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Home My WebLink AboutCCAgenda_03Dec10r1 LJ CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA December 10, 2003 C A. CALL TO ORDER: 7:00 PM B. ROLL CALL: GEHRZ KUETTEL LAMB LINDSTROM TALBOT WORTHINGTON SHEA KODLUBOY ATTORNEY ENGINEER C. COMMUNITY FORUM: D. PRESENTATION: Donation from Falcon Heights/Lauderdale Lions Club for Playground Equipment at Community Park E. APPROVAL OF MINUTES: The December 8, 2003 Council meeting minutes will be available for Council consideration at the January 7, 2004 Council meeting. F. PUBLIC HEARINGS: None Scheduled G. CONSENT AGENDA: 1. General Disbursements through December 5, 2003: $ 33,345.14 2. Payroll (11/15/03-11/30/03): $ 11,569.20 3. Liquor Licenses 4. Increase Budget Line Items in the Community Development Fund 5. Establish the budget line items of the Special Revenue Fund CERT/CCC 6. Increase Budget Line Items in the Special Revenue Fund 204 FALCON HEIGHTS CITY COUNCIL AGENDA December 10, 2003 H. POLICY AGENDA: 1. Consideration of Resolution 03-24 Adopting the 2004 Levy 2. Consideration of Resolution 03-25 Adopting the 2004 Budget 3. Purchase of 10 SCBA Units for Fire Department 4. Establishment of NE Quadrant Traffic Task Force 5. Consideration of Technology Upgrades I. REPORTS FROM COUNCIL MEMBERS: J. INFORMATION AND ANNOUNCEMENTS: K. ADJOURNMENT -2- • • ITEM: Disbursements and Payroll SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary CONSENT Gl 12/10/03 1. General Disbursements through November 7, 2003 in the Amount of: $106,471.89 2. Payroll (1015/03-10/30/03) in the Amount of: $ 11,086.32 ATTACHMENTS: • General Disbursements • Payroll • ACTION REQUESTED: • Approval DATE 12/01/03 TIME 08:40 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 12-5-03 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT ` n 1 a~IQ -------- --- --------- - --------- --- -------- --- C~,. ~//~/ ACORDIA AMINISTRATOR BOND -------- 350.00 ~/-/ IINN~~"""""" ACORDIA FINANCE DIRECTOR BOND -------- 350.00 MINNESOTA STATE TREASURER 3RD QTR BLDG SURCHARGES -------- 1,547.99 *** TOTAL FOR DEPT 00 2,247.99 42877 MN NCPERS LIFE INSURANCE POSTIGO DEC/03 ADMINIST 16.00 42871 PERA NOV 16-30 PERA ADMINIST 1,418.61 42836 U.S. POSTMASTER POSTAGE STAMPS ADMINIST 700.00 ASSOC. OF METROPOLITAN NOV MEETING EXPS ADMINIST 30.00 *** TOTAL FOR DEPT 12 2,164.61 CASH COPY CHRGS/BUDGET FINANCE 4.63 *** TOTAL FOR DEPT 13 4.63 CAMPBELL KNUTSON GENERAL SVGS LEGAL 481.44 *** TOTAL FOR DEPT 14 481.44 CASH FOOD DELIVERY/ELECTIONS ELECTION 15.00 CASH FOOD DELIVERY/ELECTIONS ELECTION 5.00 CASH ELECTION JUDGES COFFEE/S ELECTION 44.92 RAMSEY COUNTY PROP/RECORD BALLOTS FOR ELECTION ELECTION 238.56 *** TOTAL FOR DEPT 15 303.48 .2873 MCI WORLDCOM RES SVC LONG DISTANCE CHRGS COMMUNIC 18.27 NEXTEL COMMUNICATIONS,INC WIRELESS SVC OCT22/NOV21 COMMUNIC 26.15 *** TOTAL FOR DEPT 16 44.42 CASH REFUND TO MIDWEST ROOFNG PLANNING 6.00 42877 MN NCPERS LIFE INSURANCE JONES DEC/03 PLANNING 16.00 *** TOTAL FOR DEPT 17 22.00 XCEL ENERGY CIVIL DEFENSE SIREN ELEC EMERGENC 6.28 NEXTEL COMMUNICATIONS,INC WIRELESS SVC OCT22/NOV21 EMERGENC 39.23 *** TOTAL FOR DEPT 21 45.51 HUGHES & COSTELLO DEC/03 PRESECUTIONS PROSECUT 2,681.00 *** TOTAL FOR DEPT 23 2,681.00 AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIREHALL FIRE FIG 52.77 KEEPRS,INC./CY'S UNIFORMS TIE FIRE FIG 5.95 INTR NATL ASSOC FIRECHIEF MEMBERHIP FIRE FIG 210.00 HENN TECH COLLEGE FIRE SCHOOL/HINDRICH/REZ FIRE FIG 498.40 MED-COMPASS FIT TESTS FOR SCBA MASKS FIRE FIG 192.50 42876 SUBURBAN ACE HARDWARE 50' HOSE AND TRASH BAGS FIRE FIG 69.20 SUPERAMERICA FUEL FIRE FIG 103.71 VISIONARY SYSTEMS LTD FIRE HOUSE SOFTWARE SUPP FIRE FIG 100.00 *** TOTAL FOR DEPT 24 1,232.53 BROWNING-FERRIS IND. DEC/03 WASTE CITY HAL 254.81 BOARD OF WATER COMMISSNRS H2O CITY HAL 15.29 BOARD OF WATER COMMISSNRS S.S. CITY HAL 11.69 CASH OSHA TNG /COOKIES CITY HAL 16.45 CINTAS CORPORATION #470 RUG SVC CITY HALL CZTY HAL 62.83 DATE 12/01/03 TIME 08:40 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 12-5-03 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT EQUIPMENT SUPPLY INC HEATER REPAIR/PILOT ASSM CITY HAL 504. 66 HERMES FLORAL COMPANY SPRUCE TIPS FOR ENTRY CITY HAL 72. 42 42876 SUEURBAN ACE HARDWARE ELECTRICAL SUPPLIES CITY HAL 16. 05 42876 SUBURBAN ACE HARDWARE CLEANING SUPPLIES CITY HAL 54. 26 NEXTEL COMMUNICATIONS,INC WIRELESS SVC OCT22/NOV21 CITY HAL 65. 39 *** TOTAL FOR DEPT 31 1,073. 85 BUMPER TO BUMPER FELX TUBING/MUFFLER CLMP STREETS 46. 63 42874 HOME DEPOT CRC/GECF SOIL/PEA GRAVEL STREETS 13. 79 KATH FUEL OIL COMPANIES HYDRAULIC FUID STREETS 27. 16 MUSKA ELECTRIC 4 STREET LITE BULBS STREETS 78. 81 42876 SUBURBAN ACE HARDWARE BATTERY/WINDSHIELD WASH STREETS 32. 37 SUPERAMERICA FUEL STREETS 119. 55 *** TOTAL FOR DEPT 32 318. 31 BOARD OF WATER COMMISSNRS H2O PARK & R 19. 48 BOARD OF WATER COMMISSNRS S.S. PARK & R 23. 38 42877 MN NCPERS LIFE INSURANCE MAERTZ DEC/03 PARK & R 16. 00 XCEL ENERGY PROTECTIVE LIGHTING PARK & R 22. 13 ON SITE SANITATION PORTABLE TOILET COMM PK PARK & R 78. 64 42876 SUBURBAN ACE HARDWARE GLOVES/FASTENERS/NAILS/I PARK & R 126. 51 SUPERAMERICA FUEL PARK & R 21 .71 QWEST TELEPHONE EXP PARK & R 111 .38 *** TOTAL FOR DEPT 41 419 .23 INDEPENDENT SCHOOL 623 OPEN GYM EXPS PARK PRO 170 .00 *** TOTAL FOR DEPT 50 170 .00 GALL'S INCORPORATED 4 IN 1 EMERG TOOL CCC/CERT 276 .69 GALL'S INCORPORATED GAUZE/TAPE/SCISSORS CCC/CERT 157 .22 GEHRZ, SUE REIMB CERT TNG KITS CCC/CERT 489 .37 INDUSTRIAL SAFETY CO FLOURESCENT YELLOW TAPE CCC/CERT 53 .18 MTS SAFETY PRODUCTS INC CERT GEAR WITH ITEMS CCC/CERT 972 .55 *** TOTAL FOR DEPT 54 1,949 .01 BROWNING-FERRIS IND. DEC/03 RAMSEY CTY CEC SOLID WA 142 .69 BROWNING-FERRIS IND. SOLID WASTE MGMT TAX SOLID WA 43 .32 E-Z RECYCLING, INC. DEC/03 RECYCLING SOLID WA 2,559 .40 *** TOTAL FOR DEPT 56 2,745 .41 EMERGENCY APPARATUS MAINT 753 REBUILD TRANSMISSION FIRE & R 3,341.55 *** TOTAL FOR DEPT 64 3,341.55 ZARNOTH BRUSH WORKS 26" BROOM/SWEEPER REFILL PUBLIC W 319.18 *** TOTAL FOR DEPT 65 319.18 42875 TARGET FILM FOR SEWER INSPECTNS SANITARY 25.21 *** TOTAL FOR DEPT 75 25.21 42874 HOME DEPOT CRC/GECF SIGN SUPPLIES STORM DR 133.41 MIKE MCPHILLIPS INC FALL STREET SWEEPING STORM DR 10,000.00 *** TOTAL FOR DEPT 76 10,133.41 CAMPBELL KNUTSON SE CORNER DEVELOPMENT COMM. DE 3,618.59 3 DATE 12/01/03 TIME 08:40 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3 APPROVAL OF BILLS PERIOD ENDING: 12-5-03 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT CASH ICE/GROUND BREAKING EVNT COMM. DE 2.78 42872 MONICA JOHN TEMPORARY EASEMENT COMM. DE 1.00 *** TOTAL FOR DEPT 79 3,622.37 *** TOTAL FOR BANK O1 33,345.14 *** GRAND TOTAL *** 33,345.14 i• 4 PERIOD END DATE 11/30/03 **FILE NOT UPDATED** PAGE 1 SYSTEM DATE 11/22/03 C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM 11 26 03 6 SUSAN GEHRZ 33231 303.34 COM 11 26 03 12 LAURA A. KUETTEL 33232 277.05 COM 11 26 03 13 PETER C. LINDSTROM 33233 277.05 COM 11 26 03 14 RICHARD P TALBOT JR 33234 177.05 COM 11 26 03 15 ROBERT E LAMB 33235 277.05 COM 11 26 03 34 CLEMENT KURHAJETZ 33236 287.20 COM 11 26 03 42 MICHAEL D CLARKIN 33237 108.52 COM 11 26 03 66 ALFRED HERNANDEZ 33238 55.41 COM 11 26 03 74 MARK J ALLEN 33239 138.52 COM 11 26 03 85 DANIEL S JOHNSON-POWERS 33240 54.64 COM 11 26 03 91 RICHARD H HINRICHS 33241 38.64 COM 11 26 03 1003 HEATHER WORTHINGTON 33244 1350.21 COM 11 26 03 1007 PATRICIA PHILLIPS 33245 306.55 COM 11 26 03 1013 WILLIAM MAERTZ 33246 1557.59 COM 11 26 03 1030 MARY A. KODLUBOY 33247 1294.76 COM 11 26 03 1033 DAVE TRETSVEN 33248 1119.82 COM 11 26 03 1038 DEBORAH K JONES 33249 1147.19 COM 11 26 03 1041 DANIEL S JOHNSON-POWERS 33250 51.72 COM 11 26 03 1103 DIANE MEYER 33251 419.40 COM 11 26 03 1136 ROLAND O OLSON 33252 1300.00 COM 11 26 03 1143 COLIN B CALLAHAN 33253 398.38 COM 11 26 03 1173 ELIZABETH M POSTIGO 33254 411.38 COM 11 26 03 1181 LEAH A BICKLER 33255 114.29 COM 11 26 03 2045 ANDREW P. SCHIPPEL 33256 103.44 c: c: COMPUTER CHECKS 11569.20 MANUAL CHECKS .00 NOTICES OF DEPOSIT .00 ****TOTALS**** 11569.20 S • CONSENT G2 12/10/03 ITEM: Liquor Licenses SUBMITTED BY: Mary Shea Kodluboy, Deputy Clerk REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: