HomeMy WebLinkAboutCCAgenda_03Jul23'• CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
July 23, 2003
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: GEHRZ KUETTEL LAMB
LINDSTROM TALBOT
WORTHINGTON SHEA KODLUBOY
ATTORNEY ENGINEER
C. COMMUNITY FORUM:
D. APPROVAL OF MINUTES: * June 25, 2003
* July 9, 1002 TAB 1
E. PUBLIC HEARINGS: None Scheduled
F. CONSENT AGENDA:
1. General Disbursements will be completed by Monday, July 21, 2003
Payroll (7/1/03-7/15/03) $ 16,089.31 TAB 2
2. Licenses TAB 3
3. Authorize Purchase of Rotating Chain Scraper for the Sewer Jetter TAB 4
G. PRESENTATION:
1. 2002 Accomplishments TAB 5
H. POLICY AGENDA:
1. Ramsey County League of Local Governments Survey TAB 6
2. Metropolitan Radio Board's Metropolitan Public Safety
Communication System (800 MHz) Resolution TAB 7
• 3. Authorize Final Plan Preparation for Curtiss Field Improvements TAB 8
• FALCON HEIGHTS CITY COUNCIL AGENDA
July 23, 2003 '2'
H. POLICY AGENDA (continued)
4. Recommendation from Parks and Recreation Commission
to Donate Money from the Falcon Heights Friends of the Parks Fund
to the Recreation Scholarship Account TAB 9
I. REPORTS FROM COUNCIL MEMBERS
J. INFORMATION AND ANNOUNCEMENTS:
1. SE Corner/Dino's Update
2. Voice Over Internet Telephony Update
K. ADJOURNMENT
•
• CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
July 23, 2003
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: GEHRZ KUETTEL LAMB
LINDSTROM TALBOT
WORTHINGTON SHEA KODLUBOY
ATTORNEY ENGINEER
C. COMMUNITY FORUM:
D. APPROVAL OF MINUTES: * June 25, 2003
* July 9, 1002
• E. PUBLIC HEARINGS: None Scheduled
F. CONSENT AGENDA:
1. General Disbursements will be completed by Monday, July 21, 2003
Payroll (7/1/03-7/15/03) $ 16,089.31
2. Licenses
3. Authorize Purchase of Rotating Chain Scraper for the Sewer Jetter
G. PRESENTATION:
1. 2002 Accomplishments
H. POLICY AGENDA:
C
1. Ramsey County League of Local Governments Survey
2. Metropolitan Radio Board's Metropolitan Public Safety
Communication System (800 MHz) Resolution
3. Authorize Final Plan Preparation for Curtiss Field Improvements
` FALCON HEIGHTS CITY COUNCIL AGENDA _2_
July 23, 2003
H. POLICY AGENDA (continued)
4. Recommendation from Parks and Recreation Commission
to Donate Money from the Falcon Heights Friends of the Parks Fund
to the Recreation Scholarship Account
REPORTS FROM COUNCIL MEMBERS
J. INFORMATION AND ANNOUNCEMENTS:
1. SE Corner/Dino's Update
2. Voice Over Internet Telephony Update
K. ADJOURNMENT
•
•
•
CITY OF FALCON HEIGHTS
COUNCIL MINUTES
JUNE 25, 2003
Mayor Gehrz convened the regular City Council meeting at 7:00 PM.
PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb,
Peter Lindstrom and Richard Talbot
Also present: City Administrator Heather Worthington and City Attorney
Thomas Scott. Deputy Clerk Mary Shea Kodluboy was absent with prior
notice.
COMMUNITY FORUM: There was no commentary from the audience.
APPROVAL OF MINUTES: The Council minutes dated June 11, 2003, were
• unanimously approved as submitted.
PUBLIC HEARINGS: None Scheduled
CONSENT AGENDA:
Mayor Gehrz asked that Consent Agenda Item F3 be moved to the Policy Agenda,
for discussion purposes, and relabeled as Item G3. The current Item G3 will be relabeled
as Item G4. In response to a question from Council member Lamb about process, City
Attorney Thomas Scott recommended that the Council consider the amendment to the
development agreement first, followed by the condemnation resolution, and consideration
of the acquisition and relocation proposal from Wilson Development Services.
Consequently, Policy Agenda Items G1 and G2 were reversed for discussion and
continuity purposes.
Kuettel moved that the Consent Agenda be amended as requested, and approved, as
outlined below. The motion was unanimously approved.
1. General Disbursements through June 17, 2003 in the
Amount of: $ 78,832.70
Payroll (6/1/03 - 6/15/03) $ 11,778.49
2. Licenses -The Council, to encourage residents to patronize local businesses,
• read aloud the names of the most current businesses renewing their licenses
for 2003.
• FALCON HEIGHTS CITY COUNCIL MINUTES -2-
June 25, 2003
POLICY AGENDA:
First Amendment to the Development Agreement Between the City of Falcon Heights
and the Falcon Heights Town Square Limited -Multi-Family
Attorney Scott said that at the June 11, 2003 Council meeting, the City Council approved
three development contracts. What is before the City Council tonight is an amendment to
the development agreement for the Falcon Heights Town Square Limited Partnership, a
resolution authorizing the condemnation of three parcels, and the hiring of Wilson
Development Services to provide relocation services in connection with the Pizza Hut
property. Pizza Hut is a tenant of the owner of the shopping center.
Why would the City consider condemnation? The developer has come to the City and
requested this. He has been unable to finalize the land acquisitions to enable this project
to go forward and is requesting the City to exercise its authority, under its condemnation
authority, to acquire these parcels. This is a new concept for the City of Falcon Heights,
but it is a fairly common undertaking for cities in the context of redevelopment. There is
some risk to the City in taking this step. The ultimate cost falls back to the redeveloper.
. The City does the acquisitions, but under the amendment to the development contract, it
falls back to the redeveloper to reimburse the City for all of the costs. At this time, the
redeveloper will deposit $250,000 with the City. The first step will be to attempt to
negotiate and then initiate condemnation, and Attorney Scott described the properties that
will be a part of this process.
Council member Lamb said that the Council packet contained legal descriptions of the
properties involved, but, for the benefit of the people in attendance and those watching
the Council meeting on cable, he asked Administrator Worthington if she would give a
"real world" description of the parcels, and she did.
Council member Lamb asked what will happen if the City doesn't do the condemnations.
Attorney Scott said that if the Council doesn't authorize the condemnations, the fall back
position will be what the current development contract says. Mr. Sherman would
continue to attempt to acquire the parcels on his own. Until then, the project would not
go forward. In response to a question from Council member Lamb about the possibility
of Sherman Associates providing some time of a performance bond to the City, Attorney
Scott said there are different mechanisms that could be looked at. A number of them
were explored with Mr. Sherman, but it was determined that they would not work in the
context of this particular project.
Mr. Rod Krass, Krass Monroe, an attorney representing Sky Ventures, the company that
• operates Pizza Hut, said there were two issues he wanted to discuss. This is a tax
increment project and it will be "pay as you go".
• FALCON HEIGHTS CITY COUNCIL MINUTES _3_
June 25, 2003
First Amendment to the Development Agreement Between the City of Falcon Heights
and the Falcon Heights Town Square Limited -Multi-Family (continued)
Mr. Krass asked if the TIF agreement authorizes, as a permitted expense, the
reimbursement of the developer for all of his acquisition costs? Administrator
Worthington said the TIF agreement does cover project acquisition costs for the
developer. Mr. George Sherman, the developer, said that one of the permitted uses
of TIF is property acquisition. Attorney Scott said that he would be happy to get
Mr. Krass copies of all of this information.
Mr. Krass said the second issue deals more with public purpose in condemnation. What
is primarily public purpose? The developer has been attempting to put together a project,
has been unable to do so, has asked the City to condemn property, and will reimburse the
City for all costs. He hopes that the City will consider whether the primary purpose is for
the people or for a developer and his particular development. If the City doesn't
condemn this property, the market place and the economy will take care of that property.
Mr. Sherman is required to reimburse the City for acquisition costs. What happens if a
court rejects the condemnation? He talked briefly about the Walser/City of Richfield
condemnation case.
Mr. James Erickson, an attorney for Sky Ventures, said that he understands the City has
an objective in mind. They certainly want to turn the lemon into lemonade. This isn't
just another pizza location for them. It is a most profitable location. They have been
working with Mr. Sherman, Administrator Worthington and Tom Scott. This is a very
important piece of ground. He suggested the City Council lay the condemnation issue
over for two weeks. He reiterated that they don't want to go anywhere until they have a
good location.
