HomeMy WebLinkAboutCCAgen_06Nov08CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
November 8, 2006
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: GEHRZ ____ KUETTEL ____ HARRIS ____
LINDSTROM ____ TALBOT _____
MILLER _____ KREUSER_____
C. PRESENTATION:
D. APPROVAL OF MINUTES: October 25, 2006 TAB 1
E. PUBLIC HEARINGS:
1. Assessment hearings for 2006 street improvement projects, adoption of
assessment rolls TAB 2
F. CONSENT AGENDA:
1. General disbursements through 11/2/06: $10,443.05
Payroll through 10/31/06: $21,013.36 TAB 3
2. Approval of licenses TAB 4
3. Appointment of new volunteer firefighters TAB 5
4. Increase budget line item in the Special Revenue Fund 209 Lawful
Gambling to reflect expenditures and close the Fund TAB 6
G. POLICY AGENDA:
1. Discussion of Environment Commission recommendations regarding a
Community Garden TAB 7
2. Structure replacement and repainting of the Curtiss Field Playground TAB 8
3. Advance Purchase of Copier – 2007 CIP TAB 9
4. Approval of stormwater pond maintenance projects TAB 10
5. Approval of City Hall roof repair proposal TAB 11
H. COMMUNITY FORUM:
I. INFORMATION/ANNOUNCEMENTS:
J. ADJOURN
Falcon Heights City Council
Regular Meeting of October 25, 2006
City Hall
Members Present: Mayor Gehrz, Council members Harris, Kuettel, Lindstrom and
Talbot, Administrator Miller, Assistant City Administrator/Deputy Clerk Kreuser, Chief
Ohl, Captain Cotroneo, and Officers Sunde and Quicke.
Mayor Gehrz called the meeting to order at 7:00 pm.
Chief Ohl began with a presentation of the residents from Falcon Heights who graduated
from the SAPD Citizen’s Academy. Those residents were: Gretel Keene, Tom Keene,
and Veryl Andre. Ohl explained the Academy was a way for citizens to learn about
police work first-hand, including patrol procedures, K-9, firearms, drug enforcement, and
tasers. He stated the force was able to meet many nice people, and found that teaching
the Academy was gratifying.
Officer Sunde stated the Academy was a 21-hour course, and was excited to have such an
enthusiastic group of residents participate. She added there would be another Academy
scheduled for April 2007.
Graduate Tom Keene commented that the Academy was a great experience, and that
everyone should take the course to understand how police work is done. He added that
the more people know about policing, it makes their job easier. The other graduates
agreed.
Minutes: The minutes of the October 11, 2006 regular council meeting were approved
as corrected by Mayor Gehrz.
Consent Agenda: Two items were added to the consent agenda as addendums. The
following eight items were moved for approval by Council member Kuettel. The motion
passed unanimously.
1. General disbursements through 10/19/06: $105,998.51
Payroll through 10/15/06: $13,950.53
2. Approval of License
3. Accept resignation of Greg Hoag, Parks and Public Works Director
4. Approval of Melanie Leehy to the Neighborhood Commission
5. Close Out Fund 315 (1993 TIF Refinancing Bond) and Transfer the remaining
balance in the fund to Fund 413 (TIF District 2-1)
6. Increase the Community Development Special Revenue Fund (Fund 208)
“Other Professional Services” line item to reflect the unplanned and unbudgeted
expenses associated with the “Drive Thru” Zoning and Planning Study
7. *ADDENDUM* Resolution authorizing SCORE Grant application
8. * ADDENDUM* Approval of Subordination Agreement – Falcon Heights
T o w n S q u a r e
Policy Agenda: Mayor Gehrz stated that there were changes to information regarding
the two ordinances on the policy agenda. Administrator Miller recommended tabling the
discussion until a further meeting. The council agreed.
Information/Announcements:
Council member Talbot encouraged residents to go online and sign-up for the Citywide
list-serv.
Mayor Gehrz announced the student intern team that produced the Falcon Heights
walkability study was chosen as the Minnesota Planning Association’s winner for the
Best Student Project. She also announced that Falcon Heights is the recipient of a grant
for $5800 from the Department of Homeland Safety to use for emergency preparedness.
Administrator Miller said the council workshop would be held on November 1 at 6:30
p.m. On the agenda will be the possibility of renaming the City website, two sample
ordinances for banner signs and PODs, and discussion of sanitary sewer fees.
Assistant City Administrator/Deputy Clerk Kreuser said that residents may come into
City Hall to vote absentee anytime up to Election Day.
Mayor Gehrz adjourned the meeting at 7:45 p.m.
Respectfully submitted,
Stacey Kreuser
Assistant City Administrator/Deputy Clerk
PUBLIC HEARING E1
11/08/06
ITEM: Assessment Hearing for 2006 Street Improvement Projects
SUBMITTED BY: Deb Bloom, City Engineer
REVIEWED BY: Justin Miller, City Administrator
Background:
On October 11, 2006, the City Council set a date to hold public hearings for the purpose
of establishing special assessments for various improvements which were constructed this
summer. Tonight the council is holding a required public hearing before setting the rate
of assessments.
At the assessment hearings, staff will have available specific information for each of the
projects to be assessed. Information will include a description of the project, project
financing, and a discussion of typical assessments for properties benefiting from each of
the improvements. Staff will summarize the City assessment policy and how it has been
applied to each particular project.
Projects to be assessed are as follows:
Roselawn Avenue Snelling Avenue to Hamline Avenue
Hoyt Avenue Snelling Avenue to Hamline Avenue
Snelling Service Drive Hoyt Avenue to Cul-de-sac
All the projects have been completed in accordance with the plans and specifications and
there are no major problems with construction according to our final review.
These projects have been financed using a combination of special assessment
improvement bonds, utility funds, and other outside funding sources. Financing for the
individual projects is consistent with past City policy and practice.
Schedule: The 2006 assessment process is scheduled as follows:
October 11 Resolution declaring costs to be assessed, receiving assessment rolls,
setting hearing dates
October 24 & 31 Notice of hearing published in the Roseville Review
October 20 Mail notices to affected property owners
November 8 Hearing date for final adoption of assessment roll
Nov 9 to Dec 8 Prepayment of assessments (30 days)
Dec 11 Tally of final assessment roll
December 12 Certification of assessment rolls to Ramsey County
RECOMMENDATION:
Staff recommends that the Falcon Heights City Council hold the assessment hearing and
approve the attached resolutions and assessment rolls.
Hamline/ Hoyt
Proposed Assessment Roll
Proposed Assessment Rate $ 26.50
PID Address
Assessable
frontage
Estimated
assessment
0222923220096 1582 Snelling Drive 100 $2,650.00
0222923220097 1576 Snelling Drive 110 $2,915.00
0222923220098 1570 Snelling Drive 75 $1,987.50
0222923220099 1549 Hoyt Avenue 55.71 $1,476.32
0222923220100 1545 Hoyt Avenue 56 $1,484.00
0222923220101 1539 Hoyt Avenue 56 $1,484.00
0222923220102 1535 Hoyt Avenue 56 $1,484.00
0222923220103 1529 Hoyt Avenue 56 $1,484.00
0222923220104 1523 Hoyt Avenue 70 $1,855.00
Total 634.71 $16,819.82
Roselawn
Preliminary Assessment Roll
Proposed Assessment Rate $ 26.50
PID Address
Assessable
frontage
Estimated
assessment
152923320047 1910 Snelling 78.17 $2,071.51
152923310045 1444 Roselawn 89.4 $2,369.10
152923310002 1912 Sheldon 76.5 $2,027.25
152923310010 1913 Sheldon 76.5 $2,027.25
Total 320.57 $8,495.11
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
RESOLUTION 06-28
RESOLUTION ADOPTING ASSESSMENTS FOR
HAMLINE/ HOYT RECONSTRUCTION PROJECT
BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota as follows:
1. The amount proper and necessary to be specially assessed at this time for Hamline/
Hoyt Reconstruction Project against every assessable lot, piece or parcel of land
affected thereby has been duly calculated upon the basis of benefits, without regard to
cash valuation, in accordance with the provisions of Minnesota Statutes, Chapter 429,
as amended, and notice has been duly mailed and published, as required by law, that
this Council would meet to hear, consider, and pass upon all objections, if any, and
said proposed assessment has at all times since its filing been open for public
inspection, and an opportunity has been given to all interested persons to present their
objections, if any, to such proposed assessments.
