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HomeMy WebLinkAboutCCAgenda_88Dec14ADMINISTRATIVE UPDATE December ~4, 1988 Falcon Center - The underground gas storage tank issue was resolved. They provided documentation showing that the tanks had been removed. Park Planning Consultant - The Park & Rec. Commission interviewed 3 park planning agencies on Thursday, Dec. 8th. The commission plans to meet again to discuss the issues before making a recommendation to the City Council at the next meeting. Charitable Gambling Ordinance - Paul Mattke has completed a draft ordinance for Council's review in January. Breakfast with Santa = Breakfast with Santa was attended by about 200 people on Saturday, Dec. 10. The event featured Santa, a good breakfast, entertainment, a "Childrens Only Shop", and an open house in the fire station. The fire department, Scout Troop 297, Hermes Floral, Pizza Hut, and Falcon Heights Community Ed Advisory Council deserve a big thanks for their help in making this event a success. City Council/Staff Holiday Party - Continuing the tradition, a holiday potluck will be held at City Hall on Friday, Dec. 23, at 12:00 P.M. Everyone is welcome: n The RCLLG Annual Meeting and holiday party is being held December 21st 1.~ at the Lido. Menu choices are Pollo Speciale Italiana and Tenderloin FileY_. Please call Shirley with reservations and dinner choice by Friday morning December 16th). m~U ~ - i. f 1 ~1tS d ~ 9 g span~c ~ ht~~, ~ ~~ _ vial. ~ store . y~.as &atilcaeno ` ,~ wm.~ ytlohoed ~e e~ dt ~~° r°wf'.n L~ is-g-gg St. P r~dl~' ; nton wed aY, ~ ~,_ - - awee ~e :ports ~ ,ll~? ihe.~?~~~ David itlhes .M ~, ~ ~;; m~ 3laeame -mot ~s -1Sam3em~ . - -- f __-~- - -- adta radaieth~ rata and ~arned';ganchez to stay '`Dway frnm Bu1LseYe Golf Center. . on'I'hut~sdaY, gent aaia sanchez had writ- ltentwobadchecks. 8e declined to eoa~me+nt further over the teiePhaae. t7atharine Stiney, a ldurnan tuts enfo~+ce- meat supervisor, said Sanchez stopper p~ !meet on two checks in a dispute aver ins ~~.treatment at the store. Stiney said g~made several accusations against Saadrsdaringthedepartoueat'$ mvaskigatioq ~ ,Hunt did not provide any DaPporting eyrdeuce. If he doesn't come through with aa®eevidence, those are nttsupp~ .boas he made,,, she said. = H tSancha) trofoe the law, 4t was ~~~ re~~ab~i~ the~,~~ ~, kttex cinches the Aooor~ding ~ Stiney, SaDChez bought suet.of golf clubs from the store in late Mani ofthisYear' Saaciez also ~ up to Play ia',a .Sunday 8~ league, she said. bez apparently was Dot playing - . gne and was tgnoaed when he was ie! , m~a ~ ~ were: B club hack to eashe 2y was told if he couldn't meet his ohligatimfinplay, the store did not want his business anymore. StineS said Sanchez then stopped pay- ,meat oa the two checks. She said the disputeeitefldedintoAprilandHcntsentthe1ett~ yw,{iYt~h'. the sluts to Sanchez aef company stn- SlgtlPd a probable quse~finditsgaflSaachez's camplaint Nos. t8. The Hnmaa Right: Department will seat to t~solve thematterinconciliation, Stiaey said. r 2 7 CITY OF FALCON HEIGHTS AGENDA DECEMBER 14, 1988 C. .APPROVAL OF MINUTES OF NOVEMBER 9, 1988: b ~ ., C~'~ C, 1-,~,,v,., ~,OS~' .~ c ` A. CALL TO ORDER 7 : 00 P . M. <~~' _ '~~ J L ~ C.Q~ B. ROLL CALL: WALLIN BUSH CIERNIA ~ BALDWIN ~ s/ ~ ~ CHENOWETH WIESSNER *~. CHENOWETH ~ ~ ~ ~Z2~a'~~i ATTORNEY ENGINEER ACTION: D. PU$LIC HEARIN~S: None. E. CONSENT GENDA: 1. Disbursements a. General Disbursements through 12/14/88, b. Payroll, 11/1/88-11/15/88, $11,757.16 Payroll, 11/16/88-11/30/88., $7,795.10 2. Fire/Ambulance Runs 3. Minutes of Various Commissions 4. Licenses 5. Ramsey County Sheriff's Report for October,. 1988 6. Authorize keplacement of~Petty Cash Funds out of Contingency Account 7. Accept Donation of Historical Photographs from Lowell Anderson ACTION: F. REPORTS, REQUESTS AND RECOMMENDATIONS: 1. Accessory Use Request by Sohn Burns for Utility Shed ~ ~~~. ACTION : /,, m,,,~ , 2.) Request to W ive TIF Application Fee by Marcor Properties, Inc. ACTION: 3. "Celebrate Minnesota 1990" Project and Grant Application ACTION: 4.) Street Light Replacement/Expansion in University Grove Area ACTION: 5. Hamline Avenue Project Update ACTION: 6. 1988 Budget Adjustment ACTION: i• Page 2 Agenda, Dec.. 14, 1988 7. Audit $roposal from George M. Hansen Company ACTION: 8. Proposed Ordinance Relating to Scavenging ACTION: 9. Appointment of City Accountant ~~!'~rtiq ACTION: 10., Appointment of Full-Time Secretary ACTION: 11. Consider Schedule and Council Workshop ACTION: 12. Consider Cancellation of December 28th Meeting ACTION: G. ANNOUNCEMENTS AND UPDATES: H. ADJOURNMENT: ACTION: r r ADDENDUM TO CONSENT AGENDA FOR DECEMBER 14, 1988: Add to Item E(1): Dece,ber 9, 1988 d. Statement from Maier, Stewart & Associates for Services through November 26, 1988, $65.23 e. Statement from Jensen, Hicken, Gedde & Soucie for October and November, 1988, $3,597.01 Maier Stewart i~Pssocintes 1959 Sioan Place St. Paul, Minnesota 55117 Project: 330-011-70 6NELLING/L~-RPENTEUR Invoice No. 1265 REDEVELOPMENT December 7, 1988 Page number 1 City of Falcon Heights 2077 Lar~enteur Avenue west Falcon Heights MN 55113 For Engineering Services Rendered From October 30 through November 26 ,1988 Professional services Date Project Engineer Terry J. Maurer Other Billable 11-05-88 erical Suzanne Iantosca Clerical i1-19-88 Staff Labor Expense: Cost DPE Profit Hours Rate Mult Rate Mult Amount 1.00 22.00 1.00 22.00 2.45 53.90 50 9.25 1.00 9.25 2.45 11.33 1.50 65.23 55.23 TOTAL THIS INVOICE 65.23 I hereby certify this represents a true and complete picture of the charges for Engineering Services during the period in question, and as such, .constitutes a claim against the City of Falcon Heights. soc=, Ev+vwRD w.,1it . 8VCH1r1AN, JOHN ?. QEDDE, THO>rLA3 A. OTtpVER.BETH H. HICLEN,JElPREY T. HOWALD, R03PR~ A. JENSEN, DAVID L. l1ATTLE, lAUL E. 3COTf, l[ICHAEL J. SOUCIE, Z<RPD l1. JENSEN, HICKEN, GEDDE ~3 SOUCIE, P. A. ATTORNEYS AND COUNSELOlt3 A? LAW 800 ANOLA OFfiCE CENTER 1180 THIRD AVENUE AIiOLA~I[iNNE30TA bS+J03-2296 ZELLlHONE (612) 421-4110 TEIFCOTIl2 (612) 421-1040 December 8, 3988 ar covxsaL llADllY, CHARLES S. LiTiHER, tlCHA1D L. leis. Jan Wiesner . Clerk Pidministrator City of Falcon Heights 2077 West harpenteur lve Falcon Heights, MN 35113 Dear Ms. Wiessner: Enclosed are our itemized statements for the City of Falcon Heights for the months of October and November, 1988. The total charges on all files are as follows: Professional Services $ 3,483.50 Expenses S 113.51 Current Balance $ 3,597.01 Sincerely, De Etta Vigstol Finance Director enc. JENSEN, HICKEN, C3EDDE ~ SOUCtE, P.A. n~o~~-s AHO c:ou At uw STiTEMEitT 31rTE: 11130/88 goo AworcA o~ ~~ 3150 TFlD AVEMJE 00202 CITY OF PA1.G0N I~IGBTS-~t~IMI A 5503-228 7EL@4gf~E (51Zj 421110 rCIT3 ~ Fi1.C0N BEIiitTS l077 ti. 111RPEN4LrtRt 1VE. J11.CDl1 SIGHTS, ~ 35113 vac~~. `9 ss i PLEASE DETACH AND RETURN TOP PORTION WITH YOUR PAYMENT ~~~ PAID f DiATE- -ITEM- ITEM DESCBIPTIOII ~OWR ~LAIICE GIltNING DBIaUCE ~ $256D.80 10/12/88 014433 SERVICE FEES X4•"00 10/12/88 000000 10/18/88 000000 10/19/88 000000 10/19/88 000000 10/20/88 000000 10/20/88 000000 11/02/88 000000 11/04/68 000000 11/04/88 000000 PB~?TQCOPIES LONG DISTANCE P80ltE COliF 1DNG DISTMCE FHOltE CONF IANG DISTANCE PHONE CONF PAYMENT BECEIYED-SERVICES P/Yl~NT eECEIVED-F~CPEIisEs PHOTOCOPIES PAYMENT RECEIVED-EXPENSES P/YI~NT RECEIVED-SERVICES PRUFESSIOI~AL SERVICES SEE iT3'iCNED SIllMARY OF TIME RECORD6) SES lOTli. CBARGES THIS STiTF1~NT 4.90 60 25 1.01 1372.50- 37.00- 19.60 9.80- 1141.50- 2487.00 110.36 2597.36 PAYMENT C.S 52560.80- $2597.36 ixF#BENT EALAIiCE 2597.36. MnwK dua upon n~oaipt. intanat wi 6t otnrpad on unpaid hdr~oa at dr rab d t!'i par ieotnA 12%07/88 JENSEN, HICKEN, GEDDE b SOUCIE P.A. 300 ANOKA OFFICE CENTER - 2150 THIRD AVE ANOKA, MINNESOTA 55303 BILLED b UNBILLED TIME RECORDS FOR FILE: 800202 FILE NAME: CITY OF FALCON HEIGHTS-CRIMINAL CLIENT NAME: CITY OF FALCOP HEIGHTS DATE-ATTY SEQ TRANSACTIONS------TIlIE CHARGES 200488 PEM DS PHONE CONE iJ/PAUL GODFREY RE MCCARTHY 1.10 66.00 CASE; REVIEW COURT TRIAL FILES FOR 9/7!88 300488 MJS 20 PHONE CONE W/PUBLIC DEFENDER RE ST Y 30 S>18.00 CAMPBELL; PHONE CONF ii/DEPUTY 3ARNKE 100688 PEM 06 PHONE CONE W/WITNESS DN CASE FOR 30 18.D0 TOMORRDW x00788 PEM OI CDURT TRIALS 8.00 240.00 101088 ICI.S 07 DOCKET COURT CALENDAR 20 S•00 201088 l.TS 09 PHONE CONE it/ATTY ALBERS ----- -20 13.00 101188 1~LTS fl7 PHONE CDNF W/MARGIE METZER RE ST Y 0 24.fl0 METZER; LETTER FROM JUDGE GROSS 101188 2CL5 05 REVIEW INCOMING REPORTS; PREPARE FILES 1.60 X40.00 FOR TRIAL; PHONE CONE W/CLERK OF COURT; PHONE CONE W/ATTY MARKLEY RE ST V KLIEN 201188 KLS 06 LETTER TO DEPT OF PUBLIC SAFETY 30 7.50 101288 KLS 07 PHONE CONE W/DEFENDANT TIM MEYER; PHONE 40 10.00 CDNF W/CLERK OF COURT; PHONE CONE W/VICTIM RE ST V SYLVESTER 1288 MJS 04 COURT APPEARANCE AT ARRAIGNMENTS IN 4.60 276.00 MAPLEWOOD; PHONE CDNF W/ATTY BLONDIN 101488 MJS OS PHONE CONE W/LT EISBACH; REPORTS FROM 40 24.00 RAMSEY COUNTY; PHONE CONE WIPUBLIC DEFENDER 101788 MJS OS PHONE CONE W/ATTY SHIELDS RE ST V 40 24..00 MCGRATH; PHONE CONE W/DEFENDANT WERHEN 101888 KLS 05 OFFICE CONE W/ATTY SCOTT RE 10/28 b 20 5.00 11/2 TRIAL PREPARATION 101888 KLS Ob PREPARE FILES FOR TRIAL 10/28 S 11/2;x+.30 107.50 PREPARE LETTERS TO OFFICERS; LETTER TO DEPT PUBLIC SAFETY 101988 PEM 04 REVIEW COURT TRIAL FILES FOR 11/2/88 1.00 60.00 101988 KLS 04 PHONE CONE W/WISCONSIN DEPT OF PUBLIC 20 5.00 SAFETY 102088 MJS 13 LETTER FROM ATTY SHIELDS; REVIEW ST V 30 18.00 MCGRATH CASE 202185 MJS 07 LETTER FROM COURT ADMINISTRATOR 30 18.00 102+58 KLS 02 PREPARE ST V CAMPBELL FDR TRIAL; PHONE 1.20 30.00 CDNF W/CLERK OF COURT; PHONE CONE W/PUBLIC DEFENDER RICH COLEMAN 102458 MJS 10 PHONE CONE W/DEFENDANT ABLERS 20 12.00 lC'_'S55 KLS 08 PHONE CONE W~'CLERK OF COURT; PHONE CDNF 40 10.00 i-1FLBLI% DEFEtiDER'S OFFICE 688 KLS 07 PREPARE CITATION b COMPLAINTS ST V 1.30 32.50 SNFDER b ST V INGVALSON; 2 PHONE CO~iF'S k ' CLERK: OF COLiRT 2/07/88 3ENSEN, HICKEN, GEDDE & SOUCIE P.A. 300 ANOKA OFFICE CENTER - 2150 THIRD AYE ANOKA, MINNESOTA 55303 a ... • ... • BILLED b UNBILLED a .. TIME RECORDS FOR FILE: 800202 s w .... • FILE NAME: CITY OF FALCON HEIGHTS-CRIMIPAL CLIENT NAME: CITY OF FALCON HEIGHTS DATE-ATTY SEQ TRANSACTIONS-----TIME CHARGES 102688 MJS ll LETTER TO NDGE GROSS ~40 824.00 102788 3CLS fly PHONE CONF ~1JPUBLIC.DEFENDER COLEMAN 30 X2.50 102888 PEM 3 PHONE CONF i/RAMSEY .SHERIFF'S 3lF.PT 1~E ZO X12.00 EVANS CASE 102888 tJS 06 IAEVIEW FILLS; PREPARE F'OR ~S- ATTEBD i.+l-0 8264.00 FALCON HEIGHTS .COURT TRIALS .IN ~_ _ lAPLEWDOD;PHONE CONF W/DEFENDANT A1.BERS PHONE CONF iI/DEPUTY f.IBBS; NONE !Ct1NF ii/ATTY PARIS GETTY _ __ 102888 KLS 6_ _DOCKET COURT CALENDAR; PHONE CONF 2Q 5.00 ii/CLERK OF COURT 103188 PEM 03 PHONE CONF W/DEPUTY HOVEN RE EVANS 30 Si8.00 103188 KLS 07 PHONE CONF W/CLERK OF COURT; PHONE CONF 70 17.50 W/MOTHER OF DEFENDANT ST V MISGEN; PHONE CONF W/DEFENDANT ST V JACOBSON; REVIEW INCOMING POLICE REPORTS 110188 PEM 04 PHONE CONF WJELIZABETH SHIELDS RE 3.50 210.00 MCGRATH CASE; WORK UP PRETRIAL FILES FOR 11/2/88 110188 PFM OS 2 PHONE CONF'S W/PARIS GETTY RE EVANS;50 30.00 2 PHONE CONF'S W/SHERIFF'S DEPT RE WITNESSES CALLED OFF FOR RESOLVED CASE 110188 MJS 03 2 PHONE CONF'S W/ATTY PARIS GETTY 30 18.00 110188 KLS 02 2 PHONE CONF'S W/CLERK OF COURT 20 55.00 110283 PEM 03 FREPARE FOR COURT 40 24.00 110288 MJS 02 PHONE CONF W/LARRY JONSSEN; PHONE CONF 30 18,00 ii/CLERK OF COURT 1]0288 PEN 05 CONDUCT PRETRIALS ~ COURT TRIALS AT 3.00 180.00 MAPLEWOOD 110388 itLS 07 PREPARE FILES FOR TRIAL; PHONE CONF 80 20.00 ii/CLERK OF COURT; DOCKET COURT CALENDAR 110488 MJS 07 PHONE CONF W/CARL BLONDIN; PHONE CONF 40 24.00 i?/CLERK OF COURT 110888 MJS 06 REVIEW & REVISE FORMAL COMPLAINTS 50 30.00 i1098S MJS 02 COURT APPEARANCE AT ARRAIGNMENTS 2N 4.90 294.00 NAPLEWOOD; 2 PHONE CONF'S W/NORTH SAINT PAUL ATTY BLONDIN; PHONE CONF N/CLERK OF COURT 110988 KLS 06 REVIEW INCOMING REPORTS; DOCKET COURT 70 17.50 CAL END_i1R lIlOBS MJS 02 PHONE CO!~F i-'!ATTY GIBBON 20 12.00 1110SS PE*i 04 PHONE CONF W(ROSEVILLE FROSECL"I'OR;50 30.00 HANDLE PROSECI'~TiON FOR LEAVING SCENE OF ACCIDENT 1114=iJS 09 PitO'~E COAF k,`DEPUTY ROBINSON; PHONE CONF 40 24.00 W;'CLER~: OF COtTRT; LETTER FROM CLERK OF COtiRT 2/07/88 JENSEN, HICKEN, GEDDE b SOUCIE Y.A. 300 ANOKA OFFICE CENTER - 2150 THIRD AVE ANOKA, MINNESOTA 55303 BILLED b UNBILLED TIME RECORDS FDR FILE: 800202 FILE NAME: CITY DF FALCON HEIGHTS-CRI MINAL CLIENT NAME: CITY OF FALCON HEIGHTS DATE-ATTY SEQ TRANSACTIONS----- TINE CHARGES 111488 KLS t13 OFFICE CONF H/CLERK OF .COURT .20 55.00 111588 MJS D8 REVIEW b REVISE ST V ~lOITE GROSS :DUI ,30 518.00 COMPLAINT 111588 1~lJS 09 MEETING W/DEPUTY MJRPfiY .30 518.00 111588 KLS D4 PREPARE i1ROSS i~iSDEMEAROR COMPLAINT ST 8D -520.00 V HUOT; 'PHONE CONF H/CLERK OF COURT; PHONE CONF W/PAT ROBZNSON-~tCSO - 112188 MJS 08 PHONE CONF W/JUDGE FAIRCY'S CLERK; .40 524.130 REVIEW-CORRESPONDENCE b MOTION PAPERS RE ST V HI10T 112288 MJS ~fl9 EVIEW ST V SCHAAF GROSS DUI REPORTS; .30 18.00 LETTER FROM LAMP RE ST Y MONDT 112288 KLS 08 LETTER TO CLERK OF COURT; LETTER TO .60 15.00 DEFENSE ATTY BERGESON ST V HUOT 112888 KLS 07 PHONE CONF W/CL•ERK OF COURT .20 5.00 1129&8 MJS 02 LETTER FROM ATTY BLONDIN .20 12.00 112988 KLS 10 PREPARE GROSS MISDEMEANOR COMPLAINT ST V .40 10.00 SCHAAF MJS 20.40HRS = $1224.00 PEM 14.80HRS = $888.00 KLS 15.OOHRS = 5375.00 TOTAL FOR FILE: 800202 SICCED UNBILLED TOTAL TIME .OOhrs. 50.20hrs 50.20hrs. CHARGES $.DO $2487.D0 52487.00 I~ JENSEN, HICKEN, QEDDE & 8000IE, P.A. rro~Ers a+o cbu~~ ~T uw E?ATl1~ltT DATE : 11 /80188 goo N+o~u- o~ c~a~t 2160 TtlD AVB~R~ 500201 CITY OF lALCO!ll ~IQITS-CIVIL ANac~, ~or~ 663a~-226 7BEPFIOIE b12~ 421~i110 PLEASE DETACH AND RETURN TOP PORTION YYITH YOUR PAYMENT - 'ltMOtlNT SAID ; DiATL~- -ITF~I- iTQt flBSCitIPTI :i!lOUR! E d'sIltllIltG Dat.81iCE _ X1159,00 _ :. _ _ _ to/20/sa +040000 tsn~T e>•cElv®-swICFS ': ~.. _ +-73.~0- 11 j04/88 040000 IrAltliElf"t' SF.CCEIVI.D-SF1tVICES #6SS.'S0- 11/22/88 000000 p$OTOCOPIES $2.10 11/22/88 OOOOOQ PHOTOCOPIPS $1.05 CITY OF .FALCOp HEIt~TS 2477 ii. i~BPEIiTF.Ue •VE. FALCON l1EIGEtTS, 1M X5113 nro~cE Ito. ~ 6 6 4 PROPPSSIOttAL SERVICES SEE ATTACHED S(I!lIARY OF TIME BF.CORDB ) F.KPENSFS TOTAL CHARGES THIS STATEMERT PAYMP1iT CHARGES 1159.00- $999.65 996.50 3.15 999.65 21RBEFT RALA11C8 5999.65 Pay~twu du upon ~~oMPt. ta~na wt D~ ~hrp~d on unpid 6iic+ t iht n~ d 11i per mot~1A 12~/O7/88 JENSEN, HICKEN, GEDDE ~ SOUCIE P.A. 300 ANOKA OFFICE CENTER - 2150 THIRD AVE ANOKA, MINNESOTA 55303 BILLED b UNBILLED TIME RECORDS FOR FILE: 800201 FILE FAME: CITY OF FALCON HEIGHTS-CIVIL CLIENT FAME: CITY OF FALCON HEIGHTS DATE- ATTY SEQ -------------TRANSACTIONS---------- TIME CHARGES 100488 TAG 09 REVIEW CHARITABLE GAMBLING ISSUES; SHONE .60 X51.00 CONF H/ADMIFiSTRAT~t RE !~lARCOR DEVELOPMENT 101288 TAG 04 ATTEND COUNCIL MEETIFG ~ 2.00 X125.00 101288 PEM 09 PREPARE FOR COUFCiL MEETIFG -.70 X59.50 76 3E1101388TAG09DRAFTAPREPAREREVISED ~RELiMIFARY 90 ,.