Mr. Sherman said that timing is an issue for this development project. He and the City
have spent about three years working on this project. This is about a plan that the City
has had for this area for about 8-10years-redevelopment of a very key part of the City.
A delay won't make this a better site for the City. Timing is critical. A substantial
amount of money has been raised and he has worked with a variety of tenants. At this
time he is asking the City to move forward with this. He has to stay with the schedule
in order to start building the project this year.
Council member Lamb asked when Pizza Hut first became aware that this parcel of land
was slated for redevelopment? Ms. Barbara Schneider, Vice President of Development
for Sky Ventures, said that Sky Ventures purchased 91 Pizza Huts in 2000. Some time
after that a letter was delivered to the restaurant manager.
•
3
FALCON HEIGHTS CITY COUNCIL MINUTES -4-
June 25, 2003
First Amendment to the Development Agreement Between the City of Falcon Heights
and the Falcon Heights Town Square Limited -Multi-Family (continued)
Ms. Schneider said they employ 4,000 employees. She said she could tell the Council
that their landlord made no attempt to contact them. Recently, an appraiser came into the
restaurant unannounced and upset the employees. They pay over $1 million a year in
taxes on the properties they own.
Mayor Gehrz said that the City has held eighteen community meetings about the
development, and businesses in that area have been invited to them. She doesn't recall
anyone in attendance who represented Pizza Hut. Administrator Worthington said that,
to her knowledge, no one from Pizza Hut attended any of the community meetings.
Mayor Gehrz said that much was made of public purpose. If you were to read any of the
documentation about this project, you would find out this project came about in an
unusual way. The shopping center property went on the market and the City Council
asked to work with the developer of the property. Multiple meetings were held, including
• inviting business owners and representatives from that area. Over a series of meetings,
the people of the Falcon Heights community developed a concept of what they needed
and wanted at that site. A planner assisted with the concept plan, and the City sent it out
to 50 developers. The City selected Sherman for a variety of reasons and is pretty proud
of how this is acommunity-evolved plan.
Council member Kuettel said the owners of the shopping center property had a very
difficult time attracting interested buyers, and the community is not going to want to see
the property just sit there.
Mr. Erickson said the Pizza Hut property didn't need to be a part of this development.
They want to work with the City. If they can't be left out, there are some locations in the
area that are feasible.
Mayor Gehrz said the City Council already tabled the condemnation action for two
weeks. She asked Administrator Worthington if anything in the condemnation action
would preclude Mr. Sherman and the City from working with Pizza Hut. Is there any
benefit to postponing this any longer? Administrator Worthington said no. Mr. Sherman
and the City will be spending a lot of time working with Pizza Hut to find a new location
for them.
Attorney Scott said he didn't see any need to delay. Everyone has every intention of
going full bore ahead. He said he talked to Mr. Erickson for the first time about two
• weeks ago, and had an extensive meeting with him earlier in the day, along with the
relocation company.
4
FALCON HEIGHTS CITY COUNCIL MINUTES -5-
June 25, 2003
First Amendment to the Development Agreement Between the Ciy of Falcon Heit?
and the Falcon Heights Town Square Limited -Multi-Family (continued)
In response to a request from Attorney Scott to expand a little more on the critical nature
of getting the project started this fall, as opposed to another point in time, Mr. Sherman
said the private and public financing is complicated. About $5 million has to have
expenses incurred before the end of this year in order for the funding to stay in place.
Another $6 million is required to be committed in the form of mortgage closings by the
end of the year. Programs work that way. He said he started working with the City in
2000. He had his first meeting with Pizza Hut in 2001. They met in 2002 and again
in 2003. He needs to commence with construction by the end of this year. Extensive
asbestos remediation needs to be done on the shopping center prior to demolition and
preparation of the building site before construction can start.
Mayor Gehrz said that part of this project is senior housing. There are a lot of seniors
• in Falcon Heights who want to get into this building. They ask frequently when
construction is going to start. This may not be the same kind of risk as $11 million
in funding, but it is urgent.
Kuettel moved approval of the first amendment to the development agreement between
the City of Falcon Heights and Falcon Heights Town Square Limited -Multi-Family.
The motion was unanimously approved.
Condemnation Resolution for: * Snelling Avenue Frontage Road -South Portion
* Shopping Center and Adjacent Snelling Avenue
Frontage Road
* Snelling Avenue Frontage Road -North of
Larpenteur (continued from the June 11, 2003
Council meeting)
RESOLUTION 2003-11
Lamb moved adoption of Resolution 2003-11, authorizing condemnation of the land,
outlined below, for public purposes. The motion was unanimously approved.
* Snelling Avenue Frontage Road -South Portion
* Shopping Center and Adjacent Snelling Avenue Frontage Road
* Snelling Avenue Frontage Road -North of Larpenteur
S
c:
FALCON HEIGHTS CITY COUNCIL MINUTES -6-
June 25, 2003
Acceptance of Proposal from Wilson Development Services to Assist with the
Acquisition and Relocation of Pizza Hut
Lindstrom moved acceptance of the proposal from Wilson Development Services
to assist with the acquisition and relocation of Pizza Hut.
Council member Lamb said the Council has not talked about why these people were
picked. Who are they? What are our expectations for them? Administrator Worthington
said that Mr. Wilson has 33 years of experience in the acquisition and relocation field,
and has been self-employed for 22 years. He has already participated in a meeting this
morning with Pizza Hut.
Council member Kuettel said the City Council would like Pizza Hut up and running as
soon as possible. Council member Gehrz said that she would like to echo what Council
member Kuettel said. The City is eager to work with Pizza Hut, and looks forward
to having a successful outcome. She looks forward to seeing the Pizza Hut
representatives again, maybe at a groundbreaking ceremony.
The motion was unanimously approved.
Recognition of Leo Lindi~ and His Family for Thirt ~y-Eight Years of Service to the
Falcon Heights Fire Department
Mayor Gehrz introduced Leo Lindig and said that he is retiring from the Falcon Heights
Fire Department after thirty-eight years of service. Clem Kurhajetz, Fire Chief, said that
he has only known Leo for eighteen years and it has been a real pleasure to know him.
He was an excellent teacher for the "younger people" and will be missed a lot. Clem,
on behalf of the Fire Department, presented Leo with a decorative pike pole. Mayor
Gehrz, on behalf of the City Council, presented Leo with a leather fire chief s hat and
said that she will miss his kind, smiling face.
REPORTS FROM COUNCIL MEMBERS: None
INFORMATION AND ANNOUNCEMENTS:
Council member Talbot said that the Curtiss Field ballfield is submerged right now, but
next year at this time, after the retention pond is dredged and improvements are made, the
City should have a working field. For the next few days there will be a lake there.
FALCON HEIGHTS CITY COUNCIL MINUTES _~_
June 25, 2003
Council member Kuettel said that the League of Cities conference was very interesting.
It was shorter this year. She enjoyed herself and learned a lot. She commented that
Jim Prosser, Ehlers and Associates, came up to her at the conference and told her how
much he admired what the City has done with the SE Corner. He expressed interest in
having the City do a presentation about the process that it followed.
Mayor Gehrz reminded everyone that Farmer's Market is now located in Twin City
Co-ops rear parking lot, just east of City Hall. The Farmer's Market is held there every
Tuesday morning, from 8 AM to 12 noon, and they have wonderful produce for sale. She
said that last weekend the "Back to the 50's" event was held at the State Fairgrounds and
the City got quite a few calls. This event has grown over the years and is having a bigger
impact on some of the neighborhoods. She and Administrator Worthington met with
representatives from the State Fair on Monday about the event. Next year there will be
more police on duty and the cost will be reimbursed by the car show. Council member
Lindstrom suggested that the car show also set up garbage cans in the neighborhoods, the
same way the State Fair does. Mayor Gehrz said that, hopefully, in future years, there
would be better control of some of the issues connected with the car show.
Mayor Gehrz said that she got to meet Tom Ridge, the Secretary of Homeland Security,
at the Homeland Security conference in Saint Paul on June 19, 2003. She was very
impressed with the people who were in attendance at the conference.
