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CCAgenda_89Mar8
u CITY OF FALCON HEIGHTS AGENDA MARCH 8, 1989 A. CALL TO ORDER 7:00 P.M. B. ROLL CALL: BALDWIN P. CHENOWETH WALLIN BUSH CIERNIA WIESSNER S. CHENOWETH ATTORNEY ENGINEER C. APPROVAL OF MINUTES OF FEBRUARY 22, 1989 ACTION: D. PUBLIC HEARINGS: NONE E. CONSENT AGENDA: 1. Disbursements a. General Disbursements through 3/8/89 - $28,662.33 b. Payroll, 2/16/89 - 2/28/89, $9,589.61 c. Statement from Jensen, Hicken, et al through 1/31/89, $3,200.75 d. Statement from Dahlgren, Shardlow, Uban through 1/31/89, $1,220.75 2. Cancellation of Check Nos. 22822, 22824., 22883 and 22893 3. Human Rights Minutes of 2/16/89 4. Proposed Resolution requesting Metropolitan Council HRA to Implement a Revolving Loan Program within Falcon .Heights 5. 1989 Basic Life Support Agreement 6. Resolution supporting Roseville's "Minnesota Oval" Project 7. MVET Resolution 8. Licenses 9. Appointments/Reappointments to Solid Waste Commission ACTION: F. REPORTS, REQUESTS AND RECOMMENDATIONS: 1. Presentation by Scott Williams, NW Suburban Youth Services ACTION: 2. Lions Club Donation to Ambulance Fund ACTION: 3.111988 Planning Project Summary ti~ACTION: 4. EVP System Installation at Hamline and Larpenteur ACTION: 5. Hamline Avenue Construction Project (Larpenteur to Co. Rd. B) ACTION: 6. Bullseye Shopping Center Parking Variance Request ACTION: G. ANNOUNCEMENTS AND UPDATES: H. ADJOURNMENT: J ACTION: ADDENDUM TO CONSENT AGENDA March 8, 1989 E-10 Travel Advance for Mayor Baldwin (Disbursements) E-11 Planning Commission Minutes of March 6, 1989 E-12 Appointment of Joseph L. Martinez to the Rescue Department C J MINUTES REGULAR PLANNING COMMISSION MEETING MARCH 6, 1989 c: Black Boche moved, seconded by Daykin, approval. of the February 6, 1989 Minutes as corrected. (Page 3, Paragraph 2, first sentence be reworded to read: Boche moved, seconded by Carroll, that corner lots'side yard setbacks shall be at least 20 percent of the lot width." Also on Page 3, Paragraph 4, sentence'reading as follows should be struck from the Minutes: Barry moved, seconded by Carroll, that a maximum percentage of 35 percent may be used for lot coverage of the rear 20 percent of-the lot for accessory structures. Motion carried unanimouslyl) Motion carried unanimously. `-' Pauline C. Kruger, Property Manager, Towle Real Estate, reviewed her March 2, 1989 letter (copy of which is on file in the office of the Administrator) indicating that the use of the shopping center has changed and as a result a change is needed in the parking complement. Her letter is requesting a change from the present 5.5 parking spaces per 1000 square feet to 5 parking spaces per 1000 square feet of retail space. Questions arose regarding how a parking plan could be developed for a change in tenant use, how the square footage of the shopping center is determined, exactly what the variance request is and hours of operation for use of allotted parking for tenant mix. Dave Koske, Barton-Aschman Associates, Inc., reviewed his parking study, indicated when the study was taken, advised when peak occupancy occurs and informed that the study did not include evening hours. He then reviewed numbers that were taken before this meeting. Mr. Koske was of the opinion that the Bullseye Plaza Shopping Center has adequate parking for full retail occupancy_ He ,recommended the adoption of the variance for 5 parking spaces per 1000 square feet of retail space. Vice-Chair Finegan called the meeting to order at 1:s5 P.M. Finegan, Barry, Carroll, Boche, Grittner, Duncan, Nestingen and Daykin. Also present was Council Liaison Wallin. Daykin and Nestigen were of the opinion that in order for the study to better reflect the actual parking needs, more weekdays needed to be studied including a Saturday, which Would then give a more thorough overview of the present parking situation. Planner Tim Malloy shared his concerns: (1 )` the drawing used to determine parking spaces for the Bullseye Sport°s Restaurant is not the same one he was provided, (2) parking budget has to work all year long--it cannot be based on certain month's needs, (3) questioned where certain parking spaces were located--are the spaces referred to by the Bullseye Shopping Center (33 spaces) all located on the shopping center property or are part of them located on Embers property, 4) parking count peaks are different for each month--some .numbers i• MINUTES REGULAR PLANNING COMMISSION MEETING MARCH 6, 1989 PAGE 2 may need to be factored up--February was not a good month to be doing a parking survey, (5) parking allotment needs to be applied to the use in the basement,. and (6) due to hours of operation of tenants, shared parking may not work. A short five minute recess was taken at 9:10 P.M. Henry Kristal, Embers Restaurant, advised that he cannot have the shopping center smother his business, the golf-o-mats are generating a large amount of parking traffic, a restaurant the size Mr. Hunt is proposing will not monetarily work in the square footage, the shared parking arrangement won't be continued if itin~ades on his business, and he is willing to work with the City and Mr. Hunt to make the shopping center a viable operation. Boche moved, seconded by Nestingen that the variance for parking be set at 5 parking spaces per 1000 square feet with the understanding that this approval does not apply in any way to the approval of a restaurant on the west end of the shopping center. This would have to be addressed as a second issue. .After a lengthy discussion on exactly what affect this motion would have on the shopping center, the motion was withdrawn. Boche then moved, seconded by Barry, to lay the item over and call a special. meeting. (March 20, 1989 at 7:30 P.M.) if all information has been provided including a recommendation from the City Administrator and a thoroughly defined variance request being presented. Motion carried unanimously. Carroll moved, seconded by Daykin, scheduling a public hearing on April 3, 1989, at 7:35 P.M. for the following proposed amendments to the City Code: (a) Section 9-17.02 - relating to subdivision procedures, (2) Section 9-4.01, Subd. 4 -.lot area, height, lot width, and yard requirements in residential districts, (3) Section 9-2.04, Subd. 1(c) - accessory buildings and structures. Motion carried unanimously. The City Parking Policy issue was deferred. Carroll moved, seconded by Nestingen, adjournment at 10:00 P.M. Motion carried unanimously. Submitted by: Katherine J. Zimmerman Approved: Edgar Finegan, Secretary MINUTES i REGULAFEBRUARYO22CI1989ETING Baldwin convened the meeting at 7:00 P.M. ALL MEMBERS PRESENT Bush, P. Chenoweth, were Wiessner and S. Ciernia, Wallin and Baldwin. Also present Chenoweth. MINUTES OF FEBRUARY 8, 1989 APPROVED it approved the Minutes of February 8, 1989 as corrected. Counc CONSENT AGENDA APPROVED Council approved. the following Consent Agenda 1. 2. 3. 4. 5. REPORT FOR 1988 - CITY TO APPLY FOR "TREE CITY" Linda Treeful, City Forester, reviewed her report dated January 27, 1989 which addressed the 1988foreelm diseasencont olm innd program inrecommendedtherapeutictrimming 1989. She also explained the "Tree City UearAznd requested which the City hopes to participate this y Council consider appointing a Tree Hoard as required for participation in the program. Following a brief discussion, Council accepted the Forester's Report and designated the City Council as the Tree Board. Disbursements: a. General Disbursements 89ro$9h65~2408~• $531, 073.9 b, Payroll 2/1/89 2/1 / c, Maier Stewart StatemeQban Statement8through57.10 d, Dahlgren, Sh6261 0 &1/31/89, $2. Cancel Check #22769. es to Park & Recreation p,ppointment of Jean Supp Commission, 3 Year Term to Expire 12/31/91 Ramsey County Sheriff's Report r.~ censes FORESTER'S STATU S NW SUBURBAN YOUGH SERVICES PRESENTATION DEFERRED TO 3/8/89 Item F(2) Presentation by Scdoto thelMarch 8~r1989smeetingbat the Youth Services, was deferre request of Mr. Williams. TAX INCREMENT FINANCING PROJECT UPDATE ort dated Steve Apfelbacher, presented his rep Fiscal Consultant, of which is on file in the Clerk' s January 22, 1989 (a copy office) updating the financial status of the TIF projects. Council and Apfelbacher duchuasedisallowing homesteadtcredits in tax laws on TIF funding s erties. TIF districts containing homestead prop MINUTES FEBRUARY 22, 1989 PAGE 2 LIGHT RAIL TRANSIT PRESENTATION BY COUNTY COMMISSIONER JOHN FINLEY Commissioner Finley gave an informative presentation on goals and possible sites for light rail transit in Ramsey County after which he replied to inquiries from Councilmembers. CITY TO CONSIDER PROPOSAL FROM HEINRICH LOOS TO DEED ONE FOOT STRIP OF LAND AT END OF LINDIG STREET TO CITY Baldwin presented background information on the one foot strip of city right-of-way which was retained by the property owner at the time the property on the the west side of the north end of Lindig St. was subdivided. He explained that the present owner of the northernmost property, Heinrich Loos, is selling the property and has made two proposals to the .city, (1) that the city purchase the strip of land from him for $3,500 or (2) that he deed the strip to the city with the stipulation that the city would not issue a building permit for development of the lot on the east side until he has been reimbursed for a portion of the water and sewer cost. Following a discussion, Wallin moved acceptance of a deed of ownership based on the conditions specified in item No. 2 providing staff can work out a suitable enabling mechanism at no cost to the city. Motion carried unanimously. RAMSEY COUNTY PUBLIC WORRS CAPITAL IMPROVEMENT PLAN UPDATE Council briefly discussed the public works update and the accompanying letter from City Engineer Maurer dated February 17, 1989. FINAL. DRAFT OF PROPOSED CHARITABLE GAMBLING ORDINANCE REVIEWED Council reviewed the proposed ordinance of ter which Wallin moved adoption of Ordinance 0-89-6 providing for regulation of charitable gambling. Motion carried unanimously. ORDINANCE 0-89-6 AN ORDINANCE AMENDING PART 15, SECTION 15.01 OF THE CODE OF THE CITY OF FALCON HEIGHTS RELATING TO CHARITABLE GAMBLING PERSONNEL COMPENSATION SYSTEM ADOPTED After yViessner's presentation of the proposed compensation plan and discussion by the Council, Council approved the plan as presented with the deletion of the longevity bonus section. It was agreed that the $1,750 designated for this purpose be added to the $5,000 stipulated for merit increases. Wallin then moved approval of the proposed individual salary adjustments totalling 6,500 for the remainder of 1989. Motion carried unanimously. MINUTES FEBRUARY 22. 1989 PAGE 3 ADJOURNMENT The meeting was adjourned at 9:53 P. M. Tom Baldwin, Mayor ~~ ATTEST: lJ Shirley Chenoweth, City Clerk i i~ CpASIAL X Tolicyr_ CI?i OF FALCON DEN'S fL-QUES? t'OR COUIiCIL 40~NSIDERATION ITF.~! DF.SCAIPTIOp gp$!II?TED SY fEVIL~iF.D SY: Disbursements Tom Kelly S. Chenoweth y~A~pip/gu4ll-RY (attach Mlditional sbsets as aecsssas7) a) General Disbursements 2/22/89 - 3/8/89 $28,662.33 b) Payroll - 2/16/89 - 2/.28/89, $9,589.61 c) Statement from Jensen, Hicke1989ed$3,200u75e Legal services for January, d) Statement from Dahlgren, Shardlow and Uban 1 220.75 Professional services for January, 1989, $$ . 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T' i,l ~ tip) - +`+~._.0~ I/di!'ii$ Y.47':-SBY..-ir3".'!:V6i.r.LiCL^-`F~ G_ 1.'.9TC!~I0' ltZz ;L:J 474-S2;'_ P:Ec.~:"~:177u.4r .." .. 5': ~~~~ 2....v 41` cc"k 3~.~°_ C.b"B: J __.c,a --'i. ..°: '!. r.,...~t _.~Ec f. 67 kc... uE'e;C ~,4:,-~_-._:y c aG..~. .c-`c_ ~_ u.::5.r - _i i vV ...ire.a 4.a` a.r`~~~... __ _.,. ~.r __vC~fv.7 ~. .j ~. r.i?7r... ...