HomeMy WebLinkAbout2-3-25 PARC Agenda PacketCITY OF FALCON HEIGHTS Parks & Recreation Commission City Hall 2077 West Larpenteur Avenue
AGENDA February 3, 2025 at 6:30 P.M.
A. CALL TO ORDER:
B.ROLL CALL:Mike Bradbury_____ Eric Brenton_____ Tom Faust_____Bob Haight_____ Wesley Goldberg_____ Erin Williams_____
COUNCIL LIAISON:
James Wassenberg ____
STAFF PRESENT: Kelly Nelson____
C.PRESENTATION:
D.APPROVAL OF MINUTES:
1.December 2, 2024 – Parks and Recreation Regular Meeting Minutes
E.AGENDA:
1.2025 Officer Elections2.Adopt the Standing Rules3.2025 Parks and Rec Budget4.2025 Commission Goals5.2025 Commission Calendar6.Programming Discussion7.Community Garden
F.INFORMATION/ANNOUNCEMENT
G.ADJOURNMENT:
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CITY OF FALCON HEIGHTS Regular Meeting of the Parks & Recreation Commission
City Hall 2077 West Larpenteur Avenue MINUTES December 2, 2024 at 6:30 P.M.
A. CALL TO ORDER: 6:36 PM
B. ROLL CALL: Mike Bradbury__X___ Eric Brenton__X___Tom Faust__X__ Bob Haight_____ Wesley Goldberg__X___ Erin Williams__X___
COUNCIL LIAISON: James Wassenberg ___X____ STAFF PRESENT: Kelly Nelson___X___
C. PRESENTATION: N/A D. APPROVAL OF MINUTES: 1. November 4, 2024 – Parks and Recreation Regular Meeting Minutes
Faust motions to approve the Park minutes; approved 5-0
E. AGENDA:
1. Community Park Playground Proposals Commissioners review 11 playground designs submitted by seven vendors to narrow the
selections down to their top three designs for recommendation to City Council and then request any necessary revisions from the vendor(s). Flagship Brenton says that although the components have their own areas, they are not too far apart, and the flow is nice. Commissioners like the shade canopies, zipline, and the overall look, but
question how many components could be enjoyed by those in wheelchairs or with mobility limitations. The slides are not overly large and do not seem to have ramps, which may limit the structure to the able-bodied and younger ages. Staff may ask the vendor if they can modify the design to include ramps, should the City Council like this overall design. Kompan Options 1 and 2 Brenton dislikes how far apart the components are spaced out.
Wassenberg thinks kids like to play together and this does not allow for that. Williams adds that the components seem geared toward younger kids.
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Commissioners feel that the overall playground seems smaller and that it provides less
components than the other playground designs do. Ultimately, the Commission feels these two Kompan designs are not contenders to consider further. Midwest Playscapes Option 1 Wassenberg loves the track to run on! Willians loves the doublewide slide because multiple kids can slide together at once. Wassenberg likes the triangular climbing structure but not the overall design of the playground. Midwest Playscapes Option 2 Wassenberg says that this design gets rid of the preferred elements from Option 1.
Bradbury likes the raised mounds to climb and jump over and also likes the climbing sphere. He wishes he could pull over some elements from Option 2 to the Option 1 design.
Williams likes the rock walls. Goldberg appreciates the roofs over the playset to offer shade in Option 2. MWP Option 1 Wassenberg and Nelson appreciate that the slide has a ramp and that the zipline and swing set are inclusive. Williams thinks certain areas feel tight to navigate. Brenton and Bradbury don’t like the color scheme (blue PIP with red and green play structures). MWP Option 2
The Commissioners really like the palm tree swing and the sensory dome, but they question if there is a ramp to access the main play structure or if it would limit some users.
Wassenberg says that geodesic climbers are popular. Williams asks if a rope climber or a bar climbing structure is preferred.
Northland Recreation Wassenberg likes this design the best and appreciates that there are various-sized slides and that it has a little roof to offer some shade over the main structure. Brenton says that this is his favorite design as well and that it has good flow. He adds that it feels the most inclusive of age groups. He does not like the dark blue poured-in-place surfacing, however.
Nelson wonders if the swing set could be expanded to add one or two more swings and potentially be angled to still fit within the space.
Bradbury likes the height of the main play structure.
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The Commission wonders if the Friendly Fence element could be moved and whether the
Spinfinity Standing and/or the Solo Spinner could be replaced with something that accommodates more than one person at a time like a rope structure or the palm tree swing another vendor showed in their design. Wassenberg would like a track design added to the poured-in-place (PIP) surfacing. The commissioners would like to maximize the games/elements on the PIP such as a raised mound and Hopscotch or another game added. St. Croix Recreation Option 1
The Commission does not like this design to consider it further. The components are too scattered, and it feels as though you get fewer elements overall than other designs provide.
