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HomeMy WebLinkAboutCCAgenda_04Nov10• CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA November 10, 2004 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: GEHRZ KUETTEL LAMB LINDSTROM TALBOT WORTHINGTON SHEA KODLUBOY ATTORNEY ENGINEER C. COMMUNITY FORUM: D. PRESENTATIONS: Martin Costello -Domestic Violence Statutes ~•.` E. APPROVAL OF MINUTES: October 26, 2004 TAB 1 F. PUBLIC HEARINGS: None Scheduled G. CONSENT AGENDA: ~' 1. General Disbursements through November 5, 2004: $ 96,245.85 Payroll (10/15/04-10/30/04 $ 11,038.29 TAB 2 ~~ 2. Transfer of funds from Water Special Revenue Fund (204) to the Public Safety Capital Project Fund (402) to help fund a new fire truck for 2005 TAB 3 H. POLICY AGENDA 13••'~ 1. MnDOT Maintenance Resolution TAB 4 ~.,'~ 2. 2005 Tree Removal Contract Extension TAB 5 I. REPORTS FROM COUNCIL MEMBERS: J. INFORMATION AND ANNOUNCEMENTS: i• Minns t~ta'S QQmestic ~liQlen a L,avtir~ Hughes 8 Costello Falcon Heights Prosecuting Attorneys Falcon Heights City Council Meeting November 10, 2004 Outline of Presentation 1. Criminal Prosecutions a Domestic Assault ~-. . f s. Restraining Orders ~ ~ ~ c. Victim Advocacy z. Firearms Disqualification 1 • i• r1 ~J Criminal Prosecutions ^ Courts are actively prosecuting cases of domestic violence. ^ No Contact Orders, orders prohibiting contact between the victim and the aggressor, are commonly requested by the prosecutor, and granted by the Court, in criminal cases. ^ Caveat: Victim cooperation is important. :€ ~~ r~ ~.~L;. j:~.-: `~ ~ Misdemeanor Arrest Rule ^ Minn. Stat. 629.34 ^ Police may not make a warrantless arrest for a misdemeanor or gross misdemeanor offense unless the offense is committed in the presence of the arresting officer. 2 • • • Assault Laws ^ Minn. Stat. 609.224: Fifth-Degree Assault o Crime to intentionally (1) cause fear in another of immediate bodily harm or death, or (2) inflict or attempt to inflict bodily harm upon another. ^ Minn. Stat. 609.2242: Domestic Assault o Same as Fifth-Degree Assault, but crime must be committed against a "family or household member." "Family or Household Members" ] ^ Defined in Minn. Stat. 5188.01, subd. 2(b). Indudes: °~ +. Spouses and former spouses; ~ z. Parents and children; y~ ~.+ a. Persons related by blood; a: <. Persons presently residing together, or °~' who have resided together in the past; s. Persons with a child in common, regardless of whether they have been marred or have lived together at any time; s. A man and woman'rf the woman is pregnam and the man is alleged to be the father, regardless of whether they have been married or have lived together at any time; ~. Persons involved in a significant romantic orsexual relationship. Criminal Prosecution: Restraining Orders, ~~~ 4.P.t1l~ i.+w Ct/+~1 3 • i• Types of Orders E e ^ Orders for Protection (Minn. Stat. 5188.01, subd. 6) ^ Harassment/ Restraining Orders (Minn. Stat. 609.748, subd. 5) ^ No Contact Orders (Minn. Stat. 5186.01, subd. 22(a) ]I Orders for Protection ^ Minn. Stat. 5188.01, subd. 6. ,"" ,~: ^ Issued when there is a domestic relationship between the victim +~' and the abuser. ~~ <~_ ~ ^ Possible Contents: ` ~ S ~ ~;T , o Restrain the abuser from ~, f -~ '"~,~ ;. committing acts of domestic , :~ abuse. ; ~~ °; o Exclude abusers from Me victim's residence o Order the abuser to attend counseling o Order the abuser to pay restltutlon to the victim 4 • • r~ ~J Violation of Court Orders ] ^ Violation of an Order for Protection: Minn. Stat. 5188.01, subd. 14(a) o Crime to act in violation of an OFP whenever one is granted, and the person to be restrained knows of the existence of the order. ^ Violation of a Harassment/Restraining Order: Minn. Stat. 609.748, subd. 6(a) o Crime to violate the order whenever one is granted, and the person to be restrained knows of the existence of the order. Violation of Court Orders, cont ^ Violation of No Contact Order. Minn. Stat. 5188.01, subd: 22(b) o Come for a person who knows of the existence of a domestic abuse no cornaa order issued against the person fo violate that order. ^ Contempt of Court: Minn. Stat. 588.20, subd. 4 o Crime for a person to wilHully disobey the lawful process or other mandate of a Court. Harassment/Stalking ^ Minn. Stat. 609.749. ^ It is a gross misdemeanor to ~' .:, engage in intentional conduct that the actor knows or has reason to know would cause ~ " the victim to feel frightened, threatened, oppressed, persecuted, or intimidated; and that actually causes this reaction on the part of the victim. 