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HomeMy WebLinkAboutCCAgenda_90May23REGULAR CITY COUNCIL MEETING CITY OF FALCON HEIGHTS AGENDA MAY 23, 1990 A. CALL TO ORDER: 7:00 P.M. B. ROLL CALL: CIERNIA GEHRZ BALDWIN JACOBSWALLINWIESSNERCHENOWETH ATTORNEY ENGINEER C. APPROVAL OF MINUTES OF MAY 9, 1990 D. PUBLIC HEARING: PROPOSED AMENDMENT TO SECTION 9-14.01 OF THE CITY CODE RELATING TO SWIMMING POOLS E. CONSENT AGENDA 1. Disbursements a. Disbursements through 5/2.3/9.0, $76,036..97 b. Payroll, 5/1/90 - 5/1.5/90, $11,761..99 2. Cancellation of Check 423874 3. Request for a Conditional Use Permit to Construct a SingleFamilyDwelling26~ Feet High at 1804 Lindig Street in an R-1 Zone. 4. Parks & Recreation Commission Minutes of April 9, 19905. Appointment of Deborah Weiland to Parks & Recreation Commission 6. Licenses 7. 1990 Sealcoating Project 8. Appointment of Seasonal .Employees to Parks and Recreation and Public Works Departments 9. Appointment of Deloris Swenson to Full-Time Secretary Position ACTION: F. REPORTS, REQUESTS AND RECOMMENDATIONS: 1. Agreement with MNDOT for 1987 Snelling Avenue Construction Project ACTION: Page 2 May 23, 1990. Agenda F• (Continued) 2.Street .Repair Project, Iowa. and Pascal ACTION: 3.Park Building Update ACTION: 4.Report from the Parking Committee on the McAllister "NoParking" Request along the Eastside of Arona between Cal-ifornia and Lax'penteur Avenues ACTION: S.Alcohol in the Parks ACTION: 6.EMT-I Training for Rescue Workers ACTION: 7.1989 City Audit ACTION: 8.1666 Coffman Torrens Proceeding ACTION: 9.Celebrate Drug Free Communities Program ACTION: 10.June 13, 1990 City Council Meeting ACTION: 11.Community Survey ACTION: 12.Administrator's Request for Leave of Absence ACTION: G. ANNOUNCEMENTS AND UPDATES H. ADJOultid}iEivT ACTION: MINUTES REGULAR CITY COUNCIL MEETING MAY 9, 1990 c: Baldwin convened the meeting at 7:00 P.M. ALL MEMBERS PRESENT Baldwin, Ciernia, Gehrz, Jacobs and Wallin. Also present was Cherioweth. MINUTES OF APRIL 25, 1990 APPROVED The Minutes of April 25, 1990 were approved by unanimous consent. CONSENT AGENDA ITEMS APPROVED Council approved the following Consent Agenda Items by unanimous consent: 1. Disbursements: a. Disbursements through 5/9/90, $47,179.79 b. Payroll, 4/16/90 -4/30/90, $10,308.20 2. Appointment of Dirk Niles to Volunteer Fire DepartmentforRescueServices 3. Re-Appointment of Fire Department Senior Officers, Leo Lindig, Craig Shauffert and John Holmgren, Sr. 4. Solid Waste Commission Minutes of April 5, 1990 5. Proposed Resolution R-90-20 Relating to Cable TV Regulatory Authority 6. Licenses, Donovan Mechanical, #538, Rose Bed and Breakfast #537, and Will Anderson Construction, #536 NEED FOR ADDITIONAL FUNDS FOR COMMUNITY PARK WATER CONNECTION Dick Friemuth, Buetow and Associates, explained that at the time construction companies were preparing bids for the new park building, none could obtain an estimated cost from the St. Paul Water Department for the connection of water service to the building. For that reason, the water connection cost was not included in the bid. Friemuth also explained that an eight inch water supply will be necessary to accomodate the addition of the sprinkler system, which will increase the cost. Jacobs questioned why the absence of the installation cost for water service was not noted at the time Council approved the $290,000 bid for construction of the building. Wallin also expressed concern that Council was not informed that the cost was not available, and stated he did not like change orders as they are not subject to competitive bidding. Kriegler stated that the fact that the water connection cost was not available was briefly mentioned once, however, no indication of the ramifications was indicated. Council expressed concern that there might be more surprises, i.e., installation of the sewer system, and asked staff to research the matter. Wallin expressed his disappointment in the way the matter has been handled and requested Friemuth attempt to obtain a variance from St. Paul Water Utility to allow for a smaller water service to the building. MINUTES MAY 9, 1990 PAGE 2 APPROVAL OF CHANGE ORDER FOR PARK BUILDING WATER CONNECTION ' Following the discussion, Gehrz moved approval of the. changeorderintheamountof $8,794.97 as recommended by the CityEngineer. Motion carried unanimously. The meeting was adjourned at 7:41 P.M. Tom Baldwin, Mayor ATTEST: Shirley Chenoweth, City Clerk enda Item: D-1 4 CITY OF TALCON RfICBTS ! lasting Date: 5= ~90PUBLICHEARING ITEM DESCRIPTION: PUBLIC HEARING ON PROPOSED AMENDMENT TO SECTION 9-14.01 - SWIMMING POOLS - ORDINANCE 0-90-6 SIIBMITTED EY: Shirley Chenoweth REVIEHED BY: 'Jan Wiessner CIPLANATION/SUMKARY (attach additional sheets as necessary): At the April 25th meeting staff was directed to re-draft the proposed swimming pool ordinance to reflect changes discussed at that meeting. The Planning Commission has indicated theydonotfeelanotherPublicHearingbefore .that body is necessaryahearingwaspreviouslyheldonAugust7, 1989). Since Council expressed the desire to hold a hearing on the new lan- guage and the swimming pool construction season has arrived,the hearing was scheduled for May 23rd. The notice was pub-lished in the May 16, 1990 Focus Newspaper. ATTACHMENT: Proposed ordinance -.NOTE: Newly revised sections: D(1) - Height and D(4) - Construction fence ACTIOr REQUESTED: ~~ C~ k 14 g cL ~=meting Pael ~ Ae?--ene 1 esu=- g~etrn~-e~'---gro p~xaiae~-tom-.have ~,~e~-s ~.~~~e--a-rea--exceed-~B-E}--s~tr~r-e~~a-nd-a--vra-t~r clep~t-h-of--mot-1 ea°~--==~~~e~- 9-14.02. Subdivision 16. Swimming Pools. (Definition No.-148) Private Swimming pools as-regulated b~_this_section_are defined_as and enclo-sure designed,- intended__or used for the containment of water, w aboveground level or below ground level and n_excess of 100 square feet-of_surface_area, which s_desgned,_intend ther constructed inches in depth, or used for swimming, wading or other recreational use by the owner, fam guests_of~the_property_owner_without_payment_of fee_ A. Permit Required. t or or 1. Permit. No swimming pool shall be constructed, excavated or established in the City without first obtaining a building permit, -~e~-ems. 2. Application. An application for permit shall be submitted to the building inspector which includes the type and size of the pool, together with a site plan containing the following information: a. Plans. Complete plans and specifications for the construction of the pool. b_. 1 bacatir~~-c~f~..c~als.- _A_site_plan_s_howi_ng_t_he_ location of all existing_structures on the '~~~;' ~~ ~^ lot including house, garage, fenca.nges .-sr-~~=er omoT~s; ,location of existing underground or overhead wiring, utility easements, trees and similar other significant improvements or natural features,- location of structures on adjacent lots. c.-4,r. The proposed location of pumps, filters, wiring, electrical sources, protective fencing, back flush and drainage outlets, grading plans and finish elevation around the pool. 3. Ins ection. All wiring, installation of heating units, grading, installation of pipe, or other construction shall be subject to inspection and shall conform to the State Building Code. (formerly 9-14.01 16.c. 8) B. Minimum Setback Requirements. 1. Setback to Utility Lines. No Pools-shall-~c~ be located within ten (10) feet (measured horizontal) ~-of underground or overhead utility lines of all types. 2. Easements. _No Poo]. shall-~ be located within any private or public utility, drainage, walkway or other easement. ~~ J 3. .Special Rules for Pools in Single Family ResidentialDistricts. a. Rear Yard Set_back, -Pe$}-s- _No po_ol shall not belocatedwithineight (8) feet of any rear lot line-~s~, b. Side Yard Setback_ No__p_ool shall be locatedwithinfive -- - - -_--5) feet of any side lot line ~a~,-- c. Front-Yard Setback,- No Pool shall be-locatedwithinfive (5) feet of any required front yard. d. Setback to Existing Structures, No pool-shall belocatedwithinsix (6) feet of any principal structureor-~s.s.~ footing ~a~, e. _SSet_bac_k Requirements for -Pool_E,~uipment_ •-~e-_N_o_pool filter unit, pump, heating unit and/or any othernoisemakingmechanicalequipmentshallbelocated-a.~1-e.a~t- within twenty-five (25) feet -~e~--of anyresidentialstructureonadjacentpropertyand notcloserthaneight (8) feet to any lot line. 4. Special Rules for Pools in two Family ResidentialDistrictsorMultipleFamilyResidentialDistricts,Private swimming pools intended for and used by occupants andguestsofoccupantsofmultiplefamilydwellingsshalladhertothefollowingregulations: (formerly 9-14.01 Subd, 16.A,)~ a_ No part of the water surface of the swimmingpoolshallbecloserthanfifty (50) feet to any lotline. 2?_ No Pumps, f it ter, or other apparatus used inconnectionwiththepoolshallbelocatedcloserthanfifty (50) feet to any lot line, C. Miscellaneous_R~uirements. 3: 1. Liabil+ity, ~a~~t , •.+- •„ r All .._a..~~_L_constructed as to avoid hazard, dama pools shall be so to adjacent ~ or considerable inconveniencepropertyownersorpropert~r_ 4-. 2. The -~.at. pro_iparty owner shall be liable for damages to anybusinessorprivatepropertycausedduringpoolconstruction. 3 . Drainage. ~..,e~te$t, F • ~-~ All back flushing .e,~taato: or pool drainage water shall be directed onto theowner's'""'property or onto approved public drainage ways, and shallnotdrainontoadjacentprivateland. Drainage onto public streetsorotherpublicdrainagewaysshallrequireaconditionalusepermit. Light_in~_ -Any pool lighting above ground shall be directed •toward the pool and not toward adjacent property. 96 9. 4.Filling the Pool Filling of pools from Fire Hyrdantsorotherpublicfacilitiesshallrequirethepermissionof theappropriateleealcityofficials. D. Protective Fencincr. l. Height. enclosed with r v t the ` e~ o.r oot~'ic~s' h~ n l i e~ not c e ~ ~ be r a ove an ~ The-eW}~~}a~ Poops shall be completelfo~r~~ f~~t..~ iaa }which,;_$;hall eff~ctiv h s ellx~able-€eaee-a~-leash-€}tee-f8~ t~aKaated-e~t~~~-fie-eke-peel-a~ea- emoveab e a er. a-~e~- ee~-la-lie}g}~t-te-p~e~er~~ 2. Gates and Latches. ar~d The fence openings shall ka~e-adatebeequippedwithself-closing gates and self-latchingdeviceswltk. All the o endings shall be inaccessible to smallchildrenandatleastfour (4) feet from ground level. In thealternative, the perimeter of the yard including drivewayentrancemaybefencedandenclosed. The opening between thebottomofthefenceandgatesandthegroundshallbenomorethanfour (4) inches. 3. Posts. All fence posts shall be placed no further thaneight (8) fee t_ apart and be of decay or corrosion resistantmaterialsandshallbesetinconcretebasesorothersuitablemethod. 8---All-~alelr~~T-lr~s€alla~ler~-e€-beatlag-eta}~sT-~eae]1sgTlr~s~alla~ler~-a€-~€pe-e~-e~kee-ease#=eee~lea-ska~l-lie-sel~~ee~-fieaspeet}esT-aael-shall-eea€e~~-~e-tke-6€a€e-$ellella~-Eede-f~e~}seal-~e-9-14-Al-St~kdlslsles-lC-a-e-~ 4---The-€et~ee-shall-tie-eex~pletely-}as€allee7-be€e~e-€€11€a~-~}~epeel: 4. Construction Fence. No person shall fill or caused to befilledthenewlyconstructedpoolorapoolunderconstructionwithwatertoadepthofmorethaneighteen (I8) inches untiltheBuildingInspectorauthorizesthefillingofthepoolwithwaterSuchauthorizationshallbewithhelduntil, as aminimum, the ermittee has com letel enclosed the swimminoolwithaconstructionfence. h~.~;: r,~, u,~.rement does not"l ~ ~Q a v ound Dols if th a s_,are Ott " ~' ~ our (4 ):S` et 8 ©ve g~a Said construction shall be: a) snow fence or similar design and securel anchoredinplace. b) constructed with its base flush to the round. c) At least four (4 supportive osts pace a art.feet d) In place until a permanent fence com latelyenclosingthepoolisinstalledtothespecificationsidentifiedaboveandsaidfenceisarovedbtheBuildingInsactor. Said installation and a roval9~ shall be achieved no later than ten (1 da s after theBuildingInspectorauthorizesthefillingoftheovl. feet in height and have no more than Piaht fRl E:General Provisions: f. 1. Accessory Buildings. Unless included within the . swimming pool permit, a separate building permit shall be required for any pump house, filter house, pool enclosure ~a~ tie--peel or any other structure erected in conj unction with aswimmingpool. Such structures shall conform to all provisions of the Building Code. Such structures shall alsoconformtothesetbackrequirementssetforthinSection 9-14.02 B.above. g. 2:_Alterations:- A31 ~e~-changes, alterations or improvements ~~}~ ~e made to swimming pools or accessorystructures -e•~~e~-.~-~,•~a~,m.n, „ ~ . .. t ,. ~ ~... ,~ ~ _ _ _L i m~rrwomor~}- other ~-than ~ routine--maintenance shall -require a permit. 98 Consent R Policy U CITY OF FALCOI` SEIGHTS YEQUEST YOR COUNCIL CONSIDERATIOII Agenda Item: E-1 Beefing Date: 5/23/90 ITE.'i DESCRIPTION: DISBURSEMENTS SUBMITTED BY:Tom Kelly REVZEG'ED BY: ER.°LANATION/SU24lARY attach additional sheets as necessary): a) General Disbursements through 5/23/90, $76,036.97 b) Payroll 5/1/90-5/15/90, $11,761.99 ACTION REQUESTED: i H OOOOMMMO N 00 u'1•-I a0OOOr-I u'1 U1NONOOOOO~+•1O u10~O v1 z uIOOOI~nNO N OO u1 ~70p ~OOO~00 ~1N U1Ovl O~IO UlO~i1l M00N rl A O Mir1u1o0ri i~N~O~~O~OoOO~~~'-~I ~~1'-I t'-i u'1~N000 ~OO~~O O M N N M N N ~t O~ rl ~ M r-I rl ~O ~' M M 00 ~7 O~ ~t M ~t M u'1 ~O r-I r-I O rl 61 Qi C!~ H N H X11 N r-i i I~ Ol r-1 ~O r-I 00 I N M 01 rl M H b H N •ri H 7 ,D a G ~ v I ro ~+a x +~ G v a v v v ro G ao D,w ~ •n r-i N ro Sa U1 bD w r-I rl ~ ~ ti ro v G ~+ w a a ro ~+ ro u l v ~o v x G +-~u x u~oo u 3 ao o a a-+ v ro s•, v v a G~ v ~, a •r•I v r•I v a o ~+v r+ •r•I ro~ +~ ro d ~ on 3 ~v v •r•I v G •~+ ..~ ~ o v ~+ Grow ~ a v w v G m u cn ~rn a v w cn ~a 3 0 ~+ v w o .x Ir a ro .n 3 v H v m f~ ro o u1 p ~ G ro rn ~ ro +~ o o ~ cn ~I ro v +.+ v a ,-i v E~ ro •~I rl ~ v •r•I •~ a~ •~I I v G x ~+ ro ~~ v~ v u v a v +~ co u +~ w ro v~ v v v~ m o 3 u o a•+ v~ a~v w u v~ ~ ~+ •~ a~ z w v w ~+ v ro w vI w v G ro m v r•I v •~+ m •• ro ~+ vI G O N 3 I G cn a..i m •r•I u oA m ,.G •.o w v •r•I v r•I ~ 3 ,~ v m ,~ +~ ~+ o v~v +~ •.-I v v ro a +~ G r+ w G v v rn ~ ~~u ,-~ ~~ 3 u v u u u •r•I v ~, G G rn co v w G o a ~ +~ •~+ +~ D +~ ~ ~-I - [l. o q a v +~ •~I u v u~ +~ w I~rovroroa u I v•~la+~as~ro a.nro-da..o vacnv~~•~~+~a u rz s~•vvvroa xv+-+o+~vau~v aororo v~ vo~+~vw~ o r•I ~ a .C ro u •~ a ~n v~ cn o o~ v v v N r•I ~ 00 ~+ o v o 3 m y a ro~ ro u u G v r•I ~n •~+ a ..G ~ +~ .~ G a .C a v m G +~ ~ u, p v v v v v a v a v ~+ v ~ o~ ro ~+ ~v v •~I ~n ro G b b I rn Cl) }-~ A •rl v +~q)u U N rl rl '~; v rl N I S-+U G r-1 r--I r-I ro G v rl G a a a l ~ •~I u~ ro •~+ as ,~ •~I +~ ,x v I ro o v •~ ro v v ro u on w G G s•+ o •~+E n w m w c7 ~+ o w v >-+ +~ u G G w v rn +-+ ~+ ao G w +~ ~+ r-i v H o •r1 v ,~ ro o o~ w •r•I v a z v a a v •rl o o w .-1 rn o a v o ro ~ v aaE+za~a~A ozmo~x~n~c xw~aaF-+zoc~~-+x~atic7ww b o G u n w ~ ro G v o rl d1 [!1 O u U U 1 b O G O O 0o ro -d a ro ~ G '-+ rl b U U to d N O O G.41 x O Q) A rI ~ +~ +J r-I to v v o o .--I v v u m ro •,~ .u •~I v m i ~+ sr a u ao v m -d +~ ,x cn G v-I ~ ,--I N ~ ~ ar U O •~ ~..~N rl N G .I..~ G G ro u u ro A r-i d1 ro p N N D, ~. 