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Home My WebLink AboutCCAgenda_03Jan22CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 W. Larpenteur Ave. AGENDA January 22, 2003 A. CALL TO ORDER: 7:00 PM B. ROLL CALL:GEHRZ KUETTEL LAMB LINDSTROM TALBOT WORTHINGTON SHEA KODLUBOY ATTORNEY ENGINEER C. COMMUNITY FORUM: D. APPROVAL OF MINUTES: January 8, 2003 E. PUBLIC HEARINGS: None scheduled • F. CONSENT AGENDA: 1. General Disbursements through January 17, 2003 in the Amount of $126,677.93 Payroll, 01/01/03-01/15/03: $12,469.46 2. License Renewals for 2003 3. Notice of Designation of Certified Building Official to the Commissioner of Administration 4. Consider Resolution 2003-02 Approving a 2% Standard Compensation Increase for Regular Employees in 2003 5. Appointment of City Engineer for 2003 6. Appointment of City Auditor for 2003 G. POLICY AGENDA: 1. Reconsideration of Waiver on Tort Liability Limits for the LMCIT 2. Consideration of Application for a Citizen Corps Grant from the State Department of Emergency Management 3. Approval of Ordinance 03-01 Concerning Limitations on Impervious Surfaces • FALCON HEIGHTS CITY COUNCIL AGENDA January 22, 2003 _2_ H. REPORTS FROM COUNCIL MEMBERS: INFORMATION AND ANNOUNCEMENTS: ADJOURNMENT • CITY OF FALCON HEIGHTS COUNCIL MINUTES JANUARY 8, 2003 Council member Laura Kuettel convened the regular City Council meeting at 7:00 PM PRESENT: Council members Laura Kuettel, Robert Lamb, Peter Lindstrom and Richard Talbot. Also present: City Administrator Heather Worthington and Deputy Clerk Mary Shea Kodluboy ABSENT: Mayor Sue Gehrz COMMUNITY FORUM: There was no commentary from the audience. MINUTES: Council member Lindstrom moved that the Council minutes dated December 18, 2002 be approved,with two corrections, and the motion was unanimously approved. PUBLIC HEARINGS: None scheduled. CONSENT AGENDA: Council member Lamb moved that the Consent A end as submitted, and the motion was unanimously approved outlined below, be approved 1• General disbursements through December 30, 2002: $161,830.64 Payroll -December 15, 2002 -December 30, 2002: $ 14,134.13 2. Licenses The Council, to encourage residents to patronize local businesses, read aloud the names of the businesses that, to date, have renewed their City licenses for 2003. 3. Review and adopt Council Standing Rules 4. Resolution 2003-01 designating official depositories for 2003 5• Designation of official newspaper for 2003 Administrator Worthington said that State statute requires the City to designate a legal newspaper of general circulation in the City because the newspaper is used to publish legal notification about public hearings, elections and City financial matters. The staff recommendation was that The Roseville Review be designated as the City's legal newspaper for 2003 because it circulates to most of the households in Falcon Heights and the rates are competitive. FALCON HEIGHTS CITY COUNCIL MINUTES January 8, 2003 -2- POLICY AGENDA: Appointment of Barbara Lukermann and reappointment of Barb Heideman to the Plannma Commission Council member Lindstrom moved that Barbara Lukermann to appointed to the Planning Commission for a three year term, and Barb Heideman be reappointed to the Planning Commission for a second three year term, and the motion was unanimously approved. Request for action on the option to waive the statutory tort limits under the LMCIT insurance plan Council member Lamb said that while he did not want to hold up Council action on this item, he would like to review the pros, cons, and costs between now and the next Council meeting. Administrator Worthington said that information would be provided to the Council within the next few days. Council member Talbot moved that the City not waive the statutory tort limit of $1,000,000 for 2003, and the motion was unanimously approved. 