HomeMy WebLinkAboutCCAgenda_89Jun14CITY OF FALOJN HEIGHTS
AGENDA
JUNE 14, 19 89
t A. C2~LL TO ORDER 7:00 P.M.
B. ROLL C2~hL: WALLIN BUSH CIERNIA P. C4iENOWETH
BALDWIN WIESSNER S.CHENOWETH ATTORNEY ENGINEER
C. APPRCNAL OF MINUTES OF MINUTES OF MAY 24, 1989
D. PUBLIC HEARINGS: NONE
E. CONSENT AGENDA:
1.Disbursements:
a. General Disbursements through 6/14/89, $75,664.72.
b. Payroll, 5/16/89 - 5/31/89, $9, 426.12
2.Cancellation of Check No. 22209
3.Commission Minutes
a. Solid Waste Oommission Minutes of June 1, 1989
b. Planning mission Minutes of June 5, 1989
4.Request for $25.00 Contriubtion to RSVP Program
5.Request for Designation of a Local Review Liaison to the
1990 Census Local Review Program
6.C~tinued Employment of Pat Phillips
7.Appointment of Part-Time Recreation Employees
8.Licenses
a. St. Paul Plumbing and Heating
b Kitchens b Krengel Incy
ir. REPORTS, REQUESTS AND REOONIl~NDATIONS
1. Presentation - AARP Acrd for use of Hall for "55 Alive" Qasses
ACTION:
2. Request for Permitted Accessory Use, Gazebo, Thomas G. Johnson,
1836 Moore
ACTION:
3. Request for Permitted Accessory Use, Gazebo, Wayne L. Gladfelter,
1754 Arona
ACTION:
4. Consider Proposed Amendment to Section 5-14.04 of the Code
Relating to Zoning Application Fees
ACTION:
5. Hamline Avenue Project -Ramsey County's Feasibility Study
ACTION:
Agenda
June 14, 1989
Page 2
6. Hamline Avenue Project -Local Feasibility Study
ACTION:
7. Assessment Policy
ACTION:
8. .Council C~~mbers Audio S~rstem
ACTION:
G. ANNOUNC:EMENI'S AND UPDATES
H. ADJOURNr']ENT:
ACTION:
NOTE: OJUNCIL WORKSHOP FOLLOWING MEETING
MINUTES
r REGULAR CITY COUNCIL MEETING
MAY 24, 1989
Baldwin called the meeting to order at 7:00 P.M.
PRESENT
Baldwin, Bush, P. Chenoweth, and Ciernia. Also present were
Wiessner and S. Chenoweth.
ABSENT
Wallin.
MINUTES OF MAY 9, 1989 APPROVED
Council approved the Minutes of May 9, 1989 as corrected.
APPROVAL OF CONSENT AGENDA
Council accepted the following Consent Agenda:
1.Disbursements
a. General Disbursements through 5/24/89, $85,762.67
b. Payroll, 5/1/89 - 5/15/89, $9,970.46
2.Fire/Ambulance Reports
3.Cancellation of Check #22173
4.Solid Waste Minutes of May 4, 1989
5.Licenses
6.Ramsey County Sheriff's Report for April, 1989
7.Purchase of Riding Mower„and Snow Bucket
8.Commission Appointments/Resignation
a. Appointment of Manley E. Olson to Human Rights
Commission, 3 Year Term to Expire 12/31/91
b. Appointment of Michael Smallpage to Parks and
Recreation Commission, 3 Year Term to Expire
12/31/91
c. Resignation of Benno Salewski from Solid Waste
Commission
9.Approval of Request from Ramsey County that City Conc ur
with the Next Phase of the Hamline Avenue Project
APPROVAL OF PLANS TO PURCHASE NEW AMBULANCE
Council reviwed the Fire Department's proposed timeline and bid
specifications for purchase of new Type 111 Ambulance to replace
the present 1979 model. Chief Leo Lindig was present to answer
questions and following a brief discussion Council approved the
specifications, timeline and manner of payment.
AWARDING OF BID FOR 1989 SEAL COATING
Baldwin presented the bid tabulation and commented on the fact
that the low bidder had made an error in the amount quoted and
was requesting a change order to reflect the increased cost.
Mark G. Bury of Bituminous Roadways, Inc. explained he had
neglected to include the costs for the asphalt distributors
which would increase the bid by approximately $1,300.00.
Council discussed the fact that Bituminous Roadways has done
satisfactory work for the City previously and that with the
MINUTES
MAY 24, 1989
PAGE 2
proposed increase the bid would still be substantially lower
than the other bidders. P. Chenoweth then moved approval of the
change order and adoption of Resolution R-89-11 awarding the bid
to Bituminous Roadways, Inc. Motion carried unanimously.
RESOLUTION R-89-11
A RESOLUTION AWARDING THE BID FOR THE 1989 SEAL COATING
OF UNIVERSITY GROVE AND ALL ALLEYS
DISCUSSION OF PLANNING COMMISSION PARKING COMMITTEE REPORT
David Black, Planning Commission Chair, reviewed the report
prepared by the Parking Committee and requested Council's
comments and suggestions. Council briefly discussed the item
and suggested looking at neighborhoods with particular problems,
such as University Grove, as separate zones. Black indicated
the Committee hopes to have some general policies drafted after
two or three more meetings.
1988 AUDIT APPROVED
Dick Ellsworth of George M. Hansen Company briefly reviewed the
Audit Report for the year ending December 31, 1988 and responded
to questions from the Council. Following the discussion,
Council approved the Audit as presented.
APPROVAL OF COUNTY'S REQUEST TO RESTRICT PARKING ON LARPENTEUR
AVE., HAMLINE TO ALBERT
Baldwin explained that Ramsey County has asked the City to adopt
a resolution restricting parking on both sides of Larpenteur
Avenue from Hamline to Albert. This is required in order for
the County to use state aid funds for the proposed
reconstruction project. Baldwin also commented on the fact that
the street is currently posted "No Parking" except for the area
fronting approximately one and one-half residential lots. P.
Chenoweth moved adoption of Resolution R-89-12 as requested by
Ramsey County, and the motion carried unanimously.
RESOLUTION R-89-12
A RESOLUTION REQUESTING RAMSEY COUNTY TO RESTRICT
PARKING ALONG A PORTION OF LARPENTEUR AVENUE (HAMLINE
AVENUE TO ALBERT STREET)
ADJOURNMENT
The meeting was adjourned at 8:15 P.M.
Tom Baldwin Mayor
ATTEST:
Shirley Chenoweth, Clerk
C~rsent n
f
Policy CITY OF FALCON HEIGHTS
BEQUEST FOR COUNCIL CONSIDERATION
Agenda Item: E-1
Meeting Date: 6/14/89
ITEM DESCRIPTION:
Disbursements
SUBMITTED BY: Tom Kelly
REVIEWED BY:
ERPLANATION/SUMMARY (attach additfonal sheets as necessary:
a) General Disbursements through 6/14/89, $75,664.72
b) Payroll, 5/16/89 to 5/31/89, $9,426.12
ACTION REQLTF:STED:
a)
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Consent X
Agenda Item: E-2
Policy
CITY OF FALCON IiEIGATS
Meeting Date:6/14/89
REQUEST FOR COUNCIL CONSIDERATION
Congest x
Policy CITY OF FALCON HEIGHTS
r~
BEQUEST FOR COUNCIL CONSIDERATION
Agenda Item: E-3
Meeting Date:6/14/89
MINUTES
PLANNING COMMISSION MINUTES
JUNE 5, 1989
Vice-Chair Finegan called the meetin g to order at 7:30 P.M.
Barry, Boche, Carroll, Daykin, Duncan, Finegan, and Grittner. PRESENTAlsopresentwasCouncilLiaisonWallin, Administrator WiessnerandPlannerMalloy.
Nestingan and Carroll. ABSENT
Barry moved, seconded by Boche, to approve-the May 1,.1989 M/lINUTESPlanningCommissionMinutesaspresented. Motion carriedunanimously. APPROVED
Vice-Chair Finegan announced that the Public Hearing on OFF-SALEtherequestforaConditionalUsePermittoestablishanLIQUORSTOREOff-Sale" retail liquor store in Bullseye Center was withdrawn. CODID. USENohearingwillbeneeded. WITHDRAWN
Thomas G. Johnson, 1836 Moore, requested a Permitted Accessory THOMAS G.Use, to construct a Gazebo on his property. He advised JOHNSON,neighbors have voiced no objections. Mr. Johnson then reviewed 1836 MOOREconstructionplans. After a short discussion on height, pguylTT~location and construction materials, the Permitted Accessory ACCESSORY USEUsewasapprovedunanimously. APPROVED
Wayne L. Giadfelter, 1754 Arona, requested a Permitted Accessory WAYNE L.Use, to construct a Gazebo on his property. He reviewed GLADFELTER,the construction and placement. Duncan moved, seconded 1754 AROMA,by Barry, to approve the Permitted Accessory Use, which p~ylTT~was unanimously approved. ACCESSORY USE
APPROVEDAsrequestedbyCouncil, the Planning Commission reconsideredsetbackrequirementsforcornerlots. Wallin reviewed the SETBACK
reasoning behind Councilmembers concerns that they should REQiJIREMII~7TSbeaddresseddifferentlythanproposed. ON CORNER
LOTS
Chairman Black arrived at 8:00 P.M.
Discussion ensued regarding the proposed language on the
use of conditional use process so that it would not become
a burden to the property owners, potential safety hazards,adoption of a dual rate structure for commercial vs. residentialconditionaluserequestsandhowshouldthesectionbewordedtoaccomplishthebestresults.
Grittner was of the opinion that applying a conditional
use in these instances was not appropriate. Daykin andDuncanagreed, the guidelines need to be fore fully spelledout, they are too nebulous.
After a lengthy discussion, Finegan moved, seconded by BarrythefollowinglanguageamendmenttoSection9-2.04 of theCode:
2-
Section 9-2.04 Accessory Buildings and Structures Subdivision
1. Genera 1 c . ~r-cessvey-tu~t~~i-crgs-z~r-a--rgsit}eirt '
may-be--vacate&-nar-~ess-tharr-fives-{~S~j-feet--fYOnr--the- ire
rrr-firr~~nrr~v~e--{-5~--feet-vf-tare--rear--fat--~n~e : A c c e s s o r y
buildings, other than garages in a residential district
may be located not less than five feet from an interior
side or rear lot line unless the accessory structure is
located in the rear twenty percent of the lot, in which
case the can be located not less than one foot from the
interior side or rear lot line overhan s ma not extend
into the_one foot side or rear yard setback .
Garages in a residential district may be located .not less
than five feet from an interior side or rear lot line unless
they are located in the rear twenty percent of the lot,
adjacent to an alley and oriented such that the vehicular
access door does nat face the alley in which case they can
be located not less than one foot from an interior side
or rear lot line (overhan s ma not extend into the one
foot side or rear yard setback .
Accessory buildings, including garages, on a corner lot
in a residential district, may be located within the corner
side yard subject to a conditional use permit. The issuance
of such ermits shall com 1 with the rovision in Section
9-15.04 of this Code conditional uses). Design and placement
of such structures must be consistent with the surrounding
residential district, and shall be evaluated based on the
following criteria: visibility, height, safety and potential
distraction to passing motorists.
Upon a vote being taken, the following voted in favor thereof : SETBACKS OD
Barry, Boche, Duncan, Finegan, and the following voted against OORNER
the same: Black, Daykin and Grittner. Motion approved. LOTS
APPROVED
Finegan moved, seconded by Boche, to request staff to review
the fee structure for conditional use requests and set an
economical fee structure for residential vs. commercial
conditional use requests. Motion approved unanimously.
Administrator Wiessner presented the Job Description for PART-TIME
the Part-Time Planner and advised that four candidates will PLANNER
be interviewed for the position on Thursday, June 8. POSITION
JOB
DESCRIPTI01
3-
Chairman Black indicated that the Subcommittee o n the ParkingIssuewillbeschedulinganothermeeting.
Finegan moved, seconded by Barry to adjourn the Planning An70~JR1~1T
Commission Meeting at 8:45 P.M. Motion carried unanimously.
Submitted by:
Katherine J. Zimmerman
Approved:
Edgar Finegan, Secretary
L_J
MINUTES
Solid Waste Commission Meeting
June 1, 1989
The meeting was called to order by Chairperson Thompson at 7:05 pm.
COMMISSION MEMBERS PRESENT: Mike Haglund, John Hustad, Terry Iverson, DianeKlisch, Laura Kuettel, John Thompson, Lyle Wray and Shirley Chenoweth.
COMMISSION MEMBERS NOT PRESENT: Leo Klisch and Nancy Misra
The agenda for the meeting was approved by consensus with the addition of thefollowingitems: VII. Blight and Odor Ordinance; VIII. Seminar - Process ofMeetings;. IX. Bins.
