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Home My WebLink About3-6-23 Agenda Packet Joint Meeting - AmendedCITY OF FALCON HEIGHTS Joint Meeting Parks & Recreation Commission Community Engagement Commission City Hall 2077 West Larpenteur Avenue AGENDA - AMENDED March 6, 2023 at 6:30 P.M. A.CALL TO ORDER: B.ROLL CALL:Jeff Yager Mike Bradbury Eric Brenton Paula Mielke Tom Faust Randi Lundell Mike Tracy Cooley-Kistler LaDouceur Ebbesen Locke Lindstrom Stockford COUNCIL LIAISON: James Wassenberg Mayor Gustafson STAFF PRESENT: Kelly Nelson _ C.PRESENTATION: D.APPROVAL OF MINUTES:1.February 6, 2023 - Parks and Recreation Commission Regular Meeting2.February 15, 2023 – Community Engagement Commission Regular Meeting E.AGENDA: 1.2023 Parks and Recreation Budget Overview2.Spring Together 2023 Event3.The 2023 Goals of the Parks and Recreation Commission4.An update on 2023 Summer Programming and marketing it5. Parks and Recreation Weather Cancellation Policy and Discipline Policy 6.2023 Ice Rinks and Warming House Usage F.INFORMATION/ANNOUNCEMENT G. ADJOURNMENT: BLANK PAGE 1 | Page CITY OF FALCON HEIGHTS Regular Meeting of the Parks & Recreation Commission City Hall 2077 West Larpenteur Avenue MINUTES February 6, 2023 at 6:30 P.M. A.CALL TO ORDER: 6:34 PM B.ROLL CALL:Jeff Yager__X_ Mike Bradbury__X__ Eric Brenton __X__Paula Mielke_X__ Tom Faust_X__ Randi Lundell_X__ Mike Tracy_X__ COUNCIL LIAISON: James Wassenberg_X__ STAFF PRESENT:Kelly Nelson___X___ _ C.PRESENTATION: N/A D.APPROVAL OF MINUTES: 1.Approval of December 5, 2022 -Parks and Recreation Commission Regular Meeting Yager motions to approve the minutes; motion carried 7-0 E.AGENDA: 1. 2023 Officer Elections Mike Tracy motioned to approve Mike Bradbury to be elected as Chairperson. Motioncarried 7-0 to elect Mike Bradbury as Chairperson. Randi Lundell motioned Jeff Yager to be elected as Vice Chairperson. Motion carried 7-0to elect Jeff Yager as Vice Chairperson. Randi Lundell motioned Paula Mielke to be elected as Secretary. Motion carried 7-0 to electPaula Mielke as Secretary. 2.Adopt the Standing Rules Bradbury asked for clarification in regards to point number three under the Purpose & Dutiessection that states that a duty of the Parks and Recreation Commission is to “Submit anannual recreation budget to City Council.” Bradbury states that we haven’t advised on or established a budget previously. The budget has been submitted by the staff liaison to theCommission. The PARC’s role is to ensure the budget is submitted. Wassenberg stated that itmay have been included as a duty so that the Commission may have the option to do so. The Commission asked that point number three be amended to read:“May submit an annual recreation budget to City Council.” Commissioners asked that thebudget be an added agenda item to October of each year when Staff is working on it tosubmit it for the upcoming year. Commissioner Mielke asked that the 2023 budget be sharedat the upcoming March 2023 PARC meeting. 2 | Page Bradbury also asked about point number four under the Purpose & Duties section, as it states, “Monitor recreational programs and locate and select suitable staff for all programs.” Bradbury said that City Staff have solely been responsible for hiring the program staff. Bradbury suggested point four be revised to read, “Monitor recreational programs and the selection of suitable staff for all programs.” Under Agenda, Rule 1, Commissioners discussed how to add items to meeting agendas. The staff liaison prepares the agendas. It was decided to discuss items for the next month’s agenda at the conclusion of a meeting and to email staff liaison with agenda items in advance of meetings. No edits to Rule 1. Under Meeting Process, Rule 4, standard motion procedure was discussed and clarified. With Sikkink’s Seven Motion System, only one motion is required and then a vote is taken (all in favor). Commissioners also discussed Rule 8 – no meeting will extend beyond 10 p.m. Chair Bradbury said he will work hard to move meetings along. No change to Rule 8. Commission Faust motioned to approve the Falcon Heights Parks and Recreation Commission Standing Rules for 2023 as addended. Motion carried 7-0. 3.Summer Programming Guide Summer programming information must be submitted at end of February to be included in the quarterly newsletter that is mailed to residents. Bradbury asked if Falcon Heights could serve as an overflow option to Roseville if their programs are full. TheCity could rent the field(s) to surrounding Cities rather than host their own programming.Lundell stated she would like to provide some form of City programming to our residents.Mielke asked if Urban Tennis might be a resource to help instruct a tennis program. Lundellproposed that perhaps we offer similar programming to 2022 so that the Commission hasmore time to study enrollment numbers and to determine future programming in 2024. It wasdiscussed that the most popular courses last year (and previously) were Mini Soccer, SuperSoccer and Summer Discovery Playground. Program staff did advise at the conclusion of the2022 season that the current Summer Discovery Playground curriculum works best as a four-hour class rather than as two; a two-hour class was offered in 2022. Staff stated that they aremeeting with Commonwealth Terrace Cooperative on 2/9/23 to determine what facilities andinstructors they might be able to provide to host some programming there. Bradbury asked Staff if they felt comfortable in making a final decision about programming after that meetingor if they needed more input from the Commission. Staff said they felt comfortable to moveforward with programming selection, using 2022 as a guideline for developing 2023 programing. Staff will likely offer Mini Soccer, Super Soccer, Summer DiscoveryPlayground and determine if additional programming makes sense after the CTC meeting on2/9/23. 4. 