St. Croix Recreation Option 2 This playground was not designed with Falcon Heights’ needs in mind. It is a playset that another purchaser ordered and then had to terminate their project after doing so. So, the vendor is
offering it at a discount, although the total price still exceeds the playground’s budget by $100K. The Commission does not like this design to consider it further. The components are too scattered. Webber Williams says the layout is in a strange shape. The Commission feels the play elements are on the smaller side and not very engaging for older kids. TOP 3 PLAYGROUND DESIGNS: 1. Northland Recreation The Commission makes a list of their top playground designs, selecting the playground design
submitted by Northland Recreation as their favorite and the closest to being “right,” with only simple revisions to be requested. They would like to see a raised mound, a track and a game or two added to the PIP surfacing, as well as to change the color of the PIP material. They would
prefer if the swing set could be expanded and angled to still fit within the space. And they would like to know if the Solo Spinner/Spinfinity Standing Swing could be swapped out with either a standing swing that accommodates multiple kids or replaced with a rope structure. The Friendly Fence may need to be moved to provide more space. Can a spring rider element be added? All-in-all, this option is considered the most considerate of the various ages and abilities it can serve. 2. Midwest Playscapes (Hybrid of Option #1 mixed with Option #2) Commissioners like the Midwest Playscapes Option #1 as their second favorite. However, the Commission would like to morph some of the elements from Options 1 and 2 together, to improve Option 1’s design. Add raised mounds to the PIP surface, a rock wall and a curved or taller slide as shown on Option 2. Inclusivity and accessibility are not considered in the design as much as the Commission’s top choice, however.
3. MWP Option #2 and Flagship - - - TIE! The Commission determines that the third spot will actually be shared by two playground designs, MWP Option #2 and Flagship, as both need several alternations to make them
contenders for the Commission. And, depending on what the City Council prefers and if they
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would like to see either of these options altered by the vendors, then Staff can request modifications.
MWP #2: While the Commission strongly likes various components offered by the manufacturer such as the swing set, palm tree spinner, sensory dome and climbing structure, the central structure is not accessible to wheelchair-bound or mobility-challenged users and would need to be modified in order for the Commission to recommend it. Flagship: Like the MWP #2 design, the Commission likes the look and flow of this playground and its various components such as the shade canopies, the zipline and the boogie board, but ramp access and inclusivity are lacking. The slides are not overly large, which may limit appeal to younger kids. Information/Announcement Staff updates the Commission that the Little Free Library that is being donated should be installed at Curtiss Field tomorrow, 12/4.
And, due to an unforeseen electrical issue and the expense associated with the repair, there will not be a warming house at Curtiss Field this winter. Residents can still enjoy the ice rink!
G. ADJOURNMENT: 8:41 P.M. Brenton motions to adjourn the meeting; Approved 5-0
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REQUEST FOR ACTION
City of Falcon Heights, Minnesota __________________________
Item Officer Elections
Description The Commission must nominate and elect officers for 2025. Descriptions of these
positions are as follows:
Chairperson Main contact between the commission and staff, conducts the meeting by opens/closes, calls for votes, and helps set the agenda for upcoming meetings.
Vice chairperson Fills duties in the Chair’s absence and encouraged to work as a team and communicate needs with staff.
Secretary
Responsible for taking meeting minutes and sends to staff for review and approval at next meeting.
Budget Impact N/A
Attachment(s) N/A
Action(s) Requested Staff recommends nominating and electing officers for 2025.
Meeting Date February 3, 2025
Agenda Item E1
Attachment
Submitted By Kelly Nelson, Administrative Services
Director/Deputy Clerk
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REQUEST FOR ACTION
City of Falcon Heights, Minnesota __________________________
Item Adopt the Standing Rules
Description The Commission must formally adopt the standing rules, which is a housekeeping item
that is typically done at the beginning of each year.
Budget Impact N/A
Attachment(s) •Parks and Recreation Commission Standing Rules
Action(s) Requested Staff recommends approving the standing rules for 2025.
Meeting Date February 3, 2025
Agenda Item E2
Attachment PARC Standing Rules
Submitted By Kelly Nelson, Administrative Services
Director/Deputy Clerk
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City of Falcon Heights Parks and Recreation Commission Standing Rules, Revised 2023
FALCON HEIGHTS PARKS AND RECREATION COMMISSION
STANDING RULES
February 6, 2023
PURPOSE & DUTIES
The purpose of the commission is to serve in an advisory capacity to the City Council on all policy matters
relating to public parks and facilities and recreation programs.
The commission's duties and responsibilities shall include:
1.Develop plans for community recreation by assessing the needs of the community and by
considering their wishes.
2.Explore ways of providing as many recreational opportunities as possible. This may
include, but shall not be limited to, working with neighboring communities, applying for
grants, and organizing fundraisers.
3.May submit an annual recreation budget to City Council. Based on that budget, expenditures of City funds by the commission for recreational purposes shall be permitted with approval by the City Administrator.
