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Home My WebLink AboutCCAgenda_04Jun9i• CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA June 9, 2004 n LJ ~'~ ~-11 is 13- I'1 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: GEHRZ KUETTEL LAMB LINDSTROM TALBOT WORTHINGTON SHEA KODLUBOY ATTORNEY ENGINEER C. COMMUNITY FORUM: D. PRESENTATIONS: 1. John Zanmiller, St. Paul Regional Water Services Board of Water Commissioners E. APPROVAL OF MINUTES: May 19, 2004 TAB 1 F. PUBLIC HEARINGS: None Scheduled G. CONSENT AGENDA: 1. General Disbursements through June 3, 2004: $ 27,321.47 Payroll (OS/15/04-05/31/04): $ 13,183.45 TAB 2 2. Appointment of Michael Poeschl to the Fire Department TAB 3 3. Partial Pay Estimate 1, Curtiss Field Pond Improvement Project TAB 4 H. POLICY AGENDA: I. REPORTS FROM COUNCIL MEMBERS: J. INFORMATION AND ANNOUNCEMENTS: • CITY OF FALCON HEIGHTS COUNCIL MINUTES May 19, 2004 Mayor Gehrz called the regular Council meeting to order. PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb, Peter Lindstrom and Richard Talbot Also present: City Administrator Heather Worthington, Finance Director Roland Olson and Deputy Clerk Mary Shea Kodluboy City Auditors Jennifer Thienes and Matt Mayer, Kern DeWenter Viere, Ltd. COMMUNITY FORUM: There was no commentary from the audience. PRESENTATIONS: CERT Graduation and Presentation-Mayor Gehrz Mayor Gehrz introduced the City's third CERT team. She said twelve people completed the CERT training program consisting of seven training sessions, each three hours in length. They . learned about different kinds of disasters, fire suppression, medical triage, etc., and will be able to assist their families, neighbors and perhaps the Fire Department, in the event of an emergency. She presented each of the graduates in attendance with a CERT pin and patch: Frank Meah Laura Kuettel Karl Mueller Kathy Riewe Nancy Nelson, Falcon Eights Elementary School Marjorie Zimmer Paul Charest, Falcon Heights Elementary School Roger Aiken Four graduates were unable to be in attendance this evening: Dan Treadwell, Dan Greising, Pat Boom and Dave Jensen. Mayor Gehrz also thanked the three trainers: Dan Johnson-Powers, Kris Grangaard and Gretel Keene. She said that, to date, a total of 37 people have completed the training program, or nearly 1 % of the City's population. This summer, the three groups will be doing some terrorism practice responses and outdoor simulated disasters. APPROVAL OF MINUTES: Kuettel moved approval of the Apri128 and May 5, 2004 Council minutes, as presented. The motion was unanimously approved. • PUBLIC HEARINGS: None Scheduled • FALCON HEIGHTS CITY COUNCIL MINUTES -2- May 19, 2004 CONSENT AGENDA: Talbot moved approval of the Consent Agenda, as outlined below. The motion was unanimously approved. 1. General Disbursements through May 14, 2004: $ 113,096.58 Payroll (OS/01/04-05/15/04): $ 12,121.09 2. Approval of the restated and amended bylaws of the Fire Relief Association 3. Appointment of new firefighters to the Fire Department: Jason Douvier Jonathan Stuart Anton Fehrenback Scott Tesch Michael Knox Marco Valdez 2003 CAFR Presentation Presentation of City's 2003 Comprehensive Annual Financial Report by Jennifer Thienes and Matt Mayer, Kern DeWenter, Viere, Ltd. City auditors Jennifer Thieves and Matt Mayer, Kern DeWenter, Viere, Ltd., presented the City's Comprehensive Annual Financial Report for 2003 and the Memorandum on Financial Analysis, Accounting Policies and Procedures, and Internal Control. A brief question and answer period followed. Council member Kuettel asked about car allowance and mileage reimbursement. Mr. Mayer said that this year the State Auditor's office instructed auditors to look at mileage reimbursement and lawful purpose expenditures. Mayor Gehrz said the City had been giving the City Administrator $35.00/month as a car allowance and reimbursing her for any trip mileage incurred. The City will now go with straight mileage reimbursement. The current Federal reimbursement rate is 37.5 cents/mile. Council member Lindstrom asked how you put a dollar amount on streets. Mr. Mayer said that Finance Director Olson went back to 1981, looked at all of