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Home My WebLink AboutSeptember 11, 2024 City Council Special Workshop Agenda PacketCITY OF FALCON HEIGHTS City Council Special Workshop City Hall 2077 West Larpenteur Avenue AGENDA Wednesday, September 11, 2024 7:30 P.M. A.CALL TO ORDER: B. ROLL CALL:GUSTAFSON____ LEEHY___ MEYER ___ MIELKE___ WASSENBERG___ STAFF PRESENT: LINEHAN___ VAN DER WERFF___ C.POLICY ITEMS: 1.2025 Proposed Budget: Workshop #3 a.General Fund Update b.Debt Service c.Other Notes 2.Future Agenda Items D.ADJOURNMENT: DISCLAIMER: City Council Workshops are held monthly as an opportunity for Council Members to discuss policy topics in greater detail prior to a formal meeting where a public hearing may be held and/or action may be taken. Members of the public that would like to make a comment or ask questions about an item on the agenda for an upcoming workshop should send them to mail@falconheights.org prior to the meeting. Alternatively, time is regularly allotted for public comment during Regular City Council Meetings (typically 2nd and 4th Wednesdays) during the Community Forum. 1 BLANK PAGE 2 REQUEST FOR CITY COUNCIL ACTION City of Falcon Heights, Minnesota __________________________ Item Budget Workshop #3: General Fund Update, Debt Service and Other Notes Description The purpose of this workshop will be to present the Draft 2025 Budget to the City Council to allow for additional direction before the preliminary levy approval on September 25th. Key changes from the past draft include: Revenues: 1) Updated figures with latest estimates. Expenditures: 1) $22,000 in Legislative Expenditures Fund (111) for City Commissioners compensation per Council request 2) Updated figures for Police Expenditures (122) to reflect latest estimates. 3) Updated proposed cost-of-living-adjustment (COLA) of 3.5% based on Council feedback. 4) Reduction in expenses throughout the budget to reflect Council’s request to keep levy manageable. Additionally, staff received two other requests from Council Members for increases separate from the General Fund that included: • An increase in the General Capital Projects Fund (401) of approximately $5K to move away from paper packets & Council using their own devices towards City-issued tablets for packets. Request noted concerns over cyber security, as well as environmental benefit of printing less paper. • An increase in Special Revenue Community Inclusion (210) from $15K to $30K in 2025 to implement suggestions from ThirdSphere as well as Administrative & Inclusion Intern Farley’s report from July. Budget Impact To be discussed. Attachment(s) Budget Worksheets to be handed out at meeting. Action(s) Requested Review the proposed budget and discuss at workshop to provide staff with direction on modifications. Meeting Date September 11, 2024 Agenda Item Policy C1 Attachment Budget Handout Submitted By Jack Linehan, City Administrator 3 BLANK PAGE 4 REQUEST FOR COUNCIL ACTION (RCA) City of Falcon Heights, Minnesota __________________________ Item Future Agenda Items Description This is an opportunity to suggest future agenda items the City Council would like to discuss at either a regular meeting or workshop format. Attached is the current agenda calendar to help organize annual items. This is a working calendar that is amended periodically as items get added. Budget Impact N/A Attachment(s) • City Council Calendar Action(s) Requested The City Council is requested to provide direction to the City Administrator on future items of discussion. Meeting Date September 11, 2024 Agenda Item Policy C2 Attachment(s) City Council Calendar Submitted By Jack Linehan, City Administrator 5 City of Falcon Heights 2024 City Council Meeting and Workshop Agenda Calendar January 3, 2024 Workshop Meeting (Joint meeting with the Parks and Rec Commission) • Community Park Renovation January 10, 2024 Regular Meeting • Designation of Official Newspaper • Oath in Office • Resolution Designating the Official Depositories • Review Elected Official Out-of-State Travel Policy • Commission Member Reappointments (second term) • Mile Reimbursement Rate • Council Appointment as Liaison for City Commissions (MOVED—FEBRUARY WORKSHOP) • Review and Adopt Council Standing Rules and Council / Advisory Commission Roles and Guidelines (MOVED—FEBRUARY WORKSHOP) • Appoint Acting Mayor • Data Practices Policy • Pay Equity Report (2023, 2026, 2028) • Ramsey County Polling Place Agreement January 24, 2024 Regular Meeting • Council Appointments • Review of Council Rules/Advisory Guidelines • State Fair Task Force Recommendations February 7, 2024 Workshop Meeting • Goff Public – Media Training • Council Standing Rules Discussion • Council Appointments • State Fair Task Force Next Steps • Future Agenda Items February 14, 2024 Regular Meeting • Council Appointments • Approval of Council Rules/Advisory Guidelines • Roselawn Ave. Bid Release 6 • State Fair Task Force 2024/2025 February 28, 2024 Regular Meeting • MN GreenCorps Application • AARP Community Challenge Grant