2023 Goals The Commission had previously started a working list of goals but Commissioner Brentonmotioned to table establishing our final list of Parks and Recreation Commission 2023 Goalsuntil the next meeting on March 6, 2023 so more time could be spent discussing those.All voted in favor to table discussion of 2023 Goals. Motion carried 7-0. 5.Formally Approve Community Garden Selection PolicyAlthough the City added gardening plots in the last year or so, there are still not enough to meet the demand. Staff said there is already a waiting list that exceeds the number of openplots that will be available. There are also returning gardeners that would like a second plotbut must wait until all newcomers on the waiting list are offered a plot first. Additionally, Staff said that our selection policy needed to offer a bit more clarity. Whereas the policy on 3 | Page the City’s website states that “Returning gardeners are given priority. If plots are open, they are assigned on a first come, first served basis with preference given in the following order: 1). Falcon Heights apartment and townhome residents 2). Other Falcon Heights residents 3). Non-Falcon Heights residents. Staff previously had to determine if that meant the order should be: •FH renters/tenants already on the waiting list •FH renters/tenant not yet on the waiting list; a new request •FH residents on the waiting list •FH residents not yet on the waiting list; a new request •All other individuals on the waiting list •All other individuals interested not yet on the waiting list; a new request Commissioner Tracy does not think you should have garden plots for perpetuity. Currently, returning gardeners are automatically given their same plot. In the future, the Commission would like to discuss how to handle that. Additionally, Tracy said that the type of dwelling, whether apartments or homes, and whether owned or rented does not matter as much as whether the person has access to land to garden; land access should be the real determining factor. Commissioner Faust suggested that the first priority criteria (Falcon Heights apartment and townhome residents) be revised to read: 1). Falcon Heights residents without access to land to garden. The goal is to broaden to include condo, townhome owners and apartment and house renters who aren’t allowed to have a garden Bradbury motioned to revise our stated criteria as such: 1). Falcon Heights residents without access to land to garden 2). Falcon Heights residents with land access 3). Non-Falcon Heights residents Commissioner Mielke motioned to approve the changes as described above. All voted in favor of changing the wording on the website to be reflected this way. Motion carried 7-0. F.INFORMATION/ANNOUNCEMENTProposed March Agenda Items:o The 2023 Goals of the Parks and Recreation CommissionoAn update on 2023 Summer Programming and Marketing the 2023 Summer ProgramsoProgram Cancellation Policy Due to WeatheroDiscipline Policy for Summer/Fall Programs o 2023 Budget Overviewo2023 Spring Ahead Evento2023 Ice Rinks and Warming House Usage G.ADJOURNMENT: 8:53 P.M. Yager 1st Motion Motion Carried 7-0 BLANK PAGE CITY OF FALCON HEIGHTS Community Engagement Commission City Hall 2077 West Larpenteur Avenue MINUTES February 15, 2023 at 6:30 P.M. A.CALL TO ORDER: 6:30 pm B. ROLL CALL: Cooley-Kistler__X__ LaDouceur__X__ Ebbesen____ Locke_____ Lindstrom____ Stockford__X__ COUNCIL LIAISON: Mayor Gustafson__X_ STAFF PRESENT: Sorensen__X_ C.PRESENTATION: D.APPROVAL OF MINUTES: 1. January 18, 2023 Community Engagement Commission Regular Meeting Minutes Commission Member Cooley- Kistler motions to approve the minutes; approved 3-0 E. AGENDA: 1.Officer Elections The Commission elected Commission Member Ebbesen as the Chair, Commission Member Stockford as Vice Chair, and Commission Member Locke as Secretary. The Commission voted unanimously for all of the candidates. 2.Spring Together The Commission recapped having the Spring Together Event on Saturday, May 20th, from 4 p.m. to 6 p.m. The Commission Members approved the design of the flyers for Spring Together. In addition, Commissioner Stockford will reach out to the Falcon Heights Lions Club to see if they would be interested in participating in the event by grilling hot dogs, brats, and burgers. The Commission also discussed having free ice cream again and having games again. F.INFORMATION/ANNOUNCEMENT G. ADJOURNMENT: 7:41 pm Commission Member LaDouceur motions to adjourn the meeting; approved 3-0 BLANK PAGE REQUEST FOR DISCUSSION City of Falcon Heights, Minnesota __________________________ Item 2023 Parks and Recreation Budget Description The Parks and Recreation Commission asked to see the 2023 budget so that they can better plan City events, etc. Budget Impact N/A Attachment(s) 2023 Parks and Recreation Budget Action(s) Requested N/A Meeting Date March 6, 2023 Agenda Item E1 Attachment 2023 Parks and Recreation Budget Submitted By Kelly Nelson Assistant to the City Administrator BLANK PAGE REQUEST FOR ACTION City of Falcon Heights, Minnesota __________________________ Item Spring Together 2023 Description The CEC set the date for the Spring Together event, which is May 20th from 4 to 6 pm. The CEC would like to work with the Parks and Recreation Commission to further plan the event. The CEC will share details for the event, which may include updates on: •Barbecue / Lions Club serving food / food truck •Focus on engaging renters •Hold a small event this year and conduct more planning •Ice cream truck could potentially come to Curtiss Field for one evening and City could provide free ice cream. The City can also provide a different snack if commissions would like to discuss further Budget Impact TBD Attachment(s) Flyer & Social Media Post; Task List and expenses from 2022 Action(s) Requested Staff recommends commission members discuss the spring event and assign tasks associated with