HomeMy WebLinkAboutCCAgen_07Oct10CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA October 10, 2007 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: GEHRZ ____ KUETTEL ____
HARRIS ____ LINDSTROM ____ TALBOT _____ MILLER _____ KREUSER_____ C. PRESENTATION: D. APPROVAL OF MINUTES: September 26, 2007 TAB 1 E. PUBLIC HEARINGS: F. CONSENT AGENDA: 1. General
disbursements through 10/4/07: $104,651.97 Payroll through 9/26/07: $15,341.85 TAB 2 2. Resolution authorizing SCORE Grant application TAB 3 3. Approval of election judges for November
6 TAB 4 4. Approval of donation of documents to Ramsey County Historical Society TAB 5 5. 2007 License TAB 6 G. POLICY AGENDA: 1. Proclamation of October 15 as University of Minnesota
Equine Center Day TAB 7 2. Establishment of a Flexible Spending Account Plan for City Employees TAB 8 H. COMMUNITY FORUM: I. INFORMATION/ANNOUNCEMENTS: J. ADJOURN ?????????? ?"?"
Regular Meeting of the City Council September 26, 2007 Members present: Mayor Gehrz, Council members Harris, Lindstrom, Kuettel and Talbot, Administrator Miller, and Assistant City Administrator/Depu
y Clerk Kreuser. Mayor Gehrz called the meeting to order at 7:00 p.m. The minutes of the September 12, 2007 regular meeting were approved as submitted. Kreuser pointed out updated copies
of the minutes were handed out before the meeting began. Public Hearing: Administrator Miller began the item by stating the hearing was a continuation from the previous meeting due to
an increased bonding amount of $8,140,000. He said this would translate to roughly $40,700 to the City of Falcon Heights and stated there was no risk to the City. Mayor Gehrz opened
the continued public hearing. Michele Garcia Straight, the Executive Director of Kaleidoscope Charter School, commented the school was doing very well in it’s annual testing and had
won finance awards for money management. She added the school was ability-based and prided itself on small class sizes and professional development for staff. She said there are waiting
lists to be accepted to the school, which is K-8, so there is need for a new building. There are 245 students currently. Council member Lindstrom asked what the school is using for their
building now. Garcia Straight replied they leased space with a modular building, and have expanded that structure as much as they could. They have a desperate need for a permanent building.
Mayor Gehrz asked if the school would lease or own the new school. Garcia Straight responded the new building would be owned and maintained by the building company, and the school would
hold a long-term lease. John Cairns, of Briggs and Morgan, thanked the council for their willingness to issue bonds. He added the school would have a 30-year lease to fund the debt service.
Council member Talbot asked if the City held risk in the ability to issue more bonds in the future. Cairns replied this is a different kind of bond, but there would be no economic exposure
with this bond. Mayor Gehrz asked about the relationship between Falcon Heights and Otsego, where the school is to be built. Miller replied Otsego would go through their own building
process, permitting, applications, etc. Initially there was thought of a joint powers agreement, however a JPA required some action that was not required in this instance. He added that
Briggs and Morgan would be liable for fees in the occurrence of a default, and Falcon Heights was safe. Mayor Gehrz closed the public hearing. The JPA reference was omitted from the
resolution. Council member Talbot moved to approve the issuance of tax-exempt financing for Kaleidoscope Charter School. The motion passed unanimously. Consent Agenda: Council member
Kuettel moved the following three items for approval. The motion passed unanimously. 1. General Disbursements through 9/19/07: $77,289.95 Payroll through 9/15/07: $15,781.40
2. 2007 Licenses 3. Electronic Wire and Telephone Transfer Payments for Payroll Deduction Payables Information/Announcements: Council member Lindstrom handed out an article written by
Jim Kielsmeier from the Garden Works newsletter. A photograph of the garden accompanied the article. He added the gardener’s potluck was a success with 15-20 people in attendance. Council
member Talbot stated the North Suburban Communications Commission meeting and workshop for envisioning would be held, and he would report to the council. Mayor Gehrz announced the grand
opening and ribbon-cutting ceremony at Central Pediatrics on Sept. 27 at 6:30. All are welcome to attend, get a tour of the building, and meet the doctors. Next she thanked Falcon Heights