Administrator Worthington said that staff is keeping an eye on Curtiss Field. The
Folwell water main project is currently under water and probably will be that way until
the water can drain away. She reminded residents to ca11911 if they see a problem and
ask that Public Works be dispatched. Staff will be carrying cell phones.
The regular City Council meeting was adjourned at 8:15 PM.
Respectfully submitted,
Mary Shea Kodluboy
Deputy Clerk
`1
.J
CITY OF FALCON HEIGHTS
COUNCIL MINUTES
JULY 9, 2003
Mayor Sue Gehrz convened the regular City Council meeting at 7:00 PM.
PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb,
Peter Lindstrom and Richard Talbot
Also present: City Administrator Heather Worthington and Deputy Clerk
Mary Shea Kodluboy
COMMUNITY FORUM: There was no commentary from the audience.
APPROVAL OF MINUTES: The minutes for the June 25, 2003 Council meeting
will be available at the July 23, 2003 Council meeting.
PUBLIC HEARINGS: None Scheduled
• CONSENT AGENDA:
Kuettel moved that the Consent Agenda be approved, as outlined below. The motion was
unanimously approved.
General Disbursements through June 30, 2003 in the
Amount of: $ 24,558.86
Payroll (6/15/03-6/30/03) $ 15,368.31
2. Licenses -The Council, to encourage residents to patronize local businesses,
read aloud the names of the most current businesses renewing their licenses
for 2003.
3. Acceptance of Low Bid for Sealcoating from Allied Blacktop
in the Amount of $38,622.00
Three bids were received: Allied Blacktop Company $ 38,622.00
Pearson Bros., Inc. 40,036.00
Astech Corp. 60,670.00
4. Acceptance of Partial Payment Request #1 from Jay Bros, Inc., in the
• Amount of $32,422.50 for the Folwell Avenue Water Main Project
8
• FALCON HEIGHTS CITY COUNCIL MINUTES _2_
July 9, 2003
POLICY AGENDA:
Consideration of a Joint Powers A reement with the Cit of Roseville to Provide
Computer Services to the City of Falcon Hei hg_ts
Administrator Worthington said that the City of Falcon Heights has contracted for
consultant services to provide network support for the city's computer network and web
site hosting service over the past several years. In 2002, the city's long-time consultant
retired, leaving the city without computer support. In addition, the city does not have
adequate staff resources to provide these services in-house.
In 2002, as part of the 2003 budgeting process, the Council directed staff to look for
cooperative service arrangements with other cities to provide needed services. In the past
year, the city has contracted with the City of Little Canada for building inspection
services, as well as continued our longstanding contract with Lauderdale for the provision
of fire service. This arrangement will allow our city to take advantage of the expertise
and staffing of Roseville, while receiving the needed services to keep our computer
network running smoothly. Additionally, this will enable Falcon Heights to have
• computer network redundancy in case of the loss of our internal network. The cost of
this joint powers arrangement is $8,700 per annum. In 2001, the city paid 10,721 and in
2002, the city spent $3,807 on outside consultants, for a total of $14,528 over those two
years. We budgeted $6,000 for technical support in 2003. In addition, we have one part-
time staff person who, on top of her regular duties in the planning and zoning/code
enforcement, handles some of our network issues internally. Because of her increased
workload over the past year, it makes sense that we transfer the responsibility for network
management to Roseville, and enable her to focus more on her duties in planning and
zoning and code enforcement. This arrangement will be cost effective and more
efficient for our small city. It will meet Budget Goa14: To provide a responsive and
effective city government, and Strategy 5: Effectively manage the city's consulting and
personnel resources.
Council member Kuettel asked Administrator Worthington to explain, for the benefit
of the cable audience, what IT means, which other communities have contracted
with Roseville for IT services, and what protections would be provided for City e-mails
and computer files. Administrator Worthington said that IT means Information
Technology. Lauderdale, Oakdale, Shoreview, and Arden Hills have contracted with
Roseville for IT services. The Falcon Heights a-mail and web site systems will remain
confidential and under our control. The web site will continue to be managed by Falcon
Heights staff.
• FALCON HEIGHTS CITY COUNCIL MINUTES _3_
July 9, 2003
Consideration of a Joint Powers Agreement with the City of Roseville to Provide
Computer Services to the Citv of Falcon Heights (continued)
Council member Talbot asked about telephony. Administrator Worthington said that she
and Council member Lamb reviewed that subject earlier in the day. It will also be
structured as a contractual arrangement with the City of Roseville, and she is hoping
to have that subject on the July 23, 2003 Council agenda.
Council member Talbot said that if there were a disaster, would Falcon Heights still be
able to access its computer files through Roseville's computer. Administrator
Worthington said everything will be connected on the same network, but there will be no
sharing of files. If Falcon Heights goes down, we can go up to Roseville and log in under
our own name. Council member Talbot asked if this would require any hardware
changes. Administrator Worthington said no, but there will probably need to be some
software upgrades to Windows 2000 or XP. Council member Talbot asked about worst
case scenarios. Administrator Worthington said that Falcon Heights could withdraw with
90-day notice. We will be upgrading to a different a-mail server with Roseville, but we
• could fall back on our existing system if we needed to. We will still have the same
hardware.
Council member Lamb asked about computer maintenance and updates. Are we
comfortable with their performance standards? Administrator Worthington said that has
been clarified. Council member Lamb said the software will be loaded on the local
computers and we will be purchasing it. If we withdraw from the joint powers agreement
we will need to find someone else to support the system.
Council member Lindstrom asked how the cost was arrived at. Administrator
Worthington said that Roseville calculated it. They have three full-time employees
in their IT Department and have added part-time staff. This was the set amount they
arrived at, based upon the size of our network, number of computers, and the
functionality of our network. Council member Lindstrom asked if we have an idea about
the number of hours this would take. Is there an understanding? Administrator
Worthington said this agreement is reasonable in terms of the number of hours both
parties can safely predict will be needed. In the past, the City paid a consultant on an
hourly basis. Roseville will provide all of the services we need.
Council member Talbot asked when the agreement would take effect and what kind
of yearly increases Falcon Heights could expect. Administrator Worthington said the
agreement would take effect as soon as it is signed, and expects Falcon Heights to be
fully on board by the end of August. The agreement is fairly open-ended and will be
• reviewed yearly. The City will be getting some added security because this arrangement
will put Falcon Heights behind two firewalls.
ID
• FALCON HEIGHTS CITY COUNCIL MINUTES _4_
July 9, 2003
Consideration of a Joint Powers Agreement with the City of Roseville to Provide
Computer Services to the City of Falcon Heights (continued)
Mayor Gehrz said that Deb Jones takes care of the City's system right now. She is so
busy as it is. How many hours of her time does the City's current system take?
Administrator Worthington said that it takes between 5-10 hours/week, between the web
site and the network issues. She is one of the busiest people on staff right now.
Mayor Gehrz said that she thinks this is a good idea. She was at a meeting a short time
ago and sat next to the Interim Administrator for Arden Hills. He thought it was a really
good move on their part when they contracted for IT services from Roseville.
Administrator Worthington said that Oakdale just transferred to Roseville. They were
using a Novell network like Falcon Heights. Roseville staff worked out the bugs and
have no reservations about their ability to take on the work. Attorney Knutson reviewed
the proposed agreement, added one sentence, and it now meets with his approval.
Council member Lindstrom said that cities working together provides the best bang
for the buck. We share building services with Little Canada, provide fire services
• to Lauderdale, and contract for police services with Saint Anthony.
Talbot moved that the City of Falcon Heights enter into a joint powers agreement with
the City of Roseville for network services. The motion was unanimously approved.
REPORTS FROM COUNCIL MEMBERS:
Council member Talbot said the LMC conference was interesting and that he enjoyed
it very much.
INFORMATION AND ANNOUNCEMENTS
Council member Lindstrom said that he was walking his dogs the other day and saw a
Falcon Heights fire truck moving slowly down the road. The Fire Department was out
recruiting for new firefighters. The Department is down to fourteen firefighters and he
invited the cable audience to consider becoming firefighters. One of the criteria is that
they live within five minutes of the City. Mayor Gehrz said that if people are interested
in becoming a firefighter, they could either call or stop in to City Hall to pick up an
application. They can also stop by the Fire Hall on Tuesday evenings when fire drills
take place. The Fire Hall is behind City Hall on the Prior Avenue side of the building.