5 • • • Offense Enhancement ., .r.. ^ Domestic Violence Offenses can be enhanced from misdemeanors to gross misdemeanor- and felony-level offenses. ^ Enhancement depends on the number of convictions for "qualified domestic violence-related offenses" (QDVRO) and the date of discharge from probation for those offenses. QDVROs: Minn. Stat. 609.02, subd. 16., ,. Violation of Domestic Abuse Order for Protection z. First -Fifth Degree Assauk a. Domestic AssauR o. First -Fourth Degree Criminal Sexual Conduct s. Malicious Punishment of a Child s. Terroristic Threats ~. Violation of Harassment Restraining Order e. HarassmenVStalking s. Similar Taws of other states, the US, the District of Columbia, tribal lands, and US territories. Bail and Conditions of Release ^ Mlnn. Stet. 629.471 and 829.72 ^ A judge may impose bail in en amount up to 8 times the maximum fine that maybe Imposed for the offense. o Misdemeanors: 58,000.00 o ddG~~ross Misdemeanors: 518,000.00 ~ Inducting: impose conditions of release, o A No Contact Order, o An order prohibiting possession of a firearm; o Prohibition of drug andlor alcohol use; ar o Electronic monitoring; or o Any other conditions necessary to protect the victim's safely and ensure the P pea~rtl 9 of the defendant at future court l,~h~ c-Qrv-~~ ~ ~,7~G/` ~~ lM.l/vLQda 1MC~ r J ,,nnx,..C, n.n..~Z . ~l ~ G~b ~ 1)v~;^~ i ~~O~u1-A- vw- ~ c~u-~- ~ n,. c~tr ~~ ~ i Q 6 • • • Mandator Sentencing Guidelines , ^ All Domestic Violence Offenses: o Minn. Stat. 5188.02, subd. 1 0 8 the defendant is placed on probation, he or she must partiapate in, and successfully complete, a domestic abuse counseling program or educational program. ^ Violation of an OFP: o Minn. Stat. 5188.01, subd. 14 (b)(c) o Misdemeanor. must serve a minimum of 3 days SmprisonmeM. o Gross Misdemeanor. must serve a minimum of 10 days imprisonment. ^ Domestic Assault: o Minn. Stat. 609.2243, subd. 1 o G Mi dem anor. must be sentenced to a minimum of 20 ays impnsonment, 96 hours of which must be served consecutively. Criminal Prosecution: Victim Advocacy, ^ Vidim Advocates: o Provide morale support for the victlm - in court proceedings. o Advocate for the victim's wishes in cdminal case resohitans. o Provide general support for the victim o Prove shelters far victlms and their children o Assist in obtaining orders for protection and harassmenVrestraining orders. W~o U-~, t7 r~ 7 • • i• I Firearms Dis ualification: State Law seq... , ^ Persons convicted of domestic assault, violation of an order for protection, or harassment/ stalking, may be prohibited from possession of a pistol for three years from the date of conviction. ^ A person convicted of an offense involving the use of a firearm may, at the discretion of the court, be ordered not to possess a firearm for three years up to life. Firearms Disqualification: Federal Law , e Federal law prohibits any person subject to an order for protection from possessing a firearm. ^ It also prohibits anyone who has been convicted of a misdemeanor crime of domestic assault from possessing a firearm. i Firearms Forfeiture ^ If the offender owns or possesses a firearm, and used the firearm in any way in commission of domestic assault, violation of an order for protection, or harassment/ stalking, the firearm is subject to forfeiture to the state. 8 • • i• Challenges to Prosecution t. Reporting ^ Many incidents of domestic violence ~'~ are not reported by the victims, who oken fear retaliation, ostracism, and humiliation by the abuser, family, friends, and the community. i. Victim cooperation ^ Those victims who do report the crime to police may recant or after their ~ ,,,nab version of events, oken in an ekort to reconale with the abuser. Domestic Assaults in Falcon Heights e This year, two domestic assaults (one misdemeanor and one gross misdemeanor) have been prosecuted in Falcon Heights. ^ Both cases resulted in guilty pleas to the domestic assault charge. Our Goals ,. To work closely with the St. Anthony Police Department to ensure that reported instances of domestic violence are prosecuted; i. To work closely with the victim advocates for Falcon Heights at Tubman Family Alliance; and 3. To obtain appropriate and just results to ensure the safety of victims and the community. fl ~~ l~ V3 ~~, ~ '!yl ~ ,... ce Z ~~~ ~ ~~, 9 • CITY OF FALCON HEIGHTS SPECIAL MEETING MINUTES October 26, 2004 Mayor Gehrz called the special Council meeting to order. PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb, Peter Lindstrom Also present: City Administrator Heather Worthington, Deputy Clerk Mary Shea Kodluboy, Public Works Director Greg Hoag, Recreation Director Ann Davy, Finance Director Roland Olson, Public Works Maintenance Workers Dave Tretsven and Colin Callahan Absent: Council member Richard Talbot Mayor Gehrz welcomed the students and teachers from Falcon Heights Elementary School and thanked the Roseville Rotary Club for paying for their bus transportation. She told the audience you are never too young to help make your communities better places to live, visit and go to school. Agenda packet materials were distributed and Mayor Gehrz said the students would be learning about issues affecting recreation, public safety and local government. POLICY AGENDA: • Falcon Heights Elementary School Site Planning and Joint-Use Agreement Administrator Worthington said that in the early 1990's, the city and the school district partnered a joint-use agreement for the Falcon Heights Elementary School playground and playing fields. This agreement formalized the city's permission to utilize the school grounds and playground for recreational use on behalf of our residents, and also created a financial partnership among the two entities for installation of new playground equipment. That agreement sunset in 1999; however, the two entities have voluntarily honored the agreement since then with regard to maintenance of that playground equipment and the use of the playing fields. Early in 2004, the school's PTSA group approached the city and asked if we would consider helping them fund new playground equipment to replace an old wooden playground structure. In the 2005 budget, the City Council allocated $15,000 for replacement of this structure, which represents approximately 1/3 of the total cost of the playground equipment. The new agreement, which has been drafted by the city attorney, would formalize this cost participation, and add new provisions for the installation of a seasonal hockey rink on the school grounds, as well as the continuing seasonal installation of a pleasure rink for skating. The agreement is being reviewed by the ISD 623 School District, Roseville Area Schools. The plan was reviewed by the neighborhood, and there was consensus amongst those residents that a hockey rink was a favorable addition to the neighborhood. Staff is currently working on issues related to the placement of the rink, possible lighting in the future, and ratification of this agreement with the school district. The demographics for the area around the school indicate there are 423 children under five years of age and within the City there are 1,693 youth under the age of 19. • FALCON HEIGHTS CITY COUNCIL MINUTES -2- October 26, 2004 Falcon Heights Elementary School Site Planning and Joint-Use Agreement (continued) The meeting was opened to the audience for questions and commentary. Shawn said that he loves to play hockey. The outdoor teachers won't let them go into the streets if they lose a puck. Council member Kuettel said the boards should keep most of the pucks within the hockey rink. If necessary, the playground supervisor will go and get the puck. Laura asked if the rink boards are going to be kept up year round. She doesn't want them up all the time because she wants to be able to run around. Council member Kuettel said that most of the parents indicated they don't want the hockey boards up year round. Public Works Director Hoag said the plan is to make it a temporary rink. The boards will be going up in the next three weeks and will be taken down in early spring, as soon as conditions permit removal. Melissa asked about putting up and taking down the hockey boards. Public Works Director Hoag said that is done with all of the City's rinks. The City doesn't have a lot of acreage at each of its parks. The City does the same thing with the equipment for the other seasonal sports, such as soccer. It puts them up and takes them down. . Emily asked why temporary boards aren't placed around the whole rink. Public Works Director Hoag said it is much easier to have open ice with no boards. The rinks are maintained at the same quality. The question and commentary period was closed. A brief Council discussion followed. Kuettel moved that staff be authorized to negotiate the agreement, and bring the finalized agreement back to the City Council at first November meeting for ratification. The motion was unanimously approved. 