~ DEVELOPMENT 3GREEMENT A LETTER TO ADMINISTRATOR 101888 TAG O6 PHONE CONF W/ADMINISTRATOR RESALE DF 30 25.'50 REAL ESTATE & SEVISION 8F PRELIi~'ti~ARY DEVELOPMENT AGREEKENT 102188 TAG 04 LETTER TO SHIRLEY CHENOWETH RE CHRISTMAS 20 17.00 TREE ORDINANCE 102488 PEM 08 WORK ON CHARITABLE GAMBLING ORDINANCE 1.00 85.00 102588 PEM 07 REVIEW 1988 AMENDMENTS TO GAMBLING 3.00 255.00 STATUTES; REVIEW PROPOSED GAMBLING ORDINANCE AMENDMENTS; REDRAFT AMENDMENTS 2888 PEM 05 REVIEW GAMBLING EXEMPTION PERMIT 20 17.00 MATERIALS FROM STATE BOARD 1107$8 ABG O1 PREPARATION OF SUBSTITUTION OF 70 27.50 ATTORNEYS FROM BA.EHR LITIGATION; LETTER TO ATTY FILLA 111785 TAG 04 REVIEW NOTICE OF MOTION & MOTION IN 40 34.00 DALE TILE V COVERING 112288 ABG 02 LETTER TO ATTY CLAPP RE BAEHR 50 12.50 LITIGATION; LETTER TO RAMSEY COUNTY DISTRICT COURT ADMINISTRATOR 112388 TAG 03 PHONE CONF'S W/ADMINISTRATOR RE LEASE 1.60 136.00 AGREEMENT, PARK BUILDING LEASE, OPEN MEETING LAW ISSUES RE WORKSHOP & MARCOR DEVELOPMENT STAT[3S 112888 EAB 09 EXAMINE COVERING ASSOCIATES, INC MOTIOF 60 51.00 COMPLAINT; MEMORANDUM 112988 PEM 07 PHONE CONF W/DON CLAPP RE BAEHR CASE 40 S34.00 TAG 6.OOHRS = 5465.00 PEM 5.30HRS = $450.50 EAB .60HRS = 551.00 ABG 1.20HRS = 530.00 TC~IAL FOR FILE: 500201 BILLED UNBILLED TOTAL TIME .OOhrs.13.lOhr s 13.lOhrs. CHARGES 5.00 5996.50 5996.50 MINUTES REGULAR CITY COUNCIL MEETING NOVEMBER 9, 1988 Baldwin convened the meeting at 7:00 P.M. ALL MEMBERS PRESENT P. Chenoweth, Wallin, Bush, Ciernia and Baldwin. were Wiessner and S. Chenoweth. MINUTES OF OCTOBER 26, 1988 APPROVED Also present Council approved the Minutes of t3ctober 26, 1988 as corrected. ADDENDUM TO CONSENT AGENDA Council approved the addition of Municipal License #179, Carpet Clearing 'House, 1526 W. Larpenteur, to the Consent Agenda. CONSENT AGENDA APPROVED Council approved the following Consent Agenda 1. Disbursements a. General Disbursements through 11/9/88, $36,837.83 b. Sinking Fund, $439.38 c. Payroll 10/16/88 - 10/31/88, $8,877.15 2. Appointment of Gregory Peterson to Fire/Rescue Department 3. Commission Minutes a. Planning Commission Minutes of October 3, 1988 b. Human Rights Commission Minutes of October 20, 1988 4. Appointment of Terry Iverson to Solid Waste Commission 5. Resolution Adopted by Solid Waste Commission Relating to Household Hazardous Waste 6. Licenses DISCUSSION OF CITY CODE RELATING TO TEMPORARY ADVERTISING SIGNS DEFERRED FROM 10/12/$8 Baldwin reviewed Council's discussion at the October 12th meeting regarding whether or not non-profit organizations should be exempt from licensing and. sign fees, and the impact on local businesses by temporary signs which the Lions Club had installed advertising their Christmas Tree Sales lot at the City Park. He explained that staff had contacted other communities and found they do not exempt non-profit organizations from these code requirements. Ramsey County was also contacted and indicated they do not allow signage on any County road right-of-way and do not issue permits. Following a discussion, it was determined that the sign indicating hours of operation of the Lions lot will require a permit and fee, as will the proposed sign at Hamline and Roselawn. Council directed staff to re-work the entire sign portion of the code in the near future. TEMPORARY SHELTER TO BE PLACED AT CITY PARK FOR SKATING SEASON Carol Kriegler, Park and Recreation Director, explained that it MINUITES NOVEMBER 9, 1988 PAGE 2 will be necessary to expend an amount of approximately $2,186.00 if there is to be a fully operational temporary warming shelter at the City Park. There is currently $1,500 budgeted in 1989 for this purpose and it would be necessary to appropriate an additional $686.00 from the 1988 Contingency Account. Council discussed the proposed cost and length of time the rinks would be operational, after which Chenoweth moved authorization of a 700 expenditure from the 1988 Contingency Fund. Motion carried unanimously. Kriegler stressed that the City would be held responsibile for all damages and losses to the shelter (total cost $6,200) during the rental period. Bush requested that staff make every effort to maintain a good pleasure rink in addition to the hockey rink. JOB DESCRIPTION AND SALARY RANGE APPROVED FOR CITY ACCOUNTANT POSITION Wiessner reviewed the proposed job description and recommended the position vacated by Al Rolek's resignation be placed in the Accountant I level. After a brief discussion, Wallin moved approval of the job description, salary range and replacement schedule proposal as presented. Motion carried unanimously. P. Chenoweth, and Bush offered to serve as Council representatives for the applicant review panel. PCA TO LOCATE AIR QUALITY MONITORING INSTRUMENTS ABOVE PUBLIC WORKS GARAGE. Wallin moved approval of a request from the Minnesota Pollution Control Agency to place air quality mointoring equipment above the City Public Works Garage, subject to the City Attorney's approval of the agreement. Motion carried unanimously. COUNCIL GOAL SETTING/PLANNING SESSION TENTATIVELY SCHEDULED FOR NOVEMBER 25, AND 26 Council authorized the expenditure of funds for a goal setting/planning session to be held November 25th and 26th contingent upon all members being available on those dates. Wiessner will arrange for the facilitators and the meeting place. NOVEMBER 23RD MEETING CANCELLED Chenoweth moved cancellation of the November 23, 1988 meeting Thanksgiving eve) which carried unanimously. ADJOURNMENT The meeting was adjourned at 8:50 P.M. ATTEST:Tom Baldwin, Mayor Shirley G Chenoweth, City Clerk Consent R MsetinR Date;12/14/88 Policy_____ Agenda Itsn: E-1 CITY OF FALCON HEIGHTS EQUE8T fOR CtlUMCIL CON810ERA?ION ITEM DESCRIPTION: Disbursements SOBrIITTED DY Shirley Chenoweth ItEVIEfdED BY: E~LAIQATION/SUIQSARY attach additional sheets as necessary): a) Disbursements through 12/14/88, $57.528.76 b) Payroll 11/1/88-11/15/88, $11,757.16 Payroll 11/16/88 - 11/30/88, $7,795.10 ACTION REQI7ESTSD: Approval. b/29/6~ W O W Z z 0 a y E A a c~ 8S~~~R~!8~d~8 r-i tt1 ~ V} 8~t~'"3~'8`~F88k'4~8~8~'a`"08~8~'"~"~38~"O~K~i R~~~~°`~~~~~~~~~~~~~~~ N g ~ ~~ W~ °' rt~ ~ 1S a~ w w a a ~' d5 ~ HH HH e ~ ~ s~~~~~~~a al ~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ E w 0 tsl M H Q a c~ z 0 a 8~~6o8C~R8R88~8888888R88~~~08~~~~8~s~~~~~~~~~~~~M ~ g~~ y~ E~~~,~~~€~~osa~~~m~~~~g~~~~~ a~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ o N d 0 E ATTACHMENT "b' 29 Nov 1988 Tae 8t56 AM Paid Ragisttr City of Falcon Neiyhts Page 1 Ck Eiployee Eaplayee S ay -BrouP p Chi heck eck Arount Date Status ks~btr ~~„ ~Meriod Nuaher onDes~ri 016961 a ago is-~-ee wID 416962 o a.00 15~-tiav-BB YQID 016963 0 0.00 I5-tlov-88 VOID 41696~0 0.00 15-tbv-88 VDFD 016965 0 0.00 IS-Mav-88 wID 416966 4 0.00 25.41ov-S8 WID 416967 0 0.00 13-Nov-88 VOID __ 016968 0 0.00 15~#lov-QB VOID 016969 0 0.00 25-Nov-88 wID 01bg74 0 4.00 !5-Nov-88 VOID 016971 0 0.00 15-Mcv18 VOID 016972 0 0.00 IS-Nov-88 VOID 016973 0 4.Oti 35-tbv-89 VOID 016974 0 x.00 15-Nor-BB VOID 016975 0 0.00 IS-#bv-BB wID 016976 -0 0.00 15-abv-88 wID 016971 0 0.00 15-Nov18 VOID 016978 0 0.00 15-Nov-B& VOID 016979 000000002 Wiessner, Janet R.22 01 aeaiyonthly 1,123.06 15-~v-88 Qutstar~inn 016980 00000004 Kriegler, Carol J.21 O1 sal-eonthly 2b5.47 35-f1w-B8 Outstanding 016981 000000011 ChenoMeth, Shirley 6.21 01 seaiyonthly 673.69 15-Nav-86 Outstanding 0000020 Iverson, Terry D.21 01 seaiydrtthly 783.77 15-i~bv-88 Outstanding 000000027 Morgan, Jay M.21 O1 rai-eonthly 633.83 15-#lov-B8 Outstanding 016984 00000031 Rolek, Alar, J.21 O1 eaiior-thly 3,174.05 15-Mov-B8 Dutstandina 016985 040000035 Iia~ersan, Katherine 21 O1 ssi-ionthly 322.62 15-~bv18 Outstandinc 016986 00000438 Wright, Vincent D.21 O1 c.ti~a-thly 824.20 15-kbv-BB Dutsta~ing 016987 000000050 Kubes, Jon E.2!O1 r~siyonthly 218.43 15-Mov18 Outstandine 016988 000000054 Amoanry Martin T.Pl Ol swi-~onthly 82.78 15-Nov38 Outstanding 416g8g 00040006 Thoepsvn, Mike F.21 01 swi-sonth;y 292.63 15-Nov-BB Outstanding 016990 000000063 Phillips, Patricia 0.21 O1 nsilonthly 461.71 15-i~bv-88 Outstanding 016941 000000003 &usanry Miet+olas B.1I 0t aontbly 1 341.83 15-~iov-86 Outstanding 016492 000000005 Berndt, Ross 11 02 uonthly 1 128.50 IS-fiov~8 Outstanding Oib99s 000004006 Bianchi, David P.it 02 aa+thly 1 87.75 25-tiov-88 Outstanding 816494 000000007 Bianchi, Joseph D.'it 02 aonthly 1 k^c6.50 15-Nov-88 twtsta~ing 016993 000000006 ~rh wy.gnd F•11 02 aonthly 1 294.75 i5-Nov1B Outstaring 016996 000000413 Clarkin, Michael D.it 02 acnthly 1 82.75 15-I~bv-B8 Dutstar~ding 016997 000000014 Da+, Michael J.11 02 a~rthly 1 143.00 15-Nov-88 Qutstancird} 016998 000000015 Dnwdell, Ralph L it 0~2 monthly 1 30.75 15-~1ov-88 Dutstarding 016999 000000016 Fuller, Jaars D.li 02 tenthly 1 87.75 15~iov-88 Outstanding 017000 0440000;8 Holtgren, Jahn M.U 02 aor-thly 1 49.54 15-t~ov-88 0~.•tstar~ing 0:7001 000000021 KurhaJetz, Cleaer~t M.I1 02 aonthly 1 96.25 15-Nov-88 Dutstandinc 017042 000tKi0022 LeMay, Demis 6.Ii 02 gr-thly 1 100.75 15-Nov-88 Outstar,Ginr~ 01703 04000(1023 LeMay, Douclas 11 02 aDnthly 1 63.25 15-Nov-Bb Wtstar+dirw C~17;K~! 40:Y1U0(~4 Lindig. Leo 1;02 ta+thly 1 55.01 15~1ov18 Gutstanc:a~ C:7;K'S OL;~kY~025 McUerr~, CinCy K.11 02 eonth!y 1 43.54 15-^Nev-BE 3utstar~:r_ C17iR'} O:K~'~:-26 McNabb, 6er:ld ~11 02 eont'~ly 1 40.00 15-l~kov-88 Outstane:rc 3osex': z.Oi • „• 0000iK~429 Olson 1:Or aaonthly 1 113.25 IS-Nov-68 Duts:anc:n~ OUtK~32 Schaefer. Richard A.11 02 eonthiv 1 45. F5 15-t~ov-86 L~~:s:aa:r, C'. 0=.'S 0;~>R~:~:.;. Jc.`~d~:`iE~:, ird:C F.<-1 02 ortt,:y ,6C.5~ l5-hiov-6e Cwts:ar-=:~: 17~;0 0000ia~~3k Sn:Ga, Ga:i 1 Oc r~on:r,iy l 159.5: 15-~ov-8~ Outstarw;r.. 29 Npv 1988 Paid ~picter Pape 2 Tuc 8s56 AM City of Falcon Fkightc Pay Pay k Eaployee Esiplaye:Pay Sroup Check r 1luuber Nrae period Muaber Description Check hount bate Status Morgan, Jay017011000000039 1 C2 fionthly 1 sO.OG 15•i~bv-~8 Outstanding 017412 000000010 Kayser, OoeQlas 11 OP Monthly 1 96.04 15-#bv-B8 Outstanding 017023 000000042 9to1=, 8ta~ven P.it 02 pnthly 1 X24.75 15-#fpv~8 Outstanding 017014 000000044 Blanchard, Patricia K 1!42 oe+thly 1 ib.25 15-Nav-88 Outstanding 017015 000000045 Gilbert, Jerae J.11 02 alonthly 1 lS9.83 iS-Ibv-88 Outstanding 0!7016 000400046 lblagrery John H.I1 02 aot+thly 1 104.75 IS-Ibv-88 Outst~ding 017017 000000047 Mcf{abb, #ievin it 02 aoethly 1 79.P5 iS~iov-88 Outstanding D17018 000000049 Asdersory ltevin L 11 02 s>orthly 1 1e9.75 15-Mpv-#8 Outstanding and Total C~ lI, 737.16 29 Nov 1968 paid Rtgieter Page 1 Tue 1:14 PM City of Falcon Heights i'iocial AaY Y Check Esaloyee Faployee Stcurity Aay BrouA 8raup Check Nurber Mueher WNe Nu~ber Aeria l Nu~ber Dtscriytion Check Aeoant Date Status 017019 47398-4715 0 0.00 30-Nov~B VDID 0270EU 47398-4715 0 0.00 30-Nov-b8 VDID 017021 47'0-98-4715 0 0.00 30-I~bv-88 VDID 017022 4T. '98-4715 0 0.00 30~bv~88 VOID 017023 73-98-4715 0 0.00 30-Nov-88 VOID 017024 00000000E itiessrier, Janet R.7652-7457 22 01 aeaei~onthly 1,123.06 30-~bv-88 Outstanding 017023 000000001 Kriegltr, Carol J.476-76-6158 O1 aei-~onthly 317.47 30-Nov-BB Outstanding 017026 000000011 i?tienoweth, ~irlq 6.A5-2b-5371 2Z O1 semi-eonthly X673 59 30-~bv-88 Outstanding 017027 000000020 Iverson, 3trry D.73-36-5088 22 O1 sass-eonthly k711.37 30~1ov-88 Outstanding 017028 000000427 Morgan, Jay M.ai77-62-9036 22 01 ssti~onthiy 515.07 30-Nov-88 Outstanding OITOE9 000000035 tieaer~ary Katherine 475-50-3131 22 O1 swei-sonthly 3T6.27 30-1~bv-8B Outstanding 017030 000000038 Wright, Vincent D.77-3E-4214 22 01 aei-egnthly x.46 30-1tbv-BB Outstanding 017031 000000050 Kubes, Jcn E.73-75-5364 2 01 zeriignthly P9.61 30~1ov-$8 Outstanding 017032 fl00000062 Ttioe~pson, Mike F.700-73E8 22 O1 ss+ri-eonthly 211.P0 30-#Iw-88 Outstanding 017033 000000063 Phillips, Aatricia A.471-40-2104 Z2 Ol s~i-~o~+tt-ly 421.78 30-Mov-BB Outstaa+rdino 017034 000000001 Haldwiry Thoeas W.472-48-4620 11 03 Monthly 2 316.64 30-i~bv-68 Outstanding OI7035 000000003 Bauaanr,, Nicholas &472-78,2553 11 03 so+-thly 2 48.50 30~1ov-88 Outstanainfl 017030 0004000'JS Berndt, Ross 466-50-1864 11 03 sonthly 2 40.00 30-~iov~8 Dutstandine 017037 0000440x7 Biancrl, Joseoh D.473-EO-956;5 11 03 gnthly 2 66.00 30-Fbv-88 Dutstar~ding 017038 O4C+040008 Bro++r:, Raytond F.470-44-3020 11 03 eiorrthly 2 61.00 3U-Nov-88 Outstanding 017039 000000009 Bush, Patti J.474-66-3149 11 03 santhly 2 E3b.77 30-Nc~v-88 Outstanding 044 000040010 Cnera~n, Pnilio E.485-14-4211 ii 03 eoe-thiy 2 aF 292.12 30-~bv-88 Dutstandin. 7041 000004412 Clernla, Paul C.471-52-9205 11 03 ogr-thly 2 254.00 3WioY-88 Dutstandlne 017012 000040018 Fblegrera Jahr. M 470-42-6344 11 03 tionthly 2 130.00 30-kov-BB Dutstandin; 017043 000000022 LeMay, Deals 6.471-70-5167 it 03 sonthly 2 54.00 30-~1ov-88 4~-tstandino 017044 OOOOOOC-24 Lindi:, Leo 4b6-34 4314 it 03 aanthiy E 294.29 30~iov-88 Outstanding 01704` 000000433 5chauffert, Craic F.472-56-2729 IS 03 Monthly 2 130.00 30-Nov-88 Dutstandirw 017046 OOi-4C~434 Saida, bail 47;x58-8789 11 03 santhly E 61.00 30-Nov-88 Gutsta*~in~ 0:7447 044440037 4{ailin, herald E.477-1$-1406 11 03 eonthly 2 306.00 30-Nov-$8 DutStandine 017018 000000039 Morgan, Say 477-62-9036 11 03 tionthly 2 40.00 30-~bv-88 Outstanding brand Total 7,795.10 Consent % MsstinR Date:12 14 S Policy___.____ CITY OF FALCON HEIGHTS Atsnda itsm: E-2 EQUE8T FOR COUNCIL C~N810ERIiTiOM ITEM DESCRIPTION: Fire/Ambulance Runs SOBZIITTED BY: Shirley Chenoweth tEYIEWED BY: Leo Lindig EEPI.ANATION/S~lARY (attach additiaaal sDeeta as mscessarp): FALCON HEIGHTS FIRE DEPARTMENT CALLS Nov.Oct.Sept.Fire Calls 2 8 6 Rescue Calls 6 12 17 False Alarms 1 5 1 TOTAL 9 25 24 LAUDERDALE Fire Calls g 4 l Rescue Calls 3 6 5 False Alarms 5 3 2 TOTAL 16 13 g ACTION REQUESTED: Approval 6/?9/R7 Coaseat ~ X~ policy C2TY OF 9'ALCON HEIGHTS EQUE8T FOR COUNCiI CON8IDERATION McatinR Date 12/14/88 AEerda Itaa: E-3 ITEK DESCRIPTION: Minutes SOBMITTED DY: Various Commissions- aEYIEiiED BY: Shirley Chenoweth LeAATIOA/S~QiSSY (attach additional sbeetc as necsssasP): a) Planning Commission. Minutes of 11/7/88 b) Planning Commission minutes of 12/5/88 c) Solid Waste Commission Minutes of 11/16/88 d) Human Rights Minutes of 11/17/88 ACTION REQIIESTED: Approval 6/29/87 a) MINUTES REGULAR PLANNING COMMISSION MEETING November 7, 1988 Chairman Black called the meeting to order at 7:30 P.M. Black, Barry, Carroll, Finegan, Nestingen and Daykin. Also present was Council Liaison Wallin. Boche, Duncan and Grittner. Barry moved, seconded by Daykin, to approve the October 3. 1988 Planning_Commission Minutes as presented. Planner Malloy reviewed the application for consideration of planning request, instructions for applicants requesting a variance, the presentation outline, instructions for applicants requesting zoning amendments, conditional use permits and the portions of the forms relating to city staff responsibility and Planning Commission responsibility. Planning Commission members made suggestions for revisions. These items Will be revised and presented at the next meeting. They will also discuss the subdivision plan instructions at the next meeting. Chairman Black adjourned the meeting at 9:45 P.M. Submitted by: Katherine J. Zimmerman Approved: Edgar Finegan, Secretary PRESENT_ ABSENT 10/3/88 MINUTES APPROVEI MALLOY ADJOURN- MENT b) MINUTES REGULAR PLANNING COMMISSION MEETING DECEMBER 5- 1988 Chairman Black called the meeting to order at 7:30 P.M. Black, Duncan, Nestingen, Daykin, Finegan, Grittner and Barry. PRESENT Also present was Council Liaison Wallin. Boche and Carroll ABSENT -- Nestingen moved, seconded by Barry, to approve the November 11/7/88 7, 1988 Planning Commission~Minutes as presented. Motion carried MINUTES unanimously.APPYD. John Burns, 1910 Asbury, requested a permitted accessory use JOHN for a storage shed. He reviewed the placement of the shed BURNS, on his lot and stated that he found it to be the Host convenient 1910 area in his lot for such shed. The shet is ?1 feet high, is ASBURY, bolted to a cement slab and is enclosed behind a fence on the PER- Roselawn side of his property. Discussion centered around MITTED the fact that the applicant was unaware that a permitted accessory ACCESS- use was necessary so construction had already been completed.ORY USE/ As a result, such shed is located approximately, three feet VARIANCE from the lot line where city ordinance requires a 30 foot setback APPYD. on side lot lines of corner lots. Daykin was of the opinion IN NEW that the shed is located too close to Roselawn and Nestingen LOCATION stated that the reason given for placement does not fit the variance criteria for hardship (a variance would be required if such shed were placed in the area it is presently located). After further discussion, Finegan moved, seconded by Nestingen, that a variance would be granted up to the front edge of the garage or if Mr. Burns desires, a permitted accessory use would be granted for placing the shed in another location within the required setbacks. Motion approved unanimously. The Commission determined that the shed will have to be moved to another location. The Commission considered a request that Section 9-10.01, Subdivision 2, of the Municipal Code be amended to add game arcades as PUBLIC a conditional use in a B-2 district. The Commission then scheduled HEARING a Public Hearing on the proposed code amendment for 7:45 P.M., ON CODE January 9, 1988. AMENDMEN A Public Hearing on a conditional use request from Joseph and PUBLIC James Sacco to establish a game arcade in the Northome Shopping HEARING Center was scheduled for 7:45 P.M. on January 23, 1988. ON COND. USE Planner Tim Malloy reviewed the subdivision plan portion of MINLfTES REGULAR PLANNING COMMISSION MEETING DECEMBER 5, 1988 PAGE 2 the Procedures Manual. Planning Commission members made suggestions for revision. Nestingen felt it important that the Procedures SUBDIVISION Manual and Ordinance language be consistent. Finegan moved, PLAN seconded by Duncan, that it was the consensus of the Planning PROCEDURE Commission that changes be made in the application process APPYD. in the subdivision plan, such changes being consistent with the suggestions made by Planner .Tim Malloy and Planning Commission input. Motion carried unanimously. Chairman 81ack adjourned the meeting at 9:00 P.M. ADJOURNMENT Submitted by: Katherine J. Zimmerman Approved: Edgar Finegan, Secretary 1dINUTES SOLID WASTE CO1~Qi'LSSION NOVEMBER 16, 1988 The minutes of the November Sad meeting were approved with the :following corrections:. . a) Bins should be listed. as a separate category b) .;Add Brynildson to the Yard Waste and Blockworker Stib-Committees - Misra reported. that she has drafted a letter for the Mayor's signature; it needs only to be typed up. SCAVENGER ORDINANCE - Haglund distributed a copy of the Roseville scavenger ordinance. After some discussion, it was moved, seconded and passed that: The Solid Waste .Commission recommend adoption of the City of Roseville's scavenger ordinance with the fallowing changes: a) Change the violation to a misdemeanor, and b) Drop all