HomeMy WebLinkAboutCCAgenda_04Jul28i•
CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
July 28, 2004
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: GEHRZ KUETTEL LAMB
LINDSTROM TALBOT
WORTHINGTON SHEA KODLUBOY
ATTORNEY ENGINEER
C. COMMUNITY FORUM:
D. PRESENTATIONS: None Scheduled
-p~~ E. APPROVAL OF MINUTES: June 23 and July 14, 2004
F. PUBLIC HEARINGS: None Scheduled
G. CONSENT AGENDA:
1. General Disbursements through July 23, 2004: $ 239,945.07
Payroll (07/01/04-07/15/04): $ 14,559.79
2. Approval of Reciprocal Fire Service Agreement with the Capitol City
~~31 Mutual Aid Association
H. POLICY AGENDA:
~a ~~ ~ 1. VoIP Telephone system proposal
_ ~-~ 2. Public Works Director position -information will be available at the
Council meeting
I. REPORTS FROM COUNCIL MEMBERS:
J. INFORMATION AND ANNOUNCEMENTS:
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TAB 1
TAB 2
TAB 3
TAB 4
TAB 5
•
CITY OF FALCON HEIGHTS
COUNCIL MINUTES
July 14, 2004
Mayor Sue Gehrz called the regular Council meeting to order.
PRESENT: Mayor Gehrz, Council members Laura Kuettel, Peter Lindstrom and
Richard Talbot
ABSENT: Council member Robert Lamb, with prior notice
COMMUNITY FORUM: There was no commentary from the audience.
PRESENTATIONS: None Scheduled
APPROVAL OF MINUTES: The Council minutes dated June 21, 2004 were unanimously
approved as submitted.
Council member Kuettel asked Mayor Gehrz for an update regarding the 800 MHz system.
Mayor Gehrz said the County Board authorized the County Manager to begin a design process
for a facility that could accommodate all dispatch for Ramsey County. The backbone for the
system, the towers and leases, is moving ahead. An implementation kickoff event was held last
Thursday that was mostly for first responders.
PUBLIC HEARINGS: None Scheduled
CONSENT AGENDA:
Kuettel moved approval of the Consent Agenda, as outlined below. The motion was
unanimously approved.
1. General Disbursements through July 9, 2004: $ 54,193.08
Payroll (06/15/04-06/30/04): $ 15,639.45
Final payout to Bill Maertz (salary, vac & sick leave) $ 4,755.81
2. Appointment of Kimberly Kuhens to the Parks Commission
3 Approval of third partial pay estimate to Jay Brothers, Inc., in the amount of
$68,858.23, for the 2004 Curtiss Field Pond improvements project.
Council member Kuettel commented that she has known Kimberly and her family for eleven
years and is very excited to see Kimberly involved in City government. Her older sister is a
• coach for the Parks and Recreation Department too. She said she wanted to give a special thank
you to Parks Commissioner Patrick Dolan for approaching Kimberly with this opportunity.
FALCON HEIGHTS CITY COUNCIL MINUTES -2-
• July 14, 2004
POLICY AGENDA:
Proposed ordinanceproviding for the addition of rental storage space as an Interim Use
in B-3 Zone
Mayor Gehrz said this policy agenda item is being continued to the August 11, 2004
Council meeting, at the request of TIES, the applicant. She met with the applicant earlier in the
day and he requested more time to prepare. This date is still well within the 120-day time period.
Consideration of en~ineerin~ RFP
Administrator Worthington said that the City's long-time city engineer, Terry Maurer, is
contracting full-time with the City of Elk River for engineering services. As such, it is a prudent
time to review our consultant contract with H.R. Green and open our contract to requests for
proposal from other engineering firms. In addition to sending RFP's to a number of firms, staff
is recommending that an open call for RFP be placed on the League of Minnesota Cities website
to ensure that we are drawing from the widest possible pool for this consulting contract. The
timeline for the process is:
• • RFP submitted by September 30
• Interviews throughout October
• Consideration of finalists in November
• Contract awarded as of January 1, 2005
The City's current contract with Howard R Green runs through December 31, 2004.
Council member Lindstrom said that although Howard R. Green is doing a fantastic job, it makes
sense to go out for RFP. It is good practice to make sure the City is getting the most and biggest
bang for the buck.
A brief discussion followed.
Kuettel moved that staff be authorized to prepare an RFP for engineering services and distribute
same, as outlined in the staff report. The motion was unanimously approved.
Consideration of a welcome packet for new residents
Mayor Gehrz said that with the projected opening of the new senior apartment building in early
September, the City will need to distribute new resident information to the tenants. This is also
an opportunity to promote the City's business community. Mayor Gehrz said that coupons and
other information would be solicited from the business community for inclusion in a "welcome
• packet" for new residents on the SE Corner.
FALCON HEIGHTS CITY COUNCIL MINUTES -3-
• July 14, 2004
Consideration of a welcome packet for new residents (continued)
Mayor Gehrz said that a quantity of the packets would be available in the management office of
the new building. The City would provide the envelopes and put together the packets, while the
business community would provide enough copies of their material for 200 packets. In addition,
the City would include relevant City information, such as the new resident booklet. She
commented that would be nice to spend a little more for nice envelopes and it would be fun
to have a different kind of falcon that is a little more cheerful. The current falcon is a bit stark.
Council member Kuettel said that sometimes things need to be updated. Hopefully, we will have
people from Falcon Heights moving to this development.
Council member Lindstrom said that as president of the Falcon Heights/Lauderdale Lions Club,
he received a letter from the City of Lauderdale inviting the Lions to advertise in their City
directory. He suggested that Falcon Heights consider inviting its business community to
advertise on the back flap of the packet envelopes or in the new resident booklet.
Council member Talbot said he has been waiting for five years to update the falcon. It is so 70's
• looking.
Talbot moved that Mayor Gehrz and Administrator Worthington be authorized to send a letter
to all of the City's licensed businesses requesting material fora "welcome packet" for new
residents. Mayor Gehrz and Administrator Worthington are also authorized to redesign the
falcon. The motion was unanimously approved.
Step increase and title change for Ann Davy Recreation Coordinator
Administrator Worthington said the City hired Ann Davy on January 29, 2004 as Recreation
Coordinator. Bill Maertz conducted a performance evaluation of Ann before he left on June 30~',
and concluded that her work to date has been exemplary. He praised Ann for her strong work
ethic, innovations in recreation programming, and excellent interpersonal skills. Additionally,
Ann has taken on the City newsletter, designed the recreation brochure, and spearheaded a
number of projects that show her versatility and considerable talents. Ann has already taken on
more responsibilities and duties; however, with Bill's departure, Ann was approached with an
additional list of duties involving parks. These functions have been separated out from Bill's old
job description, and are more appropriate to Ann's everyday duties and responsibilities. She
recommended adding the following to Ann's duties, and increasing her hours from 15% to 33%
time to reflect these additional duties:
1. Parks capital planning
2. Playground maintenance scheduling and inspections (with Public Works Director)
•
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• FALCON HEIGHTS CITY COUNCIL MINUTES -4-
July 14, 2004
Step increase and title change for Ann Davy, Recreation Coordinator (continued)
3. Park and Recreation Commission staff liaison
4. Rink Coordination and scheduling (Colin Callahan to continue as Rink Supervisor)
5. Volunteer coordination (Boy and Girl Scouts, youth groups, school groups)
6. Schedule coordination for park rentals (with Public Works Director and Deputy Clerk)
Administrator Worthington said a title change commensurate with the new duties was
appropriate and she recommended changing Ann's title from Recreation Coordinator, to Parks
and Recreation Supervisor. She also recommended a 5% step increase for the end of her
probationary appointment. Ann will be eligible for an additional step at one year and at 18
months.
Lindstrom moved approval of the additional duties for Ann Davy, a change in her title, and a 5%
step increase marking the end of her probationary appointment with the City of Falcon Heights.
The motion was unanimously approved.
REPORTS FROM COUNCIL MEMBERS: None
• INFORMATION AND ANNOUNCEMENTS:
Council members Talbot and Kuettel reminded the viewing audience that the City's annual ice
cream social will be held at Community Park on Thursday, July 29, 2004, from 6 PM-8 PM.
Council member Talbot also asked for an update about the reconstruction of Curtiss Field.
Administrator Worthington said the reconstruction is pretty much on schedule. Some seeding
has been done around the pond slopes. Trees will be planted toward the latter part of July. The
only holdup is that the ideal time to plant grass is past. The concrete work is pretty much done.
The section of Iowa Avenue that was removed earlier will be replaced within the next week.
The park building will be reroofed within the next week or so. Installation of fencing along
the property line will occur in the next few weeks and everything pretty much completed by
mid-August. Council member Lindstrom commented that the pond drains much quicker now.
Administrator Worthington said the sinkhole was probably related to a fire hydrant leakage
problem. The sinkhole at Maple Knoll was the result of a previous water main leak that had
washed out underneath the street. The third sinkhole was caused by a catch basin structure.
Mayor Gehrz said that sweet corn is available now at the Farmer's Market, which is held every
Tuesday morning, from 8 AM-noon, in Twin Cities Co-op's rear parking lot, Larpenteur
and Prior. The City Council is in the process of holding a series of budget workshops in
preparation for 2005. Some discussions have been held about the capital budget and upcoming
discussions will be about the operating budget. She invited the viewing audience to contact the
• City Council and City Hall with ideas and input regarding the budget.
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• FALCON HEIGHTS CITY COUNCIL MINUTES -5-
July 14, 2004
INFORMATION AND ANNOUNCEMENTS (continued)
Mayor Gehrz said that three CERT teams have been trained and are now moving into the
continuing education phase of the program. There will be a terrorism training this month, a
communication training in August, a table top exercise in September and a major simulated
disaster training in October.
Administrator Worthington said that four candidates for the Public Works Director position were
interviewed earlier in the day. She hopes to have a final candidate for Council consideration at
the July 28 Council meeting.
The regular City Council meeting was adjourned at 7:40 PM.
Respectfully submitted,
Mary Shea Kodluboy
• Deputy Clerk
LJ
•
• CITY OF FALCON HEIGHTS
COUNCIL MINUTES
June 23, 2004
Mayor Gehrz called the regular Council meeting to order.
PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb,
Peter Lindstrom and Richard Talbot
Also present: City Administrator Heather Worthington and Deputy
Clerk Mary Shea Kodluboy
COMMUNITY FORUM: There was no commentary from the audience.