- I c) JENSEN, HICKEN, GEDDE t~ SOUCIE, P. A. ATTORNEYS AND COUNSELORS AT LAW BOCK, EDWARD A..jR.300 ANOKA OFFICE CENTER BUCHMAN, JOHN 7. GEDDE, THOMAS A.2150 TH1RD AVENUE GROVER, BETH H.ANOKA, MINNESOTA 55303-2296 HICKEN, JEFFREY P. HOWARD, ROBERT A.TELEPHONE (612) 421-4110 JENSEN, DAVID L. NATTKE, PAUL E.7ELECOPIER (812) 421-1040 SC07T, MICHAEL j. SOUCIE, FRED M. February 20, 1989 Ms. Jan Wiessner Clerk Administrator City of Falcon Heights 2077 West I,arpenteur Ave Falcon Heights, MN 55113 Dear Ms. Wiessner: OF COUNSEL HADLEY, CHARLES 5. LUTHER, RICHARD L. Enclosed are our itemized statements for the City of Falcon Heights for the month of January, 1989. The total charges on all files are as follows: Professional Services Expenses Current Balance Sincerely, /~ v De Etta Vigstol Finance Director enc. 3,008.50 192.25 3,200.75 i i•JENSEN, HICKEN, QEDDE & SOUCIE, P.A. ATTORNEYS AND coin At uw STATEMENT DATE: 01/31/89 800201 CITY OF FALCOp HEIGHTS-CIVIL CITY OF FALCON HEIGHTS 2077 W. LARPE)rTEUR AVE. FALCON HEIGHTS, MN 55113 aoo ANOKA oFFlCE tZ~A Zt60 TiiD AVEMJE A. MSfSOTA 6630©-2298 7ELE~l101E A121421~170 INVO1c~NO. 9 92 5 PLEASE DETACdi AND RETURN TOP PORTION WITH YOUR PAYMENT AMOUNT PAID = DATE-- -ITEM- ITEM DESCRIPTION A!lOIlIi1' B~ALAlICE 01/11/89 000000 01/18/89 000000 01/20/89 000000 01/31!89 .000000 01/31/89 000000 BEGIIINING BALANCE FACSIMILE TRANSMISSION FACSIMILE TRANSMISSION PHOTOCOPIES PAYMENT RECEIVED-SERVICES PAYMENT RECEIVED-EXPENSES PROFESSIONAL SERVICES SEE ATTACHED SUMt~fARY OF TIME RECORDS) EXPENSES TOTAL CHARGES THIS STATEMENT PAYMENT. CHARGES 2284.65- $1590.40 1.00 2.00 8.40 52275.50- 9.15- 52284.65 51579.00 11.40 1590.40 CURRENT BALANCE 1590.40 PNrriwtt dui upon ~,NDt. kYU~st wi M dyrp~d on u~pid D~hna n d» r~ of iX pK momh I. 02/20/89 JENSEN, HICKEN, GEDDE & SOUCIE P.A. 300 ANOKA OFFICE CENTER - 2150 THIRD AVE ANOKA, MINNESOTA 55303 BILLED & UNBILLED TIME RECORDS FOR FILE: 800201 FILE NAME: CITY OF FALCON HEIGHTS-CIVIL CLIENT NAME: CITY OF FALCON HEIGHTSDATE- ATTY SEQ TRANSACTIONS-------------_TIME CHARGES011189TAG06PHONECONF'S W/ADMINISTRATOR; REVIEW 1.70 $144.50PROPOSEDCHARITABLEGAMBLINGORDINANCE 6 RELATED ISSUES & OPTIONS AVAILABLE TO THE CITY 011189 PEM 02 PHONE CONF W/JAN WEISSNER RE GAMBLING 60 $51.00ORDINANCE; PHONE CONF W/WEISSNER RE CHARGES STEMMING FROM THEFT AT CITY HALL011189. IBF 04 PREPARE & TRANSMIT ALTERNATIVE GAMBLING 70 $17.50ORDINANCE 011289 TAG 07 COMMENCE REVIEW OF BULLSEYE DEVELOPMENT 90 $76.50AGREEMENT 011389 TAG 07 REVIEW LEASES W/UNIVERSITY OF PINNESOTA 50 $42 50011389TAG08REVIEWLEAGUEOFCITIESMEMORANDUMRE70 $59.50MUNICIPALSTATEAID & LITTLE DAVIS BACON ACT 011389 TAG 09 REVIEW BULLSEYE DEVELOPMENT AGREEMENT &90 $76.50DEFAULTREMEDIES 011389 TAG 10 REVIEW CONTRACT FOR WATER SERVICE &I.40 $II9.00SCHOENECKERVFALCONHEIGHTSISSUES; LETTER TO ATTY RITTS 011689 PEM 05 REVIEW MATERIALS IN SCHOENECKER FILE;1.00 $85.00PHONECONFW/DOUG HOLM 011689 PEM 06 REVIEW DEVELOPER'S AGREEMENT &1.70 $144.50 BANKRUPTCY FILES RE BULLSEYE 011789 PEM 08 REVIEW MEMORANDUM FROM LEAGUE OF CITIES 1.20 $102.00REPREVAILINGWAGEREQUIREMENTFOR PUBLIC IMPROVEMENT PROJECTS; RESEARCH RELATED STATUTES; PHONE CONF W/CORDON FAY; LETTER TO WEISSNER 011889 PEM 09 PHONE CONF W/JAN WEISSNER RE GAMBLING 40 $34.00ORDINANCE; REVIEW 1/11/89 MEETING MINUTES RE SAME 011989 PEM 06 PHONE CONF W/JAN QEISSNER RE SCHOENECKER 1.00 $85.00PHONECONFW/GAB SERVICES RE CLAIM; LETTERS TO GAB SERVICES & ATTY RITTS011989PEM07ANALYZEBULLSEYEFILE; PHONE CONF 2.00 $170.00 W/ATTY FOR NATIONAL CITY BANK RE STATUS OF CHAPTER 11 & MORTGAGE PAYMENTS; PHONE. CONF W/JAN WEISSNER 012389 PEM 13 PHONE CONF W/DENNIS WERNER RE 30 $25.50 SCHOENECKER CLAIM 012589 TAG O1 ATTEND COUNCIL MEETING 3.00 $125 00012589TAG04PHONECONFW/ADMINISTRATOR; REVIEW 1.20 $102.00ISSLtESRECONDITIONALUSEREQUEST, VARIOUS ISSUES & AGENDA ITEMS; REVIEW ORDINANCES r 02/20/89 JENSEN, HICKEN, GEDDE & SOUCIE P.A. 300 ANOKA OFFICE CENTER - 2150 THIRD AVE ANOKA, MINNESOTA 55303 BILLED ~ UNBILLED TIME RECORDS FOR FILE: 800201 FILE NAME: CITY OF FALCON HEIGHTS-CIVIL CLIENT NAME: CITY OF FALCON HEIGHTS DATE- ATTY SEQ -------------TRANSACTIONS-------------- TIME CHARGES 012589 TAG OS REVISE LETTER RE PREVAILING WAGE .40 $34.00 LEGISLATION ISSUES 012589 EAB 03 REVIEW WEISSNER MEMORANDUM & COVERING 1.00 $85.00 ASSOCIATES COMPLAINTS TAG 10.70HRS =779.50 PEM 8.20HRS 697.00 EAB 1.OOHRS =85.00 IBF 70HRS =17.50 TOTAL FOR FILE: 800201 BILLED UNBILLED TOTAL TIME OOhrs. 20.60hrs 20.60hrs. CHARGES 00 $1579.00 $1579.00 JENSEN, HICKEN, GEDDE & SOUCIE, P.A. ATro~N~ra ANO ~ wt uw goo ANOICA ofRCE cerrEa 2160 TI/D AVEMJE STATEMENT DATE : 01 / 31 /89 ANOKA, ETA 66303-22gg 800202 CITY OF FALCON HEIGHTS-CRIMINAL CITY OF FALCON HEIGHTS 2077 W. LARPENTEUR AVE. FALCON HEIGHTS, MN 55113 tHVO~ No. 9 92 6 PLEASE DETACH AND RETURN TOP PORTION WITH YOUR PAYMENT AMOUNT PAID s DATE--ITEM-ITEM DESCRIPTION AMOUNT BALANCE BEGINNING BALANCE 1211.20 01/09/89 015193 IIIVESTIGATION COSTS 156.00 METRO LEGAL SERVICE INC. 01/14/89 000000 PHOTOCOPIES 70 01/24/89 000000 PHOTOCOPIES 20.30 01/27/89 000000 PHOTOCOPIES 3.85 01/31/89 000000 PAYMENT RECEIVED-SERVICES 1196.00- 01/31/89 000000 PAYMENT RECEIVED-EXPENSES 15.20- PROFESSIONAL SERVICES SEE ATTACHED SUMMARY OF TIME RECORDS) EXPENSES TOTAL CHARGES THIS STATEMENT PAYMENT CHARGES 1211.20- $1610.35 C 1429.50 180.85 1610.35 CURRENT BALANCE 1610.35 P.ve~,c du. upon ~.aw+. ~~ ~ b. awp.a on agie ono. «,n. ~ d ~ x p- month 02/20/89 JENSEN, HICKEN, GEDDE & SOUCIE P.A. 300 ANOKA OFFICE CENTER - 2150 THIRD AVE ANOKA, MINNESOTA 55303 BILLED UNBILLED TIME RECORDS FOR FILE: 800202 FILE NAME: CITY OF FALCON HEIGHTS-CRIMINAL CLIENT NAME: CITY OF FALCON HEIGHTS DATE-ATTY SEQ -------------TRANSACTIONS----------TIME CHARGES 010389 PEM 03 REVIEW FILES; CONTACT WITNESSES; APPEAR 6.00 360.00 IN COURT FOR JURY TRIALS; HANDLE NEGOTIATIONS & PLEAS 010389 ICST 07 LETTER TO MONTANA MOTOR VEHICLES; LETTER 1.10 27.50 TO DEPUTY JAHNKE; PREPARE SUBPOENA FOR SERVICE ST V STIBAL; PHONE CONF'S W/WITNESSES ST V GOLZALO; PHONE CONF W/CLERK OF COURT 010389 KST OS PHONE CONF W/JUDGE GEARIN'S CLERK 20 5.00 010489 PEM OS PHONE CONF W/SGT DEXTER RE HANDLING OF 30 18.00 BAD CHECK PROSECUTIONS 010489 PEM 06 REVIEW POLICE REPORTS RE POSSIBLE 40 24.00 CHARGE VS EGGERT 010489 KST 07 PHONE CONF W/JUDGE GEARIN'S LAW CLERK;1.00 25.00 PHONE CONF W/WITNESS ST V STIBAL; PHONE CONF W/DEPUTY HOVEN; PREPARE FILES FOR TRIAL 010689 PEM 02 PHONE CONF W/INVESTIGATOR JOHNSON RE 40 24.00 MIKE EGGERT; FOLLOW UP LETTER 689 MJS 03 .REVIEW ST V EGRET FILE; PHONE CONF 90 54.00 W/INVESTIGATOR JOHNSO?v; PHONE CONF W/CLERK OF COURT; PHONE CONF W/ATTY BETZ 010689 KST 05 6 LETTERS TO WITNESSES RE 1/11/89 COURT 1.40 35.00 TRIALS 010989 PEN 04 PHONE CONF W/SHERIFF'S DEPARTMENT RE 20 12.00 DISPOSITION OF EVIDENCE 010989 PEN OS REVIEW COURT TRIAL FILES FOR 1/11/89 50 30.00 011089 PEM O7 PHONE CONF W/BOB LETTER RE EVANS CASE 20 12.00 011089 PEM 08 PHONE CONF WJCLERK OF COURT RE 1.10 66.00 ARRAIGNMENTS; PHONE CONF W/PARIS GETTY; PHONE CONF W/HOVEN; PHONE CONF W/GREG JOHNSON, RAMSEY P.D. OFFICE. 011089 PEM 09 WORK ON .LETTERS TO JURY TRIAL WITNESSES 40 24.00 011089 KST 07 PHONE CONF W/DEPUTY HOVEN, RAMSEY COUNTY 10 2.50 SHERIFF'S OFFICE 011189 PEM O1 HANDLE ARRAIGNMENTS; PREPARE FOR 7.30 438.00 PRETRIALS; HANDLE PRETRIALS & COURT TRIALS 011189 MJS 06 PHONE CONF W/ATTY BETZ; REVIEW FORMAL SO 30.00 COMPLAINTS 011189 KST 08 PHONE CONF W/CLERK OF COURT 20 5.00 011289 KST 05 PHONE CONF W/INV BIRRENBACH, RCSO;70 17.50 PHONE CONF W/CLERK OF COURT; PREPARE FILES FOR TRIAL89PEM06PHONECONFW/DEPUTY POWELL RE GONZALO 30 18.00 CAS E i d) STATEMENT 1, ~ 1/31/89 Page i 0~~%i Falcon Heights T,A, City of Falcon Heights 2077 Larpenteur Avenue, W, Falcon Heights, MN 55113 Jan Weisner PROJECT MANAGER C. John Uban fessional Services for the period: January 1,.1989 to Jan Technical Assistance. Copy/Collate Graphics Phone Calls Prepare/Meet Review/Discuss Research/Analysis Secretarial Service. Supervision Writing Exhibit Setback Summary Variances, Setback Variance Study Western Construction Planning Commisyier. (2 meetings) Procedures Manual and Subdivision Ord, Setbacks Proposed Figure and Setback Summary Revisions to Procedures ManualSubdivisionOrd. Revision and Setback Summary To±al Professional Servic es 2626.50 Reimbursable Expenses Delivery Service Mileage Photographic Service Photocopies Technical Supplies Total Reimbursable Expenses Total Write-Off For January Total Previous Write-Off Total Project Write-Off 227.71 S 2854.21 2106.73 4960.94 C~ cv~;tit~~-;~;~, }~ ... .F}~ rat FI}:S? n, \'L~:i': '\l-i_: _ }: STATEMENT 01501.2 Bullseye Shopping 'Center City of Falcon Heights 2077 Larpenteur Avenue, W. Falcon Heights, MN 55113 Jan Weisner PROJECT MANAGER C. John Uban 1/31/69 Professional Services for the period: January 1, 1989 to January 31, 1989 saltation Graphics Planning Report Exhibits Phone Calls H. Kristal, Shirley,. Jan Prepare/Meet J. Wiessner, D. Hunt, P. Kruger t/30 Presentation Planning Commission 1/23 Review/Discuss. Revised Submittal, Parking VarianceParkingandBuildingUses Research/Analysis Calculations for Parking Variance Writing Planning Report Total Professional Services Reimbursable Expenses Mileage Total Reimbursable Expenses Invoice Total ** 1208.75 12.00 S .____1220_75 ~ : Constnt R lolicy__ r L r L CITY OF TALCON HEIf~Z'S REQUEST TOR COUl~1CIL COASIDEkATICN Wendt Item: E 2 1lteting Datt:3/8/89 ITEM DESCRIPTION: Cancellation of Check Nos.22822, 22824 and 22883, 22893 SIIBMITTED SY:Tom Kelly. REf1IEWED 3Y: LANATIOp/SI1l~lARY attach additional sbetts at mecetsar~j: a) Check ~~22822 issued to Midway Ford in amount of $14.04 -- duplicate b) Check 422824 issued to Patch & Monogram in amount of $110.82 -- duplicate c) Check 4422893 in the amount of $4,074.96 a portion of this was paidpreviously. d) Check 4422883 in the amount of $28.80 --duplicate ACTION REQIIESTPD: Approval I i~i~ Constnt~_ Policy CITY OF TALCOlI HEIGHTS 1EQUEST l~OR CODNCIL CONSIDERATION Benda Item: E 3 Ilteting Date: 3/8/89 ITEM DESCRIPTION: Human Rights Commission Minutes - 2/16/89 SUBKITTED ~' .Human Rights Commission REVIEWED 3Y: 'S. Chenoweth ' EIpLANATION/SUl~II4ARY (attach additional sheets as aecessary): Attachment: Minutes of February 16, 1989 ACT I Oh REQLTESTI~ Approval J lJ MINUTES HUMAN RIGHTS COMMISSION FEB. 16, 1989 Minutes approved for January 19, 1989 No-Fault Grievance Training Olsen, Groff, Gibson, Gibson/Talbott attended 2/11/89. Wayne willarrangeanothermeetingforsessionIIASAP. Foster Home (1746 Snelling Avenue) The State has mandated these homes. Plans are going .ahead with thehome. Discussion re: current state legislation. Group Home WorkshopwillbeheldonMarch1, 7:00 P.M. at City Hall. Members will attendifpossible. Jan will bring copies of the most recent DHS proposal re: regionaltreatmentcenters (to be sent out with minutes) Contacting businesses Rick will contact John Tittle re: info we could hand out to businessesandemployersre: Human Rights Commission Beth will get list from Shirley for businesses & apartments in FalconHeights The Bullseye complaint will be handled by the State Wayne will arrange 2nd meeting - March 18th for No-Fault Grievance Training Wayne will contact Brian Stenquist re: attendance at meetings Two commission positions open Rick will contact Shirley to advertise Tape of speakers - Annual Meeting 12/9/88. Rick will contact John TittletogetinfoonhowtogettapetoputancableTV. Next meeting will be held March 16, 1989 at 7:30 P.M. Respectfully submitted, Beth Boger Consent X Benda Item: 3/8/89lolicy CITY OF TALCON HEIGHTS MaetiaS Date: E-4 REQUEST !OR COUNCIL COpSIDBRATI011 ITE!! DESCRIPTIOJ~: Proposed. Resolution requesting the Metropolitan Council HRA toImplementaRevolvingLoanProgramwithinFalconHeights SU~ITTED EY: Metro HRA REVIEWED Ey; Jan Wiessner S. Chenoweth E7~LlWATIOA/SU!II'IARy (attach additional sheets as aecessarTj; The City is presently participating in the Rehabilitation Loan ProgramadministeredbyMetroHRA. The proposed Revolving Loan program wouldbeinadditiontothepresentprogram. Attachments: a) Letter from Metro HRA dated Feb. 24, 1989 b) Copy of proposed Resolution (R-89-6) ACTION REQUESTED; Approval/Disapproval J A?, ~'~ tg64 METROPOLITAN COUNCIL 1~tears Park Centre, 230 East F; h Street St. Paul MN. -SSI01 612 2916359 February 2~1, 1989 Ms. Janet R. Wiessner Administrator-Clerk-Treasurer City of Faloon Heights 2077 W. Larpenteur Avenue Falcon Heights, MN 55113 Dear Ms. Wiessner: Minnesota Housing Finance. Agency (t~tE1FA) has offered Metro HRA an opportunity to participate in a new Revolving Loan Program, in addition to the Rehahilitation Loan Program already being administered by Metro HRA. The Revolving Loan Program provides 3% loans to low income homeowners for housing improvements directly affecting the safety, habitability, energy efficiency and accessibility of their homes. The program was created to assist households which are not eligible for the necessary assistance through other state and federal programs. Metro HRA would propose to administer this new program in Ramsey County communities (except St. Paul). In order for Metro HRA to administer this new program in your community, we will need a resolution authorizing your participation in the program. I have enclosed a sample resolution for your consideration. Also enclosed is a summary of the program.. We would appreciate your consideration of this programattheearliestpossibleCouncilmeeting. If you have questions or if Metro HRA can be of any assistance, please call Kathy Fox at 291-6600. Since ly, Thomas C. McElveen Division Manager TCM/~mb enclosures S A M P L E R E S O L U T I O N REQUESTING THE METROPOLITAN COUNCIL HRA TO IMPLEMENT A REVOLVING LOAN PROGRAM WITHIN THE CITY OF WHEREAS, the City of desires to assist low income homeowners in making repairs to their homes for the purpose of correcting defects affecting directly the safety, habitability, energy conservation, or accessibility of the property; and, WHEREAS, the Minnesota Housing Finance Agency has funds to be used for such purposes, and will accept applications from housing and redevelopment authorities desiring to administer these Revolving Loan Program funds; and, WHEREAS, the Metropolitan Council has been duly organized pursuant to Minnesota Statutes 1976, Section 473.123, and has all. of the powers and duties r.,,~=_~ uUb17VL'1Gy pursuant to Minnesota Statutes 1976,i 473.193, under the provisions of the Municipal Housing and Redevelopment Act Minnesota Statutes 1976, Section 462.411 and 462.711; NOW, THEREFORE, BE IT RESOLVED that the Metropolitan council is hereby requested to include the City of in an applicationforstateRevolvingLoanProgramfunds, and that the is hereby authorized to enter into any necessary agreement with the Metropolitan Council for operating the Program within the City. Adopted this day of 1989. PXASB YRBYOLYZNGLOANPZUOGRAX PROGRAl1 SUXKARY I. General Description The Minnesota Kousinq Finance Agency (HflPAJ Revolving Loan Programprovides3XIoanstoIowincomehomeownersforhousingimprovementsdirectlyaffectingthesafety, habitability, energy efficiency andaccessibilityoftheirhomes. The program was created to assisthouseholdswhicharenoteligible. for the necessary assistance throughotherstateandfederalprograms. The program is funded by MKFA. The funding Ievel for the March 1989-July1991programphasewiZ1be, $3 million. These funds are distributedstatewidethroughlocalhousing. and redevelopment authorities, communityactionagencies, and other nonprofit organi2ations which currentlycontractfordellveryoftheRehabilitationLoanprogram. Ir. Program B1loibilitu Applicants must meet eight eligibility criteria in order to qualify forthisprogram. They are. as follows: I. The applicant`s household must have an adjusted gross income of15,000 or less in the seven county metro area or $12,000 or less intherestof [he state. Adjusted gross income is calculated by takingthegrossannualincons' flncludinq a1I public assistance payments) ofallmembersofthehousehold, age 18 or over, and deducting from thatamount $1,000 per person. MHFA may also allow an extra deduction forextraordinarymedicalcosts. 