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HomeMy WebLinkAboutCCAgenda_03Apr23 CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AGENDA Apri123, 2003 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: GEHRZ KUETTEL LAMB LINDSTROM TALBOT WORTHINGTON SHEA KODLUBOY ATTORNEY ENGINEER C. COMMUNITY FORUM: D. APPROVAL OF MINUTES: Apri19, 2003 TAB 1 E. PUBLIC HEARINGS: 1. Consider Approval of a Business Subsidy Agreement with Town Squ are Apartments LLC, Falcon Heights Town Square Limited Partnership and Town Square LLC TAB 2 F. CONSENT AGENDA: 1. General Disbursements through April 17, 2003 in the Amount of: $108,111.77 Payroll (4/1/03-4/15/03) $ 11,263.43 TAB 3 2. Licenses TAB 4 3. Reappointment of Neighborhood Commissioners TAB 5 4. City Administrator Compensation Increase TAB 6 G. POLICY AGENDA: 1. Consider Field Rental Policy Change TAB 7 2. Consideration of the SE Corner Planned Unit Development (PUD) TAB 8 • FALCON HEIGHTS CITY COUNCIL AGENDA Apri123, 2003 H. REPORTS FROM COUNCIL MEMBERS INFORMATION AND ANNOUNCEMENTS ADJOURNMENT TO WORKSHOP -2- • CITY OF FALCON HEIGHTS COUNCIL MINUTES Apri19, 2003 Mayor Gehrz called the regular City Council meeting to order at 7:00 PM. PRESENT: Council members Laura Kuettel, Robert Lamb, Peter Lindstrom and Richard Talbot. Also present: City Administrator Heather Worthington and Deputy Clerk Mary Shea Kodluboy. COMMUNITY FORUM: There was no commentary from the audience. APPROVAL OF MINUTES: The Council minutes dated March 26, 2003 were unanimously approved as presented. PUBLIC HEARINGS: None scheduled CONSENT AGENDA: Kuettel moved approval of the Consent Agenda, as presented and outlined below. The motion was unanimously approved. 1. General Disbursements through Apri13, 2003 in the Amount of: $ 48,943.71 Payroll (3/17/03-3/31/03) $ 11,585.86 2. License Renewals for 2003 -The Council, to encourage residents to patronize local businesses, read aloud the names of the most current businesses renewing their licenses for 2003. 3 Award Streetsweeping Contract for 2003 to Mike McPhillips, Inc. Bids were received from: Allied Blacktop - $15,990 Mike McPhillips - $15,600 4. Appointment of Al Hernandez as a Captain for the Falcon Heights Fire Department POLICY AGENDA: No Items FALCON HEIGHTS CITY COUNCIL MINUTES -2- Apri19, 2003 PRESENTATIONS: Saint Anthony Police Department -Report About 2002 Crime Statistics Mayor Gehrz said that each year, the Saint Anthony Police Department does a presentation to the Falcon Heights City Council about the previous year's crime statistics, enforcement, and other calls and incidents. Lt. Jeff Scholl, Saint Anthony Police Department, introduced himself and said he is a night supervisor for the Department. He explained that he was substituting for Lt. Cotroneo, who could not be here this evening. Lt. Scholl gave a brief, oral review of the written report that had been provided earlier. He reviewed patrol statistics, investigations, crime prevention activities, domestic terrorism, police officer education and training, the reserve officer program and 2002 accomplishments. Lt. Schull said that the Department couldn't do its job without the help of the citizens of Falcon Heights. The City's numbers are low because of the citizens of Falcon Heights. Mayor Gehrz asked for comments and questions from the Council and the audience. Council member Lamb asked how many additional hours are scheduled during the State Fair. Lt. Scholl said their hours are doubled. All vacations and training are cancelled that may come up during the State Fair. The reserve units are also called in. About 20%-25% of the fair attendees take the bus, which helps greatly with traffic management and control. Mayor Gehrz said the City has been working with the State Fair and the hope is that an agreement will be reached that will reimburse Saint Anthony for all their efforts. Council member Kuettel asked what the biggest challenge is for the police department in Falcon Heights. Lt. Scholl said the biggest challenge is to keep the training at a high level. There are concerns about budget cuts and a fear that training might disappear. Council member Kuettel asked what the City Council can do to help the police department do their job. Lt. Scholl said that public awareness and public responsiveness are key. Council member Talbot asked if there is a profile of who steals and robs. He also complimented the Department on their community policing approach. The officers make a point of being involved in the community and letting people get to know them. Lt. Scholl said that crime is mobile and looking for opportunity. Burglaries occur around 5:00 PM, during rush hour. He doesn't see bikes out as much in Falcon Heights and garage doors are down. Neighbors know one another in Falcon Heights. The community policing approach gives people the opportunity to become comfortable with the officers and more willing to contact them if situations warrant it. • FALCON HEIGHTS CITY COUNCIL MINUTES -3- Apri19, 2003 PRESENTATIONS: Saint Anthony Police Department -Report About 2002 Crime Statistics (continued) Council member Lindstrom asked if the police and fire personnel could talk to one another during a fire. Lt. Scholl said that Ramsey County doesn't have the 800 frequency yet. Hennepin County does and it helps everyone-they need to be able to talk to one another. Council member Lindstrom said that right now, because of this, the patrol cars have to carry two radios. Mr. Frank Meah, 1597 Hollywood Court, said that during hot rod days at the State Fair, people park on their street and there are times when the residents can't get out. Lt. Scholl said that the Department is not in charge of that intersection. That is taken care of by the University of Minnesota and the