HomeMy WebLinkAboutCCAgen_07Oct24CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA October 24, 2007 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: GEHRZ ____ KUETTEL ____
HARRIS ____ LINDSTROM ____ TALBOT _____ MILLER _____ KREUSER_____ C. PRESENTATIONS: 1. 2007 Community Garden update D. APPROVAL OF MINUTES: October 10, 2007 TAB 1 E. PUBLIC HEARINGS:
F. CONSENT AGENDA: 1. General disbursements through 10/18/07: $69,707.30 Payroll through 10/15/07: $14,726.30 TAB 2 2. Approval of an application for an exempt permit to conduct raffles
for the Falcon Heights Elementary PTSA TAB 3 3. Increase the 2007 Bond Fee Expenditure Budget for the 1996 TIF Larpenteur Bond Fund #316 TAB 4 4. City Licenses TAB 5 5. Statutory Tort
Limits Liability Coverage for City TAB 6 6. Increase Budget for Park Program Special Revenue Fund 201 TAB 7 G. POLICY AGENDA: 1. Residential Parking Fee Adjustment TAB 8 2. Approval
of Pavement Rating Contract with Goodpointe Technology Corporation TAB 9 3. *ADDENDUM* Sanitary Sewer R?epairs TAB 10 H. COMMUNITY FORUM: I. INFORMATION/ANNOUNCEMENTS: J. ADJOURN:
Meeting Minutes of the Falcon Heights City Council October 10, 2007 Members present: Mayor Gehrz, Council members Harris, Lindstrom, Kuettel, and Talbot, Administrator Miller, Assistant
City Administrator/Deputy Clerk Kreuser. Mayor Gehrz called the meeting to order at 7:00 p.m. The minutes of the September 26, 2007 meeting were approved as submitted. Consent Agenda:
Council member Kuettel asked about what would happen to the paper records once they go to the Historical Society. Miller replied some may be scanned depending on the condition of the
record, but they would continue to be preserved as paper records. The following five items were moved for approval by Council member Kuettel. The motion passed unanimously. 1. General
disbursements through 10/4/07: $104,651.97 Payroll through 9/26/07: $15,341.85 2. Resolution authorizing SCORE Grant application 3. Approval of election judges for November 6 4. Approval
of donation of documents to Ramsey County Historical Society 5. 2007 License Policy Agenda: 1. Proclamation of October 15 as University of Minnesota Equine Center Day Mayor Gehrz explained
that Minneapolis, St. Paul and Falcon Heights were asked by the U to proclaim October 15 as Equine Center Day. The grand opening for the center is at 2:00 p.m. on the 15th, in addition
to walking tours of the facility and equipment. Council member Kuettel moved to approve the proclamation. The motion passed unanimously. 2. Establishment of a Flexible Spending Account
Plan for City Employees Administrator Miller began the item by stating the plan made financial sense to both the employee and the City, by saving money paid in taxes. He explained the
plan contribution is decided by the employee, up to $2500 for health care and $5000 for dependent care, with administration of the plan handled outside the city to maintain privacy.
He added that employees were on board with the plan. Council member Harris stated that in her office the administration of the plan is handled internally. Council member Kuettel stated
she liked having that distance for privacy. Harris countered by saying it raises the fees paid. Council member Talbot asked what would be covered by the administration company. Miller
replied they handle all reporting, claims, processing payments, among other duties. Talbot said he was behind going with a private administrator. Council member Lindstrom asked about
the $2500 maximum. Miller replied that whatever the maximum dollar amount contributed by the employee was, it is available the first of the calendar year. Having a limit, he added, protects
the city from having to spend dollars should an employee leave mid-year, using all his/her contribution. He said there also would be a three
month grace period at the beginning of each year to use up the previous year’s contribution dollars. Mayor Gehrz asked where the unused money goes. Miller replied that it stays in the
city account to spend should the city have an employee contribution to cover if they left. He said that employees can estimate their expenses and can set aside that amount to spend,
tax-free. Council member Kuettel stated it is not as scary as it sounds. Mayor Gehrz asked Harris about her concerns about privacy with internal administration. Harris said it never
bothered her. Council member Lindstrom said he could see the concern, especially with sensitive medical data. Mayor Gehrz asked if there were enough employees to meet the minimum enrollment
of seven. Miller stated that at least five employees were interested, and some were undecided. Council member Talbot moved to approve the establishment of a flexible spending account
