HomeMy WebLinkAboutCCAgenda_04Feb11CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
February 11, 2004
I~9
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: GEHRZ KUETTEL LAMB
LINDSTROM TALBOT
WORTHINGTON SHEA KODLUBOY
ATTORNEY ENGINEER
C. COMMUNITY FORUM:
D. PRESENTATION: Introduction of Ann Davy, Recreation Coordinator
E. APPROVAL OF MINUTES: January 28, 2004
F. PUBLIC HEARINGS: None Scheduled
G. CONSENT AGENDA:
~~~ ~~ 1. General Disbursements through February 6, 2004: $ 34,187.96
Payroll (O1/15/04-01/30/04): $ 14,179.57
1~~~r 2. Approval of Metropolitan Livable Communities Act Tax Base
J Revitalization Account Grant Agreement between the Metropolitan
l Council and the city
W 3. Employee compensation recommendation
H. POLICY AGENDA:
~~r3~ 1. Consideration of contract with Housing Resource Center
~~3) 2. Consideration of a contract to install an exhaust fan in the Fire Department
I. V REPORTS FROM COUNCIL MEMBERS:
J. INFORMATION AND ANNOUNCEMENTS:
K. ADJOURN TO WORKSHOP-Community Food Drive
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TAB 2
TAB 3
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TAB 5
TAB 6
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CITY OF FALCON HEIGHTS
COUNCIL MINUTES
January 28, 2004
Mayor Gehrz convened the regular City council meeting at 7:00 PM.
PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb,
Peter Lindstrom and Richard Talbot
Also present: City Administrator Heather Worthington, Finance Director
Roland Olson, Parks and Public Works Director Bill Maertz, and Deputy Clerk
Mary Shea Kodluboy
COMMUNITY FORUM: There was no commentary from the audience.
PRESENTATION: None Scheduled
APPROVAL OF MINUTES: Council member Kuettel said there were two grammatical items
that she would like the Deputy Clerk to check. She moved approval of the City Council minutes
for January 7, 2004, as amended. The motion was unanimously approved.
PUBLIC HEARINGS: None Scheduled
• CONSENT AGENDA:
Kuettel moved approval of the addition of Item #5 to the Consent Agenda, and approval of the
Consent Agenda, as amended and outlined below. The motion was unanimously approved.
1. General Disbursements through January 26, 2004: $ 247,546.04
Payroll (O1/01/04-01/15/04): $ 12,487.04
2. Licenses -wine and beer license for the new Dino's restaurant at
1700 North Snelling (contingent upon receipt of liquor liability insurance)
3. Approval of invoice in the amount of $6,967.23 from City
of Roseville for computer and software upgrades
4. Hire of Ann Davy as new Recreation Coordinator
5: Compensation increases for Finance Director and City Administrator
POLICY AGENDA:
Confirmation of Falcon Heights' participation in the Minnesota Department of
Transportation's Cooperative Agreement Funding
Parks and Public Works Director Maertz said that the Council is being asked to authorize the
City Administrator to confirm Falcon Heights' participation in MN DOT's FY 2005 Municipal
• Agreement Program.
FALCON HEIGHTS CITY COUNCIL MINUTES _2_
• January 28, 2004
Confirmation of Falcon Heights' articipation in the Minnesota Department of
Transportation's Cooperative Agreement Funding (continued)
Parks and Public Works Director Maertz said that Falcon Heights applied for funding for the
Curtiss Field pond improvements and MN DOT has granted Falcon Heights' request for funding,
up to a maximum of $54,000. As a condition of the Municipal Agreement Program, it is the
responsibility of Falcon Heights to develop a complete set of plans and specifications for the
project, as well as acquire any right-of--way needed to construct the job. MN DOT requires
written confirmation accepting the tentative funding level as well as the design and right-of--way
conditions. The City controls the right-of--way, as it commenced and concluded condemnation
of the adjacent roadway in 2003, in preparation for the Curtiss Field Improvements.
Lindstrom moved approval of Falcon Heights' participation in the Minnesota Department
of Transportation's Cooperative Agreement Funding regarding the Curtiss Field pond
improvements, as well as the design and right-of--way conditions. The motion was unanimously
approved.
Parks and recreation accomplishments for 2003
• Parks and Public Works Director Maertz gave a brief, oral review of the parks and recreation
accomplishments for 2003, as outlined below.
1. Completed plans for the Curtiss field improvements
2. Worked with the Capitol Region Watershed District and the developer of the SE Corner to reduce water
flow from that site to Curtiss Field by 72%
3. Awarded a grant of $54,000 from the DNR to improve the Trolley Path. Held four public meetings to
work on neighborhood approval of the improvements
4. Reduced recreation program expenditures by 23% while increasing participation
5. Provided recreation scholarships for 22 children with funds raised by the Falcon Heights Friends of the
Parks Fund
6. Held two successful, well-attended community events
7. Installed ADA compliant surface at Grove Park
8. Received a $3,000 donation from the Falcon Heights Lions Club for the installation of a new playground
structure that will be installed in spring, 2004
9. Initiated a new field use policy that recovers the cost of field use by large tournaments
10. Participated in preliminary discussions with the Falcon Heights Elementary School over collaborative
efforts to enhance recreation facilities at the school. Items discussed include a new playground with a
creative play element and a hockey rink
Consideration of Solid Waste Goals
Administrator Worthington said that the Solid Waste Commission has been engaged for over a
year in the discussion of various aspects of solid waste collection in Falcon Heights, including
the possibility of instituting organized refuse collection, as permitted by Minnesota Statute
. 115A.94.
• FALCON HEIGHTS CITY COUNCIL MINUTES -3-
January 28, 2004
Administrator Worthington said that in 2002, the reactivated Solid Waste Commission adopted
the following mission:
The Solid Waste Commission of the City of Falcon Heights is formed to
o develop a more efficient, more economical and more environmentally sound solid
waste disposal system, and
o build a waste management education plan for all age groups, starting with our
youngest citizens.
^ Commissioners discussed concerns about the costs, both direct and indirect, of our present
waste disposal systems. Having recently paid assessments for street and alley work, they
were concerned about the impact of all the garbage trucks driving weekly through the city.
They were also concerned about long-term impacts of landfills and shipping refuse out of
state.
^ In the City-wide Survey of December 2002, 74% of the respondents indicated they would be
willing to have the City negotiate a contract with a single hauler if it would guarantee lower
prices and high quality service. Cost and environmental impact were cited as the top two
. issues related to solid waste.
^ The Commission studied how organized collection has been implemented in other cities
(along with their research on recycling and other related issues). They compared average
trash hauling fees in Ramsey County cities and found that those with city-contracted haulers
generally had lower rates for consumers.
^ In March, 2003, after much discussion and thought and with informal support from the
Council, the Commission concluded that it should work on the possibility of organized
collection in Falcon Heights.
^ Between March and June, the Commission studied the state statute and the experience of
other cities and planned the process.
^ As a preliminary step to initiating the organized collection process, the Commission decided
to draft a set of goals to be used as criteria in the statutory 180-day planning and discussion
process. A final draft was approved in December, 2003.
At this time the Commission is submitting its list of goals to the City Council for approval and
recommends that the City undertake the process described in Minnesota Statute § 115A.94 and
consider organized trash collection for single-family residential zones.
Administrator Worthington said that public participation is an important part of the study,
discussion and decision-making process spelled out in the statute. Timely, accurate
• communication with residents will be essential. Staff has prepared letters that will be sent out
to the community as soon as the Council makes a decision.
FALCON HEIGHTS CITY COUNCIL MINUTES -4-
January 28, 2004
Consideration of Solid Waste Goals (continued)
Administrator Worthington read Resolution 2004-03 aloud for the benefit of the viewing
audience and reminded everyone that it is not a resolution of intent; it is an adoption of goals.