Mayor Gehrz reminded the cable audience that the annual City ice cream social will take
. place at Community Park on July 31, from 6-8 PM. Administrator Worthington said that
this year the Parks Commission would be in the dunk tank.
• FALCON HEIGHTS CITY COUNCIL MINUTES _5_
July 9, 2003
Mayor Gehrz said the City would welcome contributions to its Friends of the Parks Fund
and/or the Scholarship Fund. The contributions are tax deductible and are used to make
improvements to the City's parks and help youngsters who want to participate in the
City's recreational parks but need financial assistance to do so.
Administrator Worthington said that she wanted to give a big "thank you" to the residents
in the University Grove area. Rainy weather almost every week has slowed down the
water main project in their area, but they have been very patient.
The regular City Council meeting was adjourned at 7:30 PM
Respectfully submitted,
Mary Shea Kodluboy
Deputy Clerk
•
•
ITEM: Disbursements and Payroll
SUBMITTED BY: Roland O. Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION/SUMMARY:
CONSENT Fl
7/23/03
1. General Disbursements to be completed by Monday, July 21, 2003
Payroll (7/1/03-7/15/03) in the Amount of:
ATTACHMENT:
• Payroll
ACTION REQUESTED:
• Approval
$ 16,089.31
PERIOD END DATE 07/15/03 **FILE NOT UPDATED**
SYSTEM DATE 07/11/03
C H E C K R E G I S T E R
I ~ CHECK CHECK EMPLOYEE NAME
TYPE DATE NUMBER
PAGE 1
CHECK CHECK
NUMBER AMOUNT
COM 7 15 03 34 CLEMENT KURHAJETZ 32904 97.72
COM 7 15 03 40 KEVIN ANDERSON 32905 83.34
COM 7 15 03 42 MICHAEL D CLARKIN 32906 139.70
COM 7 15 03 66 ALFRED HERNANDEZ 32907 236.47
COM 7 15 03 74 MARK J ALLEN 32908 111.11
COM 7 15 03 85 DANIEL S JOHNSON-POWERS 32909 113.01
COM 7 15 03 87 MICHAEL A MCKAY 32910 155.56
COM 7 15 03 90 ANDREW P SCHIPPEL 32911 203.40
COM 7 15 03 91 RICHARD H HINRICHS 32912 291.11
COM 7 15 03 97 PATRICK GAFFNEY 32913 135.34
COM 7 15 03 98 BRADLEY J. REZNY 32914 117.17
COM 7 15 03 99 ALEXANDER J. HAIGH 32915 30.71
COM 7 15 03 1003 HEATHER WORTHINGTON 32918 1350.21
COM 7 15 03 1013 WILLIAM MAERTZ 32919 1557.59
COM 7 15 03 1030 MARY A. KODLUBOY 32920 1257.45
COM 7 15 03 1033 DAVE TRETSVEN 32921 1119.82
COM 7 15 03 1038 DEBORAH K JONES 32922 1147.08
COM 7 15 03 1041 DANIEL S JOHNSON-POWERS 32923 58.18
COM 7 15 03 1103 DIANE MEYER 32924 919.56
COM 7 15 03 1136 ROLAND O OLSON 32925 1399.10
COM 7 15 03 1143 COLIN B CALLAHAN 32926 754.68
COM 7 15 03 1144 ANITA TWAROSKI 32927 236.25
COM 7 15 03 1169 JAY PAUL KURTIS 32926 554.41
COM 7 15 03 1170 ERIC J BLOMQUIST 32929 508.08
• COM 7 15 03 1173 ELIZABETH M POSTIGO 32930 385.60
COM 7 15 03 1178 PETER M FISCHER 32931 498.35
COM 7 15 03 1188 NICOLE S GRAHAM 32932 135.92
COM 7 15 03 1189 JEFFREY C OLSON 32933 325.73
COM 7 15 03 1190 COLLEEN SPANGENBERG 32934 738.00
COM 7 15 03 2009 ADAM C. BLEDSOE 32935 142.22
COM 7 15 03 2010 KELLY C. DAMROW 32936 239.09
COM 7 15 03 2013 KATIE JO KUEHNS 32937 331.77
COM 7 15 03 2017 MATTHEW S. SEIFFERT 32938 201.45
COM 7 15 03 2018 ANNA M. SHELDON 32939 308.67
COM 7 15 03 2038 JOEL MORRIS 32940 205.46
COMPUTER CHECKS 16089.31
MANUAL CHECKS .00
NOTICES OF DEPOSIT .00
****TOTALS**** 16089.31
14
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IS
DATE D7/16/03 TIME 05:38 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 1
APPROVAL OF BILLS
PERIOD ENDING:?-22-03
•CHECK# VENDOR NAME DESCRIPTION DEPT.
AMOUNT
-------- ------------------------- ------------------------ -------- -----------
MINNESOTA STATE TREASURER 2ND QTR BLDG SURCHARGES -------- 283.15
*** TOTAL FOR DEPT 00 283.15
AMERICAN OFFICE PRODUCTS CLIPS/PAPER/PENS/PADS/NO ADMINIST 198.51
AMERICAN OFFICE PRODUCTS KEYBOARD COMPUTER ADMINIST 24.40
42462 VS BANCORP HOUSING LMC CONF STCLOUD ADMINIST 142.50
42462 US BANCORP MEALS- LMC CONF STCLOUD ADMINIST 144.43
FACILITY SYSTEMS, INC. DOOR CABINET GLIDES ADMINIST 5.86
ICMA RETIREMENT TRUST 457 302632 JULY/03 WOTHINGTN ADMINIST 200.00
42460 ICMA MGMT ASSOCIATION MEMBERSHIP-HEATHER ADMINIST 428.36
42464 PERA JULY 1-15 PERA WITHHOLDG ADMINIST 1,533.03
42465 RAMSEY COUNTY JULY 03 INSURANCE ADMINIST 4,272.30
42461 U.S. POSTMASTER STAMPS FOR MAILINGS ADMINIST 740.00
WORTHINGTON,HEATHER JULY AUTO ALLOWANCE ADMINIST 35.00
COORDINATED BUS. SYSTEMS, 3ND QTR COPIER MAINT ADMINZST 508.09
*** TOTAL FOR DEPT 12 8,23 2.50
MINNESOTA GFOA MN GFOA CONF FINANCE 200.00
OLSON,ROLAND MILEAGE RIEMS(JAN-JUNE) FINANCE 46.92
*** TOTAL FOR DEPT 13 24 6.92
A TO Z RENTAL DUNK TANK RENTAL COMMUNIC 178.26
CITY OF ROSEVILLE WEB DOMAIN TRANFER FEE COMMUNIC 40.00
• CLOVER SUPER FOODS ICE CREAM FOR SOCIAL COMMUNIC 468.05
CUB FOODS CAKES/PIES/COOKIESSOCIAL COMMUNIC 161.19
MGM LIQUOR ROOT BEER FOR SOCIAL COMMUNIC 173.19
E. JAMES TOROK -BAND FOR ICE CREAMSOCIAL CON1N7f7NIC 400.00
QWEST TELEPHONE COMMUNIC 600.17
DAVID L. WASSON GRAPHIC APRIL-JUNE NEWSLETTER COMMUNIC 2,163.20
*** TOTAL FOR DEPT 16 - 4,184.06
SBC PAGING PAGER RENTALS EMERGENC 33.96
*** TOTAL FOR DEPT 21 33.96
6T ANTHONY VILLAGE JULY/D3 POLICE SVCS POLICE 37,012.75
*** TOTAL FOR DEPT 22 37,012.75
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 44.62
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 46.93
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 44.62
CITY OF ST PAUL RENT OF FIRE TNG BLDG FIRE FIG 750.00
EMERGENCY APPARATUS MAINT 752/REPAIR HYDRULICS/LIT FIRE FIG 297.68
KINGS TRUE VALUE TIRE CLEANER/SHINER FIRE FIG 6.61
MINNESOTA CONWAY RECHARGE 20# FIREEXTINGR FIRE FIG 66.73
VERIZON WIRELESS CELL PHONES FIRE FIG 20.19
QWEST TELEPHONE FIRE FIG 161.90
*** TOTAL FOR DEPT 24 1,441 .28
BROWNING-FERRIS IND. JULY/ 03 WASTE REMOVAL CITY HAL 254.81
BOARD OF WATER COMMISSNRS H2O CITY HAL 571.48
BOARD OF WATER COMMISSNRS S.S.. CITY HAL 11.69
CZNTAS CORPORATION #470 RUG SVC FOR CITY HALL CITY HAL 32.48
•
CINTAS CORPORATION #47D RUG 6VC FOR CITY HALL CITY HAL 32.48
/3~
DATE 07/18/03 TIME 05:38 CITY OF FALCON HEIGH COUNCIL REPORT. PAGE 2
r.