4.Monitor recreational programs and the selection of suitable staff for all programs.
5.Promote the use of City recreational facilities. Any such use shall be in accordance with
current regulations of the City of Falcon Heights.
6.Study and make recommendations concerning park improvements.
MEMBERSHIP TERMS & ORGANIZATION
The formal commission membership consists of seven commissioners to be appointed by the Mayor and
approved by the Council. The term of office for all commissioners shall be three years. Except for
appointments to fill a vacancy, an appointment in any year shall be deemed effective as of January 1 of
such year for purposes of computing the term. No member shall serve more than two consecutive three-
year terms.
All seven commissioners have one vote each and all can introduce motions. For purposes of leading the meeting, the chair, or in the absence of the chair, the vice-chair will be considered the chairperson. In the absence of the chair and vice-chair, the Commission shall name an acting chair for the duration of the meeting. The commission shall elect a chairperson from among its appointed members for a term of one year. The commission may create and fill other offices as determined necessary, also, with a term of one year.
Commission members shall be subject to removal for cause, by a four-fifths vote of the City Council.
Failure to attend meetings regularly shall be one basis for removal.
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a. Filling in time before a scheduled item, i.e., a public hearing.
b. Grouping several items to best make use of consultant time.
c. Accommodating individuals who have attended the meeting
specifically, to provide input on an item.
Process - Regular Commission Meetings
1.For these proceedings the commission will use the 'open discussion' procedure.That is, discussion is open to any member before or after a motion is made. This privilege is also extended tothe Staff Liaison and any of the consultants who may have an interest in or can contribute to the item at hand.
2.At the discretion of the chair, this privilege is also extended to those members of the audience who wish toprovide input. The chair may also rule out of order any input felt to be redundant, superfluous or irrelevant.
3.The chair can make liberal use of the "unanimous consent" procedure. That is, items that in the judgment
of the chair are likely to be unanimously approved, can be introduced for approval with the statement "If there
are no objections, ... stands approved (or denied)." If any commissioner has an objection, then the item reverts
to the standard motion procedure. This "unanimous consent" procedure cannot be used for items requiringformal votes, i.e. resolutions.
4.The standard motion procedure is changed to not require a second. A motion need only be made to beconsidered. This also applies to amendments.
5.To eliminate confusion, only one amendment will be considered at a time and that amendment must begermane to the motion. An amendment cannot itself be amended. If a change to an amendment is deemed
appropriate, the amendment should be withdrawn and reintroduced accordingly.
6.The general mode of voting will be by acclamation but with enough clarity that the individual votes can be
recorded in the minutes. If in doubt, the secretary can request a clarification.
7.If the commission action is the result of a resident request and that request is denied in whole or in part,reasons of fact supporting the denial will be made part of the public record.
8.No commission meeting will extend beyond 10:00 P.M. except by unanimous vote. This rule is not subjectto the modification or suspension provisions of the Standing Rules.
9.The commission shall hold scheduled meetings, not less than one per calendar quarter.
1.To be considered, an item must be on the agenda and the agenda must be distributed to all the commissionmembers and any other persons having responsibility for an item at least three working days prior to themeeting. Distribution may be made by electronic media, including the city website. An agenda can be
modified with addenda by a majority vote but this should be used only for minor items or items with extreme
time constraints.
2.Since there may be an audience not familiar with each item, the chair, or person appointed by the chair, will
give a brief explanation of each item as it is addressed.
3.The order of items on the agenda need not be followed absolutely. Thechair may adjust the order in the interest of:
RULES
Agenda
City of Falcon Heights Parks and Recreation Commission Standing Rules, Revised 2023
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ADOPTION/MODIFICATION/SUSPENSION
These rules with the exception of the mandatory 10:00 P.M. adjournment, can be adopted, modified or
suspended in whole or in part by a 3/4 vote of the commission. If suspended, they are automatically reinstated
at the next meeting. Should they be suspended or a situation occurs that is not covered by the standing rules,
Sikkink's Seven Motion System (attached) will apply.
ANNUAL REVIEW
These rules will be reviewed annually in January.
INTERPRETATION
The chair will interpret the rules. However, the chair's interpretation can be appealed by any
commission member and can be overruled by a majority vote.
City of Falcon Heights Parks and Recreation Commission Standing Rules, Revised 2023 13
SIKKINK’S SEVEN MOTION SYSTEM
General Rules for a Simplified System of Parliamentary Procedure
1. The purpose of this decision making system is to allow efficient decision making that
represents a majority position. Any motion, request, discussion or proposal, which seems
to have as its purpose unreasonable delay, manipulation, or the goal of serving individual
ends rather than group ends, can be ruled out of order by the chair. Such a ruling by the
chair will be subject to the motion called appeal.