2003 Council Liaison Assi nments Council member Lamb said that he thought the Council, at a future workshop, should review the mission of each of the commissions. The flow of work in some of the commissions seems to be erratic and during slow periods it is difficult to keep people's interests. Keep the number of commissions small and active, focused on some activity. Council member Kuettel said that she agreed with Council member Lamb. It is frustrating to leave your family and come to a meeting when there is little or nothing happening. Council member Talbot said that it is important for people to understand that commissions are groups of people who come together for a common purpose. He will be serving as a liaison to the Cable Commission. Falcon Heights is one often communities that have formed a commission and given a cable company a monopoly to operate. Technology is leapfrogging. He invited people to call him and he will pass information along at the monthly meetings. He went on to speak briefly about the Neighborhood Security Commission, a commission that is doing many things to get neighbors mobilized. Council member Kuettel reminded the cable audience that Council members' names and phone . numbers are listed in the local telephone book, on the City's web page and in the City's newsletter. FALCON HEIGHTS CITY COUNCIL MINUTES January 8, 2003 -3- POLICY AGENDA (continued) Council member Lindstrom moved to approve the 2003 Council liaison appointments, as outlined below, and the motion was unanimously approved. Planning Commission -Peter Lindstrom Parks & Recreation Commission -Laura Kuettel Solid Waste Commission -Robert Lamb Neighborhood Commission -Sue Gehrz Human Rights commission -Richard Talbot Cable Commission -Richard Talbot Cable Commission Alternate -Robert Lamb Northwest Youth & Family Services Joint Powers Board -Peter Lindstrom Ramsey County League of Local Governments -Richard Talbot Campus/Community Task Force -Sue Gehrz and Heather Worthington Council member Lindstrom said that this year he will be the treasurer for the Northwest Youth and Family Services Joint Powers Board, and one of his goals is that Falcon Heights residents use their services more than they have in the past so the City gets its money's worth. The City gives about $7,000 a year to Northwest Youth and Family Services. They provide a lot of mental health counseling and work with juveniles. Also, their Senior Chore Program is very important and he wants to make sure the police officers know about it. It connects youth in diversion with seniors who need assistance. Northwest Youth and Family Services is a really worthwhile organization and it has been a pleasure to be on the Board this past year. INFORMATION AND ANNOUNCEMENTS: Council member Kuettel reminded the cable audience that if they put their Christmas trees and garbage cans out for pickup, they might want to check on them because they may have been blown away. Administrator Worthington said that the City of Falcon Heights has been nominated for the Governor's Emergency Management Award for its homeland security activities. Also, about 300 people returned the City survey and the results will be on the web site and available at City Hall. The regular City Council meeting was adjourned at 