mention of fines and other penalties Chenoweth will re-draft a copy of the ordinance in the Falcon Heights form and place on the council agenda. SLOCRWORRER MEETING - Misra reported that the magician under contract to Ramsey County is no longer available. After some discussion, it was the con- sensus of the Cammission that the Blockworker meeting be postponed until Jan- uary or February of 1989. Misra is to draft a letter of facts to neighborhood recycling coordinators (formerly blockworkers}. LETTER TO RAMSEY COUNTY - Misra read a draft letter from Mayor Baldwin to the Chair of the Ramsey County Board. The Commission approved the draft by can- census. HAZARDOUS WASTE PROJECT - Iverson reported on the last meeting of the Hazardous Waste project. He reported that Ramsey County is planning six to eight one-day hazardous waste collections. The first will be foz Falcon Heights., Lauderdale and Roseville in April or May. Ramsey county will fund the collections and coordinate the worker volunteers. The cities will be responsible for sending out notices and publicizing the collection in their newsletters. He also reported that Ramsey County has a two year plan to establish at Least one permanent collection site. The county has also budgeted a full time person to manage a hazardous waste hotline. The next meeting of the hazardous waste group is Nov- ember 29 at 1:30 Y.M. at Ramsey County Environmental Health office. The main topic of discussion will be the eight collections: Iverson also distributed a notice of a hazardous waste forum to be held oa January 12th at the 36heraton Midway hotel. DGET - Chenoweth reported if the Commission has any requests for Special council funding for the remainder of this fiscal year, it should be decided -- at the neat meeting of the Commission. NEWSLETTER - There vas a general discussion of the newsletter and its contents. Thompson distributed a Commonwealth Terrace newsletter which will serve~as a.model for the Commission's newsletter. It was decided that the editorial-board mill meet-on Monday, November 21, $t 3si5 p.M. __ - COMMISSION MEETINGS - -Chairperson Miss informed the Commission that once the newsletter is put together ghat the Commission could change ite schedule to a once monthly meeting. The next meeting of the Commission will be on Wednesday, December 7, at 7:00 P.M. There will be no meeting on December 21. i The meeting was adjourned by the Chair at-8.:k3 P.M. Respectfully submitted, Benno Salevski, Secretary BS:PP MINUTES HUMAN RIGHTS COMMISSION NOVEMBER 17, 1988 d,. PRESENT: Vavoulis, Boger, Groff, P. Chenoweth ABSENT: Lamb, Talbot, Gibson-Talbot, Stenquist, Olsen, Furton Minutes for October 20, 1988: Delete Dworkin Change Boger to "present" Gibson-Talbot was "absent" Reviewed Personnel Policy report from Marie Furton to City Council. Tina Vavoulis term expires 12/88. She is not going to continue on A.R. Commission but will continue to keep in touch with us regarding the LMHRC information. Wayne will contact Shirley regarding advertising for new member. Beth is submitting an updated address list to be sent out with the minutes. There will be no meeting in December. Next meeting will be January 19, 1989. Jim Olsen {2989) 1816 Asbury St. b47-9970 {H) Falcon Heights, 1~1 55113 722-2223 (W) Brian Stenquist {1989) Rick Talbot .(1990) 1531 W. Idaho 64b-6624 (H) Falcon Heights, MN 55108 C. f Conscnt_~_ Tolicy_,_CITY OF 1-ALCON ffi'IGHTS EQtJEST !OR COONCIL CONSIDERATIgIQ ASeada Ittm:12/14/88 IsetioS Date: E-4 ITEM DESCRIPTION: Licenses SIIB~iITTID EY: Shirley Chenoweth REVIEWED EY: EEpLANATIONISt?!4l4RY (attach additiopal wheats as ~eceasar~)s MECHANICAL PERMITS: (All New) EHS, Energy Heating Services - 46183 14331 Armstrong Blvd. N.W. Anoka, MN 55303 Combustion Heat and Power, Inc. - 46184 318 Chester Street St. Paul, MN 55125 Thermex Corporation - 46185 4850 Park Glen .Road ~ . Mills., MN 55416 GENERAL CONTRACTOR: Covert Construction - X182 1276 County Rd. B . Roseville, MN 55113 ACTION REQUESTED: Approval Coaseat_ Policy CITY OF FALCON HEIGHTS QUE8T fOR COUNCIL CON810EMAT~N Meetinst Date;12/14/88 Ag~rda Item: E-5 ITEli DESCRIPTION: Sheriff's Report for October, 1988 SUS~SITTED SYs Ramsey County Sheriff's Dept. 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Iu N C HMsOO M s i #~ N M i M 0 M 111 M ; yy n r N M N OOo00r/000r/VOOMr00 w T N N T s` 1A O N~ K s 0 H h i Conscnt_ X Tolicy,CITY OF TALCON HEIGHTS tEQUEST TOR COUNCIL COHSIDExA?IOIt A,Qenda Itcm: E-6 leetinS Date: 12/14/88 ITEM DESCRIPTIOI~I: Authorize expenditure of $140.00 out of Contingency Account to replace cash in Petty Cash Fund. USKITTED SY: Jan Wiessner BEVIEiiED SY: tEpLANATIOPfSUMMARY {attach additiaaal sbcets as necessarT): Due to a theft in the office, we find it necessary to replace the missing funds. This cash is used to give change to customers (usually for building permits, etc.) NOTE:. The theft occurred sometime between Nov. 18-2I. It was reported to Ramsey County Sheriff's Department and is being investigated. ACTION REQIIESTED: Authorize replacement of Petty Cash Funds aut of Contingency Account. Consent X • Policy_,,,,_ CITI OF FALCON SEICHTS ST lO~t COUNCIL CONSIDEitATICNfEQUE ASende Item: E-7 MeetinS Date: 12/14/88 ITEM DESCRIPTION: Accept gift of Historical Photographs from Lowell Anderson SUBMITTED EY: San Wiesner kEVIEWED SY: El~LAtIATION/SUlIIiARY (attach additional sheets as acceaury}: I had ordered cogies of same of the historical photographs on display at Falcon Drug for my office. (I was planning to pay for them myself because I liked them so well') When they arrived, Lowell Anderson wouldn't let me pay for them -- he said they are a gift to the City: ACTIOr REQUESTED: Accept donation of photographs. Send thank you letter. 12 /14 /88 Cati~st_,.,_, MttLi:tR Date r F Ajerda 3tau_,+,~ Poicy~ ~I3T OF FALCGl~ 1[~ICHTS r iE~ti~~T"FOR ~BUIICII. ~~~I~T1~N tFtt ~SCAIPTIOI~ s Accessory_Use Request (Utility S~ed) f t{~tITtED' ~Yt John Burns, 1910 Asbury ~ - nEVI~FD BY: Planning ,Cc~miss on r I.aIiATIOA/$tY {attach a~ditie~s-ai1 sheets as a~~ssasF~: 4 Mr. Burns has already constructed the utility building and was unaware permission was required. ~ ~~~ ~' ~~L~t,o'1~.aC.- ~ Attachments: ~~~~~- ~- a) Request for utility shed k b) Site plan 4 c) Section 9-4.01, Subd. 3(i) of the Code d) Planning Commission Minutes of December~5, 1988 f s~ ~_E f f, y. p. G. t. s 20?? ~. I.irpenteur Avenue.. Falcon ~Ieig~-ts, Minn. 55113 l'30~ TO TIC ?ANII~iG ADTRA?OR. FA~ON HEtGHTBc We hereby ~+~PP1Y ~' ~a~ ~~~9 =V~ ianae - Ccnc~tionc~l Use 9nb Divieioa - E3.atting - .~_ The .subject real estate is lovated at_; _ D __Street Address) Legal Description: Iat ,:Bloch ~ , S ~ ose ~ a-ev vi ~ a~c~t // o~ This application is made for the following reusorffi: S h~ ~Y , attached hereto is the applicable fee in the amount of: $ ~ ~ O Rezoning Application Variance Conditional Use 9nb-Dividing Pitt ~ ApQiiormt's interest in the above E'r` A 1 i• Q~ dry r 9 I ~.~~ 2fl~~(~ a ~'b.~ ~ 4 w W c N v N o m Z m= rn ..y k,: c s I~ v L I9INUTES REGULAR PLANNING COMMISSION !lEETING aECEMBER 5, 1988 Chairman Mack called the peeting to order at 7:30 P.M. Black, Duncan, i~estingen, ~aykin, Finegan, Grittner and Barry. Also present. was Council "Liaison i~allin. 8oche and Carroll l~estingen moved, seconded by Barry, to approve the November 7, 1988 Planning Commission Minutes as presented. Motion carried unanimously. PRESENT ABSENT - - 11/7/88 lINUTES APPYD. John Burns, 3910 Asbury., requested a permitted accessory nse JOHN for a storage shed. He reviewed the placement of the shed BURNS, on his lot and stated that he found it to be the Bost convenient 1910 area in his lot for such shed. The shet is ?1 feet high, is ASBURY, halted to a cement slab and is enclosed behind a fence on the PER- Roselawn side of his property. Discussion centered around MITTED the fact that the applicant was unaware that a permitted accessory ACCESS- use was necessary so construction had already been completed.ORY USE/ As a result, such shed is located a proximately three feet VARIANCE from the lot line where city ordin foot setback APPYD. on a of lines o corner ots. Daykin vas of the opinion IN NEW that the shed is ocate too c ose to Roselawn and Nestingen LOCATION stated that the reason given for placement does not. fit the variance criteria for hardship (a variance would be required if such shed were placed in the area it is presently located). After further discussion, Finegan moved, seconded by Nestingen, that a variance would be granted up to the front edge of the garage or if hr. Burns desires, a permitted accessory use would be granted for placing the shed in :another location. within the required setbacks. Motion approved unanimously. The Commission determined that the shed will have to be moved to another locatian The Commission considered a request that Section 9-10.01, Subdivision 2, of the Municipal Code be amended to add game arcades as PUBLIC a conditional use in a B-2 district_ ?he Commission then scheduled HEARING a Public Hearing on the proposed code amendment for 7:45 P.M., ON CODE January 9, 1988. AMENDMEN A Public gearing on a conditional use request from Joseph and James Sacco to establish a game arcade in the Northome Shopping Center vas scheduled for 7:45 P.M. on January 23, 1988. Planner Tim Malloy reviewed the subdivision plan portion of PUBLIC HEARING ON COND. USE MINUTES REGULAR PLANNING COMMISSION MEETING DECEMBER 5, 1988 PAGE 2 LJ the Procedures Manual. Planning Commission members Wade suggestions for revision. l~estingen felt it important that the Pracedurea SUBDIVISION Manual and Ordinance language be consistent. Finegan moved, PLAN seconded by Duncan, that it vas the consensus of the Planning PROCEDORE Commission that changes be wade in the application process APPYD. in the subdivision plan, such changes being consistent with the suggestions wade by Planner Tim Malloy and Planning Cowniasfon input. Motion tarried unanimously. Zhairman 81eck adjourned the meeting at 9:00 P.1K. ADJOIIRNMENg ubmitted by: Katherine J. Zimmerman Approved: Edgar Finegan, Secretary 1 F-2cons ~ i~enaa Itsm: f Zo21c~~,X„_„ CI?Y ©!' XALCt~ ~If~?S ~ llsstiuj t-ate:12114/88 F.QRRST ~ CODNCIL CO~StDL~RATI ~ E ITBti AESCRIPTIOp: 8equest_to Waive TIF Application F~e L< 1"~~ S!: Marcor i'rgperties, Inc. - IEf~E~D ~Ys '3an ~iiessner . f t ----..__---- - - - _ .---~ __ - _ __ LApA1'IOltJB~IRT {att~tb a3ditional s~ssts as ~s~tssy-~ s f_ f An application for TIF was received from Marca Properties. Included in the application is g..request that the City' fee be waived. f Attachments:. 1' a) Preliminary Development Agreement ~ b) Marcor..Application i z 4 f w G ACTION ':II6Q~IESTED: - E Consider modification to Prelimiaay Development Agreement. I':' f i f Attachment "a" PRELZI+IIN1hRY DEVEIAPMEIIT 11G1T This Preliminary Development lgreement aade this day of , 3988, between the City of Talton xeights, a municipal corporation under the lays of Kinnesota hereinafter called •City') and a corporation under the laws of hereinafter called •Developer'.). WHEREAS, the City 3~as received fro, Developer a proposal that the City assist in financing a project by _ -~'~ - .- providing tax increment financing in aonnectian to a project to be undertaken by the Developer within the City. NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: 1. The Developer shall submit to the City with this Preliminary Development Agreement an application for tax increment financing, together with an application fee in the amount of $10,000. 2. The City shall consider the application in accordance with its policies and procedures for reviewing tax increment financing applications, as aucb policies and procedures currently exist or as revised from time to time by the City. The City shall have no obligation to issue tax. increment financing and the City reserves the right to take any action on the application that the City,. in its sole discretion, shall deem appropriate. 3. The Developer agrees to reiiburse the Cfty for any and ail expenses and costs of the City in connection with the preparation of the development prograa, the tax increment financing plan, the devslopa~ent agreement and a21 documentation and procedures required in connection with the propose4 or actual issuance of tax increuent financing. Coats and expenses shall include, but not De liaited to, all out-of-pocket ~mmrpcrises, all #ees for isgal -services, all fees for engineering and financial services including feasibility reports, appraisal costs, and alI costs of reports and hearings. 4. .Three thousand dollars ($3,000.00) of the application fee is a non-refundable administrative fee. 5. Seven thousand dollars ($7,000.00) of the application fee is an advance to cover reimbursable expenses incurred by the City as described in paragraph 3, and the City may disburse those funds as costs and expenses are incurred by it. Zf costs and expenses exceed $7,000.00, the City shall bill the Developer for the additional costs and expenses and Developer shall pay any such statements within ten days. 6. The City shall, in its sole discretion, determine the .reasonableness and appropriateness of costs and expenses it incurs. 2_ 9 ~ i•ZN WITNESS NHEREOF, the undersigned have executed this Agreement the Qnte and year lirat above yrittan. CITY OF FPiI,CON HEIGHTS, a municipal corporation under Lhe laws .of Minnesota By Zts DEVELOPER BI' Its 3- Attachment "b" November 21, 1988 i~ i~ MARCOR FrapertteS Janet R. Wiessner City Administrator City of Falcon Heights 2077 W. Larpenteur Avenue Falcon Heights, MN 55113 Re: Application - Fairview Plaza P.U.D. Tax Increment Financing Dear Janet: laps that have been submitted previously. Together with the p lication for P.U.D• please allow the enclosed to act as ourThepf ollowing provides an and Tax Increment Financing approval. form of the site, development program, introduction in summary development/ownership team and financial aspects for a propose 150-unit rental housing and adjacent 47,000 square foot retail the laps as noted depict, we believe clearly, development. The P and quality of the proposal. The type, style, density n of this integrated project development team believes the desig to be highly creative aslnef acts bothltheearchitecturalaplans for surrounding land uses. the retail and apartment components are superior designs on stand-alone basis. The highlights of this project, Fairview Plaza, follow: 1, Location and Site. The Fairview Plaza site is located at the southeast corner of the Theeapproximatelynfivenand- Avenue and Larpenteur Avenue. one-half acre site is presently improved with a two-story strip shopping center (Northome CentPizzanH t andmClark s buildings occupied by f ree-standing sho in center is not Submarine Sandwiches. This strip PP g only in poor physical condition, but it has an iisebehind flawed design since the majority of its parking the center and nontrofdsquarecfootage•inIthedexistingacenterconsiderableamou cont. November 21, 1988 Janet Wiessner Page Two is located in second floor and basement spaces xhich are inappropriate for retail uses. In short, this existing center is obsolete, and it is not a candidate for. rehabilitation. Demolition is necessary in order to prepare the site for new construction. In the immediate vicinity of the site to the south are four -- single family houses and three 3-story apartment buildings with a total of about 30 .unite. These apartments, which are' in excess of 20 years old, are brick of modest design and with moderate rents. To the north, across Larpenteur, is a new strip neighborhood shopping center and free standing restaurant (an Embers) which includes, in part, three additional restaurants, a dentist, video store/tanning studio, quick print shop, and golf shop. Across Snelling Avenue, in the southwest quadrant of the intersection, is a 3-story office building which is the headquarters of Harvest States Co-op, a grain marketing and agricultural products company, and a parking lot for the Minnesota State Fairgrounds. In the northwest quadrant of the intersection, there is a complex of retail uses, including as examples: an upscale zestaurant (Ciattis), a beauty salon and barber, a Tom Thumb convenience store, a drug store, and a gas station with a car wash. To the east of the site, along Larpenteur, are a series of nine 2- and 3-story walk up apartment buildings with about 100 units which are similar to the apartments described above. The majority of the eastern border of the site is adjacent to single family homes. One of the major strengths of the site is the convenient driving time to either the St. Paul or Minneapolis Loops downtown areas) of approximately 15 minutes to either downtown. It has equally easy driving access, within 15 minutes, to the other northern first, second and third ring suburbs of St. Paul, and many of the northern tier of Minneapolis-related suburbs. This self advertising site is within 1~ miles of Route 36, a major expressway to the north of the site, and it is within 3 miles of Interstate 94, a major expressway to the south of the site. At the site are bus stops with routes which serve both downtown St. Paul (including express service in 2? minutes) and Minneapolis without switching buses, along with routes which serve major employment areas in the adjacent November 21, 1988 i Janet Wfessner Page Three northern St. Paul suburbs and along the Snelling Avenue business corridor. There are 4 bus Lines which serve the site. The site is ideal for both retail and residential uses. It is at the intersection of two major arterial streets which is excellent from a retail development standpoint, while at - the same time it is adjacent to good quality residential - neighborhoods which directly bordedevelosmentostandpoints~ which is excellent from a hoUSing P 2. Development Program. The development plan is sensitive to both market and economic considezations. While the retail and housing structures are integrated in a single structure, both uses are in building configurations with proven track records in the Twin Cities market place. The retail center is a typical one story strip center combined with a 4,800 square foot free standing, out building. The. housing structure is a 4-story woodframe building with uncomplicated covered parking. The retail and housing structures have distinct building footprints in .order to give each use its own identity. The two. uses are not totally separated. As an example, there is a minor portion of the retail space which has 4 stories of housing on top of it, and the roof of fortthe apartments structure serves as the surface parking The retail portion of the structure relates directly to the two arterial streets, the intersection, androdosednt Theail uses. Direct access from both streets is p p 11,680 square foot anchor store fronts on bath streets. Besides the anchor store and previously mentioned 4,800 square freestanding building, the balance of the retail is in a straight forward linear conftgumQdules~1tThe0e ares160 which are 75' deep -- 1,500 sq. ro ect. on grade parking spaces available to the retail p j The four story apartments are in a single building which is oriented to the extent possible to the. adjacent residential neighborhood. The building is served by its own entrance off a residential street. The unit configuration and rents for this 150 unit building follow: November 21, 1988 Janet Weissner Page Four Number 44 94 Unit Type Size Rent 1 bedroom 718 sq. ft. $600. 