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Home My WebLink AboutCCAgenda_03Aug13• CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA August 13, 2003 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: GEHRZ KUETTEL LAMB LINDSTROM TALBOT WORTHINGTON SHEA KODLUBOY ATTORNEY ENGINEER C. COMMUNITY FORUM: D. APPROVAL OF MINUTES: July 23, 2003 E. PUBLIC HEARINGS: None Scheduled • F. CONSENT AGENDA: 1. General Disbursements through August 8, 2003: $ 63,556.88 Payroll (7/16/03-7/31/03): $ 16,169.79 2. Licenses 3. Step Increase and Compensation Increase for Mary Shea Kodluboy, Deputy Clerk 4. Final Payment for 2003 Crack Sealing and Seal Coating in the Amount of $35,353.50 5. Appointment of Lavone Johnson to the Neighborhood Commission 6. Acceptance of Partial Payment Request #2 from Jay Bros., Inc., in the Amount of $43,623.05, for the Folwell Avenue Water Main and the Sheldon Avenue Maintenance and Curb Work 7. Appointment of Firefighters r: • FALCON HEIGHTS CITY COUNCIL AGENDA _2_ August 13, 2003 F. CONSENT AGENDA (continued) 8. Adoption of Ordinance #03-OS Regarding the Minnesota State Building Code, Options and Fee Schedule G. POLICY AGENDA: 1. Adoption of a Resolution Approving a Tax Parcel Split H. REPORTS FROM COUNCIL MEMBERS: I. INFORMATION AND ANNOUNCEMENTS: J. ADJOURNMENT • • CITY OF FALCON HEIGHTS COUNCIL MINUTES JULY 23, 2003 Mayor Gehrz convened the regular City Council meeting at 7:00 PM. PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb, Peter Lindstrom and Richard Talbot Also present: City Administrator Heather Worthington, Parks and Public Works Director William Maertz and Deputy Clerk Mary Shea Kodluboy COMMUNITY FORUM: There was no commentary from the audience. APPROVAL OF MINUTES: The Council minutes dated June 25, 2003 and July 9, 2003 were unanimously approved as submitted. • PUBLIC HEARINGS: None Scheduled CONSENT AGENDA: Kuettel moved that the Consent Agenda be approved, as outlined below. The motion was unanimously approved. 1. General Disbursements through July 22, 2003: $151,196.67 Payroll (7/1/03-7/15/03): $ 16,089.31 2. Licenses -The Council, to encourage residents to patronize local businesses, read aloud the names of the most current businesses renewing their licenses for 2003 3. Authorize Purchase of Rotating Chain Scraper for the Sewer Jetter - Enz 10.080 Rotating Chain Scraper, at a cost of $1,750, to be paid for from the Sanitary Sewer Enterprise Fund PRESENTATION: 2002 Accomplishments • Administrator Worthington gave a brief, oral review of budget goals and accomplishments for 2002. • FALCON HEIGHTS CITY COUNCIL MINUTES -2- July 23, 2003 POLICY AGENDA: Ramsey County League of Local Governments Survey Mayor Gehrz said that the Ramsey County League of Local Governments is surveying members about options for reducing membership dues. The dues' structure is based upon population and the City's current annual dues are $379.00. The Board has presented four options and she said she would like to discuss them, plus a fifth option, which would reduce the membership dues even more. The options proposed by the RCLLG are: 1. Maintain the status quo -continue the current activities and services provided by Government Training Service (GTS) with a 2% increase in budget and dues. 2. Reduce dues 30%, with a $100 dues minimum -reduce the GTS services by approximately 30%. Board to assume more administrative function 3. Bare bones budget -member groups would pay $100 - $500 dues in four categories based on population. Would rely on all volunteer support with modification of the governance structure and meetings. 4. Abolish the RCLLG. • Mayor Gehrz said that she is proposing selection of the lowest cost option, with the recommendation that it be reduced even more. Set the annual dues at $25.00/year. Spend down the reserve. Eliminate the recognition plaques. Do away with the Christmas banquet and the entertainment. Use e-mail. Council member Lamb asked what the reduction would leave them doing. What would be the value? Mayor Gehrz said the group could continue its core functions. Board members need to be willing to do more of the actual work. Council member Lamb said a motion could be drafted that stated the City Council was in favor of the organization being run at a level of $25/year per member and that the organization continue to perform the principal functions of 1, 2, 3, 4, 5. Mayor Gehrz said the fallback position could be Option 3. Lamb moved that the City Council of Falcon Heights supports the implementation of $25.00 annual dues for the Ramsey County League of Local Governments, with the expectation that the organization's four major areas will continue to be the primary focus. The motion was unanimously approved. Metropolitan Radio Board's Metropolitan Public Safety Communication S sy tem (800 MHz Resolution Administrator Worthington said that in early 2003, Ramsey County began exploring the possibility of implementing 800 MHz service for public safety departments countywide. They are now seeking support for the development of a system, with input from each city and local unit located in the County. • FALCON HEIGHTS CITY COUNCIL MINUTES _3_ July 23, 2003 Metropolitan Radio Board's Metropolitan Public Safety Communication System 800 MHz Resolution (continued) Administrator Worthington said that in order to move forward, they need to demonstrate broad- based support for this process amongst cities. Through the City's contract with St. Anthony Village, our police officers already have access to 800 MHz in Hennepin County and they have reported satisfaction with the technology. Ramsey County will be providing demonstrations of the technology to local fire departments in the next few months, and will also be implementing a process by which local government officials will have input in how this plan progresses. In addition, they are committed to seeking non-local funds for the implementation of an 800 MHz system. In response to a question from Council member Talbot, Council member Lamb said the system is anon-wired communication system instead of massive towers. There are receivers located around the metro area. This is not the best technology. In order for the system to work, you need to be able to communicate with everyone else who is on it. Ramsey and Hennepin Counties are not on the same systems. If the County were to shift to technology that is more advanced, the cost would be 100 times what is being proposed. In the short term, the most practical approach • is to convert to the 800 MHz. It is a wireless technology that requires receivers and transmitters that sit on top of public buildings. The City's costs would be for Public Works and the Fire Department. There would be some monthly or annual fee. Council member Talbot asked what is coming and how will the cost come down. Council member Lamb said that over time the larger communities will participate and the cost will be driven down. In the near horizon, this is the only option we have. Mayor Gehrz said that she was talking with Police Chief Engstrom about this and he said that one of the problems with traffic management around the Fairgrounds is that they can't communicate with the Saint Paul police. Saint Paul is now interested in participating in the 800 MHz communication system. The goal is to make this statewide. RESOLUTION 2003-12 Talbot moved adoption of Resolution 2003-12 in support of planning for the development of an upgraded radio communication system for Ramsey County. The motion was unanimously approved. Authorize Final Plan Preparation for Curtiss Field Improvements Parks and Public Works Director Maertz said that in 2000, the Falcon Heights Park Commission began studying the flooding problem at Curtiss Field. In 2001, the City contracted with SEH • Engineering to develop three design concepts that would improve drainage and recreational opportunities at Curtiss Field. 