HomeMy WebLinkAboutCCAgen_06Jan11CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
January 11, 2006
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: GEHRZ ____ KUETTEL ____ HARRIS ____
LINDSTROM ____ TALBOT _____
WORTHINGTON _____ KREUSER_____
C. PRESENTATION:
1. Swearing in of Laura Kuettel, Councilmember and Pamela Harris, Councilmember
D. APPROVAL OF MINUTES: December 14, 2005 TAB 1
E. PUBLIC HEARINGS:
1. Roselawn Avenue Reconstruction Public Hearing
F. CONSENT AGENDA:
1. General Disbursements through 1/06/06 $139,855.98 TAB 2
Payroll (12/01/05-12/15/05) $13,710.92
Payroll (12/16/05-12/31/05) $15,311.94
2. Reappointment of Detzner, Andrews and Garza to the Human Rights
C o m m i s s i o n TAB 3
3. Mileage reimbursement rate to 44.5 cents TAB 4
4. 2006 License Renewals T A B 5
5. Review and adopt Council standing rules TAB 6
6. Resolution 06-01 designating official depositories for 2006 TAB 7
7. Consider Resolution 06-02 approving a 3% standard compensation
increase for regular employees in 2006 TAB 8
8. Designation of official newspaper for 2006 TAB 9
9. Appointment of City Engineer TAB 10
10. Salary Adjustment for City Administrator TAB 11
G. POLICY AGENDA:
1. Agreement for legal services with Campbell Knutson TAB 12
H. COMMUNITY FORUM
CITY OF FALCON HEIGHTS
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
DECEMBER 14, 2005
Mayor Gerhz called the meeting to order at 7:00 p.m.
PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb, Peter Lindstrom
and Richard Talbot. Also present: City Administrator Heather Worthington, Finance Director
Roland Olson, City Engineer Deb Bloom, Parks and Public Works Director Greg Hoag. Absent:
Deputy Clerk Stacey Kreuser.
Mayor Gehrz began the meeting by recognizing Mike Clarkin for his 32 years of service to the
Falcon Heights Fire Department. Several members of the department were on-hand to see
Clarkin awarded mementoes of his service. Fire Chief Kurjahetz stated that Clarkin has been an
asset to the department, and he will be missed.
COMMUNITY FORUM:
Bryan Olson, 1592 Roselawn, asked about the charges for the 2005 election. He asked for a
breakdown of figures and the whereabouts of the clerk on Election Day. Administrator
Worthington stated a copy of the invoice could be sent. Mayor Gehrz replied that the charges
were based on an hourly rate, set before the election.
APPROVAL OF MINUTES:
Minutes from November 23 were approved as corrected by Councilmember Kuettel and Mayor
Gehrz.
Minutes from December 5 were approved.
Mayor Gehrz asked for approval to add an addendum to the consent agenda, transfer of funds to
the scholarship fund for parks and recreation from the Friends of the Parks Fund in the amount of
$280. The item became consent item G8.
Also, Mayor Gehrz asked for approval to add the rulemaking for Capital Region Watershed
District to the policy agenda. The item became policy item H9.
The consent agenda item G4, 2006 tax levy and budget approval, became policy item H10 as
requested by Councilmember Lindstrom.
CONSENT AGENDA:
1. General Disbursements through 12/07/05: $268,756.01
Payroll (11/15/05 – 11/30/05) $12,700.09
2. Approval of renewal licenses for 2006
3. Statutory tort limits
5. Appointment of new volunteer firefighters
6. Approval of progress payment for fire truck
7. Appointment of Amy Onofrey to the Environment Commission and Paula Mielke to the Parks
and Recreation Commission
8. Transfer from Falcon Heights Friends of the Parks Fund to the Recreation Scholarship
account
Councilmember Talbot commented on consent item G7, thanking the new commissioners for
their service on Falcon Heights commissions. He also commented on item G5, by thanking the
volunteer firefighters for their service.
Councilmember Kuettel clarified that the payroll amount should be $12,700.09.
Councilmember Kuettel moved to approve the items on the consent agenda. The motion passed
unanimously.
POLICY AGENDA:
1. Roselawn Feasibility Report
Roseville City Engineer Deb Bloom presented a brief overview of the assessment/reconstruction
project to the council. She added that a more in-depth explanation will be presented at the public
hearing, set for January 11, 2006.
Councilmember Kuettel asked for clarification on where the pathway would be placed. Bloom
answered it would be on the south side of Roselawn, between Snelling and Hamline Aves.,
attached to the curb – with no grass between the curb and pathway. Bloom noted that
Minneapolis and St. Paul have been notified of the Roselawn project plans, since the possible
water interconnect between the two cities relies on the half-mile stretch of Roselawn proposed
for reconstruction. Mayor Gehrz asked the council to decide on whether or not the project
appears feasible, with the next step the public hearing on January 11. Councilmember
Lindstrom asked whether there is consideration or concern on the drainage issue on Roselawn.
Bloom answered the regional storm water systems have the capacity to handle the drainage from
Roselawn, but the clay soils in yards are not good for infiltration of water. She said it makes the
best sense to maintain a regional holding pond rather than several smaller ponds, like sand ponds
along the right-of-way. Administrator Worthington also noted that catch basins will be
reconstructed, which will help with water quality, and is part of the NPDES commitment. Mayor
Gehrz asked whether there will be a need for new equipment to clean out the sumps.
Administrator Worthington replied the City has a verbal agreement with Roseville, as they have
a vac-truck. Mayor Gehrz asked for a motion. Councilmember Talbot moved to approve the
resolution receiving the feasibility report on the Roselawn Reconstruction project and ordering a
public hearing date, and the motion passed unanimously.
2. Commission Liaison Appointments
Mayor Gehrz presented her recommendation for council appointments for the year 2006.
Councilmember Lamb moved to approve the council appointments for 2006. Motion passed
unanimously.
3. Approval of Joint Powers Agreement for GIS User Group
Administrator Worthington gave a brief overview of the benefits of being a member of the GIS
User Group. She mentioned the cost of renewing is $561.00. Mayor Gehrz reiterated that
residents can go to the website for this group to access information on your address, and if they
need help they can call City Hall. Councilmember Talbot noted that the maps online are not
legal maps and can not be used in lieu of the actual property markers. He stated although they
are always very close, they cannot be relied upon as legal documentation of property lines.
Councilmember Kuettel moved to approve the Joint Powers Agreement for GIS User Group.
The motion passed unanimously.
4. Approval of Lauderdale Fire Contract
Administrator Worthington began the item by going over the amended fire contract for council
approval. Mayor Gehrz noted the per-call rate has increased, and five years of payments for the
new 2006 fire truck cost has been added to the contract. Councilmember Lindstrom moved to
approve the Lauderdale Fire Contract. The motion passed unanimously.
5. Ramsey County Mutual Aid Agreement
Administrator Worthington began with a summary of the items that the State and FEMA has
required for emergency management. She explained the agreement re-states the 7-county
agreement already in place. Councilmember Kuettel moved to approve the Ramsey County
Mutual Aid Agreement. The motion passed unanimously.
6. Approval of Expenditure for New Finance Package
Finance Director Olson began the item by giving an overview of the research and process of
arriving at the current choice for In-Vision software at a price of roughly $22,000.
Councilmember Lamb asked about whether the maintenance package included updates. Olson
replied it did. Councilmember Talbot asked where the money came from. Olson replied it was
from capital expenditures, with $15,000 coming from the 2005 dollars budgeted for the item.