City of Saint Paul. He would like to hear from Mr. Meah as to when this is occurring. Administrator Worthington said the residents on Hollywood Court could all get parking passes. Parking could be restricted on that street during specific events. A gentleman commented that he has a terrible time crossing Larpenteur. Lt. Scholl recommended contacting Ramsey County. There are some major County streets running through the City. Mayor Gehrz said that she wanted to pass on her appreciation for the excellent work that the Saint Anthony Police Department does. They maintain a high visibility in the community. Police cars patrol through our town all the time. There is an active police presence here. The City cares about the safety of the community and cares enough to have a patrol car in the City seven days a week. Recognition of the Cites Planning Parks and Recreation, Human Rights, Neighborhood and Solid Waste Commissioners. Presentations about the Respective Commission Activities During 2002 and Projected Goals for 2003 Mayor Gehrz said the Commissioners and Chairpersons for the City's Planning, Parks and Recreation, Human Rights, Neighborhood and Solid Waste Commissions had been invited to attend this evening to update everyone regarding Commission activities during 2002 and projected goals for 2003. The Council also wanted to recognize them for their volunteer services to the community. 3 • FALCON HEIGHTS CITY COUNCIL MINUTES -4- Apri19, 2003 PRESENTATIONS: Recognition of the City's Planning Parks and Recreation, Human Rights, Neighborhood and Solid Waste Commissioners. Presentations about the Respective Commission Activities During 2002 and Projected Goals for 2003 (continued) Planning Commission -Chairperson Thomas Lageson said there were four major areas of focus in 2002. Lot coverage, SE Corner redevelopment, the First Ring Suburbs Working Group, and several variance requests-mostly garages. The big goal in 2003 will continue to be the SE Corner redevelopment. He complimented his Commissioners and said they are a good group that likes what they're doing. He introduced two Planning Commissioners who were in attendance: Melissa Maher and Jim DeLeo. Parks and Recreation Commission -Chairperson Chuck Long said that in 2002, they spent a great deal of time on the SE Corner, particularly the design improvements for Curtiss Field, a recreational area and stormwater retention area. They spent a great deal of time with design architects and met with the public to get their input. He mentioned the design concept is posted on the City's web site for those who are interested. Anew swing set was installed at Grove Park and a new picnic shelter was installed at Community Park, with assistance from the Lions. The Commission wants to develop a cohesive look and feel for all of the City parks. The Commission held two activities in 2002: The ice cream social and the Dead of Winter event. The summer and fall recreational programs were very successful. The Falcon Heights Friends of the Parks Fund allows people to make tax-deductible donations. A grant was applied for and received from the DNR to have a consultant check the parks regarding accessibility compliance. In 2003, the Commission will continue with the Curtiss Field project and will hold preliminary discussions regarding upgrading the Folwell corridor. They have reviewed the policies regarding reservations for fields and facilities and are recommending cost increases. They are reviewing the different recreational programs the City offers and looking at making them more self- sufficient. The Commission welcomes everyone in the community with concerns and ideas to attend the Commission meetings at City Hall on the second Monday of each month. He introduced two Parks and Recreation Commissioners who were in attendance: Donna Daykin and Jim Evans. Neighborhood Commission -Chairperson Kris Grangaard said this is a new Commission that was formed about a year and a half ago, partly in response to 9/11. Some of their concerns are the quality of life in the community and emergency preparedness. To date, about 65 people have signed up to be neighborhood liaisons and the Commission is still recruiting. The Commission has prepared a handbook that is on the City's website. They have held first aid and traffic management trainings. On Apri129, there will be a training for liaisons on how to plan a great block party. In May, there will be a course on personal safety, which will be done by the Saint • Anthony Police Department, as well as an online first aid course. She introduced two Neighborhood Commissioners who were in attendance: Tom Brace and Joe LeTourneau. FALCON HEIGHTS CITY COUNCIL MINUTES -5- April 9, 2003 PRESENTATIONS: Recognition of the City's Planning, Parks and Recreation, Human Rights, Neighborhood and Solid Waste Commissioners. Presentations about the Respective Commission Activities During 2002 and Projected Goals for 2003 (continued) Solid Waste Commission - Chairperson Barb Leary said the Commission was reinstated in 2001 after a hiatus since 1998. They have seven members and meet on the last Thursday of each month. Deb Jones is their staff liaison and she is so helpful and energetic. Bob Lamb is their Council liaison. They are really in a learning mode. Anew item is the recycling of clothing and textiles. They will be looking at City wide solid waste collection. She gave a brief review of the Commission's mission statement and introduced two Solid Waste Commissioners who were in attendance: Frank Meah and Michael Marany. Mayor Gehrz said the Human Rights Commission is an on-call Commission. It was decided several years ago to have them on an on-call basis. They have not had any human rights issues to deal with. Mayor Gehrz said the Commissioners