7:30 PM. Respectfully submitted, Mary Shea Kodluboy Deputy Clerk CONSENT ITEM: Fl 1/22/03 ITEM: Disbursements and Payroll SUBMITTED BY: Roland Olson, Finance Director EXPLANATION/SUMMARY: 1. General disbursements through 01/17/03 in the amount of $126,677.93 2. Payroll for Pay Period #1 (01/01/03 to 01/15/03) in the amount of $12,469.46 ATTACHMENTS: General Disbursements and Payroll ACTION REQUESTED: Approval DATE 01/15/03 TIME 05:01 CITY OF FALCON HEIGH COUNCIL REPORT PAGE ' APPROVAL OF BILLS PERIOD ENDING: 01-17-03 ~ECK# VENDOR NAME DESCRIPTION -------- ------------------------- _____T__ ---AMOUNT ------------------------ 418% US BANCORP OFFICE SUPPLIES/WKSHP FO ------ 418% US iAI1CORP -- PAT'S RETIREMENT PARTY ----- 55.33 ~~~ --- BATTERIES/SPEAKER REPAIR ------ 29.67 CAMPBELL KNUTSON -- DEC/02 LEGAL FEES 230.06 CAPITOL CITY REGIONAL 2002 MEMBERSHIP 1,028.29 CITY OF ST PAUL --'---"- DEC ELECT:MAINTENANCE ----- 50.00 --_ CINTAS CORPORATION #470 RENTAL MATS FOR CITYHALL ------- % •~ - NORTH SUBURBAN ACCESS CO. REIMS MAUREEN CABLE WORK ---___ 44.73 CY~S UNIFORMS __ NAME TAGS 66.00 -------- EMERGENCY APPARATUS MAINT CLUTCH FAN REPAIR 757 11.39 GLENNOOD INGLEWOOD H2O AND COOLER RENTALS --_- __ 739.77 HOWARD R GREEN COMPANY -- FH. GENERAL ENG SVCS 46.80 HOWARD R GREEN COMPANY CURTIS FIELD ENG SVCS 2.000.00 HERMES FLORAL COMPANY FLOWERS/PATS RETIREMENT --__-_ 1,099.32 GRAINGER, W. W., INC. -- TOWELS 25.95 HENN TECH COLLEGE - _ REIM FFII SCHOOL/GAFFNEY ------ 40.64 KINGS TRUE VALUE -- CLEANING SUPPLIES/BULBS 174.30 MINNESOTA STATE TREASURER 4TH QTR BLDG SURCHARGES - 42.92 XCEL ENERGY XCEL ENERGY DEC ELECT VARIOUS ACCTS -_ _'"'-" 800.28 4.779.23 OXYGEN SERVICE COMPANY DEC ELECT S.S. ACCT -------- TANK RENTALS 22.41 _ QUICKSILVER EXPRESS COURI DELIVERY CHRGS - 45.00 RAMSEY COUNTY - -"" TNT PUBLICTN SHARED COST -------- 9.95 312 54 RAMSEY CTY PUBLIC WORKS DEC SANDING/SN041PLOWING ----- . SUBURBAN ACE HARDWARE --- BATTERIES/GLOVES/ICEMELT ---_-_ 767.27 YORTHINGT011,HEATHER -- TUITION REIMS 246.73 COORDINATED BUS. SYSTEMS - - , ADDLT MAINT 4TH QTR ___ 1.000.00 POSTIGO,ELIZABETN _ _ PATS RETIREMENT PARTY _____ 411.85 DAVID 1. WASSON GRAPHIC 4TH QTR NEWSLETTER 18 80 DAVID L. WASSON GRAPHIC S.S. INFO IN 4TH NEWSLET ---__ 1'224.25 ._. *** TOTAL FOR DEPT 00 15,719 300.00 .27 NORTHWEST YOUTH 8 FAMILY ASSOC NW YOUTH COOPERATIVE SVC LEGISLAT 7 243 00 . OF METROPOLITAN * 2003 MEMBERSHIP LEGISLAT , . 1 985 00 , . ** TOTAL FOR DEPT 11 9,228.00 ACORDIA CITIZENS LEAGUE ADMINISTRATOR BOND ADMINIST 350.00 41897 PERA 2003 MEMBERSHIP ADMINIST 50.00 RAMSEY COUNTY JAN 1-15 PERA WITH ADMINIS7 1,356.31 COORDINATED BUS. SYSTEMS, 1ST/QTRICOPIERMMAINT 3, PRINTER GATE FEE ADMINIST REPAIR OF PRINTER 480.00 *** TOTAL ADMINIST FOR DEPT 12 19.95 5,975. 89 QWEST FASTSIGNS TELEPHONE CITY HALL JAN COMMUNIC 598.17 DEAD WTR EVNT BANNERCOST COMMUNIC 26 63 *** TOTAL . FOR DEPT 16 624.80 NCPERS GROUP LIFE INS JAN/02 JONES PLANNING 16 00 *** TOTAL . FOR DEPT 17 16.00 MINNCOMM PAGER RENTALS EMERGENC 32.20 *** TOTAL FOR DEPT 21 32.20 THESE ARE 2002 EXPENSES THAT HAVE BEEN EXPENSED IN 2002. THEY WERE BOOKED AS A PAYABLE FOR 2003. THAT's WHY THERE IS NO DEPT DESCRIPTION. S0, FOR 2003, WE ARE PAYING OFF THE PARABLE. ST ANTHONY VILLAGE FEB/03 POLICE SVCS POLICE 37,012.75 WE WILL .HOLD THIS PAYMENT UNTIL FEB 1ST. ST ANTHONY LIKES PAYMENT THE 1ST OF THE MONTH FOR THE MONTH. DATE 01/15/03 TIME 05:01 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS PERIOD ENDING: 01-17-03 ~ ECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT *** TOTAL FOR DEPT 22 37,012.75 