Mayor Gehrz confirmed the transition would not occur until after the audit. Olson replied
everything for 2006 will be on the new system, with the people from In-Vision in to do the
conversion. Also, he stated no upgrades to current hardware will be necessary. Councilmember
Kuettel moved to approve the expenditure for the new finance package with In-Vision. The
motion passed unanimously.
7. Community Forum Length Expansion to Five Minutes and Move to End of Policy Agenda
Effective January 1, 2006
Councilmember Lamb began the item by stating people are invited to speak on the agenda during
the entire meeting, and five minutes is a reasonable amount of time. As for the change to the end
of the meeting, he stated it seemed more appropriate to have the forum occur right before the
informal reports from councilmembers. He asked for friendly amendments, there were none.
Councilmember Lindstrom asked whether the time amount for comments on agenda items
should be changed from three minutes to five minutes as well. Councilmember Lamb agreed.
Tom Baldwin, 1716 Albert St, former mayor, stated the community forum came into being
during the policy meeting under his time as mayor. He stated the council is there to set the
public agenda, and community forum is the way for people to “rush to the head of the line.” He
stated he would like to eliminate the community forum altogether, and the forum moved to the
end prevents people that come to see the policy agenda from sitting through those who might use
the community forum to vent their personal hostilities, which has no place in the public agenda.
He stated his approval with the council’s decision-making abilities, and so time for the forum is
perhaps not necessary. Lastly, he reminded the council that meetings are not a court-of-law, and
no one should be allowed to accuse the council during the forum.
Bryan Olson, 1592 Roselawn, stated he took offense. He asked about consent items that had
been voted on. Mayor Gehrz replied he was out-of-order since the items in question had already
been voted on. She asked that if he had questions on the agenda, he could always call ahead of
time.
Councilmember Lamb stated that anyone on the council can put an item on the agenda, and
people have opportunities through the council to get items on the agenda. He reiterated his belief
that five minutes is ample time, and the council should have discipline on holding the time to
five minutes.
Councilmember Talbot stated his feeling that the forum should not be allowed at policy
meetings, however if it remains it should be at the end of the meeting.
Councilmember Lindstrom stated his support for keeping community forum in the policy
meeting.
Councilmember Kuettel stated she agreed with Talbot and Baldwin, in that there are other ways
to get in contact with elected officials other than at a policy meeting, but she stated she would
vote in favor of the item.
Mayor Gehrz stated she also supported Councilmember Lamb’s motion.
Councilmember Lamb moved to expand the community forum to five minutes per person and
move it to the end of the policy agenda effective January 1, 2006. The motion passed
unanimously.
8. Approval of a Contract with Roof Spec Inc. for Inspection
Parks and Public Works Director Hoag began the item by giving an overview of the current
situation of the 10-year old roof of City Hall. He stated Roof Spec Inc. is unbiased, as they do
only the inspections and are not roofing contractors.
Councilmember Lindstrom moved to approve the contract with Roof Spec Inc. for inspection.
The motion passed unanimously.
9. CRWD Rulemaking
Administrator Worthington began the item by giving an overview of the resolution before the
council that re-stated the cities’ position on the rulemaking process. She also gave a brief history
and the impact of rulemaking on the City, its upcoming reconstruction projects, and residents.
Administrator Worthington replied the resolutions for the four affected cities are along the same
lines. She also stated that the process for permitting from the CRWD adds another layer for
residents, and is another unfunded mandate on cities.
Councilmember Lindstrom asked this issue be brought before the Planning and Environment
Commissions.
Councilmember Lamb brought attention to the last statement in the resolution, and changed the
verbiage to “whereas the city council believes the new deadline…”
Mayor Gehrz asked what the worst case scenario is. Administrator Worthington replied the
deadline for comments is December 15, and a technical advisory committee would be formed.
Worst case scenario she stated, a legal fight, which would be in order if the CRWD went ahead
with the rulemaking as it stands.
Councilmember Kuettel asked the CRWD and Ramsey County Commissioners be informed of
the discussions held. Kuettel moved to approve the resolution for the CRWD rulemaking
process. Lamb seconded. The motion passed unanimously.
10. 2006 Tax Levy and Budget Approval
Councilmember Lindstrom stated he had no changes to the budget, and his recommendation that
the item be moved to the policy agenda was a matter of principle.
Mayor Gehrz stated the tax levy for 2006 is set at $865,008, the operating budget for 2006
$1,652,499, and the special revenue fund budget for 2006 in the amount of $88,680.
Councilmember Lamb moved to approve the 2006 tax levy and budget. The motion passed
unanimously.
INFORMATION AND ANNOUNCEMENTS:
Councilmember Talbot consulted his notes, and thanked Councilmember Robert Edward Lamb
for his service.
Councilmember Lindstrom, Kuettel, and Mayor Gehrz all stated their pleasure at having served
with Councilmember Lamb. He will be missed.
Mayor Gehrz thanked all the volunteers who served the City in 2005.
Councilmember Lamb stated the council was one of the best teams he had ever been on. He
admitted the council had a genuine desire to do the best thing for the City, and the staff is among
the most-exceptional.
Administrator Worthington stated on behalf of the staff, that everyone learned a lot from
Councilmember Lamb, and it had been an honor and a pleasure to serve with Lamb.
Mayor Gehrz adjourned the regular meeting of the city council at 9:25 p.m. (please confirm
time).
