in con-
junction with the State Auditor's Office.
Audit Manager - David Hinnenkamp
Dave has been with Kern, DeWenter, Viere, Ltd., since November 1983. He is a
Certified Public Accountant licensed to practice in the State of Minnesota and is
a graduate of St. Cloud State University.
Dave is a member of American Institute of Certified Public Accountants, Minnesota
Society of Certified Public Accountants, Government Finance Officers' Association
and Minnesota Association of School Business Officials. In addition, he is an
instructor fora national CPA Review Course and has been a speaker at several sem-
inars covering a variety of topics, including legal compliance and internal
controls. During his six years with Kern, DeWenter, Viere, Ltd., Dave has con-
ducted financial and compliance audits of numerous governmental entities such as
cities and school districts, as well as other governmental and non-profit
organizations.
Audit Staff - Jennifer Thienes
Jennifer joined Kern, DeWenter, Viere, Ltd. in July, 1988 after graduating from
St. Cloud State University. She is a Certified Public Accountant licensed to
practice in the State of Minnesota and is also a member of Minnesota Society of
Certified Public Accountants and past president of National Federation of Business
and Professional Women.
Since starting with Kern, DeWenter, Viere, Ltd., Jennifer has conducted financial
and compliance audits including cities, school districts and non-profit
organizations.
OUR AUDIT APPROACH
Our audit approach provides continuous involvement throughout the year with you,which we have summarized in four phases. Briefly, the phases are:
Phase One - Initial Planning - During this phase, we will work with your personnel
to become familiar with all facets of the operations. We will interview your keypeopleandassesstheexternalandinternalenvironmentalconditionsthatmayinfluenceourauditscope. We will obtain your financial reports and perform
overall analytical review procedures. Based on this work, Dave will prepare an
initial audit plan and review it with the City Accountant.
Phase Two - Program Development - We will begin our identification of specificcontrolobjectivesbydocumentingmajorfinancialreportingsystems. We will also
perform certain detailed analytical review procedures as well as other analyses.Based on these procedures, we will determine the extent of audit testing required
and prepare our detailed audit program. Copies of all flowcharts and other systemdocumentationthatwedevelopwillbeprovidedtotheadministrationfortheir
use. This work will be performed by Dave and Jennifer.
7
Phase Three - Program Execution - During this phase, we will carry out our compli-
ance testing to determine if your systems and controls are functioning as planned.
This phase will also include our auditing of year-end account balances. This work •
will be performed by Loren, Dave and Jennifer.
Phase Four - Post Audit Critique - After the completion of the audit, we will pre-
pare a preliminary draft of the audit report, management letter and other reports
and will meet with the City Administrator and City Accountant to review them. We
will then prepare the final drafts and present them to the City Council. We will
also make preliminary plans for the next year. The preliminary plans will include
periodic visits during the year with you to ensure that we are kept current on
developments and changes that may affect financial operations.
Phases One through Three contemplate use of analytical review and other advanced
audit techniques. To maximize our efficiency and to minimize professional fees,
we plan to coordinate our work with that of your personnel. Our comprehensive
audit planning and coordination with your staff would begin immediately after our
appointment as your auditors. Our experience has shown that careful planning and
coordination result in optimum efficiency.
Scheduling Interim and Year-End Work - Our approximate timetable to plan and
implement the audit would be to complete Phase One within 60 days after our
appointment as your auditors. Phases Two and Three would be performed between
mid-March and mid-April. Phase Four would be completed by mid-May. This timeta-
ble will be adjusted to accommodate the City.
Management Letter - Our services to you include a discussion and written summary
of our findings and suggestions for improvements on significant matters concerning
operations and controls. As we identify opportunities for improvement and provide
recommendations, as appropriate, we will review them with the City Administrator
and City Accountant. This allows the administration to immediately begin imple-
mentation of our recommendations.
Our letter will also discuss current developments in the government area and the
potential impact of these developments on your operations. The quality of our
letters is one of the factors that differentiates us from other firms; we empha-
size "good business" ideas in addition to traditional control comments.