2. This Council, having held a public hearing and received no objections, and being
fully advised in the premises, finds that each of the lots, pieces, and parcels of land
enumerated in the proposed assessment was and is specifically benefited by the
construction of said improvement in not less than the amount of the assessment set
opposite the description of each such lot, piece, and parcel of land, respectively, and
such amount so set out is hereby levied against each of the respective lots, pieces
and parcels of land therein.
3. The proposed assessments are hereby adopted and confirmed as the proper special
assessments for each of said lots, pieces, or parcels of land, respectively, and the
assessment against each parcel, together with interest at the rate of 6.25% per
annum accruing on the full amount thereof from time to time unpaid, shall be a lien
concurrent with general taxes upon such parcel and all thereof. The total amount of
each such assessment shall be payable in equal annual principal installments
extending over a period of ten (10) years, the first of said installments, together with
interest on the entire assessment from the date hereof to December 31, 2007, to be
payable with general taxes collectible in 2007, and one of each of the remaining
installments, together with one year's interest on that and all other unpaid
installments, to be payable with general taxes for each consecutive year thereafter
until the entire assessment is paid.
4. If the adopted assessment differs from the proposed assessment as to any particular
lot, piece, or parcel of land, the administrator shall mail to the owner a notice stating
the amount of the adopted assessment. The administrator must also notify affected
owners of any changes adopted by the Council in interest rates or prepayment
requirements from those contained in the notice of the proposed assessment.
5. Prior to the certification of the assessment to the County Auditor, the owner of any
lot, piece, or parcel of land assessed hereby may at any time pay the whole of such
assessment, with interest to the date of payment, to the City Treasurer, but no
interest shall be charged if such payment is made within 30 days after the date of
this resolution.
6. The City Administrator shall forthwith prepare and transmit to the County Auditor a
certified duplicate of the assessment roll, with each installment and interest on each
unpaid assessment set forth separately, to be extended upon the proper tax lists of
the County, and the County Auditor shall thereafter collect such assessments in the
manner provided by law.
Moved by: _______________ Approved: ________________________
Susan L. Gehrz, Mayor
November 8, 2006
GEHRZ ____ In Favor Attested: _________________________
KUETTEL Justin Miller, City Administrator
LINDSTROM November 8, 2006
T A L B O T
HARRIS ____ Against
(seal)
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
RESOLUTION 06-29
RESOLUTION ADOPTING ASSESSMENTS FOR
ROSELAWN AVENUE RECONSTRUCTION PROJECT
BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota as follows:
2. The amount proper and necessary to be specially assessed at this time for Roselawn
Avenue Reconstruction Project against every assessable lot, piece or parcel of land
affected thereby has been duly calculated upon the basis of benefits, without regard to
cash valuation, in accordance with the provisions of Minnesota Statutes, Chapter 429,
as amended, and notice has been duly mailed and published, as required by law, that
this Council would meet to hear, consider, and pass upon all objections, if any, and
said proposed assessment has at all times since its filing been open for public
inspection, and an opportunity has been given to all interested persons to present their
objections, if any, to such proposed assessments.
2. This Council, having held a public hearing and received no objections, and being
fully advised in the premises, finds that each of the lots, pieces, and parcels of land
enumerated in the proposed assessment was and is specifically benefited by the
construction of said improvement in not less than the amount of the assessment set
opposite the description of each such lot, piece, and parcel of land, respectively, and
such amount so set out is hereby levied against each of the respective lots, pieces
and parcels of land therein.
3. The proposed assessments are hereby adopted and confirmed as the proper special
assessments for each of said lots, pieces, or parcels of land, respectively, and the
assessment against each parcel, together with interest at the rate of 6.25% per
annum accruing on the full amount thereof from time to time unpaid, shall be a lien
concurrent with general taxes upon such parcel and all thereof. The total amount of
each such assessment shall be payable in equal annual principal installments
extending over a period of ten (10) years, the first of said installments, together with
interest on the entire assessment from the date hereof to December 31, 2007, to be
payable with general taxes collectible in 2007, and one of each of the remaining
installments, together with one year's interest on that and all other unpaid
installments, to be payable with general taxes for each consecutive year thereafter
until the entire assessment is paid.
4. If the adopted assessment differs from the proposed assessment as to any particular
lot, piece, or parcel of land, the administrator shall mail to the owner a notice stating
the amount of the adopted assessment. The administrator must also notify affected
owners of any changes adopted by the Council in interest rates or prepayment
requirements from those contained in the notice of the proposed assessment.
5. Prior to the certification of the assessment to the County Auditor, the owner of any
lot, piece, or parcel of land assessed hereby may at any time pay the whole of such
assessment, with interest to the date of payment, to the City Treasurer, but no
interest shall be charged if such payment is made within 30 days after the date of
this resolution.
6. The City Administrator shall forthwith prepare and transmit to the County Auditor a
certified duplicate of the assessment roll, with each installment and interest on each
unpaid assessment set forth separately, to be extended upon the proper tax lists of
the County, and the County Auditor shall thereafter collect such assessments in the
manner provided by law.
Moved by: _______________ Approved: ________________________
Susan L. Gehrz, Mayor
November 8, 2006
GEHRZ ____ In Favor Attested: _________________________
KUETTEL Justin Miller, City Administrator
LINDSTROM November 8, 2006
T A L B O T
HARRIS ____ Against
(seal)
CONSENT F1
11/08/06
ITEM: Disbursements and Payroll
SUBMITTED BY: Roland O. Olson, Finance Director
REVIEWED BY: Justin Miller, City Administrator
EXPLANATION:
1. General disbursements through 11/02/06: $10,443.05
2. Payroll through 10/31/06: $21,013.36
ACTION REQUESTED:
• Approval
10-27-2006 9:26 AM PAY R 0 L LCHECKREGISTER PAGE:1
PAYROLLNO:
01CityofFalcon Heights PAYROLL DATE:10/27/2006
CHECK
CHECKCHECK
EMPNO
EMPLOYEE NAME TYPEDATEAMOUNTNO.
otJ.•.z:.
KUETTEL,LAURA A R10/27/2006 277 .05070625
0013
LINDSTROM,PETER C R10/27/2006 277 .05070626
0014
TALBOT JR,RICHARD P R10/27/2006 7.05070627
0016
HARRIS,PAMELA M R10/27/2006 277 .05070628
1136
OLSON,ROLAND 0 R10/27/20061,545.09070629
1141
YARD,MICHAEL C R10/27/2006 341.58070630
1035
AUGER SR,JOSEPH J R10/27/2006 301.59070631
0034
KURHAJETZ,CLEMENT R10/27/2006 340.04070632
0040
ANDERSON,KEVIN R10/27/2006 10.03070633
0074
ALLEN,MARK J R10/27/2006 184.70070634
0095
POESCHL,MICHAEL J R10/27/2006 92 .35070635
0097
GAFFNEY,PATRICK R10/27/2006 92 .35070636
0098
REZNY,BRADLEY J R10/27/2006 91.12070637
1015
HOAG,GREGORY R M-P10/27/20066,467.28070638
1015
HOAG,GREGORY R R10/27/20061,802.68070639
1033
TRETSVEN,DAVE R10/27/20061,374.89070640
2121
RAJCIC,KAREN E R10/27/2006 14 7.76070641
*****DIRECT DEPOSIT LIST *****PAY PERIOD ENDING 10/31/2006
EMU #
o 1~0 0 0 6
01-1002
01-1007
01-1008
01-1038
01-1143
01-1016
----------------NAME ----------------
SUSAN GEHRZ
JUSTIN J MILLER
PATRICIA PHILLIPS
STACEY T KREUSER
DEBORAH K JONES
COLIN B CALLAHAN
LISA A ABERNATHY
AMOUNT
5.57
1,873.26
512.00
1,185.12
1,373.15
1,197.38
1,237.22
TOTAL PRINTED:7 7,383.70
REGISTER TOTALS •••
10-27-2006
PAYROLL NO:
9:26 AM PAY R 0 L L
01 City of Falcon Heights ...
C H E C K REG I S T E R PAGE:4
PAYROLL DATE:10/27/2006
REGULAR CHECKS:
DIRECT DEPOSIT REGULAR CHECKS:
MANUAL CHECKS:
PRINTED MANUAL CHECKS:
DIRECT DEPOSIT MANUAL CHECKS:
VOIDED CHECKS:
NON CHECKS:
TOTAL CHECKS:
***NO ERRORS FOUND ***
16
7
1
24
7,162.38
7,383.70
6,467.28
21,013.36
11/02/2006 1:22 PM
PACKET:00043 PAYABLES NOV 8
VENDOR SET:01 City of Falcon Heights
A/P Regular Open Item Register PAGE:
SEQUENCE ALPHABETIC
DUE TO/FROM ACCOUNTS SUPPRESSED
------ID--------
BANK CODE ---------DESCRIPTION---------
GROSS
DISCOUNT
P.O.#
G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION
====================================================================================================================================
01-00800 ALLIED WASTE SERVICES
1-923-000473497
11/02/2006 APBNK
ALLIED WASTE SERVICES
DUE:11/02/2006 DISC:11/02/2006
NOV/06 WASTE SERVICES
===VENDOR TOTALS ===
507.81
507.81
101 4131-82010-000 WASTE REMOVAL 507.81
01-00250 AMERIPRIDE LINEN&APPAREL
I-M830984
11/01/2006 APBNK
AMERIPRIDE LINEN&APPAREL
DUE:11/01/2006 DISC:11/01/2006
LINEN CLEANING
===VENDOR TOTALS ===
26.75
26.75
101 4124-82011-000 LINEN CLEANING 26.75
01-03025 COLIN CALLAHAN
1-200611010207
11/01/2006 APBNK
COLIN CALLAHAN
DUE:11/01/2006 DISC:11/01/2006
REIMB:STEEL TOE WORK BOOTS
REIMB:TUITION
===VENDOR TOTALS ===
1,074.11
1,074.11
101 4132-77000-000 CLOTHING
101 4192-89000-000 MISCELLANEOUS
79.99
994.12
01-06290 CITY OF ROSEVILLE
1-0005654
11/01/2006 APBNK
CITY OF ROSEVILLE
DUE:11/01/2006 DISC:11/01/2006
AUG 15 -OCT 14 TELEPHONE
===VENDOR TOTALS ===
865.23
865.23
101 4116-85010-000 TELEPHONE 865.23
01-03121 CITY OF ST PAUL
1-96633
11/02/2006 APBNK
CITY OF ST PAUL
DUE:11/02/2006 DISC:11/02/2006
FUEL SEPT/06
===VENDOR TOTALS ===
372 .24
372.24
101 4132-74000-000 MOTOR FUEL &LUBRICANTS 372.24
01-03243 CUSTOM REMODELERS,INC
1-200611020213
11/02/2006 APBNK
CUSTOM REMODELERS,INC
DUE:11/02/2006 DISC:11/02/2006
REFUND PERMIT 06-47
REFUND PERMIT 06-47
VENDOR TOTALS
137.32
137.32
101 32212-000
101 20801-000
ROOFING PERMIT
DUE TO OTHER GOVERNMENTS
133.80
3.52
11/02/2006 1:22 PM
PACKET:00043 PAYABLES NOV 8
VENDOR SET:01 City of Falcon Heights
A/P Regular Open Item Register PAGE:2
SEQUENCE ALPHABETIC
DUE TO/FROM ACCOUNTS SUPPRESSED
·------ID--------
->'OST DATE BANK CODE ---------DESCRIPTION---------
GROSS
DISCOUNT
P.O.#
G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION
====================================================================================================================================
01-05090 DEEP ROCK WATER COMPANY
1-1023409165
11/02/2006 APBNK
DEEP ROCK WATER COMPANY
DUE:11/02/2006 DISC:11/02/2006
H20 AND COOLER RENT
H20 AND COOLER RENT
===VENDOR TOTALS ===
34.60
34.60
101 4131-85040-000 WATER
101 4124-89000-000 MISCELLANEOUS
17.30
17.30
01-04027 EMERGENCY APPARATUS MAINT
1-28138
11/01/2006 APBNK
EMERGENCY APPARATUS MAINTENAN
DUE:11/01/2006 DISC:11/01/2006
REPAIR SWITCH -LIGHT BAR #757
===VENDOR TOTALS ===
218.57
218.57
101 4124-87029-000 REPAIR OTHER EQUIPMENT 218.57
01-04084 FIRE EQUIPMENT SPECIALTIE
1-4763
11/02/2006 APBNK
FIRE EQUIIPMENT SPECIALITIES
DUE:11/02/2006 DISC:11/02/2006
REPAIR NOZZEL
===VENDOR TOTALS ===
241.51
241.51
101 4124-87029-000 REPAIR OTHER EQUIPMENT 241.51
01-05166 GRAINGER,W.W.,INC.
1-9211648441
11/02/2006 APBNK
GRAINGER.W.W.INC
DUE:11/02/2006 DISC:11/02/2006
STREET LIGHT BULBS
===VENDOR TOTALS ===
220.08
220.08
101 4132-87120-000 STREET LIGHT MAINTENANCE 220.08
01-05244 HENNEPIN TECH COLLEGE
1-119261
11/01/2006 APBNK
HENNEPIN TECH COLLEGE
DUE:11/01/2006 DISC:11/01/2006
VENTILATION TRAILER FIRE TRNG
CAR FIRE TRAILER TRNG
===VENDOR TOTALS ===
1,250.00
1.250 .00
101 4124-86020-000 TRAINING
101 4124-86020-000 TRAINING
625.00
625.00
01-00909 HOAG,GREG
1-200611010208
APBNK11/01/2006
GREG HOAG
DUE:11/01/2006 DISC:11/01/2006
OCT/06 MILEAGE
VENDOR TOTALS
67.64
67.64
101 4134-86010-000 MILEAGE 67.64
11/02/2006 1,22 PM
PACKET,00043 PAYABLES NOV 8
VENDOR SET,01 City of Falcon Heights
A/P Regular Open Item Register PAGE,
SEQUENCE ALPHABETIC
DUE TO/FROM ACCO~S SUPPRESSED
------ID--------
-t>OST DATE BANK CODE ---------DESCRIPTION---------
GROSS
DISCO~
P.O.n
G/L ACCOUNT ------ACCO~NAME------DISTRIBUTION
01-05153 HOME DEPOT CRC/GECF
1-6262282
11/01/2006 APBNK
HOME DEPOT CRG/GECF
DUE,11/01/2006 DISC,11/01/2006
PLYWOOD FOR FIRE TRAINING
===VENDOR TOTALS ===
58.80
58.80
101 4124-86020-000 TRAINING 58.80
01-05361 KINGS TRUE VALUE
1-020288
11/01/2006 APBNK
KINGS TRUE VALUE HDWR
DUE,11/01/2006 DISC,11/01/2006
BATTERIES AND CLEANER
===VENDOR TOTALS ===
23.55
23.55
101 4124-70100-000 SUPPLIES 23.55
01-07272 LILLIE SUBURBAN NEWSPAPER
1-10/24 TEST
11/02/2006 APBNK
LILLIE SUBURBAN NEWSPAPER
DUE,11/02/2006 DISC,11/02/2006
VOTING EQUIP PUBIC TEST
===VENDOR TOTALS ===
4.19
4.19
101 4111-70410-000 LEGAL NOTICES 4.19
01-05581 MERCURY WASTE SOLUTIONS
1-215001
11/01/2006 APBNK
MERCURY WASTE SOLUTIONS
DUE,11/01/2006 DISC,11/01/2006
FLOURESCENT BULB RECYCLING
===VENDOR TOTALS ===
174.95
174.95
101 4131-82010-000 WASTE REMOVAL 174.95
01-00585 MERIT SUPPLY
1-70684
11/01/2006 APBNK
MERIT SUPPLY
DUE,11/01/2006 DISC,11/01/2006
FLOOR WAX -COMM PARK
===VENDOR TOTALS ===
227.30
227.30
101 4141-87120-000 REPAIRS &MAINTENANCE 227.30
01-05629 MIDWAY CHAMBER COMMERCE
1-13233
11/01/2006 APBNK
MIDWAY CHAMBER COMMERCE
DUE,11/01/2006 DISC,11/01/2006