the street improvements, accounted for every mile of street in the City and established a historical cost. Council member Talbot said that recently the City approved several turn backs. How will they be reflected? Mr. Mayer said they will be reflected as assets. Council member Talbot asked about open meeting law insurance and Administrator Worthington explained the importance • of carrying that insurance as a protection for the City. FALCON HEIGHTS CITY COUNCIL MINUTES _3_ • May 19, 2004 Presentation of City's 2003 Comprehensive Annual Financial Report by Jennifer Thienes and Matt Mayer, Kern DeWenter, Viere, Ltd. (continued) Mayor Gehrz asked why this year's audit required more time. Mr. Mayer said there is a new auditing standard, #99-Fraud and Detection of Fraud. There is more required testing and some surprise testing. He thinks this is a good standard. Kuettel moved acceptance of the 2003 Comprehensive Annual Financial Report for the City of Falcon Heights and the motion was unanimously approved. Mayor Gehrz said that the City, for the thirteenth year in a row, has received the Certificate of Achievement for Excellence in Financial Reporting for its comprehensive annual financial report from the National Government Finance Officers Association of the United States and Canada. The City is also being recognized for its third year of participation under GASB Statement 34. The significant thing for the community to know is that the City wants to make sure its budgets are understandable to people. The City's financial management practices are considered to be outstanding and every effort is made to develop financial materials that are easy to understand. She commented that the certificate is a real monument to the outstanding work that Roland does. Without his work, the City would not receive this. • Presentation from the Metropolitan Mosquito Control District (MMCD Mr. Michael McLean, Mosquito Control District's Public Information Officer said that the MMCD is a special taxing district funded through property taxes. They are an arm of County government, with a County Commissioner from each participating County serving on their governing board. Their central office is located at 2099 University Avenue West, Saint Paul. Their phone number, which is answered by a live person, is 651-645-9149 and their web site address is MMCD.org. Staff contacts for this area are: Carla Mitchell, north of Larpenteur, and Jim Schmidt, south of Larpenteur. He gave a brief description of MMCD's responsibilities with regard to mosquitoes, biting gnats, black flies, etc. They also map the distribution of ticks, rodents and West Nile virus activity. There are about 50,000 catch basins in the metro area and about 10% of them hold water all the time. These catch basins are treated three times a year with a granule that lasts for 30 days. Council member Lindstrom asked how many mosquitoes can come out of a tire. Mr. McLean said there can be 50-100 per cup of water. An area the size of a soccer field can produce a million mosquitoes. He said the MMCD encourages people to cleanup the junk around their neighborhood. The MMCD will pick up old tires and take them for free. Council member Lamb asked what the community can do to help with this problem. Mr. McLean said they encourage people to look around their yards and neighborhood. Remove • anything that holds water. 3 FALCON HEIGHTS CITY COUNCIL MINUTES _4_ • May 19, 2004 Presentation from the Metropolitan Mosquito Control District (MMCD) (continued) Council member Kuettel asked if residents are contributing to the problem with water gardening. Mr. McLean said that water gardens are a good idea. The key is if water is standing for more than a week. Sometimes people get a little carried away with a bobcat so water doesn't infiltrate. Over time the garden gets waterlogged and needs to be cleaned out and replanted periodically. Mosquitoes kill more people than any other animal, with malaria being the main killer. Council member Talbot asked about the life span of a mosquito and Mr. McLean said it is two to four weeks, depending upon the species. Mr. McLean also answered questions from several Boy Scouts who were