There are three liquor licenses that require Council approval before the end of December. These licenses run from January 1 through December 31 each year. One of the three establishments have returned paperwork, liquor liability insurance and fees required for licensure. Approval of these licenses is contingent upon the City's receipt of all necessary paperwork, insurance, and fees no later than December 31, 2003. ON-SALE LIQUOR, SUNDAY LIQUOR Superior Concepts, Inc. d/b/a Ciatti's Restaurant • OFF-SALE LIQUOR J's Liquor, Inc. 3.2 ON-SALE BEER Pizza Hut C7 ACTION REQUESTED: • Approval, contingent upon the City's receipt of all necessary paperwork, insurance and fees by December 31, 2003. CONSENT G3 12/10/03 ITEM: Increase Budget Line Items in the Community Development Fund (Fund 208) to Reflect the Funds from Metropolitan Council and also Funds from Sherman Associates SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The City received funding from Metropolitan Council and Sherman Associates for the SE Corner Development. These funds were not originally budgeted in the 2003 budget. Even though the funds from Metropolitan Council were intended as pass through funds, these funds need to be increased to the budget line items. The revenue budget line item 208-000- 36400 needs to be increased by $1,753,000. This includes $1,450,000 from Metropolitan Council, $250,000 from Sherman Associates and an additional estimated $53,000 from Sherman Associates for cost reimbursements. Also, The expense line item 208-208-89000 needs to be increased to $1,750,000 to reflect the pass through expenses and also other expenses incurred by • the city to be reimbursed by the developer. Staff requests approval of the increases to the budget line items for both the revenue and expense line items. ACTION REQUESTED: • Approval of increase of revenue budget line 208-000-36400 of $1,753,000. • Approval of increase to expense line item 208-208-81900 of $1,750,000. U CONSENT G4 12/10/03 • ITEM: Establish the Budget Line Items of the Special Revenue Fund CERT/CCC for the CERT/CCC Grant the City received during 2003 SUBMITTED BY: Roland O.Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The city received the CERT/CCC grant after the origina12003 budget was approved. A requirement of the grant was that the funds be accounted for separately from other funds in the city. These grant funds were set up in a separate Special Revenue fund where the revenue and expenses could be kept separate from any other revenues and expenses of the city. A special revenue fund requires that budget line items be established. Staff requests setting up the budget line items for the CERT/CCC grant for 2003: Revenue: 205-000-33610 Expenses: 205-205-60100 (CERT) 205-205-64012 205-205-80320 205-205-80340 205-205-80350 205-205-80360 205-205-80370 Expenses: 205-205-80600 (CCC) 205-205-80601 205-205-86100 205-205-86110 $9,807 $ 650 Salary Program Admin 50 FICA for salary 825 Instructor preparation and delivery 1,907 CERT member equipment 300 CERT Classroom equipment 475 Printing/Distributing CERT materials 600 CERT database costs $ 565 Personnel/Contract Support 35 FICA for personnel/contract support 4,200 Outreach/Public Education 200 CCC Meeting costs TOTAL: $9,807 • ACTION REQUESTED: • Request approval to establish the budget line items for the special revenue fund for the CERT/CCC grant awarded the city 8 CONSENT G5 12/10/03 ITEM: Increase Budget Line Items in the Special Revenue Fund 204 for the Revenue and Expenses Associated with the Folwell Water Main Project SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The revenue and expenses for the Folwell Water Main project are best accounted for in the Special Revenue Water Fund (204) since this was set up originally to fund the repairs and maintenance to the water system of the City. The Folwell Water Main Project is being cost- reimbursed by St Paul Water Utility. The project revenues and expenses were not originally budgeted in the 2003 budget since they were unknown at that time. These projected revenues and expenses need to be added to the existing budget line items. Estimated costs to be reimbursed would be approximately $170,000 (includes estimated engineering fees). The project is not totally completed in 2003, since the final lift of street paving is to be completed in Spring 2004. • REVENUE: 204-000-38010 $170,000 from the St. Paul Water Utility EXPENDITURES : 204-204-94700 ACTION REQUESTED: $170,000 Infrastructure Improvements • Amend the budget line items of the Special Revenue Water Fund to reflect the Folwell Water Main project revenue and expenditures 9 POLICY Hl 12/10/03 ITEM: Consideration of Resolution 03-24 Adopting the 2003 Property Tax Levy of $874,338 SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Mayor Gehrz, Council members Lamb, Lindstrom, Kuettel and Talbot Roland Olson, Finance Director EXPLANATION: Summary: The council is being asked to adopt Resolution 03-24, approving the property tax levy for 2003 in the amount of $874,338 to support the $1,429,919 operating budget for 2004. The council held a public hearing on the proposed 2004 Levy on December 8, 2003. Purpose: To promote a community that is a good place to work, live, and visit. • ATTACHMENTS: • Resolution 03-24 ACTION REQUESTED • Adoption of Resolution 03-24 • ~o • CITY OF FALCON HEIGHTS COUNCIL RESOLUTION NO: 03-24 DECEMBER 10, 2003 A RESOLUTION CERTIFYING THE 2004 TAX LEVY BE IT RESOLVED that the city council authorizes the city to levy taxes in the amount of $874,338 for the year 2004; and • BE IT FURTHER RESOLVED that the county auditor should extend the tax levy in the amount of $874,338 for the year 2004. Moved by: GEHRZ KUETTEL LAMB LINDSTROM TALBOT Approved by: Susan L. Gehrz, Mayor Date: December 10, 2003 In Favor Against Attested by: Heather M. Worthington City Administrator Date: December 10, 2003 • POLICY H2 12/10/03 ITEM: Consideration of Resolution 03-25 Adopting the 2004 Budget SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Mayor Gehrz, Council members Lamb, Lindstrom, Kuettel and Talbot Roland Olson, Finance Director EXPLANATION: Summary: The council is being asked to adopt Resolution 03-25, approving and adopting the 2004 budget in the amount of $1,429,919. The council held a public hearing on the 2004 Budget on December 8, 2002. Purpose: To promote a community that is a good place to work, live, and visit. ATTACHMENTS: • Resolution 03-25 • General Fund Revenue Budget Summary • i~ RESOLUTION NO: 03-25 CITY OF FALCON HEIGHTS DECEMBER 10, 2003 RESOLUTION ADOPTING THE 2004 BUDGET BE IT RESOLVED by the city council of the City of Falcon Heights that the General Operating • Budget for the year 2004 in the amount of $1,429,919 is adopted. Moved by: GEHRZ In Favor KUETTEL LAMB LINDSTROM TALBOT Against • Approved by: Attested by: Susan L. Gehrz, Mayor December 10, 2003 Date Heather M. Worthington City Administrator December 10, 2003 Date ~3 GENERAL FUND REVENUE BUDGET Compare Compare 2004 2004 budget budget ACCOUNT ACTUAL ACTUAL BUDGET ESTIMATE BUDGET to to D NUMBER ACCOUNT TITLE 2001 2002 2003 2003 2004 2003 estimated budget 2003 PROPERTY TAXES 30111 CURRENT AD VALOREM 504,975 611,839 712,799 711,000 707,281 TAXES 30111 FISCALDISPARI7YTAX 136,202 161,245 161,539 161,539 167,057 30112 DELINQUENT AD VALOREM 3,187 1,333 O 3,274 TOTAL PROPERTY TAXES 644,364 774,417 874,338 875,813 874,338 • • UCENSES & PERM/TS 32110 CONTRACTOR LICENSES 32120 LIQUOR LICENSES 32130 CIGARETTE & AMUSEMENT LICENSES 32140 MISCELLANEOUS BUSINESS LICENSES 32210 BUILDING PERMITS 32220 MECHANICAL PERMITS 32230 PLUMBING PERMITS 32240 OTHER PERMITS TOTAL UCENSES & PERM/TS -0.8% -0.5% 3.4% 3.4% #DIV/0! -100.0% O.O% -0.2% 2,008 1,946 750 1,900 800 6.7% -57.9% 7,150 7,753 6,200 7,000 6,200 0.0% -11.4% 1,210 1,000 1,000 1,000 1,000 O.O% 0.0% 5,901 4,436 3,000 3,000 3,000 O.O% O.O% 34,936 35,212 12,000 24,000 30,000 150.0% 25.0% 5,566 8,300 4,000 5,200 8,000 100.0% 53.8% 1,388 1,609 1,000 1,41 O 2,000 100.0% 41.8°~ 3,456 8,362 2,000 5,000 2,000 O.O% -60.0% 61,615 68,618 29,950 48,510 53,000 77.0% 9.3% /NTERGOVERNMENTAL 33400 STATE GRANTS & AIDS 229,590 239,923 213,738 112,548 112,548 -47.3% O.O% (LGA) 33400 STATE GRANTS & AIDS 169,119 0 O 0 O #DIV/O! #DIV/0! (RAGA) 33400 MARKET VALUE O 74,915 O O O #DIV/O! #DIV/0! HOMESTEAD CREDIT 33410 OTHER 1,707 3,624 1,707 1,707 1,707 O.O% 0.0°~ GRANTS(PERA&TREE DISASTER) 33430 MINNESOTA STATE AID - 35,656 41,827 31,000 35,000 O -100.0% -100.0% DOT 33440 INSURANCE PREMIUM - 31,005 34,770 28,000 41,832 40,000 42.9% -4.4% FIRE 33700 CABLE TV FRANCHISE FEES 31,370 31,623 25,000 30,000 30,000 20.0% 0.0% TOTAL 498,447 426,682 299,445 221,087 184,255 -38.5% -16.7% /NTERGOVERNMENTAL CHARGES FOR SERV/CES 34120 PLAN CHECK FEES 10,107 13,064 4,500 8,000 4,500 O.O% -43.8% 34150 ZONING REVIEW FEES 15 150 100 100 100 O.O% O.0% 34160 ADMINISTRATIVE FEES 177 194 O 200 100 #DIV/O! -50.0% 34170 SALE OF MAPS & COPIES 176 188 150 150 150 O.O% 0.0% 3421 O LAUDERDALE -FIRE 25,111 25,962 20,000 23,000 22,000 1 O.O% -4.3% ICI CONTRACT . 