PRESENTATIONS:
Recognition of Kimberly Greenstein, recipient of the Girl Scouts Gold Award
Mayor Gehrz said that about 3,000 Girl Scouts receive the Gold Award each year. To qualify
for the award, girls have to complete extensive leadership training, skill development and career
exploration. In addition, they have to perform 50 hours of community service. Kimberly is one
of 108 Girl Scouts from the Girl Scout Council of the St. Croix Valley who received the award
• this year. She asked Kimberly to describe her community service project for the benefit of the
viewing audience.
Kimberly said she collected over 100 toys and trucks that were distributed to shelters in the area.
Money for this project was raised through contributions from local businesses and a volleyball
tournament.
Mayor Gehrz presented Kimberly with a City pin and thanked her for her involvement and
contribution to the community.
Recognition of Bill Maertz, Parks and Public Works Director
Mayor Gehrz said that Bill Maertz, Parks and Public Works Director, has been with Falcon
Heights for almost seven years, but is leaving to become the Director of Parks for the City of Elk
River. Elk River has the desire and resources to develop a new park system to meet local and
regional needs. She is very happy for Bill and Elk River. During the seven years that Bill has
been part of the Falcon Heights team, he has quietly and effectively contributed to the great
quality of life in Falcon Heights. The taxpayers have Bill to thank for writing many grant
proposals that brought thousands of dollars to the City. Bill cares deeply about people. Several
years ago she was working on something at City Hall when a very tired man stopped in. He was
confused by the bus schedule and had been waiting for a bus for several hours. Bill put his
regular work on hold to determine what the man's needs were and then took the man back to his
home in Minneapolis. Responsive public service is why we are here. She told Bill that he is
• leaving a wonderful legacy behind and thanked him for all that he has done.
FALCON HEIGHTS CITY COUNCIL MINUTES
June 23, 2004
-2-
Mayor Gehrz explained to the viewing audience that a special Council meeting was held
on Monday, June 21, 2004 to discuss the 800 MHz dispatch system and formulate a
recommendation for presentation to the Ramsey County Board of Commissioners on Tuesday,
June 22. When residents watch the video replay of tonight's meeting they will also see a replay
of the Monday evening meeting.
APPROVAL OF MINUTES:
Council member Kuettel asked that the words, "and wreath sale", be deleted on page 3, first
paragraph. She said the Lions only sell Christmas trees. The minutes were unanimously
approved, as amended.
PUBLIC HEARINGS: None Scheduled
CONSENT AGENDA:
Kuettel moved approval of the Consent Agenda, as outlined below. The motion was
unanimously approved.
. 1. General Disbursements through June 17, 2004: $ 117,638.42
Payroll (06/01/04-06/15/04): $ 13,308.11
2. Approval of second partial pay estimate to Jay Brothers, Inc., in the gross
amount of $20,075, less retainage of $1,003.75, net of $19,071.25, for the
2004 Curtiss Field Pond improvements project
POLICY AGENDA:
Consider resolution authorizing Mayor Gehrz to accept tickets and a parking pass as guest of
honor at a State Fair event
Mayor Gehrz said she has been invited to attend the Mayor's dinner at the State Fair in August,
and also offered a parking pass and complimentary ticket to the Royal Canadian Mounted Police
Musical Ride performance. City Attorney Knutson indicates that in order for her to accept the
tickets and parking pass, she must obtain permission from the City Council, according to State
statute and recent legal interpretations of the gift ban. She said that if any elected official is
invited to an event and asked to give a speech, legally the official can accept a ticket to the event.
The State Fair has not asked her to give a speech, but they have asked her to give them
something to read. The resolution being proposed must be approved by a 2/3 vote.
Council member Lamb said the resolution isn't asking the City to pay for anything. It authorizes
the Mayor to accept tickets and a parking pass from the State Fair.
•
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FALCON HEIGHTS CITY COUNCIL MINUTES
June 23, 2004
-3-
Consider resolution authorizing Mayor Gehrz to accept tickets and a parking pass as west of
honor at a State Fair event (continued)
RESOLUTION 2004-13
Kuettel moved adoption of Resolution 2004-13 authorizing Mayor Gehrz to accept tickets and a
parking pass as guest of honor at a State Fair event. The motion was approved with four votes in
favor and Mayor Gehrz abstaining from voting.
Interim resort from the Solid Waste Commission on organized collection
Administrator Worthington said that since the Council passed a resolution of intent to organize
refuse collection on March 24, 2004, the Solid Waste Commission has met five times -twice
with a group of haulers, once in a public meeting, and twice for regular Commission meetings.
As directed by the Council on March 24, the Commissioners have undertaken an in-depth study
of all the issues related to the goals, which were approved by the Council on January 28.
Although they have collected a large amount of information in a very short time, the
Commissioners voted at their June 10 meeting to extend by one month the planning period
. described in the statute for the following reasons:
• Insufficient time to absorb and discuss the information that has been collected to date
The need for additional research in several areas
The need for additional time to formulate a plan as called for in the statute
The Commission sought the advice of the City Attorney to confirm that an extension would not
invalidate the process. He confirmed that the 90 days given in the statute for the planning phase
is a minimum, and that the only Council action needed is a declaration of the end of the planning
period when the time comes. Therefore, the Solid Waste Commission has directed staff to
notify the Council of the need for an extension and to submit a summary of progress to date.
Mayor Gehrz said there is a tremendous amount of interest in this subject and there are several
residents in attendance this evening. She asked Administrator Worthington to read aloud
the Solid Waste Commission's summary of progress, to date, for the benefit of the viewing
audience, and the Commission's summary of progress is outlined below.
Solid Waste Commission
Interim Report on Organized Collection Study
Introduction
On March 24, 2004, the City Council passed a resolution of intent to organize refuse collection under the
• provisions of Minnesota Statute 115A.04.
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FALCON HEIGHTS CITY COUNCIL MINUTES -4-
June 23, 2004
Interim report from the Solid Waste Commission on organized collection (continued)
The Council stated very clearly that their approval of the resolution of intent was not a final approval of
organized collection, but a direction to the Solid Waste Commission to continue their study of all sides of
the issue, with the final decision to be made later.
Since March 24, the Solid Waste Commission has met six times:
• Commission meetings on April 14, May 13, and June 10
• Meetings with haulers on April 20 and May 12
• Public informational meeting on May 20
In addition the Commissioners have gathered a large amount of research material and met with the City
Attorney to explore options. Comments from residents (and some non-residents) have been collected in a
dossier that has been copied to both the Commission and the Council.
Comments from Residents
• • Total number of residents whose comments are recorded: 71
A letter was sent to all R-1 residents on January 29, enclosing a copy of the Commission's goals, but by
far the most comment seemed to be generated by mailings from haulers. These letters, generated from an
industry template and reprinted on each company's letterhead, were nearly identical to letters sent out
during the Ramsey-Washington Counties organized collection process in 2002, made unsubstantiated
predictions about price rises, and encouraged a negative response to the City's efforts.
• Number favoring organized collection: 22
• Number opposed: 34
• Number who said they had no opinion: 8
• Number who only had questions: 7
• Ratio of "opposed" to "in favor" at March 24 hearing: Estimated at 2 to 1
• May 20 public meeting: All but 1 person were opposed.
In spite of these mailings, many residents contacted Staff and Council to express their approval of the idea
of organized collection. Some of their reasons are summarized here:
• More wear and tear on roads caused by extra trips under current system.
• Extra trips mean more fuel consumed, more air pollution, more traffic congestion.
• More traffic is a safety concern.
• Organized collection is more efficient -basic logic -suggesting being able to pass savings on to
residents.
• City has more bargaining power than an individual owner yielding potentially better price for
residents.
• City has experience handling contracts like this in answer to whether it will be more burden for city.
•
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FALCON HEIGHTS CITY COUNCIL MINUTES -5-
June 23, 2004
Interim report from the Solid Waste Commission on organized collection (continued)
A larger number contacted the City or came to the public meetings to express their disapproval. "Choice"
is a very important factor to these residents. (Reference: March 24 Public Hearing, May 20 Public
Meeting and communications from individuals)
• Many want "choice" so they can keep the hauler they have; they are concerned that a city contract
would force them to have a hauler they don't want.
• Many prefer a local hauler and do not want to give their business to a large, non-local corporation.
• Some have the misconception that the Commission is ONLY supportive of a single hauler in the City.
The goal explicitly states zoning and multiple haulers.
• Some assume that acity-wide contract would mean that local haulers would not be considered and
would be put out of business, although this is certainly not a goal of the Commission or a necessary
outcome of the organized collection process.
• Some residents say they like being able to change haulers whenever they want.
• Some are opposed to government involvement in anything.
Environment and City infrastructure are also very important issues to most residents (Reference: Public
Hearing on March 24, Public Meeting on May 20 and communications from individual residents)
• They do care about where refuse goes.
• They do care about the impact of trucks on the street.
• • They do care about how much trash is produced and want effort and education directed toward
reduction.
Hauler Meetings
The two meetings on Apri120 and May 12 were generally positive and constructive. The haulers have
provided a large amount of research material to the Commissioners. (See Research section.)
Commissioners and haulers agree that most of the goals proposed by the Commission can be met under
the current system (Reference: April 20 hauler meeting), provided:
• All the residents of Falcon Heights make informed, wise and environmentally sound choices.
• The haulers come through with adjustments and compromises they have informally offered. (See
below)
The following goals can be met by residents making wise use of service options available to them now
(Reference: April 20 hauler meeting)
• Competitive prices
• Temporary suspension of service
• Choice of bin size
• Service options such as yard waste
• Quarterly billing
Haulers have expressed willingness to voluntarily impose adjustments that would mitigate the effects of
trucks on the streets and alleys. To date only two haulers have acted on these expressions of concern. We
have reservations about follow-through when all we have are verbalizations of concern. (Reference: April
• 20 and May 12 hauler meetings)
• Bring trucks into the City empty.
/D
FALCON HEIGHTS CITY COUNCIL MINUTES -6-
June 23, 2004
Interim report from the Solid Waste Commission on organized collection (continued)
Train drivers to enter and exit from alleys with left turns, reducing the damage to curbs and
boulevards.
Cooperate with residents' or the City's requests not to drive on streets or alleys where they have no
customers.
In addition the haulers have also informally stated that they could voluntarily do the following:
• Allow the City to provide educational material to be enclosed in bills.
• Take all garbage from Falcon Heights to the Resource Recovery Facility in Newport.
Commissioners are mindful that, without an organized collection contract, there is no way to
enforce these voluntary accommodations over time.
