HomeMy WebLinkAboutOctober 14, 2026 City Council Agenda PacketCITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
October 14,2026 at 7:00 P.M
A. cALL ro ORDER, T ; C\ P - V\ ,
B. ROLL CALL: GUSTAFSON jrr4et( MOGEN ]
MTELKE Y wnssENBERGX
STAFF PRESENT: LINEHANX,
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E.
C. APPROVALOFAGENDA
PRESENTATION
APPROVAL OF MINUTES:
1. September 23,2026 City Council Workshop Meeting Minutes
2. September 23,2026 City Council Meeting Minutes
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c. CONSENT AGENDA: G.^S\ >fson "\1
> 1. General Disbursements through 10/9/26: fi139,756.1-1. \ \ r ) f /h Payrollthrough 10/8/26: g{i,rlt.Ot tt*en(\€dr=!P.:tlt5 (-5 l* -^LirQc
\.1- - Wire Payments through uilvlzo: fi29,255.75 loc\ G? -, S- C) Z. Approval of City Licenses
F. PUBLIC HEARINGS:
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3. Approval of Resolution26-84 Appointing Mona McGarthwaite to the Community
Engagement Commission
4. Approval of Resolution26-85 Authorizing Splash Pad Change Order #1 with
Flagship Recreation for the Community Park Improvements Project FH-01
5. Approval of Resolution26-86 Authorizing the Application for a Metropolitan
Council - Livable Communities Application - Les Bolstad Remediation Site
Investigation
6. Approval of Resolution26-87 Authorizing an Amendment Extending the Computer
Aided Dispatch and Mobile Data Agreementwith Ramsey County
7. Approval of Resolution 26-88 Authorizing a Conkact Extension with Goff Public for
Communications Support
8. Approval of 2027 MN Public Employees Insurance Program Rates for Medical and
Dental Insurance and Authorization to Sign A*Year Agreement
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POLICY ITEMS:
INFORMATION / ANNOUNCEMENTS:
COMMUNITY FORUM:
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Please limit comments to 3 minutes per person. Items brought before the Council will be referred for
consideration. Council may ask questions for clarifcation, but no council action or discussion will be
held on these items.
K. Continuation of Workshop Topics (if needed)
1,. Park Facility Rental Policy
2. 2026 Minnesota State Fair Recap
a. Parking Program Overview
b. Post-State Fair Survey Results
K: ADJOURNMENT:B ',33 P. r\-\\re\tte 5-O
Amendments to the agenda are noted in bold for additions and st+lJeethr*rylr for remoaals.
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A.
B.
CITY OF FALCON HEIGHTS
City Council Workshop
City Hall
2077 West Larpenteur Avenue
MINUTES
September 23,2026
6:00 P.M.
CALL TO ORDER: 6:00 P.M.
ROLL CALL:GUSTAFSON-X- MAY-X_
MIELKE-X- MOGEN -X- WASSENBERG-X-
STAFF PRESENT: LINEHAN X
POLICY ITEMS:
1. Visioning Exercise - 1,407 Larpenteur - Get Pressed Redevelopment Goals
Linehan introduced the item, noting that this workshop was a continuation of the July
22,2026 session held with Kristin Prososkiof Kansas State University's Technical
Assistance to Brownfields (TAB) Program. The City had acquired the 0.5-acre former
Get Pressed dry-cleaning site at 1407 Larpenteur Avenue West earlier in the year at
appraised value. The purpose of this session was to further discuss redevelopment
priorities and potential uses-park, commercial, or residential-and to consider next
steps including community engagement.
Prososki provided a brief recap of the July session and outlined the goals for the
evening: to identifu and rank site priorities, discuss the considerations for each of the
three reuse options, and determine whether sufficient direction existed to guide next
steps.
Prososki then summarized key considerations for each option. Park reuse would add a
green amenity to a quadrant currently lacking city park space and would give the City
flexibility over its own timeline, but would involve significant public cost, including
the initial investment, park development, and ongoing operations and maintenance-
and would offer fewer viable cleanup grant opportunities. She noted that a park
application would likely not compete well for DEED or Met Council cleanup grants,
though Ramsey County remained a possibility.
Commercial reuse aligns with the City's Comprehensive Plan and Conidor Plan,
which showed approximately 95Vo of respondents favoring small neighborhood-scale
business. Commercial use would increase the tax base, create potentialjobs, and
would be the strongest fit for available cleanup grant programs. However, uncertainty
around the specific type of commercial tenant and the time needed to find the right
development partner were noted as challenges.
C.
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Residential reuse was described as the most developer-friendly option given the
volume of residential developers and prior interest in the site. [t fits some cleanup
grant programs and would generate a tax base increase, though smaller than
commercial use. Prososki noted it would be a "middle of the road" option across most
criteria.
Mielke identified neighborhood compatibility as her top priority, explaining that the
site's location-at the end of a residential street and near an elementary school-
made uses that would generate significant additional traffic problematic. She
indicated that residential or park use seemed most fitting, and expressed skepticism
about commercial viability given recent vacancies in nearby commercial space,
including at Town Square and along Larpenteur.
Mogen questioned whether commercial space was actually not neighborhood
compatible, and Mielke clarified that she was not commenting on commercial use,
only stating her top priority was neighborhood compatibility.
May raised the broader question of how the Council assesses community need across
all three categories. She acknowledged the lack of park space in the northeast
quadrant as a documented need, while also recognizing the broad regional need for
housing. She noted that the commercial space at Town Square had seen increasing
vacancies-including PizzaHut and a pediatric office-and questioned whether new
commercial construction at this site made sense when existing nearby commercial
space remained unfi lled.
Mogen offered a different perspective, arguing that Larpenteur Avenue, as a major
thoroughfare, should be developed in a manner that supports transit, pedestrian
activity, and density. He expressed concern that low-density residential or park use on
a Larpenteur-facing parcel would represent a long-term missed opportunity, and
ranked commercial first, residential second, and park third. He acknowledged
uncertainty about what specific commercial use would be viable, but emphasized that
development along the corridor should reflect its character as a transit-connected
arterial.
Wassenberg questioned whether park use was truly compatible with the physical
characteristics of the site-0.5 acres immediately adjacent to a busy county
highway-and noted that unlike Curtiss Field, this site lacks the buffering afforded by
a frontage road or waterway. He expressed concern about the fiscal responsibility to
taxpayers, estimating the cost of a park scenario at $600,000 to $800,000 or more
when accounting for the foregone sale proceeds, remediation costs unlikely to be
grant-funded, park construction, and the absence of ongoing tax base contribution. He
noted that figure represented approximately $300-$400 per household.
May, while acknowledging the cost considerations, pushed back on framing park
investment purely as a financial loss, noting the City had invested millions in parks
citywide and that even small parks-like Curtiss Field on the much busier Snelling
Avenue-provide meaningful community benefits, fostered neighborhood interaction,
and likely improved surrounding property values. She advocated for seriously
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considering park use, particularly given that this site represents an exceedingly rare
opportunity for the City to acquire land in the northeast quadrant.
The Council discussed how and when to engage the broader community. There was
general consensus that an open house-style event, likely held at the neighboring
elementary school to maximize neighborhood participation, would be appropriate. All
three reuse options would be presented with factual information-including honest
cost and trade-off information-displayed on informational boards to solicit
structured feedback.
Mogen raised concern that an open-ended public preference exercise without
sufficient context would likely produce an overwhelming preference for park use
without residents fully understanding the fiscal implications.
Prososki suggested that facilitated table discussions, rather than simple dot-voting,
could elicit more nuanced feedback.
May emphasized that the community engagement should ask questions the Council is
genuinely prepared to act on, and that the City's well-educated and engaged
population can be trusted to grapple with the trade-offs if presented clearly.
Linehan suggested targeting early January for a community engagement event, noting
timing constraints around the December newsletter cycle and the Human Rights Day
event. He confirmed that the City would not publish the item in the upcoming
newsletter given that nothing definitive was yet in place, but would look to include
updates in regular communications once a direction was clearer.
In regards to discussion about interim use of the space, Linehan noted that the
existing structure has been condemned as unfit for human occupancy following a fire
marshal assessment, and cannot be reused without significant investment. A
demolition estimate of approximately $60,000 was previously obtained, which could
potentially be recouped through grant funding if demolition is part of a consecutive
redevelopment effort. However, standalone demolition in advance of a long-term plan
may complicate grant eligibility.
Mogen proposed an interim use of the site-following demolition-as an electrified
food truck pad with picnic tables and canopies, leased to food vendors on a seasonal
basis. A few Council members responded positively to an interim use as a way to
generate modest revenue, activate the site in the near term, test market interest in
food-oriented commercial use at the location, and avoid leaving a vacant condemned
structure in place for years. It was noted that the existing asphalt and concrete slab
could serve as a functionalbase and act as a contamination cap, though staff indicated
it would be prudent to consult with the MPCA before proceeding with any site
activity.
Wassenberg indicated that taking the building down was not a personal priority in the
near term, as the site cunently appears relatively clean, and he preferred preserving
the option to have a grant fund the demolition as part of a broader redevelopment
package.
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Staff were directed to continue developing cost estimates for demolition, explore the
interim food truck concept, and work with TAB to design community engagement
materials and a facilitated format for the proposed neighborhood open house in early
2027.
D. ADJOURNMENT: 7:04P.M.
Mayor Gustafson motioned to adjourn the workshop;
Approved 5-0
DISCLAIMER: City CouncilWorkshops areheldmonthly as an opportunity for Council Members to
discuss policy topics in greater detail pior to a formal meeting where a publichearing may be held and/or
action may be taken. Members of the public thnt would like to make a comment or ask quesfions about an
item on the agenda for an upcoming workshop should send them to mail@falconheights.org prior to the
meeting. Alternatiuely, time is regularly allottedfor public comment during Regular City Council
Meetings (typically 2nd and thWednesdays) during the Community Forum.
Dated this l4tt day of October,2026
Randall C.Mayor
City Administrator
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A
B.
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 rN est Larpenteur Avenue
MINUTES.AMENDED
September 23,2026 at 7:00 P.M.
CALL TO ORDER: 7:06P.M.
ROLL CALL: GUSTAFSON X MAY X MOGEN X
MIELKE X WASSENBERG X
STAFF PRESENT: LINEHAN X
APPROVAL OF AGENDAC.
Linehan noted that the agenda had been amended to add Consent Item G-6, Resolution 26-79
accepting the resignation of Sarah Caflisch from the Community Engagement Commissiory with all
remaining items renumbered accordingly.
Council Member Wassenberg motioned to approve the
agenda as amended;
Approved 5-0
D. PRESENTATION
There were no presentations
E.APPROVAL OF MINUTES:
1. September 9,2026 City Council Workshop Meeting Minutes
2. September 9,2026 City Council Meeting Minutes
Council Member Wassenberg motioned to approve the
minutes; Approved 5-0
F. PUBLIC HEARINGS:
There were no public hearings.
CONSENT AGENDA:
1.. General Disbursements through 9/1,6/26: $36,955.36
Payroll through 9 / 1,0 / 26: $33,563.5L
Wire Payments through 9 / 18 / 26: 917,952.25
2. Approval of City Licenses
G
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3. Approval of Contract with Ramsey County to Provide Election Services from2027 to
2032
4. Approval of Resolution26-77 Authorizing the Acceptance of a Grant Agreement
with the Metropolitan Council for $100,000 for a Small Area Plan for the Les Bolstad
Golf Course Redevelopment
5. Approval of Resolution26-78 Authorizing the Acceptance of the2026 Livable
Communities Act (LCA) Development Grant from the Metropolitan Council for
Fairway Commons
6. Approval of Resolution26-79 Accepting the Resignation of Sarah Caflisch from
the Community Engagement Commission
Mayor Gustafson motioned to approve the consent
agenda; Approved 5-0
POLICY ITEMS:
1,. Adoption and Certification of the2027 Preliminary Levy
City Administrator Linehan presented the proposed2027 preliminary levy,
summarizing the budget process that brought the levy increase from an initial 13 percent
down to a proposed7.42 percent. Key drivers of the levy increase included a$182,606
increase in policing costs through the Saint Anthony Village Police Departrnent contract
a 3 percent cost-of-living adjustment for all employees, and annual step increases.
Factors that helped reduce the levy included a $50,000 transfer from the Parking
Management special revenue fund, an increase in fiscal disparities distributioru and
more realistic investrnent interest revenue projections. The total proposed levy is
fis,096,L46, representing an increase of $213,738 from2026.
Council Member Mielke asked what residents would notice from the additional policing
costs.
Linehan explained that the increase reflects ramping up to a fuIl staffing level of 30
officers at the Saint Anthony Police Department, which would reduce overtime strain on
officers and improve response times, particularly during light overnight hours. He
noted that residents currently do have 24f 7 coverage, but that coverage would become
more robust.
Council Member Wassenberg noted that if the policing cost increase were excluded, the
remainder of the levy increase would be approximately one percent which he
characterized as "extremely reasonable" in a four percent inflation environment.
Council Member Mogen observed that the median home value in Falcon Heights
decreased approximately 1.1 percent for 2027 to $402050, which reduced the tax
capacity per property by $51. Despite the levy increase, the estimated net change in city
taxes on a median-value home is approximately $41 per year, or $3.42 per month.
Council Member May noted that the city had used multiple tools-parking program
revenue, interest income, and sound budget management-to keep the levy as low as
possible while maintaining services.
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Council Member Mogen motioned to approve
Resolution 26-80 Adopting the 2027 TaxLevy;
Approved 5-0
2. Approval of Setting Truth in Taxation (TNT) Hearing Date of Wednesday, December
9n,2026 at7:00 p.m.
City Administrator Linehan presented the item, noting the statutory requirement to hold
a Truth-in-Taxation public hearing in December to discuss the 2027 budget and levy
with the public.
Council Member Mielke motioned to approve
Resolution 26-81 Setting the Truth-in-Taxation Hearing
Date for Wednesday, December 9,2026 at7:00P.M.;
Approved 5-0
3. Approval of Resolution26-# 82 Authorizing the Approval of the Loan Agreement
for the Fairway Commons Project
City Administrator Linehan explained that this item was the companion to the LCA
grant acceptance approved under the consent agenda. To facilitate the use of low-
income housing tax credits, the Metropolitan Council and the development community
prefer that the grant funds be shuctured as a pass-tfuough loan from the City to the
developer, Fairway Commons, Limited Partrership (affiliated with Velair Development
Company). The City receives the grant from the Met Council, loans those funds to the
developer via a promissory note secured by a mortgage, and at the end of the 30-year
term the funds are due back to the City for reinvestrnent in affordable housing
consistent with Met Council requirements.
Mayor Gustafson asked for clarification on whether the City would be required to repay
the grant funds to the Met Council after the loan is repaid.
Linehan confirmed that the City would nog at the expiration of the promissory note, the
City would work with the Met Council on appropriate reinvestment of the retumed
funds, such as redeploying them into other affordable housing opportunities. Council
Member Wassenberg characterized the structure as providing the City with a "twofer"-
supporting Fairway Commons now and creating capacity for,another affordable
housing investment in the fufure.
Council Member Mogen noted that the mortgage securing the loan gives the City an
interest in the property in the event of default, meaning there is minimal financial risk to
the City.
Council Member Wassenberg motioned to approve
Resolution 26-82 Aluthorizingthe Approval of the Loan
Agreement for the Fairway Commons Project.;
Approved 5-0
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4. Approval of Resolution26-* 83 Authorizing the Approval of the Master
Disbursement and Master Subordination Agreement for the Fairway Commons
Project
City Administrator Linehan described the Master Disbursement Agreement (MDA)
and Master Subordination Agreement (MSA) as documents that formalize the City's
position within the broader financing package for Fairway Commons, which
involves approximately $18 million in total financing from multiple lenders. The
MDA establishes the order in which project funds are disbursed, with the City.'s
LCDA loans listed as fifth and sixth in priority. The MSA establishes the relative lien
priority among all lenders and includes provisions requiring compliance with the
most restrictive affordability requirements, procedures for default notices and cure
rights, and restrictions on commencing bankruptcy proceedings without consent of
all parties.
Linehan noted that the document was similar in structure to one previously
approved in connection with the 2025 LCA grant with updates reflecting the
expanded financing package. Staff noted a numerical correction to the MDA related
to the 90 /1,0 disbursement split for City LCDA Loan 2, adjusting stated amounts to
9567,990.00 (90%) and $63,110.00 (10%). Linehan emphasized that all legal fees
associated with these documents are paid by the developer, not the City, and that the
documents had been reviewed by the City's bond counsel and city attorneys.
Council Member Mogen motioned to approve
Resolution 26-83 Authorizing the Approval of the
Master Disbursement and Master Subordination
Agreement for the Fairway Commons Project.;
Approved 5-0
I: INFORMATION / ANNOUNCEMENTS:
Wassenberg reported on his visit to the Community Park playground construction site,
noting significant visible progress. He also summarized a September L1 Ramsey County
local govemment informational meeting on license plate reading (LPR) cameras/ noting
it was very well attended. He characterized the meeting as informative regarding the
legal framework for such cameras, while noting that extra-legal and privacy
considerations remain relevant for the community.
Mielke confirmed that, to her understanding, the Saint Anthony Police Departrnent does
not use LPR cameras in Falcon Heights or Saint Anthony Village, though she noted a
camera may be placed at the Snelling Avenue intersection during the State Fair. She
requested clarification on whether data from that camera is shared with the department
and under what policies. Mielke also reported that the Snelling Avenue task force held
its first meeting, focused on very preliminary corridor planning with a reconstruction
horizon of approximately 2034. She reported that the Community Engagement
Commission finalized its mission statement and goals at its Monday meeting, and that
staff are working with coordinator Megan Siddons on a newsletter article and a short
resident survey to gather input on desired community activities.
12
May noted that the Environment Commission reviewed the lawn and garden tour,
initiated a sustainable buildings initiative, and that commission members are attending
the annual Institute on the Environment meeting, where Commission Chair Adam
Keester will give a short presentation. She higtrlighted the upcoming Green Tree Summit
on October 1't and announced she plans to attend the Roseville Area Schools
goverrunent entities meeting on October 7th. May also expressed appreciation for
Greenlee Dahle of Bolton and Menk, who has stepped in to support the commission
following staff transitions.
Gustafson reported that he had attended an Institute on the Environment event focused
on the University of Minnesota's research trip to Germany examining district heating
systems and Germany's approach to reducing natural gas dependency. He also noted
that the Washington/Ramsey County waste management transfer station on Como is
nearing completion and that the food scraps program is anticipated to come online by
year's end, presenting an opportunity for Falcon Heights to potentially achieve 100
percent resident participation.
Mogen reported that the Planning Commission met the previous evening and discussed
zoning code review, which had lost momentum with recent staff changes. The
commission also received an update from Jake Anderson, chair of the Les Bolstad
Community Advisory Committee. Mogen also announced a ribbon cutting he and
Council Member Mielke recently attended for Miss Laos Papaya restaurant on Hamline
and Hoyt, and encouraged residents to visit it and all businesses within the city. Mogen
reminded residents that in-person early voting is now open at the Ramsey County
Elections office at 90 West Plato Boulevard, and that full early voting locations including
the Roseville Library open October 16th. He encouraged residents to verify their
registration at mnvotes.org.
Linehan provided staff updates. Community Park playground construction is
progressing well, with slides installed and the rubberized surfacing pending weather
conditions. The fencing is on backorder, but the playground is expected to be ready this
fall. He reported that the Les Bolstad Community Advisory Committee meeting the
previous week was canceled due to lack of quorum, but that outreach efforts continue,
including a fall newsletter feature, a new project webpage, and a planned monthly
communications update. Fall Fest is scheduled for October 10th, 1:00-3:00 PM at Falcon
Heights Elementary.
Linehan also briefed the Council on a complication with the State Fair paid parking fine
notification system. The city's third-party vendor, T2 Systems, experienced a software
timing issue in which approximately 165 of 189 first-notice letters were generated with
the initial $35 fine amount rather than the escalated $85 amount applicable after day 1,4.
The letters had already been sent before the error was discovered. Linehan presented
options and sought informal Council guidance, noting that honoring the letters as
written was above his spending authority to decide unilaterally.
After discussion, the Council reached consensus that the city should honor the letters as
issued, meaning recipients who received the $35 notice would have 14 days from the
letter's mailing date to pay at the $35 rate.
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Council Member Mogen argued that consistency and fairness required a uniform
approach, and that the circumstances warranted accepting the $35 amount for all
affected letters rather than creating a two-tier situation.
Council Member May raised that T2 should bear some financial responsibility for their
error, and that the city should seek compensation rather than simply absorbing the
estimated $9,000 revenue difference.
Council Member Wassenberg agreed that the city should not incur additional out-of-
pocket costs for mailers as a result of the vendor's error/ but agreed that seeking
compensation for unpaid fines would be extremely unlikely.
Linehan confirmed that the city would follow up with T2 to seek partial restitution and
ensure the future letter timing is corrected so notices go out on day 16 or later, after the
fine escalation has taken effect.
J: COMMUNITY FORUM:
Please limit comments to 3 minutes per person. Items brought before the Council will be referred
for consideration. Council may ask questions for clarifcation, but no council action or discussion
will be held on these items.
Chuck Long, 1717 AlbeftStreet, addressed the Council. He thanked the Council for the
attention and resources being devoted to the L407 Larpenteur Avenue redevelopment
process. He acknowledged that the issues involved are complex and nuanced, extending
well beyond what can be capfured in an online survey, and expressed his expectation-
on behalf of himself and his neighbors - that the process will include in-person
informational meetings and substantive dialogue on proposals. He indicated that
affected residents look forward to meaningful participation.
The Community Forum was closed.
K: ADJOURNMENT: 8:12 P.M.
Council Member Mielke motioned to adjourn the meeting;
Approved 5-0
Amendments to the agenda are noted in bold for ndditions and strikth+euglt for remooals.
14
Dated this 14th day of October,2026
Randall C.
J
Mayor
Administrator
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16
FNLCOII IIEIEIITS
REQUEST FOR COUNCTL ACTTON
THE CITY THAT SOARS
Meeting Date October 'I.,4,2026
Agenda Item Consent G2
Attachment N/A
Submitted By Kelly Nelson
Administrative Services Director/
Deputy Clerk
Item Approval of City License(s)
Description The following individuals/entities have applied for a Massage Therapy
License for 2026. Staff have received the necessary documents for licensure.
1,. Mei Fang Yang; Oasis Spa
Budget Impact N/A
Attachment(s)N/A
Action(s)
Requested
Staff recommends approval of the City license applications contingent on
background checks and fire inspections as required.
City of Falcon Heights, Minnesota
17
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18
FNLEOTI IIEIEIITS
THE CITYTHAT SOARS
REQUEST FOR COUNCIL ACTION
Meeting Date October '1,4,2026
Agenda Item Consent G3
Attachment Application and Resolution 26-84
Submifted By Megan Siddons, Administrative &
Communications Coordinator
Item Appointment of Mona McGarthwaite to the Community Engagement
Commission
Description City Staff, the Council Liaison, and the current Vice Chairperson interviewed
Mona McGarthwaite for the Community Engagement Commission. Mona has
extensive experience serving on the City State Fair Task Force and other
various school related committees such as the PTA, booster clubs, etc. She also
has a strong understanding of the City of Falcon Heights and will be a valuable
addition to the Community Engagement Commission.
Budget Impact N/A
Attachment(s). CommissionApplication. Resolution26-84 Appointment of Mona McGarthwaite to the
CommuniW Engagement Commission
Action(s)
Requested
Staff recommends approval of the attached resolution appointing Mona
McGarthwaite to the Community Engagement Commission.
City of Falcon Heights, Minnesota
'19
913126, 11:17 AM lnbox - Megan Siddons - Oullook
t outtoot
Online Form Submission #241 for City Commission Application
From noreply@civicplus.com < noreply@civicplus.com >
Date Mon 8/31/2026 9:26 PM
To FH Mail <mail@falconheights.org>
City Commission Application
Please complete the form. Staned items are required. Press the submit button to complctc
your application.
25 years
Community Engagement Commission
Community Engagement Commission
I really enjoy giving bavk to my community
Date & Time
First Name
Last Name
Address
City
State
Zip Code
Phone
Ext.
Additional Phone
Ext.
Email
How Long At Above
Address?
Which City Commission Are
You Applying For?
ln Which Capacity Would
You Like to Serve?
What is the Reason You
Would Like to Serve?
813112026 9:00 PM
Mona
McGaflhwaite
1412 ldahoAve W
Falcon Heights
MN
55108
Field not completed.
Field not completed.
Field not completed.
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913126, 11:1f AM lnbox - Megan Siddons - Outlook
State Fair Task Force 2 terms including ono term as chair
Various school related commiftee (PTA, booster club and
Senior PaO)
List Pdor (Previous) Public
Service
Other Relevant Background
(Other Comments)
Fleld not completed.
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CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
October '1.4,2026
No.26-84
RESOLUTION APPOINTING MONA MCGARTHWAITE TO THE COMMUNITY
ENGAGEMENT COMMISSION
WHEREAS, the Community Engagement Commission serves in an advisory capacity to the
City Council regarding the effective, meaningful and equal involvement of Falcon Heights
residents in their community; and
WHEREAS, City Staff , the Council Liaisory and the Commission Vice Chair have interviewed
Mona McGarthwaite and recommend appointment to the Falcon Heights Community
Engagement Commission
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights,
Minnesota:
1,. That the appoinfrnent of Mona McGarthwaite to the Falcon Heights Community
Engagement Commission is approved and adopted by the City Council of the City of
Falcon Heights.
ADOPIED by the Falcon Heights City Council this 14ft day of October,
Moved by:C"utsVs \:on Approved
C.
GUSTAFSON
MAY
MIELKE
MOGEN
WASSENBERG
5 In Favor Attested by:
-O Against
Linehan
Administrator
22
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23
FnLC0il HE/IEIITS
THE CITY THAT SOARS
REQUEST FOR COUNCIL ACTION
Meeting Date October 1,4,2026
Agenda Item Consent G4
Attachment See below
Submitted By Iack Linehan, City Administrator
Item Approval of Resolution 26-85 Authorizing Splash Pad Change Order #1 with
Flagship Recreation for the Community Park Improvements Project FH-01
Description The splash pad has an option to install a timer for operating windows of the
shutoff valve (i.e. 10AM to 7PM). When the splash pad was installed in late
2025, the water line in the building was not ready for the timer, and it was
determined the building installer could provide a change order to install the
timer n2026. The installer opted not to install the timer, and as such Flagship
Recreation would need a change order to mobilize a crew to cut in to the line
and install the timer box.
Budget Impact The change order adds $1,647 to the contract cost with Flagship Recreation. The
additional expense will be funded from Capital. The project remains in budget.
Attachment(s)Splash Pad Change Order #1
Resolution 26-85 Authorizing Change Order #1 with Flagship
Recreation for the Community Park Improvements Project FH-01
Action(s)
Requested
Motion to approve Resolution 26-85 Authorizing Splash Pad Change Order #1
with Flagship Recreation for the Community Park Improvements Project FH-
01
City of Falcon Heights, Minnesota
24
WSb.'
Re:
September 23,2026
Mr. Jack Linehan
City Administrator, City of Falcon Heights
2077 Larpenteur Avenue W
Falcon Heights, MN 55113
Splash Pad Change Order
Falcon Heights Community Park lmprovements
City Project No. FH-01
WSB Project No. 023655-000
Mr. Linehan,
Attached you will find the Splash Pad Change Order for the aforementioned project which has been
signed by WSB and the Contractor and is ready for formal execution by the City. Please review
and, if acceptable to you, sign and date the Owner section of the Change Order form. Once
processed, please keep for your records and return a copy for WSB and Flagship (scanned
document is fine).
The following bulleted list provides a summary of Change Order:o lnstallation of timer for splash pad (to be completed by Aquatix under Flagship Contract).
Let me know if you have any questions or wish to discuss further
Sincerely,
wsB
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Bob Slipka
Project Manager
Attachments:
Splash Pad Change Order
CC:
Emily Maloney, Flagship Recreation
25
Change Order
PROJEGT:
Falcon Heights Community Park
City of Falcon Heights
2077 Larpenteur Ave. W.
Falcon Heights, MN 551 13
TO CONTRACTOR:
Flagship Recreation
Attn: Emily Maloney
1 1 1 23 Upper 33rd St. N
Lake Elmo, MN 55042
The contractor is hereby notified that the contract documents are changed as follows:
NOT VALID UNTIL SIGNED BY THE CONSULTANT, CONTRACTOR AND OWNER
CHANGEORDER#: 1
Date:
Citv Proiect No:
WSB Proiect No:
9t23t2026
FH-01
023655-000
&E/.lttolw
DISTRIBUTION TO: tr Consultant
D Contractor
tr Owner
tr Other
9t23t2026
Contract Summary to Date
Change in Contract Amount:Change in Contract Time:
Original Contract Sum:$170,000.00 ungrnal uonlracl uompleuon
Date:5t30t2026
Net Change from
Previous Chanqe Orders:$uhange tn worKrng Days lrom
Previous Chanoe Orders:0 Days
uontract Pnce Pnor
to This Chanoe Order:$170,000.00 Gompletion Date Prior
to This Chanqe Order:5t30t2026
Net change trom
This Chanoe Order:$1,647.00 lncrease in Time
for This Chanoe Order:0 Days
Current Total Contract Sum:$17',t,647.00 uurrent uontract
Completion Date:5t30t2026
No.Description Qtv.unit Unit Price ADD DEDUCT
1 ADD: SPLASH PAD TIMER LS $1,647.00 $ 1,647.00 $
2 U $
s $
4 $$
D $
b $s
7 Q $
TOTAL CHANGE ORDER ADDS AND DEDUCTS:$ 1.647.00 $
NET CHANGE ORDER TOTAL:$ 1,647.00 ADD
Consultant:
WSB, LLC
701 Xenia Ave. South - Suite 300
Minneapolis, MN 55416
Signature
Robert Slipka. PLA
Date
Proiect Manaoer
Name (Printed)
/",*?-
Title
9t23t26Contractor:
Flagship Recrealion
1 1 1 23 Upper 33rd St. N
Lake Elmo, MN 55042
Signature
Emily Maloney
Date
+wner Sr Proiect Consultant
Nane (Printed)Tiile
Owner:
City of Falcon Heights
2077 Larpenteur Ave. W.
Falcon Heights, MN 551 13
Signature Date
Nane (Pinted)
Page 1 of 1
K:\023655-000\Admin\Construction Admin\PA and CO\Aqualix CO\023655-000 Splash Pad Change Order
Tiile
26
Date
Expires
Quote:
Contact:
Phone:
Email:
8t25t2026
9/4/2026
City of Fatcon Heights
Jack Linehan
(651)792-7611
iack.tineha n@fa tcon heights.org r##\Y
CHANGE ORDER
Please Remit Payment To:Bitl To
Clty of Fatcon Height3
2050 Rosetawn Av6W
Ragshlp Recreation
11123 Upper 3{lrd St. N
Falcon
Date Inltlated:
Change Orden
Prolect:
MN55113
a2512026
1
Fatcon Heights Sptrash Pad
Ihls ls amended to add/ remove the tasks to the of work:
Paid to Datel 60.00
Remainine to Be Paldl $0.00
Descliption ADD/ DEDUCT EXT. PRICEITEM
Fatcon HeiEhts Sptash Pad, EM706FH5046259
$1,647.001AdditionaI lvlobitization and Timer Cut ln ADD
ADD $o.oo2
3 ADD $o.oo
4 ADD $o.oo
DEDUCT $0.005
DEDUCT $o.oo6
il.647.00
Orlglnal Contract Suml $0.00
Changes to Dat6l $0.00
Amounr rhls Chanrel $1.647.00
Revlsed Contract Suml $1,647.00
Accepted By (Print)
Signature:Date:
Accepted By (Print)
Date:SiEnature:
Purchase Amount: $1,647.00
Page 1 of 1
omnif
27
NON.BID CONTRACT
FOR PURCHASE OF GOODS AND SERVICES
AGREEMENTmadethisl4thdayofMay,2025,by and betweentheCITYOF FALCON HEICHTS,
a Minnesota municipal corporation ("City"), and SAWTOOTH HOLDINGS, INC. a Minnesota
corporation, dba FLAGSHIP RECREATION ("Contractor").
IN CONSIDERATION OF'THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS
FOLLOWS:
1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract
Documents," all of which shall be taken together as a whole as the contract between the parties:. This Agreement.. Exhibit A: Proposal from Flagship Recreation dated May 9, 2025 (Splash Pad Modified
Package F Proposal). Exhibit B: Installation Quote from Flagship Recreation dated May 9,2025
In the event of a conflict among the Contract Documents, the order listed above shall control.
2. CONTRACTOR OBLIGATIONS. Contractor shall furnish all goods, services, labor, materials,
tools, equipment, and supplies necessary for the purchase, installation, and startup of a Splash Pad at
Community Park in accordance with the Contract Documents. Contractor shall provide all personnel,
supervision, services, materials, tools, equipment and supplies and do all things necessary and
ancillary thereto specified in the Contract Documents.
3. CONTRACTOR'S REPRESENTATIONS.. Contractor has examined and carefully studied the Contract Documents.. Contractor is familiar with and satisfied with all applicable laws and regulations.. Contractor finds the Contract Documents sufficient to understand all terms and conditions.
4. COMPENSATION. The City shall pay Contractor for the goods and services described in the
Contract Documents, not to exceed $1701000.00, inclusive of reimbursable expenses. Payment shall
be made periodically upon completion of services and within thirly-five (35) days of receipt of
invoice.
5. COMPLETION DATE. Contractor shall complete the work on or before May 30, 2026, subject
to weather and site conditions.
6. WARRANTY. Contractor warrants that all materials and workmanship are new and fi'ee from
defects, and conform to the Contract Documents. Contractor shall correct any defects discovered
within one year from completion at no additional cost to the Cify.
7. RIGHTS AND REMEDIES. All rights and remedies available underthe Contract Documents are
cumulative with rights and remedies under law.
220494v1 )?o
28
8. INSPECTION AT DELMRY. The City may inspect goods at delivery and either accept,
request corrections, or withhold payment until corrected.