The minutes of the last meeting were approved with a motion by Mike Haglund,seconded by Diane Klisch after a notation to the secretary to add Mike HaglundandDianeKlischtothelistofmembersnotpresent.
The commission was informed that the compost workshop Leo Klisch was scheduledtoattendhadbeencanceled.
Hazardous Waste Program Terry Iverson gave the commission a report on theHazardousWasteProgram. It was a great success with people arriving twohourspriortoopening. A community officer was called in at 9:30am to helpwithtraffic. By 1:30pm 27 55-gallon barrels were filled with paint. Some oftheitemscollectedwere: propane containers, fire extinguishers, 468 tires,fertilizer and nitrates. Response was so great, paint had to be refused duetolackofbarrels. Program promoters expected 700 and estimate 1/3 moreparticipated. It was surmised that this response showed the need for apermanentsite. Thirty volunteers were not sufficient so they encouragedpeopledroppingoffhazardousmaterialstohelpoutwhilewaiting.
Results of the survey taken have not been tabulated. The release date of thesurveyisnotknown. Total cost to the cities is estimated at X333.00. AcalendarofcollectionswasdistributedtothemembersbyTerryIverson.
gw er A rough draft of the newsletter was distributed. Diane Klischgaveageneraloverviewtothemembers. She also suggested the newsletter bedatedSummer1989. The scheduled completion is June, 1989.
Refuse/Recycling auler It was clarified that the appearance of some mediacoverageofFalconHeights/Roseville stalling on recycling was not accurate.A short suspension of services was preferred rather than uninformed commitmentbyeachcity. The bids received by the City of Falcon Heights ranges from S70X115perton.
The city and commission acknowledge that RFPs to haulers must be ready as soonaspossible. The city attorney will need to review the RFP. The responsetimewillbelimitedto14calendardays. Shirley Chenoweth will advertiseandcompilealistofbiddersfromtheCityofFalconHeightsandRamseyCounty.
Lyle Wray moved to send out the RFP after city attorney approval of insurancerequirements. It was seconded by John Hustad..
r
MINUTES
Solid Waste Commission
June 1, 1989
page two
Budget The budget is due in July. A special meeting may need to be
considered. The next commission meeting is scheduled for July 6.
Shirley Chenoweth will be unavailable. John Hustad wilt be unavailable.
Terry Iverson will be unavailable. Lyle Wray will be unavailable. It wasdecidedtomovethemeetingtothesecondThursday--July 13, 7:OOpm.
Prior to the start of his vacation, John Hustad will check into the levy limit
so the commission may consider being taxed by the city vs. the county.
Bliaht and Odor Ordinance Due to the urgency regarding recycling this topicwillbetableduntilthefallorwintermeetings.
emi ar John Thompson informed the commission of a seminar being held in
Brooklyn Park, June 22, 12 - 5pm, at a cost. of 545 entitled "AccomplishingYourAgenda." Three Human Rights Commission members will attend. If
interested, contact Shirley Chenoweth. There is a 55 cost break if five or
more attend.
ins Shirley Chenoweth has the opportunity of a cost saving purchase of 3-bagplussizebinswithBloomington. The cost to Falcon Heights would be 56.20.The bins would be sold at $8.00 to cover the cost of the Falcons Heights logo5200.00). Lyle Wray motioned and Mike Haglund seconded the use of funds intheamountof51,200.00 for the procurement of blue bins.
The following dates were discussed and agreed upon:
RFPs out on the 12th of June
14 calendar days for response.
Monday, June 26
RFPs due
Tuesday, June 27
Special Solid Waste Commission Meeting
Wednesday, June 28
Falcon Heights City Council Meeting
Thursday, July 13
Solid Waste Commission Meeting
Subject: Budgets
Hazardous Waste Sub-Committee
to meet in July
The meeting was adjourned at 9:OOpm.
Respectfully submitted,
Laura Kuettel, Secretary
Consent X
Agenda Item: E-4
Policy
CITY OF FALCON ~iEIGHTS
Meeting Date:6/14/89
REQUEST FOR COUNCIL CONSIDERATION
GREATER ST. PAUL RETIRED SENIOR VOLUNTEER PROGRAM
640 Jackson St.
St. Paul, Minnesota 55101
Phone: 221.2820
May. 22, 1989
Jan Wiessner
City of Falcon Heights
2077 W. Larpenteur
Falcon Heights, MN 55113-5594
Dear Jan,
Since our inception RSVP Volunteers have provided 1,962,651hoursofvolunteerservicetoourcommunity. During 1988RSVPserved1350volunteerswhocontributed151,545 hoursofserviceto150non-profit agencies.
As a partner with RSVP in providing seniors the opportunitytoserveasvolunteersinourcommunity, we invite theCityofFalconHeightstocontributetothecostofthebenefitsofferedtoyourRSVPVolunteers. Your support of25isgreatlyneeded.
We offer all our services, including individualized place-ment, to all seniors living in Dakota, Ramsey and Washingtoncountiesregardlessoftheireducation, income, or affilia-tion. Also, RSVP breaks down the economic barrier tovolunteeringforseniorsbyprovidingtravelandmeal reim-bursement and portal-to-portal insurance for personal ac-cident, personal liability, and excess auto liability.
Since we are preparing for our annual recognition banquet,another benefit offered to RSVP Volunteers, we request yourresponsebyJune30. If you are able to respond by thisdate, we will be able to acknowledge your support in ourbanquetbooklet.
unity of working with you.
On behalf of the Advisory Council and the staff, thank youforyourconsiderationofthisrequestandfortheoppor-t
Sincerely,
h ~l ~rv~
im Bower
Chairperson
Advisory Council
AAC/kg
Arlene Cepull
Director
lAY 2 s ~9a9
A Program sponsored by ACTION, Minnesota Board on Aging and
St. Paul Ramsey Medical Center ,
f
Copsent X
Policy
Agenda Item: E-5
CITY OF FALCON ~iEIGATS
Meeting Date:6/14/89
BEQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
Request for Designation of a Local Review Liaison to the1990CensusLocalReviewProgram
SUBMITTED BY: Bureau of the Census
REVIEWED BY: S. Chenoweth
EXPLANATION/SUMMARY (attach additional sheets as necessary):
See attached request.
ACTION REQUESTED:
Appoint Shirley Chenoweth, City Clerk, official Census Liaison.
r
o-~stu ~ $ UNITED STATES DEPARTMENT OF COMMERCE4BureauoftheCensus
Washington, D.C. 20233
s aF
OFFICE OF THE DIRECTOR
FROM THE DIRECTOR
BUREAU OF THE CENSUS
The Constitution requires us to take a census once every 10 years and we use the datacollectedinavarietyofways. The most important use is the apportionment of seats intheHouseofRepresentatives. The Census Bureau developed the 1990 DecennialCensusLocalReviewProgramtohelpachieveacompleteandaccuratecountfor yourarea. We request your government's voluntary participation in this program. We haveenclosedthe1990DecennialCensusLocalReviewProgramTechnicalGuidethatoutlinestheprocedures.
During the census, we will provide census counts, by block, to your government forcomparisonagainstlocallypreparedestimates. Through this review, you may identifyblockswhereyoususpecttheCensusBureau's counts are incorrect. Chapter 5 of theTechnicalGuidegivesinstructionsonhowyoucanpreparelocalestimates.
In a letter dated November 7, 1986, the Census Bureau invited your government todesignatealocalreviewliaisontocoordinatethe1990LocalReviewProgram. Theliaisonwillidentifyanddocumentmajordiscrepancies, if any, between the localestimatesandthecensuscounts. If you have not designated a liaison or wish tochangeanyoftheinformationoriginallyprovided, please contact the appropriateregionalcensuscenterlistedinAppendixDoftheTechnicalGuide. Each ChiefExecutive/Hi hest-Elected Official should d,~si Hate a liaison who cari re resent the9..__ ~ _.__. - ~------_..~..~.~._~ . ~_.. _ _..
a ~.~....._~ _...government throughout the. duration of this program, wfiic~i ends in October 1990.
The Census Bureau looks forward to working with you on this very important. program.
Enclosure
CENSUS '90
Consent X
Agenda Item: E-6
Policy CITY OF FALCON HEIGATS
REQUEST FOR COUNCIL CONSIDERATION
Meeting Date:6/14/89
ITEM DESCRIPTION:
Continued Employment of Pat Phillips
SUBMITTED BY: S. Chenoweth
REVIEWED BY: Jan Wiessner
F,RPLANATION/SUMMARY (attach additional sheets as necessary):
See attached recommendation.
ACTION REQUESTED:
Approve Pat Phillip's appointment as a permanent employee.
FALCON HEIGHTS
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113.5594 PHONE (612) 644-5050 FAX (612) 644-8675
May 25, 1989
TO: JAN WIESSNER
FROM: SHIRLEY CHENOWETH ~~v
RE: CONTINUED EMPLOYMENT OF PAT PHILLIPS
Pat's performance has been very satisfactory during the six
months probation period. She is an excellent. typist, works
well with the other employees and is tactful and pleasant
with customers.
I would recommend her continued employment with a salary
increase from $1,520 to $1,604 per month. :~:
L_J
HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE
n~s~. _ .. .
Consent X Agenda Item: E-7
Policy CITY OF FALCON HEIGATS Meeting Date:6/14/89
REQUEST POR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
Appointment of Part-Time Recreation Employees
SUBMITTED BY:Carol Kriegler
REVIEWED BY:
Jan Wiessner
EXPLANATION/SUMMARY (attach additional sheets as necessary):
The summer recreation program will require the addition. of two part-time
employees to the staff. I recommend the following individuals to fill these
positions.
Tony Nichol son - Youth Sport Coach -- $7.00/hr.
Lynn Chlian Recreation Aid - JTPA Summer Youth Employment Program
Rod Olson.-Tennis - $8.00 per hour
ACTION REQUESTED:The appointment of these individuals for the respective seasonal
positions.
Consent x Agenda Item: E-8
Policy CITY OF FALCON HEIGATS
Meeting Date:6/14/89
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
Licenses
SUBMITTED BY: Katherine J. Zimanerman
REVIEWED BY: Shirley Chenoweth
EXPLANATION/SUMMARY {attach additional sheets as aecessary):
St. Paul Plumbing and Heating #343 (N~)
640 Grand Avenue
St . Paul , NII~1 55105
Kitchens by Krengel, Inc. #342 (NEW)
1688 Grand Avenue
St . Paul , NIDI 55105
ACTION REQUESTED:
Approval
Consent Agenda Item: F-1
Policy X CITY OF FALCON HEIGHTS
Meeting Date: 6/14/89
r~
L~
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
Presentation - AARP Award for use of Hall for "55 Alive" classes
SUBMITTED BY: George Plant, AARP Representative
REVIEWED BY:
EXPLANATION/SUMMARY (attach additional sheets as necessary):
George would like to make a brief presentation to
thank the City for use of our facility for 55 Alive
Mature Driving classes.
ACTION REQUESTED:
Crztlsent
Policy X
i•
ITEM DESCRIPTION:
SUBMITTED BY:
REVIEWED BY:
CITY OF FALCON ~iEIGATS
REQUEST FOR COUNCIL CONSIDERATION
Request for Permitted Accessory Use, Gazebo
Thomas G. Johnson, 1836 Moore
Planning Commission
Tim Malloy
ERPLANATION/SUMMARY (attach additional sheets as necessary):
Agenda Item: F~
Meeting Date:6/14/89
Mr. Johnson. desires to construct a Gazebo on his property at the above address.Tim Malloy and city staff concurred that this structure would be a permittedaccessoryuseunderSection9-4.01, Subd. 3(i) of the Code.
Attachments: (a)
b)
c)
d)
e)
f)
g)
Permitted Accessory Use Application
Sketches of Proposed Gazebo
Site Drawing
Location Map of Area
Copy of Section 9-4.01, Subdivision 3(i) of
the Code (Permitted Accessory Uses)
Copy of Section 9-2.04 of the Code
Accessory Buildings)
Planning Commission Minutes of June 5, 1989
ACTION REQUESTED: The Planning Commission recommends approval.
Attatchment A
CITY Of
FALCoN H E ~ HGTS
2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN SStt3.5594 PHONE 6t2-644.5Q50
APPLICATION FOR CONSIDERATION OF PLANNING REQUEST
Commission Action/Date Date of Application ~' c~Council Action/Date Fee Paid
Applicant
Name:~~'/~fSdY`' ~fil~ t~ ~ ~ rr~, ~ n ~~
Address: /~~
Owner
Name: ~ .
i.asi first tL hone
Address:
treet Crty State Zip Code
Street Location of ~ ~3rty6in Question:
Legal Description of Property:
LvT ~ ~C 3
F~-c.. c_.r r..1 [,~-cart, ~ fl s ~
Type of Request: Rezoning
Variance
Conditional Use Permit
Plan APP o~ ~
c{• ,u,~ ~ ~. Other (=PAY)
L ~c..)Applicable Zoning Code Number: Chapter / Saxion
Present Zoning of Property: - /
Present Use of Property:
i hereby declare that all statements made on this request and.q e a ttiona erial are true.