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UU 15-May-3U Vt~ID 018374 OODUODU02 Wiessner, Janet R,3 Cr1 semi-rnontnly 1,158,73 15-May-30 Outstanding01&375 UUUGUOCrU4 Kriegler, Coral J.3 01 semi-monthly 378.90 15-May ''~U Outstanding 018376 UUUUL'UOii C`nenaweth, Shirley G.5 U1 semi-rnonthly 757,63 15-Play-3U Outstanding 015377 UUODUC?U2Cr Iverson Terre D.j 3 U1 5er.,r monthly 751.63 i., Mav U3 tautstand2no 018375 Cr000UUCr27 Morgan, Say M.9 Ui semi-rnonthly 6"12.37 15-May-3U Gutstanding tri9373 OUCrOt>J035 Zimmerman, Katnerir,e 3 U1 semi-rnonthly 396.53 15-May 90 Outstanding 019380 UOUOUuU35 Wright, 'Jincerrt D.3 tri semi-rnontnly 765.24 15-May-3U Outstar,dir,g Cr18381 C}UOUC005U tubes, ton E.3 C}1 semi-monthly 49.11 15-May-3v Outstanding 018382 UUOtrt1UU63 Phillips, Patricia A.3 Ui semi-rnonthly 620.11 15-May 3Cr Outstanding Cr13393 UUUUUUU65 Kelly, Thomas R.3 U1 sern2-monthly 825.47 15-May-3U Outstanding 018384 UUUOOr5U75 PICKA, GEORGE j O1 semi-rnonthly 472.6'15-May-3U Outstanding ir19355 CrOtitjl~JU73 Hoyt Taff, 5usar~ L.3 U1 semi-monthly 463.99 15-May-3U Outstanding 018386 UUCrU0UU3U Disc+n, 3ennifer L.3 Crl Bern:;-monthly 343.52 15-May-9U Outstanding 1119387 UUCr000UCr3 Baurnanry Nicnalas B.5 02 rnonthly 1 132.66 i5-May-j0 Outstanding Cri8398 UCrOCrU0UU5 Berndt, .Mass 5 U2 rnontnly 1 200.01 15-May 30 Outstanding J15393 UUUODUC}Ub Bianchi, David r'°.5 02 monthly 1 46.88 15-May-3U Outstanding 018330 UOODUUU08 Br[uvey Raymond F.5 Cr2 rnonthly 1 287.6,3 i5-May-90 Outstanding C>13391 UUCrUUtrUl;s Clarkin;, Michael D.5 U2 monthly 1 161.63 15-May-9U Outstanding G18332 UUUUUUUI4 Dow, Michael J.5 U2 monthly 1 282.53 15-May-30 Outstanding j~GOUOCr0U15 Dowdell, Ralph L.5 Cr2 monthly 1 38.13 15-May-3U Outstanding 34 OOOOUii0T6 roller, Jarnes ;~.5 U2 rnonthly 1 123.13 15-May 50 Outstanding iri8335 UUUUt>UU15 Holrngrert, John :r. Sr.5 U2 monthly i 103,75 i5-May-3U Outstanding 018336 UUtiUU0021 Kurha;etz, Ciernent P~.5 U2 rnonthly 1 16Cr.b3 15-May-3U Outstanding 16397 Ut1UCrU11U23 LeMay, Douglas 5 02 monthly 1 13tr.3'3 i5-May-3U Outstanding G15338 ODUUUUU24 Lindig, Leo 5 U2 monthly 1 67.13 i5-May-30 Outstanding Cr18333 CrOCrirU0025 McDerrnond, Cirrcy !t.5 ir2 monthly 1 18.75 15-May-3U Outstanding U154Ut1 UUUUUDU26 McNabb, Gerald 5 112 monthly 1 6.25 i5-May 3U Outstanding C>154Q1 t}CrCrUUCrU23 Olson, Joseph E.5 02 nx+nthly 1 17`.63 15-May-90 Outstar,dinq 018402 OOCu?00032 Schaefer, Richard A.5 U2 monthly 1 39.76 15-May 30 Outstanding U184tr3 OUOUOti033 Schauf'ert, Craig 6.5 U2 montr,ly 1 51.25 15-May-3U Outstanding r)184Cl4 UUUUUtr034 Smida, Gaii 5 U2 rnonthly i 182.63 15-May-3U Outstanding Cri8405 Cr000Cj0U33 Morgan, .lay 5 U2 rnontnly 1 123.89 15-May-3U Outstand2r,g U184ir5 UUUUUCiU4U Kayser, Douglas 5 U2 monthly i 125.38 15-May 30 Outstanding 019407 ODUCrOtr042 Stolz, Steven P.5 U2 rnontnly 1 84.38 15-May-30 Outstandinn 4184t?8 UUUt10UU45 Gilbert, ,ierorne J.5 U2 rnonthly i 25,00 15-May-9U iiutstanding Cr184Cr3 UUUOCrUU46 Holmgrery ,a7n H. Jr.5 02 monthly i 268.75 15-May-3Cr Outstanding 018410 UOCr000U47 McNabb, Kevin 5 tit monthly 1 103.76 15-May-3U Outstanding Cr1541i ODUUCrUG43 Anderson, ~;evin ~.5 02 rnontnly 1 309.63 15-May-3U Outstanding 018412 OOUtiUUU64 RETERSON, GREGORY S.tit rnonthly 1 128.46 15-May-30 Outstanding 1119413 UCr00CrC?063 Martinez, Joseph L.5 G2 monthly 1 101.26 15-May-3U Outstanding 018414 t}UUUCpf,'U54 Hassel, Richard 5 U2 monthly 1 206.26 15-May-9U Outstanding Cr154i5 UUUUG0085 Herold, Nathaniel 5 02 rnonthly 1 193.13 15-May-3U Outstanding Oi8416 UOOUtKr087 Iverson, Terry D.5 U2 manthiy 1 77.50 15-May-30 Outstanding nd Total 11,761,33 Consent % Agenda Item: E-2 Polic9 CITY OF lALCOh HEIGHTS 5 23/9 0SeetiagDate: / BEQUEST YOR COUNCIL CONSIDERATION X Conscnt Agenda Ilea: E-3 Policy CITY OF YALCOty HEIGHTS Meeting Date; 5/23/90 F,EQUPS? YOR COUNCIL CONSIDERATION ITEd DESCRIPTION: REQUEST FOR A CONDITIONAL USE PERMIT TO CONSTRUCT A SINGLE FAMILY DWELLING 26-1/2 FEET HIGH AT 1804 LINDIG STREET IN AN R-1 ZONE SUBHITTED 3Y: Felicia and Kevin Busch, Property Owners REVIE~D BY• Planning Commission. _ Susan Hoyt .Taff, City. Planner DGoLANATION~STJrQiARY (attach additional sheets as necessary) The Busch's propose to construct a single family dwelling 26-1/2 feet high at 1804 Lindig Street in an R-1 zone. The zoning code requires a maximum 25 foot tall structure in an R-1 zone unless a taller structure is approved by a conditional use permit under section 9-2.07 (1) (a) of the zoning code. Therefore, the Busch's are requesting a conditional use permit for the construction of the i r new home . ATTACHMENT 1 -REQUEST FOR A CONDITIONAL USE PERMIT BUSCH RESIDENCE AT 1804 LINDIG STREET ATTACHMENT 2 -ARCHITECTURAL SKETCH OF THE PROPOSED BUSCH RESIDENCE AT 1804 LINDIG STREET ATTACHMENT 3 -GENERAL AND SPECIFIC REQUIREMENTS FOR A CONDITIONAL USE PERMIT ATTACHMENT 4 -PLANNER'S REPORT ON THE REQUEST FOR A CONDITIONAL USE PERMIT FOR 1804 LINDIG STREET ATTACHMENT 5 -PROPOSED RESOLUTION R-90-21 ACTZdIQ R?.QETLSTED:I Recommend approval of the conditional use p~rmit with the FINDING that it meets all the general and specific bequirements set out in 9-15.04, subdivision 3(a) of the zoning cod, specifically 9-15.04, subdivision 3(a)(11). Recommend placing th following condition 1. maintain the grade of the adjacent residential property to the immediate south 6/29/87 ATTACHMENT 1 April 10, 1990 City of Falcon Heights 2077 West Larpenteur Avenue Falcon Heights, MN 55113-5594 REQUEST FOR CONDITION USE PERMIT - BUSCH RESIDENCE, 1804 LINDIG ST. OWNER'S STATEMENT Having become familiar with the provisions set fort in Chapter 9-1.5.03 subdivisions 1-6) in the Zoning Code of the City of Falcon Heights, we would like to request a conditional use permit to allow the height for our single family residence in the one family "R-1"zone to be 26-1/2 feet, measured from grade to peak. Our request is that our proposed new home be allowed to be 26-1/2 feet high, which is 1-1/2' above the height specified inlthe code, but which is lower than other single family homes in the immediate neighborhood and in the city at large. We offer the following reasons for our conditional use: We are very concerned with the aesthetics and appeal of our home and future neighborhood. Kevin Busch is a recognized St. Paul architect, and the design of this home is not only for our persona( use, but to serve as an example of the quality and integrity of work that his firm can provide. The roof shape, form and pitch are important components of the aesthetic and architectural integrity of our proposed home. Reducing the pitch would have a detrimental effect on the appeal of the home. The lot on which we propose to build this home is not a typical or standard size lot. It is more than double the width of many city lots, and is quite deep. 96.38' x 182') A one and a half foot increase in height spread over this amount of property would have negligible impact. It will also be 1-1/2 to 3- 1/2 feet shorter than the only adjacent home located at 1788 Lindig. Reducing the height of the home that means the width must also be decreased and we lose valuable living space inside and this would create second level rooms too small and not usable for their intended purpose. We strongly desire a sheep pitched roof, and the 1-1/2 foot difference significantly compromises the infierior sappe. Although we respect the right of Falcon Heights to be different, surrounding communities allow much more flexibility in height limitations. The City of Falcon Heights has the most restrictive limits compared to other communities in the East half of the Twin City Metro area. Please see attached report of community height codes. If newly built homes are not able to be of comparable type those that are being constructed in adjacent communities they are placed at a competitive disadvantage. We are quite sensitive to the fact that there has been considerable controversy over the development of the property surrounding the lot on which we plan to build. Several current homes are not of the same standard as the older homes in the area and has caused strife for both the city and the neighbors. We too n~gret that there has been some compromise in the quality of the homes permitted. We would like our request for a conditional use permit to be judged on it's own merit, and not to rekindle old grudges about development of the property in general. It is our hope that the council will see that our home obviously has no objectionable characteristics, and in fact will improve the value of the neighborhood. Respectfuil submitted, Kevin C. Busch, AIA Felicia Lucas Busch ATTACHMENT 2 S~L~..f ~y~s ~ ~ 3 a. General and Special Reeuirements; The Planning Commission and/orNCouncilshallconsidertowhaterteattheapplicant's plan minimizes possible adverse effects of the proposed conditional use, xbat modifications to the plan and what conditions oa approval could further minimize the adverse effects of the proposed use. The following development ataadards shall be considered general requirements for all ooaditioaal use permits ezcapt s, hereinafter provided: 1) The land area and setback requirements of the property containing such a use or activity meet the minimums established for the district. 2) Vhen abutting a resideatlal use, the property shall be screened and landscaped. 3) Where applicable, all Clty, county, state and federal laws, regulations and ordinances shall be complied with and all necessary permits secured. b) Signs shall not adversely impact adJoiaing or surrounding residential uses. 5) ldequate off-road parking and loading shall De provided. Such parking and loading shall be screened and landscaped from abutting residential uses. 6) The road serving the use or activity must be of sufficient design to accommodate the proposed use or activity, and ouch use or activity shall not generate such additional ert ra traffic as to create a nuisance or hoard to existing traftric or to surrounding lead use. 7) 111 acoeas roads, driveways, parking areas, and outside storage, service, or sales areas shall be surfaced or grassed to control dust and drainage. 8) 111 open and outdoor storage, Bales and service areas shall be screened from view from public streets and from abutting residential uses or districts. 9) 111 lighting shall be designed to prevent any direct source of light being visible from adJacent residential areas or from the public streets. 10) The use or activity shall be properly drained to control surface eater runoff. 11) The architectural appearance sad functional plan of the building and site shall not be so dissimilar to the ezisting buildings or area as to cause impairment in property values or constitute a blighting influence. The proposed eater, sexer and other utilities shall be capable of accommodating the proposed use. 13) That the proposed use conforms to the comprehensive municipal plan. Such a flndieg shall be based upon the following considerations: a) That certain uses may not be considered appropriate within the interior of residential neighborhoods because of noise, traffic, or other conditions that would Lead to affect adversely the residential character of the neighborhood sad possible reduce property values. These uses are considered appropriate only on the periphery of residential neighborhoods, or uader• such conditions as the Planning Commission may deem proper. the uses may represent "buffer" uses for those a.-Bas lying between single family dwellings sad non-residential uses. b) That certain uses are considered, as a rule, unsuitable is Business Districts because of inherent Dusiams eharacterlstics (e.g. traffic, noise, glare), prozimitq to residential areas, the fact that they tend not to serve nearby rmidential areas, or may adversely affect nearby permitted businms usos. c) That certain uses are considered generally unsuitable ie Industrial Districts, because of conditions that would tend to discourage other industrial development Sa the vicinity. These oonditiona Seclude noise, vibrations, duet, glare, nasightlinms or similar auisaecu. Certain other industrial land usm are eensidered generally inappropriate because they reprmeat under-utilization of land. Thin, is turn, means a Iox taz return from land that under fuller development would be contributing needed revesua to the comsnaity's taz bus. Such usm, however, may be considered as temporary uses. d) That certain temporary uses that are generally not suitable within a partioular being district era potentially suitable on a temporary balls. This may be due to the lack of development oa existing property, to a short-term need (such as highway construction), or to a limited degree of adverse affects, upon adJacent land use. TO: PLANNING COMMISSION FROM: SUSAN HOYT TAFF, CITY PLANNER ATTACHMENT 4 RE: PLANNER'S REPORT ON A REQUEST FOR A CONDITIONAL USE PERMIT FOR CONSTRUCTION OF A SINGLE FAMILY DWELLING 26-1/2 FEET TALL IN AN R-1 ZONE The request for a conditional use permit for the construction of a single family dwelling 26-1/2 feet tall in an R-1 district is allowed under section 9-2.07 (1) (a) of the zoning code. As you know, a conditional use permit must be granted if all general and special requirements governing conditional use permits are met. Reviewing the criteria for the general and special requirements governing conditional use permits, there is only one criterion that requires attention in this application. This is 9-15.04, subdivision 3 (a) (11): The architectural appearance and functional plan of the building and site shall not be so dissimilar to the existing buildings or area as to cause impairment in property values or constitute a blighting influence. Evaluating this criterion for a conditional use permit requires reviewing single family residential construction styles throughout the City with particular attention to this neighborhood. A tour of the City indicates that there are several examples of homes, built at various times, that exceed 25 feet. In this particular neighborhood on Lindig Street, a variety of one and two story housing styles exist. According to the building plans, the house at 1788 Lindig Street to the immediate south of 1804 Lindig is 27 feet high. The house to the south of 1788 Lindig is approximately 24 feet tall, but is on a higher grade than 1788 Lindig, and, therefore, appears to be about the same height as its neighboring structure to the north. Given the height of the homes immediately to the south of the proposed structure and the presence of dwellings in other sections of the City which exceed 25 feet, it can be concluded that the additional foot and one-half (_i-1/2) in height on this structure will not be out of character in the neighborhood. And, therefore, all criteria for the conditional use permit are met. Mrs. Irene MacGregor, 1795 Fairview Avenue, who lives to the northeast of this property, expressed concern over the height of the structure because it might b]_ock sun from her home. She was also concerned about the setback requirements for the new house. I informed her that all setbacks would be met, and that the proposed dwelling would not exceed neighboring houses in height. In summary, the application meets all the general and special criteria governing conditional use permits, specifically ].5.04, subdivision 3(a)(11) regarding architectural conformance to the neighborhood. Therefore, I recommend granting the permit subject to these findings and to the following condition: 1. That the new structure be built at the same grade as the adjacent residential property to the immediate south. ATTACHMENT 5 No. R-90-21 CITY OF FALCON HEIGHTS C O U N C I L R E S O L U T I O N Date May 23, 1990 A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO CONSTRUCT A SINGLE FAMILY DWELLING 26-1/2 FEET HIGH AT 1804 LINDIG STREET IN AN R-1 ZONE WHERREAS, the City of Falcon Heights received an application from Felicia and Kevin Busch for the issuance of a conditional use permit to construct a single family dwelling ~6-1/2 feet high at 1804 Lindig Street; and WHEREAS, the City Council did carefully consider the request as well as the recommendations made by the City's Planning Commission after holding the required Public Hearing; and WHEREAS, it was determined that the conditional use permit meets all the general and specific requirements set forth in Section 9-15.04, Subdivision 3(a) of the Zoning Code; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Falcon Heights that a conditional use permit for the construction of a single family dwelling with a height 26-1/2 feet at 1804 Lindig Street be subject to the following condition: 1. Maintain the grade of the adjacent residential property to the immediate south. Moved by Approved by YEAS Nays BALDWIN CIERNIA GEHRZ . WALLIN JACOBS in Favor Against Mayor May 23, 199.0 Date Attested by City Clerk May 23, 1990 Date Adopted by Council May 23 , 1990 Consent % Policy CITY OF FALCON HEIGHTS YEQUEST YOR COUNCIL CONSIDERATION fl~8 1tc1a: ~~~ Seetiag Date; 5/23/90 ITE'i DESCRIPTION: PARKS & RECREATION COMMISSION MINUTES OF APRIL 9, 1990 SUBMITTED BY•Parks & Recreation Commission REOZE~ED BY:Carol Kriegler - E~LANATION/SZR4'.ARY attach additional sheets as necessary): See attached Minutes ACTIOIC REQUESTED: c-_ ._... Minutes, Parks and Recreation Commission 7:00 p.m., Monday, April 9, 1990 Present: Connie Lasser, Jeff Johnson, Jyneen Thatcher, Steve Schugal, Linda McLoon, Carol Kreigler, Park Director, Sam Jacobs, Council Liason Absent: Jean Suppes, Lloyd Jacobson 1. Introductions Our new Council Liason, Sam Jacobs, was introduced, along with a new commission member, Steve Schugal who lives near Falcon Heights Elementary School. 2. Update on Park Building The big news was that the city council had unanimously approved the bid for the construction of the park building at the Community Park. The accepted bid was from Jefferson Construction Co. for $290,463. Included in the bid was a sprinkler system and security system for the building, for $10,000, but no alarm system. Also excluded were kitchen cabinets, since that was an item which could potentially be donated by private organizations, and staining and sealing of the building. This would save $6,800 (less the cost of stain) and will be done by volunteers. Seeding and sodding was accepted in the bid. Scott Midness suggested that for the price quoted, it was worth having it done professionally. ' The ground breaking ceremony will be Friday, April 13 at 2 p.m. The mayor and all citycouncilmemberswouldbethere. Jeff indicated that he would try to make it there also. The building is scheduled to be completed by July 26, the date of the ice cream social. 3. Update on City Code Connie gave the history of the city code and the commission's recommendation that the parks be alcohol-free. The city council never changed the city code that reads that alcohol is allowed by permit only, to groups of 25 or above. Connie indicated that Tom Baldwin thinks alcohol should be allowed in the parks. Connie suggested that we attend the town meeting on "Mayors' for aDrug-Free City" on Thursday, April 26 at 7 p.m. and voice our concerns about alcohol use in our parks. The comment was made that to be smoke free but not alcohol free was a bit contradictory. Essentially the city council has tabled our efforts to change the city code to prohibit alcohol use in the parks. Sam indicated that he basically supported our position, and would try to make this issue an agenda item for the city council to discuss. 