HomeMy WebLinkAboutCCAgenda_04Jan28CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
January. 28, 2004
i•
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: GEHRZ KUETTEL LAMB
LINDSTROM TALBOT
WORTHINGTON SHEA KODLUBOY
ATTORNEY ENGINEER
C. COMMUNITY FORUM:
D. PRESENTATION: None Scheduled
E. APPROVAL OF MINUTES: January 7, 2004 TAB 1
F. PUBLIC HEARINGS: None Scheduled
G. CONSENT AGENDA:
1. General Disbursements will be available prior to the Council meeting
Payroll (O1/01/04-01/15/04): $ 12,487.04 TAB 2
2. Licenses TAB 3
3. Approval of invoice in the amount of $6,967.23 from City
of Roseville for computer and software upgrades TAB 4
4. Hire of Ann Davy as new Recreation Coordinator TAB 5
[]
ADDENDUM G5: Compensation increases for Finance Director and City Administrator
H. POLICY AGENDA:
1. Confirmation of Falcon Heights' participation in the Minnesota
Department of Transportation's Cooperative Agreement Funding TAB 6
2. Parks and recreation accomplishments for 2003 TAB 7
FALCON HEIGHTS CITY COUNCIL AGENDA
January 28, 2004
H. POLICY AGENDA (continued)
~I-~ y, 3. Consideration of solid waste goals TAB 8
_~ 14. Approval of grant agreement regarding Metropolitan Council
Metropolitan Livable Communities Act, TBRA Funds TAB 9
-2-
C,ot,-~ ~~ 5. Consideration of RFP's for Audit Services TAB 10
I. REPORTS FROM COUNCIL MEMBERS:
J. INFORMATION AND ANNOUNCEMENTS:
K. ADJOURNMENT
~~
FALCON HEIGHTS CITY COUNCIL AGENDA
January 28, 2004
H. POLICY AGENDA (continued)
3. Consideration of solid waste goals
4. Approval of grant agreement regarding Metropolitan Council
Metropolitan Livable Communities Act, TBRA Funds
5. Consideration of RFP's for Audit Services
I. REPORTS FROM COUNCIL MEMBERS:
J. INFORMATION AND ANNOUNCEMENTS:
K. ADJOURNMENT
•
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•
•
CITY OF FALCON HEIGHTS
COUNCIL. MINUTES
January 7, 2004
Mayor Gehrz convened the regular City Council meeting at 7:00 PM.
PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb, Peter Lindstrom
and Richard Talbot
Also present: City Administrator Heather Worthington, City Attorney Matthew Foli
and Deputy Clerk Mary Shea Kodluboy
COMMUNITY FORUM: There was no commentary from the audience.
PRESENTATION:
Introduction of City's Second CERT Team
Mayor Gehrz said that in the event of any kind of disaster in the community, people want to help
their families, co-workers and neighbors. The Community Emergency Response Team or CERT
training teaches volunteers how to help, safely and effectively, before the professional
emergency responders get to the scene. The CERT training consists of seven 3-hour classes,
which include fire suppression, medical triage, light search and rescue, organizing and
communicating during a disaster, and a practice disaster simulation exercise. The City has been
able to offer this training because of the dedication of its volunteer trainers, the support of the
Fire Department, and the funds provided by the State and Federal government, supplemented by
donations from participating local businesses and CERT trainees. Each graduate is given a kit
containing search and rescue equipment and supplies so they are ready and able to respond when
needed.
In August 2003, fifteen volunteers graduated from the first Falcon Heights CERT training. This
evening, the City Council is pleased to recognize 21 graduates from the second CERT training
offered in Falcon Heights. The City Council would also like to show appreciation to the
fantastic training team: Lead CERT Trainer, Captain Dan Johnson-Powers, Falcon Heights Fire
Department, Co-CERT Trainer and Chair of the Falcon Heights Neighborhood Commission
Kris Grangaard, and Andy Schippel and Brad Rezny, members of the Falcon Heights Fire
Department.
A short slide show was presented that highlighted the final CERT exercise held on December 8.
Mayor Gehrz and Captain Dan Johnson-Powers then presented CERT pins and diplomas to the
21 graduates, as outlined below:
Melissa Alfonse, Twin City Co-ops
Greg Anderson, Folwell Avenue
Roger Gaspers, Moore Street
John DeBettignies, Twin City Co-ops
Jim Evans, Fry Street
Cindy Hartley, Twin City Co-ops
Cynthia Hobbie, Folwell Avenue
Russell Hobbie, Folwell Avenue
•
FALCON HEIGHTS CITY COUNCIL MINUTES
January 7, 2004
Introduction of City's Second CERT Team (continued)
Joet Holmberg, Fry Street
Mark Hove, Tatum Street
Lavone Johnson, Coffman
Sherry Kangas, Twin City Co-ops
Gretchen Kreuter, Coffman
Bill Lamoreaux, Twin City Co-ops
Anne McGarry, Twin City Co-ops
Pat Norris, Hermes Floral
-2-
Scott Pike, Roselawn Avenue
Rachel Pike, Roselawn Avenue
Elizabeth Postigo, Arona
Denise Roster, Twin City Co-ops
Joanne Weckwerth, Coffman
Mayor Gehrz said that the City has been awarded another training grant for 2004, so there will be
a third CERT training program this spring and ongoing training opportunities for the 37 CERT
members who have already completed training.
Dan Johnson-Powers thanked everyone for attending the classes. He said that after 9/11, one
of the first things he thought about was what he could do. The CERT graduates now have more
tools and knowledge that they can take back to their workplaces, families and homes.
OATH OF OFFICE
The oath of office was administered to Mayor Sue Gehrz, and Council members Peter Lindstrom
and Richard Talbot, who were all re-elected in November 2003, for four-year terms.
APPROVAL OF MINUTES: The City Council minutes for November 26, 2003,
December 8, 2003, and December 10, 2003, were unanimously approved as submitted.
PUBLIC HEARINGS: None Scheduled
CONSENT AGENDA:
Kuettel moved approval of the Consent Agenda, as outlined below. The motion was
unanimously approved.
1. General Disbursements through December 31, 2003: $ 198,816.33
Payroll (12/15/03-12/30/03): $ 12,140.07
2. Licenses
3. Review and adopt Council standing rules
4. Resolution designating official depositories for 2004
5. Consider Resolution 04-02 approving a 3% standard compensation
increase for regular employees in 2004
6. Appointment of City Engineer for 2004
•
FALCON HEIGHTS CITY COUNCIL AGENDA
• January 7, 2004
CONSENT AGENDA (continued)
7. Appointment of City Attorneys for 2004
8. Designation of official newspaper for 2004
9. Final payout of $1,767.68 to Allied Blacktop for 2003 sealcoating project
10. Acceptance of 2004 SCORE Grant from Ramsey County
2004 Council liaison assignments
-3-
Mayor Gehrz said that each year, Council members are assigned to serve as liaisons between the
City Council and the various Commissions. She spoke with each Council member prior to this
evening's meeting and they all indicated they wanted to be reappointed to their current liaison
assignments. In response to her request for a volunteer to serve on the Ramsey County League
of Local Governments, Council member Talbot said that he would volunteer.
Lindstrom moved approval of the Council liaison assignments for 2004, as outlined below:
Planning Commission -Peter Lindstrom
Parks & Recreation Commission -Laura Kuettel
Solid Waste Commission -Robert Lamb
Neighborhood Commission -Sue Gehrz
Human Rights Commission -Laura Kuettel
Cable Commission -Rick Talbot
Cable Commission Alternate -Robert Lamb
Northwest Youth & Family Services Joint Powers Board -Peter Lindstrom
Ramsey County League of Local Governments -Richard Talbot
Campus/Community Task Force -Sue Gehrz and Heather Worthington
Reappointment of Commissioners and Appointment of Commissioner
Kuettel moved approval of the (r)appointment of Commissioners to Parks and Recreation,
Planning and Neighborhood Commissions, as outlined below. The motion was unanimously
approved.
Parks and Recreation Commission Planning Commission
Chuck Long Pamela Harris
Denise Deen Patrick Ryan
Patrick Dolan Tom Lageson
Jim Evans Michael Tracy
Jim DeLeo
Neighborhood Commission Ann Ziebarth
• Susan Majerus
3
•
FALCON HEIGHTS CITY COUNCIL AGENDA
January 7, 2004
-4-
Request for action on the option to waive the statutory tort limits under the LMCIT insurance
Ulan
Administrator Worthington said that the League of Minnesota Cities Insurance Trust (LMCIT) is
requesting that cities determine if they wish to waive the statutory tort limits of $1,000,000.
Under these limits an individual can settle for no more than $300,000 for a single claim and a
single claim for all parties cannot exceed $1,000,000. Under certain circumstances the LMCIT,
which represents the city in these claims, may negotiate above the legal liability limit, if
necessary, because some claims like employment are exempt from the cap. The general counsel
from the LMCIT said that cities make different choices depending upon their circumstances.
However, he perceived that maintaining the limit was prudent in many cases. The city has had
no claims with settlements for several years. In 2000, 2001, 2002, and 2003 the city council
voted not to waive the statutory tort limits. Staff also consulted with city attorney, Roger
Knutson, to determine if the situation had changed, and he recommended that the City not waive
the statutory tort limit.
Lindstrom moved approval of a motion not to waive the City's statutory tort limit of $1,000,000.
The motion was unanimously approved.
Grant agreement between City and Sherman Associates
Administrator Worthington said that in 2002 and 2003, the City received $1,450,000 in grants
from the Metropolitan Council for the redevelopment of the SE Corner. These grant monies will
be available to Sherman Associates for certain aspects of the redevelopment project. As such,
the city has been advised by its legal counsel to enter into a grant agreement with Sherman
Associates for the future release and expenditure of those funds. This will mirror the City's
agreements with the Metropolitan Council, and hold Sherman Associates responsible for meeting
the requirements of the grant agreements, as well as the measurable goals and specific aspects
of the redevelopment as laid out in the Redevelopment Agreement and the grant paperwork.
Mr. Sherman signed the grant agreement during the closing on the Senior Apartments on
December 30, 2003.
A brief discussion followed.
Lamb moved approval. of the grant agreement with Sherman Associates regarding the future
release and expenditure of $1,450,000 in grant monies received from the Metropolitan Council
for redevelopment of the SE Corner. The motion was unanimously approved.
•
4
FALCON HEIGHTS CITY COUNCIL AGENDA -5-
January 7, 2004
Consideration of amendment to the Building Official Agreement with Little Canada
and appointment of Steve Westerhaus as the Building Official
Administrator Worthington said that in 2002, the City signed an agreement with Little Canada
for the provision of building inspection services. In November, the two city administrators met
to discuss the agreement and the performance of the building official. Both parties agreed that
the arrangement was working very well and that staff was pleased with the performance of the
building official. At that time both parties had some recommendations for improvements to the
contract, including a specific provision that will allow for fire inspections (this had been a
service included under "building inspections"); and a billing rate adjustment that will require
Falcon Heights to pay 35% of the cost of the Building Official and Little Canada 65% (the
previous agreement had Little Canada billing Falcon Heights at an hourly rate for those
services). This will amount to $35,791.70 per year that will be billed to Falcon Heights. This is
still considerably less than the private contract Falcon Heights had up unti12002.
