HomeMy WebLinkAbout1 PARC and CEC Joint Meeting Agenda Packet 4-7-25CITY OF FALCON HEIGHTS Joint Meeting
Parks & Recreation Commission Community Engagement Commission City Hall 2077 West Larpenteur Avenue
AGENDA April 7, 2025 at 6:30 P.M.
A.CALL TO ORDER:
B.ROLL CALL:
Eric Brenton_____ Mike Bradbury____Erin Williams_____
Tom Faust_____Robert Haight_____ Wesley Goldberg_____
Karen Cooley-Kistler____Julie Ebbesen____ Rebecca Leighton_____ Denise King____
Curt Stockford____
COUNCIL LIAISON:
James Wasssenberg_______
Melanie Leehy________
STAFF PRESENT:
Kelly Nelson_______
Elke Johnson_______
C.PRESENTATION:
D.APPROVAL OF MINUTES:1.March 3, 2025 - Parks and Recreation Commission Regular Meeting
E.AGENDA:
1.2025 City Events2.Ice Rinks - End-of-Season Review
F.INFORMATION/ANNOUNCEMENT
G.ADJOURNMENT:
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CITY OF FALCON HEIGHTS Regular Meeting of the Parks & Recreation Commission
City Hall 2077 West Larpenteur Avenue MINUTES March 3, 2025 at 6:30 P.M.
A. CALL TO ORDER: 6:34 PM
B. ROLL CALL: Mike Bradbury__X___ Eric Brenton__X___Tom Faust__X__ Bob Haight__X___ Wesley Goldberg_____ Erin Williams__X___
COUNCIL LIAISON: James Wassenberg __X__ STAFF PRESENT: Kelly Nelson__X__
C. PRESENTATION: N/A D. APPROVAL OF MINUTES: 1. February 3, 2025 – Parks and Recreation Regular Meeting Minutes
Williams motions to approve the Park minutes; approved 4-0 (Bradbury not yet present) E. AGENDA:
1. Community Park Renovation Update
Nelson shares updated renderings of the prefabricated restrooms/concessions building and picnic structure and also of the park layout. Since the City has moved away from a building, which exceeded the City’s budget, the prefabricated structures leave more room in the budget for
amenities, including increased square footage in the playground and the potential to add a splash pad. Nelson presents a splash pad option that Staff (including Public Works) favors because it takes into consideration the initial cost, has lower maintenance of equipment, and maintains the
most flexibility and usability of the plaza space. If the City wants to use the area for live music, for example, the nozzles are all below the surface. Water can be turned off and the area can be converted for a different use very quickly and easily. Brenton is fine with the option that Staff favors because of its placement within the layout. Williams says maybe there is an option to have one above ground element. Wassenberg says that although the splash pad is simple, it would probably still be very much enjoyed by kids.
Faust thinks the splash pad is really nice but just wants to make sure everything has been considered, from the placement to the upkeep to the true flexibility in the space. He wants to confirm that the space will be multipurpose and can be used without plugging the nozzle
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openings in order to switch over. He suggests placing the push button to the side of the splash pad and not in the center of it, so the area is more usable.
Brenton says that if you are doing an event in which the splash pad is closed, then it’s really about signage to state this.
Bradbury asks if maintenance instructions will be provided by the manufacturer so there are no concerns or surprises in maintaining the equipment.
2.City Event Planning
Nelson shares that she wants commissioners to begin discussing dates and activities for the City’s
annual events and hopes to have a joint meeting with the Community Engagement Commission in April.
Spring Together will be held from 3:00 to 5:00 PM on May 17 at Curtiss Field. Ice Cream Social will be held from 5:00 to 7:00 PM on July 17 at Community Park.
Commissioners discuss what date to hold the fall festival on and think October 11 or 12 would be good. They slightly favor October 11 as the date. So, tentatively, the event would be from 2:00 to 5:00 PM on October 11. This can be revisited at an upcoming meeting.
Brenton suggests bringing a speaker and playing music at Spring Together rather than having an open mic event again.
Faust enjoyed featuring the local dance school at Ice Cream Social in 2024 and wonders if there
are any other entertainment options to feature for the fall event. Faust wonders if the Lions could coordinate a Punt, Pass, Kick on the lawn for the fall event. Brenton wonders if the football would go into Larpenteur if the event is held at City Hall again.
Bradbury mentions that it will be Indigenous Peoples’ Day and proposes adding activities to support and acknowledge it. He also wonders if Roseville would want to play a scrimmage game of lacrosse on the lawn.
Brenton thinks an events-based fall festival is nice as opposed to those that are more focused on food.