the 2023 Spring Together event. Meeting Date March 6, 2023 Agenda Item E2 Attachment Flyer & Social Media Post; '22 Task List & Expenses Submitted By Kelly Nelson, Assistant to the City Administrator SPRING Saturday, May 20 4 to 6 pm CI T Y OF FALC O N HEI GHT S TOGETHER Curtis Field - 1551 Iow Ave. W In hopes of cultivating connections with our neighbors and community, the City of Falcon Heights is excited to invite you to the annual Spring Together event! An ice cream truck will be onsite providing treats for free! BLANK PAGE REQUEST FOR DISCUSSION City of Falcon Heights, Minnesota __________________________ Item 2023 Goals/Priorities Description The COVID-19 pandemic put a lot of parks planning, goals, and other initiatives on hold. Staff would like to revisit the City’s 2019 Strategic Plan, looking at as inspiration to pull from to help finalize the Parks and Recreation Commission’s goals for 2023. Budget Impact N/A Attachment(s) City of Falcon Heights Strategic Plan 2019 Working List of Parks and Recreation Goals for 2023 Action(s) Requested Staff recommends reviewing the 2019 Strategic Plan and the goals recorded on the Commission’s working list of 2023 goals, which are both attached. The Commission should establish a finalized list of goals and priorities for 2023. Meeting Date February 6, 2023 Agenda Item E3 Attachment -City of Falcon Heights 2019 StrategicPlan -2023 Goals List Submitted By Kelly Nelson Assistant to the City Administrator SUMMARY OF STRATEGIC OBJECTIVES The City of Falcon Heights has identified eight visionary outcome areas looking ahead to 2025. These visionary outcomes are expanded into five strategic directions, 22 2-year success markers and one-year priorities. City of Falcon Heights STRATEGIC PLAN 2019 CITY OF FALCON HEIGHTS VISION FOR 2025 Falcon Heights is a Multi-model, accessible city with aesthetic Falcon Heights has a welcoming and inclusive environment Falcon Heights’ Residents are informed, engaged and con- nected through multifaceted, accessible and interactive communication Falcon Heights has City and resident led dynamic community engagement activities that engender community participation Falcon Heights safety needs are met in a trustworthy and transparent fashion for all Falcon Heights has spaces/ buildings to facilitate gathering of our community (within and be- yond borders) Falcon Heights has community led service initiatives Falcon Heights is engaged with local business and organizations Leveraging Community Involvement There is strong desire in the City to be in unison with the public as to the di- rection and community feel of the City and to engage with businesses more. GOALS • INTEGRATE BUSINESS WITHIN OUR COMMUNITY • REASSESS AND REDIRECT OUR COMMISSION ACTIVITIES • EMPOWER RESIDENTS • IMPLEMENT CEC STRATEGIC PLAN AND INTEGRATE WITH LARGER PLAN STRATEGIC DIRECTION ONE First Year Priorities 2-Year Success 1. Initiate Empowerment campaign (Quarter 2) 2. Complete CEC plan (Quarter 1) 3. Develop Strategic Plan for each commission (Quarter 3) 4. Develop business engagement plan (Quarter 4) 1. Dedicated business ambassadors 2. Each commission plan has integrated into our communication plan 3. Community survey shows and increase in en- gagement 4. Number of resident initiated projects 5. Increase in the percentage of public participa- tion in activities 6. Increased volunteerism by ______% 7. Empowerment campaign launched Showcasing our City It is hoped that Falcon Heights will be known as a beautiful city with a unique feel that goes beyond the University and State Fair Goals • BEAUTIFY STREET SCAPES • CREATE “UNIQUE TO FALCON HEIGHTS” FESTIVAL/EVENT • IMPROVE FACILITIES STRATEGIC DIRECTION TWO First Year Priorities 2-Year Success 1. Develop a streetscape plan (Quarter 3) 2. Decide on City logo and implement (Quarter 2) 3. Analyze potential for expanding existing annual events to annual festival (Quarter 4) 4. Decide Lauderdale fire contract (Quarter 2) 1. Decide on festival idea 2. Implement streetscape plan 3. LOMC (LOC) League of City Membership 4. Strengthen relationship with Roseville Creating Common Spaces The City desires to have places where the community can gather in large and small numbers to engage, recreate, and have a sense of community. Hanging in the air is the passage of the bonding bill that has the park elements. Goals • IDENTIFY SPACES FOR COMMUNITY USE • FIX COMMUITY PARK STRATEGIC DIRECTION THREE First Year Priorities 2-Year Success 1. Yes/No on state bonding money (Quarter 1) 2. Finalize construction plans for City park (Quarter 4) 2.1. If no bonding then gain consensus on al- ternative solutions (Quarter 4) 1. Yes/no on alternative locations (Quarter 4) 1. Ground breaking Spring 2022 on City Park en- hancement and new building 2. Ground breaking 2023 on no-bonding/no- building option Enhancing Public Safety Keeping the City and public informed on incidents that are occurring in the community as well as tips on how to reduce crime, and engage with the police and neighbors to improve safety and community. Goals • ENHANCE PUBLIC SAFETY THROUGH INTERACTIVE AND PRO-ACTIVE POLICING STRATEGIC DIRECTION FOUR First Year Priorities 2-Year Success 1. Reports received on police activity every quarter 2. Risk identification activity in contract (Quarter 1) 3. Plan from Sheriff to conduct risk assessment (Quarter 2) 4. Learning sessions from police (Quarter 3) 1. Sheriff is conducting risk identification 2. Report from sheriff on policing activities 3. Learning topics are regular police activity Improving Communication The City sees the need to have two-way communication with the residents. Often times the efforts to reach people are missing people who have busy lives or using different media types to get their information. Goals • IMPROVE DIRECT, INDIRECT AND 2-WAY COMMUNICAITON WITH THE CITY STRATEGIC DIRECTION FIVE First Year Priorities 2-Year Success 