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HomeMy WebLinkAboutCCAgenda_03Sep24• CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA September 24, 2003 A. CALL TO ORDER: 7:00 PM `~""~ B. ROLL CALL: GEHRZ KUETTEL LAMB LINDSTROM TALBOT WORTHINGTON SHEA KODLUBOY .ATTORNEY ENGINEER C. COh~IlV1UNITY FORUM: D. PRESENTATION: None Scheduled ~ E. • APPROVAL OF MII~IUTES: September 10, 2003 TAB 1 F. PUBLIC HEARINGS: None Scheduled G. CONSENT AGENDA: 1. General Disbursements -Information will be available prior to the Council meeting Payroll (9/01/03-9/15/03) in the Amount of: $ 10,733.46 TAB 2 2. Licenses TAB 3 3. Approval of Partial Pay Estimate #3, Say Brothers, Inc. in the , Amount of $95,574.96 TAB 4 4. Appointment of Firefighter TAB 5 5. Purchase of a New Bobcat TAB 6 H. POLICY AGENDA: 1. Acceptance of Settlement for the Purchase of Land Adjacent to Curtiss Field Pazk and the `SE Corner Redevelopment TAB 7 • FALCON HEIGHTS CITY COUNCIL AGENDA September 24, 2003 H. I. FOLICY AGENDA (continued) 2. Approval of Joint Powers Act with Saint Paul/Ramsey County Division of Contract Services & Analysis to Provide Joint Purchasing Services 3. Additional Engineering Services Related to the Curtiss Field P: REPORTS FROM COUNCIL MEMBERS: J. INFORMATION AND ANNOUNCEMENTS: K. ADJOI:~~~TMENT TAB 8 TAB 9 • CITY OF FALCON HEIGHTS COUNCIL MINUTES September 10, 2003 Mayor Gehrz convened the regular City Council meeting at 7:00 PM. PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb, Peter Lindstrom and Richard Talbot Also present: City Administrator Heather Worthington and Deputy Clerk Mary Shea Kodluboy COMMUNITY FORUM: There was no commentary from the audience. PRESENTATION: Northwest Youth and Family Services Ms. Kay Andrews, Executive Director of Northwest Youth and Family Services, said that she has been involved with the organization since its beginning 28 years ago. Their mission of the organization is to prepare youth and family for productive lives. Their service area is the northwest suburbs of Ramsey County and Saint Anthony in Hennepin County. She introduced • Mr. Jerry Hermodka, Community Services Manager, and he gave a brief overview of their main areas of focus: Mental health counseling, diversion, youth run business, senior chore services and community social work. Council member Lindstrom said there have been reductions in funding support from the counties and he asked about the status of corporate and individual support. Ms. Andrews said that corporate support is down because of the economy, but individual support is up a little bit. Council member Lamb said that if someone wants to learn more about the organization, they can ca11651-486-3808 or contact City Hall. Administrator Worthington said there is information on the City's web site also. Council member Lindstrom said that he has been on the Board of Directors for the last couple of years and this year he serves as treasurer. Fifty percent of the Board's time is spent on fundraising. It is a great organization. Ms. Andrews said that they are very solvent financially. Council member Kuettel said that she served as a Board member for several years and is very supportive of the organization. Falcon Heights is not an island. People are being served around us. The sooner the children are helped, the better for all of the surrounding communities. People need to see the big picture. Intervention is the best approach. Council member Lindstrom asked for the profile of someone who would qualify for the senior chores program. Ms. Williams said they need to be at least 60 years of age or disabled and living in a residence where they need assistance or some sort of chore service in order to stay in their • home. Kids do the chores, i.e. raking leaves, shoveling snow, cleaning windows. There are also a couple of adults who assist with chores. There are no income eligibility restrictions. SEPTI OMIN.doc • FALCON HEIGHTS CITY COUNCIL MINUTES -2- September 10, 2003 APPROVAL OF MINUTES: The Council minutes dated August 27, 2003 were unanimously approved as submitted. PUBLIC HEARINGS: None Scheduled CONSENT AGENDA: Mayor Gehrz said that she was seeking Council approval to submit a grant application to the State to fund a third CERT training program. Earlier this year, the City received grant funds to do two CERT training programs. The first one has been completed and the second one will begin in late fall. Kuettel moved that the Consent Agenda, outlined below, be approved as submitted. The motion was unanimously approved. 1. General Disbursements through September 5, 2003 in the Amount of: $ 38,201.67 • Payroll (8/15/03-8/31/03) in the Amount of: $ 12,299.93 2. Joint Powers Agreement Among Members of the Ramsey County Geographic Information Systems (GIS) Users 3. Authorization to Prepare and Submit a Grant Application to the Minnesota State Department of Emergency Management for CERT Training Funds for 2004 POLICY AGENDA: Council member Lamb asked if Policy Item H4 could be discussed first, because it has a direct bearing on the Council's discussions and decisions regarding Policy Items H1 and H2. The general consensus of the Council was to proceed with discussion of Policy Item H4, per his request. Reserve Policy Council member Lamb said that he is listed as the sponsor of this item, but it was discussed extensively in Council workshops and could easily be co-sponsored by the City Council, City Administrator or Finance Director. The Policy that is being proposed will determine what the City Council does with the money in the bank. SEPTI OMIN.doc • FALCON HEIGHTS CITY COUNCIL MINUTES _3_ September 10, 2003 Reserve Policy (continued) Council member Lamb proceeded to read the following statement: "This Policy, in reality, is the culmination of an intensive assessment of where we are, and where we want to go, as a City. We have thoroughly reviewed our current condition, our foreseeable needs, and our available resources. The level and quality of the services provided by the City is high. Our infrastructure, with the completion of Sheldon, is in good shape. We have retired some debt and what remains is clearly manageable. Property values are high, and with the completion of the Southeast Corner development, should continue to rise. Overall, the City is in good to excellent condition. We have also examined our financial position and the fiscal policies that guide us. Adopting this Policy will allow us to maintain City services and the City infrastructure at at least the current levels. It will assure members of this community that tax dollars are well managed, that resources are adequate to meet future needs, and that, as proper stewards, we are holding no more of the taxpayer dollar than is necessary. It will provide guidance to the staff and to this Council as we establish budgets and spending priorities. And, it will allow us to lower the • property tax levy and probably lower the individual property tax. The single greatest barrier to the adoption of this Policy, frankly, is the State of Minnesota. The State, which, at times, has a great deal of difficulty managing its own affairs, has chosen, in its wisdom, to manage ours. Periodically, the State has ruled that property tax levies may only be raised if the levy was raised the previous year. This poorly conceived State mandate may encourage local governments to raise levies, not because they have immediate need for the monies, but to preserve the option to raise levies, if needed, in the future. This is wrong, and I urge Governor Pawlenty and his administration to repudiate this foolish notion and allow us to manage our own affairs as we were elected to do. By adopting this Policy, we are taking the risk that the State will punish us. Nonetheless, it is the right thing to do. We are also running the risk, by adopting this Policy, of appearing to endorse Governor Pawlenty's stance on State aid to cities, counties and school districts. Local units of government are the primary providers of services. Cutting local aid has the effect of hurting the most vulnerable, the young, the old, and those most in need. At the same time, it puts tremendous upward pressure on property taxes, wluch are among the most regressive of all taxes. Rising property taxes could force the elderly and those on fixed incomes out of their homes. I urge Governor Pawlenty to revise his stance on local government aid, on the provision of services at the local level, and on this harmful reliance on property tax. That being said, adoption of this Policy is the right thing for us to do. It will become an integral • piece of the management practices that, in part, have made Falcon Heights a premier place to live." SEPTi OMIN.doc 3 FALCON HEIGHTS CITY COUNCIL MINUTES -4- • September 10, 2003 Reserve Policy (continued) Mayor Gehrz said the City Council worked hard on this in the budget workshops. Council member Talbot said that people should know they have a good City Council here. He is enormously proud to be a member of this team. The City is not going to cut any of its services. Council member Kuettel said that she is excited to be a part of this. It is very prudent to have this Policy in place. With this in place now, our City Council and future City Councils will have a much easier time getting budgets done. Council member Lindstrom said that this has reminded all of us of the fact that this is the taxpayers' money. The City will hold no more of the taxpayers' money than is necessary. This Policy will have a good effect for years to come. Mayor Gehrz said that when she says the City Council put a lot of work into this, they have. Initially, the Council set goals and developed action plans. They invited financial consultants from Ehlers and Associates to meet with them to talk about long term and short-term concerns and issues, and spending reserves. Administrator Worthington and Finance Director Olson • worked on 5 and 10 year CIPs (Capital Improvement Plans). The City Council took all that information into consideration. Council member Lamb created the Reserve Policy and the result is what you heard tonight. She thanked him for his especially hard work. Council member Lamb said this was a good team effort. Lamb moved adoption of the Reserve Policy, as outlined below. The motion was unanimously approved. A. Purpose The City will maintain reserves sufficient to provide stable funding for City services, to provide working capital for maintaining infrastructure and capital assets, and to secure a high credit rating. B. Policies The City will hold no more of the taxpayers' money than is necessary. The City will maintain specified Fund reserves at the level required by State statute (principally TIF and Bond Funds). • SEPTI OMIN.doc • FALCON HEIGHTS CITY COUNCIL NIINUTES _5_ September 10, 2003 Reserve Policv (continued) The City will strive to maintain a total reserve equal to 75% of the average of the previous five-year's actual total expenditures, including capital projects. The reserve will be distributed among the Funds to meet cash flow needs and in anticipation of future expenditures. The City will address an excessive or a deficient reserve on a rolling four-year basis. Certification of the Preliminary Tax Lew for 2004 Mayor Gehrz said the City has lost $200,000 in LGA (local government aid) for 2003 and 2004. This means that the money lost will be taken from City reserves. With the budget that the City is looking at now, there may be $35,000 in additional expenditures, so the City Council is proposing to take $135,000 out of reserves for 2004. The State would allow the City to levy back about 60% of the LGA it is losing, or about $60,000 for 2004, but the City Council is opting not to do that. • Council member Lamb said it is important to emphasize that services will be maintained at or above the level they are now. Council member Talbot said the City is benefiting from the foresight of earlier Councils with regard to fmances. The City is not laying anyone off and services will be maintained at current levels or improved. The City Council is taking a good hard look at how much is right and prudent to hold in reserve. RESOLUTION 2003-16 Kuettel moved adoption of Resolution 2003-16 certifying the preliminary tax levy for 2004 in the amount of $874,338. The motion was unanimously approved. Resolution 03-17, Authorizing the City to Eliminate the 2004 Debt Levy on General Obligation Debt Administrator Worthington explained that each year, the City is required to pass a resolution stating its intention to either levy for the general obligation debt service, or eliminate its ability to levy for the debt. Falcon Heights has never levied for the general obligation debt, and staff is once again recommending that the Council pass a resolution eliminating the 2004 debt levy on general obligation debt. • Council member Lindstrom said the City is doing this because it has suff cient funds on hand. SEPTI OMIN.doc S FALCON HEIGHTS CITY COUNCIL MINUTES -6- • September 10, 2003 Resolution 03-17 Authorizing the City to Eliminate the 2004 Debt Lew on General Obligation Debt (continued) RESOLUTION 2003-17 Talbot moved adoption of Resolution 2003-17, elimination of the 2004 debt levy on general obligation debt, in the amount of $127,564. The motion was unanimously approved. Approval of the Final Plat for the SE Corner Redevelopment Administrator Worthington said that in May, 2003, the City approved a preliminary plat for the SE Corner redevelopment site. With the property changing hands early last week and the project moving forward, it is now time for the Council to consider the final plat for the property. The plat, as presented, retains a corner of the site for Dino's Gyros on a temporary basis. This is a formality in order for Sherman and Associates to close with their financing company, as an agreement in force between Dino's and Sherman requires that the new Dino's be built prior to the property being transferred to Sherman. As a result, Sherman is requesting that this final plat • be approved now. An amended plat will be presented after Dino's is completed and the land is transferred. Council member Lindstrom asked about the timeline for the SE Corner. Administrator Worthington said the developer will be going in there toward the end of this week. They will be securing the area with fencing and it is projected there will be about four weeks of asbestos abatement. Once demolition is completed, excavation will begin for the senior building's parking ramp. Lindstrom moved approval of the fmal plat for the SE Corner-Falcon Heights Town Square. The motion was unanimously approved. REPORTS FROM COUNCIL MEMBERS: Council member Kuettel said the Parks Commission held their monthly meeting on Monday evening. The City, because of contributions from Twin City Co-op, several businesses, individuals, and proceeds from the dunk tank at the Ice Cream Social, was able to add $800 to the Friends of the Parks account. Parks and recreation services will stay as they are, with a minor change here or there. Council member Lamb said the Ramsey County Suburban HRA levy has been approved for $800,000. This will be a good program for Falcon Heights to participate in because it will help • maintain and improve the housing stock. SEPTI OMIN.doc • FALCON HEIGHTS CITY COUNCIL MINUTES _7_ September 10, 2003 REPORTS FROM COUNCIL MEMBERS (continued) In response to a question from Council member Lindstrom, Council member Lamb said that each community will receive a lump sum allocation and it will be left to the local City to determine how the funds will be expended. When the City receives more detail, it will be good to put this on an upcoming Council meeting agenda. INFORMATION AND ANNOUNCEMENTS: Administrator Worthington said the City wide garage sale will be held on Saturday, September 27, from 9 AM-3 PM, at residents' homes. Call City Hall and give your address, and it will be placed on a web site map and on paper copies of same. The City will be advertising the City wide garage sale in three local papers also. The community clean up will be held on Saturday, October 4, at the State Fair Grounds, in the Camel Lot, corner of Underwood and Hoyt. A fee will be charged and to be able to dispose of materials you will need to bring some type of identification as proof that you are a Falcon Heights resident, either a driver's license, MN identification card, or the flyer you received that has your address on it. Volunteers will also be needed to assist with this event. • The regular City Council meeting was adjourned at 8:05 PM. Respectfizlly submitted, Mary Shea Kodluboy Deputy Clerk • SEPTI OMIN.doc L~ • CONSENT 1 Meeting Date: 9/24/03 !~-I..iM ITEM DESCRIPTION: Disbursements SUBMITTED BY: Roland Olson, Finance Director EXPLANATION/SUMMARY: 1. General disbursements through 9/21/03, $82,783.32 ACTION REQUESTED: Approval " DATE 09/19/03 TIME 06:09 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 9-20-03 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ -------- ----------- AMERICAN OFFICE PRODUCTS PAPER/BINDERS ADMINIST 262.62 AMERICAN OFFICE PRODUCTS 8 TAB INDEX FOLDERS ADMINIST 20.52 CASH MILEAGE ADMINIST 2.42 CASH POSTAGE ADMINIST 17.59 ICMA RETIREMENT TRUST 457 302632 SEPT/03 WORTHINGT ADMINIST 200.00 MINNEAPOLIS PAPER COMPANY PAPER FOR OFFICE ADMINIST 185.25 42659 PERA SEPT 1-15 PERA WITHHOLDG ADMINIST 1,279.42 RAMSEY COUNTY SEPT /03 INS ADMINIST 4,252.45 WORTHINGTON,HEATHER PARKING/MILEGE AMEM CONF ADMINIST 93.80 42657 KRISTON SWAQNSON PARK REFUND ADMINIST 106.50 *** TOTAL FOR DEPT 12 6,420.57 OLSON,ROLAND REIMB MILEGE MNFOA CONF FINANCE 117.30 *** TOTAL FOR DEPT 13 117.30 42661 US BANCORP DIANE-EMPLOYEE RECOGNITN COMMUNIC 81.69 NORTH SUBURBAN ACCESS CO. REIMS MAUREEN CABLE WORK COMMUNIC 67.32 LANDS'END BUSINESS OUTFIT 2 SWEATERS WITH CITYLOGO COMMUNIC 105.44 QWEST TELEPHONE COMMUNIC 599.57 KINKO'S INC. SIGN:CURTIS PK IMPROVMTS COMMUNIC 109.06 *** TOTAL FOR DEPT 16 963 .28 42661 US BANCORP AMEM CONFERENCE EMERGENC 503.22 CASH 3 ID BADGES EMERGENC • CASH 2 VEHICL PHONE CHARGERS EMERGENC 15.25 63.88 LANDS'END BUSINESS OUTFIT 5 POLO SHIRTS EMERGENC 170.50 *** TOTAL FOR DEPT 21 752 .85 ST ANTHONY VILLAGE OCT/03 POLICE SVGS *** TOTAL FOR DEPT 22 AMERIPRIDE LINEN&APPAREL 42658 BUREAU CRIMINAL APPREHEN FOREMOST FIRE PROMOTIONS MUSKA ELECTRIC NFPA INTERNATIONAL OXYGEN SERVICE COMPANY VERIZON WIRELESS QWEST NEW PIG CORPORATION *** TOTAI LINEN CLEANING BACKGROUND CK PROMOTIONAL FIRE ITEMS LIGHT REPAIRS-FIRE HALL FIRE HAND OUTS TANK RENTALS CELL PHONES TELEPHONE CLEANING SUPPLIES/PAN FOR DEPT 24 BOARD OF WATER COMMISSNRS H2O BOARD OF WATER COMMISSNRS SS CINTAS CORPORATION #470 RUG SVC GRAINGER, W. W., INC. HAND SOAP TERMINEX PEST CONTROL *** TOTAL FOR DEPT 31 POLICE 37,012.75 37,012.75 FIRE FIG 51.71 FIRE FIG 15.00 FIRE FZG 324.88 FIRE FIG 167.06 FIRE FIG 74.27 FIRE FIG 45.00 FIRE FIG 25.60 FIRE FIG 162.11 FIRE FIG 173.75 1,039.40 CITY HAL 796.17 CITY HAL 11.69 CITY HAL 32.48 CITY HAL 88.55 CITY HAL 47.93 976.62 ONE CALL CONCEPTS, INC LOCATES STREETS 4.65 GRAINGER, W. W., INC. STREET LIGHTS STREETS 31.48 LANDS'END BUSINESS OUTFIT SHIRTS FOR PUBLIC WORKS STREETS 274.00 • NRG PROCESSING SOLUTIONS BLACK DIRT/BRUSH DISPOSE STREETS 21.42 `" DATE 09/19/03 TIME 06:09 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 9-20-03 ~ECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ -------- ----------- XCEL ENERGY ELECT 9-1 STREETS 100.23 XCEL ENERGY ELECT 9-1 STREETS 8.59 XCEL ENERGY ELECT 9-1 STREETS 1,822.49 XCEL ENERGY ELECT 9-1 STREETS 40.31 XCEL ENERGY ELECT 9-1 STREETS 7.40 42660 TARGET WORK PANTS - 2 PAIR STREETS 35.98 *** TOTAL FOR DEPT 32 2,346.55 BOARD OF WATER COMMISSNRS H2O PARK & R 30.37 BOARD OF WATER COMMISSNRS S.S. PARK & R 23.36 GRAINGER, W. W., INC. WASP/HORNY SPRAY PARK & R 54.36 ICMA RETIREMENT TRUST 457 302632 SEPT.03 MAERTZ PARK & R 100.00 ICMA RETIREMENT TRUST 457 302632 SEPT.03 TRETSVEN PARK & R 100.D0 MUSKA ELECTRIC LIGHT REPAIRS=PARKS PARK & R 167.00 XCEL ENERGY CURTIS FIELD PARK & R 45.45 UNITED RENTALS STRIPING PAINT PARK & R 63.77 UNITED RENTALS 12 SANDBAGS PARK & R 7.67 *** TOTAL FOR DEPT 41 592 .00 MIKE McPHILLIPS INC ST SWEEPING-GROVEPROJECT WATER FU 698.25 *** TOTAL FOR DEPT 53 698.25 i• KRISTIN GRANGAARD PAPER FOR CERT CCC/CERT 9.00 KRISTIN GRANGAARD PAPER PRODUCTS FOR CLASS CCC/CERT 29.07 KRISTIN GRANGAARD MISC OFFICE SUPPLIES CCC/CERT 28.44 KRISTIN GRANGAARD SIGN FOR NL RECRUITMENT CCC/CERT 71.00 KRISTIN GRANGAARD CERT BACKUP SLIDE/COPIES CCC/CERT 20.57 KRISTIN GRANGAARD FINAL EXERCISE SUPPLIES CCC/CERT 115.99 KRISTIN GRANGAARD REFRESHMENTS-FINAL EXCRS CCC/CERT 51.09 *** TOTAL FOR DEPT 54 325.16 FIRE EQUIPMENT SPECIALTIE HUNKER GEAR FIRE & R 660.96 FIRE EQUIPMENT SPECIALTIE SUSPENDERS:BUNKER PANTS FIRE & R 120.17 W.S: DARLEY & CO. CRIB KIT FIRE & R 761.61 *** TOTAL FOR DEPT 64 1,562.74 METROPOLITAN COUNCIL OCT/03 S.S. SANITARY 29, 904.33 QWEST TELEPHONE SANITARY 57.72 *** TOTAL FOR DEPT 75 29,962.05 QUICKSILVER EXPRESS COURI DELIVERY-SHERMAN ASSOC COMM. DE 13.60 *** TOTAL FOR DEPT 79 13.60 *** TOTAL FOR BANK 01 82,783.32 *** GRAND TOTAL *** 82,783.32 • • ITEM: Disbursements and Payroll SUBMITTED BY: Roland O.Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: CONSENT Gl 9/24/03 Summary: Finance Director Olson attended the Minnesota GFOA Conference in Alexandria from Wednesday, September 17 -Friday, September 19. The payable information will be available prior to the Council meeting. 1. General Disbursements - 2. Payroll (9/01/03-9/1503) in the Amount of: ATTACHMENTS: • General Disbursements • • Payroll ACTION REQUESTED: • Approval • $ 10,733.46 8 PERIOD END DATE 09/15/03 ****FILE UPDATED**** PAGE 1 SYSTEM DATE 09 /12/03 C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM 9 15 03 34 CLEMENT KURHAJETZ 33067 115.90 COM 9 15 03 40 KEVIN ANDERSON 33068 35.15 COM 9 15 03 42 MICHAEL D CLARKIN 33069 155.63 COM 9 15 03 66 ALFRED HERNANDEZ 33070 277.17 COM 9 15 03 74 MARK J ALLEN 33071 122.82 COM 9 15 03 85 DANIEL S JOHNSON-POWERS 33072 139.73 COM 9 15 03 87 MICHAEL A MCKAY 33073 130.50 COM 9 15 03 90 ANDREW P SCHIPPEL 33074 227.59 COM 9 15 03 91 RICHARD H HINRICHS 33075 227.45 COM 9 15 03 97 PATRICK GAFFNEY 33076 140.60 COM 9 15 03 98 BRADLEY J. REZNY 33077 126.87 COM 9 15 03 1003 HEATHER WORTHINGTON 33056 1350.21 COM 9 15 D3 1013 WILLIAM MAERTZ 33057 1557.59 COM 9 15 03 1030 MARY A. KODLUBOY 33058 1294.76 COM 9 15 03 1033 DAVE TRETSVEN 33059 1119.62 COM 9 15 03 1038 DEBORAH K JONES 33060 898.89 COM 9 15 D3 1136 ROLAND 0 OLSON 33061 1300.00 COM 9 15 03 1143 COLIN B CALLAHAN 33062 389.29 COM 9 15 03 1144 ANITA TWAROSKI 33063 671.03 COM 9 15 03 1173 ELIZABETH M POSTIGO 33064 452.46 COMPUTER CHECKS 10733.46 MANUAL CHECK6 .OD NOTICES OF DEPOSIT .OD ****TOTALS**** 10733.46 • • • 4 ~ban~C. Five Smr Service Guaraamed * '-.. / I1 J • September Statement for activit -from Aug 07, 2003 through SeP. 05, 2003 Inquiries: 1-8fifi-485-4545 F FALCON HEIGHT HEATHER WORTHINGTON CITY CP 0 ' , ( O N 0 0107109) eus soz Page 1 of 1 Y~LtC ~'~SA ~U~~IV~~J~' s~~181f ~I'E.;~:~~21t'IC~..._.:.._ ...- ~ _: l~cG~ltRt.: Activity Summary Credit and:Payment Information Previous Balance ..........................,..... $26.93 Credit Line' ......... ......... ._.. ............. $5,000.00 Payments and Credits ... ................. $26.93 Available:Credft..... ..:........... ................ $4,414.89 Purchases, Advances & Other Debits $585.11 Minimum=Payment Due (Current Month)... $12.00 FINANCE CHARGES :........................ $0.00 Minimum Payment-Due (Past Due) ........... New.Balance ....................................... $585.1.1 Total New Minimum Payment Due.......... $0.00 $12.00 Payment-Due Date .................................... Sep. 25, 2003 To_red uce or avoid paying additional finance charges on your purchase balance, pay the total new balance of $585.11 by 09,5/03. Post Trans Ref.... . Date Date Nbr Description of Transaction Amount Notation Payments and Credits 08/15 0129 PAYMENT THANK YOU ......................................................... $26.93 CR _ _ _ _ _ _ _ _ _ _ Purchases, Advances, Debits 08/18 08/14 0864 RUTTGER'S BAY LAKE LOD DEERWOOD MN ................ $503.22^' 1 NIGHTS ~,.,,~y~,iu,,~ /prep. ~,~~.~{ ~t~ ~ - _ - _ _ _ _ _ _ _ FOLIO: 009582 08/29 08/27 7805 ST PAU HO T L L -RESTAURA ST PAUL MN ... ................. $81.89 E 1 i O . 7 y ' ~rrY~J.IC..~.(~A--i Y1 ~\~~IQ.WL''L ~(YtO~~G't.~`JC~ 1Ai .,, i. An _ _ _ _ _ _ _ _ _ _ . _. r ".. ~~~. ~ /"~ '~1 ~Y~ ~ ~i~.fl`~r~~~4~t~~SiB~~}~~r.XJ',~~~~ :::.....:..::..::s :'.:iiiilC _'_ic,E`EF. .; _.:...... ...~::: _ ..R ........:........~:::...::......... ...:..:~:__::::_:~_ ~-::: .:..~_-_ :. Signature/Approval: Accounting Code: Fla#t ~u~~r~ s~llsrr~ce A [~li~ .n$~y ~r~ car~sp *~*,~t +~race ;$afaace Type :..:.: .....:..._ ...::. -.,~. --'fit` ~yp$.._ ..... farxce ._ ::.. -R€~rf~+~fic #?at~. .. T ...:~fresf :. APft _ Ti'll's Psi ,Fe~aaf BALANCE TRANSFER $0.00 $0.00 0.031232% VARIABLE $0.00 '1.40% 0.00% N PURCHASES $585.11 $0.00 0.031232% VARIABLE $0.00 ` 1.40% 0.00% Y aovaNCES $0.00 $O.OD 0.040821 % VARIABLE $0.00 ~ 4.9(1% 0.00% N End of Statement Please detach and send coupon with payment. CPN 000107109 C~anl~ Frye Smt Sentx Guarnnxed For Cardmember Service please call: 1-866-485-4545 Every Hour! Every Day! • 24913UQ CITY OF FALCON HEIGHT HEATHER WORTHINGTON 2077 LARPENTEUR AVE W FALCON HGTS MN 55113-5551 ~Y~~~n~~~nn~~ni~~n~~n~~~n~~~u~~~~n~~~~u~~~n~~r~i~~~ U.S. Sank P.O. Box 790408 St Louis, MO 63179-0408 PLEASE DO NUT FOLD THIS COl1POIV. I~ Please make sure U.S. Bank show:: in the window. Please makEr check payablia to: U.:3.61t~k • CONSENT G2 9/24/03 ITEM: Licenses SUBMITTED BY: Mary Shea Kodluboy, Deputy Clerk REVIEWED BY: Heather Worthington, City Administrator EXPLANATION/SUMMARY: Outlined below is a list of additional license applications or renewals for 2003. RESTAURANT Jimmy John's (Falcon Crossing Shopping Center) 1557B Larpenteur Avenue West Falcon Heights, MN 55113 GENERAL CONTRACTOR Olson Fencing Company • 1740 Commerce Court White Bear Lake, MN 555110 Riley Construction 1161 Wayzata Blvd East Wayzata, MN 55356 MECHANICAL CONTRACTORS Comfort Plus Heating and Cooling 7050 20th Avenue South Centerville, MN 55038 G & H Heating & A/C 1101 2"d St NW New Brighton, MN 55112 Master Gas Fitters 2263 North McKnight Road -Suite #2 North St. Paul, MN 55109 J. Nordstrom Plumbing 4820 69th Avenue North • Brooklyn Center, MN 55429 • CONSENT G3 9/24/03 ITEM: Approval of Partial Pay Estimate No. 3, Jay Brothers, Inc. in the Amount of $95,574.96 SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Greg Robinson, H.R Green Company, City Engineers EXPLANATION: Summary: Jay Bros. has submitted Partial Payment Estimate #3 for work done, to date, on the Folwell Avenue water main project and the Sheldon Avenue maintenance and curb work. Of their request for payment of $95,574.96, $50,578.20 will be invoiced to the St. Paul Water Utility for payment. Minnesota Street Aid will cover the remaining portion of the costs associated with the Sheldon Avenue project. ATTACHMENT: • Partial Payment Estimate #3 for the Folwell Avenue water main project and the Sheldon • Avenue maintenance and curb work ACTION REQUESTED: • Acceptance of Partial Payment Request #2 from Jay Bros, Inc., in the Amount of $95,574.96, for the Folwell Avenue water main and Sheldon Avenue maintenance and curb work C~ l~ PARTIAL PAYMENT ESTIMATE N0. 3 FROM: August 29, 2003 TO: July 20, 2003 CONTRACTOR: JAY BROS. ADDRESS: OWNER: CITY OF FALCON HEIGHTS PROJECT: 2003 Street & Utility Improvements-Folwell Avenue end Sheldon Avenue COMPLETION DATE August 15, 2003 AMOUNT OF CONTRACT SUBSTANTIAL: ORIGINAL' FINAL: REVISED: • k~~~•• TAN... . EC ..,.J.7~M;CS~6T',<l~iF!7!fON...,.,.,.,.• ................. ...,.~ .............•.,.,.,.,.,..•.•.~............:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.