residents for the hard work at the Citizen Corp Conference. She especially was grateful to Kris Grangaard and family for their long hours and great work planning the conference, held
Sept 14-15 at the U. Administrator Miller said the U of M cross-country meet would be held in in Falcon Heights at the golf course over the weekend. The meeting was adjourned at 7:26
p.m. Respectfully submitted, Stacey Kreuser Assistant City Administrator/Deputy Clerk
CONSENT F1 10/10/07 ITEM: General disbursements and payroll SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: General Disbursements
through 10/4/07: $104,651.97 Payroll through 9/26/07: $15,341.85 ATTACHMENTS: General disbursements, payroll ACTION REQUESTED: Approval
10/04/2007 12,02 PM PACKET: 00132 Regular Payables VENDORSET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED Alp Regular Open Item Register PAGE: --------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ::::::= ••:::=== = '" '" ==::::::::: Ii: = '"':::::: •• z::: •• "":::
•••• ::: •••• s:: = ""::::::::: = "'::: •••••••• Z:.E z::::::: '" ""' •• "' •• == "" =::: '"' '" ""::: == •• "' •• z: •••• '" '" ""::: •• "" "' •• '" II: IE" '"' _ '" "" "" ""::: ••••••
'" '"' •••• co •••"" '"' •• Ie '" "" •••••••• ""::: "' •••• "" ••.•••• = co=., •• '" ='"' •••• "" •••••• .,,. 01-00104 10,000 LAKES CHAPTER OF ICC 1-200710020753 MN SLDG OFFICIALS 107
SEMINAR 10/02/2007 APBNK DUE: 10/02/2007 DISC: 10/02/2007 MN SLOG OFFICIALS '07 SEMINAR ••• VENDOR TOTALS = u 175.00 175.00 101 4117-86100-000 CONFERENCES/EDUCATION/AS 175.00 01-00800
ALLIED WASTE SERVICES 1-762900 10/02/2007 OCT/07 WASTE REMOVAL APBNK DUE: 10/02/2007 DISC, 10/02/2007 OCT/07 WASTE REMOVAL •• = VENDOR TOTALS ••• 194.16 194.16 101 4131-82010-000 WASTE
REMOVAL 194.16 01-00250 AMERIPRIDE LINEN &APPAREL I-M351436 10/02/2007 LINEN CLEANING 9/25 APBNK DUE, 10/02/2007 DISC: 10/02/2007 LINEN CLEANING 9/25 =n VENDOR TOTALS ••• 32.37 32.37
101 4124-82010-000 CLEANING & WASTE REMOVAL 32.37 ••••:::"'••:::::::•:•:== ••IE '" == = •• :::•• :::::::::::: •• ""::::::::::::::: •••• :::::::::::::::::: ""::::z::::::::: =::: ""::::::
•• ::: •••• :::::: •• :::•••• "" •••• "" "" "' ••••. ==::: '" "" = •••••• ""•••••••• "' •••• 11: •• "":::""" ="' ••'" '" ""_••""z: _ •••• """" •• "' ••== .•...... :::""=::: ""•• "' ••
"":: '"'••••. ""•• :::•• '" 01-00102 MAUREEN ANDERSON 1-200710020745 10/02/2007 APBNK REIMB: DVDS FOR RECORDING DUE: 10/02/2007 DISC: 10/02/2007 REIMB: DVDS FOR RECORDING === VENDOR
TOTALS === 14 .91 14.91 101 4116-85050-000 CABLE TV 14.91 =========:==::==========="'===:z::::::=====:z:::::======cc::====:::"'=========""=:c:c==",:z:=:c:mEII:IE"'lEIE"'''''''c", :::::=====",=
••==;e,.,••=,,,:==="'==_ ••••::::5=:::==="''''==''''"'=:::== 01-00295 AVR. INC 1-91836 10/02/2007 CONCRETE -CLEVELAND PROJECT APBNK DUE: 10/02/2007 DISC: 10/02/2007 CONCRETE -CLEVELAND
PROJECT =='" VENDOR TOTALS === 910.38 910.38 412 4412-92005-000 CLEVELAND IMPROVEMENTS 910.38 01-00892 BEARCOM 1-3697777 10/02/2007 2 NEW PAGERS APBNK DUE, 10/02/2007 DISC, 10/02/2007
2 NEW PAGERS =:c:= VENDOR TOTALS ::1:::: 1,019.16 1,019.16 402 4402-91000-000 MACHINERY & EQUIPMENT 1,019.16
10/04/2007 12,02 PM PACKET: 00132 Regular Payables VENDORSET, 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTSSUPPRESSED Alp Regular Open Item Register PAGE: --------ID--------POST
DATE BANKCODE -uu----DESCRIFTION---------GROSS DISCOUNT P.O. ~ G/L ACCOUNT ------ACCOUNT NAHE------DISTRIBUTION 01-03123 CINTAS CORPORATION~470 1-470726412 RUG SERVICE 10/02/2007 APBNK
DUE, 10/02/2007 DISC, 10/02/2007 RUG SERVICE =n VENDORTOTALS E" 26.29 26.29 101 4131-87010-000 CITY HALL MAINTENANCE 26.29 01-03121 CITY OF ST PAUL 1-101265 PH DUE, 1A0/P0B2/N20K07 DISC,
10/02/2007 FUEL AUG-/07 -PH FUEL AUG/07 -FIRE DEPT P0B3/03/AUG/FIRE DEFTn. VENDORTOTALS n= 502.55 101.86 604.41 101 4132-74000-000 MOTORFUEL & LUBRICANTS 101 4124-74000-000 MOTORFUEL
& LUBRICANTS 502.55 101. 86 01-03530 DATA FLOW 1-43918 10/02/2007 w-2 FORMS APBNK DUE, 10/02/2007 DISC, 10/02/2007 W-2 FORMS .n VENDORTOTALS no 95.53 95.53 101 4113-70100-000 SUPPLIES
95.53 01-05090 DEEP ROCK WATER COMPANY 1-6233512 10/02/2007 H20 & COOLERRENTAL APBNK APBNK DUE, 10/02/2007 DISC, 10/02/2007 H20 & COOLER RENTAL nE VENDORTOTALS =n 109.09 109.09 101 4131-70110-000
SUPPLIES 109.09 01-03300 DISCOUNT STEEL, INC 1-1423661 10/02/2007 STEEL & TUBING APBNK DUE, 10/02/2007 DISC, 10/02/2007 STEEL & TUBING n= VENDORTOTALS "E 124.74 124 .74 101 4132-70120-000
SUPPLIES 124 .74