1. Launching new website (Quarter 1) 2. First town hall meetings (Quarter 2) 3. Establish communication roadmap/systems (Quarter 3) 4. Create short videos (Sit down with each elected official (Quarter 2) 1. Interactive website 2. Increased subscriptions to e-news 3. Roadmap to systems established 4. Regular town hall meetings held 5. Clear engagement plan is developed 6. Launched monthly neighborhood newsletter First Year Priorities 2020 Strategy Jan-Mar Apr-Jun Jul-Sep Oct- Dec Leveraging Community Involvement Complete CEC plan Initiate Empower- ment campaign Develop Strategic Plan for each com- mission Develop business engagement plan Showcasing our City Decide on City logo and implement Decide Lauderdale fire contract Develop a streetscape plan Analyze potential for expanding ex- isting annual events to annual festival Creating Common Spaces Yes/No on state bonding money Finalize construc- tion plans for City park If no bonding then gain consensus on alternative solu- tions Yes/no on alterna- tive locations Enhancing Public Safety Reports received on police activity Risk identification activity in contract Reports received on police activity Plan from Sheriff to conduct risk assess- ment Reports received on police activity Learning sessions from police Reports received on police activity Improving Communication Launching new website First town hall meetings Establish commu- nication roadmap/ systems Create short vide- os (Sit down with each elected offi- cial We want you involved and heard! “Please let us know if you would like to get more involved with the City, more informed, or both. We are happy to hear from you and to partner to make Falcon Height the City that Soars!”Come to our meetings, We look forward to hearing from you!” Falcon Heights City Council Ways to keep informed: https://www.falconheights.org/ Call: 651-792-7600 Visit: 2077 Larpenteur Avenue West City of Falcon Heights, Minnesota 55113-5594 Retreat Participants: Mayor: Randy Gustafson Council Members: Yakasah Wemyee, Pamela Harris, Mark Miazga Environmental Commission: James Wassenberg Community Engagement Commission: Shirley Reider Planning Commission: John Larkin Facilitation Team: Dr. Richard Fursman and Irina Fursman CTF 2023 PARC GOALS (Working List; Not Final) 1). Develop a fall event 2). Host an event in the spring at City Hall in place of Snowstravaganza that was not held in the winter. 3). Draft and implement a weather and discipline policy for summer/fall programming 4). Develop marketing strategies to expand the areas and people we currently reach to promote City events and programming to. 5). To have regular meetings of the Park and Recreation Commission, having quorum at least every quarter. 6). To create an event calendar 7). To bring back the 5K or some type of fun run 8). To visit/revisit area park buildings to gain knowledge in order to improve our own building at Community Park. 9). To do a park audit, looking at the amenities we currently have and to determine areas we can improve upon. 10). To study the ice rink’s use at Curtiss Field and look for improvements for next year. 11). To develop one goal per each of the categories that PARC advises on (public parks, facilities, and rec programming). BLANK PAGE REQUEST FOR DISCUSSION City of Falcon Heights, Minnesota __________________________ Item Community Park and Programming Update Description Due to the COVID-19 Pandemic, deteriorating facilities, and staffing issues, the City had to cut back on some of its summer programming in 2022. Staff recommended offering the same programming in 2023 and to take the time to learn from it and plan for 2024. Budget Impact N/A Attachment(s) •2023 Summer Programming Guide •2023 CTC Summer Programming Guide Action(s) Requested Staff recommends the commission think of ways to market the Summer Programming. Meeting Date March 6, 2023 Agenda Item E4 Attachment -2023 Summer Programming Guide-2023 CTC Summer Programming Guide Submitted By Kelly Nelson Assistant to the City Administrator City of Falcon Heights 651-792-7600 1 REGISTRATION OPENS MARCH 20! WEATHER HOTLINE: 651.792.7607 Falcon Heights Parks & Recreation programs may be canceled when dangerous weather conditions are reported in the area or in the case of extreme temperatures. Call the Weather Hotline 15 minutes prior to your class time to confirm cancellations via a recorded message. www.falconheights.org Registration Information Pre-registration is required for all recreation programs. Registration can be completed online or by completing the registration page in this guide. The deadline for registration is May 25, 2023. All registrations received after that time will be charged a late fee of $5.00 and are subject to course availability. Programs are subject to cancellation in the event of insufficient enrollment and/or staff. If necessary, cancellation notifications will be sent on or before June 9. For any questions, please call City Hall at 651-792-7600. Register Online (www.falconheights.org -> Residents -> Parks and Recreation) Online registration begins on Monday, March 20th, 2023 and is open through May 25, 2023. Online payment must be completed through AllPaid. Once programs are selected they will be automatically totaled at the bottom of the page. If the webpage does not lead you to the AllPaid page, your registration information will not be sent to staff. You will receive a confirmation email from staff once your registration has been processed. If you have any questions about the registration process, please call City Hall at 651-792-7600. Waiting List Parks and Recreation staff will accept your child’s name and phone number to add to the waiting list for any class that is full. You will be contacted if we can accept your child into a program. Scholarships Scholarships are available to Falcon Heights residents who are in need and who qualify. Scholarships are up to 50% off course costs. Contact the Falcon Heights City Hall directly if you have questions. Scholarships are offered on a first come, first served basis, as available. 