She introduced three members of the Solid Waste Commission who were in attendance to answer
questions: Commission Chair Jeff Alexander, Susan Harding and Barb Leary.
Council member Talbot asked if the City will be the place residents call if they have concerns.
Administrator Worthington said not necessarily. That will be spelled out in the contract.
Council member Lamb, Council liaison to the Solid Waste Commission, said that the experience
of other cities is that the City needs to be in the center and aware of complaints and concerns.
The City of North St. Paul was pretty firm that the City takes an active role. Since they have
instituted this, they have had no complaints. Tonight the Council is being asked to buy into the
goals. The City needs citizen involvement and participation to see how this will work. The City
should be able to do something about price. In looking at the current haulers, they are at
different levels of environmental friendliness. The City may find contradictions between low
cost and environmental sensitivity. There will be at least two to three public meetings, as well as
meetings with the haulers. This is a long process and a lot of input will be needed. Quality, cost,
environmental friendliness and education: The City needs to be able to sell this to the
community. If the City were to adopt a program like this, it could open up the question of multi-
city bidding. Even though this will be about choice, there will be competition. He would like to
add a goal regarding hazardous waste.
Council member Lindstrom said the City did a survey a year ago that asked questions about
willingness to pay for a service. This will be a tremendous benefit. He would like the Solid
Waste Commission to look at solid waste trucks that use natural gas.
Council member Kuettel asked about the justification for multi-year contracts. Council member
Lamb said that other cities have found that three years is a standard. Council member Kuettel
asked if the trucks can be rerouted every year so the street wear is spread out.
Mayor Gehrz said that she really appreciates the hard work the Solid Waste Commission has
been and will be doing. She has been on the City Council for fourteen years. One thing that
she has heard consistently is: "When will the City get the trash trucks off the street?" The
University Grove has organized collection with 103 homes and the same hauler. Trash pickup
is two days/week with optional yard waste pickup.
Council member Lamb said that once the goals are set and input from the citizenry and refuse
haulers has been received, the Solid Waste Commission will prepare an RFP (Request for
Proposal) that will list haulers along one side of a chart and ala carte items across the top. The
• City will have to spend time, energy and money publicizing and selling this program.
4
•
FALCON HEIGHTS CITY COUNCIL MINUTES _5_
January 28, 2004
Consideration of Solid Waste Goals (continued)
Mayor Gehrz said the City looked at doing this about 12 years ago. The concern back then was
about the burden it would place on the small staff. Yet, what is being heard from the cities that
have done this is that there is less of a burden than anticipated.
Council member Lamb said the Solid Waste Commission has asked for road maintenance costs
for the last five years. If the City can extend the life of a road, that is huge. The City will need
to be able to quantify.
Council member Talbot thanked the Solid Waste Commissioners for the time and effort they
give to the City.
RESOLUTION 2004-03
Lamb moved adoption of Resolution 2004-03 Organized Collection Goals, outlined below. The
motion was unanimously approved.
CITY OF FALCON HEIGHTS
RESOLUTION
No: 2004 -03
Date: January 28, 2004
RESOLUTION APPROVING ORGANIZED COLLECTION GOALS
WHEREAS, the mission of Falcon Heights Solid Waste Commission is to develop a more efficient, more
economical and more environmentally sound solid waste disposal system, and build a waste management education
plan for all age groups, starting with our youngest citizens; and
[WHEREAS, Falcon Heights has had a successful program of organized collection of recycling since 1993;
and]
[WHEREAS, Minnesota Statute 115A.94, adopted in 1987, gives Minnesota cities authority to organize
rubbish collection as a municipal service; and]
[WHEREAS, two neighborhoods of Falcon Heights have already banded together to purchase garbage
collection as a group, giving the appearance of organized collection; and]
WHEREAS, after a year of study of solid waste issues, including a survey of residents of the City, the Solid
Waste Commission has determined that a system of organized collection of rubbish could provide advantages of
cost, service and environmental health to residents; and
•
FALCON HEIGHTS CITY COUNCIL MINUTES -(,_
• January 28, 2004
Consideration of Solid Waste Goals (continued)
WHEREAS, based on its mission statement, the Solid Waste Commission, at its December 11, 2003,
meeting, voted to recommend that the City undertake the process defined in Minnesota Statute 115A.94 and adopted
the following goals for organized collection:
More Efficient
1. Refuse collection shall be on one day of the week for all residences in single-family residential zones.
2. Waste collection base plan shall include refuse, recycling and yard waste, with options provided for
appliances and other large objects.
3. There shall be an efficient quarterly billing procedure with clear, itemized charges for each resident.
4. The City shall manage service and resident concerns.
More Economical
5. To reduce road maintenance costs, each street or alley shall be served by only one hauler, one truck per
collection day. The City may choose the option to designate one or more zones, one hauler to a zone,
and may choose to contract separately for recycling.
• 6. The City shall specify the maximum size of garbage trucks, in the interest of safety and protecting
citizens' investment in City infrastructure.
7. Prices shall be competitive with what Falcon Heights residents are paying now and with what is being
charged in other Metro area cities. Pricing options shall be the same in all neighborhoods of the city.
8. A choice of service levels shall be provided based on bin size. An extra-small size shall be available.
Residents shall be allowed to share service. Service shall include options for additional services or
special pick-ups.
9. Residents shall have option of temporary suspension of service, with either aone-month or two-month
minimum
10. Any contract for organized collection made by the City shall be for 3 or more years and shall include
conditions for termination prior to the end of the contract.
More Environmentally Sound
11. Refuse shall go to the Ramsey/Washington County Resource Recovery Facility in Newport or a
similar environmentally sound facility at the direction of the City if the Newport facility is no longer
available. Haulers) must certify this quarterly.
12. Waste collection service shall be consistent with sound public health policies and a clean city.
13. Within the first year of the contract, haulers) shall provide a viable plan to implement collection of
organics for composting.
•
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FALCON HEIGHTS CITY COUNCIL MINUTES -7-
January 28, 2004
Consideration of Solid Waste Goals (continued)
Public Education
14. The City shall have the option to provide informational inserts to be sent out with bills, at the City's
discretion.
15. Haulers) shall provide accurate quarterly tonnage reports to the City.
16. The waste haulers) shall support the City's efforts to educate residents and students on solid waste and
recycling issues.
CJ
•
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Falcon Heights approves of the
organized collection goals proposed by the Solid Waste Commission. BE IT FURTHER RESOLVED, that the City
Council directs City Staff to pursue a program of organized collection according to the conditions of Minnesota
Statute 115A.94.
Moved by: Lamb
GEHRZ
KUETTEL
LAMB
LINDSTROM
TALBOT
5 In Favor
0 Against
Approved by:
Susan L. Gehrz, Mayor
January 28, 2004
Attested by:
Heather M. Worthington
City Administrator/Clerk
January 28, 2004
Approval of rg ant agreement re ag rding Metropolitan Council Metropolitan Livable Communities
Act, TBRA Funds
Administrator Worthington said the City has received a grant from the Tax Base Revitalization
Account Program through the Met Council and Department of Trade and Economic
Development. This grant will be structured, on a reimbursement basis, for the removal of
asbestos from the Northome Shopping Center demolition, which took place in late 2003. This
grant will ensure that the developer is complying with the grant requirements as set forth by the
Met Council. The City will apply for reimbursement of the funds on behalf of the developer.
Lindstrom moved approval of the grant from the Metropolitan Council Metropolitan Livable
Communities Act, TBRA Funds, to be applied toward the reimbursement of Sherman Associates
for the Northome Shopping Center/SE Corner asbestos abatement costs. The motion was
unanimously approved.