2 bedrooms 1,000 and $690-750 1 bedroom 1,033 sq. ft. with den 12 3 bedroom 1,390 sq. ft. $S90 Rent includes heat but excludes electric and covered parking. .The rents range from a low of 64~ per square foot per month to a high of 84~. Amenities include elevators at 3 separate locations; a security entry system; large apartment and room sizes with unique floorplans; balconies and/or bay windows; I00% fire sprinkler coverage; 2 laundry rooms per floor; a party room/lounge; eating areas in all kitchens with aII appliances including dishwasher and disposal provided; air conditioning units; free individual storage bins; and other standard amenities for new, good quality buildings in the marketplace ranging from wall to wall carpeting in the living areas to bathroom vanities and a large amount of closet space. Parking includes 171 heated, underground garage spaces, a ration of 1.4 spaces per unit, and 54 surface parking spaces for residential and guest use, an overall ratio of 1.5 parking spaces per unit. Again, some joint use parking with the retail component is anticipated. 3. Development Team. A development team responsive to the unique aspects of Fairview Plaza is required. The team must understand both retail and rental housing development. It must understand Tax Increment Financing and have experience in working closely with local government on redevelopment projects. An understanding and background in mixed use development is of critical importance. Experience and an appreciation for the Twin Cities market place is necessary. A development team has been assembled which has the specialization, experience, and knowledge necessary for the complexities of this project. A summary of their backgrounds follow. A partnership will be formed to own the project which presently includes Marcor Properties, Inc. (a 30% interest),~Jackson-Scott Associates (30%), Henry Hyatt and his associates (30%), and Publicorp, Inc. (10%). November 21, 1988 Janet Weissner Page Five a. Marcor Properties, Inc. fs a Twin Cities based real estate development company whose principals, Richard Martens. and James Winkels, have extensive development experience that includes retail centers, redevelopment .sites and public-private joint ventures. Mr. Martens was formerly the Executive Vice President of Winfield Developments, Inc. and _ Senior Officer for the Twin Cities area. Overall he spent 14 years with Winfield, both fn Canada and in the United States. He was one of the development leaders who spearheaded the well-known X80 million Edinborough mixed-use project in Edina. Mr. Winkels was formerly a project manager for Winfield Developments, Inc., and in charge of all of their retail projects. Prior to that he was the Community Development Director for the City of New Brighton where he gained extensive experience in the public redevelopment process. b. Jackson-Scott Associates is considered the premier retail leasing and management group in the Twin Cities. It has been in business since 1979, and was founded by Gary Jackson and Michael Scott, both of whom were formerly executives with Dayton Hudson Properties. At the present time, their firm is responsible for the management and leasing of 25 shopping center properties comprising approximately 1,250,000 square feet. They have also developed shopping center properties in conjunction with others and for their own account in 8 locations. c. Henry Hyatt has over 20 years of housing and real estate experience, including in depth involvement in Chicago and the Twin Cities. Ae is partners with Sheldon Baskin and/or Daniel Epstein in numerous real estate ventures. Mr. Hyatt was the partner in the Edinborough project primarily responsible for Edina Park Plaza, the 18-story high rise elderly housing component, and he worked closely with Richard Martens as one of the development leaders for the entire project. He has had primary responsibility for the development of over 25 projects with aver 3,000 housing units as well as office and retail projects. Messrs. Baskin and Epstein have developed over 35 projects with more than 5,000 units of housing, and have in depth experience in real estate law, finance, management, and development spanning well over 20 years each. A management firm affiliated with the Hyatt group will manage and market the residential portion of Fairview Plaza. The firm has in depth experience in apartment marketing and management. November 21, 1988 Janet Weissner Page Six d. Publicorp, Inc. was a company formed to help meet the demand for leadership in the design and implementation of innovative public finance programs to stimulate economic development activities. Publicorp serves as a consultant. both to cities and private developers. Sidney Inman is Director of Development Consulting for Publicorp and has an extensive background in this area that. includes both the -- private and public sectors. Prior to the formation of Publicorp, Mr. Inman was the Assistant Director of Central Services for the City of Fridley for a period of 8 years. In the private field, Publicorp's experience includes structuring the public financing for the X80 million Edinborough mixed-use project in Edina, and serving as the consultant on the public financing for the Minnesota Timberwolves. Publicorp's primary responsibility for Fairview Plaza will be the financial and legal structuring of the City assistance to the project. e. Weber Consulting Associates, Inc./Tom Weber has been involved in the construction industry in various capacities since 1954. Mr. Weber will oversee the construction process for the partnership, including the selection of general and subcontractors. From 1970 to 1985 he worked for Bor-Son Construction Companies serving in various capacities with overall responsibility for the company's office functions. He was a Vice President of the Bor-Son Companies, President of Bor-Son Investment Properties, and a director of the Shelter Corporation of America. In 1985, he formed Weber Consulting Associates to advise developers on construction design, costing and contractor selection and oversight. During Mr. Weber's career he has been involved in the construction of numerous projects including hospitals, health care facilities, nursing homes, schools, hotels, offices, plants, industrial buildings, and numerous housing projects of various types. With Bor-Son he was involved in 236 projects with a construction volume in today's market in excess of X1.3 billion dollars. During this period they constructed 115 projects with over 20,000 units of housing of which 64 projects were elderly and handicapped housing covering ir, excess of 14,000 units. f. Korsunsky Krank Erickson Architects, Inc. ("KKE") has been selected as the architect for the project. This Minneapolis based firm, founded in 1968, is well-regarded and has extensive experience relevant to Fairview Plaza. November 21, 1988 Janet Weissner Page Seven The firm's planning, design and technical expertise has been enriched by experience and involvement in over 2,500 projects in a wide range of private and public development work, including site development master planning, multi-use complexes, residential, parking structures, office buildings, hotels and retail facilities. This includes over 25 multi-family residential projects in the last 5 years. - KKE has been a national leader is design build, negotiated bid and fast-track methods of construction, having worked on over 800 projects by these methods. The firm will also provide construction inspection services to this project, and it has a specialized Inspections Division. 4. City Assistance. City financial assistance is required in order to produce land acquisition costs normal for this type of project. The city assistance paves the way for a project with a proper economic structure. It provides a development opportunity where none existed. The City's motivation in providing this financial assistance is to clean up a blighting influence to a very sound neighborhood at the gateway and most prominent intersection in the community. As can be seen from the attached financial analysis and pro f ormas, we are proposing and requesting tax increment assistance on a "pay as you go" basis. As we've indicated in our various meetings, this means that we are requesting no up-front financial assistance nor are we requesting the City to sell any bonds for this project. As we have indicated an several occasions, this is an enormously costly venture in terms of planning, design and financial analysis. The normal redevelopment costs of acquisition, relocation and demolition are high because of the existing buildings and number of existing tenants. As we have attempted to point out on many occasions, the assistance and cooperation of the City of Falcon Heights is absolutely vital to the success of this project. In light of the above, the development team hereby requests that the #10,000 escrow fee be waived. This request is specifically made for the reasons noted abave and for the following reasons specifically detailed: a. We are not requesting that the City sell any bonds or assume any debt for this project. In terms of City Assistance, the project is therefore "risk-free" for the November 21, 1988 Janet Weisner Page Eight City. It is our impression that the tax increment guidelines envisioned a much greater risk to the City. b. The development team as can be seen by the enclosed financial analysis and pro forma is supplying all of the tax increment analysis necessary for this project. This eliminates the need and cost for the City to produce this analysis. c. We have offered our extensive experience in the financial and relocation aspects of this project. d. The planning, design and financial analysis for this are enormous. This is a "real" redevelopment project. We are attempting to do many of the functions normally handled by a City staff. e. It is our strong belief that a project this significant can only be dreamed of if there exists a true public/private partnership. Prior to any final approvals, we would willingly put up the escrow amount. A project of this scope has many requirements and pitfalls. We are aware of these requirements and believe with due diligence we can avoid many of the pitfalls. Of paramount importance now is whether the Planning Commission and Council can endorse the project concept and grant preliminary approval. This is necessary for us to accomplish many of our objectives regarding marketing and .financing. We fully understand that preliminary approval is just that--preliminary. If we get to that point, the final plans and documents will certify and document clearly everything discussed and all conditions required as part of the preliminary approval. In summary, we feel .Fairview Plaza is a uniquely designed and integrated project and has all the attributes necessary for a successful project. The City wants a good quality project. The development team is experienced with highly successful track records. We look forward to discussing this project with the Planning Commission and City Council and hope for their endorsement. We very much appreciate all of the time and help you have granted as well as the audiences before the City Council and neighborhood. November 21, 1988 Janet Weissner Page Nine If I can clarify any of the above, please do not hesitate to contact me or any member of the development team. We will contact you prior to the Planning Commission on December 5, 19:88. Sincerely, J c~~~~ mes. F. Winkels xecutive Vice President JFW:gk Enc. cc: Henry Hyatt Sid Inman Gary Jackson Rick Martens Mike Scott r 1 U r,. CITY OF FALCON BEIGHTS APPLICATION FOR TAX INCREMENT FINAPCING please type or priAt I. APPLICANT ~• a~ 8usfness Name: Fairview Plaza Limited Partnership to be created) b) Business Address: i• c/o Marcor Properties, Inc. Suite 820 5775 Wayzata Boulevard St. Louis Park, MN 55416 c) Telephone 612)545-2102 d) Business Form (corporation, partnership, sole proprietorship, etc.) and date of fonaation: Limited Partnership (to be created) e) State of Incorporation +o~r Organisations Minnesota b f) Brief description of nature of business, principal products, etc. Real Estate Development tg) 3f project is leased, list prospective lessees, nature of lessee's business, and principal products, stc. N/A h) Authorized Representative (provide mailing address an3 telephone number(s)z Richard Martens Suite 820 5775 Wayzata Boulevard St. Louis Park, MN 55416 (612)545-2102 i) Zf applicant is corporation, state officers, directors, stockholders holding Wore than 5$ of the stock of corporation (state name, address and relationship to applicant): [If Corporation not formed, set forth as such as possible concerning potential Officers, Directors, Btockholders~ tj) If applicant is general partnership state general partners and if limited partnership state general partners and litaited partners with acre than S~ interest in the limited partnership: (if partnership is not formed set forth as such as possible concerning potential partneza: General Partner - Valhalla Investments, Inc. Limited Partners - Richard Martens Mike Scott Henry Hyatt Gary 3ackson Jim Wi~kels s Sid Inman k) dame, address and telephone amber of iiippiicant'• •_ --- legal counsel ind accountant: James HoLnes Holmes & Graven, Chartered 470 Pillsbury Center Minneapolis, N~ 55402 337-9201 II. PROJECT a) Location (state street address and attach the legal description of project site): SE quadrant of Snelling Ave. & Larpenteur Ave. b) Present ownership of project site. If project site is not currently owned by applicant, describe arrangements by which applicant intends to acquire or use site: Northane Center (90$ of site) currently under contract to purchase. Clark Sub-Sandwiches site to be acquired by negotiation or through condemnation. c) Describe Project. If Project is a building or addition to building, specify number of staries, square footage, related parking facilities, etc. If project includes equipment, describe equipment. Attach •ite plan and building elevations, if available): 45,000 sq. ft. retail center - 1 story 153 residential apartment units - 4 stories parking to be on-grade, below grade and above grade. 8 i• d) Coning: 1) IPhat is the coning status of project site? P.U.D.. a~lication submitted Z) Is sonfng status appropriate far the intended we? Yes 3) i~Tili rezoning, coning variance, or conditional use permit be sought in cannectian with groject? See City .Administrator) t~escribe: P.U.D. zoning 4) Is the property properly subdivided for the intended use? Property will be replatted. 