in attendance. MSRA Back to the 50's Weekend Proclamation Mayor Gehrz said that over the last year, City businesses and residents have been expressing more concerns about the MSRA's "Back to the 50's Weekend". The 55,000-65,000 people who come to watch are the ones causing the problems. Administrator Worthington said she sent an e-mail to the MSRA contact person outlining the City's concerns and the projected signage costs, which will be about $600.00. MSRA has been asked to pay for the signage. MSRA wants to work with the City to educate the people who come to their event. Council member Lindstrom indicated he has no problem with the proclamation that MSRA has asked for, but he would like to make one change in the wording, and that is to eliminate the words Falcon Heights from the paragraph claiming a financial impact of millions of dollars. Lindstrom moved adoption of the proclamation declaring June 17-20, 2004 as "Back to the 50's Weekend" in Falcon Heights, with elimination of the words Falcon Heights from the paragraph claiming a financial impact of millions of dollars. The motion was unanimously approved. REPORTS FROM COUNCIL MEMBERS: Council member Lamb said the Solid Waste Commission will be holding a public meeting on Thursday evening, 7:00 PM, at City Hall, to give information on the current status of the study they are doing about refuse collection. Everyone is more than welcome to attend. INFORMATION AND ANNOUNCEMENTS: Council member Talbot reminded the viewing audience living in the vicinity of Curtiss Field to . read the periodic mailings from the City about the improvements being made to that park. 4 FALCON HEIGHTS CITY COUNCIL MINUTES _5_ May 19, 2004 INFORMATION AND ANNOUNCEMENTS (continued) Council member Talbot asked when people will be able to use Curtiss Field again and Administrator Worthington said the work will be materially completed by mid-July. Council member Talbot reminded residents that if they have old tires they want to dispose of, they can call the Metropolitan Mosquito Control District at 651-645-9149 and they will pick them up. The MMCD does this to help reduce breeding areas for mosquitoes. Council member Lindstrom said that over the last three to four years, the City and the Saint Anthony Police Department has given away free gun locks. There is another supply available at City Hall and they are for guns, not bike locks or cabinet locks. Mayor Gehrz said that Ramsey County suburban communities have been concerned about the possible loss of the courthouse in Maplewood, but the courthouse will be relocated to a new building in Maplewood. She thanked Administrator Worthington, who assisted in the early discussions about this, and the Ramsey County Commissioners. Mayor Gehrz said that during the storm on May 9, the Police Department, the Fire Department, Heather, Dave and Colin were out and helping wherever they could. She thanked everyone who worked so hard that night. For the benefit of the viewing audience, she read a letter of appreciation from a resident, and it is outlined below. • "On Sunday, May 9, 2004, after the storm rolled through the northern suburbs, a neighbor notified me that a large boulevard tree was uprooted and leaning toward my house. Being concerned and not really knowing what to do, I called the police department. They responded and immediately called the fire department. Within minutes I had the police, fire department and city staff at the scene reviewing the situation. Their quick and competent action saved me a tremendous amount of damage, expense and grief. By 11:30 the same evening, a tree service had the tree down and hauled away. This letter is to commend and thank the police and fire departments, Precision Tree Service, and especially Heather Worthington and Dave Tretsven. Heather and Dave handled the crisis in a very professional and friendly manner. I was very impressed and proud to be a Falcon Heights resident." Pattie Rhein Administrator Worthington said she wanted to thank the Fire Department, who was called out twice that night and worked for about six hours. There were a couple of big trees that fell on roadways and had to be removed. The regular City Council