The URL can be used to link to this page

Home My WebLink About6-3-24 PARC Agenda PacketCITY OF FALCON HEIGHTS Parks & Recreation Commission City Hall 2077 West Larpenteur Avenue AGENDA June 3, 2024 at 6:30 P.M. A. CALL TO ORDER: B.ROLL CALL:Jeff Yager_____ Mike Bradbury_____ Eric Brenton_____Bob Haight_____ Tom Faust_____ Randi Lundell_____ Erin Williams_____ COUNCIL LIAISON: James Wassenberg _______ STAFF PRESENT: Kelly Nelson____ C.PRESENTATION: D. APPROVAL OF MINUTES: 1.May 6, 2024 – Parks and Recreation Meeting Minutes - Joint Meeting - CommunityEngagement Commission E.AGENDA: 1.Ice Cream Social 2024 Event2.Curtiss Field Amenity Discussion3.Fall Programming F.INFORMATION/ANNOUNCEMENT1.Recap 2024 Spring Together2. Update on Grant Requests 3. Update on Summer Programming G. ADJOURNMENT: 1 BLANK PAGE 2 1 | P a g e CITY OF FALCON HEIGHTS Joint Meeting Parks & Recreation Commission Community Engagement Commission City Hall 2077 West Larpenteur Avenue MINUTES May 6, 2024 at 6:30 P.M. A. CALL TO ORDER: 6:38 PM B. ROLL CALL: Jeff Yager_____ Mike Bradbury__X___ Eric Brenton__X___ Bob Haight__X___ Tom Faust__X___ Randi Lundell___X__ Erin Williams_____ Cooley-Kistler__X__ Ebbesen__X__ Lindstrom____Stockford__X__ Wang__X___Leighton____ King _____ COUNCIL LIAISON: James Wassenberg ___X____ Melanie Leehy ___X____ STAFF PRESENT: Kelly Nelson___X___ _ Elke van der Werff ___X___ _ C. PRESENTATION: N/A D. APPROVAL OF MINUTES: 1. March 18, 2024 – Parks and Recreation Meeting Minutes - Joint Meeting - Community Engagement Commission 2. April 3, 2024 – Parks and Recreation Meeting Minutes - Joint Meeting - City Council Workshop Brenton and Faust motion to approve the Park minutes; approved 5-0 E. AGENDA: 1. Spring Together 2024 Event City Staff, Nelson, gives updates on which tasks has been completed and asks Commissioner Brenton if he was able to find all necessary equipment for open mic portion of event. Brenton says that he has a PA, speakers and four microphones to bring for open mic. He recommends having a signup sheet that is first-come, first served. Leehy asks if Brenton would be able to accommodate someone who brings an MP4 to play background music, for example. 3 2 | P a g e Brenton says that will be fine! He says that we will need two outlets, surge protectors and extension cords. The commissioners discuss how many tents and tables will be needed at the event and also discuss what shift they can cover. The check in tent is where attendees receive their ticket for a free ice cream treat. The Parks and Rec Commission will have a table to gather feedback for a future Curtiss Field amenity at and to also promote free programming in the park this summer. CEC will have a table where attendees can view a neighborhood map and get nametags. Haight asks if the apartments next to the park were notified. van der Werff says that she notified apartment owners and asked them to share the information with residents. 2. Ice Cream Social 2024 Event Nelson asks the commissioners if she can confirm the Finn Band to perform. Lundell mentions MN Sings as a way to find a performer. van der Werff says that maybe talent at Spring Together’s open mic may lead to a performer for next year’s Ice Cream Social. Nelson and van der Werff talk about the possible locations for Spring Together. Community Park remains uncertain due to the demolition and construction timeline. If the event is held there, the building would not be usable due to not having electricity connected to it at that point. Another option is at City Hall. The challenge there is parking elsewhere and not having kids near Larpenteur Ave. A third possibility is to partner with Lauderdale, who will have their own City celebration the same night and they are also celebrating 75 years as a City. Stockford says that even if demolition has not yet begun, the construction company may have equipment parked and areas fenced off. He thinks we should not consider the park as an option because of the uncertainty. Bradbury says that this particular year, with both Cities celebrating 75 years and hosting events the same night, might be a good chance to partner. Stockford mentions that the commissions discussed partnering with Lauderdale last year but can’t recall the reason it didn’t move forward. Nelson says that she recalls that the commissioners were looking ahead to construction at Community Park and wanted one last year with the existing park building and the existing event before wanting to discuss partnering up. Lundell says that this year is unique and would be a good time to test out a joint event. Leehy suggests checking the City’s insurance policy to make sure we would have coverage if held on non-Falcon Heights grounds. 