34221 FALSE ALARMS -FIRE 240 1 SO 250 100 200 -20.0% 100 0% 34222 FALSE ALARMS -SECURITY 1,315 1,345 500 800 600 20.0% . -25 0% TOTAL CHANGES FON 37,141 41,083 25,500 32,350 27,650 8.4% . -14 5% SENV/CES . F/NES & FONFE/TS 35110 COURT FINES 87,283 103,237 82,000 88,000 85,000 3.7% -3.4% TOTAL F/NES & FONFE/TS 87,283 103,237 82,0(10 88,000 85,000 3.7% -3.4% SPEC/AL ASSESSMENTS 36100 SPECIAL ASSESSMENTS 0 0 O 0 0 #DIV/O! #DIV/O! TOTAL SPECIAL 0 O 0 O O #DIV/O! #DIV/0! ASSESSMENTS M/SCELL4NEOUS 36211 INTEREST ON INVESTMENTS 77,200 46,237 30,000 32,000 30,000 0.0% -6 3% 36220 FACILITY RENTAL 5,983 8,847 4,000 6,500 5,000 25.0% . -23 1 36400 MISCELLANEOUS 13,030 31,337 16,000 25,000 35,000 118.8% . 40.0% TOTAL M/SCELL,4NEOUS 96,213 86,421 50,000 63,500 70,000 40.0% 10.2% TOTAL NEVENUES 1,425,06 1,500,45 1,361,23 1 ,329,26 1,294,24 -4.92% -2.6% 3 8 3 O 3 OTHER F/NANC/NG BOUNCES 39200 OPERATING TRANSFERS 0 888 22,738 22,738 135,676 496.7% 496.7% RESIDUAL EQUITY 0 O O O O #DIV/O! #DIV/O! TRANSFER • TOTAL OTHEN F/N.4NC/NG 0 888 22,738 22,738 135,676 496.7% 496.7°/u BOUNCES TOTAL NEVENUES & OTHENF/NANC/NG 1,425,06 1,501,341 ,383,97 1 ,351,99 1,429,91 3.32% 5.8°/u BOUNCES 3 6 1 8 g L.J l~ • POLICY H3 12/10/03 ITEM: Purchase of 10 SCBA Units for Fire Department SUBMITTED BY: Heather Worthington, City Administrator Clem Kurhajetz, Fire Chief EXPLANATION: Summary: In mid-2003, the city received a grant in the amount of $12,904.02 for the purchase often (10) Self-Contained Breathing Apparatus (SCBA), with the requirement that the city purchase at least $18,000 worth of equipment in order to receive the grant. The cost per SCBA was estimated at $1,800 for the purpose of that grant, based on information Ramsey County obtained. The Fire Department needs to replace 10 units at this time. When the city bid out the SCBA's, however, the per-unit cost was almost twice that amount, $3,295.00. The city's participation in the original grant would have been $6,000; the participation amount would now be almost $20,045.98. If we do not apply to the County to use this grant by December 31, 2003, we will lose the money. Staff has been exploring all other options, including replacing our SCBA with ahigh-pressure • system (we now have low-pressure SCBA), and obtaining other price quotes. The units we are considering are the lowest price we can get, but these units are not part of Saint Paul's Joint Purchasing Master Contract, unfortunately, as Saint Paul has converted to ahigh-pressure system. If we were to purchase high-pressure units, we would need to convert our entire SCBA group over to high-pressure for safety reasons, and replace our cascade system (which is used for filling the tanks). We estimate that this would exceed the amount we would pay for the low- pressure SCBA we are hoping to replace at this time (approximately $37,500 for the SCBA and $5,000 for the cascade system, for a total of $42,500). For this reason, staff is recommending that we purchase l Olow-pressure SCBA units at a cost of $3,295.00, for a total of $32,950.00, minus the $12,904.02 grant, for a final total of $20,045.98. Staff also considered purchasing fewer units; however, the rate of return on the city's investments is at less than 2% at this time, and the price increase in SCBA units has been close to 5% per year in the last several years. For this reason, it makes sense to replace those ten units now, rather than replace them at a rate of one or two per year for the next five years. The purchase of these units will be funded out of the Public Safety Capital fund, and we will not be replacing any more SCBAs unti12007. ATTACHMENT: • Quote from FES for 10 SCBA units • l~ • CJ POLICY H3 12/10/03 Purchase of 10 SCBA Units for Fire Department (continued) ACTION REQUESTED: • Approval of expenditure in the amount of $20,045.98 for the purchase of 10 SCBA, and application to the County for the grant in the amount of $12,904.02 11 F E S i Falcon Heights Fire Department 2077 -West Larpenteur Avenue Falcon Heights, Minnesota 55113 c/o Chief Kurhaj etz July 8, 2003 uotation MSA Self-Contained Breathing Apparatus (10) #H-i7M51460-OC121-0 .MSA "iTM-A~IlVIIt-Eztreme" Air Mask Complete with following Features: • • Vulcan Carrier /Harness Assemblies w/double-pull waist belt & Chest Strap • Lumbar Support Pad • 30-Minute (2216 psig) Low Pressure Stealth Cylinder • MMR -'/ Turn Regulator Type (Option) with Quick Connect • Ultra Elite Hycar Facepiece Assembly adapted for'/4 Turn Regulators • Ultra Elite Hycar Medium Nosecups • SpeeD-ON Head Harnesses • Standard Type Pressure Gauge $3,295.00 ea. / $32,950.00 Thank you, Sincerely ~~ r n/ ~~z S o -,l Mike Larson President Fire Equipment Specialties, Inc. • P.O. Box 25232 • Woodbury, MN 55125 Telephone (651) 730-4636 • Fax (651) 730-4638 • Mobile (612) 889-1749 • (800) 775-3043 1$ • POLICY H4 12/10/03 ITEM: Establishment of NE Quadrant Traffic Task Force SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Planning Commission EXPLANATION: Summary: In mid-2003, during the public hearing on the new Dino's restaurant site plan, several neighbors in the Crawford/Arona area expressed concern about the amount of cut- through traffic and the speed of that traffic on local, residential streets. At that time, the Planning Commission suggested that a task force be developed to meet, discuss and research these issues. Staff mailed out an invitation to residents in the NE Quadrant on July 16, soliciting members for the task force. We received responses from the following residents and business owners in the area interested in serving on the Task Force: Nina Semmelroth . Jeanette Pasek Doug Bossard Don Sobania Cap Hanson Wendy Noble Thomas McClellan Rachel Berger Jason Adamidis (representing Dinos) Staff will make a brief presentation tonight to the Council regarding growth, congestion, and transportation issues. The powerpoint was graciously provided by the Metropolitan Council's Regional Administrator, Tom Weaver, and will be shown at the first task force meeting on December 16th. After the first meeting, staff will report back to the Council on the Task Force's recommendations for moving forward, and establishing a policy to guide future requests for traffic studies. ACTION REQUESTED: ~ Establishment of the NE Quadrant Traffic Task Force, and endorsement of the roster • 19 • POLICY HS 12/10/03 ITEM: Technology Upgrades Due to the Conversion of the City's Computer Network SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Terre Heiser, City of Roseville IT Coordinator EXPLANATION: Summary: The city is in the process of converting our computer network over to Roseville's network. As part of the conversion, there are several workstations that either need to be upgraded or replaced because the hardware will not support the network program that Roseville uses. Roseville will make new computers available to us at their contract price, and used computers for a nominal fee. In addition, we will be able to purchase software upgrades for some existing computers under their contract arrangement. The following workstations will be updated, or replaced: • Department: Public Works 1 new, 1 used $1,200 Planning 1 new $1,100 Finance 1 new $1,000 Recreation 1 used $100 Forestry 1 used $100 Administration 3 upgrades $1,353 Total $4,853 While this amount does not exceed the administrator's expenditure limit, it is very close, so staff wanted to get Council approval on this expenditure. The funds for this expenditure will be taken from the 2003 CIP allocation under General Capital for Computer replacement in the amount of $4,000, and $853 from the GIS line item in the General Capital portion of the budget. The increased functionality, and network services will also be provided to our GIS efforts, so this is a logical funding source for this expenditure. ACTION REQUESTED: • Approval of expenditure in the amount of $4,853 for the replacement and upgrade of computer equipment due to the conversion of the city's computer network. ~a • I i~ Stratified Percentage Change and Change in Total Property Tax firvm 2003 to Proposed ; On All Residential Property (As of 11/'1212003) ~ 00 ~ (Includes New Construction) ,... ,. .... ~, CCe¢Re'as ~ _..