7
• FALCON HEIGHTS CITY COUNCIL MINUTES -8-
January 28, 2004
Consideration of RFP's for Audit Services
Finance Director Olson said that a Request For Proposal "RFP" for auditing services for the City
was sent to six different auditing firms with experience in governmental auditing. Three
proposals were received. The three firms responding with RFP's were: Kern, DeWenter,
Viere, Ltd; HLB Tautges, Redpath. Ltd; and Larson, Allen, Weishair & Co. LLP.
There is a new auditing requirement for all audits of accounting periods beginning on or after
December 15, 2002. "Statement on Auditing Standards (SAS) 99, Consideration of Fraud in a
Financial Statement Audit". One of the remedies to fraudulent misstatement in financial
statements by corporations was the development of SAS 99 which requires auditors to perform
more work in every audit in both identifying and responding to the risk of material misstatement
due to fraud. This additional audit work will add approximately 10% to the audit fees of all city
audits. The audit cost for 2002 was $13,000.
Each proposal was reviewed by looking at service level, cost to provide the level of service,
GASB34 experience, and the firm's commitment to continuing education about GASB34.
City references were checked for all three firms that submitted RFP's.
• Three Year Maximum Price Proposals listed by firm:
2003 2004 2005 TOTAL
Kern, DeWenter, Viere Ltd $14,500 $15,000 $15,500 $45,000
HLB Tautges, Redpath, Ltd $16,990 $17,530 $18,070 $52,590
Larson, Allen, Weishair & Co $21,920 $21,920 $21,900 $65,740
Finance Director Olson said that staff was recommending the selection of Kern, DeWenter,
Viere Ltd, as the auditing firm for the City's annual audit for the years ending 2003, 2004, and
2005. They provide exemplary service, are a leader in GASB34 implementation for cities in
Minnesota, have shown a commitment to continuing education about GASB34 implementation
to all the cities, whether or not they are a client, and finally, their cost proposal better meets the
efforts of the City to balance the service requirements with competitive pricing.
Mayor Gehrz said that personally, and as Mayor, she appreciates the work and style of work the
current auditors have done. She believes it is good business sense to make sure prices are fair
and services are appropriate for the cost. She has enjoyed working with them in the past and
looks forward to working with them in the future.
Kuettel moved approval of the contract with the auditing firm of Kern, DeWenter, Viere, Ltd,
• as the City Auditor for the years 2003, 2004, and 2005. The motion was unanimously approved.
8
FALCON HEIGHTS CITY COUNCIL MINUTES -9-
January 28, 2004
Consideration of RFP's for Audit Services (continued)
REPORTS FROM COUNCIL MEMBERS:
Council member Lamb said that he and Administrator Worthington attended a meeting at the
University of Minnesota about the proposed football stadium. The location focus is Oak Street,
on the east bank. What the Legislature does in the upcoming session will have an impact on what
happens here.
Council member Kuettel reminded the viewing audience that the City's annual Dead of Winter
event at Community Park will take place on Sunday, February 8, from 1-4 PM. There will be
sleigh rides, a treasure hunt, two ice rinks and refreshments. Bring quarters and dollar bills.
Council member Lindstrom said the Planning Commission had a fairly long meeting. They
elected Pam Harris as Chair. They are looking at various City codes and spent some time
looking specifically at the sign ordinance.
INFORMATION AND ANNOUNCEMENTS:
Council member Talbot thanked the Friends of the Parks and the Falcon Heights/Lauderdale
Lions for their contributions to the scholarship fund and the purchase of new playground
equipment. He asked the viewing audience to check on their neighbors, particularly if they are
elderly, and see if they have everything they need.
Mayor Gehrz said the Neighborhood Commission sponsored a gathering of the Commissioners
and neighborhood liaisons. Two topics of discussion were hazardous waste and sprucing up the
neighborhoods. It is nice to see how ideas flow back and forth. The Neighborhood Commission
will be offering another round of CERT trainings this winter. The start date will be determined
this coming Friday.
Administrator Worthington reminded the Council there will be a Council workshop
on Wednesday evening, February 4, at City Hall, starting at 5 PM.
The regular City Council meeting was adjourned at 8:20 PM.
Respectfully submitted,
Mary Shea Kodluboy
• Deputy Clerk
9
•
•
ITEM: Disbursements and Payroll
SUBMITTED BY: Roland O. Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary:
1. General Disbursements through February 6, 2004
in the Amount of:
2. Payroll (O1/15/04-01/30/04) in the Amount of:
ATTACHMENTS:
• General Disbursements on pages " `o~
• Payroll on page ~_
ACTION REQUESTED:
• Approval
CONSENT G1
2/11/04
$ 34,187.96
$ 14,179.57
/D
DATE 02/06/04 TIME 11:18 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 1
APPROVAL OF BILLS
PERIOD ENDING: 02-06-04
~CK# VENDOR NAME - --- DESCRIPTION --DEPT.- ---AMOUNT
MIDWEST PLAYSCAPES, INC. PLAYGROUND EQUIP COMM PK -------- 16,690.40
CITY OF ROSEVILLE MIS-COMPUTER CONVERSION -------- 3,625.00
*** TOTAL FOR DEPT 00 20,315.40
43053 JIMMY JOHNS FOOD-COUNCIL WORKSHOP LEGISLAT 47.25
*** TOTAL FOR DEPT 11 47.25
METROPOLITAN AREA MANAGE- MEMBERSHIP DUES 2004 ADMINIST 50.00
MN NCPERS LIFE INSURANCE 02/04 INS POSTIGO ADMINIST 16.00
43052 PERA JAN 16-31 PERA ADMINIST 1,649.05
POSTIGO,ELIZABETH MILEAGE - 01/15/04 ADMINIST 13.32
*** TOTAL FOR DEPT 12 1,728.37
HUGHES & COSTELLO FEB 04 PROSECUTION LEGAL 2,577.75
*** TOTAL FOR DEPT 14 2,577.75
ESCHELON TELECOM, INC. TELEPHONE REPAIR COMMUNIC 221.12
HERMAN CONTRACTING SLEIGH RIDE DEAD OF WINT COMMUNIC 500.00
CITY OF ROSEVILLE MIS-COMP. SUPPORT JAN-04 COMMUNIC 725.00
FASTSIGNS DEAD OF WINTER SIGNS COMMUNIC 23.62
43057 ST PAUL BAGELRY FOOD-DEAD OF WINTER EVNT COMMUNIC 123.97
*** TOTAL FOR DEPT 16 1,593.71
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MN NCPERS LIFE INSURANCE 02/04 INS JONES PLANNING 16.00
*** TOTAL FOR DEPT 17 16.00
XCEL ENERGY ELECTRIC-CIV DEF SIREN EMERGENC 6.27
*** TOTAL FOR DEPT 21 6.27
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 52.77
AMERICAN OFFICE PRODUCTS INKCARTRIDGES FIRE FIG 213.62
GLENWOOD INGLEWOOD H2O AND EQUIP RENTAL FIRE FIG 30.60
*** TOTAL FOR DEPT 24 296.99
BROWNING-FERRIS IND. FEB 04 WASTE REMOVAL CITY HAL 275.65
CERTIFIED LABORATORIES ICE BREAKER PLUS CITY HAL 367.56
CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 34.90
CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 37.14
CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 37.14