9. CIIANGES TO WORK. The City may authorize changes by written amendment. Contractor shall
not perform additional work without a signed amendment.
10. UNAUTHORIZED WORK. No payment shall be made for unauthorized work.
11. DOCUMENTS. All documents prepared under this Contract shall be the property of the City.
12. COMPLIANCE WITH LAWS. Contractor shall comply with all applicable federal, state, and
locallaws.
13. STANDARD OF CARE. Contractor shall perform all services with the care, skill, and diligence
normally provided by a professional contractor in similar circumstances.
14. INDEMNIFICATION. To the fullest extent permitted by law, Contractor agrees to defend,
indemnify and hold harmless the Cify, and its employees, officials, and agents from and against all
claims, actions, damages, losses and expenses, including reasonable attorney fees, arising out of
Contractor's negligence or its performance or failure to perform its obligations under this Contract.
Contractor's indemnification obligation shall apply to subcontractor(s), or anyone directly or
indirectly employed or hired by Contractor, or anyone for whose acts Contractor may be liable.
Contractor agrees this indemnity obligation shall survive the completion or termination of this
Contract.
15. INSURANCE. Prior to the staft of the project, Contractor shall fumish to the City a certificate
of insurance showing proof of the required insurance required under this Paragraph. Contractor
shall take out and maintain or cause to be taken out and maintained until six (6) months after the
City has accepted the public improvements, such insurance as shall protect Contractor and the City
for work covered by the Contract including workers' compensation claims and properly damage,
bodily and personal injury which may arise from operations under this Contract, whether such
operations are by Contractor or anyone directly or indirectly employed by either of them. The
minimum amounts of insurance shall be as follows:
Commercial General Liqbility (or in combination with an umbrello policy)
$2,000,000 Each Occurrence
$2, 000,000 Products/Completed Operations Aggregate
$2,000,000 Annual Aggregate
The following coverages shall be included:
Premises and Operations Bodily Injury and Properly Damage
Personal and Advertising Injury
Blanket Contractual Liability
Products and Completed Operations Liability
Automobile Liability
$2,000,000 Combined Single Limit - Bodily Injury & Property Damage
Including Owned, Hired & Non-Owned Automobiles
224494v1
z4o 29
ll/orkers C ompens ation
Workers' Compensation insurance in accordance with the statutory requirements
of the State of Minnesota, including Employer's Liability with minimum limits are
as follows:
$500,000 - Bodily Injury by Disease per employee
$500,000 - Bodily Injury by Disease aggregate
$500,000 - Bodily Injury by Accident
The Contractor's insurance must be "Primary and Non-Contributory"
All insurance policies (or riders) required by this Contract shall be (i) taken out by and maintained
with responsible insurance companies organized under the laws of one of the states of the United
States and qualified to do business in the State of Minnesota, (ii) shall name the City, its employees
and agents as additional insureds (CGL and umbrella only) by endorsement which shall be filed
with the Cify. A copy of the endorsement must be submitted with the certificate of insurance.
Contractor's policies and Certificate of Insurance shall contain a provision that coverage afforded
under the policies shall not be cancelled without at least thirty (30) days' advanced written notice
to the Cify, or ten (10) days' notice for non-payment of premium.
An Umbrella or Excess Liability insurance policy may be used to supplement Contractor's policy
limits on a follow-form basis to satisfy the full policy limits required by this Contract.
16. INDEPENDENT CONTRACTOR Contractor is an independent contractor and not an
employee of the City.
17. STIBCONTRACTORS. Contractor shall not subcontract services without prior written approval
by the City. Contractor shall comply with Minnesota Statute fi 471.425. Contractor must pay
Subcontractor for all undisputed services provided by Subcontractor within ten days of
Contractor's receipt of payment from City. Contractor must pay interest of 1.5 percent per month
or any part of a month to Subcontractor on any undisputed amount not paid on time to
Subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or
more is $10.
18. ASSIGNMENT. Neither party shall assign this Agreement without written consent of the other.
19. WAMR. No waiver of any provision shall be valid unless in writing sigrred by both parties.
20. ENTIRE AGREEMENT. This is the entire agreement between the parties and supersedes all
prior agreements.
21. CONTROLLING LAW. This Agreement shallbe govemed by Minnesota law.
22. COPYRIGHT. Contractor shall defend actions or claims charging infringement of any
copyright or patent by reason of the use or adoption of any designs, drawings or specifications
supplied by it, and it shall hold harmless the City from loss or damage resulting there from.
220494v1
24t
30
23. RECORIIS/AUDIT. Contractor shall maintain records for six years, subject to audit as required
by Minnesota law. The Contractor shall maintain complete and accurate records of time and expense
involved in the performance of services. Pursuant to Minnesota Statutes $ 16C.05, Subd. 5, any
books, records, documents, and accounting procedures and practices of City and Contractor
relevant to the Agreement are subject to examination by City and Contactor, and either the
Legislative Auditor or the State Auditor as appropriate.
24. MINIIESOTA GOVERNMENT DATA PRACTICES ACT. Contractor must comply with
the Minnesota Govemment Data Practices Act, Minnesota Statutes Chapter l3,in handling data
related to this Contract.
25. TERMINATION. The Cify may terminate this Agreement upon two (2) days' written notice
Contractor will be paid for goods and services provided up to termination if not in default.
Dated: \1o.. \\ ,2025 CITYOFJ'
By
Administrator
Dated: May 28th 2025 sAwTooTH HOLDINGS,
FLAGSIilP RECREATION
INC. DBA
By W
print Name: Emily Maloney
Ifc.Sr Project Consultant
220494v1 242
31
CITY OF FALCON HEIGHTS
COTINCIL RESOLUTION
October 14,2026
No.26-85
RESOLUTION AUTHORIZING CHANGE ORDER#I TO FLAGSHIP RECREATION FOR
COMMUNITY PARK IMPROVEMENTS PROJECT FH-01
WHEREAS, the City of Falcon Heights has entered into a contract with Flagship Recreation for the
Community Park Improvements Project FH-01, including installation of the Community Park splash pad;
and
WHEREAS, installation of an operational timer for the splash pad shutoff valve was identified as an
optional component of the project, but could not be installed in late 2025 because the water line in the
building was not yet prepared for timer integration; and
WHEREAS, the building installer originally anticipated performing the timer installation in2026 but later
declined to complete the work, necessitating remobilization and installation by Flagship Recreation; and
WHEREAS' Flagship Recreation, through its subcontractor Aquatix, has provided a Change Order to
complete the installation of the required splash pad timer, including mobilization and cut-in to the existing
line; and
WHEREAS, Change Order #1 results in an increase of One Thousand Six Hundred Forty-Seven Dollars
($ I ,647.00) to the total contract amount for Project FH-01 ; and
WHEREAS, funding for this Change Order will be provided through Capital funds, and the project remains
within the approved budget; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota:
1. That Change Order #1 with Flagship Recreation for the Community Park Improvements Project
FH-O1 is hereby approved in the amount of $1,647.00; and
2. That the City Administrator is authorized to execute Change Order #1 and take all necessary
actions to carry out the intent ofthis resolution.
ADOPTED by the Falcon Heights City Council this 14th day of October,2026.
Moved by: C:.-tstsa$ so'\ Approved
C.
GUSTAFSON
MAY
MIELKE
MOGEN
WASSENBERG
5 In nuuor Attested by:
c Against Administrator
32
BLANK PAGE
33
FnLC0il ItEtEllT'
THECffYTHATSOARS
REQUEST FOR COUNCIL ACTION
Meeting Date October 'J,4,2026
Agenda Item Consent G5
Attachment See below
Submitted By Jack Linehan, City Administrator
Item Authorization to Apply for Met Council Livable Communities Site
Investigation Grant for Les Bolstad Golf Course
Description The City of Falcon Heights, in partnership with Rachel Development and
Braun Intertec, is working to better understand environmental conditions at
the Les Bolstad Golf Course site. Preliminary reviews and past environmental
assessments have shown areas where additional soil, water, and material
testing is recommended before any future redevelopment planning progresses.
Braun Intertec has prepar ed a Remedial Inaestigation Work Plan that outlines a
thorough set of investigation activities throughout the site. These activities
include collecting soil, sediment, and surface water samples in areas
historically used as tee boxes, fafuways, putting greens, compost areas, and
near former chemical mixing locations. The purpose of this work is to identify
whether contaminants such as mercury, arsenic, pesticides, or other materials
remain at levels that could impact future use of the site and determine what
cleanup might be required.
The Metropolitan Council's Livable Communities Site Investigation program
provides funding to cities to complete environmental assessments exact$ like
this. Falcon Heights is eligible to apply as a participating LCA community.
This grant would help offset the cost of the environmental investigation and
reduce the financial burden on the City and our development partners.
The Met Council requires a City Council resolution authorizing the
application.
Staff requests authorization to submit a grant application to the Met Council
LCDA Site Investigation program.
If awarded, the grant funds would be used by Braun Intertec to carry out the
investigation activities outlined in the Work Plan, in coordination with Rachel
Development and the Minnesota Department of Agriculfure.
This work is an important early step in determining the environmental
condition of the property and informing future redevelopment decisions.
City of Falcon Heights, Minnesota
34
Budget Impact There is no direct financial commitment required at this stage. Grant funds
would reduce or eliminate the City's cost shqre for the investigation work. If a
match is required, staff will return to Council with details before acceptance of
funds.
Attachment(s). Resolutton26-86
. Braun Intertec's Remedial lnvestigation Work Plan
Action(s)
Requested
Staff recommends a motion to approve Resolution 26-86 authorizing
submission of the LCDA Site Investigation grant application to the
Metropolitan Council for the Les Bolstad Golf Course site.
35
Remediat lnvestigation Work PLan
Les Botstad Gotf Course
227 5 LarPente u r Ave nue West
Fatcon Heights, Minnesota
Prepared for
Minnesota DePartment of A$ric
On behaLf of Rachel Deve
Prepared bY
Braun lntertec
Project 1 001 4080-004
September 28,2026
36
September 28,2026
Josh Leabte, PG
Minnesota Department of Agricutture
Pesticide and Fertitizer Management
625 Robert Street North
Saint Pau[, MN 55155-2538
Re:Remediat lnvestigation Work Plan
Les Botstad Gotf Course
2275 Larpenteur Avenue West
Fa[con Heights, M innesota
Dear Mr. Leabte:
Braun lntertec compteted a Phase I Agricuttu
a bove-referenced property (Site) dated Se ptem
Agricutture (MDA)for review and approvat as part
Cteanup (AgVlC) program. A prior Phase I ESA was
3,2025. A site visit witt be perfor
20261o reviewthe AgESA
lnvestigation Work Ptan (
AgESA Addendum fi
proposat dated Augu
We appreciate the opportun
lf you
at
Witt Jacbs
Staff Scientist
Justin P. Michaet, PG
Senior Scientist
poration dated september
thE MDA,Braun lntertec in the fattof
iated Areas to devetop the attached Remediat
has this RIWP based upon the Phase I ESA and
performed rdance with our Rachet Devetopment, lnc
profession ces to Rachet Devetopment, lnc for this project
t Site
BFIAUN
INTERTEC
Project 10014080_004
Addendum ofthe
nesota Department of
ntary I nvestigation and
bmitted
cultu
ediat Investigation Work Ptan, ptease contact Justin Michaet
.com).
ts servrce
rtec Corporation
',i1.'
li.t,1;
t!,
952.995.2000 I trOol Hampshire Ave, S, Bloomington, MN 55438 | Ut"unintertec.com
B
Table of Contents
1.0 lntroduction
1.1 Purpose
1.2 Scope of Services
2.O Backgroundlnformation
Site Location
Site Description and Use ............
Current Uses of the Adjoining Properties
Physicat Setting........
Topography
Geotogy
Hydrogeotogy.................
Regutatory Agency Fite and Records Review
Summary of Site History
Cottection..
Soit Samp1in9................
Surface Water Sampting
HRA-1 : Current and Former Tee Boxes
HRA-2: Current and Former Fairways
HRA-3: Current and Former Putting Greens......
HRA-4: Compost Area ...........
HRA-S: Ponds.........
HRA-6: Adjacent to Chemicat Mixing Area........
4.O Contamination lmpacts Survey
5.0 Proposed Sampting Location and Rationale
6.0 Schedute and Reporting
7.O Ctosing Remarks
2.1
2.2
2.3
2.4
2.4.1
2.4.2
2.4.3
2.4.4
2.4.5
3.0 Sampte
3.1
3.2
3.2.1
3.2.2
3.2.3
3.2.4
3.2.5
3.2.6
Figures
Figure 1:
Figure 2:
Figure 3:
Site Location
Site Layout
High Risk Area Map
2.4.6 Summary of Historicat lnformation for Adjoining and Area Properties
.....2
......2
......2
......3
......4
......4
......4
......4
......5
......5
......6
.....6
......6
......7
......7
......8
......8
',... '8
......9
.9
9
9
11
12
Tabtes
Tabte 1: Soit Anatysis Ptan
Tabte 2: Surface Water Analysis Ptan
Appendix A.
Standard Operati ng Procedu res
Appendix A.
[3iaLln lnteriec Pag. 38
Tabte of Contents (Continued)B
Appendix B.
Appendix C.
Appendix D.
Appendix E.
ApPendix F. Tabtes
Tabte 1: Soit AnatYsis Ptan
Tabte 2: Surface Water Anatysis Ptan
Appendix G.
Standard OPerating Procedu res
39
Biai.it llt3fiea
Minnesota Department of Agricutture
Les Botstad Gotf Course
Prolect 100'14080_004
September 28,2026 B
1.0 lntroduction
Previous environmentat sampting compteted at the Site identified soit concentrations of mercury above
relevant Minnesota Pottution Control Agency (MPCA) residentiaI and commerciat soit reference values (SRVs)
regulatory standards at the Hote 'l 1 Green (39 mittigrams per kilogram (mg/kg)), Hole '13 Green (27 mg/kg),
Practice Green (3.0 mg/kg), and Driving Range Tee Box (36 and 29 mglkg). Additionatty, this previous
environmentaI sampting identified soiI concentrations of arsenic above associated MPCA residentiat and
commercial SRVS at the Hote 1 1 Green (91 mg/kg), Hole 13 Green (42 mglkg],, Practice Green (24 mg/kg),
and the Fairway 11 Rough identified arsenic exceeding the soit teaching vatue (7.5 mg/kg). Additionat soit
sampting activities were previousty compteted at severa[ locations betow associated MPCA regulatory
standards which is further described betow in Section 5.0. The presumed source for the identified mercury
concentrations is the [abel rate apptication of pesticides associated with the historical use of the Site as a
golf course. Braun lntertec conducted a Phase I Agricutturat Environmentat Site Assessment (A$ESA)
Addendum at the Site dated September 9, 2026, which was submitted to the Minnesota Department of
Agricutture (MDA) for review and approval (2026 Phase I ESA Addendum). A site visit witt be performed with
the M DA, Ctient Representative and Braun lntertec in the fatt ol 2026 to review the AgESA Addendum and
associated High-Risk Areas to develop the Remediat lnvestigation Work Ptan (RIWP). The Site [ocation is
ittustrated on Figure 1.
1.1 Purpose
This RIWP has been prepared for MDA review and approvat to further investigate the previousty identified
contaminants of concern associated with setect High-Risk Areas (HRAs) based on Site operations.
The intent of the investigation activities is to determine the magnitude and extent of potentiat agricutturat
chemicaI contamination in soit and determine a potentiaI corrective action ptan. Depending upon initiat
results, a potentiat exists for subsequent sampte submittat and/or detineation sampting activities.
1.2 Scope of Services
Braun lntertec has prepared this RIWP in general accordance with MDA Guidance Document 30 and
proposes to complete the Remediat lnvestigation in generaI accordance with MDA Guidance Document 1 1
The specific scope of this Rl is further discussed betow and includes the cottection of soit, sediment, and
surface water samples, submittaI of associated samptes to a quatified taboratory, freezing cottected soit
samptes with potentia[ taboratory submittat for up to 6 months and comptetion of a Contamination lmpact
Survey. The resutts of the sampting activities witt be summarized in a Remediat lnvestigation Report and/or
Correction Action Ptan (RI/CAP) in generat accordance with MDA Guidance Document 10.
Soit, sediment, and surface water samptes witt be cottected from a combination of both composite
and discrete sampting locations. Anatyticat samptes witt be submitted for a combination of MDA List
1 Pesticides, mercury, and arsenic. Setect additionat soil samples witt be submitted for votatite
organic compound (VOC), gasotine range organics (GRO) and dieset range organics (DRO) analysis.
Refer to Tabte 1 for a detailed description of sample submittat locations, intervals, and analysis.
iliai.in l:liof rarc Paqe I 40
Mlnnesota Department of Agricutture
Les Botstad Gotf Course
Project 1 001 4080_004
September 28,2026 B
2.O Background lnformation
2.1 Site Location
A Site Location Map is inctuded as Figure 1 . Retevant Site information obtained f rom the county website and
from other sources is summarized bel.ow.
2100 Larpenteur Ave W2275 LarpenteurAve W
Fatcon Heights
Ramsey Cobnty
Minnesota
L72923/10003
1990
University of Minnesota
44.994 North
-93.192West
Approximatety 123.4
acres of targer 135.18
acre tegat parcet
Not assigned
77292 0005
t.22acres
202923770239
Approximatety 16.3
acres of targer 33.84
acre legaI parcet
Pag.2 41
2.2 Site Description and Use
The Site consists of portions of Ramsey County parcels 17-29-23-41-0003 and 20-29-23-1'l-0039 and parcel
1 7 -29 -23-44-0005 tota ti ng a pproximatety 1 40. 9 acres.
The portions of the approximate 123.4 acres of parce[ 17-29-23-41-0003 is devetoped with the fottowing
on-Site:
A vacant 2-story with basement ctubhouse (2275 Larpenteur Avenue) constructed in 1934 (vacant
since 201 1) tocated in the southwest corner. The ctubhouse is connected to the municipaI water and
sanitary sewer systems and is heated by naturaI gas-fired systems.
A new ctubhouse (three or four inter-connected manufactured buitdings) that was constructed in
2011-12 and is located adjacent north of the vacant ctubhouse. This ctubhouse is connected to the
municipat water and sanitary sewer systems and is heated by naturat gas-fired systems.
A cotd storage buitding (Hoops Storage) buitding constructed in 2001-02 and located north of the new
ctubhouse. This structure is not connected to any utitities and is not heated.
A restroom/shelter constructed in 2002 and located in the northwest corner. The restroom/shetter is
connected to the municipaI water and sanitary sewer systems but is not heated.
I
I
Ilrali-r llteirec
Address:
City:
County:
State:
Property ldentification Number:
Construction Year:
Owner:
Latitude:
Longitude:
Size:
Minnesota Department of Agricutture
Les Botstad Gotf Course
Project 100'14080_004
September 28,2026 B
Aone-storydrivingrange buitding(2175 LarpenteurAvenue)constructed between 1991 and 2003
and located atong the south-centraI portion of the Site atong the north side of Larpenteur Avenue
The driving range buitding is connected to the municipat water and sanitary sewer systems and is
heated by naturaI gas-fired systems.
A smatt wood structure (rain shetter) that has no utitity services.
Sixteen hotes of the University Gotf Course
Parcel 17 -29-23-44-0005 totats 1 .22 acres and is located adjacent east of the targer approximate
124.6 acres parce[. Parce[ 17-29-23-44-0005 is devetoped with part of the driving range; there are no
structures.
The approximate 16.3 acres of parcel 20-29-23-11-0239 (2100 Larpenteur Avenue West) is devetoped
with the fottowing:
An underground vautt [ocated in the southeast corner
Two hol.es of the University Gotf Course.
Parcel 20-29-23-11-0239 (2100 Larpenteur Avenue West) is separated from the other two parcets by
Larpenteur Avenue. An underground gotf cart tunnel runs below Larpenteur Avenue to atlow access
between the parcets. The Site is accessed from Larpenteur Avenue to the south and Roselawn
Avenue to the north.
A Site Layout Ptan is included as Figure 2.
2.3 Current Uses of the Adjoining Properties
The properties surrounding the Site are as foltows
I
I
I
Direction Property Use
North
South
East
West
ATurfgrass Maintenance Facllity, radio tower and two auxitiary buitdings and West Roselawn Avenue
fotLowed by an apaftment buitding, sin$e-family dwettings and a church.
The northern portion of the Site is bound by Larpenteur Avenue West and the southern portion is bound by
residentia t devetopment.
The northern portion 0f the Site is bound by Cteveland Avenue, an indoor gotf training facitity, a soccer
stadium and Gibbs Farm. University of Minnesota agricuttural tand and a park are tocated east of Ctevetand
Avenue. The southern portion of the Site is bound by Coffrnan Street fottowed by an apartment buitding and
a parkwith the University Betl Museum beyond.
The northern portion of the Site is bound by Futham Street with residentiat devetopment beyond. The
southern portion is bound by a townhouse development.
lJralrn lr ei.ei;l)ag: :l 42
Minnesota Department of Agricutture
Les Botstad Golf Course
Project 1 001 4080_004
September 28,2026 B
2.4 Physicat Setting
The purpose of the physicat setting review is to provide information about the physicat setting of the Site in
order to aid in the evatuation of both physicat characteristics of the Site and additionat attribute data, which
is usefuI in assessing the impact of migration of contaminants and subsequent impact on soits and/or
groundwater.
2.4.1 Topography
The surface etevations at the Site range from approximatety 930 feet to 990 feet above mean sea level
according to the United States Geotogic Survey (USGS) 7.5-minute quadrangte for St. Paut West, Minnesota.
The Site topography is gentty undutating. ln genera[, the Site sLopes toward the northwest corner which is the
lowest portion of Site.
2.4.2 Geotogy
The unconsotidated sediments in the Site vicinity are Pteistocene age Superior Lobe, buried coarse
meltwater stream sediment, which consist of medium to coarse sand and gravet with cobbles and boutders
and Pteistocene age Grantsburg Subtobe meltwater stream sediment deposits that consist of medium to
coarse sand with pebbtes. Sand predominantly quartz; and can be distinguished from Superior lobe sand by
presence of Cretaceous shate, [imestone, and rare tignite grains. Shate and tignite grains are common in
coarse-sand fraction and may be concentrated in tayers (Patterson, 1992). The depth to bedrock in the Site
vicinity is approximatety 100 feet to 150 feet betow [and surface (Mosster, 1992).
2.4.3 Hydrogeotogy
The depth to groundwater in the vicinity of the Site is expected to tie 30 to 90 feet betow [and surface.
According to pubtished geotogic information, the regionat groundwater fl.ow direction within the
unconsolidated deposits in the Site vicinity is generatty to the southwest (Kanivetsky and Ctetand, 1992).
However, the tocal direction of groundwater ftow may be affected by nearby streams, [akes, wetts, andlor
wettands and may vary seasonatty.
WellDatabases
The Minnesota Geotogicat Survey (MGS) maintains the Minnesota Wett lndex (MWl), which is a timited
database of water wetl records. The MWI was accessed through the Minnesota Department of Heatth (MDH)
website. Not att private water wetls are listed in that database. ln addition, the MDH maintains a database of
water we[[ records disctosed and registered during reaI estate property transactions, the Wetl Disclosure
Certificate database, within their Wett Management Section that may contain we[[ records not tisted in
the MWl.
Our review of these sources identified an irrigation we[[ located on the eastern portion parcel
17-29-23-41-0003. This irrigation wett (Unique lD: 200'154) is not a part of the subject Site.
[Jra:rn llls le:PaF,.A 43
Minnesota Department of Agriculture
Les Botstad Gotf Course
Project 1 001 4080_004
September 28,2026 EI
2.4.4 Regutatory Agency Fite and Records Review
lnformation rel.ated to the Site was requested from the MDA on August 20,2026. The MDA responded
August 25,2026, indicating they did not have any responsive data to provide for the Site. Additionatty, the Site
was not identified on the MDA What's ln My Neighborhood (WIMN) online mapping database. The MDA WIMN
search results did not identify any licenses or permits in association with the Site. The Ramsey County Spitt
Report was reviewed for evidence of a retease associated with the Site and is inctuded as an attachment.
Additionat information indicating a historicaI release at the Site was not identified in the Ramsey County
Spitt Report.
2.4.5 Summary of Site History
Based upon the above information sources, smat[ structures typicat of dwettings or a farmstead were
depicted atong the west side of the Site by 1896. The Site was devetoped as agricutturat tand prior to 1915,
and was devetoped as the Minnepeau Gotf Course f rom 1915 through 1929, and has been devetoped as the
University of Minnesota Gotf Course since 1929. The existingvacant ctubhouse in the southwest corner of
the Site was constructed in 1934. A clubhouse associated with the former gotf course was reportedly tocated
in the northeast corner of the Site in the generaI area just south of the existing adjoining radio tower through
at least 1947. A caddy shack was located in the northwest corner of the portion of the Site tocated south of
Larpenteur Avenue in the 1940s and 1950s. The existing driving range in the southeast area north of
Larpenteur Avenue was present by 1957. A smatt structure was present in the south-centraI portion of the
driving range through at teast 1966 with the existing driving range buitding present in its current tocation by
2003. The existing col.d storage shed north of the existing ctubhouses was constructed in 2001-02. A
rectangutar structure is present atong the east side of the Site, south of the off-Site soccer stadium, from
2004 through 201 0. The existing new clubhouse just north of the vacant ctubhouse was constructed in 201 1 .
Braun lntertec performed timited soit sampting at three greens, two fairways, the driving range, two tee boxes,
and surrounding Maintenance facitity. This timited soiI sampling identified soil concentrations of mercury
above associated Minnesota Pottution ControI Agency (MPCA) residentiat and commerciat SRVs at the Hote
1 1 Green (39 mitligrams per kitogram (mg/kg)), Hole 13 Green (27 mg/kg), Practice Green (3.0 mg/kg), and
Driving Range Tee Box (36 and 29 mg/kg). Additionatty, this previous environmentat sampting identified soit
concentrations of arsenic above associated MPCA residential and commerciat SRVs at the Hote 11 Green
(91 mg/kg), Hote 13 Green (42mq/kg), Practice Green (24 mg/kg), and the Fairway 11 Rough identified arsenic
exceeding the soit teaching vatue (7.5 mglkg).
Based upon the information presented in the 2026 Phase I ESA Addendum, the fottowing HRAs have been
identif ied:
HRA-1 : Current and Former Tee Boxes
HRA-2: Current and Former Fairways
HRA-3: Current and Former Putting Greens
HRA-4: Compost Area
HRA-S: Ponds
HRA-6: Chemicat Mixing Area
t)3g€ 5 44Br-alit llie iea
Minnesota Department of Agricu[ture
Les Botstad Gotf Course
Project 1 001 4080_004
September 28,2026 EI
2.4.6 Summary of Historical lnformation for Adjoining and Area Properties
Larpenteur Avenue and Cteveland Avenue have bound to the Site since at least 1896. Rosetawn Avenue and
Futham Street have bound the Site since at least 1937. The existing Gibbs Farm facitity adjacent to the east
atong the north side of Larpenteur Avenue has been present since at teast 1937. Greenhouses were located
adjacent to the east atong the west side of Ctevetand Avenue through 1966 with one or two dwettings present
south of the greenhouses through 1972.fhe Turfgrass Maintenance Buitding, existing radio tower and
auxiliary buitdings adjacent to the northeast corner of the Site have been present since at teast 'l 957.
The existing soccer stadium adjacent to the east has been present since at teast 2003. The existing indoor
gotf training buitding adjacent to the east has been present since at teast 2019. The adjoining and
surrounding areas beyond Larpenteur Avenue, Cleveland Avenue, Rosetawn Avenue and Futham Street have
been historicatty devetoped for residentiat and agricultural use.
3.0 Sampte Cottection
Boring [ocations witt be advanced using various methods inctuding a hydrauticatty driven push probe dritting
rig and handhetd sampLing equipment (i.e. hand auger/oakfietd probe). Numerous utitities are present at the
site and pubtic and private utitity ctearances wi[[ be performed through Gopher State One Catt prior to
investigation activities. Fottowing completion of the borings they witt be abandoned by the subcontractor in
accordance with MDH requirements. Additionalty, surface water and surface sediment features witt be
sampted using handhetd sampting equipment (staintess steet dip cup and hand advanced macro-core
sampters).
The HRA sampting zones will be mapped using a gtobat positioning system (GPS) with horizontaI submeter
accuracy and disptayed on Figures in the investigation report.
3.1 Soit Sampling
Soit sampting activities wilt be done in generaI accordance wilh MDA Guidance Document 11 - Soil Sampling
Guidance and Guidance Document30-Soil SamplingAt Golf Courses forContamination. Soitsamptingwitt
consist of composite soit samptes and discrete soiI samples. Composite soil samples witt be coltected from
each of the identif ied HRAs. The specif ic sampting approach for each location is shown on Tabte 1 . Each
ptanned composite samples wilt be created by combined atiquots from various discreet sub-samples
cottected throughout the sampting location, The number of sub-samptes for each composite sample is tisted
on Tabte 1 . To create the composite sampte, equat atiquots of soil witt be combined f rom each of the number
of discrete sub-samptes f rom a common 6-inch thick verticat depth intervats. Sampting depth intervats witt
generatty be at the 0.0- to 0.5 foot, 0.5- to 1.0-foot, 1.5- to 2.0 foot, and 2.0- to 2.s-foot sample intervats to
form respective composite soit samptes; however, depths and sampte intervals witt vary between HRAs as
shown on Table '1 to account for changes to site use and addition of soils over time to some HRAs. Additionat
detaits on the sampte density for the various HRAs is provided in the sections betow.
l.'a;J. a) 45li'-iin lllei'erl
Minnesota Department of Agricutture
Les Botstad Gotf Course
Project 1 001 4080_004
September 28,2026 B
After sampte cotl.ection, individuat jars witt be labeted and ptaced within individual bags. Samptes witt either
be submitted for anatysis per the attached Tabte 1 or frozen and retained for future sample submitted.
Samptes witt be ptaced into [aboratory provided containers. Sampte jars not initiatty submitted for [aboratory
anal.ysis witt be frozen within 5 business days for possibte future analysis for up to 6 months for MDA List 1
Pesticides. Soit samptes witt be submitted to a [aboratory with a pre-approvaI status with the MDA as
referenced in MDA Guidance Document 23, Pre-approved Commercial Laboratories: Fixed Base and Mobile.
Soit sampting items witt be cleaned between each sampting intervaI using an Atconox wash and potabte
water rinse if they are reusabte. Additionatly, a methanoI rinse may occur if sampting items are reusable
fottowed by a tripte rinse with either deionized or distitted water. Dri[[ing equipment witt be simitarty
decontaminated between boring [ocations.
A [aboratory data review checktist witt be prepared for each chain-of-custody prepared in generat
accordance wilh MDA Guidance Document 29 - Laboratory Data Review Guidance. Anatyticat samples are
anticipated to be sent to Pace Anatyticat Green Bay for MDA List l anatysis and Pace Anatyticat Minneapotis
for remaining anatysis of mercury, arsenic, VOCs, GRO and DRO.
Up to one dupticate for every ten samples analyzed are proposed as part of the initiat sampte submittat
(22 soit samptes). Up to an additionat 75 dupticate samples witt be jarred and frozen during soit sampting
activities and submitted pending additionat analysis requirements.
3.2 Surface Water Sampting
Surface water sampting activities witt be done in generaI accordance wilh Braun lntertec SOP 314 - Surface
Water Sampllng. Surface water samples witt consist of grab samptes cottected from each of the identif ied
surface water body HRAs and anatyzed based on the specific sampting approach as shown on Tabte 1.
Surface water sampting items witt be cteaned between each sampLing intervaI using an Alconox wash and
potabte water rinse.
A taboratory data review checktist witt be prepared for each chain-of-custody prepared in generaI
accordance wilh MDA Guidance Document 29 - Laboratory Data Review Guidance. Anatyticat samptes are
anticipated to be sent to Pace Anatyticat Minneapotis. Anatyticat samptes are anticipated to be sent to Pace
Anatyticat Green Bay for MDA List 1 ,2,3, and 4 analysis and Pace Anatyticat Minneapotis for remaining
analysis of RCRA Metats.
3.2.1 HRA-1: Current and Former Tee Boxes
The tee boxes witt consist of five-discrete soil probes proposed to be advanced within each identified tee box
and combined to form one composite soil sample. One additionaI composite soiI sampte witt be cotlected
from eight-discrete soiI probes advanced surrounding the tee box within the tong grass areas adjacent to the
tee box to assist with potentiat horizontal detineation. The driving range tee box wit[ be separated between
three subsections (A, B, and C) and the former driving range tee box witt be separated between two
subsections (A and B) due to their sizes. Within each subsection, eight-discrete soiI probes witt be advanced
within the driving range tee boxes and combined to form one composite soit sample. The adjacent tong grass
areas near the driving range are proposed to have 12-discrete soil probes for each composite soiI sample.
lJi-:,.i1 lni?treC Puie I 46
Minnesota Department of Agricutture
Les Botstad Gotf Course
Project 100'1 4080_004
September 28,2026 B
lnitiatty ontythe 0.0- to 0.5 foot sampte from the short grass witt be anatyzed. The remaining subsection
samptes witt be retained, frozen, and tabeted accordingty in the event additionat anal.ysis is needed for
detineation purposes.
3.2.2 HRA-2: Current and Former Fairways
The fairways witt be separated between one and up to four subsections (A, B, C, D), based on length, with
eight-discrete soit probes proposed to be advanced within each subsections of the main fairway combined
to form a composite sample for each section. One additionaI composite soi[ sample witt be coltected f rom
the tong grass areas adjacent to each fairway f rom 12-discrete soit probe locations to assist with potentiat
horizontaI detineation. lnitiat sampte submittaI will. consist of an overat[ composite from each of the
subsections combined to form one composite sample from the 0.0-to 0.S-foot interval per fairway as an
initiaI screening toot. Up to 12 totat-discrete soiI probe sampte locations f rom the short grass witt be
combined for the initiat fairway samples. The remaining subsection samples witt be retained and tabeted
accordingty in the event additionat analysis is needed for detineation purposes.