•............: :: .:•~~!'JCIF1'•fRAC'1`•3T~iN$~:~E`E~:ii::::::3;E ::::::::::::::E::::::::::::::::EE::::::::6:::::::: :. uNl#:'•:~:~:'•gTY;i;I;EpE;i;:;iF1N1 ::::::E:: ...,.T ........ ::~:• :~:~: •:•.......E ..... ;:;E;:;:;:;E,. , ..........:•:;::::i~E~E .,.,.filfES~.~RIbQ...•.•.•.•. :E: E::::::.;::::::::::::::::::::::::;:;:;:;: ::: i 3 i~i~E~i::~::i O ......%3..'f......,......AM..4fNT::j .......,. :~E .•. ::i is3'•cS~F1L•iT•.(idtl'11TEE:'•i:~:::E :::j:;:::::;:;:;:;:::::;:;:;:;:;:;:;:;:;:::E: :::s.1,73~tjE:::i:RM0U1!?T:~:'•i'• :~ :~:: ... SCHEDULE 1.0 SHELDON STREET SAP 124-050-02 1 2021.501 MOBILIZATION LS 1.00 $6,000.00 1.00 $6,000.00 1.00 56,000.00 2 2104.501 REMOVE CONCRETE CURB AND GUTTER LF 1,260.00 $2.45 1,260.00 $3,087.00 1,280.00 $3,087.00 3 2104.503 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 178.00 $8.00 170.00 $1,020.00 170.00 $1,020.00 4 2104.503 REMOVE CONCRETE SIDEWALK SY 67.00 $3.00 67.00 $201.00 67.00 $201.00 5 2104.505 REMOVE BITUMINOUS PAVEMENT (FULL DEPTH) SY 400.00 $2.00 400.00 $800.00 400.00 $800.00 6 2104.505 REMOVE BffUMINOUS DRIVEWAY PAVEMENT SY SD.00 $4.50. 0.00 50.00 0.00 $0.00 7 2104.513 SAWCUT BTUMINOUS PAVEMENT (FULL DEPTH) LF 1,265.00 $1.20 0.00 $0.00 1,200.00 $1,440.00 8 2105.501 COMMON EXCAVATION (P) CY 50.00 $15.00 50.00 $750.00 50.00 $750,00 9 2105.525 TOPSOIL BORROW CY 100.00 $12.00 0.00 $0.00 O.OD $0.00 10 2232.501 MILL BITUMINOUS SURFACE (1'J SY 1,900.00 $2.57 1,806.00 $4,641.42 1,806.00 $4,641.42 11 2350.501 TYPE LV WEARING COURSE MOCTURE TN 241.00 $50.00 131.00 $6,550.00 131.00 $6,550.00 12 2350.502 21/2" BITUMINOUS DRIVEWAY PAVEMENT TN 12.00 $72.00 0.00 $0.00 0.00 $O.OD 13 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 96.00 53.70 130.00 5481 00 130 00 $481 00 14 2521.5 4" CONCRETE WALK SF 67.00 $5.00 67.00 . $335.00 . 67.00 . $335.00• 15 2531.501 CONCRETE CURB AND GUTTER DESIGN 86-18 LF 1,260.00 $8.55 .1,200.00 $10,260.00 1,200.00 510,260.00 16 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SY 107.00 $38.12 180.00 56,661.60 180.00 58,881.60 17 2563.501 TRAFFIC CONTROL LS _1.00 $1,000,00 1.00 $1,000.00 1.00 $1,000.00 18 2575.505 SOD SY 1,600.00 $3.50 1,000.00 53,500.00 1,000.00 $3,500.00 T SCHEDULE 1.0 SHELDON STREET -TOTAL $45,467.02 $46,927.02 SCHEDULE 1.1 MISCELLANEOUS CURB REPAIR 18 2104.501 REMOVE CONCRETE CURB AND GUTTER LF 116.00 $3.00 110.00 $330.00 110.00 $330.00 20 2104.505 REMOVE BITUMINOUS PAVEMENT (FULL DEPTH) SY 14.00 515.00 10.00 $150.00 10.00 $150.00 21 2104.513 SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH) LF 126.00 $4.00 100.00 $400.00 100.00 $400.00 22 2105.501 COMMON EXCAVATION (P) CY 5.00 $20.00 5.00 $100.00 5.00 $100.00 23 2350.503 BTTUMINOUS PATCH (FULL DEPTH) SY 14.00 $55.00 10.00 $550.00 10.00 $550.00 24 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 1.00 $5.00 1.00 $5.00 1.00 $S.OD 25 2506.602 GROUT CATCHBASIN OR MANHOLE EA 1.00 $500.00 1.OD $500.00 1.00 5500.00 26 2531.501 CONCRETE CURB AND GUTTER DESIGN 86.12 LF 118.00 $16.50 110.00 $1,815.00 110.00 51,815.00 27 2575.505 SOD SY 40.00 $3.00 0.00 $0.00 0.00 50.00 T SCHEDULE 1.1 MISCELLANEOUS CURB REPAIR-TOTAL $3,850.00 $3,850.00 SCHEDULE 1.2 SHELDON STREET TESTING- NOT STATE AID 28 SPEC CONCRETE TESTING EA 5.00 $100.00 0.00 SD.OD 0.00 50.00 29 SPEC BTUMINOUS CORE TESTING (SET OF THREE CORES) EA 1.00 $300.00 1.00 5300.00 1.00 5300.00 T SCHEDULE 1.2 SHELDON STREET TESTING-TOTAL 5300.00 5300.00 SCHEDULE 2.0 FOIWELL AVENUE, STREET -NOT STATE AID 3D 2021.501 MOBILIZATION LS 1.00 $7,500.00 1.00 57,500.00 1.00 $7,500.00 31 2101.5 CLEARING (DIAMETER > 4") TREE 6.00 5100.00 0.00 SO.OD 0.00 $D.DO 32 2101.51 GRUBBING (DIAMETER > 4'~ TREE 6.00 550.00 0.00 50.00 0.00 $0.00 33 2104.501 REMOVE CONCRETE CURB AND GUTTER LF 1,410.00 52.45 0.00 50.00 1,400.00 • 53,430.00 34 2104.505 REMOVE BITUMINOUS PAVEMENT SY 2,500.00 53.00 0.00 $0.00 2,000.00 $8,000.00 35 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 150.00 56.00 10.00 $60.00 10.00 $60.00 O: W mr~B'1U3B0JJd7 PF'uliM FeynrNewM E:~ B3 PAGE1 13 • • T .•. M ~:~:SP• • :: 1 _.~......,.,...~G.~~~: ~:~:::::~:~:::~E~:~:~EIT~M:RCRIPTIDl~ :::.:::::::::::':::;:::::::. :::::::C Of?CTf~.AC~~M$ ::::::::::::::::::: ~ :::~:THIS:PE IC~D:•:::::::::: : T :~::;.::.~;:. ~: .l3NLt ... t]tY E`:~i~RICE:?iii :~ 36 2104.513 SAWCUT BRUMINOUS PAVEMENT (FULL DEPTH) LF 1,600.00 37 2104.52 SALVAGE LIGHT POLE EA 2.OD 38 2104.52 SALVAGE SIGN EA 7.00 39 2104.523 SALVAGE AND REINSTALL CATCH BASIN EA 3.OD 40 2105.501 COMMON EXCAVATION (P) CY 584.00 41 2105.525 TOPSOIL BORROW CY 103.00 42 2211.501 CLASS 5 AGGREGATE BASE TN 1,700.00 43 2232.501 MILL BRUMINOUS SURFACE (1 1/2" DEEP 4' WIDE) LF 1,750.00 44 2350.501 1 1/2"TYPE LV4 BRUMINOUS WEAR COURSE TN 210.00 45 2350.502 2" TYPE LV3 BRUMINOUS BASE COURSE TN 260.00 48 2357.502 BRUMINOUS MATERIAL FOR TACK COAT GAL 105.00 47 2531.501 CONCRETE CURB AND GUTTER DESIGN B6-18 LF 1,410.00 48 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SY 150.00 49 2545.602 REINSTALL LIGHT POLE EA 2.OD 50 2563.501 TRAFFIC CONTROL LS 1.00 51 2564.6 REINSTALL SIGN EA 7.00 52 2575.505 SOD SY 1,000.00 T SCHEDULE 2.0 FOLWELL AVENUE, STREET -TOTAL SCHEDULE 2.1 FOLWELL AVENUE WATERMAIN -NOT STATE AID 53 2104.5 REMOVE WATER MAIN LF 1,580.00 54 2104.51 REMOVE HYDRANT EA 3.00 55 2502.6 2" INSULATION SY 71.00 58 2504.6 REPAIR SERVICE STOP BOX EA 1.DD 57 2504.6 ADJUST VALVE 8OX EA 1.00 58 2504.6 WATER UTILRY HOLE EA 3.00 59 2504.6 REPLACE VALVE BOX EA 2.00 BO 2504.6 WATERMAIN TRENCH LF 1,580.00 61 2504.6 WATER SERVICE TRENCH LF 80.00 62 2504.6 PNEUMOGOPHER LF 40.00 63 2504.6 WATERMAIN OFFSET TRENCH /REPLACEMENT TRENCH EA 1.OD T SCHEDULE 2.1 FOLWELL AVENUE WATERMAIN -TOTAL SCHEDULE 2,2 TESTING FOLWELL AVENUE- NOT STATE AID 64 SPEC SUB-GRADE STANDARD PROCTOR EA 2.00 65 SPEC SUB-GRADE IN PLACE DENSRY (NUCLEAR DENSRY) EA 4.00 66 SPEC CLASS 5 AGGREGATE BASE GRADATION EA 1.OD 67 SPEC CLASS 5 STANDARD PROCTOR EA 1,00 68 SPEC IN PLACE DENSRY AND MOISTURE EA 3.OD 69 SPEC CONCRETE TESTING EA 2.OD 70 SPEC BRUMINOUS CORE TESTING (SET OF THREE CORES) EA 2.00 T SCHEDULE 2.2 FOLWELL AVENUE TESTING -TOTAL SCHEDULE 3.0 CHANGE ORDER 1.0 (STATE AID ELIGIBLE) 71 2508.52 SANRARY SEWER MANHOLE CASTING (SOLID LID) EA 2.00 72 2506.52 ADJUST FRAME & RING CASTING EA 2.00 73 2531.602 OUT-WALK PEDEDESTRIAN RAMPS EA 3.00 SCHEDULE 3.0 CHANGE ORDER 1.0 -TOTAL $1.20 $700.00 $sD.ao $800.00 $8.15 $12.00 $1 s.oo $1.70 $58.00 $50.00 $3.15 $8.55 $38.12 $1,800.00 $3,000.00 $50.00 $3.50 $3.00 $500.00 $6.00 $300.00 $100.00 $500.00 ssoo.oo $12.40 $12.40 $20.00 $750.00 $100.00 $30.00 $100.00 $110.00 $30.00 $100.00 $300.00 $210.00 $230.00 $195.00 0.00 $0.00 o.oo $o.oo o.oo $o.oo o.oo $o.oo 0.00 $0.00 o.oD $o.oo 518.00 $8,288.00 o.DO $o.oo 0.00 $0.00 302.00 $15,100.00 0.00 $0.00 1,300.00 $11,115.00 10.00 $381.20 o.oo $o.oo O.OD $0.00 0.00 $0.00 soo.oD $z,3oo.00 $45,244.20 BD.00 $240.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 o.oo $o.oo. 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 $240.00 2.00 $zoo.oo 14.00 $420.00 3.00 $300.00 1.00 $110.00 0.00 $0.00 D.OD $0.00 0.00 $0.00 $1,030.00 0.00 $O.OD o.DO $o.oo 2.00 $390.00 $390.00 SCHEDULE 3.1 CHANGE ORDER 2.0 (NOT STATE AID) 74 2105.52 GRANULAR PIPE BEDDING TON 1,600.00 $16.00 254.00 $4,064.00 • 75 3733.604 Type V GEOTEXTILE FABRIC SY 600.00 $2.25 O.OD $0.00 SCHEDULE 7.1 CHANGE ORDER Z.0 -TOTAL $4,084.00 0?FT0f8Z038pg0U71W0N01 PaynwNdLry Ep;Y3 PAGE? 1,700.00 $2,040.00 o.oo $D.oo 2.00 $100.00 o.oD $o.oo 584.00 $4,759.60 0.00 $0.00 1,aa7.oo $z3,lsz.oo o.oo $o.oo 0.00 $0.00 302.00 $15,100.00 O.OD $0.00 1,300.00 $11,115.00 10.00 $381.20 0.00 $0.00 0.75 $2,250.00 0.00 $0.00 800.00 $2,800.00 $78.687.80 1,580.00 $4,740.00 3.00 $1,500.00 O.OD $0.00 D.DO $o.oo 0.00 $0.00 0.00 $0.00 0.00 $0.00 1,580.00 $19,592.00 O.OD $0.00 0.00 $0.00 0.00 $0.00 $25,632.00 2.00 $zoo.Do 14.00 $420.00 3.00 $300.00 1.00 $110.00 O.OD $0.00 0.00 $D.OD 0.00 $0.00 $1,030.00 0.00 $0.00 D.oo $o.oo 2.00 $390.00 $380.00 1,079.00 $17,264.00 soo.oo $1,1zs.Do $18,389.00 l~ SCHEDULE 1.OSHELDON STREET-TOTAL $45,487.02 $46,927.02 SCHEDULE 1.1 MISCELLANEOUS CURB REPAIR-TOTAL $3,850.00 $3,850.00 SCHEDULE 1.2 SHELDON STREET TESTING-TOTAL $300.00 $300.00 SCHEDULE 2.0 FOLWELLAVENUE,STREET-TOTAL $45,244.20 $78,687.80 SCHEDULE 2.1 FOLWELL AVENUE WATERMAIN -TOTAL $240.00 $25,832.00 SCHEDULE 2.2 FOLWELL AVENUE TESTING -TOTAL $1,030.00 $1,030.00 SCHEDULE 3.0 CHANGE ORDER 1.D -TOTAL $390.00 $390.00 SCHEDULE 3.1 CHANGE ORDER 2.0 -TOTAL $4,064.00 $18,389.00 TOTAL BID SUMMARY THIS PERIOD 100,605.22 TOTAL BID SUMMARY TO DATE 175,405.82 :~:~:TGTi41::1:HIS:BERIDII:~::E~E~E~ TC?:TAI'•7~E?ATE~:~~~~~~~~~i~~~E~ ,AMOUNT EARNED .................... ........ ..............:•:''g100,6D5.22 :..........•:'' $175,405.82': AMOUNT RETAINED...... .......... ......... ................~:~•$5,030.26 ':...........:~~'~$8,770.28.: MATERIAL ON SITE .................... ........ ...................: •~''SD.00 : •............... ~ ~' ~ $0.00': MATERIAL DEDUCT. PREVIOUS PAYMENTS ................. ........ ................•''$74,424.43: :..................... AMOUNT:~U~:~:~ ....................... D E •• ........ ........................ .•••$85574.86 .................... •• ,...,186835.53.: • • hWrof620.980.N~Q71~F'eNN VgnlNbKroy Esl p3 FAGE3 • :T;:~ .::::::::::::::.:::::::::.:::::.:::i::~:;; ::; ::; :::: _ ::::::::::::::::;:::::::::;::::;::;; 5P l..E....,..._...EG ....:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.tTr=M:D4RIR3lOf;(.::;.:~:~:::~:~:~:•:::~: ~ •: :.:.:~:::: :~::: ;;;;::;:::;:;:::.::::;~:::;;::;;: :~:•:~: C3': .: ... H S.FERIQD:~:=:~:~:i~: ...f1Nlt~:::•:: ............ :~ .:is;7'r~~;~!~A~io~eJN~~~ ~? ci~K'~~~`~At~nt~lfN7•. :`?~RICE:~:::EE :~ I hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. CONTRACTOR: JAY BROS. INC. BY: TRLE: ~ y~ DATE: ~ .... ~ r O V Based on the ENGINEER'S on-site inspections as an experienced and qual'fied design professional and on review of application for payment end the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, that the quantities shown 6y this estimate are corteil and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contrail Documents, and to any qualrficatrons stated in his recommendation), and that payment of the amount recomrnanded is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceadures of construction or safety precautions or programs incidentthereto orthatthe ENGINEER has made any • examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contrail Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. ENGINEER HOWARD R. GREEN COMPANY BY: / TITLE: ' " /~d~~ ~ ~~i f~.f t/' DATE: S~/~" ~ 3 ~ SL Pau/Regiona/ WaierServices BY: TITLE: DATE: Approved by Owner/Commission CITY OF FALCON HEIGHTS • BY: TITLE: DATE: O:WmfBZ0.980JIMriWaril& f'q~mneWtyesl M3 ~C\C~1r~aan ~r V C~ ~ ~- S~i~cc~, ~risu~ -~ 1 ~ ~-~ FAGEa 16 • CONSENT G4 9/24/03 ITEM: Appointment of Firefighter SUBMITTED BY: Chief Clem Kurhajetz, Falcon Heights Fire Department REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summarv: The Council is being asked to approve the appointment of the following firefighter: Vincent A. Vann C7 r~ U This applicant has been interviewed by the membership and Chief Kurhajetz, has passed the background check, and is being recommended for membership in the Department by consensus, per the procedure approved by the Falcon Heights Fire Department in 1999. This appointment is made pending the outcome of the required medical evaluations. ACTION REQUESTED: • Approval of the appointment of Vincent A. Vann to the Falcon Heights Fire Department, pending the outcome of his medical evaluations Ih • • • CONSENT G5 9/24/03 ITEM: Purchase of a New Bobcat SUBMITTED BY: Bill Maertz, Parks and Public Works Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The 5-year capital plan includes replacement of the 1997 Bobcat loader in 2003. The capital budget for 2003 includes $25,000 for this replacement. Falcon Heights can purchase this loader under the State of Minnesota contract (#430085). Total cost after trade-in is $16,495. ATTACHMENT: • Quote from Tri-State Bobcat based on Minnesota State Contract # 4300085 ACTION REQUESTED: • Authorize staff to purchase Bobcat loader from Tri-State Bobcat, 1800 W. Highway 13 Burnsville, MN 55117 at a cost of $16,495 SEP-19-2003 12 52 TRI-STATE BOBCAT P.01i01 PQ'~l$C'~ ~180td$lOt1 Quotation Number: WM-00206 . Datc: 09/19/2003 ship to Bobcat Dealer Sill To City of Falcon Heights ___ Tti State Bobcat Inc - Attti: Bill Maertz 1800 West Highway 13 2077 W Larpenteur Ave. Bumswlle MN 55337-2214 Falt.on Heights, MN 55173 Phone:952-894-0894 Phone: 851-644-5050 Fax:952-894-5759 Fax: 65i-fi44-8675 Contact: Bflt Miller Fax:65i-407-7345 Cellular: B72-919-1840 E Mail: bilitsb(~msn.tom Description i S160 Loader - l:actozy Installed Alarm Package Cab Enclosure w/Heater High Flow Aux Hydraniics PowerBob-Tack Suspension Seat IO-36.5, la PR Bobcat Heavy Duty Tires-Offset Rims Dealer I~talled Strobe Light Kit, Amber Attachments AitachmenR Control Kii; 14-Pin 62" Low Profrle Bucket Bolt-t7n Cutting Edge, 62" 68" Angtc Broom Part No Qty Price Ea. .Total 6736611 1 516,x96.00 $16,096.00 6732756 1 5175.00 $175.00 6729923 I 51,208.00- $1,208.aa 6736212 1 $1,176.00 $1,176.00 67348x1 I 5525.00 5525.00 6718875 1 $245_Ela $245.00 6730169 I 5182.00 5182.00 6719857 1 $190.00 X190.00 6733136 1 $273.00 5273.OD 6731415 I $368.00 5368.00 6718005 1 5167.00 5167.00 6905803 1 52,884.00 52,884.Oa Total of Items Quoted $23,4s9.00 Trade-in 7631; C/H, High Flow; sin 512227349 0,000.00) Taxes: Nlinnesota State Tax $1,006.79 Quote Total - I7S dollars $16,495.79 Notes: Minnesota State Comract Na:430085 Ali prices subject to change without prior notice or obligation. This price goofs superceties alt preceding Brice quotes. Customer must exercise his purchase option within 30 days iiom ctuote date. customer Acceptance: Aothorized Signature: Print: Purchase order Sign: Date: • TOTAL P.01 • POLICY Hl 9/24/03 ITEM: Acceptance of Settlement for the Purchase of Land Adjacent to Curtiss Field Park and the SE Corner Redevelopment SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Matthew Foli, Campbell & Knutson, City Attorneys EXPLANATION: Summary: Earlier this summer, the city negotiated the purchase of a tract of land that will be part of the improvements to Curtiss Field, and the SE Corner Redevelopment. This land is currently a roadway (Snelling Service Drive), which was transferred under an easement to the city in the mid-1980's. The underlying fee title was retained by the estate of the original owner, Roland K. Wilson. The city negotiated a purchase price of $3,000 for the underlying land. The Residuary Trust has accepted this offer, and the city is now prepared to move forward with a stipulated settlement for the purchase of the land on September 26~'. This land will be used to improve drainage at Curtiss Field Park, and also to serve as part of the • lot assembly needed for the SE Corner Redevelopment. ATTACHMENTS: E-mail from Jeffrey Watson to Matthew Foli dated June 12, 2003 Letter to Matthew Foli from Nancy Kiskis dated September 8, 2003 Trustee's Deed ACTION REQUESTED: • Discussion • Approval of settlement for the purchase of land adjacent to Curtiss Field Park and the SE Corner Redevelopment, and payment to the Roland K. Wilson Residuary Trust in the amount of $3,000.00 U 19 Matthew Foli From: Watson, Jeffrey L. [Watson)@moss-bamett.com] Sent: Thursday, June 12, 2003 10:36 AM To: Matthew J. Foli Subject:. City of Falcon Heights-Roland Wilson Matt, you and I spoke earlier this month, after which you sent to me by a-mail a copy of a Restricted Appraisal Report. My notes reflect that you told me that, subject to City Council approval, the City will purchase all of my client's real property currently described on Certificate of Title No. 153297 (the "Property") for $3,000 in cash. My client wishes to accept that offer, provided that (a) the $3,000 price is net to my client (except for its attorney's fees and costs), and (b) my client's sole obligation is to execute and deliver, in recordable form, a Trustee's Deed to the Property in favor of the City, and a standard form Certificate of Trust and Affidavit of Trustee. You and I discussed that my client is unwilling to spend much time and money on this transaction, for obvious reasons. Accordingly, the City would pay any sums and undertake whatever procedures will be required to cause a new certificate of title to the Property to be issued in the name of the City, and our client will have no obligation to reopen any probate case, institute proceedings subsequent to initial registration of land, or pay any recording or filing or conservation fee or any state deed tax. Please confirm your and your client's agreement to the foregoing terms. « ...OLE_Obj...» Jeffrey L. Watson •~ Moss & Barnett 4800 Wells Fargo Center Minneapolis, MLA 55402 (612) 347-0266 _ Fax (612) 339-6686 Watson)@moss-barnett.com The information contained in this a-mail message and any attachments are proprietary and intended only for the confidential use of the designated recipient named above. If the reader of this message is not the intended recipient or an agent responsible for delivering it to the intended recipient, you are hereby notified that you have received this document in error and that any review, dissemination, distribution or copying of this message is strictly prohibited. If you have received this communication in error please notify us immediately at the e-mail address listed above. Thank you. • Nrwcx M. Klsxis 612.347.0385 KiskisNQmoss-barnett.com September 8, 2003 Matthew J. Foli, Esq. Campbell Knutson 1380 Corporate Center Curve, Suite 317 Eagan, MN 55121 Re: Roland K. Wilson Residuary Trust Our File No.: 11718.10 • Dear Matthew: [vL0 S S & BARNETT A Professional Association 4800 Wells Fargo Center 90 South Seventh Street Minneapolis, MN 55402-4129 Telephone 612.347.0300 Facsimile 612.339.6686 wwwmoss-bataeu.com Enclosed in recordable form are the original executed Certificate of Trust, davit of Trustee and Trustee's Deed which have been signed by the Trustees of the Roland K. Wilson Trust in connection with the real estate in Falcon Heights. These are forwarded to you on the express condition that you will not deliver, release or record these documents until you have forwarded to me a check payable to the Roland K. Wilson Residuary Trust in the amount of $3,000 not later than December 1, 2003. Thank you for your assistance. Very truly yours ~ r f Nancy M. Kis i • 1~TMK/lkrl:l Enclosures cc: Mr. Thomas K. Wilson (w/encs.) Mr. Duane M. Feragen (w/encs.) 617007 ~i • TRUSTEE'S DEED DEED TAX DUE HEREON: $ Date: , 2003. FOR VALUABLE CONSIDERATION, Thomas K. Wilson and U.S. Bank National Association, as Trustees of the Roland K. Wilson Trust Fund B U/W dated January 23, 1957, hereby convey to the City of Falcon Heights, a Minnesota municipal corporation, real property in Ramsey County, Minnesota, described as follows: The West One Hundred Fifty-nine and Five-Tenths (W. 159.5) feet, except the North • Forty-nine and Five-Tenths (N. 49.5) feet thereof, of the Northwest Quarter (NWl/4) of the Northwest Quarter (NWl/4) of Section Twenty-two (22), Township Twenty-nine (29), Range Twenty-three (23), according to the Government Survey thereof. Subject to the rights of the State of Minnesota for highway purposes over above property. Being registered land identified on Certificate of Title No. 153297 Together with all hereditaments and appurtenances belonging thereto. [Remainder of page intentionally left blank] ~, ~~ [SIGNATURE PAGE TO TRUSTEE'S DEED] •- TRUSTEES omas K. Wilson STATE OF MINNESOTA ) COUNTY OF MS~aC., jss. The foregoing was acknowledged before me this 3~- day of -~vr../~P.2, 2003, by Thomas K. Wilson, as Trustee of the Roland K Wilson Trust Fund B U/W dated January 23, 1957, Grantor. ~~~ Notary Public r ~ ~~ r • • SUSAN ROBB -~- ~1 Noffiry Pt~lic Minnesota My Commission Expires Jen.31.2005 SIGNA ~ • [ TURE PAGE TO TRUSTEE S DEED) U.S. NATI NAL S CIATION By: ~d~ ane M. Feragen Its: Vice President STATE OF MINNESOTA ) (ss. COUNTY OF m~~ ) The foregoing was acknowledged before me this.3~"day of 2003, by Duane M. Feragen, the Vice President of U.S. Bank National Association, successor by merger to First National Bank of Minneapolis, as Trustee of the Roland K. Wilson Trust Fund B U/W dated January 23, 1957, Grantor. 1~~G~6v /'~~~ Notary Public ~~ • Tax Statements for the real property ~- SUSAN ROBB described in this instrument should be sent to " ' ~ Notary Public Minnesota (include name and address of Grantee): MY cnmmissiun Exares Jaa. a,, zoos CITY OF FALCON HEIGHTS 2077 West Larpenteur Avenue Falcon Heights, MN 55113 THIS INSTRUMENT DRAFTED BY: CAMPBELL KNU'TSON Professional Association 1380 Corporate Center Curve Suite 317 Eagan, MN 55121 Telephone: (651) 452-5000 MJF • ~w • POLICY H2 9/24/03 ITEM: Approval of Joint Powers Act with Saint PauURamsey County Division of Contract Services & Analysis to Provide Joint Purchasing Services SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Roger N. Knutson, City Attorney EXPLANATION: Summary: In the Spring of 2003, city staff began working with a committee formed by the Ramsey County League of Local Governments (RCLLG) to investigate the possibility of utilizing joint purchasing agreements for equipment, services, and supplies. At that time, the City of Saint Pau1/Ramsey County made local suburban governments aware of the existence of the Division of Contract and Analysis Services. This department is a joint effort with Saint Paul and Ramsey County, and they provide joint purchasing, contracting, surplus disposal, printing and other related support services to the city and county. After several meetings, the committee recommended that Saint Paul/Ramsey County investigate offering those same services to suburban communities through a Joint Powers Act. Happily, the JPA has been approved by the City of Saint Paul, and we are now able to become part of the joint purchasing pool. • This will enable Falcon Hei hts an g d other suburban communities to take advantage of better prices for equipment, services, and supplies that we would otherwise have to negotiate ourselves. In addition, we will be eligible to purchase a myriad of items that are already under a master contract list, such as gasoline, which will be a substantial saving for our city. The one-time setup cost for access to the master contract is $100.00. If we want to take advantage of other services, such as Request for Proposal, or Advertised Bid, it will cost $900 per transaction for bids/RFP's over $50,000, and $400 for those under $50,000 (which is a savings over our current consultant costs). In addition, we will be eligible to utilize the services of RiverPrint, the city/county printing plant, and their bulk mail/insertion services. Because Saint Paul/Ramsey County is such a large purchasing entity, they have master contracts for nearly everything we would want to purchase (toner, paper, office supplies, bobcats, trucks, sand/salt, aggregate for seal coating, consultant services, etc). ATTACHMENTS: • Letter from Linda Camp, Division of Contract & Analysis Services • Saint Paul Resolution • Joint Powers Agreement • Gasoline Master Contract r~ LJ 3S POLICY H2 • 9/24/03 ACTION REQUESTED: • Discussion • Approval of Joint Powers Act with Saint Paul/Ramsey County Division of Contract Services & Analysis to provide joint purchasing services U • ~6 DIVISION OF CONTRACT & ANALYSIS SERVICES ~ ~ ~ ~nr;~ CITY OF SAIl~TT PAUL ~ Itoo~n z8o city Ha11/court I~nuse IS West Sellogg Boulevard COUNTY OF RAMSEY savrt Paul, Minnesota 55102-7674 • Randy C. Kelly, Mayor August 29, 2003 • U Re: Update From: Linda J. Camp ~,~ J ~ ~t~~ ~~ To: RCLLG -Cooperative Purchasing Group Telephone 65I-266-8900 Faa: 651-266-8919 Since our last meeting, I have been working on the cost and implementation issues raised in our past discussions about cooperative purchasing. This memo is to update. you on my progress and to transmit some of the requested information. 1. Joint Powers Authoritv The Saint Paul City Council and Mayor have me to execute new or updated cooperative purchasing agreements with individual governments within Ramsey County who have expressed an interested in.collaborating. Enclosed in this packet is a copy of our signed resolution.and the boilerplate joint powers agreement. 2. Service Costs Several of you asked for more information on the costs associated with using the services of our office. A cost sheet is also enclosed that includes specific information for using our gas contract and our merchant.account contract. 3. Communications I have now set up an e-mail group for this Cooperative Purchasing interest group. We can begin using this as a way to share information about opportunities to work together. I hope to do an initial "mailing" very shortly to test out a possible format. I have also initiated discussions with the technical staff who maintain our web site. I have asked them to provide me with information on the costs of adding a special cooperative purchasing component to our web site. I hope to incorporate the improvements by the end of the year. For your information, the address for this site is: htto://sprccontracts.ci.stpaul.nin.us 4. Le>?islation Though this was not a major topic at our previous meetings, I want to update you on an initiative related to Minnesota procurement statutes. I have been working closely with staff in Hennepin County and the League of Minnesota Cities to develop proposed. amendments to the Uniform Municipal Contracting Act (471.345). One of our major goals is to provide more flexibility for Purchasing far.• City of Saint Paul, Saint Paul Regional Water Services, Port Authority, County of Ramsey Visit our Web Site at: httn://srorecontracts.ci.stoaul.mn.us AA-ADA-EEO Employer . wwsEV Couram local governments to use a variety of means to make purchases. ~e are trying to get specific • authority for electronic bidding and reverse auctions, among other approaches. A LMNC policy committee adopted recommendations earlier in the month along these lines and will bring them to the full Board later in the fall. I have just initiated conversations with the Association of Minnesota Counties to see if that organization will support this initiative as well. I will keep you posted as things move forward. Participation . To assist all of you in evaluating the benefits and costs associated with participating in expanded cooperative purchasing, I will provide access to our Master Contracts at no charge through the end of this year. My only requirement is that you each execute a joint powers agreement with Saint Paul. Once the joint powers agreement is signed for your jurisdiction, I will send you a complete list of our contracts and instructions about how to request copies. If you want to continue using the contracts next year, there will be a charge as described in the attachment. A joint powers agreement is also needed if you want to begin using our printing services. I have included the steps to completed the joint powers process as part of the packet. I am pleased to have this opportunity to work with you. Please feel free to contact me at 266-8920 or linda.campna,ci.stpaul.mn.us if you have questions about any of the information in this packet. Attachments • • ~8 • Attachment A: Saint Paul's Resolution and Instructions Instructions for Completing the Cooperative Purchasing Agreement 1. Fill in the name of your jurisdiction in the blanks of the attached joint powers agreement. 2. Pass resolution allowing your jurisdiction to execute the agreement with Saint Paul. 3. Once resolution is passed, sign two copies of the agreement and send it to Linda Camp 280 City Hail, 15 W. Kellogg Boulevard, Saint Paul, MN 55102. 