10/04/2007 12,02 PM PACKET, 00132 Regular Payables VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTSSUPPRESSED AlP Regular Open Item Register PAGE: __uuuID
u_u POST DATE BANKCODE---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNTNAME------DISTRIBtrrION = ••= = = ••••c •••• = =:::::::: •••••• ""=••••••••••., ••••"'::::::•••••••••
•••••••••• c •••••• '""•• ::: •• :11,. •••••• :c:::::::•••• II::•••••••••••••• .,., •••• ;z::: •••••••••••••••••••••••••• _ ••••••••••••••• ., •••••••••• ""'••••••••••••••••••••••••
"' •••••••••••••••••••••••••• II: II •••• 01-04061 FALCON HEIGHTS FIRE RELIEF 1-200710020749 10/02/2007 APBNK STATE FIRE AI D DUE, 10/02/2007 DISC, 10/02/2007 STATE FIRE AID •••• VENDOR
TOTALS ••• = 47,687.00 47,687.00 101 4125-64040-000 FIRE RELIEF AID 47,687.00 :& •• "" •••• =a; ••••••• "" "' •• :::::z •••••••••••• "' •••••• '"' •• IE,,::: ErE IE"" '"' •••••••••••••••••••
== '"11<•••••••••••••••••• "" •• II: '" '"' z: "' •••••••••••••••••••••• ""'•••• E ••••••••••••••••• a •• ., •••••• _"" •••••••••• ""'•• _ •••••• ""'""'••••••••••••••••••••• 8O•• ""
•••••••••••• ::: 01-04084 FIRE EQUIPMENTSPECIALTIES 1-5282 10/02/2007 MID-RANGE NOZZLE, TUBING APBNK DUE, 10/02/2007 DISC, 10/02/2007 MID-RANGE NOZZLE, TUBING ••• VENDORTOTALS u. 831.66
831.66 402 4402-91000-000 MACHINERY. EQUIPMENT 831. 66 01-05026 FOREMOSTFIRE PROMOTIONS 1-64 95 10/02/2007 01-05121 GFOA FIRE HATS, LAPEL PINS APBNK DUE, 10/02/2007 DISC, 10/02/2007
FIRE HATS, LAPEL PINS .e. VENDOR TOTALS •••• 163.67 163.67 101 4124-70100-000 SUPPLIES 163.67 1-200710020738 10/02/2007 APBNK GAAP UPDATE CONF MANUAL CK# 072236 10/01/2007 GAAP UPDATE
CONF _u VENDORTOTALS n_ 125.00 125.00 101 4113-86100-000 CONFERENCES/EDUCATION/AS 125.00 01-05166 GRAINGERI,NC. W. W.• LIGHT BULBS 5.01 10/D0I2S/2C0,07 101 4131-70110-000 SUPPLIES 6.81
DUE, 10A/0P2B/N20K07 DISC, 10/02/2007 SUPPLIES SUPPLIES 101 4131-70110-000 CARPET SHAMPOO 34.31 CARPET SHAMPOO 46.13 5.01 6.81 34.31
10/04/2007 12,02 PM PACKET: 00132 Regular payables VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED Alp Regular Open Item Register PAGE: --------ID--------POS
DATE BANKCODE---------DESCRIPTION--------· GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-05244 HENNEPIN TECH COLLEGE 1-137036 10/02/2007 TUITION-1ST RESPONOER-EISCHEN
APBNK DUE, 10/02/2007 DISC, 10/02/2007 TUITION-1ST RESPONDER-EISCHEN n. VENDOR TOTALS ••• 594.18 594 . 18 101 4124·86020-000 TRAINING 594.18 01-05046 HRABE. BRIDGET 1-200710020750 10/02/2007
APBNK REFUND: TAE KWON DO CANCELED DUE, 10/02/2007 DISC, 10/02/2007 REFUNO, TAE KWON DO CANCELED 40.00 201 34340-000 NON-RESIDENT FEE 40.00 01-05409 STACEY KREUSER ••• VENDOR TOTALS
n. 40.00 1-200710020748 REIMB, MILEAGE ELECTIONS 10/02/2007 APBNK DUE, 10/02/2007 DISC, 10/02/2007 REIMB: MILEAGE ELECTIONS ••• VENDOR TOTALS •• '" 14 .55 14.55 101 4115-86010-000 MILEAGE
14 .55 01-054 04 KURHAJETZ. CLEM 1-200710020741 3RD QTR FIRE HALL HALL CLEAN/CORD 10/02/2007 APBNK DUE, 10/02/2007 DISC, 10/02/2007 3RD QTR FIRE HALL CLEANING REIMB, CORD CAPS, EXTENSION
CRDS ••• VENDOR TOTALS .c. 418.20 418.20 101 4124-82010-000 CLEANING & WASTE REMOVAL 101 4124 -70100-000 SUPPLIES 325.00 93.20 01-01002 JUSTIN MILLER 1-200710020747 10/02/2007 APBNK
REIMB, MILEAGE DUE, 10/02/2007 DISC, 10/02/2007 REIMB: MILEAGE AHEM CONF REIMS, MILEAGE 3RD QTR ""•• VENDOR TOTALS ."""" 202.90 202.90 101 4112-86100-000 CONFERENCES/EDUCATION/AS 101
4112-86010-000 MILEAGE 150.35 52.55 01-05742 MINNESOTA CONWAY 1-362933 10/02/2007 RECHARGE FIRE EXTINGUISHER APBNK DUE, 10/02/2007 DISC, 10/02/2007 RECHARGE FIRE EXTINGUISHER ••• VENDOR
TOTALS = ••. 66.08 66.08 101 4141·70100-000 SUPPLIES 66.08
10/04/2007 12,02 PM PACKET: 00132 Regular payables VENDORSET: 01 Ci ty of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED Alp Regular Open Item Register PAGE: --------ID--------POS
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. ~ G/L ACCOUNT ------ACCOUNT NAME------DISTRIBtTrION 01-05843 MN NCPERS LIFE INSURANCE 1-200710020743 ocr/07 INS -DEB
10/02/2007 APBNK DUE, 10/02/2007 DISC, 10/02/2007 OCT/07 INS DEB OCT/07 INS DEB no VENDOR TOTALS n. 16.00 16.00 101 21709-000 206 21709-000 OTHER PR WH PAYABLE OTHER PR WH PAYABLE 15.20
0.80 01-05828 MOORE MEDICAL CORP 1-94892155 10/02/2007 01-05792 MRPA MEDICAL GLOVES/STIFNECK COLLA APBNK DUE, 10/02/2007 DISC, 10/02/2007 MEDICAL GLOVES/STIFNECK COLLAR •••• VENDOR TOTALS
='"'~ 115.09 115.09 101 4124-70100-000 SUPPLIES 115.09 1-200710020752 10/02/2007 APBNK MRPA CONF -LISA DUE, 10/02/2007 DISC, 10/02/2007 MRPA CONF -LISA on VENDOR TOTALS no 366.00 366.00