~ ~ _.,µ....M . __~,, z. :. ( OA R - . ' , Arden Hills 621 47 .. 56 808 820 406 187 61 .$233 623 7 15 14 39 12 11 18 256 Blaine 621 0 0 0 0 0 0 0 0 Faican Hei hts 623 29 25 430 687 86 21 11 214. Gem Lake 624 15 33 66 25 7 2 25 140 Lauderdale ~ •623 5 106 464 57 18 5 0 133' Little Canada 623 49 568 935 766 142 73 54 184 624 11 31 23 7 0 2 12 104 Maplewood 622 618 6,196 1,655 120 . 97 20 204 761 623_ 22 50 958 ~ 526 121 43 41 192 624 0 29 3 1 0 0 48 720 Mounds View 621 52 217 846 1,832 634 81 46 242 New Brighton ~ 282 24 49 108 278 102 15 1 246 621 32 100 649 2,570 1,378 332 390 280 North Oaks 621 113 52 67 104 318 238 362 393 624 89 36 181 26 27 6 41 - 150 North St Paul 622 70 2,956 410 50 48 12 23 72 Roseville 621 18 101 275 638 116 22 13 224 623 132 811 1,607 4,985 1,389 499 223 236 Shoreview 621 128 512 3,559 3,054 704 503 262 202 623 30 22 201 328 64 27 23 232 Spring Lake Park 621 1 0 16 36 3 0 2 210 5t.~nthony 282 2 2 152 65 110 58 62 306 St Paul 625 920 26,395 30,327 6,638 3,479 966 1,960 115 Vadnais Heights 621 22 21 ' 117 113 .64 48 11 214 624 267 1,814 1,631 208 51 8 39 98 White Bear Lake 622 0 624 255 5,181 1,779 180 111 39 128 88 White Bear Town 621 1 0 3 1 1 0 1 186 624 167 1,090 2,548 290 87 27 159 124 Total 3,126 46,468 49,832 24,444 9,575 . 3,245 4,220 $130 of Total 3.1% 33.0% 35.4% 17.3% 6.8% 2.3% 3.0% i• i• CITY OF FALCON HEIGHTS COMPARISON OF 2003 PROPERTY TAXES TO 2004 PROPOSED PROPERTY TAXES Median Market Taxable Value Increased from $170,500 TO $191,000 DESCRIPTION _ PAY 2003 PAY 2004 DIFFERENCE i• MEDIUM MARKET VALUE: NET TAX CAPACITY* X LOCAL TAX RATE'"""` (1) NET TAX CAPACITY TAXES: 170,500 191,000 20,500 1705.00 1910.00 205.00 99.405% ~ 98.018% 1694.86 1872.14 177.29 NET TAX CAPACITY 1705.00 X EDUCATIONAL HOMESTEAD CREDIT RATE: variable (2) EDUCATIONAL HOMESTEAD CREDIT AMOUNT: -219.59 -200.05 19.54 TAXABLE MARKET VALUE OF HOME X MARKET TAX RATE (3) MARKET VALUE TAXES: SUMMARY: (1) NET TAX CAPACITY TAXES: (2) EDUCATIONAL HOMESTEAD CREDIT AMOUNT: (3) MARKET VALUE TAXES: 1910.00 205.00 variable 170,500 0.20792% 191,000 0.19573% 20500.00 354.50 373.84 19.34 1694.86 1872.14 177.29 -219.59 -200.05 19.54 354.50 373.84 19.34 TOTAL TAXES DUE: $1,829.77 $2,045.94 $216.17 11.8% INCREASE i• * Net Tax Capacity =Taxable Market Value x Class Rate ** Local tax rate is composed of City, County, School District, and Special Taxing District taxes *** Maximum educational homestead credit of $304.00 for 2004 at a home valued at $76,000. For value over $76,000 then deduct amount times .09%. This would be approximately $200.05 for 2004 CITY OF FALCON HEIGHTS COMPARISON OF 2003 PROPERTY TAXES TO 2004 PROPOSED PROPERTY TAXES Median Market Taxable Value Did Not Increased from $170,500 DESCRIPTION PAY 2003 PAY 2004 DIFFERENCE MEDIUM MARKET VALUE: 170,500 170,500 0 NET TAX CAPACITY* 1705.00 1705.00 0.00 X LOCAL TAX RATE ** ' 99.405% +~ 98.018% `~' (1) NET TAX CAPACITY TAXES: 1694.86 1671.21 -23.65 NET TAX CAPACITY 1705.00 1705.00 0.00 X EDUCATIONAL HOMESTEAD CREDIT RATE: variable variable (2) EDUCATIONAL HOMESTEAD CREDIT AMOUNT: -219.59 -219.59 0.00 • TAXABLE MARKET VALUE OF HOME 170,500 170,500 0.00 X MARKET TAX RATE: 0.20792% ... 0.19573% ~' (3) MARKET VALUE TAXES: 354.50 333.72 -20.78 SUMMARY: (1) NET TAX CAPACITY TAXES: (2) EDUCATIONAL HOMESTEAD CREDIT AMOUNT: (3) MARKET VALUE TAXES: 1694.86 1671.21 -23.65 -219.59 -219.59 0.00 354.50 333.72 -20.78 TOTAL TAXES DUE: $1,829.77 $1,785.34 ($44.43) -2.4% DECREASE * Net Tax Capacity =Taxable Market Value x Class Rate ** Local tax rate is composed of City, County, School District, and Special Taxing District taxes *** Maximum educational homestead credit of $304.00 for 2004 at a home valued at $76,000. For value over $76,000 then • deduct amount times .09%. This would be the same $219.59 for 2004 • CITY OF FALCON HEIGHTS COMPARISON OF 2003 PROPERTY TAXES TO 2004 PROPOSED PROPERTY TAXES t3 ~o Median Market Taxable Value Increased from $170,500 TO $174,000 DESCRIPTION PAY 2003 PAY 2004 DIFFERENCE MEDIUM MARKET VALUE: NET TAX CAPACITY* X LOCAL TAX RATE ** (1) NET TAX CAPACITY TAXES: 170,500 174,000 3,500 1705.00 1740.00 35.00 99.405% 98.018% 1694.86 1705.51 10.66 NET TAX CAPACITY 1705.00 X EDUCATIONAL HOMESTEAD CREDIT RATE: variable (2) EDUCATIONAL HOMESTEAD CREDIT AMOUNT: -219.59 -217.00 2.59 . TAXABLE MARKET VALUE OF HOME 170,500 174,000 3500.00 X MARKET TAX RATE: 0.20792% 0.19573% (3) MARKET VALUE TAXES: 354.50 340.57 -13.93 SUMMARY: (1) NET TAX CAPACITY TAXES: 1694.86 1705.51 10.66 (2) EDUCATIONAL HOMESTEAD CREDIT AMOUNT: -219.59 -217.00 2.59 (3) MARKET VALUE TAXES: 354.50 340.57 -13.93 TOTAL TAXES DUE: $1,829.77 $1,829.08 ($o.s9) O.O% INCREASE * Net Tax Capacity =Taxable Market Value x Class Rate ** Local tax rate is composed of City, County, School District, and Special Taxing District taxes *** Maximum educational homestead credit of $304.00 for 2004 at a home valued at $76,000. For value over $76,000 then • deduct amount times .09%. This would be approximately $217 for 2004 1740.00 35.00 variable • 2000 CENSUS DATA: 42.1 % RENTER-OCCUPIED HOUSING UNITS 57.9% OWNER-OCCUPIED HOUSING UNITS • ~~yf , .f ~ % . ~ ~ • Class Rate Changes 2001 Special Session, Chapter 5, Art. 3, secs. 32 to 36 First tier homestead threshold changed.from $76,000 to $500,000. Transit. Zone abolished. Railroad operating property qualifies for 1St tier C/! rate on one parcel per owner per county. ~ Class rate changes as follows: l~ U ..._... ~ .:~~ ° ~ ~ . , . .2001. 2002: ~. ~. ? . 2003. . ,....:2004 ~. Class 1 a Homestead '~ <_ $76k 1 0 % 1.00% 1.00% 1.00% > $76k and.<= to $500k 1.65% 0% 1.00% 1.00% > $500k 1.65% 1..25% 1.25% 1.25% Class 3a Commercial, Industrial ~ Public Utility including: machinery <_ $150k ~ 2.40% ~ 1:5.0% .50% . 1.50% > $150k 3.40° :00% 2.00% 2.00% Class 4a Residential Non-Hmstd 4 or more units; Hos. itals 2..40% 1.80°10. 1.50% 1'.25°0 New Construction after 6/30/01 Structure Oni 1.25% 1.25% Bounda cit 2.15% Abolished, same as 4a r~ LJ i• TAX CAPACITIES (BEFORE REDUCTIONS FOR TIF AND FD) FINAL PROPOSED % PAY 2003 2004 DIFF DIFF RESIDENTIAL 2,300,964 2,567,384 266,420 11.6% APARTMENTS 299,031 278,440 (20,591) -6.9% COMMERCIAL/INDUSTRIAL 381,078 395,144 14,066 3.7% U • a i• VARIABLES ON CITY PORTION OF TAXES HOMESTEAD CREDIT REDUCTION g,5 CLASS RATE COMPRESSION FOR APTS 14.5 FISCAL DISPARITIES _1 TOTAL: 22 • Tax Aaaeals Available P~op.erty owners can contest their 2003 market value. or classification .of their property ~ ' (on which tleir•2004 taxes are based)~by, filing with the Minnesota~.Tax Court on or before Apri130, 2004. The Tax Court has two divisions -the regular division, whose decisions may be appealed, and the' small claims division, whose decisions are final. If • "the properly is homestead, the appeal can be.made to either division.. Property owners ' were. previously~given.the opportunity to appeal their values- administratively, when ; value notices were mailed in March or at the County Board of Equalization in June. The only other way that 2004 taxes can sti11 be changed is by reducing the. property tax bevy itself.. By attending the TNT hearing, taxpayers can recommend reductions in each taxing authority's 2004 tax levy. If the final levies are reduced from the proposed levies, . property taxes will be reduced accordingly. ~ .. . Pr~merty Tax belief ~. - In 2f~01 the le islature rovided' for enhanced ,roe •tax.relief.