HomeMy WebLinkAboutCCAgenda_04Jul7_wkspv
CITY OF FALCON HEIGHTS
-City Council Workshop
City Hall
2077 West Larpenteur Avenue
AGENDA
July 7, 2004
A. 'CALL TO ORDER: 6:00 PM
B. ROLL CALL: GEHRZ KUETTEL LAMB
LINDSTROM TALBOT
WORTHINGTON SHEA KODLUBOY
.ATTORNEY ENGINEER
C. CO1vIMUNITY FORUM:
H. WORKSHOP AGENDA:
1. 2005 Capital Improvement Project Budget
2. Engineering°RFP
3. Telephone System upgrade
. - L REPORTS FROM COUNCIL MEMBERS:
J. INFORMATION AND ANNOUNCEMENTS:
Water: $150,000
Infrastructure: $36,000
General: $76,500
Total Sources: $262,500
New Fund Balance after 2005: $145,254
Parks/Recreation/Public Facilities Capital Improvements
Community Park:
Staff is recommending the replacement of the Ice Rink lights, which are pole-mounted, and difficult to
control in terms of light pollution to neighboring homes. We will install adown-mounted fixture with a
more controlled beam.
Staff is also recommending that the sign at Community Park be upgraded to match those installed at
Curtiss Field.
Curtiss Field:
No projects or expenditures are recommended for 2005. No changes to the current CIP Budget.
Grove Park:
Staff has removed the Folwell Path Improvements, as the neighborhood was not able to reach consensus
as required by the U of M. Aline-item for a completion of the sidewalk at the park, in the amount of
$6,000 has been added, as well as new signage for the park, estimated at $2,000 (which would match that
. at Curtiss Field and Community Park).
City Hall:
We retained the stove replacement as aplace-holder.
Citywide:
Line items remain constant.
Falcon Heights Elementary:
Staff recommends aline-item of $6,000 for new hockey boards at FH Elementary School this winter,
which will include abus-stop style shelter and alight/timer. These boards would normally be installed at
Grove Park (and those boards needed replacement this year).
Staff has had several meetings with staff and parents at the school regarding the new playground
equipment. At this time, we do not have a firm number for the cost participation on the new equipment,
so we have put a placeholder of $15,000 in the 2005 Budget for this project. In the early 1990's, the city
helped fund the installation of the playground equipment at the school, and the school district and the city
had a cooperative agreement for the playground and use of the school grounds as an ad hoc park for many
years, which sunset in 2001. We are in the process of re-negotiating the agreement, and as soon as we
have a firm number for the playground equipment, we will update that in the CIP. The city is working on
anew agreement which will address the issue of the playground and ongoing maintenance, as well as the
installation of hockey boards there in 2004-05.
Park/Public Works Equipment:
Staff recommends the replacement of the 1-Ton pickup truck, on the regular 7-year schedule of
replacement for vehicles. This is aplace-holder at $30,000.
Infrastructure Capital Improvements
Sidewalks:
No change.
Curbs:
No change.
Corner Markers/Street Signs:
This would cover the replacement of every street sign/corner marker in the city. These would be high-
visibility 4-foot long blades with the city logo. Staff is investigating color options, but the council may
wish to consider differentiating between Roseville and St. Paul by choosing a color other than green for
the signs. This project is recommended by the Fire Department, as the old signs have lost their
reflectivity, and are no longer visible at night. In addition, they are recommending that the new signs
include the high and low street number on each sign to better aid firefighters in fmding addresses. This
upgrade will also make it easier for mutual-aid departments from other cities to fmd addresses.
Hamline Avenue:
We anticipate reconstructing Hamline Avenue as part of the 2005 RSVP (Residential Street Vitality
Program) through St. Paul. The estimated cost for this project is $137,000. The entire cost will be
covered by MSA funds ($49,500) and Ramsey County turnback funds ($87,500), which are listed as a
revenue offset on the CIP Fund for Infrastructure. There is a chance that this project will be done in 2006,
depending on scope of work, and the speed with which the contractor can complete the improvements
down-stream in St. Paul's storm sewer system. If that happens, we will carry it over to 2006.
Roselawn Avenue:
We are estimating a $500,000 cost for the reconstruction of Roselawn Avenue. This project can be
covered by the MSA Fund ($506,000). Staff is currently in discussions with Roseville about this project,
and anticipates that it will occur in 2006. That date could change, depending on Roseville's schedule of
projects.
~~
2005 CIP Budget Narrative
the a 'tal Im rovement Pro am Bud et is u dated to re ect - '
Each year, C pi p gr g p fl a five year cycle. This yeaz s
budget runs from 2005-2009.