4. I will route both copies for signature on our end and return one copy of the. executed agreement to you. Please call me at 266-8920 if you wish to modify the sample agreement before signing. If you have akeady started to process an earlier version of the resolution, you can continue with that process or substitute the version included in this packet. • • s9 -~3-~3~ Council File # Presented By -Referred To 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Date RESOLVED, that pursuant to Minnesota Statutes 471.59, commonly referred to as the "Joint Powers Act," the proper City of Saint Paul officials are hereby authorized and directed to execute joint powers agreements (as per attached sample) with the following Minnesota subdivisions: Arden Hills Falcon Heights Lauderdale Little Canada - ----- - ----Maplewood Mounds View New Brighton ' Green Sheet # .3 ~~' ~~ L ~= ~- RES~OLUTION CITY OF SAINT PAUL, MINNESOTA ~ , • North Oaks North Saint Paul Roseville Shoreview Vadnais Heights White Bear Lake School District ISD. # 621 School District ISD #622 School District ISD # 623 School District ISD #624 Said agreements authorizing the -City's Division of Contract and Analysis Services to provide purchasing, contracting, surplus disposal, printing, and other related support services to one or more of the subdivisions as requested and to coordinate and manage collaborative purchasing activities of the members of the Ramsey County League of Local Governments as requested. • Copies of said agreements shall be kept on file and/or record in the Office of Financial Services. Yeas Navs Absent Benanav .~ B a e v / Bostrom r Co eman / Harris ~- Lantrv / . Reiter T L ®5 I ~ Requested by Department of: Adopted by Council : Date 1~~ 0 f /3; ~O.r~~ Adoption Certified by Council Secretary TechnolocTV & i~lanacrement Services-Contract & Analysis Services Form Ap~st~ved by City Attorney C7 JOINT POWERS AGREEMENT Between the City of Saint Paul and (Name of Subdivision) THIS AGREEMENT, is made and entered into this day of _, 2003 by and between the City of Saint Paul (Ramsey County, Minnesota) hereinafter referred to as "the City" and (Ramsey County, Minnesota), whose address is hereinafter referred to. as WHEREAS, the City of Saint Paul and ,pursuant to the provisions of Minnesota Statute 471.59 are authorized to enter into an agreement to exercise jointly the governmental powers and functions each has individually; and WHEREAS, the City's Division of Contract and Analysis Services (Contract Services) is authorized to provide purchasing, contracting, surplus disposal, printing,. and other related support services and has expertise in intergovernmental purchasing; and, WHEREAS, Saint Paul wishes to extend the expertise of its Contract Services staff to other local governments to help all parties achieve operating efficiencies and to secure more favorable contract prices, and more favorable contract terms and conditions; and V~~IEREAS, (came of jua-isdictioa~) vE~ishes to tape advantage of these benefits and services; NOW, THEREFORE, IT IS HEREBY AGREED, by and between the parties hereto as follows: 1. The City of Saint Paul, through its Division of Contract and Analysis Services, pursuant • to procedures set forth'in the Saint Paul City Charter and applicable State Statutes, shall provide purchasing; contracting, surplus disposal, printing, and other related support services as requested by in accordance with applicable Statutes and policies. 2. In addition, agrees that,upon request, Contract and Analysis Services staff shall 3i will facilitate and coordinate collaborative purchasing and contracting activities among and/or on behalf of and one or more other members of the Ramsey County League of Local Governments (RCLLG). 3. As part of any request for services, agrees to designate an individual who can serve as a point of contact for Contract Services staff in the provision of any service mutually agreed upon.- This individual shall have the authority to.transmit instructions, provide required information, and assist in resolving any questions or issues that may arise. copies of any relevant policies, procedures, or standards adopted by shall also provide that may have an impact on the manner in which Contract Services staff deliver the requested service. 4. In participating in such joint or collaborative purchasing activities, the City of Saint Paul and agree that neither parry shall assume any responsibility for the accountability of funds expended by the other or compliance with applicable Minnesota Statutes or other laws. Each party is responsible for any particular purchase order it issues. 5. Indemnification. Nothing in this Agreement shall constitute a waiver of the rights, privileges, and benefits that each parry is entitled to under Minnesota Statutes. Each party agrees that it will be responsible for its own acts and/or omissions and those of its officials, employees, representatives, and agents in carrying out the terms of this Agreement and the results thereof to the extent authorized by law and shall not be responsible for the acts and/omissions of the other party and the results thereof. The liability and the monetary limits of liability of the parties, their officials, employees, representatives, and agents shall be governed by provision of the Minnesota Torts Claims Act, Minnesota Statutes Chapter 466, et sea. and other applicable law. • 6. Cost Sharing. As mutually agreed upon, will compensate the City for • 3~ • actual costs incurred in the provision of the services described herein to or will share costs as mutually agreed upon with the City and other participants receiving the benefits of the service. 7. Cancellation. Either parry to this Agreement may terminate the Agreement with or without cause upon 30 (thirty) day's prior written notice ~to the other party. 8. Assignment. Neither party to this Agreement shall assign, delegate or transfer any rights or obligations under this Agreement without prior written consent from the other party. 9. Amendments. Any amendment or modification to this Agreement shall be in writing .and shall not be effective until executed by all parties to this Agreement. 10. Entire Agreement. This Agreement contains the entire Agreement between the parties with regard to the matters set forth herein. IN WITNESS WHEREOF, the City of Saint Paul and • executed this agreement the day and year first above-written. CITY OF SAINT PAUL Approved as to form: Assistant City Attorney Randy Kelly, Mayor Director, Office of Financial Services • Name of Subdivision Approved as to form: have 33 Attachment B: Contract and Analysis Services Rates Issued August 29, 2003 I. Master Contracts Description: Use existing City of Saint Paul Master Contracts, as is. Access to all contracts (300+ contracts). • Between August 29, 2003 and December 31, 2003 -available at no charge to jurisdictions that sign a j oint purchasing agreement. • January 1, 2004 and after-Annual fee of $350, payable by the end of the first quarter of 2004. Special Master Contracts: Some additional staff work will be required to add new users to some contracts. A one-time setup fee of $100 will be charged to cover our administrative costs. A) Gas or Diesel contracts -Yocum Oil has agreed to extend the contract beyond the November expiration date and hold the price of the gas contract through February, 2004 and the diesel contract through April 2004. Interested jurisdictions must submit a check for $100 and have • joint powers agreement in place by November 1 to be included in the contract extension. (A copy of the gas contract is included in this packet.) B. Merchant Account -Wells Fargo Bank has agreed to allow other jurisdictions to use Saint Paul's Merchant Account contracts (traditional credit card processing and Internet card processing). All users will get the benefits of a "pooled rate." Jurisdictions should submit a letter of interest by to Linda Camp that includes the following information: -estimated number of card transactions per year -estimated dollar amount of transactions A meeting will be set up of interested users to discuss implementation. II. Other Purchasing Services Description Charge A. Advertised bid or Request For Proposal $900 per transaction Cost includes: • Assignment of professional buyer • Specification/RFP research and development •. Development of bidders/proposers list. 34 • Issuing and management of process (handling questions, etc.) • Support for evaluation, selection, award process • Handling required publication costs • Printing and mailing (additional costs maybe assessed if document is unusually large) • Assistance in preparing contract and handling of bond and insurance documents • Interaction with project manager as needed Description Charge B. Contracts of $50,000 or less $400 • Same services are included as above, except no publication charges are needed (Costs are reduced because a less labor intensive process can be used for smaller contracts.) III. RiverPrint Services A. Printing • prices quoted for each job B. Bulk mailing/insertion services • .prices quoted for each job • III. Surplus Disposal • The Annual Master Contract fee will provide jurisdictions with access to City contracts for auctioneer services, disposal of used computers, used oil, appliances, and other items. • Disposal of unique items through a bid or quote process are at same rates as above; for other disposal methods, prices will be quoted on a case by case basis. IV. Training, Special Projects • Negotiated on a case by case basis, .but based on actual costs. • 3S MASTER CONTRACT # C-23427-5 • For the City of Sai8790nt Paul, Ramsey County, and The Saint Paul Regional Water Services Contract & Analysis Services, I S WKellogg Blvd, Room 280, St Paul MN 55102, 651-266.8900 Description: GASOLINE Start Date: 6/2/03 Expiration Date: 11/30/03 Vendor: YOCUM OIL COMPANY INC YOCUM TRANSPORT CO. Address: 2719 STILLWATER ROAD C~ ST PAUL, MN 56119 Vendor Contact: BARB LINDBLAD Phone : 661-739-6431 Fax: 651-739-6400 Buyer Contact: MARK EVANGELIST Phone: 661-266.8915 Fax: 651-266-8919 E-Mail: mark.evangelist a~ci.stpaul.mn.us Contract Scooe This agreement to furnish GASOLINE is made and entered into this 20th day of May, 2003 by • and between the City of St. Paul, a political subdivision of the State of Minnesota, hereinafter called "City", and YOCUM OIL COMPANY INC, YOCUM TRANSPORT CO, hereinafter called "Contractor," whose address is 2719 STILLWATER ROAD, ST PAUL, MN 56119. 2. The City does hereby retain the Contractor to furnish GASOLINE for the period 6/2/03 to 11/30/03 in accordance with the specifications, and Contractor's submission for bid number A- 23427, which opened on 2/19/03, which are incorporated herein by reference. 3. This contract has been established for the benefit of the City of St. Paul and Ramsey County and may be used by either government. Other governments who have executed Joini Powers Agreements with the City of Saint Paul, may take advantage of the' pricing offered under this agreement, but must use their own.purchase orders. Any such purchases made from this agreement under Joints Powers Authority are the responsibility of the Contractor and the individual government(s) involved and not of the City of Saint Paul or.Ramsey County. 4. "Minnesota Statutes 1990, Section 297A.25 as amended during the 1992 legislative Session, require.local governments to pay sales tax on most purchases up to a maximum of 6.5%. Contractor shall add any applicable tax as a separate entry to the invoices related to this agreement. Special Terms & Conditions Net 30 Days • 3G • I•_J • Ill. Pricing Vendor8iddin Yocum Oil Co., Inc. City of Saint Paul Departments Municipal Equipment (PW) 891 North Dale 1 x 15000 gal tank 1 x 20000 gal tank $0-929 Parks & Recreation 1100 N. Hamline Avenue 2 x 2000 gal tank $0.969 Highland Golf Course 1550 Bohland Street 1 x 500 gal tank $1.099 omo Golf Course 1431 N. Lexington 1 x 500 oal tank Q1 o9A Phalen Golf Course 995 E. Wheelock P 1 x 500 al tank $1.099 Mounds Park 279 C press Street 1 x 250 al tank $1.099 Park South 85 W. Water Street no tank Water Department 289 N. Hamline Ave 1 x 12000 gal tank 1 x 6000 gal tank $0.929 Fire & Police Central Services 1675 Ener Park 1 x 6000 al tank $0.949 Police 100E 11th St. 1 x 3000 al tank $0.969 Ramsey County Departments Correctional Facil' orkhouse 297 South Centu Avenue 1 x 250 al tank $1.099 Parks & Recreation X015 N. Van D ke Street 2 x 5000 al tank $0.949 Keller Golf Course 2166 Maplewood Drive 1 x 750 gal tank $1.099 Public Works 3377 N Rice Street 1 x 12000 al tank $0 929 ~~~ .«~ For Internal Use Only: Subject: GASOLINE AND DIESEL FUEL PETROLEUM PRODUCTS NIGP Code: 405-00 City Vendor Number: 9234 RC Vendor Number: 0000084100 Department: ALL Buyer Number: 5 3'1 • AMENDED POLICY H3 9/24/03 ITEM: Additional Engineering Services Related to Curtiss Field Project SUBMITTED BY: Bill Maertz, Director of Parks and Public Works REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: City staff and staff from HR Green held akick-off meeting for the Curtiss Field project on August 4, 2003, and identified some issues that would require additional engineering services. These services are beyond the scope of the original proposal authorized by the City Council. These issues include: ^ Deck construction details ^ Lighting options for gazebo ^ Evaluation of existing sidewalk/plaza at park shelter ^ Exploration of possible funding opportunities from other agencies i.e. MNDOT ^ Design for ADA compliant pedestrian ramp ^ Redesign of parking lot to provide proper drainage ^ Re-design grade along east edge of park where neighbors have installed retaining walls. ^ Engineering for replacement of storm sewer at Curtiss Field These engineering services are estimated at anot-to-exceed amount of $17,000. ATTACHMENT: • Engineering Services Proposals from HR Green ACTION REQUESTED: • Authorize staff to contract with HR Green to provide engineering services for the Curtiss Field project at a cost not to exceed $17,000 r~ Howard R. Green Company ~ September 19, 2003 File: 811550) Mr. Bill Maertz 2077 Larpenteur Avenue West Falcon Heights, MN 55113 RE: CURTISS FIELD PARK POND CHANGE IN SCOPE Dear Mr. Maertz: This letter is in response to our telephone conversation on September 18, 2003, in which staff requested that we amend the scope of the Curtiss Field Pond project to include replacing all the City-owned storm sewer draining into Curtiss-Field Pond. We estimate that the addition of this task will require approximately 51 hours of staff time and 12 hours of survey crew time. Based on our standard hourly rates, we estimate that this will add an additional $ 6,800 to the engineering budget. We are ready to proceed immediately after authorization. Please contact me if you have any questions. Sincerely, Howard R. Green Company J~~--- Greg Robinson Project Engineer • 0:1PROJ~811550jWDMIN1l_tr-091903-Maertz.doc 1326 Energy Park Drive St. Paul, MN 55108 651/644-4389 fax 651/644-9446 toll free 888/368-4389 • Howard R. Green Company August 14, 2003 File: 811550) Mr. Bill Maertz Parks Director City of Falcon Heights -2077 Larpenteur Avenue West Falcon Heights, MN 55113-5551 RE: ENGINEERING SERVICES PROPOSAL CURTISS FIELD PARK POND Dear Mr. Maertz: Howard R. Green Company is pleased to provide you with this proposal for additional engineering services relating to the final plan preparation for the improvements to Curtiss. Field Park. This proposal is based on the additional services City Staff requested at the project kick off meeting on August 4'h, 2003. • SCOPE OF ADDITIONAL SERVICES 1. Deck Construction Detail and Specification Develop specification and detail for the deck attached to the park building. The specification will outline the dimensions of the deck and indicate that the contractor is to provide the design and shop drawings. We anticipate this will take approximately 3 hours of staff time. 2. Lighting Options for Gazebo Research lighting options for accent lighting on and around the gazebo. Present options to city staff. Write specification. We anticipate this task will take approximately 5 hours of staff time. 3. Evaluation of Existing SidewalklPlaza at Park Shelter Evaluate existing sidewalk for serviceability, and determine if any of the sidewalk can be utilized in the new park design. We anticipate this task will take approximately 3 hours of staff time. 4. Exploration of Possible Local Initiative Funding Opportunities Staff will explore Local Initiative Funding Opportunities, and present results in a letter to the City. We anticipate this will take approximately 4 hours of staff time. 5. Ramp and Stairway Detail Develop one design for a pedestrian ramp and stairway at the north end of the park. Provide construction detail and specification. We anticipate this will take approximately 10 hours of • staff time. Ltr-081403-t~t~g~nergy Park Drive St. Paul, MN 55108 651/644-4389 fax 651/644-9446 toll free 888/368-4389 • Mr. Bill Maertz August 14, 2003 Page Two 6. Retaining Wall Design Design retaining wall in south east corner of parts. Analyze existing grading issues in regard to property abutting park in the south east corner. Coordinate solution to grading problem with property owner. Provide design sheet, and specification. We anticipate this will take approximately 5 hours of staff time. • Fees HRG will provide the above scope of services based on our standard hourly rates not to exceed $5,500. The City must authorize any additional work prior to HRG proceeding. We appreciate this opportunity, and are ready to add this additional scope to the project immediately after authorization. Please contact me if you have any questions. Sincerely, Howard R. Green Company ~~~ . Greg Robinson Project Engineer Ltr-081403-Maertz Howard R. Green Company • • • Howard R. Green Company September 4, 2003 File: 811550) Mr. Bill Maertz 2077 Larpenteur Avenue West Falcon Heights, MN 55113 RE: PARK AND SIDEWALK EVALUATION Dear Mr. Maertz: We have completed the evaluation of the. sidewalk and grading issues on the east side of Curtiss Field Park, and present the following recommendations for your consideration. Sidewalk Evaluation The sidewalk around the parking lot, park building, and playground is generally in poor condition. Most of the sidewalk has settled below the top of the curb and portions are cracked and separating. It is our recommendation that all the sidewalk and concrete pavement be replaced from the driveway at 1543 . Iowa Avenue to and around the park building, as part of the Curtiss Field Pond Renovation Project. We anticipate that the redesigning of the sidewalk will take approximately 10 hours of staff time. Gradina Issues As we discussed on the phone, there are some drainage issues around the perimeter of the park on the east and north sides that are outside the original scope of this project. The properties abutting the east side of the park have installed temporary retaining walls against the fence, constructed from wood boards, timbers, and patio pavers to prevent erosion of their property. The park property is approximately 6 to 12 inches lower on the park side of the fence. There is also a grade break along the north fence line that is eroding and has led to some washouts of the top soil. We recommend that the park be re-graded so that there is an approximate 64-inch wide shelf on the park side of the fence at the same elevation as the abutting properties. This shelf would eliminate the need for a retaining wall and .provide for a safer means for City employees to mow-the grass. The slope from the shelf would then be graded at 4:1 to .the existing ground. Additionally we recommend that the park path be graded in such a way that installing a ramp or stairs on the north end of the park is not necessary. This would still provide handicap access to the park facilities and provide for ease of maintenance and snow removal. While planning for these grading issues will take additional staff time we believe we can accomplish them within the additional budget agreed to for ramp and stairway detail and retaining wall design. C 1326 Energy Park Drive St. Paul, MN 55108 651/644-4389 fax 651/644-9446 toll free 888/368-4389 Mr. Maertz September 4, 2003 Page Two Parking Lot There is a grade break that runs roughly down the middle of the parking lot that causes water to form a large puddle around the pedestrian ramp on Iowa Avenue. We recommend that the parking lot be redesigned so that storm water drains into the existing catch basin. We anticipate that the redesign of the parking lot will take approximately 10 hours of staff time, and 4 hours of survey crew time. Storm Sewer System Evaluation There appears to be a collapse of the storm sewer pipe on the north end of the project. We recommend that all storm sewer pipes be evaluated for serviceability. This would include televising approximately 450 lineal feet of storm sewer. Generally a project of this size is done on a time and materials basis at $160.00 to $200.00 per hour, with a minimum time requirement of 3 to 4 hours. The time required to televise the storm sewer on this project is estimated to be less than 4 hours. The cost of televising the lines would be directly billed to the City. We anticipated that the storm sewer evaluation will take approximately 16 hours of staff time. Fees • Howard R. Green Company will provide the above changes to project scope of services based on our standard hourly rates not to exceed $4,700. • We are ready to proceed immediately after authorization. Please contact me if you have any questions. Sincerely, Howard R. Green Company Greg Robinson Project Engineer Howard R. Green Company • POLICY H3 9/24/03 ITEM: Additional Engineering Services Related to Curtiss Field Project SUBMITTED BY: Bill Maertz, Director of Parks and Public Works REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: City staff and staff from HR Green held akick-off meeting for the Curtiss Field project on August 4, 2003, and identified some issues that would require additional engineering services. These services are beyond the scope of the original proposal authorized by the City Council. These issues include: ^ Deck construction details ^ Lighting options for gazebo ^ Evaluation of existing sidewalk/plaza at park shelter ^ Exploration of possible funding opportunities from other agencies i.e. MNDOT ^ Design for ADA compliant pedestrian ramp ^ Storm sewer evaluation: storm sewer adjacent to park appears to be in poor condition • Redesign of parking lot to provide proper drainage ^ Re-design grade along east edge of park where neighbors have installed retaining walls. These engineering services are estimated at anot-to-exceed amount of $10,200. ATTACHMENT: • Engineering Services Proposals from HR Green ACTION REQUESTED: • Authorize staff to contract with HR Green to provide engineering services for the Curtiss Field project at a cost not to exceed $10,200 • 38' Howard R. Green Company September 19, 2003 File: 811550) Mr. Bill Maertz 2077 Larpenteur Avenue West Falcon Heights, MN 55113 RE: CURTISS FIELD PARK POND CHANGE IN SCOPE Dear Mr. Maertz: • This letter is in response to our telephone conversation on September 18, 2003, in which staff requested that we amend the scope of the Curtiss Field Pond project to include replacing all the City-owned storm sewer draining into Curtiss Field Pond. We estimate that the addition of this task will require approximately 51 hours of staff time and 12 hours of survey crew time. Based on our standard • hourly rates, we estimate that this will add an additional $ 6,800 to the engineering budget. We are ready to proceed immediately after authorization. Please contact me if you have any questions. Sincerely, Howard R. Green Company J Greg Robinson Project Engineer O:V'ROJ\811550jWDMtN1Ltr-091903-Maer~.doc 1326 Energy Park Drive St. Paul, MN 55108 651/644-4389 fax 651/644-9446 toll free 888/368-4389 ~I ITEM: Disbursements and Payroll SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION/SUMMARY: 1. General Disbursements through September 5, 2003, in the Amount o£ $ 38,201.67 2. Payroll (8/15/03-8/31/03) in the Amount of: $ 12,299.93 ATTACHMENTS: • General Disbursements • Payroll ACTION REQUESTED: • Approval CONSENT G1 9/10/03 SEPT10 AGENDA.doc DATE 09/02/03 TIME 04:45 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: _9-5-03 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT 42620 GARDEN VIEW CAFE BUDGET WORKSHOP FOOD LEGISLAT 52 .11 LILLIE SUBURBAN NEWSPAPER MN ST BLDG CODE ORDINANC LEGISLAT 33 .48 *** TOTAL FOR DEPT 11 85 .59 AMERICAN OFFICE PRODUCTS LABELS/PENS ADMINIST 137 .73 AMERICAN OFFICE PRODUCTS CALENDAR ADMINIST 20 .32 AMERICAN OFFICE PRODUCTS ENVELOPES/PENS ADMINIST 98 .63 METROPOLITAN AREA MANAGE- AUG MEETING EXPS ADMINIST 18 .00 42618 PERA AUG 8-16 PERA WITH ADMINIST 1,364 .31 ROSEVILLE ROTARY CLUB JULY/OCT 2003 ADMINIST 291 .00 WORTHINGTON,HEATHER SEPT AUTO ALLOWANCE ADMINIST 35 .00 *** TOTAL FOR DEPT 12 1,964 .99 MCI WORLDCOM RES SVC LONG DISTANCE COMMUNIC 16 .47 NEXTEL COMMUNICATIONS,INC WIRELESS SVCS COMMUNIC 42 .00 NEXTEL COMMUNICATIONS,INC WIRELESS SVGS COMMUNIC 29 .32 *** TOTAL FOR DEPT 16 87, 79 CITY OF LITTLE CANADA 2ND QTR BLDG INSPECTIONS PLANNING 4,392 .00 NCPERS GROUP LIFE INS SEPT/03 JONES PLANNING 16 .00 *** TOTAL FOR DEPT 17 4,408. 00 SBC PAGING PAGER RENTALS EMERGENC 33 .46 XCEL ENERGY ELECT EMERGENC 6 .28 • NEXTEL COMMUNICATIONS,INC WIRELESS SVCS EMERGENC 41 .36 NEXTEL COMMUNICATIONS,INC WIRELESS SVGS EMERGENC 29. 30 *** TOTAL FOR DEPT 21 110. 40 HUGHES & COSTELLO SEPT PROSECUTIONS PROSECUT 2,593. 25 *** TOTAL FOR DEPT 23 2,593. 25 AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 51. 71 AMERICAN OFFICE PRODUCTS INK CARTRIDGES/REFILLS FIRE FIG 266. 65 42619 BUREAU CRIMINAL APPREHEN. BACKGROUND CK FIRE FIG 8. 00 EMERGENCY APPARATUS MAINT 753 LIGHTS REPAIRS FIRE FIG 207. 34 JOHNSON-POWERS,DAN LIGHT BULBS - FIRE TRUCK FIRE FIG 21. 17 HAR MAR LOCK & SVC CTR LOCK RFEPAIR FIRE FIG 151. 88 SUPERAMERICA FUEL FIRE FIG 22. 81 *** TOTAL FOR DEPT 24 729. 56 BROWNING-FERRIS IND. SEP/03 MONTHLY WASTE CHR CITY HAL 254. 81 BATTERIES PLUS 12 VOLT BATTERY CITY HAL 68. 69 CERTIFIED LABORATORIES CLEAR FLUSH 1 DOZEN CITY HAL 185. 67 CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 32. 48 HAR MAR LOCK & SVC CTR LOCK REPAIR CITY HAL 151. 87 GRAINGER, W. W., INC. AIR FILTERS CITY HAL 52. 90 XCEL ENERGY ELECT CITY HAL 1,020. 99 XCEL ENERGY GAS CITY HAL 36. 69 TERMINEX PEST CONTROL CITY HAL 207. 68 VERIZON WIRELESS CELL PHONE CHRGS CITY HAL 32. 20 NEXTEL COMMUNICATIONS,INC WIRELESS SVCS CITY HAL 83. 37 • NEXTEL COMMUNICATIONS,INC *** TOTAL WIRELESS SVGS FOR DEPT 31 CITY HAL 2 185 58. 98 63 , . GRAINGER, W. W., INC. LAMP BULBS STREETS 31. 48 53 DATE 09/02/03 TIME 04:45 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 9-5-03 CK# VENDOR NAME - DESCRIPTION DEPT. AMOUNT XCEL ENERGY ELECT STREETS 7.40 XCEL ENERGY ELECT STREETS 69.68 XCEL ENERGY ELECT STREETS 9.36 XCEL ENERGY ELECT STREETS 76.28 SUPERAMERICA FUEL STREETS 343.80 UNITED RENTALS IMPACTOR RENTAL STREETS 85.49 *** TOTAL FOR DEPT 32 623. 49 HOWARD GREEN COMPANYC. 2003 SEAL COATING ENGINEER 3,373.05 *** TOTAL FOR DEPT 33 3,373. 05 FASTSIGNS TREE PROGRAM SUPPLIES TREE PRO 79.48 *** TOTAL FOR DEPT 34 79. 46 D-ROCK CENTER LANDSCAPE RIVER ROCK PARK & R 159.75 42621 HOME DEPOT CRC/GECF FSTNERS/TOOLS/LUMBER PARK & R 193.92 42621 HOME DEPOT CRC/GECF HAND FILE PARK & R 6.97 42621 HOME DEPOT CRC/GECF MULCH/PLANT FOOD PARK & R 102.04 NCPERS GROUP LIFE INS SEPT/03 MAERTZ PARK & R 16.00 XCEL ENERGY ELECT PARK & R 22.59 XCEL ENERGY ELECT/GAS COMM PARK PARK & R 280.14 XCEL ENERGY ELECT PARK & R 21.45 SUPERAMERICA FUEL PARK & R 101.98 UNITED RENTALS STRIPING PAINT PARK & R 34.93 QWEST TELEPHONE EXP PARK & R 111.29 . *** TOTAL FOR DEPT 41 1,051. 06 BLOMQUIST,ERIC MILEAGE REC SPORTS REIMB PARK PRO 22.77 *** TOTAL FOR DEPT 50 22. 