800 MHz Radio Plan Administrator Worthington said that the Ramsey County's Public Safety Communication System Project is exploring ways to improve communication among local, regional, state and federal law enforcement, fire, emergency medical, emergency services and other public safety agencies. Currently these agencies have different radio systems that are not linked together. Coordination is difficult in emergencies, especially when timing is most important. Ramsey County is working with cities to enhance public safety countywide by supporting reliable, timely communications and avoiding unnecessary duplication. She introduced Captain John Ohl, from the Saint Anthony Police Department, the police department the City of Falcon Heights • contracts with for police services. a • FALCON HEIGHTS CITY COUNCIL MINUTES -3- October 26, 2004 800 MHz Radio Plan Captain Ohl said he was most pleased to be at the special meeting and that it was a great opportunity for the local youngsters. He said the Federal government informed everyone they could no longer use a VHF radio system. The new 800 MHz technology will allow police, fire, and public works employees from any community in Ramsey County to talk with their counterparts in other cities, the County, and even the State of Minnesota. With current VHF and UHF technology, cities cannot talk to each other, unless they are on a statewide channel. They are also limited in the number of channels they can utilize, which can create communication problems in an emergency situation. He showed his radio to the audience and said they are more like a small computer and have a large capacity for numbers. He is looking forward to Ramsey County having the 800 MHz radio system because it will help increase public safety and interoperability. The meeting was opened to the audience for questions and commentary. Grace asked why the radios aren't more like a cell phone. Captain Ohl said they are similar to a Nextel phone, but the radios need much larger capacity. Council member Lamb said there is a • radio spectrum and you don't want interference between private calls and police and fire calls. Jason asked how many people can talk at once. Captain Ohl described the system and said that, in some instances, one individual can talk and a lot of people can hear. Gretel asked if they couldn't make it a little laptop. Captain Ohl said there are laptops in all of the police cars right now. Haley asked why police officers use walkie talkies. Captain Ohl said there are radios in the cars and the officers also carry radios with them. Emergency calls go to dispatch and dispatch uses the car radios to contact the police department. When the officers get out of their cars they carry a radio so they can communicate. The question and commentary period was closed. Mayor Gehrz said the City is determining how much money it will need to cover the cost of the radios. The new equipment for this conversion to 800 MHz will be covered in part by a grant from Ramsey County, in addition to financial resources from each community. Staff will present final cost estimates sometime in November. Local Government Structure Discussion Administrator Worthington explained that Falcon Heights is a city of the fourth class~ities • under 10,000 in population. 3 • FALCON HEIGHTS CITY COUNCIL MINUTES -4- October 26, 2004 Local Government Structure Discussion (continued) Administrator Worthington explained that Falcon Heights is a statutory city-that is, it operates under Chapter 412 of the Minnesota Statutes, commonly known as the statutory city code, and under a number of other statutes that apply to all cities. Falcon Heights is a statutory city, Plan A, with a "weak mayor-council plan" and a city administrator who acts as the city's manager of day-to-day operations. The mayor's powers in weak mayor-council communities are no greater than those of any other member of the council, with the exception of the mayor's role as presiding officer at council meetings and several minor duties. No individual council member holds specific administrative powers. Many statutory Standard Plan and Plan A cities create a city administrator position by resolution or ordinance and specify the responsibilities of the position. City administrators are appointed because of their professional qualifications; this is not a political appointment. In Falcon Heights, the council members and mayor serve a staggered four-year term. Elections are held in odd-years. The City Council meets every second and fourth Wednesday evening at 7:00 p.m. Meetings cannot go past 10:00 p.m. unless a majority of the Council votes to extend • the meeting past that time. The city hires professional staff people to carry out the programs and projects that the City Council decides to fund each year. The City Administrator manages the personnel of the city, the day-to-day functions of the city, and carries out the policies developed by the City Council. The city has a Deputy Clerk, Public Works Director, Finance Director, Planning and Zoning Coordinator, Recreation Director, Maintenance Workers, Part-time Secretary, Seasonal