2_ The .applicant must own the property to be improved and it must behis/her principal place of residence. 3. The value of the applicant's assets after deducting any outstandingIndebtednesssecuredbytheassets, cannot exceed $25,000. Excludedfromthecalculationofanapplicant's assets are the following: aJ The house to be repaired and the land upon which it is locateduptotwocontiguouslotsofplattedLandor160contiguousacresofunplattedLand. Language to the .document securing theLoanwt1ZrequirethatifanyoftheIanissold, profits fromthesalewouldberequiredtobeusedtoreducetheloanbalance. bJ Real Estate, equipment, supplies and inventory used in abusiness. cJ Household furnishings, clothing and one acc[omobile. S. The structure, upon completion of necessary improvements, will bereasonablylivable, safe, habitable, and energy efficient for thetermoftheloanintheAdministeringEntitiesestimation. f~ C Program Summary Page 2 6. The total of a12 Ioans secured by the property may' not exceed theestimatedafter-improvement market value of the property. 7. 9orrowers must not be eligible for the necessary asststance throughotherstateorfederalprogramsincluding /YfiPA florae Improvement LoansandfloraeenergyLoans, However, .funds may be coordinated with otherprogramsprovidedtheotherprogramsareusedtothegreatestextentpossible. B. Borrower must continuously maintain hazard insurance on the improvedproperty. rrr. rmvrovement Sltaibil2ty the Revolving Loan Program is* designed to provide funds for basicmprovementstomakeadwellingmoresafe, habitable, energy efficient oraccessible. The~need for such improvements !s determined by an inspectionperformedbythestaffofanAdministeringFntity. The cost of thenecessaryimprovementscannotexceedX7,500. All improvements must be permanent 2mprovements. Examples may includerepairorreplacementoffurnaces, roofs, electrical and plumbing systems,insulatton, and construction of ramps for accessibility. . IV. Administrative Procedures Based on an ffXFA-determined allocation plan, current RehabilttatioProgramAdministratorswillbeinvitedtocontractfordellveryof Ltheprogrem. An amount not to exceed 14X of total funding may be requestedforadministrativeexpenses . A11 appl2cations wi11 be processed on a first come first served basis;however, priority will be given to: aJ applications of an emergency nature .(natural disasters and systems orstructuralfailures) and fbJ applications necessary in order toimprovementsfeasible (i.e. roof replacement/mrpsi ~$ Weatherization The Administering sntity is responsible for determining the adjustedincome, assets, affordability, and necessary improvements for eachapplicant. After each loan package is assembled, [he Administering sntity w111 submi tthepackagetoNIfPAforreview. UponAdministeringEntityof approval, NfIPA w211 notify the close the loan. The Administering Bntitypwill tcloseo theme 1oan~recordy theflortgage; monitor the rehabilitation work; certify, .along with theborrower, that the work is completed satisfactorily and authorizecontractorpayment. 7001r (1/11/891 Consent R Tolicy i r L CITY OF lALCON HEICBTS ZEQUES? !OR COUNCIL Agenda Item: E 5 leeting Date: 3/8/89 ITEM DESCRIPTION: 1989 Basic Life Support .Agreement between St. Paul Ramsey Medical Center and Falcon Heights Fire Department SUBMITTED EY: Fire Department SEVIEWED BY: S.~Chenoweth ' L~'LA?oATIOAJSt1l4lARY (attach additional sleets ae nec:asarY) s This is a renewal of the annual agreement with St. Paul Ramsey. The 200.00 charge is the same as last year. The proposed Agreement is attached. ACTIOT REQUESTED: Approval St Pau/•Ramsey Medical Ce,~-ter ~ ~ ; . Jackson at University St. Paul, Minnesota 55101-2595 612) 221-3991 Emergency Medical Services 1989 - BASIC LIFE SUPPORT AGREFMENT This agreement is entered into by and between St. Paul-RamseyMedicalCenter (hereinaftaer Medical Center) and Falcon Heights Fire Department (hereinafter Service). WHEREAS, The Service desires to provide emergency medical services and desires to have the assistance of the Medical Center in providing the following medical direction to the Service: NOW THEREFORE, it is agreed that the Medical Center will designate a physician to act as .medical director who will provide or designate someone to provide the following consultation to the Service: 1. General advice on training and orientation of Service personnel. 2. Advice on the upgrading and purchasing of patient care equipment for the Service. 3. Prescribe and maintain within the meaning of Section 4690-0100, subgart 19 (Minnesota Rules for Life Support Transportation Services) guidelines and protocols for medical care to be rendered by the Service 4. General advice on patient triage, care and transportation. 5. Assistance with the development and operation of an internal quality assurance mechanism for the Service. by: a. Attending a minimum of one meeting every two months. b. Reviewing run reports and providing appropriate follow up in the interest of continuing education for Service personnel. c. Assisting in the training and/or retraining of Service personnel once a year in the use of special techniques and skills such as the EsophagealObturatorAirway (EOA), Medical Anti-Shock Trousers and in new methods of patient care and equipment that become available. Equal Opportunity Employer C~' 2_ d. Supervising and assisting the Service's continuingmedicaleducationprogramandassistingwiththetrainingoftheService's personnel for recertifi-cation by providing faculty ugon reasonable request. e. Attempting to mediate instance of public complaintsagainsttheServicerelatedtomedicalcare. IT IS FURTHER AGREED, that the Service shall: 1. Implement the medical protocols and guidelines developedbytheMedicalGenter. 2. Report patient care problems and public complaints onpatientcareandtransportationtothemedicaldirector. 3. Report all proposals for the purchase of patient careequipmenttothemedicaldirectorforevaluationandadvice. 4. Provide the medical director with copies of allambulancerunreportsforevaluationandreview. 5. Provide the medical director on a periodic basis, withinformationonthenumberofpersonnelandtheirlevelsoftraining. IT IS FURTHER AGREED, that the Service agrees to indemnify and holdtheMedicalCenter, its officers and employees harmlessfromanyliability, claims, damages, costs, judgements orezpensesresultingdirectlyorindirectlyfromanyactoromissionoftheService, its agents, employees orcontractorsintheperformanceoftheirdutiesor in anywayrelatedtothefailuretofullyperforminrespecttoallobligationunderthiscontract. The Medical Center agrees to indemnify and hold theServices, its officers and employees harmless from anyliability, claims, damages, costs, judgements or expensesresultingdirectlyorindirectlyfromanyactoromissionoftheMedicalCenter, its agents, employees any wayrelatedtothefailuretofullyperforminrespectto allobligationunderthiscontract. Aothing herein shallconstituteawaiverofanydefenseorlimitationonliabilityestablishedbyM.S. Chap 466. No person shall beconsideredasathirdpartybeneficiaryofthisagreement. 1 .• 3- IT IS FURTHER AGREED, that in consideration of the servicesfurnishedbytheMedicalCenter, the Service shall pay totheMedicalCenterthesumof $200.00 per year. Succeedingpaymentswillbedeterminedandmutuallyagreeduponannuallyfromthedateofexecutionofthisagreement.Either party may terminate this agreement by giving 30 dayswrittennotice .to the other party. IT IS FURTHER AGREED, that .the parties to this agreement areindependentcontractorsandthisagreementshallnot createanemployer-employee relationship. DATED this day of 198 FALCON HEIGHTS FIRE DEPARTMENT ST. PAUL-RAMSEY MEDICAL CENTER y ~ President X k rr--,r~ L/,~, 0523G I Consent X Policy__CITY OF tALCON SEI6HTS DEQUES? r0a COUNCIL CONSIDERAI'IOIi beads Item: E-6 IleetiaS Date: 3/8/89 DEPARTMENT OF PARKS AND RECREATION February 26, 1989 Tom Baldwin, Mayor City of Falcon Heights 2077 W. Larpenteur Falcon Heights, Mn., 55113 Dear Mayor .Baldwin, The City of Roseville is again asking .for your support for the development of the Minnesota Oval. This is a multi-use facility that has been included in the Minnesota Amateur Sports Commission recommended bonding bill which includes a 400 meter Speedskating track, an artificially-refrigerated Bandy rink and an all-weather Soccer field. It is our belief that this facility will be of great benefit to the entire north suburban area. It would certainly provide an excellent recreation facility that would be open to all citizens of Minnesota as well as an enhancement to our economic base. We would appreciate a resolution of support from your Council for the Minnesota Oval. Please send the resolution to my attention at Roseville City Ha11, 2660 Civic Center Drive. Thanks, again, for yourcontinued support and cooperation. Sin r y, FRANK J. OG, yor City of Roseville FJR/bf l,t~t.) C1~"IC: C~;~'TI;1: llhl~'E • RO5E~'ILLE • ail\~ESOT:~ • ;;113 • t~l?--~~~t1-2?t1O PROPOSED RESOLIITION WHEREAS, the Metropolitan Council has determined that there is a need for a 400 meter, artificially-refrigerated Speedskating and Bandy Rink in the Metropolitan area, and WHEREAS, the Minnesota Amateur Sports Commission has endorsed and recommended this to be included in the Minnesota State BondingFund, and WHEREAS, the Roseville Ad Hoc Citizens' Speedskating Committeehas. selected a site in the City of Roseville, and WHEREAS, this site is strategically located in the MetropolitanareawithexcellentaccessfromI-35W, I-35E and 36, and WHEREAS, the largest concentration of speedskaters is in the CityofSt. Paul and northern suburbs with this area producing a majority of the speedskaters currently on the national team, and WHEREAS, there are few metropolitan facilities in the northernsuburbsascomparedtootherareas, NOW, THEREFORE, BE IT RESOLVED, that the City of supports the City of Roseville's proposal to locate the MinnesotaOval, a national multi-use, recreational facility, in theircommunity, and BE IT FURTHER RESOLVED, that a copy of this resolutin be providedtotheCityofRoseville. Y Consenti lolicy_ r L CITY OF TALCON HEIGATS EQUES? FOR COUNCIL COIiSIDERATI0l1 Benda Ites: E ~ Meatin~ Dats:3/8/89 ITE!! DESCRIPTION:. MVET Resolution SUBMITTED BY: City Engineers Assoc. of Minnesota ItFVIEWED sY: ' T. Maurer tYpLA1~ATIOIi/SUl1!lARY (attach additit~l sbeeta as aeca~sary): Attachment: Letter from City Engineer's Assoc. 2/13/89 and Proposed Resolution R-89-8 ACTION REQiT£STED: CITY ENGINEERS ASSOCIATION of MINNESOTA r ~ LJ i T0: City Engineer or City Clerk _ Falcon HeightsRE: Reduction in Your Share of State Aid Road Funds. C~p~._ T. T'Y1Gt~w~ February I3, 1989 Legislation (House File 1749) which was passed in 1988 provided for continuationofthesharingbythestate, counties, and cities of monies transferred from theMotorVehicleExciseTax (MVET) to the Highway User Tax Distribution Fund. ThatlegislationhasaSunsetClausethatwilleliminatethecountiesandcitiesfromsharingthoseMVETfundsin1992. This is a concern to all cities. The figures below will ivelossesinStateAidfundsfor. roads that your city willg experien a after (1991underthepresentlaw. The figures compare funds that are allocated to you in1.989 with the money you would have received in 1989 if the Sunset Clause cutoffhadtakeneffectin1989. The actual figures for 1992 are unknown at this time. Actual 1989 Allocation 101,345 5,791 1989 Allocation if MVET had been Eliminated in 1989 95,554 The City Engineers Association ofResolutinconcerninMVETfundin .a sam._. l~_that may be used for ou resotutio~n_ Minnesota unanimously passed the attachedItisforwardedforyourinformationandascity's consideration of passing a similar Your assistance in your city's passing and forwarding a similar resolution toyour .legislators, and/or other contacts with your legislators, is encouraged.Passage of legislation to eliminate the Sunset Clause and continue citiessharingtheMVETincomeforroadpurposesisimportanttoallcities. Youreffortswillbegreatlyappreciated. If you have any questions, please contact one of the following persons: Bruce Bullert (507) 645-8831 Jim GrubsLarryAnderson (612) 447-4230 (612) 924-2551 Ken Saffert (507) 625-3161 Ron Rudrud (612) 881-5811 Yours truly, 1 <. ~q Net Loss in 1989 State Aid Funds if MVET Funds had been Eliminated for 1989 Ronald L. Rudrud, p,g, President, CEAM CITY ENGINEERS ASSOCIATION OF MINNESOTA RESOLUTION RE; FUNDING FOR STREET CONSTRUCTION IN MINNESOTA Res. No. 1989-1 WH~~S, the City Engineers Association is composed of over I00 members throughout Minnesota representing nearly every city over 5000 population in the state; and WHEREAS, its members are particularly aware of the transportation needs of the cities and counties in the State of Minnesota; and WHEREAS, the street and highway system is deteriorating at a,rate faster than the financial ability to maintain and rebuild it; and WHEREAS, transportation funding is a high priority issue of 1989; and WHEREAS, it is appropriate to use road user funds for major street and road construction rather than using property tax; and WHEREAS, county and city government highway and street plans are predicated on proceeds from the Motor Vehicle Excise Tax (MVET), many county and city plans will be cut back or not completed. WHEREAS, the percent of local participation in the construction and reconstruction of state owned highways is increasing. - NOW THEREFORE, BE IT RESOLVED that City Engineers Association of Minnesota, meeting January 19, 1989, recommends that the 1989 session of the Legislature provide for the transfer of 1008 of the MVET to the road user fund to provide a stable source of adequate funding for the construction and maintenance of streets and highways in the state. BE IT FURTHER RESOLVED that the "sunset° provision included in the 1988 Transportation Funding Bill be removed so that MVET revenue can continue to go to the Highway User Tax Distribution Fund so that it can be used for city streets and county roads in the State of Minnesota. E BE IT FURTHER RESOLVED that this resolution be forwarded to the Governor, the Commissioner of transportation, and to the members of the State Legislature. Unanimously passed and adopted at their annual meeting this 19th day of January, 1989. Secretary President Consent x Policy ITEM DESCRIPTION: LICENSES SIIBMITTED BY: REVIEWED BY: CITY OF FALCON HEIGHTS QUE8T fOR COUNCIL CONSIDERATION Katherine J. Zimmerman Shirley Chenoweth EEPLANATION/SUlQ~ARY (attach additioaal sheets as necessary): Zieetinq Date: 3~gc Agenda Item:~_ License List Attached. Midway Sign, National Automatic Sprinkler,and Sign Service, Inc. were not licensed in 1988. ACTION REQIIESTED• Approval. 