HUGHES & COSTELLO JAN/03 PROSECUTIONS PROSECUT 2,746.50 *** TOTAL FOR DEPT 23 2,746.50 AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 43.88 CAPITOL CITY REGIONAL 2003 MEMBERSHIP FIRE FIG 50.00 PIONEER PRODUCTS INC WASH/WAX FOR FIRE TRKS FIRE FIG 333.48 VERIZON WIRELESS FIRE DEPT CEII PHONE CHR FIRE FIG 26.61 GWEST TELEPHONE FIRE HALL FIRE FIG 161.99 *** TOTAL FOR DEPT 24 615.96 BROWNING-FERRIS IND. JAN/03 BALANCE OF CHARGE CITY HAL 14.03 BOARD OF WATER COMMISSNRS SVC CHR;AUTO FIRE SUPPLY CITY HAL 100.00 BOARD OF WATER COMMISSNRS SVC CHRG/AUTO FIRE SUPPL CITY HAL 100.00 CINTAS CORPORATION #470 RUG SVC CITY HALL/JAN CITY HAL 46.86 GRAINGER, W. W., INC. WASH BRUCH/TRASH L[NERS CITY HAL 136.09 41895 JR~S APPLIANCE DISPOSAL REFRIGERATORS CITY HAL 40.00 VERIZON WIRELESS CELL PHONE CHRGS CITY HAL 33.16 *** TOTAL FOR DEPT 31 470.14 T.A. SCHIFSKY 8 SONS, INC 5 GAL TACK OIL PATCHING STREETS 75.81 UNITED RENTALS ASPHALT PATCH RENTAL EW STREETS 61.28 *** TOTAL fOR DEPT 32 137.09 NCPERS GROUP LIFE INS JAN/02 MAERTZ PARK & R 16.00 *** TOTAL FOR DEPT 41 16.00 E-Z RECYCLING, INC. JAN/03 RECYLCING SOLID WA 2,559.40 GRAINGER, W. W., INC. RECYCLING CONTAINERS SOLID WA 380.27 *** TOTAL FOR DEPT 56 2,939.67 METROPOLITAN COUNCIL FEB/03 S.S. SANITARY 51,085.67 n WE WILL ALSO HOLD THIS CHECK UNTIL QWEST TELEPHONE AUTO DIALER SANITARY ~ 57.99 FEB 1ST. MET COUNCIL LIKES ITS PYHIT *** TOTAL FOR DEPT 75 51,143.66 NEAR THE 1 ST OF THE MONTH FOR THE MONTH. *** TOTAL FOR BANK 01 126,677.93 *** GRAND TOTAL *** 126,677.93 • ~ ®bank® U.S. BANCORP CARD SERVICES, INC. PO BOX 6343 FARGO, ND 58125-6343 ~t~t~n~t~uu~~ut~~n~~n~~~tt~t~u~t~t+n~~lu~~~ut~t~t~t~ HEATHER WORTHINGTON CITY OF FALCON HEIGHTS 2077 W LARPENTEUR AVE FALCON HEIGHTS MN 55113-5551 Account Number: 4251 2400 0599 8794 Statement date: Jan. 06 2003 New balance 85.00 Minimum payment due $10.00 Payment must be received: Jan. 26, 2003 Amount ~ ~~ Enclosed P/ea~e detach and return this coupon with your check payable to: ~~~~~t~~~~AN~ts~~~n~~utt~u~u~t~~t~nu~t~~t~n~n~t~ P.O. BOX 790429 ST. LOUIS, MO 63179-0429 __ ~ 000008500 000001000 Pieasa tear payment coupon at perforation, U.S. Bank Visas Business Platinum Card Issued by U.S. Bank National Association ND New Balance Summer Previous balance Payments ~ credits $103.98 New purchases & advances $103.98 + Finance charges $85.00 + Cash advance fees $0.00 Other fees + $0.00 New Balance + $0,00 585.00 Credit Available credit limit New balance $5,000.00 Credit available - $85.00 - 54,915.00 N06402 U.S. Bank Visas Business Platinum Cary Issued by U.S. Bank National Association ND ~d~' .,~ ~ ZQO~ Account & Payment Information Customer name Company name: HEATHER WORTHINGTON Account number: CITY OF FALCON HEIGHT Statement date: Minimum payment due: Jan 06, 200 Payment must be received: $10.01: Amount and Date Paid: r--- ~a~' 26, 2~3 fur Resources for H 24 Hour Customer Service eir, Text telephone (TTY) 1-800-344-569E 1-800-585-503: Post Tran Reference. Number Date Date Transaction Description Payment & Credits Dec 23 Dec 23 74798262357000000000840 PAYMENT -THANK YOU 00000 C - $103.98 PUfCiIaSeS. Total Payments and Credits - 5103.98 Dec 18 bec 13 24399002348188117812130 OFFICE MAX 00011783 MINNEAPOLIS MN ~f7/ CL SGC Dec 18 Dec 14 24455012348234981457x10 ilv7G.'