Forester, and Part-time Fire Marshal. The city contracts with the City of St. Anthony for police services. The City also has apaid-on-call fire department, which is staffed by volunteers from the community. These people are highly trained, and drill each week on their firefighting skills. She utilized the LCD projector to present the League of Minnesota Cities' overview of local government in Minnesota. The meeting was opened to the audience for questions and commentary. Lucas asked how many mayors there are in Minnesota. Mayor Gehrz said there are 873 cities in Minnesota and 873 mayors. Anna asked how many times the City Council has held meetings with different schools. Council member Lindstrom said this is the very first time the Falcon Heights City Council has done this. He has never heard of any other city in the state doing this. Atara asked how many governors there are in the United States and he was told 50. 4 FALCON HEIGHTS CITY COUNCIL MINUTES -5- • October 26, 2004 Local Government Structure Discussion (continued) John asked how old you have to be to be on the City Council and he was told 18 years of age. Council member Lindstrom said that he was 28 years old when he was elected. Zach asked how many mayors there are in the United States. Mayor Gehrz said there are over 17,000 cities in the United States and they each have a mayor. Marissa asked Council member Lindstrom how many houses he has door knocked on. Council member Lindstrom said that in 1999, when he was elected for the first time, and 2003, when he was re-elected, he went to every house in the city at least twice during each election period. There are about 2,200 homes in Falcon Heights. Council member Lamb suggested there be some discussion about the various commissions that the city has. The age requirement to be a Commission member is different than for a Council member. Administrator Worthington described the city's commissions: Parks and Recreation, Planning, Neighborhood, Solid Waste and Human Rights. You have to be at least 12 years of age to be on a city commission. It is very important to have kids participate because they are . definitely a part of the community and their opinions matter. Parks and Recreation and the Solid Waste Commission each have a youth Commission member at this time. Elections Overview Deputy Clerk Kodluboy gave a brief overview of the upcoming general election on Tuesday, November 2, to elect a president for the next four years. Falcon Heights has two polling locations: Precinct 1 -City Hall, 2077 West Larpenteur Avenue Precinct 2 -Falcon Heights Elementary School, 1393 Garden Avenue There are 1,811 registered voters in Precinct 1 (addresses west of Snelling Avenue) and 1,442 registered voters in Precinct 2 (addresses east of Snelling Avenue), or 3,253 registered voters. What are the criteria for becoming a registered voter? • 18 years of age on election day • Citizen of the United States • Have resided in Minnesota for 20 days immediately preceding election day • Maintain residence at the address you give on the voter registration form • Not be under court ordered guardianship • Not have been found by a court to be legally incompetent to vote • Not have been convicted of a felony without having your civil rights restored S FALCON HEIGHTS CITY COUNCIL MINUTES _6_ • October 26, 2004 Elections Overview (continued) The meeting was opened to the audience for questions and commentary. Tammy asked why you have to be at least 18 years of age to vote. Administrator Worthington said that you used to have to be 21. Some of it has to do with things that you do when you become an adult. It hasn't always been 18. Back in history you could only vote if you were a man. The question and commentary period was closed. Mayor Gehrz thanked the students and their teachers for coming and said the City Council and City Administrator would be happy to go to the classes and make presentations. The special Council meeting was adjourned at 10:30 AM. Respectfully submitted, Mary Shea Kodluboy Deputy Clerk i• '• U ITEM: Disbursements and Payroll SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary 1. General Disbursements through November 5, 2004: 2. Payroll (10/15/04-10/30/04 ATTACHMENTS: • General Disburseme is on pages '' • Payroll on page ACTION REQUESTED: • Approval CONSENT G1 11/10/04 $ 96,245.85 $ 11,038.29 7 DATE 11/04/04 TIME 09:43 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 11-OS-04 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT ICMA RETIREMENT TRUST 457 302632 GEHRZ NOV/04 LEGISLAT 112.50 ICMA RETIREMENT TRUST 457 302632 TALBOT NOV/04 LEGISLAT 270.00 LILLIE SUBURBAN NEWSPAPER 10/26 VOTING PUBLIC