4 3 | P a g e Stockford mentions how Costco is supportive of community events and often makes donations. Leehy suggests having a treasure hunt. Commissioners prefer a joint event with Lauderdale. They advise Nelson to schedule a meeting to discuss this further and then ask to be provided with a meeting summary. F. INFORMATION/ANNOUNCEMENT 1. Community Park Update Nelson says that HCM Architects and WSB have a target date of May 10th to provide their design packages to Kraus-Anderson to prepare the work to go out for bids. Kraus-Anderson thought they would need about two weeks after that to get things ready on their end. 2. Summer Programming Update Nelson has received some applications for summer staff. If the City is well-staffed for programming and if staff is able and willing to take on additional hours, then the City could add summer programming on Tuesday evenings. G. ADJOURNMENT: 8:05 P.M. Cooley-Kistler motions to adjourn the meeting; Approved 9-0 5 BLANK PAGE 6 Item Ice Cream Social Description The Ice Cream Social will be held on July 18. Various topics to begin discussing include: •Location •Update on the possibility of combining our event with Lauderdale’s •Volunteer Sign Up Budget Impact TBD Attachment(s) Task list and previous expenses from 2023. Action(s) Requested Staff recommends commission members discuss the 2024 Ice Cream Social event. Meeting Date June 3, 2024 Agenda Item E1 Attachment Task List and ’23 Expenses Submitted By Kelly Nelson, Administrative Services Director 7 2023 Ice Cream Social Summary In 2022, the City handed out 360 pieces of ice cream. In 2023, the City purchased 649 pieces of ice cream (only about 20 popsicles remained). Expenses Vendor/Artist Budgeted Actual Tablecloths from Dollar Tree 25.00 0 Temporary Food License 60.00 $60.00 369 pcs Ice Cream Treats Costco 241.26 $241.26 Addtl Ice Cream and Candy Walmart 200.00 $101.23 Banner for Park Purchase StickersandBanners.com 100 67.33 Bleach Strips and Freezer Thermometer Amazon 300 15.00 Name Badges from Staples 40 19.78 Ice from Costco 15 5.00 Handwashing Station Rentals 300 Portable Bathroom Rentals 600 The Finn Band 500 500.00 Date Stickers for Banners Signarama 50 50.00 Carnival Prizes and Tablecloths Amazon 200 221.30 Dum Dum suckers 200 ct. Cub 13 10.73 Bleach Backup Bottled Water (if Sheriff ran out; not needed) TOTAL EXPENSE $2,619.26 1,291.63 RESOURCE FAIR PARTICPANTS Ramsey County Master Gardeners Saint Anthony Park Healthy Seniors 8 Gibbs Farm Como Park Block Nurse Bell Museum The Falcon Heights Church City of Falcon Heights (2 tables) League of Women Voters Be SMART The Good Acre Falcon Heights-Lauderdale Lions Club Ramsey County Sheriff's Office Saint Paul Fire Department Ramsey County Environmental Health 9 ICS 2024 TASK Person Responsible Date Needed SPECIAL INSTRUCTIONS DATE COMPLETED Contact Resource Fair Organizations May-June Save the Date- Social Media & Newsletter May Posters June Contact/Reserve Band Kelly June Done Reserve Bouncy Castle June Have not done this in years N/A Work with CEC on outreach to apartments June Order craft/activity supplies- Face painting, rocks, brushes, jellybeans, hand tattoos, etc. June Confirm/order porta potties, hand washing stations Colin June Banner at Community Park June Contact Saint Paul Fire Department/Ramsey County Sheriff Kelly June 3/19/24 Schedule staff & volunteers July Order Ice Cream products & Bottled water July- before temp food license Temporary Food License Kelly July Order hand sanitizers – resource fair area, ice cream area Talk to Colin about freezer in park building Set up the tent – rent any others? July 17 or morning of Confirm organizations @ resource fair July Make table signs & directory for resource fair July Still need to make signs Prep craft/activity supplies July Inform Public Works of supplies needed/set up at Community Park July Set up tables, garbage/recycling locations Trash/recycling set up near ice cream Kelly Done 10 Pick up ice cream/water Prep Name tag supplies for volunteers, attendees July Reserve Recycling / Scrap Food Containers w/ Roseville PW Kelly April Done on 3/19/24. Confirmed for pickup on 7/17 and dropped off on 7/22. Create volunteer sign-up July 11 BLANK PAGE 12 Item Curtiss Field Amenity Description $5,000 was added to the 2024 Budget so that a future amenity could be added at Curtiss Field. Residents were surveyed at Spring Together and can be surveyed again at Ice Cream Social. Commissioners should just review the initial responses to begin discussing next steps. Budget Impact TBD Attachment(s) Residents’ responses from Spring Together Action(s) Requested Staff recommends commission members discuss the responses received so far and the next steps. Meeting Date June 3, 2024 Agenda Item E1 Attachment Residents’ Responses Submitted By Kelly Nelson, Administrative Services Director 13 At Spring Together on May 18th, residents were asked which amenity they’d like to see added at Curtiss Field. The following are responses that were submitted. Water fountain Bathrooms Splash pad Splash pad Splash pad Splash pad Splash pad Zipline Pickleball court A sidewalk connecting Iowa Avenue to the sidewalk around the park. Cats A pool Another large tree More shade Shade structure Pollinator plants Pollinator-friendly plants Pollinator garden Community garden A new garden A bench Snowplow help 14 BLANK PAGE 15 Item 2024 Fall Programming Description Due to deteriorating facilities, low enrollment numbers and staffing issues over the past few years, the City cut back on some of its recent summer programming and took a wait and see approach in terms of making a decision regarding fall programming. 2023 summer programming continued to be a challenge and the Parks and Rec commission opted not to offer fall programming due to not having seasonal staff available. Staff would like to discuss and make a decision regarding fall programming for 2024. Budget Impact N/A Attachment(s) Action(s) Requested Determine fall programming so that a 2024 Programming Guide can be created and published in the City’s fall newsletter to be mailed to residents in late summer. Meeting Date June 3, 2024 Agenda Item E3 Attachment Submitted By Kelly Nelson Administrative Services Director 16