volunteer their time and immense talents to the community out of caring and concern. She said that on behalf of the City Council, she wanted to express their appreciation to the Commissioners for all that they have done and will be doing in the coming year. The regular City Council meeting was adjourned at 8:20 PM. Respectfully submitted, Mary Shea Kodluboy Deputy Clerk • S PUBLIC HEARING: E1 Apri123, 2003 ITEM: Consider Approval of a Business Subsidy Agreement with Town Square Apartments LLC, Falcon Heights Town Square Limited Partnership and Town Square LLC SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Roger Knutson, City Attorney EXPLANATION: Summary: In 2002, the city created a TIF district encompassing the two commercial parcels located on the SE Corner of Snelling and Larpenteur Avenues with the intention of providing TIF assistance to the developer of the SE Corner-Sherman and Associates. This TIF district will be a "pay as you go" district. In order to provide this subsidy, the city must have an agreement in force with the developer. This agreement spells out the conditions placed upon the parties. This agreement is required for the State of Minnesota and audit purposes. ATTACHMENT: • Business Subsidy Agreement ACTION REQUESTED: • Open public hearing • Take public comment • Close public hearing • Council discussion • Request approval of the Business Subsidy Agreement with Town Square Apartments LLC, Falcon Heights Town Square Limited Partnership and Town Square LLC. • BUSINESS SUBSIDY AGREEMENT THIS AGREEMENT, made on or as of the day of , 2003, by and between the City of Falcon Heights, a Minnesota municipal corporation (hereinafter referred to as the "City"), and Falcon Heights Town Square Limited Partnership, a Minnesota limited partnership (hereinafter referred to as the "Multifamily Developer"). WHEREAS, the Multifamily Developer and the City have entered into a Development Agreement dated effective as of , 2003, (the "Contract") pursuant to which the Multifamily Developer has agreed to construct a mixed use residential/commercial development within the City; and WHEREAS, in order to induce the Multifamily Developer to undertake such development, the City has agreed in the Contract to provide certain assistance to the Multifamily Developer by reimbursing the Multifamily Developer for certain costs of preparing such property for construction of the development; and WHEREAS, Minnesota Statutes, sections 116J.993 to 116J.995, provides that a government agency that provides financial assistance for certain purposes must enter into a business subsidy agreement setting forth goals to be met and the financial obligations of the recipient of the assistance if the goals are not met; and • WHEREAS, the City Council of the City has held a public hearing concerning the assistance to be provided to the Multifamily Developer and has determined that the goals sought to be accomplished by assisting the Multifamily Developer do not include wage and job goals; and WHEREAS, the City and the Multifamily Developer agreed in the Contract that they would enter into this Business Subsidy Agreement to satisfy the requirement of sections 116J.993 to 116J.995. NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: ARTICLE I Definitions Section 1.1. Definitions. In this Agreement, unless a different meaning clearly appears from the context: "Act" means Minnesota Statutes, Sections 116J.993-.995. "Agreement" means this Agreement, as the same may be from time to time modified, amended, or supplemented. • "Benefit Date" means the earlier of: (i) the date that the Commercial Component of the Improvements are completed; or (ii) the date that the Commercial Component of the Improvements are first occupied. "City" means the City of Falcon Heights, Minnesota. "Commercial Component" means that portion of the Improvements consisting of approximately 12,000 square feet of retail space. "Contract" means the Development Agreement between the City and the Multifamily Developer dated effective as of , 2003. "Multifamily Developer" means Falcon Heights Town Square Limited Partnership, a Minnesota limited partnership, its successors and assigns, or any future owners of the Multifamily Development Property. "Multifamily Development Property" means the real property described as such in the Contract. "Improvements" means the construction by the Multifamily Developer of a commercial/residential development pursuant to the Contract. • "State" means the State of Minnesota. "Subsidy" means the tax increment financing assistance provided to the Multifamily Developer under the Contract and which is attributable to the Commercial Component; provided, that the amount of the Subsidy at any particular time shall not exceed the amount that has been actually paid to the Multifamily Developer. ARTICLE II Job and Wage Goals; Required Provisions Section 2.1. Employment and Wage Requirements. The City has determined that no wage and job goals will be imposed on the Multifamily Developer. Section 2.2. Reports. The Multifamily Developer agrees that it will provide to the City and any other authorized agency all reports required by the Act. Such reports shall be submitted at the times required by the Act. Section 2.3. Continuin O~bli ag tion. The Multifamily Developer agrees that it will continuously operate the Commercial Component of the Improvements for a period of at least five (5) years from the Benefit Date. Section 2.4. Required Provisions. The following provisions are required by the Act: • (a) The Subsidy is being provided for the public purposes of developing redeveloping property containing substandard buildings and improvements. The Subsidy is necessary to offset the high costs associated with acquiring the