6/29/87 CONSENT AGENDA March 8, 1989 Licenses General Contractors Midway Sign Company, Inc. #302444NorthpriorAvenue St. Paul, MN 55104 National Automatic Sprinkler #3001612 - 94th Lane Blaine, MN 55434 Sign Service, Inc. #303 1016 North 5th Street Minneapolis, MN 55114 Mechanical Contractors Energy Heating Services #30114331ArmstrongBoulevardNW Ramsey, MN 55303 NEW Corporate Minnesota Tang Soo Do Karate 1550 West Larpenteur Falcon Heights, MN 55113 Conscnt R Policy. Agenda Item: E 9 CITY OF FALCON BEICBTS Meeting Date: 3/8/89 REQUEST FOA COUNCIL CONSIDERATION ITEhI DESCRIPTION: Appointments/Reappointments to Solid Waste Commission SUBMITTED BY: Tom Baldwin REVIEWED BY: Solid Waste Commission tl~LANATION/SUMMARY (attach additional sbeet~ as necessary): New Appointments: A) John Hustad, 1825 Arona, 1 year term to expire 12/31/89 (resume attached) B) Laura Kuettel, 1879 Simp sin, 1 year term to expire 12/31/89 (resume attached Upon establishment of the .Commission in May of 1988 the present members wereappointedfortheremainderofthatyearonlyandmustnowbeappointedtodesignatedterms: The following re-appointments are recommended: 3__year,terms ending 12/31/91 2 year terms ending 12/31/90 1 year term John .Thompson Benno Salewski Leo/Diana Klisch ACTIOr REQUESTED: Nancy Misra Terry Iverson ending 12/31/89 Michael Haglund S- j Cc _ ,,,,, rjS o-~ t,l~ /~ 1 FALCON HEIGHTS COI~AiISSION/COUNCIL APPLICATION DATE 2/21./89 NAME: John Austad ADDRESS: ].R?.5 Arona Street HOW LONG AT ABOVE ADDRESS? 1 year y~gS pHppE645-2232 IN WHAT CAPACITY DO YOU WISH TO SERVE? As a member of the planninv or solid waste commission REASON YOU WISH TO SERVE ON ABOVE: I understand there are no openings at this on the planning commission. I am therefore applying to be on the solid waste commission. Recycling and a clean coam!unity are of interest and concern to me and I feel that I will be able to contribute to the bettermer of Falcon Feights. It also gives me an opportunity to better understand citizen involvment in government.PRIOR PUBLIC (OR RELATID) SERVICE: 19F1-J9Q~ ~ ~ .Research Consultant N~T~ House of Pe resentatives Criminal Justice issues and Pensions 1.985=198E Commute Administrator/Crime and Family Law Committee 1987-Present Fesearch Consultant/Education palicv & Education Finanra OTHER RELEVANT BACKGROUND (OR COI~IENTS): I have been involved in drafting ai^endments and making recommendations on public policy issues at a state level. FALCON $EIGHTS COtg4tISSION/COUNCIL APPLICATIONiDATE ~ ~' ~~~~-~~ ~ / 9 ~' I NAME ADDRESS: L-~ ~ ~ ~y.v c ~~ E- 7'T~"L 5' S/h1f'Sd~/ ST/2.~cT YGu v6 t- F l~ G` / C~ C / ~ ~ ~~7 E=" . OTHER RELEVANT BACRGltODND (OR COHI~S) ; ~S g ~1j,t/-sic/lsc2 7f1 ~t /r ~~ J ~/ G~Jp.~ ~. ~ L ~~ r % G iL9~i,C-E /~ Cd.~??~~ u 7~~!T1 /./ ; rt-s Coy.:~ t~,v. , ,/, . flout I.oxc eT esovE ADDRESS ~ / ~~ ~k ' ~~ YE~Rs PHONE C~ T~v - 7~G 5'y IN WHAT CAPACITY DO YOU WISH TO SERVE?_ ftS .~} l/y~ Gt N'iZC2 ,/iJE-,~,~~g~.~ REASvN YOU iiISH TO SERVE ON ABOVE:. /45 ~}- /Y~u/ /~ESiJr Q~ Eft 6 E2 %O ~R~T ~ C iPi¢-i'~= ~ N /TS Cv SK C' ~ CaS . 1- l~hj ~-C ~ d / /t/~E$'`1~'-~j f /V 6~4 /rL/ !q/6 /i!/S/6 N i PRIOR PUBLIC (OR RELATED) SERVICE: -1 ~~ ~- ~~ ~~,` tic%Gc~.Uj~-ear GG T~-~-" T ~-,, A ,~!?E 2r ,f F,C ~ ; - T t! Cos:stnt__ lolic~__ ADDENDUM TO CONSENT AGENDA DISBURSEMENTS) CI?Y OF F/1LGON 11EIGB'TS tEQ~LTLST TOA CO~Tl1CIL GOIISID~?Ial eada 2tea: E-10 atiu,~ nste: 3/8/89 ITQ! DESCAlITIOIO: Travel Advance for Mayor Baldwin StTElIITTED n: Tom Baldwin 1F~iED ~ ~ San Wiessner _ ffiL~JIATIOli/SOl4LRT ~attac6 aidit3ooal beets as t~cissar!): Tom Baldwin has requested a travel advance for the NLC Conference in Washington D.C. in the amount of $300.00. He will turn in his receipts upon his return and pay back or get reimbursed for difference in actual expenses. AC?IOr REgIIESTID: APProve Co~seat ~ Tolic~_~_. r L Clti OF TALCO~I EEIf~TS RLQ~ILST lO~R 0001iCIL COASIDEiA?IfR1 Benda Itea: E -11 patios pst~: 3/8/89 ITEM IIESCRIt!'IOR: Planning Commission Minutes of 3/6/89 iUSKI~TED s?: K. Zimmerman iLVIEWED 1{Y: , ttPI1MA?iali/SE~4lA1tT (attatD additiooai sReets as oecesrrT): See Attached ACTIOIc ItEQVESTED: MINUTES REGULAR PLANNING COMMISSION MEETING MARCH 6, 1989 Vice-Chair Finegan called the meeting to order at 7.35 P.M. Finegan, Barry, Carroll, Boche, Grittner, Duncan, Nestingen and Daykin.Also present was Council Liaison Wallin. PRESENT Black ABSENT Boche moved, seconded by Daykin, approval of the February 6, 1989 2/6/89Minutesascorrected. (Page 3, Paragraph 2, first sentence be rewordedtoread: Boche moved, seconded by Carroll, that corner lots'side MINUTESyardsetbacksshallbeatleast20percentofthelotwidth." Also APPROVE:on Page 3, Paragraph 4, sentences reading as follows should be struckfromtheMinutes: Barry moved, seconded by Carroll, that a maximumpercentageof35percentmaybeusedforlotcoverageoftherear20percentofthelotforaccessorystructures. Motion carried unanimously.)Motion carried unanimously. Pauline C. Kruger, Property Manager, Towle Real Estate, reviewed KRUGERherMarch2, 1989 letter (copy of which is on file in the officeoftheAdministrator) indicating that the use of the shopping centerhaschangedandasaresultachangeisneededintheparkingcomplement.Her letter is requesting a change from the present 5.5 parking spacesper1000squarefeetto5parkingspacesper1000squarefeetofretailspace. Questions arose regarding how a parking plan could be Bevel oped forachangeintenantuse, how the square footage of the shopping centerisdetermined, exactly what the variance request is and hours ofoperationforuseofallottedparkingfortenantmix. Dave Koske, Barton-Aschman Associates, Inc., reviewed his parking KOSKEstudy, indicated when the study was taken, advised when peak occupancyoccursandinformedthatthestudydidnotincludeeveninghours.He then reviewed numbers that were taken before this meeting. Mr.Koske was of the opinion that the Bullseye Plaza Shopping Centerhasadequateparkingforfullretailoccupancy. He recommended theadoptionofthevariancefor5parkingspacesper1000squarefeetofretailspace. Daykin and Nestigen were of the opinion that in order for the study DAYKIN/to better reflect the actual parking needs, more weekdays needed NESTINGItobestudiedincludingaSaturday, which would then give a morethoroughoverviewofthepresentparkingsituation. Planner Tim Malloy shared his concerns: (1) the drawing used to MALLOYdetermineparkingspacesfortheBullseyeSport's Restaurant is notthesameonehewasprovided, (2) parking budget has to work all year long--it cannot be based on certain month's needs, (3) questionedwhere .certain parking spaces were located--are the spaces referredtobytheBullseyeShoppingCenter (33 spaces) all located on theshoppingcenterpropertyorarepartofthemlocatedonEmbersproperty,4) parking count peaks are different for each month--some numbers MINUTES REGULAR PLANNING COMMISSION MEETING MARCH 6, 1989 PAGE 2 may need to be factored up--February was not a good month to be doingaparkingsurvey, (5) parking allotment needs to be applied to theuseinthebasement, and (6) due to hours of operation of tenants,shared parking may not work. A short five minute recess was taken at 9:10 P.M. Henry Kristal, Embers Restaurant, advised that he cannot have theshoppingcentersmotherhisbusiness, the golf-o-mats are generatingalargeamountofparkingtraffic, a restaurant the size Mr. Huntisproposingwillnotmonetarilyworkinthesquarefootage, .thesharedparkingarrangementwon't be continued if it invades on hisbusiness, and he is willing to work with the City and Mr. Hunt tomaketheshoppingcenteraviableoperation. Boche moved, seconded by Nestingen that the variance for parkingbesetat5parkingspacesper1000squarefeetwiththeunderstandingthatthisapprovaldoesnotapplyinanywaytotheapprovalofarestaurantonthewestendoftheshoppingcenter. This would havetobeaddressedasasecondissue. After a lengthy discussion onexactlywhataffectthismotionwouldhaveontheshoppingcenter,the motion was withdrawn. RECESS KRLSTAL Boche then moved, seconded by Barry, to lay the item over and call ITEMaspecialmeeting (March 20, 1989 at 7:30 P.M.) if all information LAIDhasbeenprovidedincludingarecommendationfromtheCityAdministratorandathoroughlydefinedvariancerequestbeingpresented. Motion OVERcarriedunanimously. Carroll moved, seconded by Daykin, scheduling a public hearing. on PUBLICApril3, 1989, at 7:35 P.M. for the following proposed amendments HEARINGtotheCityCode: (a) Section 9-17.02 - relating to subdivision ON CODEprocedures, (2) Section 9-4.01, Subd. 4 - lot area, height, lot AMEND-width, and yard requirements in residential districts, (3) Section MENTS9-2.04, Subd. 1(c) - accessory buildings and structures. Motion SCHED.carried unanimously. The City Parking Policy issue was deferred. PARKING POLICYCarrollmoved, seconded by Nestingen, adjournment at 10:00 P.M.Motion carried unanimously. ADJOURN MENT Submitted by: Katherine J. Zimmerman Approved: Edgar Finegan, Secretary COl~asAt X Tolicy~__ r CITY OF TAL©0l~1 1tfICBTS tEQUlST lOR COt1~lCIL COliSID~-TION Asada Itss: E-12 1lsstio= Date: 3~ 9 ITE!! DESCRIPTION: Appointment of Joseph L. Martinez to Rescue Dept. fDRtillTED ~: Leo Lindig tT9IEi1ED DTs .Fire/Rescue Review Board RlPLRNATI01~/St~L1tY (attach aaditima2 sheets as escssssrP~: See attached application. This appointment is subject to the required physical and one year probation period. AC? IOIC REQUESTS Approval. FALCON HEIGHTS RESCUE 6QUAD AVAILABILITY AGREE!lENT consideration of membership on the Falcon'Heights Rescue. uad IS9 . , 1. hereby agree to the following statements and conditions: 1) That as an applicant for membership on the Falcon Heights RescneSquad, I have regresented myself as available. o respond to emezgency callsbetweenthehoursof8:00 AM .and ~8• P1~; 2) That, as a candidate for membership, I s advised of the fact that ImustexecutethisAgreement, and that •I understand that this Agreement isauthorizedbytheFalcon8eightsFireDepartsentmembership; 3) That my inability to respond to emergency calls during all or_part ofthetineperioddesignatedinSection (1) of this Agreement, unless ezcusedbytheactingFireChiefpersuantto6ection (4} of this Agreement,-shallconstitutecausefornyremovalfrommembershipoftheFalconHeightsRescueSquad. Response to less than fifty (50) percent of all eeergencycallsbetweenthehoursof8:00 AP! and 5:00 PA during any consecntiveninety (90) day period designated by the acting Fire Chief shall beconclusiveproofofmyinabilitytorespond. !!y removal shall be at thediscretionoftheactingFireChief, whose decision will be subject to thetandardofreviewpersuanttoARTICZ;E XI of the Rules, Regulations, andocedures. Removal under this agreement will disqualify the claimant fromnyunemploymentcompensationbenefits; 4) That I will notify the acting Fire Chief of any change in availabilityasdescribedinSection (1) of this Agreement within one week of suchchange; and 5) Tbat this Agreement shall remain in force and have effect for a periodoftwoyearsfromthedateIezecutethisAgreement. subscribed and sworn to before ne ti ~~ ,~~~~- i na ure of member this day f ~ ~r~ , 19~ _ ~j5~~~ ~ r /~ ~~ ,.----'~ (Date) potary Pub~t ~~ SRute; G. C6.+eow-eM, t ~ ~~R1.MS'Y COINTr rv, t r. ca~i.r~u.. M[pprr /ea A M!Q In lignin his Agreem t, I acknowledge receipt and ezamination of same. 3r3"~re Chief ~ ~t~- PERSONAL INFORMATION Name -~ ar t j n t z. las t Date Received CIT11 OF FALCON MEICNTS FIRE DEPARTMENT AND RESCUE SQUAD Application for Men~ership o.Sv D~ ~ o N ~ S Date of ! i rth S /9 ~ ZF1 ~s t Mi dd~e -- Address Z 1'~A ~ ~ S S JOtreat ~. ~ j r 1'~~ ~ g fate ip Telephone 6999 L/g7- I SSA Soc. Sec. / S$j- S~- /b $1omewor . a"R' NOme .duytng Noire I1lntiag ~\ Mow long have you lived in iaicon Heights? _ ~~} EDUCATION • Name snd Location r'Grammar School _~" 5r'i-t.~v, ~t •,J('pi%,t ~ ~ - School ~SC l~r~'C; ~o;icl ~ ~~~ t7~n~ F Collegel-~>~-L%(,t'J ~~-„ o~ /`t/J. --~ Other* t1rl ~, ~ - ~~ r~<<, S~-„n~~.7^t~ t i rs~ {~- ~i yQ n~ t- ~ - rs ~- l~ t ~ an-~ C t~Years Att~nd.dGrad_ u_ated7' I ~ rJ PS y / J ~;S ,//~// °~ Yo 6~ yP 9~ - r~/% s~ yes include any first aid, EMT, and firefighter training.EMPLOYMENT i Present fwpioyer DNS rlornFS No. of rears gj ~,,,,,.~~s dus iness Address J QSJ j,yTty, J~- u ~f HMocking Hours a -osier eai,loyerslist your last tr+oeapioyers starting with the cost t~+ecente#ployer).Name t `Address Lof E toyer L~ if L•,"rDates E to ed Position Reason for leavin r nJt~S From: B~fi~s:s~ar,-~C~ roe hbr-~rC ~oS~dnro a' og ~~r ~~y n~~.From: E,~k'~.,FSs ~S~C,n~-t r.~ ma ~-; oh TO: ~ / g7 C Or+ns, ~r A t, 6TP~~nr~Pr-t i. ~ ~r1 i -E ~; 2 you ever been discharged from any position? ~Jn (If yes, explain). 