Research in Progress
Truck Impact on City Streets and Alleys (in progress)
The number and weight of trucks is the variable that determines how much impact this industry has on
our streets and alleys. (Reference: April 20 and May 12 hauler meetings) The haulers themselves
• acknowledged this at the May 12 meeting. They agreed that the goal of reducing the number and weight
of trucks will not be met under an open system.
• They argued that the freedom of the market outweighs this consideration.
• One hauler offered the idea of limiting the number of hauling licenses in the City -which can be done
without organizing collection. The Commissioners point out that limiting the number of haulers is
not necessarily consistent with the haulers' desire fora "free and open competitive market".
• Haulers presented evidence the relationship between truck weight and street wear is not simple.
Other factors are: number of axles, whether the truck is center-loaded or rear-loaded and how many
stops a truck makes.
• Haulers have referenced research showing that the number of stops and starts have more impact than
the number of trucks. However, in Falcon Heights, the number of stops and starts is the same
regardless of how many trucks make those stops.
Destination of Refuse (in progress)
Most trash in Ramsey County goes to the Resource Recovery Center in Newport. This is an outcome of
the Ramsey-Washington County organized collection process in 2002. Commissioners visited the facility
in April.
• All haulers who operate in the two counties must contract to deliver all their trash or a percentage to
the RRF. Some are contracted to deliver all their refuse to the RRF; others are contracted to deliver a
percentage of their refuse to the RRF.
• Most haulers licensed for residential pickup in Falcon Heights have stated that all Falcon Heights
trash goes to the RRF. However, without organized collection there is no way to verify that this is
true on an ongoing basis, or to guarantee that it will be true at any future time.
• The contracts between haulers and Ramsey County are for a limited term.
FALCON HEIGHTS CITY COUNCIL MINUTES -'1-
June 23, 2004
Interim resort from the Solid Waste Commission on organized collection (continued)
• The RRF is most efficient when it has a guaranteed stream of waste, which can only be achieved on
our end by organized collection.
• In terms of reducing the need to consume primary energy resources, such as oil and natural gas, RRFs
are much more effective.
• Modern landfills are equipped to deal with waste from a resource recovery facility in a safe way.
Incineration produces energy and greatly reduces the volume of waste that eventually goes to
landfills.
• There are concerns about the production of dioxins and other pollution from burning.
Haulers presented educational material about modern landfills in an effort to show that incineration (via
the Newport Resource Recovery Facility) is not necessarily a better option, environmentally. (Reference:
May 12 hauler meeting and packet of printed materials submitted by Mr. Doug Carnival) Commissioners
have arranged to visit the Elk River Landfill in late June.
• All landfills in Minnesota and surrounding states comply with strict federal standards that are
supposed to keep pollution from seeping into soil and groundwater for at least 20 years. The
technology is not old enough to evaluate its effectiveness over a longer term.
. • Commissioners concede that waste management technology has improved since our "father's dump"
days. This has largely come about through legislated and legal precedents. However, Commissioners
are interested in meeting more than minimum standards especially when it comes to our children and
grandchildren's future. "We do not want to leave a `mess' for them to clean up."
• Modern landfills also produce energy from the burning of methane gas.
Options for Achieving the Goals
The major goals that cannot be met through the present open system are
• Reducing the number and size of trucks on our streets and alleys.
• Controlling such factors as fuel efficiency and load type for trucks.
• Controlling the destination of our residential trash. (see below)
It has been suggested that the City can accomplish these goals through licensing. According to the City
Attorney, the City's ability to achieve any of the goals through licensing is limited (Reference: City
Attorney Roger Knutson).
Licensing could control the following:
• Number of hauler licenses available in the City
Licensing could not be used to control the following
• Where the trash goes
• Weight and configuration of trucks (e.g. center-loading vs. rear-loading)
• Fuel efficiency of trucks
• Limiting truck traffic to streets and alleys ONLY where the haulers have customers
• Controlling the truck miles traveled to collect our trash
• Controlling the emissions of the trucks used
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FALCON HEIGHTS CITY COUNCIL MINUTES -g-
June 23, 2004
Interim report from the Solid Waste Commission on organized collection (continued)
The following goals can be met by residents making wise use of service options available to them now
(Reference: April 20 hauler meeting)
• Competitive prices
• Temporary suspension of service
• Choice of bin size
• Service options such as yard waste
• Quarterly billing
Mayor Gehrz said that normally reports of this nature aren't read into the record but because
of the importance of this issue to the residents of the community, the Council wants to be sure
to keep everyone informed. The report contains a lot of information. There are two things she
wants to speak to. One, it is important, when summarizing some of the issues, to try to make
sure we are reflecting the major issues we have heard. To a great extent, this has been done. It is
missing in one area, an area she heard a lot about from people who contacted her. She suggested
that some additional wording be added on page 20 of the interim report, point #5, currently
worded as follows: "Some residents say they like being able to change haulers whenever they
• want." She recommended that the sentence be worded as follows: "Some residents say they like
being able to change haulers whenever they want to improve the quality of service and/or to
reduce cost."
The general consensus of the Council was agreement with Mayor Gehrz' recommendation to add
the additional phraseology, as outlined above.
Council member Lindstrom asked where the Council goes from here. Administrator
Worthington said the Solid Waste Commission study may very well take two months. It may be
August or through the end of the summer before they bring a recommendation back before the
City Council. They have been asked to put a finite amount of time on their process.
Council member Lamb said that legally this requires no extension. This is an interim report.
When we talked about this back in March, we talked about two, three-month periods, which the
statute requires as the minimum periods under law. The Commission has gotten through about
80% of the issues with the haulers, with a lot of resident input. There are two issues that are
very, very complex and revolve around trucks and the related issues of wear and tear on the
roads, emissions, air pollution, etc. The second set of issues, which are still unresolved, have to
do with the disposal of waste. That is, is it better to mandate that everything go to the Newport
facility as opposed to the use of landfills? The report points out that landfills have come a long
way. There are some stringent rules about capping them every night and designing them in such
a way that runoff doesn't pollute the groundwater. There are two scheduled tours to a landfill at
Elk River on June 27 and June 29, where members of the Commission and the haulers are going
• to tour some of the modern landfills to see what they really look like and what really happens.
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FALCON HEIGHTS CITY COUNCIL MINUTES -9-
June 23, 2004
Interim report from the Solid Waste Commission on organized collection (continued)
Council member Lamb said the critical issue about landfills is that, under law, they are mandated
to be managed for 20 years after closure. The people who manage the landfill have the
responsibility for 20 years after closure. The question is: Is 20 years long enough when you
think about environmental impact? The downside of using the incinerator is that the waste tends
to have a higher percentage of toxins. You are left with heavy metals and how do you dispose of
that? These issues are not simple and require a lot of study. There are environmental people and
educational institutions on one side of the issue, and haulers and waste facility managers on the
other side of the issue. As usual, it is very difficult to sort through all of the facts. Where the
Commission is: If you go through all of the goals, the two goals that are really in dispute have to
do with environmental impact and the issue of trucks and road maintenance as it relates to having
five trucks as opposed to one, two or three. The statute says that the City needs to set up a
schedule of at least three months to study this. Three months isn't long enough to do a study and
do an adequate job. The City Council does not have to grant permission to go past the three
months as we are just getting an interim report this evening. After the first period, if the
Commission believes there is enough to go ahead, to go to managed collection, which could
• either mean a single hauler in the City or a single hauler within zones of the City, the next period
is dedicated to trying to figure out how best to negotiate contracts with haulers who would then
serve the City. It is an elongated study period. The first period is more or less studying the
issues of the industry and the second period has more to do with studying the current
marketplace that we live in. That second period won't start until the first period is completed.
Council member Lindstrom said that several months ago there seemed to be some real confusion
about the Newport facility and its ability to handle everything.
Council member Lamb said the haulers' representatives came to the initial meeting and said the
Newport facility could not handle the volume of waste. They said they were taking their waste
to Newport. The Ramsey County website said two of the City's haulers trucked 100% to
Newport and two trucked a percentage of their waste to Newport. Haulers said that if they
brought all of their waste to Newport the facility could not handle that volume of waste. There
are four tracks or assembly lines at the Newport facility. Everything is sorted. Two tracks are in
use and two are not because they don't have sufficient waste contracted to them to keep all four
going. The Newport facility has more capacity than volume. The County's web site that lists the
haulers has not been updated and that is the fault of Ramsey and Washington Counties. At least
one of the City's haulers is adamant they are taking all of their waste to Newport. The haulers
have signed five year contracts to either bring all or some of their waste to Newport. Contracts
will help manage and stabilize the quantities coming in.
•
~l~
FALCON HEIGHTS CITY COUNCIL MINUTES -10-
June 23, 2004
Interim report from the Solid Waste Commission on organized collection (continued)
Council member Kuettel said she had some questions that she hoped could be answered during
the next month or two of study, unless Council member Lamb, as Council liaison to the Solid
Waste Commission, knew the answers right now. She said that some of the haulers stated they
would not be able to bid on a portion or full City collection if we went to organized collection.
How many said that? Council member Lamb said that if the City goes to organized collection
and zoned hauling, all of the current haulers are prepared to submit bids for zones. If the City
goes to organized collection and a single hauler, one hauler said he isn't big enough to do this. A
couple of the other haulers said they weren't real confident about outbidding Waste Management
and BFI but they would bid.
Council member Kuettel asked if there is a table indicating prices the haulers charge now and,
if so, how do those prices compare with cities nearby that have organized collection? Council
member Lamb said the haulers who operate in Falcon Heights gave the Solid Waste Commission
a lot of data but requested that it not be published because they don't want to share that
information with their competitors. The best data he has seen is from North Saint Paul. It
demonstrates that the rates their residents pay now are substantially cheaper than what they were
. paying before organized collection.
Council member Talbot commented that we know that with all of the sweetheart deals going on
between the haulers and residents, if you call up your trash hauler and tell him you are going to
leave, he will turn around and offer you a bigger bin, lock you into 20% less, and offer you half a
year of free hauling.
Council member Lamb said that an unidentified wag made the comment that we ought to keep
this hearing going on forever because the citizens of Falcon Heights have never gotten better
service than they are getting right now because of the City's focus on this issue.