Multifamily Development Property and preparing it for development. Absent the Subsidy, redevelopment of the Multifamily Development Property would not be economically feasible. (b) The Subsidy is being financed with tax increment generated from the City's Tax Increment Financing District No. 1-3, a redevelopment tax increment district. ARTICLE III Default Section 3.1. Defaults Defined. It shall be a default under this Agreement if the Multifamily Developer fails to comply with any term or provision of this Agreement, and fails to cure such failure within thirty (30) days after written notice to the Multifamily Developer of the default, but only if the default has not been cured within said thirty (30) days. Section 3.2. Remedies on Default. The parties agree that the Subsidy is a forgivable loan, repayable only if the Multifamily Developer fails to fulfill its obligations under section 2.3 • of this Agreement. Upon the occurrence of a failure to continue operations as required by Section 2.3 the Multifamily Developer shall repay to the City upon written demand from the City a "pro rata share" of the Subsidy and interest on the Subsidy at the implicit price deflator as defined in Minnesota Statutes, Section 275.50, subd. 2, accrued from the Benefit Date. The term "pro rata share" means sixty (60) less the number of months of operation (where any month in which the Improvements are in operation for at least fifteen (15) days constitutes a month of operation), commencing on the Benefit Date and ending with the date the Multifamily Developer ceases operation as reasonably determined by the City, divided by 60. Section 3.3. Costs of Enforcement. Whenever any default occurs under this Agreement and the City shall employ attorneys or incur other expenses for the collection of payments due or for the enforcement of performance or observance of any obligation or agreement on the part of the Multifamily Developer under this Agreement, the Multifamily Developer shall be liable to the City for the reasonable fees of such attorneys and such other expenses so incurred by the City. • 9 • ARTICLE IV Miscellaneous Section 4.1. Provisions of Agreement Not Affected. Except as expressly provided herein, this Agreement is not intended to modify or limit in any way the terms of the Contract. Section 4.2. Titles of Articles and Sections. Any titles of the several parts, Articles, and Sections of the Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. Section 4.3. Modifications. This Agreement may be modified solely through written amendments hereto executed by the Multifamily Developer and the City. Section 4.4. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. Section 4.5. Judicial Interpretation. Should any provision of this Agreement require judicial interpretation, the court interpreting or construing the same shall not apply a presumption that the terms hereof shall be more strictly construed against one party by reason of the rule of construction that a document is to be construed more strictly against the party who itself or through its agent or attorney prepared the same, it being agreed that the agents and attorneys of both parties have participated in the preparation hereof. The City and Multifamily Developer agree that this Agreement is intended to satisfy the requirements of the Act, which is incorporated herein and made a part hereof by reference. In the event that any provision of this Agreement conflicts with the terms of the Act, the terms of the Act shall govern. • IN WITNESS WHEREOF, the City has caused this Agreement to be duly executed in its • name and behalf and the Multifamily Developer has caused this Agreement to be duly executed in its name and behalf on or as of the date first above written. CITY OF FALCON HEIGHTS BY. By STATE OF MINNESOTA ) SS. COUNTY OF RAMSEY ) Sue Gehrz, Mayor Heather Worthington, City Administrator/Clerk The foregoing instrument was acknowledged before me this day of , 2003, by Sue Gehrz and by Heather Worthington, respectively the Mayor and City Administrator/Clerk of the City of Falcon Heights, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public FALCON HEIGHTS TOWN SQUARE LIMITED PARTNERSHIP By: Sherman Associates, Inc. Its: General Partner By Its STATE OF MINNESOTA ) SS. COUNTY OF HENNEPIN ) George E. Sherman President The foregoing instrument was acknowledged before me this day of 2003, by George E. Sherman, the President of Sherman Associates, Inc., a Minnesota corporation, the General Partner of Falcon Heights Town Square Limited Partnership, a Minnesota limited partnership, on behalf of the limited partnership. Notary Public • • CONSENT ITEM: F1 4/23/03 ITEM: Disbursements and Payroll SUBMITTED BY: Roland O.Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION/SUMMARY: 1. General Disbursements through April 17, 2003 in the Amount of: $ 108,111.77 2. Payroll (4/1/03-4/15/03) $ 11,263.43 ATTACHMENTS: • General Disbursements and Payroll ACTION REQUESTED: • Approval • DATE 04/14/03 TIME 10:29 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 4-17-03_ ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ---------------- MINNESOTA STATE TREASURER 1ST QTR BLDG SURCHARGES -------- 212.66 *** TOTAL FOR DEPT 00 212.66 MN MAYORS ASSOCIATION 2003 MEMBERSHIP DUES LEGISLAT 20.00 LILLIE SUBURBAN NEWSPAPER HEARING-TOWN SQUARE LEGISLAT 22.32 *** TOTAL FOR DEPT 11 42.32 AMERICAN OFFICE PRODUCTS PAPER, ENVELOPES,DISKETT ADMINIST 148.04 AMERICAN OFFICE PRODUCTS INK CARTRIDGE ADMINIST 34.07 US BANCORP EMPLOYEE MEETING EXP ADMINIST 27.00 JOANSDALE BOYD REFUND COMM PK RENTAL ADMINIST 106.50 LEAGUE OF MN CITIES 2 LEAGUE DIRECTORIES ADMINIST 20.45 MINNEAPOLIS PAPER COMPANY LASER/COPY PAPER ADMINIST 185.25 42207 PERA PERA APRIL 1-15 WITHHOLD ADMINIST 1,389.21 RAMSEY COUNTY APR/03 INSURANCE ADMINIST 4,254.80 42206 U.S. POSTMASTER STAMPS ADMINIST 740.00 WORTHINGTON,HEATHER MILEAGE/PARKNG/LMC MEETG ADMINIST 25.60 COORDINATED BUS. SYSTEMS, 2ND QTR COPIER MAINT ADMINIST 508.09 *** TOTAL FOR DEPT 12 7,439.01 CAMPBELL KNUTSON MAR/02 LEGAL GENERAL LEGAL 725.31 *** TOTAL FOR DEPT 14 725.31 • MAUREEN ANDERSON VHS TAPES FOR MEETINGS COMMUNIC 13.83 NORTH SUBURBAN ACCESS CO. REIMB MAUREEN CABLE WORK COMMUNIC 99.00 QWEST TELEPHONE ESPS COMMUNIC 602.32 *** TOTAL FOR DEPT 16 715.15 CITY OF LITTLE CANADA 1ST BLDG INSPECTOR FEES PLANNING 3,937.72 *** TOTAL FOR DEPT 17 3,937.72 US BANCORP TNG/GRAND RAPIDS EMERGENC 350.35 MINNCOMM PAGER RENTALS EMERGENC 33.46 WORTHINGTON,HEATHER MILEAGE/FOOD DEM TNG EMERGENC 164.39 *** TOTAL FOR DEPT 21 548. 