6ENFRAL INFORMATION Plasse state briefly chat prompted you to seek membershi with the fatoDn Ikights FireDepartmentandRescueSquadR~~~,~, '~n~ oro<~~A n ~~~,~~- .i.r, c~~ - 1.- -. nr Yhat hours are you available for calls? vlrl - T Ys D y.,., _ al a ~r,. o ~ Are you a U.S. citizen? ~_ po you h•ve relatives in our eaployT /Uo Move you ever been convicted of • misdemeanor, felony, or convicted in a military courtwartia)? (Omit winor traffic violations). Yes _ No ~- _ If yes, explain Do you have a val i d driver's 1 i cease? Yes ~1~:-; No License # ~~- ~; j, _ yy~_ S-y ,_ 3'7~' H~ny traffic tickets for moving violations have you received in the past five years?JJ-.i,c~_ Nature of offense(s) Outside interests, hobbies, etc. 1/o~Hr~~'?~~~r y,~;~}4 Sfi- F~- 1'y~~'K~nc, its C.n ~~i cry- [+y;~ C-hr rand- 0~1~~- Fa.~ PHYSICAL RECORD g ~ ~'Het fit S ~O Yei~i ~_ Color of Nair ~ro__ Color of Eyes _~roy,;,~ Now would you describe your 'general health? 60,~ Fist any physical defects ~ JJ~Y,~ Have you ever been Injured? /Jo Give details Oo you wear glasses? ~''^ Are you subject to claustraphobiaT ~~._, Are you afraid of heights? In~se of emergency notify ~r~ ob,,r „-. ._ ,^,_S Mann ~-~ ~ 3 .x.a 3 Address ~ ~ ~' r 1 r r`, C] REFERENCES (list three) Name ~ o. ~-~c.~..,y - v !'hone T-l/y- 6~, sa Address _I"-pCNS /L`t~ rnF~s Name _ a, ~ oY i Q ~ 2zO r , f shone R 1- 6 7/y Address d rName ,~ ~ r l~ i k X toy, -twne bd S- 3 z/~ S Address n many. Sys. weeks, or months of the ysar are you out of .tom for reasons other thanregularempioyaientl -~,~.~~ ,i,,,,~ .-,-- » ,- - - ~ _ . p~y~n ~or 1''I~d i~~o%QSrhe s had OhliherebaiforwenbershipintheFaiwn ~ Y ~or hoh?.y pp y Heights firem •y acceptance i wt i t have to . lepartment and iteswe Squad. trlor test. in addition pass a complete physical a~xssiuation and a phYstcai agiiltyahracceptanceisoonditionaiuponMperformancewhileonthe.If wy performance fails below Department standards, sry position ~parhent. Othennise, 1 will serve s one-yur probationary period. At tAe end of ~neinsted ai any time. accepted as a regular member of the department or period 1 will be 1 agree to abide by all by-laws and policies of the awn NelghtspFiredDepartmentxand RedscueSquadduringmytenurewiththeDepartment. gna t d iS~R~ Oate G-'~ - T v-~'l.~ U •~ V 1 Co~-tsst~.~tnda t tls:.__ tOlicpr, x„~i Ci'Y OT 1~1.+C01Q fL2lallS 1lsetie~ fiats: 3/8/89 BEST 'EO1t y0tflriClL 't~iSIOL'R-!'1011 It~?l DESG7tTPY'ION: Presentation by, Scott Williams. Northwest Suburban Youth Services 1't!D f?: Scott Williams.... L9I3~iED ~s lSALAIATI~!$t1~l~RT (attach sdditoasi s~eeta ss t~ea~Msas~)s Please bring information .relative to this'itemwhich was given.to you .before the February 22nd meeting. ACliOIC REt'~ESTID: Y .. I 1~~~ j ' f Ces~seDL_Mende Itea: F 2 rolicy,_ X CiTi OP tAL~Olrt AEif.~?S Meetit~ bate.: 318/89 bL~UES? nllt G04RICIL 00lIST71011 ' I!'~!! bESCAit'i`ION Lions Club Donation to ..Ambulance Fund Sam Jacobs Fal on H i hts ons Ciub bEt-.IEMIED ,DY: _ tSPL~A?IOI~JSI-RY fattacb addtiaosl a~eeta as aecea~ar~): Representatives of the Falcon Heights Lions Club wq~uld like to attend the Council Meeting to present: a $2,500 donation to the City for a new ambulance. c,~,C~lcar ACTT©h RE~?'ESTED: Accept the donation. N a ~ , - +. i~ -i i . < ITEM ~IP'i'IO~: 1988 Rlanning Project Summary David.Black and Tim Molloy, tEPIID AY t Z~IZIOI118? fettaeb addisfowl sets ae asce~essy~t In 1988, the City..Council authorized a: six. month p~ro3ect to hire Dahl.gren,'5hardiow and Uban to review our ..planning. process. This project has been.completed. Planner Tim Molloy will be present to report on the project. Please bring your copy of the Procedures Manual, the memo from -Tim MolloydatedJanuary. 9, 1989, residential setback variances, and suggested .revisionstothePlattingandSubdivisionSectionoftheCode. {if you' need another copy, .call Shirley). Attachment: Memo from Plannin8 Commission Chair David Black daLed.February 7, 1989. Letter dated ;March 2, 1989 from Tim Malloy cz~ur ~csrm: a .,.•. I FALCON HEIGHTS 2077 W. I.ARPENTEUR AVENUE FALCON HEIGHTS, MN 55113-5594 PHONE 614-644-6050 February 7, 1989 TO: Mayor Baldwin and Councilmembers FROM: David Black, Planning Commission Chair SUBJECT: Playing Contract At our meeting last night, we recommended changes to the ordinance relating to residential setbacks. This was the final element to be completed in our special six-month contract with Dahlgren, Shardlow b Uban. As a result of the efforts of Tim Mallo}• and the Planning Commission we will soon have: 1. A revised procedures manual for staff to efficiently handle various planning and zoning requests. 2. Easy-to-use forms for the public to use in submitting requests. 3. With your approval, a new, clear subdivision ordinance. 4. With your approval, revised setback requirements that will lessen the demand for variances. These accomplishments, I believe, will benefit the Council, the Staff, and the citizens in many ways. Too often in the past, there has been unnecessary confusion over the appropriate procedures to be followed and this undoubtedly has led to mistrust in the city government. it-e Planning Commission believes that the contract was "money well spent" and, on behalf of them, I would like to thank you foz this investment in the planning process. One of the peripheral benefits of this process has been to give the Planning Commission an opportunity to work closelywith a professional planner. Not having the benefit of the staff of professionals available to the Council, our group has often had to make recommendations based on faulty or incomplete information. The planner has given us a broader sense of the information we should routinely have in order to make our recommendations, and the appropriate scope of our review. 1 tIdN1E Oi T-IE MINNESOTA STATE FAIR AND T1# U OF M M6TIT1l1'E OF AGRICULTURE Page 2 I would anticipate that our Commission will have fewer minor variance cases to handle, assuming the new standards are adopted. If this means that .we will be able to spend more time planning for the future, instead of reacting to the newest crises", we will be more effective in advising the Council. Though we live in a largely developed city, the incremental changes we see every 'onth give us the opportunity to shape a better community as the years go by. DB:PP nn rus-r ,~~~r~~:t;~ ~:~>,~~}; r~~~L~,>~,~E_i~ .,~ ..~, sut; MEMORANDUM DATE: 2 March 1989 TO: Honorable Mayor and City Council Members FROM: Tim Malloy RE: Administrative Procedures Manual, Subdivision Code Revisions,Residential Setback Summary For the past six months I have been working with the Planning Commission and CityStafftodevelopanAdministrativeProceduresManualtohelpmaketheplanningreview process more efficient. During this time, I also reviewed the Residential Setback Regulations in the Zoning Code. The following paragraphs are intended as anintroductiontothedocumentsthatresultedfromthiswork. You should have receivedthefollowingdocumentsinyourlatestpacketfromCityStaff: 1. Draft Administrative Procedures Manual (with colored pages); 2. Excerpts from existing code, platting and subdivision section; 3. Suggested revisions to platting and subdivision section of code; and 4. January 9th memo regarding residential setback variances. Draft Administrative Procedures Manual The manual is divided into five sections. The first four sections are devoted to the four types of planning requests: zoning code amendments, conditional use permits,variances, and subdivision and platting requests. The fifth section is the Appendix,which contains a copy of the proposed general application, a presentation outline,designed to help applicants present their requests at public hearings, the DevelopmentReviewSchedule, some sample drawings, and blank forms provided for recording the actions taken by Council on each request. S I Studies SummPoemary Page 2 Each of the first four sections gives a brief statement of the purpose for each type ofrequest, a summary of the general criteria that the Applicant's request will have tomeetinordertobeapproved, and a breakdown of the procedure for processing arequest. The breakdown lists the Applicant's responsibilities, aswell asthose of thevariousCityentitiesinvolvedintheapprovalprocess. One of the ideas that helped shape the manual was the desire to be able to providehandoutstopotentialapplicantsinordertohelpthemthroughtheprocess. A handoutcouldhelpimprovetheplanningreviewprocessbyprovidingapplicantswithclearguidelinesonsubmissionrequirementsinthehopethattheyinturnwillprovidethePlanningCommissionandCouncilwithmorecompleteandconciseinformationwiththeirapplication. Each handout would include: 1. The "Applicant Responsibility" portion of the appropriate section of themanual (the colored page); 2. The application, which has instructions on the back; 3. The presentation outline; and 4. A copy of the Development Review Schedule. The colored sheets make referencing the manual easier for the person answeringquestionsfromthepublic. One copy of the manual should also be kept for the purposeofrecordingCouncildecisionsoneachrequestforCityrecord. The sample drawingsareprimarilyforshowingapplicantsinterestedinsubdividinglandwhatatypicalsketchplanorpreliminaryplatshouldlooklike. The Development Review Schedule was set up to give applicants clear guidelines forsubmissiondeadlinesandPlanningCommissionandCityCouncdmeetingdates. Our hopeistoeliminatelatesubmissions, which create problems for staff in preparing agendas,and to assure consultants enough time to review the proposals and provide the. City withtheirrecommendation. When I last reviewed this matter with the Planning Commission, it was decided thatafterreviewbytheCouncil, we would let the staff use the manual for a few monthsandthenmake~vis~ s based on their comments before the final copies were produced. evisions Subdivisio and Plattin Section of the Ci Code In the pr o sting the subdivision portion of the procedures manual, I noticed some unusual requirements in the platting and subdivision section of the City Code.The procedure I have outlined in the manual is based on procedures I have reviewed inothercommunityordinancesandisslightlydifferentfromtheexistingprocedureintheFalconHeightsZoningCode. Since the Zoning Code is the official City document that c Special Studies Summary Page 3 controls development, then the procedures manual should be consistent with the Code.Therefore, I propose that the City revise the Zoning Code to make it consistent withtheProceduresManual. The proposed revisions are highlighted in the document labeled "Suggested Revisions To PlattingAndSubdivisionSectionOfCode" and can be summarized as follows: Preapplication Procedure In Section 9-17.02 Subdivision (1) the Code is discussing the PreapplicationProcedure. I feel the wording of paragraph. (a) of this part of the code is vagueandeouldIeavetheapplicantwonderingwhathe/she is required to provide. Inthesecondtolastsentenceofparagraph (a) of this section, the applicant isreferredtoSection9-17.05 for a description of the plans and data they arerequiredtosubmittotheCouncilforreview. The preapplication subdivisionSubdivision1) of that section states that "general information is required todescribeoroutlinetheexistingconditionsofthesiteandtheproposeddevelopmentasnecessarytosupplementthedrawing, required below" The onlydrawinglistedbelow ~s a location map. This leads the reader to look at Subdivision (2) which lists the requirements for preliminary plat drawings. ThereaderislikelytobelievethattheCityrequirespreliminaryplatdrawingsforthepreapplicationreview. Therefore, I have revised paragraph (a) of section 9-17.02Subdivision (1) to include a clear description of the informatio a uired for sketch_plan_~__rev_iw. I have also eliminate Subdivision (1) in section 9-17.05,since this information is now given in the new paragraph (a) in the preapplicationproceduresection. Paragraphs (b) and (c) of Section 9-17.02 outline the order in which the Citycurrentlyreviewssubdivisionorplattingrequestsinthepreapplicationphase of the process. The project is fast reviewed by the City Council and then referred tothePlanningCommission. This is the reverse of what typically occurs. Since itisthePlanningCommission's job to examine proposals and evaluate them based onsoundplanningprincipalsandcompliancewiththeprovisionsoftheZoningCodeandmakerecommendationstotheCouncil, it makes sense to have the PlanningCommissionreviewtheprojectfirst. In fact, the projecx is being reviewed inbroadtermstoinsurethatitcomplieswiththeprovisionsoftheZoningCode andtheintentoftheComprehensivePlan. No formal action is required and,therefore, review by the Council is not absolutely necessary. The suggested Code revision calls for review by the Planning Commission only.The purpose of this review is to provide a forum for informal discussion, to assist the Applicant in interpreting the City's design standards and regulations, and suggest modifications to the project which would improve its compliance with the Code. Preliminary Plat Review Currently the review process for Preliminary Plat approval, as described by the City Code, is as follows: Special Studies Summary Page 4 The Applicant submits a written application accompanied by a preliminary plat andsupplementalinformationasdescribedinSection9-17.05. The proposal is thenreviewedbytheCityCouncil. If no changes are suggested by the Council thentheprojectreceivesconditionalapprovalwithintherequiredthirty (30) day period.ff revisions to the project are required, then the Applicant makes such changesandappearsagainbeforetheCouncil. No ublic hearin or Planning Commissionreviewarecalledforpriortonreliminarvplata»r~rnval Mmnacnt~ t~•o •. a public hearing be held