Talbot moved approval of the revised agreement with Little Canada for the provision of building
inspection services. The motion was unanimously approved.
Consideration of the Amended and Restated Multifamily Develo ment Agreement
Administrator Worthington said that this agreement combines the original Development
Agreement and the first amendment, both effective July 18, 2003, and a new paragraph 10.10
regarding the park dedication fee into one document. The amended and restated format is easier
for recording purposes than a new second amendment to the original development agreement
would be. This document will be used when the developer of the SE Corner, Sherman
Associates, closes on their mortgage with HUD for the multi-family building sometime next
month.
Lamb moved approval of the amended and restated Multifamily Development Agreement. The
motion was unanimously approved.
REPORTS FROM COUNCIL MEMBERS:
Council member Lindstrom said that it is a thrill to be sworn in for another four years. It was a
great four years and he is looking forward to another four years. He thanked the residents
of Falcon Heights for re-electing him and said it is a real honor.
Council member Talbot said that over the last four years he has learned how to be a City Council
member and is looking forward to the next four. He thanked the people who gave him the
opportunity in the first place.
S
FALCON HEIGHTS CITY COUNCIL AGENDA _6_
January 7, 2004
REPORTS FROM COUNCIL MEMBERS (continued)
Mayor Gehrz thanked the people of the community for letting her serve them for another four
years. It is an experience that provides a constant opportunity to learn. It has been a wonderful
eight years and she is looking forward to the coming four years.
INFORMATION AND ANNOUNCEMENTS:
Administrator Worthington said reminded the viewing audience to shovel around the fire
hydrants in their neighborhoods.
The regular City Council meeting was adjourned at 8:00 PM.
Respectfully submitted,
Mary Shea Kodluboy
• Deputy Clerk
CONSENT G1
1/28/04
ITEM: Disbursements and Payroll
SUBMITTED BY: Roland O. Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary
1. General Disbursements information will be available prior to the
Council meeting
2. Payroll (01/01/04-01/15/04) in the Amount of: $ 12,487.04
•
ATTACHMENTS:
~ Payroll
ACTION REQUESTED:
• Approval
1
PERIOD END DATE 01/15/04 **FILE NOT UPDATED**
SYSTEM DATE 01/10/04
C H E C K R E G I S T E R
CHECK CHECK EMPLOYEE NAME
.TYPE DATE NUMBER
PAGE 1
CHECK CHECK
NUMBER AMOUNT
1 14 04 34 CLEMENT KURHAJETZ 33331 51.66
1 14 04 42 MICHAEL D CLARKIN 33332 109.57
1 14 04 66 ALFRED HERNANDEZ 33333 111.05
1 14 04 74 MARK J ALLEN 33334 72.31
1 14 04 85 DANIEL S JOHNSON-POWERS 33335 76.72
1 14 04 87 MICHAEL A MCKAY 33336 21.01
1 14 04 90 ANDREW P SCHIPPEL 33337 80.40
1 14 04 91 RICHARD H HZNRICHS 33338 187.20
1 14 04 97 PATRICK GAFFNEY 33339 141.99
1 14 04 98 BRADLEY J. REZNY 33340 108.92
1 14 04 101 DALE E HUFF 33341 35.55
1 14 04 102 TIMOTHY B SYLVESTER 33342 60.20
1 14 04 103 LEE C GRIFFITH 33343 31.52
1 14 04 104 VINCENT A VANN 33344 46.46
1 14 04 1003 HEATHER WORTHINGTON 33348 1355.66
1 14 04 1007 PATRICIA PHILLIPS 33349 486.15
1 14 04 1013 WILLIAM MAERTZ 33350 1584.65
1 14 04 1030 MARY A. KODLUBOY 33351 1300.21
1 14 04 1033 DAVE TRETSVEN 33352 980.91
1 14 04 1038 DEBORAH K JONES 33353 1142.28
1 14 04 1136 ROLAND 0 OLSON 33354 1303.56
1 14 04 1137 MARK C. HANSMEIER 33355 285.02
1 14 04 1142 ANTHONY ANDERSON 33356 184.70
1 14 04 1143 COLIN B CALLAHAN 33357 664.16
1 14 04 1169 JAY PAUL KURTIS 33358 219.57
1 14 04 1173 ELIZABETH M POSTIGO 33359 415.92
1 14 04 1176 MICHAEL P ECKBERG 33360 169.92
1 14 04 1178 PETER M FISCHER 33361 273.66
1 14 04 2006 DAMON J. WICKHEM 33362 456.88
1 14 04 2037 TAYLOR COX 33363 128.14
1 14 04 2047 KARL F. GRUBER 33364 114.65
1 14 04 2048 THOMAS J. BEALKE 33365 284.44
COMPUTER CHECKS 12487.04
MANUAL CHECKS .00
NOTICES OF DEPOSIT .00
****TOTALS**** 12487.04
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DATE 01/26/04 TIME 03:46 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1
APPROVAL OF BILLS
PERIOD ENDING: 01/26/04
~ECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------- ------------------------ -------- -----------
42981 ALLIED BLACKTOP CO. 03/FINAL PYMT:SEAL COAT -------- 1,767.68
AMERICAN OFFICE PRODUCTS 03/BINDERS -------- 143.65
42982 US BANCORP 03/PW CLOTHING -------- 212.95
CAMPBELL KNUTSON 03/SE CORNER LEGAL -------- 5,132.24
CAMPBELL KNUTSON 03/SE CORNER LEGAL -------- 671.00
COLIN CALLAHAN 03/TUITION REIMB -------- 801.96
CITY OF ST PAUL 03/FUEL -------- 177.84
KEEPRS,INC./CY'S UNIFORMS 03/UNIFORMS FIRE DEPT -------- 453.69
EHLERS AND ASSOCIATES 03/ACTUARIAL WORK -------- 112.50
EMERGENCY APPARATUS MAINT 03/NFPA PUMP TEST 757 -------- 250.00
EMERGENCY APPARATUS MAINT REPAIRS 757/AIRHORN, ETC -------- 4,873.79
EQUIPMENT SUPPLY INC 03/CO-RAY-VAC HEATER RPR -------- 1,252.50
FIRE INSTRUCTORS ASSN. MN 03/FIRE BOOKS -------- 265.55
DEBORAH JONES 03/TOTAL YR MILEAGE RMB -------- 224.28
GLENWOOD INGLEWOOD 03/H20 AND EQUIP -------- 139.20
ONE CALL CONCEPTS, INC 03/DEC LOCATES -------- 4.65
INDEPENDENT SCHOOL 623 03/OPEN GYM EXP -------- 150.00
METROPOLITAN AREA MANAGE- 03/OCT MEETING EXP -------- 18.00
HOWARD GREEN COMPANYC. 03/F.H. GENERAL SVCS -------- 902.00
HOWARD GREEN COMPANYC. SHELDON AVE ENG -------- 374.15
HOWARD GREEN COMPANYC. 03/SEAL COATING -------- 190.96
HOWARD GREEN COMPANYC. CURTISS FIELD -------- 4,547.47
HOWARD GREEN COMPANYC. 03/FOLWELL AVE WATER -------- 323.96
MN DEPT EMPLYMENT AND 03/4TH QUARTER UNEMP. -------- 98.77
MUSKA ELECTRIC 03/MOVE ELECT. POLES/SE - 7,561.00
• XCEL ENERGY 03 PAYABLE - ELECT _______ 22.85
XCEL ENERGY 03 PAYABLE - ELECT -------- 4,668.49
ON SITE SANITATION 03/PORTA TOILET COMM PK -------- 40.00
OLSON,ROLAND 03/BANK MILEAGE REIMB -------- 39.18
OXYGEN SERVICE COMPANY 03/TANK RENTAL -------- 35.00
QUICKSILVER EXPRESS COURI 03/SE CORNER DELIVERY -------- 10.45
RAMSEY COUNTY 03/NOV DEC SNOW PLOW -------- 11,482.63
RED CROSS 03/CPR TRAINING -------- 592.00
CITY OF ROSEVILLE 03/3 HPD330 COMPUTERS -------- 2,262.06
CITY OF ROSEVILLE 03/MS OFFICE 2003 PACKGE -------- 4,705.17
SUBURBAN ACE HARDWARE 03/HARDWARE -------- 254.75
PRECISION LANDSCAPE/TREE 03/TREE REMOVAL/TRIMMING -------- 12,479.69
*** TOTAL FOR DEPT 00 67,242.08 ~
LEAGUE OF MINNESOTA HUMAN 2004 MEMBERSHIP LEGISLAT 55.00
LEAGUE OF MN CITIES LEAGUE EXP OFFC. LINDSTR LEGISLAT 175.00
ASSOC. OF METROPOLITAN 2004 MEMBERSHIP LEGISLAT 1,985.00
*** TOTAL FOR DEPT 11 2,215.00
AMERICAN OFFICE PRODUCTS INK CART/PAPER/MISC ADMINIST 194.92
AMERICAN OFFICE PRODUCTS CART AND PAPER ADMZNIST 80.87
AMERICAN OFFICE PRODUCTS NAME PLATE ADMINIST 20.00
AMERICAN OFFICE PRODUCTS CART, BINDER, INK ADMINIST 426.33
CITIZENS LEAGUE 2004 MEMEERSHIP-HEATHER ADMINIST 50.00
ICMA RETIREMENT TRUST 457 302632 WORTHINGTON JAN04 ADMINIST 200.00
METROPOLITAN AREA MANAGE- JAN MEETING EXPENSES ADMINIST 16.00
MINNEAPOLIS PAPER COMPANY COPY/LASER PAPER ADMINIST 185.25
• 42983 MN CITY/COUNTY MANAGEMENT DEVELOPMENT SEMINAR-HW ADMINIST 140.00
2003 expenses set up as a payable
at end of year. That is why there
is no dept listed.