The driving range fairways witt be separated into two subsections (A and B) for the former driving range
fairway, and four subsections (A, B, C, and D) forthe current driving range fairway. Twetve soil probe locations
witt be advanced within each of the sub-sections to form a composite sampte. lnitiat sample submittat witt
contain one sampte f rom each of the sub-sections from the 0.0 - 0.5-foot interva[ per fairway. The remaining
subsection samptes witt be retained and tabeted accordingty in the event additionat analysis is needed for
detineation purposes.
3.2.3 HRA-3: Current and Former Puttang Greens
The greens witt be separated in hatf (A and B)varying by howthe green is stoped to assess for potential
impacts within the green. Each hatf of the green in short grass wilt consist of eight-discrete soil probes
combined to form 1 composite soit sampte. The adjacent tong grass areas of the greens are proposed to have
12-discrete soiI probes for each composite soiI sample. The practice putting greens are proposed to have
various discrete soit samptes (between five and eight) with the adjacent tong grass areas consisting of
various discrete soit samples.(between eight and 12)'tor each composite soit sam pte. lnitiatty only the
0 - 0.5 foot, and 1 .0 - 1 .5 foot sample intervat f rom the short grass witt be anatyzed. The remaining
2.O - 2.5 foot intervat samptes witt be retained and tabeted accordingty in the event additionat anal.ysis is
needed for detineation purposes.
Since the current driving range tee box was f itted with approximatety 4-5 feet of f itt soit over a green of the
former 9-hole golf course, soit probes witt be advanced within the tee box to 7.5 foot bgs. From here, initiatty
onty the 0.0- to 0.5 foot sampte and the 4 - 5 foot sample from the short grass witl be analyzed.
3.2.4 HRA-4: Compost Area
The compost stockpite mound area wilt be separated in hatf (A and B) to assess potentiat impacts within the
HRA. Each hatf of the mound wi[[ consist of three-discrete soiI probes combined to form a composite soil
sampte. The area surrounding the identif ied mound is proposed to consist of two sample areas (C and D).
B,-atin llia:'aec rjrge B 47
Minnesota Department of Agriculture
Les Botstad Gotf Course
Project '1 0014080_004
September 28,2026 B
The sampte areas surrounding the mounding of the compost area are proposed to consist of f ive-discrete soil
probes combined to form the composite soil. sample. The samptes are ptanned to initiatty be submitted for
anatysis at a 2.S-foot intervaI and a 0.S-foot intervat, with the a S-foot sampte retained pending initiat
anatyticat results.
3.2.5 HRA-S: Ponds
Six surface water bodies are proposed for sediment and surface water sampting given their proximity to other
HRAs, and the presence of drain tite intets and outlets that are used to both fitt and drain the features.
One surface water grab sample witl be cottected f rom each pond and submitted for analysis per the attached
Tabte 1. For sediment sampling, each pond witl be separated in hatf (A and B)to assess potentiat impacts
within the HRA. Each hatf of the pond witt consist of three-discrete sediment probes combined to form a
composite sample.
3.2.6 HRA-6: Adjacent to Chemicat Mixing Area
The identif ied area used to mix chemicats for apptication on the golf course, is located off-Site f rom the
planned devetopment, however this area is bordering the Site. The immediate area directty south of the
chemical mixing area wil[ be separated into three sub-sections (A, B, and C). to assess potentiat impacts
within the H RA. Each sub-section of the area witt consist of three-discrete soil probes combined to form a
composite soiI sampte. Two sub-sections witt be located immediatety adjacent the chemical mixing area,
and one subsection witt be located further down-stope to assist with potentiat horizontaI detineation. The
samptes are planned to initiatty be submitted for anatysis at a 2.s-foot intervaI and a 0.S-foot interval, with
the a s-foot sample retained pending initiat anatyticat resutts.
4.A Contamination lmpacts Survey
As part of the comptetion of the Remediat lnvestigation Report a Contamination lmpacts Survey (ClS) witt be
prepared and included. The CIS Survey witt consist of evatuating the human exposure to contaminated soit
(direct contact), groundwater, and surface water exposure pathways in addition to other potentiat receptors.
The CIS witt be performed in generat accordance with Attachment 2 of MDA Guidance Document I -
Remedial lnvestigation Work Plan. The CIS witt inctude discussion on the presence of accessibility of
identified impacts to receptors, particutarly sensitive receptors such as schoots, daycares, and parks within
1,000 feet of the Site, the presence of welts and associated uses, the presence of surface water bodies within
200 feet of the Site, and other potentiat receptors.
5.0 Proposed Sampting Location and Rationale
The HRAs identified below are proposed for investigation as part of the Remediat lnvestigation. Approximate
proposed sampting areas are shown on the attached Figure 3, the individuat borings for each sampling area
are referenced in Tabte 1. The proposed sample submittat ptan is summarized for soil on the attached Tabte 1
and 2. Each of the borings witt be advanced to depths between 2 andT .5 feet betow ground surface (bgs).
LJ r..,t liriSr:ea Pa'i-.'J 48
Minnesota Department of Agricutture
Les Botstad Gotf Course
Project 1 001 4080_004
September 28,2026 El
HRA-1 -Tee Boxes
A totat of 76 composite soit sampte locations are identified on TabLe 1 and. proposed to be advanced as part
of investigation of the tee boxes located throughout the Site. Each of the discrete soi[ probes combined to
form the composite soil samples witt be advanced to a maximum depth of two feet bgs with samptes
col.tected at the 0.s-foot, 1-foot, and 2-foot intervats. Varying numbers of tee boxes are located at each hole
and consist of either mens, womens, and/or kids identlfiers on Table 1. The tee boxes are proposed to consist
of f ive-discrete soit probes in the short grass and eight-discrete soiI probes in the tong grass. The driving
range is proposed to consist of eight-discrete soil probes in the short grass and 12-discrete soit probes in the
long grass.
HRA-2 - Fairways
A totat of 1 19 composite soil sampte locations are ptanned and described on Tabte 1 to be advanced as part
of investigation of the fairways located throughout the Site. Each of the discrete soit probes witt be combined
to form composite soiI samples and advanced to a maximum depth of two feet bgs with samptes cotlected at
the 0 - o.s-foot, 0.5 - 1-foot, and 1 .5 - 2-foot intervats. Each of the fairways witt be sptit into varying
subsections (A, B, C, and/or D) with samples cottected f rom the short grass and the long grass adjacent areas
as shown on Tabte 1 . lnitiat sa mpte submittat will occur from u p to 12 of the short grass discrete samples
cotlected to form the first composite sample.
HRA-3-Greens
A totat of 112 composite soiI sampte locations are proposed to be advanced as part of the investigation of
the greens located throughout the site. Each of the composite borings (A and B) witt be advanced to a
maximum depth of 2.5 feet bgs with samptes cottected at the 0 - O.S-foot, 1 - 1.5 foot, and 2 - 2.5toot
intervals, with the exception of an identified green that was buried underneath the current driving range tee
box. These borings witt be advanced to a depth of 7.s-foot bgs in order to reach the depth of the former green
The greens are proposed to consist of 8 composite borings for short grass and 12 composite borings for tong
grass f rom each hatf of the green. The area of previous soit sampting activities detected concentrations of
mercu ry above Residentiat and Commerciat SRVs at Hote 1 1 (39 mg/kg), Hote 13 (6.9 mg/kg), a Practice
Putting Green (40 mgkg), and a Driving Range Green (39 mg/kg). Additionatty, previous soit sampting
activities detected etevated concentrations of arsenic above SRVs at Hote 1 1 (91 mg/kg), Hote 13 (42 mg/kg),
and a Practice Putting Green 124 mg/kg).
HRA-4 - Compost Area
A totat of four composite borings (CD-1 through CD-4) are proposed to be advanced in the compost a rea
which is tocated in the northeast quadrant of the Site. Two of the composite borings witt be advanced within
the identified area where composting has occurred and the other two composite borings wilt be advanced in
the areas immediatety surrounding the identified area where composting has occurred. These composite
borings witt be advanced to a depth of S-foot bgs.
HRA-5 - Ponds
A totat of six surface water and 12 sediment composite samples from Pond-1 through Pond-6 are proposed to
be cottected from each of the identified surface water bodies on-Site. Four of the surface water bodies were
determined to have drain tile inlets to aid in drainage from other HRAs. The two other surface water bodies
are in low tying areas that receive overtand ftow drainage from other HRAs. These surface water bodies are
tocated throughout the course on portion of the course north of Larpenteur Avenue West.
B.ar.tn ln'ieij:ec [)age 1a 49
Minnesota Department of Agricutture
Les Botstad Golf Course
Project 1 001 4080_004
September 28,2026 B
HRA-6 - Adjacent to Chemical Mixing Area
A totat of three composite borings (CMA-1 through CMA-3) are proposed to be advanced within this HRA.
Two composite borings witt be tocated immediatety adjacent to the paved btacktop area (offsite, but adjacent
to Site) where former chemicaI handting and mixing occurred. The remaining composite boring witt be
advanced in a downhitl direction from the paved btacktop area within approximatety 20 feet of each other.
ln total 322 composite soil sampte locations, six grab surface water samples, and 12 composite sediment
samples are proposed to be advanced and coltected. Atotatof 214 soit samptes are proposed to initiatty be
analyzed for arsenic and mercury f rom the 0 - O.s-foot and 0.5 - 1-foot intervals at the tee-boxes and fairways,
and0-0.5-foot,and1.0-1.S-footintervalforputtinggreens.Atotatofsixsamptesareproposedtoinitiatty
be analyzed for MDA List 1 Pesticides, VOCs, DRO, GRO, mercury, and arsenic from the Chemicat Mixing
Area. A totaI of eight samptes are proposed to be initiatty anatyzed for mercury, and from the compost area.
The samples coltected from the compost area, and Chemicat Mixing area witl be from the 0.0 - 0.5 foot
interval and the 2.0 - 2.s-foot interva[. Att cottected soil samptes witt be archived in a freezer for potentiaI
future analysis of MDA List'1 Pesticides pending initiat anatysis within 6 months of cotlection.
6.0 Schedute and Reporting
Borings are proposed to be advanced within 1 to 2 weeks of RIWP approval. lnitiat soit sampte anatytical
resutts witt be availabte within approximatety 10 business days (potentiatty tonger for specialty pesticide
anatysis) and provided to the MDA within approximatety 5 business days. A pretiminary summary of soil
resutts witt be provided to the MDA to determine potentiat additionat soit sample submittat requirements.
After MDA approvat, additionat soiI samples witt be submitted within one week. Dependent upon the findings
from the initiat remediat investigation, additionat RIWP submittals may be required to assist in detineating
andlor develop a Corrective Action Ptan (CAP).
MDA approvat of impact detineation witt be requested prior to completion of a Remediat lnvestigation /
Corrective Action Ptan (RI/CAP). A Remediat lnvestigation Report witl be prepared to discuss the results of
the soit sampting in generaI accordance with MDA Guidance Document 10, which witt inctude the ClS. The
RIICAP witt inctude Site background information, descriptions of sample results, boring togs, anatyticat
resutts, water leveI measurements, ClS, geotogy, hydrogeotogy, tabtes, figures, and recommendations.
13iaJn lNieilec padc r I 50
M inneeota Desartmsm of AgrjcI[tu re
L9$ getstad Gotf eoul56
Project 10014080-b04
Septemb€r 28,2026
7,A Qoeing Rernarks
lf you have afiy {ueelions regarding this RIWP pteasg oalt Justin Mie.haet at ,952,995.2617 a.r email at
imic hegl@br,aunislgdea€om.
$-ingersty"
Ersun I ntertee Go rparation
Witliam M. Jae,obsen
SaffSel€nti'st
JustinR Michaot, PG
sonior SeJentiet
1E
Brgun lntett6c Pagc 12 51
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Approximate Site Location
Figuie 1
:he :iience !oi, irLrlld cr
11001 Hampshire Avenue S
Minneapolis, MN 55438
952.S95,2000
braunintedec com Last Modified: 911012026
Falcon, Heights, Minnesota
F:\'l 001 000 1-l 0020000\1 001
l]":; Approximate Site Boundary
Parcel Boundary
Approximate Location of Drain Tile
m Catch Basin
N
250 500
SCALE: 1" = 500'
BRAUN
INTEBTEC
Prcject No:
'10014080 002 Les Bolstad Golf Course
Drawing No:
Fig2_Diagram
Site Diagram
Overview2275 Larpenteur Avenue W
Drawn By:
Date Drawn:
Checked By:
Lasl Modified:
Fiqr;re 2
.-he s.iefDe t.ir lilri I i n:
11001 HampshheAvehueS
Minneapolis, [.,1N 55438
952.995.2000
braunintedec.com
9t't0t2026
9t1012026
Falcon Heights, Minnesota
r-; &loximalo si€ &uid.ry
I HRAn:Tee ex
EI HRA-2: FarMy
E HRA-3: Putiry eeen
I HRA{: &mpo.r&eg
I HRA-5: Pond
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BFIAUNINTERTEC
02m46EEEEr.ur
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High Risk AEas
Tabtes
Table 1: Soit Analysis Ptan
Tabte 2: Surface WaterAnatysis Plan
EIFIAUN
TNTERTEC
56
BFIAUN
INTERTEC
Tabte 1
Soit and Sediment SampLing Anatyticat Tabte
Farminglon Foutain Vatley Golf Course
Braun Project Number: 10014080_004Irc ::: !:f::r ;u! f,!il.r ri
- Tee Boxes
High Risk Areas SamptelD Sample Type sub-composltef Analytlcat Parameters*
Tee Boxes Hole 1
T-1MS Composite 5 2 2 freeze
T-1ML Composite B freeze freeze freeze
T-1WS Composite 5 2 2 freeze
T-1WL Composite 5 freeze freeze freeze
Tee Boxes Hole 2
T-2MS Composite 5 2 2 freeze
T-2ML Composite 8 freeze freeze freeze
T-2WS Composite 5 freeze freeze freeze
T-2WL Composite B freeze freeze freeze
Tee Boxes Hote 3
T-3MS Composite 5 2 2 freeze
T-3ML Composite B freeze freeze freeze
T.3WS Composite 5 2 2 freeze
T-3WL Composite 8 freeze freeze freeze
T.3FS Composite 5 2 2 freeze
T.3FL Composite 8 freeze treeze freeze
Tee Boxes Hote 4
T-4MS Composite 5 2 2 freeze
T-4ML Composite 8 freeze freeze freeze
T-4W S Composite 5 2 2 freeze
T-4W L Composite 8 freeze freeze freeze
Tee Boxes Hole 5
T-5MS Composite 5 2 2 freeze
T-5ML Composite I freeze freeze freeze
T-5WS Composite 5 2 2 freeze
T-5WL Composite 8 freeze freeze freeze
Tee Boxes Ho[e 6
T-6MS Composite 5 2 2 freeze
T-6ML Composite I freeze freeze freeze
T-6WS Composite 5 2 2 lrceze
T-6WL Composite 8 freeze freeze freeze
Tee Boxes Hole 7
T.7MS Composite 5 2 2 freeze
T-7ML Composite 8 freeze freeze freeze
T-7WS Composite 5 2 2 freeze
T-7WL Composite 8 freeze freeze freeze
Tee Box Hote 8 T-8MS Composite 5 2 2 freeze
T-8ML Composite I freeze freeze freeze
Tee Box Ho[e 9 T-9MS Composite 5 2 2 freeze
T-9ML Composite 8 freeze freeze freeze
Tee Boxes Hote 10
T-10 M S Composite 5 2 2 freeze
T.1O M L Composite B freeze freeze freeze
T-10 W S Composite 5 2 2 freeze
T-10 W L Composite 8 freeze freeze freeze
Tee Boxes Hote 11
T-11 M S Composite 5 2 2 freeze
T-11 M L Composite 8 freeze freeze lreeze
T-11 W S Composite 5 2 2 freeze
T-11 W L Composite I freeze freeze freeze
Tee Boxes Hote 12
T-12 M S Composite 5 5 5 freeze
T-12 M L Composite I freeze freeze freeze
T-12 W S Composite 5 2 2 freeze
T-12 W L Composite 8 freeze freeze freeze
Tee Boxes Hote 14
T-14 M S Composite 5 2 2 freeze
T-14 M L Composite I freeze freeze freeze
T.14 W S Composite 5 2 2 freeze
T.14 W L Composite B freeze freeze freeze
Tee Boxes Hote 15
T-1s M S Composite 5 2 2 freeze
T-15 M L Composite B freeze freeze tteeze
T-15 W S Composite 5 2 2 treez6T
T-15 W L Composite I lreeze freeze freeze
ElF|AUN
INTERTEC
Tabte 1
Soit and Sediment Sampting Analytical Tabte
Farminglon Foutain Valley Goll Course
Braun Project Number: 10014080_004:l,c ..ijrr::,r'lcu rrtic (,
SamDle Tyoe sub-composltef Analyllcat Parameters*High Risk Areas SamptelD
2 2 freezeT-16 M S Composite 5
Composite 8 freeze freeze freezeT-16 M L
Composite 5 2 2 freezeT.16 W S
T-16 W L Composite B freeze freeze freeze
T-16 K S Composite 5 2 2 freeze
Composite 8 freeze freeze freeze
Tee Boxes Hote 16
T-16 K L
2 2 freezeT-17 M S Composite 5
8 freeze freeze freezeT-17 M L Composite
Composite 5 2 2 freezeT-17 W S
freeze freeze
Tee Boxes Hote 17
T-17 W L Composite 8 freeze
T-18 M S Composite 5 2 2 freeze
8 freeze freeze freezeTee Box Hote 18 T-18 M L Composite
2 2 freezeT-FDRAS Composite 8
freeze freeze freezeT-FDRAL Composite t2
8 2 2 freezeT.FDRBS Composite
freeze freeze
Tee Box of Former
Driving Range
T-FDRBL Composite 72 freeze
T-DRAS Composite 8 2 2 freeze
T-DR A L Composite 72 freeze freeze lreeze
freezeT-DR B S Composite 8 2 2
freeze freezeT-DRBL Composite 72 freeze
2 2 freezeT-DR C S Composite 8
Tee Box of Current
Driving Range
T-DRCL Composite t2 freeze freeze freeze
HRA-l - Tee Boxes
Composite 72 2 freeze freezeF-1
Composite 72 freeze freeze freezeF-1A S
F.1A L Composite 16 freeze freeze freeze
freezeF-1B S Composite 12 freeze freeze
freeze freezeF-18 L Composite 16 freeze
freeze freeze freezeF-1C S Composite t2
16 freeze freeze freezeF-1C L Composite
72 freeze freeze freezeF-1D S Composite
lrceze freeze
Fairway Hote 1
F-1D L Composite 16 freeze
Composite t2 2 freeze freezeFF.1
FF-1A S Composite 12 freeze freeze freeze
FF-1A L Composite 16 freeze freeze freeze
FF-1B S Composite 72 freeze freeze freeze
Composite 16 freeze freeze freeze
Former Fairway Hote 1
FF.1B L
Composite NA NA NA NAF-2
2 freeze lreezeF-3 Composite t2
freeze freeze freezeF.3AS Composite 72
freeze freeze freezeF-3AL Composite 16
Composite 12 freeze freeze freezeF-3BS
Composite 16 freeze freeze freezeF.3BL
freeze Ireeze
Fairway Hole 3
F-3CS Composite 72 freeze
FF-3 S Composite t2 2 lreeze lreeze
16 freeze freeze freezeFormer Fairway Ho[e 3 FF-3 L Composite
freezeF-4 Composite 72 2 freeze
freeze freeze freezeF-4A S Composite 72
freeze freeze freezeF-4A L Composite 16
72 freeze freeze freezeF-48 S Composite
Composite 16 freeze freeze freezeF-48 L
F-4C S Composite 72 freeze freeze freeze
16 freeze freeze freeze
Fairway Hote 4
F-4C L Composite
freez6SF.5 S Composite 72 freeze freeze
F-5 L Composite 16 freeze freeze freezeFairway HoLe 5
-
- Fairways
EtF|AUN
TNTERTEC
Table 1
Soil and Sediment Sampling Anatyticat Tabte
Farmington Foutain Valley Gotf Course
Braun Project Number: 10014080_004-lrd jtrrjr:tr! /cL :!l lo Lr
RA-2 - Fairways
High Risk Areas Sampte lD Samplelype sub-composlte*Anaty/tlcat Parameters*
Fairway Hote 6
F-6 Composite 12 2 freeze treeze
F.6A S Composite 72 freeze freeze freeze
F-6A L Composite 16 freeze freeze freeze
F-6B S Composite 72 freeze freeze freeze
F-6B L Composite 16 freeze freeze freeze
F-6C S Composite 72 freeze freeze freeze
Fairway Hote 7
F-7 Composite 72 2 freeze freeze
F-7A S Composite 72 freeze freeze freeze
F-7AL Composite 16 freeze freeze freeze
F-78 S Composite 72 freeze freeze freeze
F-7BL Composite 16 freeze freeze freeze
F-7C S Composite 72 freeze freeze freeze
F-7CL Composite 16 freeze freeze freeze
F-7D S Composite 72 freeze freeze freeze
F-7D L Composite 16 freeze freeze freeze
Fairway Hote B
F-8 S Composite 72 2 freeze 'fteeze
F-8 L Composite 16 freeze freeze tteeze
Fairway Ho[e 9
F-9 Composite 72 2 freeze freeze
F-gA S Composite 72 freeze freeze freeze
F-gA L Composite 16 freeze freeze freeze
F-98 S Composite 72 freeze freeze freeze
F-98 L Composite 16 freeze freeze freeze
F-gC S Composite 72 freeze freeze freeze
F-gC L Composite 16 freeze freeze freeze
F-gD S Composite 72 freeze freeze freeze
F-gD L Composite 16 freeze freeze freeze
Fainrvay Hote 10
F-10 Composite 72 2 freeze freeze
F-1OA S Composite 72 freeze freeze freeze
F-1OA L Composite 16 freeze freeze freeze
F-1OB S Composite 72 freeze freeze freeze
F.1OB L Composite 16 freeze freeze freeze
F-10c s Composite 72 freeze freeze freeze
F-1OC L Composite 16 freeze freeze freeze
Fainruay Hote 11
F-11 Composite 72 5 freeze freeze
F-11A S Composite 72 freeze freeze freeze
F-11A L Composite 16 freeze freeze freeze
F-118 S Composite 72 freeze freeze freeze
F.118 L Composite 16 freeze freeze freeze
F-11C S Composite 72 freeze freeze freeze
F-11C L Composite 16 freeze freeze freeze
Fainruay Hote 12
F-72 Composite 72 2 freeze freeze
F-12A S Composite 72 freeze freeze freeze
F-724t Composite 16 freeze freeze freeze
F.12B S Composite 12 freeze freeze treeze
F-728L Composite 16 freeze freeze freeze
Fairway Hote 13
F-13 Composite 12 2 freeze freeze
F-13A S Composite !2 freeze freeze freeze
F-13A L Composite 16 freeze freeze freeze
F-138 S Composite 72 freeze freeze freeze
F-13B L Composite 16 freeze freeze freeze
F-13C S Composite 72 freeze freeze freeze
F-13C L Composite 16 freeze freeze freeze
F-13D S Composite 72 treeze freeze freezS9
F-13D L Composite 16 freeze freeze freeze
BFIAUN
INTERTEC
Tabte 1
Soit and Sediment Sampting Analytical Table
Farmington Foutain Valley Goll Gourse
Braun Project Number: 10014080_004:i,a !.rr":. /,:L f,q !1. !r
High RiskAreas Sampto lD SampteType sub-composlteS Anal /tlcat Paramete]s*
RA-2 - Fairways
Fairway Hote 14
F-74 Composite 72 2 freeze freeze
F-14A S Composite t2 freeze freeze freeze
F-14A L Composite 16 freeze freeze freeze
F.148 S Composite t2 freeze freeze freeze
F-148 L Composite 16 freeze freeze freeze
F-14C S Composite 72 freeze freeze freeze
F-14C L Composite 16 freeze 'freeze freeze
F-14D S Composite 72 freeze freeze freeze
F-14D L Composite 16 freeze lreeze freeze
Fairway Hote 15
F-15 Composite t2 2 freeze freeze
F-15A S Composite 72 freeze freeze freeze
F-15A L Composite 16 freeze freeze freeze
F-158 S Composite 72 freeze freeze freeze
F-15B L Composite 16 freeze freeze freeze
F-15C S Composite 72 freeze freeze freeze
F-15C L Composite 16 freeze lreeze freeze
F-15D S Composite t2 freeze freeze freeze
F-15D L Composite 16 freeze freeze freeze
Fairway Hole 16
F-16 Composite 72 2 freeze freeze
F-16A S Composite 12 trceze freeze lreeze
F-16A L Composite 16 freeze freeze freeze
F-16B S Composite 72 freeze freeze freeze
F.168 L Composite 16 freeze freeze freeze
Fairway Hote 17
F-17 Composite 72 2 freeze freeze
F-17A S Composite 72 lreeze freeze freeze
F-774L Composite 16 freeze freeze freeze
F-178 S Composite t2 lreeze freeze freeze
F-778L Composite 16 freeze freeze freeze
F-17C S Composite 72 freeze freeze freeze
F-77CL Composite 16 freeze freeze freeze
Fairway Hote 18
F-18 Composite 72 5 freeze freeze
F.18A S Composite 72 freeze freeze freeze
F-184 L Composite 16 freeze freeze freeze
F-18B S Composite 72 freeze freeze freeze
F-18B L Composite 16 freeze freeze freeze
F-18C S Composite 72 'freeze freeze freeze
F-18C L Composite 16 frceze freeze freeze
sample Depth 0 - 0.5'1- 1.5'2-2.9
HRA-3 - Greens sampte lD Sampte Type sub-composite #
G-1A S Composite 8 2 2 freeze
G-1A L Composite 72 freeze freeze freeze
G-1B S Composite B 2 2 freeze
G-1B L Composite 72 freeze freeze freeze
Ho[e l Green
2 freezeG-2A S Composite 8 2
freeze freeze freezeG-2A L Composite 72
B 2 2 freezeG-2B S CompositeHole 2 Green
G-2B L Composite 72 lreeze freeze freeze
G-3A S Composite 8 2 2 freeze
G-3A L Composite 72 freeze freeze freeze
G-3B S Composite 8 2 2 freezeHote 3 Green
G-38 L Composite 72 freeze freeze freez60
EIFIAUN
INTERTEC
Tabte 1
Soit and Sediment Sampting Anatyticat Tabte
Farmington Foutain Valtey Golf Course
Braun Project Number: 10014080_004l,c i:ij,,j,i;c' i!!:.j !r
- Greens
High RiskAreas SamplelD ;amplefype sub-compositet Anatyticat Parametersr
Hole 4 Green
G-4A S Composite B 2 2 freeze
G-4A L Composite 72 freeze freeze freeze
G-48 S Composite 8 2 2 freeze
G-4B L Composite 72 freeze freeze freeze
Hote 5 Green
G-sA S Composite B 2 2 freeze
G-sA L Composite !2 freeze freeze freeze
G-58 S Composite B 2 2 freeze
G-58 L Composite 72 frceze freeze lreeze
Hole 6 Green
G-6A S Composite B 2 2 freeze
G-6A L Composite 72 freeze freeze freeze
G-6B S Composite 8 2 2 freeze
G-68 L Composite 72 freeze treeze freeze
Hole 7 Green
G-7A S Composite 8 2 2 freeze
G-7A L Composite 72 freeze freeze freeze
G-78 S Composite 8 2 2 freeze
G-78 L Composite 72 freeze freeze freeze
Hote 8 Green
G-BA S Composite 8 2 2 freeze
G-8A L Composite 72 freeze freeze freeze
G.BB S Composite 8 2 2 freeze
G-8B L Composite 72 freeze freeze freeze
Hole 9 Green
G-gA S Composite 8 2 2 freeze
G-gA L Composite 72 freeze lrceze freeze
G-98 S Composite 8 2 2 freeze
G-98 L Composite 72 freeze freeze freeze
Hote 10 Green
G-1OA S Composite 8 2 2 freeze
G-1OA L Composite 72 freeze trceze freeze
G-1OB S Composite &"2 2 freeze
G-1OB L Composite 72 freeze freeze freeze
Hote 11 Green
G-11A S Composite 8 2 2 freeze
G-114 L Composite 72 freeze freeze freeze
G-118 S Composite 8 2 2 freeze
G-118 L Composite 72 lreeze freeze freeze
Hole 12 Green
G-12A S Composite 8 2 2 freeze
G-724L Composite 72 freeze freeze freeze
G-128 S Composite I 2 2 freeze
G-128 L Composite 72 freeze freeze freeze
Hole 13 Green
G-13A S Composite 8 2 2 freeze
G.13A L Composite 72 freeze freeze freeze
G-138 S Composite 8 2 2 freeze
G-13B L Composite 72 treeze freeze freeze
Hote 14 Green
G.14A S Composite 8 2 2 freeze
G-14A L Composite 72 freeze freeze freeze
G-148 S Composite 8 2 2 freeze
G-148 L Composite 72 freeze freeze freeze
Hote 15 Green
G-154 S Composite I 2 2 freeze
G-15A L Composite 72 freeze freeze freeze
G-158 S Composite I 2 2 freeze
G-158 L Composite 72 freeze freeze freeze
Hote 16 Green
G-164 S Composite 8 2 2 freeze
G-16A L Composite 72 freeze freeze freeze
G-168 S Composite 8 2 2 freeze
G-16B L Composite !2 lreeze freeze freez6l
BFIAUN
INTEFTEC
Tabte 1
Soit and Sediment Sampting Anatyticat Tabte
Farmington Foutain Vattey Gotl Course
Braun Project Number: 10014080_004:h. ::.-ii'rLa :.,a,. li. . lil :'r,
RA-3 - Greens
Samplelype sub-comooslte*Analytlcat Parameters*High RiskAreas SamptelD
2 freezeG.17A S Composite 8 2
72 freeze freeze freezeG-17A L Composite
Composite I 2 2 treezeG-178 S
G-178 L Composite t2 freeze freeze freeze
Hole 17 Green
2 2 freezeG-18A S Composite B
72 freeze freeze freezeG-18A L Composite
Composite B 2 2 freezeG-188 S
treeze freeze freeze
Hote 19 Green
G-188 L Composite 72
PG 1 A-S Composite 5 2 2 freeze
freezePG 1 A-L Composite 8 freeze freeze
2 freezePG 1B-S Composite 5 2
PG 1 B-L Composite 8 freeze freeze freeze
Practice Putting G
I
I 2 2 freezePG 2 A-S Composite
Composite 72 freeze freeze freezePG 2 A.L
PG 2 B-S Composite B 2 2 freeze
L2 freeze lreeze freeze
Practice Putting Gree
2
PG 2 B-L Composite
2 freezePG 3 A-S Composite B 2
lreeze freeze freezePG 3 A-L Composite 12
8 2 2 freezePG 3 B-S Composite
freeze
Practice Putting Gree
3
PG 3 B-L Composite 72 freeze freeze
Composite 8 2 2 freezePG 4A.S
PG 4A-L Composite 72 freeze freeze freeze
freezePG 4 B-S Composite 8 2 2
Composite 72 freeze freeze freeze
Practice Putting Gree
4
PG 4 B-L
2 2 freezeFDRG 1A-S Composite 8
freeze freeze freezeFDRG 1 A.L Composite 72
I 2 2 freezeFDRG 1 B-S Composite
freeze freeze
Former Driving Range
Green 1
FDRG 1 B-L Composite 72 freeze
Composite 8 2 2 lreezeFDRG 2 A-S
FDRG 2 A-L Composite 72 freeze freeze freeze
freezeFDRG 2 B-S Composite 8 2 2
72 freeze freeze lreeze
Former Driving Range
Green 2
FDRG 2 B-L Composite
2 lrcezeFDRG 3 A-S Composite B 2
freeze freeze freezeFDRG 3 A-L Composite 72
2 2 freezeFDRG 3 B-S Composite 8
Former Driving Range
Green 3
FDRG 3 B-L Composite 72 freeze freeze freeze
8 2 2 freezeDRG 1A-S Composite
Composite 72 lreeze freeze freezeDRG 1A-L
Composite I 2 2 frcezeDRG 1 B-S
freeze freeze tteeze
Driving Range Green 1
DRG 1 B-L Composite 72
DRG 2 A-S Composite 8 2 2 freeze
DRG 2 A-L Composite 72 freeze freeze freeze
2 freezeDRG 2 B-S Composite 8 2
Composite t2 freeze freeze freeze
Griving Range Green
DRG 2 B-L
8 2 2 freezeDRG 4A-S Composite
Composite 72 lreeze freeze freezeDRG 4 A-L
Composite I 2 2 freezeDRG 4 B-S
freeze freeze freeze
Driving Range Green 4
DRG 4 B-L Composite 12
0 -0.s 1- 1.5'I
ID #
BFlAUN
TNTERTEC
Tabte 1
Soil and Sediment Sampting Anatytical Tabte
Farmington Foutain Valtey Gotf Course
Braun Project Number: 10014080_004lre !.:i:rri:r
High Risk Areas Sampte lD SamDte Type #Anawcat Parametersr
HRA-3 - Greens
Driving Range Green 3
DRG 3 A-S Composite 8 2 2 freeze
DRG 3 A-L Composite 72 freeze freeze freeze
DRG 3 B-S Composite 8 2 2 freeze
DRG 3 B-L Composite 72 freeze freeze freeze
Sample Depth 0 - 0.5'4-5'7 -7.5'.