MEMBERSHIP DUES
VENDOR TOTALS
215.00
215.00
101 4112-86110-000 MEMBERSHIPS 215.00
11/02/2006 1:22 PM
PACKET:00043 PAYABLES NOV 8
VENDOR SET:01 City of Falcon Heights
A/P Regular Open Item Register PAGE:4
SEQUENCE ALPHABETIC
DUE TO/FROM ACCO~S SUPPRESSED
.------ID--------
,JOST DATE BANK CODE ---------DESCRIPTION---------
GROSS
DISCO~
P.O.#
G/L ACCO~------ACCO~NAME------DISTRIBUTION
====================================================================================================================================
01-05843 MN NCPERS LIFE INSURANCE
1-200611020211
11/02/2006 APBNK
MN NCPERS LIFE INSURANCE
DUE:11/02/2006 DISC:11/02/2006
NOV/06 LIFE INS DEB
NOV/06 LIFE INS DEB
===VENDOR TOTALS ===
16.00
16.00
101 21709-000
206 21709-000
OTHER PR WH PAYABLE
OTHER PR WH PAYABLE
15.20
0.80
01-07263 NEXTEL COMMUNICATIONS,INC
1-200611010200
NEXTEL COMMUNICATIONS,INC223.59
11/01/2006
APBNKDUE:11/01/2006 DISC:11/01/2006
CELLPHONE
101 4121-85015-000CELLPHONE
CELLPHONE
101 4131-85015-000CELLPHONE
CELLPHONE
101 4141-85015-000CELLPHONE
CELLPHONE
101 4132-85015-000CELLPHONE
CELLPHONE
601 4601-85015-000CELLPHONE
CELLPHONE
602 4602-85015-000CELLPHONES
1-200611010201
NEXTEL COMMUNICATIONS INC112.29
11/01/2006
APBNKDUE:11/01/2006 DISC:11/01/2006
CELLPHONE
101 4124-85015-000CELLPHONE
..-"
===VENDOR TOTALS ===
335.88
64.84
11.15
29.07
6.73
55.90
55.90
112.29
01-03212 NORTH SUBURBAN ACCESS CO.
1-06-268
11/02/2006
1-06-271
11/02/2006
APBNK
APBNK
NORTH SUBURBAN ACCESS
DUE:11/02/2006 DISC:11/02/2006
REIMB:CABLE WORK SHANNON
NORTH SUBURBAN ACCESS
DUE:11/02/2006 DISC:11/02/2006
PARTS/SWITCH FOR CABLE EQUIP
===VENDOR TOTALS ===
30.00
26.74
56.74
101 4116-85050-000 CABLE TV
101 4116-87090-000 REPAIR OTHER EQUIPMENT
30.00
26.74
01-06024 ON SITE SANITATION
1-247379
11/02/2006 APBNK
ON SITE SANITATION
DUE:11/02/2006 DISC:11/02/2006
PORTABLE TOILET -COMM PK
VENDOR TOTALS
77.90
77.90
101 4141-82010-000 WASTE REMOVAL 77.90
11/02/2006 1:22 PM
PACKET:00043 PAYABLES NOV 8
VENDOR SET:01 City of Falcon Heights
A/P Regular Open Item Register PAGE:5
SEQUENCE ALPHABETIC
DUE TO/FROM ACCOUNTS SUPPRESSED
------ID--------
cOST DATE BANK CODE ---------DESCRIPTION---------
GROSS
DISCOUNT
P.O.#
G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION
====================================================================================================================================
01-06945 QWEST
1-200611010203
11/01/2006 APBNK
QWEST
DUE:11/01/2006 DISC:11/01/2006
TELEPHONE-COMM PARK
===VENDOR TOTALS ===
110.96
11 0 .96
101 4141-85011-000 TELEPHONE -LANDLINE 110.96
01-06999 RAMSEY CTY FIRE CHIEFS
1-100
11/01/2006 APBNK
RAMSEY CTY FIRE CHEFS
DUE:11/01/2006 DISC:11/01/2006
PHYSICAL AGILITY TESTING
===VENDOR TOTALS ===
100.00
100.00
101 4124-86020-000 TRAINING 100.00
01-06301 SAMS CLUB DISCOVER CARD
1-200611010204
APBNK11/01/2006
SAMS CLUB DISCOVER CARD
DUE:11/01/2006 DISC:11/01/2006
PAPER TOWELS/TISSUE/KLEENEX
PAPER TOWELS/TISSUE/KLEENEX
PAPER TOWELS/TISSUE/KLEENEX
===VENDOR TOTALS ===
241.34
241.34
101 4124-70100-000 SUPPLIES
101 4141-70100-000 SUPPLIES
101 4131-70110-000 SUPPLIES
43.96
71.79
125.59
01-00935 ST PAUL REGIONAL WATER SERVICE
1-200611010205
APBNK11/01/2006
ST PAUL REGIONAL WATER
DUE:11/01/2006 DISC:11/01/2006
H20
SS
H20
SS
===VENDOR TOTALS ===
301.85
301.85
101 4131-85040-000 WATER
101 4131-85070-000 SEWER
101 4141-85040-000 WATER
101 4141-85070-000 SEWER
219.77
13.02
43.02
26.04
01-06664 TERMINIX
1-264163512
11/02/2006 APBNK
TERMINI X
DUE:11/02/2006 DISC:11/02/2006
PEST CONTROL -ANTS
VENDOR TOTALS
47.93
47.93
101 4131-87010-000 CITY HALL MAINTENANCE 47.93
11/02/2006 1:22 PM
PACKET:00043 PAYABLES NOV 8
VENDOR SET:01 City of Falcon Heights
SEQUENCE ALPHABETIC
DUE TO/FROM ACCO~S SUPPRESSED
A/P Regular Open Item Register PAGE:6
-u ---IDu u
-<,OST DATE BANK CODE ---------DESCRIPTION---------
GROSS
DISCO~
P.O.#
G/L ACCO~------ACCO~NAME------DISTRIBUTION
:===================================================================================================================================
01-07003 TESCH,SCOTT
1-200611010206
11/01/2006 APBNK
TESCH,SCOTT
DUE:11/01/2006 DISC:11/01/2006
REIMB:SCREWS TO MO~RADIO
===VENDOR TOTALS ===
4.85
4.85
101 4124-70100-000 SUPPLIES 4.85
01-03115 TRUGREEN-CHEMLAWN
1-726679
11/01/2006
1-726680
11/01/2006
APBNK
APBNK
TRUGREEN-CHEMLAWN
DUE:11/01/2006 DISC:11/01/2006
WEED CONTROL/FERTILIZER
TRUGREEN-CHEMLAWN
DUE:11/01/2006 DISC:11/01/2006
WEED CONTROL/FERTILIZER
===VENDOR TOTALS ===
200.22
119.28
319.50
101 4131-87010-000 CITY HALL MAINTENANCE
101 4141-87120-000 REPAIRS &MAINTENANCE
200.22
119.28
01-05870 XCEL ENERGY
.-200611010202
11/01/2006 APBNK
XCEL ENERGY
DUE:11/01/2006 DISC:11/01/2006
ELECTRIC
ELECTRIC -CURTISS
ELECTRIC -EMER
ELECTRIC
ELECTRIC
ELECTRIC
ELECTRIC
ELECTRIC
GAS
ELECTRIC -COFFMAN
VENDOR TOTALS
PACKET TOTALS
1,110.31
1,110.31
8,442.91
601 4601-85020-000 ELECTRIC
101 4141-85020-000
ELECTRIC/GAS
101 4121-85020-000
ELECTRIC
101 4131-85020-000
ELECTRIC
101 4132-85020-000
STREET LIGHTING
101 4132-85020-000
STREET LIGHTING
101 4132-85020-000
STREET LIGHTING
101 4132-85020-000
STREET LIGHTING
101 4131-85030-000
NATURAL GAS
101 4141-85020-000
ELECTRIC/GAS 23.36
26.30
6.58
796 .15
32.05
33.69
12.70
7.86
146.25
25.37
11/02/2006 1:22 PM
?ACKET:00043 PAYABLES NOV 8
VENDOR SET:01 City of Falcon Heights
3EQUENCE ALPHABETIC
JUE TO/FROM ACCOUNTS SUPPRESSED
INVOICE TOTALS
DEBIT MEMO TOTALS