meeting was adjourned at 8:50 PM. Respectfully submitted, Mary Shea Kodluboy Deputy Clerk S i~ • ITEM: Disbursements and Payroll SUBMITTED BY: Roland O. Olson, Finance Director CONSENT Gl 6/9/04 REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: 1. General Disbursements through June 3, 2004 in the Amount of: 2. Payroll (OS/01/04-05/31/04): ATTACHMENTS: • General Disbursements on pages ~~ • Payroll on page ~_ ACTION REQUESTED: • Approval $ 27,321.47 $ 13,183.45 6 DATE 06/03/04 TIME 03:54 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 06/03/04 ~K# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ -------- ----------- 43455 ICMA RETIREMENT TRUST 457 GEHRZ - MAY 04 LEGISLAT 112.50 43455 ICMA RETIREMENT TRUST 457 TALBOT - MAY 04 LEGISLAT 270.00 43457 JIMMY JOHNS WORKSHOP FOOD LEGISLAT 33.27 MN SENIOR FEDERATION 2004 DUES - FALCONEERS LEGISLAT 40.00 GTS 2004 MAYORS CONFERENCE LEGISLAT 120.00 LILLIE SUBURBAN NEWSPAPER LEGALS - 5/11 ORDINANCE LEGISLAT 16.74 *** TOTAL FOR DEPT 11 592.51 AMERICAN OFFICE PRODUCTS PAPER AND INK CARTRIDGES ADMINIST 309.11 AMERICAN OFFICE PRODUCTS CLIPS/SCISSORS/COPYHOLD ADMINIST 46.28 AMERICAN OFFICE PRODUCTS INK CARTRIDGES ADMINIST 35.13 CASH SPEC EVENTS SUPPLIES ADMINIST 13.85 CASH STORAGE BOXES ADMINIST 45.76 CASH CERTIFIED MAIL TO S.S.A. ADMINIST 6.03 43455 ICMA RETIREMENT TRUST 457 WORTHINGTON - MAY 04 ADMINIST 250.00 INSTY-PRINTS PLUS BUSINESS CARDS - HEATHER ADMINIST 101.44 43451 PERA PERA W/H 5-1 TO 5-15 ADMINIST 1,444.65 43453 PERA MAY 16-31 PERA ADMINIST 1,510.67 PERA ADDITIONAL PERA ADMINIST 31.87 RAMSEY COUNTY PROP/RECORD OVERLAPPING DEBT SCHED. ADMINIST 30.00 U.S. POSTMASTER 30 ROLLS 37 CENT STAMPS ADMINIST 1,110.00 U.S. POSTMASTER 10 ROLLS 23 CENT STAMPS ADMINIST 230.00 43456 U.S. POSTMASTER BULK MAIL PERMIT ADMINIST 150.00 *** TOTAL FOR DEPT 12 5,314.79 • GFOA CAFR REVIEW FEE FINANCE 350.00 *** TOTAL FOR DEPT 13 350.00 NORTH SUBURBAN ACCESS CO. REIMB MAUREEN CABLE WORK COMMUNIC 123.42 MCI WORLDCOM RES SVC LONG DISTANCE CHGS COMMUNIC 5.71 U.S. POSTMASTER BULK MAIL POSTAGE COMMUNIC 600.00 NEXTEL COIVIMUNICATIONS,INC CELL PHONE CHARGES COMMUNIC 22.63 *** TOTAL FOR DEPT 16 751.76 43454 MN NCPERS LIFE INSURANCE JUN/04 JONES PLANNING 16.00 *** TOTAL FOR DEPT 17 16.00 SBC PAGING PAGER RENTALS EMERGENC 33.46 XCEL ENERGY ELEC EMERGENC 6.28 NEXTEL COMMUNICATIONS,INC CELL PHONE CHARGES EMERGENC 50.71 *** TOTAL FOR DEPT 21 90.45 • HUGHES & COSTELLO JUNE/04 PROSECUTION PROSECUT 2,551.50 *** TOTAL FOR DEPT 23 2,551. 50 AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 54.36 AWARDS BY HAMMOND FIRE PLAQUE - NAME PLATE FIRE FIG 14.00 BEARCOM PAGERS AND RADIO REPAIR FIRE FIG 107.00 EMERGENCY APPARATUS MAINT 757 REPAIR CLUTCH FAN FIRE FIG 2,134.31 GLENWOOD INGLEWOOD H2O AND EQUIPMENT RENTAL FIRE FIG 22.50 OXYGEN SERVICE COMPANY COMPRESSED AIR FIRE FIG 59.25 SUBURBAN ACE HARDWARE CHAIN SAW OIL AND BAGS FIRE FIG 51.68 SUBURBAN ACE HARDWARE OIL DRY FIRE FIG 51.06 '1 DATE 06/03/04 TIME 03:54 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 06/03/04 ~K# VENDOR NAME DESCRIPTION DEPT. AMOUNT REZNY,BRADLEY REISSUE LOST CHECK REZNY FIRE FIG 25.85 ANOKA-HENNEPIN TECH COLLE FIRE TNG-LOCKOUT/TAGOUT FIRE FIG 270.00 *** TOTAL FOR DEPT 24 2,790.01 BROWNING-FERRIS IND. WASTE CHARGES JUNE/04 CITY HAL 276.60 TRUGREEN-CHEMLAWN WEED CONTROL CITY HAL 159.75 CINTAS CORPORATION #470 RUG SVC CITY HAL 51.42 D-ROCK CENTER LANDSCAPE CHIPPED MULCH CITY HAL 254.20 GLENWOOD INGLEWOOD H2O AND EQUIPMENT RENTAL CITY HAL 22.50 43452 HOME DEPOT CRC/GECF SPRIKLERS AND PARTS CITY HAL 26.68 SUBURBAN ACE HARDWARE ANT BAIT CITY HAL 6.38 TERMINEX PEST CONTROL CITY HAL 47.93 ST. PAUL WATER UTILITY H2O CITY HAL 16.74 ST. PAUL WATER UTILITY SEWER CITY HAL 11.69 NEXTEL COMMUNICATIONS,INC CELL PHONE CHARGES CITY HAL 42.56 NEXTEL COMMUNZCATIONS,ZNC CELL PHONE CHARGES CITY HAL 22.63 *** TOTAL FOR DEPT 31 939 .08 CASH OSHA TNG CLASS FOOD STREETS 7.97 CASH LICENSE TABS FOR TRUCKS STREETS 29.00 TRUGREEN-CHEMLAWN WEED CONTROL STREETS 218.33 TRUGREEN-CHEMLAWN WEED CONTROL STREETS 159.75 CITY OF ST PAUL FUEL STREETS 167.56 D-ROCK CENTER LANDSCAPE CHIPPED MULCH STREETS 254.20 3449 FALCON HGTS PARENTS TCHRS FLOWERS FOR BLVD PLANTER STREETS 551.50 ONE CALL CONCEPTS, INC APRIL/04 LOCATES STREETS 113.85 43452 HOME DEPOT CRC/GECF MULCH AND SEED STREETS 86.15 43452 HOME DEPOT CRC/GECF MULCH STREETS 31.78 43452 HOME DEPOT CRC/GECF ROSE GRANULE AND GRASS STREETS 141.78 43452 HOME DEPOT CRC/GECF COALTAR STREETS 8.95 43452 HOME DEPOT CRC/GECF LUMBER AND NAILS STREETS 82.46 GRAZNGER, W. W., INC. HANDLE REPAIR KIT STREETS 8.65 MUSKA LIGHTING CENTER STREET LIGHTS STREETS 47.81 SUBURBAN ACE HARDWARE SOIL POTTING STREETS 25.44 SUPERAMERICA FUEL STREETS 46.83 *** TOTAL FOR DEPT 32 1,982. 