3 • FALCON HEIGHTS I C TY COUNCIL MINUTES _4_ July 23, 2003 Authorize Final Plan Preparation for Curtiss Field Improvements (continued) Director Maertz said that after the design concepts were completed, all residents of the Northome neighborhood were mailed notice of a public meeting to discuss these potential improvements. This meeting was held in May, 2002. Comments from this meeting were used to further refine the design concepts. In July, 2003, another mailing was sent out and an open house was held at City Hall. This open house featured all of the design options and had informational booths with the landscape architect, hydrologist, and engineer from SEH there to answer questions and solicit feedback. Based on the residents' comments, the Parks and Recreation Commission voted to recommend the option that provided the most relief from flooding. The Council is being asked to contract with the HR Green Company for engineering services related to final plan preparation of the preferred alternative, at a cost not to exceed $19,500. Additional public meetings will be held as the planning goes forward. Staff will be contacting residents adjacent to Curtiss Field and soliciting comments and concerns before plans are finalized and brought forward for Council approval. • Council member Lamb asked if there will still be flooding. Director Maertz said the northwest corner of the building still floods, but that has been reduced quite dramatically. This area drains 14 acres of land and there will be 20% less water coming in with the new development. The final plan phase should be completed within the next two months. Council member Talbot said that he would like to see quality materials used at Curtiss Field, the only park that the City owns. Council member Lindstrom asked if the developer for the SE Corner would be contributing to the Curtiss Field improvements. Administrator Worthington said that in the development agreement there is a $150,000 park dedication fee that will go directly to this project and will cover more than 75% of the total cost. The City has a 5-year CIP for this project and funds will come from the Parks and Public Works portion. Director Maertz said there will be a pedestrian link between the new development and the park. Part of the project cost will be for deepening the pond. Plantings will be smaller and more ornamental. He has talked to MN DOT about planting pine trees along Snelling Avenue. Mayor Gehrz asked why Xcel Energy would be burying their electrical lines at no cost to the City. Council member Lamb said that Xcel lost the lawsuit in downtown Minneapolis and is now absorbing the costs for burying electrical lines in public rights-of--way. Lindstrom moved that staff be authorized to contract with HR Green Company to provide • engineering services related to the final plan preparation of Curtiss Field improvements, at a cost not to exceed $19,500. The motion was unanimously approved. • FALCON HEIGHTS CITY COUNCIL MINUTES _5_ July 23, 2003 Recommendation from Parks and Recreation Commission to Donate Mone from the Falcon Heights Friends of the Parks Fund to the Recreation Scholarship Account Parks and Public Works Director Maertz said the recreation budget includes a line item for scholarships for families who cannot afford to pay for recreation programs. In 2003, 42 children received some level of scholarship. The City has never turned anyone away. This year, the requests for scholarships exceeded the donations received from residents for the scholarship fund. Budgeted for scholarship $200 Donations to scholarship fund $68 Cost of scholarships $905 Scholarship deficit $637 On July 14, 2003, the Falcon Heights Parks and Recreation Commission discussed this deficit and voted unanimously to make a recommendation to the City Council that a donation from the . Friends of the Parks Fund be made to the recreation scholarship account. This donation will help the recreation program stay within budget, while continuing to promote recreation opportunities for those who could not otherwise afford them. The FOTHP Fund has a current balance of $2,100. Mayor Gehrz asked if there is something the City can do to promote the scholarship program. The survey that was done last fall indicated that people do read the newsletter. Director Maertz said there would be an informational booth at the ice cream social next week. Also, Chuck Long, the Parks Commission Chair, and Heather Worthington will be in the dunk tank. Mayor Gehrz reminded the television audience that the ice cream social is on Thursday, July 31, from 6-8 PM, at Community Park. Practice throwing and bring money! Kuettel moved approval of the recommendation from the Parks and Recreation Commission to authorize the donation of $637 from the Falcon Heights Friends of the Parks Fund to the recreation scholarship account. The motion was unanimously approved. REPORTS FROM COUNCIL MEMBERS: None INFORMATION AND ANNOUNCEMENTS: SE Corner/Dino's Update Administrator Worthington said the Embers building should be demolished next week. The • groundbreaking ceremony for the SE Corner will be in September and the community will be invited to participate. S • FALCON HEIGHTS CITY COUNCIL MINUTES _6_ July 23, 2003 INFORMATION AND ANNOUNCEMENTS (continued) Voice Over Internet Telenhon~Update Administrator Worthington said that she will be presenting information about this at the first Council meeting in August. Council member Talbot said that the sealcoating project is going along very nicely. Three cars were towed to the other side of the street. He asked how long sealcoating extends the life of a road. Administrator Worthington said that road life can be extended between 20-30 years if a 7-year cycle of sealcoating is maintained. Council member Lamb said the Solid Waste Commission is utilizing virtual meetings for the next two months. Deb Jones has put this together. The Commissioners will be posting to a web page. This can evolve into chat room technology. Mayor Gehrz said the Neighborhood Commission has been communicating via e-mail. Four of the commissioners are involved in the CERT training. There was some discussion at the • last CERT training about including a personal walkie-talkie in each kit and she is checking availability and cost. Ramsey County