TEST LEGISLAT 5.58 *** TOTAL FOR DEPT 11 388.08 AMERICAN OFFICE PRODUCTS STAPLE REMOVERS/STAPLER ADMINIST 25.94 AMERICAN OFFICE PRODUCTS LETTERHEAD ADMINIST 183.18 AMERICAN OFFICE PRODUCTS BINDERS ADMINIST 80.38 CASH CERTIFIED MAIL POSTAGE ADMINIST 3.82 HERMES FLORAL COMPANY CHENOWETH FUNERAL FLOWRS ADMINIST 108.58 ICMA RETIREMENT TRUST 457 302632 WORTHINGTN NOV/04 ADMINIST 250.00 60124 LAURA KUETTEL BANK SVC FEE REIMBURSEMT ADMINIST 24.00 60122 PERA OCT 31 PERA WITHHOLDINGS ADMINIST 1,424.42 COORDINATED BUS. SYSTEMS, TAX ON COPIER MAINT/4TH ADMINIST 32.90 *** TOTAL FOR DEPT 12 2,133.22 DOCUMENT RESOURCES PAYROLL CHECKS FINANCE 611.27 *** TOTAL FOR DEPT 13 611.27 CASH FOOD FOR ELECTION JUDGES ELECTION 150.00 MARY KODLUBOY ELECTION JUDGES FOOD ELECTION 124.54 *** TOTAL FOR DEPT 15 274.54 MCI WORLDCOM RES SVC LD ADDITIONAL LINE FEE COMMUNIC 14.00 MCI WORLDCOM RES SVC LONG DISTANCE CHRGS COMMUNIC 14.54 NEXTEL COMMUNICATIONS,INC CELL PHONE COMMUNIC 58.52 *** TOTAL FOR DEPT 16 87.06 CITY OF LITTLE CANADA 3RD QTR BLDG INSPECTIONS PLANNING 9,238.92 CITY OF LITTLE CANADA 3RD QTR F.H. FIRE INSPCT PLANNING 4,838.14 CITY OF LITTLE CANADA 3RD QTR LAUD.FIRE INSPCT PLANNING 4,838.14 CITY OF LITTLE CANADA 1ST&2 ND QTR FH FIRE INSP PLANNING 6,499.46 MN NCPERS LIFE INSURANCE NOV/04 PLANNING 16.00 *** TOTAL FOR DEPT 17 25,430.66 SHC PAGING PAGER RENTALS EMERGENC 33.46 NEXTEL COMMUNICATIONS,INC CELL PHONE EMERGENC 41.57 *** TOTAL FOR DEPT 21 75.03 CITY OF ST ANTHONY NOV/04 POLICE SVGS POLICE 38,585.84 *** TOTAL FOR DEPT 22 38,585.84 HUGHES & COSTELLO NOV/04 PROSECUTIONS PROSECUT 2,583.25 *** TOTAL FOR DEPT 23 2,583.25 AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 55.59 EMERGENCY APPARATUS MAINT PUMP TEST 753 FIRE FIG 363.43 OXYGEN SERVICE COMPANY BREATHING AIR FIRE FIG 62.90 SUPERAMERICA FUEL FIRE FIG 26.10 W.S. DARLEY & CO. SMOKE BOMBS FOR TNG FIRE FIG 142.14 *** TOTAL FOR DEPT 24 650.16 • ALLEGRA PRINT & IMAGING BUSINESS CARDS GREG CITY HAL 51.01 8 DATE 11/04/04 TIME 09:43 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 11-OS-04 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ -------- ----------- BROWNING-FERRIS IND. NOV WASTE CHRGS CITY HAL 298.90 HOAG, GREG PARKING/MILEAGE REIMS CITY HAL 79.13 CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 53.55 CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 27.86 XCEL ENERGY ELECT CITY HAL 120.21 XCEL ENERGY ELECT CITY HAL 605.74 SUBURBAN ACE HARDWARE BATTERIES CITY HAL 19.47 SUBURBAN ACE HARDWARE FASTENERS AND DRILL BIT CITY HAL 6.31 SUBURBAN ACE HARDWARE MORE BATTERIES CITY HAL 17.00 NEXTEL COMMUNICATIONS,INC CELL PHONE CITY HAL 82.80 NEXTEL COMMUNICATIONS,INC CELL PHONE CITY HAL 41.40 *** TOTAL FOR DEPT 31 1,403 .38 CITY OF ST PAUL FUEL/SEPT 04 STREETS 100.88 GRAINGER, W. W., INC. BULBS FOR STREET LITES STREETS 199.40 XCEL ENERGY ELECT STREETS 61.95 XCEL ENERGY ELECT STREETS 8.00 XCEL ENERGY ELECT STREETS 9.35 XCEL ENERGY ELECT STREETS 58.66 XCEL ENERGY ELECT STREETS 7.43 XCEL ENERGY ELECT STREETS 69.48 SUBURBAN ACE HARDWARE LARP AVE ST LITE REPAIR STREETS 13.62 SUBURBAN ACE HARDWARE WORK GLOVE STREETS 3.18 *** TOTAL FOR DEPT 32 532 35 . S & S TREE SPECIALISTS IN STORM DAMAGE TREE PRUNE TREE PRO 521.85 *** TOTAL FOR DEPT 34 521 .85 ~ CITY OF ST PAUL FUEL SEPT 04 PARK & R 100.89 60121 MN RECREATION PARK ADMIN DAVY- CONF REGISTRATION PARK & R 300.00 ICMA RETIREMENT TRUST 457 302632 TRETSVEN NOV/04 PARK & R 100.00 KATH FUEL OIL COMPANIES ENGINE OIL PARK & R 95.70 XCEL ENERGY ELECT PARK & R 22.65 XCEL ENERGY ELECT PARK & R 20.94 XCEL ENERGY ELECT PARK & R 320.63 ON SITE SANITATION PORTABLE TOILET COMM PK PARK & R 70.65 SCHARBER & SONS TRACTOR PARTS JD PARK & R 85.20 SUBURBAN ACE HARDWARE BAGGING KIT FOR MOWER PARK & R 75.80 SUBURBAN ACE HARDWARE FASTENERS AND DRILL BIT PARK & R 6.32 UNITED RENTALS PAINT FOR SOCCER FIELDS PARK & R 59.88 UNITED RENTALS FLAGGING TAPE PARK & R 16.54 QWEST TELEPHONE PARK & R 110.47 *** TOTAL FOR DEPT 41 1,385. 67 LILLIE SUBURBAN NEWSPAPER WANT ADD PRK PROGRAM PARK PRO 36.00 *** TOTAL FOR DEPT 50 36. 00 BROWNING-FERRIS IND. SOLID WASTE MGMT TAX SOLID WA 50.65 BROWNING-FERRIS IND. RAMSEY CTY CEC SOLID WA 157.91 *** TOTAL FOR DEPT 56 208. 56 60118 AUDUBON SOCIETY PROJECTOR SCREEN GENERAL 150.00 • *** TOTAL FOR DEPT 63 150. 