101 4"1-86100-000 CONFERENCES/EDUCATION/AS 366.00 01-07263 NEXTEL COMMUNlCATIONS.COMMUNlCATIONS.INC 1-051 CELL PHONE SEPT/07 DUE, 10A/0P2B/N20K07 DISC, 10/02/2007 CCCCEEEELLLLLLLL PPPPHHHHOOOONNNNEEE
SSSSEEEEPPPPTTTT//00//770077 _ ••• VENDOR TOTALS ••• 01-06030 OLSON. ROLAND 240.16 101 4121-85015-000 CELL PHONE 101 4131-85015-000 4141-CELL PHONE 4132-601 4601-8501SwOOO 602 4602-PHONES
240.16 69.65 11.98 31.23 7.21 60.05 60.04 1-200710020744 10/02/2007 REIMS: MN GFOA CONFERENCE EXP APBNK DUE, 10/02/2007 DISC, 10/02/2007 REIMB: MN GFOA CONFERENCE EXPS =n VENDOR TOTALS
on 200.79 200.79 101 4113-86100-000 CONFERENCES/EDUCATION/AS 200.79
10/04/2007 12,02 PM PACKET: 00132 Regular Payables VENDORSET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED AlP Regular Open Item Register --------ID--------POST
DATE BANK CODE ---. -----DESCRIPTION---------GROSS P.O. n DISCOUNT G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-06024 ON SITE SANITATION 1-280999 10/02/2007 PORTABLE TOILET -COMM
PARK APBNK DUE, 10/02/2007 DISC, 10/02/2007 PORTABLE TOILET -COMM PARK au VENDOR TOTALS n. 63.90 63.90 601 4601-85080-000 PORTABLE TOILET -PARKS 63.90 01-06090 PAKOY. GENE 1-200710020739
10/02/2007 APBNK 01-06945 QWEST 1-200710020742 3RD QTR MECHANICAL INSPECTION MANUAL CK# 072237 10/01/2007 3RD QTR MECHANICAL INSPECTIONS au VENDOR TOTALS u. LANDLINE 4,027.13 4,027.13
111. 50 101 4117-81220-000 MECHANICAL INSPECTORS 4,027.13 10/02/2007 APBNK DUE, 10/02/2007 DISC, 10/02/2007 LANOLINE ••• VENDOR TOTALS ••• 111.50 101 4141-85011-000 TELEPHONE -LANDLINE
111.50 01-06185 RAMSEY COUNTY I-COMGR-648 10/02/2007 RADIO FLEET SUPPORT SEPT/07 APBNK APBNK DUE, 10/02/2007 DISC, 10/02/2007 RADIO FLEET SUPPORT SEPT/O? •• a VENDOR TOTALS ••• 85.60
85.60 101 4124-86800-000 RADIO MESB/FLEET SUPPORT 85.60 01-06184 RAMSEY COUNTY -911 DISPATCH I-COMGR-633 10/02/2007 APBNK 911 DISPATCH FEE AUG/07 DUE, 10/02/2007 DISC, 10/02/2007 911
DISPATCH FEE AUG/07 911 DISPATCH FEE AUG/07 eK. VENDOR TOTALS ••••.• 958.67 958.67 101 4124-86700-000 101 4121-86700-000 EMERGENCY DISPATCH SVCSEMERGENCY DISPATCH SVCS-778.92 179.75
01-06386 S & S TREE SPECIALISTS IN 1-15614 10/02/2007 TREE & STUMP REMOVAL APBNK DUE, 10/02/2007 DISC, 10/02/2007 TREE & STUMP REMOVAL ",••.-VENDOR TOTALS ••••• 795.29 795.29 419 4419-85000-000
TREE REMOVAL 795.29
10/04/2007 12,02 PM PACKET: 00132 Regular Payables VENDORSET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED Alp Regular Open Item Register --------ID--------POST
DATE BANKCODE-uu----DESCRIPTION---------GROSS DISCOUNT P.O. ~ G/L ACCOUNT -. ----ACCOUNT NAME------DISTRIBUTION 01-07228 CITY OF ST ANTHONY I-1870 10/02/2007 OCT/07 POLICE SVCS APBNK
DUE, 10/02/2007 DISC, 10/02/2007 OCT/07 POLICE SVCS === VENDOR TOTALS === 29,375.27 29,375.27 101 4122-81000-000 POLICE SERVICES 29,375.27 '" '" "":: z:: =::: z::=::: =::::::::: = =::::::::::::::::::
::::: •• c::: =:::::: = c •• :c "" =::: = "" '" "" "':::::: "":::::: =::: =::: = '" 11::::: =::: =::: = •• =::: ='" ""••Ie '" ""::::::::: "' ••• "' •• '" = ••= = c "" "' •• :::== ••:::",",,:::"""'"':
: lIE "" '" "' ••• "' •••• ::: ""::: '" c:"''' """'::::::•• c •••• "":::""'" ZI:::::: '"' •• ::: = 01-00935 ST PAUL REGIONAL WATER SERVICE 1-200710020751 10/02/2007 H20 & 55 APBNK DUE,
10/02/2007 DISC, 10/02/2007 H20 SS H20 SS =",z:: VENDOR TOTALS === 688.72 688.72 101 4131-85040-000 101 4131-85070-000 101 4141-85040-000 101 4141-85070-000 WATER SEWER WATER SEWER 617.76
13.02 31. 90 26.04 = =::: E:C:Z:: <= '" =::: = = '" '" =::: =:::::: = "" =:::::: =::: "':I:::: "':::::: =:::::: •• z::::: <= = =::: = = "":::::c::::::::: "':::::::::::: =:::::: = =""=
""c:::: '" '" = = = 0: •• = '" z:: = = "''':::::: "" •••• z: =:::::: "":::'""=" a",:::::: ="":Z '''0:'''''::::::'' ""=::: •••• "':C •• 51:>= '" == '" c:c '" =::: •••• '""::: z "':::'"
01-07250 TRETSVEN, DAVE 1-200710020746 REIMB: MILEAGE -DROP OFF F25 10/02/2007 APBNK DUE, 10/02/2007 DISC, 10/02/2007 REIMB: MILEAGE -DROP OFF F250 -== VENDOR TOTALS =n 13 .92 13.92
101 4132-86101-000 MILEAGE 13.92 :::c """'::"':::=: =z '"=" = ""= = =::::::: IE::::: '" = =::: E:::::::::: "'::: "'::: ==:::: "'::::::::: '" = == "':::=: = '"= = =::::::: = = = = "':::'"""==:::
=::: IE: "" "" "" "" •• = '"'•••"':::'" '" _IE: = ••= == = IC •••• "' •• == = =::: •• "':::: '" IC '" = = = '" ""= ==::::II::E '"'.,. •• == = •• :c;::: c;::: E" """ "" =: ='" 01-06930
U.S. POSTMASTER I-200710020740 10/02/2007 APBNK POSTAGE STAMPS MANUAL CK~ 072238 10/02/2007 POSTAGE STAMPS =•• VENDOR TOTALS = == 677.80 677.80 101 4112-70500-000 POSTAGE 677.80 ::::::•:•'"