HRA-4: Compost Sampte lD SampteType sub-eomposite #Anatysis
Compost-A Composite 3 2 2 freeze
Compost-B Composite 3 2 2 freeze
Compost-C Composite 5 2 2 freeze
Compost-D Composite 5 2 2 freeze
Sampte Depth 0 - 0.5'2-2.5',4.5 - 5'
HRA-s: Ponds iampte lD Sampte Type suh-composlte *Anatysis
Pond 1
Pond-1A-SD Composite 3 2
Pond-1B-SD Composite 3 2
Pond 2 Pond-2A-SD Composite 3 2
Pond-2B-SD Composite 3 2
Pong 3 Pond-3A-SD Composite 3 2
Pond-38-SD Composite 3 2
Pond 4 Pond-4A-SD Composite 3 2
Pond-4B-SD Composite 3 2
Pond 5 Pond-5A-SD Composite 3 2
Pond-58-SD Composite 3 2
Pond 6 Pond-6A-SD Composite 3 2
Pond-6B-SD Composite 3 2
HRA-6: Adjacent to
Chemicat Mixing Area
Sampte lD SampteType sub-composite *Anatysis
ChemicaI Mixing Area
CMA-A Composite 3 7,2,3 7,2,3 freeze
CMA-B Composite 3 7,2,3 7,2,3 freeze
CMA-C Composite 3 7,2,3 7,2,3 freeze
Sampte Depth 0 - 0.5'2-2.5'4.5-5
Arotes
samptes witt be anatyzed for as fottows:
1. MDA List l Pesticides (me
2. Mercury and Arsenic
3. VOC/GRO/DRO - discrete
M - Men's
W - Women's
K - Kid's
S - Short Grass
L - Long Grass
SD - Sediment
A, B, C, D - Sub-composite area
63
Tabte2
$urface Watergampling Anatytlcat Tabte
Les Botstad Gotf Course
Braun lntertec Prorect Number: 10014080-004
HiEh-Risk Area
HRA.S: Ponds
Pond-1-SW Grab Mercury and Afsenic (dissolved metats)
Pond-2-SW Grab Mercury and Arsenic (dissotved metals)
Pond-3.SW Grab Mercury and Arsenic (dissotved metals)
Pond- -SW GIab Mercury arrd Arsenic (dissolved metats)
Pond"s-SW Grab Mercury and Arsenic (dlssotved metal!)
Pond-6-SW Gtab Mere ury and Arsenic (dissolved metals)
BFIAUN
INTEHTEC
64
(
Appendix A.
Standard Operating Procedures
BFIAUN
INTERTEC
65
BRAUN
INTERTEC
Standa rd Operating Procedure
Environmental Consulting
Creation Date:
08/2r/20rs
lssue Date:
08/23/2022
Rev.:
14
Table of Contents Page 1 of 1
100 Series - General
101 - Field Notes and Documentation
200 Series - Soil
201 - Classification of Soil
203 - Soil Boring Observation and Sampling
208 - Soil Grab Sample Collection
500 Series - Laboratory
602 - Chain-of-Custody Procedures
Rev. #
2
4
6
2
1
66
BRAUN
lNTERTEC
Standard Operating Procedure
Environmental Consulting
Creation Date:
08/21./20rs
lssue Date:
02/01/2078
Rev.:
2
SOP 101 - Field Notes and Documentation Page L of 5
A. Purpose
The objective of this Standard Operating Procedure (SOP) is to establish a consistent method and format for the
use and control of documentation generated during field activities. Field notes, records, and photographs are
intended to provide sufficient information that can be used to recreate the field activities and collection of
environmental data. The information placed in these documents and/or records should be factual, detailed, and
free of personal opinions.
A.1. Scope and Applicability
This SOP is applicable to Phase I Environmental Site Assessments (ESAs), Phase ll ESAs, remedial investigations, and
Response Action Plan (RAP) implementation. Documentation includes Field Report Form, additional field forms
that are part of method SOPs, and photographs.
A.2. PersonnelResponsibilities
The project manager (or designee) is responsible for properly preparing field personnel to perform the field work
and to oversee that field documentation is collected in accordance with this SOP, site-specific or project-specific
planning documents, and other applicable SOPs.
Field personnel are responsible for understanding and implementing this SOP during field activities, as well as
completing appropriate Field Report Form to properly document the field activities. Field observations should be
discussed with the project manager on a daily basis. lf conditions change from initial expectations, a call should
also be made to the project manager. Field personnel should document field activities and record field
measurements as they occur and complete documentation prior to leaving the site. Field personnel are
responsible for tracking the location of field documentation. Field personnel are responsible for preserving original
documentation until it is provided to the project manager and placed into the permanent file or archived. Field
personnel are responsible for distributing copies (or electronically preserving copies) of the documentation in a
timely manner.
B. Health and Safety
Field work should be performed in accordance with the Braun lntertec Corporote Heolth and Sofetv Monuol
Stondord Qperotina Procedures and the site-specific health and safety plan (HASP), if applicable.
C. Referenced SOPs
. None
D. Equipment and Supplies
Field Report Form (see Attachment A) or field logbook
Waterproof and/or indelible ink pens
Cell phone camera or digital camera
Any printed copy of this document is considered uncontrolled 67
BNAUN
INTERTEC
Sta ndard Operating Procedure
Environmental Consulting
Creation Date:
08/2L/2015
lssue Date:
02/0r/2018
Rev.:
2
SOP 101 - Field Notes and Documentation Page 2 of 5
E. Procedure
This SOP primarily addresses documentation using the Field Report Form (see Attachment A) or field logbook.
However, procedures discussed in this SOP are applicable to other types of field documentation collected. Other
field records and forms (e.9., soil boring logs, Chain-of-Custody records, water sample collection records, soil vapor
monitoring forms) are discussed in the specific SOP associated with that particular activity and are not described in
this SOP.
E.l. Field Report Form
Field personnel will keep accurate written records of their daily activities in chronological order on a Field Report
Form that will be sufficient to recreate the project field activities without reliance on memory. Entries should be
legible and written in black, waterproof or indelible ink. Each page should be numbered sequentially, dated, and
signed by the field author. There should be no blank lines on a page. lf only part of a page is used, the remainder of
the page should have an "X" drawn over it. The completion of each day's work and the end of the field project
should be clearly indicated with "END DAY" or "END FIELD INVESTIGATION."
lf pre-printed adhesive labels or other added information are glued or taped onto a Field Report Form, the note
taker should sign the addition. The signature should begin on the addition and extend onto the Field Report Form
page so that the addition cannot be removed without detection.
At a minimum the following information should be recorded for each proiect:
Site/project name
Site location
Site project number
Name of project manager
Full name of Field Report Form author
Names of other Braun lntertec personnel on site and their role (full name and initials)
Name of subcontractors performing work for Braun lntertec (or whose work Braun lntertec is
monitoring) and the full name and phone number of their site superintendent
At a minimum, the following information should be recorded each dav:
Date
Purpose ofthe day's activities
Pertinent weather conditions (temperature, precipitation events, wind direction and speed, general
air quality, particularly any ambient odors). Significant weather changes during the day should be
noted
Full name and initials of Field Report Form author, if different from previous day
Full name and initials of other Braun lntertec personnel on site and their role, if different from
previous day
Documentation of exclusion zone setup and decontamination procedures, if applicable
Record safety related monitoring information, including the time and location of the measurements
or observations
lf not Level D, record the Personal Protective Equipment (PPE) level in which work is conducted and
change in levels and the reason for the change
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Names, phone numbers, and affiliation of all site visitors and their reason for visiting, as well as their
time of arrival(s) and departure(s). The project manager should be notified immediately if regulators
(e.g., Minnesota Pollution Control Agency IMPCA], Environmental Protection Agency IEPA],
Occupational Safety & Health Administration IOSHA]) visit the site. [Note: "all site visitors" means
those who are inspecting or observing our work or the work we are overseeing. lt is not intended to
include unrelated site activities or personnel.l
Personscontacted, name, and reason forcontact, and decisions made. lfthe person contacted is not
Braun lntertec personnel, also record the phone number.
E.2. Environmental Media Sampling Data
The information below should be recorded on specific forms if they are required by the data collection method
SOP, but use of the form should be documented on the Field Report Form. The following information should be
recorded:
A chronological description of field observations and sampling events (i.e., date and time)
Sampling locations (referenced/scaled drawings or global positioning system [GPS] coordinates, if not
logged) should be identified. The project manager should provide the sample nomenclature system
to the field personnel for consistency and continuity on sites with multiple rounds of data collection.
Specific data associated with sample acquisition (e.g., field parameter measurements, field screening
data, and HASP monitoring data)
Source of samples, matrix, sample identification, sample container types and preservatives (including
ice), field quality assurance/quality control sample collection, preparation, and origin
Conditions that could adversely impact samples, such as smoke, wind, rain, or dust
Make, model, and serial number of field instruments should be recorded in the Field Report Form or
in a separate calibration log along with calibration data
Deviations from the work plan and/or SOPs
Sketches or scaled diagrams
Process diagrams
Waste generated and management methods (i.e., investigation derived waste [lDW]).
E.3. Sketches and Scaled Diagrams
Draw a site map using accurate measurements or make notes on a photocopy of an existing site map. The site map
should include:
Site boundaries (or features such as street curbs, fence lines, etc., that can later be related to site
boundaries)
Street names or other references that can be related to a site location map
lnvestigation and well locations with dimensions to site landmarks
Major structures with dimensions
North arrow
Scale
Date
lnitials of field personnel
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E.4. Photographs
Subject
Photographs should be taken to document existing conditions pertinent to the subject evaluation or remediation
at a project site. Except when specifically required, it is unnecessary to photograph processes that are described by
SOPs, but rather photograph the results of the process. Note: Some restrictions may apply regarding Site
photographic documentation.
Composition
The three most common mistakes to avoid in providing photographic documentation are (1) too few photographs,
(2) poor quality photographs, and (3) lack of subject identification in photographs. Photographic documentation
should tell the story with as little need for narrative as possible.
When photographing several similar subjects or details that are not necessarily well identified in an establishing
shot, such as a test excavations or test excavation spoil piles, it is recommended that you place a clip board with an
identifying description in at least the first in the sequence of photographs of that subject or detail.
Scale
Where there are insufficient objects of widely known scale in a photograph, one should be placed in the
photograph to provide scale. Some examples include a coin, ruler, clipboard, or cell phone.
Photographic Log
The following information should be recorded in the Field Report Form or field logbook:
Site name, location, and field task
Name of photographer
Date and time the photograph was taken (verify the date/time stamp is correct if using a digital
camera)
Sequential number of the photograph
Brief description ofthe subject ofthe photograph
Site plan or site sketch showing the location from which the photograph was taken and the direction
the photographer was facing.
E.5. AdditionalFieldForms/Records
Additional field records may be required for some field events. As an example, these may include soil boring logs
during drilling, well construction and development records, groundwater purge and sample collection records,
water level measurement records, instrument calibration records, sample container labels, sample container
security tags and seals, Chain-of-Custody forms, field equipment calibration and maintenance logs and commercial
shipping manifests. Use of these records described in the SOPs associated with the particular activity.
Prior to beginning field activities, field personnel will coordinate with the project manager, or designee, to
determine which SOPs will be used and identify additional field formsthat are required. These additional records
will be maintained in a field file throughout the duration of the field activities. Copies of the records will be
forwarded to the project manager (or designee) on a daily basis, if practical to do so.
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E.6. Corrections
lf an error is made in an entry in the field records, corrections will be made by drawing a SINGLE straight line
through the error, entering the correct information, initialing, and dating the change. Materials that obliterate the
original information, such as correction fluids, tapes or markers are prohibited. lf the reason for the change is not
obvious, provide a brief explanation.
E.7. Data and Records Management
Field records should be forwarded to the project manager or designated staff on a daily basis, if practical. The
project manager should review progress and results in detail on a daily basis and evaluate the quality of the
documentation. The field personnel should scan the field records and place them in the project folder in OnBase.
This preserves documentation in the event that the Field Report Form is lost, stolen, or damaged. Copies of the
field notes should be maintained in accordance with the Braun lntertec Records Retention Policy and Procedures.
Photographs should be uploaded to the EnCon DRAFTS project folder as soon as possible.
lndividual logbooks may be assigned to large projects. These logbooks will be returned to the project manager at
the completion of field work and archived with the project file. Logbooks assigned to individual personnel for
recording multiple project information from multiple projects should be provided tothe designated EnCon project
assistant for archiving when the logbooks are filled. Each logbook should have a table of contents (TOC) and be
kept up to date by the personnel to which the book is assigned.
The TOC for each logbook should list the project names and locations, project numbers, inclusive dates and
logbook page numbers.
E.8. QualityAssurance/QualityControl
All personnel that perform field work will be trained in the use of this SOP. Project managers or project staff who
use the field notes for interpreting data and preparing reports should provide immediate feedback to those
recording field information to reinforce conformance with the SOP and correct deficiencies. Periodic random
audits of all field personnel documentation will be performed by the quality assurance (QA) manager or designees.
F. References
U.S. Environmental Protection Agency, Region 4, Science and Ecosystem Support Division, Athens, Georgia,
Operating Procedure: Logbooks, SESDPROC-010-R3, October 3I, 2007.
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Project No.:
Project Name:
Location:
n Photos taken and documented
Field Report Form
Date:
Personnel:
Time On Site:
Project Manager:
Time Off Site
Other Braun lntertec Staff:
Other Personnel (subcontractors, site superintendent,
include time on site and time off
Work Com nclude field sco unex ected issu action
Signature
Weather atu wind and d
PPE and Field Equipment Used (e.9., PID; include lD
numbe calibration i etc
of communication and site sketch
etc.
Attachment A to SOP 101 - Field Notes and Documentation (0210!/20t8],Page _ of _
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Project No.:
Project Name:
Location:
Field Report Form
Date:
Personnel:
Project Manager:
Work Co leted lude field sco un action items,
Signature:
of commun and site sketch
Attachment A to SOP 101 - Field Notes and Documentation (O2/07/2Ot8l Page _ of _
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SOP 201 - Classification of Soil Page 1 of 5
A. Purpose
The objective of this Standard Operating Procedure (SOP) is to establish a consistent method and format for visual
identification and description of soil samples collected in the field. This SOP is applicable to soil samples collected
during completion of soil borings (see SOP 203 - Soil Boring Observation and Sampling) and test trench excavations
(see SOP 211 - Test Pit and Test Trench Observation and Sampling).
B. Health and Safety
Field work should be performed in accordance with the Braun lntertec Corporate Health and Safetv Manual
Standard Operatins Procedures and the site-specific health and safety plan (HASP).
C. Referenced SOPs
SOP 101 - Field Notes and Documentation
SOP 203 - Soil Boring Observation and Sampling
SOP 207 - Use of Hand Auger
SOP 208 - Soil Grab Sample Collection
SOP 209 - Soil Composite Sample Collection
SOP 210 - Soil Stockpile Sampling
SOP 211 - Test Pit and Test Trench Observation and Sampling
SOP 301 - Water Level Measurement
D. Equipment and Supplies
Soil boring or test trench log forms (see SOP 203 - Soil Boring Observation and Sampling, SOP 207 -
Use of Hand Auger or SOP 211- Test Pit and Test Trench Observation and Sampling)
Field Report Form (see SOP 101 - Field Notes and Documentation) or field logbook
Waterproof and/or indelible ink pens
Field Guide for Soil and Stratieraphic Analvsis, V. 2. Midwest Geosciences Group Press (Field Guide)
(Optional, but preferred) Munsell@ Soil Color Book or Munsell@ Soil Color Pages (Soil Color Chart)
E. Procedure
As soil samples are collected in the field, a visual identification and description will be completed as described
below. The Standard Practice for Description and ldentification of Soils (American Society for Testing and Materials
IASTMI D2488-17) was used to prepare this SOP, and soil descriptions should follow that document as applicable.
When visually describing soils in the field, the following information should be provided at a minimum; however,
more detailed descriptions are encouraged.
Prepare the soil description in the order shown, separated by commas. All field personnel should have a laminated
copy of the Field Guide and use it for classification of soil.
E.1. Main Soil
A description of the main soil group name using the United Soil Classification System (USCS) nomenclature
(e.g., gravel, sand, silt, clay, silty sand, clayey sand, organic soil, etc.).
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SOP 201 - Classification of Soil Pase 2 of 5
E.2. Group Symbol
List the Group Symbol in parenthesis after the main soil group name. Group symbols include the following:
SP = Well Graded Sand/Poorly Graded Sand
SP-SM = Poorly Graded Sand with Silt
SP-SC = Poorly Graded Sand with Clay
SM = Silty Sand
SC = Clayey Sand
ML = SilU Silt with Sand
CL = Lean Clay; Lean Clay with Sand
CH = Fat Clay
GP = Well Graded Gravel/Poorly Graded Gravel
GP-SM = Poorly Graded Gravel with Silt
GP-SC = Poorly Graded Gravel with Clay
GM= Silty Gravel
GC = Clayey Gravel
OL = Organic Clay
OH = Organic Silt
PT = Peat
E.3. Grain Size for Sand and Gravel
lf the soil is coarse-grained (i.e., sand or gravel), include a brief description of the predominant particle grain size(s)
(e.9., fine, medium, coarse) (see Field Guide).
E.4. lnclusions
Describe the percentage by volume of the soil type(s) present in the sample using ASTM adjbctives based on the
percentages present within the sample:
Trace = < 5%
Few=5tot0%
Little = 10 to 25%
Some = 30lo 45%
MostlY = 50 to 100%
Note that whichever soil type is 50% or more of the sample will be the main soil type for Section E.1.
E.5. Unusual Materials or Debris
Note the presence of any unusual materials or debris (e.9., bricks, glass, wood). lnclude the specific depth interval
of the occurrence of unique material in the description or in the Remarks. See SOP 203 - Soil Boring Observation
and Sampling, SOP 207 - Use of Hand Auger, SOP 210 - Soil Stockpile Sampling, and SOP 211 - Test Pit and Test
Trench Observation and Sampling for additional information.
Waste/debris terminology should be as specific and descriptive as possible (e.g., concrete and glass vs. demolition
debris). Category names of waste/debris should not be used. lmprecise or incorrect terminology may cause undue
concern among regulators. Several important distinctions should be drawn:
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Wood: The term wood should not be used alone. Differentiate between tree/brush waste and
lumber. To the extent feasible, lumber should be further qualified as unadulterated or treated and
the type of treatment described (e.g., painted, green treated, brown treated, creosote, etc.).
Debris: The term debris should not be used alone. Most often, the term is used to refer to demolition
debris; however, the distinction should be drawn between demolition debris consisting of
road/paving demolition debris and building demolition debris.
Note and carefully describe the presence of concrete pieces or blocks, bricks, bituminous/
asphalt, recycled gravel, pipe, or tubing.
Asbestos is more frequently associated with building demolition debris; although, it can also be
present with road/paving materials, particularly in cementitious utility conduits.
Household waste or garbage should be noted as such if present.
Sizes/Amounts: Qualitative terms like small, medium, large, etc., should be avoided in favor of
dimensions (i.e., inches, feet, etc.), unless they are defined by ASTM or other commonly understood
conventions. When reasonable, descriptions of sizes and approximate volumes should be quantitative
(e.9., "3 to 4 feet" or "less than 7 %") rather than qualitative (e.g., "large") or semi-quantitative (e.g.,
"several," or "a few").
E.6. Color
Describe the color of the main soil group (e.g., brown, gray, etc.). Preferably, the color should be identified using a
Soil Color Chart. The Soil Color Chart is a good resource for characterization of color at sites with complicated
geology. The soil color should be described for moist samples along with the color code from the Soil Color Chart in
parentheses. lf thesoil samplecontains layersor patchesof varyingcolors (e.9., mottled), thisshould be noted and
representative colors shall be described. lf the color described is for dry soils, this must be noted on the log.
Mottling
Mottling is a patchwork of different colors in mineral soil (usually orange or rust against a background of grey or
blue) which indicates periods of anaerobic (wet) conditions. If mottling is present, note the fraction of the sample
that is mottled (e.e., 1/2 mottled and the color of the mottle).
E.7. Moisture
Describe the overall moisture of the soil sample using the terms dry, moist, or wet (do not use the term
"saturated"):
Dry - absence of moisture, dusty, dry
Moist = damp, but no visible water
Wet = visible water; usually soil is below the water table or perched water
E.8. Consistency
lf the soil is fine-grained (i.e., clay or silt), describe the consistency based on finger pressure
Very soft = thumb will penetrate soil more than 1 inch
Soft = thumb will penetrate soil about 1 inch
Firm = thumb will penetrate soil about t/4inch
Hard = thumb will not indent soil, but thumbnail will easily make a mark
Very hard = thumbnail will not indent soil
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E.9. Staining
lndicate if the soil appears to have staining, for example from petroleum or chemical contamination
E.10. Odor
lndicate any odors that are present such as organic or unusual odors. Soils that have a significant amount of
organic content usual ly have a distinct color and odor. lf the odor is of decaying vegetation, state that there is an
"organic odor" present. lf the odor is unusual (petroleum, herbicides, chemicals) describe the odor intensity
(strong, moderate, mild, no odor) and a general descriptor. However, do not use specific chemical names to
describe the odor. For example, stating that "a strong petroleum-like odor is presentfrom 2 to 3 feet bgs" is
correct; however, stating that the soil "has a gasoline odor" is NOT correct.
Note: When smelling soil, do not inhale deeply or repeatedly; the chemicals present may represent a health risk.
E.11. Structure
Describe any structures present in the soil sample as follows
Stratified = alternating layer of varying materials or color layers at least 1/4 inch or greater, note
th ickness.
Laminated = alternating layer of varying materials or color layers less than 7/4 inch thick, note
thickness.
Fissured = Breaks along definite planes of fracture with little resistant to fracturing.
Slickensided = Fracture planes appear polished or glossy.
Blocky = cohesive soil that can be broken down into angular lumps which resist further breakdown.
Lensed = lnclusions of small pockets of different soils such as small lenses of sand scattered in a mass
of clay, note thickness.
Homogeneous = same color and appearance throughout.
E.L2. Plasticity
Describe the plasticity of the soil sample as follows
Nonplastic = A 1/8-inch (3-mm) thread cannot be rolled at any water content.
Low = The thread can barely be rolled, and the lump cannot be formed when drier than the plastic
limit.
Medium = The thread is easily rolled and not much time is required to reach the plastic limit. The
thread cannot be rerolled after reaching the plastic limit. The lump crumbles when drier than the
plastic limit.
High = lt takes considerable time rolling and kneading to reach the plastic limit. The thread can be
rerolled several times after reaching the plastic limit. The lump can be formed without crumbling
when drier than the plastic limit.
E.13. Cementation
Note if any cementation is present
E.14. Fill
lf the soil is fill or probable fill, note in brackets (e.g., [fill], Iprobable fill])
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E.15. Examples
The following are examples of correct visual soil classifications:
Poorly graded sand with silt (SP-SM), fine- to medium-grained, light brown, moist.
Silty sand (SM), mostly sand with some low plasticity fines and trace gravel, sand is fine- to medium-
grained, dark brown (10YR 3/3), moist, firm, homogeneous.
Clay (CL), mostly fines with trace sand, soft, gray (7.5YR 5/1), wet, laminated, moderate chemical
odor(s), medium to high plasticity, [fill].
Silty sand (SM), medium- to coarse-grained,25-30% debris-concrete 4-6" pieces, glass <1" pieces,
very dark brown, moist [fill].
E.16. Groundwater
lf groundwater is encountered, note the depth to water in the log (refer to SOP 301 - Water Level Measurement).
E.L7. Collecting Soil Samples
lf soil samples are collected for laboratory analysis, refer to the appropriate SOPs including SOP 203 - Soil Boring
Observation and Sampling, SOP 207 - Use of Hand Auger, SOP 208 - Soil Grab Sample Collection, SOP 209 - Soil
Composite Sample Collection, SOP 210 - Soil Stockpile Sampling, and SOP 211 - Test Pit and Test Trench
Observation and Sampling.
E.18. GeotechnicalLogs
To ensure consistent logs across Braun lntertec disciplines, soil samples will be collected and classified by a
Braun lntertec Geotechnical Engineer. The Geotechnical Engineer's log is a supplement to the field log and is not
meant to be a replacement for the field log.
Place one or more representative portions of each two-foot interval into sealable moisture-proof containers (jars
or quart-sized polyethylene sealable bags) without ramming or distorting any apparent stratification. Seal the
containers to prevent evaporation of soil moisture.
Affix labels to the containers indicating job designation, boring number, and sample depth. lf there is a soil change
within the interval, collect a soil sample for each stratum and note its depth.
Deliver the samples to a Braun lntertec soil classification lab. lnclude a copy of the soil boring log form.
E.19. Data and Records Management
Observations should be documented in accordance with SOP 101 - Field Notes and Documentation
E.20. QualityAssurance/QualityControl
Quality assurance/quality control (aA/aC) procedures described in the work plan should be followed.
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SOP 203 - Soil Boring Observation and Sampling Paee 1 of 5
A. Purpose
The purpose ofthis Standard Operating Procedure (SOP) isto describe proceduresto be used to conduct and
document soil boring observations and sampling either from a direct-push probe or drill rig.
B. Health and Safety
Field work should be performed in accordance with the Braun lntertec Corporate Health and Safetv Manual
Standard Operatins Procedures and the site-specific health and safety plan (HASP).
ln addition to potential exposure to hazardous materials, observing drilling of soil borings presents safety risks due
to working near drilling equipment.
One of the biggest risks during probe sampling is the use of utility knives to cut open the plastic sleeves that hold
soil collected by the probe. lnstruct the probe operator to cut the sleeves open. Do not cut the sleeves open
yourself.
C. Referenced SOPs
SOP 101 - Field Notes and Documentation
SOP 201 - Classification of Soil
SOP 202 - Organic Vapor Screening
SOP 208 - Soil Grab Sample Collection
SOP 209 - Soil Composite Sample Collection
SOP 311 - Groundwater Sample Collection
SOP 403 - Soil Vapor Sampling from a Borehole and with a Hand Probe
SOP 702 - Management of lnvestigation Derived Waste
D. Equipment and Supplies
Soil Boring Log form (see Attachment A)
Global Positioning System (GPS) unit or measuring tape
Photoionization detector (PlD) with appropriate lamp (see SOP 202 - Organic Vapor Soil Screening)
Soil sampling equipment (see SOP 208 - Soil Grab Sample Collection and SOP 209 - Soil Composite
Sample Collection)
Field Report Form (see SOP 101- Field Notes and Documentation) or field logbook
Groundwater sampling equipment (see SOP 311 - Groundwater Sample Collection)
Soil vapor sampling equipment (see SOP 403 - Soil Vapor Sampling from a Borehole and with a Hand
Probe)
Waterproof and/or indelible ink pens
Cell phone camera or digital camera
Personal Protective Equipment (PPE)
55-gallon drum, if necessary
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ndaObservatiosoP 203 - Soil
E.2. Boring Location and Numbering
A day or two before the field work, review the written scope of work with the project manager' The scope should
define the boring numbering scheme, noring tocatio;r, J"ptr'', sample intervais' and types of samples to be
collected. Make sure t|"i .iir"qulred field "qrip."ni'it prepared and in good working condition'
lf required, determine the appropriate place.to dispose of cuttings or providi: an appropriate container per
sop 702 - Managemen,'or-,nu"riir.tion Derived waste' lf necessary' ensure that steel drums are provided to
collect either the soil cuttings or excess removed groundwater'
During many projects, boring locations will be marked by Braun lntertec personnel' such as the cAD staker' before
the fierd event begins. tn other cases, the '."roonr,ounu
iio"",'tu norine ;cations is left to field personnel on the
day of the event. rn "itn", ..r" once on site, ioentifv the boring rocations *i,r'r ,i'" driter (or driting subcontractor)'
Ensure that utilities u," ',*"4 and that ,rt pl"opo,"*,oil borings are located a safe distance from any buried
utility. Review planned sampling procedures'o "n"'" they meet the scope of work' ln particular' review sample
intervals and water sampling depths' if appropriate'
rf the marked boring rocation must be changed, it is criticar that the new location is crear of underground utilities'
ln some cases, utility marking does not 'pptv-to
nt* locations and the work cannot proceed until new locations
have been creared. use a measuring tape o, cps ""iti" Jocument soil boring locations rerative to the originar
marked location. This also may be necessary ir u io'ing rotation must ou toiiti"o due to refusal or if additional
borings are advanced b;;; "; fietd observat'"";ii.;':r,"0 out borlngs)' lf boring locations were not Breviously
located with a Gps unit, make arrangements i"r'pr"p"ir".ation either on the day of the event or later'
E.3. Drilling
The driller or probe operator will collect soil samples from the sample.intervals and provide the samples to the
field personnel. lt is the responsibility of tft" a'iit"' or probe operator to Jecontaminate the sampler and reusable
samplingequipmenttominimizecross-contaminationusingabrushinadetergentandwaterwash'followedbya
clean water rinse between intervals'
Fierd personnel are responsibre for making fierd observations of the soir, screening soir sampres for voratire organic
vapors, and collecting JJiot. *.,", samples noiiiot. irno,atory analysis and geotechnical classification by a
Braun lntertec Geotechnical Engineer'
E. Procedure
E.1. Underground Utility Locates
perform underground utirity crearance in accordance with the Braun rntertec corporate utiritv clearance Process'
Ensurethatutilitiesaremarkedandthesoilboringsarelocatedasafedistancefromanyburiedutility'
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SOP 203 - Soil Boring Observation and Sampling Page 3 of 5
E.4. Soil Description
Note the surface composition (e.g., concrete, asphalt, grass, etc.). lndicate the material at the surface of the
borehole (e.g., concrete, asphalt, grass, gravel) and the thickness of this material in inches in the top section of the
soil boring log form.
The driller will bring the sampler to the surface and open it at the request of field personnel. Record the length of
sample recovered in inches. Describe the soil type, color, stratification, and conditions of the soil samples
recovered (see SOP 201 - Classification of Soil).
E.5. SoilScreening
Don new disposable gloves. Collect a small sample of the soil from each two-foot interval (or less) for organic
vapor screening in the field using a photoionization detector (PlD) (SOP 202 - Organic Vapor Soil Screening).
Record the results of the vapor screening in the PID column of the soil boring log form.
E.6. SoilSampling
Collect soil samples for chemical analysis in the field as soon as possible after retrieval. To collect soil samples for
chemical analyses as specified in the project-specific work plan or Sampling and Analysis Plan, refer to SOP 208 -
Soil Grab Sample Collection and SOP 209 - Soil Composite Sample Collection.
As samples are collected for laboratory analysis, note the sample name, sample depth, time collected, and
analytical test(s) in the analytical samples column and the remarks column of the boring log form. For example
GP-1 (8-10') @ 10:15 - DRO, GRO and VOCs
ST-3 (2-4') @ 10:45 - RCRA Metals
E.7. GroundwaterSampling
Groundwater Sampling from a Borehole Advanced by a Drill Rig
The drilling operator will advance the auger to the specified depth and prepare for groundwater collection. The
operator may use one of the two following methods:
ln the case of shallow groundwater and a fairly competent soil formation, the operator advances the
auger to the desired depth for groundwater sampling. All drilling equipment is removed from the
borehole. Groundwater samples are collected from inside the open borehole.
ln the case of a less competent soil formation, the operator advances the auger to the desired depth
for groundwater sampling. A length of PVC pipe with a five- or ten-foot screened portion on the
bottom is extended down the open borehole. All drilling equipment is removed from the borehole.
After an appropriate period of time, groundwater samples are collected from inside the screened
portion of the PVC pipe.
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Any printed copy of this document is considered uncontrolled 81
BRAUN
INTERTEC
Standard Operating Procedure
Environmental Consulting
Creation Date:
08/27/201s
lssue Date:
02/18/2020
Rev,
6
SOP 203 - Soil Borine Observation and Sampline Page 4 of 5
Groundwater Sampling from a Probe Borehole
The sampling probe operator will advance the probe to the depth you specify and prepare the sampler for
groundwater collection. The operator may use one of the two following methods:
ln the case of shallow groundwater and a fairly competent soil formation, the sampling probe is
advanced to the desired depth for groundwater sampling. All sampling probe equipment is removed
from the probe hole. A length of PVC pipe with a five- or ten-foot screened portion on the bottom is
extended down the open hole. Groundwater samples are collected from the screened portion of the
PVC pipe.
ln some cases the operator advances a special sampling probe to the desired depth for groundwater
sampling. The tip of the probe will be an "expendable point" which is snugly attached to the probe.
lnside the probe is a stainless steel screen section. The sampling probe is pulled up, releasing the
expendable point and exposing the screen. Groundwater samples are collected from the screened
portion ofthe stainless steel screen.
Groundwater Sample Collection
Refer to SOP 311 - Groundwater Sample Collection for procedures for collecting groundwater samples.
As samples are collected for laboratory analysis, note the boring identifier, time collected, and analytical test(s) in
the analytical samples column and the remarks column of the boring log form.
E.8. SoilVaporSampling
Refer to SOP 403 - Soil Vapor Sampling from a Borehole and with a Hand Probe for details on collecting the soil
vapor sample.
As samples are collected for laboratory analysis, note the boring identifier, time collected, and analytical test in the
Remarks section of the Soil Boring Log.
E.9. Geotechnical Logs
To ensure consistent logs across Braun lntertec disciplines, samples of soil cores will be collected and classified by
a Braun lntertec Geotechnical Engineer. The Geotechnical Engineer's log is a supplement to the field log and is not
meant to be a replacement for the field log.
Place one or more representative portions of each interval into sealable moisture-proof containers (e.g., resealable
bags) without ramming or distorting any apparent stratification. Seal the container to prevent evaporation of soil
moisture.
Label the containers indicating job designation/project number, boring number, and sample depth. lf there is a soil
change within the interval, collect a soil sample for each stratum and note their depths.
Deliver the samples to a Braun lntertec soil classification lab. lnclude a copy of the soil boring log form.
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Standard Operating Procedure
Environmental Consulting
Creation Date:
08/2r/20t5
lssue Date:
02/18/2020
Rev.:
6
SOP 203 - Soil Borins Observation and Sampline Pase 5 of 5
E.10. Documentation
Logs of borings are required in investigation reports. Use the Soil Boring Log form (Attachment A). Descriptions of
soil samples collected in the field are described in SOP 201 - Classification of Soil.
Photographs will be taken of the boring location in accordance with SOP 101 - Field Notes and Documentation.
A photographic log should be included with the field notes. lf there is something specific field personnel would like
the viewer to note, be sure it is specified in the description.
E.11. Backfilling/Restoration
The boring will be backfilled with bentonite grout or reused soil cuttings, if appropriate, as allowed or required by
the well code.