4. Park Building Amenities Carol suggested that she and a few volunteers from the commission work on developing a plan for what we might want up at the community park to make the building functional upon completion. These include: picnic tables, waste receptacles, bike racks, benches, kitchen cabinets, appliances for the kitchen, drinking fountains, and replacement of the dangerous toys in the park. Linda presented the selections she and Jean had made for replacement of the spring toys and swinging gates. These included a spring toy which handicapped children could use, a spring toy for multiple children and a spring board for older children to use. Jean sent word that she thought it would be nice to add something distinctive to the park, such as the sandbox ship in the Kompan catalogue. Everyone agreed that a complete "wish list" should be drawn up and proposals made to organizations that fund these types of things. Jeff and Jyneen said they would help Carol in drawing up these plans, including selecting specific items and price ranges. They would report back to the Commission at its next meeting. Sam said that the sooner the better, since many of these organizations are currently deciding on how they will spend their budgets. He alsostatedthathethoughtitwasbettertopresenta "wish list" to an organization, rather thanaskforonespecificitem. That way the people could select what most interested them. 5. Torch Run Due to mileage and time constraints Carol submitted an altered race route for the torch run on July 4. A number of council members had suggested it would be best to go throughresidentialareas. The new route has us getting the torch at Roselawn and Snelling, itwouldgosouthonSnellingtoGarden, East to Albert, South to Hoyt the West on Hoyt back to Snelling, where it would be taken into St. Paul. This is about 1.5 miles. Carol staid shewouldprobablyneedhelppaintingmarksonthestreets. Every 1/4 mile needed to beindicatedalongtheroute. Volunteers have already been identified to help out with thetorchrunthroughthecity. Carol said she would also need volunteers to man the route tohelpdirecttherunnerandhisorherentourage. 6. Bike Safety Rodeo The rodeo is set for Falcon Heights Elementary School on May 5. Carol said it would essentially be the same as last year, with a presentation by a police officer, a film on bikesafety, introduction of the bike patrol, and stations to practice various bike riding rules. Refreshments would also be offered. Carol asked for as many volunteers as possible, whocouldbetrainedthedaybeforetheeventtomakethemorningofthe5theasier. Conniesaidsheandherhusbandwouldhelp. Sam said he would talk to the Lions to see if theycouldhelpagain. 7. Summer Programs The summer program brochures have been distributed to all the local schools. Everyoneagreedtheylookedreallygoodthisyear. Additions include a fire prevention seminar atthefirestationandavarietyofspecialeventstobeheldatthenewcommunitybuildingattheCommunityPark. 8. Garden Park Sam asked about why we couldn't renew the lease at Garden Park, since the Park Planincludedthisinitsdesign. Carol said the University did not make renewal of the lease forthatpropertyanoption. We reviewed the history of that plot of land. 9. Insurance Sam asked about the price of insurance for the old park building and wondered why itseemedunderinsured. We all agreed that the issue of replacement insurance should be examined, in light of our putting in a $290,000 + building. Carol said she would consultwithJanabouttheissueofinsurance, and Sam indicated that he thought it was somethingforthecitycounciltoconsider. 10. As no further business was at hand, the meeting was adjourned at 9:30 p.m. Respectfully submitted, Linda McLoon r~ Consent X Policy CITY OF lALC02r HEIGHTS A jtEQUEST YOR COUNCIL CONSIDERATION Agenda Item: E-5 Beefing Date:5/23/90 Consent Policy CITY OF FALCON HEIGHTS REQUEST. FOR COUNCIL CONSIDERATION Meeting Date:5/23/9 Agenda Item: E-S ITEM DESCRIPTION: LICENSES SUBMITTED BY:Katherine J. Zimmerman REVIEWED BY:Shirley Chenoweth EXPLANATION/SUMMARY (attach additional sheets as necessary): General Contractor Stock Roofing, Inc.540 Construct-All Corporation #543 Leske Co., Inc.541 Tree Trimming Thomas and Thomas 539 Business Ceramic Tile International #542 Bullseye Yogurt 544 ACTION REQUESTED: Approval. C~ 6/29/87 DATE REC' D : ~~j.~ ~~~ For Falcon Hieghts~Staff Use Only) FALCON HEIGHTS COMMISSION/COUNCIL APPLICATION 7 NAME :~/V"t[~ ~N Lit ~N D ADDRESS: ~'~"~~ ~~VIJ~C.-(r,. ~, ~~j S~~OgPHONE: ~p ~S-o~ ~ ~~ HOW LONG AT ABOVE ADDRESS? ~_YEARS. ARE YOU AGE 21 OR OLDER?YES~NO IN WHAT CAPACITY DO YOU WISH TO SERVE? Mn~P.~ _1 ,~rLa O~w...I Kl°~~ 8'M/Nnt S S j ~.,, PRIOR PUBLIC (OR RELATED) SERVICE: ~~~ OTHER RELEVANT BACKGROUND (OR COMMENTS): PLEASE ATTACH RESUME' AND/OR ADDITIONAL SHEETS IF NECESSARY. PP 90-1 Canscnt X Agenda Item: E-7 Polity CITY OF FALCON HEIGHTS Beefing Date:S/23/90 r L_J YEQUES? FOR COUNCIL CONSIDERATION ITE.'i DESCRIPTION: 1990 SEALCOATING PROJECT SUBMITTED BY- Terry Maurer, City .Engineer Jan Wiessner REVI£i~D BY. Shirley Chenoweth ' E~LANATZON/SUZ4~SARY (attach additional sheets as necessary): As part of the. City's Street .Main enance program., one quadrant of the City streets are sealcoated each year. The 1990 project is the Northeast quadrant of the City (with the exception of the streets to be reconstructed in 1991). Astech Corporation came in with the low bid of $28,122 ($30,000 was_budgeted for this project). _ ATTACHMENTS• 1. May 16, 1990 Maurer letter 2. Resolution R-90-22 ACTION RgQQESTED: 1. Award the sealcoat bid to Astech Corporation 2. Authorize staff to return bid bonds to the other bidders. Attachment 1. May 16, 1994 File No: 330°011-20 CONSULTING ENGINEERS Maier Stewart & Associates Inc. wanorable Mayor and City Council City of Falcon Heights City Hall 2077 W. Larpenteur Avenue Falcon Heights, MN 55113 R~; 1990 STREET SEAL COATING PROGRAM - CONSTRUCTIOPI BIDS Dear Council Members; We have tabulated the construction bids opened at 10;00 a.m., Tuesday, May15, 1990, for the 1990 Street Seal Coating Program. The areas that will be seal coated are streets located north of Larpenteur A~~enue and east of Snelling Avenue, excluding the portions of Albert and Arena planned for reconstruction. There were three bidders. The following table lists the bidders and their bids. A tabulation is also attached for your reference. Astech Corporation #28,122.00 Bituminous Roadways X30,214.56 Allied Blacktop, $40,462,80 Astech Corporation has previously completed similar pra,jects in other communities. Their work on these pro,~ects was satisfactory, therefore, we would recommend award to Astech Corporation, as the lowest responsiblebidder. Attached is a draft resolution awarding the contract to Astech Corporation for your consideration. We would also request direction fromCityCounciltoreturnthebidbondsforthetwounsuccessfulbiddersafter a contract is executed with Astech Corporation. Sincerely, MAIER STEWART ANf1 ASSOCIATES, INC. Terry .Maurer, P.E. TJMIkm enc. 1959 Sl.OAN pLAGE, S7. PAUL, MINNESQ7A 55117 812-77d-6021 Equal pppotiunlty Employer Attachment 2. RESOLUTION 90- A RESOLUTION OF THE CrTY OF FALCON HEIGHTS RESOLUTION ACCEPTING BTD WHEREAS, pursuant to an advertisement for bids for the improvement ofthe1990StreetSealCoating, bids were received, opened and tabulatedaccordingtolaw, and the following bids were received complying with theadvertisement: Astech Corporation 528,122.00 Bituminous Roadways 530,214.56AlliedB]acktop 540.462.80 AND WHEREAS, it appears that Astech Corporation of St. Cloud,Minnesota, is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FALCON HEIGHT'S,MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into theattachedcontractwithAstechCorporationofSt. Cloud, Minnesota, in the name of the City of Falcon Heights for the improvement of 1990 Street SealCoating, according to the plans and specifications therefore approved by theCityCouncilandonfi]e in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith toallbiddersthedepositsmadewiththeirbids, except the deposits of thesuccessfiulbidderandthenextlowestbiddershallberetaineduntilacontracthasbeensigned, Adopted by the Counci] this 23rd day of May, 1990, Thomas Baldwin, Mayor Shirley Chenoweth, City Clerk Consent X Policy ITE'i DESCRIPTION: SUSMZTTID BY: R.EVZEi~ED BY: Agenda Item: E-8 CITY OF FALCON HEIGHTS ?Sceting D:tt • 5 / 2 3 / 9 0 YEQUEST YOR COUNCIL CONSIDERATION APPOINTMENT OF SEASONAL EMPLOYEES TO PARKS AND RECREATION AND PUBLIC WORKS DEPARTMENTS Carol Kriegler and Vince Wright Jan Wiesner E~LANATION jSUPit't:ARY (ittach additional sheets as necessary) Seasonal employees are hired each year in the Parks and Rec- reation Program and Public Works and Parks Maintenance areas. At this time, we recommend the appointments of 5 individuals to the Public Works Department and 4 to the Parks and Recreation Department. Two additional positions (Job Training Program Aid and Young Child Teacher) are expected to be filled later. Two part-time Public Works employees were 'appointed 4/11/9.0. Parks and Recreation Public Works and Parks Maintenanc 1. Chip Bogenholm* 2. Rod Olson* 3. Amy Posel* 4. Greg Staffa* ATTACHMENTS: 1. Greg Peterson: 2. Tim Marshall* 3. Jon Kubes* 4. Tom Amman* 5. Dave Tretsven* A. 5/17/90 Memo from Carol Kriegler B. 5/18/90 Memo from Vince Wright Indicates previous experience with the City of Falcon Heights ACTIOr REQIIESTED: Approve appointment of seasonal employees; wages not to exceed 1990 budget. Attachment A FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (612) 644-5050 FAX (612) 644-8675 May 17, 1990 T0: Jan Wiessner FROM: Carol Kriegler SUBJECT: Summer Recreation Program Hiring As you requested, I have prepared an update on the status of hiring for summer recreation programs. Following is a list of positions and the individuals I anticipate recommending for appointment by the City Council. Registration for programs will continue to take place for the next month and final enrollment figures will likely have an impact on my final recommendations, hours, assignments, and specific program assignments. Head Sport Coaches and Instructors - Soccer, T-Ball, Nearball, Tennis, Bowling 1. Chip Bogenholm Hamline University 1536 Hewitt St. Paul, MN 55104 2. Rod Olson Peru State College Peru, Nebraska Recreation Program Aid 7.50/hr.) Has worked for City in the past 12 mos. 7.50/hr.) Worked summer of '89 Student at Peru, his folks reside in F.H.) 1. Amy Posel 1754 Holton St. 2. Greg Staffa 1870 Tatum 3. JPTA Program Worker xr~ cm' us+ 3.80/hr.) Worked for City in past 12 mos. 3.80/hr.) Worked for City in past 12 mos. Young Child Teacher - Mighty Mites, Kid's Stuff, Beginning Ball Skills, Discovery VACANCY CK:pp HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTU~,REC~ PRINTED ON RECYCLED PAPER Attachment B FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (612) 644-5050 FAX (612) 644-8675 May 18, 1990 TO: Jan Wiesner FROM: Vince Wright V w RE: SUMMER PUBLIC WORKS AND PARK MAINTENANCE EMPLOYEES As you requested, the following is a list of positions and people I am recommending be hiring for the summer of 1990: Name Wage Gregory Peterson $5.00/hr. 2960 North Asbury Roseville, MN 55113 Falcon Heights Volunteer Fireman) Tim Marshall $5.75/hr 1414 West Shryer Roseville, MN 55113 employed part-time since 1987) John Kubes $5.75 1877 Holton Falcon Heights, MN 55113 employed part-time since 1987) Tom Ammann $5.75 1869 Moore Falcon Heights, MN 55113 employed part-time since 1988) Dave Tretsven $5.50 1542 West Idaho Falcon Heights, MN 55.113 employed part-time for recreation programs) U Duties plant trees, park, street, sanitary sewer and storm sewer maintenance same same plant trees only same HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE PRINTED ON RECYCLED PAPERtneearvuse Name Wage Duties George Picka $6.00 same 1073 Eleanor Avenue St. Paul, MN 55116 employed part-time for clean-up and city maintenance) Marvin Pieske $5.00 same 2300 Penn Avenue North Minneapolis, MN 55411 employed part-time cutting brush this spring) The above employees will be hired part-time during the summer months for hours not to exceed 1990 budget. VW:kjz *Approved 4/1/90 by Council Consent X Agenda Item; E-9 Policy CITY OF FALCON HEIGHTS ?Sceting Date• 5/23/90 CIL CONSIDERATIONVESTFORCOUNREQ ITE'i DESCRIPTI02i: APPOINTMENT OF DELORIS SWENSON TO FULL-TIME SECRETARY POSITION SUSMITTID BY: REVIEi~D BY: Jan Wiessner and Shirley Chenoweth E~I.ANATION/SUZ4~SARY (attach additional sheets as necessary) During the 1990 budget process, the City Council approved a new position for a full-time secretary. Hiring seasonal and temporary secretaries has proven to be problematic in the amount of training and supervision required and the loss of continuity which results in carrying out the work load. The position was advertised in the City Newsletter as well as in local newspapers. Twenty-eight individuals applied. Shirley Chenoweth, Tom Kelly, Susan Hoyt Taff, Pat Phillips and Jan Wiessner were involved in the screening and interviewing process Deloris (Dee) Swenson is our unanimous choice to fill the position. - ATTACHMENTS: A. Letter B. Resume C. Letters of recommendation ACTION RFQIIESTED: Appoint Deloris Swenson to the Secretary position at Level I ($1,566.00/month) effective Monday, June 11, 1990. i dlu 1681 Sherburne Avenue St . Paul, M inn;~s .'_:~ 551U 4 6~7-94 {3 City of Falcon, H?i;ht. a.rpenteur Falcon Heights, MN 55-113 Dear Personnel Dir.ertor.: P ie.~ ter? Con. : :idt-~ rrle tQr tliC pt~~titl Oi (, j_ `_; ''. ~'r ~'~a%y iCtr ti `~City of Falcotl i-~eights. V ~ - I bring with me 14 years of ~:ec.rN},~rial ?xpei`iar,~_a, men, r: .,.these ye,~rti Were at an ,~c~l'llinl:?~'r~~t7.Vf=1P_` ~`llti;/:' lc''J~1 it7 dho5r~ir_{1 s~-~tti~ly where one of m~- man ~~;~ ~.• ~ ~1 y 1.= 5 wa ;~ ~ ; t_ n c, i n, a n,_tt ~a k i 7i cJ 111 ]. it ll t~ S a t the ]Ttc't t-i ~ ~`1 1 y 111P c~ 1 C a i ~; t ,~ } t Ilr~ :_- t L I! c; ~, .N tit.lr c~ ft}l_P_SP yPar.~ hdVc? bean nit f-7,aI'ii1111f' lIt'il~lr?~::~l~ld ic_.~l~-;c~1 cl~ ~,3~n1 GIiIPYi=: ~WaS ,.r~;= rnai(t CoCttaCt j3t?~St~I1 tOY Ctc~t c_t111y t(ie c3'._a11 ~ of±i `. r,tt_Itforth,~ law school ,~r a jJf.tc>la , >r~ F 1: c- ~ t o C? , T 4J,? ~; r a _, n n n '_ '. ~' 1 P_. f c~preL,,ar rl,~ Lh~ agen,_ r? ~ t•~h:li.<~ ~ !-roc; ~ - maat',~g~: J I llso bri any at the. m,~ Mthly faculty Y ng with 1nN reliability ar i f ~+~_',`~iOtlclli~,ntdlr~ttcl Wlt~'lar~kC.P11t-??:t t?Li?t~~lOl.a, r?C'Pt~Llni;. c~rc..~+~~ ~'LOt7•~lJ ,typing, apt:-~ word pr„~-:,` ~ ; I=,rY ski 11~.. MV 1'a~_ iiR1P ; ti Pi1Cli?~:t':l cif'r,11 l_ in'~ my wr?rk avl-~F+r i F'2'1C'F' =ndknc;w;r~,~gr=' c~;_ C,~;r`t_1teC argil car Cr?f e,,a? p,rter',t-, i ,3,ri •~15n en~_ los tngtwo, i,ett~r~, {,r rec~,~rnmendatirtr-, which wii - , inn. i<;1r ,a= to ~ ,~ ~'h•3 -~ •r, dive vote <_~ little m;,re~ I l ti ':, k t :) r ~Plri i d ~ c_r t1c ~. a c i n g yd i t tt y r=t t 7 1` i. __ F' f Tnt P t't ,_ ,; ~-rjetw~eY, rriy ~~11,~1it1Cat1C3nS anti yot_l:c r~`;per"?Ci,Otl::i. Sinc~Frely, Delo]'1.S ,7. mow!=~'t-t =,~,;; ds PS As mentioned in our telephone conversation, I will be on apreviouslyplannedVacationinGermanyfromApril23toMay10. r R E S U M E DeLoris J. Swenson 1681 Sherburne Avenue St. Paul, Minnesota 55104 Home Phone: 647-9433 EXPERIENCE: 12/86 - present Executive Secretary to Dean ofHamlineUniversitySchoolofLaw. 3/86-12-86 Secretary/Receptionist forAssociatedRehabilitation Consultants, Minneapolis. 3/85-3/86 Executive/Medical Staff Secretary at St. Croix ValleyMemorialHospital, St. CroixFalls, Wisconsin. 1/78-3/85 Executive Secretary to Hospital Administrator Director of Finance at St.Croix Valley Memorial Hospital. 7/76-1/78 Administrative Secretary toDirectorofFinanceandthreedepartmentheadsattheSt.Croix Hospital. 5-6/76 Accepted position of pooltypistatthehospital. 