Special First Year Services for the City of Falcon Heights - Kern, DeWenter,
Viere, Ltd.'s approach in providing auditing services to the City of Falcon
Heights features significant first year benefits which we believe are unique among
accounting firms. Some of the more important benefits are:
A comprehensive analysis of your internal accounting systems through flowchart-
ing of accounting procedures and practices. We will report to management our
observations, findings and recommendations of specific actions which management
might consider for improving and strengthening internal accounting systems and
controls.
A thorough evaluation of your computer controls to identify strengths and weak-
nesses and provide management with our constructive suggestions for enhancing
the effectiveness of these controls.
An independent appraisal of your significant accounting policies and our assess- •
ment of their current appropriateness for managerial and financial reporting.
A full-scope assessment of your internal accounting operations, financial
information systems and interim financial reporting to document their effective-
ness and timeliness.
8
These special first year services are an important by-product of the Kern,DeWenter, Viere, Ltd. approach to auditing cities. Not all accounting firmsapproachtheauditprocessaswedo. Accordingly, others may not make the samefirstyearinvestmentoftimeinordertoprovidetheCityofFalconHeightswiththesespecialfirstyearservices.
During the first year, we will spend a significant amount of time meeting with
your personnel, becoming familiar with your organization and operations, develop-ing permanent files and preparing the audit plans and procedures. We will absorbthecostofthisnonrecurringtime. We view these initial costs as an excellentinvestmentinfurtherestablishingarelationshipwiththeCityofFalconHeightsandinbecomingmoreknowledgeableaboutitstotaloperations - which will enhance
our ability to provide you with responsive service.
FEES
Our estimate of the fee to provide the audit and accounting services includes the
following assumptions:
1. City staff will prepare audit workpapers and schedules, as would be set forth
in pre-audit correspondence, and will pull documents as required during the
course of the audit
2. City staff will type confirmation and representation letters
3. City staff will be available to answer questions arising during the audit
4. City staff will accumulate historical data necessary to be included in the
audit report in order to attain the requested GFOA Certificate of Achievement
The following is an estimate of the number of hours anticipated to complete the
audit for the year ending December 31, 1990, along with the billing rates of the
individuals performing the various audit procedures.
Staff Hours BillingAuditPhaseAssignedReuiredRate/H r.Extension
1.Initial Planning Dave 4 45 180
2.Program Development Dave 4 45 180
Jennifer 2 30 60
3.Program Execution -
Field Work Loren 6 80 480
Dave 40 45 1,800
Jennifer 40 30 1,200
Workpaper Review Dave 5 45 225
Report Preparation Jennifer 14 30 420
Report Review Dave 6 45 270
Report and Workpaper
Review Loren 8 80 640
Word Processing and
Printing Secretarial 6 15 90
4.Post Audit Critique -
Preliminary Meeting Loren 3 80 240
Dave 3 45 135
City Council Meeting Dave 3 45 135
Discount 555)
Totals 144 5,500
9
The above fee estimate represents the maximum fee for the December 31, 1990 audit.
We have not included nonrecurring time required to become familiar with the opera-
tions of the City and to develop permanent files as we will absorb these initial
costs.
Should the City of Falcon Heights decide to pursue the GFOA Certificate of
Achievement program at this time, an estimate of an additional charge of $ 1,500
should be added to the above fee.
Our fee estimate for the subsequent two years is as follows:
December 31, 1991
December 31, 1992
Without GFOA
Certificate
of Achievement
With GFOA
Certificate
of Achievement
5,700 $ 7,200
5,900 7,400
Circumstances which may require additional fees include the following:
1. City staff does not prepare audit workpapers, schedules or confirmations
2. City staff is not available during field work to answer questions
3. City staff does not accumulate historical data necessary to be included in the
audit report in order to attain the requested GFOA Certificate of Achievement
We do not anticipate any of the above items to evolve as careful planning and com-
munication will prevent these situations from occurring.
We encourage our clients to contact us whenever they have questions during the •
year. We will not bill the City of Falcon Heights additional amounts unless sub-
stantial research or work is required, in which case we will discuss the scope of
any additional work and proceed only after we have reached a mutually agreeable
fee arrangement.