CREDIT MEMO TOTALS
BATCH TOTALS
A/P Regular Open Item Register
TOTALS
8,442.91
0.00
0.00
8,442.91
PAGE:7
PERA CK II 70668 2000.14
--
TOTAL PAYABLES 10,443.05
11/02/2006 2:11 PM
PACKET:00042 OCT 31 PAYROLL -9
VENDOR SET:01 City of Falcon Heights
SEQUENCE ALPHABETIC
DUE TO/FROM ACCOUNTS SUPPRESSED
A/P Direct Item Register PAGE:
_,u u u IDu u _u
ITM DATE
BANK CODE ---------DESCRIPTION---------
GROSS
DISCOUNT
P.O.#
G/L ACCOUNT --ACCOUNT NAME--DISTRIBUTION
01-05745 MN DEPT OF REVENUE
I-T2 200610270197
1-91 200610270197
10/27/2006 STATE WITHHOLDING
PYBNK DUE:10/00/2006 DISC:10/00/2006
STATE WITHHOLDING
STATE WITHHOLDING
STATE WITHHOLDING
STATE WITHHOLDING
STATE WITHHOLDING
STATE WITHHOLDING
===VENDOR TOTALS ===
10/27/2006 PERA
PYBNK DUE:10/27/2006 DISC:10/27/2006
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
PERA
1,739.87
1,739.87
101 21702-000
201 21702-000
204 21702-000
206 21702-000
601 21702-000
602 21702-000
101 21704-000
101 4112-64011-000
101 4113-64011-000
101 4115-64011-000
101 4116-64011-000
101 4117-64011-000
101 4121-64011-000
101 4131-64011-000
101 4132-64011-000
101 4134-64011-000
101 4141-64011-000
201 21704-000
201 4201-64011-000
204 21704-000
204 4204-64011-000
206 21704-000
206 4206-64011-000
601 21704-000
601 4601-64011-000
602 21704-000
602 4602-64011-000
STATE WITH PAY A
STATE WITH PAY A
STATE WITH PAY A
STATE WITH PAY A
STATE WITH PAY A
STATE WITH PAY A
PERA PAYABLE
PERA CONTRIBUTI
PERA CONTRIBUTI
PERA CONTRIBUTI
PERA CONTRIBUTI
PERA CONTRIBUTI
PERA CONTRIBUTI
PERA CONTRIBUTI
PERA CONTRIBUTI
PERA CONTRIBUTI
PERA CONTRIBUTI
PERA PAYABLE
PERA
PERA PAYABLE
PERA CONTRIBUTI
PERA PAYABLE
PERA CONTRIBUTI
PERA PAYABLE
PERA CONTRIBUTI
PERA PAYABLE
PERA CONTR1BUTI
820.21
22.33
9.15
4.55
836.95
46.68
787.80
283.73
152.63
10.82
34.74
95.73
5.25
45.86
71.00
7.68
152.01
24.55
26.78
11.10
12.10
5.38
5.86
74.03
80.77
53.72
58.60G?:.===VENDOR TOTALS ===2,000.14
======================================================================--==========================================================
01-00898 US BANK TRUST NATL ASSOC
I-T1 200610270197 10/27/2006 FED INCOME TAX WITHHELD
PYBNK DUE:10/27/2006 DISC:10/27/2006
FED INCOME TAX WITHHELD
FED INCOME TAX WITHHELD
FED INCOME TAX WITHHELD
FED INCOME TAX WITHHELD
FED INCOME TAX WITHHELD
FED INCOME TAX WITHHELD
5,118.17
101 21701-000
201 21701-000
204 21701-000
206 21701-000
601 21701-000
602 21701-000
FED WITH PAYABL
FED WITH PAYABL
FED WITH PAYABL
FED WITH PAYABL
FED WITH PAYABL
FED WITH PAYABL
1.907.49
55.31
22.91
9.81
3.007.78
114.87
CONSENT F2
11/08/06
ITEM: Approval of Licenses
SUBMITTED BY: Stacey Kreuser, Assistant City Administrator/Deputy Clerk
Explanation:
The following business has applied for a mechanical contractor’s license. City staff has
received the necessary documents for licensure:
• B&E Mechanical
CONSENT F3
11/08/06
ITEM: Appointment of new volunteer firefighters
SUBMITTED BY: Clem Kurhajetz, Fire Chief
EXPLANATION:
The Fire Department wishes to appoint the following firefighters:
• John Harpel
• Ronald Eischen
ACTION REQUESTED:
• Appointment of the above firefighters to the Falcon Heights Fire Department.
CONSENT F4
11/08/06
ITEM: Increase budget line item in the Special Revenue Fund 209
Lawful Gambling to reflect expenditures and close the Fund
SUBMITTED BY: Roland O. Olson, Finance Director
REVIEWED BY: Justin Miller, City Administrator
Matthew Mayer, CPA, Kern, DeWenter, Viere
EXPLANATION:
The 10% lawful purpose expenditure line item (209-209-89000) in the Special Revenue
Fund (209) Lawful Gambling needs to be amended and increased to approximately $865
to allow for increased expenditures from this fund. With these expenditures, the fund
will have a zero balance and should be closed out.
Staff recommends amending the expenditure budget and closing this fund. There are no
charitable gambling operations in the city.
ACTION REQUESTED:
Approve the budget amendment of the expenditure line item to approximately $865
dollars and close the fund since it has a zero balance.
POLICY G1
11/08/06
ITEM: Discussion of Environment Commission recommendations
regarding a Community Garden
SUBMITTED BY: Peter Lindstrom, City Council
EXPLANATION:
For several months, the Environment Commission has been exploring the idea of starting
a community garden somewhere in Falcon Heights. Councilmember Peter Lindstrom,
the council liaison to the Commission, will be making a presentation outlining their
findings and recommendations.
Community Garden
Feasibility Study
Environment Commission
City of Falcon Heights
11/8/06
Table of Contents
I. Introduction
II. Activities to Date
III. Market Analysis
IV. Location analysis
V. Appendix
1. Photographs of local community gardens
2. Community Garden Site Assessment List
3. Sample: Time Line for Planning a Community Garden
Introduction
Residents of Falcon Heights take pride in their quality of life. We take care of our
homes and our yards, we volunteer, we participate in our community and know
our neighbors.
In the spring of 2005 the city council changed the name of the Solid Waste
Commission to the Environment Commission and changed its directive to the
following:
Plan and coordinate environmental workshops and programs for city residents,
using existing educational resources from other governmental agencies, non-
profit organizations, research bodies, or university and academic resources.