Respectfully submitted,
Stacey Kreuser
Deputy Clerk
CONSENT F1
1/11/06
ITEM: Disbursements and Payroll
SUBMITTED BY: Roland O. Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary:
1. General Disbursements through 1/06/06 $ 139,855.98
2. Payroll 12/01/05 – 12/15/05 $ 13,710.92
12/16/05 – 12/31/05 $ 15,311.94
ACTION REQUESTED:
• Approval
DATE 01/06/06 TIME 11:14 CITY OF FALCON HEIGH COUNCIL REPORT PAGE
APPROVAL OF BILLS
PERIOD ENDING:01/06/06
1
,__..;K#VENDOR NAME DESCRIPTION DEPT.AMOUNT
JACK J AUGER SR DEC 05 MILEAGE REIMB --------
GINNY ALLEN REFUND:COOKIE CLASS --------
AMERIPRIDE LINEN&APPAREL LINEN CLEANING.--------
AMERICAN OFFICE PRODUCTS NOTARY STAMP --------
AMERICAN OFFICE PRODUCTS 2"X 10"NAMEPLATE __n_n_
AMERICAN OFFICE PRODUCTS TONER,CARTRIDGE --------
ANDERSON,KEVIN REIMB:DVD/VCR,PROJECTOR --------
61397 US BANCORP LICENSE:PESTICIDE USE --------
HOAG,GREG REIMB:STEEL TOE BOOTS --------
HOAG,GREG REIMB:BATH TISSUE/TOWELS --------
HOAG,GREG DEC/05 MILEAGE REIMB --------
BOARD OF WATER COMMISSNRS H2O CITY HALL --------
BOARD OF WATER COMMISSNRS S.S.CITY HALL --------
BOARD OF WATER COMMISSNRS H20 PARKS
BOARD OF WATER COMMISSNRS S.S.PARKS
ANDERSON,LISA BLICK ART SUPPLIES
ANDERSON,LISA 4TH QTR GAS MILAGE REIMB
BECKER ARENA PRODUCTS SALES TAX-FLOORING
CAMPBELL KNUTSON LEGAL-NOV/05
CERTIFIED LABORATORIES CHEMICALS:LIFT STATION
TRUGREEN-CHEMLAWN ICE MELT
CITY OF ST PAUL FUEL-NOV/05:STREETS
CITY OF ST PAUL FUEL-NOV/05:PARKS
CITY OF ST PAUL ELEC CHARGE:STREETS
CITY OF ST PAUL ELEC CHARGE:PARKS
CITY OF ST PAUL NEWSLETTERS &BROCHURES
CITY OF ST PAUL FIRE DEPT FUEL:JUN-NOV05
CINTAS CORPORATION #470 RUG SVC CITY HALL
CENTRAL TANS PORT SHIPPING COSTS:FLOORING
NORTH SUBURBAN ACCESS CO.REIMB:MAUREEN NOV05CABLE
NORTH SUBURBAN ACCESS CO.REIMB:MAUREEN OCT05CABLE
FIRE EQUIPMENT SPECIALTIE FIREFIGHTER HELMET
MOBILE MINI,INC.SCHOOL TEMP WARMNG HOUSE
DEBORAH JONES 4TH QTR MILEAGE REIMB
DEEP ROCK WATER COMPANY H2O &COOLER RENT:CITYHL
DEEP ROCK WATER COMPANY H20 &COOLER RENT:FIRE
61395 ONE CALL CONCEPTS,INC OCT 05 LOCATES
ONE CALL CONCEPTS,INC NOV 05 LOCATES
HAR MAR LOCK &SVC CTR KEYS:PARKS
HAR MAR LOCK &SVC CTR KEYS-SCHOOL RINK
HAR MAR LOCK &SVC CTR NAMEPLATE ENGRAVING
HEALTHPARTNERS MEDICAL GP MED EXAMS:FIREFIGHTERS
HOME DEPOT CRC/GECF MENDING PLATE,PHONEHOLDR
HOME DEPOT CRC/GECF ICE RINK REPAIR PARTS
HEWLETT PACKARD HP COLOR LASERJET PRINTR
HEWLETT PACKARD COMPUTER/MONITOR/PRINTER
GRAINGER,W.W.,INC.DRILL &ROLL TOWELS
GRAINGER,W.W.,INC.LINERS &LIGHT BULBS
INDEPENDENT SCHOOL 623 GYM RENTAL -NOV/05
HINRICHS,RICH HINGES,SCREWS,STAPLES
HENNEPIN TECH COLLEGE AP FEE:FF1 CLASS-DOUVIER
NEDO KOJIC ACRYLIC PAINTS,PAPER
8.73
20.00
61.88
15.98
21.30
110.93
1,207.75
10.20
122.40
218.06
52.87
16.22
11.69
44.82
23.38
47.84
63.54
161.62
2,550.34
35.50
596.40
131.54
131.54
112.04
112.05
2,035.28
376.32
78.23
90.00
112.20
100.98
459.87
404.38
62.38
10.32
10.33
163.25
43.20
55.00
22.50
25.00
776.00
380.21
140.95
981.93
1,789.20
355.61
314.67
100.00
54.35
20.00
52.46
The reason ~here is no departmental
description is that these expenses
are 2005 expenses and have already
been booked a~2005 expenses ..
2005 Expenses
STACEY KREUSER MILEAGE LMC MRF.TTNr-
DATE 01/06/06 TIME 11:14 CITY OF FALCON HEIGH COUNC:L REPORT
APPROVAL OF BILLS
PERIOD ~ING:01/06/06
PAGE 2
,--":K#VENDOR NAME DESC.~IPTION DEPT.AMOUNT
61399 LEAGUE MN CITIES INS TRST 2006 WORKMAN'S COMP INS
MATT PARROTT &SONS W-2,W-3,1096 FORMS
LEAGUE OF MN CITIES ANNUAL !.MC CONFERNCE EXP
MED-COMPASS MED EXAM:14 FIREFIGHTERS
METROPOLITAN AREA MANAGE-MAMA/APMP MTG:STACEY/HW
ABRAHAM,GOL PM'!'FOR FFl TEST
MINNESOTA AMBLUANCE ASSOC 1ST RESPONDR MEMBER DUES
MINNEAPOLIS PAPER COMPANY COPY/LASER PAPER
MINNESOTA CONWAY EXTINGUISHER CK:FIREDEPT
MINNESOTA CONWAY EXTINGUISHER CK:CITYHALL
MUNICIPAL CODE CORPORATIO ZONING CODE UPDATE
XCEL ENERGY ELEC STREETS
XCEL ENERGY ELEC PARKS
XCEL ENERGY ELEC STREETS
XCEL ENERGY ELEC STREETS
XC"..L ENERGY ELEC EMERG PREP
XCEL ENERGY ELEC PARKS
NAC CITY HALL FURNACE REPAIR
OLSON,ROLAND 4TH QTR MILEAGE REIMB
61398 PERA DEC 15:PERA WITHHOLDING
61404 PERA DEC 30TH PERA WITHHOLDNG
'403 PAKOY,GENE 4TH QTR MECHANICALS
.396 RAMSEY COUNTY DEC/05 INS.
RAMSEY COUNTY NEW PLAT MAPS
CITY OF ROSEVILLE NETWORK ROUTER:PRINTER
CITY OF ROSEVILLE IT SUPPORT OCT/Os
CITY OF ROSEVILLE IT TELEPHONY SUPPORT
CITY OF ROSEVILLE IT SUPPORT NOV/05
CITY OF ROSEVILLE IT TELEPHONY SUPPORT
CITY OF ROSEVILLE NOV15-DEC15 IP TELEPHONY
CITY OF ROSEVILLE SEP15-0CT15 IP TELEPHONY
CITY OF ROSEVILLE OCT15-NOV15 IP TELEPHONY
S &S TREE SPEC:ALISTS IN SALES TAX:TREE REMOVAL
SEARS COMMERCIAL ONE 3PLIERS/AIR GAUGE/PRYBAR
SCOTT WEMYSS (PARTAGS)NAMETAGS W/LABEL,VELCRO
NORM'S TIRE SALES INC.TIRE REPAIR (TRK)
SUBURBAN ACE HARDWARE BRUSH &MASKING TAPE
SUBURBAN ACE HARDWARE FASTENERS
SUBURBAN ACE HARDWARE FLOOR DRY
TERMINIX PEST CONTROL:CITY HALL
J.O.THOMPSON INC.PAINT FOR CITY HALL
QWEST PARK TELEPHONE
QWEST AUTO DIALER S.S.
TESCH,SCOTT CABLE:TNG ROOM PROJECTR
W.S.DARLEY &CO.HOSE PLUG,2.5"R.B.