GLENWOOD INGLEWOOD H2O AND EQUIP RENTAL CITY HAL 30.60
*** TOTAL FOR DEPT 31 782.99
SUPERAMERICA FUEL STREETS 28.23
*** TOTAL FOR DEPT 32 28.23
CERTIFIED LABORATORIES ICE BREAKER PLUS PARK & R 367.56
FLANAGAN SALES, INC. PLAYGROUND REPAIRS PARK & R 41.46
HOME DEPOT CRC/GECF TWINE, SOAP, CLEANER PARK & R 12.73
MN NCPERS LIFE INSURANCE 02/04 INS MAERTZ PARK & R 16.00
XCEL ENERGY ELECT-AUTO PROTECT LIGHT PARK & R 22.08
SUPERAMERICA FUEL PARK & R 30.24
TARGET NEW PHONE PARK & R 8.51
QWEST TELE - FEB 04 PARK & R 111.84
~~03 ~p~
DATE 02/06/04 TIME 11:16 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2
APPROVAL OF BILLS
PERIOD ENDING: 02-06-04
~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------- ------------------------ -------- -----------
LYNN & ASSOCIATES CONSULTING-REC COORD JOB PARK & R 700.00
*** TOTAL FOR DEPT 41 1,310.42
BROWNING-FERRIS IND. RAMSEY CTY CEC SOLID WA 146.09
BROWNING-FERRIS IND. SOLID WASTE MGMT TAX SOLID WA 47.81
E-Z RECYCLING, INC. FEB 04 RECYCLING SOLID WA 2,559.40
KINKO'S INC. SOLID WASTE BROCHURES SOLID WA 253.68
*** TOTAL FOR DEPT 56 3,006.98
METROPOLITAN COUNCIL, ADDL JAN-FEB SS CHARGES SANITARY 2,477.60
*** TOTAL FOR DEPT 75 2,477.60
*** TOTAL FOR BANK O1 34,187.96
*** GRAND TOTAL *** 34,187.96
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PERIOD END DATE 01/30/04 **FILE NOT UPDATED**
SYSTEM DATE 01/29/04
C H E C K R E G I S T E R
CHECK CHECK EMPLOYEE NAME
TYPE DATE NUMBER
PAGE 1
CHECK CHECK
NUMBER AMOUNT
1 30 04 6 SUSAN GEHRZ 33367 193.07
1 30 04 12 LAURA A. KUETTEL 33368 277.05
1 30 04 13 PETER C. LINDSTROM 33369 277.05
1 30 04 14 RICHARD P TALBOT JR 33370 7.05
1 30 04 15 ROBERT E LAMB 33371 277.05
1 30 04 34 CLEMENT KURHAJETZ 33372 290.99
1 30 04 42 MICHAEL D CLARKIN 33373 108.52
1 30 04 66 ALFRED HERNANDEZ 33374 55.41
1 30 04 74 MARK J ALLEN 33375 138.52
1 30 04 85 DANIEL S JOHNSON-POWERS 33376 54.64
1 30 04 91 RICHARD H HINRICHS 33377 38.64
1 30 04 1003 HEATHER WORTHINGTON 33383 1579.03
1 30 04 1007 PATRICIA PHILLIPS 33384 526.57
1 30 04 1013 WILLIAM MAERTZ 33385 1675.05
1 30 04 1030 MARY A. KODLUBOY 33386 1377.07
1 30 04 1033 DAVE TRETSVEN 33387 1078.38
1 30 04 1038 DEBORAH K JONES 33388 1226.08
1 30 04 1103 DIANE MEYER 33389 513.64
1 30 04 1136 ROLAND O OLSON 33390 1423.04
1 30 04 1137 MARK C. HANSMEZER 33391 234.97
1 30 04 1142 ANTHONY ANDERSON 33392 301.19
1 30 04 1143 COLIN B CALLAHAN 33393 914.75
1 30 04 1173 ELIZABETH M POSTIGO 33394 382.50
1 30 04 1176 PETER M FISCHER 33395 7.38
1 30 04 1181 LEAH A BICKLER 33396 96.97
1 30 04 2006 DAMON J. WICKHEM 33397 184.70
1 30 04 2035 ROSS A. HERNANDEZ 33398 96.04
1 30 04 2037 TAYLOR COX 33399 12.93
1 30 04 2046 ANDREA L. ROTHMAN 33400 77.57
1 30 04 2047 KARL F. GRUBER 33401 200.90
1 30 04 2048 THOMAS J. BEALKE 33402 261.54
1 30 04 2049 CONNOR COX 33403 106.56
1 30 04 2052 AARON C. OLSON 33404 184.72
COMPUTER CHECKS 14179.57
MANUAL CHECKS .00
NOTICES OF DEPOSIT .00
****TOTALS**** 14179.57
~3
•
•
•
CONSENT G2
2/11/04
ITEM:
SUBMITTED BY:
REVIEWED BY:
EXPLANATION:
Approval of Metropolitan Livable Communities Act Tax Base
Revitalization Account Grant Agreement between the Metropolitan
Council and the City
Heather Worthington, City Administrator
Roger Knutson, City Attorney
Summary: The city has been awarded a TBRA (Tax Base Revitalization Account) grant in the
amount of $74,773.00 for clean-up of asbestos on the SE Corner redevelopment project. The
asbestos was abated during the demolition of the previous structure, so this grant will be applied
immediately to the clean-up costs incurred by the developer.
ATTACHMENT:
• TBRA Grant Agreement on pages ~~~
ACTION REQUESTED:
• Approval of the grant agreement
l~
Grant No. SG2003-133
METROPOLITAN LIVABLE COMMUNITIES ACT
TAX BASE REVITALIZATION ACCOUNT
GRANT AGREEMENT
THIS GRANT AGREEMENT is made and entered into by the Metropolitan Council ("Council")
and the City of Falcon Heights ("Grantee").
WHEREAS, Minnesota Statutes section 473.251 creates the Metropolitan Livable Communities
Fund, the uses of which fund must be consistent with and promote the purposes of the Metropolitan
Livable Communities Act and the policies of the Metropolitan Development Guide adopted, by the
Council; and
WHEREAS, Minnesota Statutes sections 473.251 and 473.252 establish within the Metropolitan
Livable Communities Fund a Tax Base Revitalization Account and require the Council to use the
funds in the account to make grants to municipalities or development authorities for the cleanup of
polluted land in the seven-county metropolitan area; and
WHEREAS, the Grantee is a "municipality" as defined in Minnesota Statutes section 473.252,
subdivision 1 or a "development authority" as defined in Minnesota Statutes section 473.252,
subdivision la and submitted an application for Tax Base Revitalization Account funds in response
to the Council's notice of availability of grant funds for the Fa112003 grant cycle; and
• WHEREAS, at its December 17, 2003 regular meeting, the Council awarded Tax Base
Revitalization Account grant funds to certain municipalities or development .authorities which
submitted grant applications to the Council during the Fa112003 grant cycle, including the Grantee.
NOW THEREFORE, in consideration of the mutual promises and covenants contained in this
agreement, the Grantee and the Council agree as follows:
I. DEFINITIONS
1.01 Definition of Terms. For the purposes of this agreement, the terms defined in this paragraph
have the meanings given them in this paragraph unless otherwise provided or indicated by the
context.
(a) "Cleanup Costs" or "Costs" mean:
(1) for hazardous waste contamination, the cost of implementing a Response Action Plan
approved by the Minnesota Pollution Control Agency under Minnesota Statutes section
115B.175, subdivision 3; or
(2) for asbestos contamination, the cost of implementing an Asbestos Abatement Plan for the
Site which is carried out by contractors or subcontractors licensed or certified by the
Commissioner of Health under the Minnesota Asbestos Abatement Act, Minnesota
Statutes sections 326.70 to 326.81, in accordance with rules prescribed by the
Page 1 of 7 Pages )~
Commissioner of Health related to asbestos abatement and asbestos management activity,
and meeting the federal Asbestos Hazard Emergency Response Act ("AHERA")
standazds for asbestos; or
(3) for petroleum contamination, the cost of implementing a Corrective Action Plan for the
Site approved by the Minnesota Pollution Control Agency under Minnesota Statutes,
chapter 115C.
(b) "Development Authority" means a statutory or home rule charter city, housing and
redevelopment authority, economic development authority, or a port authority in the
Metropolitan Area.