plan for City employees. The motion passed unanimously. Information/Announcements: Council member Harris said she attended the Parks and Rec Commission meeting earlier in the week, where
they discussed the budget and items relating to the parks plan. At the next meeting, the commission will begin to discuss Winterfest planning. Council member Lindstrom announced he went
to the Environment Commission meeting. He stated Dorothy Walz would be speaking about rain gardens at an upcoming meeting, which will be publicized. Mayor Gehrz said having a how-to
and development guidelines for a rain garden would be a great idea for the commission to undertake. Council member Talbot reminded residents of the election coming up on November 6,
and that precinct two voters will cast their ballots at the church. Administrator Miller announced the Fire Department Open House on Saturday from 10 a.m. to 2 p.m. The public is welcome
to attend to see the equipment, fire hall, and the firefighters put out a car fire as a drill. Mayor Gehrz adjourned the meeting at 7:35 p.m. Respectfully submitted, Stacey Kreuser Assistant
City Administrator/Deputy Clerk
CONSENT F1 10/24/07 ITEM: General disbursements and payroll SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator EXPLANATION: General disbursements
through 10/18/07: $69,707.30 Payroll through 10/15/07: $14,726.30 ATTACHMENTS: General disbursements, payroll ACTION REQUESTED: Approval
10-12-2007 1R1E:G57 CHAEIMCKS T E R PAYRPOALGLE: City of F0a1lcon Heights PAYROLL DATE: 10/12/2007 CCHHEECCKK EMDPALTOEAYMEOEUNNOT.NAME TYPE OL1S0O/N1,2/2R00O70L27A27N70D63.608 R AU1G0E/R12/S2R00,702
2J37O07S4E.P1H5 J KU1R0H/A1J2E/T2Z00,7027217C58L1E.M9E2NT HE1R0N/A1N2D/E2Z00,7027217A29L2F.R3E6D R AL1L0E/027M02A02R78K08J9.12 SC1H0I/P1P2E/L02,:070272A8N41D9R.E4W0 P PO1E0S/C1H2L/,2007027M2I18C62H2A
E0L8 GA1F0F/N1E2Y/,2007027P2A18T03R3I.C8K9 HU1F0F/,12/D2A00L70E27218E342.29 VA1N0N/,V2I00N70C27E21N81T52.4A3 FE1H0R/E1N2B/A2C0H70,27218261A.NT6O4N M TE1S0C/H1,2/027S02C02O78T7T24.A70
LE1S0K/E1,2/027C02H02R78I8S77.M81 EI1S0C/H1E2N/,02702027R8O9N3A9L.D48 B HA1R0P/E1L2,/02702J02O79H0N63.M03 WI1C0K/,J02E70F20F27R9E1Y66.7M2 PI1T0T/M1A2N/,20017T0,I74M23O27T9.H23Y6 AB1E0R/N1A2T/H2Y0,017
01762L12I.9S3A98A RA1KJ0AC/RI1EC2N,/20E07027219943.93 R PE*R*D*II*EDO*RNEL1DEDPI0CIOS/TNST1GI5T/20P0A7Y EMP # 01 -002 01 J08 01-1009 01-1136 01-1141 01-2154 01-1038 01-0040 01-0085 01-0087
01-1030 01-1033 01-1143 ----------------N AM E -----------------JUSTIN J MILLER STACEY T KREUSER MELANIE M LEEHY ROLAND 0 OLSON MICHAEL C YARD MAUREEN A ANDERSON DEBORAH K JONES KEVIN
ANDERSON DANIEL S JOHNSON-POWERS MICHAEL A MCKAY TIMOTHY J PITTMAN DAVE TRETSVEN COLIN B CALLAHAN AMOUNT 2,356.28 1,279.43 316.54 800.00 333.01 138.52 1,551.03 20.41 65.26 102.51 300.00
1,209.95 1,135.39 10-12-2007 11:57 AM PAYROLL NO: 01 City of Falcon Heights PAYROLL C H E C K REG I S T E R PAGE: 4 PAYROLL DATE: 10/12/2007 ••• REGISTER TOTALS ••• 5,117R.E9G7ULAR C1H9ECKS:
9,608.33 13 ECKS: PDRIIRNETCETD DMEAPNOUNSAOILNT CCHMHEAECNCKUKSAS:L: CVHOEICDEKDS: CHECKS-:-------------14,726.30 32
10/18/2007 1:21 PM PACKET: 00138 Regular payables VENDOR SET: 01 City of Falcon Heights A/P Regular Open Item Register PAGE: SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED --------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCO~ NAME------DISTRIBUTION 01-00255 AMERICAN OFFICE PRODUCTS 1-86641 10/17/2007 APBNK POST-ITS,
MARKERS,CLIPS,TAGS DUE: 10/17/2007 DISC: 10/17/2007 POST-ITS, MARKERS,CLIPS,TAGS === VENDOR TOTALS === 56.58 56.58 101 4112-70100-000 SUPPLIES 56.58 ==================================================
================================================================================ 01-00250 AMERIPRIDE LINEN&APPAREL I-M364728 10/16/2007 APBNK LINEN CLEANING DUE: 10/16/2007 DISC: 10/16/2007
LINEN CLEANING === VENDOR TOTALS === 32.37 32.37 101 4124-82010-000 CLEANING & WASTE REMOVAL 32.37 ====================================================================================================
============================== 01-00283 ANDERSON, KEVIN 1-200710160768 10/16/2007 APBNK REIMB: FIRE EQUIP-SAW/HAMMER DUE: 10/16/2007 DISC: 10/16/2007 REIMB:SAW/BLADES/HAMMER/PRYBAR ===
VENDOR TOTALS === 250.24 250.24 101 4124-70100-000 SUPPLIES 250.24 ===================================================================================================================================
01-00295 AVR, INC 1-93417 10/16/2007 1-94069 10/17/2007 APBNK APBNK CURTISS BENCH TRASH CAN PADS DUE: 10/16/2007 DISC: 10/16/2007 CURTISS BENCH TRASH CAN PADS HOYT & SNELLING SIDEWALK
DUE: 10/17/2007 DISC: 10/17/2007 HOYT & SNELLING SIDEWALK === VENDOR TOTALS === 259.47 796 .62 1,056.09 403 4403-92000-000 PARK DEDICATION IMPROVEM 412 4412-92020-000 SIDEWALK/ADA COMPLI~