2. Free and open discussions are valued in this decision making system. For that reason,
most motions are discussable and the motion to restrict discussion requires a 2/3 vote in
order to pass. In recognizing persons for discussion, the chair first recognizes the person
who made the motion, next recognizes other persons and always recognizes a person who
has not spoken over a person who has already participated in the discussion. As far as
possible, the chair should try to alternately recognize persons representing different
viewpoints.
3. In examining the chart on the following page, you will note that five of the seven motions
are amendable. However, only one amendment at a time may be considered. As soon as
that amendment is passed or defeated, another amendment may be proposed.
4. The number in front of the motion listed indicates the rank of each motion. Thus,
#1 – General motions are lowest in rank, and #7 – Restrict Debate motions are highest in
rank. Two rules apply:
(1) You usually cannot consider two motions of the same rank at the same time, and
(2) If a motion of one rank is being considered, a motion of the same rank or lower
rank is usually out of order, but a motion of higher rank is in order.
While these rules generally apply, the chair may allow some flexibility in certain
circumstances. These situations almost always occur with motions #5, 6 and 7. For
example, if #7 - “Restrict Discussion” is being discussed and a member wants a secret
ballot vote on the matter, Request, while lower in rank, could be used to accomplish this
purpose. The chair is allowed to make all decisions on exceptions, but all such decisions
are subject to appeal.
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Type of Motion/RankPurposeApplies To What Situations Needs Needs Can Be Amendable Vote 7. Restrict Discussion (highest rank) To stop or limit discussion All discussable motions Yes Yes Yes Yes 2/3 6. AppealTo let the group vote on a chair’s decision To decision of the chairperson No Yes Yes No Majority 5. Request Not a motion but a way to question, challenge, or seek help Any appropriate situation No No No No Chair decides subject to appeal 4. PostponeTo delay action on any general motion to a future time General motions Yes Yes Yes Yes Majority3. Refer To have a general motion studied by a committee General motions Yes Yes Yes Yes Majority2. Meeting Termination To recess during a meeting or to end a meeting Made to recess or adjourn Yes Yes Yes Yes Majority 1. General (lowest rank) To bring up business for majority decisions by the group For doing business Yes Yes Yes Yes Majority15
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REQUEST FOR DISCUSSION
City of Falcon Heights, Minnesota __________________________
Item 2025 Parks and Recreation Budget
Description Staff will share the approved 2025 budget with the Parks and Recreation
Commission to give them a better understanding of funds available so that they
can better plan City events and make park improvements in 2025.
Budget Impact N/A
Attachment(s) 2025 Parks and Recreation Budget
Action(s) Requested N/A
Meeting Date February 3, 2025
Agenda Item E3
Attachment 2025 Parks and Recreation Budget
Submitted By Kelly Nelson
Admin. Services Director / Deputy Clerk
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COMMUNICATIONS EXPENDITURES (116)
BUDGETARY OBJECTIVE:
The communications department is responsible for informing city residents of municipal
affairs. This includes public notices, city newsletters, and cable television broadcasts.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
⇒Regular Salaries (60100): These expenditures include the salary support for the
Community Development Coordinator, Administrative Services Director, and
Administrative & Communications Coordinator. See Appendix 1 for the personnel
compensation distribution.
⇒Part-time Employees (60520): These expenditures include part-time salary support for special
events.
⇒Newsletters (70420): The city publishes a newsletter for city residents two times a year and
sends out several miscellaneous communications during the year.
⇒Postage (70500): This expenditure is for the bulk-rate mailing of newsletters.
⇒Cable TV (85050): This is the city's portion of contributions to the North Suburban Cable
Commission, and payments for cable and web streaming of council meetings.
⇒Website (85060): Funds to upgrade and maintain the website.
⇒Special Events (89010): Community events with the exception of a staff event are included
in the communications budget. City special events include:
Recognizing volunteers, Ice Cream Social, Winter Fest, informal park gatherings, Spring
Ahead, community initiatives, Human Rights Day, Touch-a-Truck, and miscellaneous
others.
The estimated costs for the above do not include full-time and part-time staff time allocated
for special events.