WORTHINGTON,HEATHER !.MC CONF MILEAGE
WORTHINGTON,HEATHER PARKING FOR VARIOUS MTGS
ST ANTHONY PARK COMM CNCL '05 NEIGHBORHOOD CLEANUP
CITY OF ST ANTHONY REIMB:SQUAD CAR DAMAGE
ANOKA TECHNICAL COLLEGE ROPE RESCUE TRAINING
ANOKA TECHNICAL COLLEGE FFII TRAINING-GOL
ANOKA TECHNICAL COLLEGE RIT'TEAM TRAINING
ANOKA TECHNICAL COLUEGE RIT TRAILER FOR TRAINING
10,894.00
151.60
120.00
860.00
60.00
55.00
75.00
57.24
68.00
204.63
1,840.00
172.40
564.91
1,920.78
33.43
6.13
25.07
160.81
33.16
2,060.91
1,691.67
1,793.02
3,929.52
95.00
74.54
725.00
208.33
725.00
208.33
432.73
431.24
431.78
167.38
101.12
40.25
37.50
19.15
15.10
34.78
47.93
122.21
164.76
57.71
41.48
31.72
83.35
27.50
1,871.43
1,517 ..61
300.00
263.10
450.00
550.00
2005 Expenses
DATE 01/06/06 TIME11:14CITY OF FALCON HEIGHCOUNCIL REPORTPAGE3
APPROVALOFBILLS
PERIOD ENDING:
01/06/06
_.CK#
VENDOR NAME DESCRIPTIONDEPT.AMOUNT
----------------------------------------------------------------------------
NEXTEL COMMUNlCATIONS,INC CELL PHONE:EMER PREP
--------14.01
NEXTELCOMMUNlCATIONS,INCCELLPHONE:CITYHALL
--------14.01
NEXTELCOMMUNlCATIONS,INCCELLPHONE:
PARKS--------16.15
NEXTELCOMMUNlCATIONS,INCCELLPHONE:EMERPREP
--------19.14
NEXTELCOMMUNlCATIONS,INCCELLPHONE:STREETS
--------19.14
NEXTELCOMMUNlCATIONS,INCCELLPHONE:S.S.
--------38.28
NEXTELCOMMUNlCATIONS,INCCELLPHONE:
PARKS--------16.15
NEXTELCOMMUNlCATIONS,INCCELLPHONE:
EMER PREP--------38.28
NEXTELCOMMUNlCATIONS,INCCELLPHONE:
FIRE--------153.19
FEDEXKINKO'S
COMMUNITY EVENTS FLYERS--------136.32
61407WASTEMANAGEMENT-BLAINE
DEC/05 RECYCLING--------2,559.00
•••TOTALFORDEPT00
53,986.53
NORTHWESTYOUTH&FAMILY
2006 COOPERATIVE SERVICE LEGISLAT7,670.00
•••TOTAL FOR DEPT 11 7,670.00
2005 Expenses
2006 Expenses listed below.Now
the departmental description is
listed for each expense item.
AMEM 2006 MEMBERSHIP-HEATHER ADMINIST100.00
CITIZENSLEAGUE
2006 MEMBERSHIP-HEATHER ADMINIST70.00
61405MNCITY/COUNTYMANAGEMENTMCMA(MID-WINTERCONF)
ADMINIST165.00
u.s.POSTMASTER
POSTGE:15ROLLS OF STAMPS ADMINIST585.00
ASSOC.OFMETROPOLITAN
MEMBERSHIP DUES 06 CITYADMINIST2,153.00
•••TOTAL FOR DEPT 12 3,073.00
MINNESOTA GFOA 2006 MN GFOA MEMBERSHIP FINANCE
•••TOTAL FOR DEPT 13 40.00
40.00
MN NCPERS LIFE INSURANCE JONES-JAN/06 INSURANCE PLANNING
61406 UNIVERSITY OF MINNESOTA JACK-FIRE MARSHALL CONF PLANNING
16.00
140.00
•••TOTAL FOR DEPT 17
CITY OF ST ANTHONY JAN/06 POLICE SVCS
TOTAL FOR DEPT 22
156.00
POLICE 41,035.08
41,035.08
AMERIPRIDE LlNEN&APPAREL LINEN CLEANING
•••TOTAL FOR DEPT 24
FIRE FIG
62.26
62.26
BOARD OF WATER COMMISSNRS AUTOMATC FIRE SUPPLY FEE CITY HAL
ALLIED WASTE SERVICES.SOLID WASTE CHARGES CITY HAL 298.91
100.00
•••TOTAL FOR DEPT 31 398.91
BOARD OF WATER COMMISSNRS AUTOMATC FIRE SUPPLY FEE PARK &R
MN RECREATION/PARK ASSOC.2006 MEMBERSHIP-LISA PARK &R
WILS PROF DEVELOPMENT WKSHOP PARK &R
100.00
200.00
35.00
•••TOTAL FOR DEPT 41 335.00
ALLIED WASTE SERVICES
ALLIED WASTE SERVICES
SOLID WASTE MGMT TAX SOLID WA
RAMSEY COUNTY CEC CHRG.SOLID WA
50.65
157.91
•••TOTAL FOR DEPT 56 208.56
•••TOTAL FOR DEPT 75
METROPOLITAN COUNCIL JAN/06 S.S.SANITARY 32,990.G4
32,890.64
DATE 01/06/06 TIME 11:14 CITY OF FALCON HEIGH COUNCIL REPORT
APPROVAL OF BILLS
PERIOD ENDING:01/06/06
PAGE
JCK#VENDOR NAME DESCRIPTION DEPT.AMOUNT
***TOTAL FOR BANK 01
***GRAND TOTAL ***
139,855.98
139,855.98
r!l1J!C!,!!~@
".--------
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DecemberStatement for aCtivhyHom Nov.03,2005 through Dec.02,2005 Inquiries:1-866-485-4545
CITY OF.FALCON HEIGHT,HEATHER WORTHINGTON (CPN 000107109)BUS 5802 Page 1 of 2
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Activity'Sum mary.CreditandPayment Information
Previous Balance ":;·$1 06.49··Credittine·:$8,000.00
Payments and Credits :;:;•...·.•.....$1 06.49.Available Credit...$7,989.80
Purchases,Advances &OtherDebits ..$10.20 iMiniinumPaymentiDue (Current Month)$10.00
FINANCE CHARGES ;~•••...........$0.00'.MinimumPayment Due (Past Due)$0.00
New Balance ...•..•.••..........::....•.•••;$10.20 Total New.Minimum Payment Due ........••$10.00
/:,·f'L:<,·;>·PaYment Due Date Dec.22,2005
To i~dp'C(j.·6-,ravoidpayfrigadditional finance charges on your purchase balance,pay the total new balance of $1 0.20 by 12/22/05.Any
cash balance on balance transfer balance will continue to accrue daily interest until the date your payment is received ...."""'.-',...-'~.':,.,","\,.".":"
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Notation
'j~~~:Q~~Sli,8:D~
Post Trans Ref.
Date Date Nbr Description of Transaction Amount
Payments and Credits
11/18 11/18 0018 PAYMENT THANK yOU $106.49 CR
Purchases,Advances,Debits
12/01 11/30 1689 DEPT OF AGRICULTURE 651-2961141 MN $10.20
Signature/Approval:_Accounting Code:_
mRi:itej;!SUm:"',::·c:::·:·::··
m~~!~Q_q~~tYc,.