General Capital
GIS
As part of the Council's goal setting session for the 2005 Budget, it was decided that the city should move
forward with making transactions between residents and the city more available online. One of the areas
in which we are already making information available online is property information. If you go to our
website, you can view a parcel map of the city, and also link to the Ramsey County GIS Users Group
Online Maps and Data:
http://maps.metro-inet.us/RamseyCoGI S/DisclaimerRCPublic.htm
This service is available to our residents as a result of our participation in the Ramsey County GIS Users
Group.
We would like to expand the capability of our residents to access online property data for Falcon Heights,
as well as add tools to our website so that they can access non-security sensitive GIS data. Additionally,
the security-restricted upgrades to our water, sewer, and other utility layers, will assist Public Works and
the Fire Department in their day-to-day functions. To do this, we are recommending an increase to the
. 2005 GIS line-item in the CIP Budget, from $1,000 to $5,000. This will allow us to utilize consultants to
do data crunching, and provide overlays to our GIS system showing water hydrant locations, water main
locations, all sanitary and storm sewer, and eventually, add layers showing streetlights, trees, and other
publicly owned appurtenances.
Financial Software
The current fmancial softwaze the city uses is a DOS based system, which was purchased in the late
1980's. This system is no longer being updated by the manufacturer, and will most likely be phased out
for support in the near future. We are looking at several different packages, and would anticipate
replacing the current system during 2005. We anticipate that this new package would cost somewhere
between $12,000 and $15,000. We are recommending that the line-item for Financial Softwaze/Hazdwaze
be updated to reflect this, with $15,000 as aplace-holder, rather than $12,000.
Online Initiative:
Staff is still researching the council's goal of providing more online transactions between city goods and
services and our residents. However, as a placeholder for a couple of the ideas that staff has generated,
including online recreation registration, which will be available from Roseville in 2005, we have entered
$7,000 as a placeholder in the Capital Budget. This can be updated as more information on costs and
availability of products becomes available.
Public Safety Capital Improvements
. There are several changes to this fund:
Utility Vehicle
Chief Kurhajetz is recommending that this be moved to 2007. The Council has not funded this equipment
in past years. A $40,000 place-holder is listed in the CIP.
753 Pumper Replacement
This had been scheduled for 2007. The Fire Department has done a thorough analysis of the past six
years of repair and maintenance data, and found the following:
• The truck was built in 1978, making it 26 years old this year.
• The average life of a fire truck is 20 years.
• Since 1999, the city has spent $21,145.97 on maintenance and repairs.
• The city paid $68,540 in 1999 for refurbishing the truck (which did not include any transmission
or pump work)
• The truck has been unable to respond to calls a total of 58 days over the past 5 '/z years due to
various mechanical issues.
• The truck has not been shifting properly, and may need a transmission replacement. The Chief
estimates that this will cost approximately $15,000, not including labor costs.
• The pump has had nearly all of the ball valves replaced, and it is increasingly difficult for it to pass
its yearly pump test.
• The engine exhaust system no longer conforms to the NFBA 1901 Standard for fire apparatus.
There are new standards coming out, which will be even more restrictive for this truck.
• The city must have 3500 gallons per minute of pumping capacity to retain our current ISO rating '
of a 5. This rating is a factor in determining the insurance rates our residents pay. When the
LaFrance is out of service, the city only has 2700 gpm.
• Currently, this is the last truck to go into service, sometimes it will not start or go into pump gear.
• The cost of replacement on this vehicle increases approximately 13% per year.
• Staff anticipates that the sale of the LaFrance could bring approximately $5,000, which could be
used to offset the cost of the new fire truck.
Staff is recommending that the 753 be replaced in 2005. We estimate this expenditure to be $285,000.
2008-2009
The CIP has been updated to add 2008-09 data, including the following line items:
Equipment: New saw and portable gas meter, $4,500 in 2008, $5,000 in 2009
Hose Adapters: replace as needed, $4,000 each year
SCBA: replace old masks--$2,500 each year
Bunker Gear: new sets for new members, and replacement of boots, gloves, spanner belts and PBI hoods-
-$5,000 each year
Communication: New pagers, 18 portable 800 MHz radios, 1 base radio, and 5 mobiles, estimated at
$15,000 (with offsetting 800 MHz grant money available from Ramsey County)
This leaves the fund balance in the negative after 2005. In order to assure that there are sufficient funds in
this Capital Fund, staff recommends transfers from the following funds: '
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