Indicator 2022 Actual 2023 Actual 2024 Estimate
Website page views annual 10,082 34,000 35,000
Unique website visitors
annual 7,694 27,000 30,000
Number of registered
emails for alerts 1,788 2,100 2,400
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ACCOUNT ACTUAL ACTUAL ACTUAL BUDGET ESTIMATED PROPOSED
NUMBER ACCOUNT TITLE 2021 2022 2023 2024 2024 2025
COMPENSATION
60100 REGULAR SALARIES 18,540 26,900 43,963 52,000 53,655 55,000
60520 PART-TIME EMPLOYEES (Special Events)84 0 0 900 0 0
64011 PERA CONTRIBUTIONS 1,327 1,752 3,423 3,900 4,024 4,050
64012 FICA CONTRIBUTIONS 1,425 2,058 3,683 4,000 4,100 4,150
64031 HOSPITALIZATION 31 28 7,678 1,050 6,405 10,200
64032 DENTAL 0 0 207 600 250 500
64033 LONG-TERM DISABILITY 25 19 86 60 30 60
64034 LIFE INSURANCE 43 32 91 50 90 110
TOTAL COMPENSATION 21,473 30,789 59,131 62,560 68,554 74,070
MATERIALS & SUPPLIES
70100 SUPPLIES 3,487 219 210 1,000 500 2,000
70420 NEWSLETTERS/INFORMATION 6,384 6,303 6,613 6,500 5,000 8,000
70500 POSTAGE 1,953 3,104 2,307 3,000 1,200 3,000
TOTAL MATERIALS & SUPPLIES 11,824 9,627 9,131 10,500 6,700 13,000
85010 TELEPHONE 221 379 850 800 1,300 1,250
85040 VIRTUAL COMMUNICATION 2,596 3,295 2,645 2,800 500 1,000
85050 CABLE TV 28,518 19,694 20,698 23,100 23,100 24,500
85060 WEBSITE 1,600 4,244 4,371 4,500 4,500 25,000
85070 TECHNICAL SUPPORT 45,703 38,252 42,421 49,584 49,584 53,295
86010 MILEAGE 0 0 7 0 0 0
86100 COMMISSIONS/MEMBERSHIPS/TRAINING 0 0 0 0 0 0
88000 INSURANCE & BONDS 0 0 0 0 0 0
89010 SPECIAL EVENTS 1,372 2,916 2,592 10,000 7,000 10,000
TOTAL OTHER SERVICES & CHARGES 80,010 68,779 73,584 90,784 85,984 115,045
116 TOTAL EXPENDITURES 113,307 109,196 141,845 163,844 161,238 202,115
OTHER FINANCING USES
97000 TRANSFERS 0 0 0 0 0 0
TOTAL OTHER FINANCING USES 0 0 0 0 0 0
TOTAL EXPENDITURES &
OTHER FINANCING USES 113,307 109,196 141,845 163,844 161,238 202,115
COMMUNICATIONS EXPENDITURES (116)
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PARK MAINTENANCE & ADMINISTRATION
EXPENDITURES (141)
BUDGETARY OBJECTIVE:
The park maintenance and administration department is responsible for planning and
programming recreational activities and also coordinates park maintenance and
development of city parks, playgrounds, and related structures.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
⇒ Regular Salaries & Part-time Employees (60100, 60520): See Appendix 1 for the personnel
compensation distribution.
⇒ Supplies (70100): Non-capital supplies used for the maintenance of the parks are
recorded here.
⇒ Telephone, Electric, Water, & Sewer (85010, 85020, 85040, 85070): Charges for utility
expenditures incurred by the maintenance and administration of the city’s parks.
⇒ Conferences/Education/Associations (86100): Expenditures for conferences & schools
and memberships are located here.
⇒ Repairs & Maintenance (87120): This account includes repairs and building maintenance
on park structures and equipment, in addition to open space landscaping (such as prairie
restoration and maintenance of city park trails).
⇒ Insurance & Bonds (88000): Premiums for equipment, municipal liability, and parks and
recreation workers' compensation are included here.
⇒ Transfers (97000): These funds are transferred into the Park Programs fund (201) to help
support the parks and recreation activities of the city. See Appendix 2 for the schedule of
transfers.