1.Online - www.falconheights.org -> Residents -> Parks and Recreation2.Mail to City Hall: 2077 W. Larpenteur Ave., Falcon Heights, MN 551133.Fax: 651-792-76104.Email the form to mail@falconheights.org, subject “Summer Programs”. Printable form canbe found at www.falconheights.org -> Residents -> Parks and Recreation If you have any questions, please call City Hall at 651-792-7600 City of Falcon Heights 651-792-7600 2 Come join your friends and our friendly staff twice a week for tons of fun and activities this summer! Participants will engage in games, crafts and various themed activities. Groups will be separated by age for some activities, if appropriate. Participants must be at least four years old before the program starts. This is our most popular class, so sign up early! Parents please sign in/out each day. Parents may have the option to drop of their child at a later time if given prior approval from the head staff leader. Please bring a nut-free snack, water bottle and sunscreen. And, send your child in weather-appropriate clothing. Summer Discovery Playground Age Days Dates Time Cost Location Class Min. 4-12 yrs. M & W June 19 - July 26 12:30 PM –3:30 PM $155 Community Park 4 Age Days Dates Time Cost Location Class Min. 5-7 yrs. M & W June 19 - July 26 5:00 PM – 5:50 PM $57 Community Park 4 7-9 yrs. M & W June 19 - July 26 6:00 PM – 6:50 PM $57 Community Park 4 10-13 yrs. M & W June 19 - July 26 7:00 PM – 7:50 PM $57 Community Park 4 Our Parks and Recreation Department has joined with the United States Tennis Associa-tion to create curriculum designed for all ages. Whether you are a beginner or an intermediate player with experience, our courses are designed to learn skills, play games and understand the fundamentals of the game, all while being age appropriate. TENNIS No classes will be held the week of July 3 No classes will be held the week of July 3 City of Falcon Heights 651-792-7600 3 The City of Falcon Heights was granted the Target Soccer grant in 2018. In an effort to promote our city’s Parks & Rec soccer program, these funds will be used to offer scholarships for families that register more than one child in soccer programming. If registering more than one child for a soccer program, please call City Hall to be eligible for no-cost registration for second child participant. Registration will be reflected on lesser or equal-valued program. Scholarship is based on a first come, first served basis. Mini Soccer - Adults Involved, Too! Mini Soccer provides an introduction into the basics of soccer. Kids and will learn basic skills like passing, shooting, and dribbling through fun games and drills. Parents/guardians will have the opportunity to assist their kids with games and drills during clas-ses. Classes are kept small to provide as much individual attention as possible. Soccer Age Day Dates Time Cost Location Class Min. 3-5 yrs. Monday June 19 - July 24 5:00 PM – 5:45 PM $35 Community Park 6 Age Days Dates Time Cost Location Class Min. 5-8 M & W June 19 - July 26 6:00 PM – 6:50 PM $53 Community Park 6 City of Falcon Heights 651-792-7600 4 Super Soccer Super Soccer is designed for participants of all skills/abilities. Kids will learn dribbling, passing and shooting through fun, interactive drills and scrimmages with an emphasis on having fun and teamwork! No classes will be held the week of July 3 No classes will be held the week of July 3 City of Falcon Heights Parks & Recreation for CTC City of Falcon Heights - 2077 W. Larpenteur Avenue - (651) 792-7600 - www.falconheights.org SUMMER 2023 PROGRAMS Super Soccer Ages: 5 - 7 Game, set, match. Come learn the fundamentals of tennis. Participants will be introduced to the game of tennis through drills and games focusing on the basics of tennis along with understanding how a tennis match is played. Class will incor-porate 10 and under USTA tennis format. Racquets are availa-ble if one is needed. (No class the week of 7/3). Cost $53 Total (split 50/50, if eligible) Date: Tues and Thurs June 20 – July 25 Time: 11:00am - 11:50am Location: CTC Soccer Field Messy Art Ages: 4 - 8 Come explore the marvelously messy world of art where young artists can squish, shape, blend, bend, mix, move, color and create. Your children will find artistic inspiration in nature while experiencing the art world through their senses. (No class the week of 7/3) Cost: $40 Total (split 50/50, if eligible) Date: Tuesdays, June 20 - July 25 Time: 9:30am - 10:30am Location: CTC Community Center (kitchen) Waiting List Staff will accept your child’s name and phone number to add to the waiting list for any class that is full. You will be contacted if we can accept your child into a program. Scholarships Scholarships are available to CTC residents at a rate of 50% of the course. Please contact the CTC office for more in-formation including eligibility and availability. Cancellations Classes are subject to cancellation in the event of insufficient enrollment or staffing. If necessary, class cancellations will be sent out on or by June 9. Check the Falcon Heights Weather Hotline for cancellations 15 minutes prior to class 651.792.7607 Summer Discovery Playgrounds (SDP) Ages: 4 - 12 Come join your friends and our friendly staff twice a week for tons of fun activities at our parks this summer. Participants will engage in fun games, crafts and other themed activities. Groups will be separated by age for some activities (4 to 6-year-olds and 7 to 12-year-olds if group is large enough). Participants must be four years old before the program starts. A calendar of weekly themes will be given out the first day. Parents please sign in/out each day. Parents have the option to drop off your child at a later time if given prior approval