APPROVAL OF BILLS
PERIOD ENDING:7-22-03
•CHECK# VENDOR NAME DESCRIPTION DEPT.. AMOUNT
-- --- ------------------------- ------------------------ -------- -----------
•
GLENWOOD INGLEWOOD COOLER RENT CITY HAL 14.40
XCEL ENERGY ELECT 7/1 CITY HAL 911.6D
XCEL ENERGY GA6 CITY HAL 47.78
*** TOTAL FOR DEPT 31 1,876.72
BATTERIE6 PLUS BATTERY FOR F350 TRK STREETS 66.56
D-ROCK CENTER LANDSCAPE BLACK DIRT STREETS 145.37
D-ROCK CENTER LANDSCAPE BLACK DIRT STREETS 41.54
ONE CALL CONCEPTS, ZNC LOCATES STREETS 10.85
NRG PROCESSING SOLUTIONS BRUSH DISPOSAL STREETS 146.00
XCEL ENERGY ELECT STREETS 69.09
XCEL ENERGY ELECT STREETS 9.1D
XCEL ENERGY ELECT STREETS 78.29
XCEL ENERGY ELECT STREETS 7.40
XCEL ENERGY ELECT STREETS 91.70
XCEL ENERGY ELECT STREETS 8.41
XCEL ENERGY ELECT STREETS 31.95
XCEL ENERGY ELECT STREETS 1,812.52
XCEL ENERGY ELECT STREETS 7.40
OLSON POWER AND EQUIPMENT KUBOTA HYDRALZCS&WINDOW STREETS 704.82
OXYGEN SERVICE COMPANY ACETELYNE AND 02 STREETS 4.00
PARKING MARKING INC RESTRIPE 88 CROSSWALKS STREETS 88D.00
RAMSEY CTY PUBLIC WORKS APR/02 SANDING/PLOWING STREETS 628.98
T.A. SCHIFSKY & SONS, INC TACK OIL/FINE ASPHALT STREETS 62.38
UNITED RENTALS TRLR RENTAL STREETS 54.77
UNITED RENTALS ASPHALT PATCHING STREETS 91.76
UNITED RENTALS TRLR RENTAL STREETS 47.39
UNITED RENTALS STREET PATCHING EQUIP STREETS 120.42
REED BUSINESS INFORMATION CRACK/SEAL COAT ADS/BIDS STREETS 81.90
*** TOTAL FOR DEPT 32 5,202.60
CAMPBELL KNUTSON F.H. GENRAL MATTERS ENGINEER 755.55
*** TOTAL FOR DEPT 33 755. 55
BOARD OF WATER COMMISSNRS H2O PARK & R 24.29
BOARD OF WATER COMMISSNRS S.S. PARK & R 23.38
BRYAN ROCK PRODUCTS RED BALL DIAMOND AGGREGT PARK & R 439.56
D-ROCK CENTER LANDSCAPE CLASS 5 MATERIAL PARK & R 11.69
D-ROCK CENTER LANDSCAPE CLASS 5 MATERIAL PARK & R 23.38
D-ROCK CENTER LANDSCAPE BLACK DIRT/CLASS 5 PARK & R 103.52
BERMES FLORAL COMPANY PLANTS FOR PK6 PARK & R 29 97
GRAINGER, W. W., INC. BLOOD BORN PATHEGEN KITS PARK & R 69.01
ICMA RETIREMENT TRUST 457 302632 JULY/03 MAERTZ PARK & R 100.00
ICMA RETIREMENT TRUST 457 302632 JULY/03 TRETSVEN PARK & R 100.00
XCEL ENERGY CURTIS FIELD ELECT/GAS PARK & R 48.99
XCEL ENERGY ELECT 6/30 PARK & R 21.27
XCEL ENERGY COMM PK/ELECT&GAS 7/1 PARK & R 278.27
ON SITE SANITATION PORTABLE TOILET COMM PK PARK & R 70.65
UNITED RENTALS STRIPPING PAINT PARK & R 63.77
UNITED. RENTALS STRIPP9ING PAINT PARK & R 63.77
*** TOTAL FOR DEPT 41 1,471.52
BLOMQUIST,ERIC MILEAGE REIMB REC SPORTS PARK PRO
15.87
1Sb
DATE 07/18/03 TIME 05:38 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3
~
~ APPROVAL OF BILLS
I
PERIOD ENDING:7-22-03
• DESCRIPTION AMOUNT
DEPT
CHECK#
-------- VENDOR NAME
------------------------- ------------------------ .
-------- -----------
DIANE MEYER COOKING CLASS SUPPLIES PARK PRO 42.05
DIANE MEYER ART CLASS SUPPLIES PARR PRO 54.13
*** TOTAL FOR DEPT 50 112.05
HOWARD GREEN COMPANYC. FOLWELL H2O REPLACEMENT WATER FU 15,087.81
42463 NORTHERN ESCROW ZNC PARTIAL PAY EST # 1 WATER FU 30,801.38
*** TOTAL FOR DEPT 53 45,869.19
JOHNSON-POWERS, DAN KERLIX FOR CERT TNG CCC/CERT 17.19
MINNESOTA CONWAY RECHARGE 5 FIRE EXTGHRS CCC/CERT 120.00
*** TOTAL FOR DEPT 54 137.19
BROWNING-FERRIS IND. SOLID WASTE MGMT TAX SOLID WA 43.32
BROWNING-FERRIS IND. RAMSEY CTY CEC SOLID WA 142.69
E-Z RECYCLING, INC. JULY/03 RECYCLING' SOLID WA 2,559.40
*** TOTAL FOR DEPT 56 2,745.41
AMERICAN OFFICE PRODUCTS 3 NEW FOLDING TABLES GENERAL 440.97
42462 US BANCORP NOTEBOOK COMPUTER GENERAL 1,846.99
*** TOTAL FOR DEPT 63 2,287.96
FIRE EQUIPMENT SPECIALTIE 1 FIRE COAT,2 FIRE BOOTS PUBLIC W 896.49
*** TOTAL FOR DEPT 65 896.49
. HOWARD GREEN COMPANYC. 2003 SEAL COATING ENG INFRASTR 2,240.26
*** TOTAL FOR DEPT 71 2,240.26
LEAGUE MN CITIES INS TRST DEDUCTIBLE WC EXPENSES SANITARY 77.09
METROPOLITAN COUNCIL AUG/03 S.S. SANITARY 18,373.33
XCEL ENERGY ELECT SANITARY 99.74
QWEST AUTO DIALER SANITARY 57.99
*** TOTAL FOR DEPT 75 18,608.15
MIKE McPHILLIPS INC STORM DEBRIS SWEEPING STORM DR 1,594.75
*** TOTAL FOR DEPT 76 1,594.75
CAMPBELL KNUTSON DEVLEOPMENT LEGAL MATTRS COMM. DE 12,990.00
EHLER6 AND ASSOCIATES SNELLING/CARP DEVLP AGRE COMM. DE 1,200.00
*** TOTAL FOR DEPT 79 14,190.00
HOWARD GREEN COMPANYC. ENGINEERING COST HOYT AVE 1,754.21
*** TOTAL FOR DEPT 85 1,754.21
*** TOTAL FOR BANK O1 151,196.67
*** GRAND TOTAL *** 151,196.67
i•
~~~
• CONSENT F2
7/23/03
ITEM: Licenses
SUBMITTED BY: Mary Shea Kodluboy, Deputy Clerk
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION/SUMMARY: Outlined below is a list of additional license applications or
renewals for 2003.