nor to -" uuuiaiy a ruvai, unless otherwise rovidea law or charter. This is advisedbecauseamitigationofanyegtunateobjectionsratse~fiy sounding land owners can be made a condition of the preliminary approval, thereby streamliningtheprocessandsavingtheApplicant. the time and expense involved in revisionslater. The revised Code w~oul~drewire that the roect be reviewed by the PlanningCommt~.ss -inonoan3- attb a tic hearing be held at the Plannin¢ Commi-~sion te~eLTitsallowsthePlanningCommissiontoincorporateteconcernsofthe community, as well as their own recommendations into their report to the CityCouncil. The project must then be reviewed b the Council and approved withinthesixty (60) day time period required by the Co e. a procedure in therevisedCodedoesnotcallforapublichearingattheCouncillevel, however, theCouncilmayelecttoholdsuchahearing. The only difference between the procedure for final plat approval described in themanualandtheoneoutlinedintheCityCodeisthattheCodecallsforapublichearing (the first one in the process), where a public hearing is optional as statedinthemanual. The same changes have been made to the procedure for dividing. existing lotswhichareidenticaltotheoneformajorsubdivisions. Section 9.17.05 describes the plats and data necessary to constitute a completeapplicationforsubdivisionorplatting. I have revised this section, as describedearlier, by eliminating the subdivision describing the sketch plan requirements. Ihavealsoreorganizedtheformatforthesectiondescribingtheinformation required for both conditional and final approval so that it corresponds to theformatinte.p~esgdur se~manuaL esidential Setback Variances When I review t is issue with the Planning Commission before I started workingonit, they expressed concern about two things. First, they felt that the existingstandardsdidnotrespondtothechangingneedsofthecommunity. Second, theywerenotcomfortablewiththelegalaspectsofgrantingvariances. The PlanningCommissionfeltthatbecausethesetbackregulationswerenotappropriateunder current conditions, there was a tendency to grant variances too liberally. in response to these concerns, I studied the matter and prepared the summary memo you received. Special Studies Summary Page 5 Most of that memo is self explanatory, however, based on some confusion expressed by the Planning Commission at our last meeting, I.suspect one or two things could use a little clarification. In the summary, Items 1 and 2 are referring to principal structures. Item 3 suggests several options for establishing the setbacks for accessory structures. Most of the setback variance requests the City receives are for accessory structures such as sheds, garages, fences, etc. On Item 2, which deals with corner side yards, the Planning Commission moved to require a corner side yard to be 20 percent of the lot width up to 12 feet. Item 3(c) in the summary is explaining a method which can be used to establish a rear yard setback in an inf~ll situation where there are structures on either side of the subject property. Table 2 is intended to show how the various lot sizes in Falcon Heights could be restricted to 35 percent rear yard coverage and still provide for a double garage and a storage shed. In this context, the rear yard means the rear 30 feet of the lot. In the case of the 50 foot lot, the rear (30 foot) yard would be 1,500 square feet, and 35 percent of this would be 525 square feet.. This is shown at the top of the first column -- 50 feet/525 square feet. Since a standard double garage (22' x 22') occupies 484 square feet, there would still be enough room (41 square feet) fora 6' x 6.5' storage shed. The Planning Commission voted to recommend that the setback standard for accessory structures be regulated as outlined in Summary Item 3(a) and also that they be limited to cover only 35 percent of a rear yard. S-aa~ya~ - '~~`,-' PkF ~ - .. -., _...._.... .. ._.._.Sl.. i...._.J. _...-.~ -.r~ - - ;-- - CoAeent Benda Item: F-4 tolic~,.`...X _. CITY OF IALCOl1 HEIf~TS i ~fsstin~ Dste: 3/8/89 F.Qi3~ST !'OR COUNCIL t~ll18ID'LR~?SON i~ ~i~t~~ Emergency Vehicle Pre-emption ($VF) System Installat on at Hemline and Larpenteur St~tiTTED EZ: Wayne Leonard Ramsey County Public Works E1ttEi~F,D sY: T. Maurer . t~4tIS~T fattach a~ditiaasl meets ; a: ascr~ s Ramsey. Count is planning to install an EVP system at the Hemline- Larpenteur intersection. The City's share of instadllation cost would be agproxima~ely $3,989. i Thin profect'Iis supported by,the Fire. and Sheriff's Departments.- Attachments:', A. Maurer litter, 2/20/89 B. Leonard letter,. Z/8j89 C. :Agreements No. 89001 D. Fartcip~tion costs AC?IOIC REQLTESSED: Authorise expenditure-for this project cxtt" of Street Department Capital Outlay Account. A. February 20, 1989 File: 330-000-00 CONSULTING ENGINEERS Maier Stewart & Associates Inc. Ms. Jan Wiessner, Administrator City of Falcon Heights 2077 W. Larpenteur Ave. Falcon Heights, MN 55113 Re: Proposed Signal Work Hamline and Larpenteur Dear Ms. Wiessner: As requested, we have reviewed the construction plans and agreement for theproposedtrafficsignalrevisionsandEmergencyVehiclePre-emption (EVP)System installation at the intersection of Hamline and Larpenteur. The mainitemsinvolvedinthenewinstallationareleftturnarrowphasingforHamlineAvenue, updating of the equipment and installation of the EVPsystem. The plans take into account the proposed 1990 reconstruction ofHamlineAvenue. Therefore, it is anticipated there will be minimal expenseincurredduringtheHamlineAvenuereconstructionforadjustingthenewsignalequipment. The. agreement states that the EVP system installation cost will be s lit 50%to Falcon Heights and 25% each to St. Paul and Roseville. The agreementalsorequirestheCitytopaysixpercentforinspectionandengineering.Based on an estimated construction cost of 57,526.00 the City's shareincludingoverheadwouldbe53,988.78. The agreement further states that the County will perform all maintenance ontheEVPsystemandannuallybilltheCityofRoseville. There is noprovisioninthisagreementforRosevilletorecoverhalfthecostfromFalconHeights. We assume a separate agreement to cover this issue haseitherbeendiscussedorwillbe. In conclusion, we see nothing unusual in the plan or agreement. Therefore,we would recommend approval of both if the City is interested in persuingtheEVPsystematthisintersection. Sincerely, MAIER STEWART & ASSOCIATES, INC. Terry .Maurer, P.E. I TJM/ j t 1959 SLOAN PLACE, ST. PAUL.. MINNESOTA 55117 612-774-6021 B RANISEY COUNTY February 8, 1989 Ramsey County DEPARTMENT OF PUBLIC WORKS 3377 North Rice Street 8dnt Paul, Minnesota 55i?6 Ia12) 484.104 Ms. Jan Weissner Clerk-Administrator City of Falcon Heights 2077 West Larpenteur Avenue Falcon Heights, Minnesota 55113 Owisioas Ot: Erpineerinp Mant•nance MoDYe EQuipment Enwonmentat 5erv~ces Traffic Signals Larpenteur Avenue at Hemline Avenue, at Fernwood Street at Dunlap Street and at Lexington Avenue S.A.P. 62-630-24 Enclosed are copies of the plans, agreement 89001 and estimated costs for the construction of traffic signals with street lights and emergency vehicle pre-emption attheabovereferencedlocations. The agreement identifies construction cost splits and maintenance. responsibilities in accordance with County policy and are being reviewed by the County Attorney's officeforformapproval. The plans have been submitted to Mn/DOT for State Aid approvals. If the agreements and plans meet with your approval, kindly present them to your CityCouncilfortheirapprovalandexecion. The original plan title sheet and agreementswillbeforwaredatsuchtimeceded. sync ft. nerd, P.E. Coordinating Engineer RW W:ptd Enclosures AGitEEMENT FOR INSTALLATION AND MAINTENANCEOFTRAFFICCONTROLSIGNALSANDEVPSYSTE~H AGREE~NENT NO. 89001 THIS AGREEMENT, made and entered into by and between the County of Ramsey,Department of Public Works, hereinafter referred to es the "County", and the City ofSt. Paul, hereinafter referred to as "St. Paul", and the City of Roseville, hereinafterreferredtoas "Roseville," and the City of Falcon Heights, hereinafter referred to asFalconHeights"; W ITN ESSETH: WHEREAS, the County has determined that there is justification and it is in thepublic's best. interest to revise existing traffic control signals with street lights, installemergencyvehiclepre-emption on Larpenteur Avenue (County State Aid Highway No.30) at Hemline Avenue (County Road No. 132 South leg), (County State Aid .HighwayNo. 50 North leg); install interconnect on Larpenteur Avenue (County State Aid HighwayNo. 30j from Hemline Avenue (County Road No. 132 South ieg) (County State AidHighwayNo. 50 North leg) to Lexington Avenue (County State Aid Highway No. 51); and WHEREAS, St. Paul, Roseville and Falcon Heights request and the County agreestoprovideanEmergencyVehiclePre-emption System, hereinafter referred to as theEVPSystem", as a part of said revised traffic control signals with street lights inaccordancewiththetermsandconditionshereinaftersetforth; and WHEREAS, the County, St. Paul, Roseville and Falcon Heights will participateinthecost, maintenance and operation of said revised traffic control signals with streetlights, interconnect and EVP System as hereinafter set forth; and NOW, 1'r11rREFORE, IT IS AGREEll AS FOLLOWS: 1. The County shall prepare the necessary plans, specifications and proposalsandshallperformtheengineeringandinspectionrequiredtocompletetheitemsofworkhereinaftersetforth. Such work as described immediately above shall constituteEngineeringandInspection" end shall be so referred to hereinafter. 2. The contract cost of the work or, if the work is not contracted, the costofalllabor, materials and equipment rental required to complete the work, except. thecostofprovidingthepowersupplytotheservicepoleorpadshallconstitutetheactualCoiLStruetionCost" and shall be so referred to hereinafter. 3. The County shall revise or cause the revision of traffic control signalswithstreetlightsinaccordancewithStateAidProjectNo. tit-630-24 on LarpenteurAvenueatHemlineAvenueatitsownexpense. 4. The County shall install or cause the installation of an interconnect inaccordancewithStateAidProjectNo. 62-630-24 along Larpente~ Avenue from HemlineAvenuetoLexingtonAvenue. Estimated construction cost is 627,503.00. County'sshareis68.75 per cent. St. Paul's share is 18.75 per cent. Roseville's share is 12.50 per cent. 5. fir; ~, 89001 Page 1 of 5 r Avenue. nt. 6. Upon execution of this agreement and a request in writing by the County,St. Paul, Roseville and Falcon Heights shall advance to the County an amount ec~altotheirportionoftheprojectcostsbasedontheactualbidpriceandCow~ty-furnishedmaterialslabor, amount far each respective share forthecostofengineeringandinspection. 7. Upon final payment to the contractor and computation of St. Paul's,Roseville's and Falcon Heights's final share for the work provided for herein, thatamountofthefundsadvancedbySt. Paul, Roseville and Falcon Heights in excess ofeachrespectivefinalsharewillbereturnedtoeachrespectivepartywithoutinterestandeachpartyagreestopaytotheCountythatamountof .its final share which isinexcessoftheamountofthefundsadvancedbySt. Paul, Roseville and Falcon Heights. 8. The County shall intall or cause the installation of an adequate electrical power supply to the service pole including any necessary extensions of power lines.Upon completion of the revised traffic control signal, interconnect and EVP Systeminstallation, necessary electrical power for their operation shall be at the sole expenseoftheCounty. In accordance with the Policy for Lighting County Roadways, CountyBoardResolution78-1394, #t~~~r"~~gn}=~~~,~~~street lighting. 9. Upon completion of the project, the County shall maintain and keep in repair the revised traffic control signal, interconnect and street lighting, includingrelamping, cleaning and painting at its expense. 10. The EVP System provided for in pargraph 5 hereof shall be installed, operated, maintained, revised or removed in accordance with .the following conditions and requirements: A. All modifications, revisions and maintenance of the EYP System considered necessary or desirable, for any reason, shall be done by County forces, or, upon concurrence in writing by the County's Traffic Engineer, may be done by others all at the cost and expense of the respective party (St. Paul, Roseville or Falcon Heights). ~, B. Emitter units may be installed and. used oNy on vehicles responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 5 ana ls9.o3. C. Each respective party shall maintain and require others using the EVP System to maintain a log showing the date, time and type of emergencyforeachtimethetrafficsignalcoveredherebyisactuatedandcontrolled by the EVP System. Malfunction of the EVP System shall be reported to the County immediately. D. All maintenance of the EVP System shall be performed by the County and Roseville shall reimburse the County for actual cast thereof. The CountyshallsubmitaninvoicetoRosevilleannually, listing all labor, equipment,materials and overhead used to maintain the EVP System. Labor costs,overhead and equipment costs will be at the established rates paid 89001 Page 2 of 5 by the County at the time the work is performed, and material cats willbeinvoicedattheactualcostthereoftotheCounty. Twenty-five percent (25916) of these costs will be added to the invoice, to cover theCounty's cost for supervision and administration, in accordance with thepolicyforTrafficControlSignalSystems, County Board Resolution 81-1001. E. 1n the event said EVP System or components are, in the opinion of theCounty, being misued or the conditions set forth in the Paragraph B aboveareviolated, and such issue or violation continues after receipt by saidpartyofwrittennoticethereoffromtheCounty, the County shall removetheEVPSystem. Upon removal of the EVP System pursuant to thisparagraph, the field wiring, cabinet wiring and other components shallbecomethepropertyoftheCounty. All infrared detector, heads, andindicatorlampsmountedexternaltothetrafficsignalcabinetwillbereturnedtotheappropriateparty. The detector receiver and any otherassemblylocatedinthetrafficcontrolsignalcabinet, which if removed.will not affect the traffic control signal operation, will be returned totheappopriateparty. F• All timing of said EVP .System shall be determined by the County, throughitsTrafficEngineer. G. Except for the negligent acts of the County, its agents and employeesengagedinthemaintenancework, St. Paul, Roseville and Falcon Heightsshallassumeallliabilityfor, and save the County, its agents and employees,harmless from any and all claims for damages, actions or causes of actionarisingoutofthecontinuingusesbySt. Paul, loseville and Falcon Heightsincludingbutnotlimitedtotheoperation, use and existence of theequipmentfortheEVPSystem. 