~ This will be es ecia 9 P P p Ky p ily . important given the expected increases in property taxes for 2004. We will be . em~ph~a~sizirug the .availability of this program more as we get closer to releasing final ~ ~ . 2004 tax staterments: ~ ~ ~ ~. ' The iegisl~ature provides several different types of propertytax~relief. The homeowners' ' and renters rebates are given to taxpayers whose property taxes are. disproportionate to their income. A targeting refund is also avaiiabie~ for homeowners whose .taxes • increase by mare than 12% from the prior year. No income limits •apply to this refund. ~. Property owners file for the refunds using state form M1-PR that is sent out with state . income tax instructions. The M1-PR form can also be obtained several ways.~They are: • at post offices, Libraries and most banks; • calling the Minnesota Department of Revenue at (651)•296-3781 • on the Internet at: http://www.taxes.state.mn.us; • "dr by writing to: _ ~ ~ ~ . Minnesota Tax Forms . Mail Station• 5510 ~ _ ~ ~ " " St. Paul, MN 55146-5510. • • City of Falcon Heights 2004 Budget Goals Purpose: To sustain this community as a good place to live, work and visa Goal l: To protect the public health and safety. Strategy l: Provide public safety services to citizens. Action Items• ^ Provide a responsive, visible, police service utilizing community oriented policy model ^ Provide a responsive, well-trained fire service ^ Review, re-write and practice the emergency management plan ^ Participate in Metro-wide emergency management planning, activities and exercises ^ Continue to offer training to prepare volunteers to assist with disaster response . Work with other cities, agencies and institutions in Ramsey County to develop a county-wide emergency management inventory and plan ^ Continue to contract with St. Paul for ambulance service ^ Participate in the North Suburban Haz Mat Team Strategy 2: Participate in initiatives designed to prevent crime and the need for emergency responses. Action Items• ^ Promptly remove graffiti from public buildings and provide removal materials for city businesses ^ Research opportunities for using technology to improve crime watch notification ^ Communicate regularly with residents about Homeland Security and the emergency management plan ^ Support the Neighborhood Commission work in planning and coordination Strategy 3: Participate in early intervention programs with juveniles. Action Items: ^ Support Northwest Youth and Family Services (NYFS) ^ Increase referrals to the NYFS • • Strategy 4: Protect the public health. Action Item• ^ Participate in the Ramsey County Gun Lock Program ^ Conduct a study of solid waste and recycling issues, and hold a public dialogue ^ Participate in Ramsey County public health emergency exercises Goa12: To sustain and promote the assets of the city's unique neighborhoods and tax base including commercial, residential and open space uses for present and future generations. Strategy 1: Maintain and enhance the neighborhood and community parks with updated facilities, recreation and community services. Action Items: ^ Maintain community landscaping ^ Maintain a sound maintenance program for public facilities ^ Focus on the quality, appearance, and longevity of public improvements ^ Revisit rental policies and usages annually Strategy 2: Work with businesses and homeowners to maintain a functional and desirable business and residential environment. Action Items: ^ Continue to review and communicate city code requirements to business and commercial property owners ^ Maintain the desirability of neighborhoods through education and code enforcement ^ Communicate community standards through photos and code information on the website ^ Continue the construction phase of the redevelopment of the SE Corner of Snelling and Larpenteur Avenues ^ Monitor and promote the Farmer's Market Strategy 3: Maintain the city's infrastructure. Action Items: ^ Maintain the sidewalk ^ Publicize the availability of housing rehabilitation funds to owners of single and multi-family property ^ Maintain the sanitary sewers and storm sewers ^ Continue with a boulevard tree program for replacement, maintenance and • expansion • Strategy 4: Protect and enhance the physical land use characteristics of the community. Action Items: ^ Rewrite zoning code ^ Create and maintain a community identity along intersections through a streetscape plan ^ Participate in planning discussions and get the required planning expertise to assure that University of Minnesota and State Fair land uses and future inter- government decisions do not negatively impact the city's neighborhoods ^ Expand the use of the GIS system for land use planning and maintaining information on the city's land use and facilities Strategy 5: Pursue community and economic development opportunities and business retention activities. Action Items: ^ Be well informed with the necessary planning, engineering, fmancial and legal expertise when making land use decisions • Encourage public and private investment in new biotech companies that utilize the personnel and equipment resources on the St. Paul campus. Strategy 6: Expand pedestrian and bicycle opportunities. Action Items: ^ Link SE Corner redevelopment to Curtiss Field via pedestrian path ^ Improve trolley path Goa13: To expand opportunities for the interaction and involvement of citizens of all ages in their neighborhoods and community. Strategy 1: Promote and participate in youth development. Action Items: ^ Continue the Junior Leaders program ^ Include youth as commission members ^ Include youth in city meetings, training and courses ^ Informally interact with youth when the opportunity arises ^ Speak about local government at schools or youth related function ^ Recognize youth achievement at City Council meetings and in the newsletter ^ Neil Kwong Award • Strategy 2: Host community/nei hborhood even • g is and activities. Action Items: ^ Annual Ice Cream Social ^ Dead of Winter Event ^ Impromptu neighborhood gatherings ^ Neighborhood Watch and National Night Out activities ^ Recognize Arbor Day ^ Fire Department/Public Safety Open House ^ Encourage volunteers to be involved in community planning activities Strategy 3: Explore, create and provide an array of recreation programming. Action Item: ^ Evaluate the needs for recreation programming for all age groups ^ Provide referrals for alternate programming ^ Manage recreation programming on a seasonal basis ^ Provide space for Falconeers Senior program Strategy 4: Encourage citizens to participate in city government. Action Items: ^ Promote participation by volunteers in any area of city business that is possible ^ Continue web-streaming of council and commission meetings ^ Invite citizens to be participate in all land use planning processes Strategy S: Build stronger community and neighborhood connections Action Items: ^ Distribute the "Welcome to Falcon Heights" booklet ^ Support and promote neighborhood liaisons program ^ Pursue conflict resolution resources for neighbors to use in resolving neighborhood conflicts ^ Increase community building with a more attractive, quarterly newsletter Strategy 6: Maintain and promote our commitment to human rights and diversity Action Items: ^ Promote diversity in our commissions ^ Provide an on-call human rights commission ^ Training session for human rights commission • Goa14: To provide a responsive and effective city government. Strategy I: Establish goals to guide the activities of city staff and commissions. Action Items: ^ Publish a summary of the goals in the city's newsletter and on the website ^ Education residents about property tax ^ Convey these goals to the city's representatives at the legislature, the Metropolitan Council and the county, as well as to neighboring communities ^ Improve web-site and a-mail communication to residents ^ Communicate city code revisions ^ Continue work on waste management activities ^ Hold a truth and taxation hearing Strategy 