4/76 Receptionist at the hospital. Experience on IBM Electronic typewriter, Norcom, Sanyo and Sonydictatingequipment, Adler and Casio calculators, Leading Edge,IBM, Wyse, WordPerfect word processors. EDUCATION: Completed certificate program for ExecutiveSecretaries/Administrative Assistants. ThisconsistedoffourunitstakenoveratwoyearperiodthroughtheUniversityofWisconsinat EauClaire. Attended a workshop in Perfecting SecretarialWritingCraftthroughtheUniversityofWisconsinExtensioninEauClaire, Wisconsin. Resume DeLoris J. Swenson Page 2 Attended seminar through the University ofWisconsinonDevelopingInterpersonalSkills forSecretariesandAdministrativeAssistants. Attended workshop at the Sheraton Ritz inMinneapolisputonbyDunn & Bradstreet on Managerial Techniques for Secretaries. Seminar on Improving Secretarial CommunicationSkillssponsoredbytheUniversityofWisconsin. MISCELLANEOUS: Past president of Redeemer Lutheran Church LadiesGroup. Past president of Shiloh Homemakers Club.Past secretary/treasurer of Fellowship Club. HOBBIES: Golfing, Cross Country Skiing, Knitting, Jogging,Collecting Antiques and Decorating. References furnished upon request. Ham ine UNIVERSITY SCHOOLOFLAW Faculty Office February 13, 1990 (612) 641-2061 Clinics Office 612)641-2898 To Whom It May Concern: Dee Swenson has asked that I write a letter of recommendation on herbehalf. Dee served as the Dean's secretary for the two and a half yearswhenIwastheactingDeanoftheHamlineUniversitySchoolofLaw. ShehadworkedpreviouslyastheDean's secretary for Steven Young. Dee was anexcellentsecretary/administrative assistant and I give her a very highrecommendation. Dee had many responsibilities. As the Dean's secretary she wasresponsibleforkeepingmycalendaraswellastheschool's calendar. Shemaintainedtheschoolfilesandmypersonalfiles. She served as thesecretaryatthefacultymeetingsandwasfrequentlyaskedtoadministerspecialevents. These special events would require sending out theinvitations, securing rooms, finding caterers, organizing parking, room setup, clean up and the logistics of the participants. Up until the lastmonthofmytenureasaDean, she also was the main receptionist for thelawschool. In addition, she did almost all of my typing. This included dailycorrespondence, numerous reports, articles, as well as legal documents inseveralofthecasesthatIwasinvolvedin. As you can see by thedescriptionofherduties, Dee was doing the work of two secretaries. She worked long hours and never complained. She always got the work doneontimeandinprofessionalform. She was excellent at transcribingdictationandherwordprocessingskillsonherIBMcompatibleWord Perfectprogramwerequitegood. Dee is an extremely reliable, trustworthy person. She telephone skills and was a wonderful representative ofwhendealingwithstudents, lawyers, faculty or staff. pleasant person to work with, has a good sense of humorinterestedinmakingtheofficeacomfortableplacetopleasedtorecommendDeeSwenson. Very truly yours, 1 ~ ~~-cenn,.,~DAB-L, Peter N. Thompson Professor of Law PNT : j c has excellent the Dean's office Dee is a very and was very work in. I am very 1536 HEV'JITT AVENUE, ST. PAUL, MINNESOTA 55104-1284 Ham ine UNIVERSITY February 13, 1990 SCHOOLOFLAW To Whom It May Concern: RE: Letter of Recommendation for Dee Swenson Office of the Dean 6 7 2) 64 t -2400 Placement Office 612) 64 7 -24 70 Registrars Office 6 t 2) 64 7 -2468 As Associate Dean of Hamline University School of Law I have worked relatively closely with Dee Swenson for approximatelythreeyears. While Dee's primary assignment has been executive secretary to the law school dean, she also did much for the associate dean's office. In fact, during the past six months she has handled my scheduling and correspondence. During this entire period of time Dee has bee person to work with and a secretary of great production skills, both with respect to short longer documents, are excellent. She always very timely fashion with a minimum of mistake she was equally able to work with either diet manuscript. I rarely required more than one short work. Longer work rarely required more on those occasions where more than two drafts was due to my editing and not to any mistakes of my work. Dee also performe the law school fo time. She always the law school in contact points for Additionally, Dee necessary and alwa to what I am sure n a delightful skill. Her correspondence and got my work out in a s or errors. Also, ation or handwritten draft for simple than two drafts and were required it in Dee's production d receptionist tasks and set up programs here in r me and for the dean during this period of put forth a positive and professional image for her position, which was one of the primary persons outside of the law school. was always willing to work long hours when ys was cheerful in her approach to her work and are my own idiosyncracies. If you have any questions please do not hesitate to contact me. My number is 641-2358. Yours truly, v'' ~' -. iam E . Ma rtin Associate Dean for Academic Affairs WEM:cac.l 1536 HEWITT AVENUE. ST. PAUL, MINNESOTA 55104 - 1284 Consent Policy_X CITY OF YALCON HEIGHTS BEQUEST YOR COUNCIL CONSIDERATION Agenda Item: F-1 Seetiag Date;5/23/90 ITE'i DESCRZPTI02i: AGREEMENT WITH MNDOT FOR 1987 SNELLING AVENUE CONSTRUCTION PROJECT REVZEi~FED BY: Jan Wiessner LAAATION/SU24'ARY (attach additional sheets as necessary): Mike Christensen of MNDOT will be present to discuss the City's share of costs for the Snelling Avenue project. ATTACHMENTS: A.March 9,1990 letter from M. Christensen, MNDOT B.Feb. 16,1990 letter from J. Wiessner C.Excerpts of City Cou ncil meeting Minutes: Jan. 24, 1990 Apr. 25, 1990 D.Jan. 17,1990 letter from Maurer E.Dec. 4,1986 letter from Kermit McRae, MNDOT F.Proposed Agreement,Supplement No. 1 ACTIOr' RgQIIESTED: ATTACHMENT C MINUTES APRIL 25, 1990 PAGE 2 SNELLING AVENUE CONSTRUCTION PROJECT ITEM DEFERRED TO 5/23/90 The item relating to the City's financial obligation for the Snelling .Avenue Project was deferred to the May 23rd meeting at the request of the Minnesota Department of Transportation. MINUTES JANUARY 24, 1990 PAGE 2 DISCUSSION OF PROPOSED AGREEMENT WITH MN/DOT REGARDING 1987SNELLINGAVE. CONSTRUCTION PROJECT Maurer presented Supplement #1 to the MinneTransportationagreementforstreet, watermainaandpstormnsewerconstructiononSnellingAvenuein1987, and explained therelatedcosts. A lengthy discussion ensured regarding costs totheCityastheCouncilunderstoodthattheCitywouldnotbechargedforanystreetconstructionandobjectedtothechargesnowbeingproposed. Since the new watermain was entirely a CityprojectandtheCity's expense, Council agreed that the firstinstallmentshouldbepaid. Ciernia moved approval of the firstgoodfaithinstallmentintheamountof $45,426.67 which willnotconstituteagreementwiththeproposedpaymentplan. Motioncarriedunanimously. The proposed agreement with MN/DOT was not approved due to thestreetcharges. r~ nf~,~NNE~Tq 20 a s 4 T OF TRPa~ Minnesota Department of Transportation Metropolitan District Transportation Building St. Paul, Minnesota 55155 ATT CHMENTP°~,?. > PrJ,Uy r Gti~uti Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minnesota 55128 Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55422 March 9, 1990 Ms. Janet Wiessner City Administrator 2077 West Larpenteur Avenue Falcon Heights, Minnesota 55113 Dear Ms. Wiessner: Reply to Telephone No. 779-1177 SUBJECT: S.P. b21b-91, 621b-100 (T.H. 51l Supplement No. 1 to Agreement No. 638bb Snelling Avenue Returned herewith is the check we received from the City of Falcon Heights in the amount ofi ffi45,426.6~'. Mn/DOT cannot accept payment until we have a signed agreement. As you indicated in your letter ofi February 16, 1990, the City Council took exception to being assessed for street costs when Mn/DOT Representatives had told Falcon Heights residents that there would be no Local costs for that portion of the project. We have researched our Location/Design public hearing transcripts and Mn/DOT replies to specific inquires firom Falcon Heights residents indicate that we did expect local government participation in the cost of particular items which benefit their constituency. In order to consummate this agreement in an orderly fashion we would be happy to discuss the agreement and any specifiic issues you may have in order to come to a mutual understanding ofi the agreement. If additional information is required please contact Mr. Howard Ries at 779-1181. Sincerely, ro~`I"1ik" e Christens en, P.E. Assistant Metro District Engineer 1 P~ - a MINNESOTA 1990 An Equal Opportunity Employer C r.of FALCON HEIGHTS ATTACHMENT B 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (612) 644-5050 FAX (612) 644-8675 February 16, 1990 Mr. Howard Ries Minnesota Department of Transportation 3485 Hadley Ave. North Oakdale, MN 55109 Dear Mr. Ries: Enclosed is a check from the City of Falcon Heights in the amount of $45,426.67 for the Snelling Avenue project. I understand that our City's Engineer, Terry Maurer of Maier Stewart and Associates informed you of the discussion which took place at the January 24, 1990 Falcon Heights City Council meeting. The City Council authorized the enclosed check; however, they did not approve the agreement. They took exception to the City's being assessed for street costs when MNDOT representatives had told Falcon Heights residents that there would be no local costs for that portion of the project. Please give me a call so we can discuss this, Howard. I apologize for the delay. Sincerely, Jan Wiessner City Administrator JW:pp enclosure HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE 1 oaiNT~n ny gcrYr`t cJ PAPSR Attachment D i•i~/i~i~rfi January 17, 1990 File No: 330-003-40 CONSULTING ENGINEERS Maier Stewart & Associates Inc. Ms. Jan Wiessner Administrator City of Falcon Heights 2077 W. Larpenteur Avenue Falcon Heights, MN 55113 RE: SHELLING AVENUE MNDOT AGREEMENT Dear Ms. Wiessner: As you requested, I have reviewed Supplement No. 1 to MnDOT Agreement #63866 nor street, water main and storm sewer construction on the Snelli~ig Avenue project. In reviewing this I compared it to the original agreement and City L'ouncii resolution R-87-8. The original agreement estimated a total City r_ost of $133,826.01, while Supplement No. 1 is in the amount of $106,962.01. It appears from my review, the reduced cost is from several changes. First, the calculation of all storm sewer cost items has been reduced by 50% in accordance with City Council resolution. Second, the lower costs reflect a reduction in unit price cost from the estimated amount to the actual amount. Finally, the elimination of all tree. and shrub costs in accordance with the City Council resolution. The following table compares the costs from the original agreement and Supplement Nu. 1. ITEM Storm Sewer Storm Sewer Street Street Water Main, Storm Seder Storm Sewer Street Street Sanitary Sewer Adjustment Prorata Items Engineering Costs TOTAL COST ORIGINAL AGREEMEPJ'T 10,277.89 18,431.63 3,056.58 5,613.84 55,399.0 590.31: 1,900.42 2,176.2 1,034.92 8,220.00 5,240.86 20,944.45 133,826.61 SUPPLEMENT N0. 1 3,687.39 6,744.2% 1,904.42 5,G92.72 61,751.67 472.45 697.48 1,6c""9.53 925.5 6,700.00 4,034.41 13,322.07 106,962.01 Prorata items include mobilization, field office. field laboratory,traffic control, maintenance of haul roads. 1959 SLOAN PLACE, ST. PAUL, MINNESOTA 55117 612-7746021 Equal Opportunity Employer CITY OF FALCON HEIGHTS JANUARY 19, 1990 PAGE TWO Based on this breakdown of costs and my review of the information, I believe Supplement No. 1 to MnDOT Agreement #63866 is correct. I would therefore recommend City payment of this amount in accordance with the payment schedule outlined in City Resolution R-87-8 and included in the supplemental agreement. Page 7 at the rear of the supplemental agreement indicates the costs included in the new water main construction which makes up the first payment due. The amount of these items is $45,426.67. If you have any questions regarding this, please call. Sincerely, MAIER STEWART AND ASSOCIATES, iNC. CCC(i2E(j Terry ~." Maurer, P.E. TJM/km NNESp~~ a Qi ~ °~tirOF TRP~~ December 4, Minnesota Department of Transportation District 9 3485 Hadley Avenue North, Box 9050 North St. Paul, Minnesota 55109 1986 ATTACHMENT E Telephone 779-1178 Mr. Dewan Barnes Administrator/Clerk/Treasurer City Hall Annex 2077 W. Larpenteur Avenue Falcon Heights, Minnesota 55113 Dear Mr. Barnes: SUBJECT: S.P. 6215-58, 6216-100, 6216-91 (T.H. 51)GRADING AND SURFACING FROM COMO AVENUE IN ST. PAUL TO T.H. 36 IN ROSEVILLE We are transmitting herewith the preliminary construction plansontheabovereferencedprojectforyourgeneralinformationandreview. It is anticipated this project will be let January 23,1987. We would like to thank the City Council for scheduling theinformationalmeetingforthisprojectonNovember19, 1986. Weappreciatedtheopportunitytocomebeforethecitizenstodiscusstheplanandanswertheirconcerns. A Cooperative Cost Sharing Agreement between the State and theCitywillbepreparedbyMn/DOT for the City's share of the costforstormsewerandwatermainconstruction. A preliminaryestimatefortheCity's share of the cost for this pr~jo.~t isY98,500.00, which is broken down as fr,ii CITY'S SHARE Storm sewer $49,000.00 Water 41,500.00Mobilization5,000.00Trafficcontrol3,000.00 Ows: We would appreciate an early contact with this office on anyquestionsarisingfromyourreviewinorderthatwemaydiscussthemwithyoupriortooursubmittalofafinalconstructionplanforyourapproval. We realize that the storm sewer participation is a concern of theCity. Bob Cartford and Sue Klein would be pleased to discussthiswiththeCityCouncilattheirconvenience. Sincerely, ermit K. McRae, P.E. District Engineer An Equal Opportunity Employer Attachment ~' AGREEMENT STATE OF MINNESOTA AMENDMENT TO SERVICES DEPARTMENT OF TRANSPORTATION AGREEMENT NO. SECTION COOPERATIVE CONSTRUCTION AGREEMENT 63866 SUPPLEMENT N0. 1 S.P. 6216-91 (T.H. 51=125) State Funds S.P. 6216-100 (T.H. 51=125) Fed. Proj. M 5421(6) Supplement No. 1 to AMOUNT ENCUMBERED Agreement No. 63866 between The State of Minnesota (None) Department of Transportation, and The City of Falcon Heights ESTIMATED AMOUNT Re: City cost street and storm sewer RECEIVABLE construction by the State on T.H. 51 (Snelling Ave.) from Hoyt Ave. $106,962.01 to Roselawn Ave. in Falcon Heights THIS SUPPLEMENTAL AGREEMENT made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State" and the City of Falcon Heights, Minnesota, acting by and through its City Council, hereinafter referred to as the "City". WITNESSETH: WHEREAS the State and the City did enter into an agreement dated March 10, 1987 and designated as Agreement No. 63866 providing for participation by the City in the costs of the grading, surfacing, drainage, traffic signals and lighting construction and other associated construction to be performed upon, along and adjacent to Trunk Highway No. 51 (Snelling Avenue) from Engineer r f_.... F f'' r" f,, ESTIMATED PROJECT COSTS 6" Water~ain 1027 LF @S 15.50 S15,9I8.50 8" x 6" Wet Tap 2 EA @S1 460j00 2,920.00 l 6" Gate Valve 2 EA @S 5.00.00 1,000.00 Fittings 500 L9S @gf 2.00 1,000.00 Hydrant l 2 EA ,~`~@S1 300.00 2,600.00 Air Release Yalve i 1 EA !~ @S 525.00 525.00 i 1" Corporation Stop 6 E'A @S 60.00 360.00 - 1" Curb Stop & Box EA @S 125.00.750.00 1" Copper Service Pipe 0 LF @S 12.60 '~,3,402.00 ESTIMATED TOT CONSTRUCTION COST S28,475.50 Mn00T OYERH D 12.8626I~)3,662.69 CONSTRUCTI N INSPECTION (5A)1,450.00 INITIAL [~ESIGN FEE (10~)2,'8150.00 MATED TOTAL PROJECT COST 536,438:19 63866-1 Station N.B. 200+86.02 (the north end of Bridge No. 62015 over Como Avenue) in the City of St. Paul to Engineer Station N.B. 317+05 (a point 175 feet south of the south end of Bridge No. 9013 over Trunk Highway No. 36) in the City of Roseville under State Projects No. 6215-58 (T.H. 51=125}, No. 6215-61 (T.H. 51=125), No. 6216-91 (T.H. 51=125), No. 6216-100 (T.H. 51=125), No. 6216-101 (T.H. 51=125) and No. 6216=105 (T.H. 51=125) and State Aid Project No. 62-630-25 and in the records of the Federal Highway Administration as Minnesota Project M 5421(6); and WHEREAS the City signed Agreement No. 63866 subject to certain changes listed in the agreement attached City Resolution No. R-87-8; and WHEREAS the State is willing to supplement Agreement No. 63866 by incorporating these changes listed in the City's resolution: (1} the City pay only 50 percent of the cost of their determined contributing flow for the storm sewer construction located north of Larpenteur Avenue, (2) elimination of the provision which makes the City responsible for storm sewer facilities maintenance, (3) deletion of all City cost tree and shrub construction, and (4) a City cost share advancement schedule; and WHEREAS City costs for construction on Hoyt Avenue (County State Aid Highway No. 56) and Roselawn Avenue {County Road No. 114) 2- 63866-1 were included in Agreement No. 63866 and should now be deleted since they are County Roads; and WHEREAS significant City cost supplemental sanitary sewer and water main construction has been performed in connection with the construction of Trunk Highway No. 51 (Snelling Avenue} and should now be added to the City's cost share so that the amount advanced by the City more accurately represents their total cost share. IT IS THEREFORE, MUTUALLY AGREED AS FOLLOWS: ARTICLE I - AMENDMENT OF ARTICLE II OF AGREEMENT N0. 63866 The City Cost Participation Construction description under Article II, Section A. of Agreement No. 63866 dated March 10, 1987 is hereby amended and modified to read as follows: CITY COST PARTICIPATION CONSTRUCTION All of the following construction to be performed upon, along and adjacent to Trunk Highway No. 51 (Snelling Avenue) from Engineer Station N.B. 239+51.696 (Hoyt Avenue) to Engineer Station N.B. 279+06.16 (Roselawn Avenue) within the corporate city limits under State Projects No. 6216-91 (T.H. 51=125) and No. 6216-100 T.H. 51=125). 100 PERCENT shall be the City's rate of cost participation in all of the City owned sanitary sewer and water main facilities 3- 63866-1 construction, except for the adjustment of valve boxes and frame and ring castings covered below under "40 Percent" and "9.3 Percent". 