"":::=: :: == = =:::::::::: = '" '" "':: == = = II!:"::: '" = =::::: "':c::: = IC '" = == •• "",,,::::::=::'" '" ""== = = = = =:::: = = =••=::: '" '" '" '" = ""'" = = ='"= =::: •• :<:
11: •• IC::: "' •• =""•••••••Ii: '" = ""= IE: =::::::: •• II: IE: '" "' •• '" '" = '"= == '""••••••""""0: = .•= ••'•"=""""'"'"""IC = 01-07901 WASTE MANAGEMENT-BLAINE 1-3624511 10/02/2007
I-3632066 10/02/2007 OCT/O? RESIDENTIAL RECYCLING APBNK DUE, 10/02/2007 DISC, 10/02/2007 OCT/O? RESIDENTIAL RECYCLING OCT/07 COMM RECYCLE APBNK DUE, 10/02/2007 DISC, 10/02/2007 OCT/07
COMM RECYCLE ="'11: VENDOR TOTALS 1,858.45 596.40 2,454.85 206 4206-82030-000 RECYCLING CONTRACTS 206 4206-82030-000 RECYCLING CONTRACTS 1,858.45 596.40
10104/2007 12,02 PM PACKET: 00132 Regular payables VENDORSET: 01 City of Falcon Heights Alp Regular Open Item Register SEQUENCE ALPHABETIC DUE TOIFROM ACCOUNTS SUPPRESSED --------ID--------GROSS
P.O. n POST DATE BANK CODE ---------DESCRIPTION----u---01-05870 XCEL ENERGY DISCOUNT GIL ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 1-200710020754 10102/2007 ELECTRIC APBNK DUE, 10/02/2007
DISC, 10/02/2007 FIRE & CIVIL DEFENSE SIREN ELECTRIC GAS ELECTRIC ELECTRIC ELECTRIC ELECTRIC ELECTRIC ELECTRIC ELECTRIC ELECTRIC ::::c. VENDOR TOTALS cae ==-PACKET TOTALS _n 1,592.24
1,592.24 95,278.34 101 4121-85020-000 ELECTRIC 101 4131-85020-000 85030-NATURAL GAS 85020~OOO STREET LIGHTING 4132-4141-ELECTRIC/GAS 101 4141-85020-000 601 4601-6.86 1,027.56 15.36 8.52
36.06 37.91 8.52 23.13 379.63 25.63 23.06 Federal tax deposit State tax deposit PERA ck /I 72235 PACKET TOTAL 5995.28 1039.60 2338.75 104,651.97
9-26-21007 7,R3E6G PCM H1STE C EK R PAY R 0 L L PAGE, City of F0a1l9c/o2n6/2H0e0i7ghts PAYROLL DATE, -CCHHEECCKK EMDPALTOEAYMEOEUNNOT.NAME TYPE KUE9T/T2E7L/,200702L272A71U73R.A05 A TAL9B/O2T70/722J02
01,74 R7I.C0H5ARD P OLS9O/2R00O70L27A23N13D5.680 BAL9D/W2I7N/,0270202K71A46T7H.L2E5EN A PET9E/R2S7O/0N27,020271M47A3R.Y88 P GRA9H/A2M7,/02702S02T71E98V6E.N19 R GYU9R/C2I7,/02702V02A71L59E7T.T3A8
M EVE9R/E2S7T/0,270202M72A90R9T.H5A6 V TAP9I/O2,7/2M00A70R271Y20H22E1.L9E4N SEI9D/E2L7,/02702J02O72A42N2.1T9 HOW9E/L2L7,/02702A02N72D53R4E.A00 K ADD9I/C2K7S/02702J02R72,947.M8E8NTOR
C ZAH9A/R2I7A/D02E70S20,272458.L9I4LY ADA9M/S2,7/02V70A20L27J25E67A.N3N8E R KWO9N/G2,7/027G02A02R72Y475.W56 AUG9E/R27/S2R00,702722J92O18S.E4P6H KUR9H/A2J7E/T2Z00,702732422C9.L6E0MENT
ALL9E/N2,7/20M07A02R712K8340.J70 POE9S/C2H7L/0,270202M73I91C2H.A3E5L GAF9F/N2E7Y/0,270202P73A92T2R.I3C5K PIT9T/M2A7N/,210,04T073I77M2.O23T36H3Y J R ABE9R/N2A7T/H2Y10,,02070752L.2I13S04A
A R GEHRSZUSAN 5.57 LINDSCTROMPETER 192.05 HARRISM PAMELA 277.05 MILLERJ JUSTIN 2,356.28 KREUSETR STACEY 1,279.43 LEEHY MMELANIE 507.79 OLSON 0 ROLAND 800.00 YARD CMICHAEL 260.43 JONES
KDEBORAH 1,551.03 ANDEKRESVOINN 10.03 PITTMANJTIMOTHY 300.00 TRETSDVAEVNE 1,209.95 CALLABHAN COLIN 1,135.39 T"\T""I "T').TmT:'lT"1\ ')• 9,885.00 4 PCMHE1CSKT E PAY R 0 L L PAGE, City
of F0a1lcon Heights PAYROLL DATE: 9/26/2007 REGULAR CHECKS, DIRECT DEPOSIT REGULAR CHECKS, MANUAL CHECKS, PRINTED MANUAL CHECKS, DIRECT DEPOSIT MANUAL CHECKS, VOIDED CHECKS: NON CHECKS,
TOTAL CHECKS, ••• NO ERRORS FOUND •• * ** END OF RRPORT ** 22 13 35 5,456.85 9,885.00 15,341.85
CONSENT F2 10/10/07 ITEM: Resolution authorizing SCORE Grant application SUBMITTED BY: Deb Jones, Planning and Zoning Director REVIEWED BY: Justin Miller, City Administrator Roland Olson,
Finance Director EXPLANATION: Summary: The Council is being asked to authorize the Mayor and Administrator to sign the 2008 SCORE recycling grant contract from Ramsey County and adopt
the attached resolution. The grant is in the amount of $11,841. The SCORE grant helps offset the cost of providing recycling services to our residents, as well as providing educational
materials to residents. ATTACHMENT: • Resolution 2007-15
CITY OF FALCON HEIGHTS RESOLUTION 2007-15 RESOLUTION AUTHORIZING THE MAYOR AND STAFF TO SIGN THE 2008 RAMSEY COUNTY SCORE GRANT, AND ENTER INTO AN AGREEMENT WITH RAMSEY COUNTY FOR FUNDING
WHEREAS, the City of Falcon Heights has a recycling program, which serves the residents of the City; and WHEREAS, the City utilizes the SCORE funding to offset costs of that program
each year; and WHEREAS, the City Council has determined that participation in this program is beneficial to the residents of Falcon Heights; NOW, therefore, be it resolved by the City
Council of the City of Falcon Heights, Minnesota; The Mayor and City Administrator are authorized to enter into an agreement with Ramsey County for funding under the 2008 SCORE Grant.