DATE 01/26/04 TIME 03:46 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 2
APPROVAL OF BILLS
PERIOD ENDING: 01/26/04
ECK# VENDOR NAME ---- DESCRIPTION --DEPT.- AMOUNT
------ --------------------- ------------------------ -----------
MUNICI-PALS 2004 MEMBERSHIP CITY ADMINIST 20.00
42980 RAMSEY COUNTY JAN04 INV PREMIUMS ADMINIST 4,666.89
42984 COLLEGE OF CONTINUING ED MUNICIPALS WORKSHOP-MK ADMINIST 56.00
COORDINATED BUS. SYSTEMS, 1ST QUARTER MAINT-COPIER ADMINIST 710.70
*** TOTAL FOR DEPT 12 6,768.96
INCODE-CMS ACCOUNTING SOFTWARE SUPP FINANCE 1,542.04
*** TOTAL FOR DEPT 13 1,542.04
MCI WORLDCOM RES SVC LONG DISTANCE COMMUNIC 7.91 ,
QWEST JAN TELEPHONE COMMUNIC 605.96
42979 RAMSEY COUNTY DEPARTMENT 2004 TEMP FOOD LICENSE COMMUNIC 117.00
*** TOTAL FOR DEPT 16 730.87
MBPTA 2004 MEMBERSHIP-KUDLUBOY PLANNING 30.00
*** TOTAL FOR DEPT 17 30.00
AMEM 2004 MEMBERSHIP-HEATHER EMERGENC 100.00
42985 SBC PAGING PAGER RENTALS EMERGENC 34.42
*** TOTAL FOR DEPT 21 134.42
ST ANTHONY VILLAGE FEB04 POLICE SERVICES POLICE 38, 585.84
*** TOTAL FOR DEPT 22 38,565.84
• HUGHES & COSTELLO JAN/04 PROSECUTION
*** TOTAL FOR DEPT 23 PROSECUT 2,
2
570.25 570.25
,
AASHTO FEE FOR FCC RADIO LIC. FIRE FIG 460.00
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 52.77
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 52.77
CAPITOL CITY REGIONAL 2004 MEMBERSHIP FIRE FIG 50.00
FIRE MARSHALS ASSOC OF MN 2004 MEMBERSHIP FIRE FIG 35.00
FIRE ENGINEERING 2004 SUBSCRIPTION FIRE FIG 45.50
FIRE INSTRUCTORS ASSN. MN FIRE BOOKS - CLEM FIRE FIG 55.38
FIRE INSTRUCTORS ASSN. MN FIRE BOOKS - HUFF/GRIFF FIRE FIG 106.50
FIRE INSTRUCTORS ASSN. MN FIRE BOOKS - VANN FIRE FIG 53.25
HENN TECH COLLEGE FIRE TNG SCHOOL/VANN&GRF FIRE FIG 717.76
MINNESOTA AMELUANCE ASSOC 2004 MEME. 1ST RESP CATG FZRE FIG 75.00
MN STATE FIRE CHIEF ASSOC CLEM/MIKE/MARK MEMBER FIRE FIG 110.00
ST PAUL DEPT FIRE/SAFETY FUEL FIRE FIG 49.23
VERIZON WIRELESS CELL PHONE FIRE TRUCKS FIRE FIG 25.59
QWEST JAN TELEPHONE FIRE FIG 164.69
*** TOTAL FOR DEPT 24 2,053.64
BROWNING-FERRIS IND. JAN04 WASTE REMOVAL CITY HAL 276.60
BOARD OF WATER COMMISSNRS H2O CITY HAL 15.70
BOARD OF WATER COMMISSNRS S.S. CITY HAL 11.69
CINTAS CORPORATION #470 RUG SERVICE - CITY HALL CITY HAL 34.90
CINTAS CORPORATION #470 RUG SERVICE - CITY HALL CITY HAL 37.14
GLENWOOD INGLEWOOD H2O-CITY HALL CITY HAL 43.20
TERMINEX PEST CONTROL-CITY HALL CITY HAL 31.97
*** TOTAL FOR DEPT 31 451.20
BOARD OF WATER COMMISSNRS H2O PARK & R 121.81
DATE 01/26/04 TIME 03:46 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3
APPROVAL OF BILLS
PERIOD ENDING: 01/26/04
~CK# VENDOR NAME-------------- DESCRIPTION -DEPT.- ---AMOUNT
- -------- ------------------------ - ---
BOARD OF WATER COMMISSNRS S.S. PARK & R 23.38
BOARD OF WATER COMMISSNRS AUTO FIRE SUPPLY COMM PK PARK & R 100.00
BOARD OF WATER COMMISSNRS AUTO FIRE SUPPLY CITY HL PARK & R 100.00
ICMA RETIREMENT TRUST 457 302632 TRETSVEN JAN04 PARK & R 100.00
ICMA RETIREMENT TRUST 457 302632 MAERTZ JAN04 PARK & R 100.00
TARGET VACUUM AND BAGS PARK & R 66.02
*** TOTAL FOR DEPT 41 61 1.21
BROWNING-FERRIS IND. RAMSEY CITY CEC SOLID WA 146.09
BROWNING-FERRIS IND. SOLID WASTE MGMT TAX SOLID WA 46.86
E-Z RECYCLING, INC. JAN04 RECYCLING SOLID WA 2,559.40
*** TOTAL FOR DEPT 56 2,75 2.35
METROPOLITAN COUNCIL FEB04 SEWER CHARGES SANITARY 40,261.00
METROPOLITAN COUNCIL 61 SAC CHARGES SE CORNER SANITARY 81, 526.50 ~~ This represents the SAC Sewer Acces
QWEST JAN AUTO DIALER TEL. SANITARY charges for some of th e SE Corner
*** TOTAL FOR DEPT 75 121,84 5.63
construction. We were
paid this
SAC charge by Sherman, but we must
QUICKSILVER EXPRESS COURI SE CORNER DELIVERIES COMM. DE 12.55
.pay It t0 Metropolitan Council
*** TOTAL FOR DEPT 79 1 2.55
Environmental Service
*** TOTAL FOR BANK O1 247,546.04
• *** GRAND TOTAL *** 247,546.04
i•
ITEM:
SUBMITTED BY:
REVIEWED BY:
EXPLANATION:
Licenses
Mary Shea Kodluboy, Deputy Clerk
Heather Worthington, City Administrator
CONSENT G2
1/28/04
Summary: The owners of Dino's have applied for awine/strong beer license for the new
restaurant at 1700 Snelling Avenue North and the background checks have been completed.
Staff is recommending approval of the wine and beer licensing, contingent upon receipt of the
liquor liability insurance.
ACTION REQUESTED:
• Approval of wine/beer license, contingent upon receipt of liquor liability insurance
•
•
10
•
•
CONSENT G3
1/28/04
ITEM: Approval of invoice in the amount of $6,967.23 from City
of Roseville for computer and software upgrades
SUBMITTED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: The City of Roseville's IT Department transferred the Falcon Heights network over
to their servers last weekend. As part of that transfer, several computers either needed to be
replaced or upgraded.
The transfer has gone very smoothly, and staff recommends approval of this invoice to cover the
costs associated with the new hardware and software. All of the computers were purchased
through Roseville's State of Minnesota Contract, and software upgrades were also available
on State contract, representing substantial cost savings to the City of Falcon Heights.
ATTACHMENT:
• Invoice from City of Roseville for computer and software upgrades
ACTION REQUESTED:
• Approval of payment of invoice
•
ITEM:
SUBMITTED BY:
REVIEWED BY:
EXPLANATION:
•
1
CONSENT G4
1/28/04
Hire of Ann Davy as new Recreation Coordinator
William Maertz, Director of Parks and Public Works
Heather Worthington, City Administrator
Summarv: The council is being asked to approve the hire of Ann Davy as Recreation
Coordinator. This cun:ently existing position is 20% time and is responsible for managing the
recreation program and special events. The position was advertised in the Pioneer Press and on
the League of Cities website. There were 26 applicants for the position and the top six
candidates were interviewed. Ann Davy was rated as the top candidate by all three participants
of the Falcon Heights interview panel.
ATTACHMENTS:
• Ann Davy resume
• Job description
ACTION REQUESTED:
~~1-~3
~~4-aS
• Approve the hire of Ann Davy as Recreation Coordinator
~~
Ann E. Davy
2054 Loren Road
Roseville,. Ml`I 55113
• December 31, 2003
Bill Maertz
City of >; alcon Heights -
2077 W. Larpenteur Ave._
Falcon Heights, Ml`I 55113 _
Dear Mr. Maertz:
1 am very interested.' in the Recreation Coordinator position for the: City of falcon
Heights. 1 am well .qualified .for the position because of my strong program :coordination
experience. My B.S, Degree- in Marketing: is from .Iowa State. University, and I recently
completed my Masters of Education Degree in Recreation, Park ~ Leisure Studies at
the University of Minnesota.
Currently, 1 am employed try the .City of Plymouth's Park ~ Recreation Department as a
coordinator of various recreation. programs. I coordinate and supervise many programs
incfudin You
th Soc
g cer L• ea ues, A uatics, Pla rounds. T-Ball and • '
g q yg Winter Warman
g
Houses.. tam responsible: for the development of game and practice schedules,
employee work schedules hiring and' supervision of seasonal staff end volunteers,
implementation of solid risk management procedures, and management `of program
budgets.- I ..also handle customer concerns and work on the .development of program
• evaluations, .statistics,, and outcome measures.
I am very proficient with the computer'-and the following: software programs: Microsoft
Word, Excel, Publisher, and Class. 1:-have used my computer expertise to create a
number of promotional materials for Plymouth's programs, events, and award
applications. _
1 feel my :qualifications are an excellent match for the requirements of the Recreation
' Coordinator position. 1 would greatly appreciate the :opportunity to discuss this position
with ou in a ersonal interview.. Please f
Y P eel free: to contact me; my phone number is
651-334-7856: Thank you for your consideration. 7 look Forward. to hearing from you.
Sincerely,:
~~ ,~~~
Ann- Davy.
Enc.
i
1.
Alnn E. Davy
Education.
• 2002 University of Minnesota, Minneapolis, Ml`l
Master of Education Degree in Recreation, .Park and Leisure Studies
• 1999 Iowa State University, Arnes, lA
Bachelor of Science- Degree in Marketing.
Employment history
• 2000-Present Part-time Recreation Coordinator
City of Plymouth-Park ~ Recreation, Plymouth, MI`l
1999 Client "Services Assistant _
John G. Kinnard. 8Y Co., Minneapolis, MI`I-
19981999 Ofl:ice Assistant _
Iowa State University, Ames, IA :
Program Development 8Y Mana ernent
Coordination of a youth soccer program (1200+ participants).
• Coordination and management ofsupplies and .equipment for recreation: programs.
Development and coordination of indoor and outdoor aquatics programs.
Organization. and development of league schedules for youth sport programs.
• Recruitment and`supervison of volunteer soccer coaches, (200+).
Supervision _~ Training
Supervision of`aquatic staff, playground staff,' youth t-ball and softball coaches,
volunteer 'soccer coaches,:. and` warming house: attendants.
• Supervision of community middle school and .high- school ski club participants.
• Assists with the coordination and implementation of seasonal'-staff 8~ volunteer training.
Assists with staff interviews; evaluations, and disciplinary procedures.
Special Event Coordination
• Coordination and implementation. of the OId Fashioned Christmas event...
• Recruitment, scheduling and promotion of The Stage, 'a teen music event.
Effective- communication .and collaboration.. -with Park Maintenance staff..
Assists .department with the coordination and set-up protocols for. various special
events: City of Plymouth Parade, Winter Fire ~ Ice Festival, Youth Skateboard Jams
and summer concerts.
•
Ann a E. Davy
Facility Supervisor
• Responsible for- supervising activities and events at an indoor recreation facility.
Specific duties include:
-Acts as a liaison for the facility resolving customers concerns.. '
-Maintains the cleanliness and safety standards of the facility.