has a proposal for a Countywide HRA levy. The County explored this before and Council member Lamb represented Falcon Heights in the past. Commissioner Janice Rettman will be chairing a meeting about this on Monday, August 4, 2 PM, at the Falcon Heights City Hall. Council member Lamb and Administrator Worthington will represent Falcon Heights at the meeting. The City has been awarded a grant of $54,000 from the DNR for improvement of the Trolley Path. Eventually, the path will connect the Bell Museum with the nature area in Lauderdale. Site selection for the Bell Museum has been done and the question is when will construction begin. She reminded the television audience again that the annual Ice Cream Social will be held on Thursday, July 31, 2003, from 6-8 PM, at Community Park. National Night Out is August 5, and she encouraged people to get together. Call City Hall to make arrangements. The regular City Council meeting was adjourned at 8:30 PM. Respectfully submitted, Mary Shea Kodluboy Deputy Clerk L ITEM: Disbursements and Payroll SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION/SUMMARY: 1. General Disbursements through August 8, 2003, in the Amount of: Payroll (7/16/03-7/31/03) in the Amount of: ATTACHMENTS: • General Disbursements • Payroll ACTION REQUESTED: • Approval CONSENT Fl 8/13/03 $ 63,556.88 $ 16,169.79 DATE 08/04/03 TIME 03:10 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 8-8-03 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------ -------- ----------- 42528 GARDEN VIEW CAFE FINANCE WORKSHOP FOOD LEGISLAT 37.22 *** TOTAL FOR DEPT 11 37 22 AMERICAN OFFICE PRODUCTS LETTERHEAD/ENVELOPES ADMINIST 436.94 AMERICAN OFFICE PRODUCTS PENCIL/ERASERS/MOISONER ADMINIST 59.32 AMERICAN OFFICE PRODUCTS TABULAR INDEX CARDS ADMINIST 156.41 CASH PARKING-CLERKS COURSE ADMINIST 10.00 CASH 4 CERTIFIED MAILINGS ADMINIST 21.59 CASH MAILINGS ADMINIST 4.75 ICMA RETIREMENT TRUST 457 302632 AUG/03 WOTHINGTON ADMINIST 200.00 SCIENCE MUSEUM OF MN COMPUTER CLASS DIANE ADMINIST 159.00 SCIENCE MUSEUM OF MN COMPUTER CLASS MARY ADMINIST 159.00 SCIENCE MUSEUM OF NIId COMPUTER CLASS ELIZABETH ADMINIST 159.00 WORTHINGTON,HEATHER AUG/03 AUTO ALLOWANCE ADMINIST 35.00 HAK-SU HAN REFUND COMM PARK RENTAL ADMINIST 106.50 *** TOTAL FOR DEPT 12 1,507.51 CAMPBELL KNUTSON F.H. GENERAL MATTERS LEGAL 503.00 *** TOTAL FOR DEPT 14 503.00 CASH DUNK TANK BALLS REPLACMT COMMUNIC 4.79 NORTH SUBURBAN ACCESS CO. REIMB/ MAUREEN CABLE WRK COMMUNIC 134.64 NCPERS GROUP LIFE INS AUG/03 JONES COMMUNIC 16.00 :2529 U.S. POSTMASTER STAMPS FOR MAILINGS COMMUNIC 740.00 FASTSIGNS SIGN CHG/SUMMER SOCIAL COMMUNIC 26.63 NEXTEL COMMUNICATIONS,INC WIRELESS PHONE CHRG COMMUNIC 34.89 *** TOTAL FOR DEPT 16 956.95 CALM RIVER DEMOGRAHPHICS DEB JONES-WORKSHOP PLANNING 235.00 CASH 2 KOOK DISPOSABLE CAMRAS PLANNING 14.91 *** TOTAL FOR DEPT 17 249.91 SBC PAGING PAGER RENTALS EMERGENC 33.46 XCEL ENERGY ELECT CIVIL DEFENSESIREN EMERGENC 6.28 *** TOTAL FOR DEPT 21 39.74 HUGHES & COSTELLO AUT/02 PROSECTIONS PROSECUT 2,606.50 *** TOTAL FOR DEPT 23 2,606. 50 AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE HALL FIRE FIG 44.62 BEARCOM RADIO REPAIRS FIRE FIG 13.11 BEARCOM REPAIR HANDSET ANTENNA FIRE FIG 18.46 JOHNSON-POWERS,DAN 3 BACKGROUND CHECKS FIRE FIG 12.00 GLENWOOD INGLEWOOD H2O/COOLER RENT FIRE FIG 18.59 NATIONAL FIRE & RESCUE SUBSCRIPTION FIRE FIG 25.00 SUBURBAN ACE HARDWARE CLEANING SUPPLIES FIRE FIG 32.64 SUPERAMERICA FUEL FIRE FIG 117.06 TWIN CITIES TRANSPORT/REC CARS FOR FIRE TNG FIRE FIG 85.20 *** TOTAL FOR DEPT 24 366. 68 BROWNING-FERRIS ZND. AUGUST/02 WASTE CITY HAL 254.81 TRUGREEN-CHEMLAWN FETILIZER/BROADLEAFCONTR CITY HAL 185.31 • CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 32.48 8 DATE 08/04/03 TIME 03:10 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 6-8-03 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT ----- ------------------------- ------------------------ -------- ----------- GLENWOOD INGLEWOOD H2O COOLER RENT CITY HAL 18.60 XCEL ENERGY GAS CITY HAL 45.07 XCEL ENERGY ELECT CITY HAL 992.47 SUBURBAN ACE HARDWARE SPRINKLER/PART/RUGCLEANR CITY HAL 118.69 NEXTEL COMMUNICATZONS,INC WIRELESS PHONE CHRG CITY HAL 34.90 *** TOTAL FOR DEPT 31 1,682.33 ALLIED BLACKTOP CO. 2003 SEAL COATING/CRACK STREETS 35,353.50 42526 HOME DEPOT CRC/GECF 2 X 8 LUMBER STREETS 8.53 42526 HOME DEPOT CRC/GECF 2 PHONE HOLDERS STREETS 12.78 XCEL ENERGY ELECT STREETS 9.28 XCEL ENERGY ELECT STREETS 74.94 XCEL ENERGY ELECT STREETS 7.40 XCEL ENERGY ELECT STREETS 81.71 XCEL ENERGY ELECT STREETS 1,816.59 XCEL ENERGY ELECT STREETS 94.99 XCEL ENERGY ELECT STREETS 8.41 XCEL ENERGY ELECT STREETS 33.56 SUBURBAN ACE HARDWARE ASPHALT PATCH STREETS 39.88 SUPERAMERICA FUEL STREETS 212.94 UNITED LABORATORIES GREASE STREETS 380.93 UNITED RENTALS EAR PLUGS/SAFETY GLASSES STREETS 93.72 UNITED RENTALS TIE DOWN CHAIN STREETS 57.27 . *** TOTAL FOR DEPT 32 38,286 .43 ANITA TWAROSKI MILEAGE APR/22 - JULY22 TREE PRO 38.99 UNIVERSITY OF MINNESOTA CONFERENCE ANITA TREE PRO 115.00 *** TOTAL FOR DEPT 34 153 .99 TRUGREEN-CHEMLAWN FETILIZER/BROADLEAFCONTR PARK & R 110.76 TRUGREEN-CHEMLAWN FETILIZER/BROADLEAFCONTR PARK & R 121.98 GAME TIME AEROSOL PAINT CANS PARK & R 43.67 ICMA RETIREMENT TRUST 457 302632 AUG/Q2 TRETSVEN PARK & R 100.00 ICMA RETIREMENT TRUST 457 302632 AUG/03 MAERTZ PARK & R 100.00 NCPERS GROUP LIFE INS AUG/02 MAERTZ PARK & R 16.00 XCEL ENERGY ELECT CURTIS PK PARK & R 22.46 XCEL ENERGY ELECT GROVE PK PARK & R 21.36 XCEL ENERGY ELECT COMM PK PARK & R 270.30 OFFICE MAX CREDIT PLAN CORK BOARD/EXP DRY SET PARK & R 56.00 ON SITE SANITATION PORTABLE TOILET CMMPK PARK & R 70.65 SUBURBAN ACE HARDWARE INSECT REPELLANT PARK & R 8.51 SUBURBAN ACE HARDWARE LAWN SEED/BRUSH/PT SUPPL PARK & R 95.84 SUPERAMERICA FUEL PARK & R 114.69 J.O. THOMPSON INC. 3 GALLONS STAIN PARK & R 79.88 UNITED RENTALS PRESSURE WASHER RENTAL PARK & R 290.83 QWEST TELEPHONE PARK & R 110.79 *** TOTAL FOR DEPT 41 1,633. 72 CASH REC SPORTS TREATS/KIDS PARK PRO 15.96 LAURA PAULSON REFUND REC SPORTS CLASS PARK PRO 20.00 NEXTEL COMMUNICATIONS,INC WIRELESS PHONE CHRG PARK PRO 34.90 • *** TOTAL FOR DEPT 50 70. 