Indicator 2022 Actual 2023 Actual 2024 Estimate
Number of ice rinks
flooded 2 2 2
Number of facility rentals 118 140 163
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ACCOUNT ACTUAL ACTUAL ACTUAL BUDGET ESTIMATED PROPOSED
NUMBER ACCOUNT TITLE 2021 2022 2023 2024 2024 2025
COMPENSATION
60100 REGULAR SALARIES 34,921 41,596 41,598 50,000 52,000 56,000
60520 PART-TIME EMPLOYEES 2,000 2,700 2,080 0 0 0
60540 RINK ATTENDANTS-SEASONAL 0 2,237 2,190 4,000 2,000 4,000
64011 PERA CONTRIBUTIONS 2,579 3,254 2,762 3,750 3,750 3,750
64012 FICA CONTRIBUTIONS 2,710 3,465 3,510 4,150 3,800 4,600
64031 HOSPITALIZATION 5,425 5,157 5,836 9,000 7,800 11,200
64032 DENTAL 191 227 130 550 300 600
64033 LONG-TERM DISABILITY 74 104 104 150 50 150
64034 LIFE INSURANCE 85 90 93 135 150 150
TOTAL COMPENSATION 47,985 58,829 58,303 71,735 69,850 80,450
MATERIALS & SUPPLIES
70100 SUPPLIES 422 1,331 1,056 5,000 2,000 5,000
74000 MOTOR FUEL & LUBRICANTS 368 1,000 1,796 1,500 1,500 1,500
TOTAL MATERIALS & SUPPLIES 790 2,331 2,852 6,500 3,500 6,500
OTHER SERVICES & CHARGES
85011 TELEPHONE - LANDLINE 583 766 767 800 800 800
85020 ELECTRIC 2,203 2,762 2,867 4,600 800 4,600
85030 NATURAL GAS 0 1,139 491 2,000 0 2,000
85040 WATER 1,013 530 428 1,000 0 1,000
85070 SEWER 125 12 0 0 0 0
86100 CONFERENCES/EDUCATION/ASSOCIATIONS 0 0 0 100 100 100
86101 MILEAGE 0 0 0 0 0 0
86105 TEMPORARY WARMING HOUSE 0 3,596 3,073 4,000 4,000 4,000
86110 MEMBERSHIPS 0 0 0 0 0 0
87120 FACILITIES & GROUNDS MAINTENANCE 8,956 3,168 4,279 8,000 1,000 8,000
88000 INSURANCE & BONDS 10,241 9,489 7,401 8,000 8,705 10,500
89000 MISCELLANEOUS 0 0 0 0 0 0
TOTAL OTHER SERVICES & CHARGES 23,120 21,462 19,305 28,500 15,405 31,000
141 TOTAL EXPENDITURES 71,895 82,622 80,461 106,735 88,755 117,950
OTHER FINANCING USES
97000 TRANSFERS 26,000 526,000 526,000 26,000 26,000 26,000
TOTAL OTHER FINANCING USES 26,000 526,000 526,000 26,000 26,000 26,000
TOTAL EXPENDITURES &
OTHER FINANCING USES 97,895 608,622 606,461 132,735 114,755 143,950
PARK MAINTENANCE & ADMINISTRATION EXPENDITURES (141)
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PARK PROGRAMS (201)
BUDGETARY OBJECTIVE:
This fund is responsible for providing leisure time programs and activities in Falcon
Heights, while deriving revenue from recreation fees.
ACCOUNT HIGHLIGHTS:
REVENUES & OTHER FINANCING SOURCES
⇒Recreation Fees (34310): The city collects revenue from fees charged for recreation
programs.
⇒Transfers (39200): A transfer from the general fund park and recreation administration
department (141) is used to support city recreational activities. See Appendix 2 for the
schedule of transfers.
EXPENDITURES & OTHER FINANCING USES
⇒Seasonal Employees (60530): Part-time help is obtained to lead and/or assist with
programs in the parks and recreation department. See Appendix 1 for the personnel
compensation distribution.
⇒Recreation Supplies & Equipment (70100, 73000): Non-capital items used to assist with
the park programs and activities.
⇒Insurance & Bonds (88000): Premiums for park program workers' compensation are
included here.
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ACCOUNT ACTUAL ACTUAL BUDGET ESTIMATED BUDGET
NUMBER ACCOUNT TITLE 2022 2023 2024 2024 2025
REVENUES:
INTERGOVERNMENTAL
33610 GRANTS 0 0 0 0 0
33612 UMN GOOD NEIGHBOR GRANT 0 0 0 7,299 0
TOTAL INTERGOVERNMENTAL 0 0 0 7,299 0
CHARGES FOR SERVICES
34310 RECREATION FEES 10,269 17,552 12,000 12,000 13,200
34340 NON-RESIDENT FEES 0 0 0 0 0
TOTAL CHARGES FOR SERVICES 10,269 17,552 12,000 12,000 13,200
MISCELLANEOUS
36211 INTEREST ON INVESTMENTS 688 2,313 1,500 2,200 1,500
36213 CHANGE IN FAIR VALUE OF INVESTMENTS (749)609 0 0 0
36232 CONTRIBUTIONS - SCHOLARSHIP 0 0 0 0 0
36233 CONTRIBUTIONS - FRIENDS OF REC SPORT PROG 0 0 0 0 0
36235 CONTRIBUTIONS LUTHERAN CHURCH REC ON GO 0 0 0 0 0
36236 CONTRIBUTION - PROGRAM SUPPORT 0 0 0 0 0
34350 CONTRIBUTION - 5 K RUN 0 0 0 0 0
36400 MISCELLANEOUS 0 0 0 0 0
TOTAL MISCELLANEOUS (61)2,921 1,500 2,200 1,500
201 TOTAL REVENUES 10,208 20,474 13,500 21,499 14,700
OTHER FINANCING SOURCES
39200 TRANSFERS 26,000 26,000 26,000 26,000 26,000