Financial Management
Responsible for processing biweekly payroll for 30+ seasonal staff.
• Assists with the development, monitoring and revenue projections'of program budgets.
• Assists with general financial responsibilities including check requests, purchase orders
and invoices.
Marketing
• Development. of a web page for a Middle School Ski Gub. `,
• Development of award entry into Sports Illustrated's 50~' Anniversary contest.
Development and implementation of movie:`marketing campaign.
Development of various marketing tools promoting recreation programs.
Assists with the coordination and implementation of virtual:. marketing tool for website.
•
C
om uter T c
_ e hnolo
P
Microsoft Outlook, Word, Excel,: Powerpoint; Publisher.
Adobe Pagemaker
Class (Recreation software)
honors and Actwities
• Member of the lowa.State University Division 1 Soccer Team; (1995-1998)
Iowa State Soccer'Team Captain (1998)
Recipient of the Ann Davy Commitment Award - Iowa State Soccer (1998)
Big X11 Commissioner's honor Rolf (1998, 1999)..:
• Youth soccer coach (1998.-2003) -
• Volunteer Assistant`Soccer Coaeh -'Iowa State. University (199.9)
Volunteer for the Boys and Girls Club (1997)
`• Volunteer for: the I`1CAA "Yes" Program (1997-1999)
Certifications
•' .American. Red Cross First Aid
• American liea~ Association Adult ~ Child CPR
rt Association Adult AED
• USSF "D° Coaching License
~~
•
POSITION DESCRIPTION
CITY OF FALCON HEIGHTS
POSITION TITLE: Recreation Coordinator
DEPARTMENT: Parks and Recreation
REPORTS TO: Parks and Public Works Director
STATUS: Part time, Regular, Hourly, 20% time
DUTIES:
• Plan, schedule, and implement existing recreation programming.
• Develop and implement new recreation opportunities.
• Recruit, select, train and evaluate recreation staff.
• • Prepare brochures, registration information and special event flyers.
• Plan, promote, and conduct special events and activities.
• Attend park commission meetings as needed.
• Perform other duties as assigned by the Parks and Public Works Director.
WORK SCEDULE:
• Regular, part time averaging about 20% time or about 416 hours per year.
• Flexible schedule based upon seasonal demand.
MINNIMUM QUALIFICATIONS:
• Work experience for the equivalent of three years in a responsible position requiring
scheduling and supervision of recreation staff.
• Four-year college degree in a recreation or education related field, or five years of
experience in an equivalent position.
~4
~~
MINNIMUM QUALIFICATIONS: (continued)
• Ability to communicate through writing and speech over the phone and in English.
• Competent in computer applications and relevant software applications.
• Possession of valid Minnesota driver's license.
• Completion of a criminal background check.
CONDITIONS OF WORK:
• This is light work requiring the exertion of up to twenty pounds of force occasionally, up to
10 pounds of force frequently, and a negligible amount of force constantly to move objects;
work requires climbing, stooping kneeling crouching, reaching, standing, walking: vocal
communication is required for expressing or exchanging ideas by means of the spoken word:
• hearing is required to perceive information at normal spoken word levels: visual acuity is
required for depth perception, preparing and analyzing written or computer data, and
observing staff performance. The worker is subject to inside and outside environmental
conditions.
LJ
~S
•
•
ADDENDUM
City Council changed item from POLICY H6 to CONSENT GS
1/28/04
ITEM: Compensation increases for Finance Director and City Administrator
SUBMITTED BY: Mayor Gehrz
REVIEWED BY: Councilmembers Kuettel, Lamb, Lindstrom and Talbot
EXPLANATION:
Summary: In September 2003, the City Council requested a comprehensive salary review of city
employees. This was subsequently discussed in a council workshop, and two recommendations
were made by the Council for additional compensation in 2004, and incorporated into the 2004
Budget:
Finance Director: $3,756 increase to $52,781
City Administrator: $4,770 increase to $60,458
This recommendation is retroactive to January 1, 2004. This is part of a comprehensive study of
employee salaries compared to the market of Group 7 cities in the Stanton Salary Survey.
ACTION REQUESTED:
Approval of compensation increases for Finance Director and City Administrator.
•
POLICY Hl
1/28/04
ITEM: Confirmation of Falcon Heights' participation in the Minnesota
Department of Transportation's Cooperative Agreement Funding
SUBMITTED BY: Bill Maertz, Director of Parks and Public Works
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: The Council is being asked to authorize the City Administrator to confirm Falcon
Heights' participation in MN DOT's FY 2005 Municipal Agreement Program. Falcon Heights
applied for funding for the Curtiss Field pond improvements. MN DOT has granted Falcon
Heights' request for funding, up to a maximum of $54,000.
As a condition of the Municipal Agreement Program, it is the responsibility of Falcon Heights to
develop a complete set of plans and specifications for the project as well as acquire any Right of
Way needed to construct the job. MN DOT requires written confirmation accepting the tentative
funding level as well as the design and right of way conditions. The City is in full control of the
Right of Way associated with this project, as it commenced and concluded condemnation of the
adjacent roadway in 2003, in preparation for the Curtiss Field Improvements.
ATTACHMENT:
• Letter from MN DOT granting the City's funding request ~ ~ ~ O~ V
ACTION REQUESTED:
• Approval of the tentative funding level as well as the design and Right of Way
conditions
•
~b
•
•
~,~eatao~
~~~,
r ~ ~a
Minnesota Department of Transportation
>Metro District
Office of State Aid
1500 West County Road B2
Roseville, MN 55113-3174
January 9, 2004
Ms. Heather Worthington
City Administrator
2077 Larpenteur Avenue W.
Falcon Heights, MN 55113-5551
RE: Request for Cooperative Agreement Funding
TH 51 @ Idaho Ave. storm pond improvements
In the City of Falcon Heights .
Dear Ms. Worthington:
Office Tel: 651-582-1661
Office Fax: 651-582-1368
E-mail: mike.kowski@dot.state.mn.us
JAN ~. ~ 2p0~
I am writing to inform you of the decision reached January 8, 2004 by the Fiscal Year (FY) 2005
Municipal Agreement Program Selection Committee regarding the above referenced project.
After considering the 30 candidates submitted for inclusion in the FY 2005 Program, the
Selection Committee has decided to grant your request for funding up 1o a maximum
contribution by Mn/DOT of $54 000 (this includes $4,Op0 for use toward Construction
Engineering & Inspection):
This is the maximum amount of Mn/DOT Cooperative Agreement funding available for this
project and it is available only for use on pond construction items that ean be justified in
accordance with the Mn/DOT Cost Participation Policy. If the cost of eligible items falls below
this maximum amount the funds awarded will be reduced to match the cost of the eligible items.
For a description of eligible items please refer to the Mn/DOT Cost Participation Policy. This
policy can be viewed at: httu://www.dot.state.mn.us/metro/stateaid/ftp/dsl 1 ndf
To receive the funds, this project must be let by June 30~' 2005. After that date the money
becomes unavailable.
As a condition of the Municipal Agreement Program it is the responsibility of the local
government agency to develop a complete set of construction plans & specifications for the
project as well as acquiring any Right-of--Way necessary to construct the job.
Pursuant to the acquisition of R/W for this project, the local government agency will be solely
responsible for any costs associated with obtaining the property as well as any legal actions
resulting from the acquisition of said property.
An equal opportunity employer
~~
Ms. Heather Worthington
Page 2
3anuary 9, 2004
Before this project can officially become part of the FY 2005 Municipal Agreement Program,
I will need to receive a written confirmation from the City of Falcon Heights accepting the
tentative funding level as well as the design and R/W conditions. Please return this confirmation
to me by February 6, 2004.
After receiving your response I will be assigning a specific Project Manager to this job, until that
time please direct all comments and questions to me.
Sincerely,
~-
;, ~
Michael P. Kowski, P.E.
Cooperative Agreement Engineer
cc: Bob Brown, Mn/DOT-Metro State Aid
Frank Paflco, Mn/DOT-Area Manager
Bill Maerts, City of Falcon Heights
Terry Maurer, Howard R. Green Company
Project File
•
~8
POLICY H2
1/28/04
ITEM: Parks and recreation accomplishments for 2003
SUBMITTED BY: Bill Maertz, Director of Parks and Public Works
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: Bill Maertz, our Parks and Public Works Director will make a brief presentation on
the 2003 Parks and Recreation accomplishments.
ATTACHMENT:
• 2003 Parks and Recreation Accomplishments .~~
City of Falcon Heights
i 2003 Park and Recreation Accomplishments
1. Completed plans for Curtiss Field improvements.
2. Worked with the Capital Region Watershed and the developer of the SE
corner to reduce water flow from that site to Curtiss Field by 72%
3. Awarded grant of $54,000 from DNR to improve the Trolley Path. Held 4
public meetings to work on neighborhood approval of improvements.
4. Reduced recreation program expenditures by 23% while increasing
participation.
5. Provided recreation scholarships for 22 children with funds raised by the
Falcon Heights Friends of the Parks Fund.
6. Held two successful, well attended community events.
7. Installed ADA compliant surface at Grove Park.
8. Received a $3,000 donation from the Falcon Heights Lions Club for the
installation of a new playground structure that will be installed in spring of
2004
9. Initiated a new field use policy that recovers costs of field use by large
tournaments.
10. Participated in preliminary discussions with Falcon Heights Elementary
School over collaborative efforts to enhance recreation facilities at the school.
Items discussed include a new playground with a creative play element and a
hockey rink.
30
POLICY H3
1/28/04
ITEM: Consideration of Solid Waste Goals
SUBMITTED BY: Deborah Jones, Planning and Zoning Coordinator
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: The Solid Waste Commission has been engaged for over a year in the discussion of
various aspects of solid waste collection in Falcon Heights, including the possibility of instituting
organized refuse collection, as permitted by Minnesota Statute 115A.94.
^ In 2002, the reactivated Solid Waste Commission adopted the following mission:
The Solid Waste Commission of the City of Falcon Heights is formed to
o develop a more efficient, more economical and more environmentally sound solid
waste disposal system, and
o build a waste management education plan for all age groups, starting with our
youngest citizens.
^ Commissioners discussed concerns about the costs, both direct and indirect, of our present
waste disposal systems. Having recently paid assessments for street and alley work, they
were concerned about the impact of all the garbage trucks driving weekly through the city.
They were also concerned about long-term impacts of landfills and shipping refuse out of
state.
^ In the City-wide Survey of December 2002, 74% of the respondents indicated they would be
willing to have the City negotiate a contract with a single hauler if it would guarantee lower
prices and high quality service. Cost and environmental impact were cited as the top two
issues related to solid waste.
^ The Commission studied how organized collection has been implemented in other cities
(along with their research on recycling and other related issues). They compared average
trash hauling fees in Ramsey County cities and found that those with city-contracted haulers
generally had lower rates for consumers.
^ In March, 2003, after much discussion and thought and with informal support from the
Council, the Commission concluded that it should work on the possibility of organized
collection in Falcon Heights.