Signature o App cant ~
atC
6~i"
eeewed by (n me, tit e
I
i•
7t'
Top view of finial SIC ~'
3~/i'7~i' 1'
2 735.8 ball I
Oak finial
13'
216• ~' ;~
3' typical Stained glass or
3/32' thick
DSB glazing
735'
3'
3 ~ ~ ball ~~ Cedar shingles ,
FINIAL DETAIL
135' - 1'0'
i
r1
J
ATTACHMENT B-1
TIFFANY
lab crew
v cedar shingles
1'xg' frame
1'x2' stop
tilazv-B
Asphalt strip or cedar shir-gks
Roofing idt
Plywood.decking
2'xb' rafter tie
2'x6' rafters
2'x6' rafter
1'x8' fascia16~--~ with decorative
y ,c,~2 x4 contin.moulding
Arch of lattice
i'x4' column--set to plats
y Bench seat 8'g' ~
overall 2'x4' railing ap
past
1'x2' trim i ,
Lattice panel
0 1'x4' decking
N
f 1'x3' base about colum:
1'x10' skirt "~ ~ --2'xg' fkwr r 16 o.c.a' cove
2'xg' Rim joist Conti:
t- 4' Brick base
Grade
Brick
2• sandProvideunderfloorventilatiiion !
4' conc. block 35' o xg' Anchor
bolts thru 2x6I
8' thick caiaete
I foundation
I PLAN OF ?IFFANY" GAZEBO a
1 HEIGHT: Eghteen /ect, dive inches. See Floor Plan No. 9.
SIZE: Thirteen feet point taro point
CONSTRUCTION SECTION A
TifEa~1
35 1 0 1 4
t
8:
6'
4'x4' I
ATTACHMENT B-2
Rafters, see roof framing plan
1'xl~i' trim
l
1'x1' stop
1'xg" frame /
xg' continuous collar ' Stained glass or
3/32' DSIi glass
K lbd commons or lag screws Wood screws
2'x6' rafter -.~ 2,/:' ("-~ 1'x21/:' trim
GLASS SECTION '
3' ~ 1'0'
5' -t)' typical
nilr~iv Ne AA 17 ce
1"x4' posts
set to plate
seat
edc
nor
pitting
de.
FOUNDATION PLAN
Tiffarsy Plani~:' ~ 1'-0' 4
DETAIL
3' s 1'0'
Asphalt strip or cedar shingles
Roofing klt
Plywood roof deck
moulding
1'x8' face
rho
Z'x6' rafters
2'x6' raker extensoa
2'xi' contin. ledger
roiled to Z'x8' collar
oontinuous onllar
114'xi' column
CONSTRUCTION SECTION
s
lie' ~ 1'0' A
J
2'x8' continuous collar
2'x6' raker extension
1) one each side
2'xi' cortinuous ledger
16'
Coll
glazing stop
Face nail
typical
Finial post
ATTACHMENT B-3
F-.`
Loeser finial
corner) rakes 9'9' long
2'x6' cross tie 2'8' lout
jack rafter 4 "6' long /~~.
Si°
RAFTER DETAIIS
i `,
r
r--_ .~ _._.
1
i
Plywood decking ~~.\ ~ _... .~. '-. ; `
JRoofingklt ~ . •~ ' ' ~ -~
I
Asphalt strip or cedar shingles ~
1'x8' Fasda with ~ ~. ~_- -.~~...- ~ ~ ~ /,r~decorative moulding ~ ---+ ~ - -~..
1-~.
ROOF FRAMING PLAN ~
Tiffany Plan i1' - 0'
2'x6' tie
2'x6' rakers
89
ATTACHMENT B-4
Bevel edges
2'x4' rail up / ;
r/i' thick x 2' . ~ ~~
wide lattice boards ~'
ti
2'x4' ~ 335'
g~,• bottom roll
RAILING DETAILS
3' ~ 1'0'
Fa<
4'x4' column
Rip 1•x2•
duce
POST DETAIL
3' ~ 1'0'
MATERIAL UST
Item ~ Description Quantity
1. Concrete (Foundation) 3000 PSI 4 CY lI3/i'
2. 4' Concrete Block 32 EA 2'x6' 2'x8
3. Common Brick (veneer base) 200 EA
4. '/:'dx8' Anchor Bolts 16 EA
5. 2'x6' Pressure treated fv (Plate) 40 LF ~ - ~
6. 2'x8' Douglas Fir (Floor joists & bridging) 98 LF ~~ ~ ~~ ~ 3'
7. 1'x10' Clear Pine (Skirt) ~ u
Cut from 2'x12'
8. Cove Moulding (Skirt trim) 40 LF `~ 1 t
9. 1'x4' TdiG Decking-Douglas Fir 390 LF ~
10. 4'x4' Columns-Fir-B'8' long 8 ~ (
435 R. t 435'
11. 1'x3' Pine (Column base trim) 12 LF _ 1
12. 2'x4' s4s Douglas Fir (Rail cap Ac bottom) 60 LF ', ~ ](L 14'
13. 2'x4' s4s Douglas Fir (L.edger) 40 LF 1 I ~ ~ Router ~
14. 2'x8' s4s Douglas Fir (Collar) 40 LF ~ ~ ~ desired
15. 2'x6' s4s Douglas Fir (Rafters) 276 I.F
16. 1'x1' Pine (Stop ®glazing) 56 LF '~
17. 1'x8' Pine (Ghzing frame) 56 LF ~ ~ 235'
18. Alternate roof deckings: ~
1'x4' Pine (Sleepers) 400 LF
1'x6' T&G Fir with 15/ fdt over 800 LF .Z~~ bracket
i/i' CDX Plywood with 15/ felt over 11 SHTS
19. Cedar Shingles and felt-288 SF-2.8 Sq. 2.8 SQ. EA 235'
20. 34'x2' Pine (Lattice bwrds) 800 LF
21. 1'x8' Clear Pine (Fascia board) 53 I.F
22. Pkture Mou
23. 1'x2r/:' Ckar~Pine~Trirrm (® glazing) 64 LF BFNCH SEAT DEl'AII.
24. 8'x8' Douglas Fir Turned Finial 1 EA 1yS• - 1'0'
25. Stained Glass Panels (Design by Gwner) 8 EA
26. -h'x6' [ag Screws (Anchor rafter to finial) 8 EA
27. 2'x12' Fir (Bench seat support) 12 I.F
28. 2'x6' s4s Pine (Seat bwrds) ~ LF
29. 2'x8' s4s Pine (Seat boards) 27 I.F
30. Teco Clips (Rafters to collar) ib EA Tiffany 4
31. Metal "L" Clips (Bench seat to deck) 16 EA
32. Common Wire Nails as Required
Construction plans may be ordered-
se• complete price list on back cover
90
Attachment C
Cherrier Winter ~ ~I~ssociates,lnc.
gistsred Professional Land Surveyors
Sully ~ • Viilag! NoRh Professional Bldg. ^ 7420 Unity Avenue North ^ Brookyn Park, MN 55443 • (612 561-2505
Certificate of Survey
Y~
Good Value Homes, Inc.
I.ot 18, Block 3, fA~CON WOODS NO. 3, according to the
SCrit~d 8S fp11pWS~
plat of record thereof , Ra
c
3°.
w ~r
N
a --
g
QDae
O
le
Z
440
4~
SCaI! 1 inch •Qusrs ~O feet
o IMliutes Iron Monument
Book ~P~i
JOb ND- ~/ ~`
t ~ .
County, Minnesota.
Dashed line denotes 10 footi~wide drainage
and ut i 1 i ty easement . ~~/
P~ 7/
1 37.
1
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1
1
1~G~~e!
s9'4z~~
4 .~
v « -:7
J
vt .~
e v.
j^ r-
w ~ ~ s -
Zo. eS Njt's9 i~['i4
1 hlroby certify that this survey, plan, or report was prepared by me or
ynder my Direct supervision and that 1 am a Ouly Registered Land
Surveyor, r the taws oft ate Ottl~innesota
Reg No. ~gate ""~l
1
I
I
s'
t
ATTACHMENT D
L- . -~ '
r . ---~ -- .i... - _ ~ ~.. -.-- --- ~'- .
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1
t `~ ?M iyi --. * ~ ~ ~V .. ~0 ~ ~ ~ ,~ .
a~ =~' - ~ ;, J y .a`+-' ~ ~ ~ '^ , t Fes- ~ a
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7~f .
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1L
e'
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V ~1s~~` ...g~i y_.'d .. ~" ate.- _ ./' 4c -' ~ .t~`.. ~~~ ..:.~_{ ~st ~.~
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o .. f ~ i A ~ J ' •' n f', , d *i= -. _ .
S ~ , ; ~+ Nt
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y ifX d .v r ~ i f J ~ ~. ~j A , r f. P.
ry •
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fix 2 1 , a _ &f.Q_ f-.rQ. a. if bb! n ~ Fl 1
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3~ - ~~. -,
rS ~ 3-`1s _~! ~+4 w sue'. ~~ f~ .r
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1Y ^
ATTACHMENT E-1
Pi~iAII1l1~ AID DL'VEIDpMEtJT 9-4.01
PART 4. OAE FAMILY RESIDEAIl'IAL DISTRICT
9-4.01 C~ne_ Faittily •R_l "
Subdivision 1. m ~„~; } *~ *~~ i~iithin any ~-1" wilyResidentialDistrict, no structure or land shall be urea ezo~ept for oneormoreofthefollowinguses:
a. One family detached dwellings.
b. Agricultural (farm, suburban) lava use not inwlving an openretailsaleslotofproductsoc~ the prenises.
Subaivisfon 2. ~~j jJ~ iilithin any ~1' ~e Fa®ilYResidentialDistrict, no structure or land shall be used for thefollowingusesexoEptbyconditionalueepermit:
a. Public parks and playgrounds,
b. Public and parochial schools provided no buildings shall belocatedwithinfifty (50) feet of any lot line of an abutting l,ot inan "R" use district. Any fence erected arourd a play area shall benotlessthanfifteen (15) feet from a street line taken said fencewouldbeacrossthestreetfroman "R" use district.
c. Churches, including those related structures located on the samesitewhichareanintegralpartofthechurchproper, convents orhomesforpersonsrelatedtoareligiousfunctionanthesamesiteprovidednomorethanten {10) persons shall reside on the site andnobuildingshallbelocatedwithinthirty (30) feet of any lotlineofanabuttinglotinan "R" use district.
d. Municipal buildings and structures, excluding storage ofaaintenanoeequipmentandtrucksover1 ~/2 tons, stock piling ofaggregateandopenstorageofmaterial, but including fire fightingapparatus, provided these shall not be located t+ithin thirty (30)feet of any l,ot line of an abutting lot in an fit" u®e district.
e. Farming operations not involving the construction of newbuildingsorthekeepingoffarmanimals,
38
ATTACHMENT
tD ANT 9-4.01
f. Essential service structures. provided no building shall be
located within fitrict50)Z'he architecturaltdesic~ of servioe~ lot
in an "R" use dis
title to the neighborhood ~ ~~ they
structures sYauld be conga
are to be located.
g. Golf courses, country clubs. tennis clubs. public swimming P~~
serving more than one (1) family.
en the pcoposea site of ~ offstreet
h. Off-street parking--
parking abuts ~ a lot which is in a "H" district and subject to
those conditions set forth in Section 9-23.04 and such other
the ooiu~cil to carry out the intent
eorx3itions as found neces ry by sha11 be permitted
of this Code. However euch~;~~ ~~y Ose District for church
as a conditional use in any .
parking Purposes.
i, BDan- ~/or Hoard for up to 4 persons.
j Borne oocupntiAns not meeting the definitions aid requirements of
Falcon Heights Or. 9-14.01• Subd. ?5•
accessory structures or
for one or more of the following
ease of land shall be Permitted except
uses = ~.¢..~.•~>
a, Home occupations meeting the definitions and reQ~irenents of
Falcon Heights Or. 9-14.01, Subd. 25.
b. Private tennis court, provided no portion of the paved or fenced
area is within a required front yard or less than 10 feet from a
property line.
c. Private garages, carport and Parking space as regulated in
9-2.04.
d. Private automobile repair or reoonditionin9 as regulated ~
9-13.07.
e. Gardening and other horticultural uses where no retail sale of
pro~icts is conducted on the pcenises-
f. Keeping of domestic pets as required in the Code.
Si as resided in Stfidivision~f this Section.
9 ~ p
h. Decorative l,ands®pe features a~ fences as regulated herein.
ATTACHMENT E-3
a~c ~ ~a~r 9-4.a1
Subdivision 4. Tit 1,rea. Hei~rt Lt tt~ aid Yard ~~re~ts.
a. lvo structure or building erhall e~ooeed tw (2) stories or
tMenty-five (25) feet in height aboar~e ~gound Lc~rel. ~icheaer is
lesser in height. esvept as provided in section 9-2.Orl of this
Ctre~pter.
b. Pi side Ya=d abuttitrg a street shall not be less then thirty
feet.
c. The folloMring minimm- requirements shall be observed sc~ject to
the additional requirements. exoeptiocis and eeodifi®tians as set
forth in this section and section X2.03.