01 S & S TREE SPECIALISTS IN TREE AND STUMP REMOVAL TREE PRO 1,752.19 S & S TREE SPECIALISTS IN TREE AND STUMP REMOVAL TREE PRO 1,751.66 S & S TREE SPECIALISTS IN TREE TRIMMING TREE PRO 61.75 S & S TREE SPECIALISTS IN STUMP REMOVAL TREE PRO 54.00 S & S TREE SPECIALISTS IN REMOVAL OF BROKEN LIMBS TREE PRO 179.52 *** TOTAL FOR DEPT 34 3,799. 12 CASH HAY/STRAW FOR PLANTING PARK & R 6.39 TRUGREEN-CHEMLAWN WEED CONTROL PARK & R 90.53 D-ROCK CENTER LANDSCAPE CHIPPED MULCH PARK & R 288.22 43455 ICMA RETIREMENT TRUST 457 MAERTZ - MAY 04 PARK & R 100.00 43455 ICMA RETIREMENT TRUST 457 TRETSVEN - MAY 04 PARK & R 100.00 INSTY-PRINTS PLUS BUSINESS CARDS - ANN PARK & R 101.44 LANDSCAPE ALTERNATIVES BOYSCOUT PLANTING PROD. PARK & R 356.94 43454 MN NCPERS LIFE INSURANCE JUN/04 MAERTZ PARK & R 16.00 XCEL ENERGY ELEC PARK & R 6.64 8 DATE 06/03/04 TIME 03:54 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 3 APPROVAL OF BILLS PERIOD ENDING: 06/03/04 ~K# VENDOR NAME DESCRIPTION DEPT. AMOUNT NORTH HGTS HARDWARE HANK WEED WHIP HEADS PARK & R 53.23 SUBURBAN ACE HARDWARE OIL, GLOVES, FASTENERS PARK & R 34.02 SUPERAMERICA FUEL PARK & R 78.50 TARGET 6 BASKETBALL NETS PARK & R 23.90 QWEST TELEPHONE CHARGES PARK & R 110.87 ST. PAUL WATER UTILITY H2O PARK & R 21.36 ST. PAUL WATER UTILITY SEWER PARK & R 23.36 *** TOTAL FOR DEPT 41 1,411.42 BROWNING-FERRIS IND. SOLID WASTE MGMT FEE SOLID WA 46.86 BROWNING-FERRIS IND. RAMSEY CTY CEC SOLID WA 146.09 HAMLINE UNVERSITY SOLID WASTE FACILITATION SOLID WA 520.00 *** TOTAL FOR DEPT 56 712.95 • FIRE EQUIPMENT SPECIALTIE 6 PBI HOODS AND FREIGHT FIRE & R 140.23 FIRE EQUIPMENT SPECIALTIE FLASHLIGHTS AND SUSPEND. FIRE & R 281.52 *** TOTAL FOR DEPT 64 421.75 GOPHER SIGN COMPANY NEW CITY SIGNS PUBLIC W 707.53 GOPHER SIGN COMPANY NEW STREET SIGNS PUBLIC W 697.68 SUBURBAN ACE HARDWARE HEDGE TRIMMER PUBLIC W 372.74 SUBURBAN ACE HARDWARE 2 WEED WHIPS PUBLIC W 607.05 WEBBER REC. DESIGN INC. NEW BASKETBALL EQUIPMENT PUBLIC W 1,604.96 *** TOTAL FOR DEPT 65 3,989.96 PIPE SERVICES CORP. TV INSPECT - IOWA/MAPLE SANITARY 320.00 *** TOTAL FOR DEPT 75 320.00 MUSKA ELECTRIC LOCATE WIRES AT CURTIS F STORM DR 568.16 PIPE SERVICES CORP. TV INSPECT - IOWA/MAPLE STORM DR 320.00 SHERMIK TREE FARMS INC 2 TREE TRANSPLANTS STORM DR 400.00 *** TOTAL FOR DEPT 76 1,288.16 *** TOTAL FOR BANK O1 27,321.47 *** GRAND TOTAL *** 27,321.47 9 PERIOD END DATE 05/31/04 **FILE NOT UPDATED** PAGE 1 SYSTEM DATE 05/28/04 C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME CHECK CHECK ~YPE DATE NUMBER NUMBER AMOUNT COM 5 28 04 6 SUSAN GEHRZ 33635 193.07 COM 5 28 04 12 LAURA A. KUETTEL 33636 277.05 COM 5 28 04 13 PETER C. LINDSTROM 33637 277.05 COM 5 28 04 14 RICHARD P TALBOT JR 33638 7.05 COM 5 28 04 15 ROBERT E LAMB 33639 277.05 COM 5 28 04 34 CLEMENT KURHAJETZ 33640 290.99 COM 5 28 04 42 MICHAEL D CLARKIN 33641 108.52 COM 5 28 04 66 ALFRED HERNANDEZ 33642 55.41 COM 5 28 04 74 MARK J ALLEN 33643 138.52 COM 5 28 04 65 DANIEL S JOHNSON-POWERS 33644 54.64 COM 5 28 04 91 RICHARD H HINRICHS 33645 38.64 COM 5 28 04 1003 HEATHER WORTHINGTON 33648 1501.84 COM 5 28 04 1007 PATRICIA PHILLIPS 33649 479.24 COM 5 28 04 1013 WILLIAM MAERTZ 33650 1629.84 COM 5 28 04 1030 MARY A. KODLUBOY 33651 1338.63 COM 5 28 04 1033 DAVE TRETSVEN 33652 1050.35 COM 5 28 04 1038 DEBORAH K JONES 33653 1202.30 COM 5 28 04 1136 ROLAND 0 OLSON 33654 1371.61 COM 5 28 04 1137 MARK C. HANSMEIER 33655 435.17 COM 5 28 04 1138 ANN E. DAVY 33656 317.30 COM 5 28 04 1143 COLIN B CALLAHAN 33657 856.33 COM 5 28 04 1144 ANITA TWAROSKI 33658 172.88 COM 5 28 04 1169 JAY PAUL KURTIS 33659 561.83 COM 5 28 04 1178 PETER M FISCHER 33660 548.14 . COMPUTER CHECKS 13183.45 