86 CAROLINA EMBLEM/EMBROIDRY CERT PINS CCC/CERT 36.25 9 DATE 08/04/03 TIME 03:10 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 3 APPROVAL OF BILLS PERIOD ENDING: 8-8-03 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT CONTINENTAL SAFETY EQUIP 1ST AID KITS CCC/CERT 251.14 GALL'S INCORPORATED 4 IN L EMERGENCY TOOL CCC/CERT 240.56 GALL'S INCORPORATED PROSERIES SHEARS CCC/CERT 79.00 JOHNSON-POWERS,DAN CERT SUPPLIES FOR TNG CCC/CERT 18.97 *** TOTAL FOR DEPT 54 625.92 BROWNING-FERRIS IND. SOLID WASTE MGMT TAX SOLID WA 43.32 BROWNING-FERRIS IND. RAMSEY CTY CEC SOLID WA 142.69 E-Z RECYCLING, INC. AUG/02 RECYCLING SOLID WA 2,559.40 *** TOTAL FOR DEPT 56 2,745.41 NEXTEL COMMUNICATIONS,INC WIRELESS PHONE EQUIP GENERAL 79.84 *** TOTAL FOR DEPT 63 79.64 GAME TIME PLAY EQUIP PUBLIC W 965.42 42526 HOME DEPOT CRC/GECF 30" FAN PUBLIC W 169.06 *** TOTAL FOR DEPT 65 1,134.48 BOARD OF WATER COMMISSNRS FOLEY SS PYMT RECEIPT SANITARY 59.45 XCEL ENERGY ELECT SANITARY 98.61 SUPERAMERICA FUEL SANITARY 57.97 *** TOTAL FOR DEPT 75 216.03 CAMPBELL KNUTSON SE CORNER DEVLPMT ISSUES COMM. DE 10,416.68 QUICKSILVER EXPRESS COURI DELIVERIES/SE CORNER ISS COMM. DE 65.55 42527 SHORT ELLIOTT HENDRICKSON URBAN DESIGN/SE CORNER COMM. DE 124.99 *** TOTAL FOR DEPT 79 10,607.22 42524 TARGET BASKETBALL NETS/RECSPORT LAWFUL G 53.14 *** TOTAL FOR DEPT 81 53.14 *** TOTAL FOR BANK O1 63,556.88 *** GRAND TOTAL *** 63,556.88 /D PERIOD END DATE 07/30/03 **FILE NOT UPDATED** SYSTEM DATE 07/21/03 C H E C K R E G I S T E R .CHECK CHECK EMPLOYEE NAME TYPE DATE NUMBER PAGE 1 CHECK CHECK NUMBER AMOUNT 7 25 03 6 SUSAN GEHRZ 32943 303.34 7 25 03 12 LAURA A. KUETTEL 32944 277.05 7 25 03 13 PETER C. LINDSTROM 32945 277.05 7 25 03 14 RICHARD P TALBOT JR 32946 177.05 7 25 03 15 ROBERT E LAMB 32947 277.05 7 25 03 34 CLEMENT KURHAJETZ 32948 287.20 7 25 03 42 MICHAEL D CLARKIN 32949 108.52 7 25 03 66 ALFRED HERNANDEZ 32950 55.41 7 25 03 74 MARK J ALLEN 32951 138.52 7 25 03 85 DANIEL S JOHNSON-POWERS 32952 54.64 7 25 03 91 RICHARD H HINRICHS 32953 38.64 7 25 03 1003 HEATHER WORTHINGTON 32956 1350.21 7 25 03 1013 WILLIAM MAERTZ 32957 1557.59 7 25 03 1030 MARY A. KODLUBOY 32958 1257.45 7 25 03 1033 DAVE TRETSVEN 32959 1119.82 7 25 03 1038 DEBORAH K JONES 32960 898.89 7 25 03 1041 DANIEL S JOHNSON-POWERS 32961 64.64 7 25 03 1103 DIANE MEYER 32962 922.43 7 25 03 1136 ROLAND 0 OLSON 32963 1533.06 7 25 03 1143 COLIN B CALLAHAN 32964 972.12 7 25 03 1144 ANITA TWAROSKI 32965 329.15 7 25 03 1169 JAY PAUL KURTIS 32966 669.61 7 25 03 1170 ERIC J BLOMQUIST 32967 444.90 7 25 03 1173 ELIZABETH M POSTIGO 32968 436.23 7 25 03 1175 LAURA M SUPPES 32969 225.50 7 25 03 1176 PETER M FISCHER 32970 663.42 7 25 03 1188 NICOLE S GRAHAM 32971 201.37 7 25 03 1189 JEFFREY C OLSON 32972 261.91 7 25 03 2009 ADAM C. BLEDSOE 32973 119.59 7 25 03 2010 KELLY C. DAMROW 32974 255.44 7 25 03 2016 STACI L. SAMSON 32975 455.76 7 25 03 2018 ANNA M. SHELDON 32976 207.21 7 25 03 2039 ANDREW P CAPISTRANT 32977 115.90 7 25 03 2040 KYLE P ODEGAARD 32978 113.12 COMPUTER CHECKS 16169.79 MANUAL CHECKS .00 NOTICES OF DEPOSIT .00 ****TOTALS**** 16169.79 • • CONSENT F2 8/13/03 ITEM: Licenses SUBMITTED BY: Mary Shea Kodluboy, Deputy Clerk REVIEWED BY: Heather Worthington, City Administrator EXPLANATION/SUMMARY: Outlined below is a list of additional license applications or renewals for 2003. SEWER AND WATER CONTRACTOR Webster Co., Inc. PO Box 17124 Saint Paul, MN 55117-0124 MECHANICAL CONTRACTOR • Fore Mechanical 3520 888th Avenue NE Blaine, MN 5555014 ACTION REQUESTED: • Approval • • • • CONSENT F3 8/13/03 ITEM: Step Increase and Compensation Increase for Mary Shea Kodluboy, Deputy Clerk SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: Mary Shea Kodluboy completed her first six months as a probationary city employee on June 31st. I have completed a performance review of Mary, and her performance has been excellent. She has shown excellent ability to learn the duties involved in the position, regularly takes initiative, and her overall attention to detail, her customer service skills, and her problem solving skills are impressive. In addition, Mary has become an integral part of our team here in Falcon Heights, and is working very effectively with other staff members in accomplishing tasks, completing projects and taking on new initiatives. Therefore, I am recommending a 3% increase to Step 2, and the permanent hire of Mary, effective July 1, 2003. ACTION REQUESTED: • • Approval of a 3 % raise for Mary Shea Kodluboy, and a step increase to Step 2 C3 • • ITEM: SUBMITTED BY: REVIEWED BY: EXPLANATION: CONSENT F4 8/13/03 Amended Final Payment for 2003 Crack Sealing and Seal Coating in the Amount of $33,585.83 Heather Worthington, City Administrator Bill Maertz, Parks and Public Works Director Summary: The 2003 crack sealing and seal coating project is completed. The work has been inspected, and is satisfactory. The Council is being asked to approve the invoice in the amount of $33,585.83. ACTION REQUESTED: ~ Approval of 2003 crack sealing and seal coating invoice for Allied Blacktop in the amount of $33,585.83 • n 14 ~~~~~' -~ ~ ?nn~ ~~9 PARTIAL PAYMENT ESTIMATE NO. 1 FROM: TO: CONTRACTOR: Allied Blacktop ADDRESS: 10503-89th Avenue North, Maple Grove, MN 55369 OWNER: City of Falcon Heights PROJECT: 2003 Crack Sealing and Seal Coat Improvements COMPLETION DATE ORIGINAL: REVISED: • :;: ~ .: .~~~ ~ ;:;;;.T.;. ::::::::CQI~'CftAiE :: It3A i::: ;1" . . ~~~ .. Q~7lt.. A •. :tk#~ 1f. N ........................ .. 3PEIE ....AESCR<PTIO . . .....UNIT:;:;:::;QT:1f,:•:•:•:•:::::~tINIT:::~::: ::'•~ ~*~;::E''~~~ ~-~~''':~:; :: .. W ..,,...,.,.AMOUNT. .:6~3T.Y:::::RMOIU ~~: MT C F~ ..~ '•. AMOUNT OF CONTRACT: $38,622.00 ORIGINAL: REVISED: SCHEDULE 1.0 CRACK SEAL 8 SEAL COAT 1 2231.5 ROUT AND SEAL CRACKS LB 4,560 $0.95 4400 4,160.00 4400 4,180.00 2 2356.5 BITUMINOUS MATERIAL FOR SEAL COAT, CRS-2 GAL 15,000 $1.15 14050 16,157.50 14050 16,157.50 3 2563.6 TRAFFIC CONTROL LS 1 $1,170.00 1 1,170.00 1 1,170.00 4 3127.5 SEAL COAT AGGREGATE, FA-2, CLASS A TON 690 $23.00 602 13,646.00 602 13,846.00 T SCHEDULE 1.0 CRACK SEAL 8 SEAL COAT -TOTAL BID SUMMARY SCHEDULE 1.0 CRACK SEAL 8 SEAL COAT $35,353.50 $35,353.50 TOTAL THIS PERIOD TOTAL TO DATE $35,353.50 $35,353.50 T BID TOTAL TOTAL BID SUMMARY THIS PERIOD TOTAL BID SUMMARY TO DATE $35,353.50 $35,353.50 $35,353.50 :;:::rs:~:Etu;:l:eiltr.t!~f!CtF~11::::; :FEIN.. ~:T.O:DItiTE::~:::~::: .. A~ ............................ AMOUNT EARNED ::~ .............. .............................~'``$35,353.50 :~....... ~'`~35353.50•• AMOUNT RETAINED:~ ::............ .............................:~:~ $1,767.68. E ....... x'''$1.767.68 . MATERIAL ON SITE:~::~ ............. .................................: ''$0.00 :~.......... '~ ''$0.00•• MATERIAL DEDUCT . .................. ...................................... ~ ~ ~'' 0.00 $ :........... ... .. $0.00 PREVIOUS PAYMENTS :............ ............ »......»..»»»».»»»..»..».». ... ' -0.00 . 4MOUNTDUE ...• ................. .............................:'`'$33,585.83 :.....:~''$33585.83~ • • $35,353.50 o:IprojlEst-D73103•No. 7 PAGE 1 I hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. • CONTRACTOR: ALL IED BLACKTOP `~~. TITLE: ~ ~c~ p: e s ~ a ~ ~, -~- DATE: ~ - ~ -- C~7 -~ Based on the ENGINEER'S on•site inspections as an experienced and qualified design professional and on review of application for payment and the accompanying data and schedules, the ENGII~JEER has determned, to the bestof. his:knowle~ge and belief, that the quantities shown by this estimate are correct and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recommended is due Contractorlsl: but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceedures of construction or safety precautions or programs incident thereto or that the ENGINEER has made any • examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. ENG/NEER.