BALANCE TRANSFER
PURCHASES
ADVANCES
$0.00
$10.20
$0.00
$0.00
$0.00
$0.00
0.039698%
0.039698%
0.054767%
VARIABLE
VARIABLE
VARIABLE
$0.00 14.49%
$0.00 14.49%
$0.00 19.99%
0.00%
0.00%
0.00%
N
Y
N
Continued on Next Page
PERIOD END DATE 12/15/05 **FILE NOT UPDATED**PAGE
SYSTEMDATE12/14/05 C H E C K
REG I S T E R
CHECK
CHECKEMPLOYEE NAME CHECKCHECK
TYPE
DATENUMBER NUMBERAMOUNT
COM
12 14 05 34 CLEMENTKURHAJETZ6225523.55
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12 14 05 40 KEVINANDERSON6225684.48
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12 14 05 42 MICHAEL DCLARKIN6225736.26
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12 14 05 66 ALFREDHERNANDEZ6225840.17
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12 14 05 74 MARK JALLEN6225972.95
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12 14 05 85 DANIEL SJOHNSON-POWERS62260103.22
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12 14 05 87 MICHAEL AMCKAY6226165.57
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12 14 05 90 ANDREW PSCHIPPEL62262182.85
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12 14 05 91 RICHARD HHINRICHS62263177.94
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12 14 05 95 MICHAEL JPOESCHL6226438.55
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12 14 05 97 PATRICKGAFFNEY62265133.44
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12 14 05 98 BRADLEY J.REZNY62266223.14
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12 14 05101 DALE EHUFF6226786.81
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12 14 05102 TIMOTHY BSYLVESTER6226829.56
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12 14 05104 VINCENT AVANN6226972.95
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12 14 05105 ANTON M.FEHRENBACH6227040.17
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12 14 05106 SCOTT A.TESCH6227154.95
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12 14 05107 MICHAELKNOX6227238.55
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12 14 05109 JASON D.DOUVIER6227354.95
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12 14 05111 ABRAHAM.GOL K.6227456.56
COM
12 14 05112 CHRIS M.LESKE6227565.57
COM
12 14 051003 HEATHERWORTHINGTON622812036.00
COM
12 14 051007 PATRICIAPHILLIPS62282600.92
COM
12 14 051008 STACEY T.KREUSER622831107.40
COM
12 14 051015 GREGORY R.HOAG622841690.60
COM
12 14 051016 LISA A.ANDERSON622851023.35
COM
12 14 051033 DAVETRETSVEN622861218.52
COM
12 14 051035 JOSEPH J.AUGER SR62287266.64
COM
12 14 051038 DEBORAH KJONES622881212.05
COM
12 14 051136 ROLAND 0OLSON622891449.99
COM
12 14 051140 ROBERT MPILGRIM62290312.14
COM
12 14 051143 COLIN BCALLAHAN62291960.61
COM
12 14 052012 KIMBERLY A.KUHENS6229262.33
COM
12 14 052046 ANDREA L.ROTHMAN6229362.33
COM
12 14 052067 ALEXANDER A.CISNEROS6229425.85
COMPUTERCHECKS
13710.92
MANUALCHECKS
.00
NOTICESOFDEPOSIT
.00
*···TOTALS··**
13710.92
PERIOD END DATE 12/30/05 **FILE NOT UPDATED**PAGE1
SYSTEMDATE12/29/05 C H E C K
REG 1ST E R
CHECK
CHECKEMPLOYEE NAME CHECKCHEC
TYPE
DATENUMBER NUMBERAMOUN
COM
12 29 05 6 SUSANGEHRZ622975.57
COM
12 29 05 12 LAURA A.KUETTEL62298277.05
COM
12 29 05 13 PETER C.LINDSTROM62299277.05
COM
12 29 05 14 RICHARD PTALBOTJR623007.05
COM
12 29 05 15 ROBERT ELAMB62301277.05
COM
12 29 05 34 CLEMENTKURHAJETZ62302288.54
COM
12 29 05 40 KEVINANDERSON6230336.94
COM
12 29 05 42 MICHAEL DCLARKIN62304108.52
COM
12 29 05 74 MARK JALLEN62305138.52
COM
12 29 05 91 RICHARD HHINRICHS6230638.64
COM
12 29 05 97 PATRICKGAFFNEY6230764.64
COM
12 29 05 98 BRADLEY J.REZNY6230864.64
COM
12 29 051003 HEATHERWORTHINGTON623132036.00
COM
12 29 051007 PATRICIAPHILLIPS62314489.85
COM
12 29 051008 STACEY T.KREUSER623151107.40
COM
12 29 051015 GREGORY R.HOAG623161690.60
COM
12 29 051016 LISA A.ANDERSON623171018.47
COM
12 29 051033 DAVETRETSVEN623181218.52
COM
12 29 051035 JOSEPH J.AUGER SR62319291.27
COM
12 29 051038 DEBORAH KJONES623201212.05
COM
12 29 051136 ROLAND 0OLSON623211430.42
COM
12 29 051139 NEDOKOJIC62322222.56
COM
12 29 051140 ROBERT MPILGRIM62323534.03
COM
12 29 051143 COLIN BCALLAHAN623241071.86
COM
12 29 051169 JAY PAULKURTIS6232564.64
COM
12 29 051176 MICHAEL PECKBERG62326129.29
COM
12 29 0511 78 PETER MFISCHER62327145.45
COM
12 29 051188 NICOLE SGRAHAM62328110.53
COM
12 29 052012 KIMBERLY A.KUHENS6232931.17
COM
12 29 052013 KATIE JOKUEHNS6233097.96
COM
12 29 052015 KEVIN M.COYNE62331103.89
COM
12 29 052046 ANDREA L.ROTHMAN6233227.70
COM
12 29 052051 EVANPHENEGER62333168.20
COM
12 29 052068 WILLIAMPIDANY6233428.63
COM
12 29 052070 ANDREW W.FRASER6233514.32
COM
12 29 052101 RACHEL E.PIKE6233657.14
COM
12 29 05211 7 REBECCA L.SCHMIDT6233762.33
COM
12 29 052118 KEVIN WILLIAMWESTERN6233862.33
COM
12 29 052119 DREW P.RAAEN6233969.26
COM
12 29 052120 PATRICK J.BARNUM62340231.86
COMPUTERCHECKS
15311.94
MANUALCHECKS
.00
NOTICESOFDEPOSIT
.00
****TOTALS****
15311.94
CONSENT F2
1/11/06
ITEM: Reappointment of Commissioners Detzner, Andrews and Garza to the
Human Rights Commission
SUBMITTED BY: Mayor Gehrz
EXPLANATION:
Summary:
I am recommending the reappointment of Dan Detzner, Kay Andrews and Ray Garza to the
Human Rights commission for one additional three-year term.
ACTION REQUESTED:
• Approve reappointment of Commissioners Detzner, Andrews and Garza to the Human
Rights Commission for one additional three-year term.
CONSENT F3
1 / 1 1 / 0 6
ITEM: Mileage Reimbursement rate for period January 1 to December 31,
2006
SUBMITTED BY: Roland O. Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: The IRS has announced that the standard mileage rate effective January 1, 2006 will
be 44.5 cents per mile, down from the 48.5 cents per mile rate that was a one-time adjustment for
the last 4 months of 2005 due to increased gas prices.
Meets Goal # 4: To provide a responsive and effective city government.
Strategy# 6: To effectively manage the city’s financial resources.
ACTION REQUESTED:
Set the mileage reimbursement rate at 44.5 cents per mile effective January 1, 2006.
CONSENT F4
1/11/06
ITEM: 2006 License Renewals
SUBMITTED BY: Stacey Kreuser, Deputy Clerk
EXPLANATION:
The following businesses have applied for renewal municipal licenses for 2006. City staff has
obtained the necessary documents for licensure.