Adopted, unanimously, by the City Council of Falcon Heights on October 10, 2007. APPROVED: _________________________ Susan L. Gehrz, Mayor October 10, 2007 ATTEST: ____________________________
Justin Miller City Administrator October 10, 2007
CONSENT F3 10/10/07 ITEM: Approval of Election Judges for November 6 SUBMITTED BY: Stacey Kreuser, Assistant City Administrator/Deputy Clerk EXPLANATION: Summary: Each year that elections
are held, City Councils, by the authority granted to them under Minnesota State Statute 204B.21, Subd. 2, appoint the election judges for their respective municipalities. This year there
are two elections – the municipal election and the school board, on Tuesday, November 6, 2007. There are two precincts in Falcon Heights, Precinct 1 – City Hall and Precinct 2 – Falcon
Heights United Church of Christ. ATTACHMENT: • Resolution 2007-16 appointing election judges
RESOLUTION 2007-16 APPOINTMENT OF ELECTION JUDGES FOR THE NOVEMBER 6, 2007 MUNICIPAL AND SCHOOL BOARD ELECTION NOW, THEREFORE, BE IT RESOLVED, that the City Council of Falcon Heights
hereby appoints the residents, outlined below, to serve as election judges for the municipal and school board elections to be held on Tuesday, November 6, 2007. Precinct One Steve Graham
Steve Taff Marty Everest Mary Haverkost Val Adams Lily Zaharaides Joan Seidel Gary Kwong Mary McGuire Precinct Two Maryhelen Tapio Andi Howell Duke Addicks Lis Christensen Rice' Davis
Val Gyurci Mary Peterson Kathleen Baldwin Judy Bailey Adopted, unanimously, by the City Council of Falcon Heights on October 10, 2007. APPROVED: _____________________________ Susan L.
Gehrz, Mayor ATTESTED: _____________________________________ Justin Miller, City Administrator
CONSENT F4 10/10/07 ITEM: Approval of donation of documents to Ramsey County Historical Society SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Staff is in the process of
implementing a document retention program where we will be scanning many of our old paper files. The reason for this is twofold: 1) to provide a backup of files in the case of fire,
flood, or other damage, and 2) to provide an easier, searchable database of our entire file system. While reviewing which files to scan first, we came across numerous documents of a
historical nature that we believe should be preserved. Since we do not have the training or expertise to adequately store these records, staff contacted the Ramsey County Historical
Society to see if they would be interested in adding them to their collection. A few weeks ago, Mollie Spillman, the RCHS Archivist, reviewed these files and found many that they would
be interested in. Specifically, the items staff is recommending that we donate include: • City issued licenses (1951-1967) (plumber’s, filling station, beer selling, cigarette selling)
• Building permits (1914-1966) • City meeting minutes (1958-1968) • Financial ledgers (1858-1962) • Fire department records (1951-1962) • Dog registrations (1958-1985) • Sewer bonds
and coupons (1957) • Diseased animal register (187-1911) • Purchase requisitions (1958-1965) • Rose Township minutes (1859-1950) • Birth and death records (1908-1953) – by state law,
these will be transferred to the Minnesota Historical Society REQUESTED ACTION: Staff recommends that the City Council approve the donation of the above referenced documents to the Ramsey
County Historical Society.