• HOWARD R. GREEN COMPANY BY: ~ _ TITLE: ~ ~~Zo-Ste-e.Z~ . DATE: S~-~ 0 3 Approved by OwnerlCommission CITY OF FALCON HEIGHTS BY: TITLE: DATE: End•073103-821100) • CONSENT F8 8/13/03 Amended ITEM: Adoption of Ordinance 03-OS Regarding the Minnesota State Building Code, Options, and Fee Schedule SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Steve Westerhaus, Building Official EXPLANATION: Summary: The State of Minnesota adopted the 2003 Minnesota State Building Code in May, 2003. Cities are now required to update their individual code ordinances to reflect the changes and enforce the new code, which is already in effect. This building code applies statewide and supersedes any building code of a city. A sample self-perpetuating ordinance is attached for your perusal and approval. Building Official Westerhaus is reviewing the options portion of the 2003 Minnesota State Building Code and will be providing recommendations for the City Council's consideration. • His recommendations will be distributed prior to the Council meeting on August 13, 2003. The last component of the code is the adoption of the fee schedule. At this time, staff recommends that the fee schedule from the 1997 Universal Building Code be utilized. There is no recommended fee schedule in the 2003 Minnesota State Building Code, so it would be consistent with past practice, and surrounding municipalities, to utilize the 1997 Fee Schedule. A copy of the fee schedule is attached. ATTACHMENTS: • Sample self-perpetuating ordinance adopting the 2003 Minnesota State Building Code • Fee Schedule Memo from Steve Westerhaus, Building Official, Falcon Heights ACTION REQUESTED: • Adoption of Ordinance 03-OS regarding the Minnesota State Building Code, and the adoption of options and a fee schedule • 14c • • CONSENT FS 8/13/03 ITEM: Appointment of Lavone Johnson to the Neighborhood Commission SUBMITTED BY: Mayor Gehrz EXPLANATION: Summary: Lavone Johnson has applied to be a member of the Neighborhood Commission. Mrs. Johnson is a 9 year resident of 1666 Coffman, and past Administrative Director of the School of Statistics at the University of Minnesota. She is involved in several community organizations, including the Hope for Tomorrow organization, the St. Anthony Park Block Nurse Program, and the Vasa Order of America. She has been involved in emergency planning activities at 1666 Coffman, and is currently serving on the Association's Board of Directors. ACTION REQUESTED: • Approval of the appointment of Lavone Johnson to the Neighborhood Commission • K • • • • CONSENT F6 8/13/03 ITEM: Acceptance of Partial Payment Request #2 from Jay Bros, Inc., in the Amount of $43,623.05, for the Folwell Avenue Water main Project and Sheldon Avenue maintenance and curb work SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: Jay Bros. has submitted Partial Payment Estimate #2 for work done, to date, on the Folwell Avenue water main project and the Sheldon Avenue maintenance and curb work. Their request for payment of $43,623.05 will be forwarded to the St. Paul Water Utility for payment of their portion. Minnesota Street Aid will cover the remaining portion of the costs associated with the Sheldon Avenue project. ATTACHMENT: • Partial Payment Estimate #2 for the Folwell Avenue water main project and the Sheldon Avenue maintenance and curb work ACTION REQUESTED: • Acceptance of Partial Payment Request #2 from Jay Bros, Inc., in the Amount of $43,623.05, for the Folwell Avenue water main and Sheldon Avenue maintenance and curb work ~c i• • • PARTIAL PAYMENT ESTIMATE NO. 2 FROM: July 20, 2003 TO: June 27, 2003 CONTRACTOR: JAY BROS. ADDRESS: OWNER: CITY OF FALCON HEIGHTS PROJECT: 2003 SVeet 8 UtlIHy Improvements-Fohvell Avenue and Sheldon Avenue COMPLETION DATE August 15, 2003 AMOUNT OF CONTRACT SUBSTANTIAL: ORIGINAL: FINAL: REVISED: :•:~:;:; . E ii:iiiii5t:;;;; `f3E1N8:?;E::E::: fpi.i;iii::::;,;:: i::::;:;:; :?:`;:ti~ltSpER)tib:::::;:::;: ~.... ':::~:~:~:~::::: ~:~:~. ~:~: ~: ~ ::.:.:.:::.:.:.: :~: ~:~: ESD'FAl:~4?pggp::::::;::: .. :::::::::::::::::::::::E~:::::::~:::::::::::E:E!:::::::;:~:~:::::::~:::::: 4.. ...... :: ::EtN T. .....?411'Y`.....•...,.;.UI'd7:..•.~.• .-;:Eh'k'S~::~:~:~:~::~atM T::;: ;: SCHEDULE 1.0 SHELDON STREET SAP 124-050-02 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 2021.501 2104.601 2104.503 2104.503 2104.505 2104.505 2104.513 2105.501 2105.525 2232.501 2350.501 2360.502 2357.502 2521.501 2531.501 2531.507 2563.501 2575.505 MOBILIZATION REMOVE CONCRETE CURB AND GUTTER REMOVE CONCRETE DRIVEWAY PAVEMENT REMOVE CONCRETE SIDEWALK REMOVE BITUMINOUS PAVEMENT (FULL DEPTH) REMOVE BITUMINOUS DRIVEWAY PAVEMENT SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH) COMMON EXCAVATION (P) TOPSOIL BORROW MILL BITUMINOUS SURFACE (1') TYPE LV WEARING COURSE MOCTURE 2 t/2° BITUMINOUS DRIVEWAY PAVEMENT BITUMINOUS MATERIAL FOR TACK COAT 4' CONCRETE WALK CONCRETE CURB AND GUTTER DESIGN 86-18 6" CONCRETE DRNEWAY PAVEMENT TRAFFIC CONTROL SOD LS LF SY SY SY SY LF CY CY SY TN TN GAL SF LF SY LS SY 1.00 1,260.00 178.00 67.00 400.00 50.00 1,265.00 50.00 100.00 1,900.00 241.00 12.00 96.00 67.00 7,260.00 107.00 1.00 1,800.00 $6,000.00 $2.45 $6.00 $3.00 $2.00 $4.50 $1.20 $15.00 $12.00 $2.57 $50.00 $72.00 $3.70 $5.00 $8.55 $38.12 $1,000.00 $3.50 0.00 0.00 0.00 0.00 0.00 0.00 1,200.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,440.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,200.00 0.00 0.00 0.00 0.00 0.00 O.DO 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,440.00 50.00 $0.00 $O.OD $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 T SCHEDULE 1.0 SHELDON STREET -TOTAL $1.440.00 $1,440.00 SCHEDULE 1.1 MISCELLANEOUS CURB REPAIR 19 20 2104.501 2104.505 REMOVE CONCRETE CURB AND GUTTER REMOVE BITUMINOUS PAVEMENT (FULL DEPTH) LF SY 118.00 14.00 $3.00 $15.00 0.00 0.00 $0.00 $0.00 0.00 0.00 $0,00 $0.00 21 2104.513 SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH) LF 126.00 $4.00 0.00 $0.00 0.00 50.00 22 23 2105.501 2350.503 COMMON EXCAVATION (P) BITUMINOUS PATCH (FULL DEPTH) CY SY 5.00 14.00 $20.00 $55.00 0.00 0.00 $0.00 $0.00 0.00 0.00 $0.00 $0.00 24 25 26 27 2357.502 2506.602 2531.501 2575.505 BITUMINOUS MATERIAL FOR TACK COAT GROUT CATCHBASIN OR MANHOLE CONCRETE CURB AND GUTTER DESIGN 86-12 SOD GAl EA LF SY 1.00 1.00 118.00 40.00 $5.00 $500.00 $16.50 $3.00 0.00 0.00 0.00 0.00 50.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 $0.00 $0.00 T SCHEDULE 1.1 MISCELLANEOUS CURB REPAIR-TOTAL $0.00 $p,00 SCHEDULE 1.2 SHELDON STREET TESTING- NOT STATE AID 28 29 SPEC SPEC CONCRETE TESTING BITUMINOUS CORE TESTING (SET OF THREE CORES) EA EA 5.00 1.00 $100.00 $300.00 0.00 0.00 $0.00 $0.00 0.00 0.00 $0.00 $O.DO T SCHEDULE 1.2 SHELDON STREET TESTING-TOTAL $0.00 $0.00 SCHEDULE 20 FOLWELL AVENUE, STREET -NOT STATE AID 30 31 32 33 34 35 2021.501 2701.502 2101.507 2104.501 2104.505 2104.505 MOBILIZATION CLEARING (DIAMETER > 4') GRUBBING (DIAMETER > 4') REMOVE CONCRETE CURB AND GUTTER REMOVE BITUMINOUS PAVEMENT REMOVE CONCRETE DRIVEWAY PAVEMENT LS TREE TREE LF SY SY 1.00 6.00 6.00 1,410.00 2,500.00 150.00 $7,500.00 $100.00 $50.00 $245 $3.00 $6.00 0.25 0.00 0.00 100.00 0.00 0.00 $1,875.00 $0.00 $0.00 $245.00 $0.00 $0.00 0.75 0.00 0.00 1,400.00 2,000.00 0.00 $5,625.00 $0.00 $0.00 $3,430.00 $6,000.00 $0.00 o:w rozoseo,noonwemaPS,mwwe~erirt PAGE 1 i• C~ 1I l1 u i`~~ ... ;3PE , .1-'..