20 ST ANTHONY VILLAGE MAY/02 POLICY SVCS POLICE 37,012.75 *** TOTAL FOR DEPT 22 37,012. 75 FIRE EQUIPMENT SPECIALTIE MSA SANITIZER CLEANER FIRE FIG 29.17 OXYGEN SERVICE COMPANY TANK RENTALS FIRE FIG 30.00 SUBURBAN ACE HARDWARE SOAP/CLEANING SUPPLIES FIRE FIG 68.54 VERIZON WIRELESS CELL PHONES FIRE FIG 26.34 QWEST TELEPHONE FIRE FIG 161.79 W.S. DARLEY & CO. FLARES FIRE FIG 94.38 W.S. DARLEY & CO. 2 BINOCULAFRS FIRE FIG 93.90 *** TOTAL FOR DEPT 24 504 .12 BROWNING-FERRIS IND. APR/03 WASTE REMOVAL CITY HAL 254.81 CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 46.86 REGIONAL MUTUAL AID ASSOC 2003 DUES CITY HAL 10.00 XCEL ENERGY GAS CITY HAL 921.16 • XCEL ENERGY ELECT CITY HAL 741.17 DATE 04/14/03 TIME 10:29 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS • PERIOD ENDING: 4-17-03_ DESCRIPTION DEPT. AMOUNT CHECK# VENDOR NAME -------- ------------------------- ----------- OXYGEN SERVICE COMPANY TANK RENTALS CITY HAL 11.28 SUBURBAN ACE HARDWARE TOOLS CITY HAL 1.90 SUBURBAN ACE HARDWARE MASKING TAPE/PAINTROLLER CITY HAL 35.25 SUBURBAN ACE HARDWARE ICE MELT CITY HAL 127.69 SUBURBAN ACE HARDWARE COAXIAL CABLE/BRUSH/ANT CITY HAL 31.84 *** TOTAL FOR DEPT 31 2,181. 96 XCEL ENERGY ELECT 3/31 STREETS 69.24 XCEL ENERGY ELECT 3/31 STREETS 7.40 XCEL ENERGY ELECT 3/31 STREETS 9.30 XCEL ENERGY ELECT 4/01 STREETS 1,797.82 XCEL ENERGY ELECT 4.01 STREETS 8.58 XCEL ENERGY ELECT 4.01 STREETS 42.12 XCEL ENERGY ELECT 4.01 STREETS 77.44 XCEL ENERGY ELECT 4.01 STREETS 9.86 XCEL ENERGY ELECT 3/31 STREETS 61.13 OLSON POWER AND EQUIPMENT AIR FILTER-KUBOTA TRACTR STREETS 55.54 RAMSEY CTY PUBLIC WORKS MAR/03 PLOWING/SANDING STREETS 1,367.94 SUBURBAN ACE HARDWARE FASTENERS/WASHERS STREETS 12.86 SUBURBAN ACE HARDWARE GLOVES STREETS 28.62 SUBURBAN ACE HARDWARE BATTERIES/HEX KEYBALL STREETS 25.40 *** TOTAL FOR DEPT 32 3,573 .25 HOWARD GREEN COMPANYC. FH GENERAL SVGS ENGINEER 280.00 *** TOTAL FOR DEPT 33 280 .00 XCEL ENERGY COFFMAN ICE RINK ELECT PARK & R 21.05 XCEL ENERGY ELECT/GAS CURTIS FIELD PARK & R 106.15 XCEL ENERGY ELECT/GAS COMM PARK PARK & R 641.41 ON SITE SANITATION PORTABLE TOILET PARK & R 70.65 SUBURBAN ACE HARDWARE MULCH/PAINT PARK & R 23.77 *** TOTAL FOR DEPT 41 863 .03 HOWARD GREEN COMPANYC. ENG FEES/FOLWELL H2O REP WATER FU 3,562.54 *** TOTAL FOR DEPT 53 3,562.54 BROWNING-FERRIS IND. SOLID WASTE MGMT TAX SOLID WA 43.32 BROWNING-FERRIS IND. RAMSEY CTY CEC SOLID WA 142.69 *** TOTAL FOR DEPT 56 186.01 EHLERS AND ASSOCIATES REDEMPTION EXP 93 BOND 93 IMPRO 350.00 *** TOTAL FOR DEPT 57 350.00 HOWARD GREEN COMPANYC. HAMLINE AVE(LARP TOHOYT) INFRASTR 7,626.71 HOWARD GREEN COMPANYC. SHELDON AVENUE INFRASTR 4,326.30 *** TOTAL FOR DEPT 71 11,953.01 METROPOLITAN COUNCIL MAY/03 S.S. SANITARY 25,146.33 XCEL ENERGY ELECTRI LIFT STATION SANITARY 88.13 QWEST SUTO DIALER LIFT STATION SANITARY 57.95 *** TOTAL FOR DEPT 75 25,292.41 • CAMPBELL KNUTSON TOWN SQUARE ISSUES COMM. DE 54.21 ly DATE 04/14/03 TIME 10:29 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 3 APPROVAL OF BILLS • PERIOD ENDING: 4-17-03_ CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ ---- CAMPBELL KNUTSON TOWN SQUARE ISSUES COMM. DE 5,546.01 EHLERS AND ASSOCIATES SNELLING/CARP PROJECT COMM. DE 1,875.00 SHORT ELLIOTT HENDRICKSON SNELLING/CARP PUD REVIEW COMM. DE 1,257.10 *** TOTAL FOR DEPT 79 8,732.32 *** TOTAL FOR BANK O1 108,111.77 *** GRAND TOTAL *** 108,111.77 • l~ • ~bank® U.S. BANCORP CARD SERVICES, INC. No61ss PO BOX 6343 FARGO, ND 58125-6343 r~t~u~t~nn~~ut~~n~~u~t~n~~~u~t~uu~~~~u~~ut~t~~~t~ HEATHER WORTHINGTON CITY OF FALCON HEIGHTS 2077 W LARPENTEUR AVE FALCON HEIGHTS MN 55113-5551 U.S. Bank Visas Business Platinum Card Issued by U.S. Bank National Association ND Account Number: Statement date: Apr. 07, 2003 New balance Minimum payment due $377.35 $10.00 Payment must be received: Apr. 27, 2003 Amount i S Enclosed Please detach and return this coupon with your check payable to: ~~~,~,~~,Ba~~,....t."~~I~It~I~fl't"tltitt'tlltlt~'~tlt' P.O. BOX 790429 ST. LOUIS, MO 63179-0429 OOOD37735 ODOOD1000 Please tear payment coupon at perforation. l~PR ~ ~ ~00~ C] U.S. Bank Visas Business Platinum Card Issued by U.S. Bank National Association ND New Balance Summary Previous balance $0.00 Payments & credits - $0.00 New purchases & advances + $377.35 Finance charges + $0.00 Cash advance fees + $0.00 Other fees + $0.00 New Balance ~»•~ Credit Available Credit limit $5,000.00 New balance - $377.35 Credit available 54,622.65 Account & Payment Information Customer name: HEATHER WORTHINGTON Company name: CITY OF FALCON HEIGHTS Account number: ~~ Statement date: -Apr 07, 2003 Minimum payment due: $10.00 Payment must be received: ~ Apr. 27, 2003 Amount and Date Paid: Vq`r Dncnnrrec fnr Nalq 24 Hour Customer Service 1-800-344-5696 Text telephone (TTY} 1-800-585-5035 Post Date Tran Date Reference Number Transaction Description Amount h ~ h( Purc ases ,may ,~/'~ E MN "' ~' 1 (~ ~ $27.00 Mar 17 Mar 13 01 24236273075400000085150 24270783092128403900156 OL MEXICO ROSEVILL CEDARS RESTAURANT GRAND