259.47 796.62 =================================================================================================================================== 01-00869 BENEFIT EXTRAS, INC 1-23987
10/16/2007 APBNK FLEX BENEFIT PLAN SETUP FEE DUE: 10/16/2007 DISC: 10/16/2007 FLEX BENEFIT PLAN SETUP FEE VENDOR TOTALS 600.00 600.00 101 4112-89000-000 MISCELLANEOUS 600.00
10/18/2007 1:21 PM PACKET: 00138 Regular Payab1es VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: 2 --------ID--------PO
T DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-03001 CAMPBELL KNUTSON 1-200710160757 10/16/2007 APBNK SEPT/07
LEGALS DUE: 10/16/2007 DISC: 10/16/2007 SEPT/07 LEGALS === VENDOR TOTALS === 297.00 297 .00 101 4114-80200-000 LEGAL FEES 297.00 01-03089 CASH 1-200710160766 10/16/2007 APBNK SUPPLIES
DUE: 10/16/2007 DISC: 10/16/2007 ELECTION JUDGES FOOD KITCHEN SUPPLIES/GLASSES POSTAGE KEYS FOR CITY HALL === VENDOR TOTALS === 104.33 104.33 101 4115-70100-000 101 4131-70110-000 101
4112-70500-000 101 4131-87010-000 SUPPLIES SUPPLIES POSTAGE CITY HALL MAINTENANCE 49.00 24.47 4.60 26.26 ==============================================================================================
==================================== 01-03123 CINTAS CORPORATION #470 1-1-470733401 10/16/2007 APBNK RUG SERVICE DUE: 10/16/2007 DISC: 10/16/2007 RUG SERVICE === VENDOR TOTALS === 26.29
26.29 101 4131-87010-000 CITY HALL MAINTENANCE 26.29 ===================================================================================================================================
01-06290 CITY OF ROSEVILLE 1-6144 10/16/2007 APBNK OCT/07 TECH SUPPORT DUE: 10/16/2007 DISC: 10/16/2007 OCT/07 TECH SUPPORT === VENDOR TOTALS === 920.42 920.42 101 4116-85070-000 TECHNICAL
SUPPORT 920.42 =================================================================================================================================== 01-03121 CITY OF ST PAUL 1-100758 10/16/2007
APBNK JULY/07 FUEL -PW MANUAL CK# 072275 10/05/2007 JULY/07 FUEL -PW JULY/07 FUEL -PW VENDOR TOTALS 421.36 421.36 602 4602-74000-000 601 4601-74000-000 FUEL & LUBRICANTS MOTOR FUEL &
LUBRICANTS 81.36 340.00
10/18/2007 1:21 PM PACKET: 00138 Regular Payables VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: --------ID--------POST
DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ====================================================================================
============================================== 01-03042 COACHING SYSTEMS, LLC 1-5585 10/16/2007 APBNK FIRE RESPONSE DRIVING BOOKS DUE: 10/16/2007 DISC: 10/16/2007 FIRE RESPONSE DRIVING
BOOKS === VENDOR TOTALS === 98.00 98.00 101 4124-86020-000 TRAINING 98.00 =============================================================================================================================
===== 01-04000 EHLERS AND ASSOCIATES 1-335790 10/16/2007 APBNK REVIEW TIF & DEVELOPER ISSUES DUE: 10/16/2007 DISC: 10/16/2007 REVIEW TIF & DEVELOPER ISSUES TIF PROJECTIONS 2008 TIF PROJECTIONS
2008 === VENDOR TOTALS === 1,485.00 1,485.00 1,485.00 414 4414-81900-000 OTHER PROFESSIONAL SERVI 412 4412-81900-000 OTHER PROFESSIONAL SERVI 413 4413-81900-000 OTHER PROFESSIONAL SERVI
1,215.00 135.00 135.00 =================================================================================================================================== 01-04027 EMERGENCY APPARATUS
MAINT 1-32874 #757 REPAIR BELT OIL#752 -FREON, 10/1D6U/E2:007APBDNIK1S0C/:16/2007 ESTER OIL=== VENDOR TOTALS === 340.55 359.29 699.84 101 4124-87029-000 REPAIR OTHER EQUIPMENT 101 4124-87029-000
REPAIR OTHER EQUIPMENT 340.55 359.29 =================================================================================================================================== 01-04055 FACTORY
MOTOR PARTS COMPANY 1-41-098541 10/16/2007 1-41-098566 10/16/2007 APBNK APBNK HOSES & HOSE CLAMPS DUE: 10/16/2007 DISC: 10/16/2007 HOSES & HOSE CLAMPS HOSE DUE: 10/16/2007 DISC: 10/16/2007
HOSE === VENDOR TOTALS === 172.31 18.99 191.30 101 4131-70110-000 SUPPLIES 101 4131-70110-000 SUPPLIES 172.31 18.99 ===================================================================================
=============================================== 01-04084 FIRE EQUIPMENT SPECIALTIES 1-5306 10/16/2007 APBNK 6 x 50' FIRE HOSES DUE: 10/16/2007 DISC: 10/16/2007 6 x 50' FIRE HOSES 953.33
402 4402-92000-000 OTHER IMPROVEMENTS 953.33
10/18/2007 1:21 PM PACKET: 00138 Regular Payables VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: 4 --------ID--------PO
T DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-04084 FIRE EQUIPMENT SPECIALTIES ( ** CONTINUED ** ) 1-5314 10/16/2007
APBNK REPAIR AIR TANK DUE: 10/16/2007 DISC: 10/16/2007 REPAIR AIR TANK === VENDOR TOTALS === 96.61 1,049.94 101 4124-87029-000 REPAIR OTHER EQUIPMENT 96.61 01-05166 GRAINGERI,NC. W.