We look forward to the opportunity to serve as your independent auditors. City of
Falcon Heights can be assured of timely, quality service and creative planning for
the future. We feel this, along with other attributes of our firm as mentioned in
this proposal, sets us apart from our competitors.
We thank you for the opportunity to present this proposal. If you have any ques-
tions or need further information, please do not hesitate to call Loren Viere at
612) 251-7010.
KERN; DEWENTER; VIERE, LTD.
10 •
Consent___
Policy X _CITY OF lALCON BEICHTS
1tEQUEST !OR COUNCIL CONSIDERATION
Agenda Item: F_2
Meeting Date:?/25/90
ITEK DESCRIPTION:
SCHEDULE BUDGET WORKSHOP MEETING
SUBMITTED BY: Tom Kelly
RE9IE~FED BY:
LANATION/SUlQ4ARY (attach additional sheets as necessary)
The Council should schedule a workshop session to spend some.
time discussing the proposed 1991 City Budget. This meeting
should take place prior to the August 22nd meeting at which time
Council will adopt a proposed Levy and Budget. Thus a workshop
scheduled during the third week in August would be best.
See attached Budget schedule)
ACZIOr REQUESTED• Schedule Council Workshop
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Consent
Policy X
CITY OF FALCON HEIGHTS
YEQUESS FOR COUNCIL CONSIDERATION
Agenda Item: F-3
Meeting Date: 7/25/90
ITEM DESCRIPTION:
AMM DUES INCREASE
SUBMITTED BY: Jan Wiessner
RE9IEi~ED BY:
B~LANATION/SUl~iARY (attach additional sheets as necessary):
Larry Bakken, President, and Vern Peterson, Executive Director of
AMM will be present to discuss the proposed increase in services and
resulting dues increase. Please refer to the AMM report previouslydistributedaspartoftheJune27thCouncilAgenda.
ACTIOr REQUESTED: AMM is looking for feedback from member cities.
1
a ciation ofmser~ropolitan
murncipalities
July 2, 1990
TO: Janet Weissner - Adm.-Clerk-Treas.
RE: 1991 DUES FOR THE ASSOCIATION OF METROPOLIT~,N MUNICIPALITIES
AMK~
The AMM Board, in accordance with the By-Laws, is responsible for
establishing the Annual Budget and Work Program and setting the
corresponding membership dues rate. The process for 1991 is more
complicated due to the impact of the recommendations contained in the
final report of the Mission and Membership Services Task Force which
you recently received under separate cover. The Board voted at the
June 28th Board Meeting to recommend implementation of the major
Mission Task Force recommendations. Implementing the major Task Force
recommendations, including the additional staff person has a total cost
of about $38,000 which would result in a 19$ dues increase for member
cities over the 1990 dues paid. Consequently, the 1991 AMM dues for
Falcon Heights based on this decision would be $1,614 and I would ask
you to use that amount when preparing your 1991 budget.
The Board recognizes that this is a large increase but believes it is
essential for several reasons detailed in said report including the
following:
1. The need for the AMM to become more proactive and visible in
helping set the metropolitan agenda. We need to be 'there' to
represent the AMM member cities adequately at the Council. We need
to have a staff person there 12-15 hours per week. Increased
responsibilities at the legislature have made it impossible for our
small staff to maintain that kind of commitment.
2. The AMM also needs to increase its presence at the State
Legislature. The AMM has been 'spread to thin' with the number of
policy issues involved and with outstate groups promoting tax
policies detrimental to the collective interests of metropolitan
area cities, the AMM staff needs to increase the amount of time it
can spend 'one-on-one' promoting AMM policy positions. We also
need to hold metropolitan legislators more accountable to the AMM
agenda.
183 university avenue east, st. paul, minnesota 55101 (612) 227-4008
3. If the AMM is to achieve the status of being recognized as theorganizationthatseaksandrepresentsthecollectiveinterestsofmetropolitanareacities, it is important that the association
increase its visibility in the eyes of the Legislature, CityOfficials, the general public and the Metropolitan Council. Anenhancedpublicrelationssystemmustbeimplementedandthiscannotbedoneeffectivelywithoutanadditionalstaffperson.