TOTAL OTHER FINANCING SOURCES 26,000 26,000 26,000 26,000 26,000
TOTAL REVENUES &
OTHER FINANCING SOURCES 36,208 46,474 39,500 47,499 40,700
EXPENDITURES:
COMPENSATION
60100 REGULAR SALARIES 17,113 16,681 20,500 21,222 23,200
60520 PART-TIME EMPLOYEES 0 0 0 0 0
60530 SEASONAL EMPLOYEES 3,932 659 8,100 1,300 8,505
64011 PERA CONTRIBUTIONS 1,199 1,190 1,550 1,550 1,700
64012 FICA CONTRIBUTIONS 1,609 1,327 2,200 1,800 2,400
64031 HOSPITALIZATION (5)28 800 0 840
64032 DENTAL 0 0 0 0 100
64033 LONG-TERM DISABILITY 26 44 50 20 53
64034 LIFE INSURANCE 30 45 50 50 53
TOTAL COMPENSATION 23,904 19,975 33,250 25,942 36,851
MATERIALS & SUPPLIES
70100 SUPPLIES 0 0 600 100 600
70300 RECREATION SUPPLIES 0 374 550 0 550
70440 PRINT & PUBLISHING & ADVERTISING 0 0 500 0 500
73000 RECREATION EQUIPMENT 0 0 1,000 600 100
TOTAL MATERIALS & SUPPLIES 0 374 2,650 700 1,750
OTHER SERVICES & CHARGES
80310 AUDIT 758 710 800 748 850
86010 MILEAGE 0 0 100 100 100
86100 CONFERENCES / EDUCATION/BACKGROUND CKS 0 0 400 0 400
87500 RENTAL OF EQUIPMENT 0 0 0 0 0
87700 INSTRUCTOR - SPECIALTY 5,932 11,652 10,000 9,900 11,000
88000 INSURANCE & BONDS 0 0 0 0 0
88600 RECREATION - SCHOLARSHIP 0 0 0 0 0
88800 UMN GOOD NEIGHBOR GRANT 0 0 0 7,299 0
89000 MISCELLANEOUS 0 0 0 0 0
TOTAL OTHER SERVICES & CHARGES 6,690 12,362 11,300 18,047 12,350
-201 TOTAL EXPENDITURES 30,595 32,711 47,200 44,689 50,951
FUND BALANCE - JANUARY 1 52,104 57,718 71,480 71,480 74,290
CHANGE IN FUND BALANCE 5,614 13,763 (7,700)2,810 (10,251)
FUND BALANCE - DECEMBER 31 57,718 71,480 63,780 74,290 64,039
PARK PROGRAMS (201)
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REQUEST FOR DISCUSSION
City of Falcon Heights, Minnesota __________________________
Item 2025 Parks and Recreation Commission Goals/Priorities
Description The Parks Commission has been discussing goals of the commission in 2025 and
should now finalize and adopt their 2025 goals.
Budget Impact N/A
Attachment(s) 2025 Parks and Recreation Goals (Draft)
Action(s) Requested Staff recommends reviewing the draft version of the commission’s 2025 goals and adopting them.
Meeting Date February 3, 2025
Agenda Item E4
Attachment 2025 PARC Goals
Submitted By Kelly Nelson, Administrative Services
Director/Deputy Clerk
25
1. Maintain attendance and continue growing
City events.
2. Collaborate with the Community Engagement
Commission to promote events and expand
our reach.
3. Continue holding PARC commissions
regularly, with a quorum.
4. Maintain a PARC event /agenda calendar
5. Assess ice skating season to make a decision
for 2026 by early spring.
6. Implement suggested programming changes
and assess
7. Make recommendations for amenities and
improvements of all parks through annual park
audits.
2025
Parks and Rec Commission
GOALS
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REQUEST FOR ACTION
City of Falcon Heights, Minnesota __________________________
Item 2025 Parks and Recreation Commission Calendar
Description The Commission will use this working calendar on an annual basis to be
reminded of reoccurring tasks, meetings and events and will continuously
update it throughout the year.
Budget Impact N/A
Attachment(s) •2025 Parks and Recreation Commission Calendar
Action(s) Requested Staff recommends working from the proposed 2025 calendar and continuing to
update it as dates are known in 2025 to include events, tasks, and meetings.
Meeting Date February 3, 2025
Agenda Item E5
Attachment 2025 PARC Meeting Calendar
Submitted By Kelly Nelson, Administrative Services
Director/Deputy Clerk
28
City of Falcon Heights
Parks and Recreation Commission
2025 Annual Meeting Agendas / Tasks / Events
(1st Monday of each month
at 6:30 PM)
January 6, 2025
Canceled due to lack of
quorum; items moved to 2/3
• Officer Elections
• Adopt Standing Rules
• Share annual Parks and Rec budget with commission,
if not done in December.
• Finalize 2025 PARC goals
• Set agenda calendar for 2025
• Programming Discussion
February 3, 2025 • Officer Elections
• Adopt Standing Rules
• Share annual Parks and Rec budget with commission,
if not done in December.