^ Between March and June, the Commission studied the state statute and the experience of
other cities and planned the process.
^ As a preliminary step to initiating the organized collection process, the Commission decided
to draft a set of goals to be used as criteria in the statutory 180-day planning and discussion
process. A final draft was approved in December, 2003.
31
POLICY H3
1/28/04
Consideration of Solid Waste Goals (continued)
At this time the Commission submits its list of goals to the City Council for approval and
recommends that the City undertake the process described in Minnesota Statute § 115A.94 and
consider organized trash collection for single-family residential zones.
Public participation is an important part of the study, discussion and decision-making process
spelled out in the statute. Timely, accurate communication with residents will be essential. To
that end, Staff has prepared letters to be sent out to the Community as soon as the Council makes
a decision.
ATTACHMENTS:
~3 1. Memo from City Attorney outlining the State statute regulating the organized collection
process
~t`..~3 ~ 2. Resolution 2004-03: Resolution Approving Organized Collection Goals
3~ _'3$ 3. Results from City-wide Survey, December, 2002
.'39 . y 14. Environmental impact memo from H.R.Green, City Engineers
L~~.-1.,~ 5. Charts showing the relative impact of different sizes of vehicles on city streets
4 y _y,~6. Appendix 2E: Truck Traffic Issues from the Ramsey/Washington County Resource
Recovery Project -Public Collection Study: Final Report (2002)
l~ ~ _4~ 7. Charts comparing average hauling fees in 12 Metro municipalities (2000, City of North St.
Paul)
Q 8. Letter to residents in single-family zones
9. Letter to haulers
5 ~ 10. Letter to business and apartment owners
~3 11. Letter to apartment residents
1 12. Preliminary timetable for action
ACTION REQUESTED:
• Adoption of Resolution 2004-03 Organized Collection Goals
3a
ORGANIZED COLLECTION
(Minn. Stat. § 115A.94)
• At least 180 days before implementation City Council must adopt a resolution
announcing intent to organize collection and invite participation of interested
persons including licensed haulers in the process.
• The resolution must be adopted after a public hearing. Two weeks published
and mailed notice is required. Mailed notice must be given to all haulers
known to operate in the City.
• During a 90 day planning period following adoption of the resolution the City
must develop plans for organized collection. Licensed haulers must be
invited to participate in the process.
• After the 90 day planning period for the next 90 days the City must discuss
the possible arrangement with the haulers. If a majority of haulers agree then
the City can implement. If a majority do not agree, then the City can
implement following the end of the second 90 day period. To proceed the
Council must adopt certain specific findings.
• If the City and all licensed haulers agree on a plan, then the City can
implement without regard to the 180 day period.
• After completion of the required process ordinances can be adopted and
contracts entered.
•
104505.01
RNK:O1/29/2003
33
. CITY OF FALCON HEIGHTS
RESOLUTION
No: 2004 -03
Date: January 28, 2004
RESOLUTION APPROVING ORGANIZED COLLECTION GOALS
WHEREAS, the mission of Falcon Heights Solid Waste Commission is to develop a
more efficient, more economical and more environmentally sound solid waste disposal system,
and build a waste management education plan for all age groups, starting with our youngest
citizens; and
[WHEREAS, Falcon Heights has had a successful program of organized collection of
recycling since 1993; and ]
[WHEREAS, Minnesota Statute 115A.94, adopted in 1987, gives Minnesota cities
authority to organize rubbish collection as a municipal service; and ]
[WHEREAS, two neighborhoods of Falcon Heights have already banded together to
purchase garbage collection as a group, giving the appearance of organized collection; and]
WHEREAS, after a year of study of solid waste issues, including a survey of residents of
the City, the Solid Waste Commission has determined that a system of organized collection of
rubbish could provide advantages of cost, service and environmental health to residents; and
WHEREAS, based on its mission statement, the Solid Waste Commission, at its
December 11, 2003, meeting, voted to recommend that the City undertake the process defined in
Minnesota Statute 115A.94 and adopted the following goals for organized collection:
More Efficient
1. Refuse collection shall be on one day of the week for all residences in single-family
residential zones.
2. Waste collection base plan shall include refuse, recycling and yard waste, with
options provided for appliances and other large objects.
3. There shall be an efficient quarterly billing procedure with clear, itemized charges for
each resident.
4. The City shall manage service and resident concerns.
•
3y
• More Economical
5. To reduce road maintenance costs, each street or alley shall be served by only one
hauler, one truck per collection day. The City may choose the option to designate
one or more zones, one hauler to a zone, and may choose to contract separately for
recycling.
6. The City shall specify the maximum size of garbage trucks, in the interest of safety
and protecting citizens' investment in City infrastructure.
7. Prices shall be competitive with what Falcon Heights residents are paying now and
with what is being charged in other Metro area cities. Pricing options shall be the
same in all neighborhoods of the city.
8. A choice of service levels shall be provided, based on bin size. An extra-small size
shall be available. Residents shall be allowed to share service. Service shall include
options for additional services or special pick-ups.
9. Residents shall have option of temporary suspension of service, with either aone-
month or two-month minimum
10. Any contract for organized collection made by the City shall be for 3 or more years
and shall include conditions for termination prior to the end of the contract.
More Environmentally Sound
11. Refuse shall go to the Ramsey/Washington County Resource Recovery Facility in
Newport, or a similar environmentally sound facility at the direction of the City if the
Newport facility is no longer available. Haulers) must certify this quarterly.
12. Waste collection service shall be consistent with sound public health policies and a
clean city.
13. Within the first year of the contract, haulers) shall provide a viable plan to
implement collection of organics for composting.
Public Education
14. The City shall have the option to provide informational inserts to be sent out with
bills, at the City's discretion.
15. Haulers) shall provide accurate quarterly tonnage reports to the City.
16. The waste haulers) shall support the City's efforts to educate residents and students
on solid waste and recycling issues.
3~
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Falcon Heights
approves of the organized collection goals proposed by the Solid Waste Commission. BE IT
FURTHER RESOLVED, that the City Council directs City Staff to pursue a program of
organized collection according to the conditions of Minnesota Statute 115A.94.
Moved by:
Approved by:
Susan L. Gehrz, Mayor
GEHRZ In Favor January 28, 2004
KUETTEL
LAMB Attested by:
LINDSTROM Against Heather M. Worthington
TALBOT City Administrator/Clerk
January 28, 2004
•
3~
c:
Survey Question Results Related to Solid Waste Issues
December 2002 City-wide Survey
3. On a scale from 1 (not at all important) to 5 (extremely important), how important is each of
the following to you?
Issue[Rank in number of "5" ratings
Importance Number of Average Overall
received
~ votes Response Score
Cost of rubbish/recycling services L-~ 13 3.87 859
I[3] ~
II
~ 24 ~ ~I
I---
I~~ 59 ~ ~I
I® 59 I I~
I~~ 66
Environmental Impact
I[1] ~~ 18 3.63 804
I
~ 1
L
7 I II
A--
I~~ 30 I ~~
®68 ~ ~~
~~~ 89
Number/size of trucks in streets/alleys
I[4, ~~~ 41 3.27 722
I~
29 I I~
IL----i 44 I II
®44 I II
~~~ 63
Choice of hauler
I[2] u 55 3.08 672
~~~
35 I II
IO 33 ~ ~~
®27 I I~
~~ 68 ~ J
Additional services/choice of services ~ 23 3.06 676-~
I[5] ~
I
L`
-
~ 35 I I~
L
-
--
~~~ 65 I ~I
®52 ~ ~~
~~ 36
37
4. Would you be willing to have the Falcon Heights City Council negotiate a contract with a
single garbage hauler if the contract could guarantee lower prices and high quality service?
•
•
Yes 172 (74%)
No 59 (36%)
Total Responses 231 (100%)
5. Would you be willing to pay a little more if your hauler guaranteed to dispose of your garbage
at a recovery facility instead of a landfill?
Yes, if increase is not more than
Number of responses
0 1
02
® 1
0 20
® 1
10 26
15 3
20 5
25 1
50 2
5-10 7
Comments:
• Only if lower price and high-quality are guaranteed
• Only MN company
• We can make our own decisions 2
• Competition keeps prices down
• "If hauler is committed to resource recovery" -"never" "Why? Recovery facilities use
landfills for excess"
• I wish that we had a rule that all rubbish containers were hidden "out of sight" by evening of
same day (garage, backyard, etc) and "up-scale" neighborhood should look like one.
3%
From: "Wind, Sarah" <swind@HRGreen.com>
To: <djones@ci.falcon-heights.mn.us>
Date: Tue, Nov 4, 2003 11:27 AM
Subject: MEM Robinson Trash 103003.doc
Memo
To: Deb Jones
Zoning and Planning Coordinator
City of Falcon Heights
From: Steve Manhart, P.E., P.T.O.E.
Subject: Impacts of Multiple vs. Single Trash Haulers on City Streets
Date: October 30, 2003
Here is the information you requested regarding the impacts of multiple trash haulers versus a
single trash hauler on a city's street system. In any such comparison, however, it is important to
remember that the amount of trash to be hauled from a neighborhood remains constant. Multiple
trash haulers may serve a few homes along a residential street. As a result, several different trash
trucks are recorded traveling the same street throughout the week. Conversely, a single trash
hauler may serve a street once a week, but must provide service to every house on that street.
Therefore, the single hauler's truck will fill faster than the multiple hauler, and must make
several trips throughout the neighborhood on pickup day. Consequently, any comparison of
traffic from trash haulers must consider that there will be a consistent demand of trash to be
picked up within a neighborhood, no matter how many trash haulers there are.
There are several issues to consider in comparing the use of a single trash hauler versus multiple
trash haulers serving a residential area. Traffic volume, noise, air pollution, damage to
pavement, choice of vendor and aesthetics are among the various issues raised when discussing
single versus multiple trash haulers.
From a traffic perspective, research indicated no specific studies related to trash hauler traffic.
Typically, traffic engineers tend to consider trash haulers in the overall mix of residential traffic,
along with school buses and delivery vehicles. Single-family residential areas average ten trips
per day per housing unit. For example, a 100-unit single-family residential subdivision would
generate approximately 1000 trips per day. (Note that this figure defines a trip as a one-way
vehicular movement; such as from home to work.) That rate includes all types of traffic in the
neighborhood, including trash haulers and other service vehicles.
39
•
Nevertheless, traffic from trash haulers will continue to impact residential areas. The impact will
be from a single hauler making numerous trips through a residential area to serve every property
on a specific day of the week, or several haulers passing through the neighborhood throughout
the week, serving various customers along their routes. In the end, all properties get trash
service, but the time frame varies.
Advantages of a single trash hauler include trash service in a neighborhood primarily on a single
day of the week. As a result, the single hauler will not add to residential traffic, noise or air
pollution on days other than pickup days. On average, the single trash hauler will be traveling
more slowly through the neighborhood than multiple trash haulers because service will be to
each property, not to scattered customers throughout a neighborhood.