Council member Kuettel asked if the Solid Waste Commission has considered a test site. We
know that the people in Northome have alleys and they paid for their alleys in a different way
than we pay for streets. So, some of us with streets are not as concerned about the truck traffic as
those with alleys. Council member Lamb said the answer to that is maybe. His impression is
that the people who have alleys have a higher concern about the volume of trucks running up and
down their alleys than people who have streets. Residents south of Larpenteur have a higher
level of dissatisfaction about the number of haulers than the residents north of Larpenteur. One
of the possibilities, when you think about zones, would tend to address some of the concerns
because the nature of the City is different south of Larpenteur than it is north of Larpenteur.
Council member Kuettel said that what she would like to throw out for the Solid Waste
Commission to look at is if there is a specific area in the City that is really concerned. The
majority of the people who have called her and who are in favor of organized collection
generally live south of Larpenteur.
rs
FALCON HEIGHTS CITY COUNCIL MINUTES -11-
June 23, 2004
Interim report from the Solid Waste Commission on organized collection (continued)
Council member Kuettel said she would like to see the Commission look at doing a test
of Northome or Northome and Hollywood Court. She asked if a three year contract is standard.
Council member Lamb said that three years is a placeholder and one of the terms you negotiate.
Whether three, five or seven years are optimal, no one knows until you actually get to the table
to negotiate.
Administrator Worthington said that with regard to a pilot test, Hollywood Court has a single
hauler at this time. Neighborhoods can self organize under the statute. The City is prevented
by statute from assisting in that process but can provide information to the residents.
Council member Lamb said the State statute is very restrictive and requires the City to behave in
a very narrow framework.
Mayor Gehrz said that she wanted to clarify something Administrator Worthington said, that the
• City cannot assist a neighborhood that is looking on its own. The City of Burnsville provides an
informational packet for residents and they encourage residents to choose a hauler in their
neighborhood. As a result, more than a third of the city is organized voluntarily. The difference
in assist is that the City cannot force a hauler to sit down and negotiate with residents but the
City can provide information and materials.
Administrator Worthington said the City can provide information but cannot instruct a
neighborhood group, a specific block, or area that they must organize. The City can't bring a
hauler in to negotiate. She has heard of cities that have tried a more formalized City driven track
and have gotten in trouble. Falcon Heights has been very careful to emphasize to residents that
they need to organize themselves, but that the City can provide information for them.
Council member Kuettel asked where the Solid Waste Commission is at with their goal
regarding a waste management educational plan. Council member Lamb said that before you
can really initiate an education plan, other than recycling, for which periodic educational things
come out, you have to come to some conclusion on these issues. He doesn't see anything
coming forward on an education plan until this first period is pretty much done. The Solid Waste
Commission has to be pretty sure about what it is educating people and what it is saying.
Education has to be an ongoing thing. One of the goals of the Commission is to work with the
haulers to develop and distribute materials through the billing process and all of the haulers have
agreed to that. Trust but verify. There are a lot of statements being made and we need to verify
those statements. The Commission very much believes, regardless of the ultimate result, that, as
a society, we need to address how we are dealing with all of this stuff. Education will be a key
part regardless of whatever else is done here.
• FALCON HEIGHTS CITY COUNCIL MINUTES -12-
June 23, 2004
Interim report from the Solid Waste Commission on organized collection (continued)
Mayor Gehrz invited commentary on this subject from members of the audience.
Mr. Ray Garcia, 1906 North Prior Avenue, said that if it ain't broke, don't fix it. Falcon Woods
residents are very happy with the service they get from their hauler. They don't see the damage
to the streets like what they have heard about. The United States was formed and operates on the
basis of a competitive free enterprise system. Now we are tinkering with the free enterprise
system, interfering with freedom of expression and freedom of choice. A resident can talk to
their hauler and tell him to improve or the resident will go elsewhere and get a better deal, or the
resident can simply go elsewhere.
Mr. Will Rogers, 1947 Autumn, said that 90% of the people they have talked to like their hauler
and the system they have. He is familiar with haulers and how they operate. Falcon Heights has
four different neighborhoods. He has been to the landfill at Elk River. Landfills are governed by
Federal law. His general opinion is to leave this alone. The residents are satisfied with what
they have. He doesn't think the environment is being destroyed all that much.
• Mayor Gehrz said this is not a public hearing. Anyone who is here is always welcome to make
comments and ask questions. Their comments will be added in to the record of input. How do
we best communicate the steps and the process to the people in the community and how can
people who have opinions about it get heard? Meetings have been held. The City Council can
be contacted by e-mail, phone and mail. Her concern is when the Solid Waste Commission is
ready to make a recommendation to the City Council and the City Council tries to make a
decision the same night. In this particular process this might be a mistake. She would like to
create time between receiving the recommendation and voting on the recommendation. The City
communicates through a variety of ways. Once a month flyers are delivered to the neighbors.
The City did a first class mailing to residents and received one response, from Tom Baldwin.
The City didn't hear from anyone else until the haulers did mailings to their customers. The City
uses mailings, monthly flyers, newsletters, the City web site and cable. The Council has no
desire to make a decision with people feeling they have had no opportunity to be heard. Flyers,
newsletters, the City web site, and first class mailings will continue to be used because residents'
opinions are valued.
Council member Kuettel asked if there would be any point to doing a second survey. Mayor
Gehrz said the City Council has not talked about that but it is worth talking about and looking at
because it also provides an opportunity to start some of the education process. The Solid Waste
Commission and Deb Jones, on City staff, have worked very hard to research and gather a lot of
information. That information ought to be of value to every individual and single family
residence because each of us is making our own decisions about how we generate and manage
our own waste and trash. From what the City Council has heard people ask for in some of the
• original meetings, people are looking to the City to give them information. Where does the
waste go now and what are the implications of that?
I~j
• FALCON HEIGHTS CITY COUNCIL MINUTES -13-
June 23, 2004
Interim report from the Solid Waste Commission on organized collection (continued)
Mayor Gehrz said the City Council isn't mandated to make a decision by a certain time. The
City Council can take as much time as it wants. There is some anxiety out there about this issue.
The anxiety may be coming more from people who feel very strongly that what they have now is
helping them manage and be able to stay in their homes. They are fearful of what might change.
Whether or not a survey ought to be done is a Council decision. She asked for reactions to that.
Council member Talbot said that surveys can be flawed because they are responded to by people
who are biased, not by people who are affected. He urged people to go to their neighbors and
talk this up. Take that information neighbor to neighbor. This is beneficial in a way that can't
be measured.
Council member Lamb said the City Council commissioned the Commission. Common decency
says to let them do their work. He doesn't have any trouble at all suggesting to the Commission
that they might want to consider a survey at some point. There is a process laid out here and the
Council approved the process. Because people are getting upset or have something to say
doesn't mean that we abrogate the process at this point. The people on the Commission have
• done a lot of work. They are studying the issues. They are upfront. Their report says the pluses
and minuses of what they see. The report says the things they are still in a quandary about and
still have to study. To put out a survey now before the facts are in defeats the whole purpose of
doing this study. Let them do the study. Let them come up with conclusions on the study. Then
educate residents about their conclusions. Then it's time for proper feedback, whether that is a
survey or another public hearing. The Commission is still in the study process. The City
Council is not up to as much speed as the Commission. Let the process go forward. For all we
know, the Commission may say leave it all the same because we can resolve the majority of the
issues.
Mayor Gehrz said that no one is suggesting doing a survey at this point. Normally, in the
process, the City Council takes action on recommendations in a fairly tight timeframe. She is
recommending a longer timeframe on this issue.
Mr. Randy Gustafson, 1775 St. Mary's Street, asked for clarification of the process. Council
member Lamb said that State statute mandates two, three-month periods. The first three months
are for fact finding and educating. At the end of that period the facts come to light and there will
be a recommendation from the Solid Waste Commission to the City Council. Then the second
three month period begins and this time is used by the Commission and the haulers to negotiate a
potential goal for presentation to the City Council. City Council approval cannot take place less
than 90 days after the second time increment begins. Mr. Gustafson suggested that the City
Council, upon receiving recommendations from the Solid Waste Commission at the conclusion
• of Period I, establish a time period during which it receives recommendations and input from the
public.
J8
FALCON HEIGHTS CITY COUNCIL MINUTES -14-
• June 23, 2004
Interim report from the Solid Waste Commission on organized collection (continued)
Mayor Gehrz asked if there is anything in State statute that prevents having a gap of time
between the periods. Administrator Worthington said no, there are two consecutive 90-day
processes but they are minimums, not maximums. The 180 days is a standard, not a maximum.
She gave a brief review of the State statute.
Council member Talbot said the City held twenty-one community meetings regarding the
SE Corner but there were people who came forward in the eleventh hour saying they didn't know
anything about it. He suggested having the trash haulers compose the invitations to the
upcoming meetings about refuse collection.
REPORTS FROM COUNCIL MEMBERS:
Council member Lindstrom said that at the Planning Commission meeting, TIES requested an
Interim Use Permit for storage in garages that they have. They want to sell storage space for
boats and snowmobiles. The Planning Commission recommended that the IUP not be approved
by the City Council. This item will be on the August 11, 2004 Council agenda.
• INFORMATION AND ANNOUNCEMENTS:
Council member Talbot said that all of the complaints about the Minnesota Street Rod
Association event will be given serious consideration during the coming weeks. The Council
will be discussing these concerns and looking for ways to improve upon the defects associated
with this event. At the same time, the Council will be willing to look at ways to amplify its
strength. He reminded the viewing audience that if they were adversely affected by this event
or if they were positively pleased with it, call City Hall or your elected representatives. He said
he loves the State Fair, but there were some things about the recent MSRA event that were
objectionable. He did not enjoy hearing the squealing tires.
Mayor Gehrz said the City Council will be having a workshop some time in the fall at which the
Council will be talking about the MSRA and the State Fair. It is important for residents to weigh
in via e-mail or by phone call. Public safety is the number one concern.
Council member Lindstrom said that at the Planning Commission meeting, there were six
to eight residents in attendance from Hollywood Court. When he talked about the no parking
signs everyone on Hollywood Court applauded. There were good things that happened.
Council member Kuettel said the members of the Solid Waste Commission have worked
tirelessly. They are volunteers and are doing something that is important to them. She said the
Commission is really working hard and she wants to thank them: Jeff Alexander, Michael
• Barany, Susan Harding, James Kielsmeier, Barbara Leary, Frank Meah, Lois Millett and Bob
Lamb, Council Liaison.