W., MERCURY LIGHT BULB1S28.5-0 LOBBY -LOBBY L1A2R7P.78AVE LARP AVE HAND SOAP -SHOP 23.05 MISCELLANEOUS 89000-STREET LIGHTS -L3A3R0P.12AVE LARP AVE STREET LIGHT MAINTENANCE 101 4132-87120-000
LIGHTS FOR SHOP 142.18 10/1D6U/E2:007APBDNIK1S0C/:16/2007 SUPPLIES 4131-70110-SPOT LIGHTS FOR CIT7Y.77LOGO CITY LOGO LINERS -100 PK 95.69 4141-70100-855.09 128.50 127.78 23.05 330.12
142.18 7.77 95.69 =================================================================================================================================== 01-05153 HOME DEPOT CRC/GECF 1-200710160769
10/16/2007 APBNK WATER HEATER PIPE PARTS MANUAL CK# 072296 10/15/2007 WATER HEATER PIPE PARTS VENDOR TOTALS 115.41 115.41 101 4131-87010-000 CITY HALL MAINTENANCE 115.41
10/18/2007 1:21 PM PACKET: 00138 Regular Payables VENDOR SET: 01 City of Falcon Heights A/P Regular Open Item Register PAGE: 5 SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED --------ID--------PO
T DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION 01-07276 HUGHES & COSTELLO 1-200710160760 10/16/2007 APBNK OCT/07
PROSECUTIONS DUE: 10/16/2007 DISC: 10/16/2007 OCT/07 PROSECUTIONS === VENDOR TOTALS === 2,627.85 2,627.85 101 4123-80200-000 LEGAL FEES 2,627.85 ======================================================
============================================================================ 01-05404 KURHAJETZ, CLEM 1-200710160756 10/16/2007 APBNK DOOR PRIZES FOR OPEN HOUSE DUE: 10/16/2007 DISC:
10/16/2007 DOOR PRIZES FOR OPEN HOUSE === VENDOR TOTALS === 93.36 93.36 101 4124-89000-000 MISCELLANEOUS 93.36 ========================================================================================
========================================== 01-05510 LEAGUE OF MN CITIES 1-31951 10/18/2007 APBNK MN CITIES STORMWATER COALITIO DUE: 10/18/2007 DISC: 10/18/2007 MN CITIES STORMWATER COALITION
=== VENDOR TOTALS === 470.00 470.00 602 4602-86110-000 MEMBERSHIPS 470.00 =============================================================================================================================
===== 01-05440 LOFFLER COMPANIES, INC 1-203701 10/16/2007 APBNK QTRLY MAINT CHARGE -COPIER DUE: 10/16/2007 DISC: 10/16/2007 QTRLY MAINT CHARGE -COPIER === VENDOR TOTALS === 449.84 449.84
101 4112-87000-000 REPAIR OFFICE EQUIPMENT 449.84 ===================================================================================================================================
01-05663 METRO GARAGE DOOR CO. 1-166933 10/16/2007 APBNK INSPECT & ADJUST OVERHEAD DOO DUE: 10/16/2007 DISC: 10/16/2007 INSPECT & ADJUST OVERHEAD DOOR === VENDOR TOTALS === 164.79 164.79
101 4124-87029-000 REPAIR OTHER EQUIPMENT 164.79 =================================================================================================================================== 01-05665
METROPOLITAN COUNCIL 1-857970 10/16/2007 APBNK NOV/07 S.S. DUE: 10/16/2007 DISC: 10/16/2007 NOV/07 S.S. VENDOR TOTALS 31,588.02 31,588.02 601 4601-85060-000 METRO SEWER CHARGES 31,588.02
10/18/2007 1:21 PM PACKET: 00138 Regular payables VENDOR SET: 01 City of Falcon Heights A/P Regular Open Item Register PAGE: 6 SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED --------ID--------PO
T DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ==================================================================================
================================================ 01-05730 MINNEAPOLIS PAPER COMPANY 1-132374 10/16/2007 APBNK MINNEAPOLIS PAPER COMPANY DUE: 10/16/2007 DISC: 10/16/2007 MINNEAPOLIS PAPER
COMPANY === VENDOR TOTALS === 117.65 117.65 101 4112-70100-000 SUPPLIES 117.65 01-05739 MN DEPT EMPLOYMENT AND ECONOMI 1-200710160764 10/16/2007 APBNK UNEMPLOYMENT BENEFITS BILL DUE:
10/16/2007 DISC: 10/16/2007 UNEMPLOYMENT BENEFITS BILL === VENDOR TOTALS === 103.37 103.37 201 4201-89000-000 MISCELLANEOUS 103.37 01-05824 MUSKA LIGHTING CENTER 1-117596 10/16/2007
APBNK SPOT LIGHTS ON CITY SIGNS DUE: 10/16/2007 DISC: 10/16/2007 SPOT LIGHTS ON CITY SIGNS === VENDOR TOTALS === 36.74 36.74 101 4132-87120-000 STREET LIGHT MAINTENANCE 36.74 01-07263
NEXTEL COMMUNICATIONS,INC 1-031 10/16/2007 APBNK CELL PHONE SEPT/07 DUE: 10/16/2007 DISC: 10/16/2007 CELL PHONE SEPT/07 === VENDOR TOTALS === 112 .48 112.48 101 4124-85015-000 CELL PHONE
112.48 01-05949 NFPA INTERNATIONAL 1-200710160762 10/16/2007 APBNK MEMBERSHIP DUES 2007 DUE: 10/16/2007 DISC: 10/16/2007 MEMBERSHIP DUES 2007 === VENDOR TOTALS === 150.00 150.00 101