A dues increase of such magnitude however, requires membership approvalandtherewillbeaspecialAMMMembershipMeetingonThursdayeveningSeptember6, 1990 to vote on this matter. (a two/thirds majority ofthosepresentandvotingisrequiredforapproval). It is intended thatthenewstaffpersonwouldhandlealatoftheenhancedcommunicationsandpublicrelationseffortthereby 'freeing-up' the Director ofLegislativeAffairsandtheExecutiveDirectorformore 'one-on-one'contact at both the metro and state levels.
A back-up budget based on a work program and staffing level similar to
our 1990 level of activity and effort has also been prepared in casethe19~ dues increase is not approved at the membership meeting. TheduesforFalconHeightstosupporttheback-up budget would not exceed $1,417whichrepresentsa4.5$ increase over the 1990 dues. The Board ---"""appreciates your continued support of the AMM efforts and stronglyendorsestheenhancedworkprogramandresultantincreaseindues. DonothesitatetocallmeorourExecutiveDirector, Vern Peterson should
you have questions.
We would also encourage you to make plans now to assure that your cityhasrepresentationattheSeptember6th. meeting to vote the will of
your city.
Thank you.
Sinsjerely,
7~ar~~~~f1Cen, pi"esident
Ass cation of Metropolitan Municipalities
2-
Consent
Policy °
r:
CITY OF FALCON ~ICSTS
REQUES? FOR COUNCIL CONSIDERATION
Agenda Item: F-4
Meeting Date: 7/25/90
ITEH DESCRIPTION:
PURCHASE OF COMPUTER HARDWARE AND SOFTWARE
SUBMITTED BY: Tom Kelly
REVIEWED BY:
II~LANATION/SUl4lARY (attach additional sheets as necessary)
As previously discussed at the July 11th Council workshop, I recommended
the purchase of a system proposed by Precision Computer Systems. I feel
their software is the best for our accounting system. The purchase price
of the software is as follows:
Budgetary Accounting $3,000
Utility Billing 3,000
Payroll 2,500
Fixed Assets 1,000
TOTAL: $9,500
Computerland quoted Wordperfect in Unix version 4.2 for $572.00. This
brings the software cost to $10,072.00.
The hardware recommendation is a Unisys Unix U6000/10 system. The costofthiswouldbe $10,968.00. The discussion at the workshop led-to th e
feeling that 4MB of memory would not be adequate. PCS felt 4MB would handle
2 workstations with no problem. To add an additional 4MB of memory, it
would cost $1,995.00. With 8MB of memory, PCS felt the system could
handle up to 6 workstations. This would bring the cost up to $12,963.00.
Next, I received a quote from Computerland on an HP Lazer Jet 3. This
would cost $1,634.00. We could add 1 mega of memory for $179.00. There-
fore, we could purchase an excellent laser for $1,813.00. Thus the total
cost of hardware would be $14,776.00.
ACTION REQUESTED: Approve purchase of software at a cost of $10,072.00
and approve purchase of hardware at a cost of $14,776.00.
Conscnt__
Policy X CITY OF lALCON BfIGSTS
YEQUES? POR COUNCIL CONSIDERATION
Agenda Item: F-5
Meeting Date: 7/25/90
ITEM DESCRIPTION:
DESIGNATION OF STREETS TO BE POSTED "NO PARKING, TOW AWAY
ZONE" DURING STATE FAIR
SUBMITTED BY: Shirley Chenoweth
REVIEFFED BY:
II~LANATION/SUMMARY (attach additional sheets as necessary):
Attached is the list of streets designated "No Parking" during the
State Fair last year. This list has remained much the same since
1974 when the practice of posting was implemented following problems
such as emergency vehicles being unable to pass through streets, blocked
access to water lines, blocked intersections, etc. The posted area was
extended further north in the past few years.
Following the Fair last year, Council discussed the possibility of
experimenting with reducing the number of signs by eliminating posting
in areas where it may no longer be necessary. You may wish to discuss
this matter and amend the existing list of areas to be posted.