00 HUNTS OFFICE FURNITURE OFFICE FURNITURE P.WORKS PUBLIC W 192.60 9 DATE 11/04/04 TIME 09:43 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3 APPROVAL OF BILLS PERIOD ENDING: 11-OS-04 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT HUNTS OFFICE FURNITURE OFFICE FURNITURE P.WORKS PUBLIC W 133.75 *** TOTAL FOR DEPT 65 326.35 60120 OMALLEY CONSTRUCTION INC 2004 SIDEWALK IMPROVMTS INFRASTR 20,551.78 *** TOTAL FOR DEPT 71 20,551.78 XCEL ENERGY ELECT SANITARY 16.80 *** TOTAL FOR DEPT 75 16.80 60119 XCEL ENERGY ELECTRICL WORK GAZZEBO STORM DR 294.00 *** TOTAL FOR DEPT 76 294.00 *** TOTAL FOR BANK O1 96,245.85 *** GRAND TOTAL *** 96,245.85 i• to DATE 11/04/04 TIME 09:43 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 3 APPROVAL OF BILLS • PERIOD ENDING: 11-OS-04 CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ -------- ----------- HUNTS OFFICE FURNITURE OFFICE FURNITURE P.WORKS PVHLIC W 133.75 *** TOTAL FOR DEPT 65 326.35 60120 OMALLEY CONSTRUCTION INC 2004 SIDEWALK IMPROVMTS INFRASTR 20,551.78 *** TOTAL FOR DEPT 71 20,551.78 XCEL ENERGY 60119 XCEL ENERGY ELECT SANITARY 16.8D *** TOTAL FOR DEPT 75 16.8D ELECTRICL WORK GAZZEBO STORM DR 294.00 *** TOTAL FOR DEPT 76 294.00 *** TOTAL FOR BANK Ol 96,245.85 *** GRAND TOTAL *** 96,245.85 ~~ ~ ~ `~~~-e~ ~~~ ~r~ ~~ ~~ .7~~ ©~~ n -P~ ID PERIOD END DATE 10/31/04 **FILE NOT UPDATED** SYSTEM DATE 10/28/04 C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME TYPE DATE NUMBER PAGE 1 CHECK CHECK NUMBER AMOUNT COM 10 31 04 6 SUSAN GEHRZ 50039 193.07 COM 10 31 04 12 LAURA A. KUETTEL 50040 277.05 COM 10 31 04 13 PETER C. LINDSTROM 50041 277.05 COM 10 31 04 14 RICHARD P TALBOT JR 50042 7.05 COM 10 31 04 15 ROBERT E LAMB 50043 277.05 COM 10 31 04 34 CLEMENT KURHAJETZ 50044 290.99 COM 10 31 04 42 MICHAEL D CLARKIN 50045 108.52 COM 10 31 04 66 ALFRED HERNANDEZ 50046 55.41 COM 10 31 04 74 MARK J ALLEN 50047 138.52 COM 10 31 04 85 DANIEL S JOHNSON-POWERS 50048 54.64 COM 10 31 04 91 RICHARD H HINRICHS 50049 38.64 COM 10 31 04 1003 HEATHER WORTHINGTON 50052 1501.84 COM 10 31 04 1007 PATRICIA PHILLIPS 50053 479.24 COM 10 31 04 1015 GREGORY R. HOAG 50054 1408.13 COM 10 31 04 1030 MARY A. KODLUBOY 50055 1404.59 COM 10 31 04 1033 DAVE TRETSVEN 50056 1050.35 COM 10 31 04 1038 DEBORAH K JONES 50057 1202.30 COM 10 31 04 1136 ROLAND O OLSON 50058 1301.61 COM 10 31 04 1137 MARK C. HANSMEIER 50059 174.08 COM 10 31 04 1138 ANN E. DAVY 50060 374.70 COM 10 31 04 1143 COLIN B CALLAHAN 50061 423.46 COMPUTER CHECKS 11038.29 MANUAL CHECKS .00 NOTICES OF DEPOSIT .00 ****TOTALS**** 11038.29 • • • • CONSENT G2 11/10/04 ITEM: SUBMITTED BY: REVIEWED BY: EXPLANATION: Transfer of funds from Water Special Revenue Fund (204) to the Public Safety Capital Project Fund (402) to help fund a new fire truck for 2005 Roland O. Olson, Finance Director Heather Worthington, City Administrator Summary: As previously discussed in our budget workshops a transfer of funds needs to be done to transfer $150,000 from the Water Special Revenue Fund (204) to the Public Safety Capital Fund (402) to help fund a new fire engine to be purchased in 2005 to replace Engine 753, which was purchased in 1978. The expense budget will be modified to reflect this change. Staff recommends that the new budgeted expenditure for the water special revenue fund (204) be $165,000. ^ Transfer $150,000 from the Water Special Revenue Fund (204) to the Public Safety Capital Fund (402) to help fund the purchase of a new fire engine in 2005 ACTION REQUESTED: • • i• POLICY Hl • 11/10/04 ITEM: MnDOT Maintenance Resolution SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The City of Fridley has contacted staff regarding a need to communicate the impact on cities of MnDOT's lack of maintenance on state-owned roadways that traverse our communities. Fridley is asking cities to consider the attached resolution that asks MnDOT to regularly maintain the guard rail, sound wall, and other fencing in the rights of way, in addition to regular mowing and maintenance of grass and plantings. In Falcon Heights, MnDOT has responsibility for Snelling Avenue. For many years, MnDOT did not mow the median of Snelling very often; as a result, the city received numerous complaints. Staff did communicate this problem to MnDOT; however, they did not increase the frequency of their maintenance and as a result, Falcon Heights' public works maintenance began mowing the median and boulevards on Snelling Avenue in 1999. This resolution represents a new effort by multiple cities, to draw MnDOT's attention to this problem. The City of Fridley hopes to convene a meeting between several suburban mayors and the Governor, sometime in early 2005 before the legislative session. They are also recommending that the cities who participate in this effort send a packet of information to their legislative delegation. ATTACHMENT: ^ Resolution 04-23 on pages ~ `' ACTION REQUESTED: • Discussion • Adoption of Resolution 04-23 • Authorize staff to send packets containing a letter and this resolution with applicable background information, to the legislative