Pront Side Rear
i aht 1&.~ ~e a 1~~~ Yazd Y~I~ 7C~ZSi
ZStaff 10,000 sq. ft. 75' interior 30' S' 30'
lot
90' corner Lot
cries 10,000 sq. ft. 75' interior 30' 7.5' 30'
lot
90' corner lot
Sr~div383ocr S. crff.~rreet Pe_r_kina ac _Inading.,
a. I~gulation of off-street parking dad loadin91sPc+~ ~ ~3s to alleviate or prevent oo~estion of the P~
to Pzomo~te the s~tY and general relfare of the public byl~gestablishingainimm- requirements for off-street parking.
acrd unlnadir-g from actor vehicles in aooordanoe ritty the atilistion
of the various pnroels of lead acrd strud~rce.
40
j. ~ tenporarily located for pui'poe~s of aocrstruc~in9 on
demises for a period not to s:oeed the tine necessary for each
construction (approved by mn~9 ~~) •
ATTACHMENT F-1
P1~-IatII~ P-1~D DE'VEiDPMCt~T 9-2.02 to 2.04
Subdivision 11. s The City Qauxdl slay, from time totime, adopt by resolution and reference various performance standardspertainingtotheenvironmentofFalconHerts. These may include, but
are not necessarily limited to, various standards and regulationscontainedintheMetropolitanDevelopmentQiideorasproposedby the.Metropolitan Council pertaining to on-site serge dispoosai and
treatment, protection of air specs navigation, Metlands, solar accessprotectionandothers.
The City Cfluncil say require that existing pees on the date of atbptionofthisChaptershall, within a reasonable 3eagth of time. comply withallperformancestandards, including visual, fiosllaving a public hearingonthematter.
9-2.03 Int Pr~~~
Sti~divisiran 1. Bestrictinns. A lot of record acisting upon thee#fiective date of this Chapter which does act west the rec~irements ofthisChapterastoareaorwidthmaybeutilisedfor
detached dwelling purposes provided it is sowed residemial wad the
measurements of such area or width are within sixty six and two thirds
66 2/3$) percent of the requirements of this Chapter, but said lot ofrecordshallnotbemoreintensivelydevelopedunlesscombinedwithone1) or more abutting lots or portions thereof so as to create a lot
meeting the requirements of this C~iapter.
Subdivision 2. P•U.D• Except in the case of Planned twit
Developments as provided for hereinafter, not more than one principalbuildingshallbelocatedonalot.
r~ Ac3oessorv~' tit i nit ae8 14tnct
Subdivision 1. ~
a. No accessory building shall be oonstruw,ted on a lot prier to the
time of oanstruction of the principal building or land use to which
it is accessory.
b. An a~ooessory building shall be considered as an integral.part of
the principal building if it is located Zess than twelve (12) feet
from the principal building with respect to firewall and other
requirements of the building code, and this Code.
28
ATTACHMENT F-2
PiA1~IING At~D DE,'VEIDPN~ 9-2.04
s .thaa fie ~ ~ .=~tlw #~~ -fit .. wt: - ° ' ::;~ ~
n
duct ~ _ ~ ~..~ k.
d ...-~ 'tY .~Sg ~ a ~~! strict 114sd #lae
af #be .pcu~c~pal ~ldia~. 4_,,,~_.
e. hooessory buildings in the business and 3~ndustry districts shall
be located any place to the rear of the principal building, subject
to the Building Code, and the fire acne regulations.
f. No detac3~ed garages or other accessory building shall be lasted
nearer the front lot line than the principal building on that lot.
g. No accessory building in a business or industrial district shall
exceed the height of the principal building except by conditional
use permit.
h. M accessory building in the business or industrial districts
my be located within the rear ~nrd setback, provided that the lot
is not a through lot and said aooessory building does nat occupy
more than 25$ of the required rear hard. An accessory building
shall be a part of the principal building if it is located less than
twelve (12) feet from the principal building. No accessory building
shall be located less than ten feet from a rear lot line.
i. Utility structures and other similar buildings for the storage
t~ of domestic supplies; such structures shall conform to the following
standards in Residential Districts:
1. Structures larger than 90 square feet shall require a
building permit. Roof loads and wind loads shall conform to
requirements for a private garage as contained in the city
building code.
2. bill such structures sha31 be secure from wind
displacement.
3. The area of such buildings shall nat be less than
thirty five (35) square feet. Only one such building shall be
permitted per lot and penaittsd only within the single family
districts.
4. The height of detached building shall nx~ ezoeed twelve
12) Beet. If attad~ed, the structure shall not exceed the
height of the principal building.
29
ATTACHMENT G
MINUTES
PLANNING COMMISSION MINUTES
JUNE 5, 1989
Vice-Chair Fine an calg led the meeting to order at 7:30 P.M.
Barry, Boche, Carroll, Daykin, Duncan, Finegan, and Grittner. pR~~Also present was Council Liaison Wallin, Administrator WiessnerandPlannerMalloy.
Nestingan and Carroll.- ABSg~
Barry moved, .seconded by Boche, to approve the May 1, 1989 MIlSPlanningCommissionMinutesaspresented. Motion carriedunanimously. APPROVED
Vice=Chair Finegan announced that the Public Hearing on OFF-SALEtherequestforaConditionalUsePermittoestablishanLIQUORSTOREOff-Sale" retail liquor store in Bullseye Center was withdrawn. COND. USENohearingwillbeneeded. ~~~~
Thomas G. Johnson, 1836 Moore, requested a Permitted AccessoryUseto G, ''construct a Gazebo on his property. He advisedneighborshavevoidcenoobjections. Mr. Johnson then reviewedconstructionplans. After a short discus i oson n height,location and construction materials, the Permitted AccessoryUsewasapprovedunanimously.
Wayne L. Giadfelter, 1754 Arona, requested a Permitted Accessory WAYNE LUse, to construct a Gazebo on his property. He reviewedth GLADFELTEReconstructionandplacement. Duncan moved, secondedbyBarrytoarh 1754 ARONA,pp ove t e Permitted Accessory Use, whichwasunanimouslyapproved p~ylTT~
ACCESSORY USE
As requested by Council, the Planning Commission reconsidered
APPROVED
setback requirements for corner lots. Wallin reviewed the SETBACK
reasoning behind Councilmembers concerns that they shouldb REQUIREMENTSeaddresseddifferentlythanproposed.ON CORNER
Chairman Black arrived at 8:00 P.M.
LOTS
Discussion ensued regarding the proposed language on theuseofconditionaluseprocesssothatitwouldnotbecomeaburdentothepropertyowners, potential safety hazards,adoption of a dual rate structure for commercial vs. residentialconditionaluserequestsandhowshouldthesectionbewordedtoaccomplishthebestresults..
Grittner was of the opinion that applying a conditionaluseintheseinstanceswasnotappropriate. Daykin andDuncanagreed, the guidelines need to be fore fully spelledout, they are too nebulous.
After a lengthy discussion, Finegan moved, seconded by BarrythefollowinglanguageamendmenttoSection9-2.04 of theCode:
C~gtisent
Policy g
LJ
Agenda Item: F-.3
CITY OF FALCON HEIGHTS
Meeting Date:6/14/89
REQUEST FOR COUNCIL CONSIDERATION
ITEM DESCRIPTION:
Request for Permitted Accessory Use, Gazebo
SUBMITTED BY: Wayne L. Gladfelter, 1754 Arona
REVIEWED BY: Planning Commission
ERPLANATION/SUMMARY (attach additional sheets as necessary):
Gladfelters would like to construct a Gazebo at the rear of their residenceandneedthePlanningCommission's recommendations as to design and place-ment as required in Section 9-4.01, Subd. 3(i) of the Code.
Attachments: (a) Permitted Accessory Use Application
b) Sketch and Picture of Proposed Gazebo
c) Site Drawing
d) Location Map of Area
e) Copies of Applicable Code Sections are
attached to Item 2, Johnson Gazebo
f) Planning Commission Minutes of June 5, 1989
ACTION REQLTf:STED: The Planning Commission recommends approval.
ATTACHMENT A
FALCON HEIGHTS
2077 W. LARPENTEUR AVENUE FALCON HEEGNTS, MN SStt3.5594 PHONE bt2.6aa •5050
APPLICATION FOR CONSIDERATION OF PLANNING REQUEST
Commission Action/Date Date of Application $ d2 a ~Council Action/Date Fee Paid
Applicant
Name: ~ a ~ e ~Te~' ~J a ~~ L-. ~ `( S`- '7 ~ 6 ~
Last F~ Intl Phone
Wo~~G 45 i- 5?75
Address: _ ~ '~ ~ ~ ~ ~ v ~a ~~ ~u,Q c w. ~~. ~S . M 11/ S-.S-( t 3
Street City State Zip de
Owner -
Name: G~~~'~~\`C~e~ ~n.~o.Yr.P_ ~.-. 6~-!S'-7 ~(6 2LastFirstIntlhone
Address: r ~ S ~! dA ~ ~tir.~ ~ ~P ~~ ~,~ N-~ v s I'`" N ~ ,~ i (~
treet Ci*.y State Zip Code
Street Location of Property iln Question:
f 7S ~l ~ ~ ~~~a ~JF
Legal Description o. Propertti~:
7 ~ :~
Type of Request: Rezoning
Vanance ~ . .
Conditional Use Permit
Subdivision Appmva!
ether ~sP~Y) ~~~ ~•! ~ /4 ccE~n~// Gc~~
Applicable Zoning Code Number: Chapter - - Section ~~~~ J
Present Zoning of Praperty: ~ f
Present Use of Property: .
I hereby declare that all statements made on this request and on the additions! material are true.
S~_. azure o Ap nt •
S- ~ l - `a `~ -
Date
I;zce~~•e ame, title
ATTACHMENT B-1
SPRINGNILL PRODUCTS, iNC.
OZO Silver Bell Road • Snlte 26 • Eagan, Mirmesota SS122 612) 681-9363
15 Foot Model
Area: 165 Sq. Ft.
12 Foot Model
Area; 110 Sq. Ft.
s ~ srr11 '~...~,
vv~o ~ ~e x w ~~
w a ,,.~ cQ .X ; 1~e -T o
0. Inside Dimensions
0. 0. =Outside Dimensions
5' IO"
D.~6' 2 ~~
0. D.
4,9q-
I,D.
5'~"
O.D.
14'4" 14'10"
I. 0. 0. 0.
iJire nay enter Gazebo at anyoutletthroughsilplateof
mall panel.
11'6" 12'
I. 0. 0. D.
SPRINGHILL'S
lAr.c.,is~:ia~r ~--2
TY
J
SPRINGHILL'S
SPRIHGMILL PRODUCTS, INC.
2020 SNv~er Be# Road Eagan Minnesota :55122 (612) 681-9363
1
ATTACHMENT D
U
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M~-
ATTACHMENT F
MINUTES
PLANNING COMMISSION MINUTES
JUNE 5, 1989
Vice-Chair Finegan called the meetin to 0g rder at 7:30 P.M.
Barry, Boche, Carroll, Daykin, Duncan, Finegan, and Grittner. PRESENTAlsopresentwasCouncilLiaisonWallin, Administrator WiessnerandPlannerMalloy.
Nestingan and Carroll. ABSENT
Barry moved , seconded by Boche , to approve the May I , 1989 M/lINUTE.SPlanningCommissionMinutesaspresented. Motion carriedunanimously. APPROVED
Vice-Chair Finegan announced that the Public Hearing on OFF-SALEtherequestforaConditionalUsePermittoestablishanLIQUORSTOREOff-Sale" retail. liquor store in Bullseye Center was withdrawn. COND. USENohearingwillbeneeded. WITHDRAWN
Thomas G. Johnson, 1836 Moore, requested a Permitted Accessory THOMAS G.Use, to construct a Gazebo on his property. He advised JO~~,neighbors have voiced no objections. Mr. Johnson then reviewed 1836 MOORSconstructionplans. After a short discussion on height, pERMITTEDlocationand. construction materials, the Permitted Accessory ACCESSORY USEUsewasapprovedunanimously. APPROVED
Wayne L. Giadfelter, 1754 Arona, requested a Permitted Accessory W L,Use, to construct a Gazebo on his property. He reviewed ,,
the construction and placement. Duncan moved, seconded 1',',.by Barry, to approve the Permitted Accessory Use, which pgr~",,was unanimously approved.
A~i;YAsrequestedbyCouncil, the Planning Commission reconsidered
setback requirements for corner lots. Wallin reviewed the SETBACK
reasoning behind Councilmembers concerns that they should REQUIREMENTSbeaddresseddifferentlythanproposed. ON CORNER
LOTS
Chairman Black arrived at 8:00 P.M.