• John A. Knutson & Co., PLLP
• Jimmy Johns
• Midwest Youth Dance Theatre
• Twin City Co-ops Federal Credit
Union
• The Coffee Grounds
• Peterson Dental
• Martinizing Dry Cleaning
• Golden Tailor
• Accel Tax Inc. dba Jackson Hewitt
Tax Service
• James Kernick, DDS
• Essential Sessions
• Speedway/Super America # 4353
(cigarette, grocery)
• Buck’s Unpainted Furniture
• Premier Health of Roseville
• Curves
The following businesses have applied for renewal refuse/recycling licenses for 2006. City staff has
obtained the necessary documents for licensure.
• Allied Waste Systems/BFI
• Walter’s Recycling & Refuse
• Waste Management of MN, Inc.
• Horrigan Hauling
The following businesses have applied for renewal tree trimming licenses for 2006. City staff has
obtained the necessary documents for licensure.
• Lone Oak Tree Service, Inc.
• Northeast Tree, Inc.
• A-1 Walsh, Inc.
• Northern Arborists
• St. Croix Tree Service, Inc.
The following businesses have applied for renewal mechanical contractor’s licenses for 2006. City
staff has obtained the necessary documents for licensure.
• J Nordstrom Plumbing
• Hoffman Refrigeration/Heating
• Wenzel Heating & AC
• Apollo Heating & Vent Corp.
• Boehm Heating Co.
• McQuillan Bros. Plumbing & Heating
• Kath HVAC
• Center Point Energy
• Air Mechanical, Inc.
• Vogt Heating, AC & Plumbing LLC
• St. Paul Plumbing & Heating
• Sedgwick Heating & AC
• Hoffman Corner Heating & AC
• Pierce Refrigeration
The following individuals have applied for renewal massage therapy licenses. City staff
has obtained the necessary documents for licensure.
• Mihlay Vincze Tucean (Hair Designs)
CONSENT F5
1/11/06
ITEM: Review and adopt Council standing rules
SUBMITTED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: Each year at the first Council meeting, the City Council reviews the operating
procedures it intends to use, and decides if changes are warranted.
Staff has no recommendations for changes in the standing rules at this time.
ATTACHMENT:
• City Council Standing Rules
ACTION REQUESTED:
• Adopt standing rules as amended 1/11/95 for 2006.
Amended January 11, 1995
B. CITY COUNCIL STANDING RULES
INTRODUCTION
In the belief that the best decisions are made by the best informed decision makers and that the
public decision process is best served when the public has every opportunity to present views,
the following rules are established to govern regular and special council meetings, as well as
formal public hearings. There are several goals behind these rules.
1. In general, free and open discussion by all interested parties should be
an essential part of the decision making process.
2. The council process should have as little procedural overhead as possible.
3. Time is better spent on substantial matters rather than proforma matters.
MEMBERSHIP
The formal council membership consists of the four council members and the mayor. All five
have one vote each and all five can introduce motions. For purposes of leading the meeting, the
mayor, or in the absence of the mayor the acting mayor, will be considered the chairperson.
RULES
Agenda
1. To be considered, an item must be on the agenda and the agenda must be distributed to all
of the council members and any other persons having responsibility for an item at least
three working days prior to the meeting. An agenda can be modified with addenda by a
majority vote, but this should be used only for minor items or items with extreme time
constraints.
2. An item can be moved from the consent agenda to the action agenda at the request of any
council member.
3. Since there will be an audience and cable TV viewers not familiar with each item, the
chair will give a brief explanation of each item as it is addressed.
4. The order of items on the agenda need not be followed absolutely. The chair may adjust
the order in the interest of:
a. Filling in time before a scheduled item, i.e. a public hearing.
b. Grouping several items to best make use of consultant time.
c. Accommodating individuals who have attended the meeting specifically to
provide input on an item.
Process – Regular and Special Council Meetings
1. For these proceedings, the council will use the “open discussion” procedure.
That is, discussion is open to any member before or after a motion is made.
This privilege is also extended to the city administrator, city clerk and any of the
consultants who may have an interest in or can contribute to the item at hand.
2. At the discretion of the chair, this privilege is also extended to those members
of the audience who wish to provide input. The chair may also rule out of order
any input felt to be redundant, superfluous or irrelevant.
3. The chair can make liberal use of the “unanimous consent” procedure. That is,
items that in the judgment of the chair are likely to be unanimously approved,
can be introduced for approval with the statement “If there are no objections, . . .
stands approved (or denied).” If any council member has an objection, the item
reverts to the standard motion procedure. This “unanimous consent” procedure
cannot be used for items requiring formal votes, i.e. resolutions, or for approval
of the consent agenda.
4. The standard motion procedure is changed to not require a second. A motion need
only to be considered. This also applies to amendments.
5. To eliminate confusion, only one amendment will be considered at a time and that
amendment must be germane to the motion. An amendment cannot itself be amended.
If a change to an amendment is deemed appropriate, the amendment should be withdrawn
and reintroduced accordingly.
6. The general mode of voting will be by acclamation, but with enough clarity that the
individual votes can be recorded in the minutes. If in doubt, the city clerk can request
a clarification.
7. The meeting will be videotaped and the videotape will be retained for three months
following approval of the minutes for that meeting. The standard retention can be
extended if, in the judgment of the mayor, city administrator, city clerk or any council
member, such action is warranted.
8. If the council action is the result of a resident request and that request is denied in whole
or in part, reasons of fact supporting the denial will be made part of the public record.
9. No council meeting will extend beyond 10:30 PM except by unanimous vote. This rule is
not subject to the modification or suspension provisions of the Standing Rules.
Process – Public Hearings
Since a public hearing is a more formal procedure and often requires certain procedures
and actions to be legal, the meeting rules are changed accordingly.
1. The primary aim of a public hearing is to take input from the public. To accomplish
this in the most effective manner, the chair will introduce the hearing with an
explanation of the issues. This explanation will be given by the chair or a person
designated by the chair. The use of explanatory visual aids is encouraged.
2. Following the explanation, input from the public will be taken. Prior to accepting
input, though, the chair will state the areas where input will be appropriate, the
maximum time to be allotted to any individual presenter, and any other procedural rules
deemed appropriate to guarantee that all concerned parties have a fair and adequate
opportunity to be heard.
3. All individuals wishing to speak must fill out and submit an identification form
and speak into a recording microphone. Individuals not wishing to speak in public
may provide a written statement. The council may take up to 15 minutes to review
written statements presented at the meeting. If the council decides to not act on the issue
at the public hearing meeting, it may, by majority vote, extend the time where written
input will be taken to a day no later than one week before the next meeting where a
deciding vote is planned.
4. All speakers are expected to be businesslike, to the point and courteous. Anyone not
abiding by these rules will be considered out of order.
5. The council will refrain from initiating a discussion during the public input phase
of the hearing except to clarify points brought up. These “points of information”
requests should be held to a minimum.
6. Once the public testimony phase is complete, the chair will announce the public
hearing to be closed and the council will revert back to its open discussion mode
of operation. From this point on, public input will only be appropriate when solicited
by the council.
7. It shall be the intent of the council to vote on the issue at the same meeting as the
public hearing and as close in time to the public hearing as possible. Should it be
necessary to defer voting until a later date, that procedure will be clearly explained
to the audience.
8. No public hearing will extend beyond 10 PM.
9. If the motion contains conditions, as may occur in conditional use or variance
requests, those conditions will be conveyed in writing to the requestor.
10. If the public hearing is the result of a resident request and that request is denied
in whole or in part, reasons of fact supporting the denial will be made part
of the public record.