E.12. Data and Records Management
Observations should be documented in accordance with SOP 101 - Field Notes and Documentation.
8.13. QualityAssurance/QualityControl
Quality assurance/quality control (aA/aC) procedures described in the work plan should be followed
Any printed copy of this document is considered uncontrolled 83
BRAUN
INTERTEC
Project Number:
Project Name:
Project Location
Soil Boring Log
Latitude:
Longitude
Elevation:
n rc_JBoring lD:
Personnel:
Weather:
Drill Company:
Drill Rig lD:
Drill Method:
Sample Method:
Surface Cover:
Surface Thickness
Total Depth (ft):
Refusal Depth (ft):
n Permanent well installed
Drilline Date & Time
Start
Finish
Backfill
n Cuttines ! Chips ! Grout
Groundwater Depth (ft)Date & Time
While Drilline
End of Drilling:
Temporarv Well
Well Recheck:
Temporarv Well & GW Sampline
Material & Size:
Screen Top (ft):
Screen Bottom (ft)
n Check Ball n Bailer n Pump
E
IL(,o
io
o
0,E c a
o--
E
CLEI
Description
soil group name, USCS symbol, grain size(f/m/cl, amt. of gravel/sand/fines,
inclusiont debris, color, moisture ld/n/wl, consistency, staining, odor,
structure, plasticity, geologic interpretation (fill/native/etc.)
L=oOE=3e
Er>+6F€s
Remarks
Sample lD, times, analyses;
odors, debris (%), staining;
temp well details, etc.
Attachment A to SOP 203 and SOP 207 (02/t8/2020)Page of 84
BRAUNiffiRE
Project Number:
Soil Boring Log
Boring lD
E
CLoo
o
oIo0z c 6E
ECLCI
Description
Soil group name, USCS symbol, grain size (f lm/c), amt. of gravel/sand/fines,
inclusions, debris, color, moisture (d/n/wl, consistency, staining, odor,
structure, plasticity, geologic interpretation (fill/native/etc.)
L=oq,f,33o
Et.>+6ts
€,F
Remarks
Sample lD, times, analyses;
odors, debris (%), staining;
temp well details, etc.
85
Page _ of _AttachmentAto SOP 203 and SOP 207 (02118/20201
BRAUN
INTERTEC
Sta ndard Operating Proced ure
Environmental Consulting
Creation Date:
08/2t/201s
lssue Date:
72/14/2076
Rev.:
2
SOP 208 - Soil Grab Sample Collection Page 1 of 5
A. Purpose
The following Standard Operating Procedure (SOP) for the collection of grab soil samples is intended to be used by
Braun lntertec field personnel for the purposes of soil sample collection. Grab sampling techniques should always
be used to collect samples for volatile organic compounds (VOC), gasoline range organics (GRO), diesel range
organics (DRO) or other analyses that require collection of a generally undisturbed portion of soil. Grab sampling
techniques may also be used to collect other analytes such as semi-volatile organic compounds (SVOCs),
polychlorinated biphenyls (PCBs), and metals. Grab samples should be collected prior to collection of other sample
aliquots as soon as possible after the sampling interval is retrieved. Soil samples collected in the field during
investigations for characterization and/or documentation of site conditions are integral to the services provided to
clients and regulatory agencies.
This SOP is applicable for soil samples collected from soil borings (SOP 203 - Soil Boring Observation and
Sampling), test pits and test trenches (SOP 211- Test Pit and Test Trench Observation and Sampling), stockpiles
(SOP 210 - Soil Stockpile Sampling), and/or excavations.
B. Health and Safety
Field work should be performed in accordance with the Braun Intertec Corporote Heolth and Sofetv Monuql
Standord Operotino Procedures and the site-specific health and safety plan (HASP), if applicable.
C. Referenced SOPs
SOP 101 - Field Notes and Documentation
SOP 203 - Soil Boring Observation and Sampling
SOP 210 - Soil Stockpile Sampling
SOP 211 - Test Pit and Test Trench Observation and Sampling
SOP 308 - Trip Blanks
SOP 602 - Chain-of-Custody Procedures
SOP 603 - Sample Shipping
Equipment and Supplies
! Coring device (one for each soil sample collected). Portable digital scale, if necessary. Appropriate laboratory-supplied container and preservative (when applicable). Sample labels. Sample coolers. lce. Temperature blanks (one per sample cooler). Trip blanks, if necessary (see SOP 308 - Trip Blanks). Field Report Form (see SOP 101 - Field Notes and Documentation) or field logbook. Chain-of-Custody (COC) forms (see SOP 602 - Chain-of-Custody Procedure). Custody seals. Cell phone camera or digital camera. Personal Protective Equipment (PPE)
D
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Standard Operating Procedure
Environmental Consulting
Creation Date
08/2t/20ts
lssue Date:
72/t4/2016
Rev.r
2
SOP 208 - Soil Grab Sample Collection Pase 2 of 5
Analytical Parameter
(holdine time)Bottle Type and Preservation Type
DRO (10 days)*4-oz. glass iar, pre-weighed and unpreserved
8 RCRA Metals or 13 Priority Pollutant Metals
(6 Months, except mercurV 28 days)
4-oz. glass jar, unpreserved
GRO (14 davs)**40-milliliter (mL) glass vial, with 10 mL methanol pre-weighed
PCBs (14 days)***4-oz. glass iar unpreserved
SVOCs (14 days)****4-oz. glass jar unpreserved
VOCs (14 davs)**40-mL glass vial, with 10 mL methanol, pre-weished
The following table provides details regarding analytical parameters and the type of laboratory-supplied containers
and applicable preservative.
*DRO soil samples collected in 60-mL pre-weighed containers must be filled with 25 to 35 grams or soil.
**VOC and GRO soil samples collected in 40-mL pre-weighed containers should contain between 8 to 11 grams of
soil.
** * PCBs - Polychlorinated Biphenyls
****SVOCS - Semi-volatile Organic Compounds
All soil samples must have a single unpreserved sample collected (5-10 gram minimum) for dry weight analysis
(i.e., moisture sample).
E. Procedure
E.1. Bottle Order
Several days before field work is scheduled to begin contact the laboratory to order sample containers and soil
coring devices by phone or email. lt may be a good idea to order extra bottles to allow for breakage, extra samples,
etc. lf you are unsure of the required sample volumes or proper laboratory sample containers for specific analytical
parameters, ask that a written description be included with the bottle order which clarifies sample requirements.
Upon receipt of the sample coolers and before you leave for the field, check the contents of the cooler to be sure
that you have the appropriate sample containers and that extra containers are included, if requested. Be sure you
are aware of sample volume and container requirements.
E.2. CoolerPreparation
Place ice or a frozen cold pack into each sample cooler before collecting any samples. Double-bag the ice in
sealable gallon bags or sealed garbage bags to avoid potential contact of water in the cooler with sample
containers.
Place a temperature blank into each cooler and under the sealed bags of ice. lf the cooler will contain VOCs
samples ensure that a trip blank is placed into the cooler with the samples.
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INTERTEC
Standard Operating Procedure
Environmental Consulting
Creation Date:
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lssue Date:
12/14/2076
Rev.:
2
SOP 208 - Soil Grab Sample Collection Pase 3 of 5
E.3. [abeling Sample Containers
Prior to collecting soil grab samples, complete the sample label for the laboratory-supplied containers. The sample
label must have the following information:
Project Number (listed under "Client")
Sample Name (listed under "Sample lD")
Date Sample Collected (listed under "Collection Date")
Sampler's lnitials (listed under "Collected by")
Time Sample Collected (listed under "Time")
Additionally, some laboratory-supplied sample containers (e.g., DRO, GRO, and VOCs) have been pre-weighed by
the laboratory. lt is important to make sure that the pre-weighed sample containers have their weight listed on the
sample label and that the weight is visible.
E.4. SoilSampling
Select sample location/interval per the Work/Sampling Plan. Don new disposable gloves and expose a fresh surface
of soil, if necessary. Follow procedures listed below for each specific parameter. lf VOCs and GRO samples are to
be collected as part of the Work/Sampling Plan, these parameters are to be collected first from undisturbed soil or
freshly exposed soil surfaces to minimize volatilization.
E.5. VOCs and GRO Soil Grab Sample Collection
Place an electronic scale, which has been verified that day prior to use, on a flat surface and turn it
on. A weighted standard shall be used to determine acceptable precision.
Before filling the first jar, verify the accuracy of the scale. Place a pre-weighed sample container on
the scale. Compare the reading to the weight on the container. lf within 5 grams, the scale can be
used for the rest of the day. lf not within 5 grams, remove the container, turn the scale off, then on,
and repeat the test. lf still not within 5 grams, use a different scale.
Remove cap from pre-weighed, pre-preserved 40-milliliter (mL) sample vial.
Place 40-mLvial on electronic scale and press "tare" button to zero electronic scale.
Electronic scale should read 0.0g - leave sample vial on electronic scale.
Use the lab provided Terra Core@ sampler (5- or 10-gram) or 10-mL syringe with the top cut off
(approximately 10 grams when full) for collecting a sample. The laboratory may provide a different
sampling device than described above; whichever device is provided, the goal is to have 8-11 grams
of soil in the sample jar for VOC/GRO analysis.
Scrape off upper layer of soil to expose underlying soil. Remove the syringe cap and push the syringe
into the freshly exposed soil until the soil column entering the syringe has forced the top of the
plunger to the stopping point against the top ofthe syringe cradle.
Wipe all debris from the outside of the syringe and remove any soil that extends outside the mouth
of the syringe, so the soil sample is flush with the mouth of the syringe.
Carefully place the mouth of the syringe against the top of the open 40-mL vial and gently extrude
the sample into the vial. (Note: to prevent the methanol preservative from splashing out of the
bottle, hold the syringe against the top of the vial until the sample has fallen into the preservative.)
Try to avoid getting soil on the threads of the vial. Clean the threads if necessary and cap the vial
immediately.
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Creation Date:
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lssue Date:
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Rev
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SOP 208 - Soil Grab Sample Collection Page 4 of 5
Actual Sample Weight
Volume of
Methanol Field Action
< 8 grams 10 mL Add soil to reach 10 grams
8-1L grams 10 mL None required
> 11to < 20 grams 10 mL None required. Laboratorv will add methanol to reach 1:1 ratio
20 or > grams 10 mL Discard bottle and resample
Weigh the sample bottle. Tolerances and field actions required are presented in the table below
Cap the sample container. Gently swirl, do not shake, sample vial to fully immerse soil into methanol.
Fill out the label on the vial completely, including project number, sample LD., date, time and
sampler's initials. Record the information on the Chain-of-Custody form and in the field notebook.
Collect at least two vials of soil sample for each analysis (VOCs or GRO). Therefore, if the work plan
requires only VOCs then you will fill two vials; if the work plan calls for VOCs and GRO you will fill four
vials (two vials for each analyte).
Manually fill a plastic snap-top tube (or similar unpreserved bottle) with soil from the same sampling
interval/matrix as each sample. Remove soil particles from the rim of the snap tube so the cap will
close securely and close the cap. This jar is for moisture calculation to be submitted with VOCs/GRO
soil sample containers and should be labeled the same as the VOC/GRO sample jars. All soil samples
for VOCs or GRO analysis require an accompanying moisture calculation jar. Only one moisture jar is
required per soil sample (i.e., one moisture jar is sufficient for both VOCs and GRO analysis).
Place a trip blank into the cooler with the VOCs/GRO samples; see SOP 308 - Trip Blanks.
Store, transport, and maintain sample custody per SOP 602 - Chain-of-Custody Procedures.
E.6. DRO Soil Grab Sample Collection
Place an electronic scale, which has been verified that day prior to use, on a flat surface and turn it
on. A weighted standard shall be used to determine acceptable precision.
Before filling the first jar, verify the accuracy of the scale. Place a pre-weighed sample container on
the scale. Compare the reading to the weight on the container. lf within 5 grams, the scale can be
used for the rest of the day. lf not within 5 grams, remove the container, turn the scale off, then on,
and repeat the test. lf still not within 5 grams, use a different scale.
Remove cap from pre-weighed, unpreserved sample container.
Place empty DRO bottle on electronic scale and press "tare" button to zero electronic scale.
Electronic scale should read 0.0g - leave DRO bottle on electronic scale.
Use the laboratory provided coring device such as a Terra Core@ sampler (5- or 1O-gram) or 10-mL
syringe with the top cut off (approximately 10 grams when full) for collecting a sample. The
laboratory may provide a different coring device than described above; whichever coring device is
provided, the goal is to have 25 to 35 grams of soil in a 4-oz. sample jar for the Wisconsin DRO
method and Environmental Protection Agency (EPA) Method 8015, Total Petroleum Hydrocarbon
(50 to 70 grams in an 8-oz. jar).
Scrape off upper layer of soil to expose underlying soil. Push the coring device into the freshly
exposed soil until the soil column entering the coring device has filled to the top of the plunger (Terra
Core) or the 10-mL line (cut off Syringe).
Wipe all debris from the outside of the coring device and remove any soil that extends outside the
mouth of the coring device, so the soil sample is flush with the mouth of the coring device.
Extrude soil sample from the coring device into the DRO bottle. Collected soil sample should have a
cumulative weight between 25 and 35 grams (4-oz. jar). Repeat the steps above as necessary to
achieve necessary soil sample weight. lf more than 35 grams of soil are collected, discard all the soil
a
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Standard Operating Procedure
Environmental Consulting
Creation Date:
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lssue Date:
t2/14/2016
Rev.
2
SOP 208 - Soil Grab Sample Collection Page 5 of 5
in sample jar and recollect the sample. Try to avoid getting soil on the threads of the sample jar.
Clean the threads if necessary and cap the sample jar immediately after sample collection.
Repeat the above steps to fill a second DRO sample container. Two soil sample jars may be required
for this analytical method.
Fill one unpreserved sample container (typically a small plastic jar provided by the lab) with soil from
the same sampling interval/matrix as each sample. This jar is for moisture calculation to be submitted
with DRO soil sample containers and should be labeled the same as the DRO sample jars. All soil
samples for DRO analysis require an accompanying moisture calculation jar.
E.7. Metals Soil Grab Sample Collection
One open-top, 4- or 8-oz. unpreserved jar.
Using a clean stainless-steel spoon, scoopula, or gloved hand, thoroughly mix or homogenize the
interval to be sampled, and fill the unpreserved sample containers with the collected soil sample.
Avoid filling the sample containers with gravel or rocks.
Wipe soil from the container threads. Close the flip-top of the unpreserved sample container.
Note: if several analyses are being performed for a single soil sample, the collection and submission
of one moisture calculation jar is sufficient for all of the analyses for that one soil sample.
E.8. PcBs/SVocs SoilGrab Sample Collection
Open 4-o2., unpreserved sample container.
Using a clean stainless-steel spoon, scoopula, or gloved hand, thoroughly mix or homogenize the
interval to be sampled, and fill the unpreserved sample containers with the collected soil sample. Try
to fill the sample containers with soil and not gravel or rocks.
Wipe soil from the container threads. Reseal the 4-oz. sample container with the lid.
Note: if several analyses are being performed for a single soil sample, the collection and submission
of one moisture calculation jar is sufficient for all of the analyses for that one soil sample.
E.9. Sample Delivery
Arrange for pick-up/drop-off of soil samples in laboratory-provided coolers to the analytical laboratory. lf shipping
of soil samples to the analytical laboratory is required, follow SOP 603 - Sample Shipping.
E.10. Data and Records Management
Soil samples collected in the field should be recorded in the Field Report Form or field logbook (see SOP 101 - Field
Notes and Documentation), on the field log, soil boring log, test trench log, etc., and on the COC (see SOP 602 -
Chain-of-Custody Procedures). lnformation recorded in the Field Report Form or field logbook and on the COC
should be identical to the information listed on the sample container label(s). Additionally, it is useful to note how
many soil sample containers were filled for each uniquely identified soil grab sample.
Note the presence of any pieces of bituminous in the samples, no matter how small, particularly in samples to be
analyzed for DRO or SVOCS.
E.11. Quality Assurance/Quality Control
Quality assurance/quality control (aA/aC) procedures described in the work plan should be followed.
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Creation Date:
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ou22/2016
Rev
I
SOP 602 - Chain-of-Custodv Procedures Paee 1 of 3
A. Purpose
The purpose ofthe Chain-of-Custody (COC) Standard Operating Procedure (SOP) is to control environmental
samples from the time they are collected until custody of the samples is accepted by the laboratory sample
custodian. COC documentation serves three main purposes:
Communicates the analytical instructions from the sampler to the analytical laboratory.
Provides a permanent record of samples provided to the laboratory.
Documents that samples were handled only by authorized personnel and were not available for
tampering prior to analysis.
A.1. Scope and Applicability
Although few environmental samples will ever be used in criminal or civil litigation cases, most samples are
collected in support of government-regulated activities. ln addition, it is possible that the results of the sample
analyses will be used in future litigation even if none was contemplated at the time the samples were collected
Therefore, it is important that a record of sample possession (i.e., COC) be maintained, so that control of the
samples from the time of collection to the time of sample laboratory check-in can be demonstrated.
Laboratory-related sample control is described in laboratory operating and quality-control documents and is not
discussed in this standard operating procedure (SOP).
This procedure should be used for control of environmental samples that include, but are not limited to those of
groundwater (see SOP 311 - Groundwater Sample Collection), surface water (see SOP 314 - Surface Water
Sampling), soil (see SOP 208 - Soil Grab Sample Collection and SOP 209 - Soil Composite Sample Collection), air
(see SOP 402 - lndoor Air Sampling), soil vapor (see SOP 403 - Soil Vapor Sampling from a Borehole and with a
Hand Probe and SOP 405 - Sub-Slab Soil Vapor Sampling), and waste.
A.2. Summary of Method
Environmental samples are collected using methods specified in the work plan or other SOPs. The samples are
collected in sampling containers forthe desired analyses, preserved as appropriate, and a label is affixed to each
container specifying the project name and number, sample identification, date and time of collection, and sample
collector. The information is entered onto the COC form and the desired analyses are indicated on the form, which
also serves as the analytical request. Sample custody (possession) is maintained individually until the samples are
delivered to the laboratory sample check-in. Transfer of custody is documented on the COC form by printed name,
signature, date and time.
A.3. Personnel Qualifications and Responsibilities
The sampler is responsible for understanding, implementing and documenting activities related to this SOP during
field activities. The sampler is responsible for transmitting a copy of field notes that have not been forwarded to
the project manager or designee, as well as a copy of the COC form(s) immediately after sample check-in. lf there
is more than one sampler, the lead field sampler assumes these responsibilities.
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lssue Date:
oL/22/2016
Rev.
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SOP 602 - Chain-of-Custody Procedures Page 2 of 3
A,4. Definitions
Chain-of-Custody Procedure: A procedure whereby a sample or set of samples is maintained under physical
possession or control.
Custody: Samples and data are considered to be in your custody when:
. They are in your physical possession,r They are in your view, after being in your physical possession,
' They are in your physical possession and then locked in a room or vehicle so that tampering cannot
occur, orr They are kept in a secured area, with access restricted to authorized personnel only.
Chain-of-Custody Form: Form used to record sample identification information, test(s) requested, result reporting
instructions, and sample custody.
Sample: A portion of an environmental or source matrix that is collected and used to characterize the matrix.
B. Health and Safety
Field work should be performed in accordance with the Broun Intertec Corporote Heolth ond Sofetv Monual
Stondord Operotino Procedures and the site-specific health and safety plan (HASP).
Department of Transportation (DOT), United States Postal Service (USPS), and Federal Aviation Administration
(FAA) shipping/labeling regulations must be followed for shipped samples.
C. Referenced SOPs
SOP 208 - Soil Grab Sample Collection
SOP 209 - Soil Composite Sample Collection
SOP 314 - Surface Water Sampling
SOP 402 - lndoor Air Sampling
SOP 403 - Soil Vapor Sampling from a Borehole and with a Hand Probe
SOP 405 - Sub-Slab Soil Vapor Sampling
Equipment and Supplies
. Field Report Form (see SOP 101 - Field Notes and Documentation) or field logbookt Waterproof or indelible ink pens. Sample labels. Custody seals. Chain-of-Custody (COC) forms (see SOP 602 - Chain-of-Custody Procedure)
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Creation Date:
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lssue Date:
otl22/20t6
Rev.:
t
SOP 602 - Chain-of-Custodv Procedures Page 3 of 3
E. Procedure
8.1. GeneralGuidelines
Keep the number of people involved in collecting and handling samples and data to a minimum.
Only personnel associated with the project should handle samples and data.
Always document the transfer of samples and data from one person to another on the COC form.
Always accompany samples and data with the COC form.
Samples should be uniquely identified, legibly, in permanent ink.
Fill out the COC form as completely as possible. The sample identification information on the sample
containers must match the COC form.
Use a separate COC form for each cooler.
E.2. Completing COC Form
The COC form should be filled out by the sampler or designee as the samples are being collected and
containerized.
E.3. Securing Samples
lf you cannot maintain personal possession of the samples prior to sample check-in, they may be secured. A locked
vehicle is considered controlled access (i.e., secured). A cooler sitting on the tailgate of a pickup truck or under an
unlocked topper, out of direct view of the custodian is not secure. An unsecured cooler in a locked hotel room is
also not within controlled access as hotel staff have access to the room. ln this case, the cooler could be padlocked
or custody seals could be used to secure the samples or cooler.
E.4. Data and Records Management
The original COC form is maintained by the laboratory in accordance with their file retention guidance. A copy of
the record should be provided to the project manager or designee with a copy of the sampling field notes by the
sampler immediately after sample check-in.
E.5. Quality Assurance Quality Control
Quality assurance/quality control (aA/aC) procedures described in the work plan should be followed
The project manager or designee should review the COC form as soon as possible after sample check-in to verify
that the information on the COC form is correct.
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CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
October 14,2026
No.26-86
A RESOLUTION AUTHORIZING SUBMISSION OFA GRANT APPLICATION TO THE
METROPOLITAN COTJNCIL LTVABLE COMMUNITIES DEMONSTRATION ACCOUNT
(LCDA) SITE INVESTIGATION PROGRAM FOR THE LES BOLSTAD GOLF COURSE SITE
WHEREAS, the City of Falcon Heights is a participant in the Metropolitan Council's Livable
Communities program and is eligible to apply for grant funding through the Livable Communities
Demonstration Account (LCDA); and
WHEREAS, the City, in coordination with Rachel Development and Braun Intertec, is undertaking due
diligence to understand existing environmental conditions at the Les Bolstad Golf Course property; and
WHEREAS, a Site Investigation grant from the Metropolitan Council would provide critical funding to
complete soil, sediment, and water sampling and related analysis needed to support planning and
redeve lopment efforts; and
WHEREAS, the Remedial Investigation Work Plan prepared by Braun lntertec outlines the scope of
environmental investigation activities necessary to better understand potential contamination on-site; and
WHEREAS, the City Council finds that pursuing LCDA Site Investigation funding is in the best interest
of the community and supports the City's goals of responsible land use, public health protection, and
informed redevelopment planning.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FALCON
HEIGHTS, MINNESOTA, that City staff are hereby authorized to prepare and submit an application to
the Metropolitan Council's Livable Communities Demonstration Account Site Investigation program for
the Les Bolstad Golf Course site.
BE IT FURTHER RESOLVED that the City Administrator is authorized to execute all required
application materials and, if grant funds are awarded, to execute grant agreements and related documents,
subject to review as to form by the City Attomey.
ADOPTED by the Falcon Heights City Council this l4th day of October,2026.
Moved by:G.'-s\ s$son Approved
MAY
MIELKE
MOGEN
WASSENBERG
f In Favor Attested by:
L
_Qtgainst Administrator
94
BLANK PAGE
95
FNLCO,I IIEIEIIT5
THE CITY THATSOARS
REQUEST FOR COUNCIL ACTION
Meeting Date October 1,42026
Agenda Item Consent G6
Attachment See below
Submitted By Jack Linehan, City Administrator
Approval of Resolution26-87 Authorizing an Amendment ExtendinF the22-
Computer Aided Dispatch and Mobile Data Agreement with Ram$fCounty
Item
Description The City of Falcon Heights is a member of the 2013 CAD and Mobile Data
Agreement with Ramsey County, which governs the provision of
computer-aided dispatch, mobile data, and related public safety technology
services used by the Ramsey County Emergency Communications Center
(ECC). This agreement requires that Falcon Heights pays a portion of the costs
of dispatching services, apportioned by our size and call volume.
During document review earlier this year, Ramsey County identified that the
current CAD and Mobile Data Agreement is scheduled to expire on December
31,,2026. While the agreement has served members for more than a decade, it
contains outdated language, does not reflect current operational practices, and
lacks flexibility needed for modernization. Th"y have requested that all cities
approve a two-year extension to keep services going and allow additional time
for a revised contract.
Ramsey County has begun the process of updating both the ECC Joint Powers
Agreement and the CAD/Mobile Data Agreement. This includes surveying
stakeholders and gathering feedback to develop a modernized agreement for
consideration by member cities.
To ensure uninterrupted dispatch and public safety technology services, the
County is requesting approval of a simple amendment that only changes the
agreement's expiration date. The amendment:
Extends the maximum number of one-year renewal periods from ten to
twelve in Section 12.1,.2 of the agreement
Contains no other changes to terms, responsibilities, costs, or
governance
Provides adequate time for member agencies and the County to
complete a thorough, collaborative modernization process
This extension prevents a service interruption and provides continuity while a
comprehensive update is prepared.
a
a
a
City of Falcon Heights, Minnesota
96
Budget Impact There is no budget impact beyond previously budgeted CAD/Mobile Data
operating costs. The amendment does not add financial obligations or modify
the cost-sharing structure in the original agreement.
Attachment(s). Resolution26-87 Authorizing an Amendment Extending the Computer
Aided Dispatch and Mobile Data Agreement with Ramsey County. Falcon Heights CAD Background from Ramsey County. Proposed Amendment Language
. Full Contract
Action(s)
Requested
Staff recommends a motion to approve Resolution 26-87 authorizing an
Amendment to the CAD and Mobile Data Agreement with Ramsey County
extending the agreement term by two additional one-year renewal periods,
and authorize the Mayor and City Administrator to execute the amendment on
behalf of the City.
97
CITY OF FALCONHEIGHTS
COUNCIL RESOLUTION
October 14,2026
No.26-87
A RESOLUTION AUTHORIZING AN AMENDMENT EXTENDING TIIE COMPUTER AIDED
DISPATCH AND MOBILE DATA AGREEMENT WITH RAMSEY COUNTY
WHEREAS, the City of Falcon Heights is a party to the 2013 Computer Aided Dispatch (CAD) and
Mobile Data Agreement with Ramsey County, which provides essential public safety technology services
including computer-aided dispatching, mobile data access, AVL, and related system functions used by the
Ramsey County Emergency Communications Center; and
WHEREAS, Ramsey County recently identified that the CAD and Mobile Data Agreement is scheduled
to expire on December 31,2026, and that a comprehensive modernization of the agreement is necessary
to reflect current practices, technology needs, and future flexibility; and
WHEREAS, Ramsey County has begun a collaborative process with member agencies to update and
modernize the overall CAD/Mobile Data governance and operational framework, a process which will
require additional time to complete; and
WHEREAS, the County has requested that all member jurisdictions approve a simple amendment
extending the number of available one-year renewal periods from ten to twelve, thereby extending the
potential agreement term by an additional two years; and
WHEREAS, the amendment makes no other changes to the terms, conditions, cost-sharing structure, or
responsibilities of the parties, and is necessary to ensure uninterrupted CAD and mobile data services
while the modernization effort is underway.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Falcon Heights, Minnesota
that the City of Falcon Heights hereby approves the Amendment to the Computer Aided Dispatch and
Mobile Data Agreement with Ramsey County, extending the agreement by two additional one-year
renewal periods; and
BE IT FURTHER RESOLVED that the Mayor and City Administrator are authorized to execute the
amendment on behalf of the City and to take any administrative actions necessary to implement this
resolution.
ADOPTED by the Falcon Heights City Council this 14th day of October,2026
Moved by: Cxllsla $so- Approved
98
GUSTAFSON
MAY
MIELKE
MOGEN
WASSENBERG
5 InFuuo.
0 Rgainst
Attested by:
Randall C. Gustafson
Mayor
Jack
inistrator
2
99
Background
The City Council approved a Joint Powers Agreement with Ramsey County for Dispatch
Services (JPA) as part of an initiative to consolidate muttipte 9-1-1 centers into a unified
Ramsey County Emergency Communications Center (ECC). ln 2013, The City Councit and
atl other members of the Joint Powers Agreement with Ramsey county for Dispatch
Services signed a CAD and Mobite Data Agreement as part of a project to upgrade the
Computer Aided Dispatching System that is used by the ECC and first responders.
Eartier this year the County began an initiative to update and modernize this 20-year-otd
agreement. Atthough it is not set to expire for another 20 years, it contains outdated
[anguage, does not reftect current practices, and is not ftexibte enough to adapt to future
changes. County staff have been activety engaging and surveying stakehotders to gather
feedback and ideas for a modernized JPA that witt be drafted and circutated for review by
member cities in the coming months.
ln the process of reviewing documents and agreements that retate to this work, it was
recently discovered that the CAD and Mobite Data Agreement from 2013 are both set to
expire on December 31, 2026. Because this agreement needs updating and modernizing
tike the ECC JPA, the County is asking a[[ members to approve a simpte amendment to
extend the expiration date by two years to avoid interruption of criticat services and attow
time for a thorough and collaborative process to do that work. This amendment contains
no new terms or conditions.
100
It
RAMSEY
COUNTY
Amendment to CAD and Mobile Data Agreement
Among Ramsey County and Members
This Amendment ("Amendment") to the CAD and Mobile Data Agreement ("Agreement") is entered into
by Ramsey County ("County"), a political subdivision of the State of Minnesota and the Members that are
parties to the Agreement (collectively, the "Parties").
In this Amendment, deleted terms will be s+ruek-eut and added terms will be underlined and bolded,
except where described otherwise.
L Revision l: Section 12.1.2 of the Agreement is amended as follows:
12.1.2.Thereafter, the Term shall automatically renew for one (l) year periods ("Renewal
Periods"), up to a maximum of +en-$0)!g!y9j12) Renewal Periods, subject to the termination
provisions of section 12.2.
2. Except as modified herein, the terms of the Agreement shall remain in full force and effect.
10'1
CAD and Mobile Data Agreement Among Ramsey County and Members
This is an agreement between the County of Ramsey, a political subdivision of the State of
Minnesota, through the Emergency Communications Department, 388 13th Street, Saint Paul,
MN 55101 ("County") and the City of Falcon Heights, 2A77 Larpenteur Ave W, St Paul, MN
55113 (a "Member").
WHEREAS, All public safety agencies in Ramsey County currently use a Computer Aided
Dispatch ("CAD") System owned by the City of Saint Paul; and
- - -WFIEREAS; Th-e--County-opereteS the-RamserT Counly Emergency Co-m-mUiiicatiorii Cente}
("ECC"); and
WHEREAS, The County has Dispatch Joint Powers Agreements in place with the Members to
provide dispatch services that will expire on December 31, 2016; and
WHEREAS, Due to the CAD System nearing the end of its life cycle, the County issued a
Request for Proposals ("RFP") for an integrated public safety CAD/Mobile system ("System"), to
be owned by the County and used County-wide by the ECC, the White Bear Lake Emergency
Communications Center ("WBLECC"), and numerous Law Enforcement and Fire/EMS agencies
across the County; and
WHEREAS, The County anticipates that implementation of the System witl occur in 2015;
and
WHEREAS, The parties to this Agreement hereby agree as follows:
1. Purpose: The purpose of this CAD and Mobile Data Agreement ("Agreement")is to establish
parameters for the provision of Computer-Aided Dispatch and Mobile Data services ("CAD
Services") by the County to the Members, and to delineate the terms and conditions under
which the County will provide these CAD Services. All Parties agree to work cooperatively
to fulfill the terms and purpose of this Agreement.
2. Definitions
For purposes of this Agreement, the following terms have the indicated meanings:
2.L Additional Member means any Governmental Unit that signs this Agreement with
the County on or afterJanuary L,2Ot5.
2.2 Agreement means this CAD and Mobile Data Agreement among Ramsey County and
Members, as may be amended from time to time.
2.3 AVl/Automatic Vehicle Location System means a combination of hardware and
services that can detect the near-real time location of a vehicle and send that
information to the CAD System so it can be displayed on a map.
2.4 CAD/Computer-Aided Dispatch or Dispatching is a computer-based system that
allows persons in a dispatch center to create and update records of calls for service
and to easily view and understand the status of all units being dispatched. CAD
CAD and Mobile Data Agreement Ramsey County and User Members Page 1 of48
102
provides displays and tools so the dispatcher can handle calls-for-service as
efficiently as possible.
CAD System means the combination of hardware, software and services the County
utilizes to provide CAD System functionality to Members as described in the System
Purchase Agreement Between TriTech Software Systems and Ramsey County, MN,
dated July L2, 2013 (pursuant to Rarnsey County Board Resolution 20t2-3I3),
incorporated herein in its entirety and made a part of this Agreement by reference.
The County owns the CAD System hardware and software.
CAD System Vendor means one or more entities from whom the County procures
the CAD System.
County means Ramsey County.
Department means the Ramsey County Department of Emergency Communications.
Director means the Director of the Ramsey County Department of Emergency
Communications, who reports to and serves at the pleasure of the County Manager.
Emergency Communications Center|ECC means the location from which the County
provides dispatching services for police, fire, emergency medical services, and other
public safety functions.
Governmental Unit means, for purposes of this Agreement, the definition set forth
in Minnesota Statutes S471.59.
lnitial Member means any Governmental Unit that signs this Agreement with the
County before January I,20!5.
Member means either an lnitial Member or an Additional Member.
Mobile Data System means the combination of hardware, software, and services
used by the County to facilitate Members' use of the System on mobile devices.
Operational Contact means a person and an alternate person representing a
Member who will receive technical notifications and provide technical coordination
between that Member and the County.
Party means the County or any Member.
Qualified Committee/Subcommittee Member means an individual sitting as a
named Committee or Subcommittee member and not legally disqualified. Qualified
members may be represented by designees where provided by this Agreement.