The most dramatic impact of truck traffic will be the accumulative load effect of trash trucks as a
percentage of the overall average daily traffic. Known as Equivalent Standard Axle Loads
(ESALs), these figures are a measure of the accumulation of equivalent 18,000-1b single axles on
the design lane over the design life of the roadway (usually 20 years). According to the Asphalt
Paving Design Guide, developed by the Minnesota Asphalt Pavement Association, the effects of
truck traffic on a pavement can be dramatic. Tests have shown that asingle-unit fully-loaded,
80,000-1b truck can cause pavement damage equivalent to that caused by 6,000 automobiles. In
the case of a trash hauler, atwo-axle garbage truck can have an ESAL equal to 857 automobiles.
Therefore, additional trash trucks on residential streets can impact the condition of the pavement.
Research showed that several cities have cited pavement impact as an important reason to switch
from multiple trash haulers to a single trash hauler in their communities. The City of Kettering,
Ohio, cited improved level of service, recycling, big item pickup, reduced wear and tear on the
streets and safety as the chief reason they switched to a single trash hauler. The City Council of
Louisville, Colorado, also cited contracting with a single trash collector as a method of reducing
street maintenance costs. The Township fo New Hanover, Pennsylvania, listed increased quality
of service, administrative control, less damage to Township roads, and increased health, safety
and welfare is reasons contributing their decision to go with a single trash hauler. Likewise, the
City Council of La Canada Flintridge, California, chose to franchise a single hauler in their
community as a cost savings and as a means of decreasing the number of trash trucks on their
streets, and thus causing less damage to the pavements.
Conversely, one community in this search switched from a single trash hauler to several trash
haulers. The City of Hawthorne, California, decided to switch to multiple haulers "even though
40 percent more trash trucks will be rumbling on Hawthorne's streets", according to the
Hawthorne Daily Breeze (12/13/02). The City considered the conversion to multiple haulers
after likewise requiring the use of natural gas trucks rather than diesel. The City felt that this
change would be ultimately better for the environment.
~o
•
While some communities consider pavement condition, noise, air pollution and safety to be
driving factors in their decision in choosing a single trash hauler, residents often cite a preference
to be able to choose which hauler they prefer. Customer service issues and competitive costs are
cited by residents as reasons they prefer multiple trash haulers, rather than having the community
chose a single trash hauler.
In summary, there are several factors that go into the decision of trash service from a single
hauler versus multiple haulers. While damage to pavement by trucks is dramatic, there are other
factors that figure into the final decision. Residential traffic volume impacts caused by multiple
trash haulers are nominal. Air quality, noise and safety are other issues to be considered.
Conversely, choice, cost and customer service are other factors. As a result, the decision a city
makes can be controversial.
CC: "Robinson, Greg" <gobinson@hrgreen.com>
•
4i
•
Howard R, Green
C°mpanY
Date; 2 ~
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including
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661-644-4.389 or
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FAX: 651-6Q.a_9~4o
F~ TRANSMi i TAL
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INSTRUCTIONS: ~~~ ' .3C 1, •, '~ =Hand input
1. Input "AADT°.value (dlle valve Is net naWirod G "Ham Ya9rAgDT'values ere known. colwnn e),
' 2. InDUt "Base Year P,ADT'values, if t~pyx,,, ~ mk„~ c. IF vaklee are urrtmoxKr, hP~ •Pereenl of AADT' haled below into oolu,ra~ b,
• 3. lnput'Desipn Lane Factor' (Fx).
Bas® Year = ',;'2Op,Q ,; ~, ,
AADT =Average Daily Traffic (a) _ , '•"`,11OUA ~, Design Year . `' ''202$' ' ,
' ~ ~ 24 Yaar ~ , , ,
VEHICL C'ro~ Factor (GF) . 'q,',',1;4,13 ',,?,,. ;
E CLASS PERCENT OF AADT WnelysscrteE3.,9eBDaia_
(Table ass)
Vehicle Class Rural If "Base Year Notes:
T.k. System 7 County AApT" values
Metro are known
Cars, Pick-ups
Single Unit (SU). 2 atde, 6 (ire ^ 94'1 88.9 92.9 89 3
Single Unlt (SU)- 3 and a axle •^ 2"8 2.7 2.2
1.7 1 ~ 1.6
Tractor Semi-vailer (TS'f) . 3 sale 0 - 1 1.4 i
Tractor Semi-trailer (Tg'(') . 4 ~e 0.1 0,2 0.8
TractorSeml-trader T 0"1 D•2 0.2
( 5T) - 5 axle 0 5 6 1 0
Trucks with TraOera and Buses ""' 1 3,2 4.6
Tvrln Tlalers 0 0-4 p,3 0 5
0.1 0 0.3
- DESIGN LANE CUMULATIVE ESAL
Perre~ of Base Year Flexible
Vehicle Class AqD= ~p„r Base Year Design Year Design
see above E5~' ADL AADT
~-W Factors Year
c wawa L
Cars. Pldc-u a ~~ ', , . ,' ;a , ~ a x b - ( c x d = (e) c x GF = ~ d zAtD--
~. ,l ~"u , ~,, 8879 .9779 , '
68
Single Unit(SU)-2erAe,6Ure' li,",x'',11"~1f;4,~~°1, 97~' ~"1' :` 0 $. ~ 1
818 9 7
Single Unit (SU).. 3 end 4 axle ~ 2 ;'r" ~ " ,( O+z 74 3
Tractor Semi-yller (T T) - axle ;j't,'• ^"rf; 1); ~ ~'~"~ 1651{''" " I. ~ •';1; '`0,.58!. 95.7 420 105.0
Tlac6or Semi-tra8er (7•S'!7 -4 axle ~ifi~,~~' ~"„,1'j ,"~ {?~,0;1, 11 ~, ~~ , ~•(t :1~,'„O,U9 , 233 135.1
~;i ; ~ ~ 4.3
1 6.2
TraetorSemi-traherCi'S't)-6a:de ~,~'('~~'~'~';t`~~P°~,~a'2 ~~'ati;~~~, d'r,,0;S1~~ 1.2 16
Trades with Trailers and Buses "^ , n, ~~ d )Ij~ 11" ~{,G'y~ 871 }„ ~•, ,.,..,,y.i,i' ;~!~ 31 15.6
TwinTreOers .1„l;~'~C;'~~)~',i}"p~~r ~~1•~;',"';+~':,~,1:25~~ 7$$5 948 1071.2
TOT ^~':~.9, ' ,;,dl'0.11 11 ~' ~'~,l ,'' ;''a Z:40~+' ~ 77.5
AL5 1'1000 1 26,4 18 38,4
i 032 15544 '1458.8
AADT =Annual Average Dagy Trenc L Fa ,a a
ESAL = EQulvaletrt Singlo Axle Loade « Use 0.60 For z axle gerpage tru ~~
Use o.at torsugar eel tru s an a sugar beet royte. Beae yr HCADT: 1221
ADL =Average Daily Load
'"* Use 7-25 far MTC buses otherwise uee D.57.
Design yt HCADT: 1726
n (Bass YearADL ~ Design YearADL)/2,
12'45 (rounded)
rn Number aF days in 20 years (7305) z (I)
9,094,725
(Il;) Design Lane Factor (5oe factors below) x (Iq =
'~ . ~ ' x:46 4,092,626
Single direction TwaWay traffic
>xoFlanes factor soFlanes
1 factor
1.00 2 0.50
2 0,90 4
3 0 70 O.aS
6 0.35
(iv) Load limit Increase rector (See facto . ,
Note: Use a 1z percent inaeeae Fart 1~'OD' 4,D92,62B
ESAL, forepsts in anticipation offut4 ~exafi nulative
(v) Ingeeae for 10 Ton Design. (See Fa
Note; For g Ton Design use a factor of 1.0. For 10 Te ~ .1.06 x,338,184
• factor or 1,04 to 1,OB. Depends on speelric site eo n Design use s
Cumulative 20-year design lane flexible ESAL - ndironsas
4,338,184
~~~ 3
Appendix 2E
Truck Traffic Issues
Among the comments heard during the public engagement work were complaints related
to truck traffic. These stem form concerns about the number of garbage trucks in an alley
or on a street during a week, and the reasons for concern included noise, wear and tear on
streets, safety, and pollution.
The following data were gathered on the issue of garbage trucks and traffic. References
cited are at the end of the summary.
Reduced wear and tear on streets
• Reduction of road impacts of overweight vehicles, especially during spring road
restrictions when roads are the most vulnerable to damage as the frost moves out
of the ground.
- "As they fill up on the route, many refuse collection vehicles operate
overweight, especially during the spring months when waste generation rates
increase but road weight limits may be at their lowest...Further, the number of
overweight vehicles using roadways increases the potential for paving
damage." (GBB, pg V-2)
- "The damage that garbage trucks inflict on City streets is magnified in the
spring when road restrictions typically restrict other trucks from using the
same streets." (Bonestroo)
- "During the road restriction period, most refuse vehicles exceed the allowable
• axle load limits. Because of the variable nature of refuse, these vehicles are
rated by volume capacity rather than by weight. Minnesota is said to have
some of the lowest allowable load limits when road restrictions are in effect;
therefore refuse vehicle manufacturers are not inclined to design vehicles to
meet Minnesota standards. Haulers generally acknowledge in some cases
when road restrictions are in effect, their fully loaded vehicles exceed the
allowable load limits. Tertiary (tag) axles and duel wheels are available on
some refuse vehicles of more recent design, but they are not generally used in
this area. Although these auxiliaries reduce the load on a road, they do not
guarantee compliance with road restrictions....Mn/DOT will issue special
permits to haulers who apply for such permits. These permits increase the
allowable limit by 2,000 pounds/axle. Certain communities that enforce road
restrictions may grant exemptions to refuse trucks operating on their
residential streets. This practice is most common in cities with organized
collection." (Roseville, pg 21)
- "The number of exceptions to weight limits has direct bearing on the potential
for damage to pavement. An increase in the frequency of overweight vehicles
increases the risk of damage." (Chanhassen, pg 22)
• Reduction of relative impact on local streets of collection vehicles
- "According to research conducted as part of the City of Chanhassen
Organized Collection Study, MSW collection vehicles have road impacts
4y
equivalent to 1,125 automobiles. Recycling vehicles represent the same
impact as 525 automobiles." (GBB, pg V-2)
- Residential use of a typical cul-de-sac may generate 700-1,400 vehicle trips.