MANUAL CHECKS .00 NOTICES OF DEPOSIT .00 ****TOTALS**** 13183.45 • to ACCOUNT NUMBER MINIMUM DUE NEW BALANCE AMOUNT PAID Retailers National Bank an affiliate of _ t~~~ ~ ~ $23.90 $23.90 ~~ • C~`~ • • INVOICE Invoice No. 0813030 Invoice Date 5/19/2004 Invoice Amount _ $23.90 Account Number TARGET COMMERCIAL INVOICE P.O. BOX 59228 MINNEAPOLIS, MN 55459-0228 I~I~I~~I~I~~I~~I~I~I~I~1~~11~~~~~1~1~~1~11„I~II~~~I lobos-ooooiss CITY OF FALCON HTS 2077 LARPENTEUR AVE W SAINT PAUL, MN 55113-5551 I~I~I~~I~I~~~~II~~~II~~II~~I~I~~I~I~~I~I,~~~III~~~II~~~I~I~I~I MAIL THIS PORTION WITH YOUR PAYMENT I N VO I C E ~~~ ~ ~ ~®®~ Invoice No: 0813030 Invoice Date: 5/19/2004 Account Numbe . Invoice Amount: $23.90 Payment Terms: Net 30 Da s Y Gi, Mo. Day Reference No. Store Department Description Amount ', 05 19 000100813030 0001 00001 CENTRAL CHECKOUT $23.90 Credit for Commercial Accounts is extended by Target Corporation. Questions regarding your Internet order Call 1-888-304-4000. Purchase Order No. Invoice_Date Invoice No. -..Account No: OOOOQ00 5/19/2004 0813030 ~~~ 1 Remit payment to address below using the top portion of this invoice and the envelope provided • ~ Target +. Commercial Invoice ;j P.O. Box 59228 I;I Minneapolis, MN 55459-0228 ;, NOTICE: See reverse side for important information. Invoice Amount $23.90 ~ Net 30 Days ,l Ralallara Natlanal Bank an a 'ala ~.%~R~TARGET CONSENT G2 6/9/04 ITEM: Appointment of Michael Poeschl to the Fire Department SUBMITTED BY: Chief Kurhajetz, FHFD REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The Fire Department is recommending the appointment of Michael Poeschl to the Falcon Heights Fire Department. Mr. Poeschl served as a firefighter in Falcon Heights previously; however, because of job/time constraints, he resigned from the Department. He is now in a position where he would like to serve on the Fire Department again. ACTION REQUESTED: • Appoint Michael Poeschl to the Falcon Heights Fire Department, pending outcome of the physical and a background check n U is • • • CONSENT G3 6/9/04 ITEM: SUBMITTED BY: REVIEWED BY: EXPLANATION: Approval of the first partial pay estimate to Jay Brothers, Inc., in the amount of $32,538.83 for the 2004 Curtiss Field Pond Improvements Project Heather Worthington, City Administrator Terry Maurer, City Engineer Bill Maertz, Director of Parks and Public Works Summary: The Council is being asked to approve the first partial pay estimate for the 2004 Curtiss Field Pond Improvements Project. The total amount contracted for this project was $323,702.71. Terry Maurer, City Engineer, has recommended approval of this partial pay estimate, for work completed from May 6 through June 4, 2004 The total for this pay estimate is $32,538.83, with a retainage of $1,712.57. ATTACHMENTS: • Partial Pay Estimate on pages ~ 1 ACTION REQUESTED: • Approval of the first partial pay estimate to Jay Brothers, Inc., for the 2004 Curtiss Field Pond Improvements in the amount of $32,538.83 l3 ~/I ~J I 1 PA9TIAt 1AYMlM ESTIMT! fiD. t FROM: Me~, 2004 TO: June 4, 2004 CONTRACTOfl: JAY EROS INC ADDRESS: P.O. Box 824, 9218 Leke Drive NE, Forst lake, MN 6502ri OWNER: CITY OF FALCON HEIGHTS, MINNESOTA PROJECT: CURTISS FIElO PARK POND.811550.1 COMPLETION DATE ORIOINAL• Au0uri 16, 2004 REVISED: 4QNTPA~f}?E>NS.:.:.:.:~:::: ::: :•3EUB~P.R10p:_:;:; ;,.,.tDtA~;T~gK7E::: 3YD ...c~6GN)RY[ON.;.:.;.:._ . „ .bNf[:.:.:.:•:•p7>(...:•:• ;k1PAT'.,.,.• ::~:13T?r; ~:~~~~AIIdClCSi~; ;':~QT?Yi:~~:~AK1EifJIt1Y: ~.~:~~~ AMOUNT OF CONTRACT ORIOINAL• 5329,702.77 REVISED: SCHEDULE I.O REMOVALS 1 2021.601 MOBILIZATION LB i 7,000.00 0.6 3,5D0.00 0.5 3,500.00 2 2101.501 CLEARING TREE > 4' DIAMETER ACRE 0.6 1,000.00 0.5 SOD.00 0.5 500.00 9 2701.502 CLEARING TREE>4'DIAMETER TREE 11 150.00 6 900.OD a 800.00 4 2101.606 GRUBBING TREE > 4' DIAMETER ACRE 0.5 1,000.00 0.5 600.00 0.5 500.00 5 2107.507 GRUBBING TREE>4'DIAMETER TREE 11 100.00 6 BOO.OD 6 600.00 6 2104.501 REMOVE CONCRETE CURB AND GUTTER LF 296 2.50 80 225.00 90 225.00 7 2104.501 REMOVE 72' CMP LF 86 6.00 123 736.00 723 736.00 6 2104.601 REMOVE 15' CMP LF 135 8.00 123 736.00 123 739.00 9 2104.501 REMOVE 24'CMP LF 245 7.00 0 O.OD 0 0.00 1D 2104.501 REMOVE 98'RCP LF 24 8.00 