~ ~ Dec 31 Dec 30 24331642364800000155485 OSEVILLE BAKERY ROSEVILLE MNN ~ /'t' ~' "'~ ~ $47.21 C~f7~/ ~!',~CiYI ~~`L/ff/ $28.87 Total Purchases S85.00 Variable Average Daily Balance Monthly Periodic Rate Corresponding Interest PURCHASES APR Charges ADVANCES $0 1.0125% 12.15% $0.00 $0 1.2625% 15.15% $0.00 Tote! APR the Cycle: 0.00% l~J ~'U I //Pa ge of Amount PERIOD END DATE 01/15/03 **FILE NOT UPDATED** SYSTEM DATE 01/13/03 PAGE 1 C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME TYPE DATE ~gER CHECK CHECK NUMBER AMOUNT 1 15 03 1 1 34 CLEMENT KURHAJETZ 32493 77 12 5 03 1 15 03 40 KEVIN ANDERSON 32494 . 97.43 1 15 03 42 MICHAEL D CLARKIN 32495 124.23 1 15 03 66 ALFRED HERNANDEZ 32496 66.95 1 15 03 74 MARK J ALLEN 32497 139.57 1 15 03 81 LAUREL F SANDBERG 1 15 03 85 DANIEL S JOHNSON-POWERS 32499 118.30 1 15 03 87 MICHAEL A MCKAY 32500 82.43 1 15 03 90 ANDREW P SCNIPPEL 32501 156.89 1 15 03 91 RICHARD H HINRICHS 32502 263.09 1 15 03 94 CALEB H SORENSON 32503 6.47 1 15 03 95 MICHAEL J POESCHL 32504 29.09 1 15 03 96 DAVID R HOLT2 32505 228.33 1 15 03 97 PATRICK GAFFNEY 32506 96.97 1 15 03 98 BRADLEY J. REZNY 32507 49.30 1 15 03 99 ALEXANDER J. HAIGH 32508 25.06 1 15 03 1003 HEATHER WORTHINGTON 32511 1396.16 1 15 03 1013 WILLIAM MAERTZ 32513 1515.21 1 15 03 1030 MARY A. RODLUBOY 32514 1292.97 1 15 03 1033 DAVE TRETSVEN 1038 32515 1093.13 1 15 03 DEBORAH K JONES 1089 KATHLEEN 32516 832.04 1 15 03 a CIERNIA 1103 DIANE MEYER 32517 55.66 1 15 03 1136 ROLAND 0 OLSON 32518 205.56 1 15 03 1142 ANTHONY ANDERSON 32519 32520 1274.50 1 15 03 1 1143 COLIN B CALLAHAN 32521 372.93 694 61 15 03 1 1 1173 ELIZABETH M POSTIGO 32522 . 352 82 5 03 1 15 03 1174 JAMES 0 ECKBERG 32523 . 101.08 1 15 03 1176 MICHAEL P ECKBERG 32524 397.58 1 15 03 1178 PETER M FISCHER 1184 MATTHEW W 32525 330.72 1 15 03 KRIEGLER 1188 NICOLE S 32526 285.34 1 15 03 GRAHAM 2006 DAMON J. WICKHEM 32527 80.34 1 15 03 2018 ANNA M. SHELDON 32528 151.91 1 15 03 2036 NICK KNOBLAUCH 32529 71.11 1 15 03 2037 TAYLOR COX 32530 273.55 32531 76,87 COMPUTER CHECKS 12469.46 MANUAL CHECKS NOTICES OF DEPOSIT .00 .00 ****TOTALS**** 12469.46 • CONSENT ITEM: F2 1/22/03 ITEM: Licenses SUBMITTED BY: Mary Shea Kodluboy/Deputy Clerk EXPLANATION/SUMMARY: Outlined below is a list of additional license applications and renewals for 2003. MUNICIPAL BUSINESS RENEWALS American Family Insurance, 1551 West Larpenteur Insurance agent Chin's Kitchen, 1664 Snelling Avenue North (pro-rated for five months) Restaurant Dino's Gyros, aka Divojac, Inc., 1670 Snelling Avenue North (pro-rated for five months) Restaurant H & R International, Inc., aka Express Tees, 1662 Snelling Avenue North (pro-rated for five months) -tee shirts, novelty items Speedway SuperAmerica, 1350 West Larpenteur Gas station Tony's Clubhouse, Inc., 1526 West Larpenteur (pro-rated for five months) Golf store HOME OCCUPATION Intergenerating Resources, LLC, 2285 Folwell Avenue Consulting Business REFUSE/RECYCLING HAULERS Watson's Rochester Disposal, dba Superior Services, Newport, Minnesota RESTAURANT/CAFE/COFFEE SHOP Falcon's Garden View Cafe, 1871 West Larpenteur • CONSENT ITEM: F2 1/22/03 ITEM: Licenses (continued) TREE TRIMMING/TREATING/REMOVAL Northeast Tree & Timber, Minneapolis ACTION REQUESTED: Approval of municipal business license renewals for 2003. CONSENT ITEM: F3 1/22/03 ITEM: Notice of Designation of Certified Building Official to the Commissioner of Administration SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: Each year, municipalities are required to inform the State Commissioner of Administration as to the status of the Building Official position for their communities. Staff is requesting designation of Stephen Westerhaus as the City's Certified Building Official for 2003. ATTACHMENT: Notice of Designation or Vacancy of Certified Building Official from the State Department of Administration