RAPIDS MN $10'44 Apr 03 .Apr 04 Apr P.pr 01 24121633093451227000028 COUNTRY KITCHEN GRAND RAPIDS MN N0'S #4284 GRAND RAPIDS MN ,~ CV/~~ ~~~Y~/~'`'/~J~ ' ~+~y $13.83 $7'75 Apr 04 Apr 07 Apr 02 Apr 03 24455013092093381496741 24121633096451227000025 QUI2 COUNTRY KITCHEN GRAND RAPIDS MN l lJ $1124 05 $13 24154343096560298673605 PERKIN"S CLOQUET CLOQUET MN ~ . Apr 07 Apr 07 Apr 04 Apr OS 24246513095207460981080 COUNTRY INN & SUITES GRAND RAPIDS MN (/ $274.05 35825 ARRIVAL: 04/05/03 99 $19 Apr 07 Apr 03 24270763094128403100201 CEDARS RESTAURANT GRAND RAPIDS MN . Total Purchases 5377.35 Variable Monthly Average Periodic Corresponding Interest Daily Balance Rate APR Charges PURCHASES $0 .9708% 11.65% $0.00 ADVANCES $0 1.2208% 14.65% $0.00 Totaf APR the Cycfe: 0.00% a f1 PERIOD END DATE 04/15/03 **FILE NOT UPDATED** PAGE 1 SYSTEM DATE 04/11/03 C H E C K R E G I S T E R CHECK CHECK HECK CHECK EMPLOYEE NAME TYPE DATE NUMBER NUMBER AMOUNT COM 4 14 03 34 CLEMENT KURHAJETZ 32727 41.16 COM 4 14 03 35 LEO LINDIG 32728 53.33 COM 4 14 03 40 KEVIN ANDERSON 32729 134.42 COM 4 14 03 42 MICHAEL D CLARKIN 32730 240.92 COM 4 14 03 66 ALFRED HERNANDEZ 32731 289.93 COM 4 14 03 74 MARK J ALLEN 32732 143.03 COM 4 14 03 81 LAUREL F SANDBERG 32733 73.82 COM 4 14 03 82 DUSTIN P THUNE 32734 53.74 COM 4 14 03 85 DANIEL S JOHNSON-POWERS 32735 92.08 COM 4 14 03 86 GREGORY R YOUNGS JR 32736 95.52 COM 4 14 03 87 MICHAEL A MCKAY 32737 116.36 COM 4 14 03 90 ANDREW P SCHIPPEL 32738 150.99 COM 4 14 03 91 RICHARD H HINRICHS 32739 317.24 COM 4 14 03 97 PATRICK GAFFNEY 32740 170.10 COM 4 14 03 98 BRADLEY J. REZNY 32741 137.78 COM 4 14 03 99 ALEXANDER J. HAIGH 32742 21.01 COM 4 14 03 1003 HEATHER WORTHINGTON 32713 1280.28 COM 4 14 03 1013 WILLIAM MAERTZ 32714 1543.11 COM 4 14 03 1030 MARY A. KODLUBOY 32715 1242.97 COM 4 14 03 1033 DAVE TRETSVEN 32716 1110.84 COM 4 14 03 1038 DEBORAH K JONES 32717 884.41 COM 4 14 03 1103 DIANE MEYER 32718 488.15 COM 4 14 03 1136 ROLAND 0 OLSON 32719 1297.61 COM 4 14 03 1143 COLIN B CALLAHAN 32720 445.93 COM 4 14 03 1144 ANITA TWAROSKI 32721 279.96 • COM 4 14 03 1173 ELIZABETH M POSTIGO 32722 409.48 COM 4 14 03 1181 LEAH A BICKLER 32723 32.90 COM 4 14 03 2034 ELIZABETH A. NORRIS 32724 116.36 COMPUTER CHECKS 11263.43 MANUAL CHECKS .00 NOTICES OF DEPOSIT .00 ****TOTALS**** 11263.43 • ~~ • CONSENT ITEM: F2 4/23/03 ITEM: Licenses SUBMITTED BY: Mary Shea Kodluboy/Deputy Clerk REVIEWED BY: Heather Worthington, City Administrator EXPLANATION/SUMMARY: Outlined below is a list of additional license applications or renewals for 2003 GENERAL CONTRACTOR Peterson Bros. Roofing and Construction, Saint Paul James Steele Construction, Saint Paul • n U ACTION REQUESTED: • Approval Ig • CONSENT ITEM: F3 4/23/03 ITEM: Reappointment of Neighborhood Commissioners SUBMITTED BY: Susan Gehrz, Mayor REVIEWED BY: Neighborhood Commission EXPLANATION: Summary: In April, 2002, the City Council appointed the following residents to a one-year term as Neighborhood Commissioners: Chris Mikkelsen Beth Duncan Tom Brace William Downing The Neighborhood Commission requests that the Council approve reappointment of these commissioners for an additional one-year term. • ACTION REQUESTED: • Reappointment of the commissioners listed above to the Neighborhood Commission for a one-year term, commencing April 10, 2003. LJ . CONSENT ITEM: F4 4/23/03 ITEM: City Administrator Compensation Increase SUBMITTED BY: Susan Gehrz, Mayor EXPLANATION: Summary: April 15 was Heather's three-year anniversary as our City Administrator. I used the following factors to develop recommendations for changes in her compensation and contract: 1. Performance Review -Based upon a recent review with input from staff and council members, Heather's performance is outstanding by all measures. A copy of the complete written review has been provided to council members and discussed with Heather. 2. Fiscal & Staff Management -Over the past four years, the City has reduced our staff full-time equivalent from 13.9 to 11.7. This means we have fewer people to share a workload that has not decreased over time. We have, in fact, increased service levels in public works and communications. This year, Minnesota Finance Commissioner McElroy publicly identified Falcon Heights as a model for fiscal management for Minnesota cities. Not only do we • maximize limited resources by creative cost sharing contracts, but we also have assembled a highly efficient team of employees who we are striving to retain. This cannot work without exceptional personnel management. As evident by the comments from staff interviews, Heather provides the positive leadership and support that enables us to deliver high quality services in the most cost effective way. This saves money for our taxpayers. 3. Comparisons with other cities -Falcon Heights continues to be on the low end of City Administrator compensation in the metro area. After 3 years of employment, we pay Heather $53,545 with no car allowance. • Arden Hills (population of 9660) is searching for a new City Administrator and is offering a salary range of $65,664 to $86,400. Mounds View (population of 12,900) is searching for a new City Administrator and is offering a salary range of $72,400 to $90,600. 4. Comparison with other city staff -Unlike our other staff positions, the City Administrator has no regular step increases. She serves at the will of the council with salary and contract terms negotiated every year. All other employees received a 2% salary increase as of January 1, 2003. Her current salary is $53,545 and the highest paid employee currently earns $54,519. • ~b • CONSENT ITEM: F4 (continued) 5. Financial Resources - We included a 2% salary increase for Heather in our 2003 budget. Anything over that amount would come from our contingency budget, which is currently $13,850. With no anticipated retirements this year, tuition reimbursement is the only expected use of that line item. This will be well under the amount we have budgeted. 