77 HOWARD GREEN COMPANYC. FOLWELL ENGINEERING WATER FU 11,105.76 *** TOTAL FOR DEPT 53 11,105. 76 GALL'S INCORPORATED GAUZE/SURGICAL TAPE CCC/CERT 52.35 42621 HOME DEPOT CRC/GECF BATTERIES FOR CERT KITS CCC/CERT 32.04 INDUSTRIAL SAFETY CO FLOURESCENT YELLOW TAPES CCC/CERT 43.72 *** TOTAL FOR DEPT 54 126. 11 BROWNING-FERRIS IND. SOLID WASTE MGMT TAX SOLID WA 43.32 BROWNING-FERRIS IND. RAMSE CTY CEC SOLID WA 142.69 *** TOTAL FOR DEPT 56 166. 01 42621 HOME DEPOT CRC/GECF FREEZER GENERAL 218.60 NEXTEL COMMUNICATIONS,INC WIRELESS TEEEPHONE GENERAL 127.79 *** TOTAL FOR DEPT 63 346. 39 XCEL ENERGY ELECT SANITARY 95.84 *** TOTAL FOR DEPT 75 95. 84 42622 RUPPERT & RUPPERT ASSOC SE CORNER APPRAISAL COMM. DE 8,642.73 *** TOTAL FOR. DEPT 79 8,642. 73 HOWARD GREEN COMPANYC. SHELDON ENGINEERING SHELDON 381.42 • *** TOTAL FOR DEPT 85 361 .42 *** TOTAL FOR BANKO1 38,201 .67 *** GRAND TOTAL *** 38.201 .67 ~4 ~ PERIOD END DATE 08/03/03 **FILE NOT UPDATED** SYSTEM DATE 08/26/03 C H E C K R E G I S T E R HECK CHECK EMPLOYEE NAME TYPE DATE NUMBER PAGE 1 CHECK CHECK NUMBER AMOUNT 8 29 03 6 SUSAN GEHRZ 33020 303.34 8 29 03 12 LAURA A. KUETTEL 33021 277.05 8 29 03 13 PETER C. LINDSTROM 33022 277.05 8 29 03 14 RICHARD P TALBOT JR 33023 177.05 8 29 03 15 ROBERT E LAMB 33024 277.05 8 29 03 34 CLEMENT KURHAJETZ 33025 287.20 6 29 03 42 MICHAEL D CLARKIN 33026 108.52 6 29 03 66 ALFRED HERNANDEZ 33027 55.41 8 29 03 74 MARK J ALLEN 33028 138.52 8 29 03 85 DANIEL S JOHNSON-POWERS 33029 54.64 8 29 03 91 RICHARD H HINRICHS 33030 36.64 8 29 03 1003 HEATHER WORTHINGTON 33033 1350.21 8 29 03 1013 WILLIAM MAERTZ 33034 1557.59 8 29 03 1030 MARY A. KODLUBOY 33035 1406.68 8 29 03 1033 DAVE TRETSVEN 33036 1119.82 8 29 03 1038 DEBORAH K JONES 33037 898.69 8 29 03 1041 DANIEL S JOHNSON-POWERS 33038 58.18 8 29 03 1103 DIANE MEYER 33039 165.00 8 29 03 1136 ROLAND O OLSON 33040 1300.00 8 29 03 1143 COLIN B CALLAHAN 33041 398.38 8 29 03 1144 ANITA TWAROSKI 33042 284.54 8 29 03 1169 JAY PAUL KURTIS 33043 342.55 8 29 03 1170 ERIC J BLOMQUIST 33044 290.30 8 29 03 1173 ELIZABETH M POSTIGO 33045 398.01 8 29 03 1178 PETER M FISCHER 33046 278.17 8 29 03 1190 COLLEEN SPANGENBERG 33047 175.24 8 29 03 2016 STACI L. SAMSON 33048 160.69 8 29 03 2017 MATTHEW S. SEIFFERT 33049 121.21 COMPUTER CHECKS 12299.93 MANUAL CHECKS .00 NOTICES OF DEPOSIT .00 ****TOTALS**** 12299.93 3SS • CONSENT G2 9/10/03 ITEM: Joint Powers Agreement Among Members of the Ramsey County Geographic Information Systems (GIS) Users SUBMITTED BY: Deborah Jones, Zoning/Planning/Code Enforcement Coordinator REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The Ramsey County GIS Users Group is ajoint-powers entity that works cooperatively to provide Geographical Information System (GIS) information and mapping resources (such as digital orthographic photography) for its member cities. This cooperative service saves the member cities money, and provides valuable education for our employees. The city first approved this JPA in 2000. It is now being presented for renewal to all of the member cities. The form and content have not changed. ATTACHMENTS: • • Proposed Joint Powers Agreement among members of the Ramsey County Geographic Information Systems Users ACTION REQUESTED: • Approval L~ SEPT10 AGENDA.doc C, JOINT POWERS AGREEMENT AMONG MEMBERS OF THE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP This JOINT POWERS AGREEMENT (Agreement), which shall have an effective date of January 1, 2003, is entered into pursuant to the provisions of Minnesota Statutes Section 471.59 between body politic and corporate under the laws of the State of Minnesota and other bodies politic and corporate under the laws of the State of Minnesota for the purposes of forming the Ramsey County Geographic Information System Users Group hereinafter referred to as the Users Group. ARTICLE I. INTENT OF THIS AGREEMENT: In 1995, an alliance was formed between public agencies interested in using Geographic Information Systems (GIS) and data created and maintained by Ramsey County. This agreement is intended to enable those parties who are part of the Users Group to be represented by the Users Group for the purposes of undertaking negotiations and transactions with Ramsey County and any other body politic. ARTICLE II. DEFINITIONS: Section 1. Members are deemed to be those local units of government, special purpose government units, local agencies and the Ramsey Soil & Water Conservation District who have executed this Joint Powers Agreement and have paid fees as provided in Article X. Section 2. Paying Affiliates are those county, regional, state and federal agencies, local government organizations with regional jurisdiction, local government cooperative organizations, non- profit organizations and educational institutions with direct or indirect involvement in GIS activities who have paid fees as provided in Article X. Paying Affiliate membership must be approved by the Board. Paying Affiliates are non-voting participants and are not eligible to serve on the Board. Section 3. Non-Paying Affiliates are those representatives of county, regional, state and federal agencies, local government organizations with regional jurisdiction, local government cooperative organizations, non-profit organizations and educational institutions with direct or indirect involvement in GIS activities. Private sector entities who are contracted to perform GIS-related tasks for a Member can also join as aNon-Paying Affiliate. Regular Affiliate membership must be approved by the Board. Non-Paying Affiliates are non-voting participants are not eligible to serve on the Board, do not pay membership or fees as described in Article X, and are not entitled to data access and exchange detailed in this agreement. C7 SEPT10 AGENDA.doc Page One ~7 ARTICLE III. USER GROUP STRUCTURE: Section 1. The Users Group will be governed and managed by a Board of Directors (ABoard-). Section 2. One Director will represent each Member organization. Each Member organization shall appoint one Director and an alternate to serve on the Board. Section 3. The Board shall also have the following officers: a Chair, Vice Chair, Secretary and Treasurer. Section 4. These officers are elected annually by the Board. Section 5. These officers are undertaken on a voluntary basis without pay. Section 6. A quorum will consist of at least aone-half attendance of full membership of the Board. Section 7. Decisions will be made by majority of the quorum. ARTICLE IV. DUTIES OF THE BOARD OF DIRECTORS: Section 1. The Board shall meet at least two times per year. Section 2. The Board shall conduct an organizational meeting no later than 30 days after the effective date of this Agreement. The meeting will be called for the purposes of electing the officer positions of Chair, Vice Chair, Secretary and Treasurer. This meeting will allow the adoption of by-laws and other procedures governing the conduct of its meetings and its business as it deems appropriate. This meeting will also be called by the Board to determine the User Group Budget, review the operating procedures within this Agreement, and approve agreements with Ramsey County for the purposes of GIS data exchange, data access, data delivery and the updating of physical features. Section 3. The Board shall approve and adopt the formula for the distribution of costs associated with access to Ramsey County GIS data and for the updating of physical features. This formula shall be reviewed annually by the Board. Section 4. The Board shall arrange for and facilitate regular meetings of the User Group and for User Group activities. Section 5. The Chair presides at meetings of the Board. The Vice Chair will preside in the absence of the Chair. • The Secretary is responsible for recording the proceedings of the Board and communicating these proceedings to all Member organizations. The Treasurer is responsible for the funds and financial records of the Board. Section 6. The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group. Disbursement will be made in the method prescribed by law for statutory cities. Section 7. The Board may take such actions as it deems necessary and convenient to accomplish the general purposes of this Agreement. Section 8.The Board shall purchase liability insurance on behalf of the Users Group to insure against liability of the Users Group and its constituent Members. Section 9. The Board may: (i) enter into contracts to carry out its powers and duties, in full compliance with any competitive bidding requirements imposed by State or local law. (ii) provide for the prosecution, defense, or other participation in proceedings at law or in equity in which it may have an interest; (iii) employ such persons as it deems necessary on a part-time, full-time or consultancy basis; (iv) purchase, hold or dispose of real and personal property; (v) contract for space, commodities or personal services with a Member or group of Members; (vi) accept gifts, apply for and use grants or loans of money or other property from the state, the United States of America, and from other government units and may enter into agreements in connection therewith and hold, use and dispose of such money or property in accordance with the terms of the gift, grant, loan or agreement relating thereto. (vii) appoint a fiscal agent; • Page Two SEPT10 AGENDA.doc ARTICLE V. NEW MEMBERS: Section I. Those units of government who are not part of this Agreement may join as Members of the Users .Group at any time. Section 2. To become a Member, a local unit of government shall adopt a resolution and shall sign the current Agreement. Section 3. The New Members and Paying Affiliates will pay the current one-time membership fee and the data exchange fee due for the year in which the new Member is joining as set by the Board in Article IV, Section 4, as calculated by the current formula. Fees will not be pro-rated for new Members who join after January 1 of each year. ARTICLE VI. GIS DATA TO BE SUPPLIED BY RAMSEY COUNTY: Section I. It is the intent of this Agreement that the Users Group will negotiate an agreement with Ramsey County for the exchange of County GIS Data with Members and Paying Affiliates at a preferential fee structure. A component of the fees will apply to the maintenance of digital physical features from aerial photography captured County- wide on a three year basis. Section 2. The GIS Data should consist of the following components: (i) The Ramsey County Digital Base Map as generated and maintained by the Department of Public Works. (ii) The Ramsey County Attribute Data Base as generated and maintained by the Department of Property Records and Revenue. (iii) The Physical Features File as generated and maintained by the Department of Public Works. Section 3. The Board will negotiate on behalf of the Members and Paying Affiliates for the cost and method of access to this data. Prior to each annual payment to Ramsey County, the Board shall determine whether it is satisfied with the content, accuracy and timeliness of the data provided to date and make a determination if further payment shall be made. ARTICLE VII. GIS DATA TO BE EXCHANGED AS PART OF THIS AGREEMENT: • Section 1. Members agree to exchange any GIS data with Ramsey County and with any requesting Member for the requesting parties own use where that GIS data has been in some way derived and developed from the County GIS Data as a result of this Agreement or future agreements between the Users Group and Ramsey County. Members agree to exchange with Ramsey County and with any other Member, any attribute data that it has created and maintained where that data can be associated to a parcel using a parcel identifier. Members also agree to exchange any building permit data deemed by Ramsey County as necessary for the identification of future physical feature data base updates. Section 2. The Board will negotiate with Ramsey County on behalf of the Members in all matters deemed necessary relating to supply of GIS data generated by a Member. Section 3. Any costs associated with a Member supplying data to Ramsey County or to any other Member shall be for access and delivery of that data only and not for any costs associated with the development of that data. ARTICLE VIII. DATA ACCESS AND USAGE: Section 1. All Members and Paying Affiliates shall have equal rights to access Ramsey County GIS Data. Section 2. Data generated by Ramsey County and provided to Members and Paying Affiliates may not be sold in its original form to third party agencies. However, a Member or Paying Affiliate may allow use of the original data by a third party for specific contracted purposes. Data generated by Members or Paying Affiliates and provided to Ramsey County may not be sold by Ramsey County in its original form to third party agencies. However, Ramsey County may allow use of the original data by a third party for specific contracted purposes. Section 3. Data which results from enhancement by a Member or Paying Affiliate of Ramsey County GIS Data, received pursuant to this Agreement, may be sold or exchanged to a third party. Section 4. All Members and Paying Affiliates will adhere to future Users Group license agreements for County or other agency GIS data. • Page Three SEPT10 AGENDA.doc ARTICLE IX. DATA SECURITY: All Members and Paying Affiliates of the Users Group agree to abide by the data privacy and data security • standards of the supplying agency when using data made available by that agency. ARTICLE X. FINANCIAL MATTERS: Section 1. The fiscal year of the Users Group is the calendar year. Section 2. The Board shall adopt an initial budget and must thereafter adopt an annual budget prior to July 1 of each year for each succeeding year. The Board will give an opportunity to each Member to comment or object to the proposed budget before adoption. Notice of the adopted budget must be mailed promptly thereafter to the chief administrative officer of each Member organization. Section 3. Operational costs shall be shared according to a method agreed upon by majority decision of the Board of Directors. The costs could be met by membership fees. These costs could include Users Group administrative costs, purchase of liability insurance and others as appropriate. Section 4. Membership Fee: New Members and new Paying Affiliates shall pay aone-time membership fee of $500 to the Users Group . The amount of this fee shall be reviewed and set annually by the Board of Directors for new Members and new Paying Affiliates. Section 5. Data Access and Physical Features Maintenance Fee: Members and Paying Affiliates shall commit to a three-year payment of data access and physical features maintenance fees, except where aone-year limitation is imposed by State Statutes. Ramsey County will charge the Users Group on an annual basis for unlimited access to the Ramsey County GIS Data. This fee will be paid to Ramsey County by the Users Group on behalf of the Members and Paying Affiliates on an annual basis. The amount to be paid by each Member and Paying Affiliates will be determined by the Board and will be reviewed • annually. Section 6. Special Projects Assessments: Members and Paying Affiliates who wish to enter into special projects and consultations shall present proposals to the Board for review. Examples of special projects could be cooperative training or consortium purchase of software. Upon approval by the Board, those Members and Paying Affiliates who are part of the project will be assessed to meet the cost of the project. Section 7. Billings to the Members and Paying Affiliates are due and payable no later than 60 days after the receipt of the annual invoice. In the event of a dispute as to the amount of a billing, a Member or Paying Affiliate must nevertheless make payment as billed to preserve membership status. The Member or Paying Affiliate may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay a billing within 60 days results in suspension of voting privileges of the Member Director . Failure to pay a billing within 120 days is grounds for termination of membership, but the Users Group rights to receive payment are not affected by the termination of membership. ARTICLE XI. TERM Section 1. This Agreement shall be in force through December 31, 2005, or until superseded by another agreement. Section 2. Based on the annual review of the operating procedures within the Agreement conducted by the Board, a new Agreement will be developed and circulated at least three months prior to December 31, 2005 and be agreed upon and signed on or before December 31, 2005. r~ Page Four SEPT10 AGENDA.doc Section 2. Nothing in this Agreement shall constitute a waiver by either Members or • Paying Affiliates or the Users Group of any limitation of liability under Minnesota Statutes Chapter 466. Page Five • • SEPT10 AGENDA.doc ARTICLE XII. TERMINATION: Each Member or Paying Affiliate shall have the right to terminate its membership and participation in the Users Group with or without cause by formal resolution of the Member's or Paying Affiliate's organization and communicated to the Board in writing. However, the Member or Paying Affiliate is still obligated to its financial commitments for the year during which termination of membership occurs. These commitments include: (i) any balance of the Data Access/Physical Features Maintenance Fee. This commitment applies to all Members and Paying Affiliates. (ii) any balance owing on Special Projects Assessments. This commitment applies to Members and Paying Affiliates which have entered into any special project agreement(s). Termination of membership prior to expiration of the Agreement shall make a local unit of government ineligible to re join as a Member or Paying Affiliate under the current Agreement. ARTICLE XIII. DISSOLUTION: Section 1. The Users Group may be dissolved by atwo-thirds vote of its Members in good standing. Dissolution is mandatory when the Secretary has received certified copies of resolutions adopted by the governing bodies of the required Members requesting dissolution of the Users Group. Section 2. In the event of a dissolution, the Board must determine the measures necessary to effect the dissolution and must provide for the taking of such measures as promptly • as circumstances permit, subject to the provisions of this agreement and law. Section 3. In the event of dissolution, following the payment of all outstanding obligations, assets of the Users Group will be distributed among the then existing Members and Paying Affiliates in direct proportion to their cumulative annual contributions. If those obligations exceed the assets of the Users Group, the net deficit of the Users Group will be charged to and paid by the then existing Members and Paying Affiliates in direct proportion to their cumulative annual contributions. ARTICLE XIV. ACCESS TO DOCUMENTS: Until the expiration of three years after this Agreement terminates, the Users Group shall make available to the Member organizations and to the State Auditor, a copy of this Agreement and books, documents, accounting procedures and practices of the Users Group relating to this Agreement. ARTICLE XV. HOLD HARMLESS: Section 1. Each Member or Paying Affiliate agrees to defend, indemnify and hold the other Members or Paying Affiliates harmless from any claims, demands, actions or causes of action, including reasonable attorneys fees, against or incurred by such other Members or Paying Affiliates, arising out of any act or omission on the part of the indemnifying Member or Paying Affiliate or any of its agents, servants or employees in the performance of or with relation to any of the work or services provided by Members or Paying Affiliates under the terms of this Agreement. SEPT10 AGENDA.doc SECTION XVI. EQUAL EMPLOYMENT OPPORTUNITY: Section 1. The Members and Paying Affiliates and the Users Group agree to comply with all federal, state and local laws, resolutions, ordinances, rules, regulations and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national origin, sex, sexual preference, marital status, status with regard to public assistance, disability or age. Section 2. When required by law and requested by the other party, the Users Group shall furnish a written affirmative action plan to the Members and Paying Affiliates. SECTION XVII. DATA PRACTICES: Section 1. All data collected, created, received, maintained or disseminated for any purpose in the course of either the Member's or Paying Affiliate's or the Users Group's performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and rules adopted to implement the Act. Section 2. The Members and Paying Affiliates and the Users Group agree to abide strictly by these statutes, rules and regulations. IN WITNESS WHEREOF the parties have caused this Agreement to be executed on this day of , 2003. By: • SEPT10 AGENDA.doc ORGANIZATION: CITY OF FALCON HEIGHTS Approved: Susan L. Gehrz, Mayor By: Heather M. Worthington, City Administrator 33 • CONSENT G3 9/10/03 ITEM: Authorization to Prepare and Submit a Grant Application to the Minnesota State Department of Emergency Management for CERT Training Funds for 2004 SUBMITTED BY: Mayor Gehrz EXPLANATION: Summary: Mayor Gehrz will provide more information about this item at the Council meeting on Wednesday evening. ACTION REQUESTED: • Authorization to prepare and submit a grant application, which is due September 12, 2003 • SEPT10 AGENDA.doc • • POLICY 1 9/10/03 ITEM: Certification of the Preliminary Tax Levy for 2004 SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Roland Olson, Finance Director EXPLANATION: Summary: The city sets its preliminary tax levy on or about September 15~' each year. This is the preliminary tax levy, and the council may, at their discretion, lower the levy after September 15; however, the council may not raise the levy amount after that date. ATTACHMENT: • Council Resolution 03-16 ACTION REQUESTED: • Approval of Council Resolution 03-16, certifying the preliminary tax levy for 2004 SEPT10 AGENDA.doc 3S • CITY OF FALCON HEIGHTS COUNCIL RESOLUTION N0.2003-16 September 10, 2003 CERTIFICATION OF THE PRELIMINARY TAX LEVY FOR 2004 BE IT RESOLVED, that the City Council of Falcon Heights authorizes the City to levy taxes in the amount of $874,338 for the year 2004; and • BE IT FURTHER RESOLVED that the County Auditor should extend the preliminary tax levy in the amount of $874,338 for the year 2004. Moved by: Approved by: Susan L. Gehrz, Mayor September 11, 2003 GEHRZ KUETTEL In Favor LAMB LINDSTROM Against TALBOT Attested by: Heather M. Worthington City Administrator September 11, 2003 • SEPT10 AGENDA.doc POLICY 2 9/10/03 ITEM: Resolution 03-17, Authorizing the City to Eliminate the 2004 Debt Levy on General Obligation Debt SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: Each year, the city is required to pass a resolution stating its intention to either levy for the general obligation debt service, or eliminate its ability to levy for the debt. Falcon Heights has never levied for the general obligation debt, and staff is once again recommending that the Council pass a resolution eliminating the 2004 debt levy on general obligation debt. ATTACHMENT: • Resolution 03-17 • ACTION REQUESTED: • Approval of Resolution 03-17, Elimination of the 2004 Debt Levy on General Obligation Debt • SEPT10 AGENDA.doc CITY OF FALCON HEIGHTS COUNCIL RESOLUTION N0.2003-17 September 10, 2003 ELIMINATION OF THE 2004 DEBT LEVY ON GENERAL OBLIGATION DEBT WHEREAS, the City Council of Falcon Heights has sufficient funds on hand in the Debt Service fund and other funds; and S WHEREAS, this amount is reserved for the debt payment on the General Obligation Improvement Bonds of 1999A; NOW, THEREFORE, BE IT RESOLVED by the City Council of Falcon Heights that the following be removed from the 2004 tax levy: G.O. Improvement Bonds 1999A $ 127,564.000 Moved by: GEHRZ KUETTEL In Favor LAMB LINDSTROM Against TALBOT i• Approved by: Susan L. Gehrz, Mayor September 11, 2003 Attested by: Heather M. Worthington City Administrator September 11, 2003 SEPT10 AGENDA.doc POLICY 3 9/10/03 ITEM: Approval of the Final Plat for the SE Corner Redevelopment SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Tom Scott, Campbell & Knutson, City Attorneys EXPLANATION: Summary: In May, 2003, the city approved a preliminary plat for the SE Corner redevelopment site. With the property changing hands early last week and the project moving forward, it is now time for the Council to consider the final plat for the property. The plat, as presented, retains a corner of the site for Dino's Gyros on a temporary basis. This is a formality in order for Sherman & Associates to close with their financing company, as an agreement in force between Dino's and Sherman requires that the new Dino's be built prior to the property being transferred to Sherman. As a result, Sherman is requesting that this final plat be approved now. An amended plat will be presented after Dino's is completed and the land is transferred. • ATTACHMENT: • Final plat -reduced copy. 11" by 17" copy included separately ACTION REQUESTED: • Approval of the final plat for the SE Corner • SEPT10 AGENDA.doc L~.~f. Z: Q` Q B ~ ~ _ ~ ~ _ ~ Z' JQ° U~ ~ ~ __ ~ ~-~ y [9`91 aaa\ ~ _ _ i ~ a~~ _ -03MWII l699NY - - --, S ,na>Ia91m9e.\ T W a ~~,~ 3 ~ ~, ~ e~ ! ~~ Jig 6 ~ 1 ~ ~~~ $ Q ~N n urn `~. rli / Y ww >la aNlna-- ~ ~ 7~R g ~~ it1 Cn ~~~¢ - • ~~~ I I I I=°• I_ z ~~~~ . ~ ............. ..~..,,.... .._........ t a =3:J { n t.ifl: ~ _~ I --.~•...... ~~ ~I rn ~~ Ir -------~o V, I 5 . 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I I I ~TRRCi ~ I I I °I LOT1 ~i , ~ - TRACT F - 1 _ TRr•~T n --4; L. ~f 1 w 1 1j I I L~ TR' C I ~ II, I~ I ~;, I ~ r:~ 1 :~_ I " N89°40'44"W 33.01 gl I I I 211.77 I I ', ~ I ~ I ' '• m -•r:i 1- I a`'•~ . 11,1 iP.0.C 506.50 TRAC` L _- 426.50 ~ TRAC'' D ~ _ WESTERLY EXIENTION OF THE FOUND IRON PIPE SOLFMERLY UNE OF TRACT A MARINO KEMPER 18407 FOUND IRON PIPE I MARKm RLS 3073 TRACT ~ LOT 2 TRACT Y: - ~ - -155.90 -. - - ~ O %~RL,S Y4~ MARKED I TOWN SQUARE FWND RAMSEY COUNTY ~ CAST IRON MONUMENT / NORTH QUARTER CORNER '~ SECTION 22, T T9 N, R 23 W --v JND PK NAIL D DISC MARKED NPER 1S4D7 - ROW VARIES - " F-- I ~ __ ~: ~i L1~ 1~ < ~~_ f-- 1 1 ~ ~~ L1J 1 1 u~ :ice F_. ~._ .~i \ u, ~I. ~I I ~ 1 Ir-. O I I t l `\ L~ ~ ~- I I; t l \' ' I \\ ;~\, 11 / M-; \: 1 1 h- I -- ~.~ L1J _' ~,~ `r- _1_ I -- -=, ii_ I _ Li_ OW VARIES I ~ - E 343 ~8 DETAIL ~ / < ~ n NOT 70 SCALE \ 2~~ Y m aN ow \ o I ~aY ~~~ 1 l'/ t /'/ 1 S89° 14'36"W w Z ~ ~ 3.00 \ xYm / a~ \ z~a o~ ~QY/ 1 VICINITY MAP SEC110N Yl. 128. R23 lE NW 1/4 NE 1/4 9W 1/4 SE i/4 NOT TO SCALE DRAINAGE AND U11LnY EA~17S ARE SHOWN TNUS: 10 ---~ ~-10 O ' I Or _L_J L_~_ Belnq 10 feet h WIdNI and adidnFlq bt Ipla ee sheen an thM plat N 4 7HE NOIt1H lNE OF 1NE NORhIYIA:ST OUAR7ER OF SECTION 22, lONNSFgP 2Y NOR~Ii, RANGE 23 111ESf I.S AS5lS11EO 1D MA11E A BEARING OF N!!'14'3o'E 0 25 50 100 • Dsrwtss found nronunnnt os noted O Dsnetss 1/2 hate x id Nate hxl pips ss! malksd by SCAL E M FEET IlDSllss no. 76425 SOALE: ONE INCH EQUALS F1F7Y FEET RLS 94 Dsetetss Hoard dtnonNon pK Rplstsrsd Land Survey NaY4 ALLIANT ENGINEERING ~~ I M C O!