Recovery Time Objective means the duration of time within which a business
process must be restored after a disaster or disruption in order to avoid
u naccepta ble consequences.
System means the combined CAD System, Mobile Data System, AVL System and Fire
Alerting System.
System lnvestment Fund means a budget fund to pay for equipment replacement
and make ongoing investments in the System.
2.5
2.6
2.7
2.8
2.9
2.10
2.L7
2.L2
2.13
2.L4
2.15
2.L6
2.L7
2.L8
2.19
2.20
CAD and Mobile Data Agreement Ramsey County and User Members Page 2 of48
103
2.2t System Manager means the Ramsey County employee who is responsible for
management of the System and who reports to the Director.
2.22 System Replacement Fund means a budget fund for eventual replacement of the
System.
2.23 System User means an individual or agency of a Governmental Unit that is
authorized to utilize the System.
2.24 Year means one calendar year.
3. M-effibership
3.1 Only a Governmental Unit ("Entity") that is a party to an agreement with the County
for Dispatch Services {"Dispatch Agreement") and is within the boundary of Ramsey
County may become a Member under this Agreement.
3.2 An Entity that is not an lnitial Member may become an Additional Member using the
following process:
3,2.t The Entity submits to the Chair of the CAD Policy Committee a resolution of
the Entity's governing body approving the submission of a request to become
a Member under the terms and conditions of this Agreement.
3.2.2 The CAD Policy Committee reviews the request in consultation with
appropriate County staff (which may include ECC staff, Attorney(s) and/or
Administration staff), and takes action on such request within 120 days of
receipt ofthe request.
3.2.3 Upon approval of membership by the CAD Policy Committee, the requesting
Entity and the County execute a duplicate of this Agreement, or the version
of this Agreement then in effect for all Members.
3.2.4 Within 60 days of Agreement execution, the Additional Member pays an
initial one-time fee to cover licensing and other startup costs as described in
section 8. Cost/Payment.
3.3 Upon final execution of this Agreement and receipt of the initial one-time fee, the
Entity shall become an Additional Member and shall have all of the rights and
responsibilities of a Member as set forth in this Agreement.
4. Governance
4.L CAD Policy Committee
4.L.L The CAD Policy Committee is hereby created with the duties, powers, and
responsibilities as set forth in this Agreement.
4.t.2 The CAD Policy Committee ("Committee") shall be comprised of the
members of the Dispatch Policy Committee as identified in section 4.02 of
the 2005 Joint Powers Agreement Between Ramsey County and the City of
Saint Paul for Consolidated Dispatch Operations ("Dispatch JPA"), an excerpt
of which is attached hereto and made part of this agreement as Exhibit 1,
CAD and Mobile Data Agreement Ramsey County and User Members Page 3 of 48
104
and the Officers of the Dispatch Policy Committee shall serve as the Officers
of the CAD Policy Committee
4.1.3 The CAD Policy Committee Officers shall have the duties, powers and
responsibilities set forth in this Agreement.
4.1.4 Officers
4.L.4.L The duties of the Chair shall be as follows:
4.1.4.1.L approve the agenda for Committee meetings, with the
input and assistance of the Director and other
Committee members;
4.L.4.1.2 preside at Committee meetings;
4.L.4.L.3 sign all official documents as authorized by the
Committee;
4.1.4.L.4 make reports, directly or through a designee, to the
Committee and the Ramsey County Board as required
or deemed appropriate; and
4.L.4.L.5 perform such other duties as are incident to the office
and properly expected by the Committee.
4.L.4.2 The duties of the Vice Chair shall be as follows:
4.L.4.2.L in the absence of the Chair, to perform the duties of
the Chair; and
4.L4.2.2 to perform such duties as may be requested by the
Chair,
4.L.4.3 The Director shall serve as executive secretary to the Committeeand shall provide all correspondence, reporting and
recordkeeping functions for the Committee, consistent with
Minnesota Statutes Chapter L3 and statutory retention laws.
4.L.5 Powers and Authority of the CAD Policy Committee
4.L.5.L The Committee shall assist the County in reviewing and evaluating
the performance of the System to ensure that the service meets
the needs and expectations of the Members and System Users.
4.1.5.2 The Committee shall make recommendations to the County
Manager, the Director and the System Manager concerning the
facilitation of public safety services through use of the System.
4.L.5.3 The Committee shall periodically review operations and make
recommendations to the Director on the operations, standards,
and budget for the System.
4.1.5.4 The Committee shall serve as an appeals body as provided in this
Agreement.
CAD and Mobile Data Agreement Ramsey County and User Members Page 4 of 48
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4.1.5.5 The Committee shall review the proposed annual budget
prepared by the Director, and after any agreed-upon
modifications, make a recommendation to the County Board to
approve the budget
4.L.5.6 The Committee will approve fund balance goals for the System
lnvestment Fund every two years.
4.t.5.7 The Committee may report issues regarding the performance of
the Director to the County Manager. The County Manager will
- -work-with the Direetor in an expeditious manner to resolve any - - - - -
concerns raised by the Committee.
4,L.6 Meetings and Voting
4.1,.6.1 The Committee shall meet at least quarterly during the first year
this Agreement is in effect. Thereafter, the Committee members
shall determine the frequency of regular meetings. ln addition, a
special meeting may be called by the Chair.
4.L.6.2 Each Party and each representative on the Committee shall be
responsible for complying with requirements of State statutes
relating to open meetings.
4.L.6.3 Each Committee member may cast one vote.
4.L.6.4 Committee members may not appoint proxies or designees.
4.1.6.5 A decision of the Committee requires a quorum and approval by a
majority of the Committee members present.
4.L.6.6 A quorum of the Committee means one half of the Qualified
, Committee Members Plus one.
4.L.6.7 At its first meeting, the Committee shall adopt a process for
resolving tie votes.
4.1,.7 Unless earlier dissolved by mutual written agreement of all of the then-
current Members, the CAD Policy Committee will continue to operate for the
duration of this Agreement.
4,2 CAD Command Subcommittee
4.2.1 A CAD Command Subcommittee ("subcommittee") shall be formed, to be
comprised of one Chief or Command level person from each of the following
System Users:
4.2.L.7 The Ramsey County Sheriff's Office;
4.2,L,2 lf Saint Paul signs this Agreement, Saint Paul Police and Saint Paul
. Fire;
4.2.L.3 lf Maplewood signs this Agreement, Maplewood Police and
Maplewood Fire;
CAD and Mobile Data Agreement Ramsey County and User Members Page 5 of 48
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4.2.L.4 For other System Users, one suburban fire department and one
suburban police department.
4.2.2 CAD Command Subcommittee Membership, Voting, and Meetings.
4.2.2.L The System Users identified in this Agreement as members of the
Subcommittee shall each select their own representatives except
that the suburban fire department representative (other than
Maplewood) will be selected annually by the Ramsey County Fire
Chiefs Association and the suburban police department
representative (other than Maplewood) will be selected annually
by the Ramsey County Chiefs of Police.
4.2.2.2 The Subcommittee members shall select a Chair and a Vice Chair
at its first meeting.
4.2.2.3 The Subcommittee will meet quarterly or at such other intervals
as determined by the Subcommittee members.
4.2.2.4 Voting representation on the CAD Command Subcommittee shall
be as follows:
4.2.2.4.3. The City of Saint Paul Fire Chief (or designee) shall have
two (2)votes
4.2.2.4.2 The City of Saint Paul Police Chief (or designee) shall
have two (2) votes
4.2.2.4.3 The Ramsey County Sheriffs Office (or designee) shall
have one (1) vote
4.2.2.4.4 The City of Maplewood Fire Chief {or designee) shall
have one (L) vote
4.2.2.4.5 The City of Maplewood Police Chief {or designee) shall
have one (1) vote
4.2.2.4.6 The remaining suburban Fire agencies shall be
represented by one Fire Chief (or designee) to be
selected by those agencies. That representative shall
have one (1) vote.
4.2.2.4.7 The remaining suburban Police agencies shall be
represented by one Police Chief (or designee) to be
selected by those agencies. That representative shall
have one (L) vote.
4.2.2.5 A decision of the Subcommittee requires a quorum and approval
by a majority of the Subcommittee members present.
4.2.2.6 A quorum of the Subcommittee means one half of the Qualified
Subcommittee Members plus one.
4.2.2.7 Subcommittee members may appoint designees.
CAD and Mobile Data Agreement Ramsey County and User Members Page 6 of 48
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4,2.3 CAD Command Subcommittee roles and responsibilities:
4.2.3.L Provide System User input to the System Manager into the
process of developing protocols and standards for the System.
4.2.3.2 Provide a forum for the exchange of ideas between System staff
and System Users for the purpose of improving service, reviewing
critical incidents, and resolving complaints.
4.2.3.3- - Pr:ovide input to the CAD Policy Committee as to the overall
performance of the System in serving the needs of the System
Users.
4.2.g.4 Review the Director's proposed CAD budget and make
recommendations to the CAD Policy Committee' CAD Command
Subcommittee members may invite Member finance staff to
budget meetings.
4.2.3.5 Review and approve System and security standards as those
standards may change over time. See section 10'
4.2.4 lssues that cannot be resolved by the Subcommittee shall be referred to the
CAD Policy Committee.
CAD Operations Groups (Law Enforcement and Fire/EMSI
4,3,1 Membership: these groups consist of end user representatives, with
technical personnel invited as needed:
4.3.t.L The Law Enforcement Operations Group shall be comprised of
one police officer, deputy, or supervisor from each law
enforcement agency served by the Systern.
4.3.1.2 The Fire/EMS Operations Group shall be comprised of one
firefighter, emergency medical responder, or supervisor from
each fire and EMS agency served by the System.
4.3.2 Roles and responsibilities: The Operations Groups bring forward, document,
discuss and attempt to resolve technical and operational matters. These
Groups provide advice and recommendations regarding technical and
operational issues to the CAD Command Subcommittee.
Conducting business (for all committees, subcommittees and operations groups)
4.4.L There will be a Charter for each group.
4.4.2 There will be written minutes of each meeting.
4.3
4.4
CAD and Mobile Data Agreement Ramsey County and User Members PageT of 48
108
5. System Operation: Responsibilities of the Parties
5.1 General/Overview
5.2
5.2.2.2
5.2.2.3
5.2.2.4
5.2.2.5
5.2.2.6
5.1.1 The County will own and operate the System, as defined in this Agreement,
for the use and benefit of the Members. This section delineates the
responsibilities of the County and the Members for the procurement and
operation of hardware, software,. and services necessary for the System.
5.1.2 The County and the Members will ensure that their equipment used to
access and use the System meets standard specifications established by the
CAD System Vendor, and that equipment is in good working order, software
is up-to-date and services are managed to meet agreed-upon service levels.
5.L.3 ln order to meet the requirements of 5.L.2, the County and the Members will
develop and implement refresh cycles for equipment and budget for needed
software upgrades, maintenance and services.
5.1.4 The County will ensure that its CAD operations are sufficiently resourced and
budgeted to fulfill the terms of this Agreement.
5.1.5 All Parties to this Agreement will make internal practices, books, and records
available for audit as authorized or required by this Agreement and
applicable law.
5.1.6 All Parties to this Agreement will work cooperatively to address audit
findings.
CAD System
5.2.I The CAD System provides functionality such as call input, call dispatching, call
status maintenance, base map, event notes, field unit status and tracking,
and call resolution and disposition.
5.2.2 Corrntv nonsibilities.The County is responsible for procuring and
maintaining the following CAD System hardware, software, and related
services:
5.2.2.L Computing hardware, platform and systems capable of running
the CAD server and client software per the CAD System Vendor's
standard specifications for the version in use.
CAD System firmware updates.
Operating system (OS) software that runs on the CAD computing
hardware, and appropriate licensing for the OS software.
Centralized CAD software applications that run on the computing
platform (server software).
Applications that are licensed to the County as part of the System.
Licenses to use the CAD software at dispatch stations/consoles,
and the ongoing maintenance of that software.
CAD and Mobile Data Agreement Ramsey County and User Members Page 8 of 48
109
5.2.2.!t
5,2.3 Member Responsibilities. Each Member is responsible for procuring and
maintaining the following CAD System hardware, software, and related
services:
5.2.3.L
5.2.2.7
5.2.2.8
5.2.2.9
5.2,2.LO
5.2.2.L2
s.2.2.L3
5.2.2.L4
5.2.3.3
s.2.3.4
Loading of the CAD software at dispatch stations/consoles.
Display and input devices at the ECC and Disaster Recovery ("DR")
sites.
Printers at the ECC and DR sites.
Access to web-based CAD end-user software that allows System
Users to view CAD information.
lnstallation of cAD client software on end user computer systems
- br:ought to-the Co.unty's service location, and 24/7, on:call
troubleshooting support for Members who load the CAD client
software at their own fixed remote locations.
Manage System User accounts to ensure System Users are able to
access needed services and information, in accordance with
approved security standards.
Database maintenance to keep up to date incident type codes,
priority codes, emergency response area/beats, response plans,
and resource assignment tables.
Written instructions for self-installation of CAD client software (as
applicable) on'one version each of up to three (3) operating
system platforms (e.g., Windows, iOS, Android).
s.2.3.2
Computing systems capable of running the CAD client software
per the CAD System Vendor's standard specifications. This may
include desktop or laptop computers, tablets or other computing
devices.
lnternal testing of approved System modifications against
Member-owned hardware and software.
lnstallation of CAD client software at the Member's fixed locations
(if agency chooses not to bring the systems to the County's
service location).
Printers at the Member's own locations.
Mobile Data System
5,3.1 The Mobile Data System provides an interface between the user of the CAO
client software on mobile devices and the ECC, as well as an interface to field
reporting software accessed by the mobile device. This system provides two-
way data transfer regarding dispatched incidents. Types of data transferred
include time at which the responding vehicle arrives and clears calls.
5.3
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5.3.2 Countv Responsibilities. The County is responsible for the following Mobile
Data System hardware, software, and related services:
5.3.2.L Computing hardware platform (e.9., servers) on which the
County-provided Mobile Data System software operates.
5.3.2.2 Mobile Data System server firmware updates.
5.3.2.3 Server/host-based CAD mobile data application software for the
County-provided Mobile Data System, including maintenance of
licenses and implementation of patches and updates.
5.3.2.4 Applications that are licensed to the County as part of the Mobile
Data System.
5.3.2.5 Mobile data client software for Members, including maintenance
of licenses. Maintenance of System User accounts to ensure
System Users are able to access needed services and information.
5.3.2.6 Database maintenance to keep up to date incident type codes,
priority codes, emergency response areas/beats, response plans
and resource assignment tables.
5.3.3 Member Responsibilities. Each Member is responsible for the following
Mobile Data System hardware, software, and related services:
5.3.3.L Wireless connectivity service (e.9., commercial cellular data
services) over which to transmit CAD and CAD-related data.
5.3.3.2 Wireless signal antennas and receivers/transmitters for
computing devices, which may be built in or external to the
device.
5.3.3.3 Client computing devices/hardware on which to run the Mobile
Data System software that meet standard specifications
established by the CAD System Vendor.
5.3.3.4 Security on Member-owned devices according to applicable state
and federal secu rity requirements.
5.4 Wireless Data Security and Persistent Connectivity Service
5.4.L The Wireless Data Security and Persistent Connectivity Service encrypts CAD
and Mobile Data information that is sent over commercial wireless services.
The Wireless Data Security and Persistent Connectivity Service also maintains
usability when the wireless service is unavailable and reconnects
automatically when that service is again available.
5.4.2 Services by other than County
5.4.2.L After submitting a written plan to the ECC Director and after
receiving written approval of that plan from the ECC Director and
the CAD Command Subcommittee, a Member may elect to
provide wireless data security and persistent connectivity services
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on its own, and/or to contract with entities other than the County
to provide these services. This is applicable only to wireless data
security and persistent connectivity services and will be known as
"opting out" or "opt out".
5.4.2.2 A Member may choose to opt out of services for a subset of its
System Users, for example, for only Law Enforcement personnel.
5.4.2.3 Should a Member opt out, the ECC would remain the "first call for
help" forthat Member's System Users per section 5.4'3'6'
5.4.2.4 A Mehber-that opts out is resp-onii6l-e for all elements of the
provision and maintenance of the wireless data security and
persistent connectivity service except 5.4'3.6'
5.4.3 Countv Responsibilities. The County is responsible for the following Wireless
Data Security and Persistent Connectivity Service hardware, software, and
related services for Members who do not opt out of having the County
provide wireless data security and persistent connectivity service:
5.4.3.1 Acquisition of the service(s) and management of any necessary
contracts.
5.4.3.2 Working with the Members and State of Minnesota to transition
from existing licenses and agreements.
5.4.3.3 Distribution of client software (as needed) to subscribing
Members, and maintaining licenses and updates for that
software.
5.4.9.4 Applications that are licensed to the county as part of the
Wireless System.
5.4.3.5 Maintenance of System User accounts to ensure that System
Users are able to access needed services and information.
5.4.3.6 "First call" troubleshooting of connectivity issues.
5.4.3.7 Written installation standards/guidelines.
5.4.3.8 lnitial installation of client software on end user computing
devices at the County's service location.
5.4.4 Member Responsibilities. Each Member is responsible for the following
Wireless Data Security and Persistent Connectivity Service hardware,
software, and related services:
5.4.4.1 Allowing the county to push software updates to end usei
computing devices. This does not apply to Members that opt out.
5.4.4.2 Management of wireless accounts to ensure that System Users
are able to access needed services and information.
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5.5 AVL System
5.5.1 An Automatic Vehicle Location ("AVL") System, within the context of this
Agreement, acquires vehicle location information via GPS signaling using an
antenna and receiver in each vehicle. That location information is then
transmitted by the Mobile Data System in the vehicle (via commercial
wireless)to the ECC.
5.5.2 Countv Responsibilities. The County is responsible for the following AVL
System hardware, software, and services:
5.5.2.L Computing hardware platform (e.9., servers) on which the
County-provided AVL System software operates.
5.5.2.2 Server/host-based AVL application software for the County-
provided AVL System
5.5.2.3 Applications that are licensed to the County as part of the AVL
System.
5.5.2.4 lnterfaces between the AVL System and the CAD and Mobile
Systems.
5.5.2.5 Licenses for AVL System client software to be used on end user
computing devices, and software maintenance, including updates.
5.5.2.6 Writteninstallationstandards/guidelines.
5.5.3 Member Responsibilities. Each Member is responsible for the following AVL
System hardware, software, and services:
5.5.3.1 Vehicle antennas and the installation of those antennas including
cabling and other required hardware and services.
5.5.3.2 GPS receivers (radios) and the installation of those in vehicles.
5.5.3.3 Physical connections between the GPS receivers and the mobile
data system computing devices {laptop, tablet) in the vehicles (if
GPS is not built into the devices) and verification that GpS position
data is being relayed to the device and mobile application.
5.6 End User Computing Devices
5.6.1 End user computing devices such as desktops, laptops and tablets provide a
means to access and input CAD and Mobile Data information. End user
computing devices may be handheld, connected to building networks or
installed in vehicles,
5.6.2 Countv Responsibilities. The County is responsible for the following end user
computing device hardware, software, and related services:
5.5.2.I Providing and maintaining end user computing devices and
associated operating system software for the end user computing
devices at the ECC.
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5.6.2.2 lnforming Members of changes to end user computing devices
that are driven by the System, i.e., Operating System compatibility
issues.
5.6.2.3 First call troubleshooting for System software.
5.6.3 Member Responsibilities. Each Member is responsible for the following end
user computing device hardware, software, and services: !
5.6.3.1 Providing and maintaining end user computing devices and
associated software for use of Member personnel.
5.6.3.2 Ensuring that end user computing devices and associated
software that will be used to access the System comply with
standard specifications established bythe CAD System Vendor.
Providing and maintaining all non-System related (third-party)
software, hardware and peripherals on end user computing
devices.
5.6.3.3.L Should any Member decide to install additional third-
party software on, or alter the configuration of, its end
user computing devices, it does so at its own risk.
Mernbers must provide staff capable of providing
support for the preparation, installation, maintenance
and upgrades of such additional sofitware. The County
will test additional software for compatibility with the
System at the request of Members. Such testing will be
charged to the requesting Member.
Keeping operating systems, applications and web browsers on
Member end user computing devices up to date by applying
appropriate patches, updates and upgrades in a timely manner,
and according to standards to be developed per section 10,
5.6.3,3
Fire Department Alerting
5.7.L Definitions:
5.7.L.1 Fire Department Alerting means the process and method used by
the ECC to notify an agency that a .call for service exists. This
process begins at the dispatch console when a call is received and
continues through the System until the notification is received by
any or all of the following means: the Fire Station Controller, a
two-tone voice paging device, or a messaging device that receives
email, text, SMS, etc.
Fire Station Alerting means the process and method used by the
Fire Station Controller to disseminate the alert within the station
(using peripheral devices such as speakers, lights, menu boards,
5.7
5.6.3.4
5.7.1.2
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monitors, printers, etc.) that is received through the Fire
Department Alerting process.
5.7.2 Countv Responsibilities. The County is responsible for the following:
5.7.2.1 Related to Fire Department Alerting services, the County will
provide and maintain all necessary software and equipment
(servers, routers, radio systems, two-tone paging systems, digital
messaging systems, etc.) required at the ECC to operate a
communications gateway that interfaces with the CAD System to
generate and transmit messages/alerts to remote Fire Station
Controllers and/or devices using both primary/secondary means
of communications (existing data networks, radio systems, phone
, lines, etc.).
5.7.2.2 Related to Fire Department Alerting services at fire station
locations, the County is responsible to provide and maintain a
device (Fire Station Controller) to receive dispatched calls at each
fire station that uses an alerting system.
5.7.3 Members Responsibilities, Each Member is responsible for the following:
5.7.3.L Fire Station Alerting - each Member that utilizes Fire Station
Alerting is responsible for providing and maintaining all
connections and peripherals beyond the Fire Station Controller
that are used to disseminate the alert. Peripherals may include
such items as speakers, lights, menu boards, monitors, printers, or
any device that the Fire Station Controller communicates with in
the fire station.
5.7.3.2 Fire Department Paging - each Member that utilizes fire
department two-tone voice paging is responsible for providing
and maintaining all devices necessary to receive two-tone voice
pages from the ECC.
5.7.3.3 Fire Department Messaging - each Member that utilizes fire
department messaging (email, text, SMS, etc.) is responsible for
providing and maintaining all devices necessary to receive digital
messages from the ECC.
Network lnfrastructure
5.8.1 A Wide Area Network (WAN) is a telecommunication network that covers a
broad area.
5.8.1.1 The point of WAN demarcation between the County and a
Member is the firewall system designated to support the
cAD/Mobile Data/AVL/Fire Alerting System at the Member's
location. Note: lf a Member uses web-based access, a dedicated
WAN connection to the ECC may not be required.
5.8
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5.8.1.2 County Responsibilities
5.8.1.2.1 The County is responsible for procuring and
rnaintaining secured WAN connections needed to
support the System (for example, to the State).
5.8.1.3 Member Responsibilities
5.8.1,3.1 Each Member is responsible for procuring and
maintaining any necessary secured WAN connections
from their site(s) to the ECC in order to access the
syitbrn.
5.8.1.3.2 Moves, additions, and changes to WAN connections
that are initiated by a Member are the responsibility of
that Member.
Firewall systems are used to help keep a network secure. The primary
objective is to control the incoming and outgoing traffic by determining
whether data packets should be allowed through.
5.8.2.L Countv Responsibilities. The County will provide and maintain
firewall systems for the ECC and backup ECC sites.
5.8.2.2 Member ResponslbiljtLes. Members who wish to have a dedicated
WAN connection to the System must provide and maintain theif
own firewallsystems at their locations.
5.8.3 Routing systems forward data packets between different types of networks,
such as from WANs to LANs. For this System, routing services are required at
the ECC and at the backup dispatch facility. The County is responsible for
these systems.
5.8.4 local area network (tANl infrastructure consists of network cabling, local
wireless (e.g., WiFi), and switching systems within a building'
5.8.4.1 Countv Responsibilities. The County is responsible for LAN
infrastructure at the ECC.
5.8.4.2 Member nonsibilities.Each Member is responsible for LAN
5.8.5
systems within the Member's own facilities.
Antivirus services protect operating systems and other software from
malicious code.
5.8.5.1 The County and all Members are individually responsible to
maintain antivirus services on all computing devices that access
the System. Those antivirus services must meet all applicable
state and federal requirements.
5.8.5.2 The County and all Members have the right to disconnect
systems/hardware/devices found to be compromised in a way
that poses an immediate threat.
5.8.2
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5.8.6 Authentication is used to ensure that only authorized users may access the
System,
5.8.6.1 Members must use authentication methods that comply with
applicable state and federal security requirements.
5.8.5.2 Members are responsible for the costs to implement and maintain
authentication.
lnterfaces - these are software programs developed specifically to link other
software applications to the System. For cost allocations, refer to section 8.
5,9.1 The entities named below will be responsible to ensure the identified
interfaces or their replacements or version changes listed below operate
according to applicable specifications.
5.9.2 Countv Responsibilities.
5.9.2.1 The County is responsible for both "ends" of the following
interfaces:
5.9.2.L.L Alphanumeric paging
s.e.2.t.2 ANt/ALt/Eg-1-1
5.9.2.1.3 BCA LEMS
5.9.2.L.4 Apparatus move-up management (one-way data
export out of System) [DECCAN Live MUM at the time
of the original Agreementl
5.9.2.1.5 Fire Departmentftation alerting (one-way from
System to alerting application)
5.9.2.1.6 Knowledge Center (Emergency Management)
5.9.2.L.7 Pictometry
5.9.2.2 The County is responsible for the County's "end" of the following
interfaces:
5.9.2.2.L CAD-Io-CAD interface with Allina Medical. Note: Allina
Medical will pay for its end, both initially and ongoing.
5.9.2.2.2 Fire Records Management System (one-way data
export out of System) [lmageTrend at the time of the
original Agreementl.
5.9.2.2.3 HazMat, pre-plan, and premise information [via
lmageTrend at the time of the original Agreementl.
5.9.2.2.4 Law Enforcement Records Management Systems (one-
way data export out of System).
5 .9.2.2.5 EMS RMS (one-way data export out of System) [Sansio' ePCR at the time of the original Agreementl.
5.9
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5.9.2.2.6 Field Reporting (one-way data export out of System).
5.9.2.3 The County is responsible for ensuring that information from the
System is transferred via the provided lnterfaces.
5.9.2.4 The County will provide "First Call" troubleshooting of identified
interfaces.
5.9.3 Member Responsibilities. Members are responsible for the User/Member
"end" of the following interfaces:
5.9.3.1 - , HazMat, pre-plan, and premise information, b'y those Members
that use it.
5.9.3,2 City of Saint Paul's locally developed Law Enforcement Records
Management System, by the City of Saint Paul.
5.9.3.3 Ramsey County Sheriffs Office Law Enforcement Records
Management System, by Ramsey County Sheriffs Office.
5.9.3.4 Law Enforcement Records Management System used by the cities
of Roseville, Lauderdale, Falcon Heights, and North St. Paul.
5.9.3.5 EMS RMS [Sansio ePCR at the time of the original Agreement], by
those Members that use it.
5.9.3.6 Field Reporting bythose Members that use it.
5.9.4 Protocol for changes to interfaces: when either the System or the linked
application undergoes a modification (e.g., patches, updates and/or
upgrades) that could affect the interface between the System and/or the
linked applications, the Party that is identified as responsible for that
interface under the terms of this Agreement must arrange for the necessary
software modifications, and have all changes tested in a non-production
environment prior to implementation in the production system. The County
shall notify the Members at least 50 days prior to implementing changes to
interfaces for which the County is responsible. A Member shall notify the
County at least 60 days prior to implementing changes to interfaces for
which the Member is responsible, and shall work with the County to
coordinate and schedule the change in the production environment.
5.9.5 Troubleshooting problems due to interface changes is'a joint responsibility of
the Member and the County.
5.9.6 The County may charge for support services required due to changes to
Member interfaces.
Responsible Use Policy
5.10.1 Execution of this Agreement by a Party is deemed to include agreement to
comply with the provisions of this Responsible Use Policy ("Policy").
5.10
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5.10.2 Data Privacy and Security
5.10.2.1 All Parties to this Agreement will:
5.I0.2.L.t comply with applicable federal and state statutes,
regulations and agreements regarding data privacy and
security;
5.tO.2.L.2 not obtain, use, share or disclose Protected Data other
than as permitted or required by law. For purposes of
this provision, the term Protected Data means 'rnot
public data", defined under the Minnesota
Government Data Practices Act, Section L3.O2,
Subdivision Ba;
5.LA.2.1,.3 implement appropriate administrative, physical, and
technical safeguards to protect the confidentiality,
integrity, and availability of Protected Data and
prevent unauthorized use or disclosure by any
Member or User;
5.10.2.7.4 if allowed under Minnesota Statutes chapter 13, report
to the other Parties any known unauthorized use or
disclosure of a Party's Protected Data or any security
incident, as appropriate;
5.10.2.1.5 ensure that any agents or contractors with access to
Protected Data agree to the same restrictions and
conditions and implement reasonable and appropriate
privacy and security safeguards imposed by this
Agreement'and applicable law;
5,L0.2.1.6 make Protected Data available for amendment and
incorporate any amendments as required and
authorized by law;
5.L0.2.1.7 make available the information required to provide an
accounting of disclosures of Protected Data; and
5.LO.2.2 lf this Agreement is terminated as to any Party, all other Parties
. will either destroy or return the Protected Data of the terminating
Party to the terminating Party and retain no copies of such data, if
feasible, or if such destruction or return is not feasible, extend the
protections of this Agreement to the Protected Data and limit
further uses and disclosures of the Protected Data to those
purposes that make the return or destruction of the Protected
Data infeasible.
5.10.2.3 Each Party shall require all individuals who use the CAD and
Mobile Systems to review and sign the System Users Agreement,
attached to and made a part of this Agreement as Exhibit 2.
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5.10.3 Records Retention
5.10.3.1 All Parties to this Agreement shall comply with all state and
federal laws and regulations regarding the retention of public
records, including but not limited to Minnesota Statutes $138.17.
6. Ongoing County Services
5.1 The County shall operate, manage, and maintain the System under the direction of
the Director of the Ramsey County Department of Emergency Communications.
- 6-.2 The County warrants that its initial bnd ongoing configuration of the System and
provision of County services will be compliant with applicable privacy and security
regulations, including CJIS and HIPAA requirements and standards.
6.3 Operational and Management Services. Under the supervision of the System
Manager, the County will:
6.3.1 Establish and maintain a secure network'
6.3.2 Manage the System network servers, System software, databases, and
network connectivitY.
6.3.3 Manage and maintain test, training, and production environments for the
System. The County will provide access to testing and training environments
to Members upon request.
6.3.4 Test new patches, updates, upgrades and other modifications before they
are applied to production systems.
6.3.5 Perform quality control/quality assurance operations during testing and
implementation of patches, updates and upgrades.
6.3.6 lf at any time configuration changes implemented by the County interfere
with operation of the System, the County will correct the problem.
6.3.7 lf software conflicts develop between System configuration changes required
for the successful use of the System and end user software previously
installed by a Member, the County shall work with the Member's staff to
resolve the Problem.
6.3.8 Maintain the System network in such a manner as to provide a minimum of
99.9% availability, except during such periods when downtime is due to
circumstances beyond the control of the County or during scheduled
downtime for maintenance/upgrades'
6.3.9 Maintain a system of frequent backups and data files in such a manner as to
minimize System recovery time and prevent data corruption. The backup
procedure will be in writing and approved by the CAD Command
Subcommittee.
6.3.L0 Monitor, maintain and troubleshoot network connectivity and cyber security
issues in the System network.
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6.3.11
6.3.12
6.3.13
5.3.L4
6.3.15
5,3.16
6.3.17
Monitor performance to ensure adequate System resources and storage to
handle peak traffic loads.
Manage System, Fire Department Alerting, Wireless Data Security and
Persistent Connectivity Service vendor contracts with the County, to ensure
continuous service.
Maintain and manage licenses for software described within this Agreement
as part of the County's responsibility.
Coordinate maintenance upgrades with the CAD System Vendor and
Members.
Manage the implementation of patches, updates and upgrades to the CAD
System, including appropriate testing in a non-production environment prior
to implementation.
Provide timely notices to the Members of System status changes, such as
server maintenance, that will affect System availability or performance. Any
planned System downtime will be scheduled during periods of light call
traffic.
lnstall, configure, and maintain CAD client software, along with any other
software required to maintain a secure connection to the CAD System. This
excludes physical installation in in-vehicle systems, but includes remote
maintenance.
6.4 Support Services (Maintenance, Helpdesk, Upgrades|. The County will:
6.4.I Provide support services as described herein during the hours identified
below.
6.4.t.1 Live technical support will be provided during regular business
hours, which are defined as 8:00 AM - 4:00 PM Monday through
Friday, excluding County-observed holidays, Refer to section 6.4.2
for response times for each "Priority Level".
6.4.L.2 On-call technical support will be provided at all other times. Refer
to 6.4.2, below, for response times for each "Priority Level".
6.4.2 Provide response to System issues/problems according to the following
Priority Levels:
6.4.2.1 Priority Level 1: Critical Priority, as described in the excerpt from
the CAD System Vendor's Support Agreement attached hereto
and made a part of this Agreement as Exhibit 3.
6.4.2.t.7 County Response to Priority Level 1: live telephone
response within 30 minutes of initial notification.
6.4.2.2 Priority Level 2: Urgent Priority, as described in Exhibit 3
6.4.2.2.t County Response to Priority Level 2: live telephone
response within t hour of initial notification.
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6.4.2.3 Priority Level 3: High Priority, as described in Exhibit 3
6.4.2.g.L County Response to Priority Level 3: live (non-
automated) email response within 3 hours of initial
notification. lf voice response is requested by the
Member, such response will be provided within the
same timeframe.
6.4.2.4 Priority Level 4: Medium Priority, as described in Exhibit 3
6' 4'2 4'L
:;ffi:-XT :ffii,.u,", "::': T[ n,'f ;" f ,i;" JI"' #l;
initial notification. lf voice response is requested by the
Member, such response will be provided within the
same timeframe.