4124-86110-000 MEMBERSHIPS 150.00 01-03212 NORTH SUBURBAN ACCESS CO. 1-07-773 10/17/2007 APBNK SONY RACKMOUNT KIT -CABLE TV DUE: 10/17/2007 DISC: 10/17/2007 SONY RACKMOUNT KIT -CABLE
TV VENDOR TOTALS 249.95 249.95 401 4401-90100-000 FURNITURE & EQUIPMENT 249.95
10/18/2007 1:21 PM PACKET: 00138 Regular Payables VENDOR SET: 01 City of Falcon Heights SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED A/P Regular Open Item Register PAGE: 7 --------ID--------PO
T DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ==================================================================================
================================================ 01-06030 OLSON, ROLAND 1-200710180771 10/16/2007 APBNK OLSON,ROLAND DUE: 10/16/2007 DISC: 10/16/2007 OLSON,ROLAND === VENDOR TOTALS ===
43.46 43.46 101 4113-86010-000 MILEAGE 43.46 =================================================================================================================================== 01-05115
ONE CALL CONCEPTS, INC 1-7090468 10/16/2007 APBNK LOCATES SEPT/07 DUE: 10/16/2007 DISC: 10/16/2007 LOCATES SEPT/07 === VENDOR TOTALS === 155.35 155.35 601 4601-88030-000 ONE CALL CONCEPTS-LOCATE
155.35 =================================================================================================================================== 01-06054 ORCHARD TRUST COMPANY 1-200710160767
10/16/2007 APBNK OCT/07 MN DEF COMP DUE: 10/16/2007 DISC: 10/16/2007 OCT/07 MN DEF COMP OCT/07 MN DEF COMP === VENDOR TOTALS === 240.00 240.00 101 21709-000 201 21709-000 OTHER PR WH
PAYABLE OTHER PR WH PAYABLE 235.00 5.00 01-06065 OXYGEN SERVICE COMPANY 1-3066540 10/16/2007 APBNK AIR TANK RENTAL DUE: 10/16/2007 DISC: 10/16/2007 AIR TANK RENTAL === VENDOR TOTALS
=== 48.88 48.88 101 4124-70100-000 SUPPLIES 48.88 01-06108 DEREK PETERSON 1-200710160759 10/16/2007 APBNK COLLAPSE RESCUE AWARENESS TRN DUE: 10/16/2007 DISC: 10/16/2007 COLLAPSE RESCUE
AWARENESS TRNG === VENDOR TOTALS === 440.00 440.00 101 4124-86020-000 TRAINING 440.00 01-06115 TIMOTHY PITTMAN 1-200710160758 10/16/2007 APBNK REIMB: MILEAGE DUE: 10/16/2007 DISC: 10/16/2007
REIMB: MILEAGE VENDOR TOTALS 75.84 75.84 101 4141-74000-000 MOTOR FUEL & LUBRICANTS 75.84
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T DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ==================================================================================
================================================ 01-06945 QWEST 1-200710160761 10/16/2007 APBNK TELEPHONE LANDLINE DUE: 10/16/2007 DISC: 10/16/2007 TELEPHONE -PUMP STATION LANDLINE -PARK
BLDG === VENDOR TOTALS === 111.41 111.41 601 4601-85011-000 TELEPHONE -LANDLINE 101 4141-85011-000 TELEPHONE -LANDLINE 57.79 53.62 ====================================================================
============================================================== 01-06185 RAMSEY COUNTY I-RISK-1098 10/16/2007 APBNK OCT/07 INSURANCE DUE: 10/16/2007 DISC: 10/16/2007 OCT/07 INSURANCE
=== VENDOR TOTALS === 6,394.11 6,394.11 101 4112-89000-000 MISCELLANEOUS 6,394.11 01-06184 RAMSEY COUNTY -911 DISPATCH I-COMGR-681 10/16/2007 APBNK 911 DISPATCH FEE SEPT/07 DUE: 10/16/2007
DISC: 10/16/2007 911 DISPATCH FEE SEPT/07 911 DISPATCH FEE SEPT/07 === VENDOR TOTALS === 958.67 958.67 101 4124-86700-000 EMERGENCY DISPATCH SVCS101 4121-86700-000 EMERGENCY DISPATCH
SVCS-778.92 179.75 01-06330 ROSEVILLE ROTARY CLUB 1-325 10/16/2007 APBNK OCT-DEC DUES/MEETING EXP DUE: 10/16/2007 DISC: 10/16/2007 OCT-DEC DUES/MEETING EXP === VENDOR TOTALS === 235.00
235.00 101 4112-86100-000 CONFERENCES/EDUCATION/AS 235.00 01-06386 S & S TREE SPECIALISTS IN 1-15927 10/16/2007 APBNK TREE & STUMP REMOVAL DUE: 10/16/2007 DISC: 10/16/2007 TREE & STUMP
REMOVAL 1,289.65 419 4419-85000-000 TREE REMOVAL 1,289.65 01-06441 === VENDOR TOTALS === 1,289.65 SCOTT WEMYSS (PARTAGSJ 1-03 -114 10/16/2007 APBNK PARTAGS FOR WICK DUE: 10/16/2007 DISC:
10/16/2007 PARTAGS FOR WICK VENDOR TOTALS 8.26 8.26 101 4124-70100-000 SUPPLIES 8.26
10/18/2007 1:21 PM PACKET: 00138 Regular Payab1es VENDOR SET: 01 City of Falcon Heights A/P Regular Open Item Register PAGE: 9 SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED --------ID--------PO
T DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION ==================================================================================
================================================ 01-03127 ST PAUL AREA CHAMBER OF COMMER 1-81470 10/16/2007 APBNK LEADERSHIP TUITION -MILLER DUE: 10/16/2007 DISC: 10/16/2007 LEADERSHIP