Iq
• FALCON HEIGHTS CITY COUNCIL MINUTES -15
June 23, 2004
INFORMATION AND ANNOUNCEMENTS (continued)
Council member Lamb said that as the Council looks toward 2005, one of the goals is that almost
every transaction that a resident can carry on with the City can be done electronically. The City
would like to collect e-mail addresses from those residents who want to share them. The City
guarantees that they will not be shared with anyone and will only be used for communication
between the City and the residents. The more people who sign up, the more effective the City
will be. This will also help cut costs. He encouraged everyone to send in their e-mail address
so the City can build a better communication system with its residents.
Administrator Worthington gave the City's e-mail address: ci.falcon-heights.mn.us. She said
the City will save a great deal of money and will be able to communicate effectively with the
community. She also described the City's web site and encouraged residents to utilize that
resource tool also.
Mayor Gehrz thanked the businesses in the City that are licensed to sell tobacco products for
their diligence. Compliance checks were recently done and there was 100% compliance.
She said there is a one bedroom model open in the senior building under construction at the
• SE Corner. The model will be open Monday-Friday from 4-7 PM, and Saturday-Sunday from
2:30-4:30 PM. She said the Ramsey County Board of Commissioners, at their meeting on
June 22, 2004, voted to go ahead with looking at a site for the 800 MHz dispatch system that
would accommodate all four sites. Commissioner Rettman raised a concern about authorizing
negotiations without setting parameters. The resolution they approved authorizes the County
Manager to begin negotiations with Saint Paul, White Bear Lake and Maplewood. Falcon
Heights was the only municipality that acted in support of a single site, with the parameters set
by the City Council that costs be allocated according to call volume, a shared governance model
and creation/maintenance of a standard for service. Falcon Heights' recommendation was voted
down by the County Commissioners because they felt it was a little too specific. It did generate
discussion about cost allocation. She thinks it was worth doing.
The regular City Council meeting was adjourned at 9:00 PM.
Respectfully submitted,
Mary Shea Kodluboy
Deputy Clerk
•
~d
•
•
•
i•
ITEM: Disbursements and Payroll
SUBMITTED BY: Roland O.Olson, Finance Director
CONSENT G1
7/28/04
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary
1. General Disbursements through July 23, 2004
in the Amount of:
2. Payroll (07/01/04-07/15/04):
ATTACHMENTS:
• General Disbursements on pageso~
• Payroll on page ~~
ACTION REQUESTED:
• Approval
$ 239,945.07
$ 14,559.79
~i
DATE 07/22/04 TIME 01:27 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1
APPROVAL OF BILLS
PERIOD ENDING: 7-22-04
CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------- ------------------------ -------- -----------
MINNESOTA STATE TREASURER 2ND QTR BLDG SURCHARGES -------- 469.83
*** TOTAL FOR DEPT 00 469.83
ICMA RETIREMENT TRUST 457 302632 GEHRZ JULY/04 LEGISLAT 112.50
ICMA RETIREMENT TRUST 457 302632 TALBOT JULY/04 LEGISLAT 270.00
*** TOTAL FOR DEPT 11 362.50
AMERICAN OFFICE PRODUCTS SCHEDULING CALENDAR ADMINIST 25.60
43646 US BANCORP LUNCH MEETING WITH STAFF ADMZNIST 30.07
43646 US BANCORP LUNCH MEETING WITH STAFF ADMINIST 25.76
43646 US BANCORP TRAINING CONF/HEATHER ADMINIST 650.00
43645 GIRL SCOUTS ROSEWOOD SVC DEPOSIT REFUND/GIRLSCOUT ADMINIST 200.00
ICMA RETIREMENT TRUST 457 302632 WORTHINGTON JULO4 ADMINIST 250.00
43635 JIMMY JOHNS INTERVIEW EXPENSES ADMINIST 22.00
43637 PERA PERA WITHHOLDINGS ADMINIST 514.55
RAMSEY COUNTY INSURANCE JULY/04 ADMINIST 4,683.59
WORTHINGTON, HEATHER PARKING REIMS ADMINIST 21.00
COORDINATED BUS. SYSTEMS, COPIER MAINT 3RD QTR ADMINIST 710.70
*** TOTAL FOR DEPT 12 7,133.27
OLSON,ROLAND MILEAGE REIMB JAN-JUNE FINANCE 54.00
*** TOTAL FOR DEPT 13 54.00
• CAMPBELL KNUTSON JUNE/04 LEGAL WORK LEGAL 1,632.56
*** TOTAL FOR DEPT 14 1,632.56
43636 CASH PARKING EXPENSES/ELECTNS ELECTION 6.00
*** TOTAL FOR DEPT 15 6.00
43646 US BANCORP STAFF RECOGNITION COMMUNIC 57.69
43641 CLOVER SUPER FOODS ICE CREAM FOR SOCIAL COMMUNIC 473.99
43651 CUB FOODS CAKE FOR ICE CREAMSOCIAL COMMUNIC 157.69
43650 ANN DAVY GAME PRIZES/ICE CREAM SO COMMUNIC 90.15
43652 HEJNY RENTALS, INC. DUNK TANK RENTAL COMMUNIC 155.92
43644 MGM LIQUOR ROOT BEER FOR ICE CREAM COMMUNIC 191.68
CITY OF ROSEVILLE JULY/04 TECHNICAL SUPPRT COMMUNIC 725.00
43640 E. JAMES TOROK BAND FOR ICE CREAMSOCIAL COMMUNIC 400.00
FASTSIGNS ICE CREAM SOCIAL SIGN COMMUNIC 26.63
*** TOTAL FOR DEPT 16 2,278.95
MN NCPERS LIFE INSURANCE AUG/04 JONES INSURANCE PLANNING 16.00
43639 URISA GIS CONF/ DEB JONES PLANNING 838.00
*** TOTAL FOR DEPT 17 854.00
SBC PAGING PAGER RENTALS EMERGENC 33.46
*** TOTAL FOR DEPT 21 33.46
ST ANTHONY VILLAGE AUG/04 POLICE SERVICES POLICE 38,585.84
*** TOTAL FOR DEPT 22 38,585.84
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 54.36
• AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 54.36
CITY OF ST PAUL BLDG FIRE BURN TRAINING FIRE FIG 600.00
~~
DATE 07/22/04 TIME 01:27 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2
APPROVAL OF BZLLS
PERIOD ENDING: 7-22-04
~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------- ------------------------ -------- -----------
CITY OF NEW BRIGHTON HAZMAT SUPPLIES/TNG FIRE FIG 274.62
HEALTHPARTNERS MEDICAL GP 2 MED EXAMS NEW FIREFIGH FIRE FIG 348.00
TWIN CITIES TRANSPORT/REC 3 CARS FOR FIRE TNG FIRE FIG 256.80
VERIZON WIRELESS PHONE CHRGS FIRE FIG 21.81
*** TOTAL FOR DEPT 24 1,609. 95
BOARD OF WATER COMMISSNRS H2O CITY HAL 33.49
BOARD OF WATER COMMISSNRS S.S. CITY HAL 11.69
CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 53.55
TERMINEX PEST CONTROL SPRAYING CITY HAL 47.93
*** TOTAL FOR DEPT 31 146. 66
CITY OF ST PAUL STREET LIGHTING: HOYT STREETS 224.09
CITY OF ST PAUL FUEL JUNE/04 STREETS 223.23
ONE CALL CONCEPTS, INC JUNE/04 LOCATES STREETS 93.15
NRG PROCESSING SOLUTONS BRUSH/SOD DISPOSAL STREETS 35.25
*** TOTAL FOR DEPT 32 575 .72
S & S TREE SPECIALISTS IN TREE/STUMP REMOVALS TREE PRO 7,153.07
S & S TREE SPECIALISTS IN TREE TRIMMING TREE PRO 748.17
UNITED RENTALS RED PAINT/DISEASED TREES TREE PRO 16.15
xxx TOTAL FOR DEPT 34 7,917 .39
BOARD OF WATER COMMISSNRS H2O PARK & R 21.36
BOARD OF WATER COMMISSNRS S.S. PARK & R 23.38
43636 CASH CEDAR LUMBER/PK BENCHES PARK & R 108.37
TRUGREEN-CHEMLAWN FERTILIZER/BROADLEAF PARK & R 185.31
TRUGREEN-CHEMLAWN FERTILIZER/BROADLEAF PARK & R 110.76
CITY OF ST PAUL FUEL JUNE/04 PARK & R 223.22
ICMA RETIREMENT TRUST 457 302632 MAERTZ JULY/04 PARK & R 100.00
ICMA RETIREMENT TRUST 457 302632 TRETSVEN JULY/04 PARK & R 100.00
UNITED RENTALS PRESSURE WASHER RENTAL PARK & R 60.22
*** TOTAL FOR DEPT 41 932 .62
43632 FRANK CROWLEY REFUND REC SPORTS CLASS PARK PRO 30.00
43650 ANN DAVY REIMB:COOKNG CLASS SUPLY PARK PRO 59.79
43634 JOHNSON,KARI A. REFUND 1ST CHILD:RECPRGM PARK PRO 25.00
43638 JOHNSON,KARI A. REFUND 2ND CHILD RECSPRT PARK PRO 25.00
43633 MARY GRECO REFUND REC SPORTS CLASS PARK PRO 33.00
*** TOTAL FOR DEPT 50 172 .79
FIRE EQUIPMENT SPECIALTIE THERMAL CAMERA CASE FIRE & R 109.60
*** TOTAL FOR DEPT 64 109 .60
FIRE EQUIPMENT SPECIALTIE GLOVES/FACESHIELDS/BOOTS PUBLIC W 778.72
*** TOTAL FOR DEPT 65 778.72
RO-SO CONTRACTING INC SINK HOLE/CURB REPAIR INFRASTR 3,360.00
*** TOTAL FOR DEPT 71 3,360 .00
BRAUN PUMP & CONTROLS ELECT CONTROL UNIT/LIFT SANITARY 1,674.05
BRAUN PUMP & CONTROLS CAPACITOR FOR PUMP MOTOR SANITARY 25.96
METROPOLITAN COUNCIL, AUGUST/04 S.S. SANITARY 17,433.40
~3
DATE 07/22/04 TIME 01:27 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3
APPROVAL OF BILLS
PERIOD ENDING: 7-22-04
~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------ ---
*** TOTAL FOR DEPT 75 19,133.41
~O
HOWARD GREEN COMPANY CURTIS FIELD IMPROVMTS STORM DR 30,001.21 „ n]g1tl ~ S ~~/ a I P ~ O ~ ~~
43647 NORTHERN ESCROW INC 1ST PAY EST/CURTIS FIELD STORM DR 32,538.83 ~ /LWW (/ ~i ~~
43648 NORTHERN ESCROW ZNC 2ND PAY EST/CURTIS FIELD STORM DR 19,071.25 I ,,,...~~,,,,///
43649 NORTHERN ESCROW INC 3RD PAY EST/CURTIS FIELD STORM DR 68,656.23 ~(J~~/ ~~~~
*** TOTAL FOR DEPT 76 150,469.52 /`/~ \/ .rJ
VQ} PR
*** TOTAL FOR BANK O1 236,636.79
*** GRAND TOTAL *** 236,636.79
•
•
~y
DATE 07/23/04 TIME 08:11 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1
APPROVAL OF BILLS
PERIOD ENDING: _7-23-04
~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
BLOMQUIST,ERIC PAPER PRODUCTS/ICE CREAM COMMUNIC 73.64
NORTH SUBURBAN ACCESS CO. REIMB MAUREEN CABLE WORK COMMUNIC 134.64