~.~.~.•..~...~.~...•:.:•:.:•:•:::.~'~kFl;p~;qC'RIPTION:.::::•::~:.:::::::::•: :~:~::CO T :;: N .RACS:IT~ M~ :::::::::::::::: ::: :: ~::Tg(5 [QD i::::::::: ::: ~NS1 .3YEF . ..... ;. ~::::.~.~.•..~.~...•.~...•:~::~::.:. .;. • ;:;uNl#;;;:;:::a~`:;:;:::::;::ttNET;;::; ~i3'r;~~+cM[csUN ~?R'CY'``~~aNOt~i?r ~~~~::: 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 2104.513 2104.523 2104.523 2104.523 2105.501 2105.525 2211.501 2232.501 2350.501 2350.502 2357.502 2531.501 2531.507 2545.602 2563.501 2564.602 2575.505 SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH) SALVAGE LIGHT POLE SALVAGE SIGN SALVAGE AND REINSTALL CATCH BASIN COMMON EXCAVATION (P) TOPSOIL BORROW CLASS 5 AGGREGATE BASE MILL BITUMINOUS SURFACE (1 1/2" DEEP 4' WIDE) 1 1/2" TYPE LV4 BfR1MINOUS WEAR COURSE 2" TYPE LV3 BITUMINOUS BASE COURSE BITUMINOUS MATERIAL FOR TACK COAT CONCRETE CURB AND Gll1TER DESIGN 86-18 6" CONCRETE DRIVEWAY PAVEMENT REINSTALL LIGHT POLE TRAFFIC CONTROL REINSTALL SIGN SOD - LF EA EA EA CY CY TN LF TN TN GAL LF SY EA LS EA SY 1,800.00 2.00 7.00 3.00 584.00 103.00 1,700.00 1,750.00 210.00 260.00 105.00 1,410.00 150.00 200 1.00 7.00 1,000.00 $1.20 $700.00 $50.00 $800.OD $8.15 $12.00 $16.00 $1.70 $58.00 $50.00 $3.15 $8.55 $38.12 $1,800.00 $3,000.00 $50.00 $3.50 0.00 0.00 2.00 O.DO 300.00 0.00 929.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.75 0.00 0.00 $0.00 $0.00 $100.00 $0.00 $2,445.00 $0.00 $14,864.00 $O.OD $0.00 $0.00 $0.00 $0.00 $O.OD $0.00 $2,250.00 $0.00 $0.00 1,700.00 0.00 2.00 0.00 450.00 0.00 929.00 0.00 0.00 0.00 0.00 O.DO 0.00 0.00 0.75 0.00 0.00 $2,040.00 $0.00 $100.00 $0.00 $3,667.50 $O.DO $14,864.00 $O.DO $p.pp $0.00 $0.00 $p.00 $0.00 $0.00 $2,250.00 $p,00 $0.00 T SCHEDULE 20 FOLWELL AVENUE, STREET - TOTAL $21,779.00 $37,976.50 SCHEDULE 21 FOLWELL AVENUE WATERMAIN -NOT STATE AID 53 54 55 56 57 58 59 60 61 62 63 2104.501 2104.509 2502.604 2504.602 2504.602 2504.602 2504.602 2504.603 2504.603 2504.603 2504.604 REMOVE WATER MAIN REMOVE HYDRANT 2' INSULATION REPAIR SERVICE STOP BOX ADJUST VALVE BOX WATER UTILRY HOLE REPLACE VALVE BOX WATERMAIN TRENCH WATER SERVICE TRENCH PNEUMOGOPHER WATERMAIN OFFSET TRENCH /REPLACEMENT TRENCH LF EA SY EA EA EA EA LF LF LF EA 1,580.00 3.00 71.00 1.00 1.00 3.00 2.00 1,580.00 80.00 40.00 1.00 $3.00 $500.00 56.00 $300.00 $100.00 $500.00 $600.00 $12.40 $1240 $20.00 $750.00 1,OD0.00 1.00 O.OD 0,00 0.00 0.00 0.00 1,000.00 0.00 0.00 0.00 $3,000.00 $500.00 $0.00 $0.00 $0.00 $O.OD $0.00 $12,400.00 $0.00 $O.OD $0.00 1,500.00 3.00 0.00 0.00 0.00 0.00 0.00 1,500.00 D.OD 0.00 0.00 $4,500.00 $1,500.00 $0.00 $0,00 - $0.00 $0.00 $0.00 $18,600,00 $0,00 $0.00 $0.00 T SCHEDULE 21 FOLWELL AVENUE WATERMAIN -TOTAL $15,900.00 $24,600.00 SCHEDULE 22 TESTING FOLWELL AVENUE- NOT STATE AID 64 65 66 67 68 69 70 SPEC SPEC SPEC SPEC SPEC SPEC SPEC SUB•GRADE STANDARD PROCTOR SUB-GRADE IN PLACE DENSITY (NUCLEAR DENSITY) CLASS 5 AGGREGATE BASE GRADATION CLASS 5 STANDARD PROCTOR IN PLACE DENSITY AND MOISTURE CONCRETE TESTING BfTUMINOUS CORE TESTING (SET OF THREE CORES) EA EA EA EA EA EA EA 2.00 4.00 1.00 1.00 3.00 2.00 2.00 $100.00 $30.00 $100.00 $110.00 $30.00 $100.00 $300.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 O.OD 0.00 0.00 0.00 $0.00 $D.~ $0.00 $0.00 $0.00 $0.00 $0,00 T SCHEDULE 22 FOLWELL AVENUE TESTING -TOTAL $p pp ~ ~ SCHEDULE 3.0 CHANGE ORDER 1.0 (STATE AID ELIGIBLE) 71 72 73 2506.516 2506.522 2531.602 SANITARY SEWER MANHOLE CASTING (SOLID LID) ADJUST FRAME & RING CASTING OUT-WALK PEDEDESTRIAN RAMPS EA EA EA 2.00 2.00 3.00 $210.00 $230,00 $195.00 0.00 0.00 0.00 $0.00 $0.00 $0.00 0.00 .0.00 0.00 $O,W 50,00 50.00 SCHEDULE 3.0 CHANGE ORDER 1.0 -TOTAL SD ~ ~ ~ SCHEDULE 3.1 CHANGE ORDER 20 (NOT STATE AID] 74 2105.522 GRANULAR PIPE BEDDING TON 1,600.00 $16.00 425.00 $6,800.00 825.00 $13,200.00 75 3733.604 Type V GEOTEXTILE FABRIC SY 800.00 $2.25 0.00 $0.00 500.00 $1,125.00 SCHEDULE 3.1 CHANOE ORDER 2D -TOTAL $6,800.00 $14,325.00 V W oj~eZ038q W 071 W erod G sp„w+eW y E# tl1 PAGE Z 18 l/ u • SCHEDULE 1.0 SHELDON STREET-TOTAL. $1,440.00 $1,440.00 SCHEDULE 1.7 MISCELLANEOUS CURB REPAIR-TOTAL $0 00 SCHEDULE 1.2 SHELDON STREET TESTING-TOTAL . $0 00 $0.00 SCHEDULE 20 FOLWELL AVENUE, STREET- TOTAL . $21 779 00 ~ ~ SCHEDULE 2.1 FOIVJELL AVENUE WATERMAIN -TOTAL , . $15,900.00 $37,976.50 $24 600 ~ SCHEDULE 2.2 FOLWEIL AVENUE TESTING -TOTAL 00 $0 SCHEDULE 3.0 CHANGE ORDER 1.0 -TOTAL . $0 00 $0.00 SCHEDULE 3.1 CHANGE ORDER 20 -TOTAL . $6,800.00 $0.00 $14,325.00 TOTAL BID SUMMARY THIS PERIOD 45,919.00 TOTAL BID SUMMARY TO DATE 78,341.50 $45,919.00 $78,341.50 .................. .295.95 '. ..... ......••'• ,917.08 ............:....... $0.00 ..... ......... • •'' $0.00 ..................$43,623.05 '...... .....•.•.•$74,424.43 owmpezweaeno~iwaoa Prm«.swy Eu a7 PACE 3 19 I hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. CONTRACTOR: JAY BROS. INC. BY: TITLE: , DATE: 3t Peul Regional WaterServlees BY: TITLE: DATE: Approved by Owner/Commlasbn CITY OF FALCON HEIGHTS BY: TRLE: DATE: • o`~s~aeanoor rwmna PMA~sww ea az GAGE4 q • ~, („~C7 ~ - ~~-03 Based on the ENGINEER'S on-site Inspections as an experienced and qualified design professbnal and on review of application for payment and the accompanying data and schedules, the ENGINEER has tletermined, to the bast of his knowledge and belief, that Me quantities shown by thb estimate are correct and that, based on such inspections and review, that the work has progressed to the point intl~ated (subject to an evaluatbn of such work as a Tuncdoning Protect upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, and to any qualffxmtbns stated in his recommendation); and that payment of the amount recommended Is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceedures oT construction or safety precautions or programs incident thereto or that the ENGINEER has made any examination to ascertain how or for what purpose any Contractor has used the monies pakl on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any leln, claims, security Interests or encumbrances, or that the Contmctor(s) have completed their work exactly In accordance wRh the Contrail Documents. ENGINEER: HOWARD R. GREEN COMPANY BY: ~ / , TITLE: /^"~ ~Li~~ o~w~ DATE: GX I ~Vty o3 _! ~~ ~~ ~a • • r1 L_.J • CONSENT F7 8/13/03 ITEM: Appointment of Firefighters SUBMITTED BY: Chief Clem Kurhajetz, Falcon Heights Fire Department REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The Council is being asked to approve the appointment of the following firefighters: Timothy Brien Sylvester Dale Eugene Huff Lee Christine Griffith • These applicants have been interviewed by the membership and Chief Kurhajetz, have passed the background check, and been recommended for membership in the Department by consensus, per the procedure approved by the Falcon Heights Fire Department in 1999. These appointments are pending the outcome of the required medical evaluations. ACTION REQUESTED: • Approval of the appointment of Timothy Sylvester, Dale Huff, and Lee Griffith to the Falcon Heights Fire Department, pending the outcome of their medical