2: Communicate promptly and clearly with citizens, business owners and institutional representatives by anticipating information needs and quickly responding to questions. Action Items: ^ Provide a photo of new staff members and a description of j obs in the newsletter ^ Improve and expand the city website ^ Use e-mail as a rapid and convenient communication tool ^ Provide monthly flyers on relevant and useful information ^ Provide city information at City Hall Strategy 3: Maintain collaborative relationships with other entities. Action Items: Maintain regular communication with the University of Minnesota ^ Participate in the U of MCampus/Community Advisory Committee ^ Maintain regular communication with the Minnesota State Fair ^ Maintain regular communication with Ramsey County ^ Maintain regular communication with State of Minnesota Maintain regular communication with other Cities Strategy 4: Strive to provide citizens with more efficient and convenient city services. Action Items: Continue to develop, budget for and implement an improved maintenance program for city facilities and infrastructure Retain highly skilled and high functioning employees ^ Institute online payment for goods and services ^ Develop the ability to conduct all city business online • Strategy S: Effectively manage the city's consulting and personnel resources. Action Items: ^ Review and clarify staffmg assignments and responsibilities regularly ^ Evaluate the performance and work assignments of city employees through annual performance reviews ^ Recognize employees with special events ^ Provide employees with affordable resources they require to efficiently and effectively do their jobs, including a training plan and technology resources ^ Provide adequate funds for personnel, equipment and contractors to maintain the city's infrastructure, facilities, public spaces and public improvements ^ Evaluate and review consultant's performance Strategy 6: Effectively manage the city's financial resources. Action Items: ^ Update, and provide awell-researched five year capital improvement program each year ^ Review and adjust all city's fees as part of the annual budgeting process ^ Review, and if necessary, revise contracts with neighboring cities to ensure that costs of providing services to them are covered ^ Research and pursue new revenue sources ^ Review and evaluate the city's long term financial needs and the city's current and future financial resources to meet these needs ^ Continue to research and pursue new opportunities for reducing expense by using more contracts and joint powers agreements to share equipment, personnel, and technology with other levels of government ^ Maintain a contingency fund to be prepared for unexpected, but necessary, expenditures Metropolitan Council ~ .~~~=~~' Building communities that work Environmental Services • December 3, 2003 Heather Worthington pE~ a~ ~ ^~ ~ ~: City Administrator City of Falcon Heights 2077 W. Larpenteur Ave. Falcon Heights, MN 55113-5551 RE: Flow Calculation for the First Quarter of 2004 Cost Allocation Dear Ms. Worthington: The Metropolitan Council Environmental Services Division has measured and/or calculated the flows (units in millions of gallons) for the months of July, August and September 2003 generated within your community to be as follows: Third Quarter 2003: 92.91 This information is considered to be preliminary and maybe adjusted based on further • review. The above flow calculations includes estimates for any unmetered connections that either enter or leave your community. The third quarter 2003 volume shown above will be used to allocate costs for your community during first quarter 2004. If you have any questions or require additional information, please call me at (651)602-1116, or Kyle Colvin at (651)602-1151. Inc ely, onald S. Bluhm Municipal Services Manager DSB:JLE lgtr$04 cc: Glen Skovholt, Metropolitan Council District 14 Jason Willett, Metropolitan Council Environmental Services • www.metrocouncil.org Metro Info Line 602-1888 230 East Fifth Street St. Paul, Minnesota 55101-1626 • (651) 602-1005 • Fax 602-1138 • TTY 291-0904 An Equal Opportunity Employer RAMSEY COUNTY BOARD OF COMMISSIONERS JANICE RETTMAN County Commissioner District 3 ®~~ ~ ~ 2003 TO: Ramsey County Mayors and City Co it Members FROM: Commissioner Janice Rettman DATE:. December 11, 2003 ~: Suburban HRA Levy On December 2, 2003 the Ramsey County Housing and Redevelopment Authority voted 7-0 to table the proposed suburban HRA levy for at least 2004. This means that there will not be an HRA levy in next year.. Of the comments we received, eight municipalities • were opposed to the levy for a variety of reasons and tl-iree indicated support. However,. several municipalities expressed a willingness to continue discussions on how the Ramsey County HRA may assist them more fully. The North Metro I-35VV Corridor Coalition did nog support the-levy butalso recommended continued discussion to try to achieve a consensus on how to meet housing needs. For its part, the HRA Board agreed to continue to work with the County's 18 suburban communities to determine whether or not a levy to support local housing initiatives has merit and, if so, what the guidelines might be. I will contact you in January about future meetings and will keep you informed as we proceed in our discussions. nn behalf of all of the commissioners I want .tn thank you fo?• yo„r input and I lnok forward to working with you on this and other issues. Cc: Ramsey County Commissioners. 651/266-8360 Minnesota's First Home Rule County printed on recycled paper ®« • msey .~:~ ~-_ _.... ,. 7~ ~~~G-f~C~ DECAY __.. St. Paul, MN 55102 December 10, 2003 To: Ramsey Tobacco Coalition From: Lisa Marshall cr~..~'~- Re: RTC Meetin January 28.2003 8:30 to 10:30 a.m. Hallie Q. Brown Center 270 North Kent Street, Saint Paul (I94 to Dale, South on Dale, Left on Iglehart) GOOD NEWS! RTC has been refunded through December 2005, at a rate close to the re uested amount. Other good news is that Lisa will continue as RTC coordinator and both Ellie and Katie will still be with us! However, there may still be a few dark clouds in our s some of our programs should be eliminated. At this juncture~we arae uncertain as o what y feel done. We plan to meet with our Grant Manager during the week of December 15 to discusslthe grant "Deliverables" and to negotiate the contract. .Needless to say, we feel that. all of our programs .are worthwhile and that their personnel have done an outstanding job during the past years. We hope that we'll be able to maintain x110 programs. four We should have all the information by the meeting date. Please try to attend if possible. Lisa 651-773-4447 Ellie 622-275-3342 Katie 651-492-4298 Have an Enjoyable Holiday Season and a Very Nappy Ne`,~, fear! ~'.. ~~,~ ~u-~ ter- • ~ Metropolitan Council Metro Meetings A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and regional Council sponsored events. Meeting times and agendas are occasionally changed. NOTE: There are two other ways to receive Metro Meetings: visit our web site at www.metrocouncil. org or receive through email. Call or email Dawn Hoffner at 651-602-1447 or dawn.hoffner@metc.state.mn.us if you would prefer one of these methods rather than the U.S. mail. WEEK OF: December 15 - 19, 2003 Community Development -Mon., Dec. 15, 4 p.m., Room IA. The agenda includes: - City of Andover, 75-acre MUSA & land use comprehensive plan amendment; - Tax base revitalization account funding recommendations; - Proposal to conduct hearing on designating land in Scott County as a regional park; - Community Development Committee 2004 work plan; - Livable Communities Demonstration Account (LCDA) funding for development projects; - The City of Eagan's re-election to participate in the livable communities act; and other business. TAB Programming Committee -Wed., Dec. 17, 12 Noon, Chambers. The agenda includes: - 2004-06 TIP amendment: Metro Transit passenger counters and the park and ride surface lot at the Lake Street/Midtown Station in Minneapolis; - funding targets for the 2003 regional solicitation; • - TEA-21 reauthorization: transportation alliance comparison of proposed bills; and other business. Transportation Advisory Board -Wed., Dec. l 7, 1:30 p.m., Chambers. The agenda includes: - Committee reports; 2030 Regional Development Framework; - agency reports; and other business. Special Metropolitan Council Meeting -Wed., Dec. 17, 4 p.m., Chambers. The agenda includes: - approval of Metropolitan Council 2004 unified operating budget and related property tax levies; - approval of Metropolitan Council 2004-09 capital improvement program and 2003 capital budget; - proposal to conduct hearing on designating land in Scott County as a regional park and amend recreation and open space policy plan's grant reimbursement policy B-7; - ratification of declaration of emergency for repairs to South St. Paul forcemain; - authorization to negotiate and execute an engineering services contract for facility planning for Blue Lake Plant improvements, and Seneca Plant phosphorus & disinfection; - MetroEnvironment partnership targeted grants; - VanPool Services, Inc. (VPSI) 2004-OS contract for Van-GO!; = Livable Communities Demonstration Account (LCDA) development grant recommendations (tentative); Tax base revitalization account funding recommendations; - Discussion of whether or not to close this meeting to discuss labor issues; A portion of this meeting nzay be closed to the public pursuant to MN Statutes section 13D. 03, subdivision 1(b) to discuss labor issues. Canceled: •~ TAC Funding & Programming Committee -Thurs., Dec. 18, 1:30 p.m., Room 2A. The agenda includes: • - .TAB report; - Regional solicitation: score challenge review; - Regional solicitation: recommendation of funding options for consideration by TAC and TAB in the following programs: hazard elimination/safety, railroad crossing safety, bridge improvement/replacement, transportation enhancement, CMAQ, and surface transportation program; - Discussion of application of Federal cost caps on regionally selected projects; and other business. TENTATIVE MEETINGS FOR THE WEEK OF DECEMBER 22 - 26 Transportation Committee -Mon., Dec. 22, 4 p.m., Chambers Environment Committee -Tues., Dec. 23, 4 p.m., Room lA Canceled: '' ~' Canceled: ~~ '' The Metropolitan Council is located at Mears Park Centre, 230 E. Fifth St., St. Paul. Meeting times and agendas are subject to change. • 2 LEAGUE OF MINNESOTA CITIES INSURANCE TRUST t PROPERTY/CASUALTY • 2003 DIVIDEND CALCULATION AT MAY 31, 2003 ACORDIA OF MINNESOTA INC 4300 MARgEET POINTS DR STE 600 BLOOMINGTON MN 55435 ~~.~~,:~ ~r.~~t.~:t``, FALCON HEIGHTS 2077 W. LARPENTE UR AVE FALCON HEIGHTS MN 55113 i• GROSS EARNED PREMIUM AD7USTED LOSSES MEMBERS DIVIDEND PERCENTAGE DIVIDEND AMOUNT $ 520,689 $ 38,920 ,00120765061 $ 10,869 League of IVlinnesota Cities Insurance Trust Property/Casualty Program FALCON HEIGHTS Premium and Dividend History ~..~ ~~~ • Laog•w of 1~innesofa Cifiaa, Ct6Qa see oxaal~aa~ December 15, 2003 To: City Officials From: LMCIT Board of Trustees League of Minnesota Cities Insurance Trust 145 Universi'~y Avenue West, St Paul, MN 55103-2044 (651) 281-1200 • (800) 925-1122 Fax: (651) 281-1298 • TDD: (651) 281-1290 ,_„ wwwJmnc.org Re: 2003 Property/Casualty Dividend We are very pleased to enclose a check for your city's share of the $9 million dividend. which the LMCIT property/casualty program is returning to member cities. Also included in this mailing are the following: • . A data sheet showing the, premium and loss data used to calculate your city's dividend; and • A memo explaining in detail how your city's dividend is calculated. We've also enclosed two other items which we' d ask you to share with the city council: • A memo to elected officials with some background information on the dividend; and • Graphs showing your city's premium and dividend history. Please feel free to call Pete Tritz at 651-281-1265, Ann Gergen at 651-281-1291, or Amy lvlansager at 651-281-1280 if you have any questions or need any additional information. • AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER i Laa~ua of Mianosofa Cifaes C;fier proinofixg esm~an~ League of Minnesota Cities Insurance Trust 145 University Avenue West, St Paul, MN 55103-2044 (651) 281-1200 • (800) 925-1122 Fax: (651) 281-1298 • TDD: (651) 281-1290 www.lmnc.org December 12, 2003 To: LMCIT cities and agents From: LMCIT Board of Trustees Re: 2003 LMCIT property%casualty dividend -calculations and outlook Members of the LMCIT property/casualty program are sharing again this year in a $9 million dividend. This memo will give you some information on the dividend, how your city's share is calculated, and what you might expect as far as future dividends. How does,LMCIT determine your your city's. dividend? The first step is for the LMCIT Board to determine how much surplus funds are available and not needed for losses, expenses, or reserves. This year the Trustees determined that $9 million. . could be returned to our member cities. The .next step is to allocate that total among the members. The surplus that LMCIT has at any one time is the cumulative result of all of the cities' premiums and losses since LMCIT began. Cities that have been members the longest, that have contributed the most in premiums, and that have had fewer losses have in effect contributed more to creating the surplus. The dividend formula is designed to return a proportionally greater share of the total dividend to those cities. Each city's share is proportionate to the difference between that city's total earned premiums and total incurred losses for all the years the city has participated in LMCIT. The formula also incorporates a "loss limiting factor" to temper the effect of a single large "shock" loss on the city's dividend. Without this kind of limitation, a small or mid-sized city that happened to be hit by a single catastrophically large loss might not receive any dividend for many years. The dividend calculation The enclosed sheet shows the premium and loss figures that were used to calculate your city's dividend. The premium figure is your city's total of all earned premiums through May 31, 2003, for all of the years the city has been an LMCIT member. The "adjusted loss" figure is your city's losses for all years of participation, minus applicable deductibles, and after capping each individual large loss. For purposes of the dividend formula, each individual loss is capped at the lesser of either the city's earned premium for that year or $100,000. To calculate the dividend, we subtract your city's adjusted losses from your earned premiums. The remainder represents your city's contribution to the surplus. We do that same calculation for AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER all of the member cities, add up all of those remainders, and then calculate your city's remainder as a percentage of that total. Your city receives that percentage of the $9 million total that's available this year. This is the same formula we've used for many years. What's behind this year's dividend? Several factors were involved in producing the funds that are available to be returned this year: • As has been the case for the past several underwriting years, municipal liability and auto liability losses have been less than the projected losses which the premium rates for those years were designed to fund. We did, however, have an unusual string of large property losses this year. • There's a "safety margin":built into the LMCIT premium rates,.to cover the risk that losses might turn out to be greater than projected. When losses are less than projected, that margin isn't needed and can be returned as a dividend. • Earned premiums have been more than what we'd projected due to several factors: new members joining the program, existing. members deciding to add optional. coverages, and continued growth in cities' exposures. • LMCIT's fixed-income investments have gained in value somewhat as market rates have declined, so we've realized some capital gains on investments. • One word of caution -while the liability picture overall is good, an ongoing area of concern is the cost of litigation relating to land use regulation and development. Those