The Environment Commission believes that the quality of life in the city will be
enhanced with the creation of a community garden. The Falcon Heights City
Council has endorsed the commission’s exploratory efforts by including “continue
research of a community garden” as a city goal for 2007 under the strategy
designed to “maintain and enhance the neighborhood and community parks with
updated facilities, recreation and community services.”
This feasibility study will examine the market for a community garden, analyze
seven potential locations and provide a timeline for moving forward.
Falcon Heights has an extensive gardening history. For many years, up until the
early 1990s, a community garden existed at Gibbs Farm. The second busiest
road in the city, Larpenteur Avenue, was considered the “Avenue of Flowers”
because of the high number of greenhouses including Hermes Floral &
Greenhouse, Rose Hill Nursery, Lebens Floral & Greenhouse and Linders
Garden Center.
The Environment Commission believes that the quality of life of Falcon Heights
will benefit with the addition of a community garden for the following reasons:
• Encouraging active living by creating opportunities for recreation,
exercise, and education
• Fostering social interaction;
• Encouraging self-reliance;
• Beautifying neighborhoods;
• Producing nutritious food;
• Reducing family food budgets;
• Conserving resources; and
• Allowing residents with-in apartments, townhomes and homes with
unsuitable lots to garden
Activities to Date
Date Activity
3/23/2005 Joint meeting is held with all city
commissions and city council to
discuss environmental initiatives.
Community garden is highlighted as a
potential new program.
4/13/2005 City Council changes name of Solid
Waste Commission to Environment
Commission. Mission is changed to
reflect broader scope.
Winter 2005 Environment Commission begins
discussions on community garden
concept. Considers fast tracking the
initiative to begin in spring 2006, but
decides to wait until spring 2007 to
ensure a successful program launch.
6/12/2006 Environment Commission holds joint
meeting with Parks and Recreation
Commission. Parks and Recreation
Commission passes a motion to
endorse the creation of a community
park in Falcon Heights.
6/12/2006 Environment Commission passes a
motion to create a feasibility study to
analyze potential locations of the
community garden.
Market Analysis
Rental and Townhome Property
As of the 2000 census, there were 5,572 people and 1,434 families residing in
the city. There are 2,129 housing units of which 875 are renter-occupied. The
41.1% renter-occupied housing rate is nearly double the state average (23.4%).
Falcon Heights also has a sizable number of townhomes. A community garden
will be a natural attraction to renters and owners of townhomes.
Lot size
The city’s tree-lined streets and backyard oaks, elms and maples bring grace and
beauty to the city year-round. However the shade they produce can make
gardening problematic, particularly vegetable gardening. Additionally, many lots
in the cities are relatively small. Families may prefer to have grass lots for kids to
run around, outdoor parties, etc.
Surveys
The Environment Commission had a booth at the Falcon Heights Ice Cream
Social on July 27.
The results of the survey are as follows:
1. Do you like the concept of community gardens?
a. Yes – 23
No – 0
2. If a community garden were available to you, would you be interested in
leasing a plot?
a. Yes – 13
No – 9
Don’t know - 1
3. Would you be interested in volunteering on a community garden steering
committee?
a. Yes - 7
No – 13
Need More Information - 3
The Environment Commission also hopes that there will be questions regarding
the desire for a community garden in a city-wide survey of residents that will be
part of the comprehensive planning process.
Community Garden Popularity
The Twin Cities has developed into a hotbed for community gardens. Perhaps
its “cabin fever” that drives us outside in the summer. Whatever the reason,
dozens of community gardens have sprouted across the Twin Cities, including
several city-sponsored programs. A cursory Internet search shows that many
community gardens have waiting lists.
Location Analysis
The Environment Commission, with the assistance of city staff, has identified
seven potential garden locations. The commission utilized a uniform site
assessment list to analyze each potential location. Commission members
volunteered to assess different locations.
They potential locations are:
• Community Park
• City Hall’s front yard
• Falcon Heights Elementary School
• Lindig Park
• U of M property at Fry St. and Garden Ave
• Area behind Twin Cities Federal Co-op
• U of M property, west of City Hall
Falcon Heights Community Park
(Report by Jim Kielsmeier with support from Gregg Hoag)
Location: We looked at all potential sites in the park that were close to water and
parking and determined that the northwest corner of the park just west of the
shelter was the best. A rectangular location of approximately 30x100 ft or larger
would take advantage of the best soil. This would slope slightly to the west but
could be made nearly level after cultivation. The resultant drainage would be very
good although the depth and compaction of soil still needs to be determined and
will affect drainage and overall fertility.
Sun: The site would qualify as having full sun with easily over 6 hours of direct
sun per day. I would estimate that all or nearly all direct daily sunlight would
reach the site.
Soil: If the area just west of the skating rink is used there appears to be 6-8
inches of top soil over a hard clay sub surface. I suggest that a thorough analysis
of the soil structure be made with the likelihood that considerable soil building or
raised beds will be a part of site preparation.
Water access: An outdoor spigot is located approximately 75 yards from the
proposed garden site.
Site description:
• Park Shelter is nearby and logical storage point for tools;
• Composting and mulch materials could be stored nearby either along side
the garden or around nearby spruce trees;
• The site is highly visible from the parking lot;
• Parking is within 15-20 yards;
• Either the shelter facilities or portable rest rooms already in place;
• Power can be accessed via the shelter.
Neighborhood considerations:
This is of course located at a corner of the city with walking access limited
primarily to residents in and near Falcon Woods, including homes east to
Fairview and south to Larpenteur. Walking from 1666 Coffman may be too long
for the residents although a shuttle could make it accessible both to these
residents and others beyond walking distance. A major plus is the visibility
afforded by it’s placement in Community Park with particular exposure to regular
users of the recreational and play facilities.
The prohibition of pets in the park is a positive feature as is the visibility from the
street serving as a crime/vandalism deterrent.
City Hall
(Report by Debbie Tretsven/Peter Lindstrom)
Sun South facing; Full Sun; very little shade
Soil: Unknown until a soil test is done. Drainage appears to be moderate.
Topography: Flat
Water Access: City Hall would be the likely source of water. A spigot would
need to be installed. There is a sprinkler system in the front yard.
Site Amenities:
• Plenty of space for a tool shed
• Space for composting site or barrels
• There is 7800 square feet available - way more than we would need to
start
• It is a highly visible spot, not likely to be vandalized with city hall
right there
• Plenty of parking
• Restroom access during city hall business hours
• Power - not sure if power would be a need beyond the initial set up of the
garden.
• Easy vehicle access to the area.
• Land is under utilized
• Central, high visibility location, but not immediately next to homes
• Next to farmers market, University of Minnesota, MN State Horticulture
Society, Hermes & Linders
Neighborhood:
• On the bus line
• Lots of apartments, U of M, townhomes, and single family homes nearby.
• Unsure what animals could be a problem for the site. My guess is geese,
but due to the high traffic volume on Larpenteur, there probably are not
many deer, dogs, raccoons, etc.
Other Issues:
One major issue with city hall's front yard is the potential parking lot
reconstruction that will be happening next year. This project may change
the landscape of the front yard. If the front yard is the spot of choice,
it may not be wise to invest time and money into the garden until
after the parking lot reconstruction.
F.H. Elementary School
(Report by Amy Onofrey with support from Greg Hoag)
Greg and I met in the large grass field behind the Falcon Heights Elementary
School. He suggested a potential site in this large area based on his knowledge
of how the space is used presently and future plans for the area. We walked to
the eastern side of the property near where the evergreen trees form a border
with the neighbors on Hamline Avenue, just to the side of the baseball cage and
north of the side parking lot.
This area is also being considered as a potential site for a permanent ice hockey
rink and warming house. The warming house would have electricity, water and a
storage area for tools, etc. The school needs for the space are for recess, gym
class and community sport practices like football and baseball. The school plans
on putting a fence around the perimeter but there is no set time line for this
project.
Using the in the packet that Ila Duntemann gave us, I will further describe the
site.