~ O! A T F D FALCON HEIGHTS KNOW ALL MEN BY THESE PRESENTS: That Falcon Heights Town Square Limited Partnership, a Minnesota limited partnership, owner of the following described property situated in the City of Falcon Heights, County of Ramsey, State of Minnesota: Tracts A through K, Registered Land Survey Na. 94; AND Tract A, except the North 38.33 feet of the West 70 fcet thereof and except the South 51.67 feet of the North 90 feet of the West 73 feet of Tract A, Registered Land Survey No. 2; AND The West 506.5 feet except the West 426.5 feet of the South 150 feet of the North 359.5 feet of the Northwest quartet of the Northwest quarter of the Northwest quarter of Section 22. Township 29, Range 23, except public streets and highways; AND That port of the Westerly 159.5 feet, except the North 49.5 feet thereof, of the Northwest Quarter of the Northwest Quarter of Section 22, Township 29 North, Range 23 West, Ramsey County, Minnesota, lying Northerly of the Westerly extension of the Southerly tine of Troct A, Registered Land Survey No. 2; which Iles Easterly of Une 1 described below: Line 1. Commencing at the Northwest comer of sold Section 22; thence run Easterly along the north line thereof on an azimuth of 88 degrees 48 minutes 49 seconds for 159.53 feet; thence on an azimuth of 179 degrees 53 minutes 31 seconds for 89.90 feet to the point of begMning of Une 1 to be described; thence on an azimuth of 269 degrees 53 m~utea 31 seconds for 39.50 feet; thence on an azimuth of 179 degrees 53 minutes 31 seconds for 550.89 feet and there terminating. Has caused the same to be surveyed and platted as FALCON HEIGHTS TOWN SQUARE and does hereby dedicate to the public for public use forever the drainage and utility easements as shown on this plat. In witness whereof said Falcon Heights Town Square Limited Partnership, a Minnesota Iimtted partnership, has caused these presents to be signed by its proper partner this day of - 200_. Signed: Falcon Heights Town Square Limited Partnership By. Sherman Associates, Inc., o Minnesota Corporation, General Portnar George E. Sherman, Prestdent STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me this day of 200_ by George E. Sherman, President of Sherman Associates, Inc., a Minnesota Corporotion, General Partner of Falcon Heights Town Square Umited Partnership, a Minnesota limited partnership, on behalf of the partnership. Notary Public, County, Minnesota My Commission Expires "OWN SQUARE I hereby certify that I have surveyed and platted the property described on this plat as FALCON HEIGHTS TOWN SQUARE; that this plat is a correct ropresentation of the survey, that all distances ore correctly shown on the plot in feet and hundredths of a foot; that all monuments have been corcectly placed in the ground os shown; that the outside boundary lines are correctly designated on the plat; and there are no wet lands as defined In Minnesota Statutes, Section 505.02, Subd. 1, or public highways to be designated other than as shown on this plat Dennis B. Olmstead. Land Surveyor Minnesota Ucense No. 18425 STATE OF MINNESOTA COUNTY OF The foregoing Surveyor's Certificate was acknowledged beforo me this day of 200_ by Oennis B. Olmstead, o Licensed Land Surveyor. Notary Public, My Commission Expires City of Falcon Heights County, Minnesota We do hereby certify that on the day of ~~ 200._, the City Council of the City of Falcon Heights, Minnesota, opprgved this plat. All monuments wfll be set as specified by the City Council and as stated on this plat, according to Minnesota Statutes, Section 505.02, Subd. 1. Sue Gehrz, Mayor Heather Worthington, City Administrator Taxes payable M the year 200_ on the land herein described hove been paid, oleo there are no delinquent taxes and transfer entered this _ day of 20_. Director Department of Property Taxation By Deputy Pursuant to Minnesota Statutes, Section 3133A.42, this plat has been examined and is approved this _ day of - 200_ and the conditions of Minnesota Statutes, Section 505.03, Subdivision 2, have been fulfilled. David D Claypool, P.LS. Ramsey County Surveyor Registrar of Tltles, County of Ramsey, State of Minnesota 1 hereby certify that this plot of FALCON HEIGHTS TOWN SQUARE was filed in the office of the Registrar of Titles for public record on this _day of 200_, at o'clock ~. M. and was duly filed in Book of Plats. Pages and _~ as Document Number Deputy Registrar of Tltles ALLIANT ENGINEERING ~ I M C O [ ~ O [ A T i D POLICY 4 9/10/02 ITEM: Reserve Policy SUBMITTED BY: Council member Lamb REVIEWED BY: Council and Staff EXPLANATION: Summary: At the beginning of the budget sessions this year, the Council decided to draft a reserve policy to guide budgeting and spending decisions in future years. During the last budget workshop on September 3, the Council finalized the following policy. The policy has been used to formulate the 2004 Budget, which will be considered at a future council meeting this Fall. The policy is a guiding document, and can be amended at any time by council action. ATTACHMENT: • Reserve Policy ACTION REQUESTED: • Discussion • Adoption of Reserve Policy • SEPT10 AGENDA.doc • City of Falcon Heights Reserve Policy September 10, 2003 A. Purpose The city will maintain reserves sufficient to provide stable funding for city services, to provide working capital for maintaining infrastructure and capital assets, and to secure a high credit rating. B. Policies The city will hold no more of the taxpayers' money than is necessary. The city will maintain specified Fund reserves at the level required by state statute (principally TIF and Bond Funds). • The city will strive to maintain a total reserve equal to 75% of the average of the previous five-year's actual total expenditures, including capital projects. The reserve will be distributed among the Funds to meet cash flow needs and in anticipation of future expenditures. The city will address an excessive or a deficient reserve on a rolling four-year basis. SEPT10 AGENDA.doc CITY OF • ~A ~C ®~ ~ ~' 2077 W. Larpenteur Avenue G ~ ~~ Falcon Hei hts - g , MN 55113 5594 email: mail~ci.falcon-heights.mn.us website: www.ci.falcon-heights.mn.us September 6, 2003 Janice Rettman, Commissioner Ramsey County Board of Commissioners 220 Courthouse 50 W. Kellogg Blvd. Saint Paul, MN 55102 Re: Suburban Court Dear Commissioner Rettman: Phone - (651) 644-5050 Fax - (651) 644-8675 I have enclosed a copy of the resolution passed by the Falcon Heights City Council unanimously at their August 27, 2003 meeting. As you know, Falcon Heights is very concerned about the possible closure of the Suburban Court. The city believes that it is necessary for the court to operate a suburban location in order to provide services to the residents of the County not living in Saint Paul. In addition, our police officers and prosecutors have cited numerous concerns about parking and access to the _ downtown court, as well as travel time to and from the downtown court. Thank you for your assistance in this matter, and please do not hesitate to call me at 651/917- 1288 if you have further questions. Warmest regazds, ~~ r~ Heather Worthington City Administrator C: Commissioner Bennett Commissioner Wiessner Commissioner Haigh Commissioner McDonough Commissioner Ortega . Commissioner Reinhardt HOME OF THE MINNESOTA STATE FAIR AND THE U OF M INSTITUTE OF AGRICULTURE ~~~ PRINTED ON RECYCLED PAPER • CITY OF FALCON HEIGHTS Date: August 27, 2003 Resolution number: 03-15 A RESOLUTION OPPOSING CLOSURE OF THE RAMSEY COUNTY SUBURBAN COURT AND REQUESTING RAMSEYCOUNTYDISTRICT COURT TO SHARE INFORMATIONAND CDOPERATIVELYI~AMINE POSSIBLE SOLUTIONS FOR STATE FUNDING CUTS WHEREAS, leadership of the Ramsey .County District Court has announced that it will consider closing the Maplewood Suburban Court in response to proposed state funding decreases; WHEREAS, Court leadership may have options for alternative revenue sources, such as case fees, and cost-savings due to alternate staffing models and technology improvements; • WHEREAS, the closing of the Maplewood Suburban Court will result in the following: • There will be much longer court calendazs and overcrowding at the downtown courthouse, which does not have the space to absorb additional defendants and the court staff needed for the increased workload, • Police officers will be off the streets for longer periods of time to travel longer distances and to wait longer periods of time for overcrowded court schedules, • Suburban police departments will incur increased costs to pay for longer waiting times, parking costs, and additional officers to cover the longer absences, • Suburban citizens will suffer major inconvenience from traveling longer distances and waiting longer periods of time to be heard, • Cooperation of civilian witnesses and crime victims with the prosecution will be more difficult, particularly in domestic abuse cases, due to the remote location and increased waiting time. WHEREAS, suburban cities recognize the real need to cut costs at the district court level; WHEREAS, suburban cities continue to provide their communities with services at • lower staffing levels as a result of state aid cuts; • RESOLUTION 03-15 -2- WHEREAS, suburban cities wish to cooperate with the District Court in analyzing other alternatives that could avoid shifting the court's budget cuts to the cities. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Falcon Heights, Minnesota that: 1. The City Council opposes the closure of the Ramsey County Suburban Court because of the consequences listed above. 2. The leadership of the Ramsey County District Court is requested to immediately provide accurate budget and statistical information to the suburban cities and to meet cooperatively to examine possible solutions to the proposed funding cuts. 3. The City Administrator and the City Attorney are authorized to cooperate with other suburban cities in creating a task force of representatives to meet with the Court. 4. The City Clerk is directed to provide copies of this resolution to the Chief Justice of the Minnesota Supreme Court, the Chief Judge of the Ramsey County District • Court, the Ramsey County Board of Commissioners, the Ramsey County District Court Administrator, and the other suburban cities in Ramsey County. ADOPTED, nnan;mously, by the Falcon Heights City Council on August 27, 2003. Susan L. Gehrz, Mayor ATTEST: ~~~ ~~ . Li%/P~`..G~ Bather M. Worthington, Ci Administrator/Clerk • CEP-~4-~~~~ 1~~ 1~ ~Ahi$E1' CUUIJTY $lSAF~D 6512~6$3l0 ~.01i~~ >r ~R r~• _~~~~:'; RAMSE~ ~4L~N~`~ B~AI~I~ ~F ~C}MMISSI~NERS ,::. , ~._ ^~. JANICE RF..TTMAN Coumy Commis+iuner Discrin 3 TO: Ramsey County Local Elec Officials FRt7M: 3anice Rettman, Chair Ramsey County HRA BATE: 3cptcmbcr 4, 2043 RE: Revised August 4 Meeting Minutes c: On August 25th )` sent you a copy of the minutes from our August 4 meeting on a suburban HRA levy. The city of Vadnais Heights pointed out an error in the amount of state aid cuts they were expecting. The number listed on pagc 3 of the minutes is $25,000. The number should be $225,Ob0. while this does not affect the draft proposal directly I believe it is important that everyone has accurate information. A revised page 3 and page 4 of the minutes is attached to replace those sent out earlier. 7 apologize for any inconvenience and look forward to continued discussion. CITY HALLJCOUR7 HOUSE 3U1TE 220 ~SA1NT PAUL, MINNESOTA 55102 651J266i8360 • Minnesota's First iiome Rule County pdnred vn racyGed paper c x SEP-04-2003 1316 RAMSEY COUtJT~' BOARD 6512666370 P.03i03 It has tv be a total package when they know what the county budgets are, when the local levies are set and so forth. They feel as we move forward into November and December for all the levies there may be something that is on the table and still can work together between now and then. St. ~tnthony Not Represented 9prinq Lake Park Nat represented/3ent letter (Attached) Shoreview Terry Schwerin, the City Manager of Shoreview, told the group this pr©posal had not really been discussed with their city council, however, in general, they have been supportive of the County potentially passing an HRA levy. The city of Shoreview has seen a tremendous benefit from the Housing Resource Center, . both because of accessibility and making it well known to the residents. If there were a levy, Shoreview would use whatever funds might be allocated to finance the Housing Resource Center and potentially use additional monies to administer programs and grants as allocations received from the Minnesota Housing Finance Agency and other resouroes have been used up, because of State cutbacks making certain monies not available, it is important to continue housing programs because they are seeing degradation of their neighborhoods and need funds for upkeep and code enforcement. Again, Mr. Schwerin stated, in general, • the city of Shoreview is supportive of this proposal. tine reason is, ifi they wanted to supplement it, they could do so on top of the county HRA and could actually fund the I~iRC and put more dollars into it, One issue the city of Shoreview sees regarding the HRC is that because it is located in Shoreview, they, along with Roseville, aPe the heaviest users. Mr. Schwerin suggested perhaps there should be a second office on the eastern end of suburban Ramsey County so that residents of Maplewood, White Bear, Vadnais Heights, Little Canada and others were closer to the service. Maybe one of focals could be the County contracting directly with the HRC to provide the service countywide because, for example, the 35W coalition contracts, would see some benefit by taking it off of their levy or general fund and putting ft on the county HRA. That would help reduce at feast an expenditure that is currently in the budget and general fund. The city ofi Shoreview feels the proposed county administrative costs of 5% of the revenue are reasonable, and while they fright quibble a little bit about how some of the other funding allocations are set up, this is a good start. He stated they fully commend the County for putting the proposal together because housing is a big issue and the upkeep of housing, especially, is going to be critical as we 211 come to address affordable housing improvements: Corrimissioner Weisner asked Commissioner Rettman if the proposal included funding for the HRC. • 4 TOTAL P.03 AU G 2 7 Z00~ RAMSEY COUNTY BOARD OF COMMISSIONERS JANICE RETTMAN County Commissioner District 3 TO: Ramsey County Local Elec ed Officials FROM: Janice Rettman, Chair ;~ ' Ramsey County HRA~ DATE: August 25, 2003 RE: Minutes of the August 4 Suburban HRA Levy Meeting Enclosed are the minutes of the special meeting held on August 4 to get your input on the draft proposal for a suburban HRA tax levy and distribution plan. I have also included a revised distribution plan based on the comments we have received. The revisions decrease funding for the three smallest communities (Blaine, Spring Lake-Park and Gem • Lake) because of their limited population and increase funding for the larger communities (New Brighton, White Bear Lake, Shoreview, Roseville and Maplewood) because of their greater population. I encourage you to review the comments and revised distribution plan and to continue discussion of the proposed levy until we can come to a final decision. I also want to encourage continued input from you, the local elected decision makers, because the HRA Board is always open to comments you may have on this or other proposals. In the meantime, the Ramsey County HRA must certify the maximum property tax levy by September 9. Based on the response the Board has received it is possible that a small maximum levy could be approved at that time. This will give ample opportunity for continued discussion and a final decision in December on-both the levy and the distribution plan. In December, the Board could adopt a levy if one is certified on September 9, adopt a levy lower than the one proposed or decide not to adopt a levy at all. In any case, no levy maybe approved in December if the Board does not certify one on September 9. On behalf of the Board I want to thank all of you for your consideration and input and I look forward to continued discussion on ways the Ramsey County HRA may assist local communities in meeting their housing goals. • -over- CITY HALL/COURT HOUSE SUITE 220 SAINT PAUL, MINNESOTA 55102 651/266-8360 Minnesota's First Home Rule County printed on recycled paper s r • MINUTES SUBURBAN HRA TAX LEVY MEETING Monday, August 4, 2003 Present: Janice Rettman, Ramsey County Commissioner Mark Voerding, Aide to Commissioner Rettman Tony Bennett, Ramsey County Commissioner Joe Murphy, Aide to Commissioner Bennett Victoria Reinhardt, Ramsey County Commissioner Jan Wiessner, Ramsey County Commissioner Mary Ann Palmer, Aide to Commissioner Wiessner Paul Kirkwold, Ramsey County Manager Melinda Coleman, Assistant City Manager, Maplewood Laura Dobozenski, City Council, Vadnais Heights Rick Getschow, Administrator, Lauderdale John Kysylyczyn, Mayor, Roseville Bob Lamb, City Council, Falcon Heights Darryl LeMire, City Council, White Bear Lake Marie Malrick, GMHC Carolyn Olson, GMHC Aaron Parish, Interim Administrator, Arden Hills Mark Sather, City Manager, White Bear Lake Terry Schwerm, City Manager, Shoreview Gerry Urban, Administrator, Vadnais Heights Heather Worthington, Administrator, Falcon Heights Wally Wysopal, City Manager, North St. Paul Char Samuelson, State Representative, District 5B Denise Beigbeder, RC Community and Economic Development Mary Lou Egan, RC Community and Economic Development Judy Karon, RC Community and Economic Development Commissioner Janice Rettman opened the meeting at 2:00 p.m. She stated the County is here to listen to comments from each municipality about the Proposed HRA Suburban Tax Levy and 2004 Funding Distribution. Commissioner Rettman told those present there were handouts available consisting of letters from Gem Lake and Spring Lake Park with their comments and an updated copy of the proposal as there was a typo in a the original copy. The total proposed HRA levy funding for suburban communities was shown as $765,000 instead of $785,000. Commissioner Rettman pointed out it is still less than a 1 % tax levy. The group was then welcomed by Heather Worthington of Falcon Heights. • Commissioner Rettman reminded the group that about a year and a half ago, Judy Karon of the Ramsey County HRA, convened a meeting to talk about a • involvement and minimum county involvement. Minimum county involvement would be to continue the status quo. It is not necessary to have the County do the levying. If the local units of government feel that an HRA levy is appropriate, then let them control it, let them be accountable for it. When it shows up on the local tax statement, our five city council members and mayor are more accessible to the residents than the County and if they object or oppose to that or how that money is being used, our elected officials are going to hear about it first. The only argument that made a certain amount of sense was that for those units of government or those municipalities that are so small that their levy doesn't amount to a whole lot, and I think there was reference to the 35W coalition communities wanting to collaborate on this, there is nothing that prevents them from doing that. They do not need special legislation, they do not need a County HRA levy. The city of White Bear Lake is happy with having its own HRA and its own authority for taxation. Darryl LeMire of the White Bear Lake City Council told the group their big issue is trying to keep the budget balanced without raising deeds or taxes. They have recently struggled over $500 in several meetings and the County is now talking about $55,000. Vadnais Heights Gerry Urban, representing Vadnais Heights, reported their city council has not • had a second meeting on this proposal, however, it was felt that because Vadnais Heights does have an EDA that has HRA capabilities, they do have the ability to do this on their own. It is felt this is a good opportunity for smaller cities like Vadnais Heights as it is very difficult for smaller communities to store up the dollars to have a project. Mr. Urban stated the funding proposal is very creative and likes the distribution. He also felt the formula as proposed is reasonable. Mr. Urban said the city of Vadnais Heights was undeveloped back in the 1960's and there was a lot of demolition landfill materials from St. Paul being buried out there. Old Anchor Hospital is buried at the intersection of 135E and County Road E. He told the group that site has unstable ground conditions that does not qualify for a lot of the tax increment financing laws. That is an area of concern. In general, the Vadnais Heights council felt that the timing of the proposal was wrong. Even though they probably got hit less with the State aid cuts than a lot of communities, they are still talking about $25,000. The city is only able to levy for up to 60% of that cost, so they are going to have very difficult budgeting concerns this year. In addition, very few people in Vadnais Heights know about the Housing Resource Center. They wondered if some of their activities such as assisting with building permits and applications etc. are a duplication of services. They all have building officials that do that kind of work. However, in general, the city of Vadnais Heights thinks that the concept could be an advantage for small cities and, therefore, would like to see outcomes and see what other • communities have to say on the subject. There are going to be pressures on county, local communities and school districts so timing is not right. It has to be a 3 • Commissioner Rettman answered that it did not include funding for the HRC, but what it does do, is to give all of the local elected officials the dollars and from there they would make the determination on how to fund the HRC. Commissioner Weissner then asked if the HRC would make the services available countywide or to the entire suburban area and if this was enough money? Commissioner Rettman responded it would be more than enough and actually it would give the local officials the ability to choose how much they use, they might want to buy even more services. The HRC would be funded from the decisions of the local officials. They would determine how much they would purchase from HRC and Ramsey County would have tittle to do with it. Commissioner Reinhardt added that the County right now does have a contract for certain services with the HRC, but not with levy dollars. It appears some of the municipalities are using some of their current levy as a city to pay for that and that was one of the concerns. It is basically taking if off of the city levy and putting it into the County levy and then the municipalities can make the determination on what they use the money for in regard to the HRA. • Roseville John Kysylyczyn, Mayor of Roseville, said their council had not had an in-depth discussion on this proposal, but felt their city council would be opposed. In 2003 Roseville was one of the only cities that actually cut taxes. In addition, Mayor Kysylyczyn stated Roseville's 2004 budget would absorb, not pass on, $700,000 in state aid cuts. Therefore, the position of the council is not to see any new additional taxes except in extremely rare circumstances. Also, one of the issues regarding the institution of this tax is that it may be taxation without representation: As Mayor Kysylyczyn understands it, the tax can only be applied within the suburban areas and at least four of the seven members of the HRA do not live within the taxing area. Another concern is that Roseville may be subsidizing other cities beca-use this tax appears to be applied on a net tax capacity. Therefore, Roseville may end up paying in a disproportionately large share and would not receive the same benefits or equal benefits to that of the other cities. As to the 35W coalition, they had decided that a more fair way of billing for HRC is to bill on 50% net tax capacity, 50% population. Mayor Kysylyczyn further stated there is no way that a suburban HRA levy from the County can be applied in that type of a fashion, city by city. Also, you cannot have a separate levy for each individual city, it is one levy that is applied across the board to every suburban taxing jurisdiction to every city. Another issue is the HRA legislative proposal that the coalition put forward this last legislative session. The municipalities can already get together and work together on • projects as cities. The coalition proposal was simply an attempt to try to cut red tape. There are other mechanisms and other ways that could be used to get the 5 • Lauderdale - Rick Getschow, City Administrator for Lauderdale stated their council had not formally discussed this proposal, however, when the discussion had come up previously regarding governance, etc., their city was very supportive. As a small city, Lauderdale sees quite a few benefits to the program. They are facing major issues of housing stock, redevelopment and neighborhood revitalization, so this type program could be of benefit. There would be some questions regarding some of the details, but the Lauderdale council has been supportive. Gem Lake Not represented/Sent letter (Attached) Falcon Heights Bob Lamb representing the city of Falcon Heights, said they are supportive of this proposal, but not on a formal basis. Falcon Heights has a lot of emerging housing problems and this proposal would facilitate them to address some of these issues. It is important that each of the surrounding communities address their housing problems as well because they all live as a city and govern themselves as a state. He told the group, you can argue about the distribution formula, the amount of dollars and all of that, but to the extent that housing is a problem and to the extent that it is a value for everybody to get on the HRA • bandwagon and to the extent that this proposal, while it may not be pertect, facilitates everybody getting on that bandwagon, Falcon Heights believes we are all linked here together and are very supportive of this proposal. Heather Worthington added that as a suburb they are facing several years of redevelopment. This monetary resource could be helpful to achieve some of that redevelopment and if would also help improve the property values in this area. Bob Lamb continued that there is a recession and cities are getting less State aid, but housing is still important. The welfare of the city and the welfare of the community is based upon the value of the housing scenario and even though Falcon Heights is going to work very hard to get by with no additional taxes, they are going to try not to make any short term decisions because of all the tax pressure that they have now. This would allow a problem that already exists to become worse over the next few years. This should be looked at as a facilitation program and there is some value to it. Heather Worthington told the group some of these dollars would be used to help with code enforcement. The age of the homes in Falcon Heights are quite a bit older than in the rest of the county. Blaine Not represented 7 • Commissioner Rettman again reiterated the proposal was set up so everyone had a base line. Roseville and Maplewood have a lot different capacity than Lauderdale who is experiencing some major needs. Commissioner Wiessner said the County Board has not talked about this proposal. This is a starting point of where do we go from here so see if there is something that would be a win/win for everybody. There are some potential advantages in doing something like this on a countywide basis or a suburban area basis. It may make it easier for the municipalities to get some benefits rather than doing it on their own even though it might be more difficult to do that politically. One concern is that the benefit is so small that it might not warrant the political downside. Commissioner Wiessner continued she would be curious to hear reactions to the dollar amounts. What would it take to have enough to actually do something constructive? Bob Lamb of Falcon Heights told the group in order to try to balance the situation, it is more important in the year 2004 to get this started and get it facilitated than it is to worry about actual dollar amounts. The need is to concentrate on housing and there needs to be something that will address the problems as a whole