100 PERCENT minus all anticipated Federal-aid funding shall be the City's rate of cost participation in all of the following construction to be performed along and adjacent to the Trunk Highway No. 51 (Snelling Avenue) roadway from Engineer Station N.B. 239+51.696 (Hoyt Avenue) on the east side of the roadway and from Engineer Station N.B. 246+00 (a point approximately 175 feet south of Hollywood Court) on the west side of the roadway to Engineer Station N.B. 260+00 (a point approximately 350 feet north of Crawford Street) under State Project No. 6216-100 (T.H. 51=125): 1. Except for the driveway located on the west side of the Trunk Highway No. 51 (Snelling Avenue) West Frontage Road roadway at Engineer Station 249+75, all of the construction of concrete driveways including their aggregate base to be performed along the west side of the Trunk Highway No. 51 (Snelling Avenue) West Frontage Road roadway and along the east side of the Trunk Highway No. 51 (Snelling Avenue) East Frontage Road roadway. 4- 63866-1 2. All of the construction of concrete walk including its aggregate base to be performed along the east side of the Trunk Highway No. 51 (Snelling Avenue) East Frontage Road roadway. 3. Except for excavation, all of the construction to be performed upon and within the Hollywood Court approach to Trunk Highway No. 51 (Snelling Avenue) West Frontage Road. Said construction includes, but is not limited to, removal of curb and gutter, sawing bituminous pavement, granular borrow, bituminous surfacing and concrete curb and gutter. 40 PERCENT minus all anticipated Federal-aid funding shall be the City's rate of cost participation in all of the following construction to be performed along and adjacent to the Trunk Highway No. 51 (Snelling Avenue) roadway from Engineer Station N.B. 239+51.696 (Hoyt Avenue) on the east side of the roadway and from Engineer Station N.B. 246+00 (a point approximately 175 feet south of Hollywood Court) on the west side of the roadway to Engineer Station N.B. 260+00 (a point approximately 350 feet north of Crawford Street) under State Project No. 6216-100 (T.H. 51=125): 1. Except for excavation and removal of pavement, all of the construction to be performed upon and within the Crawford Street and Falcon Center Crossover approaches to Trunk Highway No. 51 5- 63866-1 Snelling Avenue). Said construction includes, but is not limited to, removal of concrete curb, sawing bituminous pavement, granular borrow, bituminous surfacing, concrete curb and gutter and curb ramps. 2. All of the sodding including its topsoil borrow to be performed along the west side of the Trunk Highway No. 51 Snelling Avenue) West Frontage Road roadway and along the east side of the Trunk Highway No. 51 (Snelling Avenue) East Frontage Road roadway. 3. All of the grubbing to be performed along the west side of the Trunk Highway No. 51 (Snelling Avenue) West Frontage Road roadway. 4. All of the adjustment of City owned sanitary sewer and water main facilities. 5. All of the construction of concrete walk including its aggregate base to be performed in the following locations: a. The northeast quadrant of the Trunk Highway No. 51 (Snelling Avenue) - Hoyt Avenue intersection. L~ 6- 63866-1 b. The southwest, southeast and northeast quadrants of the Trunk Highway No. 51 (Snelling Avenue) - Larpenteur Avenue County State Aid Highway No. 30) intersection. c. The bus stops located in the southwest and northeast quadrants of the Trunk Highway No. 51 (Snelling Avenue) - Larpenteur Avenue (County State Aid Highway No. 30) intersection. 23.26 PERCENT shall be the City's rate of cost participation in all of the following construction to be performed under State Project No. 6216-91 (T.H. 51=125): 1. All of the construction of concrete walk including its aggregate base and all of the construction of concrete and bituminous driveways including their aggregate base and the removal of pipe culvert therefor to be performed along the west side of the Trunk Highway No. 51 (Snelling Avenue) West Frontage Road roadway and along the east side of the Trunk Highway No. 51 Snelling Avenue) East Frontage Road roadway. 2. Except for excavation, all of the construction to be performed upon and within the Ruggles Avenue approach to Trunk Highway No. 51 (Snelling Avenue) East Frontage Road. Said construction includes, but is not limited to, sawing bituminous 7- 63866-1 pavement, granular borrow, bituminous surfacing, concrete curb and gutter and curb ramps. 19.8 PERCENT of 50 PERCENT minus all anticipated Federal-aid funding shall be the City's rate of cost participation in all of the cooperative joint-use storm sewer facilities construction as shown and/or described in "Red" color on the attached EXHIBIT A" . 9.3 PERCENT shall be the City's rate of cost participation in all of the following construction to be performed under State Project No. 6216-91 (T.H. 51=125): I. Except for excavation and removal of pavement, all of the construction to be performed upon and within the Falcon Center Crossover and Garden Avenue approaches to Trunk Highway No. 51 Snelling Avenue). Said construction includes, but is not limited to, miscellaneous removals, sawing bituminous pavement, granular borrow, bituminous surfacing, concrete curb and gutter and curb ramps. 2. All of the sodding including its topsoil borrow to be performed along the west side of the Trunk Highway No. 51 Snelling Avenue) West Frontage Road roadway and along the east 8- 63866-1 side. of the Trunk Highway No. 51 (Snelling Avenue} East Frontage Road roadway. 3. All of the adjustments of City owned sanitary sewer and water main facilities. 7.6 PERCENT minus all anticipated Federal-aid funding shall be the City's rate of cost participation in all of the cooperative joint-use storm sewer facilities construction as shown and/or described in "Brown" color on the attached EXHIBIT "A". 4.7 PERCENT of 50 PERCENT shall be the City's rate of cost participation in all of the cooperative joint-use storm sewer • facilities construction as shown and/or described in "Blue" color on the attached EXHIBIT "A". 4.1 PERCENT of 50 PERCENT shall be the City's rate of cost participation in all of the cooperative joint-use storm sewer facilities construction as shown and/or described in "Pink" color on the attached EXHIBIT "A". ARTICLE II - AMENDMENT OF ARTICLE III OF AGREEMENT N0. 63866 Article III, Section A. of Agreement No. 63866 dated March 10, 1987 is hereby amended and modified to read as follows: 9- 63866-1 It is estimated that the City's share of the costs of the contract construction plus the construction engineering cost share is the sum of $133,826.61 as shown in the attached SCHEDULE I". Upon award of the construction contract the State shall prepare a revised SCHEDULE "I" based on construction contract unit prices and shall submit a copy of the revised SCHEDULE "I" to the City. The City shall advance to the Commissioner of Transportation the City's total estimated cost share as shown in the revised SCHEDULE "I" be it more or less than the sum of 133,826.61 in accordance with the following advancement schedule. CITY COST SHARE ADVANCEMENT SCHEDULE First Payment: Upon execution of this agreement and upon receipt of a request from the State for such advancement of funds, the City shall advance to the Commissioner of Transportation an amount equal to the City's total cost share of the new water main facilities construction as set forth in the revised SCHEDULE "I". Second Payment: On or before July 15, 1990, the City shall advance to the Commissioner of Transportation an amount equal to 50 percent of that amount of the City's total cost share as set forth in the revised SCHEDULE "I" which has not been advanced by the City. 10_ 63866-1 • Third Payment: On or before July 15, 1991, the City shall advance to the Commissioner of Transportation an amount equal to the City's total cost share as set forth in the revised SCHEDULE I", or the final SCHEDULE "I" if available, less the total of all funds previously advanced by the City. ARTICLE III - AMENDMENT OF ARTICLE IV OF AGREEMENT N0. 63866 The first paragraph of Article IV, Section D. of Agreement No. 63866 dated March 10, 1987 is hereby amended and modified to read as follows: It is hereby understood and agreed that, upon the satisfactory . completion of State Projects No. 6216-91 (T.H. 51=125) and No. 6216-100 (T.H. 51=125) construction, the City shall thereafter provide for the proper maintenance, without cost or expense to the State, of all of the City owned utility facilities constructed within the corporate City limits under said state projects and that neither party to this agreement shall drain any additional drainage into the storm sewer facilities constructed within the corporate City limits under said state projects that is not included in the drainage. for which said storm sewer facilities were designed without first obtaining permission to do so from the other party. 11- r~ 63866-1 ARTICLE IV - AGREEMENT NO. 63866 Except as amended and modified herein, all of the terms and conditions set forth in Agreement No. 63866 dated March 10, 1987 shall remain in full force and effect. ARTICLE V - APPROVAL Before this supplemental agreement shall become binding and effective, it shall be approved by resolution of the City Council of the City and shall also receive the approval of such state officers as the law may provide in addition to the Commissioner of Transportation or his authorized representative. 12- 63866-1 IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers and caused their respective seals to be hereunto affixed. City Seal) DEPARTMENT OF TRANSPORTATION Recommended for approval: CITY OF FALCON HEIGHTS By Mayor Date By City Administrator Date STATE OF MINNESOTA By Deputy Commissioner B~ ~~~2au' ~C ~ //- 7- 89 of Transportation K Director - Agreement Services Section Date Date of Agreement) By ~~ - 1 ~ 1~1 Di rict Engineer Approved: By Deputy Division Director Technical Services Division Approved as to form and execution: Department of Administration By Authorized Signature) Date By Special Assistant Attorney General 13- LJ O ~o ao M tD O z o H ?. a.J C +~ wa~C r-7 E N i~ Q ri ~ w am x a~ Q rn m rn ~ rn M L-I r''1 N c01 Q ~I Z C'. R7! v i N N c0 x ca W' F H N W E-•' O V O H E~ V O a O V A W H W a to N r-i t(7 x F rn ~ N [ia a a I x~ C'. 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X 0 0 0 0 0 0 0 0 0 zzzzzzzzz U U N O N N N N U O n cn cn v~ ~n ~n ~n cn v~ cn u; E E E E E E E E E s- o 0 0 0 0 0 0 0 0 t~ N H >.~ ti~ t ~ t-+ c 4wwwwwwwwwc: A U1 f1I UI N V1 UI U1 Q1 to ~+ X 0 0 0 0 0 0 0 0 0 -~ J U U V U U U V U U U c a a c~ c~ c o 0 0 0 0 0 0 0 o c i...,.'.,.'.,....,.,~...,..~....,.,~•~ J ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ U U U U U U U U U U a f-r i-1 l-~ H I-~ f-~ N 1-~ S-r 1-+ J ~ JJ ~ L~ d-~ J-7 +1 +1 ~ .1_1 q t/1 Ul U7 UI t/1 OI Ul Ul N V7 C C C C C G C C C C o 0 0 0 0 0 0 0 o a V U U V V V U V U U H r-1 r1 .-I ri rl r-1 r-f '-i r-i rl d RJ (O c0 ft1 cU c0 RI (0 (d fd X 0 0 0 0 0 0 0 0 0 0 yEEE+E-~EEEE+E-~E- tlaalUlAlwl~7lxlr+lh!x1E O U tr N ~ O N n ~ C' t7 o~ o 1-1 S-I N aJ a m 0 U 1-1 O +~ fa •,a W V G41 W F+ L O II O r x yr h + n dA Q1 o r rn x ~+ m + rn .-+ x ~ a~ rn N f oA r r 1 x ~+ 0 C7 N tJT w r Q~ r o'P ~D O f/T C x r r H Q~ W U i N vP tf1 o rn n x rn r, l0 l1') r yr r-1 t x w o Ltl o~ r!P W O N LP !? x + o~ ~-+ N Q1 O. r N '~Y' x ~ 0 N N l 1 II 7P 9 x I~ x D N i wl 1~ n rn lfl da .-, W ~ x a a N x F ~"~ 01 n F ~ I Conscnt Policy X CITY OF FALCON HEIGHTS YEQUFST POR COUNCIL CONSIDERATION Agenda Item: F-2 Seetiag Date:5/23/90 ITE.'! DESCRIPTION: STREET REPAIR PROJECT: IOWA AND PASCAL SUB?iITTED BY- Jan Wiessner (Responding to complaints from Mr. Bob Fry, 1457 Iowa) REOI EW£D BY : . V i nc e W r i g h t Terry Maurer E~LANATION/SUM?SARY (attach additional sheets as necessary): ATTACHMENTS: A. 5/17/90 Memo from Vince Wright explaining background of the problem. B. 5/7/90 letter from Terry Maurer recommending action. C. 8/10/89 letter from William Westerberg. ACTION REQIIESTFD: plan for corrective action to be .taken in conjunction with other street projects in 1991. May 17, 1990 Attachment A. TO: Jan Wiessner FROM: Vince Wright RE: Complaint - Water Not Draining Down Pascal to the North, Which Backs Up in Front of 1457 West Iowa Back in the 1970's before the street was .put in, there was a big deep Swale across Iowa so that the water could drain to the south down to Hoyt. It was deep so when the traffic would cross it, the cars would lose tailpipes and mufflers. The Fire Truck once lost a Fireman off the back of the rig. So when the street was reconstructed in 1982, the City tried to eliminate such a deep Swale across Iowa and smooth out the street. After the road was installed, it did not drain--it did not run across unless the water was a couple of inches deep. As a result, the water ran around the corner to the south and puddled in front of the garages on Pascal at 1457 and 1463. In 1985, after receiving lots of complaints, the City put down blacktop to stop the water from going around the corner. onto Pascal hoping that the water would then go to the south. It did not work; so, in 1987 more tar was added in hopes that the .water would drain the other way. Unfortunately, it did not. It backed up in front of 1457 still and would not run away. In 1989, a new curb was installed in front of _1.457 Iowa (Bob Fry's home) to try to keep the water from puddling and after shooting the elevation and matching up the new curb with the old curb, that did not solve the problem either. What the problem is is that there is too much build up when the street was constructed and that intersection never did drain satisfactorily since the new street was installed. .Any work that the City did to try to correct the problem did not have any bearing on this drainage at all. So, after trying to solve this problem, we had the other engineering firm check out the situation but nothing was ever done. In fact, it was checked out in 1983. Since then, Terry Maurer looked at it and he shot a level out and determined that the road is just too high in that area. He recommends that the City install cement Swale and do it with a street improvement program because it would be much cheaper to do it at that point. I do agree with his conclusion and I also think that if the City is going to do any street work in this area, that both the east and west side of that intersection be checked (Iowa and Pascal) and also the one on Idaho and Pascal. If you need more information, we can discuss it further. 2 Attachment B. v i39~ May 7, 1990 File: 330-000-00 CONSULTING ENGINEERS Maier Stewart & Associates Inc. Ms. Jan Wiessner, Administrator City of Falcon Heights 2077 W. Larpenteur Avenue Falcon Heights, MN 55113 RE: 1457 Iowa Drainage Dear Ms. Wiessner: As you requested, I have reviewed the drainage situation at the ccrner~ of Iowa Avenue and Pascal Street in front of the Fry Property. aotf1 Iowa and Pascal have concrete curb and gutter which convey runoff to the intersection. At the intersection the runoff is expected to flow sout~~erly cn Pascal across Iowa through a bituminous swale. The bituminous has a high area in it which causes water to pond at the northeast corner of the intersection. Last year we measured the elevations of the curbs at the north and south radius and found that there is sufficient fall to have the runoff flow across if it were not for the high spot. (See attached correspondence dated August 10, 1989.) Typically an intersection like this should have a concrete cross gutter rather than a bituminous Swale. The attached standard detail plate shows a typical concrete cress gutter. 1 would recommend the City consider suci~ an installation to correct the croblem, It 4,~n1.!ld [``e rather expensive ('~1;5i~0 to $2,501:-) to have a contractor mobilize just for this small project. Abetter solution ;ray be to wait until 1991 and add this work to the street projects. The economy o? scale would likely save 30 to 40% on this work.. If you have any questions or need additional information, please call. Sincerely, MAIER STEWART & ASSOCIATES, INC. Terry J. aurer, P.E. TJM/jt 1959 SLOAN PLACE, ST. PAUL, MINNESOTA 55117 612-774-6021 Attachment C i~~i August 10, 1989 File No: 330-000-00 CONSULTING ENGINEERS Maier Stewart & Associates Inc. Mr. Vince Wright City of Falcon Heights 2077 Larpenteur Avenue-West Falcon Heights, MN 55113 RE: PASCAL AND IOWA AVENUE INTERSECTIGN DRAINAGE Dear Mr. Vince Wright: As requested, we have looked at the drainage problem at the northeast cornerofPascalandIowaAvenue. Presently, water collects at the northeastcorneroftheintersection. After checking a few spot elevations, we have determined that drainage alongPascalAvenuewillflowsouththroughtheIowaAvenueintersectionifcertainpavementirregularitiesareremoved. Since the drainage along Iowa Avenue flowstowardPascalAvenue, adding to the total flow at this point, this intersection isanideallocationforaconcretevalleygutter. The concrete valley gutterwillconveythewaterfromPascalandIowaAvenuethroughtheintersectiontowardthesouth. Attached is a standard detail of a typical cross gutter. A second option is to remove the high spots in the pavement by grinding.This option will not be aesthetically pleasing and is more of a potentialmaintenanceproblem, because pavement will be removed, decreasing thestrengthoftheroadwayinthatlocation. If you have any questions or need additional information, please call. Sincerely, MAIER STEWART AND ASSOCIATES, INC. u1.uw ~. w- William K. Westerberg Staff Engineer WKW/km 1959 SIOAN PLACE, ST. PAUL. MINNESOTA 55117 612-774-6021 h ~ ~ J PROPERTY , LINE CONCRETE CURB ANO GUTTER i PROPERTY LINE 9y V ~tr w •~sB i. 9q QUADRANT TO BE POURED EXPANSION INTEGRALLY WITH CURB JOINTS PLAN I/2~'MiN. i WIDTH VARIES r-- 6 i/2"MIN. WIDTH .VARIES 1 SUF~iV10UNTABLE SECT I 0 N A- A BELLY FLOW CHANNEL TO FORK! SMOOTH TRAFFIC CROSSING~NOTANA8RUPTTRANSITION. N0. 