TUITION -MILLER === VENDOR TOTALS === 1,600.00 1,600.00 101 4112-86100-000 CONFERENCES/EDUCATION/AS 1,600.00 ==========================================================================================
======================================== 01-06525 SUBURBAN ACE HARDWARE 1-200710160765 10/16/2007 APBNK WATER HEATER PIPE, SUPPLIES DUE: 10/16/2007 DISC: 10/16/2007 WATER HEATER PIPE
PARTS CAPRET CLEANER PVC PIPE FASTENERS === VENDOR TOTALS === 114.04 114.04 101 4131-87010-000 CITY HALL MAINTENANCE 101 4131-70110-000 SUPPLIES 101 4132-70120-000 SUPPLIES 101 4124-70100-000
SUPPLIES 62.80 27.99 10.10 13 .15 01-06625 T.A. SCHIFSKY & SONS, INC 1-43002 10/16/2007 APBNK DUMPING CONCRETE BLOCKS DUE: 10/16/2007 DISC: 10/16/2007 DUMPING CONCRETE BLOCKS === VENDOR
TOTALS === 20.00 20.00 101 4132-75000-000 BITUMINOUS PATCHING 20.00 01-03115 TRUGREEN-CHEMLAWN 1-71148 10/17/2007 1-71149 10/17/2007 APBNK APBNK FERTILIZER PLUS WEED CONTROL DUE: 10/17/2007
DISC: 10/17/2007 FERTILIZER PLUS WEED CONTROL FERTILIZER PLUS WEED CONTROL DUE: 10/17/2007 DISC: 10/17/2007 FERTILIZER PLUS WEED CONTROL === VENDOR TOTALS === 200.22 119.28 319.50 101
4131-87010-000 CITY HALL MAINTENANCE 101 4141-87120-000 REPAIRS & MAINTENANCE 200.22 119.28 01-06921 UNITED RENTALS 1-67940302 10/16/2007 APBNK DRAIN SNAKE FOR FIRE DEPT SIN DUE: 10/16/2007
DISC: 10/16/2007 DRAIN SNAKE FOR FIRE DEPT SINK VENDOR TOTALS 41. 85 41. 85 101 4124-89000-000 MISCELLANEOUS 41. 85
10/18/2007 1:21 PM PACKET: 00138 Regular payables VENDOR SET: 01 City of Falcon Heights A/P Regular Open Item Register PAGE: 10 SEQUENCE ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED --------ID--------P
ST DATE BANK CODE ---------DESCRIPTION---------GROSS DISCOUNT P.O. # G/L ACCOUNT ------ACCOUNT NAME------DISTRIBUTION =================================================================================
================================================= 01-08888 VERNIX FORESTRY CONSULTANT 1-72517-02 10/16/2007 DUTCH ELM DISEASE INSPECTIONS APBNK DUE: 10/16/2007 DISC: 10/16/2007 DUTCH
ELM DISEASE INSPECTIONS === VENDOR TOTALS === 1,285.16 1,285.16 101 4134-80330-000 FORESTRY CONSULTANT 1,285.16 =======================================================================================
=========================================== 01-07900 WILS 1-200710170770 10/17/2007 APBNK WILS MEETING EXP -LISA DUE: 10/17/2007 DISC: 10/17/2007 WILS MEETING EXP -LISA === VENDOR TOTALS
=== 15.00 101 4141-86100-000 CONFERENCES/EDUCATION/AS 15.00 15.00 01-05870 XCEL ENERGY 1-200710160763 ELECTRIC SEPT/07 2,260.45 10/16/2007 APBNK DUE: 10/16/2007 DISC: 10/16/2007 ELECTRIC
SEPT/07 ELECTRIC SEPT/07 ELECTRIC SEPT/07 ELECTRIC SEPT/07 ELECTRIC SEPT/07 ELECTRIC SEPT/07 ELECTRIC SEPT/07 GAS SEPT/07 VENDOR TOTALS === PACKET TOTALS 2,260.45 60,079.94 101 4132-85020-000
101 4132-85020-000 STREET LIGHTING 4141-ELECTRIC/GAS 101 4141-85030-000 NATURAL GAS 1,983.32 41. 63 137.74 8.90 21. 64 8.52 39.00 19.70 Federal tax deposit State tax deposit Per a Ck
72295 lCMA wire deposit TOTAL: 5,853.93 1,028.36 2,303.07 442.00 69,707.30
CONSENT F2 10/24/07 ITEM: Approval of an application for an exempt permit to conduct raffles for the Falcon Heights Elementary PTA SUBMITTED BY: Justin Miller, City Administrator Explanation:
The Falcon Heights Elementary PTA desires to hold raffles at their annual carnival to be held at the Falcon Heights Elementary School. Since the dollar value of the prizes are expected
to be over $1,500, an exempt permit to hold lawful gambling activity is required. The Falcon Heights Elementary PTA is asking the City to approve their application to conduct this lawful
gambling activity. They are requesting the approval be with no waiting period so the raffle tickets can be printed and the students can start selling them as soon as possible. Because
the gambling premises is within the city limits, the city must sign on the LG220 Application Form. There are three choices for the city: (1) The City approves the application with no
waiting period. (2) The City approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. (3) The City denies the application. Once the
City signs their approval of the application, the organization would then submit it to MN Lawful Gambling Board. The Board usually completes their process within a couple of days and
mails out the permit or arranges with the organization to pick it up at the Board’s office. The organization must also complete a Financial Report that must be returned to MN Lawful
Gambling within 30 days of the gambling activity.