ACTIOr REQUESTED: Determine and designate the areas to be posted during
the 1990 State Fair.
p
THE FOLLOWING STREETS ~nrERE DESIGNATED"NO PARKING - TOWAWAY
ZONE" DURING STATE FAIR IN 1989:
1. All of Northome Addition, water side
2. All of Hollywood Court including alley
3. St. Mary's, Fry, Maple Knoll Dr. and Garden Ave. west of
4.
5.
7.
8.
Snelling on both sides
All streets north of Larpenteur, between Snelling and
Hamline running to Roselawn, except Holton, Albert and
Sheldon north of Ruggles, water side
datum, 1,300 feet north of Larpenteur
Lindig on Waterside including the cul-de-sacs
Larpenteur Ave. from Snelling to Cleveland
Snelling Drive north and southbound and Snelling. Ave.
both sides.
Consent
Policy X
CITY OF lALCON SEICHTS
YEQUEST FOR COUNCIL CONSIDERATION
Agenda Item: F-6
Meeting Date: 7/25/90
ITEM DESCRIPTION:UPDATE ON COMMUNITY PARK BUILDING
SUBMITTID BY:Dick Friemuth, Buetow &Associates
REVIEFFED BY: -
Carol Kriegler
E~LANATION/SUMMARY attach additional sheets as necessary):
Staff will give a brief update on the building project.
ACTION REQUESTED:Information Only.
BUETOW AND ASSOCIATES, INC.
ARCHITECTS ANO ENGINEERS
2345 RICE STREET SUITE 210
ST. PAUL, MINNESOTA 55113
TEL. 612/483-6701
June 27, 1990
FIELD OBSERVATION REPORT #10
Falcon Heights
Community Park Building
BA #8927
TO: Carol Kriegler, Jan Weisner
Barton Aschman, Gow Assoc, Amberker Assoc.
Engineering Design Group
Jefferson Construction Inc.
BY: Dick Freimuth
Environmental Conditions: Rainy, 70°
Construction Personnel on Site: 3 Sprinkler Installers
The Following was Observed on June 27. 1990:
1. The center column was installed, TJI's, trusses and sheathing were complete.
2. Carpentry walls and roofs by vestibules and above masonry to high roof was nearly
complete.
3. Site utility work was nearly complete.
4. Ductwork above trusses was nearly complete.
5 . Sprinkler piping was underway.
6. Damaged heating vent was repaired.
Items to Verifv:
1. The price of adding a shock sensor to the security system for opening 107B, drinking
fountain revisions, and tennis court switches inside the building are still needed. Also,
reroofing the remote picnic shelter.
2. Generally the project appears to be one week behind schedule. Buetow & Associates is
concerned that the building be completed by 26 July 1990. Jefferson Construction re-
evaluated the schedule and we have not received the new schedule for review.
Information or Action Required:
1 . Open up weep holes so they are clear for proper drainage of the cavity on the northeast
side of the building.
2. A change order for converting the 4" water main to the building to a 6" pipe will be
initiated.
Falcon Heights Report
6/14/90
Page 2
3. Site shall be maintained in a clean and orderly manner to ensure a safe working
condition.
4. A portion of the fence was open by the parking lot (at least since Tuesday morning-the
fence shall be closed up daily.
5 . Sprinkler shop drawings and calculations have not been submitted for review.
End of Report
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BUETOW AND ASSOCIATES, INC.
ARCHITECTS AND ENGINEERS
2345 RICE STREET SUITE 210
ST. PAUL, MINNESOTA 55113
TEL. 812/483-8701
July 11, 1990
FIELD OBSERVATION REPORT #11
Falcon Heights
Community Park Building
BA #8927
TO: Carol Kriegler, Jan Weissner
Barton Aschman, Gow Assoc, Amberker Assoc.
Engineering Design Group
Jefferson Construction Inc.
BY: Dick Freimuth
Environmental Conditions: Rainy, 70°
Construction Personnel on Site: 1 HVAC
4 Masons
2 Sprinkler
The Following_was Observed on July 11, 1990:
1. Site utility work was complete, but not paved.
2. Ductwork above trusses was complete except grilles.
3 . Sprinkler piping was nearly complete.
4. Site berming and base for paths were underway.
5. Siding and trim was underway.
6. Hanging of doors was underway.
7. Over head door was in.
8 . Wood windows were being installed.