4 BARS@ IS" OC. 3/4"/FOOT ~4"/FOOT a •~- -i~ ~ _N •~ , _ IS ~~ ~ 18° SECTION B-B CONCRETE "V" GUTTER Consent Policy X ITE'! DESCRIPTZON: CITY OF FALCON HEIGHTS REQUEST FOR COUNCIL CONSIDERATION PARK BUILDING UPDATE Agenda Item: F-3 Beefing Date: 5/23/90 SUBMITTID BY• Dick Friemuth, Buetow and Associates Project Manager) yl~ BY: Jan Wiessner _ Carol Kriegler Terry Maurer E~LANATION/SU2iMARY (attach additional sheets as Hate:Gary): Dick Friemuth will be present to give an update on the construction project. ATTACHMENTS: A. Field Report - 5/16/90 5/1]:/9.0 ACiIOr REQUESTED: Information Only I BUETOW AND ASSOCIATES, INC. ARCHITECTS AND ENGINEERS 2345 RICE STREET SUITE 210 ST. PAUL, MINNESOTA 55113 TEL. 612 /483- 6701 May 17, 1990 FIELD OBSERVATION REPORT #4 Falcon Heights Community Park Building BA #8927 TO: Carol Kriegler, Jan Weisner Barton Aschman, Gow Assoc, Amberker Assoc. Engineering Design Group Jefferson Construction Inc. BY:Dick Freimuth Environmental Conditions: Cloudy, 50°-600 Construction Personnel on Site: 4 masons The Following was Observed on May 16 1990• 1. Masons had 4 courses of block laid on the northeast side from vestibule to vestibule. 2 . Ample supply of block insulation, and reinforcement were on site. 3. Sash cord weeps were visible in block cores but not at exterior. 4. Grading of fill for free skating rink was underway. 5. The construction was approximately one week behind schedule due to rains in the last couple of weeks. 6. Plastic was on site and masonry subcontractor indicated this was for protection of work and material when it rains. 7 . Fence had been removed on south and west side of construction area. Items to Verifv: , 1. Confirming smaller domestic water line to allow 6" water service to building. Main water tap method is resolved. Information or Action Required: 1. Make sure all weep holes are clear for proper drainage of the cavity.2. Horizontal and vertical masonry reinforcing should be wiped clean of loose excess rust prior to using and adequately protected with covers when not being used. 3. The fence or another method should be utilized to protect the public from the construction area. End of Report BUETOW AND ASSOCIATES, INC. ARCHITECTS AND ENGINEERS 2345 RICE STREET SUITE 210 ST. PAUL, MINNESDTA 55113 TEL, 612/483-6701 May 7, 1990 i• FIELD OBSERVATION REPORT #2 Falcon Heights Community Park Building BA #8927 TO: Carol Kriegler, Jan Weissner Barton Aschman, Gow Assoc, Amberker Assoc. Engineering Design Group Jefferson Construction Inc. BY: Environmental Conditions Construction Personnel on Site: Dick Freimuth Partly Cloudy, 60-65° 4 masons laying foundation wall The Following was Observed on May 2 1990• 1. Northeast and northwest foundation walls were complete except for grouting of vertical cores. 2. Masons were working on west foundation. Items to Verify: 1. Jefferson Construction verified mortar to be 2500 PSI which is better than the 1800 PSI specified. 2. Complete and full mortar joints for foundation to be struck flush. 3. Still verifying water access with the City of St. Paul. Information or Action Required: 1. Buetow & Associates will arrange site visit of structural engineer. 2. City is reviewing keying schedule and operation of some lockset so Buetow & Associates can complete hardware shop drawings. End of Report ENGINEERING DESIGN GROUP OF MINNESOTA 12665 HOMESTEAD DRIVE NORTH WHITE BEAR T,AKF, MN 55110 612) 653-9867 5-4-90 Dick Freimuth Beutow And Associates, Inc. 2345 Rice Street St. Paul, Mn. 55113 Re: Falcon Heights Community Park Building Dear Dick, On Friday May 4th, 1990 I conducted an foundation system of the Falcon Heights at your request and the following is a inspection. FOOTING CONSTRUCTION Y ~~„~ inspection of the Community Building summary of the The footings were observed to be in good condition and had been constructed with good workmanship and of propper size. MASONRY CONSTRUCTION (Block) All masonry construction of block walls were in good condition with minor alterations to the original plan details 2/S1 and the rebar at typical on center spacing. I confronted the mason foreman, Will Anderson of Will Anderson Construction and I was told that the typical rebar will be doweled in place to ensure that the propper spacing for cores would be allowed. I agreed with this suggestion and told him that this would be okay and that they could proceed with construction. 7 We make architectural dreams come to life." L At the site backfill soils were being delivered and stockforlateruse. At this time there were no walls that hadbackfillagainstthem. In conclusion the project is being constructed in a veryprofessionalmannerandinmyopinionshouldcontinueatthistime. If there should be any questions or problems please contactmeassoonaspossible. Thank you. Sincerely, oL ~- Sean K. Hallet, P.E. SKH/skh Conscnt Policy X CITY OF lALCON HEIGHTS YEQUEST YOR COUNCIL CONSIDERATION Agenda Item: F-4 2lseting Date: 5/23/90 ITE.'iDESCRIPTION: REPORT FROM THE PARKING COMMITTEE ON THE MC ALLISTER NO PARKING" REQUEST ALONG THE EASTSIDE OF ARONA BETWEEN CALIFOR- NIA AND LARPENTEUR AVENUE. SUSMITTID SY: Susan and Colin McAllister, 1513 California Avenue Planning Commission REVIEi~FED BY: 'Parking Committee - Susan Hoyt Taff,. Gity Planner PLANATION/SLTP4~.ARY (attach additional sheets as necessary): At the March 23, 1990 Planning Commission meeting Ms. Susan McAllister submitted a request for a "no parking" zone along the eastside of Arona Street between California and Larpenteur Avenues adjacent to the side yard of her home (Attachment 1). The Planning Commission referred the item to the staff for research and to the Parking Committee. A 'staff report is attached for your review (Attachment 2). The Parking Committee will report at the Planning Commission meeting on May 21, 1990. ACTIOT REQUESTED: 1. Review. and discuss 2. Recommend action C~ Attachment 1~ y n Z,J~ v IViarch 16, 1990 `~~ ~ ,2 To: City of Falcon Heights (Planning Commission; City Council) From: Colin and Susan McAllister 1513 California Avenue West (NE corner of Calif and Arona) Subject: Request for No Parking Zone on West Side of Residence We have lived, very happily, at 1513 California for the past three years. We would change very little with our situation here, but one aspect of life on this corner is becoming unbearable. Hopefully, you will be able to help us with our problem. Immediately behind us (facing Larpenteur) is a series of apartments. We are acquainted with the owner and some of the tenants, and find them to be very nice people. However, some of the tenant cars, parked alongside of our house the western side-- along Arona) are a real trouble to us. Our reasons for requesting a "no parking zone" on this particular section of Arona (the only section where "no parking" is not enforced, to our knowledge, in the immediate area) are many and varied. Please allow us to explain. First, in the past three years, we have worked very hard to raise the value of our home, and thus the value of our Falcon Heights neighborhood. We have succeeded, by three independent appraisals, in doing so-- by $30,000. But having a used car lot outside our door really detracts from the appearance we have tried to create. Second, and more tangibly, we spend roughly X300 each year for flowers and lawn maintenance. This includes general fertilizers, etc., plus a whole row of salvia flowers along our fence each year. We are known in the neighborhood for these flowers, and they mean alot to us. As well, Falcon Heights has planted two mature trees on the Arona avenue, and we have planted two seedlings. The damage done each year to our landscaping efforts is really perplexing. It ranges from cigarette butts to glass in the grass (we have atwo-year old daughter who is discovering the joys of walking barefoot) to trash in general. Not to mention general trampling damage to the grass, and the loss of two seedlings and numerous salvias last summer, alone. We are really trying hard to make an ugly section of Arona (Northome) a little more pleasant, but it's a frustrating effort. Third, the nuisance of having cars parked along tour house is annoying in every season. In the winter months, snow plows often miss our driveway section of the road altogether because the tenants have forgotten to move their cars off Arona. Each of the past three springs, I have manually swept up the gravel off of Arona caused by car owners not moving their cars on the designated day for the street sweeper. This costs me about two hours of my time, plus alot of nasty swearing. Not to mention our rubbish pickup costs. Whatever the season, the trash is really an eyesore-- people dump their ashtrays on our lawn or on the street. There is a non-stop supply of food wrappers, pop cans, and glass. Fourth, the parking of _cars near our driveway is really a danger to us. Often we have had to manuver our way out of our driveway because the cars were simply parked too close to our exit. This is not only maddening, but also severely limits our ability to view oncoming cars. We have often pulled out into someone else's way because we were not able to see their approach from the south. As well, our 10-year old Irish Setter was seriously hurt last autumn by a car whose driver failed to see her dart out from between the parked cars on Arona. We realize that a loose dog is obviously our fault as owners, but still, our mistake could have been easily compounded by the problems of the parked cars. And caused much more serious injuries-- to our dog and people in the car. Fifth, the noise factor. Cars come and go all day and all night. With very loud people, most of the time. I wish the drivers/passengers would come into our home and put our two-year old back to sleep each time they awaken her with their loud discussions! We recognize the fact that, on this corner, we can't observe total silence, but we do live in asemi-residential neighborhood, at least, and would appreciate others' observance of this fact. I'm sorry that I have rambled on in this manner. But this means much to us. We have worked for the past three years to improve our little corner of Falcon Heights, and hope that its governing body will return the favor. I don't think our request fora "no parking" zone is impractical. Often tenant cars park in the back Northome lot, and so hopefully more long-term arrangements can be made with Northome management. That lot is rarely more than 10~ full, ezcept perhaps for an hour or two on winter Saturday afternoons. So, there you are. We thank you for your consideration of our request. We enjoy living in Falcon Heights very much, and for your continual caring attitude. Sorry for being such pests!!! Sincerely, Colin and Susan McAllister and Maddie) !~ ~4-51 ~3 i. ~cau Attachment 2 May 14, 1990 TO: PARKING COMMITTEE FROM: SUSAN HOYT TAFFY CITY PLANNER SUBJECT: MC ALLISTER "NO PARKING" REQUEST BACKGROUND On March 23, 1990, Ms. Susan McAllister, 1513 California, requested the Planning Commission to consider posting a "no parking" zone adjacent to her dwelling along the eastside of Arona Street between California and Larpenteur. The request was made because cars are. parking on Arona alongside her home. Ms. McAllister reported that the parked vehicles create a safety hazard when she backs out of her driveway, and that the occupants of the vehicles leave litter and harm the landscaping in her side yard. She reported that the cars belong to the occupants of the apartment building on the corner of Arona and Larpenteur. The Planning Commission referred this item to the staff for research and the Parking Committee for its consideration. INFORMATION Existing Parking ReguJ_ations (See Figure 1) No parking on Arona between Hoyt and California (By Council resolution in 1976 due to a state aid street.) No parking on .the western one-half block of Larpenteur between Arona and Pascal No parking on the west side of Arona alongside Northome Shopping Center between California and Larpenteur No parking along the west side of Arona north of Larpenteur due to being a state aid street) On-Site Report Several drive-bys of the site indicated that from one to four cars were parked an Arona alongside the McAllister property. at various times of the day. Some of these cars infringed on the five feet of space adjacent to the driveway, which can create a visibility problem for users of the McAllister driveway. Approximately two to three cars were also parked adjacent to the apartment building on the corner of Arona and .Larpenteur. There were also about four cars on the eastern side of the Northome Shopping Center lot, possibly associated with the apartment building residents. There are nine garages and no off-street, surfaced parking for the ten-unit apartment building. On drive-bys on Pascal and Arona, staff noticed that parking was allowed adjacent to the single family dwellings located near apartment buildings on Arona at the end of Crawford and at Larpenteur and Pascal. However, there were not as many cars parked at these dwellings because some paved off-street parking was available behind the units, and because parking was allowed on Larpenteur in front of the Arona and Pascal building. n U 2- Police Report The Roseville Police officers found no safety problems associatedwiththeexistingparkingarrangementonthisblockduringtheir drive-bys of the neighborhood. Follow-U~ Staff spoke with the owner/manager of the apartment buildingabouttenantparking. The owner said there were currently twelve cars associated with the ten units. She also said that mosttenantsdidnotrentthegaragespace, but preferred on-street parking or parked in the Northome lot. She said no formal arrangementsexistwiththeowneroftheNorthomeShoppingCenter. She alsosaidthatsheknewofnocomplaintsassociatedwithresidents and guests parking in this lot or on the street. As part of her request, Ms. McAllister suggested an arrangementbemadewiththeNorthomeownerstoaccommodatetheapartmentparkingdemand. Since the apartment owners and residents are not breaking any code requirements nor requesting any actionfromtheCity, it is difficult to see on what grounds we could require the owner of the apartments to work out an agreementwiththeNorthomeowners. Such an agreement would probably lead to a charge to the apartment owners and/or the elimination ofthecasualparkingarrangementnowavailabletotheapartmentdwellers. Furthermore, in the past loitering and .occasional vandalism haveoccurredintheNorthomelot. Encouraging more cars in the lot,especially overnight, might possibly exacerbate this problembydecreasingthevisibilityoftheNorthomelotforthepolicepatrollingthearea. Therefore, the staff has not suggestedthattheapartmentowner/manager contact the owner of the NorthomeShoppingCenteraboutformalizingthisparkingarrangement. Although the City encourages off-street parking with residentialunits, it is difficult to encourage tenants to rent and use garageswhentheymaybeawkwardtoaccessfromthealley, and cost morethanthealternativesofparkingonthestreetorintheNorthomelot. Perhaps reducing the on-street parking availability mightresultinincreasedtenantuseofgaragespace.. ALTERNATIVES Given the information on the parking situation, the followingalternativescometomind: 1. Make no changes. 2. Post "no parking between signs five feet to the south oftheMcAllisterdrivewayandfivefeettothenorthofthefurthestedgeofthealley. This will increase visibility when McAllister'sleavetheirdriveway, thereby eliminating the safety hazard.It will leave two to three parking spaces for apartment residentsadjacenttotheirresidence. 3- 3. Post "no parking" signs from the alley south to California along the eastside of Arona, thereby, eliminating all parkingadjacenttotheMcAllisterhome. This might result in 1) additional cars in the Northome lot; and/or 2) using the parking garagesand/or 3) parking in front of-the McAllister or neighbors homes along California. 