as opposed to individually. Mayor Kysylyczyn said he thinks. the best solution to address these housing issues is for communities to establish their own HRA's. The HRA in Roseville has a body made up of seven citizens from the community. The city council was not appointed as the HRA as they already have enough meetings and issues on the table. By having the citizen appointed HRA, housing in their community is addressed maybe two or three times more than what it previously was. They make a recommendation to the council if they have interest in a levy and the council deals with setting the levy. Mark Sather continued that this formula does not address the tax capacity issues. It is going to have some inherent inequities. And if that were the sole factor in the formula for allocating the costs, it would appear most equitable in the sources and uses such as where the money is coming from and where it is going. Mr. Sather suggested this proposal adds to the bureaucracy because, in effect, whatever Roseville's levy would be, if they want it back based on their percentage of tax capacity, why not leave the County out of it and the $35,000 that the County would take off the top. Roseville could simply levy that amount and use it within its community. Mr. Sather said he did not know there were suggestions that this levy could be used to support the HRC. That program has a lot of positive aspects, it is a good idea in many respects, but it isn't what everyone wants to do. Commissioner Rettman told Mr. Sather one of the articulated points was that the . Housing Resource Center would be funded out of the conglomerate HRA and so 9 . access some or all of the funds they currently receive through their own HRA's. Commissioner Reinhardt is concerned her community still would have access to what they do right now if they were not part of the coalition. She believes her communities can make that decision on their own and they have the capacity to run their own HRA levy and spend it the way they want in their own community. She would like to see if there was a way to get through this process and achieve a goal that some of the municipalities have expressed while keeping the rest of the suburban communities whole. As far as some of the smaller communities, although they can't levy, if they levy in suburban Ramsey County, it is a levy in suburban Ramsey County. However, she wonders for some of the smaller cities that do not have the staff to administer, if there was some way to offer assistance for a small administrative fee. If they have their own HRA levy, we would help them administer it. That way you would get to the same goal without causing some issues for the surrounding communities. Commissioner Rettman asked is Commissioner Reinhardt was suggesting 17 or 18 H RA's? Commissioner Reinhardt answered that a lot of HRA's already exist and if there are smaller communities that do not have HRA's and they wanted to have them, there may be some way to help them with the administering. In regard to the Housing Resource Center, Commissioner Reinhardt suggested looking at some creative ways of funding other than asuburban-wide levy. Commissioner Tony Bennett said he would like to see the other communities that are not here take an interest. All the questions need to be on the-table and we need to get all the answers. Government today is not individualism. It is time the communities start doing things together. The public wants that, but there needs to be some consolidations and the communities need to do some things that make sense. If that doesn't happen, some of us that are in an elected office are not going to be here. In conclusion, Commissioner Rettman thanked everyone for attending. She told the group this is only the beginning discussion. The County board will meet September 9th to create the maximum tax levy, but that does not mean the discussion is over, that the final decision would be in December. Commissioner Rettman will get back to everyone with any information and comments received. She will also get answers to questions in a written format. She stated that, "These will go to the commissioners first and then to all of the municipalities so y'all can continue the discussion on these matters. I appreciate your comments, interest and time." • 11 r~ L_J CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA September 24, 2003 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: GEHRZ KUETTEL LAMB LINDSTROM TALBOT WORTHINGTON SHEA KODLUBOY ATTORNEY ENGINEER C. COMMUNITY FORUM: D. PRESENTATION: None Scheduled • E. APPROVAL OF MINUTES: September 10, 2003 F. PUBLIC HEARINGS: None Scheduled G. CONSENT AGENDA: 1. General Disbursements -Information will be available prior to the Council meeting Payroll (9/01/03-9/15/03) in the Amount o£ $ 10,733.46 2. Licenses 3. Approval of Partial Pay Estimate #3, Jay Brothers, Inc., in the Amount of $95,574.96 4. Appointment of Firefighter 5. Purchase of a New Bobcat H. POLICY AGENDA: 1. Acceptance of Settlement for the Purchase of Land Adjacent to Curtiss • Field Park and the SE Corner Redevelopment • FALCON HEIGHTS CITY COUNCIL AGENDA _2_ September 24, 2003 H. POLICY AGENDA (continued) 2. Approval of Joint Powers Act with Saint Paul/Ramsey County Division of Contract Services & Analysis to Provide Joint Purchasing Services 3. Additional Engineering Services Related to the Curtiss Field Project REPORTS FROM COUNCIL MEMBERS: J. INFORMATION AND ANNOUNCEMENTS: K. ADJOURNMENT • CITY OF FALCON HEIGHTS COUNCIL MINUTES September 10, 2003 Mayor Gehrz convened the regular City Council meeting at 7:00 PM. PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb, Peter Lindstrom and Richard Talbot Also present: City Administrator Heather Worthington and Deputy Clerk Mary Shea Kodluboy COMMUNITY FORUM: There was no commentary from the audience. PRESENTATION: Northwest Youth and Family Services Ms. Kay Andrews, Executive Director of Northwest Youth and Family Services, said that she has been involved with the organization since its beginning 28 years ago. Their mission of the organization is to prepare youth and family for productive lives. Their service area is the northwest suburbs of Ramsey County and Saint Anthony in Hennepin County. She introduced • Mr. Jerry Hermodka, Community Services Manager, and he gave a brief overview of their main areas of focus: Mental health counseling, diversion, youth run business, senior chore services and community social work. Council member Lindstrom said there have been reductions in funding support from the counties and he asked about the status of corporate and individual support. Ms. Andrews said that corporate support is down because of the economy, but individual support is up a little bit. Council member Lamb said that if someone wants to learn more about the organization, they can ca11651-486-3808 or contact City Hall. Administrator Worthington said there is information on the City's web site also. Council member Lindstrom said that he has been on the Board of Directors for the last couple of years and this year he serves as treasurer. Fifty percent of the Board's time is spent on fundraising. It is a great organization. Ms. Andrews said that they are very solvent financially. Council member Kuettel said that she served as a Board member for several years and is very supportive of the organization. Falcon Heights is not an island. People are being served around us. The sooner the children are helped, the better for all of the surrounding communities. People need to see the big picture. Intervention is the best approach. Council member Lindstrom asked for the profile of someone who would qualify for the senior chores program. Ms. Williams said they need to be at least 60 years of age or disabled and living in a residence where they need assistance or some sort of chore service in order to stay in their • home. Kids do the chores, i.e. raking leaves, shoveling snow, cleaning windows. There are also a couple of adults who assist with chores. There are no income eligibility restrictions. SEPTI OMIN.doc • FALCON HEIGHTS CITY COUNCIL MINUTES _2_ September 10, 2003 APPROVAL OF MINUTES: The Council minutes dated August 27, 2003 were unanimously approved as submitted. PUBLIC HEARINGS: None Scheduled CONSENT AGENDA: Mayor Gehrz said that she was seeking Council approval to submit a grant application to the State to fund a third CERT training program. Earlier this year, the City received grant funds to do two CERT training programs. The first one has been completed and the second one will begin in late fall. Kuettel moved that the Consent Agenda, outlined below, be approved as submitted. The motion was unanimously approved. 1. General Disbursements through September 5, 2003 . in the Amount of: $ 38,201.67 Payroll (8/15/03-8/31/03) in the Amount of: $ 12,299.93 2. Joint Powers Agreement Among Members of the Ramsey County Geographic Information Systems (GIS) Users 3. Authorization to Prepare and Submit a Grant Application to the Minnesota State Department of Emergency Management for CERT Training Funds for 2004 POLICY AGENDA: Council member Lamb asked if Policy Item H4 could be discussed first, because it has a direct bearing on the Council's discussions and decisions regarding Policy Items H1 and H2. The general consensus of the Council was to proceed with discussion of Policy Item H4, per his request. Reserve Policy Council member Lamb said that he is listed as the sponsor of this item, but it was discussed extensively in Council workshops and could easily be co-sponsored by the City Council, City Administrator or Finance Director. The Policy that is being proposed will determine what the City Council does with the money in the bank. SEPTIOMIN.doc . FALCON HEIGHTS CITY COUNCIL MINUTES -3- September 10, 2003 Reserve Policy (continued) Council member Lamb proceeded to read the following statement: "This Policy, in reality, is the culmination of an intensive assessment of where we are, and where we want to go, as a City. We have thoroughly reviewed our current condition, our foreseeable needs, and our available resources. The level and quality of the services provided by the City is high. Our infrastructure, with the completion of Sheldon, is in good shape. We have retired some debt and what remains is clearly manageable. Property values are high, and with the completion of the Southeast Corner development, should continue to rise. Overall, the City is in good to excellent condition. We have also examined our financial position and the fiscal policies that guide us. Adopting this Policy will allow us to maintain City services and the City infrastructure at at least the current levels. It will assure members of this community that tax dollars are well managed, that resources are adequate to meet future needs, and that, as proper stewards, we are holding no more of the taxpayer dollar than is necessary. It will provide guidance to the staff and to this Council as we establish budgets and spending priorities. And, it will allow us to lower the • property tax levy and probably lower the individual property tax. The single greatest barrier to the adoption of this Policy, frankly, is the State of Minnesota. The State, which, at times, has a great deal of difficulty managing its own affairs, has chosen, in its wisdom, to manage ours. Periodically, the State has ruled that property tax levies may only be raised if the levy was raised the previous year. This poorly conceived State mandate may encourage local governments to raise levies, not because they have immediate need for the monies, but to preserve the option to raise levies, if needed, in the future. This is wrong, and I urge Governor Pawlenty and his administration to repudiate this foolish notion and allow us to manage our own affairs as we were elected to do. By adopting this Policy, we are taking the risk that the State will punish us. Nonetheless, it is the right thing to do. We are also running the risk, by adopting this Policy, of appearing to endorse Governor Pawlenty's stance on State aid to cities, counties and school districts. Local units of goverrunent are the primary providers of services. Cutting local aid has the effect of hurting the most vulnerable, the young, the old, and those most in need. At the same time, it puts tremendous upward pressure on property taxes, which are among the most regressive of all taxes. Rising property taxes could force the elderly and those on fixed incomes out of their homes. I urge Governor Pawlenty to revise his stance on local government aid, on the provision of services at the local level, and on this harmful reliance on property tax. That being said, adoption of this Policy is the right thing for us to do. It will become an integral • piece of the management practices that, in part, have made Falcon Heights a premier place to live." SEPTiOMIN.doc . FALCON HEIGHTS CITY COUNCIL MINUTES _4_ September 10, 2003 Reserve Policv (continued) Mayor Gehrz said the City Council worked hard on this in the budget workshops. Council member Talbot said that people should know they have a good City Council here. He is enormously proud to be a member of this team. The City is not going to cut any of its services. Council member Kuettel said that she is excited to be a part of this. It is very prudent to have this Policy in place. With this in place now, our City Council and future City Councils will have a much easier time getting budgets done. Council member Lindstrom said that this has reminded all of us of the fact that this is the taxpayers' money. The City will hold no more of the taxpayers' money than is necessary. This Policy will have a good effect for years to come. Mayor Gehrz said that when she says the City Council put a lot of work into this, they have. Initially, the Council set goals and developed action plans. They invited financial consultants from Ehlers and Associates to meet with them to talk about long term and short-term concerns • and issues, and spending reserves. Administrator Worthington and Finance Director Olson worked on 5 and 10 year CIPs (Capital Improvement Plans). The City Council took all that information into consideration. Council member Lamb created the Reserve Policy and the result is what you heard tonight. She thanked him for his especially hard work. Council member Lamb said this was a good team effort. Lamb moved adoption of the Reserve Policy, as outlined below. The motion was unanimously approved. A. Purpose The City will maintain reserves sufficient to provide stable funding for City services, to provide working capital for maintaining infrastructure and capital assets, and to secure a high credit rating. B. Policies The City will hold no more of the taxpayers' money than is necessary. The City will maintain specified Fund reserves at the level required by State statute (principally TIF and Bond Funds). SEPTl OMIN.doc FALCON HEIGHTS CITY COUNCIL MINUTES September 10, 2003 Reserve Policy (continued) The City will strive to maintain a total reserve equal to 75% of the average of the previous five-year's actual total expenditures, including capital projects. The reserve will be distributed among the Funds to meet cash flow needs and in anticipation of future expenditures. -5- The City will address an excessive or a deficient reserve on a rolling four-year basis. Certification of the Preliminary Tax Lew for 2004 Mayor Gehrz said the City has lost $200,000 in LGA (local government aid) for 2003 and 2004. This means that the money lost will be taken from City reserves. With the budget that the City is looking at now, there may be $35,000 in additional expenditures, so the City Council is proposing to take $135,000 out of reserves for 2004. The State would allow the City to levy back about 60% of the LGA it is losing, or about $60,000 for 2004, but the City Council is opting not to do that. Council member Lamb said it is important to emphasize that services will be maintained at or above the level they are now. Council member Talbot said the City is benefiting from the foresight of earlier Councils with regard to finances. The City is not laying anyone off and services will be maintained at current levels or improved. The City Council is taking a good hard look at how much is right and prudent to hold in reserve. RESOLUTION 2003-16 Kuettel moved adoption of Resolution 2003-16 certifying the preliminary tax levy for 2004 in the amount of $874,338. The motion was unanimously approved. Resolution 03-17. Authorizing the City to Eliminate the 2004 Debt Lew on General Obligation Debt Administrator Worthington explained that each year, the City is required to pass a resolution stating its intention to either levy for the general obligation debt service, or eliminate its ability to levy for the debt. Falcon Heights has never levied for the general obligation debt, and staff is once again recommending that the Council pass a resolution eliminating the 2004 debt levy on general obligation debt. • Council member Lindstrom said the City is doing this because it has sufficient funds on hand. SEPT l OMIN.doc FALCON HEIGHTS CITY COUNCIL MINUTES -6- September 10, 2003 Resolution 03-17, Authorizing the City to Eliminate the 2004 Debt Lew on General Obligation Debt (continued) RESOLUTION 2003-17 Talbot moved adoption of Resolution 2003-17, elimination of the 2004 debt levy on general obligation debt, in the amount of $127,564. The motion was unanimously approved. Approval of the Final Plat for the SE Corner Redevelopment Administrator Worthington said that in May, 2003, the City approved a preliminary plat for the SE Corner redevelopment site. With the property changing hands early last week and the project moving forward, it is now time for the Council to consider the final plat for the properly. The plat, as presented, retains a corner of the site for Dino's Gyros on a temporary basis. This is a formality in order for Sherman and Associates to close with their financing company, as an agreement in force between Dino's and Sherman requires that the new Dino's be built prior to • the property being transferred to Sherman. As a result, Sherman is requesting that this final plat be approved now. An amended plat will be presented after Dino's is completed and the land is transferred. Council member Lindstrom asked about the timeline for the SE Corner. Administrator Worthington said the developer will be going in there toward the end of this week. They will be securing the area with fencing and it is projected there will be about four weeks of asbestos abatement. Once demolition is completed, excavation will begin for the senior building's parking ramp. Lindstrom moved approval of the final plat for the SE Corner-Falcon Heights Town Square. The motion was unanimously approved. REPORTS FROM COUNCIL MEMBERS: Council member Kuettel said the Parks Commission held their monthly meeting on Monday evening. The City, because of contributions from Twin City Co-op, several businesses, individuals, and proceeds from the dunk tank at the Ice Cream Social, was able to add $800 to the Friends of the Parks account. Parks and recreation services will stay as they are, with a minor change here or there. Council member Lamb said the Ramsey County Suburban HRA levy has been approved for • $800,000. This will be a good program for Falcon Heights to participate in because it will help maintain and improve the housing stock. SEPTIOMIN.doc FALCON HEIGHTS CITY COUNCIL MINUTES -7- September 10, 2003 REPORTS FROM COUNCIL MEMBERS (continued) In response to a question from Council member Lindstrom, Council member Lamb said that each community will receive a lump sum allocation and it will be left to the local City to determine how the funds will be expended. When the City receives more detail, it will be good to put this on an upcoming Council meeting agenda. INFORMATION AND ANNOUNCEMENTS: Administrator Worthington said the City wide garage sale will be held on Saturday, September 27, from 9 AM-3 PM, at residents' homes. Call City Hall and give your address, and it will be placed on a web site map and on paper copies of same. The City will be advertising the City wide garage sale in three local papers also. The community clean up will be held on Saturday, October 4, at the State Fair Grounds, in the Camel Lot, corner of Underwood and Hoyt. A fee will be charged and to be able to dispose of materials you will need to bring some type of identification as proof that you are a Falcon Heights resident, either a driver's license, MN identification card, or the flyer you received that has your address on it. Volunteers will also be needed to assist with this event. • The regular City Council meeting was adjourned at 8:05 PM. Respectfully submitted, Mary Shea Kodluboy Deputy Clerk • SEPTI OMIN.doc • ITEM: Disbursements and Payroll SUBMITTED BY: Roland O.Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: CONSENT G1 9/24/03 Summary: Finance Director Olson attended the Minnesota GFOA Conference in Alexandria from Wednesday, September 17 -Friday, September 19. The payable information will be available prior to the Council meeting. 1. General Disbursements - 2. Payroll (9/01/03-9/1503) in the Amount of: ATTACHMENTS: • General Disbursements • Payroll ACTION REQUESTED: • Approval $ 10,733.46 • n U ITEM DESCRIPTION: Disbursements SUBMITTED BY: Roland Olson, Finance Director EXPLANATION/SUMMARY: 1. General disbursements through 9/21/03, $82,783.32 ACTION REQUESTED: Approval CONSENT 1 Meeting Date: 9/24/03 ADDENDUM a- DATE 09/19/03 TIME 06:09 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 9-20-03 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ -------- ----------- AMERICAN OFFICE PRODUCTS PAPER/BINDERS ADMINIST 262.62 AMERICAN OFFICE PRODUCTS 8 TAB INDEX FOLDERS ADMINIST 20.52 CASH MILEAGE ADMINIST 2.42 CASH POSTAGE ADMINIST 17.59 ICMA RETIREMENT TRUST 457 302632 SEPT/03 WORTHINGT ADMINIST 200.00 MINNEAPOLIS PAPER COMPANY PAPER FOR OFFICE ADMINIST 165.25 42659 PERA SEPT 1-15 PERA WITHHOLDG ADMINIST 1,279.42 RAMSEY COUNTY SEPT /03 INS ADMINIST 4,252.45 WORTHINGTON,HEATHER PARKING/MILEGE AMEM CONF ADMINIST 93.60 42657 KRISTON SWAQNSON PARK REFUND ADMINIST 106.50 *** TOTAL FOR DEPT 12 6,420 .57 OLSON,ROLAND REIMB MILEGE MNFOA CONF FINANCE 117.30 *** TOTAL FOR DEPT 13 117 .30 42661 US BANCORP DIANE-EMPLOYEE RECOGNITN COMMUNIC 81.89 NORTH SUBURBAN ACCESS CO. REIMB MAUREEN CABLE WORK COMMUNIC 67.32 LANDS'END BUSINESS OUTFIT 2 SWEATERS WITH CITYLOGO COMMUNIC 105.44 QWEST TELEPHONE COMMUNIC 599.57 KINKO'S ZNC. SIGN:CURTIS PK IMPROVMTS COMMUNIC 109.06 *** TOTAL FOR DEPT 16 963. 28 42661 US BANCORP AMEM CONFERENCE EMERGENC 503.22 CASH 3 ID BADGES EMERGENC 15.25 • CASH 2 VEHICL PHONE CHARGERS EMERGENC 63.88 LANDS'END BUSINESS OUTFIT 5 POLO SHIRTS EMERGENC 170.50 *** TOTAL FOA DEPT 21 752. 85 ST ANTHONY VILLAGE OCT/03 POLICE SVGS *** TOTAL FOR DEPT 22 AMERIPRIDE LINEN&APPAREL 42658 BUREAU CRIMINAL APPREHEN FOREMOST FIRE PROMOTIONS MUSKA ELECTRIC NFPA INTERNATIONAL OXYGEN SERVICE COMPANY VERIZON WIRELESS QWEST NEW PIG CORPORATION *** TOTAI LINEN CLEANING BACKGROUND CK PROMOTIONAL FIRE ITEMS LIGHT REPAIRS-FIRE HALL FIRE HAND OUTS TANK RENTALS CELL PHONES TELEPHONE CLEANING SUPPLIES/PAN FOR DEPT 24 BOARD OF WATER COMMISSNRS H2O BOARD OF WATER COMMZSSNRS SS CINTAS CORPORATION #470 RUG SVC GRAINGER, W. W., INC. HAND SOAP TERMINEX PEST CONTROL *** TOTAL FOR DEPT 31 POLICE 37,012.75 37,012.75 FIRE FIG 51.71 FIRE FIG 15.00 FIRE FIG 324.88 FIRE FIG 167.08 FIRE FIG 74.27 FIRE FIG 45.00 FIRE FIG 25.60 FIRE FIG 162.11 FIRE FIG 173.75 1,039.40 CITY HAL 796.17 CITY HAL 11.69 CITY HAL 32.48 CITY HAL 88.55 CITY HAL 47.93 976.82 ONE CALL CONCEPTS, INC LOCATES STREETS 4.65 GRAINGER, W. W., INC. STREET LIGHTS STREETS 31.48 LANDS'END BUSINESS OUTFIT SHIRTS FOR PUBLIC WORKS STREETS 274.00 • NRG PROCESSING SOLUTIONS BLACK DIRT/BRUSH DISPOSE STREETS 21.42 8b DATE 09/19/03 TIME 06:09 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 9-20-03 ~ECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ -------- ----------- XCEL ENERGY ELECT 9-1 STREETS 100.23 XCEL ENERGY ELECT 9-1 STREETS 8.59 XCEL ENERGY ELECT 9-1 STREETS 1,822.49 XCEL ENERGY ELECT 9-1 STREETS 40.31 XCEL ENERGY ELECT 9-1 STREETS 7.40 42660 TARGET WORK PANTS - 2 PAIR STREETS 35.98 *** TOTAL FOR DEPT 32 2,346.55 BOARD OF WATER COMMISSNRS H2O PARK & R 30.37 BOARD OF WATER COMMISSNRS S.S. PARK & R 23.38 GRAINGER, W. W., INC. WASP/HORNY SPRAY PARK & R 54.36 ICMA RETIREMENT TRUST 457 302632 SEPT.03 MAERTZ PARK & R .100.00 ICMA RETIREMENT TRUST 457 302632 SEPT. 03 TRETSVEN PARK & R 100.00 MUSKA ELECTRIC LIGHT REPAIRS=PARKS PARK & R 167.00 XCEL ENERGY CURTIS FIELD PARK & R 45.45 UNITED RENTALS STRIPING PAINT PARK & R 63.77 UNITED RENTALS 12 SANDBAGS PARK & R 7.67 *** TOTAL FOR DEPT 41 592 .00 MIKE McPHILLIPS INC ST SWEEPING-GROVEPROJECT WATER FU 698.25 *** TOTAL FOR DEPT 53 698.25 KRISTIN GRANGAARD PAPER FOR CERT CCC/CERT 9.00 • KRISTIN GRANGAARD PAPER PRODUCTS FOR CLASS CCC/CERT KRISTIN GRANGAARD MISC OFFICE SUPPLIES CCC/CERT 29.07 28.44 KRISTIN GRANGAARD SIGN FOR NL RECRUITMENT CCC/CERT 71.00 KRISTIN GRANGAARD CERT BACKUP SLIDE/COPIES CCC/CERT 20.57 KRISTIN GRANGAARD FINAL EXERCISE SUPPLIES CCC/CERT 115.99 KRISTIN GRANGAARD REFRESHMENTS-FINAL EXCRS CCC/CERT 51.09 *** TOTAL FOR DEPT 54 325.16 FIRE EQUIPMENT SPECIALTIE BUNKER GEAR FIRE & R 660.96 FIRE EQUIPMENT SPECIALTIE SUSPENDERS:BUNKER PANTS FIRE & R 120.17 W.S. DARLEY & CO. CRIB KIT FIRE & R 781.61 *** TOTAL FOR DEPT 64 1,562.74 METROPOLITAN COUNCIL OCT/03 S.S. SANITARY 29, 904.33 QWEST TELEPHONE SANITARY 57.72 *** TOTAL FOR DEPT 75 29,962.05 QUICKSILVER EXPRESS COURI DELIVERY-SHERMAN ASSOC COMM. DE 13.60 *** TOTAL FOR DEPT 79 13.60 *** TOTAL FOR SANK O1 82,783.32 *** GRAND TOTAL *** 82,783.32 PERIOD END DATE 09/15/03 ****FILE UPDATED**** SYSTEM DATE 09/12/03 C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME TYPE DATE NUMBER PAGE 1 CHECK CHECK NUMBER AMOUNT COM 9 15 03 34 CLEMENT KURHAJETZ 33067 115.90 COM 9 15 03 40 KEVIN ANDERSON 33068 35.15 COM 9 15 03 42 MICHAEL D CLARKIN 33069 155.63 COM 9 15 03 66 ALFRED HERNANDEZ 33070 277.17 COM 9 15 03 74 MARK J ALLEN 33071 122.82 COM 9 15 03 85 DANIEL S JOHNSON-POWERS 33072 139.73 COM 9 15 03 87 MICHAEL A MCKAY 33073 130.50 COM 9 15 03 90 ANDREW P SCHIPPEL 33074 227.59 COM 9 15 03 91 RICHARD H HINRICHS 33075 227.45 COM 9 15 03 97 PATRICK GAFFNEY 33076 140.60 COM 9 15 03 98 BRADLEY J. REZNY 33077 126.87 COM 9 15 03 1003 HEATHER WORTHINGTON 33056 1350.21 COM 9 15 03 1013 WILLIAM MAERTZ 33057 1557.59 COM 9 15 03 1030 MARY A. KODLUBOY 33058 1294.76 COM 9 15 03 1033 DAVE TRETSVEN 33059 1119.82 COM 9 15 03 1038 DEBORAH K JONES 33060 898.89 COM 9 15 03 1136 ROLAND O OLSON 33061 1300.00 COM 9 15 03 1143 COLIN B CALLAHAN 33062 389.29 COM 9 15 03 1144 ANITA TWAROSKI 33063 671.03 COM 9 15 03 1173 ELIZABETH M POSTIGO 33064 452.46 r~ COMPUTER CHECKS 10733.46 MANUAL CHECKS .00 NOTICES OF DEPOSIT .00 ****TOTALS**** 10733.46 bank. Five Star ServiceGuatanteed • ~~1~~ c~+~ws September Statement for activity from Au 07, 2003 througgh Sep. 05, 2003 Ingt.tiries:;1 F ON HE GHT HEATH C -866-485-4545 , ITY OF ALC I ER WORTHIN GTON (CPN 000107109) Bus sc2 Page 1 of 1 Your VISA BUSINESS accaurtt at a glance ... Account: N Activity Summary Credit and Payment Information Previous Balance ................................. $26.93 Credit Line ................. .............................. $5,000.00 Payments and Credits ...... ............... $26.93 Available Credit......... .............................. $4,414.89 Purchases, Advances & Other.Debits $585.11 Minimum Payment Due (Current Month;L.. $12.00 FINANCE CHARGES :.. ..:.... $0.00 New Balance........ ..... .......::. $585.11 Minimum Payment Due {Past Due) ........... Total New Minimum Payment Due.......... $0.00 $12.00 Payment`Due Date .................................... Sep. 25, 2003 To reduce or avoid paying additional finance charges on your purchase balance, pay the total new balance of.