6. Economic Climate -With state budget cuts to cities and debates about wage freezes, this is a difficult time to recommend substantial pay increases. On the other hand, this is not the time to be "penny wise and pound foolish." We are currently not competitive with surrounding cities in our compensation packages. The cost of replacing our City Administrator because we failed to offer reasonable compensation would be far greater than the cost of slightly increasing her salary. There is still the possibility that the legislature would enact a future wage freeze so it is important that we do not allow the gap between what we pay and what neighboring cities pay to become even greater. The current "climate" does, however, limit the increase I am recommending to less than I would otherwise have proposed. Based upon these factors and input from Heather, I am making the following recommendations: 1. Heather's annual salary should be increased to $55,687 effective April 16, 2003. This is a 4% increase of $2142 in annual salary. This is $1071 more than the 2% we originally • budgeted and the difference could come from the contingency line item. Additional FICA will be $164 and PERA will be $118 annually based upon a 4% increase. 2. Heather currently receives no car allowance and does not submit requests for reimbursement for mileage unless it is away from the metro area. She does, however, attend many meetings on our behalf and uses her personal vehicle to get there. Heather should start receiving $35 per month as a small car allowance. Professional development and training opportunities are very important in Heather's position. She would like to join the International City/County Managers Association and has requested that the city pay her dues, which are based on a percentage of her salary. Estimated annual cost is $450. At her own expense she traveled to Sweden last year to participate in a city exchange program sponsored by the MCMA/ICMA. 4. Heather is on call for the city 24 hours a day, seven days a week. Heather has requested that we add this statement to her employment contract with the city. • ACTION REQUESTED: • Approval of City Administrator compensation increase si POLICY ITEM: Gl 4/23/03 ITEM: Field Rental Policy Change SUBMITTED BY: Bill Maertz, Parks and Public Works Director REVIEWED BY: Parks and Recreation Commission EXPLANATION/SUMMARY: Summary: The existing field reservation policy permits rental of athletic fields by any group. This policy permits residents and non-residents to reserve fields for $10.00 a day. This makes the fields less available to Falcon Heights residents. An increase in fees for non-residents would raise revenue, recover cleaning and filed maintenance costs, and promote field availability for Falcon Heights residents. Park Commission Recommendations: 1. Increase field rental charges for non-residents to $15.00 per hour for a maximum allowable 6 hours. 2. Increase field rental and bathroom rental for non-residents to $20.00 per hour for a • maximum allowable hours. 3. Keep rental fees at current levels for Falcon Heights residents. A valid ID showing Falcon Heights residency shall be required to receive the resident rate. Back rg ound: The low cost of field rental has made Community Park field popular with various athletic associations from throughout the metro area. This increased use means that the fields are less available for neighborhood children and resident athletic groups. Under the current policy a group can reserve the field and hold an all day tournament at a cost of $10.00. At the March 10, 2003 Park Commission Meeting this issue was discussed and Commission members voted unanimously to recommend a change in the field rental price structure. One option was a flat rate structure, but commission members felt strongly that a higher hourly rate would more effectively recover costs and promote field availability for Falcon Heights residents. ACTION REQUESTED: Change the field rental charges for non-residents to: 1. Field rental - $15.00 per hour for a maximum of six hours 2. Field and restroom rental - $20.00 per hour for a maximum of six hours 3. No change in resident rates ATTACHMENTS: • • Current rental policy and rates • Park Commission policy item ~a CITI' OF FALCON HEIGHTS INFORMATION FOR PERSONS RENTING PARK FACILITIES • CAPACITY OF MULTI-PURPOSE ROOM AT COMMUNITY PARK: 100 PARK CLOSING TIME: 10:00 PM RENTAL FEE SCHEDULE: Park Facilities Occasional Use (each time) Ball field, soccer field, ririlc, tennis court Community Park Fee: $20.00 + tax (w/bathroom) $10.00 + tax (w/o bathroom) Seasonal Use (one day/week) $100.00 Curtis Field $15.00 + tax (w/bathroom) $10.00 + tax (w/o bathroom) University Grove $ 50.00 $10.00 + tax $ 50.00 Park Building at Community Park FEE: $100.00 + $6.50 State tax. Up to 6 hours use. $35/hr. after 6 hours. Full kitchen equipped with stove, refrigerator, dishwasher. Fee also includes use of ballfield, 2 grills outside the building. Curtiss Field Shelter FEE:. $30.00 + $1.95 State tax (up to 6 hours) Deposit: $200.00 (for key, clean up and/or damages). Please make two separate checks. One for the amount of the rental fee and another for $200.00, which will be held as a deposit. Deposit check will be returned to you when key is returned and facilities have been checked. Key should be picked up at City Hall, a day or two prior to use of the facilities.. The key should be returned the next work day following rental of the building, or it may be placed in the droop box by the front door of City Hall, in which case we will mail your deposit check to you. Equipment:_ 7 tables for indoor use, 48 adult chairs, 18 kid chairs. Outside shelter area with outside picnic tables. 