5) Ras site plan approval been obtained for this project? If so, on what date by Planning Conmission Nn ? By Council ? Planning Commission - December 5. 1989 6) Attach coning map of property within 300 feet of project (see City ~-Administrator): i• e} Attach a fi~A*±~{A1 profozma (S Tear minimum) ~ehich shows as estimate of sources aad uses of project funds tihich allows for the analgsie of the following: 1) t2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 1 L J Project cost detail Total debt detail Ongoing revenue sources Ongoing expenditure items Inflation aaalpsis Vacaacq aaalgsis Taa analysis Sale of project analysis Profitability, risk and interest rate of return ratios Time period of public participation Testing of various financial assumptions Pro-Forma enclosed. 10 - i. i•9) Mill project be occupied Dy applicant after canpletion? If not, state name of future lessees, and status of committlaents or lease agreements: tenants unknown h) Wa~aes and addresses of architect, tngioeer and s~eneral contractor for project: Architect: Korsunsky, Rrank ~ Erickson Architects, Inc. i•i) Current real estate taxes assessed on project site, and estimated real estate taxes on project site upon completion of project: See enclosed financial analysis and pro-forma. j) What is the target date for: 1. Construction start July 1, 1989 ~ 2. Construction completion June 1, 1990 ? k) If the applicant is proposing Planned tTnit Development (PUD) status, additional information is required. (See Ch 9, Part 16 of Citc Zoning Code) Checklist is attached which will be used to assure completion of application. 11 III. TAR INCREl~4'NT FINANCING a) Demonstrate that alternative sources of financing are not available for the project and that the project could sot be constructed as proposed without the assistance requested. see enclosed {b} Amount of project expenses requested by applicant. to Project Pro-Forma be paid from proceeds of the taz increment financing: c) Proposed date that applicant expects tax increment proceeds to be available to pay project expenses: I0: ~SISCELLANEOUS a) Detail the status of any previous or current requests which applicant, its principals or affiliates have wade to the City or to other municipalities for tax increment financing: b) If tax increment financing has been granted to the applicant b} other municipalities, please describe: In Minnesota, Limited Partners have been involved in successful tax increment projects in Edina, St. Paul, Fridley, New Brighton, Chanhassen, Brooklyn Park and Blaine. Projects have involved traditional bond sales as Drell as innovative uses of tax increment such as sloe-second mortgages and "pay as you go." Partners have collectively been involved in projects totaling over $150 million in value. Projects have included condemnation of residential and ccxm~ercial properties and have included projects involving a real publicjprivate partnership requiring a great deal of public monies. 12 - r c) Has applicant ever been in bankruptcy? If yes, describe circumstances. no qr its officers, shareholders or partners d) Has applicant/ikver been convicted of a felony? If yes, describe conviction and sentence. no - - - te) Has applicant aver defaulted on any bond or portgage commitment? no f) Will any public official of the City. either directly or indirectly, benefit by the issuance of the City's tax increment revenue bonds for this project w*fthin the meaning of Minnesota Statutes, 6ections 412.311 oz 471.67? If so, specify. no Applicant understands and agrees that the information contained in this application and the information contained in items above is intended for use by the City of Falcon Heights, its officers, employees, and agents in connection with the City's. consideration of ,possible tax increment - financing for applicant's project; 3~ovever, the City gives no assurance that this information say not be disclosed, fa whole or is part, to persons other than City's officials, employees and agents. 13 t - r i•The Undersigned, (a) (the} of applicant, hereby represents and v-arrants to the ty that the) (she) bas cartfully reviswed this appiiestioa, and that the statements and information contained hsrein and sub~aitted herewith are accurate and complete to the best of the Undtrsigned's knowledge and belief. Dated : ~ ~' ~~ mN ~/t•a-Cf aP 1pplicant By s ? G~•,i~e~i 2ts •CCG~T'c-~e , c e •~,v The City reserves the right to require additional information and supporting data from the applicant after the filing of this Application. 14 Coas~s~t...,;~ tolie~-_,_ i~ a~ t eetiuR Data: 12/14/88 It~ss F_ 3__CITY Ot !~ /LTO~ EQUEET R f~BUNClL nasctmo~: Celebrate Minnesota:149D" Project and Great Appl~catian tff!!I?T~D i!s Carol Rrfegler EiTI1~gED sYs Jan Wiessner Parks snd 8ecreatan Commission D'I.81iATI0li/StB~AET (atts~ sddticrntl sLesta ss ~) _ i The State of Minnesota has allocated $700,OOfl.00 bf grant funds available to Minnesotacities interested in a "Celebratee~SOta 1990" project. Projects are to meet one of three criteria----(1)~Commemity Clean IIp, (2) Beautification, {3) Community Improvement. The grant program would require that the city provide three dollars for every onepdollar of great funds requested and granted. The maximum amount of grant #und that can be re- quested is .$25,000.00. The Park and Recreation Commission and I feel that the City of Falcon Reights would be considered a good candidate for receivi grant money for a project involving the reconstruction and improvement of t e com@unity park building. w ATTACHIiENTS ~ ~~ . A. Resolution Sl~ A copy of the Grant Application mill bejavailable for review at the council meeting). H. Insurance. Settlement Fosm j LCTI08 EEQVLS?~: J ~• ~ ~ J 1. Consideration of committing the local match f~mds {$75,000.00) for the. Celebrate Minnesota 1990" project of park buildi~ag reconstruction oa the condition that the grant application is approved. 2. Resolutian authorizing the City of Falcon He~hts to apply for_the Celebrate Minnesota 1990" grant program. 3 t.. i• CELEBRATE 1990 GRANT APPLICATION RESOLUTION AUTHORIZING APPLICATION AND PRIMARY CONTACT PERSON ATTACHMENT "A" BE IT RESOLVED that '[he City of Falcon Heights act as sponsoring unit for the project identified as Community Park Building Reconstruction to be conducted during the period 3une 1, 1989 through December 1, 1989. BE IT FURTHER RESOLVED that the amount of the grant request is in addition to the amount originally budgeted for the project. Pr R l~~r`~ Carol Kriegler is hereby authorized to apply to the Minnesota Department of Trade and Economic Development for funding of this project on behalf of the City of Falcon Heights. I certify that the above resolution was adopted by the City Council of Falcon Heights, Minnesota, on December I4, 1988. SIGNED: Signature Title Date WITNESSED: Signature Title Date 7 POLICY NO. c(~ie. g~go-q AMOUNT OF POLICY AT TIME OF LOSS DATE ISSUED l-~u DATE EXPIRES 1 -I-~`1 To the SWORN STATEMENT N PROOF OF LOSS G. A. B. FILE NO. 565¢z ' d 6SQ i COMPANY CLAIM NO. AGE t,~, c,ft.~¢.~ AT ^~ f f At time of loss, by the above indicated policy of insurance, you insured-- l~IVt,lc. ~iL t# ~ , itD 5 o F~ ~ra~ai.csr.A~YtA+s+i against loss by - the property described according to the terms and coedit' of sold policy and of all fonts, endorsements, transfers and ossignnrnts attadted thereto. TIME AND occurred about the hour of ~ dog M., OtIGtN ~ e i~' rir,y o 19T, the cause and origin of the said loss were: Mt.~"t~'sr"t bftt.(.Gtti• OCt;UPANty The. building described, or containing the property described, was occupied of the time of the loss as follows, and for no other purpose whatever: ~ Q TITLE AND At the time of the loss, the interest of your insured in the property described therein way ~=r''~ e" - INTEEEST -No other person or persons hod any interest therein or incumbrance thereon, except: laIANGES Since the said poliq was issued, there has been no assignmejjnt~~thereof, or charge of interest, use, oavpancy, posses- aron, location or exposure of the property described, except I~/t7 ~c ~~•wo TOTAL THE TOTAL AMOUNT OF INSURANCE upon the property described by this policy was, at the tune of the loss, ttKURANCE G]~ 3~D as more particularly specified in the apportionment attached, besides which there was no policy or other oontrad of insurance, written or oral, valid or invalid. YAt~E THE ACTUAL CASH VALUE of said property at the time of the loss was S p p~jO ~O "- •O~ LOSS iTHEWHOLELOSSANDDAMAGEwas . = AMOINiT Cu1MED THE AMOUNT CLAIMED under the above numbered policy is ; STATEMENTS The said loss dW not originals by any set, design or procurement on the part of Your inwred, or this sfftant; nothing OF INSUEED has been done by or with the pHvity or consent of your fnwred or this atfiawt, to violate the conditions of the policy, or render it void: no artidea err mentioned henln or in annexed sehedulez but weh as were destroyed or dsmagad at the time of said foss: no property saved has in any manner been eonosaled, aed no attempt to deceive the said company, as to the extent of said loss, has In any manner been made. Any other IMOrmatlon that may be required wail be fur• niched and considered a part of this proof. The furnishing Of th-s blank or the prepantion of proofs by a npnsentative of the above lwsunnos company is not a waiver of any of its rights. State of County of____~~~" i//. _ / irwxad Subscribed and sworn to before me Form recommended by the American tnsurance Association 765 (11/76) c~~day r ~ ~ S~:tttAY 4 KCTAtf Pif3UC ~~~ ~a4 w.- ~ Y 19. ~ G f ~, - ~ ~ Const~~_,~_ A;gend~e Itta: F-4 Polio X CITY OF hALCOIC BBICHTS llttie~ Dste: 12/14J88 IREQtTBiT Ct~t1I1CIL ~SIDZiit,2i ' i~ ITEM DESCRIPTIO~t: Street-Light Replacement/Expansion in Un~.ver ity.Grove Area OBMITTEQ ~Y: Universitq Grave Association E,EViEWED EY: P3•P - Jan Wessner _ ~ , ~" _ E~'Ll1pATIEHQj5UI+8~IARY {stucb a~dditiosa sbacts as asce~sarF): ~ ~ Sys ~ ~ At the San. 13, 1988.-City Council meeting, .representatives of the Unversi~rove Association expressed concerns about inadequate stree lighting.. The City requeste NSP to study the lighting situation: to determine the deeds. and recommend alterna- tive solutions. NSP concluded its study and met with~'City Staff and U Grove rep- resentatives. The University Grove Association has requested that the existing street. lights on Folwell be replaced and that four additional streetlights be added on Folwell for a total of eight on Folwell), and that one streak light be added to each of the North-South streets where there currently are no p~ights---Burton, Northrup and Vincent (3 total). Their recommendation is to implement the plans identified on NSP's sketches 1 and 3. estimated Costs 1. Removal of. existing .four street: lights. ;. .$2,100.00 2. Installation of 8 lights va Folwell. ,. $13,898.22 3. installation. of 3 lights on Burton, Northrup and Vincent. F: 6,912.00 TOTAL INITIAL COSTS: $22,910.22 After the initial installation, the monthly service rjate for these recommended lights would be $13.15/light, (compared to $9.50 for standard'overhead lights)' Monthly increased costs Proposal: 11 lights. @ $13.15 =.$144.65 Existing: 4 lights @ $6.70 26.80 117.85 x 12 _ $~J.,414.20/year The existing four lights on Folwell are owned by the ity and are in need. of repair frequently. Repair costs are assessed to the U Grov residents. Repair costs for the new lights would be included in the monthly NSP $tes, as they are for the rest of the streetlights in the City. Page 2 of Request for Council Consideration The monthly rate of $13.1 for the recommended streetlights is the same rate the City currently pays for the streetlights in the Falcon Woods neighborhood. Financing According to City's Assessment policy, street lighting systems are a Class A improvement and are to be financed from general City funds, not from special assessments. (See Attachment A). If Council approves request, the installation costs could be financed from the City's General Capital Improvement Fund. The increased monthly cost would exceed the street light budget and would require a transfer from the contingency account. Timin they Cindy Jensen from NSP has indicated that the earliest/would be able to start on this project owuld be Spring, 1989. ATTACHMENTS: A. Excerpt of Assessment Policy B. Letter from S. Gehrz, 11/28/88 C. Letter from C. Jensen, 11/30/88 D. Letter from J. Wiessner, 1/21/88 ACTION REQUESTED: Consider request to install additional streetlights in University Grove neighborhood of City. If~approved, authorize funding. ATTACHMENT "A" r~ers, PARKS, ptt~.zc SP,FEIY ~ I~~rnrs 3-3.05, 3.06 3-3.05 t~]aagifi®ti~+n Of r~.t T~r~~t sroj~B Subdivision 1. ~*± ~*+pra,~ . Local i~q~rovemrots are divided into the three classes specified in the follaring subdivisions according to their respective t~enef its to the City a$ a mole and to property specially served by the isprove~aent: Class A fsprovements are tho®e Mhic~ are of general benefit to the City at large, including, by May of illustration, {1) public txiildings; {2) public parks, playgrouAds, or recreational facilities; {3) street ligtrting syst®s; ana {4) offstreet parking facilities. Any such improvements shall be financed from general City funds and not fray special assesemestts. _ Zlass B improvements are those MhiL~i are of both general benefit to the City at large as Mell as special .benefit to abutting or nearby Property- Class B improvements include {1) construction or reconstruction of collector or arterial streets; {2) the constructiron of curb and gutter on collector or arterial streets. OOL~C`Z~t gl'REEPS are those streets generally considered to those namexi on the City's official thoroughfare asp. ARTERIAL SI'RF,ETS are those streets generally considered to collect traffic iron collector streets and include those named on the City's official thoroughfare map. Class C. Class C improvements are those Which are primarily, if not exclusively, of benefit to pro rty abutting or in the area of the improvement, including (1) th~onstruction of sidewalks and bicycle paths; (2) the construction of storm sewers; {3) the construction or reconstruction of residential streets and alleys; and (4) the construction of curb and gutters an residential streets. 3-3.05 Financing Class B and C ImDrovem~ts It is the policy of the City of Falcon Heights to finance Class B and C isprovements by the methods prescribed in Sections 7, 8 and 9 below. e apportionment of the cost between benefitted property and the City at large and the method of levying assessments prescribed in those sectiais shall be followed in each case unless the Council, by resolution, finds that because of special circxastanoes stated in the ~ resolution, a different policy is neoeBSary or desirable in the parti- cular case. Any Local improvmment described in Ainnesata Statutes, t~lapter 429 and not placed in Class A, B or C by Section 2 above, shall be financed as the Council determines to be cost feasible and equitable in each case. 9 ATTACHIKENT "B" 2285 Folwell Av. St. Paul, MN 55108 November 28, 1988 Ms. Janet Weissner Falcon Heights City t~ffice 2Q77 Larpenteur Avenue Falcon Heights, MN 55108 Dear Jan, At the October 25th Annual Business Meeting, the University Grove Homeowner's Association members discussed the three proposals developed by NSP to resolve the problems of -- - - inadequate: and unreliable street lighting in portions of our neighborhood. After considering the advantages and disadvantages of each alternative, the members passed the following resolution unanimously: The University Grove Homeowner's Association endorses the NSP proposal for street lighting in the western portion of the University Grove. This proposal to include: 1-Placing a street light on each of the north/ south streets of Burton, Northrup, and Vincent. 2-Replacing the existing lights on Folwell between Coffman and Fulham. We ask that the Falcon Heights administration implement this plan,. as quickly as possible. We are requesting that this issue be placed on the agenda for consideration by the City Council at the earliest :possible-.:date. Sincerely, Sue Gehrz, President University Grove Homeowner's Association i• Reported Effect in Areas of Ci~City Receiving Improved Lighting St. Louis, Missouri A 40 percent reduction in stranger to stranger crime; a 29 percent drop .in auto theft; and, a 13 percent reduction in commerical burglaries. New York, New York Public Parks A 50 to 80 percent decrease in vandalism. Detroit, Michigan A 55 percent decrease in street crimes. Washington, D. C.A 25 percent decrease in robbery, compared with an 8 percent decrease citywide. Chicago, Illinois An 65 percent decrease in robbery; a 10 ~r~rcent decline in auto theft; :nd, a 30 per-cent reduction in purse snatching. 5~~ G~ti~z 8s ~0~4.