Sun: There is full sun in the area as there are no tree or buildings that would
shade it during any part of the day. The site we mapped out would be open to all
sides for sun and there are no obstacles blocking the sun.
Soil: We did not dig to get a sample, but since the area is covered in sod and
thatch and has been for years, most likely it will need amendments. Since there
is a slight slope, it does drain to toward the eastern edge of the field.
Topography: The land here is very slightly sloped; visible to the eye but
negligible. There are no windbreaks.
Water Access: The school is the nearest source of water. It is about 150-200
yards away. There is a hydrant about 250 yards near the edge of the field, along
Ruggles Avenue.
Site Amenities: Because the space is large, a shed, compost area and plot
numbers and sizes could be accommodated, also considering the warming
house that may be built could be a consideration. It is visible since the space is
open and treeless, and ample parking exists in the school lot and on the street
which is wide and has low traffic. Restroom access could be a problem since the
school may have security policies regarding access to the halls. Restrooms and
power could accessed through the school/potential warming house but since
most gardeners will work in the daylight, power is not that necessary. The site
history is that it has been a school for at least 40 years. The history of the land in
general is that it was a farm before being parceled out and developed by Kellor
Manor. There could be vehicle access for delivery of wood chips and compost
since the curb is quite low and it is an open area.
Neighborhood: This section of Falcon Heights is residential and family centered
although there is a mix of senior citizens and DINKS, it is mostly families. There
really is no crime to speak of except the usual neighborhood crime like the
occasional garage break-in, marauding teenagers that may hang out in the
school yard to play basketball and rarely graffiti. Animals include rabbits,
squirrels, maybe raccoons from time to time and very often dogs and cats.
Although there is a sign restricting dog off leash, it does happen.
Obvious Advantages: For me, the biggest advantage is the open and unlimited
space in the area we mapped out. It could be as big as or small as necessary,
although narrow. The tie in of the school children and teachers to the
community garden could be such a wonderful addition to their curriculum. I think
it would be the first school garden of this kind in the district. I attached a website
of a program I used once that could be helpful in this area. The National Wildlife
Foundation outside of Washington, DC has a great program. Plus it is the part of
the city that is could be easily accessed by apartment dwellers. Click here:
Create a Schoolyard Habitats site - Backyard Wildlife Habitat
Obvious Disadvantages: Water source could be difficult and expensive. Unless
the warming house and ice hockey rink become realities, this site would need its
own restrooms, storage and water and power source.
Lindig Park
(report by Linda Smith)
Looks like a smaller sized lot. Turnaround for cars as Lindig dead ends after a
couple of houses.
• Probably (10) 10x10 plots would fit - currently mowed grass on this lot
• Mostly sun
• No water access
• No restroom access
• No Power access
• Limited parking (perhaps 4-5 vehicles on Lindig turnaround)
• No room for a shed or pile of compost for gardeners to use.
• Residential neighborhood
• Animals (wild and domestic). Probably not as prevalent as on Fry &
Garden
U of M Property: Fry & Garden
(report by Linda Smith)
• Quite a large flat lot (about 200' x 120' - stepping off) - currently
looks like it had been plowed in spring but weedy now.
• Full sun
• No water access
• No restroom access
• No Power access
• Limited parking (perhaps 6 vehicles on Fry and Garden corner)
• Did someone mention that this was Uof M property? If so, I wonder why
they don't farm it as it butts up to the ag fields.
• Probably room for a shed or tool site
• Room for someone to haul in compost for gardeners to use.
• Residential neighborhood
• Animals (wild and domestic) are prevalent in the ag fields
Area behind Twin Cites Federal Co-op
A full analysis of this site wasn’t completed because it was determined that this
area frequently floods after a heavy rain.
U of M property, west of City Hall
A full analysis of this site wasn’t completed because the possibilities for use of
U of M lands that are already in use by the university are very tricky with lots of
competition among various departments for square footage. The university’s role
in the community garden will like be limited to technical assistance.
Community Garden Photographs
Dowling Comm. Garden – Mpls
City of Chanhassen
St. Paul’s east side – Larpenteur & 35E
Sample: Time Line For Planning a Community Garden
Summer-Fall
1. Publicize the community garden project, make a list of interested individuals, and then
call, email or give each of them an introduction/welcome letter.
2. Call a meeting for those who showed interest in the garden project.
3. 1st meeting agenda:
-Welcome, introduction
-Envisioning stage. What type of garden—theme (ex. Neighborhood garden), goals, objectives.
-Form a planning committee (sub-committees for each task), organizational structure, positions
-Next steps: (1) Investigate land options (2) Outreach/build support, funding
-Schedule next meeting date
Fall
1. Review and assess land options/contact owners, soil test
2. Continue outreach, generating interest
3. Start drafting budget, listing garden needs, determine garden plot rental fee (if
there will be one)
Fall-Winter
1. Finalize budget/start fundraising, looking for donations ($ and in-kind)
2. Choose a site, negotiate lease
3. Plan the garden--determine rules and regulations
4. Insurance
Winter
1. Continue fundraising
2. Outreach—look for volunteers (to help develop site) and gardeners
3. Plan the garden--layout
Winter-Spring
1. Organize the Gardeners: orientation, applications, waivers, fees, etc.
2. Finalize garden plan
3. Gather all remaining materials needed—plants, seeds, tools, compost, etc.
Spring
1. Prepare and develop site
POLICY G2
11/08/06
ITEM: Structure replacement and repainting of the Curtiss Field
Playground
SUBMITTED BY: Lisa Abernathy, Recreation Supervisor
REVIEWED BY: Justin Miller, City Administrator
EXPLANATION:
Summary: The playground at Curtiss Field Park is reaching its 15-year anniversary of
installation. The City has received numerous complaints or concerns regarding the wood
components of the playground. There are currently four components of the playground
made of wood. This wood has been causing slivers to users. In the 2006 Parks Five-
Year CIP there is $70,000 budgeted for the playground structure. Staff has met with
several vendors regarding replacement or repairing the playground structure. All vendors
that staff met with said the playground is still in great shape and that simple repairs would
probably extend the life of the playground 12-15 more years.
Earl F. Anderson, the original manufacturer’s representative, can replace the wood
components with painted metal components that are similar to what is currently there.
The components that would be replaced consist of the walking bridge, balance beam and
two spring riders that have wooded seats.
Subtotal for replacement components: $5,115.00
Shipping and Handling: $210.00
Sales Tax $256.43
Total $5,581.43
Another issue with the Curtiss Field playground is paint chipping. In many areas the bare
aluminum is showing and flakes of paint can easily be picked off. The paint used on the
structure has overtime stopped adhering to the aluminum and is currently chipping off
severely in some areas. Staff looked in to companies who could repaint the playground
structure to fix this problem.
Advanced Coating Systems surveyed the playground and can remove the loose paint,
sand all surfaces and repaint the aluminum. A clear coat hardener would also be sprayed
on to protect the paint from chipping again.
Repaint Playground Equipment: $5,650.00
These two projects can improve the overall appeal to the park’s playground as well as the
safety for those who play on the structure. Total the two projects would be $11,231.43;
however staff is requesting a $3,000 contingency for any unforeseen issues that may
arise. Therefore the total expense for the project would be between $14,000 and $15,000.
The Parks Commission has decided to recommend these two projects to extend the life of
the playground and conserve the left over money for long term projects. Our goal is to
have the wood components replaced sometime this year before the ground freezes. The
repainting of the playground would take place in the spring of 2007 due to the weather
and Advanced Coating Systems schedule.
ACTION REQUESTED
Approve the proposal from Earl F. Anderson and replace the wood components
with new painted metal components and Advanced Coating Systems to administer
repainting the Curtiss Field Playground.