4. Switch the parking on this section of Arona to the westside of the street between the driveway exits in the Northome lot and make the eastside of Arona between California and Larpenteurnoparking". Then no parking would exist by the apartments or the McAllister home. This might reduce the amount of on-streetparkingspaces, create a safety hazard due to right turns off of Larpenteur or out of the shopping center onto Arona, and reducevisibilityintotheNorthomelotforthepolicepatrols. Consent Policy X Agenda Item: F-5 CITY OF YALCON HEIGHTS ?leetiag Date: 5/23/90 p.EQUEST YOR COUNCIL CONSIDERATION ITEM DESCRIPTION: ALCOHOL IN THE PARKS ~ SUSMITTID BY : J a n W i e s s n e r Shirley Chenoweth REVIEGr'ED BY: Parks. and Recreation Commission - PLANATION/SITP4iARY (attach additional sheets as necessary): As you requested, we have obtained information from other communities regarding consumption of beer in city .parks and also have researched beer permits issued for our Community Park in the years 1986, 1987and1988. This information. is attached. Permits are seldom issued for University Grove and Idaho Snelling. The Liquor Control Commission has no jurisdiction over issuance of 3.2 beer permits in city parks. They become involved only when strongbeer, wine or liquor is being consumed or sold. Tom Gedde will address the liability issue at the meeting. The University's Real Estate Attorney, Sue Weinberg, indicated that the U of M's position is that the issue is totally within the City'sjurisdiction. ATTACHMENTS: A. Excerpt of City Code referring to Alcohol in Parks B. Excerpts of Council Minutes: March 12, 1986. and March 26,1986C. Survey Results of Other Cities D. List of Permits granted 1986, 1987, 1988 E. Current Falcon Heights Permit Application Form ACTION ItEQLTESTED: (1) Determine whether beer should be allowed in City parks. 2) If so, specify which parks, specify conditions, and permit fees. 3) Amend City Cade (by Or.di.na.nce ) to clarify and/or change the intent. 1 PARKS , PUBLIC SAF'h~I'Y & I Attachment A MPROVEMEIaS 3-4.01/5.01 d. I~iterina_ No person over the age of 6 shall enter any comfortstationorrestroom, washroom or toilet facility set apart or desig-Hated for the opposite sex. No person shall lurk or loiter in oraroundanytoiletorotherparkstructureexcepttousesuchfacilityforthepurposeforwhichitisintended. e. Blcohol?c and Tn1-nvic~a}~*+g ~veraaes. No person shall trans-port, possess, offer for sale, consume or be under the influence ofanybeer, wine, liquor or other alcoholic or intoxicating beverageinanyparksiteexceptwithaspecialpermitorinsuchareasandatsuchtimesasmaybedesignatedbythecouncilorclerk. f• awful ~a~P- No person shall sell, offer for sale, hawk,peddle or lease any object, merchandise or service or carry on anymannerofbusinessorcar~re rcial enterprise except those concessionsauthorizedbythecouncil. g. Law for ant Officers Emn~yg~ ~ person shall will-fully resist, refuse or fail to comply with any order, direction orrequestlawfullygivenbyanylawenforcementofficerorcityemployeeactingurr7ertheauthorityofthecouncilandinaccordancewiththissection. Subdivision 5. penalties for Vio~a};nn ~y person violating any oftheprovisionsofthissectionshallbeguiltyofamisdemeanor. PART 5. INTRUSION ALARM SYSTF~I.S 3-5.01 Regulation Subdivision 1. ~~ an purtbaa• a• ~ This ordinance provides regulation for the use of fire,rg~-ary, and safety alarms, establishes users fees, and establishesasystemofadministration. b• 1?tlroos?~- The purpose of this Ordinance is to protect thepublicsafetyservicesoftheCityfrommisuseofpublicsafetyalarmandtoprovideforthemaxinuunpossibleservicetopublicsafetyalarmusers. Subdivision 2. ~efinitionG_c a• ~~ ~~'""'.~. An alarm installation designed to be used forthepreventionordetectionofburglary, robbery or fire and locatedinabuilding, structure or facility. b• ~~ The person, firm, partnership, association,corporation, company or organization of any kind in control of anybuilding, structure, or facility wherein an alarm system ismaintained. 15 Attachment B. M:11V UT r:J REGULAR CITY COUNCIL MEETING IMARCH12, 1986 PAGE 3 NO DECISION MADE ON LIQUOR IN THE PARKS - REFERRED TO ATTORNEY Ciernia explained that Park and Recreation Commission is unanimouslyopposedtouseofalcoholintheparksandwouldliketheparksposted "No7~ Alcohol". During Councils disucssion relating to possible City liabilitybypermitting. beer in the parks, Wallin informed that he had heard of acourtdecisionthatliquorliabilitydoesnotapplyinasocialsituation.The city attorney will be asked to reasearch the subject for discussion attheMarch26thmeeting. REGULAR CITY COUNCIL MEETINGMARCH26, 1986 PAGE 2 ALCOHOL IN THE PARKS - PERMITS TO BE REQUIRED FOR GR OUPS OF 25 OR MORECouncilreviewedinformationreceivedfromthecityattorneyandLeague of Cities relating to the city~s liability in the issuance ofofbeerintheparks, discussed whether or not to Permits for usealcoholasrecommendedbytheParksandRecreationPCommissioneoreiffdiscontinuingtheissuanceofpermitsbutnotwouldmakethecitylesslikelytobenamedinpaolawsuit~, uWallinawashoftheopinionthatnomatterwhatprecautionsaretakenitwouldstillbepossibleforthecitytobenamed. Ciernia explained that Parks andRecreationdidnotapproveofalcoholintheparksasthfamilyorientated, and alcohol consumption is not an a ~' feel parks areCierniathenmovedprohibitionofalcoholinthe PPropriate activity.the Parks and Recreation Commission. Parks as recommended bysecond. Council determined that the p ~lmto~ion died for lack of a control and stipulated that groups of 25 or more must eobtainsaprovide somepermit. Attachment C o w E i' v a N v ooc o pi ao o w o N~.° ro o~o C !.i NoroEroro z v co •a ~+m ro n• a H 1~IJ O T.G C N 1~ W U O UU VaS+6 1J b G + J rtl .~O~ x ro a v W tp q ul C[Q, i~ 7 1, p6t~Cf1 >C b C U QQU CE o roC U1 O N U x N w io ~ c c a v ~uoi i roHi av•~c o N K N O~~UN Uv Oac~ U 1rn ~N ro iS~vi n• a.i C n•N a i~O vv G O) C1 S~R~ Ul O R EBU N la WO i v o o ro ae O r• H QO ooQ r-I Nrow a N m c0 ro v v u a~ ro o H W N x 3wu N Ul Jr O lfl Ul N a y 1~ N rl C U N C El i i O x w 0 0 3 a i O ro U 1~ rl C 1 N iJ aro m N T4 N N r-1 O H cn ri 7r 3 W H C G N J-1 C 3 O m a m u ao Oc av o n. b a ui Ni N m EiC ae ~' C~A rl N M Cr Vl Attachment D Beer Permits Granted for Community Park - 1986, 1987, 1988 Strikers Soccer Club (3 years) Eden Prairie U of MN F.H. Resident Mark Noble St. Paul U of MN Ag and Applied Econ. (department picnic) UofMN Dept. Picnic U of MN Hodgson Ha11 (fall picnic) Fundraiser, Women's Basketball F.H. Resident Beep Ball (Blind Softball Team = City provided field for many years) Spring Lake Park Family Reunion F.H,. Resident Ball Game Roseville Softball Game (2 years) Muninsgwear, Mpls. Corp. of Engineers Golf League St. Paul Party F.H. Resident Park Bank Picnic (2 years) St. Paul Nationwide' Paper Softball Game/Picnic (2 years) Mpls. U of M Farn- and Grounds U of MN, 495 Borlaug Hall (softball game and picnic) 1991 Upper Buford Circle, Mpls. U of MN Animal Science Cindy McDermond Fire Department 2- U of M Mastiff/Mast, Coffey Hall Flamingo Soccer Source Teams was reserved by F.H. Resident U of M Delta Theta Sigma MN Rec. Soccer League Inver Grove Heights U of MN Fisheries and Wildlife Club J r-1 rl m h z U 1 f~ a 0 p E U a y U 4 ~ f~] wV ~~j+ H a x° a ~,, C~ W~ ~ H A o H ~ W A ~ ~ H H ,'~ z w H H ~p WW x ~ W P4HW ti3 q ~ a d W~ ~ f~ ~ ~ O p~ ~ ~ ~ ~ ~ ~ E H H ~ ~ w ~ a ~ ~ ~ H (zl U E-i w tEA--~~ ~ ~ ~a aw F°, a moo ~ x~ o p' V f~ C7 o~ 0 m m o W O a ,~ o m ~ ma e C cti 1~ O x w U H H O V o w iii m O ~ m n O n O O ~ a r~+ sue. ~, 4~-t U W ~tl m m c x a 0 m m o a c+'~ a a o~o m ot,w o ado o d O f~ w0~1ao ~o a~~ ~ w o 0 A p, ~ ~ ~ m~~ m m m ~ v • W ~H O cd +~ a~ ~ ~ .; ~a p. ym~ 0~0 .SAC ~~ O ~ -yO+ 3 fi ~ r"~.l iD ~ Y~-I H a~~x ~ +~~' om m~a W i0 +~ rl '~ O ~r1~C~'~ ,G O A ~ UA ~$~ O +~ ~ vi m ~ ~ U C ~ +'~ m ti R: fOi r-l {0 L' L: ~ r~1 ~ r+ ,c m ,i s, a o$m~~~ m~ m m +~ ~ i O ri e-1 Ri g. C 'C ,-1 R c0 ~0 s o.~~~~m~or Attachment E Y C/2 W a~ o~0 w m U m m a m c A 0 U Fa C m r-1 U O C m N CL O M ,Z. r-I N ~'`'1 ~ ~ ~t`~Q i~ 0 O 0 A C a A 4 U H a 0 GC, A UW Qp Q~Q H L~ oaa o x~ H 4w A H a O ~ x 0 a ~ U o ~ ~'' G4 U~--7 a~~ U o~ s~ z ~, 4 U ~ H H Consent Policy X ITE'i DESCRIPTION: SUBMITTED BY: REVIEWED BY: CITY OF lALCON EEICHTS REQUEST YOR COUNCIL CONSIDERATION EMT-I TRAINING FOR RESCUE WORKERS Ray Brown, Rescue Captain Jan Wiessner Leo Lindig E~LANATION/SLTM?SARY (attach additional sheets as necessary) Agenda Item: F-6 Beefing Date: 5/23/90 The Fire Department would like to increase the level of rescue services provided to include the capacity to administer intra- venousfluds. This requires additional training to the level of EMT-I. They estimate approximately 100 .calls/year require this level of service. Cost Imulications: There are 2 cost categories involved in this: (1) training, and 2) equ-ipment and supplies. They would like to request the Falcon Heights Lions Club to donate the cost of training. The cost of equipment and supplies would be recovered by charging. patients for the IV services. ATTACHMENTS: A. 5/lg/90 Memo from Ray Brown B. 3/21/90 letter from Dr. David Hankins C. EMT-I Training Agenda AC?IOIZ RgQQESTED- (1) Authorize Fire Department to upgrade Rescue ser- vices to the EMT I level. 2) Authorize Fire Department to solicit training funds from the Falcon Heights Lions Club. 3) Authorize acquisition of start-up equipment and supplies out of the Fire Department's Capital Improvement Fund. Attachment B S~d~'~C~nter 64ci lacksr~n Stree*. St. Paul, ;iii.^ne:ota ~5i0]-2595 6~2!~2]-3991 Emergency Medical Services March 2I, ~9gq Honorable Tom Baldwin Mayor, City of Falcon Heights2877WestLarpentuerAvenue Falcon Heights, IvlN 58113 Aear Mayor Baldwin: This letter is to support Falcon Heights Fire Department inupgradingtheirambulancetrainingleveltoincludeintravenoustherapy, This would designate them as an EMT-Intermediate service, The ability to initiate intravenous therapy would enhance the careofthetraumapatientbyreplacingnecessaryfluids. It wouldalsoprovideareadyaccessifintravenousmedicationneedsto begiveninthenon--trauma patient. It is our experience that a community based ambulance service isverybeneficialandasmedicaldirectorswefeelupgradingtotheEMT-I level would lead to better prehospital care and affect thepublichealthandwelfareoftheFalconHeightscommunityinapositiveway. Sincerely, Daniel G. Hankins, M.D. Co-Medical Director, EMS 1I42j Equa! Opportunity Employer Attachment C NORTHEAST METRO TECHNICAL COLLEGE j; EMERGENCY MEDICAL TECHNICIAN - INTERMEDIATE t+' COURSE AGENDA O~/ Y j O ~ 111 FIRE DEPARTMENT ~ Z" , O~ MARCH - MAY, 1990 ~~ March 26 Introduction Roles & Responsibilities, Ethics, EMS Communications, Medical Legal Con- siderations March 31 EMT Review - Med. Term, Systems, Assessment, EMS Communications Review of Roles & Responsibilities Patient Assessment pg. 39-54 April 2 EMT Review - Med. Emergencies Patient Assessment Review Fluid &, Electrolytes pg. 58-78 April 4 EMT Review - Fracture Immobilization Review Fluid & Electrolytes Lecture on Shock pg. 7g-83 April 9 EMT Review - OB, Gyn, Peds Shock Review IV Therapy pg. g2-98 Assessment April 11 EMT Review - Environmental Emergencies, Psych IV Therapy MAST pg. 89-93 Assessment April 16 Respiratory System pg. 168-240 Respiratory Skills Assessment April 18 Respiratory Review Spinal & Fracture Immobilization Assessment April 21 Skills Review CPR April 23 Final Written Exam April 25 Final Practical Exam To Be Announced Final review for Nat.'1 Registry Attachment A FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (612) 644-5050 FAX (612) 644-8675 May 18, 1990 T0: Jan Wiessner, City Administrator FROM: Ray Brown, Rescue Captain The Falcon Council ap Department East Metro technician care. Heights Fire Department requests that the City prove upgrading patient care provided by the Rescue to EMTI (Intermediate). This program is approved by Ambulance Medical Control for enhancing medical skills toward advance life support level of patient We are also requesting the City Council approve acceptance of a donation from the Falcon Heights/Lauderdale Lions Club toward tuition to cover costs of this program. PP HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE ns~~ns® rn¢eCm'USe ~ PRINTED ON RECYCLED PAPER Content Policy X CITY OF lALCON HEIGHTS 1tEQUEST FOR COUNCIL CONSIDERATION Agenda Item: F-~ Beefing Date: 5/23/90 ITEM! DESCRIPTION: REVIE«ED BY: 1989 CITY AUDIT REPORT Dick Ellsworth, George M. Hansen Company, P.A. Tom Kelly, City Accountant _ Jan Wiessner, City Administrator IIO'LANATION/SUl4SARY (attach additional sheets as necessary) Dick Ellsworth will make a brief presentation on the 1989 City audit. ATTACHMENTS: A. April 10, 1990 letter from Dick Ellsworth B. City of Falcon Heights Financial Statements, Dec. 31, 1989. ACTION REQT!£STED: Accept and approve 1989 Audit Report. V J Attachment A G M H C o GEORGE M. HANSEN COMPANY, P.A. A Projessiona! Corporation ojCertifred Pubrr Accountants April 10, 1990 The City Council City of Falcon Heights Falcon Heights, Minnesota 55113 Dear Council Members: During the course of our examination, we made certain observations relating to the system of internal control and accounting procedures which we are bringing to your attention in this letter. We realize the difficulty of achieving an ideal system of internal control with a limited number of employees, but we feel the recommendations made in this letter can be implemented with the present staff and will strengthen the City's control over its operations and assets. STATUS OF PRIOR YEARS' RECOMMENDATIONS Year-end Procedures - We found the closing procedures followed by the City to be significantly improved from the previous year, permitting the audit to proceed without undue problems or delays. Cash Disbursements - In 1989, invoices were generally initialled by department heads for receipt of materials or services. Payroll Records - A11 required forms appeared to be on file for the 1989 audit. Fund Balances - Transfers were made in 1989 to adjust fund balances to amounts expected to be needed under capital improvement programs. The December 31, 1989 General Fund balance, $549,999, represents 50~ of 1990 budgeted expenditures which appears reasonable. Our prior years' comments on fixed asset records and cost accounting/expenditure allocations were not implemented as of December 31, 1989, but the latter was implemented in connection with the account code revision effective January 1, 1990. 1433 UTICA AVENUE SOUTH, SUITE 175 MINNEAPOLIS, MINNESOTA 55416 612/546-2566 The City Council City of Falcon Heights April 10, 1990 Page 2 CURRENT YEAR COMMENTS Cash and Investments - A small adjustment was necessary to the recorded amounts of cash and investments at December 31, 1989. It appeared that the accounting systeminusein1989didnotfacilitateareco~ filiation of cash and investments on a periodic basis. We understand that under the new system a periodic reconciliation of cash and investments will be possible and we urge that it be carried out monthly. The City's depository bank had not pledged collateral for the City's deposits in 1989. The balance in the bank at December 31 amounted to $174,233, or $74,233 in excess of FDIC insurance coverage, resulting in a deficiency of required collateral of $81,656 (110 of the uninsured balance). Although the City Accountant attempts to maintain the bank balance at or below $100,000, this is not always possible considering investment maturities and tax and State Aid payments which are deposited in the account. We suggest that, as the City's depository, the bank be requested to pledge an amount to cover the City's deposits. A minimum amount should be required - say $100,000 or $200,000 - with provisions for increased amounts to cover short-term excess deposits. In addition, one of the City's investment agents made - apparently unauthorized - a purchase of a $300,000 CD in 1989 which was on hand at December 31. This resulted in a $200,000 excess over FDIC coverage, but no collateral was pledged. We understand procedures have been changed to prevent a recurrence of this situation. Cash Disbursements - During our detail testing of disbursements, we noted that often the supporting documentation consisted of photocopies rather than originalsofinvoices, etc. Proper internal control requires that payments be made only on the basis of original documents. If other departments or advisors need copies of documents, they should be provided copies. We qualified our Auditors' Report on Legal Compliance in 1989 (page 13 of the annual report) in regard to the State law requiring all claims for payment be accompanied by a declaration. State Statute Para. 471.38 requires that every person claiming payment put his claim in writing. The claim should be signed to the effect that the claim is just and correct and no part of it has been paid. Para. 471.391 states the declaration should take the following form: I declare under penalties of law, that this account claim or demand is just and correct and that no part of it has been paid." This paragraph also states that a check, when properly endorsed with a declaration statement may serve as a declaration of the claim. To comply with these requirements, we recommend that the City have its checks so annotated, either by stamping them or by having them preprinted by its depository.A sample of how this might look is enclosed for your guidance. We also recommend that the declaration be appended to all internal forms used to support payments,such as travel expense forms, etc. The City Council City of Falcon Heights April 10, 1990 Page 3 OPERATION S A discussion of the City operations follows: General Fund A comparison of the General Fund revenues and expenditures for 1989 to those for 1988 shows: Revenue, before transfers Expenditures, before transfers Revenue over