~1 3 ATTACHMENT "C" Northern States Power Company Saint Paul Division 825 Rice Street Saint Paui, Minnesota 55117 November 30, 1988 Ms. Janet R. Wiessner City Administrator City of Falcon Heights 2077 W. Larpenteur Falcon Heights, MN 55113 Dear Janet, This letter is in response to your request to summarize the lighting options for the University Grove area of Falcon Heights. A study was conducted and concluded that tree growth in this area eliminates any overhead wiring possibilities. Therefore, the following underground estimates were made. With the installation of custom underground lighting a one-time charge is required by N. S. P. to cover all installed costs of the underground circuits, except for the pole, a X00 watt high pressure sodium light the first 100 feet of cable and 20 feet of trenching, for each lighting standard installed. N. S. P. would own and maintain these lights according to our current street lighting contract with the City of Falcon Heights. Option #1 is to install 8 new street lights on Folwell from Coffman to Fulham, as shown on sketch 4>`1. The one time cost is $13,898.22. N. S. P, would not be responsible for the removal of the four existing, lights owned by the city. Option #2 is to add four lights to the existing four, as shown on sketch ~2, at a one-time cost of $9,761.24. Also, N. S. P. would propose to light the north-south streets as per sketch #3 for a one-time cost of $6,912.11. There is no charge for the overhead light on Coffman, as this is a standard overhead light we install with a flat monthly rate of $9.50. November 30, 1988 Page 2 The flat rate for custom underground lights is currently $13.15 per light, per month. Sincerely, CYNTHIA T. JENSEN Associate Customer Service Representative - CTJ/coh enclosure 1r wry~x~ r U Q1 Q ri M R u i• 1~ sii~ Lfia i FO?Z T v h L~IZZ i ~ J QV 177T 3 N iF•72• l 6riTJ N Iv U l~'Z7 9zZ i1 L92Z rtza 6L?T i~Tl 6 az L6 zz GOFJ J J 3 t Q o I I I ~..r W e ~Vh~ z-~ ~. ,~ xC'1~` ua~ OO7v. =K f; r ~ ~T 1r y j Nrr~~o~7 T a v ofiz ~ h ~~ srz .~" 1~ ` ~~~ ~ r f h Fuzz Q ~ szzz J a ~ h ~~ v r~i J U ~~ ~~ b 4 ~ j!di~ II J h I1, . v ~.. _~. l-,S , ATTACHMENT "D" CITY OF FAl.C~N G TS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55ff3-5594 PHONE 6f2-644-5050 January 21, 3.988 Mr. Ron Vanelli Assistant to the General Manager NSP-St. Paul Division 25 Bice Street St. Paul, MN 55117 Dear Ron, On January 13, 1988, representatives of the University Grove Association appeared before the Falcon Heights City Council and expressed their concerns about inadequate street lights on the North-South Streets in the Grove area. i understand that you have spoken with them about their concerns and indicated that NSP is willing to conduct a study of the lighting needs. The City Council has .directed me to request that you conduct this study with the objective of presenting the City with more than one option for consideration. For egafsple, fve would like to know the least expensive solution to solve the problem on the North-South Streets, as frell as the ideal solution to the entire Grove Area lighting situation., If you have any questions, Ron, don't hesitate to give fine a call at 644-5050. Thanks again for pour assistance. Sincerely, J et R. Wiessner Clerk Administrator JRW:kjz cc: Martin Dworkin h1pME OF THE MiNNE90TA STATE FAfR AND THE U OF M INSTITUTE OF AGRIGULTiJRE~ F Co~narn~t~.r_Agenda Ites: al#c~CITY OF lALCON ~IAIT8 ~ lreiinN Rats: 12/1-4/88 tion R ,. x. sr oovNCi~, tx~s~amsr~aa n~ss~z~r Hemline Avenue Proj+ec Update i~lITTED ~Y s Jan Wessaer _ IBiT£D DYs ATIt~IiJSt1~liARY ~attaclr ~ldit#onal sheeta as ~ecei~ear~): . Ramsey County has notified the City that they intend~to:.proceed with the Reconstruction of Hemline Avenue from Lar enteur to ount Road B. Maier Stewart an' Associates has been selected as the cons long engineering designfirm. Terry 'Maurer will be present tv give a brief update do the est#.mated timeline Nand. Maier Stewart' role. He will be available to a~iswer any questions. Attachments: A. •:Cityconcurrence letter =- 12:/7!8$ B. ~Wiessner memo...-- li/Z1/88 C. Weltzin letter -- 11J1b/88 D. Mauer letter --- 12)3/88 r ACTION HEQ~TESTID: Information.Only-k f. i f I. f.E ATTACHMENT "A" am a FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55113.5594 PHONE 612-644.6050 December 7, 1988 Mr. Ren Weltzin Airector and County Engineer Ramsey County Public Works 350 St. Peter Street, Suite 270 St. Paul, MN 55102 Dear Ken: Thank you for your notice that Ramsey County intends to proceed with the reconstruction of Hamline Avenue from Larpenteur Avenue to County Road B: The City of Falcon Heights concurs with the following: a) that this project is necessary and, if feasible, will. proceed to completion; b) Maier Stewart and Associates, Inc. is acceptable as the consulting engineering design firm; and c) the City will contribute its appropriate share of the. consultant fees based. on the cost distribution determined by the feasibility study. Thank you for ;•our cooperation, Ren. Hopefully this project will go smoothly and will be a credit to the cities and the county. Sincerely, f ~.. • K/ Janet R. k'iessner City Administrator C7 JiW : p; s10ME OF TFiE MINNESOTA StATF FAIR AND T/# U OF M INST1TUTli OF AGRICULTURE ATTACHMENT "B" FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 55N3-5594 PHONE 612-644-5050 November 21, 1988 T0: ~ nd Councilmembers FROM: Jan Wiess er RE: City Concurrence 'th Hamline Avenue Project We received the attached letter from Ramsey County Public Works Director Ken Weltzin requesting the City's concurrence with their plans to proceed with the reconstruction of Hamline Avenue from Larpenteur Avenue to County Road B planned to start in 1989. They have requested a letter stating that we concur with the following: 1. Reconstruction of Hamline Avenue from Larpenteur to County Road B is necessary, 2. Maier Stewart and Associates, Inc. is acceptable as the consulting engineering design firm, and 3. City will reimburse Ramsey County its appropriate share of consultant fees. The County has moved this project up on its priority list based an its relatively poor condition. Terry Maurer has assured me that their firm will have no conflict with the City in this project. He assured me that they will continue to work on the project with the City's interests in mind. (Maier Stewart has bid on other county projects in the past and this is the first one they have been awarded. They are looking forward to the opportunity to prove they can complete the project successfully). They have requested this concurrence by December 8 which is before our next regularly scheduled council meeting. If you feel a special meeting is necessary to discuss this, we can arrange one. Otherwise, I can send the concurrence letter and place the issue on our December 14 agenda for an update. Please let me know as soon as possible if you prefer a special meeting. JW:pp enclosure HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE ATTACHMENT "C" Ramsey County Department of Public Works 350 St. Peter Street Suite 270 Saint Paul, Minnesota 55102 612) 298-4127 Kenneth E. Welton Director Camty ~~ Pau! L. Kirkwold Deputy Uretta and Assistant County EngneEr November 16, 1988 Janet R. Viessner City of Falcon Heights. 2077 Vest Larpenteur Avenue Falcon Heights, Minnesota 55113 Steve Gatlin City of Roseville 2660 Civic. Center Drive Roseville, Minnesota 55113 Ramsey County Capital Improvement Program 1989 Consultant Selection As you may already know, Ramsey County is making a concerted effort to expand upon its road improvement program by utilizing the sale of bonds. This program will result in a need to expedite the design process so that contracts can be awarded as soon as possible in 1989. To assist in this process, the Ramsey County Board of Commissioners authorized the Department of Public Vorks to solicit consultant proposals and conduct interviews to determine qualified engineering consultants vho will perform the required work. The proposed program includes a project within your city. Vhile the project itself should be of no surprise, the advancement to 1989 construction may be. The proposed project is THE RECONSTRUCTION OF HAMLINE AVENUE FROM LARPENTEUR AVENUE TO COUNTY ROAD B. The estimated construction cost is $700,000 (County) and $200,000 Municipal), totaling $900,000. The consultant selection committee is comprised of the following: Chuck Ahl, Department of Public Vorks, City of Shoreview Steve Gatlin, Department of Public Vorks, City of Roseville Elmer Morris, Mn/DOT District State Aid Engineer Paul Kirkwold, Deputy Director, Ramsey County Public Vorks Vayne Leonard, Coordinating Engineer, Ramsey County Public Yorks The committee has recommended the firm, Maier Stewart and Associates, Inc., to perform the engineering design for this project. The first element of work will be the preparation of a feasibility study outliningtheappropriatenessoftheprojectincludingalternativesandcosts. The Departe~ent anticipates the study will comprise approximately one fifth of the total fees required. The consultant will not be allowed to proceed beyond the study phase until the proposal is accepted and funding arrangements are made by both you and the county. r Although the construction funds for these projects are not qet available, RamseyCountyPublicYorksDepartmentwouldliketoenterinto8contractwiththe consultant to begin this work; however, your agreement with the project concept is ntcessary in order for us to proceed. I am, therefore, requesting your concurrence with the following:. 1) this project can, if feasible, proceed to completion,. 2)the consultant recommended by the selection committee, and 3) your agency will reimburse Ramsey County its apgropriate share of the consultant fees based on the project cost distribution as determined in the feasibility study. This contract is scheduled to be reviewed by the Ramsey County Public works --Committee on December 20, !48$; therefore, your response prior to .December 8 is , requested. I want to thank you for your cooperat n n s effort an o0 orvard to a program which aot only benefits your city but also the citizens of itamseyCounty. If you have any questions, please call Paul Kirkwold at 298-4127. enneth E. iTeltzin, P.E. Director and County Engineer PLK:mk:vl ATTACHIKENT "D" i~/i~il~i December 2, 1988 File: 330-000.00 CONSULTING ENGINEERS Maier Stewart & Associates Inc. Honorable Mayor and City Council City of Falcon Heights 2077 W. Larpenteur Avenue Falcon Heights, MN 55113 RE: Hamline Avenue Improvements Dear Council Members: As you are aware, we have been selected by Ramsey County to do the design work for the planned upgrading of Hamline Avenue between Larpenteur and County road B. We are currently negotiating a contract with Ramsey County and expect to get the notice to proceed around January 1, 1989. There have been some questions as to whether or not working for Ramsey County on a project which directly affects. the City of Falcon Heights places us in a position of conflict. We feel strongly that.it does not. Hamline Avenue is on the County State Aid system and as such must be designed in accordance with MnDOT criteria. This limits the flexibility of design which could possibly present a conflict between the City and County. The County process seems to often select the City's consultant to do the design in an effort to avoid conflict. The City of Roseville's consultant did the design work on the Roselawn Avenue project. The County looks for a close working relationship with the affected City and even asks for City Council concurrance at several points through the. design process. .Also the affected City will normally go through a Chapter 429 improvement process to recover the local costs and many times will add utility improvements to a co~~nty project. Both these instances would lend themselves to the City's consultant working on the project. The County anticipates preparing plans and specifications for Hamline Avenue in 1989 and doing the actual construction in 1990. Based on our understanding of the project, we foresee the following schedule: January 1989 Begin work on study report. March 1989 Present study report to Gity Council for approval of design alternative Informational meeting with affected City residents 1959 SLOAN PLACE, ST. PAUL, MINNESOTA 55117 612-7746021 i• Council Members December 2, 1988 Page 2 April 1989 Complete detailed project memorandum based on alternative selected in the study report May 1989 City hold project improvement hearing if any local costs are to be assessed June 1989 Complete preliminary design plans and hold second informational hearing July 1989 Complete fiinal plans and present to City Council for approval Aug/Sept 1989 Project review at MnDOT for State Aid funding Oct/Nov 1989 County receive construction bids May 1990 Construction begin September 1990 Construction complete October 1990 City hold assessment hearing f necessary If you have any questions regarding this issue a available to attend your December 14 City Council meeting. Sincerely, MAIER STEWART & ASSOCIATES, INC. Ly~ ~QII.GI.C~ U!/ Terry J. Maurer, P.E. TJM/jt CJ OAtl3 ~^- lOlity-~K,,,,,,,,_ CI1T OP lJILCt11~ BBIC~?S S? 1~D1 ,tA'tTiiCIL t~liSln3:R-?I~l r Agenda 2tem: F-6 MeeTing'Tlatts1z/14/88 ITEli ~.,*CRIP?IO~ 1.988 Budget Adjustment BQDMITT~ EY: .Jan`Wiessner VIEWED Ys . TIt)N/SiB~lARY (attach additioasl sleets as a~ecesiltazy): ATTACHML~NTS A. Wiesner Memo B. Nov. Budget Summary ACTIQt+ REQitESTED: Approve recommended budget adjustments ATTACHMENT "A" FALCON HEIGHTS 2077 W. LARPENTEUR AVENUE FALCON HEIGHTS, MN 5511 3-5594 PHONE 612-644-5050 December 9, 1988 T0: Mayor Baldwin and Councilmembers FROM: Jan Wiessner RE: 1988 Budget Adjustment Each year the City Council formally adopts an Operational Budget for the City. This budget is prepared based on information available at the time (Aug.-Sept. of previous year). During the course of the year, the actual expenditures and revenue vary somewhat from what had been expected. Staff members with input-into the budget preparation process have been given the guidelines that it is okay to spend up to 10% over a line item budget without approval as long as "bottom line" for account is not exceeded. Un- expected expenditures over 10% require written approval. (This guideline is new and has been loosely enforced but has helped raise consciousness of staying within the budget.) It is my understanding that the Council does not desire to approve every small line item modification, but would like to be informed of major differences ie. when "bottom line" budgets for accounts are exceeded). Therefore, the following is a summary of some of the major changes in 1988 budgeted revenue and expenditures known at this time. (Note: Amounts are estimated conservatively) A. REVENUE ACCOUNT ~,` PURPOSE AMOUNT + or (-) 3011 Property Tax ($58,550) As of 12/8/88, we are $58,550 short, however the full remainder is still expected. 3012 Delinquent Tax $5,800 3015 Local Gov't Aids (97,502) The remainder is still expected. 1 - HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE m._. _...:_ .~w ..~_.:_~,.,~..._ ~ ~~_ i• Page :2 REVENUE ACCOUNT ~~ PURPOSE AMOUNT + or (-) 3312 Licenses ($1,690) All licenses are down due to a change made in the licensing year. {Six months). Renewals are being mailed now for calendar year 1989. 3331 Interest Earned $204,000 This amount reflects interest on all invested funds except sinking fund). The budgeted amount was including General Fund only. At the end of the year this should be distributed among the various funds. 3333 Hall Rental Fees ($1,085) This is down primarily due to loss of .church rental. 3350 Lauderdale Fire Contract $12,000 3312B Rescur Services $13,000 This is up due to more calls than anticipated and an increase in rates. 3352 County State Aid ($2,000) Still expected in 1988 3358 Recreation Fees $3,100 This increase is due to an increase in programs offered. The other revenue changes. indicated seem self explanatory. TOTAL: Overall, revenue is expected to exceed budgeted projections by approx- imately 18 , I• Page 3 EXPECTED '88B. EXPENDITURES ACCOUNT # PURPOSE .AMOUNT + or (-) 402 Administration 12 Temp. Employees ($8,000)15 Pension & Ins. Cont. ($500) This includes the student interns and part-time office help. 23 Travel Conf.&Schools ($2,000) This includes tuition reimbursement (new policy), two con-ferences for City Administrator, one for Finance Manager,various workshops for other staff members, meetings with council and staff members. 24 Maint.&Repair of Equip. ($1,200) This includes costs for Software Support and copy machine repair. Both rates went up this year. 30 Office Supplies ($600) This included a new file system and increased cost of copy paper. Also, recreation office and some program supplies were taken out of this account. 41 Insurance & Surety Bonds $8,500 In addition to our rates going down, we received a dividend of 9,144 from LMCIT in December. Overall, this account is expected to exceed budget by less than $1,000. 