from the head staff leader. Please bring a nut free snack, water bottle, sunscreen and dress your child according to the weather. Crafts and activities will not be repeated. Tuesdays & Thursdays (No class the week of 7/3) Cost: $75 Total (split 50/50, if eligible) Date: Tuesdays & Thursdays, June 20 - July 25 Time: 1:00pm - 3:00pm Location: Rotating Playgrounds at CTC Registration open from March 20 through May 25. To register for these courses, you must be a CTC resident. You can register at the CTC Community Center. Program Registration Form Parent or Guardian______________________________________________________ Address_______________________________________________________________ City & Zip Code_________________________________________________________ Emergency Phone (1)_____________________ Phone (2)______________________ **Email Address____________________________________________________ Cash Check CC#_____________________________________ VS MC DISC EXP: ______ 3 Digit Code _______________ *Does the participant(s) have any special needs, allergies, medications? Yes No Please describe:___________________________________________________________________________ *Is there anything helpful to know about the participant(s) (i.e. anxieties, shyness, favorite activities, etc.)? Please describe:___________________________________________________________________________ *Photos may be taken of your child during our programs and may be posted to advertise our recreation programs. If you would not like your child photographed, please email: kelly.nelson@falconheights.org Parent or Guardian Signature________________________________________ Date______________ Falcon Heights Parks and Recreation Registration Form How to Register: 1. Fill out the registration form below. 2. Registrations must be received before class begins. Programs are subject to cancellation in the event of insufficient enrollment and/or staffing. You will be notified before the program begins. 3. Payment is due at time of registration to CTC– cash, check, or credit card. Waiver of Participant– In consideration of your accepting my child’s entry, I hereby for myself, my child, my heirs, executors, and administrators, waiver and release any and all rights and claims for damages I or my child have against the above park department and its representatives, successors and assigns for any and all injuries suffered by myself or my child and any activity sponsored by these groups. Furthermore, I acknowledge that I have read and agree to the discipline policy. Participant’s Name Age Program Name Day/Time Fee Total: www.falconheights.org To be environmentally conscious, communication will be done through email such as: parent letters, game reminders or weekly themes BLANK PAGE REQUEST FOR DISCUSSION City of Falcon Heights, Minnesota __________________________ Item 2023 Summer / Fall Programming Weather Cancellation and Discipline Policies Description The City of Falcon Heights utilizes the weather hotline to alert families of program cancellations that occur during summer programming. While this is a useful tool, there is the need for a written policy for parents/guardians of the participants. After 2022 programming ended, summer staff recommended the City develop and publish a discipline policy for 2023 Summer and Fall Programming so that parents sign a form to acknowledge their understanding of the class expectations and so that instructors have clear procedures to follow and document behaviors. Budget Impact N/A Attachment(s) Working Drafts of the Weather Cancellation and Discipline Policies Action(s) Requested Review weather cancellation policy to develop a stated policy for the City in regards to when programs are cancelled due to dangerous weather conditions such as excessive heat; and, develop a stated discipline policy that parents must read and sign in agreement of when registering children for programming. Both policies will become effective for 2023 Summer and Fall Programming. Meeting Date March 6, 2023 Agenda Item E5 Attachment Weather Cancellation Policy and Discipline Policies Submitted By Kelly Nelson Assistant to the City Administrator In 2022, Falcon Heights said heat indexes of 108 degrees F or higher was cause for cancellation. I feel that is too hot, considering we do not have an indoor, air-conditioned building to host the majority of the activities in. Is a heat index of 100 degrees F more appropriate? In 2022 and 2023, Falcon Heights followed the unofficial policy that -20 degrees F and/or -30 degrees F windchill was cause for cancellation. I feel that is too cold. Is -10/-15 degrees F more appropriate? Warming house attendants felt like no one skated when the actual temperature was zero. Do we state our policy as 0 degrees and/or a windchill of -10? In the case of lightning or the sound of thunder, is it appropriate to wait 10 minutes until the last sighting of lightning or sound of thunder to resume activities? Or, should we wait 30 minutes as some other City policies state? STAFF NOTES REGARDING EXISTING WEATHER POLICY Parks & Recreation Inclement Weather Policy Falcon Heights Parks and Recreation will use the following guidelines and procedures for inclement weather to safeguard participants and staff. Falcon Heights Parks and Recreation retains the right to cancel or modify activities due to weather conditions. Information from the National Weather Service (NOAA) will be used to ensure programs, activities and facilities can be operated in a safe manner. INCLEMENT WEATHER CONDITIONS PROCEDURES: Falcon Heights Parks and Recreation Programs may be canceled when dangerous weather conditions are reported in the area. These conditions may include severe weather, lightning, tornado warnings, and extreme temperatures. WEATHER-RELATED UPDATES: The safety of our participants is important to us, and we will make every effort to keep you