ACTION REQUESTED: Approve this temporary permit request with no waiting period by the Falcon Heights Elementary PTA to conduct lawful gambling activity at their annual carnival.
CONSENT F3 10/24/07 ITEM: Increase the 2007 Bond Fee Expenditure Budget for the 1996 TIF Larpenteur Bond Fund # 316 SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Justin
Miller, City Administrator EXPLANATION: Summary: Every five years the IRS requires an arbitrage calculation to be completed on each of our tax exempt bonds. This calculation determines
if the City owes the IRS any additional tax from the investment income on funds within this bond fund. This calculation was performed during 2007 for our 1996 TIF Larpenteur Bond. There
was no additional tax due. Originally, the 2007 “Bond Fee” line item expenditure was budgeted at $3,000. With this additional required arbitrage expenditure, staff recommends this bond
fee expenditure line item be increased to $5,000. The cost of the arbitrage calculation was $2,750. Other bond fee expenditures would include yearly continuing disclosure statements
and fees from US Bank for payment maintenance on the bond. Sufficient funds are currently available in this bond fund for this required expenditure. ACTION REQUESTED: Increase the budgeted
expenditure line item “Bond Fees” up to the $5,000 level.
CONSENT F4 10/24/07 ITEM: City Licenses SUBMITTED BY: Stacey Kreuser, Assistant City Administrator/Deputy Clerk Explanation: The following business has applied for a municipal business
license. Staff has received the necessary documents for licensure. • Central Pediatrics PA The following business has applied for a mechanical contractor’s license. Staff has received
the necessary documents for licensure. • MH Plumbing • Larson Plumbing Inc. The following business has applied for a tree trimming/removal license. Staff has received the necessary documents
for licensure. • Tree Works
CONSENT F5 10/24/07 ITEM: Statutory Tort Limits Liability Coverage for City SUBMITTED BY: Justin Miller, City Administrator REVIEWED BY: Roland O. Olson, Finance Director. EXPLANATION/DESCRIPTION:
The League of Minnesota Cities Insurance Trust (LMCIT) is requesting that cities determine if they wish to waive the statutory tort limits of $1,000,000. Under these limits an individual
can settle for no more than $300,000 for a single claim and a single claim for all parties cannot exceed $1,000,000. Under certain circumstances the LMCIT, which represents the city
in these claims, may negotiate above the legal liability limit if necessary because some claims like employment are exempt from the cap. The general counsel from the LMCIT said that
cities make different choices depending upon their circumstances. However, he perceived that maintaining the limit was prudent in many cases. The City has had no claims with settlements
for several years. Since 2000, the city council has voted not to waive the statutory tort limits. ACTION REQUESTED: Enact a motion Not To Waive the city’s statutory tort limit of $1,000,000.
CONSENT F6 10/24/07 ITEM: Increase Budget for Park Program Special Revenue Fund 201 SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Justin Miller, City Administrator Matt
Mayer, CPA, Kern, DeWinter & Viere Ltd EXPLANATION: The revenues in the Park Program Special Revenue Fund (201) are approximately $11,000 higher than what was originally budgeted primarily
due to new programs such as Adult/Youth golf classes and Tae Kwon Do being added during 2007. These are programs that use specialty instructors. These specialty instructors are paid
by an agreement of receiving a percentage of the revenue received for their specific class. This increased revenue has resulted in increased expenses for the Park Program Fund. A “specialty
instructor” expense line item needs to be added. An $8,000 expenditure for specialty instructor is estimated for 2007. In addition, an error was made in the 2007 parks program budget
for the fringe benefits associated with the parks program recreation supervisor’s salary. The fringe benefits associated with this percentage of salary needs to be added since no amounts
were budgeted for 2007. This total amount is estimated to be $2,000. These fringe benefits include FICA, health, dental, disability and life insurance. ACTION REQUESTED: Approval of
increase of $11,000 for park program revenue budget for 2007 and $10,000 to the parks program special revenue fund expenditure budget for 2007.