Information/Announcement
Wassenberg talks about adding a youth commissioner to the commission and other commissioners are in support.
Nelson shares that a few details need to be better clarified such as the minimum age of a commissioner, whether it is a separate spot or just an added option for filling a vacancy. She will inquire and ask Council to workshop it soon.
Haight would like to talk about the Community Garden at an upcoming meeting. A governing structure and updated garden rules and regulations may be in order.
Commissioners agree that Haight should meet with Nelson to discuss proposed changes and implementation so that it’s finalized before the 2026 renewal cycle and gardening season. Haight and Nelson will meet and then bring the proposed changes to the commission in either April or May.
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G.ADJOURNMENT: 8:20 P.M.
Bradbury motions to adjourn the meeting; Approved 5-0
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REQUEST FOR ACTION
City of Falcon Heights, Minnesota __________________________
Item 2025 City Events
Description The City has established dates for its 2025 events.
Spring Together will be held on May 17, tentatively from 3:00 to 5:00 PM, at
Curtiss Field.
Ice Cream Social will be held from 5:00 to 7:00 PM on July 17 at Community
Park (unless the park renovation requires the event to move to City Hall).
The first annual fall festival was held last year from 2:00 to 5:00 PM on October
26. The Parks and Recreation Commission discussed holding the event a little
earlier this year in hopes of increasing the chances for having good weather
and determined October 11 would be a good choice.
The Parks Commission would like to work with the Community Engagement
Commission to further plan these events and to discuss each commission’s
responsibilities and goals.
Budget Impact TBD
Attachment(s) •2025 Budget
•2024 Event Expenses
•Blue Moo Menu
Action(s)
Requested Staff recommends that commission members discuss the City’s planned events
in 2025 and the goals and responsibilities of each commission.
Meeting Date April 7, 2025
Agenda Item E1
Attachment Budget; Expenses; Menu
Submitted By Kelly Nelson, Administrative Services
Director / Deputy Clerk
COMMUNICATIONS EXPENDITURES (116)
BUDGETARY OBJECTIVE:
The communications department is responsible for informing city residents of municipal
affairs. This includes public notices, city newsletters, and cable television broadcasts.
ACCOUNT HIGHLIGHTS:
EXPENDITURES & OTHER FINANCING USES
⇒Regular Salaries (60100): These expenditures include the salary support for the
Community Development Coordinator, Administrative Services Director, and
Administrative & Communications Coordinator. See Appendix 1 for the personnel
compensation distribution.
⇒Part-time Employees (60520): These expenditures include part-time salary support for special
events.
⇒Newsletters (70420): The city publishes a newsletter for city residents two times a year and
sends out several miscellaneous communications during the year.
⇒Postage (70500): This expenditure is for the bulk-rate mailing of newsletters.
⇒Cable TV (85050): This is the city's portion of contributions to the North Suburban Cable
Commission, and payments for cable and web streaming of council meetings.
⇒Website (85060): Funds to upgrade and maintain the website.
⇒Special Events (89010): Community events with the exception of a staff event are included
in the communications budget. City special events include:
Recognizing volunteers, Ice Cream Social, Winter Fest, informal park gatherings, Spring
Ahead, community initiatives, Human Rights Day, Touch-a-Truck, and miscellaneous
others.
The estimated costs for the above do not include full-time and part-time staff time allocated
for special events.