expenditures before transfers Increase 1989 1988 (decrease) 1.129,039 $1,190,108 $(61,069) 927,922 939,083_ (11,161) 201,117 $ .251.025 $(49.908) The revenue increase is comprised of the following items: General property taxes 36,361) Licenses and permits 3,626) Intergovernmental revenue 69,517 Charges for services 5.992 Fines and forfeits 5,877) Interest income 18,147) Insurance proceeds 73,860) Other, net 1.293 61,069) The major changes in expenditures occurred in the following areas: General government Administrator and clerk 20,774 Legal 11,726 Public safety Police protection 13,212) General maintenance 8,413 Sanitation and waste removal 7,271 The City Council City of Falcon Heights April 10, 1990 Page 4 OPERATIONS (CONTINUED) General Fund revenue decreased $61,069 from the previous year in 1989, or 5X, but exceeded budget by $33,921, or 3X. Property tax revenue declined $36,361 from 1988, reflecting the $42,967 decrease in the General Fund levy. The $69,517 increase in intergovernmental revenue was caused by a $78,926 increase in Local Government Aid, and a $9,160 decrease in the Homestead Credit. Insurance proceeds of $73,860, recorded as revenue in 1988 were transferred to the Park and Recreation Capital Improvement Fund in 1989. The increases over budget occurred primarily in charges for services - $14,125, and interest revenue - $15,695. Expenditures before transfers decreased $11,161 from the preceding year and were 156.035 under budget. While general government expenditures exceeded budget by 19,957, other functions were close to budget and the contingency expenditures were under budget by $69,370. Transfers to other funds totaled $1,068,832, of which $864,948 were classified as residual equity transfers (non-recurring, non-operational transfers). A summary of General Fund transfers is shown below: Capital improvements - General Capital improvements - Fire Lauderdale net receipts Capital improvements - Public works Capital improvements - Parks and Recreation Insurance proceeds Capital improvements - Snelling Avenue Actual Budget Operating Equity Total 4,700 4,700 12,614 17,314 65,814 65.814)151,097 241,656 24,745 ) 9,340 9,340 39,660 49,000 11,556 11.556 )661,577 746,993 73,860 ) 13,869 13,869 91 410 203 884 864 948 1.068,83 2 The City Council City of Falcon Heights April 10, 1990 Page 5 OPERATIONS (CONTINUED) Enterprise Funds Below is a summary of operations of the Sanitary Sewer Fund for the years 1987- 1989: 1989 1988 1987 Rental charges 464,114 504,442 425,321 Operating expense 469,603 502,529 385,960 Depreciation 24,847 24,049 22,000 494,450 526,578 407,960 Operating income (loss)30.336)22,136)17,361 Interest and other income 58,375 71 80 Net income (loss)28,039 22,065)17,441 The main factors contributing to the $8,2 00 increase in the operating loss for 1989 were a $40,328 decrease in rental charges and a $36,568 decrease in disposal charges, the latter caused primarily by a 63,800 decrease in the final cost allocation for 1988 from 1987. We would be pleased to discuss the above comments with you at your comrenience and to render any assistance you may require. We wish to acknowledge the courtesy and cooperation extended to us during our audit. Very truly yours, GEORGE M. HANSEN COMPANY, P.A. Richard 0. Ellsworth ROE:iac Y .. 'v ~. ~.~~ S.1riF•1f;• 1-* ~-';a.~.~b5x"F+ '^+T^u'r^'- e' . '..`i y!;n~ `. r'w~_ ~ ty. ;~'':•.~c. r•4{-Y~j.: •'.~i.w ~ r i-+• -.... ,•.~ .. i~c~: f d~ci~re urd~r penalties of to:+ !oE 'nis , ;;tl ~"• claim c~ dsm;;cd is ust and carrot a ,..~^,•r of ii: ices been ~2id."ax. _~ .~ ` T ~ ._ .. .. _ .... ..« ti~ •• -- ~ DO NGT :YR1TE. STi~tdp OR SIGN EELOti7 THIf, LIH'citit•;~,i 1 ~+=ac^V°D ~_ FIki.NC:.a 1K5iITuiIQ': i1°E ,t 1 ' i r i': macari rf •:~-~:~. I :~ i a• I i a jr._~i r try 1 r V 1 ~ 1 1 y 1 i 1 rr~ EO R ESE'\°COiRGFE »CR OFGGV_FD:ORSREC.CC t"'rar .•r .. ~' aS~«~hS:~,yis. ~x.~~ ..a ;Z r• Ty r+w 7 ~: 'ti`~1~ • . by ~,.r.. ~: •wr' r~i..y r~' =w .1. !':L~~..•.'Y~:S` .~... ~. !'~ . y.ia. '~ .~.. ~ ~^ ~ ./ ~..Fr .fv-. :ti.~'4.' ~+-r~ /.i:.F ~. ~'~•-~..Z'~', '~~.. .ty.~~Z r.r .2. so- ri ~ r ~ .a. *s',i ~~.~~ b~;. ..` .<~. ~itr:-. / 3~ ,"' ~ 4" .~e. Consent- Policy R CITY OF FALCON HEIGHTS Y.EQUEST FOR COUNCIL CONSIDERATION Agenda Item: F-8 Beefing Datt:5/23/90 ITE?i DESCRIPTION: 1666 COFFMAN TORRENS PROCEEDING SUBMITTED BY: Ed Bock, Jensen, Hicken, Gedde & Scott REVIEi~D BY : . J a n W i e s s n e r PLANATION/StRQ~,ARY (attach additional sheets as necessary): Tom Gedde or Ed Bock will be present at the meeting to explain this item. ATTACHMENTS: A. 5/17/9.0 letter from Ed Bock B. Resolution ACTION REQUESTED: Adopt Resolution i MAl' 1? '9Et 1535 JENSEN HICKEN GEDDE SCOTT,_F.A. F.1/E A. JENSEN, ~IICKEN', GE~17E t~ S~QTT, P. A. ATTQRATEYS AND CO2w7NS~I,C~RS AZ' ~,AW SOCK, EbWARD A., JR. OE17DE, TFIOMA3 A. kI1CY.EN, JB~'PREY P. Y~bWARD, ROBERT A. JI'T~SEN, DAVID L. MAT';'SE, PA1UL E. scow, I,ticxAEZ, J- 300 ANOKA OpF~CE CsNTER 2180 THIRY? AVENUE ANQICA, d~INNESOTA 55303-229b TEY.EPHONE (612) 421-4110 T~~.~col'ix~ (~:2> 421~Ia4o May 17, 1990 Jan Wiesner City Administrator City of Falcon Heights Falcon Heights, MN 55113-5594 Re: 16b6 Coffman Torrens proceeding Dear Jan: Y.IA '~~,TECOPTER OP COiLT1Y9BL TADLEY, CHARLES S. LUTHER, $ICI~AR.A L. Shaun NlcElhattan, the attorney handling the above-referenced Torrens proceeding, has advised me that he has not been able to locate satisfactory evidence that the Falcon Heights City Council approved the be~crelopment Agreement and Deeds executed in 1985 involving the City and the 1666 Coffman Project. He has requested that the city adopt a resolution at this time rat~.fying and approving such documents. Enclosed is a proposed resolution which T have prepared in that regard. If possible, it would be best to present the resolution at the Council Meeting on May 23, 1990. I understand that a separate resolution approv~.x~g the execution of the Agreement Regarding Easements and Agreement Amending and Restricting Lease (see my letter to you dated April ~0, 1990) will also be presented at the May 23, 1990 Council Meeting. Both resolutions relate to matters ~.nvolving the x.666 Coffman Project. Attorney McElhatton believes that the proposed resolutions mentioned in this letter will allow him td complete the ~'orrens proceeding. Apparently, unit owners in the Coffman Project are experiencing substantial t~.tle difficulties because the Torrens proceeding has been ongoing for so many years. 2 am sure it would be a great relief to owners, title companies, attorneys and mortgage companies involved for the proceeding to be completed. Please contact me regardirzq this matter if you have any questions or c©mments. I have not prepared a resolution regarding the Agreement Regarding Easements and Agreement Amending and Restricting Tease, but I will be happy-„to do so if you wish. Very truly yours, JENSEN, HICKEN, GEDDE & SCOTT, P.A. U~~~~ Edward A. Bock, arr. EAB/mh z nc . ..'.. MAY 1' '9~ 1Sc S6 .JE~~SEP~~ HICKEN GEDDE SCOTT, _P. R. RESaLUTIdN ~iC . RESOLU'~ION APPRQVING DoC~'MENTB REGARDING 1666 COB'FMAN NHEREAB, in connection with the 1656 Coffman Froject, theCityofFalconHeightswasapartytothefollowingdocuments: Development .Agreement filed as Document No. 2279248; (2)Deed filed as Document No. 2279249; and (3) Deed filed as Document ~l'o. 2279437. WHEREAS, the property involved in the-1666 Coffman Projecti.s being registered in Ramsey County Torrens Case No. 12543. EREAB, the report of the Examiner of Titles in said CaseNo. 12543 requires evidence that said documents have been approved by the City of Falcon Heights. iEREAB, the City Council finds that it is in the pub~.icinteresttoratifyandapprovesaiddocuments. NOW, THEREFORE, BE IT RESdLV~;D that the Council. of the CityofFalconHeightsherebyapprovesandratifiestheexecutiondeliveryandacceptancebytheCityofFalconHeightsof ~ documents filed in the office of the Ramsey County Recorder as Document Nos. 2279248, 2279249 and 2279437. ADOPTED by the Falcon Heights City Council this day of 1990. Mayor ATTEST: B. City Clerk Canaent Policy X i ITE'! DESCRIPTION: SUBTiZTTED BY ttFV7F4"F"T) AY CITY OF YALCOTv HEIGHTS FEQUEST YOR COUNCIL CONSIDERATION CELEBRATE DRUG FREE COMMUNITIES PROGRAM Sue Gehrz IIC?I.ANATION/SUP4t.ARY (attach additional sheets as necessary) Agenda Item: F-9 2Seeting Date: S/23/90 1) The Committee would like to tie red ribbons all over the % City as a visible symbol of support for the concept of promoting Falcon Heights as a Drug Free Community. Some governmental jurisdictions have expressed opposition to tieing the ribbons on their signs (i.e. MNDOT). The CommitteE would like to request permission to use City -street and No Parking signs for the ribbons. 2) The Committee would also like to request permission to use the Falcon Heights City mailing address on the fund- raising material. Contributions would be made payable to the 623 PTA but would be mailed to our City Hall. 1 ACTIOT RgQUESTED: (1) Authorize use of City street signs for Red Ribbon campaign. 2) Authorize City involvement in Red Ribbon fund- raising efforts. Conscnt Policy X CITY OF FALCON SEICHTS 1tEQUEST FOR COUNCIL CONSIDERATION F-10 Agenda Item: Besting Date: 5/23/90 ITE'S DESCRIPTION: L i JUNE 13, 1990 CITY COUNCIL MEETING SIIBMITTED BY: Jan Wiessner srrrtrtTrr~ av. - IIO'L.ANATZON/SUt4~iARY (attach additional sheets as necessary) Each year the first meeting iri June falls during the Annual League of Minnesota Cities Conference. Three council members are planning to attend this year's conference in Duluth, June 11-14. _ ACTION RgQQESTED: .Cancel June 13th Council meeting. Consent Agenda I tem: g _ 11 Policy X CITY OF lALCON HEIGHTS Sceting Date:S/23/90 YEQUEST YOR COUNCIL CONSIDERATION ITE'~ DESCRIPTION: COMMUNITY SURVEY SUBMITTED BY: Jan Wiessner REVI£~FED BY HR:.°LANATZON/SUrQSARY (attach additioaal sheets as necessary): Decision Resources has indicated that they could conduct a City survey consis~ing of 300 random .samples with 60 units for $4,200, each additional question would cost $60.00. If the council decides to proceed, the next step would be to schedule a Workshop to discuss questions, neighborhoods, etc. Decision Resources staff would not be available dune 4-10 or Saturday, June 16th. However, other dates are open at this time. ACTIOI3 RgQQESTED: (1) Authorize staff to hire Decision Resources to conduct a Community Survey, funds to come out of Contingency Account. 2) Schedule Workshop to discuss survey. Consent Agenda Item: F-12 Policy X CITY OF lAI.CGF HEIGHTS Beefing Date: 5/23/90 p,EQUEST POR COUNCIL CONSIDERATION FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE (612) 644-5050 FAX (612) 644-8675 May 18, 1990 Dear Mayor Baldwin and Council Members, I would like to request a short-term. le~ve of. absence from my responsibilities as City Administrator during the next several months to improve my management skills and my leadership abilities. I have applied for and was recently selected to receive a 4 week Bush Leadership Fellowship from the Bush Foundation. My training plan involves a total leave of 16 work days .(and 8 week-end days) which would occur in three parts: 1) July 15-27 (l0 work days) at the University of Virginia's Senior Executive Institute for local government managers; 2) October ? (1 work day), a 3-day follow-up to UV's program; 3) January or February (5 work days), a 1 week seminar for Government Executiv~a at the Menninger Center in Topeka, Kansas. The Bush Fellowship will pay $600 for transp 50% of the tuition costs, plus $600/week, to total cost will be $5,150 plus transportatio leaving a difference of approximately $1,200 any assistance the City would towards this cost. I realize program which the City or I c the fellowship. rtation expenses, and alling $5,060. The 1,200?) _ $6,350 (?) I would appreciate be willing to contribute this is a very costly uld not afford without I believe this opportunity is timely given the challenges and changes we are facing and I appreciate your consideration of this request. Sincerely, Janet IW'~iessner JW : P P ~ HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE PRINTED ON RECYCLED PAPERcrrvuse p, BUSH LEADERSHIP FELLOWS PROGRAM E-900 FIRST NATIONAL BANK BUD.DWG 332 MINNESOTA STREET SAINT PAUL, MINNESOTA 55101 TELEPHONE 227-0691 AREA CODE 612 May 3, 1990 Me. Janet R. Wiesener 200 Windsor Court New Brighton, MN 55112 Dear Janet: I am very pleased to tell you that The Bush Leadership Fellows Final Selection Committee has awarded you a Bush Leadership Fellowship. The terms of the fellowship are outlined in the Acceptance of Fellowship Agreement which accompanies this letter. If you accept the terms of the Fellowship, please sign and return one copy of the "Acceptance Agreement" to me before May 16, 1990. If you have questions about any of the terms of the Agreement please call or write. Before beginning your fellowship program you should provide us with certification that you have been admitted as a student in an acceptable educational program; a notice that you have resigned your current employment or have received a leave of absence from your employer; and a completed "Final Fellowship Plan." Also, as quickly as possible, we would like to have a recent black and white photograph suitable for publication. The Bush Foundation will announce the names of 1990 fellows in its own newsletter and to newspapers in the four-state geographic region. However, please feel free to announce the news of your award as you choose. Mary Kaplan and I add our personal congratulations to those of the Final Selection Committee, and offer our best wishes for a very successful fellowship experience. Sincerely, n Archabal D rector JA:jh Enclosure IV, New Information ~.,QUj~,td. Q~ta.O~~ ~,~„In the space below, provide any information not included in your original applicationwhichyvubelieveshaul,d affect the Final Selection Committee's consideration of your applica•ti.an. Report results of school or program applications and aptitude end achievements testsnotavailableatthetimeofyourinitialapplic&tian, If you have changed your planssignificantly #~ram those presented in your original application, explain those changes. IfuhavecompletedsectionIIb, above, explain what ad~ust~aents you would make in your programyouweretdpursuetheprogramoutlinedinIIb., rather than the program out~,ined in IIs. initial application included participation in the Kennedy School Program for Senior Executives. My application with this school .was not accepted with the reason given that they have limited the participants to individuals from communities in excess of 40,000 population. My revised application includes participation in two programs which I believe will satisfy my initial goals and complement each other. The first part of my revised proposal is the Senior Executive Institute (SEI) located at the University of Virginia in Charlottesville, VA. This is a 12 day program, July 15-27, 1990. The SEI program also has a 3 day follow-up program for alumni in October, 1990, totalling 15 days in the SEI program. T'iZe second part of my proposal includes Participation in a 1 week seminar for Government Executives co-sponsored by the International City Management Association and the Menninger Center in Topeka, Kansas. The program is offered in Jan., Feb., and March. A $600 deposit is required th application, therefore, I have not yet applied. The content of both programs fit my needs and interests at this time. The SEI program emphasizes four main areas: 1) the political and economic environment, 2) human behavior within organizations, 3) the .manager as leader, and 4) applied leadership skills. .The Menninger Seminar, "Toward Understanding Human Behavior and Motivation" focuses on helping City Managers use their personal resources more effectively through increased understanding of individuals ex eriences, desires, and relationships. This will be particularly helpful in dealing with probable major changes in my organization during the coming year or two, as well as broadening my skills for other future challenges. SIGNATURE: Date;Apr. 24, 1990 SENIOR EXECUTIVE INSTITUTE UNIVERSITY OF VIRGINIA May 7, 1990 Ms. Janet R. Wiesner City Administrator City of Falcon Heights 2077 W. Larpenteur Falcon Heights MN 55113 Dear Jan Welcome to SEI '90! We have reviewed your application and are pleased to announce your acceptance to the Senior Executive Institute. You will be joining the more than 160 outstanding alumni from 19 states and New Zealand who have participated in this outstanding professional development opportunity. Over the next weeks, you will receive information (schedule, maps, what to pack, etc.) that will answer the many specific questions you surely have about this summer's program. As July approaches, please do not hesitate to call us if there is anything we can do from our end to help with your arrangements for coming to Charlottesville. I will be in touch and look forward to seeing you in July. S inc ely, n~ Linda C. Winner Director, Executive Programs LW/mg Center for IIII ~ public Service 2015 IVY ROAD, 4TH FLOOR CHARLOTTESVILLE. VIRGINIA 22903-1795 TELEPHONE: (8041924-3396 FAX: (8041924-4538 TDD: (8041 982-HEAR