6.4.2.5 Priority Level 5: Low Priority, as described in Exhibit 3
6.4.2.5.t County Response to Priority Level 5: live (non-
automated) email response within 2 business days of
initial notification. lf voice response is requested by the
Member, such response will be provided within the
same timeframe.
Provide technical support to System Users for System client software.
Establish and maintain County-owned CAD interfaces to Members' records
systems, mobile data system networks, and local PSAP 911 premise
equipment.
Load and configure Mobile Data client software at the County's location. lf
Member agencies choose not to bring the systems in to that location, the
County will provide troubleshooting assistance for agencies that load Mobile
Data client software at their own locations.
Perform troubleshooting, characterization, and documentation of System
problems or anomalies and communicate findings to CAD System Vendor(s).
Follow up with CAD System Vendor(s) as necessary to resolve problems.
Perform troubleshooting to address System User access issues and reports.
Provide technical assistance to System Users for local CAD interfaces.
Distribute information about changes to System User requirements
(hardware and software) as the CAD System Vendor publishes those
ffiT:;:::':; il;']; and unpranned system outages,na,"pon"u
issues via the following process:
6.4.3
6.4.4
6.4.5
6.4.6
6.4.7
6.4.8
6.4.9
6.4.10
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6.4.10.L PlannedOutages
6.4.10.1.1 lnitial email contact will be made with each Member,s
Operational Contact as soon as possible, giving the
following information :
L. Portion of the System that will be down
Z. Date and time of the outage
3, Reason for the outage
4. Estimated duration of the outage
5. Effect outage will have on Members' business
operations
6. End User expectations
6.4.LO.L2 Two days prior to the planned outage a reminder email
notification containing the same information will be
sent to the Member's Operational Contact with details
for their use, and to distribute within their agencies.
6.4.10.1.3 lmmediately prior to the outage, ECC will make an
announcement over the radio identifying the sub-
system that will be taken down and instructing System
Users to log off.
6.4.tO.L.4 When the planned outage/upgrade is complete an
announcement will be made over the radio informing
System Users the portion of the System that was down
is available for use, plus a follow up emailwill be sent.
6.4.10.2 UnplannedOutage
6.4.1O.2.L As soon as reasonably possible a radio announcement
will be made and emailcontact will be made with each
Member's Operational Contact giving the following
information:
1. ldentifying the portion or portions of the
system that is/are down
2. When the outage began
3. lnitial cause of outage, if known
4. Estimated duration of the outage.
5. Effect outage will have on Members' business
operations
6.4.10.2.2 Periodic notifications will be provided as appropriate
and/or when new information is available.
6.4.L0.2.3 When the unplanned outage is resolved an
announcement will be made over the radio and via
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email informing System Users that the System is
available for use.
6.4.L0.2.4 Within two weeks of the resolution ECC will document
the outage and resolution, and distribute this to the
Operational Contacts.
6.4.LL Test System software patches, updates and upgrades before installation.
6.4.L2 Plan for the installation of software updates and upgrades so as to minimize
service d_isruptions to System Users.
6.4.t3 Maintain the software configurations for the network security equipment.
6.4.t4 Be responsible for initial troubleshooting of access issues from computers
used for System access at Member sites.
6.4.t5 Be responsible for initial (first call) troubleshooting of access issues from
System Users' authorized mobile devices.
6.4.76 Update the GlS base map (layers, centerlines, street names, etc.) at a
minimum quarterly.
6.4.L7 Manage user access (adds, changes, etc.), notification data, and
administrative information when notified by Members of such changes.
Disaster Recovery and Continuity of Operations Services
6.5.L The County will provide and maintain Disaster Recovery {DR) and Continuity
of Operations services for functions identified in Exhibit 4, attached he'reto
and made a part of this Agreement, in accordance with procedures
established by the Department in consultation with the CAD Command
Subcommittee.
6.5.2 ln the event of a System failure that is not resolved through built-in
redundancy and resiliency, an authorized ECC manager or designee will
authorize a change over from the primary System to the DR system'
6.5.3 The County will configure the System so DR services are operational within
two (2) hours after authorization to change over from the primary System to
the DR system.
6.5.4 The County will provide personnel trained in how to implement a change
over from the primary System to the DR system'
Training
6.6,1 The County will provide and maintain a Training Environment for the System.
6.6.2 The County will provide System User training as follows:
6.6.2.1. Initial training of System Users prior to go-live of the new Systern
will be provided in a Train-the-Trainer mode. The County will
provide training and training materials to individuals designated
5.5
5.5
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6.7
5.8
by the Members. The trained Member personnel will then provide
training to other Member System Users.
6.6.2.2 Mobile Data System training for System Users will take place at
mutually agreed upon locations using Member-provided devices.
6.6,2.3 After go-live the County will update training materials as needed
and make those available to Members.
6.6.2.4 After go-live the County will provide training on the System for
Members'new hires.
Reports
6.7.L The System Manager will provide a set of standard reports available from the
CAD System Vendor.
6.7.2 Upon request the County will generate one or more export files, using
standard fields and parameters and standard data export methods supported
by the CAD System Vendor. The export file(s) will contain raw data so a
Member may create its own reports using its own resources.
6.7.3 lf a Member needs reports other than from these sources, the County may
charge the Member for creating custom reports. Members may submit a fee
refund request for charges for a custom report that becomes a standard
report.
6.7.4 Open Database Connectivity ("ODBC") connections may be requested
through and must be approved by the CAD Command Subcommittee.
Members are responsible for software licenses and support of independent
reporting tools.
Public lnformation Requests
6.8.1 The System Manager will assist Members in responding to data requests by
providing the requested data that is in the System to the Member within a
reasonable time from the request. Member(s) will be provided with a data
export file containing the System data along with documentation of the data
fields provided. lt will be the Member's responsibility to respond to the data
request and to filter, format, and redact data as needed to fulfill the public
information request in accordance with applicable law.
7, Ongoing Member Responsibilities (see also section 5. System Operation: Responsibilities of
the Parties)
7.1 Base Map:
7.t.t Members will submit new information on property key holders
(ownership/lease) and common place names for businesses in accordance
with County established standards,
7.1.2 Members will notify the Department of changes to streets and all addresses
t least quarterly.
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7.2 lnformationSecurity/System Protection:
7.2.L Members remain responsible for the protection of information they place on
the System and connecting networks.
7.2.2 Members must comply with applicable federal and state statutes, laws, and
regulations regarding data security.
7.2.3 Members must notify the System Manager as soon as possible of any
security breach or known potential threat.
- 7.2.4 Members will ensure that any System User or third-party software does not
interfere with System applications, network connections, or security.
7.2,5 Members will restrict access to the System to only those individuals who
have received CAD training and are authorized to use the System.
7.2.6 Members will maintain current operating systems, applications, security
software, web-browsers, and networked devices through patches, updates,
and upgrades in compliance with section 10 of this Agreement.
7.2.7 Members will notify the System Manager as soon as possible but not later
than the last day of employment when an employee with System access
leaves employment.
7.2.8 Members will notify the System Manager as soon as possible but not later
than the change of status or rank when an employee with System access has
a change of status or rank that affects that individual's access privileges.
7.t Testing and Training
7.3.L Members shall test Member-owned interfaces, devices and software when
planning internal hardware or software changes or changes to business
processes that may affect the System, before putting such into use.
7.3.2 Members shall utilize the County's test environment for changes to two-way
interfaces, firewalls or routers.
7.3.3 Members shall perform quality control/quality assurance operations during
testing and implementation of patches, updates and upgrades of Member-
owned interfaces, devices and software.
7.3.4 lf at any time configurations implemented by a Meniber interfere with
operation of the System or if software conflicts develop between software
required for the successful use of the System and additional software
installed by a Member, the County will charge the Member to correct the
problem. Member staff must work with the County as requested to resolve
the problem or remove the software.
7.3.5 Members will make their personnel available to attend System training, as
appropriate
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7.4
7.5
7.3.6 When System upgrades or process changes that require training of System
Users are to be implemented, the Members will train their own personnel
using County-provided training materials.
Operational Contact
7.4.1 Each Member shall maintain an Operational Contact, and an alternate
operational contact, as the primary persons who will receive technical
notifications and provide technical coordination.
7.4.2 Within 30 days of the execution of this Agreement, Members shall provide
Operational Contact information to the System Manager.
7.4.3 Members shall immediately notify the ECC of changes to Operational
Contacts.
Reporting System lssues
7.5.L During business hours, system users must contact the cAD/Mobile/AVL
Helpdesk via phone or email, and provide:
7.5.L.7 User's name
7.5.L.2 Agency name
7.5.L.3 Call back number
7.5.L.4 Number of users affected, if known
7.5.1.5 Brief description of the problem.
7.5.2 After business hours, System Users must contact the on-duty ECC Shift
Supervisor and provide the same information listed above.
8. Cost/Payment
8.1 County Payments: The County will pay the following:
8.1-.1 All costs for the initial implementation of the System as defined by the CAD
budget approved by the County in Resolution #2O12-3L3, including all related
debt service, but excluding loading of non-CAD related software onto mobile
devices.
8.I.2 Both initial and ongoing costs for both "ends" of the following interfaces
8.L.2.t Alphanumericpaging
8.t.2.2 ANI/ALt/Es-1-1
8.1.2.3 BCA LEMS
8.1.2.4 Apparatus move-up management (one-way data export out of
System) IDECCAN LiveMUM at the time of the original
Agreementl
8.1.2.5 Fire Department/Station alerting (one-way from System to
alerting application)
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8.L.2.6 KnowledgeCenter (Emergency Management)
8.L.2.7 Pictometry
8.1,3 Both initial and ongoing costs for the County's "end" of the following
interfaces:
8.i-.3.i. CAD-Io-CAD interface with Allina Medical. Note: Allina Medical
will pay for its end, both initially and ongoing.
8.1.3.2 Fire Records Management system (one-way data export out of
System) [mageTrend-at the time of the originalAgreement]
8,L.3.3 HazMat, pre-plan, and premise information [via lmageTrend at
the time of the originalAgreementl
8.1.3.4 EMS RMS (one-way data export out of System) [Sansio ePCR at
the time of the originalAgreementl
8.1.4 lnitial costs only for the County's "end" of Law Enforcement Records
Management Systems (one-way data export out of System)
8.1,5 Upgrades of the System software and hardware that are part of the CAD
System Vendor's maintenance package and of County-owned interfaces will
be paid for out of the System lnvestment Fund.
8.1.6 Upgrades of the System software and hardware that are not part of the CAD
System Vendor's maintenance package must go through the Review and
Approval Process set forth in section 9. System Modifications. Upon
approval, upgrades of the System software and hardware and of County-
owned lnterfaces will be paid by the County out of the System lnvestment
Fund.
8.L.7 lnitial and ongoing costs for firewall systems at the ECC and DR sites'
lndividual Member Payments. Each Member will pay the following:
g.2.L The cost of Member-owned hardware, software, and application installation
and maintenance not otherwise addressed by this Agreement.
8.2.2 Costs for the provision of ongoing cellular or other wireless services to
connect the Member's mobile devices.
8,2.g State data access charges for mobile wireless connectivity, which will be
billed through by the DePartment.
8.2.4 Fees for wireless data and persistent connectivity services.
8.2.5 All non-recurring and recurring costs for encrypted. WAN connections to the
CADlMobile Data/AVL/Fire Station Alerting Systems. Costs for moves,
additions, and changes to WAN services that are initiated by a Member are
the responsibility of that Member.
8.2.6 lnitial and ongoing costs for firewall systems at Member locations.
8.2
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8.2.7 lnitial and ongoing costs of Fire Station Alerting connections and peripherals
beyond the Fire Station Controller that are used to disseminate the alert.
8.2.8 lnitial and ongoing costs of Fire Department paging - each Member that
utilizes fire department two-tone voice paging is responsible for providing
and maintaining all devices necessary to receive two tone voice pages from
the ECC.
8.2.g lnitial and ongoing costs of Fire Department Messaging (email, text, sMS,
etc.) - each Member that utilizes fire department messaging is responsible
for providing and maintaining all devices necessary to receive digital
messages from the ECC.
8.2.10 ongoing costs, including updates, for the both "ends" of the following
software interfaces in all environments:
8.2.Lo.L Mobile Data software other than the county's Mobile system, to
be paid for by those Member(s) that utilize such software.
8.2.L0,2 Other interfaces to the System not otherwise provided for in this
Agreement and not used by all Members, to be paid for by those
Member(s) that utilize those applications, e.g. Law Enforcement
Records Management System applications and Amanda.
8.2.1"1ongoing costs, including updates, for the Member "ends" of the foilowing
software interfaces:
8.2.t1-t HazMat, pre-plan, and premise information [via lmageTrend at
the time of the original Agreementl, with the costs to be paid for
by those Member(s) that utilize the application.
8.2.3"1'.2 EMS Records Management System [Sansio ePCR at the time of the
original Agreementl, with the costs to be paid for by those
Member(s) that utilize the application.
8.2.1.1.3 Field Reporting with the costs to be paid for by those Member(s)
that utilize the application.
Payments by All Members as a Group. All Members shall pay the following:
8.3.1 Forty percent. l4}%l of all costs for ongoing System operatin& maintenance
and technical and administrative support, minus any offsetting revenue that
has been applied to the Members' share in accordance with Section 8.7.
8.3.2 Each lndividual Member's share will be billed based on a three-year rolling
average of the Member's share of calls for service. The methodology for
calculating the percentage of calls for service shall fotlow the same
methodology described in the Dispatch Joint Powers Agreement article
entitled Cost and Funding.
8.3.3 The Director shall prepare an annual CAD budget in consultation with the
CAD Command Subcommittee. The CAD budget will then be presented to
8.3
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the CAD Policy Committee for review. The CAD Policy Committee will then
make a budget recommendation to the County Board. Members will receive
written notification of their share of CAD operating costs as recommended
by the CAD Policy Committee by June 1't.
8.3.4 lf the County Manager recommends a CAD budget to the County Board that
is not consistent with the recommendation of the CAD Policy Committee, the
Director shall notify the members of the CAD Policy Committee prior to the
County Board public budget hearings.
8.3.5 The County will notify the CAD Policy Committee of budget changes
exceeding 5% of an adopted budget as soon as possible before adoption of
'the budget change.
8.4 Additional Members
8.4.L Additional Members must "buy-in" to the System. Buy-in costs may include a
share of the initial implementation costs, a share of the System Replacement
and lnvestment Funds, any subsequent major investments, and any
additional expansion required to support this Additional Member. Buy-in
costs will be determined by the CAD Policy Committee at the time of a "buy-
in" request.
8,4.2 After the initial "buy-in", Additional Members will pay costs as an lndividual
Member and as one of the Members as a Group, as indicated within the
applicable sections of this Agreement
8.5 Payment for System Changes, New lnterfaces and System Modifications (see also
section 9)
8.5.1 System Modifications will be paid according to the cost allocation and
funding mechanism approved under section 9.4. System Modifications that
will be used by fewer than all the Members will be paid for by the Members
that use it, including Members that add the System Modification after
implementation.
' 8.5.2 Costs for changes to interfaces.
8.5.2.7 The County will pay for changes to interfaces necessitated by
System Modifications. This includes incremental costs due to
upgrades or other modifications up to a limit of 50% of the initial
implementation cost for those interfaces, unless otherwise
approved by the CAD Policy Committee.
8.5.2.2 lndividual Members will pay for changes to interfaces
necessitated by modifications to that Member's environment or
applications' This includes incremental costs due to upgrades or
other modifications. The County may charge Members up to 50%
of the initial implementation cost for modified interfaces for work
performed or provided by the County, unless otherwise agreed to
by the Member.
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8.5.3 Unapproved change cost control. Costs for changes that are not approved
according to section 9.1, and that are necessitated by changes by the County
to the system or environment, or by changes by a Party to associated
applications or interfaces, will be paid by the party making the changes.
System Replacement and lnvestment Funds
8.6.1 CAD/Mobile /AYL/Fire Alerting System Replacement Fund (,,System
Replacement Fund")
8.6.1.1 The Parties will make annual contributions for eventual
replacement of the System according to the contribution
allocations set out in section 8.6.3 below. This amount will be
5350,000 in 2015 and increase each year thereafter by three
percent (3%) or the Consumer Price lndex for Urban Consumers,
whichever is less. County and Member contributions will be
suspended if the fund balance reaches $10,000,000.
8.6.L.2 When determined appropriate after consideration of input from
the CAD Subcommittee and the Director, the CAD policy
Committee shall recommend to the County Board that the Board
initiate the replacement of the System, or a portion thereof, using
the System Replacement fund.
8.6.2 CAD/Mobile/AYL/Fire Alerting System lnvestment Fund ("System lnvestment
Fund")
8.6.2.L The following will be used to determine the amount of the annual
contribution to the System lnvestment Fund:
8.6.2.7.L Hardware/Equipment replacement: The amount will
be 5L50,000 for 2015, Thereafter, the annual amount
will be as determinedby 8.6.2.2.
8.6.2.t.2 Ongoing System investments (investments not covered
by software maintenance fees, €.g., upgrades,
additional licensing, misc. software, expansion of
functionality): the amount will be Sg0O,OOO for 2015.
Thereafter the annual amount will be as determined by
8.6.2.2.
8.6.2.2 The Director will develop forecasting models to ensure that the
System lnvestment Fund is sufficient, but not over funded. The
Director must present forecasting models and a proposed System
lnvestment Fund funding goalto the CAD Policy Committee every
two years for approval of the funding goal. The approved funding
goal will be used by the Director when submitting the proposed
CAD Operating Budget as required in section 8.3.
8.6.2.3 The CAD Policy Committee may transfer amounts between the
hardware/equipment replacement and ongoing System
8.5
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investment portions of the System lnvestment Fund, which are
d efin ed u nder sections 8.6.2.1'1 and 8.6.2.L.2
8.6.3 Contributions to the System Replacement and lnvestment Funds will be
allocated to the County and the Members as follows: 60% will be paid by the
County and 4O% will be paid by the Members, divided proportionately
according to the provisions of section 8.3.2.
8.6.4 The County will track the System Replacement and lnvestment Funds
separately, showing line item balances and adding any interest earned on the
fund balance. interest earned on fund deposits will be credited toward
County and Member contributions to the respective Replacement and
lnvestment Funds according to the provisions of section 8.6.3.
8.6.5 lf this Agreement is terminated or expires, any remaining money in the
System Replacement and System lnvestment Funds will be distributed in
proportion to the contributions of the County and the Members. Each
Member's share will be determined by applying the percentages calculated
under section 8.3.2.
Provision of System Services outside Ramsey County - "Fee for Services"
8.7.t lt is possible that Governmental Units (individually or in groups) [hereafter,
"Entity" or "Entities"] outside of Ramsey County may request that the County
provide CAD, Mobile Data and/or AVL services within their service areas.
9.7.2 ln the event such an arrangement is requested, the Director will identify the
potential advantages, disadvantages, costs, and fees proposed to be charged
to the potential Entity/Entities, and report this information to the CAD
Command Subcommittee.
8J.g The CAD Command Subcommittee will then examine the information and
recommend for or against approvalof the arrangement.
8J.4 lf the CAD Command Subcommittee does not recommend approval, the
Director will so inform the requesting Entity/Entities and no further action
will be taken.
8.7.5 lf the CAD Command Subcommittee recommends approval, the Department
will submit a proposed written agreement including service terms and fees to
the requesting Entity/Entities.
8.7.6 tf the requesting Entity/Entities agree{s) to the provisions of the proposed
written agreement, the Director will take the request to the CAD Policy
Committee, which will make a final decision as to whether to approve the
agreement.
8.7.7 lf the CAD Policy Committee approves the agreement, the Department will
begin providing services according to the agreement upon final execution by
the County and the requesting Entity/Entities.
8.7
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8.8
8.7.8 After a "fee for services" agreement has been approved, the Department will
track fees collected compared to actual costs on a semi-annual basis, and
make adjustments as needed and as permitted by contract terms. Any
necessary adjustments will be made via the county's budgeting process.
8.7.9 Any revenues collected in excess of costs will be applied to System operating
expenses according to the 60/40 contribution formula,
The County may only charge for services as expressly authorized in this Agreement,
and at rates that are set in conjunction with the annual cAD budget process.
9. System Modifications Approval Process
9.1 Following initial System lmplementation any Party to this Agreement may submit a
request for a System Modification per the Review and Approval Process, below,
9.2 The Members as a group may submit a request for a System Modification that all will
use per the Review and Approval process, below.
9.3 Review and Approval Process
9.3.1 The System Modification request will first be reviewed by the CAD System
Manager to determine impact and cost implications.
9.3.L.L lmpact means an operational change would be required to
implement the System Modification.
9.3.I.2 Cost means there would be an additional non-budgeted cost to
implement the System Modification.
9.3.1.3 Upon determination of impact and cost implications, the System
Modification request will proceed in accordance with the
following System Modification Request Review and Approval
Matrix:
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9.4
System Modification Request Review and Approval Matrix
BUDGETED COST NON.BUDGETED COST
OPERATIONAT
IMPACT. NO
Review and final
approval by System
Manager
L. Review and recommendation
by CAD Command
Subcommittee
2. Final approval by CAD Policy
Committee
3. Budget amendment by
Director
OPERATIONAL
IMPACT. YES
Review and final
approval by CAD
Command
Subcommittee
L. Review and recommendation
by CAD Command
Subcommittee
2. Final approval by CAD Policy
Committee
3. Budget amendment by
Director
No System Modification may be made to the System unless approved by the
appropriate person or body as indicated in the matrix. Such approval must be in
writing and shall describe the Modification, cost allocation, and the funding
mechanism for initial and ongoing costs.
Upon implementation, the System Modification shall be subject to all of the
provisions of this Agreement.
9.5
10. Establishment and Maintenance of Standards '
L0.L StandardsEstablishment
10.1.1 The CAD Command Subcornmittee is responsible to establish standards for
System security, user equipment, and user training.
LA.L.L.L For each area of standardization identified by the Subcommittee
to be addressed, ECC personnel, the CAD Operations Groups,
andlor other technical resources shall develop draft standards for
review and approval by the Subcommittee.
LO.L.1.2 Any Party to this Agreement may submit suggested language for
any standard under consideration or in revision to the Chair of the
CAD Command Subcommittee or his/her designee' The
Subcommittee will consider such suggestions in light of all
Members' needs and capabilities, as well as the potential impact
CAD and Mobile Data Agreement Ramsey County and User Members Page 33 of 48
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on the functioning of the System and/or Members' business
processes.
L0.1.1.3 The CAD Command Subcommittee will review drafts, seek
necessary clarifications and have each draft standard document
revised until it meets the approval of the majority of a quorum of
the Subcommittee.
LO.1,L.4 Once a draft is approved, it will be circulated to the CAD
Operations Groups and Members for review and further
comment.
0 1 1 s :lil #' :;r.:"#,: I l" n?i",i", : ffi ". [:T ilT:i,.'l],: "i..:istandard.
1.0.1.1.6 A standard, once approved by the CAD Command Subcommittee,
shall be distributed to all Parties who shall thereafter comply with
the approved standard.
tO.1.1.7 Any Party to this Agreement may appeal a standard adopted by
the CAD Command Subcommittee to the CAD Policy Committee.
LO.2 Standards Maintenance and Modifications
t0.2.L The CAD Command Subcommittee will review each approved standard every
two (2) years, after its initial approval, for potential updating or modification
as necessitated by changes in technology or the needs or capabilities of the
Parties.
LO.2.2 Standards may also be modified whenever needed due to changes in
operating procedures, software or hardware changes, changes in applicable
law or other factors that affect System operations or functionality according
to the process identified in section 10.1.
11. Dispute Resolution and Remedies
Lt.t lf a Member or the System Manager or the Director of the ECC has a dispute under
this Agreement, that Member or the System Manager or the Director may bring that
dispute forward for resolution according to the following process:
lt.tl Technical issues shall first be submitted to the System Manager for
resolution. lf the System Manager initiated the dispute resolution request or
if technical issues submitted by others cannot be resolved by the System
Manager, the matter shall be referred by the System Manager to the Director
of the ECC. lf the Director of the ECC and the disputing System Manager or
Party cannot resolve a technical issue, the issue shall be forwarded to the
CAD Command Subcommittee.
LL.L.2 Financial issues shall first be submitted to the Director for resolution. lf the
Director first identified the financial issue or if the financial issue cannot be
CAD and Mobile Data Agreement Ramsey County and User Members Page 34 of 48
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resolved by the Director, the matter shall be referred to the CAD Command
Subcommittee. However, any financial issues that involve changes in the CAD
operating budget shall be immediately submitted by the Director to the CAD
Policy Committee for resolution.
L1.1,3 lssues that do not fall into the two previous categories shall first be
submitted to the Director for resolution. lf the Director first identified the
issue or if the issue cannot be resolved by the Director, the matter shall be
referred to the CAD Command Subcommittee.
Lt.2 lf the issue is not resolved to the satisfaction of the disputihg System Manager,
Director or Party by the CAD Command Subcommittee, the disputing System
Manager, Director or Party may escalate the matter to the CAD Policy Committee.
11.3 lf the matter is not resolved to the satisfaction of the disputing System Manager,
Director or Party by the CAD Policy Committee, the disputing System Manager,
Director or Party may appeal the decision of the CAD Policy Committee to the
Ramsey County Board.
LI.4 At any point in the process, the County or a Member may request mediation
regarding the dispute. The Party requesting the mediation will be responsible for the
costs of mediation. However any parties to the mediation may agree to share costs
as part of a negotiated settlement.
11.5 Each Party maintains the right to pursue any remedy for material breach of this
Agreement or System failure otherwise availqble at law or equity if the dispute is not
resolved to the disputing System Manager, Director or Party's satisfaction using this
process.
12. GeneralTerms and Conditions
Lz.L Term
Iz.I.t This Agreement is effective as of the last date of execution by the County and
eight Governmental Units, and thereafter will become effective as to other
Governmental Units when each of the Governmental Units executes this
Agreement. This Agreement will remain in effect through December 3t,2OL6
("lnitial Term"), unless earlier terminated pursuant to the provisions of this
Agreement.
t2.L.2 Thereafter, the Term shall automatically renew for one (1) year periods
("Renewal Periods"), up to a maximum of ten (L0) Renewal Periods, subject
to the termination provisions of section 12.2.
L2.2 Termination and Withdrawal
L2.2.L This Agreement shall terminate:
t2.2.t.L upon the consent of the County and all Members, as evidenced by
written resolutions of their governing bodies'; or
12.2.1.2 when necessitated by operation of law; or
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12.2.1".3 as a result of a decision by a court of competent jurisdiction.
L2.2.2 The County may terminate this Agreement on twenty-four calendar months'
written notice of action of the County Board.
L2.2.3 A Member may not withdraw from this Agreement during the lnitialTerm.
L2.2.4 Following the end of the lnitial Term, a Member may withdraw from this
Agreement only at the same time it withdraws from the Dispatch Agreement.
A Member may only terminate this Agreement at the end of a calendar year
by action of its governing body and upon a minimum of twelve (12) months
prior written notice to the other Parties to this Agreement.
L2.2.5 A Member that withdraws forfeits any claim to any outstanding fund balance
in.the System Replacement and lnvestment Funds.
L2.2.6 Withdrawal from this Agreement by a Member shall not constitute
withdrawal by any other Member.
L2.3 lndemnificationand lnsurance
L2.3.1 Each Party agrees that it will be responsible for its own acts and the acts of
its employees, elected officials, and agents as they relate to this Agreement
and for any liability resulting therefrom, to the extent authorized by law, and
shall not be responsible for the acts of other Parties to this Agreement or
their employees, elected officials, and agents, or for any liability resulting
therefrom. Each Party's liability shall be governed and limited by the
MunicipalTort Claims Act, Minn. Stat. Chapter 466 and other applicable law.
12.3.2 The County agrees to maintain property insurance coverage throughout the
Term of this Agreement, including the lnitialTerm and all RenewalTerms, on
the ECC facility and all of the County-owned equipment.
L2.3.3 The County and each Member waive all rights against the other Parties for
damages caused by fire or other perils to the extent covered by property
insurance obtained pursuant to this Section. The policies shall provide such
waivers of subrogation by endorsement or otherwise. A waiver of
subrogation shall be effective as to a person or entity even though that
person or entity would otherwise have had a duty of indemnification,
contractual or otherwise, did not pay the insurance premium directly or
indirectly, or had or did not have an insurable interest in the property
damaged.
12.4 Non-Assignability
L2.4.L No Party shall assign any interest in this Agreement nor transfer any interest
in the same, whether by subcontract, assignment or novation.
t2.5 Compliance With Applicable Law
t2.5.L All Parties agree to comply with all federal, state and local laws, resolutions,
ordinances, rules, regulations and executive orders pertaining to unlawful
CAD and Mobile Data Agreement Ramsey County and User Members Page 36 of48
137
discrimination on account of race, color, creed, religion, national origin,
gender, marital status, status with regard to public assistance, sexual
orientation, disabilitY, or age.
L2.5.2 All Parties agree to comply with all federal, state and local laws or
ordinances, and all applicable rules, regulations, and standards established
by any agency of such Governmental Units, which are now or hereafter
promulgated insofar as they relate to the Parties' performance of the
provisions of this Agreement.
Data Practices
L2.6.t All data collected, created, stored, received, maintained or disseminated for
any purpose in the course of any Party's performance of this Agreement is
governed by the Minnesota Government Data Practices Act, Minn. Stat' Ch'
L3, or any other applicable state statutes, any state rules adopted to
implement the Act and statutes, as well as federal statutes and regulations
on data privacy.
Management and Access to Data
L2.7.L Each Party shall manage all data the Party collects, creates, stores, receives,
maintains, or disseminates. Access to a Member's data by another Member
shall be in accordance with the Minnesota Government Data Practices Act
and other applicable federal, state, and local laws and rules governing data
privacy.
Audit
!Z.B.L Until the expiration of six (6) years after the termination of this Agreement,
each Party shall, upon written request of another Party, make available to
the requesting Party, the State Auditor or the requesting Party's ultimate
funding sources, a copy of this Agreement and the books, documents,
records and accounting procedures and practices relating to this Agreement.
12.8.2 All parties will comply with and address audit findings.
Alteration
1'2,g.L Any alteration, variation, modification, or waiver of the provisions of this
Agreement shall be valid only after it has been reduced to writing in the form
of an amendment and duly signed by all Parties.
Notice
L|,LO.! Any notice required to be given by this Agreement shall be made by
delivery by first class mail, postage applied, to the person holding the title
and at the address identified on the Party's signature page.
lnterpretation of Agreemenfi Venue
1.Z.tlJ This Agreement shall be interpreted and construed according to the laws of
the State of Minnesota. All litigation regarding this Agreement shall be
L2.6
L2.7
L2.8
L2.9
L2.LO
L2.LI
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venued in the appropriate state or federal district court in Ramsey County,
Minnesota.
t2.L2 Conditions Outside Control of a Party/Force Majeure
L2.I2.L No Party to this Agreement can be held responsible for failure to perform
as a direct result of events outside the control of the Party. For purposes of
this Agreement, events outside the control of a party or Force Majeure
means: acts of public enemies; strikes or lockouts; enforceable
governmental or judicial orders; outbreak of war or insurrection, or acts of
terrorism; riots; civil disturbances; earthquakes, floods, fires; explosions or
other similar catastrophes or events not reasonably within the Party's
control.
L2.13 Severability
t2.I3.t The provisions of this Agreement shall be severable, and if any provision
hereof or the application of any such provision under any circumstances is
held to be invalid, it shall not affect any other provision of this Agreement
or the application of any provision thereof.
t2.14 Entire Agreement
L2.L4.L This Agreement shall constitute the entire agreement among the Parties on
the subject matter hereof and shall supersede all prior oral or written
negotiations.
WHEREFORE, this Agreement is duly executed on the last date signed by all Parties.
CAD and Mobile Data Agreement Ramsey County and User Members Page 38 of48
139
RAMSEY
\/(^
MeDonough"
Board of unty Commissioners
Bonni
Board
Date:
e Jackel
of Coun
Approved as to form
erk
m ners
Lot3-zsol
fl4i *r','l,Y-1"i-r*/i*o.- " o /l'df
Asslbtant Countdr Attorney
Designee for receipt of notice:
Iitle: &w llA^,n 4v.
Address: / 5 t/.'g hr(.
gl.Pmo(t fr M s'Eta t
CAD and Mobile Data Agreement Ramsey County and User Members Page 39 of 48
140
CITY OF FALCON HEIGHTS
d Signature
lhu"r Oa
Title
Date: lZ (i
Designee for receipt of notice
Name:8 o'+ l!;.,-1,"r
Title: C A)^,,n,
Address:La ealru,, r y']ue. c,z.
Ico.. L/e,l.|tU tt3
CAD and Mobile Data Agreement Ramsey County and User Members Page 40 of48
141
Exhibit r
Excerpt from the Joint Powers Agreement between Ramsey County and the City
of Saint Paul for Consolidated Dispatch Operation re: Policy Committee
Membership
4.OZ Membership
a. lf the Cities of Maplewood, Saint Paul, and White Bear Lake sign agreements' to consolidate their PSAP/Dispatch Centers with the County's PSAP/Dispatch
Center, the Committee is to be made up of the following elected officials:
L. The Ramsey County Sheriff
2. Four members of the Saint Paul City Council
3. The Mayor of the City of Saint Paul
4. The Mayor or one member of the Maplewood City Council
5. The Mayor or one member of the White Bear Lake City Council
6. Two elected representatives of the other cities in Ramsey County that
do not operate independent PSAP/Dispatch Centers and that sign
agreements with Ramsey County to receive dispatching services from
the Dispatch Center, to be selected in a manner to be determined by the
involved cities.
b. lf either the City of Maplewood or the City of White Bear Lake does not sign
an agreement to consolidate its PSAP/Dispatch Center with the County's
PSAP/Dispatch Center, the number of Saint Paul City Council members will
be reduced by one, lf both the City of Maplewood and the City of White
Bear Lake do not sign agreement to merge their PSAP/Dispatch Centers with
the County's PSAP/Dispatch Center, the number of Saint Paul City Council
members will be reduced by two,
c. lf the individual appointed to the Committee leaves the elected office, the
public entity's elected officials will be responsible for appointing a
replacement representative in a timely fashion.
d. Committee members shall be appointed by the jurisdiction they represent for
such period of time as determined by each jurisdiction.