evaluations ~i • • CONSENT F8 8/13/03 Amended ITEM: Adoption of Ordinance 03-OS Regarding the Minnesota State Building Code, Options, and Fee Schedule SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Steve Westerhaus, Building Official EXPLANATION: Summary: The State of Minnesota adopted the 2003 Minnesota State Building Code in May, 2003. Cities are now required to update their individual code ordinances to reflect the changes and enforce the new code, which is already in effect. This building code applies statewide and supersedes any building code of a city. A sample self-perpetuating ordinance is attached for your perusal and approval. Building Official Westerhaus is reviewing the options portion of the 2003 Minnesota State Building Code and will be providing recommendations for the City Council's consideration. • His recommendations will be distributed prior to the Council meeting on August 13, 2003. The last component of the code is the adoption of the fee schedule. At this time, staff recommends that the fee schedule from the 1997 Universal Building Code be utilized. There is no recommended fee schedule in the 2003 Minnesota State Building Code, so it would be consistent with past practice, and surrounding municipalities, to utilize the 1997 Fee Schedule. A copy of the fee schedule is attached. ATTACHMENTS: • Sample self-perpetuating ordinance adopting the 2003 Minnesota State Building Code • Fee Schedule • Memo from Steve Westerhaus, Building Official, Falcon Heights ACTION REQUESTED: • Adoption of Ordinance 03-OS regarding the Minnesota State Building Code, and the adoption of options and a fee schedule • ,~ • No: 03-05 Date: August 13, 2003 CITY OF FALCON HEIGHTS, MINNESOTA AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE THIS ORDINANCE: PROVIDES FOR THE APPLICATION, ADMINISTRATION, AND ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA, AND MAINTENANCE OF ALL BUILDINGS AND/OR STRUCTURES IN THIS MUNICIPALITY; PROVIDES FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF; PROVIDES PENALTIES FOR VIOLATION THEREOF; REPEALS ALL ORDINANCES AND PARTS OF ORDINANCES THAT • CONFLICT THEREWITH. THIS ORDINANCE SHALL PERPETUALLY INCLUDE THE MOST CURRENT EDITION OF THE MINNESOTA STATE BUILDING CODE WITH THE EXCEPTION OF THE OPTIONAL APPENDIX CHAPTERS. OPTIONAL APPENDIX CHAPTERS SHALL NOT APPLY UNLESS SPECIFICALLY ADOPTED. This municipality does ordain as follows: Section 1 Codes adopted by reference. The Minnesota State Building Code, as adopted by the Commissioner of Administration pursuant to Minnesota Statutes chapter 16B.59 to 16B75,including all of the amendments, rules and regulations established, adopted and published from time to time by the Minnesota Commissioner of Administration, through the Building Codes and Standards Division is hereby adopted by reference with the exception of the optional chapters, unless specifically adopted in this ordnance. The Minnesota State Building Code is hereby incorporated in this ordinance as if fully set out herein. Section 2. Application, Administration and Enforcement. The application, administration, and enforcement of the code shall be in accordance with Minnesota State Building Code. The code shall be enforced within the extraterritorial limits permitted by Minnesota Statutes, 16B.62, subdivision 1, when so established by this ordinance. The code enforcement agency of this municipality is called the Falcon Heights Building Official. This code shall be enforced by the Minnesota Certified Building Official designated by this • Municipality to administer the code (Minnesota statute 16B.65) subdivision 1. ~3 • Section 3. Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statutes, 16B.62, subdivision 1. Permit fees shall be assessed for work governed by this code in accordance with the fee schedule adopted by the municipality the 1997 Uniform Building Code. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota statute 16B.70. Section 4. Optional Provisions. Hereby adopted: 1. Minnesota Rules Chapter 1306 with Subpart 2, Existing and New Buildings and Option 1 for Group R-1 and R2 occupancies with 8,500 or more gross square feet of floor area or dwelling units or guestrooms on three or more floors; and attached R-3 occupancies and attached townhomes built to the International Residential Code with 8,500 or more gross square feet of floor area. All floors, basements, and garages are included in this floor area threshold. 2. Minnesota Rules Chapter 1335, Floodproofing Regulations, parts 1335.0600 to 1335.1200. 3. Appendix Chapter K (Grading), of the 2002 Supplement to the 2000 International Building Code. ADOPTED by the Falcon Heights City Council on August 13, 2003. • Susan L. Gehrz, Mayor ATTEST: Heather M. Worthington, City Administrator/Clerk • ~4 CITY OF ~ FALCON HEIGHTS 2077 W. Larpenteur Avenue Falcon Heights, MN 55113 5594 email: mail~ci.falcon-heights.mn.us website: www.ci.falcon-heights.mn.us MEMORANDUM Phone - (651) 644-5050 Fax - (651)644-8675 DATE: August 11, 2003 TO: Heather Worthington FROM: Stephen Westerhaus, Building Official RE: 2003 Minnesota State Building Code Municipalities that enforce the State Building Code are required to update their building code ordinance to reflect the new building code in order to enforce it properly. Minnesota statute 16B.62 states; "All municipalities shall adopt and enforce the state building code with respect to new construction within their respective jurisdictions". I have enclosed two copies of sample ordinances that have been drafted by the Minnesota • Department of Administration, Building Codes and Standards Division for review. .The ordinance titled "sample ordinance" is formatted similaz to the City of Falcon Heights Municipal Ordinance number 9-2.15. It identifies each specific section of the code being adopted and optional rules and appendix chapters. The advantage of this ordinance is that it clearly identifies for the public what the State Building Code is. The disadvantage is that the code is amended from time to time and the ordinance would have to be redone. The ordinance titled "sample ordinance, self perpetuating" is an abbreviated version of the "sample ordinance" and is intended to always reflect the most current edition of the State Building Code. The advantage of the self-perpetuating ordinance is that as the code is updated it does not need to be readopted unless there is a change in the optional provisions or the fee schedule is changed. The optional provisions mentioned in both ordinances refer to Minnesota Rules Chapter 1306, Special Fire Protection Systems, Chapter 1335, Floodproofing Regulations, parts 1335.0600 to 1335.1200 and Appendix Chapter K (Grading), of the 2001 Supplements to the International Building Code. 1. Chapter 1306, Special Fire Protection Systems, with option 8 is currently adopted by the City of Falcon Heights and provides for the installation of fire suppression systems in new buildings, buildings increased in floor area (including the existing building), or buildings which have the occupancy classification changed. The floor area requirements • are based on the gross floor area of the entire building. ~OM~~F THE Iv~NI~ESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE H:~SteveVlnMemo-B me a Falcon e~¢ ts.doc ~~~ PRINTED ON RECYCLED PAPER CITY OF • FA LC G N HEIGHTS 2077 W. Larpenteur Avenue Falcon Heights, MN 55113-5594 email: mail~ci.falcon-heights.mn.us website: www.ci.falcon-heights.mn.us Phone - (651) 644-5050 Fax - (651) 644-8675 2. Chapter 1335, Floodproofing Regulations apply to the construction, alteration or repair of any building or parts of a building or structures in the flood hazard area(s) of the municipality. 