POLICY G3
11/08/06
ITEM: Advance Purchase of Copier – 2007 CIP
SUBMITTED BY: Justin Miller, City Administrator
EXPLANATION:
In the proposed 2007 Capital Improvement Plan, staff has budgeted $15,000 to purchase
a new copier to replace our existing machine. The current copier, which is at least eight
years old, has become increasingly unreliable and does not have many of the features that
are available in today’s models. Staff solicited proposals from three companies,
expressing to them the following requirements:
• Network compatible
• Color copying
• Ability to act as a scanner/printer
• Ability to copy large (11 x 17) maps
Proposals were received from Coordinated Business Systems, Loffler, and Ricoh. After
receiving the proposals, staff visited Loffler and Ricoh to test out their copiers. The
copiers we looked at were very similar in terms of features, copies per minute and cost
per color copy. A breakdown of the proposals is attached.
Staff is proposing to purchase the Konica Minolta Bizhub C450 from Loffler in the
amount of $11,994 + tax. While this amount is slightly higher that the purchase price for
the Ricoh copier, the monthly service contract is $69 cheaper, which means that the
difference in purchase price will be made up in just over two years. Since we plan on
having this copier for many years, the Loffler purchase makes more financial sense over
the long term.
Another reason we are recommending Loffler is that they are holding a promotion where
we can receive the copier this year, yet not have to pay for it until 2007, thus allowing us
to charge it to the 2007 CIP. Our current copier is being run without a service contract,
so if any repairs are needed, an expensive service call would be needed. With large copy
demands coming up, such as printing the 2007 budget and CIP, a reliable copier is
needed.
ACTION REQUESTED:
Staff recommends that the Falcon Heights City Council approve the advance purchase of
a Konica Minolta Bizhub C450 from Loffler Companies, Inc. in the amount of $11,994 +
tax.
Five Year
B&WPrintsper
Color PrintsColorCopyCost ServicePurchaseFiveYear
CopierBrand
ModelMinute(!er MinuteperPagePurchaseContract60monthleaseCostsLeaseCosts
CoordinatedBusinessSvstems
KyoceraKM-C32253225$0.08$13,358.00$183.33$275.17$24,357.80$27,510.00
Loffler
CanonImageRunnerC5870U5816$0.077$15,750.00$126.00$313.43~~~$26,365.80
Loffler
Konica MinollaBizhubC4504535$0.077$11,994.00$126.00$238.68$19,554.00$21,880.80_
Ricoh
RicohMPC3500SP3535$0.079$10 046.00$195.00$196.90$21,746.00$23,514.00
POLICY G4
11/08/06
ITEM: Approval of stormwater pond maintenance projects
SUBMITTED BY: Justin Miller, City Administrator
Deb Bloom, City Engineer
EXPLANATION:
Periodically, stormwater retention ponds and basins accumulate road debris, soil, and
other materials that keep them from functioning properly. As a result, the need to be
cleaned out from time to time to ensure that they are adequately treating the stormwater
runoff before making it’s way to the storm sewer.
The City of Roseville is soliciting proposals to conduct maintenance on several of their
ponds, and they have included two of our basins in their scope of work so that we can
hopefully take advantage of some economies of scale. The two basins included in our
project are located between Maple Court and Prior Avenue (north of City Hall) and
immediately behind the Twin Cities Co-Op parking lot. During some heavy rains this
year, we have received complaints from nearby residents about the accumulation of
standing water, so staff thought this was an ideal time to partner with the City of
Roseville and clean out these basins.
Work will be performed this winter to prevent any threat of wet or soft soil conditions. A
letter has already been sent to neighboring property owners alerting them of this potential
project and giving them plenty of time to let us know of their concerns. Once the
timeline is determined, a follow-up letter will be sent.
Bid opening for this project is November 8th, so staff will present bids to the council at
our meeting on Wednesday night.
RECOMMENDATION:
Pending acceptable bids, staff recommends that the Falcon Heights City Council approve
a contract with the winning bidder to perform stormwater basin maintenance in the City
of Falcon Heights.
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POLICY G5
11/08/06
ITEM: Approval of City Hall roof repair proposal
SUBMITTED BY: Justin Miller, City Administrator
EXPLANATION:
Last fall, city staff became aware of several leaks in the city hall roof. The original roof
was installed with the building in 1982. The last roof repair was completed in October
1995, therefore the ten year warranty had terminated on October 30, 2005. Staff and the
city attorney have had several discussions since this time with Firestone, the vendor who
installed the roof, and they have been hesitant to claim full responsibility for the leaks.
At the time staff learned of the leaks, we hired Roof Spec, Inc. to inspect the roof and
recommend an appropriate course of action.
Firestone has agreed to supply the materials for the repair at their expense, which totals
$6,347. We have received a proposal from All Weather Roof, a Firestone certified
installer, to repair the roof for a total of $23,935. Our inspector estimates that the repair
will last 12-15 years. All Weather also provided a quote of $42,221 to basically install a
new roof, but our inspector estimates that this would also only last 12-15 years, but have
a longer warranty.
Staff is recommending that we proceed with the less costly repair option, since the life
expectancy is roughly the same and the majority of the roof is in satisfactory condition.
While this is an unbudgeted expense, staff is confident that there is money left over from
the following CIP projects to cover the expenses without making a budget amendment:
Project Budgeted Amount Actual Amount
Corner markers/street signs $35,000 $15,000
Cleveland Median repairs $18,000 Postponed until 2007
RECOMMENDATION:
Staff recommends that the Falcon Heights City Council approve the proposal from All
Weather Roof to repair the City Hall roof in the amount of $23,935.
November 2, 2006
Mr. Justin Miller
City of Falcon Heights
2077 West Larpenteur Avenue
Falcon Heights, Minnesota 55113
Re:
Firestone Ballasted EPDM System
Dear Mr. Miller:
In following up with Firestone Building Products concerning the tenting of the EPDM
membrane at the roof perimeter, Firestone has committed to providing the materials
necessary to redo your perimeter and protrusion flashings.
The materials being provided by Firestone are~
.........
11 rolls QS 6" RPF
9 rolls QS 3" Tape
3 rolls QS 18" Curb Flashing
900 lineal feet 24" wide 45 mil EPDM
1000 ea 2" diameter Seam Plates
1000 ea 1 5/8" AP Screws
35 gals Bonding Adhesive
15 gals Quick Prime
5 gals EPDM Prewash
www.allweatherroof.com
2101 East 26th Street. Minneapolis, MN 55404-4102
EQUAL OPPORTUNITY EMPLOYER/CONTRACTOR
"Excellence in Roofing Since 1925"
612-721-2545. Fax 612-721-4236
Page 2
November 2, 2006
City of Falcon Heights
Scope of Work:
1. Remove existing the existing sheet metal and save for reuse.
2. Move gravel ballast back from work area.
3. Remove existing EPDM perimeter and protrusion flashing and dispose of same.
4. Install Y2" exterior grade plywood at perimeter walls. Hold plywood below sheet
metal coping or counter flashing.
5. Install 6" QS RPF attaching to perimeter and protrusions.
6. Install 45 MIL EPDM flashing attaching to the underside of the existing EPDM
sheet using 3" QS seam tape. Attach EPDM flashing to 3" tape on QS RPF and
adhere membrane to perimeter surface extending EPDM over perimeter surface.
7. Install 18" QS curb flashing at roof protrusion flashings attaching to 6" QS RPF
and to underside of field sheet.
8. Reinstall existing sheet metal flashings and redistribute gravel ballast.
9. All work in accordance with Manufacturers' specifications.
Investment:
Total cost labor and materials complete is $ 30,282 less materials supplied by Firestoneof$ 6,347 leaves a balance of$ 23,935. .
We had looked at the option of leaving the existing sheet metal in place to reduce costs;
however we have a concern that the membrane is properly secured up and over the
outside edge. If it is not, future leaks could occur under the sheet meta1 cap. The sheet
metal coping should not be relied upon for water integrity.
Weather may become an issue in completing the work this year, if, the gravel ballast
becomes frozen or we accumulate snow. However, if the weather cooperates it is possible
to still get the work done this year. If a contract is signed by December 1, 2006 and we
are not able to complete the work in 2006 we will hold our pricing for work to be
completed in 2007.
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