HomeMy WebLinkAboutAgenda Packet 5-6-24 PARC and CEC Joint MeetingCITY OF FALCON HEIGHTS Joint Meeting
Parks & Recreation Commission Community Engagement Commission City Hall 2077 West Larpenteur Avenue
AGENDA May 6, 2024 at 6:30 P.M.
A. CALL TO ORDER:
B.ROLL CALL:Jeff Yager_____ Mike Bradbury_____ Eric Brenton_____Bob Haight_____ Tom Faust_____ Randi Lundell_____ Erin Williams_____
Cooley-Kistler____ Ebbesen____ Lindstrom____Stockford____Wang_____Leighton_____King____
COUNCIL LIAISON:
James Wassenberg _______
Melanie Leehy ________
STAFF PRESENT: Kelly Nelson____ Elke van der Werff ______
C.PRESENTATION:
D. APPROVAL OF MINUTES:1. March 18, 2024 – Parks and Recreation Meeting Minutes - Joint Meeting - Community EngagementCommission 2.April 3, 2024 – Parks and Recreation Meeting Minutes - Joint Meeting - City Council Workshop
E.AGENDA:
1.Spring Together 2024 Event2.Ice Cream Social 2024 Event
F.INFORMATION/ANNOUNCEMENT
G. ADJOURNMENT:
1
BLANK PAGE
2
Final Task List for Spring Ahead 2024
Status
City event flags
Confirm music equipment
Onsite handwash station
Recycling/food scrap bins (3 of each, 10 bags
each) – Borrow from Roseville PW
Kelly requested on 3/19/24 and
confirmed for pickup on 5/16.
Back-up location in event of inclement
weather
St. Paul Fire/ RCSO presence at event Kelly requested on 3/19/24
City Council & Commission members formally
invited to event
Flyers/promotion sent to business owners,
apartment complexes
Follow-up with ice cream truck/ confirm there
is nothing else that they need from us
Deposit paid.
Purchase bottled water, individual chips &
napkins
Set up Tent
Bring the following from Community Park
Building:
-Tables/chairs
-Yard games (2)
-Chalk/Hula Hoops
-Other sports equipment (confirm with
Mike)
Set up summer programming table
Name tags for Council/Commission members
Set up table advertising any commission
vacancies
Collect public input for amenity added to
Curtiss Field Park
Reserve Big Bell Ice Cream Truck Kelly reserved on 3/19/24
PW ordered.
Done
3
Expenses Vendor/Artist Budgeted Actual
Ice and chips from Costco 75.00
Napkins and tablecloths - Dollar Tree 30.00
Big Bell Ice Cream Truck Deposit 30 39.00
Big Bell Ice Cream Truck Invoice 1500
Name Badges from Staples 40 8.37
Sharpie Markers from Staples 15
Bottled Water - Target 25
Handwashing Station - On Site 150
Stickers from Amazon 9.99
Bubbles from Amazon 40
Banner for gazebo to pre-promote event 75 85.22
*SEE TAB 2 FOR ADD 'L CHECKLIST
EXPENSE ITEMS
TOTAL
EXPENSE 1,914.99 132.59
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BLANK PAGE
5
2023 Ice Cream Social Summary
In 2022, the City handed out 360 pieces of ice cream.
In 2023, the City purchased 649 pieces of ice cream (only about 20 popsicles
remained).
Expenses Vendor/Artist Budgeted Actual
Tablecloths from Dollar Tree 25.00 0
Temporary Food License 60.00 $60.00
369 pcs Ice Cream Treats Costco 241.26 $241.26
Addtl Ice Cream and Candy Walmart 200.00 $101.23
Banner for Park Purchase StickersandBanners.com 100 67.33 Bleach Strips and Freezer
Thermometer Amazon 300 15.00
Name Badges from Staples 40 19.78
Ice from Costco 15 5.00 Handwashing Station Rentals 300
Portable Bathroom Rentals 600 The Finn Band 500 500.00 Date Stickers for Banners Signarama 50 50.00 Carnival Prizes and Tablecloths Amazon 200 221.30 Dum Dum suckers 200 ct. Cub 13 10.73 Bleach
Backup Bottled Water (if Sheriff
ran out; not needed) TOTAL EXPENSE $2,619.26 1,291.63
RESOURCE FAIR PARTICPANTS
Ramsey County Master Gardeners
Saint Anthony Park Healthy Seniors
6
Gibbs Farm
Como Park Block Nurse
Bell Museum
The Falcon Heights Church
City of Falcon Heights (2 tables)
League of Women Voters
Be SMART
The Good Acre
Falcon Heights-Lauderdale Lions Club
Ramsey County Sheriff's Office
Saint Paul Fire Department
Ramsey County Environmental Health
7
ICS 2024
TASK Person
Responsible
Date Needed SPECIAL INSTRUCTIONS DATE COMPLETED
Contact Resource Fair
Organizations
May-June
Save the Date- Social Media &
Newsletter
May
Posters June
Contact/Reserve Band Kelly June Done
Reserve Bouncy Castle June Have not done this in years N/A
Work with CEC on outreach to
apartments
June
Order craft/activity supplies- Face
painting, rocks, brushes, jellybeans,
hand tattoos, etc.
June
Confirm/order porta potties, hand
washing stations
Colin June
Banner at Community Park June
Contact Saint Paul Fire
Department/Ramsey County Sheriff
Kelly June 3/19/24
Schedule staff & volunteers July
Order Ice Cream products & Bottled
water
July- before temp food license
Temporary Food License Kelly July
Order hand sanitizers – resource fair
area, ice cream area
Talk to Colin about freezer in park
building
Set up the tent – rent any others? July 17 or morning of
Confirm organizations @ resource
fair
July
Make table signs & directory for
resource fair
July Still need to make signs
Prep craft/activity supplies July
Inform Public Works of supplies
needed/set up at Community Park
July Set up tables, garbage/recycling
locations
Trash/recycling set up near ice
cream
8
Pick up ice cream/water
Prep Name tag supplies for
volunteers, attendees
July
Reserve Recycling / Scrap Food
Containers w/ Roseville PW
Kelly April Done on 3/19/24.
Confirmed for pickup
on 7/17 and dropped
off on 7/22.
Create volunteer sign-up July
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