NEW FALCON HEIGHTS BUSINESS
Essential Sessions, an audio recording studio
1579-83 Hamline Avenue
Falcon Heights
Bradley Matala, Owner
HOME OCCUPATION
• Thomas D. Betz, Counselor
1865 Fairview Avenue North
Falcon Heights
Thomas D. Betz, Owner
ACTION REQUESTED:
• Approval
•
l6
• CONSENT F3
7/23/03
ITEM: Authorize Purchase of Rotating Chain Scraper for the Sewer Jetter
SUBMITTED BY: Bill Maertz, Parks and Public Works Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: The root saw that the public works department currently uses to remove tree roots
from sewer lines is ineffective in older, clay sewer lines. Small offsets in these pipes cause the
saw to become stuck, which causes downtime of up to an hour while the operator attempts to
remove the saw. The rotating chain scraper sold by Flexible Pipe Tool Company of St. Cloud
Minnesota uses spinning chains to cut the roots. These chains conform to offset tiles, providing a
cleaner pipe and reducing the chance of getting stuck.
ACTION REQUESTED:
• Authorize the purchase of an Enz 10.080 Rotating Chain Scraper, at a cost of $1,750, to be
• paid for from the Sanitary Sewer Enterprise Fund
•
~7
•
•
PRESENTATION Gl
7/23/03
ITEM: 2002 Accomplishments
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Bill Maertz, Director of Parks and Public Works
Roland Olson, Finance Director
Mary Kodluboy, Deputy Clerk
Deborah Jones, Planning and Zoning Coordinator
Diane Meyer, Recreation Coordinator
EXPLANATION:
Summary: Each year the city reviews its budget goals for the previous year, and discusses the
accomplishments towards those goals.
Information will be presented by the City Administrator on the city's progress toward meeting
those goals.
18
• Policy Hl
7/23/03
ITEM: Ramsey County League of Local Governments Survey
SUBMITTED BY: Sue Gehrz, Mayor
EXPLANATION:
Summary: The RCLLG is surveying members about options for reducing membership dues.
Our current annual dues are $379.00. The board has presented three options, which are attached.
I would like to discuss your opinions about the options and propose a fourth option, which
reduces the membership dues even more.
ATTACHMENTS:
• RCLLG dues options
ACTION REQUESTED:
• Discussion
!q
~~ D D
COlI1~ffYl.EAGUE
OF LOCAL GOVERP1NEPffS
c/o Government Training Service
480 Cedar Street, Suite 401
St. Paul, MN 55101
M E M O
651-222-7409
www.mngts:org To: RCLLG Members
Charter Members
Capitol County Fr: Jan Wiesner, President
of Minnesota
Arden Hills
Re: Survey regarding future of RCLLG
Falcon Heights
Gem Lake * This letter has been sent to the Mayors, Chairs and Managers of our member
Lauderdale organizations. Please distribute and discuss with your policy boards.
Little Canada
Maplewood
In order to help our member organizations during this difficult fiscal crisis,
Mounds View the RCLLG Board of Directors has identified four options for dues for 2004.
New Brighton
• Please discuss the options with your council/board and return the enclosed
North Oaks survey by August 15 to Lynn Gavin at Government Training Service, 480
North St. Paul Cedar Street, Suite 401, St. Paul, MN 55101.. (The survey is also available
on the web site at www.mngts.org, click on RCLLG)
Ramsey County
Roseville your thoughtful input is very important in this critical decision. The
St. Paul RCLLG has existed since 1963 and has been an important communication
Shoreview network for all the local governments in the county. We know that many of
our members are considering cutting back on memberships as part of their
Vandals Heights budget deliberations and we want to be responsive to their current situation.
White Bear Lake
White BearTownship Enclosed is the survey as well as information about the four options. If you
Mounds View Schools would Like members of the Board of Directors to meet or talk with you prior
ISD #621 to completion of the survey, please contact Lynn Gavin at
North St. Paull Davin ,mngts.org or 651-222-7409x203.
Maplewood Schools
ISD #622
RCLLG Board
Roseville Schools President: Jan Wiessner, Ramsey County Commissioner - jan.wiessner(a~co.ramsey.mn.us 651.266.8356
ISD #623 Vice President: Beverly Aplikowski, Arden Hills Mayor - lakesidetnh!"r.Uaol.com 651.633.1264
Treasurer: Joel Hanson, Little Canada Administrator - ioelh(tici.littlecanada,tnn.us 651.484.3891
White BearLake Directors:
• ISD #624 Susan Banovetz, Vadnais Heights Mayor - mavorbanovetz(ii~ci.vadnais-hei~hts.mn.us 651.653.1723
David Grant, Arden Hills Councilmember -love.<<>rant(ci-.nwa.com 612.726.3068
St. Paul Schools Lori Grivna, Mounds View School Board -- lc:ri.~,a:ivn.a(rc.ttioundsviewschools.or~ 651.783.1662
ISD #625 Patrick Harris, St. Paul Councilmember - ~~at.harri.:fc(w.stpaul.mn.us 651.266.8630
Ramsey Soll & Water Julie Wasiluk, Maplewood Councilmember - 1~!)~_}siiuk~c~ac~l.com 651.776.2633
Ady Wickstrom, Shoreview Councilmember - ~~~iyia acivw-ickstrom.com 651.780.5245 Q
Conservation District _ -
• RCLLG Budget Options
Financial Impact by Jurisdiction
2003 Option Option Option
Dues #1 #2 #3
Arden Hills 583.00 594.66 416.26 100.00
Falcon Heights 379.00 386.58 270.61 100.00
Gem Lake 121.20 123.62 100.00 100.00
Lauderdale 218.20 222.56 155.79 100.00
Little Canada 592.50 604.35 423.05 100.00
Maplewood 1,350.OQ 1,377.00 963.90 300.00
Mounds View 737.50 752.25 526.58 200.00
New Brighton 1,250.00 1,275.00 892.50 200.00
North Oaks 300.00 306.00 214.20 100.00
North St. Paul 696.15 710.07 497.05 200.00
Ramsey County 2,300.00 2,346.00 1,642.20 500.00
Roseville 1,350.00 1,377.00 963.90 300.00
St. Paul 2,000.00 2,040.00 1,428.00 500.00
Shoreview 1,350.00 1,377.00 963.90 300.00
Vadnais Heights 757.55 772.70 540.89 200.00
• White Bear Lake ~ 1,350.00 1,377.00 963.90 300.00
White Bear Township. 669.20 682.58 477.81 200.00
ISD #621. -Mounds. View 100.00 102.00.. 100.00 ....1.00.00
ISD #622 - NSP/Maplewood 100.00 102.00 100.00 100.00
ISD #623 -Roseville 100.00 1 Q2.00 100.00 100.00
ISD #624 -White Bear Lake 100.00 102.00 100.00 100.00
ISD #625 - St. Paul 100.00 102.00 100.00 100.00
Soil &"Water Conservation 100.00 102.00 100.00 100.00
TOTALS $16,604.30 $16,936.39 $12,040.53 $4,400.00
Option #1 -Status Quo -Based upon 2003 dues + 2% increase.
Option #2 -Board to Assume more Administrative Function -Reduce Option#1 by 30%
$100 minimum.
Option #3 -Bare Bones Budget -Minimal Administrative Support -Fee Schedule
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• Policy H2
7/23/03
ITEM: Metropolitan Radio Board's Metropolitan Public Safety
Communication System (800 MHz) Resolution
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Sue Gehrz, Mayor
Clem Kurhajetz, Fire Chief
EXPLANATION:
Summary: In early 2003, Ramsey County began exploring the possibility of implementing 800
MHz service for public safety departments countywide. They are now seeking support for the
development of a system with the input of each city and local unit located in the County. In
order to move forward, they need to demonstrate broad-based support for this process amongst
cities.
Through our contract with St. Anthony Village, our police officers already have access to 800
MHz in Hennepin County. They have reported satisfaction with the technology. Ramsey
• County will be providing demonstrations of the technology to local fire departments in the next
few months, and will also be implementing a process by which local government officials will
have input in how this plan progresses. In addition, they are committed to seeking non-local
funds for the implementation of an 800 MHz system.
The County has asked cities to approve the attached resolution of support in order for them to
meet a July 24t" application deadline for federal grants to support public safety communication
systems.
ATTACHMENT:
• Letter dated June 27 from Paul Kirkwold, Ramsey County Manager
• Potential Funding Sources for Developing 800 MHz
• Ramsey County Board Resolution
• Draft Resolution for cities
ACTION REQUESTED:
• Discussion
• Adoption of draft resolution in support of planning for the development of an upgraded radio
communication system
•
30
•
_-
RAMSEY COUMY
Office of the County Manager
Paul L. Kirkwold, County Manager
250 Court House
15 West Kellogg Boulevard
St. Paul, MN 55102-1614
JUN 3 0 2003 Tel: s51-2sssooo
Fax: 651-266.8439
e-mail: www.co.ramsey.mn.us
June 27, 2003
Mayor Sue Gehrz
Heather Worthington, City Administrator
City of Falcon Heights
2077-West Larpenteur Avenue
Falcon Heights, MN 55113
SUBJECT: Public Safety Communications/800 MHZ
I am writing to you about the Metropolitan Radio Board's Metropolitan Public Safety
Communication System (800 MHZ) and several funding possibilities currently available that can
assist us with our.participation in this communication system.