Discussion ensued regarding the proposed language on the
use of conditional use process so that it would not become
a burden to the property owners, potential safety hazards,
adoption of a dual rate structure for commercial vs. residentialconditionaluserequestsandhowshouldthesectionbewordedtoaccomplishthebestresults.
Grittner was of the opinion that applying a conditional
use in these instances was not appropriate. Daykin and
Duncan agreed, the guidelines need to be fore fully spelledout, they are too nebulous.
After a lengthy discussion, Finegan moved, seconded by BarrythefollowinglanguageamendmenttoSection9-2.04 of theCode:
Consent
Yolicq x
r
CITY OF FALCON HEIGHTS
REQUEST FOR COUNCIL CONSIDERATION
Agenda Item: F ~'
Meeting Date: 6/14/89
ITEM DESCRIPTION:
CONSIDER PROPOSED AMENDMENT TO SECTION 5-11.04 OF
THE CODE RELATING TO ZONING APPLICATION FEES
SUBMITTED BY: Jan Wiessner
Shirley Chenoweth
REVIEWED BY:
ERPLANATION/SUMMARY (attach additional sheets as necessary):
When staff recently received applications for the gazebos, we
realized that at the time Section 9-'4.01, Subdivision 3, of
the Code was amended removing Accessory Buildings from the conditiona:
use category and placing them in the Permitted Accessory Use
category, establishment of a fee was inadvertently omitted.
Since these structures require the same procedure as a variance,
staff is recommending a $20.00 fee be established (the same
as a variance) for Permitted Accessory Use requests for accessory
buildings other than garages.
Attachments: (a) Copy of Section 9-X4.01, Subdivision 3(e)
of the Code
b) Copy of Section 5-14.04 of the Code
c) Proposed amendment
ACTION REQUESTED:
L/
i
ATTACHMENT A-1
q PLANNING AAD DEVEIDPI~NI' 9-4.01
f. Essential service structures, provided no building shall be
located within fifty (50) feet fran any ],ot line of an abutting lot
in an "R" use district. The architectural design of service
structures should be cxxnpatible to the neighborhood in which theyaretobelocated.
g. Golf courses, country clubs, tennis clubs, public swimming poolsservingmorethanone (1) family. '
h. Off-street parking-when the proposed site of ~ offstreet
parking abuts on a lot which is in a "B" district and subject to
those conditions set forth in Section 9-13.04 and such other
conditions as found necessary by the council to carry out the intent
of this Code. However, such off-street parking shall be permitted
as a conditional use in any "I~1" Qie Family Ose District for church
parking purposes.
i. Roam and/or Board for up to 4 persons.
j. Home ocxaipations not meeting the definitions and requirements of
Falcon Heights Or. 9-14.01, Subd. 25.
Subdivision 3. Permitted A,ccessorv USeS. NO accessory structures or
use of land shall be permitted except for one or more of the following
uses:
a. Herne occupations meeting the definitions and requirements of
Falcon Heights Or. 9-14.01, Subd. 25.
b. Private tennis court, provided no portion of the paved or fenced
area is within a required front yard or less than 10 feet from a
property line.
c. Private garages, carport and parking space as regulated in
9-2.04.
d. Private autaoobile reQair or reconditioning as regulated in
9-13.07.
e. Gardening and other horticultural uses where no retail sale of
products is conducted on the pseaises.
f. Keeping of domestic pets as required in the Code.
g. Signs as praiided in Subdivision~of this Section.
h. Decorative landscape featuzes and fences as regulates herein.
39
ATTACHMENT A=2
Ptat~IIl~ A1~D DEVEI~PlElTP 9-4.01
i. ,, ~ry bcil~li~git. otfilr
esiga ~ ~ the Y
Mith ttie..~~-, a -`~
j. Buildings teaporarily located for purposes of constructing on
the preaises for a period not to exceed the time necessary for such
construction (approved by mooing a3oinistrato~r).
Subdivision 4. Ynt ~irea. He~Qh_t. int T~ir7th a~ lasrd ~ reagents.
a. Na structure or building shall exceed ta+o (2) stories or
twenty-five (25) feet in height abo~~e gra~ud bevel, sfii~chevez is
lesser in height, except as pravidea in section 9-2.07 of this
tester.
b. Aside yard abutting a street shall not be less than thirty
feet.
c. The following munimm~ requirements shall be observed subject to
the additional requirements, exceptions aid modifications as set
forth in this section and section 9-2.03.
10,000 sq. ft.
2 Stories 10,000 sq. ft.
Stt~ivi83on 5. ~f-S*_reet Ftirki*±g ~*+~ L~*±Q=
lot Width
75' interior
lot
90' corner lot
75' interior
lot
90' corner lot
Front Sis3e Rear
Yard Y~Ld Y~si
30' S' 30'
30' 7.5' 30'
a. Regulation of off-street parking aid loading spaces in this Code
is to al]eviate or prevent curgesti4n of the public right-of~way ar~d
to pram~te the safety and general relfare of the public by
establishing >~inimgn requir®ments for off-street parking, loading
and unloading from motor vehicles in aooordanoe with the utili~tian
of the v®rious parcels of land and stnx*ures-
40
ATTACHMENT B
MLII~IICIPAL REGCTLATIOAS At~D LICH~ISING 5-14.03 t® 14.05
II
Ztf~l
t~ntil~tine
25.00 First 2,000 C!~l~i per unit
5.00 Each additional 1000 CF~1 or fraction thereof
per unit
5.00 Each bathroan exhaust fan in a miltiple dwelling
9. S~]ar Heating
25.00 Bach installation
b. Plumbing Permit Fees.
25.00 Basic
7.00 Per Fixture
c. Sewer (bnnection or Reioair.
62.00 Water Connection
I!
i~
5-14.04
50.00 Reaming
20.00 Variance
20.00 O~nditional Use
25.00 Sub-Dividing
50.00 Platting
5-14.05 facility Rental Fees. Private use of public facilities is permitted
on a space available basis. Reservations are required and security
deposits may bye required for private use of the following ca~unity
facilities:
a. ffirk Facilities
1. Seasonal u®e {one day/'week)
Its
75.00 OommvLity Park Ballfielc~/)tink
40.00 Ida/Smelling Ballf ieldjRink
40.00 university Grove Ballfield/R,ink
28
ATTACHMENT C
No.
CITY OF FALCON HEIGHTS
ORDINAIQCE
June 14, 1989Date
AN ORDINANCE AMENDMENT SECTION 5-14.04 OF THE MUNICIPALCODEESTABLISHINGAFEEFORPERMITTEDACCESSORYUSEREQUESTSRELATINGTOACCESSORYBUILDINGSOTHERTHANGARAGES
The City Council of the city of Falcon Heights ordains:
Section 5-14.04 of the Code be amended to read:
5-14.01 Zoning A plication Fees
50.00 .Rezoning20.00 Variance
20.00 Permitted Accessory Use for
Accessory Buildings20.00 Conditional Use
25.00 Sub-dividing50.00 Platting
Moved by Approved by
Mayor
YEAS Ztays
BALDWIN
CIERNIA
CHENOWETH
WALLIN
BUSH
June 14, 1989
Date
in Pavor Attested by
City Administrator
Against
June 14, 19t~9
Date
Adopted by Council June 14, 1989
Cfnaent
Policy x
ITEM DESCRIPTION:
SUBMITTED BY:
REVIEWED BY:
CITY OF FALCON IiEIGATS
BEQUEST FOR COUNCIL CONSIDERATION
Agenda Item: F-
Meeting Date: ~~14/89
HAMLINE AVENUE PROJECT - RAMSEY COUNTY'SFEASIBILITYSTUDY
JAN WIESSNER
TERRY MAURER
ERPLANATION/SUMMARY (attach additional sheets as necessary):
On May 9, 1989, the City Council accepted Ramsey County's FeasibilityStudyontheHamlineAvenueprojectwiththreeconditions. AttachedisacopyofcorrespondencetoandfromRamseyCountyregardingthethreeconditions. Ramsey County has provided a revised estimateoftheGotfriedPitinvolvement. They have also conducted twoadditionaltrafficcounts.
On June 5, the Ramsey County Board took action to proceed with thefinaldesignstageoftheproject. They also voted to support thecitiesiftheyshoulddecidetorequestavariancetoMNDOT°sstandards .for the road width.
Requesting a variance is possible but would result in a delay of-theproject.
Attachments: 1) Wiessner letter
2) Ramsey County response3) Ramsey County's action
ACTION REQUESTED:
If the County's response to previous conditions is deemed adequate,approve the Feasibility Study for the Hamline Avenue Project.
ATTACHMENT 1-A
t
June 2, 1989
Mr. Kenneth E. Weltzin, P.E.
Director and County Engineer
350 St: Peter Street, Suite 270
St. Paul, MN 55102
RE: HAMLINE AVENUE FEASIBILITY STUDY
Dear Mr. Weltzin:
On Tuesday, May 9, 1989, the Falcon Heights City Council considered and
accepted the Hamline Avenue Feasibility Study. Their acceptance had three
contingencies attached to it. They are as follows:
1. Gottfried Pit Cost Distribution
The City Council questioned the cost participation breakdown for the
proposed lift station upgrading. They would like verification that
the one-third participation for the City of Falcon Heights is
reflective of their actual contribution to the Pit.
2. Pathway Design/Boulevard Width
The City Council would liE:e a maximum boulevard width of six feet
rather than the eleven feet proposed in the feasibility study. Theyfeltthiswouldsaveasubstantialamountofexistingvegetationand
keep pedestrian traffic further away from the existing residential.
properties. The City Council would also like to have the County give
consideration to minor meandering of the pathway, perhaps closer than
six feet to the road, if situations occur where additional vegetation
can be saved.
t
JUNE 2, 1989
PAGE TWO
3. Street Width
ATTACHMENT 1-B
There was much discussion at the. two public informational hearingsregardingtheproposed52footstreetwidth. Much of this centeredaroundtheaccuracyofthetrafficcountsusedtodeterminethestreetwidth. As you are aware, the County agreed to redo the traffic counts.The City Council would like the County to check the street width giventheadditionaltrafficcounts. The City Council is not interested inpursuingaMnDOTvariancetothestandardstreetwidthifitmeansmorelocalcostorCityacceptanceofdesignliability.
If you have questions regarding the City action, please call.
Sincerely,
Janet Wiessner
City Administrator
f
iiAMSEY COUMY
Ramsey County Department of Public Works
350 St. Peter Street
Suite 270
Saint Paul, Minnesota 55102
612) 2984127
June 2, 1989
Ms. Janet Wiessner
City Administrator
City of Falcon Heights
2077 Larpenteur Avenue West
Falcon Heights, Minnesota 55113
Hamline Avenue Feasibility Study
In response to the City Council's action regarding the Hamline Avenue
Feasibility Study, the County would offer the following responses:
1. GOTTFRIED PIT COST DISTRIBUTION
Kenneth E. Weltzin
Director
and
County Engineer
Paul L. Kirkwold
Deputy Director
and
Assistant County Engineer
Our environmental department has analyzed the contributory area inFalconHeightswhichflowstothepitandfoundittobeapproximately33Yofthetotal. We would suggest staying with the cost participationinthecurrentagreementfortheliftstationupgrading. After theseimprovementsarecomplete, it may be appropriate for the WatershedManagementOrganization (WHO) to review future operation and maintenance
cost participation.
2. PATHWAY DESIGN/BOULEVARD WIDTH
The County has no concern with a reduction in boulevard width to sixfeet. Any width below six feet causes concern relative to adequate roomforsigning, power poles, hydrants and snow. storage. The County woulddiscourageanywidthbelowsixfeetandwouldinsistontheCountynotbeingresponsibleforsnowwhichmaybeplowedontothepathway.Perhaps the City could consic.er tree replacement in lieu of meanderingthepathway. The County would participate 25Y for tree replacement asidentifiedinthecostparticipationpolicy.
3. STREET WIDTH
As agreed to at the informational hearing, the County has redone theHamlineAvenuetrafficcounts. In fact they were redone twice, once onMay22andagainonMay30. The following table shows the counts andthepro3ectedtrafficvolumes.
ATTACHMENT 2-A
r~as~
FF3
r
t~ f ATTACHMENT 2-B
LOCATION 5/22/89 2009 PROJECT 5/30/89 2009
No. of Larpenteur 8066 12 908
PROJECT
No. of Garden 8440No. of Rosel 13,504
7250
7700 11,600
awn 9200 14,720 8600 12,320
13,760Thesetrafficvolumesstillarterialwhichrequiresa52
classify Hamline
fo t
Avenue as a high densitowidthwith ynoon-street parking.