11. If the public hearing is to set an assessment rate, the assessment formula(s) under
discussion cannot be altered. This implies that the council has fully discussed
any formulas prior to the hearing and that the appropriate legal, fiscal and
engineering consultants have passed on formula(s) viability, legality and
feasibility.
12. If the hearing is to set an assessment, it cannot be scheduled later than the first
meeting in September. This is to allow time to correct any errors prior to the time
needed to certify the rolls to the county.
ADOPTION/MODIFICATION/SUSPENSION
These rules, with the exception of the mandatory 10:30 PM adjournment, can be adopted,
modified or suspended in whole or in part by a ¾ vote of the council. If suspended, they are
automatically reinstated at the next meeting. Should they be suspended or a situation occurs
that is not covered by the standing rules, Sikkink’s Seven Motion System (attached) will apply.
ANNUAL REVIEW
These rules will be reviewed annually at the first meeting in January.
INTERPRETATION
The chair will interpret the rules. However, the chair’s interpretation can be appealed by any
council member and can be overruled by a majority vote.
CONSENT F6
1/11/06
ITEM: Resolution 06-01 designating official depositories for 2006
SUBMITTED BY: Roland Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION
SUMMARY:
All investments are made according to State law and the City’s Investment Policy. The City
Administrator or Finance Director are authorized to deposit general and other funds therein and
handle investments and transfers of funds for the City of Falcon Heights. Collateral is furnished
by the financial institutions as required by law.
US Bank System, LMC 4M Fund (checking account)
US Bank National Association
RBC Dain Rauscher
Citigroup Global Markets, Inc. (formerly Solomon Smith Barney)
Wachovia Securities (formerly Prudential)
Minnesota Municipal Money Market Fund (4M Fund) and (4M Plus Fund)
MBIA Municipal Investors Service Corporation
Wells Fargo Brokerage Services, LLC
ATTACHMENTS:
• Resolution 06-01 designating the City’s official depositories for 2006.
ACTION REQUESTED:
• Adoption of Resolution 06-01 approving the official depositories for 2006.
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
January 11, 2006
No. 06-01
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES FOR THE
CITY OF FALCON HEIGHTS
BE IT HEREBY RESOLVED, by the city council of the City of Falcon Heights
that the following financial institutions be designated as depositories for funds of the City of Falcon
Heights:
US Bank System, LMC 4M Fund (checking account)
US Bank National Association
RBC Dain Rauscher
Citigroup Global Markets, Inc. (formerly Solomon Smith Barney)
Wachovia Securities (formerly Prudential)
Minnesota Municipal Money Market Fund (4M Fund) and (4M Plus Fund)
MBIA Municipal Investors Service Corporation
Wells Fargo Brokerage Services, LLC
BE IT FURTHER RESOLVED that the City Administrator or Finance Director is authorized to
deposit general and other funds therein and handle investments and transfers of funds for the City of
Falcon Heights. Collateral shall be furnished by the financial institutions as required by law.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Moved by: Approved by: ________________________
S u s a n L . G e h r z , M a y o r
January 11, 2006
GEHRZ ____ In Favor Attested by: ________________________
KUETTEL Heather M. Worthington
HARRIS ____ Against City Administrator
LINDSTROM January 11, 2006
T A L B O T
CONSENT F7
1/11/06
ITEM: Consider Resolution 06-02 approving up to a 3% standard
compensation increase for regular employees in 2006, subject to
review and recommendation by supervisor
SUBMITTED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: The Council is being asked to formally approve up to a 3% salary increase for
regular employees with a satisfactory performance at the discretion of the City Administrator.
This increase is budgeted for in the 2006 budget.
Staff will receive their performance evaluations the second or third full week of January and will
be conducted by their supervisor or the City Administrator.
ATTACHMENT:
• Resolution 06-02
ACTION REQUESTED:
• Approval of 3% standard compensation increase for regular employees for 2006, subject to
review and recommendation by supervisor.
CITY OF FALCON HEIGHTS
COUNCIL RESOLUTION
January 11, 2006
No. 06-02
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
RESOLUTION AUTHORIZING COMPENSATION INCREASE FOR REGULAR EMPLOYEES
WHEREAS the 2006 budget includes a 3% standard compensation increase for regular
employees;
NOW THEREFORE, BE IT RESOLVED that the City Administrator is hereby authorized to award up to a
3% compensation increase for regular employees for the year 2006.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Moved by: Approved: __________________________
Susan L. Gehrz, Mayor
GEHRZ January 11, 2006
KUETTEL _____ In Favor
HARRIS Attested: ___________________________
LINDSTROM _____ Against Heather M. Worthington
TALBOT City Administrator
January 11, 2006
CONSENT F8
1/11/06
ITEM: Designation of official newspaper for 2006
SUBMITTED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: State statute requires that a city designate a legal newspaper of general circulation in
the City. This newspaper is used when the city is required to publish legal notification regarding
public hearings, elections and city financial matters. There are three local papers that service
Falcon Heights: Focus News, Park Bugle and the Roseville Review.
Staff recommends that the City designate the Roseville Review as its legal newspaper in 2006
for the following reasons.
• The Roseville Review circulates to most households in Falcon Heights.
• The Roseville Review is a weekly publication. A monthly publication such as the Park
Bugle would not suit the City’s needs, as the City Council meets twice a month, and legal
notices must be published on a more timely schedule.
• The $2.79 per column inch charge for the Roseville Review is significantly less expensive
than the other bid received at $4.50 per column inch from the Sun Focus Newspaper.
ACTION REQUESTED:
• Designate the Roseville Review as the City’s legal newspaper for 2006.
CONSENT F9
1/11/06
ITEM: Appointment of City Engineer for 2006
SUBMITTED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: Staff recommends that the contract with the City of Roseville be continued for 2006,
and that Deb Bloom be appointed as the City Engineer.
ACTION REQUESTED:
• Approval of Deb Bloom and the City of Roseville as City Engineer for 2006.
CONSENT F10
1/11/06
ITEM: Salary Adjustment for City Administrator
SUBMITTED BY: Mayor Gehrz
EXPLANATION:
Summary: In 2003, the city conducted a review of how the salaries and responsibilities of all
city staff positions compared with other metropolitan cities of similar sizes. That review
revealed that the City of Falcon Heights was paying salaries that were far below comparable
cities for two positions---the City Administrator and the Finance Director.
As a result, the city council approved a goal and a plan to bring the salaries for these two
positions to 90% of the average of comparable cities by January 1, 2006. That goal assumes that
the employees in those positions have performed satisfactorily for five years. This plan enabled
us to spread the needed increases across three years instead of making the adjustment in only one
budget year.
The 90% of the average compensation for comparable cities adjusts for our geographic size,
population, number of employees, and number of enterprise funds and utilities operated by the
city of Falcon Heights.
Every three years, the City Administrator is responsible for completing a scope and scale
analysis for every full and part time position and making salary adjustment recommendations to
the City Council in accordance with personnel compensation policies adopted by the City
Council. The City Council is responsible for making compensation adjustments for the position
of City Administrator.
The analysis done in 2003 showed that we were paying the City Administrator $14,312 less than
our goal of 90% of the average salaries for the same position in comparable cities. The City
Council decided to spread the increases that would be necessary to bring the salary for that
position to 90% of the average across three budget years --- 2004, 2005, and 2006.
The Stanton Group Survey Data for 2002, 2003, 2004, and 2005 for City Administrator/City
Manager positions in comparable cities was used to determine the average salaries and the
annual inflation rates for those salaries.