Indicator 2022 Actual 2023 Actual 2024 Estimate
Website page views annual 10,082 34,000 35,000
Unique website visitors
annual 7,694 27,000 30,000
Number of registered
emails for alerts 1,788 2,100 2,400
ACCOUNT ACTUAL ACTUAL ACTUAL BUDGET ESTIMATED PROPOSED
NUMBER ACCOUNT TITLE 2021 2022 2023 2024 2024 2025
COMPENSATION
60100 REGULAR SALARIES 18,540 26,900 43,963 52,000 53,655 55,000
60520 PART-TIME EMPLOYEES (Special Events)84 0 0 900 0 0
64011 PERA CONTRIBUTIONS 1,327 1,752 3,423 3,900 4,024 4,050
64012 FICA CONTRIBUTIONS 1,425 2,058 3,683 4,000 4,100 4,150
64031 HOSPITALIZATION 31 28 7,678 1,050 6,405 10,200
64032 DENTAL 0 0 207 600 250 500
64033 LONG-TERM DISABILITY 25 19 86 60 30 60
64034 LIFE INSURANCE 43 32 91 50 90 110
TOTAL COMPENSATION 21,473 30,789 59,131 62,560 68,554 74,070
MATERIALS & SUPPLIES
70100 SUPPLIES 3,487 219 210 1,000 500 2,000
70420 NEWSLETTERS/INFORMATION 6,384 6,303 6,613 6,500 5,000 8,000
70500 POSTAGE 1,953 3,104 2,307 3,000 1,200 3,000
TOTAL MATERIALS & SUPPLIES 11,824 9,627 9,131 10,500 6,700 13,000
85010 TELEPHONE 221 379 850 800 1,300 1,250
85040 VIRTUAL COMMUNICATION 2,596 3,295 2,645 2,800 500 1,000
85050 CABLE TV 28,518 19,694 20,698 23,100 23,100 24,500
85060 WEBSITE 1,600 4,244 4,371 4,500 4,500 25,000
85070 TECHNICAL SUPPORT 45,703 38,252 42,421 49,584 49,584 53,295
86010 MILEAGE 0 0 7 0 0 0
86100 COMMISSIONS/MEMBERSHIPS/TRAINING 0 0 0 0 0 0
88000 INSURANCE & BONDS 0 0 0 0 0 0
89010 SPECIAL EVENTS 1,372 2,916 2,592 10,000 7,000 10,000
TOTAL OTHER SERVICES & CHARGES 80,010 68,779 73,584 90,784 85,984 115,045
116 TOTAL EXPENDITURES 113,307 109,196 141,845 163,844 161,238 202,115
OTHER FINANCING USES
97000 TRANSFERS 0 0 0 0 0 0
TOTAL OTHER FINANCING USES 0 0 0 0 0 0
TOTAL EXPENDITURES &
OTHER FINANCING USES 113,307 109,196 141,845 163,844 161,238 202,115
COMMUNICATIONS EXPENDITURES (116)
Estimate Individual totals actual 2024 Spring Together Expenses
EXPENSE CHECKLIST‐ *PLEASE ACCOUNT FOR ALL EXPENSES BEFORE SUBMITTING FOR APPROVAL
Water and chips from Costco / Sam's Club 75.00 159.22
Ice 18.47
Napkins and tablecloths ‐ Dollar Tree 30.00 15 15.00
Big Bell Ice Cream Truck Deposit 30 39 39.00
Big Bell Ice Cream Truck Invoice 1500 1245.60
Name Badges from Staples 40 8.37 8.37
Sharpie Markers from Staples 15 0.00
Roulette Wheel (Hannah)25 49.99
Handwashing Station ‐ On Site 150
Stickers from Amazon 9.99 18 18.00
Bubbles from Amazon 40 0.00
Banner for gazebo to pre‐promote event 75 85.22 85.22
1914.99 165.59 $1,638.87 Actual Total
Estimate Individual totals actual 2024 ICE CREAM SOCIAL EXPENSES
EXPENSE CHECKLIST‐ *PLEASE ACCOUNT FOR ALL EXPENSES BEFORE SUBMITTING FOR APPROVAL
Tablecloths from Dollar Tree 300 0 Paid on credit card
Temporary Food License 300 $60.00
Costco and Walmart 861 pcs Ice Cream Treats 40 $530.88
Addtl Ice Cream and Candy 15 $0.00
Tent and Bounce House Rentals 75 2282.52
Bleach Strips and Freezer Thermometer 300 0.00
Name Badges from Staples 600 0.00
Ice 0.00
Handwashing Station Rentals
Portable Bathroom Rentals
The Finn Band 500.00
Date Stickers for Banners 75.00
Carnival Prizes and Tablecloths 0.00
Dum Dum suckers 200 ct.0.00
Bleach 0.00
Bottled Water 0.00
81.69 $81.69 in water was part of the total spent on ice cream treats.
1630 $3,530.09 Actual Total
Estimate actual Fall Fest 2024
EXPENSE CHECKLIST‐ *PLEASE ACCOUNT FOR ALL EXPENSES BEFORE SUBMITTING FOR APPROVAL
Tablecloths from Dollar Tree 25.00 0
Temporary Food License 60.00 $31.00 Ramsey Co. paid on credit card
Froggy Hops Rentals 1400 1205.93 Paid on credit card
Markers and stencils from Amazon 40 38.00 Amazon
Mini Pumpkins 300 67.64 Trader Joe's
The Finn Band 500 500.00 Brad Finn (paid with check)
Banners 150 76.89 StickersBanners.com
Carnival Games 13 13.00 Amazon
Carnival Games 45 43.53 Oriental Trading Co.