0 0.00 0 0.00 11 2104.501 REMOVE CHAIN UNK FENCE ~ LF 7355 3.00 1314 9,94200 1314 9,94200 12 2704,505 REMOVE CONCRETE PAVEMENT en0 SIDEWALK SV 490 1,00 339 699.00 ~g ~g ~ 13 2104.505 REMOVE BRUMINOUS PAVEMENT (FULL DEPTH) SV 2265 0.80 1928 1,54240 1928 1,54240 14 2104.509 REMOVE CONCRETE DRAINAGE STRUCTURE EA 6 20000 5 100000 5 700000 15 2704.509 REMOVE BENCH EA 3 35.D0 9 105.00 3 105.00 16 2104.509 REMOVE BASKETBALL HOOP EA 7 50.00 1 80.00 1 80,00 17 2104.511 SAWING CONCRETE PAVEMENT - LF 42 4.00 0 0.00 0 0.00 16 2104.523 SALVAGE SIGN EA 7 60.00 7 420.00 7 420.00 19 2104.523 SALVAGE 96' RC FLARED END SECTION EA 1 250.00 0 0.00 0 0.00 20 2104.801 HAUL SALVAGED MATERIAL - ~ ~ LS t 200.00 0 0.00 0 0.00 21 2104,609 ABANDON 12" CMP LF 43 7.00 0 0.00 0 O.OD 22 2292.501 MILLING ASPHALT PAVEMENT SY 181 5.00 0 0.00 0 0.00 T SCHEDULE 1.0 REMOVALS TOTALS 15,129.40 16,129.40 SCHEDULE 2.0 STORM SEWER 23 2601.515 15" RC PIPE APRON EA 2 925.00 0 0.00 0 0.D0 24 2507.516 30' RC PIPE APRON EA 1 480.00 0 0.00 () 0.00 25 2501.602 16' TRASH GUARD EA 2 90D.00 0 0.00 0 0.00 28 2.501.602 30" TRASH GUARD EA 1 702.00 0 0.00 0 0.00 27 2501.602 TRASH GUARD FOR 36" SALVAGED FES EA 1 B65.OD 0 0.00 0 0.00 28 2503.b41 15° RC PIPE SEWER DESIGN 9008 CL V LF 220 24.OD 131 3,144.00 131 3,144.00 29 2509.541 24' RC PIPE SEWER DESIGN 3008 CL III LF 139 39.00 0 0.00 0 0.00 30 2503.541 27' RC PIPE SEWER DESIGN 30D8 CL III LF 30 43.OD 0 0.00 0 0.00 91 2503.641 30" RC PIPE SEWER DESIGN 3006 CL III LF 106 82.00 94 6,628.00 !M 5,828.00 32 2509.602 CONNECT TO EXISTING STORM SEWER EA I 2W.00 0 0.00 0 0.00 93 2506.502 CONSTRUCT DRAINAGE STRUCTURE DES 48" EA 4 1250,00 2 2,60000 2 250000 94 2506.502 CONSTRUCT DRAINAGE STRUCTURE DES 27' EA 2 650.OD 1 850,00 1 &50.00 35 2506.602 ADJUST FRAME RING AND CASTING EA 3 200.00 0 0.OO 0 0.00 o:\Pro7\81155D1\Paribl PoY Eatlmola\PaWs1-0W2D0-/1.FIS PAGE 1 14 I• • :~:~GONTR/! .. . OTi rtE1WSi~~:~>:~:~i~c i~ :: ~iUe 7~iaori~::: :::: taral; fir tigt~::::: MnUb ::::::::::::::::::::::::::::::::~:~:::::::::::::::::::::::::::::::::::;:;:;:::;:::;:;:;:::::;:;::::::;:;:;:::::::;:::;:::::::::::;:::: :REM: ;; Nk?,:, , ,.;:aTx-......:::V!?7:::~ :~~'~T?~i~:~'~:ifMUigaT~' ::~:giyi:::~::ii/i4iylyr: -; i; ipp}ilUESi~'~ i 96 2511.501 CLASS III RANDOM RIP RAP CY 45 50.00 0 D.00 0 0.00 37 2560.602 INSTALL SALVAGED 96' APRON EA 1 160.00 D 0.00 0 0.00 T SCHEDULE 2.0 STORM SEWER TOTALS 12 122 00 12 122.00 SCHEDULE 3.0 WATERMAIN 36 2104501 REMOVE WATERMAIN LF 265 10.00 0 0.00 0 0.00 39 2504.602 WATER UTILITY HOLE EA 2 500.00 0 O.OD 0 0.00 40 2504.602 WATERMAIN OFFSET TRENCH EA 2 800.00 0 0.00 0 0.00 41 2504.803 WATERMAIN TRENCH LF 265 13.00 0 0.00 0 0.00 T SCHEDULE 9.0 WATERMAIN TOTALS 0.00 0.00 SCHEDULE 4.0 GRADING AND PAVEMENTS 42 2105.501 COMMON IXCAVATION (P) CY 3700 6.00 0 0.00 0 0.00 43 2105.501 ADDRIONAL POND EXCAVATION (P) CY 770 7.W 0 0.00 0 0.00 44 2105.522 6ELECT pRANULAR BORROW (CV) (P) CY 770 9.00 0 0.00 0 0.00 45 2211.601 CLAS65 AGGREGATE BASE TN 900 16.00 0 0.00 0 0.00 46 2350.501 TYPE LV3 WEARING COURSE MIXTURE (C) TN 110 76.00 0 0.00 0 0.00 2' BTUMINOUS PAVEMENT BASKETBALL COURT TYPE LV3 WEARING 47 2350.501 COURSE MIXTURE TN 22 76.00 0 0.00 0 0.00 48 2350.502 TYPE LV9 NON-WEARiNp COURSE MIXTURE (C) TN 140 76.00 0 0.00 0 D.00 49 2357.602 BITUMINOUS MATERIAL FOR TACK COAT GAL 70 4.05 0 0.00 0 0.00 50 2521.501 4' CONCRETE WALK SF 70350 3.00 0 0.00 0 0.00 51 2521.507 6' CONCRETE DRIVEWAY PAVEMEM SY 63 27.40 0 0.00 0 0.00 52 2521.818 6' COLORED AND STAMPED CONCRETE CROSSWALK SF 162 18.90 0 0.00 0 0.00 53 2531.501 CONCRETE CURB AND PUTTER DES. B818 LF 520 1d.85 0 0.00 0 0.00 54 2531.602 PEDESTRIAN CURB RAMP EA 5 1,095.OD 0 0.00 0 0.00 55 2583.601 TRAFFIC CONTROL LS 1 500.00 0 0.00 0 O.OD 56 2573.602 TEMPORARY ROCK CONSTRUCTION EMRANCE LS 1 1,000.00 0 0.00 0 O.OD T SCHEDULE 4.0 GRADING AND PAVEMENTS TOTALS 0.00 0.00 SCHEDULE 5.0 PARK APPURTENANCES 57 2100.601 pAZE80 LS 1 25,000.00 0.28 7,OD0.00 0.28 7,000.00 68 2100.601 PALM GAZEBO LB 1 2,000.00 0 0.00 0 0.00 68 2540.602 BENCH EA 7 1,050.00 0 0.00 0 0.00 60 2540.602 WASTE RECEPTACLE EA 2 1,100.00 0 0.00 D 0.00 61 2545.501 GAZEBO LIGHTING LB 1 13,125.00 0 0.00 0 D.OD 62 2557.603 6-FOOT VINYL COATED