*** TOTAL FOR DEPT 16 208.28
MIDWEST GROUNDS MAINT CO REPAIR LAWN:MONICA JOHN STORM DR 3,100.00
*** TOTAL FOR DEPT 76 3,100.00
*** TOTAL FOR BANK O1 3,308.28
*** GRAND TOTAL *** 3,308.28
•
~S
PERIOD END DATE 07/15/04 **FILE NOT UPDATED**
SYSTEM DATE 07/15/04
C H E C K R E G I S T E R
HECK CHECK EMPLOYEE NAME
TYPE DATE NUMBER
PAGE 1
CHECK CHECK
NUMBER AMOUNT
COM 7 15 04 34 CLEMENT KURHAJETZ 33763 87.22
COM 7 15 04 40 KEVIN ANDERSON 33764 179.92
COM 7 15 04 42 MICHAEL D CLARKIN 33765 104.83
COM 7 15 04 66 ALFRED HERNANDEZ 33766 175.87
COM 7 15 04 74 MARK J ALLEN 33767 110.59
COM 7 15 04 85 DANIEL S JOHNSON-POWERS 33768 96.28
COM 7 15 04 87 MICHAEL A MCKAY 33769 70.08
COM 7 15 04 90 ANDREW P SCHIPPEL 33770 137.20
COM 7 15 04 91 RICHARD H HINRICHS 33771 240.51
COM 7 15 04 95 MICHAEL J POESCHL 33772 19.29
COM 7 15 04 97 PATRICK GAFFNEY 33773 156.59
COM 7 15 04 98 BRADLEY J. REZNY 33774 172.26
COM 7 15 04 101 DALE E HUFF 33775 117.34
COM 7 15 04 102 TIMOTHY B SYLVESTER 33776 100.17
COM 7 15 04 103 LEE C GRIFFITH 33777 7.38
COM 7 15 04 104 VINCENT A VANN 33778 94.83
COM 7 15 04 105 ANTON M. FEHRENBACH 33779 62.69
COM 7 15 04 106 SCOTT A. TESCH 33780 26.67
COM 7 15 04 107 MICHAEL KNOX 33781 26.67
COM 7 15 04 108 JONATHANA D. STUART 33782 22.16
COM 7 15 04 109 JASON D. DOUVIER 33783 14.78
COM 7 15 04 1003 HEATHER WORTHINGTON 33737 1501.84
COM 7 15 04 1007 PATRICIA PHILLIPS 33738 479.24
COM 7 15 04 1030 MARY A. KODLUBOY 33739 1338.63
• COM
COM 7
7 15
15 04
04 1033 DAVE TRETSVEN
1038 DEBORAH K JONES 33740
33741 1050.35
1202.30
COM 7 15 04 1136 ROLAND O OLSON 33742 1371.61
COM 7 15 04 1137 MARK C. HANSMEIER 33743 532.68
COM 7 15 04 1138 ANN E. DAVY 33744 479.07
COM 7 15 04 1143 COLIN B CALLAHAN 33745 793.94
COM 7 15 04 1144 ANITA TWAROSKI 33746 169.62
COM 7 15 04 1169 JAY PAUL KURTIS 33747 567.95
COM 7 15 04 1170 ERIC J BLOMQUIST 33748 420.71
COM 7 15 04 1178 PETER M FISCHER 33749 568.68
COM 7 15 04 1188 NICOLE S GRAHAM 33750 139.68
COM 7 15 04 2009 ADAM C. BLEDSOE 33751 121.79
COM 7 15 04 2013 KATIE JO KUEHNS 33752 266.34
COM 7 15 04 2019 PRIYA M. SURY 33753 268.85
COM 7 15 04 2046 ANDREA L. ROTHMAN 33754 204.17
COM 7 15 04 2051 EVAN PHENEGER 33755 100.20
COM 7 15 04 2053 KERRY L. ANDERSON 33756 302.72
COM 7 15 04 2054 RYAN R. BACKMAN 33757 132.75
COM 7 15 04 2055 IVANA DAMJANAC 33758 63.03
COM 7 15 04 2056 NATHAN J. HERRINGTON 33759 232.85
COM 7 15 04 2057 NANCY H. TAFF 33760 227.46
COMPUTER CHECKS 14559.79
MANUAL CHECKS .00
NOTICES OF DEPOSIT .00
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Five Star Service Guaranteed
•
July Statement for activittyy from Jun. 05, 2004 thCough Jul. 06, 2004 Inquiries:.1-866-485-4545
CITY OF FALCON HEIGHt ,HEATHER WORTHINGTON (CPN 000107109) Bus iao2 Page 1 of 2
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Previous Balance ..........................::.:.:. $333.32 ...Credit Line ..................:......:..:...................... $5,000.00
Payments and Credits ..........::.:........:.. $333.32 Available Credit........................................... $4,236.28
Purchases, Advances & Other Debits $763.72 Minimum Payment Due (Current Month)... $16.00
FINANCE CHARGES .......:................. $0.00 Minimum Payyment Due (Past Due) ........... $0.00
New Balance ....................................... $763.72 Total New Mir-imum Payment Due.......... $16.00
Payment Due Date .................................... Jul. 26, 2004
To reduce or avoid paying additional finance charges on your purchase balance, pay the total new balance of $763.72 by 07%26/04.
Any cash balance or balance transfer balance will oontlnue to accrue daily interest until the date your payment is received.
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Post Trans Aef.
Date Date Nbr Descrfptfon of Transaction Amount Notation
Payments and Credits
06!21 1151 PAYMENT THANK YOU ......................................................... $333.32 CR _ _ _ _ _ _ _ _ _ _
•
Purchases, Advances, Debits
06/10 06/08 0166 CHIANTI GRILL FALCON HEIGHT MN .......................... $30.07
06121 06/17 9548 THE OLIVE GARD00012450 ROSEVILLE MN ................... $25.76
07102 06/30 9354 RAINBOW FOODS 1-882 ST. PAUL MN ......................... $57.89
07/06 07!02 8109 ICMA INTERNET 202-9623621 DC .............................. $650.00
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BALANCE TRANSFER
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$0.00 $0.00 0.031232% VARIABLE $0.00 1140% 0.00% N
$763.72 $0.00 0.031232% VARIABLE $0.00 11.40% 0.00% Y
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HEATHER WORTHINGTON
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FALCON HGTS MN 55113-5551
~~~~~n~r~nn~~~n~~n~~n~~~n~~~~~~~~un~~~u~~~n~~i~r~~~
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•
•
•
•
CONSENT G2
7/28/04
ITEM: Approval of Capitol City Mutual Aid Association Reciprocal Fire
Service Agreement
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Clem Kurhajetz, Chief, Falcon Heights Fire Department
EXPLANATION:
Summary: The Capitol City Mutual Aid Association is an affiliation of local fire departments in
the metro area that have long-standing mutual aid agreements. Mutual aid agreements provide
equipment, personnel and other resources to requesting jurisdictions for the purpose of providing
additional fire suppression or emergency response. These agreements are reciprocal, meaning
that any participant in the agreement can call on another member city for assistance and vice
versa, without financial consideration. This agreement covers the procedure for requesting
assistance, the response, any recall of that assistance, and the command of the scene. In addition,
it has provisions for Worker's Compensation, any damage to equipment, and liability of the
participating cities.
This updated agreement will expire in December, 2006. It is reviewed and renewed by the
participating jurisdictions every two years.
ATTACHMENT:
• Reciprocal Fire Service Agreement on pages
ACTION REQUESTED:
• Approve agreement
~8
E1 " -'
_ ~ ...~
• __
Capitol City Mutual Aid Association
RECIPROCAL FIRE SERVICE AGREEMENT
This agreement is made pursuant to Minnesota Statutes 471.59 which authorizes the joint
and cooperative exercise of powers common to contracting parties. The intent of this
agreement is to make equipment, personnel and other resources available to political
subdivisions from other political subdivisions.
1. "Party" means a political subdivision.
2. "Requesting Official" means the person designated by a Party who is responsible for
requesting Assistance from other Parties.
3. "Requesting Party" means a party that requests assistance from other parties.
4. "Responding Official" means the person designated by a party who is responsible to
determine whether and to what extent that party should provide assistance to a Requesting
Party.
5. "Responding Party" means a party that provides assistance to a Requesting Party.
6. "Assistance" means Fire/Rescue and/or emergency medical services personnel and
equipment.
1. Request for assistance.
Whenever, in the opinion of a Requesting Official, there is a need for assistance from other
parties, the Requesting Official may call upon the Responding Official of any other party
to furnish assistance.
2. Response to request.
Upon the request for assistance from a Requesting Party, the Responding Official may
authorize and direct his/her party's personnel to provide assistance to the Requesting Party.
This decision will be made after considering the needs of the responding party and the
availability of resources.
3. Recall of Assistance.
The Responding Official may at any time recall such assistance when in his or her best
judgment or by an order from the governing body of the Responding Party, it is considered
to be in the best interests of the Responding Party to do so.
4. Command of Scene.
The Requesting Party shall be in command of the mutual aid scene. The personnel and
• equipment of the Responding Party shall be under the direction and control of the
Requesting Party until the Responding Official withdraws assistance.
Page 1 of 1
~9
Capitol City Mutual Aid Association Fire Service Agreement
• 5. Workers' compensation
Each party shall be responsible for injuries or death of its own personnel. Each party will
maintain workers' compensation insurance or self-insurance coverage, covering its own
personnel while they are providing assistance pursuant to this agreement. Each party
waives the right to sue any other party for any workers' compensation benefits paid to its
own employee or volunteer or their dependants, even if the injuries were caused wholly
or partially by the negligence of any other party or its officers, employees, or volunteers.