9. Wood siding and windows were stored in building.
10. Some of the exterior sidewalks were poured.
Items to Verifv:
1 Over Head Door
10 Carpenters
1. Generally the project appears to be a half to one week behind schedule, according to the
newly revised schedule. If the present manpower is maintained the project could be
brought up to schedule by the end of next week.
Information or Action Required:
1. Open up weep holes so they are clear for proper drainage of the cavity on the northeast
side of the building. These have been drilled in but do not penetrate into the cavity.
2. Site shall be maintained in a clean and orderly manner to ensure a safe working
condition.
3 . A portion of the fence was open by the parking lot -the fence shall be closed up daily.
End of Report
BUETOW AND ASSOCIATES, INC.
ARCHITECTS AND ENGINEERS
TBELp6 2/43 67080TH 5151 3,0
July 19, 1990
FIELD OBSERVATION REPORT #12
Falcon Heights
Community Park Building
BA #8927
TO: Carol Kriegler, Jan Weissner
Barton Aschman, Gow Assoc, Amberker Assoc.
Engineering Design Group
r !' ~..Je.ferJVit. ~,,onju 'Ciloii 1110:.
BY: Dick Freimuth
Environmental Conditions: Sunny, 80°
Cons truction Personnel on Site: 2 HVAC 2 Floor Installers
3 Masons 6 Carpenters
The Following was Observed on July 18. 1990:
1.Site utility work was complete, but not paved.
2.Ductwork above trusses was complete except grilles.
3.Sprinkler piping was complete except for heads and trim.
4.Site berming and base for paths were underway.
5.Siding and trim was nearly complete except above vestibule at the exterior, and some
trim work.
6.Hanging of doors was complete except for some hardware.
7 .Over head door was in.
8.Wood windows are installed with no glass.
9.Most of the exterior sidewalks were poured and base for most paths was in.
10.Light fixtures had been installed in the storage, toilet, kitchen and exterior soffits -other
fixtures were stored in the building.
11.The two urinals had been set.
12.Toilet accessories were in the trailer.
13.The kitchen rolling shutter was installed.
Items to Verifv:
1.Generally the project appears to be about 2 days behind schedule, according to the
newly revised schedule.
Information or Action Required:
1. Open up weep holes so they are clear for proper drainage of the cavity on the northeast
side of the building. These have been drilled in but do not penetrate into the cavity.
2. Site shall be maintained in a clean and orderly manner to ensure a safe working
condition.
End of Report
Consent
policy X
CITY OF FALCON HEICSTS
YEQUEST YOR COUNCIL CONSIDERATION
Agenda Item: F-7
sceting Date:7/25/90
ITEt! DESCRIPTION:
COMMUNITY DEVELOPMENT APPLICATION - MINNESOTA DEPARTMENT OF
TRADE AND ECONOMIC DEVELOPMENT.
SUBMITTED BY: Carol Kriegler
REVIEFF£D BY:
B~LANATION/SUI~lARY (attach additional sheets as necessary):
The outdoor recreation grant program, administered by the Minnesota
Dept. of Trade and Economic Development, is accepting applications
for financial assistance of various outdoor and recreation facility
projects. The City's comprehensive park and recreation plan includes
a number of park improvements that could possibly be eligible for
financial assistance through this program. A copy of the completed
application will be available for council review at the July 25th
Council meeting.
ACTIOr REQQESTED• Authorization to submit a community development application
to the Minnesota Dept. of Trade and Economic Development.
Consent
policy X
r~
L~
CI?Y OF FALCON SEICSTS
YEQUEST FOR COUNCIL CONSIDERATION
Agenda Item: F-$
Meeting Date: /25/90
ITE?! DESCRIPTION:
ICE CREAM SOCIAL/PARK BUILDING DEDICATION
SUBMITTED BY:Shirley Chenoweth
RE9IEi~ED BY:
E~LANATION(SUL~iARY attach additioaa2 sheets as necessary):
This item has been placed on the Agenda to provide an opportunity
to discuss (if necessary) and promote the event.
ACTION REQUESTED:
I
v