$585. i 1 by 09/25,03. Trc~[1S$Gt1~3I1S' Pnst Trans Ref. Date Date Nbr Description of Transaction Amount Notation Payments and Credits 08/15 0129 PAYMENT THANK YOU ......................................................... $26.93 CR _ _ _ _ ._ _ _ _ _ _ Purchases, Advances, Debits 08/18 08/14 0864 RUTTGER'S BAY LAKE LOD DEERWOOD MN ................ $503.22 _ _ _ _ _ _ _ _ _ _ 09/14/03 FOR 01 NIGHTS ~,~, a ,pre (qT.t~~ ~,-lid; ~ ~ ~ FOLI0:009582 08/29 08/27 7805 ST PAUL HOTEL-RESTAURA ST PAUL MN... . ................ $81.89 / ' . ~v~~ . IZ.C ~,Ccy6L~ ~ Ova - 'r~ iaar's u' i r~i •-G(.cJC'i~ ~(.Y~C/f'~. a0 (l _ _ _ _ _ __ _ _ _ _ r®a !or us® by yAUr cprripan y) Gom ~n}f Appro~ial (This a Signature/Approval: Accounting Code: ROte summary Balance Avg,'Daiiy Dally Rate ~'oitesp ~`~APR'°" Grad Balance Type B~ Type BalarrcQ Periodic t?ate 'Type ; . _ __ Mterest APit -This PetTOd Pericsa(, BAIANCETRANSFER $0.00 $0.00 0.031232% VARIABLE $0.00 'I1.40% 0.00% N PURCHASES $585.11 $0.00 0.031232% VARIABLE $0.00 t .40% 0.00"/° Y ADVANCES $0.00 $0.00 0.040821% VARIABLE $0.00 '4.9C1% O.OU% N End of Statement Please detach and send croupon with payment. C~bank. live StatServiceG~mrsnued For Cardmember Service please call: 1-866-485-4545 Every Hourf Every Day! CITY OF FALCON HEIGHT HEATHER WORTHINGTON 2077 LARPENTEUR AVE W FALCON HGTS MN 55113-5551 CPN oooro7ros YourAa:ount Number: Total New Balance: $585.1 1 Minimum Payment Due: $12.00 _ ; :1 Sep. 25, 2003 ~, ~.n~. Please make check payable to: U.:S. Ban:k U.S. Bank P.O. Box 7.90408 St Louis, MO 63179-0408 24913UQ ~~~~~n~~~un~~n~~~n~~n~~~n~~~n~~~nn~~~n~~~n~~~~i~~~ PLEASE DO NOT FOLD THIS COl1POIV. Please make sure U.S. Bank shows in ttie window. • ITEM: Licenses SUBMITTED BY: Mary Shea Kodluboy, Deputy Clerk REVIEWED BY: Heather Worthington, City Administrator CONSENT G2 9/24/03 EXPLANATION/SUMMARY: Outlined below is a list of additional license applications or renewals for 2003. RESTAURANT Jimmy John's (Falcon Crossing Shopping Center) 1557B Larpenteur Avenue West Falcon Heights, MN 55113 GENERAL CONTRACTOR Olson Fencing Company 1740 Commerce Court White Bear Lake, MN 555110 Riley Construction 1161 Wayzata Blvd East Wayzata, MN 55356 MECHANICAL CONTRACTORS Comfort Plus Heating and Cooling 7050 20t" Avenue South Centerville, MN 55038 G & H Heating & A/C 1101 2°d St NW New Brighton, MN 55112 Master Gas Fitters 2263 North McKnight Road -Suite #2 North St. Paul, MN 55109 J. Nordstrom Plumbing 4820 69t" Avenue North Brooklyn Center, MN 55429 • CONSENT G3 9/24/03 ITEM: Approval of Partial Pay Estimate No. 3, Jay Brothers, Inc. in the Amount of $95,574.96 SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Greg Robinson, H.R. Green Company, City Engineers EXPLANATION: Summary: Jay Bros. has submitted Partial Payment Estimate #3 for work done, to date, on the Folwell Avenue water main project and the Sheldon Avenue maintenance and curb work. Of their request for payment of $95,574.96, $50,578.20 will be invoiced to the St. Paul Water Utility for payment. Minnesota Street Aid will cover the remaining portion of the costs associated with the Sheldon Avenue project. ATTACHMENT: • Partial Payment Estimate #3 for the Folwell Avenue water main project and the Sheldon • Avenue maintenance and curb work ACTION REQUESTED: • Acceptance of Partial Payment Request #2 from Jay Bros, Inc., in the Amount of $95,574.96, for the Folwell Avenue water main and Sheldon Avenue maintenance and curb work i• ~a i• I• i• PARTIAL PAYMENT ESTIMATE NO. 3 FROM: August 29, 2003 TO: Juty 20, 2003 CONTRACTOR: JAY BROS. ADDRESS: OWNER: CITY OF FALCON HEIGHTS PROJECT: 2003 Street & Utility Improvements--Folwell Avenue and Sheldon Avenue COMPLETION DATE August 15, 2003 AMOUNT OF CONTRACT SUBSTANTIAL: ORIGINAL: FINAL: REVISED: EN1.[sus...RI~TFON :::::::::::::::::::E~' :~:'•:~>~rbNtRACT37~1Ns:::::::::~:~:::::~: :::E~:~:~::fi}fk~~~~IbD:::~:::E~:' ~~ 75STiii:~tb:D' 7 ::~: N...........RTY :................NI.....,.,., .....;.4T~(;.;.;.;.:.:.:AMOUNT.;., ;.:~li~:~::~~!'~:tsMC?tt1!1T P1~fC ' 6 SCHEDULE 1.0 SHELDON STREET SAP 124-050-02 1 2021.501 MOBILIZATION LS 1.00 2 2104.501 REMOVE CONCRETE CURB AND GUTTER LF 1,260.00 3 2104.503 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 178.00 4 2104.503 REMOVE CONCRETE SIDEWALK SY 67.00 5 2104.505 REMOVE BITUMINOUS PAVEMENT (FULL DEPTH) SY 400.00 6 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 50.00 7 2104.513 SAWCUT BTUMINOUS PAVEMENT (FULL DEPTH) LF 1,285.00 8 2105.501 COMMON EXCAVATION (P) CY 50.00 9 2105.525 TOPSOIL BORROW CY 100.00 10 2232.501 MILL BITUMINOUS SURFACE (1'J SY 1,800.00 11 2350.501 TYPE LV WEARING COURSE MIXTURE TN 241.00 12 2350.502 21/2" BITUMINOUS DRIVEWAY PAVEMENT TN 12.00 13 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 96.00 14 2521.5 4" CONCRETE WALK SF 67.00 15 2531.501 CONCRETE CURB AND GUTTER DESIGN B6-18 LF 1,260.00 16 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SY 107.00 17 2563.501 TRAFFIC CONTROL LS 1.00 18 2575.505 SOD SY 1,800.00 T SCHEDULE 1.0 SHELDON STREET -TOTAL SCHEDULE 1.1 MISCELLANEOUS CURB REPAIR 19 2104.501 REMOVE CONCRETE CURB AND GUTTER LF 118.00 20 2104.505 REMOVE BITUMINOUS PAVEMENT (FULL DEPTH) SY 14.00 21 2104.513 SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH) LF 126.00 22 2105.501 COMMON EXCAVATION (P) CY 5.00 23 2350.503 BITUMINOUS PATCH (FULL DEPTH) SY 14.00 24 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 1.00 25 2506.602 GROUT CATCHBASIN OR MANHOLE EA 1.00 26 2531.501 CONCRETE CURB AND GUTTER DESIGN 66-12 LF 118.00 27 2575.505 SOD SY 40.00 T SCHEDULE 1.1 MISCELLANEOUS CURB REPAIR-TOTAL SCHEDULE 1.2 SHELDON STREET TESTING- NOT STATE AID 28 SPEC CONCRETE TESTING EA 5.00 29 SPEC BTUMINOUS CORE TESTING (SET OF THREE CORES) EA 1.00 T SCHEDULE 1.2 SHELDON STREET TESTING-TOTAL SCHEDULE 2.0 FOLWELL AVENUE, STREET -NOT STATE AID 30 2021.501 MOBILIZATION LS 1.00 31 2101.5 CLEARING (DIAMETER > 4'7 TREE 6.00 32 2101.51 GRUBBING (DIAMETER > 4'~ TREE 6.00 33 2104.501 REMOVE CONCRETE CURB AND GUTTER LF 1,410.00 34 2104.505 REMOVE BITUMINOUS PAVEMENT SY 2,500.00 35 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 150.00 O:WroT620330J~W71Wulid Pay,naNSW ay E51#3 PgGE 1 $6,000.00 $2.45 $6.00 $3.00 $2.00 $4.50 $1.20 $15.00 $12.00 $2.57 $50.00 $72.00 $3.70 $5.00 $8.55 $38.12 $1,000.00 $3.50 $3.00 $15.00 $4.00 $20.00 $55.00 $5.00 $500.00 $18.50 $3.00 1.00 $6,000.00 1,260.00 $3,087.00 170.00 $1,020.00 67.00 $201.00 400.00 $800.00 0.00 $0.00 0.00 $0.00 50.00 $750.00 o.oo $o.oo 1,806.00 $4,641.42 131.00 $6,550.00 0.00 $0.00 130.00 $481.00 67.00 $335.00 1,200.00 $10,260.00 180.00 $6,861.60 1.00 $1,000.00 1,000.00 $3,500.00 $45,487.02 110.00 $330.00 10.00 $150.00 100.00 $400.00 5.00 $100.00 10.00 $550.00 1.00 $5.00 1.00 $500.00 110.00 $1,815.00 0.00 $0.00 $3,850.00 $100.00 O.OD $0.00 $300.00 1.00 $300.00 $300.00 1.00 $6,000.00 1,260.00 $3,087.00 170.00 $1,020.00 67.00 $201.00 aoo.oo $600.00 0.00 $0.00 1,200.00 $1,440.00 50.00 $750.00 o.oo $o.oo 1,806.00 $4,641.42 131.00 $6,550.00 0.00 $0.00 130.00 $481.00 67.00 $335.00 1,200.00 $10,260.00 180.00 $6,861.60 1.00 $1,000.00 1,000.00 $3,500.00 $46,927.02 110.00 $330.00 10.00 $150.00 100.00 $400.00 5.00 $100.00 10.00 $550.00 1.00 $5.00 1.00 $500.00 110.00 $1,815.00 0.00 $0.00 $3,850.00 0.00 $O.OD 1.00 $300.00 $300.00 $7,500.00 1.00 $7,500.00 1.00 $7,500.00 $100.00 0.00 $o.oo o.oo $o.oo $50.00 0.00 $0.00 0.00 $0.00 $2.45 0.00 $0.00 1,400.00 $3,430.00 $3.00 0.00 $0.00 2,000.00 $6,000.00 $6.00 10.00 $60.00 10.00 $60.00 13 i• i• T.... M ::SR C::': ~ ::'::::::~:':::~::~: ~ '' ':' ' :":::::::: 1..~............~ ................:.:.:.:.:.:.:.:.:.:.:.~T~wf.4E5~RlPZioN:.:.:.;.•.::::::::::::::::::: :::::::cot,~T&~er:(T£MS:::::::::::::::::: ::: :::~T I F RIOD:::: ~ :~ ::::3 . '~ :: :~ NO:..:: Ft~F.......:•.•...~...•: :UAIIT::~:::Y:7Ty ::::::::::.:: ' ' ::~: ...UN)~.... ::a7'Y;::.: ;::A~v10F1NT... ~. 0l'fY; :•:•:::~..dMOttN7 .:~: i?iiicE::: :~ 36 2104.513 SAWCUT BITUMINOUS PAVEMENT (FULL DEPTH) LF 1,800.00 37 2104.52 SALVAGE LIGHT POLE EA 2.00 38 2104.52 SALVAGE SIGN EA 7.00 39 2104.523 SALVAGE AND REINSTALL CATCH BASIN EA 3.OD 40 2105.501 COMMON EXCAVATION (P) CY 584.00 41 2105.525 TOPSOIL BORROW CY 103.00 42 2211.501 CLASS 5 AGGREGATE BASE TN 1,700.00 43 2232.501 MILL BITUMINOUS SURFACE (1 1/2" DEEP 4' WIDE) LF 1,750.00 44 2350.501 1 1/2" TYPE LV4 BITUMINOUS WEAR COURSE TN 210.00 45 2350.502 2"TYPE LV3 BITUMINOUS BASE COURSE TN 260.00 46 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 105.00 47 2531.501 CONCRETE CURB AND GUTTER DESIGN 86-18 LF 1,410.00 48 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SY 150.00 49 2545.602 REINSTALL LIGHT POLE EA 2.00 50 2563.501 TRAFFIC CONTROL LS 1.00 51 2564.6 REINSTALL SIGN EA 7.00 52 2575.505 SOD SY 1,000.00 T SCHEDULE 2.0 FOLWELL AVENUE, STREET -TOTAL SCHEDULE 2.1 FOLWELL AVENUE WATERMAIN -NOT STATE AID 53 2104.5 REMOVE WATER MAIN LF 1,580.00 54 2104.51 REMOVE HYDRANT EA 3.00 55 2502.6 2" INSULATION SY 71.00 56 2504.6 REPAIR SERVICE STOP BOX EA 1.00 57 2504.6 ADJUST VALVE BOX EA 1.00 58 2504.6 WATER UTILffY HOLE EA 3.00 59 2504.6 REPLACE VALVE BOX EA 2.00 60 2504.6 WATERMAIN TRENCH LF 1,580.00 61 2504.6 WATER SERVICE TRENCH LF 80.00 62 2504.6 PNEUMOGOPHER LF 40.00 63 2504.6 WATERMAIN OFFSET TRENCH /REPLACEMENT TRENCH EA 1.00 T SCHEDULE 2.1 FOLWELL AVENUE WATERMAIN -TOTAL SCHEDULE 2.2 TESTING FOLWELL AVENUE- NOT STATE AID 64 SPEC SUB-GRADE STANDARD PROCTOR EA 2.00 65 SPEC SUB-GRADE IN PLACE DENSITY (NUCLEAR DENSITY) EA 4.00 66 SPEC CLASS 5 AGGREGATE BASE GRADATION EA 1.00 67 SPEC CLASS 5 STANDARD PROCTOR EA 1.pp 68 SPEC IN PLACE DENSITY AND MOISTURE EA 3.00 69 SPEC CONCRETE TESTING EA 2.00 70 SPEC BITUMINOUS CORE TESTING (SET OF THREE CORES) EA 2.00 T SCHEDULE 2.2 FOLWELL AVENUE TESTING -TOTAL SCHEDULE 3.0 CHANGE ORDER 1.0 (STATE AID ELIGIBLE) 71 2506.52 SANffARY SEWER MANHOLE CASTING (SOLID LID) EA 2.00 72 2506.52 ADJUST FRAME & RING CASTING EA 2.00 73 2531.602 OUT-WALK PEDEDESTRIAN RAMPS EA 3.00 SCHEDULE 3.0 CHANGE ORDER 1.0 -TOTAL $1.20 $700.00 $50.00 $800.00 $8.15 $12.00 $16.00 $1.70 $58.00 $50.00 $3.15 $8.55 $38.12 $1,800.00 $3,000.00 $50.00 $3.50 $3.00 $500.00 $6.00 $300.00 $100.00 $500.00 $600.00 $12.40 $12.40 $20.00 $750.00 $100.00 $30.00 $100.00 $11a.oo $30.00 $100.00 $300.00 $210.00 $230.00 $195.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 518.00 $8,288.00 0.00 $0.00 0.00 $0.00 302.00 $15,100.00 0.00 $0.00 1,300.00 $11,115.00 10.00 $381.20 0.00 $0.00 0.00 $0.00 o.oo $o.oo 800.00 $2,800.00 $45,244.20 80.00 $240.00 0.00 $O.OD 0.00 $0.00 O.DO $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 o.oo $o.oo 0.00 $0.00 0.00 $0.00 0.00 $0.00 $240.00 2.00 $200.00 14.00 $420.00 3.00 $300.00 1.00 $110.00 0.00 $0.00 o.oo $o.oo 0.00 $0.00 $1,030.00 0.00 $0.00 0.00 $0.00 2.00 $390.00 $390.00 SCHEDULE 3.1 CHANGE ORDER 2.0 (NOT STATE AID) 74 2105.52 GRANULAR PIPE BEDDING TON 1,600.00 $16.00 254.00 $4,064.00 75 3733.604 Type V GEOTEXTILE FABRIC SY 800.00 $2.25 0.00 $0.00 SCHEDULE J.1 CHANGE ORDER 2.0 -TOTAL $4,064.00 O'.'FTOJ1B20380,M4~71 W BNd PHylneflfSlPg/ E51 A3 PAGE 2 1,700.00 $2,040.00 o.oo $D.oo 2.00 $100.00 0.00 $0.00 564.00 $4,759.60 0.00 $0.00 1,447.00 $23,152.00 0.00 $0.00 0.00 $0.00 302.00 $15,100.00 0.00 $0.00 1,300.00 $11,115.00 10.00 $381.20 0.00 $0.00 0.75 $2,250.00 o.oo $o.oo 800.00 $2,800.00 _ $78,687.80 1,580.00 $4,740.00 3.00 $1,500.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 o.oo $o.oo 0.00 $0.00 1,580.00 $19,592.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 $25,832.00 2.00 $200.00 14.00 $420.00 3.00 $3pp.00 1.00 $110.00 0.00 $0.00 o.oo $o.Do 0.00 $0.00 $1,030.00 0.00 $0.00 0.00 $0.00 2.00 $390.00 $390.00 1,079.00 $17,264.00 500.00 $1,125.00 $18,389.00 • .. SR E; ......BG ............. .:ETarM. D P3 10 :~: R I THI5:R RIOO:::........ H.. O R~rF ~SOT{11;.'FO D.4T~: ' ...,. • :41N17:~.::~L'ItY::~:~::::;; : . ...flNlt :::: :: .:;E1TK ; ':;:, ... ~::ca7.r:::::'::~: '' :': ' ' :: A~foUN~ . . AMO1fN7' ~'~~P~~1~~~~: R CE SCHEDULE 1.0 SHELDON STREET -TOTAL SCHEDULE 1.1 MISCELLANEOUS CURB REPAIR-TOTAL SCHEDULE 1.2 SHELDON STREE=TTESTING--TOTAL SCHEDULE 2.0 FOLWELIAVENUE,STREET-TOTAL SCHEDULE 2.1 FOLWELL AVENUE WATERMAIN --TOTAL SCHEDULE 2.2 FOLWELL AVENUE TESTING -TOTAL SCHEDULE 3.0 CHANGE ORDER 1.0 -TOTAL SCHEDULE 3.1 CHANGE ORDER 2.0 -TOTAL TOTAL BID SUMMARY THIS PERIOD TOTAL BID SUMMARY TO DATE $45,487.02 $46,927.02 $3,850.00 $3,850.00 $300.00 $300.00 $45,244.20 $78,687.80 $240.00 $25,832.00 $1,030.00 $1,030.00 $390.00 $390.00 $4,064.00 $18,389.00 100,605.22 175 405.82 l/1 111 `J . • 1.4TAa_ . HI PE R1 . ................... AMOUNT EARNED. • • ........ ...................... $100,605.22 ................... . $175,405.82• . .... .......... AMOUNT RETAINED . .. • ......... ........................ $5,030.26 ................... . $8,770.29 .: . .................. MATERIAL ON SITE ........ ........................ .................... . . . $0.00 $0.00 . ................. MATERIAL DEDUCT .. ......... ....................... .................... PREVIOUS PAYMENTS .................. ........ ........................ $74,424.43 .................... AMOUNT DUE ......................... ........ ................... $95,574.96 ................... $168,635.53 O Wrg1#p360.M~01/W oNM F'ayme0151pM E51 #3 PAGE 3 IS r n4 1. SP C.... 6.... M DE5 ' ..~... R ~.. i • ~o :: >~ .': ........ ....:::::r::: I hereby certify that all items and amounts shown by this pay estimate are conect for the work completed to date. CONTRACTOR: JAY BROS. INC. BY: TITLE: C _..,. ' p ' G T. RA... 17:£ ::: t :::: ::: : : :::::: :.aT.l. ....:`'ii`i'E'' PE IOD.. N 5... R.. (1T'Y'; ''A,rytoUN3' :' ~Q7~ '~AiNOf?P17' c ~,o DATE: ~ ~,~ ..+ O Based on the ENGINEER'S on-site inspections as an experienced and qualrfied design professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, that the quantfties shown by this estimate are correct and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contrail Documents, and to any qualrfications stated in his recommendation), and that payment of the amount recommended is due Contractor(s); but by recommending any payment, the ENGINEER will net thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceedures of construction or safety precautions or programs incident thereto or that the ENGINEER has made any examination to ascertain haw or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encumbrances, or that the Contactors) have completed their work exactly in accordance with the Contrail Documents. ENGINEER HOWARD R. GREEN COMPANY BY: / TITLE: ' " /~OrJ~e ~, C' ~~i A.<</'~ I n ~ DATE: ~~f'+/' O r SL Pau/Regiona/WaterServfces BY: TITLE: ~y1(~.fLZlt.i/-tn~ ~~t"~' ~~~Q,1-~is(yvr DATE: T I ~~ Approved by Owner/Commission C/TY OF FALCON HEIGHTS BY: TITLE: DATE; 0 Wg1820386,g00111FUliel PgymetLWay Estp3 FAGE4 16 • CONSENT G4 9/24/03 ITEM: Appointment of Firefighter SUBMITTED BY: Chief Clem Kurhajetz, Falcon Heights Fire Department REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The Council is being asked to approve the appointment of the following firefighter: Vincent A. Vann This applicant has been interviewed by the membership and Chief Kurhajetz, has passed the background check, and is being recommended for membership in the Department by consensus, per the procedure approved by the Falcon Heights Fire Department in 1999. This appointment is made pending the outcome of the required medical evaluations. ACTION REQUESTED: • • Approval of the appointment of Vincent A. Vann to the Falcon Heights Fire Department, pending the outcome of his medical evaluations i• 11 • CONSENT GS 9/24/03 ITEM: Purchase of a New Bobcat SUBMITTED BY: Bill Maertz, Parks and Public Works Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The 5-year capital plan includes replacement of the 1997 Bobcat loader in 2003. The capital budget for 2003 includes $25,000 for this replacement. Falcon Heights can purchase this loader under the State of Minnesota contract (#430085). Total cost after trade-in is $16,495. ATTACHMENT: • Quote from Tri-State Bobcat based on Minnesota State Contract # 4300085 ACTION REQUESTED: • Authorize staff to purchase Bobcat loader from Tri-State Bobcat, 1800 W. Highway 13 Burnsville, MN 55117 at a cost of $16,495 • • SEP-19-2003 12 52 TRI-STATE BOBCAT Product Quotation Quotation Number: vVM-00206 Date: 09119!2003 P.01r01 Ship to Bobcat Dealer Bill To City of Falcon Heights Tti State Bobcat Inc Attn: Gilt Maettz 1800 West Highway 13 2077 W Larpenteur Ave. Bumsvtlle MN 55337-2214 Fait~n Heights, MN 55113 Phone:952-8940894 Phone:851-844-5050 Fax:952-894-5759 Fax: 65i-8448875 Conrad: t3iit M111er Fax: 851-407-7345 Ceilalar: 8i2-Q19-1840 E Maii: tulltsh(~msn.com Dteeription Part No Qty Price Ea. Total S16U Loader 6736611 1 516,096.00 $16,096.00 Factory Installed Alamt Package 6732756 1 $175.00 5175.00 Cab Enclosure wJ Heater 6729923 1 51,208.00 - 51,208.00 High Flow Ault Hydraulics 6736212 I $1,176.00 $1,176.00 Power Bob-'Tech 6734801 i S525.00 5525.0(1 Suspension Seat 6718875 1 5245.00 $245.00 10-36.5, 10 FR Bobcat Heavy Duty Tires-Offset 6730169 I $182.00 5182.00 Rims . Dealer Installed Strobe Light Kit, Amber 6719857 I 5190.00 5190.00 Attacluuents Attachmenrt Control Kit, i4-Pin 6733136 1 $273.00 $273.00 62" Low Profile Bucket 6731415 3 5368.00 5368.00 Bolt-0n Cutting Edge, 62" 6718005 i 5167.00 $167.00 68" Angle Broom 6903805 1 52,884.00 $2,884.00 Total of Items Quoted $23,489.00 Trade-in 763E C/H, High Flow; sJtt 512227349 (58,000.00) Taxes: Minnesota State Tax 51,006.79 Quote Total - US doitars $16,495.79 Ivhnnesota Stale All prices subject to change without prior notice ar obligation This price quote supe~edes all preceeding price quotes. Customer must exercise his i>urchase option withia 30 days from quote date. Customer Acceptance: Purchase order: Aathoriaed Signature: Print: Sign• Date• TOTAL P.01 POLICY Hl 9/24/03 ITEM: Acceptance of Settlement for the Purchase of Land Adjacent to Curtiss Field Park and the SE Corner Redevelopment SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Matthew Foli, Campbell & Knutson, City Attorneys EXPLANATION: Summary: Earlier this summer, the city negotiated the purchase of a tract of land that will be part of the improvements to Curtiss Field, and the SE Corner Redevelopment. This land is currently a roadway (Snelling Service Drive), which was transferred under an easement to the city in the mid-1980's. The underlying fee title was retained by the estate of the original owner, Roland K. Wilson. The city negotiated a purchase price of $3,000 for the underlying land. The Residuary Trust has accepted this offer, and the city is now prepared to move forward with a stipulated settlement for the purchase of the land on September 26th This land will be used to improve drainage at Curtiss Field Park, and also to serve as part of the lot assembly needed for the SE Corner Redevelopment. ATTACHMENTS: • E-mail from Jeffrey Watson to Matthew Foli dated June 12, 2003 • Letter to Matthew Foli from Nancy Kiskis dated September 8, 2003 • Trustee's Deed ACTION REQUESTED: • Discussion • Approval of settlement for the purchase of land adjacent to Curtiss Field Park and the SE Corner Redevelopment, and payment to the Roland K. Wilson Residuary Trust in the amount of $3,000.00 __ __ _ __ • Matthew Foli From: Watson, Jeffrey L. [Watson)@moss-barnett.comj Sent: Thursday, June 12, 2003 10:36 AM Toy Matthew J. Foli Subject: City of Falcon Heights-Roland Wilson Matt, you and I spoke earlier this month, after which you sent to me by a-mail a copy of a Restricted Appraisal Report. My notes reflect that you told me that, subject to City Council approval, the City will purchase all of my client's real property currently described on Certificate of Title No. 153297 (the "Property") for $3,000 in cash. My client wishes to accept that offer, provided that (a) the $3,000 price is net to my client (except for its attorney's fees and costs), and (b) my client's sole obligation is to execute and deliver, in recordable form, a Trustee's Deed to the Property in favor of the City, and a standard form Certificate of Trust and Affidavit of Trustee. You and I discussed that my client is unwilling to spend much time and money on this transaction, for obvious reasons. Accordingly, the City would pay any sums and undertake whatever procedures will be required to cause a new certificate of title to the Property to be issued in the name of the City, and our client will have no obligation to reopen any probate case, institute proceedings subsequent to initial registration of land, or pay any recording or filing or conservation fee or any state deed tax. Please confirm your and your client's agreement to the foregoing terms. «...OLE_Obj...» Jeffrey L. Watson Moss & Barnett 4800 Wells Fargo Center Minneapolis, MN 55402 (612) 347-0266 Fax (612) 339-6686 WatsonJ(~moss-barnett.com The information contained in this a-mail message and any attachments are proprietary and intended only for the confidential use of the designated recipient named above. If the reader of this message is not the intended recipient or an agent responsible for delivering it to the intended recipient, you are hereby notified that you have received this document in error and that any review, dissemination, distribution or copying of this message is strictly prohibited. If you have received this communication in error please notify us immediately at the e-mail address listed above. Thank you. MOSS & BARNETT NANCY M. KISKIS 612.347.0385 KislcisN@moss-barnett. com September 8, 2003 Matthew J. Foli, Esq. Campbell Knutson 1380 Corporate Center Curve, Suite 317 Eagan, MN 55121 Re: Roland K. Wilson Residuary Trust Our File No.: 11718.10 n U Dear Matthew: A Professional Association 4800 Wells Fargo Center 90 South Seventh Street Minneapolis, MN 55402-4129 Telephone 612.347.0300 Facsimile 612.339.6686 wwwmoss-barnett.mm Enclosed in recordable form are the original executed Certificate of Trust, Affidavit of Trustee and Trustee's Deed which have been signed by the Trustees of the Roland K. Wilson Trust in connection with the real estate in Falcon Heights. These are forwarded to you on the express condition that you will not deliver, release or record these documents until you have forwarded to me a check payable to the Roland K. Wilson Residuary Trust in the amount of $3,000 not later than December 1, 2003. Thank you for your assistance. Very truly yours NMK/lkm Enclosures cc: Mr. Thomas K. Wilson (w/encs.) Mr. Duane M. Feragen (w/encs.) 617007 ~ r Nancy M. Kis i ~r TRUSTEE'S DEED DEED TAX DUE HEREON: $ Date: , 2003. FOR VALUABLE CONSIDERATION, Thomas K. Wilson and U.S. Bank National Association, as Trustees of the Roland K. Wilson Trust Fund B U/W dated January 23, 1957, hereby convey to the City of Falcon Heights, a Minnesota municipal corporation, real property in Ramsey County, Minnesota, described as follows: • The West One Hundred Fifty-nine and Five-Tenths (W. 159,5) feet, except the North Forty-nine and Five-Tenths (N. 49.5) feet thereof, of the Northwest Quarter (NWl/4) of the Northwest Quarter (NWl/4) of Section Twenty-two (22), Township Twenty-nine (29), Range Twenty-three (23), according to the Government Survey thereof. Subject to the rights of the State of Minnesota for highway purposes over above property. Being registered land identified on Certificate of Title No. 153297 Together with all hereditaments and appurtenances belonging thereto. [Remainder of page intentionally left blank] 1 ~a • [SIGNATURE PAGE TO TRUSTEE' S DEED] TRUSTEES Thomas K. Wilson STATE OF NIINNESOTA ) COUNTY OF MS~2cr!, jss. The foregoing was acknowledged before me this 3rd, day of yCl~/~ 2003, by Thomas K. Wilson, as Trustee of the Roland K. Wilson Trust Fund B U/W dated January 23, 1957, Grantor. y ~o~~o~o Notary Public ,,,.-: SUSAN ROBE ~- ~ Notary Pt~lic Minnesota MY Commission Expires Jan. 31, a~ 2 33 [SIGNATURE PAGE TO TRUSTEE'S DEED] r~ U STATE OF MINNESOTA ) (ss. COUNTY OF mS~-eoL ) U.S. NATI NAL SS CIATION By: CG?~L, ane M. Feragen Its: Vice President The foregoing was acknowledged before me this.3~"day of :j,?~~~ti ..2003, by Duane M. Feragen, the Vice President of U.S. Bank National Associa ion, successor by merger to First National Bank of Minneapolis, as Trustee of the Roland K. Wilson Trust Fund B U/W dated January 23, 1957, Grantor. ~C~G~~v /~t~~ Notary Public Tax Statements for the real property described in this instrument should be sent to (include name and address of Grantee): CITY OF FALCON HEIGHTS 2077 West Larpenteur Avenue Falcon Heights, MN 55113 ,~ ~~ SUSAN ROBB - Notary Public Minnesota My Commission Expires Jan. 31, 2005 THIS INSTRUMENT DRAFTED BY: CAMPBELL KNUTSON Professional Association 1380 Corporate Center Curve Suite 317 Eagan, MN 55121 Telephone: (651) 452-5000 MJF ~q POLIO Y H2 9/24/03 ITEM: Approval of Joint Powers Act with Saint PauURamsey Coun Di ' of Contract Services & Analysis to Provide Joint Purchasing Services n SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Roger N. Knutson, City Attorney EXPLANATION: SuSu--~ry• In the Spring of 2003, city staff began working with a committee formed Ramsey County League of Local Governments (RCLLG) to investigate the ossibilit by the utilizing joint purchasing agreements for equipment, services, and supplies. At that ti of City of Saint Paul/Ramsey County made local suburban governments aware of the e me, the xgstence of the Division of Contract and Analysis Services. This department is a joint effort wit and Ramsey County, and they provide joint purchasing, contractin s h Saint Paul and other related support services to the city and county. After se ~ral meetings the c recommended that Saint Paul/Ramsey County investigate offerin p ~ printing g those same services to suburban communities through a Joint Powers Act. Happil ,the JP g ~ °mmittee City of Saint Paul, and we are now able to become part of the joint purchasn n approved by the g pool. This will enable Falcon Heights and other suburban communities to take advanta e prices for equipment, services, and supplies that we would otherwise have to ne otiate better In addition, we will be eligible to purchase a myriad of items that are already under a contract list, such as gasoline, which will be a substantial savin for g ourselves. g our city. The one-time setup cost for access to the master contract is $100.00. If we want to take adva master such as Request for Proposal, or Advertised Bid, it will cost $900 per transacgt o orhb ds rvices, over $50,000, and $400 for those under $50,000 (which is a savings over our current con /RFP's costs). In addition, we will be eligible to utilize the services of RiverPrint, the cit /coun sultant printing plant, and their bulk mail/insertion services. Because Saint Paul/Ramse Count ~ a large purchasing entity, they have master contracts for nearly everything we would wan gs such purchase (toner, paper, office supplies, bobcats, trucks, sand/salt, aggregate for seal coatin to consultant services, etc). g, ATTACHMENTS: • Letter from Linda Camp, Division of Contract & Analysis Services • Saint Paul Resolution • Joint Powers Agreement • Gasoline Master Contract POLICY H2 9/24/03 ACTION REQUESTED: • Discussion • Approval of Joint Powers Act with Saint Paul/Ramsey County Division of Contract Services & Analysis to provide joint purchasing services ~6 DIVISION OF CONTRACT & ANALYSIS SERVICES CITY OF SAINT PAUL COUNTY OF RAMSEY • Randy C. Kelly, Mayor August 29, 2003 Room 280 City Hall/Court House Telephone 651-266-8900 I S A'est %llogg Boulevard Fax 652-266-8919 Saint Paul, Minnesota SSI02-1674 To: RCLLG -Cooperative Purchasing Group From: Linda J. Camp 2 A j ~ ~l~` ~,~ Re: Update Since our last meeting, I have been working on the cost and implementation issues raised in our past discussions about cooperative purchasing. This memo is to update. you on my progress and to transmit some of the requested information. 