As you know, the Metropolitan Public Safety Communication System and the Radio Board were
• initiated in :ate law with a~charge to develop a seamless communication system among all
participating agencies/local units of government - an interoperable system. Phase 1 is nearly
completed, and now Phase 2 (development and funding] is beginning. VVe have r,~en toil by
officials from the Radio Board that developing a Ramsey County subsystem is a priority for them
during Phase 2. The remainder of this letter outlines steps and timeframes developed by the
Radio Board and the State Department of Public Safety governing applications for participation in
Phase 2.
The Radio Board and related 800 MHz funding programs give counties a critical role in planning
and developing the statewide system. Under Minnesota law, counties are required to develop
county-wide 800 MHz technical and financial plans, and counties must approve all plans and grant
applications prepared by any entity located within it. Attachment 1 is material provided by the
Radio Board that further explains background and the current situation.
It is Ramsey County's intent to work closely with municipalities within the County to design a
system that reflects our community/county-wide needs, and to aggressively seek non-local
property tax funds for the project. We realize that securing these types of funds is critical because
they reduce the amount of local funds needed to build a system, making it possible for us to
proceed with this mutually beneficial and important program.
The Metropolitan Radio Board and Minnesota Department of Public Safety's Division of Homeland
Security and Emergency Services have just announced financial incentives to local government
participation in the Public Safety Communication system. Initial applications are due July 24, 2003.
(See Attachment 1 for specifics on this timeframe.)
• At this time, Ramsey County is requesting support from the City of Falcon Heights to assist us in
responding to these recently-announced funding opportunities for Phase 2 development
Minnesota's First Home Bale County
printed on recyeled paper with a minimum of lOX poet-consumer content
• June 27, 2003
Page 2
(Attachment 2). We have been told by Radio Board officials that highest priority will be given to
applicants whose jurisdictions have an updated County plan, and resolutions indicatina the
intention to move toward full 800 MHz svstem participation. (The Ramsey County 800 MHz plan
has recently been updated, and the County Board has also passed resolutions to move forward.
Copies of these resolutions are included as Attachment 3.)
Ramsey County would like to be able to show broad-based support to the Radio Board and
Department of Public Safety for full participation from units of local government within the County.
A resolution from you will show this support. Attachment 4 is a draft resolution stating willingness
to plan for a system, intention to participate in the 800 MHz system, and interest in sharing in any
state or federal financial incentives. We have been told by the Radio Board and the State
Department of Public Safety that your elected officials passing this resolution by July 24, 2003, will
give greater weight to our grant applications.
This resolution will not bind vour government to anv action. or expense nor does it predetermine
anv major governance changes. It indicates your interest in planning to join the 800 MHz system
and sharing grant proceeds we can secure for development of this system.
We are excited about the opportunities available to us as Phase 2 of this communication system is
developed. To that end, we are proposing that the Ramsey County League of Local Governments
• sponsor an informational meeting and discussion with representatives from the Radio Board and
jurisdictions that. are currently using the system. This meeting is scheduled for Thursday, July 31;
from 4:00 - 6:00 p.m., at a location yet to be determined. Your participation will enable us to
develop acounty-wide planning process we would like to begin in late summer of 2003.
Thank you for your attention to the request in this letter and your participation in this vital project.
Please contact me at any time to discuss this letter, its contents, or the 800 MHz project. In my
absence, you may contact Terry Speiker, at 266-8012, or Connie Catlin, at 266-8011, from the
County Manager's Office. They are also working on this project and would be able to answer your
questions.'
Sincerely, r
Paul L. Kirkwold
Ramsey County Manager
Attachments
cc: Ramsey County Board of Commissioners
Ramsey County Attorney
Ramsey County Sheriff
Ramsey County City Councilmembers and Township Board of Supervisors
• School Board Members within Ramsey County
Bill Dean, Metropolitan Radio Board
Ed Leier, Minnesota Department of Homeland Security and Emergency Management
3~
• Attachment 1
Potential Funding Sources for Developing 800 MHz
Funding programs for public safety communications that are anticipated through the Radio
Board and the Department of Public Safety's Division of Homeland Security and Emergency
Services. The Radio Board and Homeland Security will be coordinating the application and
allocation processes for these programs.
• Radio Board General Funds $ 2.0 million
• Radio Board Capital Bonds (new) 18.0 million
• Federal COPS funds 2.0 million
• From MN allocation of Federal Homeland Security FY2003
Part II Supplemental Grant 7.5 million
ALSO:
• Federal FY2003 Interoperable Communications Equipment
Grant Program, Competitive Demonstration Grants
(approximate for a selected jurisdiction) 6.0 million.
•
•
33
Resolution ~~~~ ~.
. Board of
Ramsey County Commissioners
•esented By Commissioner Bennett Date May 27 , 2003 No. 2003-167
tr ntinn•
Budgeting and Accounting
Bob Fletcher, Sheriff
Page 2 of 2
RESOLVED, That the Ramsey County Board of Commissioners authorizes the
County Manager to move forward and begin exploring options, costs and financing
mechanisms for:
a) Developing a subsystem within the Metropolitan Public Safety
Communications System /SOOMHZ;
b) Exploring options for organization and governance of a countywide system;
and
c) Determining how municipal and county shares should be funded;
and Be It Further
• RESOLVED, That the next steps for moving forward wilt include:
a) .Meeting with representatives from municipalities to:
^ Conduct a Public Safety Communications "101"presentation similar to
the May 13, 2003 County Board Workshop;
^ Determine their perspectives on the value of developing a subsystem
within the Metropolitan system; and
^ Develop a process for discussing the organization, governance and
financing of a countywide system
b) Preparing a process and timeline that will be reviewed by all parties
and Be It Further
RESOLVED, That the process for developing and analyzing organizational,
governance and financing options will include municipal and county elected officials.
~IvISEY COUNTY BOARD OF COMMISSIONERS
YEA NAY OTHER
Sennett X
• -ugh X
~ McDonough
fael Ortega
:toria Reinhardt
rice Rettman
i Wiessner
X
X
X
X
X
Jim
B
Bonnie C. Jai
Chief Clerk -
34
Resolution
Board of
Ramsey County Commissioners
~esented By Commissioner Hai h Date June 24
tention: 2003 No. 2 0 0 3 -.210
Budgeting and Accounting
Mary Karcz, County. Manager's Office
Page 3 of 3
WHEREAS, The County needed to provide supporting information to the MN
Department of Public Safety on the same day which did not allow-time to include the
request at a County Board meeting; and
WHEREAS, Information was provided to the State and Ramsey County has been
nominated to receive an application, and the County Manager would like County Board
approval and support for the nomination to receive an application; Now, Therefore, Be
It
RESOLVED, Ramsey County agrees to coordinate grant applications and other
• funding requests for public safety communication system related activities for the
County and local entities; and Be It Further
RESOLVED, The County Manager will include options for fair and equitable
distribution of public safety related grant funds between the County and municipalities in
any proposed processes; and Be It Further
RESOLVED, The County Manager is authorized to prepare grant applications
and other funding requests related to the development of a public safety
communications system; and Be It Further
RESOLVED, The Ramsey County Board of Commissioners approves and
supports nomination by Governor Pawlenty for Ramsey County to submit an application
for the US Department of Homeland Security's FY2003 Interoperable Communications
Equipment Grant Program.