6. Damage to equipment
Each party shall be responsible for damages to or loss of its own equipment. Each party
waives the right to sue any other party for any damages to or loss of its equipment, even
if the damages or losses were caused wholly or partially by the negligence of any other
party or its officers, employees, or volunteers.
7. Liability
1. For the purposes of the Minnesota Municipal Tort Liability Act (Minn. Stat. 466), the
employees and officers of the Responding Party are deemed to be employees (as defined
in Minn. Stat. 466.01, subdivision 6) of the Requesting Party.
2. The Requesting Party agrees to defend and indemnify the Responding Party against
any claims brought or actions filed against the Responding Party or any officer,
• employee, or volunteer of the Responding Party for injury to, death of, or damage to the
property of any third person or persons, arising from the performance and provision of
assistance in responding to a request for assistance by the Requesting Party pursuant to
this agreement.
Under no circumstances, however, shall a party be required to pay on behalf of itself and
other parties, any amounts in excess of the limits on liability established in Minnesota
Statutes Chapter 466 applicable to any one party. The limits of liability for some or all of
the parties may not be added together to determine the maximum amount of liability for
any party.
The intent of this subdivision is to impose on each Requesting Party a limited duty to
defend and indemnify a Responding Party for claims arising within the Requesting
Party's jurisdiction subject to the limits of liability under Minnesota Statutes Chapter
466. The purpose of creating this duty to defend and indemnify is to simplify the defense
of claims by eliminating conflicts among defendants, and to permit liability claims
against multiple defendants from a single occurrence to be defended by a single attorney.
3. No party to this agreement nor any officer of any Party shall be liable to any other
Party or to any other person for failure of any party to furnish assistance to any other
party, or for recalling assistance, both as described in this agreement.
CJ
Page 2 of 2
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Capitol City Mutual Aid Association Fire Service Agreement
8. Charges to the Requesting Party
Subd. 1 No charges will be levied by a Responding Party to this agreement for assistance
rendered to a Requesting Party under the terms of this agreement unless that assistance
continues for a period of more than 12 hours. If assistance provided under this agreement
continues for more than 12 hours, the Responding Party will submit to the Requesting
Party an itemized bill for the actual cost of any assistance provided after the initial 12
hour period, including salaries, overtime, materials and supplies and other necessary
expenses; and the Requesting Party will reimburse the party providing the assistance for
that amount.
Subd. 2 Such charges are not contingent upon the availability of federal or state
government funds.
9. Duration
This agreement will be in force from the date of execution until December 31, 2006. Any
party may withdraw from this agreement upon thirty (30) days written notice to the other
party or parties to the agreement.
10. Execution
Each party hereto has read, agreed to and executed this Mutual Aid Agreement on the
date indicated. Each party to this agreement shall maintain a copy of an executed copy of
this agreement. Such copy shall be provided by the Secretary-Treasurer of the Capitol
• City Mutual Aid Association within thirty (30) days of the agreement and execution by
the President and Secretary-Treasurer of the Capitol City Mutual Aid Association.
1N WITNESS WHEREOF, the undersigned, on behalf of their political subdivision or
their fire department corporation has executed this agreement pursuant to authorization
by the City Council of the City of , or the governing
body of the Fire Department, Inc.
on this date of
City of
by ,its Mayor
by ,its City Manager or Clerk
Fire Department of
by ,its Fire Chief
by ,its Secretary
•
Page 3 of 3
~~
POLICY Hl
7/28/04
ITEM: Consideration of an IP Telephony System
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Roland Olson, Finance Director
Mary Shea Kodluboy, Deputy Clerk
Roger Knutson, City Attorney
EXPLANATION:
Summary: In 1997, the city purchased the current phone system, manufactured by Inter-Tel.
This system has begun to show signs of its age, and has become increasingly expensive to
maintain. Staff began discussions with the City of Roseville last year regarding the installation
of a new IP Telephony system, which would operate over the fiber network that has been
installed between most of the communities in Northern Ramsey County. Because this system
does not rely on land-lines for communication, it costs approximately $5,000 less to operate each
year.
• Staff has prepared an analysis of the IP Telephony system, and found that the capital costs
associated with this installation could be recovered in approximately 24 months of service due to
the savings represented in toll charges on the existing phone system.
In the 2004 CIP Budget, $8,000 was allocated for the replacement of the city's phone system.
The total capital cost of this installation is estimated at $9,980, with an estimated cost of $7,500
per year in operating costs. The current system cost the city $16,790, and costs an estimated
$11,199 per year to operate. Since we will begin saving money immediately on this change-
over, staff estimates that the additional $1,980 over the budgeted amount can be recouped on toll
charges, which would amount to approximately $3,300 over afour-month period.
ATTACHMENT:
• IP Telephony Analysis on pages
• IT Services Addendum on pages
ACTION REQUESTED:
• Discussion
• Consideration of IP Telephony Proposal
• Motion to approve Service Addendum and installation of IP Telephony system.
•
• IP Telephony Analysis
July 28, 2004
# of Phones Capital cost Maintenance Annual Phone
costs char es
Current System 20 $16,790.06 2001-$1,507.80 2001-$10,989.57
(1997) 2002-$2,816.07 2002-$11,170.98
2003-$1,023.96 2003-$11,199.94
Total-$5,347.83 Total-$33,360.49
Voice over 20 + analog $6,580 $2,500 (flat $420.00/month
Internet Protocol adapters (2) annual support (toll)
System (2004) service fee) $5,040 annually
$3,300 (one- + $720.00*
Remote Site time) Total--$7,540
Survivability (includes support
(router) Total: $9,880 service fee)
Notes•
• Neither cost includes long distance, which is separate and is charged at approximately 5 cents per
minute, depending on calling area and time of day.
*City will retain one hard-line connection, which will cost approximately $60.00 per month.
Advantages•
IP Telephony is cheaper to utilize on a monthly basis, as eliminates the need for individual
business phone lines. The city can expect to save roughly $4,000 to $5,000 per year on the
system for operating costs.
IP telephony technology enables the city to have an automatic redundancy in our phone system.
If city hall is unavailable, we can log-onto the phone system in any one of the other five cities
who participate in this system, and have access to our voicemail and take calls at that alternate
location, much like we can with the Roseville computer network currently.
IP has a wider range of features, including Caller ID, hold and transfer functions, and a larger
number of possible extensions and voicemail boxes (for staff who don't need a physical "phone"
but would like to have remote access to a voicemail box, such as building inspector, fire
inspector, etc...)
Sound quality and reliability have been excellent in Roseville's system, by all accounts. The
• projected costs of this system have dropped substantially, due to the larger participation by other
municipalities.
33
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The system can be expanded to 40 direct dial lines. The current system is limited to 4.
Additional lines would pay the per-line charge, and have access to all the system features.
The system will be E-911 capable-a unique identifier for each direct dial line on the system will
display the address of the caller to 911. Currently, our DID lines cannot be identified (with the
exception of the 644-5050 number).
Software is constantly upgraded through CISCO Smart-net, and also covers all hardware
upgrades as part of the yearly service agreement.
Call accounting software manages long-distance charges, and identifies the phone extension
called from, and the rate is approximately 5 cents per minute at this time. Currently, we pay 35
cents per minute.
Disadvantages:
The City will need to change our phone numbers. We can retain the 644-5050 number for a
period of about six months, and after that, a recorded message will re-direct callers to our new
phone number. Staff estimates that we will be able to expend current stocks of letterhead,
business cards and other printed material, and then re-order with the new phone numbers. Our
• fax line will remain unchanged. The new phone number would be 651/792-7600.
The city will need to promote the new phone numbers, so there will be advertising/copying costs
associated with the switch. Staff estimates this will not exceed $1,000.
If fiber-optic lines go down, our phone system is vulnerable to down-time. Of course, with the
current system, we have experienced periods of outage due to equipment failure. However,
given Roseville's experience, the new system should be more reliable that our current system.
Term of Agreement:
The Cities have prepared a service addendum to the IT Services Agreement. The yearly cost of
this service agreement will be $2,500.
Timin
While there may be advantages to waiting until the end of this year to implement the new system
(for instance, phone books are printed in June), staff is concerned that the old system is in very
bad condition, and we are spending a great deal of money each year to keep it up and running. A
catastrophic failure could create a situation where the city would be without phones for several
days. At that point, staff would not recommend investing further resources into the old system.
Therefore, we would recommend that the new system be installed by the end of this summer, to
ensure that our communications with residents and others are not severed.
•
34
•
Service Addendum
A. General Information
Project Name
Controlling Dept.
Prepared By:
Falcon Heights IP Telephony
Services Date:
07/20/2004
Roseville Information
Technology Department Modification Date:
Terre Heiser
Authorized By:
Chris Miller
B. Service Description
Extension of services and support of the City of Roseville 's Cisco Internetworking Protocol (IP)
Telephony System for Falcon Heights City Hall.
C. Scope
This service agreement provides for the technical support of Cisco IP Telephony devices purchased and owned by
the City of Falcon Heights use in conjunction with the telephony services equipment owned and operated by the City
of Roseville. The agreement does not cover arty non-Cisco telephony devices that may be owned by the City of
Falcon Heights. This service agreement also does not cover the use of the IP telephony devices with any other
telephony servers or service providers other than that of the City of Roseville.
The service agreement shall cover hardware and software support of IP telephony devices purchased during the
• initial project. This consists of 20 IP telephony handsets and 4 analog service ports (Cisco ATA devices). The
agreement shall also cover additions not to exceed 25% of the initial purchase. This provides for up to 4 additional
devices without modification to this statement of service.
As part of this service agreement, Falcon Heights will be allocated 2 blocks of 20 direct inward dial (DID)
telephone numbers. This will provide 40 individual extension numbers for use by Falcon Heights.
D. Terms
Support services shall be billed annually at a flat rate of $2, 500, effective the first day of service of the telephony
contract. Installation and programming services will be covered by the existing technology services joint powers
agreement.
This support service agreement does not include monthly telephony and long distance use charges which are billed
monthly at a rate of $1 S per month device charge and $6 per month for each voice mail box. This rate shall remain
in effect during the first 12 months of service.
Long distance phone service is through the City ofRoseville's current contract with MCI which provides a rate of 5-
13 cents per minute based on calling area and time of day. A long distance call detail report is provided as part of
the monthly services billing.