CAD and Mobile Data Agreement Ramsey County and User Members Page 4t of 48
142
Exhibit 2
System User Agreement
1. All users of the CAD, Mobile Data and AVL Systems ("System Users") have the responsibility
to use these resources in a secure, efficient, effective, ethical and lawful manner.
2. The following policies, rules and conditions apply to all System Users.
2.L Each System User WILL:
2.L.L Use passwords and security devices provided at alltimes.
z'L.Z Safeguard his/her password or passwords from discovery by others. System
Users are responsible for all transactions made using their passwords.
2.t.3 Assist in the duty to maintain the privacy and confidentiality of Protected
Data. Forthe purposes of this Agreemen! Protected Data means "not public
data", defined under the Minnesota Government Data Practices Act, Section
t3.02, Subdivision 8a.
2'1.4 Comply with all software licenses, copyrights and all other state and federal' laws governing intellectual property.
,2.L.5 Report any weaknesses in computer security, any incidents of possible
misuse or violation of this System User Agreement to the proper authorities
bycontacting-(name,phonenumberandemailaddress).
2.2 Each System User will NOT:
2.2.t lnstall or use software programs or hardware devices that attach to the CAD
System, the Mobile Data System and the AVL System that are not authorized
by the Party that has permitted use by the System User.
2.2.2 Download, install or run programs or utilities that create weaknesses in the
security of the CAD System, the Mobile Data System and/or the AVL System.
2.2.3 Attempt to access any data or programs contained on or accessible through
the CAD System, the Mobile Data System and the AVL System for which
he/she does not have authorization.
2.2.4 Purposely engage in activity with the intent to: degrade the performance of
the CAD System, the Mobile Data System and the AVL System; deprive an
authorized System User access to a resource; obtain extra resources beyond
those allocated; or circumvent security measures,
2.2.5 Knowingly create, transmit, or store destructive programs (e.g., viruses and
self-replicating code).
2.2.6 Forward any communications that specifically prohibit dissemination,
without permission of the originator.
CAD and Mobile Data Agreement Ramsey County and User Members Page 42 of 48
143
Each System User understands that:
2.9.7 The County may monitor any and all aspects of the CAD System, the Mobile
Data System and the AVL System to ensure compliance with the terms of this
System User Agreement.
2.3,2 There is no expectation of privacy in anything the System User creates, sends
or receives on the CAD System, the Mobile Data System and the AVL System.
2.3.3 The software and accounts are provided by the County only to assist System
Users in performance of their legitimate job-related duties.
of
acknowledge, by my signature below, that I have read and understand and agree to
comply with the provisions of this System User Agreement.
Date:
2.3
t,
CAD and Mobile Data Agreement Ramsey County and User Members Page 43 of 48
144
Exhibit 3
TriTech Software Support Agreement
Following is an excerpt from the TriTech Software Support Agreement (pages 24-26l.The
remainder of the TriTech Software Support is incorporated herein and made a part of this
Agreement by reference.
Inform CAD, Mobile, Browser, Interface,IQ and GIS Link Response Matrix
If the Client wants an acknowledgement, a h'acking number to validate Priority 3 and 4 issue submissions outside of business
hours, such issues need to bo entered via the web portal: Support@TriTech.com. When using the web portal, such
acknowledgements are sent via automated e-mail within two (2) hours to the individual rrithin the subrnitted ticket.
Priority Issue Definitlon Response Time
Priority 1-
Critical Priority
o
24x7 Support for live operations on the
production system: A system down event which
severely impacts the qbility of Users to dispatch
emergency units. This is defined as the following:
Inform CAD, Inform Mobile, or Interfaces
are down as firrther defined in the Special
Note #1 below.
Critical servers inoperativg as listed in
Special Note #1,
Complete intemrption of call taking andlor
dispatch operations
Loss of data & data comrption
This means one or more critical server
components are non-functional disabling Infomr
CAD or Inform Mobile workstations. These
Software Errors are defined in Special Note #l ,
below
a
a
a
Normal Customer Sersices Hours: Telephone
calls to 800. 987.0911will be immediately
answered and managed bythe first available
representative but not longer tlan 5 minutes.
After Nonnal Customer Services Hours: Thirty
(30) minute callback after client telephone contact
to 800. 987.091 1-
Priority I issues must be called in via 800.
98?.091 I in order to receive this level ofresponse.
Prtority 2 -Urgent Priority
24x7 Support for live operations on the
production system: A serious Software Eror with
no workaround not meeting the criteria of a
Critical Priority, but which severely impacts the
ability of Users to enter incoming calls for service
and/or dispatch emergency units. Such errors will
be consistent and reproducible.
A significant number of the Inform CAD or
Inform Mobile workstations are negatively
impacted by this error (e.g., does not apply to a
minimal set of Inform CAD or Inform mobile
workstations). These Software Errors are defined
in more detail in Special Note #2,be7ow.
Nornal Customer Services Hours: Telephone
calls to 800. 987.0911will be immediately
answered and managed by the first available
representative but not longer than 5 minutes.
After Normal Customer Services Hours: One (1)
hour callback after client telephone contact to 800.
98?.091 1.
Priority 2 issues must be called in via 800.
987.0911 in order to receive this level ofresponse.
CAD and Mobile Data Agreement Ramsey County and User Members Page 44 of 48
145
Priority IssueDefinition Response Time
Priority 3 -
Iligh Priority
A significant number oflnfonn CAD or Inform
Mobile workstations are negatively impacted by
this error (e.g., does not apply to a minimal set of
workstaiions).
Normal Customer Services Hours Support: A
Softwaro Error not meeting the oriteria of a
Critical or Urgont Priority, has a wortaround
available, but whioh does negatively impact the
User fi'om entering incoming ca1ls for service
and/or dispatching omergency units. Such errors
will be consistent and reproducible.
Normal Customer Services Hours: Telephone
cails to 800. 987.0911 by the first available
representative but not longer than 5 minutes after
the initial phone call.
AfterNorma! Customer Services Hours: This
priority ofissue is not managed after hours.
Priority 4 -
Medium Priority
Normal Customer Services Hours Supporh A
Software Error related to a user firncfion which
does not negativeiy impact the User frorn entering
incoming calls for service and/or dispatch
emergency units. This includes system
adminishator f:nctions.
Normal Customer Telephone
calls to 800. 987.0911 will be answered and
managed by the first available representative but
not longer than 5 minutes after tho initial phone
call,
AfterNormal Customer Services Hours: This
of issue is not after Hours.
Priority 5 -
Low Priority
Normal Customer Services Support: Cosmetic or
Documentation errors, including Client technical
questions or usability questions.
Normal Customer Services Hours: Telephone
calls to 800. 987,091lwi1l be answered and
managed by the first available representative but
not longer than 5 minutes after ihe initial phone
call
AfterNormal Customer Services Hours: This
prioriW of issue is not managed after hours.
Priority Resolution Process Refolution Time
Priority 1 -
Critical Prtority
TriTech will provide aprocedural or configuration
workaround or a code correction that allows tho
Client to resume live operations on the production
system,
TriTech will work continuously (including after
hours) to provide the Client with a solution that
allows the Client to resume live operations on fhe
production system.
TriTech will use commeroially reasonable efforts to
resolve the issue as soon as possible and not later
than 12 hours afternotifioation.
Priority 2 -Urgent Priority
TriTech will provide a procedural or configuration
workaround or a code cortection that allows the
Client to resume normal operations on the
production system.
TriTech will use commorcially reasonable efforts to
resolve the issue as soon as possible and not later
than 36 hours affer notification.
Priority 3 -
High Priority
TriTech will provide a procedwal or configuration
workaround that allows the Client to resolve the
problem.
will work to provide the Clisnt a
resolution which may include a workaround or
code correction within a time&ame that takes into
considerafion the impact ofthe issue on the Client
and TriTech's User base. Priority 3 issues have
priority scheduling in a subsequent release.
Priority 4 -
Medium Prtority
If TriTech determines that areported Medium
Priority error requires a codo correction, such
issuos will be addressed in a subsequent reiease
when applicable.
will work to provide the Client a
resolution which may include a workaround or
code correction in a firture release ofthe softwate.
Priorify 4 issues have no guaranteed resolution
time.
CAD and Mobile Data Agreement Ramsey County and User Members Page 45 of 48
146
Prlority Resolution Process Resolution Timg
Priority 5 -Low Priority
Low Priority issues are logged by TriTech and
addressed at thp company's discretion according to
TriTech's roadmap plaruring process.
There is no guaranteed resolution time for Low
Priority issues.
Special Note #1.. Priority 1 - Critical Priority issues meeting the previously noted criteria are defined as follows:
A. Inform CAD:a. The Infonn CAD System is down and al1 workstations will not launch or ffrnction.b' The Inform CAD System is inoperable due to data comrption caused by TriTech Software.c. The Inform CAD Reporting and Archiving Server is down and the system is configured to use the Reporting
Server for dispatching flrnctions (e. g., Premise History).d' Law enforcement users are unable to send or receive justice queries (this priority applies if the functionality
is available tbrough no other available methods).
B. Inform Mobile:a. The Inform Mobile System is down and all unit mobile devices are unable to log in or firnction.b. The Inform Mobile System is inoperabie due to data comrption caused by TriTech Software.c. Law enforcement users are unable to send or receivejustice queries (this priorily applies ifthe ftnctionality
is available through no other available methods).
C. Inform Browser, Inform IQ and GISLink:a, There are no Critical Priority (Priority 1) issues for these products.
Special Note #2,' Priority 2 - Urgent Priority issues, meeting the previously noted criteria, are dofined as follows:
A, Inform CAD:a' Infonn CAD users are severely impacted due to one of the following conditions:i. Unable to enier now requests for service via the emergency or soheduled call-taking screen (using
all available methods).
A user is unable to verifu an address ftom within the emergency or scheduled oall-taking screen.
The inability to viededit prernise or caution note information.
The inability to send and receive text messaging (within cAD, cAD to Mobilq or Mobile to
Mobile).
The system does not perform unit recommendations.
Inability to assign a unit to an inoident (using all available mothods).
Inability to change a unit's status (using all available methods).
Inability to close an incident (using all available methods).
Inability to view incident information needed to dispatch an inoident (using all available methods),
B.Inform Mobile:a. Inform Mobile users aro severely impacted due to one of the following condiiions:i. Inability to receive new requests for service from TriTech CAD (using all available methods).ii. Inability to view incident information needed to dispatch an incident (using all available methods).iii. The inability to send and receive text messaging (within CAD, CAD to Mobile, or Mobile to
Mobile).iv. Inability to enter a kaffic stop or on-view incident.v. The inability to view premise or caution note information.
Inform CAD/lvlobile Interfaces :a' An Inform CAD Station Alerting Interfaco is down or Inform CAD Station Alerting Interface repeatedly fails
to process a station alert, as part of a unit assignment, or if there is a reoccurring significant delay in the
interface processing a station aler"t as part of a unit assignment (once it is diagnosed that is not being caused
by the station alerting system).b. An Inform CAD Paging Interface is dorvn.c. An interface used for personnel rostering is down,d. A CAD-Io-CAD interfaco is down or repeatedly fails to process information into an incident,e' An Inform CAD Paging Interface repeatedly fails to process aunit alert as part ofaunit assignment.f. Ar ANVALI interface repeatedly fails to process informafion into an incident.g, An interface to an external rostering system used to logon units is down.
c.
11,
1ll,
iv.
vl.
vii.
viii.
D(.
CAD and Mobile Data Agreement Ramsey County and User Members Page 46 of 48
147
h. An AVL interfaco fails to process updates for over 50olo of units'
i. A mobile intedace (MDT or MDC) repeatedly fails to process incident or status change infonnation.
j. A Standard CAD to External System Incident Data Transfer Interface License (RMS) is down.
Inform IQ, Browser and GISLink:a. There are no Urgent Priority (Priority 2) issues for these products.
Additional Informaiion:
Disaster Recovery and Training CAD/lf4obilo Systems do not generally qualiff for after Normal Customer Services Hours
support. This would change ifthe Production System has failed ovef to the Disaster Recovery System or following a test
faiiover, and ifis inoperaEle-forhbie than one (1) buSirieds day, TriTech will work to rEsolve the problem,
A. Modifications to installed TriTech CAD/lvlobile Licensed Software that operates with State and National Criminal
Justice Information Systems (State CJISA.ICIC) systems to accommodate Goverffnent Mandated Changes dictated
by State and Federal agencies having authority over these progxams.
D.
CAD and Mobile Data Agreement Ramsey County and User Members Page 47 of 48
148
Exhibit 4
Functions Supported by Disaster Recovery and Continuity of Operations Services
The following applications and functions will be maintained by the County in a Disaster
Recovery Environment. This list can be amended through the process defined in section 9
"System Modifications ApprovaI Process."
o TriTech lnform CADo TriTech lnform Mobileo Fire Alertingo Alphanumeric Paging Module
o RMS interfaces owned by the County
CAD and Mobile Data Agreement Ramsey County and User Members Page 48 of 48
149
BLANK PAGE
150
FnLEoll llElfillTg
THE CITY THAT SOARS
REQUEST FOR COUNCTL ACTION (RCA)
Meeting Date October'14,2026
Agenda Item Consent Agenda G7
Attachment(s)See below
Submitted By Jack Linehan, City Administrator
Item Goff Public Contract Extension
Description The City entered into an agreement with Goff Public in2026 to help us with outreach
and messaging surrounding the Les Bolstad Golf Course. We set an initial project
budget of not-to-exceed $10,000. This amount helped the city with the messaging
surrounding the purchase announcement. Additionally, Goff Public will be
recapping CAC meetings and providing a monthly project update to the public.
The not-to-exceed amount has been hit for 2026, so we are seeking an additional
authorization to allow us to continue our coordination with Goff around this project.
Budget
Impact
There are available funds in the Les Bolstad project account. It is not grant eligible
with our Met Council grant.
Attachment(s). Goff Memorandum of Understanding
. Resolution 26-88
Action(s)
Requested
The City Council is requested to approve a proposal with Goff Public to authorize an
additional up-to $L0,000 in expenditures and authorize the City Administrator to
execute necessary documents.
City of Falcon Heights, Minnesota
151
@GOFFPLJBI-IC 444 Cedar St"e.t I Suite gro I S"l.t Paul, MN 55ror | 65r . zgq . 8o6z
JACK LINEHAN
FROM SARA SWENSON
DATE ocToBER 8,2026
RE COM M U NICATIONS SERVICES
Thank you for the opportunity to assist the City of Falcon Heights with communications related to the Les
Bolstad Golf Course Redevelopment site. Goff Public has extensive experience partnering with local
governments to help them communicate effectively and transparently with their constituents.
Founded in 1966, Goff Public is an independent communications agency and a WBENC-certified Women's
Business Enterprise based in Minnesota offering integrated public relations and public affairs services. We are
skilled, experienced problem solvers who tell our clients' stories, advocate for their interests and foster public
participation.
We pride ourselves on delivering excellent service -always on time and on budget. We are committed to
working with you to determine a scope of work that is respectful of your budget and needs. We would bill
monthly at our hourly rate of $235, not to exceed S10,000. Reimbursable expenses such as printing, Constant
Contact, stock photography, broadcast news clips, newswire services, Zoom webinar feeds, and event
supplies/equipment will be billed with a 15% mark-up. Travel, parking and postage will be billed at cost. Mileage
will be billed at the current federal mileage reimbursement rate.
Thank you for the opportunity to share our team's qualifications and ideas. We look forward to a potential
partnership with you.
com
TO
golfpublic
152
CITY OFFALCON HEIGHTS
COUNCIL RESOLUTION
October 14,2026
No.26-88
A RESOLUTION AUTHORIZING AN EXTENSION OF THE COMMUNICATIONS SERVICES
AGREEMENT WITH GOFF PUBLIC
WHEREAS, the City of Falcon Heights entered into an agreement with Goff Public in 2026 to provide
communications support related to the Les Bolstad Golf Course redevelopment project, including
messaging surrounding the purchase announcement, recaps of Community Advisory Committee (CAC)
meetings, and monthly public project updates; and
WHEREAS, the City established a not-to-exceed budget of $10,000 for these services, which has now
been fully utilized; and
WHEREAS, Goff Public has extensive experience in public sector communications and has provided
timely, high-quality support to the City consistent with the agreed-upon scope of work; and
WHEREAS, continued communication and public engagement are necessary to ensure residents and
stakeholders remain informed throughout the ongoing redevelopment process; and
WHEREAS, sufficient funds remain available in the Les Bolstad project account to support an extension
of this contract, though expenditures are not eligible for reimbursement through the Metropolitan Council
grant; and
NOW, THEREFORE, BE IT RESOLVED by the Councilof the City of Falcon Heights, Minnesota
that the City Council hereby authorizes an additional amount not to exceed $10,000 for continued
communications services from Goff Public; and
and
BE IT FURTHER RESOLVED that the City Council authorizes the City Administrator to execute all
necessary documents to extend and administer this agreement.
ADOPTED by the Falcon Heights City Council this 14ft day of October,2026.
Moved by: |\o q<\Approved
GUSTAFSON
MAY
MIELKE
MOGEN
WASSENBERG
5 In Favor
Against
J
G
Attested by:
Administrator
153
BLANK PAGE
154
FnLC0il HEIEHTS
THE CITY THAT SOARS
REQUEST FOR COUNCIL ACTION (RCA)
Meeting Date October 74,2026
Agenda Item G8
Attachment 2027 PEIP Renewal Letter &
2027 PEIP Group Application
Submifted By Alyssa Landberg, Finance Director
Item Approval of 2027 MN Public Employees Insurance Program Rates for Medical and
Dental Insurance and Authorization to Sign 4-Year Agreement
Description For 2027 MN PEIP will have $0 increase in medical insurance premium costs and a
minimal increase in dental costs for employees. The City of Falcon Heights covers the
amount up to 75% oI monthly family medical and9}o/' of family dental for full-time
employees.For 2026 this was $2,'1,43.36 per month per employee maximum, and n2027
this will be$2,145.30 per month per employee maximum. If an employee opts out of
medical insurance, dental insurance, or both, the city pays 25% of single health and/ or
dental, which would also be a minimal increase for the dental portion.
Budget
Impact
Once all open enrollment for employees is complete and final amounts are known, this
should reduce the budgeted amount for 2027, and in turn may reduce the final levy
amount.
Attachment(s). 2027 PEIP Renewal Letter
. 2027 PEIP Group Application
Action(s)
Requested
Staff recommends that the Falcon Heights City Council authorize the City
Administrator to sign the agreement with MN PEIP for medical and dental insurance
coverage for employees for 2027, and statutory -year commitment with early
termination option if the renewal is a 20% or more increase than the previous year.
City of Falcon Heights, Minnesota
155
Ptitt
September 28,2026
Atyssa Landberg
City of Falcon Heights
2077 Wesl Larpenteur Avenue
Fatcon Heights, MN 55113
RE: 2027 PEIP Renewal for January - City of Fatcon Heights
Dear Atyssa:
Thank you for your participation in the Pubtic Employees lnsurance Program (PEIP). We hope the program
continues to futfitt your insurance needs.
2026 vs 2027 MEDICAL RATES
ln accordance with MN Stat. 471.61, renewaI rates for retirees under age 65 are the same as the rates for active employees
Etigibte retirees currentty on continuation are included in the rate structure.
The information below is provided to you as required by Minn. Stat. 471.6161, Subd.8.(d).
lThe PEIP network operates as an HMO within each cost [eve[ tier
l'liru&'sut.ltlrlitie
I tttytkrl t'r's
ll lsr rJilt !r. cIt(i$d[l
Current Rates 2027 Renewal Rate
Without Commlsslon
2027 Renewal Rate
With Commission
Projected
Enrollment
High Option Singte
Singte + t
Famity
$1,024.92
$2,1s2.02
$2,736.00
$1,024.92
$2,1s2.02
$2,736.00
$1,024.82
92,152.02
$2,736.00
1
2
3
HSA Option Singte
Singte + 1
Famity
$7o8.oB
$t,aso.gs
$1,890.28
$708.08
$1,486.98
$1,890.28
$7o8.oB
$1,486.98
$1,990.28
0
0
0
Summary
Agent Commissions Paid as Part of the Premium $o.oo PCPM / $0.00 PMPM
Totat Premium Dottars in the First 12 Month Period of the Quote,
Not lnctuding Commissions
$162,442.32
Totat Premium Dottars Per Member Per Month Not lnctuding
Commissions
$846.0s
Number of Expected Members 16
Type of Provider Network Broad Tiered Network HMOl
2027 AcluarialVatue
Plan o/o of Totat Altowed Costs
2O27 Cosl Shari ng Projection
Plano/o of TotalAttowed Costs
High HSA HIGH HSA
*88.90/o 74.1o/o 94.5o/o 85.1o/o
*Ptease f ind additionat commentary regarding the source of these actuariaI vatues and their appticabitity on page 4.
156
City of Falcon Heights
September 28,2026
Page 2
The PEIP program continues to be in a strongfinanciatposition. However, we have seen claim costs
increase significantty over the tast 12 months. White the ctaims costs have varied across the groups in the
program, a [arge driver of the increased ctaims costs is prescription drugs, in particutar GLP-1 weight loss
drugs (increased almosl4oo/o). Because of these increased claims costs, the program-wide premium
increase needed for 2027 is higher. There witt be minimat changes to the PEIP ptans for 2027.
PEIP continues to offer unique features to pubtic emptoyer groups such as an individuat choice of two
network providers for each emptoyee, atong with two plan design options. Our administrative costs remain
low by leveraging with the State of Minnesota employees' ptan contracts with the two network carriers.
PLEASE READ CAREFULLY:
As a reminder, the group enrotlment commitment in PEIP has changed (Minn. Stat.434.316, Subd.S. (d)).
The revised statute extends the enrottment commitment to four years, with an eartytermination option if
you received a renewal of 2oo/o or more. The goat of this change is to bring more stabitity to the poot and
decrease votatitity in renewaI increases. ln the first 10 years of the current pooting methodotogy, the plan
had very high stabitity which resulted in average increases of approximately 30/0. When the pool saw
increased movement f rom our groups, the rate increases became higher. This return to stabitity witt attow
the ptan to pool ctaims at a higher levet which we anticipate witt hetp keep rate votatitity down.
During open enrottment, your insurance etigibte employees may change heatth plans and carrier
networks. Ptease have your open enrottment compteted by November 13,2026. Updated benefit
summaries and other enroltment information are included in your emait. Forms can atso be found on PEIP's
website at www.i nnovomn.com.
lndividuat Medicare Advantage and Cost poticies are avaitabte for retirees over age 65. Ptease call
lnnovo Benefits Administration at 1-800-829-5601 or visit our website at www.innovomn.com.
Emptoyees and dependents who wish to change heatth plans or networks must comptete an Enrottment
Form (or ontine enroltment) for the change. A primary care clinic number for each member is
required. Participants stayingwith the same carrier who wish to change their primary care clinic
must contactthe carrier directly.
Primary care ctinics can be changed at any time by catting the customer service number on the member's
lD card. The PEIP 2027 clinic directory will be available October 1Sth on the PEIP website at
www.innovomn.com. IMPORTANT: Please be sure members review their ctinics for any cost level
changes.
At[ compteted enrottment forms and any changes to your group's eligibitity requirements must be
submitted to lnnovo Benefits Administration. PEIP's administrator. by November 13th. Please ptan your
open enrottment to meet this deadtine. No form is required for those emptoyees maintaining current
coverage.
157
City of Falcon Heights
September 30,2026
Page 3
As the sponsor of the group insurance, you may change or add additionat PEIP product options (e.g. tife
and dentaI coverages) and change your etigibitity requirements at this time. Etigibitity criteria inctudes the
number of hours worked per week to be etigibte, new employee waiting periods before coverage becomes
effective, etc. Any changes made to your current eligibitity poticy must be made in writing and sent to
lnnovo. Ptease submit atl forms via fax, emait, lnnovo Portal or mail to:
I nnovo Benef its Administration
AttN: PEIP
7805 Tetegraph Road, Suite 1 10
Btoomington, MN 55438
Secure Fax:- 952-746-3108 Emait: service@innovomn.com
Please forward the renewaI rate information to your COBRA, Minnesota continuation, disabted, and earty
retiree participants (if any). lf PEIP manages your COBRA, lnnovo witt send out the information to these
participants.
lf you have any questions, ptease call952-746-3101 or 1-800-829-5601 or emaiI shawn@innovomn.com.
We look forward to another year of serving you.
Sincerely,
${* J+*
Shawn Byrne
Manager
CC: Agent (if appticabte)
3This minimum value caLculator was released by the Depaftment of Health and Human Services in conjunction with the finat rule
for determining minimum value, finalized as 45 CFR 156.145. Ihls tool ls being used to calculate actuarialvalue as required by
Minnesota Statute 2023, section 471 .6161 , subdivision I as amended by Chapter 1 14, Atticle 1 , Section 15.
The HHS minimum value calculator utilizes 2009 data trended to 2014 to determine each plan's actuarial value
and relies solely on the Single coverage plan design. No employer premium or HRA/HSA contributions are
included in these actuarial value calculations
4lJsing recent, actuaL claims data, as well as projected benefit changes, this represents PEIP's estimated member cost sharing
associated with the HIGH and HSA plans. fhis estimate is calculated using actual PEIP membership and claim experience for both
Single and FamiLy coverages, trended forward to 2026 and using 2026 plan desrgns. No employer premium or HRA/HSA
contributions are included in these actuarial value calculations.
2027 AcluatralValue3
Plan o/o of Total Attowed Costs
2027 Cost Sharing Projectiona
Plano/o of TotatAtlowed Costs
Hieh HSA HIGH HSA
BB,9%74.1o/o 94.5o/o 85.1o/o
158
City of Fatcon Heights
11112027 RenewaI Rates
Additionat Avaitabte Coverage Options
Delta DentaI Gomprehensive Dental Plan:
*At least 50o/o of eligible employees must enroll for dental to be offered
"An Annual Open Enrollment Period is now available
Deductibte
(Calendar Year)
Detta PPO Delta Premier or Non-Choice
Per Covered Person $2s $so
Per Famity $s0 $1 oo
Co-lnsurance Detta PPO Detta Premier or Non-Choice
Dia gnostic/Preventative
Services (Deductibte does not
appty)
lOOo/o 9Oo/o
Basic Restorative Services 8oo/o 8Oo/o
Major Restorative Services 5oo/o 5Oo/o
Prosthetic
Repairs/Adjustments
5Oo/o 5Oo/o
Prosthetics 5Oo/o 5oo/o
Maximum Benefits: $1,000 Per covered Person per Calendar Year
Ghoice of Providers: When you use a Detta PPO dentist, your benefits are greater than if you use
any other Detta Dental dentist. When using a Detta PPO or Delta Premier dentist, your dentist wi[[
file your ctaims for you, and payment witt be sent by Detta Dentat directty to the dentist.
You can go to any dentist, even if they have not signed a participating provider agreement with Detta Dentat,
but you are not assured that the dentist witl adhere to Detta Dental's attowabte charges, and you may pay
more out of pocket for your care.
(For participating dentists and other hetpfuI ontine too[s: www.deltadentatmn.org )
Coverage Level Emptoyer Pays 90o/o or More
of Premium
Employer pays less than 90olo
of Premium
Emptovee Onty $43.50 $ae.t s
Famity $103.67 $t r s.ez
159
2A27 LIFE RATES,If applleable
$,18/1,oooBasic Life/AD&D
$1.18Dependent Life
$.r1
$.13
$.tz
$.zo
$.++
$.zt
$.zg
$r.ag
SupptemenEt Life
(PerThousand)
age
<35
35-3.9
'4A-44
45-49
50-54
55-59
c0'64
65-69
160
(\Minnesota Public Employees
lnsurance Program (PEIP)GROUP APPLICATION
Federal Tax ID Number Desired Effective Date
ll
Employer
Phone
()
Name and tltle ol person responstble lor benetlts declslons
Fax()Email Address
Zlp UodeLrtyCountyStateAddress
Phone
()
Name and title of person responsible for billing and accounting
Faxr)Email address
Ve'
The Public Employees Insurance Program requires tharT5o/o
employees participate in the Program. Those individuals who waive
coverage due to coverage elsewhere are not included in the 75o/o
calculation.
Total # of eligible employees
# of employees who waived
& have no other coverage
# of employees who waived
due to coverage elsewhere
Total number to be included in PEIP
Please attach a separate list of the following covered individuals (if any)
with full names, social security numbers and effective date of coverage
continuation:
to determine criteria.
Please attach a copy ofyour group's eligibility policy and
include hours workedn new hire effective date ofcoverage,
and any waiting period. OR indicate eligibility below.
PEIP Proposal Financial Section III signature pages attached tr
(must be included)_r Cobra individuals. Retirees
o Disabled individualso Other (explain)
E Advantage High Plan fl Group will manage own COBRA/Retiree Administration and bill for
early retirees and COBRA participants
[J Advantage HSA Plan tr PEIP will manage COBRA/Retiree Administration and will bill Early
Retirees and COBRA participants directly
Optional Dental Coverage: Employer Contributes: (choose one)
E Comprehensive Plan tr 50-89% of employee premium.
E sO-tOox of employee premium.
Optional Employee Life/Accidental Death & Dismemberment Insurance
Minimum $10,000, maximum $300,000 available in $5,000 increments. Amounts in excess of the group's guaranteed issue amount are subject to evidence
of insurability. Employees who waive medical coverage because they are covered under another plan may still participate in life/AD&D insurance coverage,
providing l00olo of those employees participate in life/AD&D coverage.
Choose one: E $ 10,000 flat amount per active employee E Amount equal to salary tr Other (please specify below)
Eligibility: tr All employees tr Medical lock
Employer agrees to pay monthly, in advance (by the 25th of the prior month), the entire charges due for all participating individuals. In addition, the
employer bears the responsibility to collect and pay to the Minnesota Public Employees Insurance Program any and all amounts to be contributed toward
such charges by employees or early retirees ofthe employer 161
r,_\tPt.o\ l.R r\l'orr\1.\ l ro\
# ot.'t,-\tPLo\ r,.r,.s r'o Bl,- l\( l.t l)1..1) l\ ('o\ l-lt,\(;l-t..r.t(;t ult.l't'\ ('ru |1.|il.\
st,-t.t,.('l'lo\ ol.' ('o\ t,_R.\(; t,_( OllR,\/\l \ ('ontin ultiun/llctircc Ilillin
L By completing and signing this application for group coverage, you are agreeing to participate in the Minnesota Public Employees Insurance
Program under all the terms and conditions contained in the proposal/renewal letter provided to you by the Minnesota Public Employees
Insurance Program.
2. You agree that the eligibility guidelines in effect today may not be changed until the annual renewal.
A four-vear commitment is required.
One of the features that ensures rate stability and affordability in the PEIP Program is a four-year membership requirement for
participating employers. Premium rates are guaranteed for I 2 months at a time. Although specific rates cannot be guaranteed
beyond the first 12 months, the Program contains specific features to promote rate stability and to prevent excessive rate increases
upon renewal. Participation is automatically renewed for an additional four-year term unless the exclusive representative, or the
employer for unrepresented employees gives the commissioner notice of withdrawal at least 30 days before expiration of the
participation period. The employer is liable for the full premium due within the four-year commitment in the case of an invalid
termination.
Following receipt of this application, coverage selections and final rates will be confirmed in writing by the Program. Premiums are guaranteed
for one year. Withdrawal from the Minnesota Public Employees Insurance Program at any time prior to the end of the two-year term may result in
the state pursuing legal action against the employer. Withdrawal for any reason will result in the group's ineligibility to participate for two years.
This application constitutes an offer to purchase Minnesota Public Employees Insurance Program coverage. No contract is created until the
applicant receives written confirmation of acceptance from the Minnesota Public Employees Insurance Program. No agent has the authority to
waive any of the Minnesota Public Employees Insurance Program's rights or requirements or to make or alter any contract or policy. Both network
caniers offered by PEIP must be offered by the group. In accepting group coverage under the Minnesota Public Employees Insurance Program, it
is acknowledged that:
The applicant is the employer for purposes ofERISA (to the extent applicable), COBRA and state law regarding continuation and conversion
of group health coverage. The employer will therefore be responsible for notifying the PEIP of any and all information necessary to fulfill its
obligations under these laws. The employer is also responsible for receiving from employees and forwarding to the PEIP notices of events
such as an employee's divorce or legal separation ot' cessation of a child's eligibility under this Program.
2. The employer bears full responsibility for ensuring that its Plan satisfies any and all requirements of state or federal law that relate to employee
benefit plans, inctuding ERISA and HIPAA. Employer's legal counsel should be consulted to ensure compliance with these laws.
3. The employer assumes responsibility for collecting from employees and forwarding to the Minnesota Public Employees Insurance Program
in a timely and accurate manner, notices of events such as addition of new employees, changes in coverage for employees or retirees, and
changes in marital or dependent status ofemployees and retirees.
4. The employer understands that the monthly premium must be received in the billing and enrollment administrator's otfice by the 25th of the
month in which you receive your invoice. The employer understands that the PEIP may terminate the employer's insurance coverage after
two premium delinquencies and that there will be a $20 service fee for all Non-Sufficient-Fund (NSF) checks.
I hereby apply for coverage stated within. I have reviewed the proposal, the terms of
coverage, and the terms and conditions of participation in the Minnesota Public
Employees Insurance Program.
Authorized Signature Title Date
Authorized Signature Title Date
Authorized Signature Title Date
Agent of Record (if applicable)Date
I have reviewed the selections of coverages and
acknowledge that the selections are in accordance with
the current collective bargaining agreement. I further
acknowledge that charges for selected coverages will be
collected and remitted to the billing and enrollment
administrator by their employer according to the
procedures established by PEIP.
Exclusive representative signature
Title Date
Innovo Benefits Signature Date
162