CONSENT F5 10/10/07 ITEM: 2007 Licenses SUBMITTED BY: Stacey Kreuser, Assistant City Administrator/Deputy Clerk EXPLANATION: The following businesses have applied for a mechanical contractor’s
license. Staff has received the necessary documents for licensure. • GV Heating and Air
POLICY G1 10/10/07 ITEM: Proclamation of October 15 as University of Minnesota Equine Center Day SUBMITTED BY: Sue Gehrz, Mayor Explanation: The University of Minnesota has asked surrounding
communities to proclaim October 15 as Equine Center Day. Requested Action: Approval
City of Falcon Heights Council Proclamation October 10, 2007 Whereas the University of Minnesota Equine Center on the St. Paul campus serves more than 3,000 horses a year and there are
more than 14,000 horse and pony farms in the state of Minnesota; Whereas Minnesota ranks ninth among the fifty states in total number of equines --some 155,000 horses and ponies that
contribute nearly a billion dollars a year to the Minnesota economy through recreational pleasure and work; Whereas Minnesota boasts nearly 500 equine-related organizations from breed
groups to Pony Club to trail riding groups; Whereas the demand for veterinary medical care for equines in Minnesota has also grown; Whereas the new facility of the University of Minnesota
Equine Center comprising the Louise and Doug Leatherdale Equine Center and Piper Clinic will help meet the needs of horsepeople regionally, nationally and internationally for research,
teaching, diagnosis and treatment; Whereas the comprehensive Equine Center has been designated as as a Program of Excellence at the College of Veterinary Medicine by University of Minnesota
President Bob Bruininks and is squarely aligned with the University's strategic initiative to become one of the top three public research universities in the world in less than ten years;
Whereas the new Equine Center will be the headquarters for the We Can Ride program that provides opportunities for hippotherapy for adults and children living with disabilities; Whereas
the new Equine Center will also house the University of Minnesota Mounted Patrol and serve as a conference
center for equine education and training; Whereas the new University of Minnesota Equine Center's Director Dr. Stephanie Valberg and colleague Dr. Jim Mickelson have received a $2.5
million research grant to head the Equine Consortium on Medical Genetics that will link 18 academic institutions in nine countries and this work will be enhanced by the new Center; Therefore,
I, Mayor Susan L. Gehrz proclaim Monday, October 15, 2007 University of Minnesota Equine Center Day. APPROVED: _________________________ Susan L. Gehrz, Mayor October 10, 2007 ATTEST:
____________________________ Justin Miller City Administrator October 10, 2007
POLICY G2 10/10/07 ITEM: Establishment of a Flexible Spending Account Plan for City Employees SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: Over the past several months,
staff has been investigating the establishment of a flexible spending account benefit for full-time city employees. Many organizations, both public and private, offer this type of benefit
which allows employees to save money tax-free for medical and dependent care expenses that are not covered by insurance. While the City of Falcon Heights partners with Ramsey County
for our health insurance benefits, they will not allow us to use their flexible spending plan. As such, staff has been working with Benefit Extras, Inc. to serve as our third party vendor
for this program. They work with all size organizations, but specialize in dealing with smaller groups such as ours. All claims will be handled through them, so the only administrative
time spent on the city’s end will be submitting electronic payroll deductions to the vendor’s bank each payroll cycle. The fees associated with this benefit include: • One time set-up
fee $600 • Annual renewal $300 • Monthly charge $4.65/participant/month ($30 minimum) After the initial setup, the maximum annual amount the city would be liable for is $776.40 ($300
annual renewal + $446.40 (if all eight full-time employees elect to participate). The city would save money, however, on payroll taxes just as employees would. For example, if city employees
in aggregate elect to divert $5,000 in wages, the city would save $382.50 in our FICA contributions ($5,000 x 7.65%). Under this plan, employees will be able to divert up to $2,500 per
year into a tax-free account for medical expenses. The annual election amount must be decided at the beginning of the year, and once it is established, it cannot change. Similarly, money
in the account must be spent by the end of the year or it cannot be used or returned. For dependent daycare expenses, employees may elect to divert up to $5,000 annually, but it also
must must be spent by the end of the year. A hypothetical example is attached to this report to better explain the tax saving implications for both the employee and employer. Also attached
is a list of eligible and non-eligible expenses under this type of plan. REQUESTED ACTION: Staff recommends that the Falcon Heights City Council approve the attached resolution establishing
a flexible spending account plan for full-time employees.
City of Falcon Heights Council Resolution 07-18 Establishing a flexible spending account plan for full-time employees WHEREAS, the City of Falcon Heights is committed to providing cost-effective
benefits to its employees, and WHREAS, a flexible spending account plan is a vehicle available to provide tax-free savings for qualified medical and dependent care expenses, NOW, THEREFORE,
be it resolved that the above described plan documents be filed with minutes of the city council meeting and become a part of the record hereof, and that the same are hereby adopted.
RESOLVED FURTHER, that the Plan as adopted, shall hereinafter be known as the City of Falcon Heights Flexible Benefits Plan. The effective date shall be January 1, 2008. RESOLVED FURTHER,
that the Mayor and City Administrator of the City of Falcon Heights are authorized and directed to enter into and execute in the name of and on behalf of the City said plan documents
and are authorized and directed to do any and all things and to execute any and all all instruments necessary to carry out the purpose and intent of this resolution and that the City
Administrator of the City be, and is hereby authorized and instructed to certify these resolutions. RESOLVED FURTHER, that upon execution of said Adoption Agreement by the council members
of this City, thereunto duly authorized, the Mayor or City Administrator of this City be and they hereby are authorized and directed to carry this action into full force and effect,
commencing on the latest effective date cited above. Moved by: Approved by: ________________________ Susan L. Gehrz, Mayor October 10, 2007 GEHRZ In Favor Attested by: ________________________
KUETTEL Justin Miller HARRIS Against City Administrator LINDSTROM October 10, 2007 TALBOT
Significant Savings for Employers and Employees A Flexible Spending Account creates significant savings by avoiding taxes on contributions. Following are examples of potential savings
for Employers and employees. "Tax Savings examples are based on estimates. Payroll and income tax laws vary from state to state. Savings may be greater depending on individual tax brackets