1VISEY COUNTY BOARD OF COMMISSIONERS
';ennett YEA NAY OTHER
..tgh X
~ cDonough X
Fael Ortega X
:toria Reinhardt X
.ice Rettman X
Wiessner X
Jim McDonough Chair
By `
Bonnie C. Jack n
Chief Clerk - ty Board
3S"
• Attachment 3
DRAFT RESOLUTION
WHEREAS, The City/Township of (City) (Township) has been
reviewing the needs of the radio .communication system that provides emergency
services to police, fire, and emergency medical agencies in its jurisdiction; and
WHEREAS, The Metropolitan Radio Board, as a result of legislative changes,
has the authority and resources to provide financial assistance to local units of
government in the metropolitan area that plan to participate in the regional 800 MHz
digital trunked communication system; and
WHEREAS, Special legislative authority has been given to Minnesota counties to
issue bonds for the purpose of designing, constructing, .and installing the infrastructure,
facilities, and equipment necessary to participate in the regional system; and
WHEREAS, Federal funds have been appropriated and made available through
the Minnesota Department of Public Safety to supplement local and state funds for the
• purpose of participating in the regional system, for which metropolitan area local
governments are eligible; and
WHEREAS, The (governing body) of (entity) has determined that its participation
in the regional system would improve its interoperability among its various agencies and
with other jurisdictions for purposes of mutual aid and emergency medical services, thus
improving public safety, as well as the entire region's ability to respond to weapons of
mass destruction incidents; Now, Therefore, Be It
RESOLVED, That the (governing body) of (entity) intends to proceed with
planning for development of an upgraded radio communication system with the intention
of participating in the regional system and that the Metropolitan Radio Board be notified
of (entity's) intention and request any state or federal financial incentives that may be
offered to local jurisdictions.
•
POLICY H3
7/23/03
ITEM: Authorize Final Plan Preparation for Curtiss Field Improvements
SUBMITTED BY: Bill Maertz, Director of Parks and Public Works
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: In 2000, the Falcon Heights Park Commission began studying the flooding problem
at Curtiss Field. In 2001, the City contracted with SEH Engineering to develop three design
concepts that would improve drainage and improve recreational opportunities at Curtiss Field.
After these design concepts were completed, all residents of the Northome neighborhood were
mailed notice of a public meeting to discuss these potential improvements. This meeting was
held in May, 2002. Comments from this meeting were used to further refine the design concepts.
In July, 2003, another mailing was sent out and an open house was held at City Hall. This open
house featured all of the design options and had informational booths with the landscape
architect, hydrologist, and engineer from SEH there to answer questions and solicit feedback.
Based on the residents' comments, the Parks and Recreation Commission voted to recommend
• the option that provided the most relief from flooding.
The council is being asked to contract with the HR Green Company for engineering services
related to final plan preparation of the preferred alternative. Additional public meetings will be
held as the planning goes forward. Staff will be contacting residents adjacent to Curtiss Field
and soliciting comments and concerns before plans are finalized and brought forward for council
approval.
ATTACHMENT:
Design alternative
Proposal for engineering services from HR Green Company
ACTION REQUESTED:
• Authorize staff to contract with HR Green Company to provide engineering services related
to the final plan preparation of Curtiss Field improvements, at a cost not to exceed $19,500.
•
3'~
~ Froward R. Green Company
December 6, 2002
File 900765CSM
Mr. Bill Maertz
Parks Director
City of Falcon Heights
2077 Larpenteur Avenue West
Falcon Heights, MN 55113-5551
RE~ ENGINEERING SERVICES PROPOSAL
CURTISS FIELD PARK
Dear Mr. Maertz
Howard R. Green Company is pleased to provide you with this proposal for engineering services
relating to the final plan preparation for the improvements to Curtiss Field Park. We have based
our proposal on the Curtis Field Park Site Improvements preferred alternative described in the
City-provided October 2002 Feasibility Report.
• SCOPE.OF SERVICES
Landscape
1. Evaluate and design final location of sidewalk/path. Basic footprint of the deck behind the
shelter to be completed under this scope. If the City desires, HRG staff will complete
design and structural construction documents to be negotiated at the attached hourly
rates.
2. Design and locate preselected ornamental fence surrounding the playground and along
the eastern border of the park. Finalize location and installation details for preselected
benches, signs, and gazebo.
3. Enhance picnic area through plantirigs and relocation/addition of tables, grills, and other
amenities as directed by the City.
4. Develop a site landscape planting plan, specifications and details for vegetative screening,
park entries, and site enhancement. Leaf drop and impact to water storage area will be a
key evaluation item for plant selection.
• Grading ,Utility, & Street
1. Prepare grading plan detailing additional panding area and removal of the existing
Snelling Avenue frontage road.
2. Prepare removal .plan showing all vegetative clearing, site removals such as fences,
sidewalks.
3. Relocate watermain along Snelling Avenue frontage road in accordance with St. Paul
• water requirements..
4. Modify storm sewer to match new pond grading.
Ltr-120602-MEnergy Park Drive St. Paul, MN 55108 651/644-4389 fax 651/644-9446 toli free 888/368-4389
• Mr. Bill Maertz
December 6, 2002
Page Two
5. Prepare plan for frontage road removal, including turn around on south end and
modifications to street intersection at the north end.
Project management and Design Coordination
1. Conduct project Kick-off meeting with City staff to review design assumptions and project
schedule.
2. Attend one progress meeting with City staff to review plan progress.
3. Attend coordination meeting with MnDOT, Capital Regions Watershed District, and
Redevelopment Project Engineer.
4. Provide grading plan to electric utility for coordination of electric utility line relocation.
Relocation plan is to be prepared by others and is not included in this proposal.
• Permits
1. Complete and submit permits to Minnesota Department of Health, MnDOT, and Capital
Regions Watershed District. All permit fees are the direct responsibility of the City and
are not included in this proposal.
• Project Bidding
1. Prepare all bidding documents, including plans and specifications, for competitive bidding
for construction of the unprovements.
2. Prepare construction cost estimate for improvements.
3. Submit Advertisement for Bids to local paper and the Construction Bulletin.
4. Review and tabulate bids and make recommendation to the City for award of the contract.
Requirements of the City
1. Provide all survey, base mapping, graphics, design alternative plans, aerial photographs,
and other documents. previously prepared for Curtiss Field that will assist in the
development of the design and construction documents.
2. Provide all manufacturers' documents and/or shop drawings for selected benches, park
signs, fencing, etc. that has been preselected or is a City standard.
• Items not included in the scope of service
Geotechnical investigations
Right of way acquisitions
Construction services
Deck structural design
Gazebo structure design
Utility relocation other than watermain
• Fees
HRG will provide the above scope of services based on our standard hourly rates not to exceed
• $19,500. The City must authorize any additional work prior to HRG proceeding.
Ltr-120602-Maertz Howard R. Green. Company
CONSULTING ENGINEERS
• Mr. Bill Maertz
December 6, 2002
Page Three
Additional services to be provided at the City's request at attached hourly rates
a) Deck structural and construction design and details
b) Lighting.enhancement for path and gazebo
c) Improvements to existing park shelter
d) Evaluation and replacement of existing sidewalk/plaza at park shelter
e) Improvements to basketball court, playground and/or other existing park amenities
~ Explore possible funding opportunities through a Cooperative Agreement with MnDOT
We appreciate this opportunity, and are available to begin work on this project immediately after
authorization. We will work with City staff to develop a completion schedule that meets the
City's needs. Please contact me if you have any questions.
Sincerely,
Howard R. Green Company
~~ ~~~
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Terry .Maurer, P.E.
•
Howard R, Green Company
Ltr-120602-Maertz CONSULTING ENGINEERS
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POLICY H4
7/23/03
ITEM: Recommendation from Parks and Recreation Commission to Donate Money
from the Falcon Heights Friends of the Parks Fund to the Recreation
Scholarship Account
SUBMITTED BY: Bill Maertz, Director of Parks and Public Works
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION:
Summary: The recreation budget includes a line item for scholarships for families who cannot
afford to pay for recreation programs. In 2003, 42 children received some level of scholarship.
This year, the requests for scholarships exceeded the donations received from residents to the
scholarship fund.
Budgeted for scholarship $200
Donations to scholarship fund $68
Cost of scholarships $905
Scholarship deficit $637
On July 14, 2003, the Falcon Heights Parks and Recreation Commission discussed this deficit
and voted unanimously to make a recommendation to the City Council that a donation from the
Friends of the Parks Fund be made to the recreation scholarship account. This donation will help
the recreation program stay within budget while continuing to promote recreation opportunities
for those who could not otherwise afford them. The FOTHP Fund has a current balance of
$2,100.
ACTION REQUESTED:
• At the recommendation of the Parks and Recreation Commission, authorize donation of $637
from the Falcon Heights Friends of the Parks Fund to the recreation scholarship account
4~