11. All timing and related adjustments of the traffic control signal andinterconnectshallbedeterminedbytheCountythroughitsTrafficEngineer, and nochangesshallbemadetotheseadjustmentswithouttheapprovaloftheCounty. 12. Any and all persons engaged in the maintenance work to be performed bytheCountyshallnotbeconsideredemployeesofSt. Paul, Roseville or Falcon Heights,and any and all claims that may arise under the Worker's Compensation Act of thisStateonbehalfofthoseemployeessoengaged, and any and all claims made by anyfifthpartyasaconsequenceofanyactoromissiononthepartofthoseemployeessoengagedonanyoftheworkcontemplatedhereinshallnotbetheobligationandresponsibilityofSt. Paul, Roseville or Falcon Heights. 89001 Page 3 of 5 IN WITNESS WHEKEOF, the parties have hereunto. affixed their signatures. In presence of: CITY OF ST. PAUL, MINNESOTA BJ- Its sy Its Date CITY OF ROSEVILLE, MINNESOTA By Its By Its Date CITY OF FALCON HEIGHTS, MINNESOTA n U By Its By Its Date 89001 ' Page 4 of ~ i• COUNTY OF RAMSEY Recommended for approval: Approved ss to Form: Kenneth E. Weltzin, P.E. 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O e e w w o o e o« e e e o ~O « ~- M ~-~i- ~ m ~ « M o s V i w w 0 0 O « e « w t w N u weoee o e e e N F. e o ~s m i ~ an e e h- e 0 ` w ~+ e e O p M V O ~ tl a P O e P s n w O s ® e e e W O e O H f, r ~ ~ ~t H i « r t w O « W O « H I~ Y O e a «M N N N M J J J J M i ! O OOOOOeo ! esss ee N N N Yf F F. i = _ _ O e O p z ~ s s H N N Z = ! s s s s a m a H - ~H O! O o pVVVV t O V e N N N N L ~ t W W W W e O s O M e M O e O 0 M e t h O w e r N r ~ ww N r i e 0 o e M ONO w ww M e o N e r M N w e e e rr ti .--. '- r ~. W w = o t CONSULTING ENGINEERS Maier. Stewart & Associates Inc. February 21, 1989 File: 460-001-20 Ms. Jan Wiessner, Administrator City of Falcon Heights 1077 W. Larpenteur Ave. Falcon Heights, MN 55113 RE: Proposed Improvements to Hamline Avenue (Co. Rd. 50) from Larpenteur Avenue to County Road B Dear Ms. Wiessner: Per our meeting on February 17, 1989, we are forwarding this letter to yououtliningsomeoftheissuesthathavesurfacedregardingthisprojectwhich may have an impact on Falcon Heights residents. The project, as it is now proposed, would reconstruct Hamline Avenue from a Larpenteur Avenue to County Road B to bring this roadway up to State designpp~~1~ standards for the volume of traffic projected to travel on it in the next 20 C`~ years. Current traffic volumes range from 7200 to 7500 vehicles per daywhichincludes80MTCbustripseachdirectionperday. This project has been proposed by Ramsey County to correct: the obvious deficiencies which now exist on this roadway, the substandard pavementdesignwhichhasresultedinsurfacedeterioration, poor rideability, and a lack of curb and. gutter which has caused some drainage problems along the roadway. Given this condition and use, the minimum design standards to correct the situation would require a 9,_ton per axle pavement design with 2 traffic lanes in each direction Thistranslates into a 52 foot wide road fo face o cur to ace of curb with no parking ,restrictions placed on eacn side. Current right-of-way for this roadway futher restricts any widening beyond52feet. The most narrow width that now exists (it varies from one side to the other affecting both Falcon Heights and Roseville} is 76 feet. This means that from the centerline of the street there is 43 feet on one side and 33 feet on the other. Falcon Heights has 43 feet of right-of-way on its side from Larpenteur Avenue to Garden Avenue. From Garden Avenue to Roselawn Avenue it switches to 33 feet. This affects 7 parcels along that block. 1959 SLOAN PLACE, ST. PAUL, MINNESOTA 551?7 612-774-6021 o~ 4" ~~ 1. Whether to install a pathway a. Options include: 5 foot wide concrete or asphalt surfaced pathway on one or both sides of the roadway or an 8 foot wide two directional asphalt surfaced pathway on one side of the roadway 2. If a pathway is installed, an additional 10 foot easement will be needed from 7 parcels. a. Pathways are not typically reimbursed by the county. Although their policy does allow for 25% funding if monies are available. b. Any costs associated with right-of-way acquisition is not reimbursable by the county. 3. Any utility work other than minor relocation of storm sewer catch basins, adjustment of water gate valves, and manhole adjustment is not reimbursable by the county.. 4. The county does not like to see any trees within the boulevard because of safety (traffic lane adjacent to the curb line) and future problems with heaving from roots. Trees are typicallyreimbursabletoreplacethoseremovedwithintheright-of-way. 5. Given the possibility of non-reimbursable cost by the county for some of .the improvements, other funding must be considered if pathways, additional R/W, or major utility improvements are made part of this project. Ms. Jan Wiessner February 21, 1989 Page 2 This What wide J ' r°a , ~,~` 3a~ r~' a right-of-way is sufficient to construct the proposed roadway section. complicates matters is the C ty of Roseville"s request that a 5 foot c vvu ~ GYU1 u G11 CQ. IYU11-IIIUI,Uf~ ILeU pains are most ~y pe es rian or i e pa s ~nsta a and maintained by the City of Roseville as part of an overall system throughout the City on their portions of theright-of-way. This may be something the City of Falcon Heights may alsowishtoconsider. If the sidewalks are included there is not sufficient room within the boulevar area w en there is only 33 feet of right-of-wayoetrs~'ttt~ un y requires a minimum 4 foot boulevard. With a 33 footright-of-way there is only 6-1/2 feet of boulevard available with the 52 C,t~xb,•!o-c.~,foot roadway design. This means to install a pathway, a 10 foot easement. would have to be obtained wherever there is 33 feet of right-of-way. With this outline of the .proposedprojectthefollowingissuesshouldbeconsidered: Ms. Jan Wiessner February 21, 1989 Page 3 a. If assessing these costs is the method chosen, an irr~rovementhearingwouldhavetobescheduled. Currently the scheduleofeventsisforMaierStewarttocompletethedraft feasibiltiy report. At that time, it is recommended thatFalconHeightsscheduleaninformationalmeetingwiththeCityCouncilforallaffectedresidents. If there are nomajorobjectivesatthattime, the City Council at thismeetingcanchoosetopassaresolutionauthorizingRamseyCountytoproceedwiththeimprovements. At some point in time, the City Council. must also take action by passing aresolutionrestrictingparkingalongthestreet. Very truly yours, MAIER STEWART & ASSOCIATES, INC. C~/' ,~~'~aG~~~ Terry J.J urer, P.E. Thomas J. Madigan, P.E. Project Engineer TJM/jt n f ss~ atxrrsc~ _ Bullseye Shogping,Center Parking Vforiance Request SQ~IT~ED a3! Dennis Hunt, Bullseye Shopping Center Pauline $ruger, Towle heal Estate' E"a'I~WED EYs Tim Molloy Jan Wiesner L~NA?IO1! SDlQl11R? (attach additfaaal aDeets ~s aeceaitar~~: Attnchmentss A. 'Letter from Dennis Hunt,.'dated.2/24/89 B. Parking study, Barton-Aschman Associates. C. :.Original Parking Variance D. Chart shcswingoriginal parking, variance vs. current use E. better from Dennis Hunt dated l/24 /89 F. Copy of Fax from Towle Real Estate The ariginal parking variance granted to the Bullseye Center is not consistent with the current or proposed use of the, shopping :center. City staff represen- tatves have met with Bullseye Center representativies to discuss the attached arance request. Tim Mollay:is preparing a staff lreport to address the extent to: which this request varies from Citq parking,requirements. This report will be distributed as soon as possible. Thds item ..will be discussed at the Manning Commission on 2~onday, March`6th. AC~IOIC REQUE`S1`IDt Determine whether requested-parking variance is warranted. e f ATTACHMENT "A" February 24, 1989 Ms. Jan Wiessner City Administrator City of Falcon Heights 2077 West Larpenteur Ave. Falcon Heights, MN 55113 RE: Bullseye Plaza Shopping Center Dear Ms. Wiessner: As you are aware, the Bullseye Plaza Shopping Center has had a change in the use and tenancy than was originally projected when the City of Falcon Heights issued the variance for parking at the time the center was built. This letter will serve as my request for the approval of the City of Falcon Heights to change the parking variance to reflect the parking study submitted by Barton-Aschman Associates, Inc. The parking study shows that the actual number of parking spaces used during the hours of 11:00 a.m. through 6:00 p.m. is well below the number of spaces currently required by the City. The tenant mix of the center requires a variety of parking needs. The following is a breakdown of the parking history of each tenant. Chinatown Restaurant: Considered a high traffic. tenant, but only at the peak meal time hours of noon to 1:30 p.m. and again at 5:30 p.m. to 7:00 p.m. Insty-Print: Considered high traffic use of one to two cars. consistently, yet cars are parked for only 5 to 15 minutes. The Hoover Company:. Very slow traffic. Tenant does pick up most of the items to be serviced. Sport Injury Clinic:. This tenant does not keep consistent office hours. Has only one client at a time. Pg. 2 Bullseye Plaza Shopping Center The Packaging Store: Another service oriented tenant whose parking needs are considered slow to medium. One customer for about 10-20 minute parking time. Possible increase during the holiday season. Bullseye Yogurt: Occupancy commences on April 1, 1989. We anticipate traffic flow to be slow the first few months until summer when customer traffic may increase as a result of the product. Falcon Heights Dental Center: The Dental Center is now down to one dentist from two. Since. the dentist can only service one patient at a time, and possibly have a patient waiting, we considered the tenant to have a medium traffic flow since he does have patients all day. They do close between the peak lunch hour of 12:00 to 1:30. Bullseye Silver Screen & Tan: The customer flow for this tenant is mostly weekend evenings when most of the other stores are closed. Though Considered to be a medium use of parking, customers have short term oarking needs. Fantastic. Sams: This tenant is a hair styling salon and have approximately five to six stylists. They have a consistant flow of customers days and weekends. Kitchens Direct: Tenant is a kitchen remodeling company.. They service one customer at a time and are service oriented. Considered to have minimal parking needs. Bullseye Golf Center (store: Though this tenant has a high traffic flow, it is a seasonal need.. Golf League:- The leagues. are held during evening hours beginning at .7:00 p.m. for only eight weeks a year. ThoughtheCityCounciloriginallyrequestedthatleagueparkingbeinthelotbehindEmbers, it would seem that there is parking available in the South lot. This may eleviate some of Embers parking problems. Vacant Areas: There are three vacant areas consisting of 4157.29 square feet of space. Based on seven months of leasing calls, this Center does not attract the high traffic use tenant; more of the service type of tenant. Should the bar and deli be allowed to occupy 3003.12 square feet, we do not anticipate a large increase in the parking re- quirements. Pg. 3 Bullseye Plaza Shopping Center Based on the Barton-Aschman study and this information, 1 request. that a new variance be granted. This would allow Towle Real Estate, or any other property management company, to more easily lease the remaining vacant areas. Full occupancy is required to achieve the necessary cash flow to properly operate this property. Your support of this request is greatly appreciated. Sincerely, tV Dennis E. Hunt President cc: Towle Real Estate Co. s ATTACHMENT "B" i i i• H~ BT~f[ fit IOQNP~ !1'P l1VII~ 711D L Y9~~ l71I~ ~I~l'B~ I~0-rA aa~-~~r ~eoca-~gs, arc. ebovaiy 1969 Zrie Hullseye Plaza StioPP~J Oente'r ~ pr"aI~~4 ~ establish a small bar and take-out deli in the existing Plaza, in the nozt2as~st q of Snellirrl PiVeRie and IaLpaits~ Av®yue, in Falocn Heic~ts, Mires~ota. 