3. Appendix Chapter K (Grading) provisions apply to grading, excavation and earthwork construction including filling, of properties located within the boundaries of the municipality. Fees: Historically, the Uniform Building Code contained a fee schedule that most jurisdictions either adopted or followed as a guide for charging fees on building permits. Presently, Falcon Heights uses the fee schedule contained in the 1997 Edition of the Uniform Building Code. The new International Building Code does not contain such a fee schedule. Fees must be determined to be "fair, reasonable and proportionate to the actual cost of the • service for which the fee is imposed". Fees are intended to cover the costs of providing proper staffing levels to ensure that administration of the building code is accomplished. I have included a copy of the 1997 fee schedule, which is a part of the Uniform Building Code and can serve as a guide in considering a new fee schedule for the municipality. Major Changes Include: 1. Fees are required to be based on valuation except those outlined in 1300.0160 Subd.4 (attached) which ma•~ a fixed fee. The permit applicant shall provide a valuation at the time application is made, however, building permit valuation shall. be set by the building official using the latest cost per square foot figures from the Minnesota Department of Administration. 2. Plan reviews are required by the code and a fee for them may be collected but changes have occurred that leaves the amount collected up to the jurisdiction. Presently, the plan review fee is 65% of the permit fee when plans are required to be submitted on all projects except decks. 3. If a jurisdiction collects a plan review fee, provisions must be made for similar plans as established in 1300.0160 Subd.S (attached). • H:15teveW~Memo-Bui1~~~F~~~~ STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE ~~~ PRINTED ON RECYCLED PAPER CITY OF • FALCON .HEIGHTS 2077 W. Larpenteur Avenue Falcon Heights, MN 55113-5594 email: mail~ci.falcon-heights.mn.us website: www.ci.falcon-heights.mn.us Summary: Phone - (651) 644-5050 Fax - (651) 644-8675 To maintain the current level of building code rules and protection I would recommend the City to adopt the 2003 Minnesota State Building Code by ordinance and to include the following optional provisions. Minnesota Rules Chapter 1306 with Subpart 2, Existing and New Buildings and Option 1 for Group R-1 and R-2 occupancies with 8,500 or more gross square feet of floor azea or dwelling units or guestrooms on three or more floors; and attached R-3 occupancies and attached townhomes built to the International Residential Code with 8,500 or more gross squaze feet of floor area. All floors, basements, and gazages aze included in this floor area threshold. 2. Minnesota Rules Chapter 1335, Floodproofing Regulations, parts 1335.0600 to 1335.1200. • 3. Appendix Chapter K (Grading), of the 2002 Supplement to the 2000 International Building Code. As stated in Minnesota Rules 1300.0160, fees established by the municipality must be fair and reasonable and proportionate to the cost of service for which the fee is imposed. The City will have to review their costs and determine whether or not a new fee schedule is needed. Call me with any questions or comments. u1~. Stephen Westerhaus Building Official • H:~teveWUVlemo-Buildme Code Falcon HeiehE~S~ ~A STATE FAfR AND THE U OF M INSTITUTE OF AGRICULTURE ~~~ PRINTED ON RECYCLED PAPER • • • L~ Policy Gl 8/13/03 ITEM: Resolution 03-13 Approving a Tax Parcel Split SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Matthew Foli, Campbell Knutson EXPLANATION: Summary: The planning and ultimate construction of the new Dino's restaurant will require a tax parcel split due to a land swap between the owner of the adjacent property and the developer, George Sherman. The City Council is being asked to approve the splitting of the Parcel Identification Number (PIN) for tax purposes. There will be no effect on local tax base or revenue. ATTACHMENT: • Resolution 03-13 ACTION REQUESTED: • Adoption of Resolution 03-13 approving a tax parcel split for Lots 4 and 5, Keller's rearrangement of Block 10 of Falcon Heights Addition, including the West Half of the vacated alley adjacent to said lots. ~7 No: 03-13 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION Date: August 13, 2003 A RESOLUTION APPROVING A TAX PARCEL SPLIT WHEREAS, property located within the City of Falcon Heights, County of Ramsey, legally described as "Lots 4 and 5, Keller's Re-arrangement of Block 10 of Falcon Heights Addition, including the West Half of the vacated alley adjacent to said lots," has been assigned by Ramsey County the parcel identification number 15-29-23-33-0106; and WHEREAS, the landowner, intending to convey a portion of this property legally described as "Lot 5, Keller's Re-arrangement of Block 10 of Falcon Heights Addition; and that part of the West half of adjoining alley, vacated, lying between the extensions across said alley of the north and south lines of said Lot 5," has requested that the City approve a tax parcel split; and WHEREAS, it is appropriate to approve this tax parcel split. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY • OF FALCON HEIGHTS, MINNESOTA: 1. Pursuant to Minn. Stat. § 272.162, subd. 2(b), a tax parcel split is hereby approved for the following property located in the City of Falcon Heights, County of Ramsey: Legal Description: "Lots 4 and 5, Keller's Re-arrangement of Block 10 of Falcon Heights Addition, including the West Half of the vacated alley adjacent to said lots." Current parcel identification number: 15-29-23-33-0106 2. Ramsey County is requested to keep parcel identification number 15-29-23-33-0106 for the property legally described as follows: "Lot 4, Keller's Re-arrangement of Block 10 of Falcon Heights Addition; and that part of the West half of adjoining alley, vacated, lying between the extensions across said alley of the north and south lines of said Lot 4" 3. Ramsey County is requested to assign a new parcel identification number for the property legally described as follows: "Lot 5, Keller's Re-arrangement of Block 10 of Falcon Heights Addition; and that part of the West half of adjoining alley, vacated, lying between the extensions across said alley of the north and south lines of said Lot 5" ~& C] • ADOPTED by the Falcon Heights City Council on August 13, 2003. ATTEST: Susan L. Gehrz, Mayor Heather M. Worthington, City Administrator/Clerk ~9