A single hauler serving the cul-de-sac exceeds the weekly residential usage
with an equivalent of 1,650 automobile trips. Five haulers serving the cul-de-
sac in one week create the impact of 8,250 automobiles."
o Minor residential street: 4,200-7,000 trips/week; five haulers 8,250
o Local residential collector 7,000-21,000; five haulers 8,250
o City collector street (MSA 9 ton roadway), 21,000-70,000 trips/wk
o The pattern is clear. With exception of the MSA streets, solid waste
collection vehicles currently serving the City create a significant portion of
the relative impact of vehicles on local streets. "(Chanhassen, pg 21)
[Note: presumably they are assuming each hauler does both MSW and
recycling]
- "In general, garbage trucks are the heaviest vehicles that regularly use City
streets. The impact that one garbage truck has on a City street equates to
roughly 830 cars." (Bonestroo)
- "The expected life of any street or alley surface is related to the traffic which
is carried by the street or alley. The roadway surface is particularly affected
by heavy wheel loads. The effect on a roadway of one refuse truck is
equivalent to 1,500 automobiles. This document has been documented by the
Research Section of Mn/DOT and is currently used by Mn/DOT in street and
highway design." (Metro Council)
• - "Garbage collection vehicles are perceived to be very destructive to the roads,
especially in the neighborhoods. Yet, there are only estimates of an equal
number of car loads for every run of a garbage vehicle. We have not been
able to find data which would reflect a "real" monetary savings to the
community by the elimination of competitive haulers through organized
collection. The weight of the vehicle which results in a negative impact to the
road surface is based on the weight per sq. inch of wheel base that meets the
road surface. Today all haulers are using third axle or flotation tires which
would lessen the impact of weight per sq. inch of wheel base meeting the road
surface." (Maplewood haulers' draft proposal, 1996)
- Haulers serving Maplewood in 1996 offered an alternative plan, which
included: a) city would require haulers to use third axles or flotation tires on
their equipment to reduce roadway wear and tear, and b) routing to be
cognizant of load-sensitive streets, so that trucks are as empty as possible
when service accounts on them
- Haulers in Roseville commented: "the number of trucks/vehicles on a street is
not the cause of wear and tear on the streets; vehicle weight is the determining
factor." (Roseville, pg 17)
- Soils: "The cost of constructing and maintaining roadways is generally higher
in Chanhassen than in some communities, due to the clay soils prevalent in the
community. Protecting the integrity of the local street network may,
correspondingly, be a higher priority in Chanhassen than in other
communities." (Chanhassen, pg iii)
•
4S
- Champlin implemented organized collection in 1987 in conjunction with
installation of sewers and new streets throughout the City; organized
collection was implemented to reduce street wear from the start (per JoAnne
Brown, City staff)
- Pavement design manuals give load factor values to vehicle typed
o Car load factor - .0007
o Truck 18,000 lb/axle - 1.0 load factor
o Garbage truck can be as high as 1.61oad factor
Another equivalency that design engineers use is 1 garbage truck trip = 1,000
car trips in terms of damage to pavement. Residential streets have average
daily traffic counts of 200 - 500 vehicles. (Roseville Public Works 2001)
Bonestroo = Memo to Rick Getschow, City Administrator, Lauderdale, from Paul
Heuer, Bonestroo Rosene Anderlik & Associates, Engineers & Architects,
4/9/01
Chanhassen = City of Chanhassen Organized Collection Study Final Re o~rt, 9/93,
Resource Strategies Corporation
GBB = Comparative Economic Analysis of MSW and Recyclin~ Collection in the
Twin Cities Metropolitan Area, prepared for Metro Council by GBB, 9/94;
data from late summer through fall, 1993
• Metro Council = Study of Organized Collection in the Twin Cities Metropolitan Area,
1985
Roseville = Options for Residential Waste Collection and Recycling for Roseville, a
report to the Roseville City Council, prepared by Roseville's Citizen
Advisory Committee for Residential Solid Waste Management, 4/91
Roseville Public Works 2001 =Impact of Heavy Trucks on Low Residential Streets,
presented by Duane Schwartz, Roseville Public Works Director, 10/11/O1
to Roseville Solid Waste Commission.
Saint Paul = An Inteerated Solid Waste Management Svstem for the City of Saint Paul
(1990)
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49
January 29, 2004
A note to Falcon Heights residents from the City's Solid Waste Commission:
About a year and a half ago, the Solid Waste Commission was chartered to study solid waste
removal and disposal in our city -that is, everything having to do with recycling and trash. Our
mission is to develop "a more efficient, more economical, and more environmentally sound solid
waste disposal system, and build a waste management education plan for all age groups, starting
with our youngest citizens."
Last year we began to study the question of whether our residents could get better trash hauling
service at a lower price if we band together as a city to contract with a hauler or haulers. This is
called "organized collection," and two of our neighborhoods already do something like this on their
own. We came up with many questions. Here are some of them:
• Could we get better prices for everyone if we negotiate as a city?
. • Would our streets and alleys last longer if we had fewer garbage trucks on them each week?
Would we save money in future street maintenance assessments?
• Can we keep the same quality of service we have now? Could we maybe get better service,
with more features like extra-small, reduced-rate trash cans for small households? Could we
keep the convenient Friday all-City pickup?
• If we had a contract through the City, who would I complain to about poor service or a busted
wheel on my garbage can?
• If we negotiate as a City, how can we make sure small, local haulers are included?
• Where does our trash go after it is collected? Do we have any say about this, as a city or as
individuals? Are we doing the best we can for future public health?
Under Minnesota Statute § 11 SA.94, cities are allowed to consider and implement organized
collection, and many cities around us have done so. We, your neighbors on the Solid Waste
Commission, are recommending to the City Council that Falcon Heights begin the statutory study,
discussion and decision process. We have set 16 preliminary goals, which are enclosed.
What do you think? Please attend our first Public Hearing at City Hall, 7:00 p.m. on
Wednesday, March 24, and give us your input.
Thanks!
The Solid Waste Commission
so
•
January 29, 2004
Hauler name
Hauler address
City, State Zip
Invitation to participate in City of Falcon Heights' consideration of organized refuse collection
under Minnesota Statute § 115A.94
For the last year, our Solid Waste Commission has been researching and discussing many issues of
recycling and waste disposal, including organized collection. The Commission has decided to
recommend to the City Council that the City of Falcon Heights enter into the process set forth in
Minnesota Statute § 115A.94. As part of that recommendation, the Commission has formulated and
offered to the Council a set of preliminary goals to guide the process.
On January 28, 2004, the City Council accepted the recommendation and goals of the Solid Waste
Commission and directed City Staff to initiate the process ordained in Minnesota Statute § 115A.94.
Only single-family residential zones are under consideration; we are not considering changes for
businesses and multi-family residences at this time. We invite residential haulers licensed in Falcon
Heights to be included in the process.
The date for the statutory public hearing is set for Wednesday, March 24, 2004, 7:00 p.m., at the regular
meeting of the City Council, after which the Council will consider a resolution of intent. During the
following 90-day study period, there will be additional public meetings and a meeting for haulers to
provide their input, the dates of which will be announced.
The enclosed letter has been sent to all the residents in our single-family zones to inform them of the
Council's decision to embark on this process. We will keep residents informed with future mailings and
our City newsletter; we will also publish updates as needed on our City website,
http://www. ci.falcon-heights.mn.us.
Please contact me at 651-644-5050 if you have any questions. Our hope is that you will join us in making
this process effective, to the benefit of all our residents.
Sincerely,
Heather M. Worthington
City Administrator
•
~~
•
January 29, 2004
To business and apartment owners in Falcon Heights:
We want you to know that the City's Solid Waste Commission has recommended to the
City Council that the City consider organized collection of trash for single-family
residences, under the conditions set forth in Minnesota Statute § 115A.94. The Council
has accepted the Commission's recommendation and authorized Staff to initiate the
process ordained by the statute.
At this time we are not considering changes to trash collection for commercial
businesses and multi-family residences.
However, we want to keep you informed about what is going on in the City. For your
information we have enclosed a copy of a letter sent to residents letting them know the
Council's decision and a letter being sent to apartment residents so they, also, know what
is going on.
Please do not hesitate to contact me at City Hall, 651-544-5050, if you have any
questions. Information will also be posted on our city website:
http://www.ci.falcon-heights.mn.us
Sincerely,
Heather M. Worthington
City Administrator
S~
•
January 29, 2004
To multi-family apartment residents in Falcon Heights:
We want you to know that the Falcon Heights City Council plans to consider
organized collection of trash for single family residences. At this time we
are not considering changes to trash collection for commercial businesses
and multi-family residences. Your trash collection will not be affected by
this process.
However we want to keep you informed about what is going on in the City.
Minnesota Statute § 115A.94 sets out conditions under which cities can
consider and implement organized collection of trash. The Solid Waste
Commission has recommended to the City Council the Falcon Heights begin
the study, discussion and decision-making process ordained by the statute.
The Council has accepted the Commission's recommendation. There will be
a public hearing about this matter on March 24 at 7:00 p.m. in City Hall.
If you have any questions, please do not hesitate to contact me at City Hall,
651-544-5050. There will also be information on our city website:
http://www.ci.falcon-heights.mn.us.
Sincerely,
Heather M. Worthington
City Administrator
•
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Organized Collection: Preliminary Timetable
• January 28 -Council votes on resolution in support of organized collection goals
• January 29 -Informational letter sent out to Community
• Week of March 8 -Published and mailed notice of public hearing
• March 24 (proposed) -Public hearing and consideration of resolution of intent (per
MN Statute § 115A.94); Beginning of 90-day planning period ordained by MN Stat.
§ 115A.94.
• April through June -Public meetings in 90-day planning period; meeting with
haulers.
• June date 24 (approximate) -End of 90-day planning period, beginning of 90-day
discussion period ordained by MN Statute 115A.94
• September 24 (approximate) -End of 90-day discussion period and publication of
findings of fact.
• After 180-day process -Release of RFP.
Sy
POLICY H4
1/28/04
ITEM: Approval of grant agreement regarding Metropolitan Council
Metropolitan Livable Communities Act, TBRA Funds
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Roger Knutson, City Attorney
EXPLANATION:
Summary: The City has received a grant through the Tax Base Revitalization Account Program
through the Met Council and Department of Trade and Economic Development. This grant will
be structure on a reimbursement basis for removal of asbestos from the Northome Shopping
Center demolition, which took place in late 2003.
This grant will ensure that the developer is complying with the grant requirements as set forth by
the Met Council. The City will apply for reimbursement of the funds on behalf of the developer.
ATTACHMENT:
• Grant agreement ~~" ~ o~
ACTION REQUESTED:
• Approval of the grant agreement regarding the Metropolitan Council's TBRA Grant
SS
• GRANT AGREEMENT
REGARDING METROPOLITAN COUNCIL
METROPOLITAN LIVABLE COMMUNITIES ACT, TBRA FUNDS
THIS AGREEMENT is made as of the day of January, 2004, by and between the
CITY OF FALCON HEIGHTS, a Minnesota municipal corporation (the "City") and
SHERMAN ASSOCIATES, INC., a Minnesota corporation (the "Master Developer")
FALCON HEIGHTS TOWN SQUARE LIMITED PARTNERSHIP, a Minnesota limited
partnership (the "Multifamily Developer"), TOWNHOMES AT TOWN SQUARE LLC, a
Minnesota limited liability company (the "Townhome Developer"), and TOWN SQUARE
SENIOR APARTMENTS LLC, a Minnesota limited liability company (the "Senior
Developer").