• Finalize 2025 PARC goals
• Set agenda calendar for 2025
• Programming Discussion
• Community Garden Discussion
March 3, 2025 - Joint Meeting
• (Joint Meeting?) with CEC to plan Spring Together
• Recap the ice-skating season
• Ice Cream Social – Begin planning event
April 7, 2025
• Finalize details of Spring Together
• Ice Cream Social Planning - Set date; hire band;
assign tasks
May 5, 2025 – Possible Joint
Meeting
• Possible Joint Meeting with CEC to discuss Spring
Together & Ice Cream Social; assign remaining
tasks
June 2, 2025 • Continue Ice Cream Social Planning
• Discuss Fall Programming - Set Classes
• Begin discussing fall event
July 7, 2025
• Conduct park audits individually on own time
August 4, 2025
• Park Audit Findings and 2026 Budget Planning
• Fall Programming Discussion
• Fall Event Discussion
• Recap 2025 Ice Cream Social
• Update on MN DNR Outdoor Recreation Grant
Request
• Update on Summer Programming
September 1, 2025 (no
meeting on 9/1/25 due to
holiday)
• No meeting on 9/1; holiday
October 6, 2025 • Fall event planning – last-minute tasks/updates
• Fall and Winter Activities Discussion
November 3, 2025
• Recap fall event
• Reflect on 2025 goals and begin setting 2026 PARC
Goals
December 1, 2025
•
January 5, 2026
• Officer Elections
• Adopt Standing Rules
• Discuss Summer Programming
• Share Annual Parks and Rec budget with commission, if not done in December.
• Finalize 2026 PARC goals
• Set agenda for 2026
2025 CITY EVENTS
May 17 Spring Together 3:00 to 5:00 PM Curtiss Field
July 17 Ice Cream Social 5:00 to 7:00 PM Community Park
August 5 Night to Unite Time TBD Neighborhoods
September 13 Citywide Garage Sale
TBD - October
11 or 12?
Fall Fest Time TBD Tentatively, City Hall
December 10 Human Rights Day Time TBD Tentatively, City Hall
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REQUEST FOR DISCUSSION
City of Falcon Heights, Minnesota __________________________
Item 2025 Programming Discussion
Description Youth summer programming enrollment numbers have been steadily declining over the past several years. At the conclusion of 2023’s summer programming, the Parks and Recreation Commission supported moving away from traditional paid programming, to try offering free recreation from Curtiss Field, and to re-evaluate afterwards.
Unfortunately, almost half of the organized free programming dates in 2024 were canceled due to rain. Attendance was extremely low on the programming days that did occur. The commission also discussed promoting field trips and camps that Bell Museum, Gibbs Farm and other local organizations already offer and directed staff to try to establish partnerships before 2025 summer programming.
For winter programming, the commission suggested hosting game nights and/or movie nights at City Hall. This is just a final opportunity to discuss programming related to winter offerings and before the spring biannual newsletter is printed with summer programming information.
Budget Impact N/A
Attachment(s) N/A
Action(s) Requested Commissioners can make any final recommendations for 2025 Summer Programming so that a 2025 Programming Guide can be created and published in the City’s Spring newsletter to be mailed to residents in March and so that staff may plan winter programming from City Hall.
Meeting Date February 3, 2025
Agenda Item E6
Attachment
Submitted By Kelly Nelson, Administrative Services
Director/Deputy Clerk
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REQUEST FOR DISCUSSION
City of Falcon Heights, Minnesota __________________________
Item 2025 Community Garden Selection Policy
Description In 2023, the Parks and Recreation Commission developed a formal policy to outline
how preference is determined for the Community Garden plots. Prior to this, staff had
this statement to guide them:
Returning gardeners are given priority. If plots are open, they are assigned on
a first come, first served basis with preference given in the following order: 1)
Falcon Heights apartment and townhome residents 2) Other Falcon Heights
residents 3) Non-Falcon Heights residents.
Staff previously interpreted that to mean that plots are assigned in the following order:
•FH renters/tenants already on the waiting list
•FH renters/tenants (not yet on the waiting list; a new request)
•FH residents on the waiting list
•FH residents (not yet on the waiting list; a new request)
•All other individuals on the waiting list
•All other individuals interested (not yet on the waiting list; a new request)
At the February 6, 2023 Parks and Recreation Commission meeting, the commission
revised how staff should prioritize gardeners to be as such: 1). FH residents without access to land to garden 2). FH residents with land access 3). Non-FH residents
The waitlist to receive a garden plot remains long and the turnover of plots is low. Staff would like the Commission to determine if any further action is needed prior to the 2025 gardening season.
Budget Impact N/A
Attachment(s) N/A
Action(s) Requested Staff recommends reviewing the selection criteria to determine if any updates are
needed prior to the 2025 gardening season and how best to offer new gardeners a garden plot in a more timely manner.
Meeting Date February 3, 2025
Agenda Item E7
Attachment
Submitted By Kelly Nelson
Administrative Services Director / Deputy Clerk
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