We hope this answers the concerns of Falcon Heights so that the FeasibilitReportcanbeacceptedwiththeserevisionsandthestatusofthe
can be advanced. y
Proj ec t
tt,c~
Kenneth E. Weltzin, P.g,
Director and County Engineer
KEW:mk
ATTACHMENT 3
Resolution R~cErvEDBoardof
amse ~ounf ~om JUG 0 8199mISSIG~,~~r~ ~o~nrPUgL-~ w~RKSPresentedBy .Commissioner McCarty 1989Attention: Date June 6, No. 89-433Budget & Accounting
Ken Weltzin, Director, Public Works
WHEREAS, County Board Resolution 89-054 approved Agreement88018withMaierStewartandAssociatesfordesignservicesforthereconstructionofHamlineAvenuebetweenLarpenteurAvenueandCountyRoadB, as identified in the 1989 capital bonding program;and
WHEREAS, The study report phase is complete, and the reportrecommendsthereconstructionofthesegment; and
WHEREAS, The contract provides for a total design fee of 8.43$of the construction cost based on the current estimate of1,239,108; and
WHEREAS, The Department of Public works recommends theconsultantproceedwiththedesignofthesegment; Now, Therefore,Be It
RESOLVED, The Ramsey County Board of Commissioners herebyauthorizestheDirectorofthePublicWorksDepartmentandMaierStewartandAssociatestoproceedwiththedesignelementofthesegmentofHamlineAvenueasdescribedinthefeasibilitystudyforafeeof8.43$ of the construction cost as defined in Agreement88018; and Be It Further
RESOLVED, This authorization is contingent upon concurrence bytheCitiesofFalconHeightsandRosevillewiththefeasibilitystudyandconsultantproposal; and Be It Further
RESOLVED, In the event that either the City of Falcon HeightsortheCityofRosevillerequestsavariancetotheState-aidhighwaystandards, Ramsey County will concur with that request; andBeItFurther
RESOLVED, The Board approves the Following budget transfer toaccomplishthiswork:
TRANSFER FROM APPROPRIATION
503 50334 040700 Hamline Ave.- Larpenteur to CRB $95,317.89
TRANSFER TO APPROPRIATION
03 50334 020166 Hamline Ave. Design $95,317.89.
Hal Norgard, Chairman ~ '
By
y
t
Consent
Policy x
ITEM DESCRIPTION:
SUBMITTED BY:
REVIEWED BY:
Agenda Item: F ~
CITY OF FALCON NEIG~ITS
Meeting Date: ~/14/89
BEQUEST FOR COUNCIL CONSIDERATION
HAMLINE AVENUE PROJECT - LOCAL FEASIBILITY STUDY
JAN WIESSNER
TERRY MAURER
EXPLANATION/SUMMARY (attach additional sheets as aecessary);
The next step for the City is to prepare a local feasibilitystudywhichwillgointomoredetailregardingcostsandassessmentsandwillofficiallybegintheMinnesotaStatutesChapter429PublicImprovementprocess.
ACTION REQtTESTED:
Resolution authorizing Maier-Stewart to prepare local feasibilitystudy.
F
Consent
Agenda Item:F- 7
Policy x
CITY OF FALCON HEIGHTS
Meeting Dete: ~~~-489
RE VEST FOR COUN -Q CIL CONSIDERATION
CONSULTING ENGINEERS
Maier Stewart & Associates Inc.
June 8, 1989
File No: 330-012-70
Honorable Mayor and City Council
City of Falcon Heights
2077 Larpenteur Avenue West
Falcon Heights, MN 55113
RE: ASSESSMENT MANUAL
Dear Council Members:
As we proceeded to revise the City's Assessment Manual we were unsure of allthespecificsforthestreet .assessment policy the City Council wishes toadopt. Therefore, we have tried to summarize our understanding of threevariationsonthestreetassessmentpolicyfortheCityCouncil'sconsideration. The first provides a summary of the City's existing policy,the second is a summary of our understanding of the points discussed by theCityCouncilatvarioustimesthepastseveralmonthsandthethirdisaslightlydifferentvariationwewouldproposeafterdiscussionswiththeCityAdministrator.
OPTION ~1 CURRENT POLICY
0 90% of street cost assessed
0 100% of curb and gutter assessed
0 50% additional assessment on side yards for corner lots
0 100% storm sewer assessment separately from street improvementoCommercialpropertiesassessedataratenotmorethan1-1/2 timestheresidentialrate.
o Federal, State or County monies may be used to reduce the projectcost.
o Collector streets 50% assessed; abutting properties payresidentialequivalentrate, non-abutting properties pay somesmalleramount.
1959 SLOAN PLACE, ST. PAUL, MINNESOTA 55117 612-774-6021
CITY OF FALCON HEIGHTS
JUNE 8, 1989
PAGE TWO
OPTION #2 CITY COUNCIL DISCUSSION
0 2/3 of actual street construction cost assessed090% of actual curb and gutter cost assessedoNosideyardassessment; side yard and non-assessable costs. arespreadovertheassessablefootage0100% storm sewer assessment separately from street improvements.o Property abutting collectors to pay an equivalent residentia lrate
o Non-abutting collector property still pays small collectorassessment.
o Federal, State or County monies not used to reduce the projectassessmentcost
o Commercial properties not specifically dealt with yet
OPTION 3 STAFF DISCUSSIONS
o Residential equivalent assessment rate determined annually basedon2/3 cost of typical street improvement cost and 90% of curb andguttercost.
o No side yard assessment, Side yard and other non-assessable areasfactoredintoresidentialequivalentratecalculation.0 100% storm sewer assessment separately from street improvement.o Property abutting collectors and/or municipal State Aid streetswouldbeassessedtheresidentialequivalentrate.
o No non-abutting collector assessment but rather factor this intotheresidentialequivalentrate
o Federal, State or County monies not used to reduce the projectassessmentrate
o Commercial properties dealt with similarly using a higher streetdesignstandard.
To provide a rough idea of comparable costs of different streets we analyzedacountyroadproject, municipal State Aid project and a regular city streetproject. This analysis was based on street costs only.. We assumed stormsewercostswouldbethesameoneachofthese. To accomplish this we madethefollowingassumptions.
1. The Hamline Avenue project was used for an example of a county roadproject.
2. The municipal State Aid street would be 40 feet wide, 9-ton design.
3. The city street would be 36 feet wide, 7-ton design.
4. The project size is a block 675 feet long with two non-assessable sideyardseach130feet.
CITY OF FALCON HEIGHTS
JUNE 8, 1989
PAGE THREE
Using either Option 2 or 3 the city street project would have an assessablecostofapproximately530.00 per foot. The municipal State Aid streetassessedusingOption2wouldhaveanassessablecostof533.00 per foot,however, Option 3 would reduce this cost to a 530.00 per foot residentialequivalentrate.
The county road project has a relatively small local cost. Discounting theextraitemssuchaspathwaysandlandacquisitiononlythecurbandguttercostandoverheadcostarecomparabletotheothertwoexamples. If onlythesecostswereassessedtheratewouldbelessthan510.00 per foot.Using Option 2 or 3 the assessment would be approximately 530.00 per foot,the residential equivalent rate.
These estimated costs are rough and do not take into account items such asclearingandgrubbing, unsuitable soils, or utility improvements. They dohoweverprovideanaccuratecomparisonbetweenthevarioustypesofprojects.
There are three significant differences between Option 2 and 3. First,Option 2 has a non-abutting area wide collector assessment and Option 3 doesnot. Option 3 would have a residential equivalent .assessment ratedeterminedannuallywhichwouldbeusedforallprojects. Potentially,Option 2 could have different assessment rates on adjacent streets completedinthesameproject. Finally, Option 3 would use the residential equivalentrateforMunicipalStateAidStreetsandOption2wouldassesstheseatahigherrateunlesstheyaredesignatedascollectors.
The concept of not assessing street improvements but rather funding themwithanincreaseinlocalpropertytaxwasbrieflyreviewed. Assuming theCitywillreconstruct3-4 blocks of street each year, the annual projectcostwouldbeS200,000 to 5300,000. This would result in over a 40~increase in local property tax rates which would be prohibitive.
We would request that these options regarding street assessment policy bediscussedpriortoournextrevisionoftheCity's Assessment Policy. IwillbeinattendanceatyourJune14thCityCouncilmeetingshouldyouhaveanyquestions.
Sincerely,
MAIER STEWART AND ASSOCIATES, INC.
G~?~~G~ :e%~l~
Terry Maurer, P.E.
TJM/km
CPnsent Agenda Item:F- 8
Policy x
CITY OF FALCON HEIGATS
Meeting Date:6/14/89
REQUEST FOR COUNCIL CONSIDERATION '
ITEM DESCRIPTION:
COUNCIL CHAMBERS AUDIO SYSTEM
SUBMITTED BY:
JAN WIESSNER
REVIEWED BY:
ERPLANATION/SUMMARY (attach additional sheets as necessary);
After several unsuccessful attempts to repair the Council Chambers
audio system problems by City Staff, volunteers and electricians,
we contacted Jamieson and Associates, Inca, a firm specializing in
audio and .video system designs.
Attached is a copy of the recommendations Mr. Voss made after
meeting with us.
ACTION REQUESTED:
STAFF RECOMMENDATION
Contract with .Jamieson and Associates, Inc. to coordinate andsuperviseAlternativeA ("House-C]_eaning" of current system - see
page 5). It is expected that this endeavor would cost approximately1,000. The more elaborate system re-design alternatives alsohavemeritbutwouldcostconsiderablymore. The Council. needs todiscussthesealternatives.
06/08/89 08:18 FAZ 612 920 6454 JA1[IESON & ASSOC
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June 8, 1989
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Ms. Jan Wiessner
City ,Administrator
City of Falcon Heights
2077 W. Larpenteur
Falcon Heights, Minnesota 55113
Dear Ms . Mlei ssner
i enjoyed meeting with you, Shirley Chenoweth and Bootsie
Anderson regarding the council Chambers audio system and the
location of the TV system Character generator.
Our work on this project is under our Commission No. 89636
and is on an hourly plus out-of-pocket expenses basis. (A
copy of our fee schedule is enclosed.) Should the City
elect to use our services in any of the more detailed areas
we discussed, I will provide d written estimate of our fees.
Attached are my observations and recommendations for your
and the Falcon Heights council's consideration. Briefly:
1. Contract for an audio system "housecleaning" which we
would be pleased to supervise at your request.
2. Complete an audio system redesign and implement those
changes either through a design-build agreement which could
be supervised by us, or through separate system redesign
specification and contracting in which we would handle the
system specification and coordinate the contracting.
3. Complete a video system redesign and implement those
changes in a fashion similar to item 2 above.
Please Call with any questions.
Sincerely,
JAINIE,SBN AND ASSOCIATES -INC.
aymon Voss
Vice President
002
Enc.
CITY 4F FALCON HEIGHTS
COUNCIL CkAMBERS REVIEW
Jamieson and Associates, inc.
June 7, 1989
INTRODUCTION:
The following is a review of the concerns and recommendations with regardtoproblemscurrentlyencounteredwiththesoundandcableTVsystemsattheCityofFalconHeightsCouncilChambersasidentifiedinameetingheldJune2, 1989 among City Administrator, Jane Wiessner; City Clerk, ShirleyChenoweth; Cable Commission administrator, Bootsie Anderson; and RaymondVoss, Vice President, Jamieson and Associates inc. an audio-visualfacilitiesdesignandConsultingfirm.
I. SPECIFIC SYSTEM OPERATING PROBLEMS:
A. Hum in the audio system, including interaction among the various
lighting and power switches on the council dais table.
This is a result of a combination of factors including:
1. Lack of an adequate system and signal grounding plan.
2. A mixture of equipment with "balanced" and "unbalanced" inputs and
outputs without resolving impedance and grounding concerns.
3. Basic wiring problems including failure of wiring b connectors andlackofadherancetosignalwiringstandardsrequiredtoinsurelong-term satisfactory operation of such equipment.
4. Possible errors in power system wiring.
5. Lack of separate signal distribution and level adjustment for the
cable TV system resulting in unacceptable interaction of the council
chambers audio system and table equipment.
SOLUTION:
a. Complete a system 'house cleaning" by qualified technicians
including the addition and proper installation of level and impedancebalancingamplifiers, distribution amplifiers and higher quality and
more durable connectors and connector panels. Also included would be
establishment and implementation of a system signal ground plan.
b. Repair power wiring where required.
City of Falcon Heights Council Chambers ReviewJamiesonandAssociates, inc. June 7, 1989
Page 2
B. Perceived lack of sensitiv'ity at the m~craphones, i.e. one has to talkquitecloselytoobtainadequatelevel.
2. In part, this is a result of overall system level adjustments whichhavebeenmadetocompensateforhumandnoiseproblems, but it isprimarilyaresultofthefactthatallmicrophonesare "on" at onetime, thus significantly reducing the available system gain beforefeedback. That is, the effective system sensitivity at each microphoneisdrasticallyreducedbyhavingallmicrophones "on" at one time.
2. The power amplifier and the overall loudspeaker systems may not beadequateforthetask.
3. There is no system equalization control capability to adjust thesystemtotheroanacousticsformaximumgainbeforefeedbackandmaximumintelligibility.