informed of program cancellations due to weather. Weather-related notifications regarding City-sponsored programs, activities or facilities closing will be posted in any of the following ways: •Recorded Weather Line at 651-792-7607 •City of Falcon Heights Facebook page •City of Falcon Heights website Light Rain: Light rain typically does not interfere with programs. But, because weather and field conditions continually change, staff may wait to make cancellation decisions. Call (651) 792-7607 ten to fifteen minutes prior to your class time to confirm cancellations via a recorded message. For morning and afternoon program cancellations, decisions will be made no later than 30 minutes prior to the program start. Lightning: Upon the first sight of lightning or sound of thunder, all outdoor activity must stop immediately. If able to do so, all in attendance at an outdoor program should immediately go to their cars or enter a building. No one will be allowed to resume play until 10 minutes after the last sighting of lightning. Severe Weather Warning / Tornado: In the case of severe weather sighting, the issuing of a severe weather warning, or a weather siren sounded, all unsheltered outdoor activities must be stopped. Participants at recreation programs and general park facility users are advised to seek shelter the best shelter available immediately. Heat: Programs will be moved indoors, if possible, or cancelled if the heat index is 105 degrees or above. Parents should use their discretion in regards to heat advisories and participant involvement. Parents should discuss known health conditions and concerns with the program coordinator or recreation supervisor. Cold: During extreme cold weather, outdoor activities are not recommended. Therefore, rinks and warming houses will be closed when the temperature falls below -10 and/or the windchill is colder than -15. Snow event closings will be determined on a case by case basis. The Parks and Recreation recorded weather line will be updated every Monday morning to reflect normal skating hours for the week. In case of inclement weather, the recording will be updated, as needed, during the hours of 8AM to 5PM, Monday through Thursday. PRIVATE GROUP USE/FACILITY RESERVATIONS: When closures are determined according to this policy, private groups who have reserved and/or are using park fields or facilities will be responsible for notifying their participants and guests. Refunds will not be issued due to inclement weather unless weather conditions are deemed severe (tornado, lightning, etc.). The City reserves the right to cancel use of the facilities if fields are in poor playing condition. Parks and Recreation Rules of Conduct Discipline Policy (Working Draft) The City of Falcon Heights reserves the right to have participants leave our facilities or programs if there is a discipline issue. Refunds will not be given for anyone asked to leave our facilities or programs for disciplinary reasons. Acts of misconduct may be in any form that is disruptive to others, disrespectful of others or causes harm to others. It is of Staff’s sole discretion to determine when/if behavior is an act of misconduct, but such examples include disrespect, profanity, destruction of property, and unnecessary roughness or assault. It is expected that everyone who uses City facilities and/or is enrolled in programming offered through the City of Falcon Heights follow this policy in order to: • Afford appropriate respect for staff and other participants • Facilitate success in programming • Provide an appropriate level of safety For anyone in violation of conduct, Staff will follow this 3-Strike Discipline Procedure: o FIRST STRIKE: Warning! On any given day, on the first occasion of misconduct, staff will issue a verbal warning to the participant that they are in violation of conduct and document it. o SECOND STRIKE: Take a Break! On the second occasion of misconduct on that same date, staff will ask the participant to take a timeout until the participant is ready to rejoin and do so in a non-disruptive and/or non-offensive way. o THIRD STRIKE: You’re Out! If there is a third occasion of misconduct on that same date, and depending on the amount of time left in the activity as well as the nature of the situation, the participant may then be asked to sit out the remainder of the class or leave. The minor’s parent would then be contacted and asked to pick up their child. Staff will document and notify parents/guardians at the end of the day whenever a child has been issued a strike, so that, in the event of repeated issues of misconduct, a participant may then be expelled from the program. If there are two or more days, whether consecutive or non-consecutive, in which a violator has three strikes on each date, then Staff has the right to terminate participation immediately and no refund will be given. Additionally, if an individual shows a repeated pattern of misconduct (i.e. has only one or two strikes per date but misconduct occurs on four or more days), then that can also grounds for automatic expulsion without reimbursement. Example One: Student A receives three strikes on August 1, 2023. The Staff records all three strikes and notifies the parent/guardian when called to pick up the child early. Student A receives three strikes again on August 8, 2023. The staff records all three strikes; AND, because this is the second occasion of receiving “three strikes” per date, Student A is then asked to leave and not return. No refund will be given. Example Two: Student B receives two strikes on July 7. Staff records it and notifies the parent/guardian after class. Student B receives one strike on July 9. Staff records it and notifies the parent/guardian after class. Student B receives one strike on July 10. Staff records it and notifies the parent/guardian after class. Student B receives two strikes on July 