CHAIN LINK FENCE LF 220 21.50 0 0.00 0 0.00 63 2557.603 12-FOOT VINYL COATED CHAIN LINK FENCE LF 80 31.75 0 0.00 0 0.00 64 2557.603 ORNAMENTAL FENCE DESIGN SPECIAL LF 170 60.00 0 0.00 0 0.00 65 SPEC INSTALL BASKETBALL HOOP GROUND ANCHOR EA 1 1,195.00 0 0.00 D 0.00 T SCHEIXJLE 5,0 PARK APPURTENANCES TOTALS 700000 700000 SCHEDULE B.0 LANDSCAPE PLANTING 66 2105.526 SELECT TOPSOIL BORROW (P) CY 350 10.00 0 0.00 0 0.00 87 2105.607 AMENDED SOIL CY 101.64 50.00 0 D.OD 0 0.00 68 2571.602 TREES OVERSTORY (CARPE CAL) EACH 6 640.00 0 0.00 0 0.00 69 2571.602 DECIDUOUS SHADE TREES EACH 9 615.00 0 0.00 0 D.OD 70 2571.602 EVERGREEN TREES EACH 8 300.00 0 0.00 0 D.00 71 2571.602 DECIDUOUS ORNAMENTAL TREES EACH 46 216.00 0 0.00 0 0.00 72 2571.602 DECIDUOUS SHRUBS EACH 109 52.50 0 0.00 0 0.00 73 2571.802 PERENNIALS EACH 701 15.75 D 0.00 0 0.00 74 2571.602 GRASSES EACH 26 21.00 0 0.00 0 0.00 o: \qq\61155D1\Parllq PaY EStlrtgl%\POyaal~Ob02D!-BI x19 PHGE 1 IS • ........... .... .......... .... ON1Ak .T:.. . ::G C JEEtn.S:~~~~: ~: ~: ~:~: ~:::;EHISY~Fi100:::::: ::::::TOTAL: X41 bh?7=~:: ~: tFE ~:: ?,w ................................... nEBCwPTION::: ......,.,.;.,.::::~:::uNa :.,.,... ....aTY:::;:;:; : ;:yug1T:;:::: :::alai : ~' ~: ~' ~iotirar: :ohlcf~ ::: :: 75 2575.505 SOD 76 2575.511 TYPE 1 MULCH (DISC ANCHORED) CATEGORY 3 EROSION COMROL BLANKET (INCLUDES 77 2575.523 MAINTENANCE) 78 2575.532 COMMERCIAL FERTILIZER ANALYSIS 22-5-10 79 2575.605 MARSH SITE MIX BO 2575.608 WETTER SITE SEED MIX 81 2575.606 MARSH WETTER SITE MIX 62 2575.606 GRASS SEED(TVPE 280) 83 2575.806 GRA59 SEED (TYPE 150) 84 2573.502 HEAW DULY SILT FENCE T SCHEDULE 6.0 LANDSCAPE PLANING TOTAL SCHEDULE 7.0 DEWATERING (SUPPLEMENTAL AGREEMENT N0.1) 86 2105.601 DEWATERING T SCHEDULE 7.0 DEWATERING TOTAL PAY ESTIMATE SUMMARY T SCHEDULE 1.0 REMOVALS TOTAL T SCHEDULE 20 STORM SEWER TOTAL T SCHEDULE 3.0 WATERMAIN TOTAL T SCHEDULE 4.0 GRADING AND PAVEMENTS TOTAL T SCHEDULE 5.0 PARK APPURTENANCES TOTAL T SCHEDULE B.0 LANDSCAPE PLANTING TOTAL • T SCHEDULE 7.0 DEWATERING TOTAL TOTAL BID SUMMARY THIS PER10D TOTAL BID SUMMARY TO DATE SY 7574 2.94 TN 2.56 420.00 SY 4200 1.76 LB 130 210 LB 7.5 357.OD LB 3.5 357.00 LB 1 357.00 LB 64 21.00 LB 64 16.80 LF 520 250 Ls t 7,ns.oo 0 0.00 D 0.00 0 0.00 0 0.00 0 0.00 0 o.ao 0 D.00 0 0.00 0 0.00 0 D.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 o.oo o.oo 0 0.00 0 o.ao o.oo o.oo TOTAL THIS PERIOD TOTAL TO DATE 15,129.4D 15,129,40 12,122.00 12,122.00 0.00 0.00 0.00 0.00 7,000.OD 7.000.00 0.00 0.00 o.oo o.oo 34,251.40 94,251.40 :::::T~ ..:......:.........:.::::: TLS .. 7J~"F~. AMOUNT EARNED ..................... ................................ ................ .. .. ...... .... 34.251.40 ...... ........ $34.251.40 AMOUNT RETAINED 1,712.57 $1,712.57 MATERIAL ON SITE ..................... ..............................:'' 0.00 :........~~~'~.~:: 'MATERIAL DEDUCT. 0 ~ ~ ~ PREVIOUS PAYMENTS ................... ......................................................... ........'~~ ... 50.00 AMOUNT DUE 32,538.83 $32,538.83 o:lpioJ\611SSOJ\PaMal Pay E,rimae~lPoye,tne0x4-kl.sls PAGE 9 16 I hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. CONTRACTOR: JAY BROS. INC. BY: TITLE: DATE: • I/,.D JUti~ 3; o ~~ Based on the ENGINEER'S on-site inspections as an experienced and qualified design professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, tc the best of his knowledge and belief, that the quantities shown by this estimate are correct and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recommended is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceedures of construction or safety precautions or programs incident thereto or that the ENGINEER has made any examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that tftle to any of the work, materials, or equipment has passed to the Owner free and clear of any lain, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. ENG/NEEAHOWARD R. GREEN COMPANY BY: C~ TITLE: J ' ~,~ u ~- DATE: U C~'~-C. 3 , zJ ~7 St. Paul Regional Water Services BY: TITLE: ~, ~ ~ (~ DATE: ~/ I ~ /~~ Approved by Owner/Commission CITY OF FALCON HEIGHTS BY: TITLE: DATE: • O: tPtoj\820380)\OW I \Parlld Payrtienis\END.xh PAGE I