litigation costs make up a significant part of the total municipal liability cost, and they've been quite volatile from year to year. Should we expect similar dividends in the future? For several years, we've been moving in the direction of strengthening LMCIT's financial reserves and fund balances, and at the same time reducing somewhat the size of the "safety margin" that's built into the.rates. If losses turn out to be at or below what we projected when we set the rates, that "safety margin" is where the surplus funds for dividends come from. Another factor to be aware of is reinsurance. While it maybe loosening a bit, the reinsurance market is currently more difficult than it's been for many years. One result of the current reinsurance market is that our costs have increased significantly, especially for property risks. It might in the future make economic sense for LMCIT to retain more risk rather than to reinsure it. To do so, we'll need to have a strong fund balance to support that retained risk. Again this year, the LMCIT Board further strengthened LMCIT's financial reserves so that we'd be able to handle increased risk if necessary, but it's possible we'd need to strengthen them even further in the future. That could mean retaining some funds that could otherwise be available to be returned as dividends. else bein a ual we'd ex ect in the future to have less surplus funds available to be returned All g q p as dividends unless, of course, cities can continue to reduce losses fizrther. The bottom line is this -the most important factor that determines whether LMCIT can return a dividend in any future year and how much that dividend might be is what cities' losses turn out to be. ,_ - For purposes of fmancial planning, here are the key points to leeep in mind: • In preparing city budgets, don't rely on there being future dividends. LMCIT will return funds that aren't needed for losses, expenses, or reserves, but we can never guarantee how much if any unneeded funds will be available to be returned in any future year. • The long-term trend is likely to be for smaller dividends in the future. As we've reduced overall. rate levels, .the safety margin in the rates is smaller. That margin is what produces the dividend if losses come in at or below projections. Because LMCIT has been able to return sizable dividends for many years in a row, some. cities have begun to build those amounts into their budgets. If your city does so, make sure you have a plan for what you'd do if there is no 2004 dividend or if it's substantially smaller. The LMCIT work comp program's recent history is a good illustration. Work comp members received dividends each year from 1997 through 2000. But because of.rising loss costs; that • program has essentially broken even since then-which means that no excess fiznds have been available to be returned as a dividend to work comp members. We'll do our best to run the program as economically as we can. LMCIT will return to the members any funds that aren't needed for losses, expenses, or reserves. But we can't guarantee that there will always be a sizable dividend, or any dividend at all. It's important to keep that in mind when you're doing your financial planning. . Caution about the future aside, we want to congratulate member cities on another successful year. Cities put significant effort into controlling losses and made the commitment to cooperating through LMCIT, which in turn contributed to a good year and a $9 million dividend. If you have any questions or comments, please feel free to contact Pete Tritz or Ann Gergen at the League office, or any of the members of the LMCIT Board. • • Y,oag„a of Minearo8a C~tw C~6o P•o w League of Minnesota Cities Insurance Trust 145 University Avenue West, St Paul, MN 55103-2044 (651) 281-1200 • (800) 925-1122 .Fax: (651) 281.1298 • TDD: (651) 281-1290 www.lmnc.org December 15, 2003 To: Mayors and council members of LMCIT member cities From: LMCIT Board of Trustees Les Heitke, Mayor, Willmar Joel Hanson, City Administrator, Little Canada Todd Praflce, City Administrator, St. Peter Jim Miller, LMC Executive Director Sherry Butcher, City Council, Eden Prairie Brenda. Johnson, City Council; Chatfield Paul Sparks, City Manager, Albert Lea Re: .LMCIT 2003 dividend and 2004 rates Dividends The LMCIT property/casually program is again returning $9 million to member cities as a dividend this year. We'd like to congratulate you on what your city has accomplished by cooperating through LMCIT and committing to reducing losses. When LMCIT is able to return a dividend, it's primarily just a byproduct of two factors: LMCIT is a cooperative non-profit orgfixndnthat aren't n ee ded ffor lossesllexpenses, or member cities themselves. If LMCIT has reserves, the only place those funds can go is back to the member cities. • LMCIT's financial policies are conservative. Premium rates are designed with a safety margin, so they'd cover the losses and expenses even if the losses turned out to be greater than projected. If losses turn out to be at or below. projections, that safety margin isn t needed and can be returned to the members. This is the seventeenth straight yeaz that the LMCIT property/casualty program has returned a dividend to its members. LMCIT's property/casualty and. workers compensation programs together have returned $166 milliori'to ~'- member cities since 1987. $30,000,000 $20,000,00 '87 '88 '89 '90 '91 '92 '93 '94 '95 '96 '97 '98 '99 '00 '01 '02 '03 ®Property/casualty ^ Work Comp AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER LMCIT Dividends $166 million since 1987 We've enclosed a chart showing your city's. share of this yeaz's LMCIT property/casualty • . .--- clivtd~nd; hovv Iha~ :com azes with our remi ,, ~ __~ _, P Y P ums, and what your city's past premiums~and 'd~viitls have ~ieen. Each city s share of the. total .dividend depends on the city's total premiums '~ and~~bsses for all the years the city has been a member of LMCIT. The longer your city has been ~~ ' ` ~ a ~i`iember and ~he more successful you've been in, avoidin losses the .. ~ `. dividend. .R .. g ~ greater your city's .LMCIT premiums for 2004 _ Property/Casualty Program Qne of LMCIT's fundamental goals is to provide the coverage cities need at a stable and ` predictable cost. That's.not to say.that costs will never increase. Costly reinsurance premiums '_ ~_ ~d an unusual string of large~roperty losses.mean that property. rates for 20{14 need to go up. '~ IYorti~stely, good loss experience has made it possible to reduce liability rates for 20((k~, offsettin the hi p p rry g gher roe ates. Overa~ property and liability premiums should stag about at ~- `~ last yeaz's levels Individual cr'_ties may see some modest premium increases as a result of y` -changes in city property values or new exposures. _ ~€'orkers Compensation ., . Rising medical costs are having a,dramatic impact on LMCIT's work comp rates, which as a result are increasi~ig 12 percent on average for 2004. Every three years, we also make ' ,adjustments to personnel classifications fQ~.;watk comp rating purposes. The result this-year is _ - that`s~me personnel classes may s~exates ip~rease:by up to 30 percent. In most cases, these ` in~eases should be~ offset by decreases to` other personnel classes.. Even though the work comp _ ~ cover~e rate increases aze hi than we'd,like, that increase will be nothing Like the. ~%, 50% .' , .. or even: greater increases'I[iat~privafe insurance .Buyers are seeing. .. At the end of the day, what the, premium rates. are and whether LMCIT can return a dividend both de en , p d, gLUte supply, on what the losses are. LMCIT s member cities have done ~ outstanding job of controlling and avoiding losses... That takes both the support of the city's - elected bf~cials and the efforts of your city staff:. Your commitment to controlling losses pays offfor all of us -thank you and congratulations. Questions If you have any questions about your city's share of LMCIT dividends or our premiumrates f'or 2004, please call Pete Tritz at 651-281-1265; Ann Gergen at 651-281-1291; or any of the members of the LMCIT Board. s