(c) "Metropolitan Area" means the seven-county metropolitan area as defined by Minnesota
Statutes section 473.121, subdivision 2.
(d) "Municipality" means a statutory or home rule charter city or town participating in the Local
Housing Incentives Program under Minnesota Statutes section 473.254, or a county in the
Metropolitan Area.
(e) "Participating Municipality" means a statutory or home rule charter city or town which has
elected to participate in the Local Housing Incentive Account program and negotiated
affordable and life-cycle housing goals for the Municipality pursuant to Minnesota Statutes
section 473.254.
• (f) "Project Costs" means all costs as defined in Minnesota Statutes section 116J.552, subdivision 7.
(g) "Site" means the land proposed by the Grantee to be cleaned up and located both within the
Metropolitan Area and within the jurisdiction of the Grantee.
II. GRANT FUNDS
2.01 Total Grant Amount. The Council will grant to the Grantee a total sum of $74,773.00 which
shall be funds from the Tax Base Revitalization Account of the Metropolitan Livable Communities
Fund. Notwithstanding any other provision of this agreement, the Grantee understands grid agrees
that any reduction or termination of Tax Base Revitalization Account grant funds made available to
the Council may result in a like reduction to the Grantee.
2.02 Authorized Use of Grant Funds. The total grant amount made available to the Grantee
under this agreement shall be used only for Cleanup Costs for the cleanup of polluted land in the
Metropolitan Area as described in the Grantee's application for Tax Base Revitalization Account
grant funds (the Site). A summary of the project described in the Grantee's application is attached
to and incorporated into this agreement as Attachment A. Grant funds must be used for cleanup of
the Site which must be located in a Participating Municipality. If consistent with its application, the
Grantee may use the grant funds to provide a portion of the local match requirement for Project
Costs that qualify for a grant under Minnesota Statutes sections 116J.551 to 116J.557. The Council
shall bear no responsibility for cost overruns which may be incurred by the Grantee or others in the
• implementation or performance of the project activities described in Attachment A. The Grantee
agrees to remit to the Council in a prompt manner: any unspent grant funds; any grant funds which
Page 2 of 7 Pages '~
are not used for the authorized purposes specified in this paragraph; and any interest earnings
described in paragraph 2.04 which are not used for the purposes of implementing the project
activities described in Attachment A. The Grantee agrees to comply with any "business subsidy"
• requirements of Minnesota Statutes sections 1167.993 to 1167.995 that apply to the Grantee's
expenditures or uses of the grant funds.
2.03 Disbursement Schedule. The Council will disburse the grant funds to the Grantee in
accordance with the grant fund disbursement schedule contained in Attachment B, which is
incorporated into and made a part of this agreement. The Council will make disbursements only
upon receipt of a written disbursement request from the Grantee's authorized agent or
representative. The written disbursement request must include a statement indicating the Grantee's
expectation to complete the cleanup and redevelopment consistent with the Council's approved
project description or, if applicable, any amended project description approved by the Council's
authorized agent.
2.04 Interest Earnings. If the Grantee earns any interest or other income from the grant funds
received from the Council under this agreement, the Grantee will use the interest earnings or income
only for the purposes of implementing the project activities described in Attachment A.
2.05 Effect of Grant. Issuance of this grant neither implies any Council responsibility for the
contamination at the Site nor imposes any obligation on the Council to participate in the cleanup of
the Site contamination or in the Cleanup Costs beyond the amount of this grant.
III. ACCOUNTING, AUDIT AND REPORT REQUIREMENTS
• 3.01 Accounting and Records. The Grantee agrees to establish and maintain accurate and
complete accounts and records relating to the receipt and expenditure of all grant funds received
from the Council. Notwithstanding the expiration and termination provisions of paragraphs 5.01
and 5.02, such accounts and records shall be kept and maintained by the Grantee for a period of six
(6) years following the completion of the project activities described in Attachment A or six (6)
years following the expenditure of the grant funds, whichever occurs earlier. For all expenditures of
grant funds received pursuant to this agreement, the Grantee will keep proper financial records
including invoices, contracts, receipts, vouchers and other appropriate documents sufficient to
evidence in proper detail the nature and propriety of the expenditure. Accounting methods shall be
in accordance with generally accepted accounting principles.
3.02 Audits. The above accounts and records of the Grantee shall be audited in the same manner
as all other accounts and records of the Grantee are audited and may be audited or inspected on the
Grantee's premises or otherwise by individuals or organizations designated and authorized by the
Council at any time, following reasonable notification to the Grantee, for a period of six (6) years
following the completion of the project activities described in Attachment A or six (6) years
following the expenditure of the grant funds, whichever occurs earlier.
3.03 Report Requirements. The Grantee will provide to the Council one or more written reports
which report on the status of the project activities described in Attachment A and the expenditures
of the grant funds. The reporting schedule and the content of the written report(s) are identified in
Attachment C, which is incorporated into and made a part of this agreement. The Grantee must
report to the Council any significant changes in redevelopment plans that occur either prior to the
termination of this grant agreement or during the reporting period identified in Attachment C.
Page 3 of 7 Pages
3.04 Certification of Completion. Upon completion of Site cleanup, the Grantee will provide to
the Council:
(a) for hazardous waste contamination, a copy of a Certificate of Completion for the Site issued by
the Minnesota Pollution Control Agency pursuant to Minnesota Statutes, section 115B.175; or
(b) for asbestos contamination, a copy of a statement from the Grantee's licensed Asbestos
Abatement Contractor that the Asbestos Abatement Plan for the Site has been completed in
accordance with the rules of the Minnesota Department of Health; or
(c) for petroleum contamination, a copy of a Site Closure Letter issued by the Minnesota Pollution
Control Agency pursuant to Minnesota Statutes chapter 115C.
IV. RECOVERY AND REPAYMENT
4.01 Recovery of Funds. If the Grantee recovers funds pursuant to an action under Minnesota
Statutes section 115B.04, or other law, to recover the reasonable and necessary Project .Costs
incurred to cleanup the Site, the Grantee shall repay to the Council that portion of the grant as
provided in paragraph 4.04.
4.02 Assignment of Rights. Upon request of the Council, the Grantee shall assign its right to
recover the funds described in paragraph 4.01 to the Council, shall prepaze and submit a
certification of the Project Costs incurred, and shall cooperate in any cost recovery action brought
by the Council.
4.03 Expenses of Recovery. The reasonable litigation expenses or other costs of le al or technical
g
assistance incurred by the Grantee, the Council, or both, may be deducted from recovery obtained in
accordance with paragraphs 4.01 or 4.02 and reimbursed to the entity incurring such costs before
proceeds of the recovery aze distributed in accordance with pazagraph 4.04.
4.04 Reimbursement. Subject to the deduction provided in paragraph 4.03, amounts recovered
either by the Grantee or the Council from responsible persons and all other amounts otherwise
received by the Grantee or the Council for cleanup of the Site shall be used to reimburse the
Grantee, the Council, or any other nonresponsible parry who contributed funds for cleanup of the
Site in proportion to their respective payments for response costs.
4.05 Survival of Section. The provisions of Section N (RECOVERY AND REPAYMENT) shall
survive the expiration or termination of this agreement.
V. AGREEMENT TERM
5.01 Term. This agreement is effective upon execution of the agreement by the Council. Unless
terminated pursuant to pazagraph 5.02 or extended by written request and confirmation pursuant to
this paragraph, this agreement will terminate December 31, 2005. The term of this agreement may
be extended for a reasonable amount of time if, at least thirty (30) days prior to the termination date,
the Grantee's authorized agent or representative submits a written extension request which states the
purpose of the extension, identifies a new completion date and describes in reasonable detail any.
proposed, changes to the project activities and budget. An .extension shall be effective only upon
Page 4 of 7 Pages
receipt of a written confirmation from the Council's authorized agent. Upon termination of this
agreement, the Grantee must submit the annual written reports described in Attachment C.