'JY1e City has raised a concern an the par3cfr~g availability should thin restaourant use be ailaraeci. ~efare, Zbwle Ideal Estate retained Battan~-sdroan Associates, Inc. to conduct a parking study to determine the existing parking availability and of the existing '• Zrie 4xisting Hullseye Plaza ccx~ists of a variety of uses iirluclincJ: medical office of 2,714.9 square feet, restaurant of 3,420.5 square feet, retail space of 14,689 square feet and a golf driving range of 10,903.8 square feet. ~e retail use includes 4,157.3 square feet of vacant space. fie develapeT pr+opoees to fill 1,976.8 square feet of tt~e vaunt retail space with a small bar anti deli. A tabulation of Bullseyae Plaza tenants and activities is included in Table 1. ently, parking is available adjacent to the Plaza on the site and an a lot meth of Sabers Iaestaurant. Ember's ~~ a P~4 lot ismedi.ately east of the facility that can be used for F4,11 seye Plaza e~loyee par~n3 ur~des a reciprocal aq~e~t wherein Embers visitors use the plaza myth lot. Figure 1 illustrates the existitxJ site oncific~ation. Rne total Parking space prwicied are: Bullseye Plaza Site _ 31 SpacesF3abersRestaurant Hullseye Plaza North Iot - 33 Spaces A golf league costs at the driving ramie at nic,~t in the basement of the Hu1leeYe playa. ~e operation of the league fs Monday ~'~~ ~'~Y- 7:00 P.K. to 9:00 P.M. Appr+aociaa-telY 50 pe~1e . A ~ ,Y study was eoc~cted on 1l~oursday, P~vary 9, 1989, to detexmirre the exisstin9 P~~J ~. Paricrad vehicles were ao~mted in the lp~ ~•y 1,5 milvst',es, lrcm 11:00 A.M. to 6:00 P.M. 'IIye results of the eotmts indicate that a peak parking desani for Hullsel~ Plaza of 40 12:00 Noah and 1:00 P.K. A stmmary of the paiicing ooa~Y count ~ irrc~luded in Table 2 of this report. Ti'8 111 BD1~-T~ brie City curz~tty requires 104 with a variata~e. Starydard retail center P~T~ demand ~ 5 4~~1'~ ~w feet. 'fie total site, ®ocluding the golf driving ru~ge, is 20, 824.5 square feet. } Rased on 5 spaces/1,000 square feet, 105 spacers would be needed. Observations conducted by Horton-Aschman in the. Minneapolis-St. Paul I, i• u w g 8 N G N I aD ~ N N N O rl N N IA N N O O O a a a a a S So o 0 O 1C D h D 1 1 I i i 4 4 4 4 R S 8 8 S 8 a a d a a a S S o S S S C~tI1 01 GD C 1 1 I 1 1 t 4 4 S S 8 8 g S a S ~ ~ ~~ N ~ ~ OD O O ~ O O O 10 1D t` '~'~ ~ ~ b ~ e~'f .~ e1 P1O~ p~- O N ~-1 rl ~-~1 ~-1 rl ri N ~-i e-1 N O ~ rl ri v v U s,o i a ~ i m a3 m r 4 a 2 K BNEWN3 A/E F w m rn r N i 1 1 1 1 1 1 D FRONTAt~E ~. TAffiE 2 PSG OCIQJP~INCY SLBZVEY QNUJC'I~ ZHh~SOAY, Pmt 9, 1989 11:00 A.M. '!d 6:00 P.M. - 81L1BEYE PZA7A AL~ea 1 2 3 4 5 IOt North Iot East nest South East of Fibers of F~obets Zbtal Site Site Site Zbtal Time 1 and 2 3, 4 and 5 11:00 4 17 21 7 1Z 0 19 11:15 3 18 21 9 10 1 20 11:30 14 12 26 10 13 3 26 11:45 15 12 27 10 17 2 29 12:00 16 9 25 8 20 3 31 12:15 15 9 24 5 17 6 28 12:30 12 10 22 5 20 13 38 12:45 13 10 23 5 22 13 40 1:00 7 9 16 3 20 13 36 1:15 7 9 16 3 17 9 29 1:30 6 11 17 3 16 1 20 1:45 6 13 19 4 16 0 20 2:00 6 13 19 4 18 1 23 2:15 7 13 20 4 16 0 20 2:30 2:45 7 8 11 13 18 21 4 6 17 15 0 0 21 21 3:00 6 14 20 6 13 0 19 3:15 5 14 19 6 15 0 21 3:30 6 13 19 7 9 0 16 3:45.9 13 22 7 9 0 16 4:00 9 15 24 7 10 0 17 4:15 6 15 21 8 12 0 20 4:30 6 17 23 7 15 0 22 4:45 6 15 21 7 14 0 21 5:00 8 14 22 7 15 1 23 5:15 7 15 22 5 14 1 20 5:30 13 15 28 5 18 1 24 5:45 16 15 31 5 18 2 25 6:00 15 15 30 5 15 6 26 E r i o A c y VI C i 1 m I a r a 4 m c s FRONTAL ice, r.: ~:::r.::~:: R::~::a::a: a::::: N~................ 1 1 1 1 1 1 1 1 1 4x r ~~ ~ s F- TC ' ~.~ ~ F A ~. litan areao!~ indicate that a provision for 5 perking spaces/1,000squarefeetofretailaentexswithinternalsufficieottoascotpeakparkingdemand. e 9olf league operates at nicest and the pei~ ~ the ~~d'rn muds of the Plaza is closed. Oionsequently, parking spaces utilized foctheBullseyePlazafordaytimeactivityarevacantintheeusningandareavailabletoaoca®nodate the golf league and restaurant .activity.delil~~ ~~ will ~ available to aaoamaodate the panopoeed bar andduringpeaknoonandeveningperiods. Bullseye Plaza, with the addition of the bar and deli, could rea~onfigure then3pingadjacenttothePlazabuildingbydeletingthe ~,~ ~the south side of the building. 7ne new parking ~~ ootnt~t 3) withthis ~; adjaoerrt to Plaza - 86 ~sIGtNorthofFhibei5 - 33 Spaces .Z~L - 119.Spaoes OC~3ABIDNB Provision for 5 parking spaces/1,000 square feet far zetail aen~x t,~tithinte-IT~al restaurants of the size included in Bullseye plaza is sufficient toac~oom<nodate peak parking demarxi. 1. On thin basis, 105 parking spaces would be Zequirad. Q~rrently 113areprovidedandwithparkingr+eoonfigurati,or~, ug wouldbeavailable. 2. With the variety of uses in the Plaza, perking peaks ~ not coincide.r3 ~s may, therefore, be shared thus ..~;~+;t+At;rg {~ necessityforp~rwiding perking to neeet peak demand far each individual .activity. 3. Based an the ooc~arrcy e~avey, only 40 of the 80 parking spacesadjaoerittothe. Plaza are being utilized during the peak parking demandperiod12:00 P.M. to 1:00 P.K. on a normal, t~ee~ay. 4. With the existing parking available and the proposed parkingraocnfiguratian, sufficient parking will be available to mgt the peakperkingdestiandwiththenewbaranddeliintheBullsel+e Plaza ShoppingO~errter. i• o s H O 4 d O N. 9NEWNG ll-E FRONTAGE RD. l_1_..1._L j i i~!t it 11~ I I ~"~ ~~+ I t r ~~ ID S ~ I T m i 1 I 1 s t 1, i --~ i ~ W ' ,~J t AROMA S'*. . 2077 W. Lazpenteur Avenue Falcon Heights, Minn. 55113 O ?HE ZONII~iG AD1~5TRATOR, F1u.CON 1~GHT& ATTACHMENT "C" v f~~~ a~' y Igoql~ s~ I-We hereby apply for (c) ~ _yc~rim,ce _ ~io~al,.LTes The subject real estate is located at Street Address NE Corner Lar enteur & Snellin Falcon Hei htspgrq ~, Legal Description: Lot , BIocl< See attached This application is made for the following reasons: , ~~ The variances described in the attached letter dated August 2, 1984, enable implementation of the applicant's retail shopping center. oO Attached hereto is the applicable fee in the amount of: ~ ' Rezoning Application V oe Conditional Use Sub-Dividing Platting BULLSE E F C E INC. By p can rt F. Collins 8/10/84 Applicant's interest in the above described real estate is Attornev N Averxae Teiephon~ 612/291$894 SC .Paul, MN 55102-2895 Pbpe hIC. August 2, 1984 Mr. Bob Collins Box 16406 Minneapolis, MN 55416 Re: Bullseye Retail Building Dear Bob: As you know, certain variances require approval to permit construction of the. project as it is presently planned. The site is located in a "B-2" retail business district according to information from the City. The proposed project is in violation of si a planning suggestions for a "B-2" district as follows: ~ Y i n~1.4 3 allows a building rear yard of 10` along alley lines. ~~'~'1. Sect o ( ) Our building is within 6" of the a11j~~e, for a total of 136' at the west and east ~ 3ds . 2. Section 14.2 (2.61 allows for parking spaces that are a minimum of 9 x 20'. The majority of parking spaces planned are 9' x 18'. 17 of the 104 spaces are 8' x 18' fo c m act vehicles. 3. Section. 14.2 (~28)e3requires a setback of along any .street right of May. The proposed parking and drives have no setback at the street right of Mays. _ Current site development is also. in violation of all of the above sections. The number of parking stalls is based on .the following ratios as communicate ~ ~ to our office by the village offices. 3 ~~~ Storage/{~larehouse use: 1 space per 1000 sq.ft. n zj Office space: 1 space per 200 sq.ft. net. Retail space: 4.5 spaces per 1000 sq.ft. net. ~ -u 1 August 2, 1984 Mr. Bob Collins Box 16406 Minneapolis, MN 55416 Re: Bullseye Retail. Building n U Page 2 . . floor areas for the proposed Bullseye development for purposes of parking calculation were based on gross floor area as follows:. Storage/Warehouse: 16,800 sq.ft. requiring 7 spaces.. - Office space: 1000 sq.ft. requiring 5 spaces. Retail space: 18,000 sq.ft. requiring 82 spaces. This requires a total of 104 spaces which matches the number of spaces provided by the. proposed development. If you have any questions please do not hesitate to call. Very truly yours, POP SSOCIATES INC. o Williams, A.I.A. SJW:kam cc: Bob Pope s Fg~~u~sy ~7. 1989 Jan iliessner ATTACHMENT "D" BULLSEYE CENTER PARKING Parking Plan Current Code Req/ Approved Current Usage Sept. 19.1984.See DS b Uban memo See Pope Assoc.Jan. 19,1989) memo Aug.2, '84) Sq. Feet Spaces Feet S aces i Storage/Warehouse Use Golf Driving Raage 16,800 (1/1000)17 16,800 7 (typo?)i 6280/2) 11OO+1O~i1 3140 42 Office Space i 1000 (1/200)=5 1,000 5 i i it i Retail 00 (4.5/1000)=81 18,000 82 i 15,900 (5.5/1000)=87 15,900 87 i Restaurant (Chinatown) i 1/2.5 seats)=36 36 TOTAL:35,800 94 i 166 i i i i Above does not include Remco space TOTAL: (JW)104 i 3325 sq. ft. (5.5/1000)=18 I8 184 14.4 Total Spaces Available 31 Embers 113 Bullseye Spaces Current Total Variance from Code=71 parking spaces (assuming Remco space is all retail) i t i ATTACHMENT "E" January 24,.1989 I Mr. Balwin - 4~Ins. Butlasye Plata 3hoppinp t3antsr 1 S57 W. Larpenteur Ave. (612) 646-3323 St. Paul, MN 55113 (612) 647-0233 would you please have someone from the City Council, City Planning or City Office inform me 3ust who we can lease space to in the Shopping Center. Obviously, you don't want a bar, a deli nor a restaurant, but what what can we rent the Remco space to? Towle Real Estate have been frustrated by their efforts and have all but given up. I try to put something in the corner of the center that would be good for eM1reryone and. Falcon Heights goes crazy. As I informed the planning Commission 2 weeks 8go, I am losing $12,000.00 per aonth on the center and if we don't get it rented by May 1, 1989, it goes back to the insurance Compax~r and t3~e National City Bank and Falcon Heights can fight with them. Please. give me an answer as soon as possible. CJ r ~ J Y~ Dennis Hunt tiFy r II 00000 1 a I~. y 8 0o r<l a e by Qoo Ty s ouy~CR a z n 03i02i69 16t34 March 2, 1989 his. Jan W~f~sner . City Administrator Cfty of Falcon Heights 2077 West Larpanteur Avenue Falcon Heighta, Minnesota 55113. Mr. Timothy G. Malloy Site Planner pahlgren, Shardlow and Uban 300 First Avenue North Suite 210 Minneapolis, Minnesota 55401 Dear Ms. Weisner and Mr. Malloy: a• ft• 16,800 1,000 18,000 The Bullseye Plaza Shopping Center located on Snelling and Larpenteur Avenues in Falcon Heights requires a change in the parking variance from that which wac originally granted by the City of Falcon Heights. This letter will review the original parking requirements, the change in tenant use of the Plaza and a request to ahanga and increase the parking tar the Plaza. A study of the current parking situation has been conducted by Barton-Aschman Associates, Inc. and accompanies. this letter. Bullseye plaza Shopping center was built in 1984. A parking plan was submitted by .the owner end was approved by the city of Falcon Heights on September 19, 1984. The approved plan is as follows: se Storage/Warehouse Office space Retail 7 TOYLE ST PRUL ttFtt 02 I.f:ASi? Kii!'LY TO. Capital Ccnirc fi Nnnh Wahashe SUit~ 150 St. i'uul~ Minnesota 55102. Spaces 17 5 82 104 Currently there is available 80 parking spaces on the Plaza site and 33 parking spaces on the parking to the north of Embers rifrr S IIjTN~'f II4lI HIdN~+t'r (hl2) 221-ISMS 83i82~89 16134 TOMLE ST PRUL 83 TUWLE REAL ESTATF COMPANY Ms. Jan Weissner Mr. Timothy G. Malloy March 2, 1989 Page x Restaurant (known as the North lot). between the owners of Bullseye and Eat parking lot consisting. of 31 spaces. to use th! North lot and employees of could park in the Embers lot. Again, arrangement between the owners. A verbal agreement was made bare regarding the Embers Customers would be allowed the shopping center tenants this was a verbal As leasing commenced, the use of the shopping center changed. However,. the parking plan was never updated. There is minimal storage, no warehouse use at this time and an increase in the leased retail space. The breakdown by square footage follows: Retail Space 19,795 Sq. Ft. office Space 1,026 Sy. Ft. Storage Space 771 Sq. ~'t. Basement Space 10.904 Sq. Ft. 32,487 Sq. Ft. There is a good tenant mix at this center and, based on the Breton-Aschman study, there exists sufficient parking to accomodate the type of tenants currently occupying the space. We must at this time address the parking requirements of the Bullseye golf league. These Leagues begin at 6:30 PM and are finished by 8:30 PM. The sixteen golf booths require 6500 square. feet of space, including seating and refreshment areas. The square footage of tenants that close at 6:00 PM is 6325 square feet. in the study, Barton-Aschman discusses the concept of shared parking~~. This is the perfect example of shared parking. we recommend, however, that the golf league participants park in the lots on the south and west sides of the Plaza. This action would make mare parking spaces available for Embers customers. In the conclusion of the Barton-Aschman study, it is stated that a provision of five (5) parking spaces per 1000 square feet for this center, including the proposed restaurant/deli, is sufficient to accommodate the peak parking demands on the Plaza. This calculation would provide 105 parking spaces. There is currently 113 parking space. The ,owner is willing to reconfigure the parking area adjacent to the center by removing the medians, 03i02i89 16135 TOWLE ST PRUL 04 TOWLE REAL STATE COMPANY Ms. Jan Weissn®r Mr. Timothy. G. Malloy. March 2, 1989 Page 3 thus increasing the parking of the south lot by six spaces for e total of 119 spaces. i~t us point out that the above discussion excludes the parking lot owned by Embers. To respond to the concern of future tenants occupying the current vacant areas and future turn-over in tenancy, we as leasing agents must always take into consideration the tenant mix of the. center. At this time, we anticipate s~rvfce orientated tenants similar to Hoover Vacuum Co. and Insty-prints. only Chinatown Restaurant has an exclusive use clause in their lease. However, it is our responsibility as property managers to attract tenants which compliment each other. Based on the above information and the Barton--Aschman study, we request that the City of Falcon Heights approve a new parking variance of 5 parking spaces per 1000 square feet of retail space and also approve the parking reconfiguration submitted in the study. Thank you Sincerely, TOwLE REAL ESTATE COMPANY r 1 Pauline C. Kru er9 Property Manager enc. FCK/sma