403 Municipal Court ($5,000) This is directly related to number of court cases. The corres- ponding revenue account is up a similar amount. G I• Page 4 EXPECTED '$$ ACCOUNT ~ PURPOSE AMOUNT + or (-) 409 Municipal B1dQS. ($2,000) This account will be over resulting from cost of re-keying City Hall for security purposes. Approximately $2,000) 412 Fire Dept. (Will be close to 0) 412B Rescue .($3,000) The two primary reasons these expenditures are more than expected are: 1) More calls than anticipated, and 2) Fire fighters are eligible for FERA now when they reach a certain monthly income Both Fire and Rescu a Revenue Accounts are up more than sufficiently to cover these overages. 414 Animal__Control ($100) We miscalculated need slightly. 429. Labor Appropriations ($2,800) This is due to more overtime than expected resulting from rink flooding problems and routine off-hour calls such as sewer problems, etc. Also, part-time help was hired during regular employees' vacations. 432 Storm Sewer ($3,000) The mayor unanticipated expense in this account was our share of repairing the lift station at the Godfried Pit. We share this responsibility with Ramsey County and Roseville. Page 5 EXPECTED '88 ACCOUNT ~ PURP05E AMOUNT + or (-) 475 Parks & Recreation (Will be close to 0) Several line items in this account are higher than anticipatedduetotwomajorfactors: (1) vandalism 2) increased programming Any overages can be covered by increased program revenues. Several expenditure accounts are expected to be less than anticipated budgets.The net result will be that the overall expenditures will be slightly less than the budget. The revenues will be considerably higher than budgeted. It is recommended that the strategy for allocating carry over funds which was discussed during the Capital Improvement Budget discussion, be implemented at the end of the year. PP 1988 B~ERRL REVEfi1; SU)MgRY NWEl~ER i2/ 7/1988 ACCT. PURPOSE •88 BUDGET RECEIPTS DIFFEAEI6=E Rec. -Budget) 3011 Property Tax 540,024.00 868,859.92 t P71,164.08) 3012 Delinquent Tax 00 5,789.98 5,769.98 3013 Interest i Penalty 00 00 00 3015 Local 6overrrer-t Aids 195,005.00 97,502.50 97,502.50) 3053 Rei~bin~seeents -Special Assessaents 10,000.00 i#,953.61 953.61 310 Check Cancellations 00 ffi.40 26.40 311 Penits 5,000.00 E0,375.55 3,376.5Ci 312 licenses 7,500.00 ala oo 3,1;90.00) 313 t)rr~5ale Liquor 14censes X2,000.00 P,i0a00 100.00 314 Set-lip Liquor Licenses 300.00 50.00 350.00 315 dine Licenses 4,000.00 8,000.00 t Y,000.00) 32G Municipal Court Fines 45,700.00 9,519.50 3,619.50 323 False Rlan Charges 850.00 i,G00.00 1,350.00 331 Interest Earned 75,000.00 178,274.73 103,274.73 332 Interest Earned on lB1W Accwmt 3,000.00 x,173.29 173.19 333 Hall Rentil Fees 6,OOa 00 915.00 t 1,065.00) 350 Lauderdale Fire Contractual 10,000.00 21,5t~0.00 21,360.00 351 Miscellaneous Receipts 300.00 3,994.30 3,494.30 352 County State Rid tChacter 402)2,000.00 00 2,000,00} 353 State Aid Street Maintenance 3,600.00 3,429.00 t 171.00) 358 Recreation Fees 3,700.00 6,606.57 3,106.57 359 Pop Kachine Revenue 00 836.50 636.50 365 Water Corrections 200.00 556.00 358,00 367 Fire Dept. Relief Rssrw 2X Ins.23,004.OG 25,058.00 2,058.00 392 Surcharges 6,00.00 511.60 t 88.40) 394 Cable TV Franchise Fees 1,800.00 8,194.49 6,394.49 395 Refunds t Reieburse~ents 5,000.00 16y392.72 11,392.72 396 Fund Reserve Transfers OU 00 00 312E Aescue Services 20,000.00 33,031.43 13,031.43 S111TQTt~974,179.00 775,724.19 t 196,454.81) 39'8 1967 Balances Poniard 3,000.00 3,000.00 00 TOTAL REVEN.E5 977,179.00 778,724.19 198,454.81) I • 1998 (*?Etif~ EXDEF@ITURE StM1ARY t9Y DEPART1fNT) 401 1gYOR AND COL1rCIL 402 t1FRlt ADMINISTRATOR l03 MlAiCIPAL CaURT 404 tr1.ETii~ 405 tRiAIT 106 LEGAL 407 0.AMIIN6 409 t#,I~AN RISHfS 409 MJNICIPAI. bUILDINb 410 CIVIL DEFENSE 412 A(liICIii6 412 flf~ ~OTECTION 412b t SERVICES 413 t~ROTECTIVE INSPECTION 414 FIRE ItaRSriALL 416 At~iM'~ CA~tTRiJt_ 421 ENGINEERING 4c~t STi~T DEPaRTiSEHT 423 DISEASE TREES t4 TRIMMING 429 LAZ~OR APPROaRIATIt~tS 43t STORM SEWER 436 WEr~ ERADICATION 475 AARKS AhD RECREATItIN 455 MI5~;1AM1Ec7t15 ACCOtJKfS 497 COh'?IN6ERvY 498 t3~.E TV 1~gVEMSER 12! 7!1998 88 BI~fiET E1fDEMDITtJRFS DiFFEREM",c tart - I?xp. ) 35,850.00 3i,917.b1 3,932.39 141,471.00 132,569.66 8,901.34 10,000.00 42, 954.17 1 2,954.171 g00.00 i, 867.98 2,33202 S,77b.00 700.00 75.00 11,000.00 8,tb83.50 t,315.3f1 i1, ta00.00 7, 417.71 3,59229 X25.00 203.14 21.86 X2,400.00 29,P95.bi 3,100.39 1,300.00 1,098.37 201.63 245,464.00 207,208.79 39,25.5.22 0,~.00 60,419.~Y 0,492.48 9,t?94.00 19,507.82 i 413.82) 21,350.00 4,149.54 2,200.46 35,402.00 32,807.02 2,5'53.98 550.00 6:1.85 t bi.85) 12,000.00 9,5:5.81 3,094.19 9U, 63J. 00 68, 345.56 22, 285.04 13, OOC. 00 10, 534.60 2, 465.40 b1, 329.00 59,759.99 1,569.01 5,200.00 8,016.95 t 2,818.551 125.00 76.70 48.30 41,469.00 35, 436.74 b, 1132.26 23,bOG.OU 34,s78.67 t 10, 778.b71 88,000.00 22,327.82 65,672.18 6,2.9.00 5,496.97 742.03 TC~! a.. 1988 6Eti. EXPEAy:.~5 977,175.00 814, 712.49 16c", 466.51 c9isb GtNERR: EXPENOITtiit S,JMIk+RY NOVEtt1~K 121 7/1968 88 BUDGET TOTAL QPEN}ITilRFS TOTAL RIFFERElCE TOTAL iBudQet - Eap.) 401 NAVON t COUNCIL i4 Salaries 28,900.00 17,3x5.00 1,575.00 12 Teap. Erployees 100.00 00 x.00 21 Printing t Rttbllihlfl9 00.00 318.05 281.95 23 Tra•~e2, Conf. i Schxls 1,800.00 1,093.b0 706.40. 30 Office Supplies ~2,500.00 P,674.4i t 174.41) 39 General Supplies 100.00 37.34 42.bb 43 Sut. 8 Merbershios 10,500.00 9,891.60 b09.40 4S Pension t Ins. Comrib.IS0.00 3S7.b!92.39 TOTAL 401 RCt14l1P1T 35, 856.00 31, 917. b1 3,932.39 402 CLERit ADiiiNISTkATOR 10 tlaries 39,112.00 54,314.92 4,797.08 12 Tesporary Eeployees i5, 566.00 21,238.95 ~t S,b72.95) E1 Printing i Publishing 500.00 P87.12 212.86 23 Travel, Conf. 3 Schools 2,000.00 3,787.74 1,'787.74) F31 ravel, i~ersonal Car 2,200.00 1,861.52 3Ci8.38 24 Ilaint. E Repair of Equipeent 3,500.00 610.01 t 1,110.01) 30 Office Supplies 3,000.00 3,4b8.99 t 4bB.99) 301 Postage 2,100.00 1,983.15 i1b.B5 39 General Supplies 00 W 00 40 Eeuip. Rental i5afe Dep. Box>30.00 15.00 15.00 41 Insurance i 5urety Bonds 36,OOO.UU 27,472.00 8,528.00 43 Sub. ! Mesberships 1,000.00 954.53 45.47 45 Pension {Ins. t:ontrib.12,963.00 12,313.@9 649.11 49 kisrellaneous 3,000.00 242.75 2,757.25 52 Furniture ! Equipee-ii SOC. 00 18.99 461.01 54 Dther I~proveoents 00 00 00 7DTAL 402 ACCflt1NZ 141,471.00 i32,569.b6 8,901.34 403 U~ICIPK. CD~';~T 13 Prof. t Consult. 5ervire 10,000.00 I2,9b4.17 I 2,954.17} P3 Travel, Conf. 8 5d~ools 00 00 00 TOTAL 403 ACCOUNT IO,t)OO.i)0 12,954.17 t P,954.17) 404 ELFLTIDt~S 12 Tesporary Esployees 3.500.00 1,371.01 2,128.99 20 Co~nnications 00 00 00 21 Printirw l Publishin;600.00 00 b00.00 29 Contractual Services 3U Office 5uaalies 50.00 429.94 t 379.94) 3U:Dostare 67.03 t 67.03) 39 6cnera'. Sun~lies SO.:~J 00 SU. W Tv'rL 4U~ ft:Ce~)!i'4, ?0(t. QO i, 867.98 2, 332.02 13 Grof. 1 Consult. 5e~v,ice 5, 77 ;.0~:.~7U0.40 75.00 75 75 OU4`^` ~:::p="5, 771.00 00. 4(~ 13 Are). t Consult. 5e~v.ce 11,000.00 8,663.5v 2,3:B.rv 39 zrai Gwoliec ~00 00 00 r~ Pz 4~JE 4'~~T 11.00!'.00 8.6n3.50 2.316.50 i 1~ r NOVEKFs~K BB BL'D6ET TOTAL EXDENDITURES TOTAL BALAl~E T0TAL 407 Pl.AMdIUG 12 Twporary Etoloyees 300.00 00 300,60131.epa1 00 00 Pi Iorinting 8 Publishing 00 00 f3 Travel, Conf, i Schools 00 803. PO f X03.20! E9 Contractual Services 8,500.00 b,796.56 1,7t>3.44 30 Office Supplies 00 17.95 t 17.95? BI Carp/Snelli~ Devei.00 0Q LarplSneilir-g SE ttuad 2,000.00 00 2,000.00 TOTAL 407 i1~M 11,000.00 7,417.71 3,382.29 408 Nl~ RISHT5 12 TwP~"arY ~Plo~30.00 00 30.00 21 Prir-tit~ ~ Publishing 30.00 00 30.00 23 Travel, Lonf. E Schools 30.00 203 i4 S !53.141 25 Contractual Services 00 00 80 30 Office Supplies 00 00 39 General Supplies 00 00 00 43 Subs. i Meebersh i ps 75.00 00 00 52 Furniture t Eouiprent O0 00 00 TOTi~ 408 ACCOINt'225. ~203.14 21.86 405 iNICipA~ ~+_DIN65 12 Te~oraNy Ernloyees 00 00 00 20 Co~un:cations 3,800.00 4,485.85 t 685.8.5? 22 24 Utilities paint. i Repair of Equi~ent 12, 000.00 2,500.00 9,327,87 3,241.47 2,672.13 f 741,471 25 Maint. i Repair of Buildinc 1,400.00 427.78 972,E 28 Janitor, Refuse Haul ~ Duoq 8,000.00 7,354.54 605.4b 29 Water Cooler 100.00 99.65 35 291 Sno« Reeovai 04 OC'00 3:Too Is d Eq,: i ceent 00 04 4U 35 6enera~ Su«a~les 6Gv.04 1,Ci1.6c 1 411.621 49 MisceIaneous 500.00 410.93 89.07 52 Fm~niture ~ Eouiprent 9D0.00 00 500.00 53 lachinery ~ Equipeent 00 00 pp 54 Other Ieprove~nts 3,400.00 2,x99.90 100.10 541 Other I~p. - Maint. Garage 00 00 Op TOTAL 409 ACCT 32, 400.OE1 29, 299. bl 3,104.39 410 CIVIL Dt~Et~Sc 30 Salaries K)00 00 22 utilities 75.00 111.56 t 36.5b! 23 Travel, Cor~f. i 5~ools 0 373,00 t 373,001 29 CentreCt.-a, Services 200.00 00 200.00 39 Several Sua~lies 50.04 9281 42.8:> 5+Otr~• ?na^^veeer.ts 975.00 521.00 454.00 Tc';i 4: C AJh 1, 304. Cr:~1,098.37 201.63 4::P~ ICE pRr` : i. Ct!+ 2=f.^!',t*ac:uz. 5F'"v:LQS 245.4c1.4U 2G7,P~g.76 38, 2~. cc Tv-~ S:1 A"_? h'2s`: 4E4.OG 247.208.78 36. ~5. NOVEMBER 412 fIRE PROTECTION 12A Drill Salaries 128 fire Salaries 12C Sleeaer Salaries 12O Chief {Asst. Galaries 20 Communications 21 Printing t Publishing 23 Travel, Conf. E SCho61s 231 Travel, Personal Car 24 Maint. i Repair of Equipetr~t ffi Clothing i'8 Cltaning, Este iieeovsl 29 Trainino P91 Radio Contractual 30 Office Supplies 301 Aosta~ge 31 Tools i t:quiprent 33 Motor Fuel 4 Lobe 35 Maint. 4 itepair 39 General Supplies -Linens 40 Hydrant Rental 43 Subs. E Mesberships 45 Pensions i~ Contributions 49 Pnysicais 52 Furniture d Eouipuent 53 Machinery d Eauipeent 54 Other Iearoveeents TOTAL 41P ACCOUNT 4128 RESCUE SERb'ICES 12B Rescue Salaries 12D Officers Salaries 23 Travel, Conf. {Schools 24 Maim. L keaa:r of Eouiosert 26 Clothin5 29 ContriMual Services 291 Radio Contractual 3C Office Supplies 301 Postage 33 Motor fuel d Lube 35 Maim. t Repair 39 Rescue Supplies 43 Subs. rL Meaberships 54 tther Ia~roveaents 82 Court Fees 3 Refunds t Rei~burse. TOTAL 4l2~ ACCOUk7 413 PRi;T-c :IVE Itb~u,TIC 13 S~enera.:nsoectiors C'i p!"Irt:lrcQ d Vw:S';ln: 30 Gffice Suoa:,es i 4 : ~ ~. v~~ 88 64Ip6E7 TOTG-u EXPEN@ITtRlES TOTAL 7,800.00 10,811.00 7,560.04 10,068.00 814.00 75.00 S, 02'0.44 270.00 2,575.00 653.04 820.00 1,300.00 1,480.00 100.00 30.00 X4.04 325.00 524.00 b75.00 2,000.04 500.00 00 525.4G 00 00 11,000.00 b,096.00 11,704.50 6,136.00 6,229.40 744.03 139.48 4,471.90 523.80 2,776.49 X089.56 318.38 1'35.49 if582.50 121.07 04 625.23 E54.04 654.31 43.18 1,924.00 591.20 1,241.96 218.00 04 00 7,720.40 70,502.00 64,419.52 11,9W.00 I2, 711.75 t 811.75) 1,464.40 1, 342.OF1 1~. 04 855.40 645.00 214.44 1,120.00 1,080.67 39.3s U:~2t. 5U 277.50 215.44 P00.00 75.00 720.44 780.00 00 00 00 00 00 14. SO t 14.54) 525.00 391.92 133.08 175.00 364.54 189.50) no. o0 1,13a 9e t 364.90 50.00 00 50.40 790.40 501.40 289.00 150.04 31.00 t 81.00) 00 152.44 i 152.04) 19,094.00 19,507.82 11.25;;. ~9, 414.90 2, 239.10 U:'94.79 t 94.791 50.00 43.85 6.15 5. ~?40 50.Of 1. ~~. Ur 9,149.54 12/ 7/I988 6AE.f~NCE TOTRL 1,704.00 t 892.50) 1,424.00 639.00 59.97 t 1+4.48) 548.10 t 353.80) 798.51 2,563.44 471.b2 1,864.51 t 112.54) c l.an 30.00 5s,23) 70. ~ 234.31) 31.82. _ ___-_ 60.00 t 94.20) t 1,291.96) 307.OU 00 00 3, 279.60 10,082.48 t 413.82) P, ikr ~. 4b i s, ..r.-,.w,. ,i .. 12! 7/1988 NOVE19BEk 86 BUDGET TOTAi.QPE)8)ITURES Tt]'fAL BALABIEE 70TAL 414 PUBLJC SAFETY 10 Salaries 26,420.00 24,20P.24 P,217.76 P1 Printing i Publishi~00 73,60 t 73.60) 23 Travel, Conf. i Sctrools 100.00 iS4.00 t 34,00) Y31 Travel, Personal Car 780.fl0 755.90 t 3.903 E6 Clothing 150.00 219.81 t 59.81) 30 Office Supplies 215.00 57.15 147.52 39 Public Safety Info 500.00 SZ5.60 t ES.bO) 43 Subs. i 11e*berships 50.00 35.00 15.00 45 Pensions i Contrib.6,761.00 6,304.90 ri56.10 52 Furniture i Equip.425.00 438.79 i 13.79) TOTAL 414 ACCtIUNT X5,401.00 2,807.02 Y,593.98 416 ANIMAL CONT12[a. 24 tipntractual Services 500.00 611,85 t 111.85) 39 General Supplies 50.00 00 30.00 TOTAL 416 ACCt1t3tiT 550.00 621.85 t 61.85) 421 ENGINEERING 13 Prof. i Consult. Services 12,000.00 8,915.61 3,084.19 21 Printing d Publishir~c 00 00 00 30 Office Sunalies 00 OU 00 TOTAL 421 ACCtY~I 12,000.00 8,9I5.81 3,084.19 422 SIRE`.? DEPPk'l~h? 12 Ieeporary Esployees 00 00 00 13 Prof. i Consult. Services 00 04 00 15 6erieral Encinee-ing 2,500.00 3,t~27.53 t I, 127.53) 21 Printing i Publishieg:200.00 76.43 123.57 22 Street Lighting 22.500.00 20,147.83 2,352.17 23 Traver. Conf. d 5chcers t)0 12.00 t 12.00) 231 Travel, Personal Car 00 00 00 24 Maint. d Repair of Fc~ipeent 2,500.00 1,450.03 1,049.97 25 Gtreet 5reeping 9,000.00 6,025.00 2,975.00 26 Clothing 500.00 342.83 157.17 27 Street Mairr#. tSealcoat)31,000.00 23,210.14 7,759.86 28 Janitor Supplies 100.00 00 100.00 29 Radio Contractual 360.00 370.50 t 10.$0) 291 Snow Resc~val I~,500.00 9,309.42 3,190,58 30 Office Supplies 04 00 00 31 Tools i Eauiarent 756.04 594,26 155.74 33 lbtor Fuel i Lube 700.00 692.11 7.$9 35 Maint. i Reoair 500,00 422.00 78.00 34 Senerar Suo7:ies 150.00 564.03 t 414.03) 391 Street Signs I, 000.00 919.07 0.93 44 Eouipae^.t Remta!250.00 120.00 130.00 43 Subs. d Meeaers.~2os 25.00 10.00 15.OC~ 48 bituc:noun ~a:cr,irr._440. U:!295.3:104. E9 45 Ir:aCe::ane?es OC 161. i7 261.17) 52 53 Furniturrr-d Ec,uipoer: 1Ra~:ire~r d Ecaiosent 2ir;;.04 04 tKti 00 200.i~Cs 00 5v C+t^e- le.K:,~*ts 5.504.00 4i%S.SCk~.O;~ r'La^p. /;ra~`o~t F::eY Isc.00 OC~Cx~ T~'~ 42 +^.'"`Clf.!!kT 9C', 635.0:+68, 345.9n ii, 26~. 04 s. 12/ 7/1968 AVEK$Ek 88 BtiD6ET IOTA:EXPE1~ITl~S TDTAz BA~.Al~E TOTAL 423 DISEASED TREE E TRIMMIF6 P1 Printing ~ Dublishing 00 00 00 Maint. i Repair of Equipaent 00 00 00 2SE3 Trimming Oq p0 app Rleoval 8,000.00 3,dD3.10 E, 196.90 29 Dlar~ting 5,000.00 4,506.00 395.00 291 Rei^burse~er-ts 00 X00 00 31 Tools i Equipwent 00 41.56 t 1,56} 33 Motor Fuel i Lube 00 67.42 t 67.42) 39 General Supplies 00 17.52 17.52) 40 Fquip~e-rt Rental 00 00 TtITAL 423 ac~tT 3,000.00 10,534.60 2,465.40 = 429 LABOR APPRWRIATIOi$ 10 Salaries 45,081.00 1,337.0~3,?43.96 ii Overtiee 500.00 944.52 t 444.52) 12 Part Tile Eealoyees 4,000.00 6,303,25 2,303.25}45 Pension 1 Ins. Contrib.11,748.00 11,I75.18 72,g2 - TOTAi 429 ACCQ~iT 51,329.00 59,759.99 1,569.01 432 5't~F~! ~k I2 Teegorary E~loyees 00 00 13 Pref. t Consult. Services fY,t 00 00 22 t}tilities 00 00 24 point. L Repair of Eouipnent 5,000.00 7,879.30 t 2,879.30)291 Tatue Ditch Repair 00 00 31 Tools t EQUipwent p0 00 33 Motor Fuel i Lube 100.00 b8.84 31.16 35 Maint. 1 i4?pair 100.00 53.77 46.23 39 General Supplies OU 17.04 t 17.04) 4Q Epuipeier:; kertal fi0 00 0Q 54 Qther I~roverer~ts OG 00 00 TOTtX~ 432 ACCOlBlT 5,200.00 8, 018.95 t 2, $18.95) 436 iEED E~;ICATIOt 23 Travel, Conf. i Schools 25.00 00 x,00 29 Dther Contract. Services 00 00 00 39 General 5ua~lies 20x.00 76.70 23.30 TOTAL 43b A~lh~125.UO 76.70 48.30 i• K 415 PiiRKS t RECREATION 12A liirrter TAD. faDloyees 128 Suer Tesp. Faployees 12C Director J3 Engineering 20 Ca~unications 21 Printing t Publishing 22 utilities 23 Travel, Conf, ~ Schools 24 paint. i Repair of fquipeent E5 Naint. ; ilepair of 9uilding b Rink Flooding 28 haste RsDVal s9 Non-Resident ReiEburaeeents 291 Snox Rsovai ~ MgMing 30 Office'Supplies 301 Postage 31 Tools E Equip~enE 33 Motor Fuel i Labe 35 Maint. f Repair 39 Several Supplies 391 flecreation Progra~s 40 fquio~ent Rental 43 Senior Citizens 43.5ubscriations a Meaberships 45 Pensions t Contributions 49 Repair i Daint-~bckey $rds 491 Miscellaneous 52 Furniture i Eouiprent 53 Machinery i EouiDeent 54 Other Isarove~ents TOTAL 475 AtxDtrkT 495 MI~Oi~ ACCtXJNT 81 Surcharge Fees, State 82 Refunds i Rei~urseeents 83 Health Ins.-0ther 84 FORA B5 Recyciirlg 8b Pop Machine 87 Service Charges TOTAL 495 ACCQhz 12/ 7/1988 88 H'JD6E i TDTA:. EXPEhTiIlifRES TDTf~ BA`ANCE TOTtk. 3, 000.00 2, 700.00 8, 200.00 200.00 E25.00 600.00 4,600.00 200.00 1,000.00 b00.00 350.00 X40.00 3,000.00 00 00 44.00 204.00 400.00 700.00 750.00 00 E50.00 100.00 4J. QQ 100.00 150.00 loc. oc 340.00 800.00 12,055.00 hoc. oc~ 00 40 23,000.04 00 40 00 41,4b9.OG 23, 600.00 3,204.88 3, 309. B4 6,082.50 00 542.32 952.71 4,390.20 00 2,270.44 552.35 415.00 953.7b 2,766.00 00 00 00 . 438.08 411.81 b46.17 1,P95.02 1,094.24 40 UL 45.00 789.54 19.51 152.99 00 935.05 5,184.33 392.07 675.45 2,278.26 25,058. ~ 4,934.40 844.99 199.50 35,436.74 34, 378. b7 t 204.88} t 609.84) 2,117.50 200.00 82. b8 352.711 E09.80 200.00 t 270.44) 47.65 t 65.00) t 353.761 234.00 40 00 44.00 t 238.083 t 12.811 X3.63 i 505.42) t 1,094.24) 254.04 7v. 00 00 689.54) 130.49 t 52.99) 340.40 135.453 5, 870.67 207.93 t 675.451 t 2,118.26) i 2,058.001 i 4,930.40) t 844.99} t 194.50} b, 032. t 10,778.57} 497 COk ~ IN[i7~CY Ft)t115 49 Misrei igneous 88, 001•. `0 22, ~7.6c 65, b72.18 5 Ec ~: Deer'GO 0:~00 TCT-~ 4 y' A^,,;;.D1~-88.0(1£. ~:2z, 327.8:65. biz.. 498 CAr_E -, 12 Teaxra~~ ra:avees 1, (~i. P;,~487.0v 5:3.00 24 K.a:!;. 1 REDa;~ ~~ tCU1D6ent i!V S M ~ra_: tea: 5e-;::es 4.53.0'4, 53. ~~ t 25' J'`1 6enFre: 5.:: ~. ie5 3~:. ~:0. ~ . TtlTi~ 49e A~~ ~St2s5.iiu 5,490.97 74r.t? TD":+_ :5~: ~~ ~~_9".:T9. ^^F14.712.49 16`. 