5.02 Termination. This agreement may be terminated by the Council for cause at any time upon
fourteen (14) calendar days' written notice to the Grantee. Cause shall mean a material breach of
this agreement, and any amendments of this agreement, and includes failure to make reasonable and
timely progress in performing and completing the project activities described in Attachment A. The
Grantee shall have the right to cure any and all defaults during the fourteen-day notice period
without incurring penalty. If this agreement is terminated, the Grantee shall receive payment on a
pro rata basis for project activities described in Attachment A that have been completed.
Termination of this agreement does not alter the Council's authority to recover grant funds on the
basis of a later auditor other review, and does not alter the Grantee's obligation to return any grant
funds due to the Council as a result of later audits or corrections. ff the Council determines the
Grantee has failed to comply with the terms and conditions of this agreement and the applicable
provisions of the Metropolitan Livable Communities Act, the Council may take any action to protect
the Council's interests and may refuse to disburse additional grant funds and may require the
Grantee to return all or part of the grant funds already disbursed, to the extent such grant funds were
not used in accordance with this agreement.
5.03 Amendments. The Council and the Grantee may amend this agreement by mutual agreement.
Except for a term extension pursuant to paragraph 5.01, amendments, changes or modifications of
this agreement shall be effective only on the execution of written amendments signed by authorized
representatives of the Council and the Grantee.
. VI. GENERAL PROVISIONS
6.01 Equal Opportunity. The Grantee agrees it will not discriminate against any employee or
applicant for employment because of race, color, creed, religion, national origin, sex, marital status,
status with regard to public assistance, membership or activity in a local civil rights commission,
disability, sexual orientation or age and take affirmative action to insure applicants and employees
are treated equally with respect to all aspects of employment, rates of pay and other forms of
compensation, and selection for training.
6.02 Conflict of Interest. The members, officers and employees of the Grantee shall comply with
all applicable state statutory and regulatory conflict of interest laws and provisions.
6.03 Liability. To the fullest extent permitted by law, the Grantee shall defend, indemnify and
hold harmless the Council and its members, employees and agents from and against all claims,
damages, losses and expenses, including but not limited to attorneys' fees, arising out of or resulting
from the cleanup work funded in part by this grant. Claims included in this indemnification include,
without limitation, any claims asserted pursuant to the Minnesota Environmental Response and
Liability Act (MERLA), Minnesota Statutes chapter 115B, the federal Comprehensive
Environmental Response, Compensation, and Liability Act of 1980 (CERCLA) as amended, 42
U.S.C. sections 9601 et seq., and the federal Resource Conservation and Recovery Act of 1976
(RCRA) as amended, 42 U.S.C. sections 6901 et seq. This obligation shall not be construed to
negate, abridge or otherwise reduce any other right or obligation of indemnity which otherwise
• would exist between the Council and the Grantee. The provisions of this pazagraph shall survive the
termination of this agreement. This indemnification shall not be construed as a waiver on the part
Page 5 of 7 Pages
0~9
of either the Grantee or the Council of any immunities or limits on liability provided by Minnesota
Statutes chapter 466, or other applicable state or federal law.
6.04 Acknowledgments. The Grantee shall acknowledge the financial assistance provided by the
Council in promotional materials, press releases, reports and publications relating to the project
activities described in Attachment A which are funded in whole or in part with the grant funds. The
acknowledgment should contain the following language:
Financing for this project was provided by the Metropolitan Council
Metropolitan Livable Communities Fund.
Until the project activities funded by this agreement are completed, the Grantee shall ensure the
above acknowledgment language, or alternative language approved by the Council's authorized
agent, is included on all signs located at project or construction sites that identify project sponsors or
entities providing financial support for the project.
6.05 Permits, Bonds and Approvals. The Council assumes no responsibility for obtaining any
applicable local, state or federal licenses, permits, bonds, authorizations or approvals necessary to
perform or complete the project activities described in Attachment A.
6.06 Contractors and Subcontractors. The Grantee shall include in any contract or subcontract
for project activities related to the cleanup of polluted land appropriate contract provisions to ensure
contractor and subcontractor compliance with all applicable state and federal laws. Along with such
provisions, the Grantee shall require that contractors and subcontractors performing work covered
• by this grant comply with all applicable state and federal Occupational Safety and Health Act
regulations, especially the federal Hazardous Waste Operations and Emergency Response standards
under title 29, Code of Federal Regulations, sections 1910.120 and 1926.65.
6.07 Stormwater Discharge Requirements. ff any grant funds are used for urban site
redevelopment, the Grantee shall at such redevelopment site meet or require to be met:
(a) all requirements of federal and state law relating to stormwater discharges including, without
limitation, any applicable requirements of title 40, Code of Federal Regulations, parts 122 and
123; and
(b) any additional requirements of the Council's Interim Strategy to Reduce Nonpoint Source
Pollution to All Metropolitan Water Bodies (1992) including, without limitation: (1) the
requirement to utilize the Minnesota Pollution Control Agency's urban best management
practices entitled Protecting Water Quality in Urban Areas; and (2) the requirement that all
stormwater must be pretreated by facilities designed to provide pollutant removal efficiencies
equal to or greater than those observed in wet-detention basin facilities designed in accordance
with the National Urban Runoff Program (NURP) design criteria.
6.08 Attachments. The following are attached to this agreement and are incorporated into and
made a part of this agreement:
• (a) Attachment A - A summary of the project activity and budget provisions of the Grantee's
application for Tax Base Revitalization Account grant funds
Page 6 of 7 Pages C~~,
(b) Attachment B -Grant Fund Disbursement Schedule
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LJ
•
I•
(c) Attachment C -Written Report Submission Schedule
6.09 Warranty of Legal Capacity. The individual signing this agreement on behalf of the Grantee
represents and warrants on the Grantee's behalf that the individual is duly authorized to execute this
agreement on the Grantee's behalf and that this agreement constitutes the Grantee's valid, binding
and enforceable agreements.
IN WITNESS WHEREOF, the Grantee and the Council have caused this agreement to be
executed by their duly authorized representatives. This agreement is effective on the date of final
execution by the Council
Approved as to form: METROPOLITAN COUNCIL
By
Associate General Counsel Elizabeth J. Ryan, Director
Housing and Livable Communities
Date
CITY OF FALCON HEIGHTS
By
Title
Date
By
Title
Date
SG2003133
01/04
Page 7 of 7 Pages
~l
ATTACHMENT A
APPLICATION FOR TAX BASE REVITALIZATION ACCOUNT GRANT FUNDS
This attachment comprises this page and page A-1 and contains a summary of the proposed project
identified in the Grantee's grant application which was submitted in response to the Council's
notice of availability of grant funds for the Fall 2003 grant cycle. The summary reflects the
Grantee's proposed project as approved by the Council on December 17, 2003, and may reflect
changes in project funding sources, changes in funding amounts, or minor changes in the proposed
project that occurred subsequent to application submission. The Grantee's grant application is
incorporated into this grant agreement by reference and is made a part of this grant agreement
except as follows. If the Grantee's application or any provision in the grant application conflicts
with or is inconsistent with other provisions of this agreement or the project summary contained in
this Attachment A, the terms, descriptions and dollar amounts contained this grant agreement and
the project summary contained on page A-1 shall prevail.
•
r
Falcon Heights -Falcon Heights Town Centre
crease in net tax ca aci $194,523
cres cleaned 4.9
ew 'obs 10
vera a hourl wa a $11.20
rivate redevelo meat levera a $23,840,500
undin re uest - TBItA $315,423
undin re uest -DEED $0
ecommended fundin - TBRA $74,773
ecommended fundin -DEED $p
The city of Falcon Heights seeks TBRA funding. for asbestos abatement and lead
remediation at the southeast corner of Larpenteur and Snelling Avenues.