D, Termination
Upon termination of this service addendum, hardware devices purchased by the City of Falcon Heights will remain
property of the City of Falcon Heights. Use of the Roseville IP telephony system does not provide the transfer of any
software licenses used to connect telephony devices to the network. Contiguous blocks of allocated DID telephone
numbers, if requested, will be transferred to the City of Falcon Heights through Qwest to be used on another
• telephone system.
3S
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•
•
H. Acceptance
Name/Title Signature Date
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POLICY H2
ADDENDUM
7/28/04
ITEM: Hire Greg Hoag as Director of Public Works
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Sue Gehrz, Mayor
Lisa Lynn, Employment Consultant, Lynn & Associates
Bill Maertz, Director of Parks and Public Works
EXPLANATION:
Summary: The council is being asked to approve the hire of Greg Hoag as the Director of Public
Works. This position was recently vacated when Bill Maertz was hired as the new Parks Director
for the City of Elk River. The position was advertised in the Pioneer Press and on the League of
Cities website. There were 11 applicants for the position and the top five candidates were
interviewed by a panel made up of Mayor Gehrz, Administrator Worthington, Bill Maertz, and
Employment Consultant Lisa Lynn. The panel was unanimous in its recommendation to hire
Greg.
Greg Hoag comes to us from the City of Little Canada, where he has been the Park Maintenance
Supervisor for 10 years. Greg is active in professional organizations, such as the Minnesota Turf
Manager's Association, and Minnesota Park Supervisor's Association. He will be available to
begin on August 16tH
The city will start Greg at a yearly salary of $52,500, with eligibility for step increases at 6 and
18 months. This is anon-exempt position, so Greg will also be eligible for overtime or
compensatory time, depending on his preference. Greg will receive three weeks of vacation, and
eligibility for city insurance, the ICMA 457 retirement plan (defined contribution), and tuition
reimbursement up to $2,000 per year.
ATTACHMENTS:
• Greg Hoag's resume on pa es - `-~ b
• Job descri tion on a es -~
p P g
ACTION REQUESTED:
• Approve the hire of Greg Hoag as Director of Public Works effective August 16, 2004.
3'1
• Gregory R. Hoag
2802 Aglen Street
Roseville, Minnesota 55113
(651) 486-8295 Evening (651) 775-0566 Day
OBJECTIVE: Director of Public Works, Falcon Heights
EXPERIENCE:
City of Little Canada -October 1994 to present Park Maintenance Supervisor
Duties Include:
• Recruiting, supervising and training of permanent and seasonal staff
• Daily identification, planning and scheduling of work activities
• Turf maintenance activities to include: mowing, aeration, establishment of seed and sod,
fertilizing and weed eradication
• Operation and maintenance of inground irrigation systems
• Building and facility maintenance to include: carpentry, plumbing, electrical work, and
custodial maintenance
• Preparation of athletic fields to include: grading, dragging, and lining
• Paved surface repair of trails, basketball and tennis courts
• Daily inspections and repair of playground equipment
• Snow removal from streets, park trails, parking lots, and sidewalks
• Preventative and emergency maintenance of power equipment and tools
• Special construction projects to include: erecting bleachers, replacing hockey boards,
construction of park benches and tables, and construction of retaining walls
• Maintain daily work records
• Assist in other areas of public works as needed
City of Roseville Cedarholm Golf Course -April, 1983 to October, 1994 Permanent and
part-time positions include: Interim clubhouse supervisor, assistant greens keeper, club-
house/pro-shop salesperson, starter, and ranger
Duties Include:
• Extensive record keeping
• Recruiting, training, scheduling, and supervision of personnel
• Scheduling and coordinating facility use
• Supervising purchases and controlling inventory
• Supervising golf leagues and tournaments
• Selling equipment and sportswear
• Supervising daily operations
• Daily turf maintenance and grass mowing
• Installation & Repair of Automatic Irrigation
• Application of liquid and granular fertilizers Special Projects Include:
• Building tees; drain the installation; building of shelters; seasonal aerification: deep tine
• aerification
38
S EXPERIENCE continued:
PAGE 2
GREGORY R. HOAG
City of Falcon Heights, Parks & Recreation Department -Winter, 1992 & 1993 Ice Rink
superintendent
Duties Include:
• Supervision of part-time staff
• General up-keep of buildings
• Operation of snow removal equipment
• Supervision of all flooding and maintenance on ice rinks
Ramsey County Parks & Recreation Department -April 1992 to October 1994 Golf
facilities management school internship
Duties Include:
• Assisted Director of Operations in management of three 18-hole golf facilities
• Organized and managed award-winning Junior Golf League
. Assisted in the preparation of the Parks Department operating budget
• Attended planning sessions for the redevelopment of Keller Golf Course
• Helped design and plan Island Lake Golf Center
Keller Golf Course (Park Aid II) Duties Include:
• Cutting of greens, tees, aprons., rough, and fairways
• Building of five new tees
• Seasonal Aerification
• Preventive maintenance on equipment
• Application of liquid and granular fertilizers
City of Roseville, Parks & Recreation Department - 1983 -October 1994 •Operate and
maintain indoor and outdoor ice skating facilities
• Operate Zamboni ice machine, and refrigeration equipment
• Customer Service attendant
• Supervise outdoor skating rink
City of Roseville, Fire Department - 1990 to present •Pay-per-call firefighter and first
responder
EDUCATION:
Anoka Technical College, Anoka Ramsey Community College Golf Facilities Management,
graduated June, 1993
• Northeast Metro Technical College, White Bear Lake. MN
39
• Air and Water Analysis Technician, graduated February, 1990
University Of Minnesota, Minneapolis, MN Liberal Arts, three quarters
Lakewood Community College, White Bear Lake, MN Liberal Arts, three quarters
PROFESSIONAL LICENSES:
Minnesota Tree Inspector Minnesota Pesticide Applicator
PROFESSIONAL ORGANIZATIONS:
Minnesota Sports Turf Managers Association-President Elect Minnesota Park Supervisors
Association
•
C
~o
. City of Falcon Heights
Job Description
Director of Public Works
Reports to: City Administrator
Type: Hourly, non-exempt; full-time
Primary Objective:
Serves as a working supervisor and department head providing first-line supervision to the public
works/parks staff including full-time, part-time and seasonal employees. Assists in establishing
annual maintenance routines. Responsible for scheduling, delegating work assignments and
participating in the completion of tasks and projects associated with the maintenance,
construction and repair of city parks, buildings, equipment, streets, and sanitary and storm sewer
systems. Provide leadership on budgeting, project management, policy implementation, and
resident relations.
• Job Responsibilities for Parks and Grounds:
• Maintenance of buildings, parking lots, walkways, turf, trees, ice rinks, fields, courts,
trails, play equipment and other general facilities and amenities that are part of the park
system.
• Ensure equipment is well maintained and appropriate for the purpose intended.
• Performance of general clean-up and care of all park areas.
• Perform skilled jobs that include driving of trucks, tractors, operation of heavy and light
equipment, hand and power tools.
• Ability to write Requests for Proposal (RFP) and solicit quotes and bids for vendors.
• Assist the Park and Recreation Director in the preparation of both long and short term
budget expenditures associated with the maintenance of the park system.
• Provide information to the Park and Recreation Director to determine and plan purchases
of equipment, materials, supplies and make or authorize normal day to day purchases.
Job Responsibilities for Public Works:
Primary objective: Plan, assign, supervise and participate in city public works maintenance
operations including, but not limited to:
• Ensure that city streets are properly maintained: Inspect and make minor repairs on street
• surfaces; notify proper authorities of conditions requiring major repair work; erect, repair,
~i
and remove street signs, fences and markers; coordinate contracted street snowplowing
and street sweeping; remove downed trees and debris from city streets; ensure proper
order of street lighting; perform other street-related maintenance as needed.
• Remove snow from city parking lots, public driveways, accesses and fire hydrants.
• Inspect, plant, and maintain city boulevard and median trees.
• Monitor and report non-compliance with parking, refuse disposal and related ordinances.
• Review potential project plans, specifications, and service contracts.
• Clean, flush and maintain sanitary and storm sewers; respond to calls about sewer
problems; check and clean catch basins and ponding areas, maintain manholes in proper
condition; notify proper authorities of conditions require immediate or future major
repair work.
• Clean, maintain, paint and make repairs to city hall building and property, including
furnishings, fixtures and equipment.
• Ensure that automotive vehicles, tractors, and small engines are properly maintained and
appropriate for the use intended. Identify mechanical problems and coordinate required
major repair work.
• Assist city inspectors in ensuring compliance with permit, licensing, and inspection
requirements; general surveillance to ensure that contractors operating in the city have
proper license or permit; work with city inspectors and city contractors to coordinate
activities.
• Recommend annual public works budget and monitor and manage expenditures.
• Staff Management:
• Serve as the first-line supervisor of the parks/public works staff to achieve effective
performance on assignments. Responsible for prioritizing, assigning, directing and
inspecting work.
• Evaluate and keep accurate records regarding staff performance. Recommend training
and development activities to improve performance.
• Maintain accurate records of activities undertaken, work accomplished, equipment and
material used, problems encountered and inspections conducted.
• Maintain operating procedures consistent with OSHA laws and regulations and
implement measures necessary to avoid and minimize accident potential.
Knowledge, Skills, and Abilities:
• Possess a thorough, practical knowledge of the maintenance of park facilities, buildings,
equipment, streets and sewer systems.
• Knowledge of sanitary sewer systems, and lift stations sufficient enough to direct
activities of staff. Possess or have the ability to obtain a collection systems operator's
license.
• Possess the ability to evaluate the efficiency and economy of ongoing maintenance
operations and select the most appropriate technique for delivering services.
•
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• Ability to provide leadership to subordinates; direct, supervise and train others. Ability
to develop and maintain a positive and effective working relationship with city
employees and the general public.
• Ability to read and understand building plans, utility plans, site plans and plat maps.
• Knowledge of OSHA safety standards, requirements and procedures for proper use of
equipment.
• Practical knowledge of the operational capabilities and limitations of city vehicles and
equipment (trucks, tractors, small engines) and the ability to operate. Ability to perform
routine maintenance and trouble-shoot for major problems.
• Ability to maintain accurate and complete activity, inventory and personnel records.
• Ability to communicate effectively both in writing and orally. Ability to make
presentations to staff and council.
• Computer skills, including word processing, as well as database programs and
PowerPoint.
How to Agply:
Interested candidates should submit a letter of interest, resume, three references, and a writing
sample to:
Attn: Public Works Director Position
• Heather Worthington
City Administrator
City of Falcon Heights
2077 W. Larpenteur Avenue
Falcon Heights, MN 55113
LJ
43
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