and state income tax rates. Please check with your tax counsel for your state or jurisdiction. Annual Tax Savings assuming 50 participating employees $ 0 Employee Tax Savings Gross Monthly
Wages Dependent Care FSA Medical Care FSA ITaxable Monthly Wages Income Taxes (30%) Dependent Care Expenses Medical Care Expenses Spendable Income Monthly Tax Savings Annual Tax Savings*
Without FSA $2,000 $2,000 -$ 600 -$ 300 -$ 50 $1,050 $ 0 $ 0 With FSA $2,000 -$ 300 -$ 50 $ I,650 -$ 495 $1,155 $ 105 $1,260 Employer Tax Saving Taxable Wages Monthly Payroll Taxes (10%)
Monthly Tax Savings Annual Tax Savings* Without FSA $2,000 $ 200 $ 0 $ 0 With FSA $1,650 $ 165 $ 35 $ 420 $21,000 Calculate Your Organization's Savings You can estimate your potential
savings through use of an FSA by completing the following exercise. Projected Annual Contributions I. Total Number of Eligible Employees Projected Savings A quick calculation: 2. Dependent
Care FSA: l.Line I x 5% x $3,500 = 3. Medical Care FSA: l.Line I x 25% x $600 = $---$---Calculate EMPLOYEE savings by multiplying 'Total Annual Contributions' (line 4) by your local
Federal, State and FICA tax rate -or use typical rate of30%. Annual EMPLOYEE Tax Savings: Line 4 x % = $ 4. Total Annual Contributions: Line 2 + Line 3 $ _ l.Statistical data indicate:
o Approximately 5% of eligible employees will fund Dependent Care amounts at an average of $3,500. o Approximately 25% of eligible employees will fund Medical Care Accounts at an average
of $600. Actual tax rates for the Employee and the Employer may be higher or lower Actual savings will vary depending on the level of participation by your employees. 3 Calculate EMPLOYER
savings by multiplying 'Total Annual Contributions' (line 4) by your local payroll tax rate -or use typical rate of 10%. Payroll tax rate may include FICA. FUTA. and Workers Compensation
premiums. Annual EMPLOYER Tax Savings: Line 4 x % = $
ADVANTAGE TO EMPLOYEES When an employee elects to participate in the Flexible Benefits Plan, Federal, State and FICA taxes are eliminated for the elected Salary Reduction and results
in increasing the real take-home pay. Here is an example of the paycheck stub for a married employee claiming two exemptions earning $24,000 a year ($2,000 per month) who elects $60
a month in salary reduction for his/her contribution to his/her medical flexible spending account: Total Monthly Pay Pre-Tax Reductions Without Pre-Tax Plan $2,000.00 With Pre-Tax Plan
$2,000.00 Unreimbursed Medical Expense Total Pay Subject to Tax Less Deductions Federal Taxes State Taxes FICA After-Tax Income Unreimbursed Medical Expense $60.00 2,000.00 1,940.00
$300.00 291.00 $120.00 116.40 153.00 148.41 1,427.00 1,384.19 $60.00 Spendable Income Increase in Spendable Income $1,367.00 $17.19 month $1,384.19 4 $206.28 annual
IIELIGIBLE EXPENSEsjl The following list gives examples of the types of health care expenses that may be eligible. Only expenses that are not reimbursed by insurance or another reimbursement
program can be claimed. Expensesfor cosmetic procedures that are not medically necessary are not eligible for reimbursement. This is a partial list and was compiled from IRS Publication
502, which you may obtain from the Internal Revenue Service. This list of eliqible expenses does NOT apply to the Limited Health Care Flexible Spendinq Account . ../Alcoholism Treatment
../Ambulance ../Artificial Limb ../Birth Control Pills ../Braille Books and Magazines ../Chiropractor ../Co-payments or Co-insurance (Amounts you pay) ../Contact Lenses (Solutions/Cases)
../Crutches ../Deductibles under Medical/Dental Plans (Amounts you pay) ../Dental Treatment ../Eyeglasses and Eye Exams ../Expenses in Excess of Medical/Dental Plan Limits ../Hearing
Aids ../Hospital Services ../1nsulin ../Laboratory Fees ../Laser Eye Surgery ../Orthodontia ../Orthopedic Drugs ../Over-the-Counter Drugs (if medically necessarysee following page on
OTC) ../Prescription Drugs ../Psychiatric Care ../Routine Physicals ../Sterilization Fees II/NELIGIBLE EXPENSE~I ../Stop Smoking Programs ../Surgical Fees ../Telephone (Special for the
Deaf) ../Therapy Programs ../Tuition at Special School for the Challenged ../Weight Loss Programs ../Vision Care ../Wheelchair ../X-rays The IRS specifically disallows reimbursement
for expenses that benefit or maintain overall good health or that are as a result of a personal decision where no disease or defect is present. This is a partial list of medical care
expenses not eligible for reimbursement. ../Breast Pump ../Clip-on Sunglasses ../Cosmetic Surgery ../Custodial Care ../Diaper Service ../Divorce Expenses ../Ear Piercing ../Electrolysis
../Exercise Program ../Face Lift ../Fitness Program ../Funeral Expenses ../Health Club Membership ../Herbal Remedies ../illegal Drugs ../Insurance Premiums ../Late Fees or Interest Charges
../Liposuction ../Marriage Counseling ../Maternity Clothes ../Meals ../Over-the-Counter Drugs (not medically necessary) ../Personal Use Items ../Safety Glasses 6 ../Teeth Bleaching or
Teeth Whitening ../Teeth Guards ../Tooth Bonding ../Union Dues ../Wigs
/IOVER THE COUNTER (OTC DRUGS)II Please Note: OVER THE COUNTER DRUGS ARE NOT ELIGIBLE UNDER THE LIMITED HEALTH CARE FLEXIBLE SPENDING ACCOUNT. Eligible Over-the-Counter Drugs (reimbursable
without a note of medical necessity)-Non-prescription drugs used for "medical care" (to alleviate or treat personal injuries) are reimbursable under the health care flexible spending
account. Some examples of eligible over-the-counter drugs that will be reimbursed without a note of medical necessity are: *antacids/acid reducers *allergy prevention and treatment *antihistamines
*asthma mists *cough suppressants *decongestants/cold remedies *first aid supplies (Le. band-aids, thermometers, ace bandages) *pain relievers (aspirin, Tylenol, Advil) *smoking cessation
aids (nicotine gum, Nicorette, Nicoderm CQ) Over-the-Counter Drugs (reimbursable only with a note of medical necessity)-Non-prescriptiondrugs that are merely beneficial to your general
health are not reimbursable under the health care flexible spending account. Some examples of over-the-counter drugs that require a note from your provider stating the diagnosis of the
medical condition and the recommendation of the over-the-counter drug are: *hair replacement *fiber supplements *glucosamine *herbal supplements *sleep aids *vitamins *weight loss/dietary
supplements Ineligible Over-the-Counter Drugs (these products are not considered medical care and therefore are NOT reimbursable through the plan): *chapstick *cosmetics *cotton balls
*deodorants *feminine hygiene products *Iotions, anti-aging creams *mouthwash, antiseptics and oral anesthetics *shaving cream/razors *soap/shampoo *teeth whitening kits *toothpaste
*vitamins taken for your general health IMPORTANT -As with any claim submitted under the health care flexible spending account, Benefit Extras requires a receipt from a third-party substantiating
the expense. In the case of an over-thecounter drug purchase, this eligible receipt will commonly be the cash register receipt. If the cash register receipt does not clearly indicate
the item(s) purchased, please provide this information either on the front of the claim form or directly on the cash register receipt. 7