The proposed mixed use development will create 12,000 square feet of retaiUcommercial
space, S6 senior rental units, .119 new multifamily rental units of which 40% is affordable
to families at or below 50% azea median income.
Buildings containing asbestos, lead and other hazazdous materials needed to be
demolished for the redevelopment to occur. The request is to abate the contaminants.
This award amount is significantly less than the request based on rank and availability of
TBR.A funds.
TBRA funds will be used for asbestos abatement and lead paint removal. Total
environmental costs are estimated to be $315,423, which is about 1 % of the total
redevelopment costs.
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A-1
C~
ATTACHMENT B
•
GRANT FUND DISBURSEMENT SCHEDULE
The total grant amount specified in paragraph 2.01 of this agreement shall be disbursed to the
Grantee for uses consistent with this agreement according to the following schedule:
The Council will disburse grant funds in response to written disbursement requests
submitted by the Grantee and reviewed and approved by the Council. Written
disbursement requests shall indicate the Site cleanup activity funded by this
agreement, the contractor(s)/vendor(s) to be paid, and the time period within which
the cleanup work was or will be performed. Disbursements prior to the performance
of cleanup activities will be subject to terms and conditions mutually agreed to by the
Council's authorized agent and the Grantee. Cleanup work performed in different
seasonal or construction activity time periods should be aggregated in sepazate
disbursement requests. Subject to verification of a written disbursement request and
approval for consistency with this agreement, the Council will disburse a requested
amount to the Grantee within two (2) weeks after receipt of a written disbursement
request.
•
ATTACHMENT C
WRITTEN REPORTS AND SUBMISSION SCHEDULE
By March 1 of the yeaz following the termination of this grant agreement and by March 1 of each of
the succeeding four (4) years, the Grantee must submit to the Council an annual written report that:
1. Outlines the redevelopment activities completed. on the Site during the previous
calendar year; and
2. Identifies the net tax capacity of the Site as indicated by the city or county assessor
for the current year; and
3. Identifies the part-time and full-time jobs created as a result of redeveloping the
cleaned up Site, including a list of the net jobs as of the end of the previous calendaz
year and the percentage of new jobs in the following hourly rate categories:
Less than $8.49
Between $8.50 and $10.49
Between $10.50 and $12.50
More than $12.50
These reporting requirements shall survive the expiration or termination of this grant agreement.
•
AUTHORIZED AGENT
The Council's authorized agent for the purposes of administering this agreement is Janice Gustafson
or another designated Council employee. The written report(s) submitted to the Council shall be
directed to the attention of the Council's authorized agent at the following address:
Metropolitan Council
Mears Park Centre
230 East Fifth Street
Saint Paul, Minnesota 55101-1634
•
•
•
•
CONSENT G3
2/11/04
ITEM: Compensation adjustment for Colin Callahan and David Tretsven
SUBMITTED BY: Bill Maertz, Parks and Public Works Director
REVIEWED BY: Heather Worthington, City Administrator
Summary: During the annual performance review of these two employees, the following
recommendations were made:
Colin Callahan: Step Increase to Step 3, effective July 1, 2003, with a 5 % increase in hourly
compensation.
David Tretsven: One additional week of vacation, effective January 1, 2004.
Both Colin and David have demonstrated excellent performance, a strong commitment to their
duties, and their service has been exemplary. In recognition of David's long service with the
City, we are recommending an additional week of vacation. He will not be eligible for a step
increase for several more years. Colin has been with us part-time, permanent, for nearly two
years, and marked his 18 month anniversary in July. He is eligible for a step increase to Step 3,
and has proven to be a valuable part of our team here in Falcon Heights.
ACTION REQUESTED:
• Approval of compensation adjustment for Colin Callahan and Dave Tretsven.
~c
POLICY Hl
• 2/11/04
ITEM: Consideration of contract with Housing Resource Center (HRC)
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Deb Jones, Planning and Zoning Coordinator
EXPLANATION:
Summary: In late 2003, Mayor Gehrz, Councilmember Lamb, Heather and Deb visited the
Housing Resource Center in Shoreview at their North Metro location. The HRC provides
services to Arden Hills, Circle Pines, Coon Rapids, Roseville, Shoreview, Columbia Heights,
St. Anthony Village, Brooklyn Center, Crystal, New Hope, Robbinsdale and Minneapolis
through contract. HRC's mission is to provide free housing services to all residents in their
contract cities. They provide the following services:
• Information on home maintenance, safety, and improvement financing.
• MHFA Fix-up Fund Loan Program dollars
• Various home improvement and home purchase program funds
• Free construction consultations, including information on construction, building codes
and permits
• Assistance in reviewing contractor bids, proposals and estimates
• Construction assistance during construction
• Site visits with homeowners regarding home improvements
• First time Homebuyer classes
• Rental information
• Mortgage foreclosure prevention programs
• Energy assistance programs
The contract also includes services to specific income groups, and age groups, including:
Senior Housing Regeneration Program
The Rehab Incentive Program
Falcon Heights can become a contract city of the HRC for the annual fee of $5,000. With our
small staff, and the city's commitment to high service at a reasonable cost, the HRC contract will
be beneficial for our residents, and assist staff in providing a broader range of services.
ATTACHMENTS:
• Brochures from the HRC describing their program scope on pages ~'`3
•
~1
POLICY Hl
• 2/11/04
ITEM: Consideration of contract with Housing Resource Center (HRC) (continued)
ACTION REQUESTED:
• Consideration of an annual contract with the HRC in the amount of $5,000 for the
provision ofhousing-related services to the residents of Falcon Heights.
•
•
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•
•
•
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Greater Metropolitan Housing Corporation
1~SouthFiffh Street, Suite 7'10
Minneapolb, MN ~54D?
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POLICY H2
2/11/04
ITEM: Consideration of a contract with Equipment Supply to install an
exhaust fan in the Fire Department
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Bill Maertz, Parks and Public Works Director
Clem Kurhajetz, Fire Chief
EXPLANATION:
Summary: When the City Hall was built in 1981, the Public Works barn was equipped with an
exhaust fan system to draw diesel fumes out of the barn when equipment was being operated
indoors. The Fire Department barn was not similarly equipped. The fire trucks produce diesel
exhaust fumes when they are started, and this is entering the administrative side of the city hall,
as well as accumulating in the fire barn. The installation of an exhaust fan in the Fire
Department barn will enable firefighters to activate the fan and completely cycle out the air in
the barn within five minutes. The fan will be on a timer switch, and will automatically turn off
after the five-minute cycle. This exhaust fan is required under OSHA standards for air quality,
and will be paid for out of the General Capital Improvements fund, which has a projected 2004
balance of $82,541.
ATTACHMENT:
• Bid fro Equipment Supply for installation of an exhaust fan in the Fire Department on
page
ACTION REQUESTED:
• Accept bid for $9,285.00 for the installation of an exhaust fan in the Fire Department
AIR CONDITIONING HEATING REFRIGERATION 24 HR SERVICE PHONE # 651-646-2571
FAX: 651-646-2971
PROPOSAL
ES EQUIPMENT SUPPLY, INC.