2 grills. Furnish own charcoal. (Community Park). 1 table, 8 chairs (Curtis Field). 1. Permit holder is responsible for facility clean up. Waste paper and trash should be deposited in refuse barrels. A charge maybe imposed if the facility is not left clean. 2. For safety reasons, glass containers are not allowed in any Falcon Heights parks. 3. Pazking is allowed in parking lots only. No vehicles allowed on the grass, sidewalks, etc. 4. ALCOHOL IS PROHIBITED IN ALL FALCON HEIGHTS PARKS. ~3 Park and Recreation Commission Policy Item POLICY ITEM: Field Rental Policy Change SUBMITTED BY: Bill Maertz, Parks and Public Works Director REVIEWED BY: Heather Worthington, City Administrator EXPLINATIONlDESCRIPTION Summary and Action Requested: The existing field reservation policy permits rental of athletic fields by any group. This policy permits groups not associated with Falcon Heights to reserve fields for $10.00 a day. This makes the fields less available to Falcon Heights residents. An increase in fees for non-resident groups would raise revenue and keep fields available for local use. Staff Recommendations: 1. Increase field rental charges for non-resident groups to $50.00 for a maximum of three hours. 2. Increase field rental and bathroom rental for non-resident groups to $75.00 for a maximum of three hours. 3. Use the definition of Falcon Heights based groups that was established in the 1994 Facility Use Ordinance. This ordinance sets the criteria that a minimum of 25% of participants should be Falcon Heights residents. 4. Keep rental fees at current levels for Falcon Heights groups. 5. Require an address list of participants to qualify as a resident group. Background: The low cost of field rental has made Community Park field popular with various athletic associations from throughout the metro area. This increased use means that the fields are less available. for neighborhood children and resident athletic groups. Under the current policy a group can reserve the field and hold an all day tournament at a cost of $10.00. ACTION REQUESTED The Park Commission is being asked to make a recommendation to the City Council to increase field rental fees for non-resident groups. ATTACHMENTS: 1. Current rental policy and rates 2. 1994 Facility Use Ordinance • ~y • POLICY ITEM: G2 4/23/03 ITEM: Consideration of the SE Corner Planned Unit Development (PUD) SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Planning Commission EXPLANATION: Summary: At the March 25th Planning Commission meeting, the Commissioners voted unanimously to recommend approval of the Planned Unit Development for the SE Corner. This project contains three components: Multi-Family apartments, Senior apartments, and Townhomes. The Commissioners noted minor questions about some of the plan details that staff will address through the planning process. The city held a public meeting in February to discuss the plans with the community, and approximately 50 residents attended that meeting. Attendees were generally very pleased with the plans, and there was strong support for the project. Representatives for the developer, the engineering firm, our planning consultant, Dan Cornejo, and members of the city staff were • present to answer questions. ATTACHMENT: • Site Plan ACTION REQUESTED: • Discussion • Motion to approve the SE Corner PUD ~S i• ~ ~ a r+ne ~ s a ~ "; f$ " `% ;-`,,:: ~ $ ~ ..... ir~rrens rma ivaar+~o ana g , E.~ e ,,,,,m„~,w ~w. ~a ~ _ N e d °~ L a ina g g ~q 2 ~ ~ arm woo..a.~,i M ® t ~; O • <w~ ~ ~w 8~ ~ ~ w r . .~ r:. ~ ,~~ =•:,.'++'+~•.~..w.:: nosawn susux xmne xwvr xnvxwn mn war dvmMC 3i1Y(105 NMOl SLIOOH NO?'IY! ~ o ~ BB ~ V ~ R a C - e~ ~~ ~ x s ~a ~ al~ ~zz ! ~~ ~~ ~ ~ ~~ ~ ~~ ~ ~ ~~ ~~ ~ ~C~ ~+~$ ~ g ~ ~ ~~ ~ '!d a ~~ r#aff°-~ egg .. ~ ~ ~ $ ~~~ ~~~ ~ @~Y~~~~ ~ F~$ ~ ~F~ 3 a~~U~a~~9~~~~B~a~~ ~e 555€s~= 555 I A A ~1~~ i• i• ~i4 1 I,~. lij ~' Ise ~II'.` I ~s r ~- arnenv orrrare H-dorr .... _....._.. _....--- ~~a: ie~ccez r,a~,a~.o~ -r~„ a ~ ~~ *~ ~ ~ ~~~ ~. e ~ F ug~ R ~. ~~ • CITY OF FALCON HEIGHTS RAMSEY COUNTY, MINNESOTA ORDINANCE NO. 03-04 AN ORDINANCE AMENDING CHAPTER 9 OF THE FALCON HEIGHTS CITY CODE, THE ZONING ORDINANCE, REZONING PROPERTY TO PLANNED UNIT DEVELOPMENT THE CITY COUNCIL OF FALCON HEIGHTS ORDAINS: SECTION 1. Chapter 9 of the Falcon Heights City Code is amended to rezone to Planned Unit Development the property described on the attached Exhibit "A" located within the City of Falcon Heights, Minnesota. SECTION 2. Zoning Regulations. The allowed uses and performance standards for the above described property are: • The uses allowed in the B-3, Snelling and Larpenteur Community Business District, • subject to the B-3 standards and requirements of B-3 District, except that the building height and yard requirements shall not apply. • Attached multi-family dwelling units. • Senior housing. • PUD general plan and site plan on file with the City Clerk. • PUD landscape plan on file with the City Clerk. SECTION 3. The zoning map of the City of Falcon Heights referred to and described in Chapter 9 shall not be republished to show the aforesaid rezoning, but the zoning map on file in the City Clerk's office shall be appropriately marked for the purpose of indicating the rezoning provided for in this ordinance. SECTION 4. Effective Date. This ordinance shall be effective immediately upon its passage and publication according to law. :7 ~b~ • ADOPTED this day of , 2003, by the City Council of Falcon Heights, Minnesota. CITY OF FALCON HEIGHTS BY: Sue Gehrz, Mayor ATTEST: Heather Worthington, City Clerk • • ~Lb • r: EXHIBIT "A" Legal Description of Property ~ Lc.