POLICY G1 10/24/07 ITEM: Residential Parking Fee Adjustment SUBMITTED BY: Justin Miller, City Administrator EXPLANATION: In an effort to provide more services on our website (www.falconheights.org),
staff has been providing a greater number of opportunities to obtain permits and licenses online. Recently, staff has developed an online form for residents to apply and pay for residential
parking permits. When paying for these services online, a credit card is required. For the convenience, the city is charged a processing fee, just like any business who accepts credit
cards. As a result, the city receives less than the actual amount of the permit fee. In addition, staff continues to take a closer look at all of the city’s fees and will be recommending
changes to the overall fee schedule towards the end of 2007. However, since parking permit renewals will be mailed out before the end of the year, the city will need to amend our fee
schedule immediately if we wish to capture the increased fee this year. The current fee for parking permits has been the same for many years, probably since the program was introduced.
Changing the fees now reflects both inflationary pressures as well as staff time needed to administer the program. Current Fee Proposed Fee Application fee for residential area permit
parking $150 $200 Annual residential area parking permits First two vehicles $10/vehicle $15/vehicle Third and subsequent vehicles $20/vehicle $25/vehicle Lost permit replacement $5.00
$7.00 Temporary parking permit (up to 3 weeks) $1.00/vehicle $3.00/vehicle Temporary parking permit for 5 or more vehicles for a one-time, one-day event $15.00/event $25.00/event REQUESTED
ACTION: Staff recommends that the Falcon Heights City Council approve the above listed amendments to the 2007 fee schedule.
POLICY G2 10/24/07 ITEM: Approval of Pavement Rating Contract with Goodpointe Technology Corporation SUBMITTED BY: Justin Miller, City Administrator; Deb Bloom, City Engineer EXPLANATION:
Under GASB 34 governmental accounting regulations, cities are now required to account for infrastructure assets such as streets and sewers. Part of this also requires that cities review
the condition of their streets every three years. Falcon Heights has a pavement management program which includes routine maintenance, sealcoating, and inspections. The last time our
street system was rated in its entirety was 2004. Staff asked our city engineer to pursue options on how to approach this round of street inspections and ratings. The City of Roseville
currently uses a program known as ICON to provide PCI (Pavement Condition Index) ratings on their city streets. Joining in on their existing license is a cost-effective way to rate our
city streets, and allows us to review and update our ratings on a more regular basis. These ratings are used to prioritize street projects and adequately plan for future capital improvement
budgets. Goodpointe Technology Corporation has provided a quote to perform our pavement ratings yet this year. The cost breakout is as follows: • Pavement rating $250/mile for a total
of $3,125. • Software license payment $750/annually (Roseville pays $1500 for it's license, FH would pay a reduced rate) • 10 hour consulting package $900 (necessary for GASB 34 reporting
and CIP budget recommendations). The overall cost for this PCI update would be $4,775. Our current Capital Improvements Plan has $7,000 budgeted in 2008 for this project. However, due
to the time between our last rating cycle, and by the recommendation of our city engineer and auditors, staff is asking for approval to complete this project in 2007. REQUESTED ACTION:
Staff recommends that the Falcon Heights City Council approve an agreement with Goodpointe Technology Corporation in the amount of $4,775 to conduct Pavement Condition Index (PCI) ratings
ratings on our city streets.
*ADDENDUM* POLICY G3 10/24/07 ITEM: Sanitary Sewer Repairs SUBMITTED BY: Tim Pittman, Director of Public Works and Parks REVIEWED BY: Justin Miller, City Administrator BACKGROUND: On
February 28, 2007 council approved a contract with Midwest Trenchless Technologies Inc. to clean and televise the complete sanitary sewer system. During this process, the contractor
identified two areas that require excavation to make the proper repairs. The two areas are located at 1958 Summer St. and the Roselawn walking path adjacent to 1915 Prior Ave. Staff
contacted Tom Perkins Excavating to get a quote for budget purposes for such repairs. The amount of $4000.00 was quoted for each repair. On October 23, 2007 staff met with Mr. Perkins
to review the two locations. Mr. Perkins offered to work on an hourly rate of $150.00 per hour with the assistance of the public works department. This rate includes the machine and
operator and one laborer. The estimated time to do both of the repairs is 15 hours. Materials and asphalt for for the repairs would be furnished by the city at an estimated cost of $500.00.
The estimated total for both of these repairs is $2,750. Staff is requesting that $3500.00 be allocated towards these repairs in case unforeseen complications arise. ACTION REQUESTED:
Staff recommends that the city council approves $3500 for contracted services with Tom Perkins Excavating Inc. to assist in two repairs of the City of Falcon Heights sanitary sewer system.