23. Staff records it and notifies the parent/guardian after class that Student B may not return to City programming; no refund will be given. This policy applies to all City facilities and programs and your signature below acts as recognition of and adherence to it. Parent/Guardian’s Signature Date BLANK PAGE ITEM FOR DISCUSSION City of Falcon Heights, Minnesota __________________________ Item Curtiss Field ice rink: a look at the 2023 usage history Description The PARC will see usage data from the 2023 season at Curtiss Field ice rink to help shape later decisions for the ice rink in 2024. Budget Impact N/A Attachment(s) N/A Action(s) Requested Look at Curtiss Field’s ice rink usage numbers, expenses, weather, etc. Although no decisions will be made at this time, this data may be helpful to implement any future changes that we may want to make prior to the 2024 skating season. Meeting Date March 6, 2023 Agenda Item E6 Attachment N/A Submitted By Kelly Nelson Assistant to the City Administrator DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/9/2023 4:00 to 8:00 PM 1/21/2023 10:00 AM to 6:00 PM 2/3/2023 4:00 to 8:00 PM 4:00 PM 4 10:00 AM 4:00 PM5:00 PM 11:00 AM 5:00 PM 6:00 PM 12:00 PM 6:00 PM 1 7:00 PM 1:00 PM 7:00 PM8:00 PM 2:00 PM 8:00 PM 3:00 PM 4:00 PM5:00 PM 6:00 PM 4 skaters; temp 33 degrees; snow 0" 1 skater; temp 3 degrees; snow 0" DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/10/2023 4:00 to 8:00 PM 1/22/2023 10:00 AM to 6:00 PM 2/4/2023 10:00 AM to 6:00 PM 4:00 PM 5 10:00 AM 10:00 AM 5:00 PM 2 11:00 AM 5 11:00 AM6:00 PM 5 12:00 PM 12:00 PM 3 7:00 PM 2 1:00 PM 6 1:00 PM 3 8:00 PM 2:00 PM 3 2:00 PM 3 33:00 PM 3:00 PM 4:00 PM 4:00 PM 8 5:00 PM 5:00 PM 14 skaters; temp 32 degrees; snow 0" 6:00 PM 19 skaters; 5 playground users; temp 18 degrees; snow 0" 6:00 PM 20 skaters; temp 21 degrees; snow 0" DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/11/2023 4:00 to 8:00 PM 1/23/2023 4:00 to 8:00 PM 2/5/2023 10:00 AM to 6:00 PM4:00 PM 4:00 PM 2 10:00 AM 7 5:00 PM 5:00 PM 3 11:00 AM 6:00 PM 6:00 PM 12:00 PM7:00 PM 7:00 PM 1 1 1:00 PM 2 5 8:00 PM 8:00 PM 2:00 PM 3:00 PM 2 4:00 PM 5 35:00 PM 3 3 0 skaters; temp 31 degrees; snow 0" 7 skaters; temp 31 degrees; snow 0" 6:00 PM 33 skaters; 3 playground users; temp 28 degrees; snow 0" DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/12/2023 4:00 to 8:00 PM 1/24/2023 4:00 to 8:00 PM 2/6/2023 4:00 to 8:00 PM 4:00 PM 1 2 4:00 PM 2 4:00 PM 5:00 PM 4 5:00 PM 5:00 PM6:00 PM 3 2 6:00 PM 6:00 PM 7:00 PM 2 7:00 PM 2 7:00 PM 8:00 PM 8:00 PM 8:00 PM 14 skaters; temp 23 degrees; snow 0" 3 skaters; temp 28 degrees; snow 0" 0 skaters; temp 35 degrees; snow 1.5" DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/13/2023 4:00 to 8:00 PM 1/25/2023 4:00 to 8:00 PM 2/7/2023 4:00 to 8:00 PM 4:00 PM 4:00 PM 4:00 PM5:00 PM 5:00 PM 5:00 PM 3 6:00 PM 6:00 PM 6:00 PM 7:00 PM 7:00 PM 7:00 PM8:00 PM 8:00 PM 8:00 PM 0 skaters; temp 21 degrees; snow 0" 0 skaters; temp 30 degrees; snow 1.5" 3 skaters; temp 35 degrees; snow 0" DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/14/2023 1:00 to 5:00 PM 1/26/2023 4:00 to 8:00 PM 2/8/2023 4:00 to 8:00 PM 1:00 PM 4 4:00 PM 4:00 PM 2:00 PM 3 5:00 PM 5:00 PM 3:00 PM 2 6:00 PM 4 6:00 PM4:00 PM 4 7:00 PM 7:00 PM 5:00 PM 8:00 PM 8:00 PM Closed at 7:00 16 skaters; 3 playground users; temp 23 degrees; snow 0" 4 skaters; temp 15 degrees; just flooded rink; snow 0" 0 skaters; temp 39 degrees; snow 0" DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/15/2023 1:00 to 5:00 PM 1/27/2023 4:00 to 8:00 PM 2/9/2023 4:00 to 8:00 PM 1:00 PM 4:00 PM 4:00 PM2:00 PM 5 5:00 PM 2 2 5:00 PM 2 3:00 PM 6:00 PM 6:00 PM 4:00 PM 7:00 PM 7:00 PM5:00 PM 8:00 PM 8:00 PM 5 skaters; temp 36 degrees; snow 0" 4 skaters; 2 playing Pokemon Go in park; temp 20 degrees; snow 2" 2 skaters; temp 35 degrees; snow 0" DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/16/2023 4:00 to 8:00 PM 1/28/2023 10:00 AM to 6:00 PM 2/10/2023 4:00 to 8:00 PM4:00 PM 10:00 AM 4:00 PM 5:00 PM 11:00 AM 5:00 PM 6:00 PM 12:00 PM 6:00 PM7:00 PM 1:00 PM 3 7:00 PM 8:00 PM 2:00 PM 4 8:00 PM 3:00 PM4:00 PM 5:00 PM 6:00 PM 7 skaters; temp 5 degrees; snow 0" DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/17/2023 4:00 to 8:00 PM 1/29/2023 10:00 AM to 6:00 PM HIGHLIGHTS 4:00 PM 10:00 AM 2022 Season: January 3 - February 27 5:00 PM 11:00 AM Weather didn't get warm as early so we got an additional two weeks out of the rink (2022 vs. 2023)6:00 PM 12:00 PM 274 recorded users 7:00 PM 1:00 PM 8:00 PM 2:00 PM 2023 Season: January 9 - February 103:00 PM 183 recorded users (don't have data for three days and, again, this season was shorter) 4:00 PM 5:00 PM0 skaters; temp 35 degrees; snow 1.6" 6:00 PM 0 skaters; temp -4 degrees; snow 0" DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/18/2023 4:00 to 6:00 PM 1/30/2023 4:00 to 8:00 PM 4:00 PM 4:00 PM5:00 PM 5:00 PM 6:00 PM 6:00 PM 7:00 PM closed early 7:00 PM8:00 PM closed early 8:00 PM closed at 7:30 0 skaters; temp 32 degrees; snow 0" 0 skaters; temp 2 degrees; snow 0" DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/19/2023 4:00 to 8:00 PM 1/31/2023 4:00 to 8:00 PM 4:00 PM 4:00 PM 5:00 PM 5:00 PM6:00 PM 6:00 PM 7:00 PM 1 7:00 PM 8:00 PM 8:00 PM 0 skaters; temp 32 degrees; snow3" 0 skaters; temp 10 degrees; snow 0" DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/20/2023 4:00 to 8:00 PM 2/1/2023 4:00 to 8:00 PM 4:00 PM 4 4:00 PM 1 5:00 PM 5:00 PM 16:00 PM 6:00 PM 7:00 PM 3 1 7:00 PM 8:00 PM 8:00 PM 9 skaters; 1 observer; temp 22 degrees; snow 0" 2 skaters; temp 21 degrees; snow 0" DATE Pleasure Skaters Hockey Players SHIFT DATE Pleasure Skaters Hockey Players SHIFT 1/21/2023 10:00 AM to 6:00 PM 2/2/2023 4:00 to 8:00 PM10:00 AM 4:00 PM 2 11:00 AM 4 1 5:00 PM 12:00 PM 6:00 PM1:00 PM 7:00 PM 2:00 PM 3 2 8:00 PM 3:00 PM 44:00 PM 5:00 PM 6:00 PM 14 skaters; temp 24 degrees; snow 1.5" 2 skaters; temp 4 degrees; snow 0"