Application • Conduit Bond Refinance • Acceptance of Plans and Specifications and Ordering Advertisement of Bids for the 2024 PMP RV 24-04. March 6, 2024 Workshop Meeting • Potential Police Partnership – Engagement Plan • Community Park Updates • Legislative Updates / Priorities • 75th Anniversary Planning • Future Agenda Items March 13, 2024 Regular Meeting • Grant Application of MN DNR Outdoor Grant • Support of Buhl Investors’ Application for 2024 Ramsey County Housing Development Solicitation • EVSE City Code Updates • Hollywood Court Permit Parking Petition • Community Park Bond Reimbursement Resolution • 2021 PMP Surety Bond Claim – Tolling Agreement March 27, 2024 Regular Meeting • Acceptance of Proposal from Kraus-Anderson as Construction Manager as Advisor of Community Park Renovation April 3, 2024 Workshop Meeting (Joint meeting with the Parks and Rec Commission) • Community Park Renovation – Interior / Exterior Finishes April 10, 2024 Regular Meeting • Climate Action Grant Application • University of MN Good Neighbor Fund Grant Application • Accept Project Bids for the 2024 Sanitary Sewer Lining Project • Accept Project Bids for the 2024 PMP • 2024-2025 State Fair Task Force Appointments • Support of Application for Livable Communities Pre- Development Grant for Amber Flats April 24, 2024 Regular Meeting • Amendment to the Saint Paul Academy and Summit School Project Refunding Note and Loan Agreement 7 • Consideration of Policing Partnership with the City of St. Anthony Village May 8, 2024 Regular Meeting • Annual Comprehensive Financial Report • Pay Estimate #1 – Larpenteur Street Lights • Letter of Support – FH Community Church Flood Mitigation Project May 8, 2024 Special Workshop • Street light banners • Future Agenda Items May 22, 2024 Regular Meeting • Summer Hours June 5, 2024 Workshop • Community Park Bond Financing Options • Assessment Policy June 12, 2024 Regular Meeting • Restoration of FH Monuments and Gazebo • Accept Grant Funds from U of M Good Neighbor Fund • Accept Donation of Little Free Library • Pay Estimate #2 – Larpenteur Street Lights June 12, 2024 Special Workshop • Larpenteur & Snelling Corridor Development Study Update June 26, 2024 Regular Meeting • Cooperative Maintenance Agreement of Rain Gardens July 3, 2024 Workshop • Pedicab Ordinance • Streetlight Banner Contest • State Fair Task Force Liaison July 10, 2024 Regular Meeting • Data Practices Policy (due by August; do {again} in July only if personnel has changed since January. • Night to Unite Proclamation July 24, 2024 Regular Meeting • Request for Watershed Boundary Change July 24, 2024 Special Workshop • DEI Presentation Report • St. Anthony Village Proposed Draft Contract • Tenants’ Rights Workshop August 7, 2024 Workshop • Code Updates • Community Park Pricing Discussion 8 August 14, 2024 Regular Meeting • Amber Flats LCA Grant Agreement • Amber Flats LCA Grant Subcontract • Tennis Recycling Contract Renewal • Fourth Amendment to Joint Coop Agreement w/ Ramsey Co. Housing and Redevelopment Authority • Letter of Support for MetCouncil’s Charging and Fueling Infrastructure Discretionary Grant Program Application August 14, 2024 Special Workshop (Following Meeting) • 2025 Budget Workshop #1 August 28, 2024 Regular Meeting • Temporary State Fair Permit Parking – Garden Ave. from Holton to Hamline August 28, 2024 Special Workshop (Following Meeting) • 2025 Budget Workshop #2 September 4, 2024 • Community Park Discussion • Tenants’ Rights Event • Assessment Policy Amendment • Police Partnership Discussion September 11, 2024 Regular Meeting • Tax Increment Finance District 1-3 – FH Senior Apartments Note Payoff • City Code Amendments (AUD, Parking Minimums, etc.) • Climate Action Plan Consultant Recommendation • Amber Flats LCA Grant Agreement • Amber Flats LCA Grant Subcontract September 11, 2024 Special Workshop (Following Meeting) • 2025 Budget Workshop #3 -General Fund Update -Debt Service -Other Notes September 25, 2024 • Adopt 2025 Preliminary Levy October 2024 9 November __, 2024 • Approve City Calendar • Guidelines for Snow and Ice Control – Pathway & Sidewalk Maintenance Map • Certify Election Results (2025, 2027, 2029) December ___, 2024 • Truth in Taxation and Budget Presentation • Appointment of City Attorney • Appointment of City Prosecutor • Appointment of City Auditor • Appointment of City Engineer • Cost of Living Adjustment (COLA) • Statutory Tort Limits Liability Coverage for the City • Northeast Youth and Family Services Cooperative Service Agreement • Tubman Legal Services Cooperative Agreement • Animal Impound Services • Fee Schedule Ordinance • Tennis Sanitation Contract renewal was valid from 1.1.23 through 12.31.24. Will need to have on the 2024 agenda. CITY EVENTS May 18 Spring Together 3:00 to 5:00 PM Curtiss Field July 18 Ice Cream Social 5:00 to 7:00 PM Community Park August 6 Night to Unite 5:00 to 9:00 PM Various Neighborhoods September 14 Citywide Garage Sale 9:00 AM to 3:00 PM Various Neighborhoods December __ Human Rights Day Time TBD City Hall 10