4. There is no automatic level control in the system to compensate forvariancesinsoundlevelfromindividual-to-individual and moment-to-moment.
SOLUTION:r
a. Reset system gain levels as part of work in resolving hum andsignalinteractionproblemsabove.
b. Redesign sound system to utilize an automatic microphone mixerwhichresultsinonlytheactivemicrophonesbeing "on" at any onetime. Add to the system 1/3 octave equalizer and automatic levelcontrollerandadjustforbestoperation.
c. Redesign power amplification and loudspeaker system to improvesounddistributionandinsureadequatesystemlevel. Consider addingmicrophoneactivated/switched loudspeakers in the dais area as part oftheredesign.
C. Lack of adequate sound level to the cable TV system.
1. This is a combined result of trying to adjust system levels forsoundreinforcementwiththesamean~tifier feeding the cable system.It is also, in part, a result of the wiring problems noted with regardtohumandnoisedifficulties.
SOLUTIONS:
a. Recheck levels ss part of wiring and distribution system repairsandmodifications. Utilization of an adjustable audio distributionamplifierforthecablefeedaspartoftheseChangeswillassist inresolvingthisproblem. (See following item.)
City of Falcon Heights Council Chambers Review
Jamieson and Associates, inc. June 7, 1989
Page 3
b. If a redesign of the audio s stem to incur orate automaticYP mac
mixing is completed, the existing Shure mixer could be reassigned as a
distribution and manual level controlling amplifier for the cable
system feed.
Note: The cable TV feed should be AFTER the system automatic level
control but BEFORE room equalization unless a separate cable feed
automatic level control is provided.
D. Failure of the in-ceiling audio cable to the cable TV system..
SOLUTION:
a. Repair as part of the system "House-cleaning".
E. The character generator "HAS" to be operated from its current closet
location because of interference from radio station KUOM.
This is a result of a combination of factors resulting from the highsignallevelsfromthestationandtheirpresence (from a frequencystandpoint) in the middle of the television band.
SOLUTIONS:
a. Overall system "House-cleaning" including implementation of a
grounding system plan MAY improve this situation.
b. Adherence to the highest wiring standands including careful
shielding of the video wiring between the character generator and the
modulator may be helpful. Addition of hum and noise bucking baluns at
each end of the video lines may be helpful. Changing to a balanced
video line may be required.
c. The modulator may have to be located in close proximity to the
character generator.
d. And/or implementation of remote control of the character generator.
NOTE: Operationally, it is useful to have the Character generator available
to the cable broadcast system operator for use before and during council
and other meeting broadcasts. The long range solution would be to provide a
separate character generator specifically designed far production work for
the broadcasts and permanently locate the existing "bulletin board" stylecharactergeneratorintheofficesasdesired.
F. Past interference into the audio system from radio station Kt10M.
This will be a potentially recurring problem because of the high signal
levels from the station.
City of Falcon Heights
Jamieson and Associates, inc.
SOLUTION:
Council Chambers Review
June 7, 1989
Page 4
a. On-going "house-keeping" of all wiring and system signal ground
systems.
b. Selection of radio frequency (RF) interference resistant equipment.
Frequently this requires not only commercial grade, but commercial
grade equipment designed for broadcast/ high RF field facility use..
c. Selective addition of RF interference filters and bypass devices to
microphone and loudspeaker lines.
d. Selective internal nwdification of individual amplifiers adding RF
interference filters, bypass capacitors, and RF blocking ferrite beads
to input and output lines may be required.
A. Arrange for operation and observation of the character generator for
normal City electronic bulletin board activities from the general office
area, rather than the closet in the council chambers.
One concern is its availability for potential use in conjunction with
council and other meetings as noted above.)
RECOMMENDATION:
a. See comments above.
b. Acquisition of second character generator designed specifically for
video production requirements and relocation (permanently) of the
bulletin board" style unit.
B. Provision for a monitor/tv set in the lobby/entrance area of the City
Hall for viewing of the bulletin board and for viewing and listening to
council and other meetings "in-progress".
RECOMwIENDATION:
a. Specification, purchase and installation of a high quality,
monitor/TV set" with separate video and audio as well as "RF"
antenna) inputs. Add distribution amplifiers for the audio and video
systems for direct connection to the outgoing cable feeds (prior to
the modulator) as well as cable system connection to the RF {antenna)
inputs for "off-cable" monitoring.
Included would be a custom or manufacturered wooden rolling cart.
Note: The unit purchased should be field tested on-location prior to
final acceptance to insure adequate immunity from RF interference.
City of Falcon Heights
Jamieson and Associates, inc.
Council Chambers Review
June 7, 1989
Page 5
C. Playback of video and audio tapes through the system far meetings (and
cable broadcasting) including viewing within the council chambers.
R ECONMr1ENDAT I ON
a. Redesign and revise the cable TU origination system to include
playback from a separate tape machine. Add associating switching and
monitoring equipment.
b. Add council chambers monitor/TU sets as part of the redesign
including separate audio and video and RF (antenna} system
distribution similar to that provided for the lobby monitor..
D. Improved pickup of visual materials for cablecasting.
a. Redesign and revise cable TV originating system to include a camera
and camera stand and/or ceiling mounted overhead camera system. Add
associated switching and monitoring equipment.
III. ALTERNATIVE APPROACHES TOWARD_SOLUT_IONS:
The following steps. are recommended for consideration:
A. Complete a "house-cleaning" of the sound system including installation
of level and impedance matching and distributing amplifiers where required
using a qualified local audio system installation and maintenance firm on a
time-and-materials basis against their estimate of costs.
One firm qualified for such work is AVC Systems Division of Vaughn
Communications. Contact: Joe Renaux or Dave Swanson. Telephone: 832-3100.
I discussed this project with Dave Swanson and he feels they can handle
the work within this month.)
Among the other qualified area system contractors are Eleetronic Design,
Electrosonic Systems, Inc. and MTS/Northwest Sound.
Jamieson and Associates, inc. would be pleased to coordinate and supervise
this work on behalf of the City.
B. The sound system should ultimately be redesigned to better meet cable TV
and meeting requirements, including improving perceived microphone
sensitivity.
This can be accomplished by commissioning such work on a design/build basis
with any of the firms noted above with coordination and supervision by
Jamieson and Associates, inc_ if desired, OR,
The City could separate the system design, contracting and acceptance
testing tasks from the installation contracting and equipment vending task.
City of Falcon Heights Council Chambers Review
Jamieson and Associates, inc. June 7, 1989
Page 6
Jamieson and Associates, inc. would be pleased to complete the system
redesign and prepare specifications suitable for use in obtaining
competitive quotations. Included would be system check-out upon completion
as part of this process. Suitable audio contractors would be selected to
bid competitively on the improvements or a negotiated arrangement could be
completed a vendor of your choice.
As apart of the redesign, additional system enhancements could be reviewed
and implemented as desired. For example, individual microphone switching
with "on" indicators could be provided. Audiotape inputs and inputs and
outputs for media feeds could be made a part of the system. Audiotape
recording for record purposes could be added.
C. Redesign and implementation of improvements to the video system
including specification of lobby monitor/TV set and distribution equipment,
specification of added council chambers monitor/TV sets, specification of
improvements for viewing graphic materials and for the ability to playback
and record videotapes separately.
Jamieson and Associates, inc. would be pleased to complete this work as
well on behalf of the City, including coordination of equipment purchase
and installation through competitive proposals.
Otherwise, the City could contract directly for these system changes on a
design-build basis with, for example, Electrosonic Systems or Vaughn
Communications, among others with oversight and contracting assistance from
Jamieson and Associates, inc.
As a part of this process, other video considerations could be addressed
including system quality control monitoring, tape editing, and integration
of PC based electronic graphics systems for data presentation.
JAMIES~N AND ASSOCIATES, INC.
5200 Willson Road -300
Minneapolis, Mimrpota 55424
612/920-3770
Standard Fee SCheduk
Fees for Consultation and Design Series under Contract and as
performed under Jamieson and Associates Standard Terms & Conditions -
as of 1-15-87.
Average Project
Billing Rate 568.00 average per hour
Per Dion Rate
Principals 568.00 to 586.00 per hour
Per Diem Rate
Staff 532.00 to 576.00 per hour
Pre- vntracr
Day Rate 5750.00, plus travel
One Time anal expenses
CHANGE OF RATE:
Per L?iem Rate is subject to periodic adjustments,
IDE ERVI ES:
Multiple of 1,175 times the amount billed to Jamieson and Associates, inc..
OU7'-OF-POCKET EXP~VSE.~:
Includes travel, rental or purchase of equipment and materials, and
incidental expenses, as well as computer aided design, computer and
custom software usage. Billed at cost plus 696 or as listed on 7&A I?esign
Services Schedule which is available on request.
INVOICES:
Issued monthly and on completion of work unless otherwise stipulated.
PAYMFM' METHOD:
Charges due on work perfazmed m date and expenses as invoiced:
Terms: 29~ discount if pond in 1Q days
296 interest per month over 30 days
TAXES:
Applicable taxes as required by State and Federal ISws.
COUNCIL WORKSHOP IMMEDIATELY FOLLOWING COUNCIL MEETING
Items to be discussed are:
1) Computer Needs
2) City Investment Policy
See Attachments.
L+
COMPUTER NEED ASSESSMENT:
At a recent staff meeting the secretarial staff stated the need
for an additional computer. We presently have three people
Shirley, Pat, and Ritty) all-using one machine for word
processing. Theref ore, there is a need for another machine.
They also wanted to know when we were going to purchase a laser
printer, which was budgeted in 1988.
From the discussion, it was decided that before any purchases
were to be made, that we should take a look at future computer
needs as well as our present needs. The results of this iaquiry
has led us to the following conclusions:
1) The City needs a computer network versus stand alone '
computers.
2) The City's computer programs need to be improved.
The City needs to network their computers because there is an
increased application of them creating the need far more
machines. By networking machines, a person could go to any work
station and gain access to their files. With stand clones, we
would need to copy the file from one station to the other. This
process can be time consuming and very inefficient, especially
for accounting inquiries. A network could shift some of the
utility inquiries and other inquiries from the professional
staff to the secretarial staff. Department budgets could be
looked up by the Departments at any time.
The City needs to improve their existing sof tware to be more
efficient. Currently the City is using three different word
processing packages and the staff has limited training on all of
them. Therefore, we need to standardize the information stored
in our word processing packages and have the staff trained
properly on that package. The accounting, payroll and utility
billing programs cannot maintain any type of history files.
Because of this, a person can't inquire into what has been
charged into accounts, what was billed or unpaid on a utility
account, or any payroll history. All of these still need to be
done manually. I was also surprised that Dick Ellsworth didn't
comment on the lack of audit trails in our current system.
To achieve the upgrading of our software, I have contacted
several software vendors and have attached the pluses and
minuses of each package. .The packages (companies) are listed in
order as I see it from best to last.
We have received five different bids on networking all of our
machines. All of these bids include adding a larger memory and
on additional workstation. If we decide to purchase Precision
Computer System software, we would need to purchase Unisys
hardware. I have attached the networking hardware proposals in
order from best to last.
2-
My recommendation at this time is to set up an on-line
demonstration of the Precision Computer Systems/Unisys System at
the City of North St. Paul to see if this is truly the best
proposal.
The final piece of this puzzle''is how are we Qoing to pay for
this? In the 1988 budget was $1,500 for a laster printer which
was not spent. The remaining cost of purchasing hardware and
accounting software would be taken from the General Fund's
balance. In the five year Capital Improvements budget, there ie
4,000 in 1990 for computer egµipment.
SOFTWARE NOTES:
1) Precision Computer Systems
Pluses s
1) Specializes in small city government,2 ) Standard programs throughout office - same machines and
programs
3) Very detailed reports yet very flexible
4) On-line histories
5) Very secure
6 ) Simple to use
7) On-site training at no charge j8) .Context manager allows you to run two programs off onemachine
9) All programs documented with manuals
i0) Enhancements included in support fee
11) Good audit trails
Minuses
1) Company is in South Dakota but is backed by IInisys2) Most Expensive Package
3) Would be junking current sof tware over a period of time
I • 2) Business Microware (Open Systems=
Pluses
1) Very detailed reports
2) Good on line histories
3) On site training
d) Flexible account number
5) deep current word procesBing packages6) Window capabilities
7) Good audit trails
8) Good support
9) Very workable with other software
Minhuses s
1I Utilities need enhancements
2) Training could be very expensive
2-
3) Pinetree Software:
Pluses:
1) Very detailed
2) Very few enhancements needed
3) Qser friendly
4) Can be run on just about any hardware system
5) Reep current work processing packages
Minuses
1) Accounting packages need some modifications
2) Support is o.k.