representatives of Falcon Heights i• 13 C No. 2004-23 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION Date: November 10, 2004 RESOLUTION REQUESTING MNDOT TO CONDUCT REGULAR MAINTENANCE OF THEIR RIGHTS OF WAY WITHIN CITY LIlVIITS WHEREAS as maintenance of government property and facilities is important to the image of Minnesota cities; and WHEREAS Minnesota cities are responsible for enforcement of property maintenance codes that pertain to the mowing of grass, the abatement of noxious weeds, the placement of trash and junk in yards and the maintenance of fences; and WHEREAS the State of Minnesota has many miles of highways running through Minnesota cities; and WHEREAS, the rights of way along these highways are characterized by infrequent mowing, uncollected litter, the presence of noxious weeds and dilapidated fences and guard rails; and i• WHEREAS as the Minnesota Department of Transportation has cut a very large percentage of their right-away maintenance staff over the last ten years; NOW THEREFORE BE IT RESOLVED that the City Council of the City of Falcon Heights hereby formally requests that the State of Minnesota and the Minnesota Department of Transportation provide immediate support for maintenance for all fences and guard rails on State and Interstate highways, including highway ramps, that traverse Minnesota cities; and BE IT FURTHER RESOLVED that the City Council of Falcon Heights also formally requests that the Minnesota Department of Transportation provide for weekly mowing of State rights-of- way, or alternatively, that they reimburse Minnesota cities for the labor, supplies and equipment necessary to maintain State rights-of--way in a manner that is consistent with local ordinances governing the upkeep of private property. i~ COUNCIL RESOLUTION No. 2004-23 (continued) • PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FALCON HEIGHTS THIS 1 OTH DAY OF NOVEMBER, 2004. Susan L. Gehrz, Mayor ATTEST: Heather M. Worthington, City Administrator )S • • POLICY H2 11/10/04 ITEM: 2005 Tree Removal Contract Extension SUBMITTED BY: Greg Hoag, Director of Public Works REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: Typically, the city takes proposals for tree removals annually. Since these are under the $50,000 statutory competitive bidding cap, the city is not required to bid these contracts. Tree trimming takes place in the winter, when trees are largely dormant. We currently have a contract for 2004 with S & S Tree Service for tree removals. The trimming contract is a separate contract. S & S has offered to honor their 2004 pricing in 2005, provided that we do not solicit any new proposals for 2005. With increased fuel costs for companies with large fleets, as well as some difficulty in the past in getting proposals from reputable companies, it makes sense to extend the removal contract for one more year. In addition, staff has received many favorable comments about the quality of S & S's work, and they have provided an excellent response to emergency call-out, routine removals, and special situations, including our Dutch Elm season. Staff has reviewed this proposal with the city attorney, and there are no legal impediments to a one-year extension to the contract. Staff is currently researching better, more competitive ways to solicit proposals for the tree contract, and in 2005, will recommend that the city combine the tree trimming and removal contracts into one request for proposals. ATTACHMENTS: ^ 2004 Agree nt for removal of trees and stumps, S & S Tree Service, on page ACTION REQUESTED ^ Authorize staff to extend the current tree removal contract with S & S Tree Service through the end of 2005 l~ G~( S~ S • • AGREEMENT FOR REMOVAL OF TREES AND STUMPS Quotation FORM Article I -Tree Removal and Disposal A. Accessible trees-$ '~c~, ~ ~ Cost per diameter inch B. Limited/No access-$~?,~1 t ~ Cost per diameter inch Article II -Tree Trimming Only ,~. A. Brolcerr Branches $ r~__per DBH inch B. Dead Wood $ ~ `7~ er DBH inch C. Full Prune $ er DBH inch Article III -Stump Remova! Stump On~y_ ~ ~ per inch diameter of cut face, plus 1/3 diameter of longest root flare(s), if applicable. Article IV -Storm Damage A. Dump site within City ~~ ~,~~~~~' per load per hour B. Dump site outside of City. ~'',G~ tC,4~~ c ~ per load per hour Article V -Brush and Wood pile A. Brush Piie, easy access ~ ~ = per 20 yard load B. Brush Pile, difficult access per 20 yard load C. Wood Pile, easy acces per cubic yard D. ~/Voo~ile, difFc~lt a ss ~~ ~ per cubic yard, Signed fir Firm Name c f s Address ~-ln~- ~~ so. sT- t~~,N-r~, ~ ~~5 Phone ~1- ~~i-~3o~p-l Date__ ~ l ~ l ~ ~ C~i?7 0 1. :, ~,. ifi