1. Joint Powers Authority The Saint Paul City Council and Mayor have me to execute new or updated cooperative purchasing agreements with individual governments within Ramsey County who have expressed an interested in.collaborating. Enclosed in this packet is a copy of our signed resolution and the • boilerplate joint powers agreement. 2. Service Costs Several of you asked for more information on the costs associated with using the services of our office. A cost sheet is also enclosed that includes specific information for using our gas contract and our merchant account contract. 3. Communications I have now set up an e-mail group for this Cooperative Purchasing interest group. We can begin using this as a way to share information about opportunities to work together. I hope to do an initial "mailing" very shortly to test out a possible format. I have also initiated discussions with the technical staff who maintain our web site. I have asked them to provide me with information on the costs of adding a special cooperative purchasing component to our web site. I hope to incorporate the improvements by the end of the year. For your information, the address for this site is: http://sprccontracts ci stpaul mn us 4. Legislation Though this was not a major topic at our previous meetings, I want to update you on an initiative related to Minnesota procurement statutes. I have been working closely with staff in Hennepin. County and the League of Minnesota Cities to develop proposed amendments to the Uniform • Municipal Contracting Act (471.345). One of our major goals is to provide more flexibility for r--, Purchasingfor: City of Saint Paul, Saint Paul Regional Water Services, Port Authority, County of Ramsey Visit our Web Site at: httn://snrccontracts.ci.stnaul.mn.us AA-ADA-EEO Employer . Wu.+sEV eou • local governments to use a variety of means to make purchases. We are trying to get specific authority for electronic bidding and reverse auctions, among other approaches. A LMNC policy committee adopted recommendations earlier in the month along these lines and will bring them to the full Board later in the fall. I have just initiated conversations with the Association of Minnesota Counties to see if that organization will support this initiative as well. I will keep you posted as things move forward. Participation To assist all of you in evaluating the benefits and costs associated with participating in expanded cooperative purchasing, I will provide access to our Master Contracts at no charge through the end of this year. My only requirement is that you each execute a joint powers agreement with Saint Paul. Once the joint powers agreement is signed for your jurisdiction, I will send you a complete list of our contracts and instructions about how to request copies. If you want to continue using the contracts next year, there will be a charge as described in the attachment. A joint powers agreement is also needed if you want to begin using our printing services. I have included the steps to completed the joint powers process as part of the packet. I am pleased to have this opportunity to work with you. Please feel free to contact me at 266-8920 or _l_inda.cam~na,ci.stpaul.mn.us if you have questions about any of the information in this packet. Attachments ~8 Attachment A: Saint Paul's Resolution and Instructions Instructions for Completing the Cooperative Purchasing Agreement 1. Fill in the name of your jurisdiction in the blanks of the attached joint powers agreement. 2. Pass resolution allowing your jurisdiction to execute the agreement with Saint Paul. 3. Once resolution is passed, sign two copies of the agreement grid send it to Linda Camp 280 City Hail, 15 W. Kellogg Boulevard, Saint Paul, MN 55102. 4. I will route both copies for signature on our end and return one copy of the. executed agreement to you. Please call me at 266-8920 if you wish to modify the sample agreement before signing. If you have already started to process an earlier version of the resolution, you can continue with that process or substitute the version included in this packet. • • s9 Council File ## ~~ .r ~~~ Green Sheet # .3 ~'~' •3 L ~ ~_ RESOLUTION CITY OF SAINT PAUL, MINNESOTA ~~ Presented By Referred To Date RESOLVED, that pursuant to Minnesota Statutes 471.59, commonly referred to as the "Joint Powers Act," the proper City of Saint Paul officials are hereby authorized and directed to execute joint powers agreements (as per attached sample) with the following Minnesota subdivisions: Arden Hills Falcon Heights Lauderdale Little Canada ---__- _--Maplewood Mounds View New Brighton North Oaks North Saint Paul Roseville Shoreview Vadnais Heights White Bear Lake School District ISD # 621 School District ISD #622 School District ISD # 623 School District ISD #624 Said ab eements authorizing the City's Division of Contract and Analysis Services to provide purchasing, contracting, surplus disposal, printing, and other related support services to one or more of the subdivisions as requested and to coordinate and manage collaborative purchasing activities of the members of the Ramsey County League of Local Governments as requested. Copies of said agreements shall be kept on file and/or record in the Office of Financial Services. I Yeas Navs Absent Benanav .~ B a e v ~ Bostrom r Co eman r Harris ~- Lan try / Reiter ~- ~ ~ ~~ r-t ~ Requested by Department of: Adopted by Council: Date /,3. j Adoption Certified by Council Secretary By: • Appr By: y Mayor: Date / ' /~ Technolocrv & Manacrement Services-Contract & Analysis Services Form Ap~c~ved by C ty Attorney By: Counc Mayor for Sub~.a-~sion to By: ~~~.,~.~ o~ • JOINT POWERS AGREEMENT Between the City of Saint Paul and (Name of Subdivision) THIS AGREEMENT, is made and entered into this _ day of _, 2003 by and between the City of Saint Paul (Ramsey County, Minnesota) hereinafter referred to as "the City" and (Ramsey County, Minnesota), whose address is hereinafter referred to. as WHEREAS, the City of Saint Paul and pursuant to the provisions of Minnesota Statute 471.59 are authorized to enter into an agreement to exercise jointly the governmental powers and functions each has individually; and WHEREAS, the City's Division of Contract and Analysis Services (Contract Services) is authorized to provide purchasing, contracting, surplus disposal, printing,. and other related support services and has expertise in intergovernmental purchasing; and, WHEREAS, Saint Paul wishes to extend the expertise of its Contract Services staff to other local governments to help all parties achieve operating efficiencies and to secure more favorable contract prices, and more favorable contract terms and conditions; and VE~REAS, (name of jurisdiction) wishes to take advantage of these benefits and services; NOW, THEREFORE, IT IS HEREBY AGREED, by and between the parties hereto as follows: 1. The City of Saint Paul, through its Division of Contract and Analysis Services, pursuant to procedures set forth'in the Saint Paul City Charter and applicable State Statutes, shall provide purchasing; contracting, surplus disposal, printing, and other related support services as requested by in accordance with applicable Statutes and policies. 2. In addition, agrees that ,-upon request, Contract and Analysis Services staff shall 3- will facilitate and coordinate collaborative purchasing and contracting activities among and/or on behalf of and one or more other members of the Ramsey County League of Local Governments (RCLLG). 3. As part of any request for services, agrees to designate an individual who can serve as a point of contact for Contract Services staff in the provision of any service mutually agreed upon. This individual shall have the authority to transmit instructions, provide required information, and assist in resolving any questions or issues that may arise. shall also provide copies of any relevant policies, procedures, or standards adopted by that may have an impact on the manner in which Contract Services staff deliver the requested service. 4. In participating in such joint or collaborative purchasing activities, the City of Saint Paul • and agree that neither party shall assume any responsibility for the accountability of funds expended by the other or compliance with applicable Minnesota Statutes or other laws. Each party is responsible for any particular purchase order it issues. 5. Indemnification. Nothing in this Agreement shall constitute a waiver of the rights, • privileges, and benefits that each parry is entitled to under Minnesota Statutes. Each party agrees that it will be responsible for its own acts and/or omissions and those of its officials, employees, representatives, and agents in carrying out the terms of this Agreement and the results thereof to the extent authorized by law and shall not be responsible for the acts and/omissions of the other party and the results thereof. The liability and the monetary limits of liability of the parties, their officials, employees, representatives, and agents shall be governed by provision of the Minnesota Torts Claims Act, Minnesota Statutes Chapter 466, et se .and other applicable law. 6. Cost Sharing. As mutually agreed upon, will compensate the City for 3~ • actual costs incurred in the provision of the services described herein to or will share costs as mutually agreed upon with the City and. other participants receiving the benefits of the service. 7. Cancellation. Either party to this Agreement may terminate the Agreement with or without cause upon 30 (thirty) day's prior written notice to the other party. 8. Assignment. Neither party to this Agreement shall assign, delegate or transfer any rights or obligations under this Agreement without prior written consent from the other party. 9. Amendments. Any amendment or modification to this Agreement shall be in writing and shall not be effective until executed by all parties to this Agreement. 10. Entire Agreement. This Agreement contains the entire Agreement between the parties with regard to the matters set forth herein. IN WITNESS WHEREOF, the City of Saint Paul and • executed this agreement the day and year first above-written. CITY OF SAINT PAUL• Name of Subdivision Approved as to form: Approved as to form: Assistant City Attorney have Randy Kelly, Mayor Director, Office of Financial Services 33 • Attachment B: Contract and Analysis Services Rates Issued August 29, 2003 I. Master Contracts Descri tion: Use existing City of Saint Paul Master Contracts, as is. Access to all contracts (300+ contracts). • Between August 29, 2003 and December 31, 2003 -available at no charge to jurisdictions that sign a j oint purchasing agreement. • January 1, 2004 and after-Annual fee of $350, payable by the end of the first quarter of 2004. ~ecial Master Contracts: Some additional staff work will be required to add new users to some contracts. A one-time setup fee of $100 will be charged to cover our administrative costs. A) Gas or Diesel contracts -Yocum Oil has agreed to extend the contract beyond the November . expiration date and hold the price of the gas contract through February, 2004 and the diesel contract through April 2004. Interested jurisdictions must submit a check for $100 and have joint powers agreement in place by November 1 to be included in the contract extension. (A copy of the gas contract is included in this packet.) B. Merchant Account -Wells Fargo Bank has agreed to allow other jurisdictions to use Saint Paul's Merchant Account contracts (traditional credit card processing and Internet card processing). All users will get the benefits of a "pooled rate." Jurisdictions should submit a letter of interest by to Linda Camp that includes the following information: -estimated number of card transac+aons per year -estimated dollar amount of transactions A meeting will be set up of interested users to discuss implementation. II. Other Purchasing Services Description A. Advertised bid or Request For Proposal Cost includes: • Assignment of professional buyer • Specification/R.FP research and development • Development of bidders/proposers list. C_ harae $900 per transaction 34 • Issuing and management of process (handling questions, etc.) • Support for evaluation, selection, award process • Handling required publication costs • Printing and mailing (additional costs maybe assessed if document is unusually large) • Assistance in preparing contract and handling of bond and insurance documents • .Interaction with project manager as needed Description Chaz e B. Contracts of $50,000 or less $400 • Same services are included as above, except no publication charges aze needed (Costs are reduced because a less labor intensive process can be used for smaller contracts.) III. RiverPrint Services A. Printing • prices quoted for each job B. Bulk mailing/insertion services • .prices quoted for each job • III. Surplus Disposal • The Annual Master Contract fee will provide jurisdictions with access to City contracts for auctioneer services, disposal of used computers, used oil, appliances, and other items. • Disposal of unique items through a bid or quote process are at same rates as above; for other disposal methods, prices will be quoted on a case by case basis. IV. Training, Special Projects • Negotiated on a case by case basis, but based on actual costs. 3S1 • MASTER CONTRACT # C-23427-5 For the City ofSai8790nt Paul, Ramsey County, and The Saint Paul Regional Water Services Contract & Analysis Services, I S WKellogg Blvd, Room 280, St Paul MN 55102, 651-266.8900 Description: GASOLINE Start Date: 6/2/03 Expiration Date: 11/30/03 Vendor: YOCUM OIL COMPANY INC YOCUM TRANSPORT CO. Address: 2719 STILLWATER ROAD C~ ST PAUL, MN 55119 Vendor Contact: BARB LINDBLAD Phone: 651-739-6431 Fax: 651-739-6400 Buyer Contact: MARK EVANGELIST Phone: 651-266-8915 Fax: 651-266-8919 E-Mail: mark.evanaelist(a~ci.stpaul.mn us • I. Contract Scooe 1. This agreement to furnish GASOLINE is made and entered into this 20th day of May, 2003 by and between the City of St. Paul, a political subdivision of the State of Minnesota, hereinafter called "City", and YOCUM OIL COMPANY INC, YOCUM TRANSPORT CO, hereinafter called "Contractor," whose address is 2719 STILLWATER ROAD, ST PAUL, MN 55119. 2. The City does hereby retain the Contractor to furnish GASOLINE for the period 6/2/03 to 11/30/03 in accordance with the specifications, and Contractor's submission for bid number A- 23427, which opened on 2/19/03, which- are incorporated herein by reference.- This contract has been established for the benefit of the City of St. Paul and Ramsey County and may be used- by either government. Other governments who have executed Joint Powers Agreements with the City of Saint Paul, may take advantage of the pricing offered under this agreement, but must use their own.purchase orders. Any such purchases made from this agreement under Joints Powers Authority are the responsibility of the Contractor and the individual government(s) involved and not of the City of Saint Paul or Ramsey County. 4. "Minnesota Statutes 1990, Section 297A.25 as amended during the 1992 legislative Session, require local governments to pay sales tax on most purchases up to a maximum of 6.5%. Contractor shall add any applicable tax as a separate entry to the invoices related to this agreement. Special Terms & Conditions Net 30 Days • 3G III. Pncina Vendor Biddin Yocum Oil Co., Inc. City of Saint Paul Departments Municipal Equipment (PW) 891 North Dale 1 x 15000 gal tank 1 x 20000 gal tank $0-929 Parks & Recreation 1100 N. Hamline Avenue 2 x 2000 gal tank $0.969 Highland Golf Course 1550 Bohland Street 1 x 500 gal tank $1.099 Como Golf Course 1431 N. Lexin ton 1 x 500 al tank $1.099 Phalen Golf Course 995 E. Wheelock P 1 x 500 al tank $1.099 Mounds Park 279 C press Street 1 x 250 al tank $1.099 Park South 85 W. Water Street no tank Water Department 289 N. Hamline Ave 1 x 12000 gal tank 1 x 6000 gal tank $0.929 Fire & Police Central Services 1675 Ener Park 1 x 6000 al tank $0.949 Police 100E 11th St. 1 x 3000 al tank $0.969 Ramsey County Departments Correctional Facility orkhouse 297 South Centu Avenue 1 x 250 gal tank $1.099 Parks & Recreation 2015 N. Van D ke Street 2 x 5000 al tank $0.949 Keller Golf Course 2166 Maplewood Drive 1 x 750 gal tank $1.099 Public Works 3377 N Rice Street 1 x 12000 gal tank $0 929 ~~ For Internal Use Only: Subject: NIGP Code: Ctv Vendor Number: RC Vendor Number: Department: Buyer Number: GASOLINE AND DIESEL FUEL PETROLEUM PRODUCTS 405-00 9234 0000084100 ALL 5 3'1 POLICY H3 9/24/03 ITEM: Additional Engineering Services Related to Curtiss Field Project SUBMITTED BY: Bill Maertz, Director of Parks and Public Works REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: City staff and staff from HR Green held akick-off meeting for the Curtiss Field project on August 4, 2003, and identified some issues that would require additional engineering services. These services are beyond the scope of the original proposal authorized by the City Council. These issues include: ^ Deck construction details ^ Lighting options for gazebo ^ Evaluation of existing sidewalk/plaza at park shelter ^ Exploration of possible funding opportunities from other agencies i.e. MNDOT ^ Design for ADA compliant pedestrian ramp ^ Storm sewer evaluation: storm sewer adjacent to park appears to be in poor condition ^ Redesign of parking lot to provide proper drainage ^ Re-design grade along east edge of park where neighbors have installed retaining walls. These engineering services are estimated at anot-to-exceed amount of $10,200. ATTACHMENT: • Engineering Services Proposals from HR Green ACTION REQUESTED: • Authorize staff to contract with HR Green to provide engineering services for the Curtiss Field project at a cost not to exceed $10,200 3g • ll~J Howard R. Green Company September 19, 2003 File: 811550) Mr. Bill Maertz 2077 Larpenteur Avenue West Falcon Heights, MN 55113 RE: CURTISS FIELD PARK POND CHANGE IN SCOPE Dear Mr. Maertz: This letter is in response to our telephone conversation on September 18, 2003, in which staff requested that we amend the scope of the Curtiss Field Pond project to include replacing all the City-owned storm sewer draining into Curtiss Field Pond. We estimate that the addition of this task will . require approximately 51 hours of staff time and 12 hours of survey crew time. Based on our standard hourly rates, we estimate that this will add an additional $ 6,800 to the engineering budget. We are ready to proceed immediately after authorization. Please contact me if you have any questions. Sincerely, Howard R. Green Company ~~"-.~ Greg Robinson Project Engineer O:\PROJ~811550jWDMIN~Ltr-091903-Maertz.doc 1326 Energy Park Drive St. Paul, MN 55108 651/644-4389 fax 651/644-9446 toll free 888/368-4389 1, AMENDED POLICY H3 9/24/03 • ITEM: Additional Engineering Services Related to Curtiss Field Project SUBMITTED BY: Bill Maertz, Director of Parks and Public Works REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: City staff and staff from HR Green held akick-off meeting for the Curtiss Field project on August 4, 2003, and identified some issues that would require additional engineering services. These services are beyond the scope of the original proposal authorized by the City Council. These issues include: ^ Deck construction details ^ Lighting options for gazebo. ^ Evaluation of existing sidewalk/plaza at park. shelter ^ ..Exploration of possible funding opportunities from other agencies i.e. MNDOT ^ Design for ADA compliant pedestrian ramp ^ Redesign of parking lot to provide proper drainage ^ Re-design grade along east edge of park where neighbors have installed retaining walls. ^ Engineering for replacement of storm sewer at Curtiss Field _ These engineering services are estimated at snot-to-exceed amount of $17,000. ATTACHMENT: • Engineering Services Proposals from HR Green ACTION REQUESTED: • Authorize staff to contract with HR Green to provide engineering services for the Curtiss Field project at a cost not to exceed $17,000 • r, l Howard R. Green Company September 19, 2003 File: 811550) Mr. Bill Maertz 2077 Larpenteur Avenue West Falcon Heights, MN 55113 RE: CURTISS FIELD PARK POND CHANGE IN SCOPE Dear Mr. Maertz: I' This letter is in response to our telephone conversation on September 18, 2003, in which staff requested that we amend the scope of the Curtiss Field Pond project to include replacing all the City-owned storm sewer draining into Curtiss~Field Pond. We estimate that the addition of this task will require approximately 51 hours of staff time and 12 hours of survey crew time. Based on our standard hourly rates, we estimate that this will add an additional $ 6,800 to the engineering budget. • We are ready to proceed immediately after authorization. Please contact me if you have any questions. Sincerely, Howard R. Green Company 1 Greg Robinson Project Engineer • 0:1PROJ~811550j~ADMIN1Ltr-091903-Maertz.doc 1326 Energy Park Drive St. Paul, MN 55108 651/644-4389 fax 651/644-9446 toll free 888/368-4389 • Howard R. Green Company August 14; 2003 File: 811550) Mr. Bill Maertz Parks Director City of Falcon Heights 2077 Larpenteur Avenue West Falcon Heights, MN 55113-5551 RE: ENGINEERING SERVICES PROPOSAL CURTISS FIELD PARK POND Dear Mr. Maertz: Howard R. Green Company is pleased to provide you with this proposal for additional engineering services relating to the final plan preparation for the improvements to Curtiss. Field Park. This proposal is based on the additional services City Staff requested at the project kick off meeting on August 4~', 2003. • SCOPE OF ADDITIONAL SERVICES 1. Deck Construction Detail and Specification Develop specification and detail for the deck attached to the park building. The specification will outline the dimensions of the deck and indicate that the contractor is to provide the design and shop drawings. We anticipate this will take approximately 3 hours of staff time. 2. Lighting Options for Gazebo Research lighting options for accent fighting on and around the gazebo. Present options to city staff. Write specification. We anticipate this task will take approximately 5 hours of staff time. 3. Evaluation of Existing SidewalklPlaza at Park Shelter Evaluate existing sidewalk for serviceability, and' determine .if any of the sidewalk can be utilized in the new park design. We anticipate this task will take approximately 3 hours of staff time. 4. Exploration of Possible Local Initiative Funding Opportunities Staff will explore Local Initiative Funding Opportunities, and present results in a letter to the City. We anticipate this will take approximately 4 hours of staff time. 5. Ramp and Stairway Detail Develop one design for a pedestrian ramp and stairway at the north end of the park. Provide construction detail and specification. We anticipate this will take approximately 10 hours of • staff time. Ltr-081403-~~Zi~Energy Park Drive St. Paul, MN 55108 651/644-4389 fax 651/644-9446 toll free 888/368-4389 • Mr. Bill Maertz August 14, 2003 Page Two 6. Retaining Wall Design Design retaining wall in south east corner of park. Analyze existing grading issues in regard to property abutting park in the south east corner. Coordinate solution to grading problem with property owner. Provide design sheet, and specification. We anticipate this will take approximately 5 hours of staff time. • Fees HRG will provide the above scope of services based on our standard hourly rates not to exceed $5,500. The City must authorize any additional work prior to HRG proceeding. We appreciate this opportunity, and are ready to add this additional scope to the project immediately after authorization. Please contact me if you have any questions. Sincerely, Howard R. Green Company Greg Robinson Project Engineer • • Ltr-081403-Maertz Howard R, Green Company • Howard R. Green Company September 4, 2003 File: 811550) Mr. Bill Maertz 2077 Larpenteur Avenue West Falcon Heights, MN 55113 RE: PARK AND SIDEWALK EVALUATION Dear Mr. Maertz: We have completed the evaluation of the sidewalk and grading issues on the east side of Curtiss Field Park, and present the following recommendations for your consideration. Sidewalk Evaluation The sidewalk around the parking lot, park building, and playground is generally in poor condition. Most of the sidewalk has settled below the top of the curb and portions are cracked and separating. It is our recommendation that all the sidewalk and concrete pavement be replaced from the driveway at 1543 • Iowa Avenue to and around the park building, as part of the Curtiss Field Pond Renovation Project. We anticipate that the redesigning of the sidewalk will take approximately 10 hours of staff time. Gradina Issues As we discussed on the phone, there are some drainage issues around the perimeter of the park on the east and north sides that are outside the original scope of this project. The properties abutting the east side of the park have installed temporary retaining walls against the fence, constructed from wood boards, timbers, and patio pavers to prevent erosion of their property. The park property is approximately 6 to 12 inches lower on the park side of the fence. There is also a grade break along the north fence line that is eroding and has led to some washouts of the top soil. We recommend that the park be re-graded so that there is an approximate 64-inch wide shelf on the park side of the fence at the same elevation as the abutting properties. This shelf would eliminate the need for a retaining wall and provide for a safer means for City employees to mow the grass. The slope from the shelf would then be graded at 4:1 to .the existing ground. Additionally we recommend that the park path be graded in such•a way that installing a ramp or stairs on the north end of the park is not necessary. This would still provide handicap access to the park facilities and provide for ease of maintenance and snow removal. While planning for these grading issues will take additional staff time we believe we can accomplish them within the additional budget agreed to for ramp and stairway detail and retaining wall design. 1326 Energy Park Drive St. Paul, MN 55108 651!644-4389 fax 651/644-9446 toll free 888/368-4389 Mr. Maertz September 4, 2003 Page Two Parking Lot There is a grade break that runs roughly down the middle of the parking lot that causes water to form a large puddle around the pedestrian ramp on Iowa Avenue. We recommend that the parking lot be redesigned so that storm water drains into the existing catch basin. We anticipate that the redesign of the parking lot will take approximately 10 hours of staff time, arid 4 hours of survey crew time. Storm Sewer System Evaluation There appears to be a collapse of the storm sewer pipe on the north end of the project. We recommend that all storm sewer pipes be evaluated for serviceability. This would include televising approximately 450 lineal feet of storm sewer. Generally a project of this size is done on a time and materials basis at $160.00 to $200.00 per hour, with a minimum time requirement of 3 to 4 hours. The time required to televise the storm sewer on this project is estimated to be less than 4 hours. The cost of televising the lines would be directly billed to the City. We anticipated that the storm sewer evaluation will take approximately 16 hours of staff time. Fees • Howard R. Green Company will provide the above changes to project scope of services based on our standard hourly rates not to exceed $4,700. ediatel after authorization. Please contact me if you have any • We are ready to proceed imm y questions. Sincerely, Howard R. Green Company Greg Robinson Project Engineer • Howard R, Green Company