593 NORTH FAIRVIEW AVENUE
ST. PAUL, M N 55104
Submitted To: Falcon Heights Phone # 651-917-1285 Date: January 22, 2004
Street: 2077 West LarpenteurAvenue Job Name: Fire Station
City, State, Zip: Falcon Heights, MN. 55113 Job Location:
Attention: William D. Maertz
We are pleased to propose the following:
Description:
1 Furnish and install new 8,000 cfm exhaust fan
2 Furnish and install new 4'x4' louver/damper
3 Roofing
4 Hole cutting
5 Install a wall switch to energize the fan
6 Install a motor starter for the fan motor
7 Install a disconnect for the fan
8 Provide the electrical wiring for exhaust fan
9 Start and check the operation
We propose hereb to furnish material and labor -complete in accordance with above specifications, for the sum of:
Nine Thousand Two Hundred Eighty Five Dollars and No/100 Dollars: $9,285.00
Pa ment to be made as follows Pa ment due u on completion of installation.
All material is guaranteed to be as specified. All work is to be completed in a professional manner according to standard practices.
Any alterations of deviation from above specifications, involving extra costs will be executed only upon written orders, and will
become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our
control. Owner to carry fire, tornado, and other necessary insurance. Our workers are fully covered by Workers Compensation Insurance
Note: This proposal maybe withdrawn by us if not accepted within 45 days
Authorized Signature:
Ted Truckenbrod
cceptance of Proposal: The above prices, spec cations and conditions are satisfactory and are hereby
cepted. You are authorized to do the work as specified. Payment will be made as outlined above.
Authorized Signature: Date
AFFIRMATIVE ACTION -EQUAL OPPORTUNITY EMPLOYER
3b
JL! ~ EEC ~ X004
January, 2004
A digest of actions taken by the Metropolitan Council, Metropolitan Airports Commission, Metropolitan Pazks & Open Space
Commission and Metropolitan Sports Facilities Commission. Minutes of all Council and Commission meetings are filed with
the Legislative Reference Library, 645 State Office Building, 6th Floor, in St. Paul for a period of up to two years and can be
viewed by the public. Call the appropriate commission or operations azea for meeting information and/or specific questions.
Metropolitan Council
The Metropolitan Council is located at Mears Pazk Centre, 230 E. Fifth St., St. Paul, MN, 55101. For further information
regarding the contents of this publication, contact Sandra Lindstrom at (651) 602-1390. The Council's general number is. (651)
602-1000, TDD: (651) 291-0904. Recent Council publications can be found at major public libraries in the Metro Area.
Publications can be ordered by a-mail. The address is: data.center@metc.state.mn.us Comments can be made to that address as
well as (651) 602-1500, the:~ietro Council Public C~nrmentLine. Check the Internet-web site at http://www.metrocounciLorg.
The Council...
high voltage cables and connections for
transformer T-43 at the Metro Plant.
Community Development
• took action allowing the city of Andover to
put their Comprehensive Plan Amendment
into effect to ensure the overall urban
residential density of the city is,at;three
:residential units per acre:..
• adopted the revised Waiting List and
Grievance Procedures for the Metropolitan
Housing Opportunities Program.
• adopted the revised Admissions and
Continued Occupancy Policies for the
Family Affordable Housing Program.
• took action allowing the city of Andover to
put their Comprehensive Plan Amendment
fora 43-acre MUSA staging change into
effect.
Environment
• authorized its Regional Administrator to
negotiate and execute a design agreement
with MnDOT for relocation of a part of the
Elm Creek Interceptor in Maple Grove, to
accommodate MnDOT's revised design of
• CSAH 81 and TH 610 improvements.
• ratified the attached Justification for and
Declaration of Emergency for the repair of
• authorized its Regional Administrator to
execute an amendment to the engineering
services contract with Howard R. Green
Company in the amount not to exceed
$90,000. for additional design services for
..the Empire Wastewater. Treatment Plant.
Outfall.
• ratified the attached Justification for and
Declaration of Emergency for Riverview
Siphon Cleaning.
Management
approved a clarifying resolution re-
confirming the adoption of the 2004-2009
Capital Improvement Program and the 2004
Capital Budget and removing two capital
projects from the 2004 Authorized Capital
Program.
Transportation
authorized its Regional Administrator to
amend the Joint Powers Agreement
(Contract 98-020) with the City of
Minneapolis for the purchase and operation
of transit buses, increasing the number of
buses from five to eight and the Council's
maximum share of the cost from $600,000
to $720,000.
authorized its Regional Administrator to
negotiate aone-year agreement. with
Ramsey County to provide and be
reimbursed for project management services
and support consultant services for the
Central Corridor project.
The Council Also:
• approved and adopted the 2030 Regional
Development Framework in the form of
Resolution 2004-1.
• approved the bylaws of the Land Use
Advisory Committee.
• concurred with the Transportation Advisory
Board's action to amend the 2003-2006
Transportation Improvement Program by
including the following two Metro Transit
projects, using Section 5307 federal funds:
1. Automatic Passenger Counters; and
2. Park and Ride Surface Lot.
authorized its Regional Administrator to
negotiate with the City of St. Paul to sell or
exchange portions of the 9.9-acre property
located at Snelling and St. Anthony, for
property of equal value or other good and
sufficient consideration, within the super
block bordered by St. Anthony, Snelling,
University and Pascal Avenues.
New Publications
Council publications are available from the
Council's Regional Data Center. Fora free
and complete list of publications, write the
Metropolitan Council Data Center, 230 E. Fifth
St., St. Paul, MN 55101, or call (651) 602-1140.
E-mail address is: data.center@metc.state.mn.us
There is a charge for some publications.
The bimonthly Council Directions newsletter
provides information on regional issues and
Council Programs. If you wish to subscribe to
Council Directions at no charge, call Dawn
Hoffner at (651) 602-1447.
Metropolitan Commission Activities
Metropolitan Airports Commission
Metropolitan Airports Commission offices are located at
6040 28th Av. S., Minneapolis, MN 55450. For more
information, call Lynn Sorensen at (612) 726-8186.
The Commission:
ratified a revised Air Operations Area
Ordinance at Minneapolis-St. Paul
International Airport establishing operating
rules and guidelines for drivers on the
airfield. This revision requires more
uniform training and accountability for
drivers.
submitted a recommendation regarding a
proposed Airport Zoning Ordinance for
Minneapolis-St. Paul International Airport
to the Department of Transportation for
approval. This ordinance establishes safety
zones for the runways at MSP and will
provide development opportunities which
will benefit the State of Minnesota.
• ratified the labor agreement between Law
Enforcement Labor Services, Local No. 307
and the Commission.
• authorized the issuance of a contract to Dew
Corporation for development of a
.;
•
•
C
Page 2 January 2004
~ ~~~ ~~~~
Metropolitan Airports Commission Air 1. redevelopment and widening of a
Freight Facility, portion of the North Hennepin Regional
Metropolitan ]'arks & O en S ace Trail- where it traverses the southerly'
p p portions of Elm Creek Regional Park
Commission (MP&OSC) Reserve; and
Metropolitan Parks & Open Space Commission offices are
located at Meazs Pazk Centre, 230 E. Fifth St., St. Paul, 2. acquisition of parcels for the regional
55101. For more information, call Sandi Dingle at (651) trail from the City of Maple Grove.
602-1312.
The Commission:
• recommended -that the Metropolitan' Council
approve a resolution authorizing submittal
of the 2005 LCMR Proposal seeking up to
$17.541 million to finance a portion of the
2004-2005 Metropolitan Regional Parks
Capital Improvement Program that is not
financed with State bonds appropriated in
2004.
• • recommended that the Metropolitan Council
approve achange in-the scope. of work to
SG-01-117 to include:
• recommended that the Metropolitan Council
approve the Lake Minnewashta Regional
Park Master Plan Amendment and request
that Low Impact Development techniques
are incorporated when detailed development
plans are made.
Metropolitan Sports Facilities Commission
(MSFC)
Metropolitan Sports Facilities Commission offices are
located at 900 South 5th St., Minneapolis, MN 55415. For
more information, call Nancy Matowitz at (612) 335-3310.
The Commission:
• approved its committee assignments and
elected its Officers for 2004.
Page 3
January 2004