RECITALS
WHEREAS, the Multifamily Developer, the Townhome Developer and the Senior
Developer are sometimes referred to in this Agreement individually as a "Developer", or
collectively as the "Developers".
WHEREAS, the Developers have presented to the City a proposal under which they will
redevelop certain blighted real property located in the City and legally described on Exhibit A
attached hereto (the "Property") into amixed-income, mixed-use town square project for the City
(the "Town Square Project") as follows:
(a) the Multifamily Developer proposes to construct a 119 unit multifamily rental
project which will include approximately 12,000 square feet of commercial retail space on the
first floor and abelow-grade parking structure (the "Multifamily Development"); and
S~
(b) the Townhome Developer proposes to construct a 14 unit for-sale townhome
• project (the "Townhome Development"); and
(c) the Senior Developer proposes to construct a 56 unit senior rental project which
will include abelow-grade parking structure (the "Senior Development").
WHEREAS, the City has entered into Development Agreements with the Multifamily
Developer, the Townhome Developer and the Senior Developer, each dated July 18, 2003, (each
a "Development Agreement"), which Development Agreements include, among other things, the
terms and conditions under which each Developer will construct its respective component of the
Town Square Project.
WHEREAS, the City, the Master Developer and the Developers have previously entered
into a Grant Agreement dated as of December 18, 2003 (the "Initial Grant Agreement"),
regarding certain grant funds totaling $1,450,000.00 received by the City and applied to the
. Town Square Project as further described in the Initial Grant Agreement.
WHEREAS, the City is the recipient of certain additional grant funds totaling $74,773
from the Metropolitan Livable Communities Act, Tax Base Revitalization Account (the "TBRA
Grant").
WHEREAS, among the City's goals for the Town Square Project are the redevelopment
of blighted property and remediation of environmental conditions, and the receipt and utilization
of the TBRA Grant funds for environmental remediation will further such goals.
WHEREAS, the Master Developer has to date paid $189,721.00 to EnviroBate Metro
("EnviroBate") for asbestos abatement, lead paint stabilization and hazardous materials removal
at the Property for the Town Square Project and the City has agreed to disburse the TBRA Grant
•
2 ~
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funds to the Master Developer pursuant to this Agreement to reimburse in part the Master
• Developer for payments made to EnviroBate.
WHEREAS, the City, the Developers and the Master Developer have made certain
representations and statements relating to the Town Square Project to be carried out and
completed by the Developers which were contained in and made part of the application for the
TBR.A Grant.
NOW, THEREFORE, the City, the Developers, and the Master Developer agree as
follows:
1. Each Developer and the Master Developer will abide by all terms and conditions
of the any agreements relating to the use of the funds made available from the TBRA Grant,
including, but not limited to, the return of the TBRA Grant funds if all major components of the
Town Square Project are not completed. "Major components" are the Multifamily Development,
the Townhome Development and the Senior Development.
2. The City agrees to disburse the $74,773 in TBRA Grant funds to the Master
Developer simultaneously with the execution of this Agreement.
3. The Developers and the Master Developer, and each of them, will indemnify and
hold the City harmless from any and all claims against the City, including reasonable attorney's
fees and costs, relating in any way to the use of the Grant funds.
[The remainder of this page has been left blank intentionally.
Signature pages follow.]
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3 S8
• SIGNATURE PAGE TO
GRANT AGREEMENT
REGARDING METROPOLITAN COUNCIL
METROPOLITAN LIVABLE COMMUNITIES ACT, TBRA FUNDS
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed and delivered as of the day and year first above written.
•
C
CITY OF FALCON HEIGHTS
By:
Susan L. Gehrz, Mayor
By:
Heather M. Worthington, City Administrator
S9
SIGNATURE PAGE TO
GRANT AGREEMENT
REGARDING METROPOLITAN COUNCIL
METROPOLITAN LIVABLE COMMUNITIES ACT, TBRA FUNDS
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed and delivered as of the day and year first above written.
SHERMAN ASSOCIATES, INC.
By: ~.
George E. Sherman, President
FALCON HEIGHTS TOWN SQUARE
LIMITED PARTNERSHIP
• By: Sherman Associates, Inc.
Its General Partner
By:
George E. Sherman, President
TOWNHOMES AT TOWN SQUARE LLC
By: ~
George E. Sherman, President
TOWN SQUARE SENIOR
APARTMENTS LLC
By: r~
George E. Sherman
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•
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U
EXHIBIT A
TO
GRANT AGREEMENT
REGARDING METROPOLITAN COUNCIL
METROPOLITAN LIVABLE COMMUNITIES ACT, TBRA FUNDS
Lot 1, Block 1, Falcon Heights Town Square, according to the recorded plat in Ramsey County,
Minnesota. (Senior Development)
Lot 2, Block 1, Falcon Heights Town Square, according to the recorded plat in Ramsey County,
Minnesota. (Townhome Development)
Outlot A, Falcon Heights Town Square, according to the recorded plat in Ramsey County,
Minnesota. (Multifamily Development)
~l
POLICY HS
• 1/28/04
ITEM: Consideration of RFP's for Audit Services
SUBMITTED BY: Roland Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: A Request For Proposal "RFP" for auditing services for the City was sent to six
different auditing firms with experience in governmental auditing. Three proposals were
received. The other three firms responded and thanked us for considering them, but felt that the
resources needed to fulfill the service requirements of their current clients would make it unable
to provide adequate service to the City of Falcon Heights.
The three firms responding with an RFP were: Kern, DeWenter, Viere, Ltd
HLB Tauges, Redpath. Ltd.
Larson, Allen, Weishair & Co. LLP
The three firms not responding with an RFP were: MMKR Certified Pubic Accountants
Deloitte & Touche
Hoffman & Swintek
There is a new auditing requirement for all audits of accounting periods beginning on or after
December 15, 2002. "Statement on Auditing Standards (SAS) 99 Consideration of Fraud in a
Financial Statement Audit". One of the remedies to fraudulent misstatement in financial
statements by corporations was the development of SAS 99 which requires auditors to perform
more work in every audit in both identifying and responding to the risk of material misstatement
due to fraud. This additional audit work will add approximately 10% to the audit fees of all city
audits. Our audit cost for 2002 was $13,000.
Each proposal was reviewed by looking at service level, cost to provide the level of service,
GASB34 experience, and the firm's commitment to continuing education about
GASB34. Both Kern, DeWenter, Viere, and Larson, Allen, Weishair & Co would be able to
perform the audit in a reasonable time period where the field work would be completed
sometime in March. HLB Tauges, Redpath could not complete the field work until the end of
May. That would give almost no time to complete the CAFR, complete draft reports, an exit
conference, present the audit results to the City Council, and yet meet the State Auditor's time
requirements of June 30tH
•
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•
•
•
POLICY HS
1/28/04
Consideration of 1tFP's for Audit Services (continued)
I checked city references of all three firms that submitted an RFP. Many positive comments
were made about each firm. Kern, DeWenter, Viere had been working with GASB34 since 2000
and assisted the City of Roseville to be the first city in the state to be GASB34 compliant in
2000.
Kern, DeWenter, Viere assisted Falcon Heights to be the second city in the state to be GASB34
compliant in 2001. HLB Tauges, Redpath had completed a city under GASB34 in 2001.
Larson, Allen, Weishair completed their first city audit under GASB34 in 2002.
Also, each firm was asked about their participation in continuing education dealing with the
implementation of GASB34. Was the firm a leader in providing education to all cities in
Minnesota with the implementation of GASB34? Kern, DeWenter, Viere has actively
participated in the annual state wide Minnesota GFOA Conference with GASB34
topics/seminars in 2001, 2002, and 2003. The other firm's proposals did not mention
participation in continuing education about GASB34 implementation.
Three Year Maximum Price Proposals listed by firm:
2003 2004 2005 TOTAL
Kern, DeWenter, Viere Ltd $14,500 $15,000 $15,500 $45,000
HLB Taughes, Redpath, Ltd $16,990 $17,530 $18,070 $52,590
Larson, Allen, Weishair & Co $21,920 $21,920 $21,900 $65,740
Another consideration to consider is "What would be the hourly billing rate if the City would
need to hire the audit firm for a special project above and beyond the scope of the audit?"
Partner Manager
Kern, DeWenter, Viere Ltd $175/hr $120/hr
HLB Taughes, Redpath, Ltd $235/hr $115/hr
Larson, Allen, Weishair & Co. $200/hr $140/hr
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•
POLICY HS
1/28/04
Consideration of RFP's for Audit Services (continued)
Summary and Action Reauested:
Staff recommends selecting Kern, DeWenter, Viere Ltd as the auditing firm for the city's annual
audit for the years ending 2003, 2004, and 2005. They provide exemplary service, are a leader
in GASB34 implementation for cities in Minnesota, have shown a commitment to continuing
education about GASB34 implementation to all the cities whether or not they are a client, and
finally, their cost proposals better meet the efforts of the City to balance the service
requirements with competitive pricing.
Goal 4: To provide a responsive and effective city government.
Strategy 6: Effectively manage the city's financial resources.
ATTACHMENTS:
• Dollar cost proposals from the three responding firms ~ ~- ~,~
ACTION REQUESTED:
• Select Kern, DeWenter, Viere, Ltd as the city's auditors for the years 2003, 2004, and
2005
r~
~y
.Dollar Cost Proposal for City of Falcon ~Ieights
Name of Firm: Kern, DeWenter, Viere, Ltd.
The undersigned is entitled to represent the Firm, empowered to submit the bid, and authorized to
sign a contract with the City of Falcon Heights.
Total all-inclusive maximum price for 2003 audit $ 14,500
Total all-inclusive maximum price for 2004 audit 15,000
Total all-inclusive maximum price for 2005 audit 15,500
Signature of Official:
Name (typed): Jennifer Thienes
Title: Partner
Firm: Kern. DeWenter. Viere Ltd
Date: January 15.2004
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'6'autges Reclg~ati~, Litd.
• Certified Public Accountants and Consultants
Dollar Cost Proposal
I hereby certify that I am entitled to represent HLB Tautges Redpath, Ltd. and am
authorized to sign a contract with the City of Falcon Heights
~~~f~^~ ~~~~W'f
David J. Mol, Vice President
Total all inclusive maximum price for the engagement:
C
HLB Tautges Redpath, Ltd.
2003 $16,990
2004 17,530
2005 18,070
Total $52,590
LC
•
PROPOSED FEES FOR AUDIT SERVICES
FOR
THE CITY OF
FALCONHEr~HTS, ~rrNNESOT~1
•
Total All-Inclusive MaBitnum Price for Auditing Services*
For the pears ended:
December 31, 2003
December 31, 2004
December 31, 2005
* Subject to significant changes in City operations, service requirements,
audit standards and federal compliance audit procedures.
$ 21,920
$ 21,920
$ 21,900
Thomas_P. Koop, CPA, Principal, is entitled to represent the firm, empowered to submit the bid, and
authorized to sign a contract with the City of Falcon Heights.
~~~
Thomas P. Koop, CPA
Principal, Public Service Group
Larson, Allen, Weishair & Co., LLP
C'~