Expenses for 75th Anniversary
NineNorth Video 1362.50 NineNorth
Cake 24.99 Costco
Plates and Napkins 4.06 Dollar Tree
Bottled Water, coffee, cups and creamer 58.79 Costco
2533 $3,426.33
estimated ACTUAL TOTAL
Orange Dream –
(Vanilla Ice Cream covered in an orange
cream shell, on a stick)
Sour Wower –
(Sour Blue Raspberry sherbet,
on a stick)
Fudge Bars –
(Classic Fudge bar on a stick)
Homemade Vanilla –
(Vanilla Ice Cream covered in a shell of chocolate,
on a stick)
Bomb Pop –
(Classic Red, White and Blue treat
on a stick)
Strawberry Scooter Bar –
(Thick strawberry flavored center
surrounded with smooth vanilla ice cream
rolled in cake crunch, on a stick)
Jonny Pops:
Summer Strawberry
(Strawberry smoothie, all-natural fruit bar,
on a stick)
Push-Ups –
(Classic Orange) Classic Orange Sherbet
(Wild Monster Melon) Watermelon/Apple Sherbet
Haagen-Dazs Almond Bar –
(Haagen-Dazs Vanilla ice cream, covered
in a chocolate shell with almonds.)
Chocolate Scooter Bar –
(Thick chocolate flavored center
surrounded with smooth vanilla ice cream rolled in a cake crunch, on a stick)
Jonny Pops: Organic Rainbow Fruit Stack
(6 flavors all in one pop!)
Profits from the sale of Jonny Pops - Summer
Strawberry & Organic Rainbow Fruit Stack will
be donated to “Cresent Cove – A Children’s Respite
& Hospice Center (crescentcove.org)
- $3.50 each
Cherry, Orange, Lemon, Lime, Blue Raspberry, Grape
Bomb Pop: Extreme Sour
Strawberry
(Starts with a pucker-inducing punch of
sour, and cools off for a sweet & fruity
Strawberry finish.)
..
Mississippi Mud –
(Chocolate Ice Cream sandwich with
swirls of chocolate fudge)
TWIX Ice Cream Bar –
(Creamy vanilla ice cream, caramel,
and crunchy cookie covered in a layer
of chocolate)
SNICKERS Ice Cream Bar –
(Creamy peanut butter ice cream,
caramel, crunchy peanuts, covered in a
chocolate shell)
Cookies ‘n Cream Ice Cream
Sandwich –
(Vanilla ice cream in-between two Oreo
style cookies)
FAT BOY Ice Cream Sandwich –
(Premium Vanilla Ice Cream sandwich)
Chips Galore Ice Cream Sandwich
(Chocolate chip cookie with a vanilla ice cream
center – covered with mini chocolate chips)
01/2025
BOOK US FOR YOUR NEXT EVENT
SCAN THE QR CODE TO VISI OUR
WEBSITE: WWW.BLUEMOOICECREAM.COM
* Menu selections and pricing subject to change at any time without notice
* Due to distribution issues, certain items may not be available at all times
* Items may contain Allergens such as Milk, Soy, Wheat, Eggs or are manufactured in a facility that contains nuts
Fat Boy Cookie Sandwich –
(Premium cookies and cream ice cream, with
rich caramel swirls sandwiched between chocolate fudge cookies)
Drumstick –
Vanilla
Sundae
(Vanilla ice cream,
covered in a
chocolate shell,
covered in peanuts.
Served in a cone.)
Drumstick –
Caramel
(Vanilla ice cream,
covered in a
chocolate shell,
covered in peanuts
with caramel inside.
Served in a cone.)
Drumstick –
Vanilla Fudge
(Vanilla ice cream,
covered in a
chocolate shell,
covered in peanuts
with fudge inside.
Served in a cone.)
Faces:
Sonic, Tweety, Batman, or
Kung Fu Panda –
(Sherbet flavors in favorite character shapes on a stick)
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ITEM FOR DISCUSSION
City of Falcon Heights, Minnesota
__________________________
Item 2024-2025 Ice Rink End-of-Season Review
Description The PARC previously had usage data for Curtiss Field ice rink from Warming
House Attendants staffed onsite to then help shape decisions for the ice rink
for the upcoming season. For the 2024-2025 ice skating season, the City did not
have a warming house or attendants onsite at Curtiss Field.
The City did purchase a liner for the first time in an effort to extend the season
and improve the ice quality.
Budget Impact N/A
Attachment(s) 2022-2023 and 2023-2024 Expenses
Action(s)
Requested
Although no decisions will be made at this time, commissioners should discuss
their observations of rink usage, expenses, weather, etc. to help identify any
future changes that they may want to make and areas to discuss more prior to
the 2025-2026 skating season.
Meeting Date April 7, 2025
Agenda Item E2
Attachment Prior Year Expenses
Submitted By Kelly Nelson, Administrative Services
Director/Deputy Clerk