The following metro area cities were used as comparables based upon the Stanton Group Salary
Surveys for City Administrators and City Managers:
City Population
Little Canada 9,825
Arden Hills 9,660
St. Anthony 8,019
Mahtomedi 8,030
Hugo 7,900
Falcon Heights 5,572
St. Paul Park 5,095
Wayzata 4,119
Bayport 3,146
Lauderdale 2.364
Based upon the 2005 Stanton Group Salary Survey data, the average salary for city
administrators/managers in comparable cities was $85,012. Ninety percent of that average is
$76,510.
The City Council reviewed our progress in meeting our goal in June 2005, and approved a mid-
year salary adjustment to an annual salary of $69,776 to account for inflationary increases in the
comparable salaries.
Assuming a 4.2% average increase in the comparable salaries, a $2930 inflationary adjustment
will be required in addition to the $4771 annual salary adjustment planned for 2004, 2005, and
2006.
The council is requested to approve a total salary adjustment of $7,701 for the City
Administrator position effective January 1, 2006. This will bring the total salary to $77,477
which is projected to be approximately 90% of the average for comparable positions in the local
area. This salary was included in the 2006 budget.
This will be the final year of the salary adjustment for this position.
ACTION REQUESTED:
• Approve at total salary adjustment of $7,701 for the City Administrator position effective
January 1, 2006
POLICY G1
1/11/06
ITEM: Agreement for legal services with Campbell Knutson
SUBMITTED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: Staff recommends that the contract for civil legal services be approved for 2006.
Staff continues to be very pleased with the quality of service provided by Campbell Knutson, and
our city attorney Roger Knutson.
Campbell Knutson’s last contract approval was in 1997, and in that time, they have not requested
an increase in their per-hour fees. They are now requesting that the City approve a new contract
with an increase of $20 for attorneys per hour, and $10 for law clerks per hour. The new rates
would be $130 per hour for attorneys, and $70 per hour for law clerks. Other fees for postage or
photocopies have not been adjusted.
Further, staff is asking the City Council to formally approve Roger Knutson as City Attorney
(Civil) for 2006.
ATTACHMENTS:
• Agreement for legal services
ACTION REQUESTED:
• Approval of the City Attorney for 2006
AGREEMENT FOR LEGAL SERVICES
BETWEEN THE CITY OF FALCON HEIGHTS AND
CAMPBELL KNUTSON
Professional Association
AGREEMENT made this 11th day of January, 2006, by and between the CITY OF
FALCON HEIGHTS, a Minnesota municipal corporation ("City") and CAMPBELL
KNUTSON, Professional Association, a Minnesota corporation ("Attorney").
NOW, THEREFORE, in consideration of the mutual undertakings herein, the parties
hereto agree as follows:
1. SERVICES AND RELATIONSHIP.
A. The Attorney shall furnish and perform general civil municipal legal services
for the City. These services shall include:
1) The City will request the Attorney to act on civil matters on an
ongoing and "as needed" basis.
2) The types of services required may include, but may not be limited
to, some or all of the following:
a) Attendance at City Council meetings and other City board,
commission, or committee meetings as requested by the City Council or City
Administrator.
b) Drafting of ordinances, resolutions, and correspondence as
requested.
c) Review of council and planning commission agenda items
and minutes as requested.
d) Meetings and/or telephone conversations discussing and
advising Mayor, Councilmembers, City Administrator, and designated
individuals on general legal matters.
e) Review of municipal contracts, including contracts for public
improvements, joint powers agreements, construction, purchase of
equipment, and the like.
f) Representation of the City in the acquisition of properties for
public improvements, easements, parks, and the like.
g) Representation of the City in condemnation proceedings for
public improvement projects, etc.
h) Representation of the City in matters related to the
enforcement of City building, housing, and zoning codes.
i) Representation of the City in employment related issues,
labor negotiations, arbitration, administrative hearings, and in litigation
involving same.
j) Representation and advice with respect to municipal
employment matters, including but not limited to: PERA, labor agreements,
personnel policy, FLSA, veteran's preference, unemployment compensation,
and worker's compensation.
k) Research and submission of legal options on municipal or
other legal matters requested by City Council or City Administrator.
l) Providing a legal briefing as requested to the City Staff and
Council regarding new or proposed legislation affecting municipal
operations and activities.
m) Providing periodic written updates on new state or federal
legislation or judicial holding impacting upon the City, and suggested action
or changes in operations or procedures to assure compliance.
n) Defend the City in all litigation, except in those cases where
insurance companies are required to exclusively provide defense, including
but not limited to: (i) human rights claims; (ii) zoning and land use
regulation matters; (iii) permits and administrative actions; and (iv) labor and
employment matters.
o) Review bonds and insurance requirements required by or for
contracts or activities.
p) Respond to City Staff inquiries and return telephone calls
within the same day of inquiry.
B. The Attorney shall be engaged as an independent contractor and not as a
City employee. The Attorney is free to contract with other entities.
C. Roger Knutson will act as lead civil counsel for the City and be designated
as City Attorney. Mr. Knutson's designation as City Attorney means that he will attend council
meetings as requested and be the main contact and legal representative for the City. He will consult
with and refer the City officials to other attorneys within the firm when appropriate.
D. This Agreement does not preclude the City from seeking legal counsel from
another firm, if it finds it necessary to do so.
2. TERM.
A. The Attorney shall serve at the pleasure of the City Council, and this
Agreement may be terminated without cause by action of the City Council.
B. The Attorney may terminate this Agreement at any time, provided that the
Attorney shall give the City thirty (30) days written notice before the termination becomes effective.
3. PAYMENT.
A . General Civil Municipal: Attorneys - $130.00 per hour, Legal Assistants
and Law Clerks - $70.00 per hour.
B . Pass-through Legal Services: The customary hourly rate of the particular
attorney doing the work, currently ranging from $130.00 to $225.00 per hour, for legal services that
are to be passed through to third parties according to the City's policies.
C . Costs: Out-of-pocket costs without mark-up. Costs include:
· W e s t l a w
· recording fees
· postage of 50¢ or more
· photocopies at 20¢ per copy
· long distance telephone calls
· litigation (court filing fees, expert witnesses, acquisitions, subpoenas,
service of process, etc.)
D . Payments: Payments for legal services provided the City shall be made in
the manner provided by law. The City will normally pay for services within thirty (30) days of
receipt of a statement for services rendered.
4. INSURANCE. The Attorney will purchase and maintain sufficient insurance to
protect Attorney against claims for legal malpractice.
5. MISCELLANEOUS.
A . Governing Law. This Agreement shall be governed by the laws of the State
of Minnesota.
B . Assignment. The Attorney may not assign or refer any of the legal services
to be performed hereunder without the written consent of the Falcon Heights City Council.
C . Effective Date. This Agreement shall become effective upon its execution
by the City and the Attorney. This Agreement shall not be modified or amended without the
approval in writing of the Falcon Heights City Council.
Dated: January 11, 2006. CITY OF FALCON HEIGHTS
BY: _________________________________
S u s a n L . G e h r z , M a y o r
A N D _ _ _ _ _ _ _ _________________________
Heather M. Worthington, City Administrator
Dated: ________________, 2006. CAMPBELL KNUTSON
P r o f e s s i o n a l A s s o c i a t i o n
BY: _________________________________
R o g e r N . K n u t s o n
V i c e P r e s i d e n t