4~. `: i• FlND BRLANCES BESINNINB Bp.AK3:CEIVED 8A11B~E 2-1-88 1130-88 1,253,554 7'S, Tc4 t l13,110]I,Plb,168 CAPITAL IMPi~l1~EMElVT FUNDS E06, 845 14, 024 0 0, 874 FIRE i RESCLE 206,396 164 0 106,560 PARK i RECREATION 44,ic'b"0 0 44,!26 PUBLIC I~R}(S 10, 743 0 0 10, 743 ENTERPRISE ftA~IDS SANITARY 5EWER 541,509 482,620 (4P2,087)602,04! STDRM DRAINAb'E 14,288 24,410 t 170)38,526 WATER SURCFIRR6E 1,395 10,330 0 11,725 TIF CONSTRUCTION FUSS ffF1iAN/TATUf 46,325 0 0 46,323 STRATFURD 226,257 0 (18,048 ]209 LARP/6ORT./PRIM 42,066 0 0 42,066 FALCON WDODS i3 20,465 0 0 20,469 RIWD CONSTRUCTION FUNDS ALBERT/PASCAL 32,875 0 0 3e, 875 RDSEiAWA AVE.06~0 0 22, t)6 i~INE taVE.t 7, 347)0 0 t 7, 347) S". MIAAY' S ST. PAR!{iNr 0 G l 18,193) t 16,153' DEFT Rc~li~; FUQ~1,2v5.~w 23,'x.3_3 (5i4,ti65!Bo6.14F TtIT~ BA<.ANC~S -ALL FUNDS o, 771, 047 1, 540, {ia5 i 1, 846, Ci3?s, 455, 3?5 ITElJ 1?ESCItt:PTI0I3: Audiatcr`s Coatract Tan 4tieasner REVIBii1RD EY: l1TIt1lijSDI+B3ARY (~ttacb ~dditiooal shsats u mscet~sar~) s The City has received letters from Several-audit~[ng firms. who. are interested -in submitting a proposal to conduct tie City's Annual :Audit. Due to the change in personnel working in the Cil[y's finance area, I suggest-we do nat issue an RFP but. retain the ~eorge M. Hansen. Company for continuity this year. It may be beneficial to do so next - year. ATTACTIIrlENT: Letter Proposal from-George Hansen ~ompanq dated 9/30J88 AC?IOt~ REQUESTED; Accept audit proposal from George M~, Hansen Company GMHCo September 30, 1988 City Council City of Falcon Heights 2077 West Larpenteur Avenue Falcon Heights, Minnesota 55113 Dear Council Members: GEORGE M. HANSEN COMPANY, P.A. Professional Corporation ojCrnified Public Accountants This letter will confirm our understanding of the arrangements covering our examination of the financial statements of the City of Falcon Heights, Minnesota for the year ending December 31, 1988. We will examine the general purpose financial statements as of and for the year ending December 31, 1988. Our examination will be made in accordance with generally accepted auditing standards and will include such tests of the accounting records and such other auditing procedures as we consider necessary in the circumstances. The objective of our examination is to express an unqualified opinion on the financial statements, although it is possible that facts or circumstances encountered may require us to express a less than unqualif ied opinion. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected customers, creditors, legal coup sel and banks. At the conclusion of our examination, we will request certain written representations from your staff about the f financial statements and matters related thereto. The fair presentation of financial position and results of operations in conformity with generally accepted accounting principles is management's responsibility. Management is responsible for the development, implementation and maintenance of an adequate system of internal accounting control and for the accuracy of the financial statements. Although we may advise you about appropriate accounting print iples and their application, the selection and method of application are responsibilities solely of management. Our engagement is subject to the inherent risk that material. errors, irregularities or illegal acts, including fraud or defalcations, if they exist, will not be detected. However, we will inform you of any such matters that come to our attention. 147 UTICA AVENUE ldOUTM, SUITE 175 MINNEAPOLIe, MINNE80TA SS4/6 612/546-ZS66~ City Council City of Falcon Heights September 30, 1988 Page 2 Fees for our services are based oa our regular per diem rates, plus out-of-pocket expenses, all of which will be billed as our work progresses. Our proposed fee for the l 988 audit is $7,500. This figure also includes the work for .our report on the City 's legal compliance as required by the State Auditor. Whenever possible, we will attempt to use your personnel. This effort could reduce our time requirements and help you bola Gown audit fees. During the course of our engagement, we may observe opportunities for economy in or improved controls over your operations. We will bring such matters to the attention of the appropriate level of management, either orally or in writing. Please indicate your agreement to these arrangements by signing the attached copyofthisletterandreturningittous. We appreciate your confidence in retaining us as your certified public accountants and look forward to working with you and your staff. Very truly yours, GEORGE M. HANSEN COMPANY, P.A. D. ~ Richard 0. Ellsworth ROE:iac Enclosures Approved by: City of Falcon Heights, Minnesota Date lysetiAR Dste~~~14/88 ends Itsm: F-8 b/~Id7 T?E!4_?~ESCRIPTIE~: `: Proposed Ordinance &elating to Scavengi#g t1~#iTTBD 8Ts 5o1id Waste Commission ii"ISiiEQ BY: Shirley Chenoweth 1"dPLJ1iATI0~1/Stdd~dS2 {sttub additional sbests as tscalRtat~) s In .recent months we have xeceived complaints ghat scavengers are sorting through curbside recycling items ~n search of aluminum cans. Other cvmmunitieshave also h~td scavenging problems and have adopted..enforceable ordinan~tes. Based on information received from other cities, the attached ordinance was. drafted for .your consideration. V~ s Approve/Disapprove y No. CITY OF FALCON HEIGHTS OflDINA1QCE Date AN ORDINANCE. AMENDING T'HE CITY CODE OF THE CITY OF FALCON HEIGHTS BY ADDING A NEW SECTION 5-4.02 PROHIBITING SCAVENGING OF CURBSIDE RECYCLING MATERIAL The City Code of the City of Falcon Heights is amended by adding a new Section to read as follows: 5-4.02 CURBSIDE RECYCLING SCAVENGING PROHIBITED. Subdivision 1. Purpose. This section is designed to prevent unauthorized collections of recyclable materials which are set out by City residents as part of a designated recycling program. Unauthorized collection or "scavenging" may reduce the volumes of material collected as ,part of a designated program and thereby threaten the economic viability of the authorized program. Scavenging may also cause confusion among participating residents and thereby disrupt the publicity and educational processes of an authorized program. This section is also designed to insure that a designated recycling program will be implemented. in an orderly fashion to avoid adverse effects on the public health, welfare, safety and environment. Subd. 2. Definitions. (a) "Recyclable materials" shall mean items of refuse which are part of an authorized recycling program and which are intended for transportation, processing, and manufacturing or reuse, including, but not limited to: paper, glass, aluminum and other metal cans and containers. b) "Authorized or designated recycling program" shall mean a program for the collection and recycling of recyclable materials which is instituted, sponsored and controlled by the City of Falcon Heights. c) "Scavenging" shall mean the unauthorized collection of recyclable materials that have been set out by residents of the City specifically for participating in curbside recycling programs. Moved by_ YEAS Nays BALDi~'IN CIERNIA CHENOk'ETH WALLIN BUSH Approved by Mayor . Date in Favor Against City Administrator Date Attested by Adopted by Council 2- Subd. 3. Ownership. Ownership of recyclable materials set out for the purpose of participating in curbside recycling programs shall remain in the person or household from which the materials originated until collected by authorized collector. Upon removal by the City or its designated agents or contractors from a designated collection point, ownership of~properly prepared and stored recyclable materials intended for a City authorized collection program shall be vested in the authorized collector.. Materials not prepared, cleaned or stored according to City specifications shall remain the responsibility and properly of the individuals or household from which the materials. originated. Nothing in this ordinance shall abridge the right of any individual or household to give or sell their recyclable materials to any recyclable materials program. Subd. 4. Unauthorized Collection. It shall be unlawful for any person who is not authorized by the City to take or collect recyclable material set out for authorized collection programs within the City. Subd. 5. Penalty. Any person violating the provisions of this Section shall be guilty of a misdemeanor. This ordinance passed the 14th day of December, 1988, shall become effective on the day of 1988. Benda Itt~: F9_ ttiaa: ~at~ a12 J14I88 i x~ 3~St~IP?IQN appointment 'of Pat Phillips for Secrietary Pbsftian i~tlZ"r1~D DYs Jan Wie~saer - NILWED 3Ys I~PhA1tJ1?Itf~l Stil~lARY fsttacb aQdtivoal sheets ~ ~seesleas~)s The City Council approved the addition of a full-Mime Secretary position for the 1989 budget. Pat~Phillips has been w~nrki~tig part-time for the City since 9/30/88. She has proved to be veryefficieait, an excellent typist, a quick learner and a pleasant co~-orker. R. Z3.mmerman will not be 'available during the laekt two weeks of December. I recommend that Pat be appointed full-time Secx~'taxy effective December l5, 1988 at an annual salary of $18,000... Mike Thompson and I_axe working on salary ranges~°for all City positions which would be consistent with comparable worth ~iuts. (It is anticipated t~tat this job's range will be approximately $18,t~00-$21,000). This position rQUldhave the same job descrptian~as R. Zimme 's (see attached) with the exception of Plannia$ Commission°responsibii ties which Kitty-wi11 retain. .Specific work assignmentshsve been evo wing based an individual interests-and abilities. ATTACHMENTS A Phllips.Applicatian g Secretary Job Description ACTION RSQUL5T8D: Appoint Pat Phillips as full-tine Se~.retary. i.. Qp~lic~tion For ~r~~-1o~m~nt ~ a~°^'~ employe,., dedicated to e. ~r of employn-ertt on .any basis including race, c:obr, ags, sex, religion or national origin. PERSONAL INFORMATION - - soaaf Security -l' ~7 t wDate, ~ ~ ~ ~ X Number 'T i 1 ~ ~ ~ -.Z ~ ~ T : r Name - 1 S T- r' 1 {~- st Present Address First 101ddb Permanent Address l ~D IV (4 ~ • r"~ 1 ~~ ~~ ~ ~~~ ~~ Phone No. ~ ~ , ` _ _~ rc T~ ~ ~;~~ ~ ~ Referred fay .~ ~ f 'f a e.~"'+~g :c.~ ~: , EMPLOYMENT DESIRED r~Position ee t C~i Q,.r Date You ,Salary Can Start ~r iCt<~~: Desired Are You Employed Now? ~Q If So INay We Inquire of Your Present Employer? Ever Applied to this Company Before?1f 'Q.S Where ~ 1~~ ~ ~ .i ~ When IP~ S~ S4 EDUCATION Name and Location of School t L4.~Krt 1 n a m Circle Did You Subjects Studied andLastYearGraduate? Degree(s) ReceivedCompleted esGrammarSchool No 1 ~1 8 3 ~ s High School b~.S ~ ~~ ~vma C i 2 3 4 Yes er~er~ Course ollege S • ~ Trade, .Business or 1 2 3 4 Yes Correspondence School No Subjects of Special Study or Research Work ~~ r ~ lr~ e S~ ~ n t' ~ ~ (' ~ 1 O Y1 U 1 Y ~ ty ~Q~ { ~'1 ~ 1 1 t b word ~oeess; ~~ e c1 , ~s vse~.. Activities Other Than Rel" ious ~ 1 Civic, Athletic, etc.) ~ ~ ~~~ ~A~tzG~ X0!"1 EXCLUDE ORGANIZATIONS. THE NAME OR CHARACTER OF WHICH INDICAT S THE RACE- AGE. $EY.. OR OR NATIONAL ORIGIN OF ITS MEMBERS. nrm ~tS6Q-2SNfl Panted in _U S A _ _ (Continued on Other $t(~) APPUCATIOa~tra Er~v!_OrrtENT x+985 Wilson Jones Company __. _ _._ __.. __ _ _. S C FORMER EMPLOYERS List Below Last Fot>r Employers, Starting Witt, last one First Date Month and Year Name and Address of Em to ~erpY SalY Position Aeason for leaving From ~ ro 01' h jMQ n'l"-5 v1pQ IT1V A.f't-'~ r M d r Q. To ~t~ 40 ~vN~t Y~CDtMt~ From 4 '7 xt 4r^rn •rpct,rs~t~. To 1 L SSS a~oo 1~rrer1t A Rt S2C Ce~~r r'i~ ~Sf neSS From ~11•.2V Qyr ~1t.~J t-'t /2YY m~Y 0 0 To faoQ ~ 0 eY ~ f-, j~ (~ l~;eQTe :~r te d t.Le -~-0 From To REFERENCES: Give Below the Names of Three Persons Not Related To You, Whom You Have Known At Least One Year. Name Address Business Years Acquainted 1ef' A•+rbZ sex' at,~.tn5e 2 uee.fc~e ~t'1 ~t ~7° t is j9. ~7 1 in~e., ~e ~rte~ke D PHYSICAL Do you have any physical condition which may limit This question is voluntary, and any answers will be RECORD: Your ability to perform the job applied for? kept confidential. 1 V In Case of - Emergency Notify ~1 L ~ ` ~ ~ ~ 0 0 n A ~ • ~ Nart~e AAdren Phone No. I authorize investigation of all statements contained in this applica ' . t understa that misrepresents ' ro n of facts called for is cause for dismissal. Further, I understand and agree that my empbyment is for no deft ' e period and ma regardless of ate of paymen my wages and salary, be terminated at any time without y pr s notice. _ Date ~~a ~ O Signature ~ /1 .~ Interviewed BY ~i ~ • ~"f.-I~.~.~ILd DO NOT WRITE BELOW THIS LINE yrl+~t~(,~p~ Dare 9~.x4~~8 REMARKS:c'~ltn~~ ex[r~`c~ce, ~,a~i~ 2~x'lrf4• -~L/u~ilil.~t u)i~i!~h Fa1~~ Neatness:. ~~`~Ability G K , Hired 9f ~f ~For Dept ttR Position ~>~• fj~ ~P1,~.L~-~~ Will Report ~ S Salary ~ 00Vyages / • / ~'j,~~ Approved: 1 2. - 3. Empbyment Manager J ~ ~ Dept. Head l General Manager J 1 r y C~• Gt~OLl~ ~~ : t as Job ~ri.a~eh : C.ce.~x.Typ~ st z SECFiETAkY f:IND OF WOkk:: Secretarial and clerial work: including.: transcription;typing; composing, editing, proofreading correspondence, minutes andothermaterials; compiling and maintaining information for records and reports; de.~plicatino, assembling and distributing mzte;-ials; filingandindex<ing; answering phones and acting as office receptionist; interacting with public on requests for information and assistance. DIFFICULTY AND RESF'ON5IBILITY: Under general supervision and procedural control, provides secretarial and clerical support to Cityadministrationinvolvingselectionanduseofvariedclerical procedures requiring basic knowledge of .program operations and procedures. Attendant clerical and public contact responsibilities require modest degree of independent judgment regardinG proper handling/response. RESPONSIBILITIES: attends meetings and takes minutes; transcribes and types minutes; types resolutions. Performs general typing duties for City administration for correspondence, minutes, licen=_.es/certificates, forms, reports and other document=. Assists in preparing and processing licensing appiica.tions for City Council approval: informs service providers of licensing, insurance and bonding requirements; processes .and organizes aaplication materials for review by E;;ecutivt Secretary; maintains licensing records and performs attendant foilov:-up on pending and approved applications. Provides secretarial assistance to City CoL~ncil: assists in preparing agenda materials and distributing inf ormation/documents following Gauncil action; attends Council meetings, tai::es, transcribes and types .minutes. in absence of Executive Secretary. Maintains office filing system for active and stored records; assists in maintaining Gity Council records including indexing Council minutes. Performs general clerical duties for City administration: photocopies, assembles and distributeslmails documents; answers telephones and acts as receptionist as needed. Assists in performing other clerical or administrative duties including: ordering supplies and assigning purchase orders; voter registration record keeping; preparing newsletter and other- informational materials; performing other clerical duties as needed. KNOWLEDGE, St;ILLS AND ABILITIES REQUIRED: l~:now? edge of : City program operations, policies, and code (ordinances? sufficient to apply and explain program procedures/content i= assigned areas of work: . 1 J r i Office procedures, practices and equipment sufficient to handle work: assignments independently, Standard typing formats for business documents sufficient to set upandtypeletters, memos, minutes, forms and other standard material. Business English, spelling and grammar sufficient to compose and proofread correspondence, minutes and other materials. Filing and recordkeeping systems sufficient to maintain office tiles and clerical records. Skill in: TYpin9 Taking minutes during meetings, proceedings, etc. Ability to: Transcribe dictation. Compose correspondence and minutes. Code and file material using an established rode;<ing system. Understand and carry out written and oral instructions regarding work: assignments, and argani~e and prioritize worE;. Work: effectively with others. Interact tactfully with the public. DATE: October 1G, 19~'O 2 Cons:nt , F-11sndaItss. oli~r~.,..,~_.CI?Y EtT ttLCOli tLI6~TS ltsetin~ Datr. Z2/i4/88 tEQt1E8T'~OR t~NCIL ~ts~u-s~ar SSr! DLSCxIPTiQlis ,, Consider :Schedule Council Warks~ap i~iTTEfl ~?t Shirley C'heno~eth tATI019/SItMMAR? ~tttarb additian=l sleets as aece~sar~~; At the Strategic Planning retreat on Nov. 25 and $~6, all agreed to a series of Saturday morning Council Workshopst,to pursue the ideas generated at the retreat. G ~ AC3'ION REQCESTID: Consider scheduling a Workshop for ;7anuarq 7, 1989, 8:b0 - 10:00 A.M. Consent` lolcpr„~„_,_, Aderde Ites:, F-X? llsetinj Date: 12 14/88 IT~li BLSCRIPTIOl~: Consider Cancellation of December 28~h Meeting O~I1?8D S?: Sh~rleq Chenoreth 1:VI~1ED 1T PI~#N11T20l1/SPRY {attub additional sheets u iecesiesr~) s The last meeting in December .falls between Christ~aas and New Years. Do qou wish to cancel it as has been the practice' in the past few gears? i l ACTION REQUESTED: /In/ I