3) Training is weak
4) Wouldn't pinpoint cost
4) Baryon Data Systems:
Pluses s
1) Is our current financial sof tware package
2) Standard and user defined reports
3) Support is good
Minuses
1) No history files
2) Security is ok
3) Training is extra
4) Not always user friendly
5) Three different word processing packages
6) Enhancements extra
7) Poor audit trails
5. League of Minnesota Cities Accounting Package:
Pluses:
1) Reports are in State Auditor report form
2) Designed for small cities
3) Real inexpensive - $25.00
4) Will work on existing equipment
5) Is D Base 4 so it's easy to program own reports
5) Reep current word processing packages
Minuses:
1) Doesn't have payroll or utilities software designed
2) Designed for 200 to 500 transactions - that's about four
months .for us
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FALOON HEIGHTS INVESTMENT PIILICIES
Draft for Discuesioa}
A. Daily. Cash Balancer Cash Forecastiags and Pooling of
Investments
The City policy requires the pooling of all available cash
and im~esting the total cash at the highest available rate.
Efficient investment of funds starts with kaowing what your
Dash fa on a daily basis, and what your future cash seeds
wili be, particularly for major bill paying times such ae
bond payment dates. This includes s+al~fag weekly deposits of
cash receipts sad maintaining s®all balances in checking and
savings accounts.
8. SAFETY OF PRINCIPAL
Safety of principal is the first priority in .investing City
funds. The City invests only in those investment
instruments authorized by Statute. ltinaesota Statutes
Chapters 471.56 and 475.66 set forth the authorized
investments for a municipality.
C. Authorized Investments
Examples of authorized investments are as follows:
1. Direct U. S. Government obligations
a. Treasury Bills
b. D.S. Treasury Certificates
c. Treasury Notes
d. Treasury Bonds
e. Treasury Strip Coupon
f. Treasury Receipt
2. Shares in investment compaaies whose only investments
are II. S. Government and ageacy issues.
3. Obligations of the State of i+iinnesota.
4. Bankers acceptances of IInited States banks eligible for
purchase by the Federal Reserve System.
5. t~omaiercial Paper - rated A-l, P-1 and F-1 for maturities
of 270 days or less.
G. Irrevocable Letter of Credit (LOC}.
7. Interest bearing deposits - (Checking Accounts, CD's
money market savings, ordinary savings} must be
collateralized at a minimum of 110$ of face value.
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D. COLLATERALIZATION
All deposits in any bank, trust company, or thrift
institution over $100,000 must be collateralized.
Collateralization may be in the form of securities, or notes
on first mortgages as outlined below.
Any collateral pledged to the City's account shall be
accompanied by an assignment thereof to the municipality
from the depository.
Collateral shall be deposited with the treasurer, and shall
not be deposited in the bank, trust comnpany, or thrift
institution holding it.
Securities pledged as tbllateral
The total amount of collateral computed at market valve must be
is an amount of at least 110$ of all deposits over $100,000.
Securities pledged may be obligations which are legally
authorized investments for debt service funds under Minnesota
Statutes Annotated 475.66, Subdivision 3, and qualified state
and local government obligations acceptable to the City
Accountant or City Administrator.
E. Scheduled Maturity
The City schedules a payroll twice a month and pays other
claims every other week in conjunction with Council
meetings. The City makes large bond principal and/or
interest payments oa February 1, March 1, June 1, August 1,
and September l of each year. The other large claim is the
Metropolitan t~Taste Control Oommission bill which is due the
first of each month. The City schedules its investments to
mature with these dates when possible.
F. Liquidity
The City invests approximately 10-25 percent of its
available funds in liquid. instruments. These nay be
fa6,truments such as Oammezcial Paper or collateralized
Insured Savings Accounts (honey Market Accouats3. The City
will aaintain small balances in checking and savings
accounts. These balances will be to meet normal monthly
payments, and payroll.
Therefore, the purpose of having part of the City's
investment portolio in liquid funds is to insure that funds
could be available should unexpected large bills be
presented for payments.
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G. Local Investments
One hundred 1100) perceat of the 'total investment portfolioshallbeinvestedincertificatesofdepositorother
instruments through banks or other financial institutions.These investments may be scheduled maturities, or they maybepartoftheinvestmentstrategyofsecuringmaximum
interest rates for part of the i~restment portfolio.
H. Maxia-um Interest ~arninge
1lfter the liquidity seeds, and scheduled maturity seeds aresatisfied, the balaace of these funds available for
investment are placed with institutions that offer the
highest rate of return consistent with the maturities as
determined by the City. Quotations are taken by telephoneforallinvestments; whether they are short or long term.These investments must be in authorized investments.
APPENDIX
1. ~cific Types of Investments
Instruments issued by the IInited States Government nay be direct
Treasury Obligations, or they may be obligations of a federal
agency or federal instrumentality. All government issues are
now in book entry form and are not registered to the owner.
Principal and interest is credited directly to the bank and the
owner of record. Some Examples are as follows:
IInited States Government Investments
Direct tTnited States Treasury Obligations:
Treasury Bills
Treasury Hoods '
Treasury. Notes
Certificates of Indebtedness
Zero Coupon Treasuries
Federal Agencies ~ Instrumentalities:
Federal Home Loan Banks
Federal National Mortgage Association
Federal Farm Credit System
Federal Land Banks
No New Issues)
Federal Intermediate Credit Bank
No New Issues)
Banks for Cooperatives
No Nek Issues)
Investments urchased at a discount & maturin ag t far
FNMA Discount Notes
Federal Farm Credit Bank, Discount Notes
Federal Home Loan Bank, Discount Notes
C+omme rc i al Paper
banker's Acceptance
Treasury Sills
Treasury Strip Coupon ($1,000 denomination}
Treasury Receipt (Larger Denomination}
Imrestments issued at par With interest coupons
Treasury Bonds
Treasury Notes
Oommercial Notes (GMAC }
FNMA Debenture or Bond
Federal Home. Loan Bank Bond
Federal Farm Credit System Nide Bonds
Furthez information on various types of Dnited States Government
Investments are as follows:
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TREASURY SSSUES
Onited States Treasur_,y_Certificates - These are coupon issues.
They are esue~ at~par usually carry two coupons. They
mature no more than one year after issue.
Treaeur_ Bills - Offered each week by the Treasury Department
with-90 to 182 day maturities.
Monthly Treasury Bills are offered with a maturing of one year.
Nidely traded and offered at a discount and maturing at par.
May be purchased through dealer banks and bond brokers and sold
to them.
Sills may be purchased directly fray the Federal Swerve Bank of
Minneapolis, in which case there ie no service charge.
TreasNotes - Issued with maturities of fran two to ten
years, m n~mum demomination is $5.000. They carry coupons
redeemable every six months.
Treasur~_Bonds - All new issues issued for periods of ten years
or'longer in denomination of $1, 000 to $1, 000.000. They carry
semi-annual interest coupons. Some treasury bonds are callable
by the .government before maturity, and others have fixed
maturities.
FEDERAL AGENCY ISSUES
Federal Agency Issues are not guaranteed by the IInited States
Government and therefore produce somewhat higher yields than
Treasuries. The previous experience of the agency is important
when investing in agencies.
Federal Home Loan Bank Notes - Issued by the Federal Home Loan
B~~system, which are nstrumentalities of the Dnited States
and are under the supervision of the Hoa-e Loan Bank Board.
Federal National Mozt a e Association Debentures - (FNMA) -
Payment of cert f cater are guaranteed FNMA. Three types of
securities are available, debentures, short-term notes, and
participation certificates.
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Federal Land Bank Notes and Bonds - Twelve Federal Ln~ Hanks
were organize er t e Fe eral Farm Loaa Act to provide tong
term farm mortgages at reasonable cost. The banks operated
under the general supervision of the Farm Credit Administration
and the Secretary of Agriculture. (No new issues being issued.)
Federal Intermediate Credit Bank Debentures - The Federal
Inlnet~rme~iate Cr t Sa atones range in maturity frown 1-9
months, and were issued every month. They usually xere sot as
marketable as Treasury Bills, but usually carried a little
higher interest rate. Twelve Federal Intermediate Credit Banks
xere created under the Federal Farm Loan Act of 1923 and provide
funds for seasonal production processing, etc. The banks are
under the supervision of the Farm Credit Association, xhich is
under the direction of the Secretary of Agriculture (No new
issues being issued.)
Banks for Coo e~natives - debentures are issued for a maximum six
month period. - -T ere are fewer of these types of issues than the
other agency issues mentioned above. (No new issues being
issued.)
Federal Fa_rm_ _Credit_System_Wide Bonds -These new investments
replace Federal Lard Bank Notes and Bonds, Federal Intermediate
Credit Bank debentures, and Eanks for Cooperatives. Because of
market conditions, the majority are issued for short term
periods, but may go up to three years.
OTHER INVESTMENTS
whose shares are registered
Mutual Funds) if the only
obli tions of the Onited
e Onited States or is
of the Onited States,
s 475.66.
Funds i4hich the State Auditors Office has Indicated lseet State
Investment Criteria -
Franklin Custodian Funds, Inc., Onited States Government
Security Series Lord Abbett, Onited States Government.
Securities Fund (Lord Abbett), State Bond Onited States
Government Sec unities, Inc., Capital Alliance Goad Fund
Onited States Government Portf olio, Fidelity Institutional
Cash Onited States Government Portfolio
under the securities Act of 1940
investments of the Company are in ga
States, or fully guaranteed by th
obligations of Instrumentalities such as
those listed in Minnesota Statute
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There maybe additional funds which meet the State Auditor'scriteria, which I do not have information on. If in doubt,contact the State Auditor's Office.
Obli ations of the State of Minnesota or Minnesota
Mun c PPar--ties - O 1 gat ons of the State of other
Mua c pal~-ttes are rarely used, as the yield fs usually LessthanonOnited6tatesGovernmentobligations, because of taxconsiderations.
A City may invest idle funds in its own obligations,particularly in temporary improvement bonds authorised under thelocalimprovementcodeMinnesotaStatutes429.091. Theseobligationsmustmaturewithinthreeyears.
Bankers Acceptances - Cities can invest in bankers acceptancesofOnitStatesBankseligibleforpurchasebytheFederalReserveSystem. These instruments typically are created from aletterofcreditissuedinaforeigntradetransaction.Maturities on Bankers Acceptances run from 30 to 180 days, whichthe90-day acceptance the standard. Historically, BankersAcceptanceshavebeenaverysafeinvestmentvehicle.
Comc*iercial_Pagger - Cities are authorized to invest in CommercialPaperissuedbyUnitedStatesCorporationsortheirCanadianSubsidiary, if it is of the riighest qualify (A1.P1 or better),and matures in 270 days or less. Commercial Paper is a shorttermunseccaredpromissorynote. Commercial Paper is issued at adiscount, and matures at par. One of the most important factorsindeterminingwhetheranissuer's commercial paper is worthy,is the nature of the underlying bank line of credit. Thesecreditlinesareoffourkinds:
1. Standard Liae Agreements (when activated, converts to astandardbanknoteataspecificdate.)
2. Swing Line (issuer may borrow one day and repay thenext. )
3. Revolving Line (long term flexible line of creditvirtuallyguaranteeingabankloanata~- time upon requestbytheissuer.)
4. Irrevocable•Letter of Credit (a Financial iastitutioa
guarantees unequivocally that funds will be available toredeemthecommercialpaperuponmaturity. This is the most
secure of the four. )
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Interest Bearing Deposite_fCDs,) etc. - May be interest bearing
c ec ng accounts, money mar et savings account, CDs, and
ordinary savings account. Bank or Savings ~ Loan must be named
as a depository by the City, and all deposits over the 5100,000
Federal insurance must be collateralized.
See separate section on collateralizatioa.)
Lea ue of Cities - Mone Market Fund - An alternative is to use
e League of Cit es program for the investment of your city's
idle funds. An advantage is that you have the benefit of
professional management. The League program offers a money
market fund as Quell as the availability of Oertificates of
Deposit. For more information call 1-600-333-6000, ext. 6423,
or (612) 342-64223.
ate urchase Agreements - Shozt term transactions im-olviag the
simultaneous sale of securities by the seller to the investor
and the agreement by the seller to repurchase at a later date.
Overnight Repo - refers to those transactions whereby the
repurchase occurs the next day. If properly handled, Repos
offer an investment alternative.
G_ov_er_nment National_Mozt a e Association G.N.M.A. - a government
guaranteed security. A Certificate represents a share in a pool
of FHA or VA mortgages. A problem associated with GNMAs is that
they are a long-term investment, and therefore subject to market
fluctuations.
2. Support for Persons Doing the Investing
Financial institutions can exert tremendous pressure on the
persons in smaller communities to place all of the City•s
funds with them. Sowever, even a small fraction of one
percent difference in interest earnings can make a
substantial difference in the amount of interest earnings
the City realizes.
It is, therefore, important that the person doing the
investing be given the support from City Attorney, City
Administrator, and Council, so that they can do the
investment job in the most professional way. This means.
placing investment funds with the institution that gives the
city the best return on its investment.