ACTION REQUESTED: . Approval of Stephen Westerhaus as the City's Certified Building Official for 2003. NOTICE OF DESIGNATION OR VACANCY OF CERTIFIED BUILDING OFFICIAL To the Commissioner of Administration: According to M. S. § 16B.65, .Subd. 1, which states: By January 1, 2002, each- municipality shall designate a building. official to administer the code. A municipality may designate not more than.one building official responsible for code administration defined by each certification category established in rule. Two or more municipalities may combine in the designation of a building official for the purpose of administering the provisions of the code within their communities. ~ ' and further, according to M.S. §16B.65, Subd. 6, which states: In the event-that a designated building official position is vacant within a municipality, that municipality shall designate a certif ed building official to fill the vacancy as soon as possible. The commissioner must be notified of any vacancy or designation in writing within 15 days. the administrative authority of the municipality of ~~ l-C.o ~ ~~ .(~ T .:notifies you that: ~ ~ ~ S hereby ~'", it has designated ~TvP~1~N ~ ~S->-~t~ V ~+ ' ~. (name) ~ ~ a Da a as the . (certification number) municipality's building official, effective -~I~ ~ ~ ~ a U ~ 3 ~_~_; . OR ~ . 0 ~ it has a vacancy in the building official position, effective signed, -~ w /w Administrative authority title 9~m~i~is~i-a ~~ %'~3 Statutory definitions from M. S. § 16B.60, Subd. 3 : date Designate "the formal designation by a municipality's administrative authority of a certified building official accepting responsibility for code administration." Administrative authority "a municipality's governing body or their assigned administrati authority." ve • CONSENT ITEM: F4 1/22/03 ITEM: Consider Resolution 2003-02 approving a 2% standard compensation increase for regular employees in 2003 SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The Council is being asked to formally approve a 2% salary increase for regular employees with a satisfactory performance in 2003. This increase is budgeted for in the 2003 budget. ATTACHMENT: Resolution 03-02 ACTION REQUESTED: Approval of 2% standard compensation increase for regular employees for 2003 • i• No. 2003-02 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION Date: Januarv 22 2003 RESOLUTION AUTHORIZING COMPENSATION INCREASE FOR REGULAR EMPLOYEES WHEREAS the 2003 budget includes a 2% standard compensation increase for regular employees; NOW THEREFORE, BE IT RESOLVED that the city administrator is hereby authorized to award a 2% compensation increase for regular employees for the year 2003. Moved by: -_ Approved: GEHRZ Mayor KUETTEL Januar 22 2003 In Favor LAMB Attested: LINDSTROM Against TALBOT Administrator January 22 2p03 • CONSENT ITEM: FS 1/22/03 ITEM: Appointment of City Engineer for 2003 SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: Terry Maurer, Howard R. Green Company, is under contract to serve as the City Engineer for 2003. (Minnesota statute requires formal appointment to this post. ACTION REQUESTED: Approval of Terry Maurer and Howard R. Green Company as the City Engineer for 2003. • CONSENT ITEM: F6 1/22/03 ITEM: Appointment of City Auditor for 2003 SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The City has received anot-to-exceed contract for audit services from Kern DeWenter Viere for 2003. This is in-line with our budget projections for this service, and as it is the second year of GASB-34, there will be some additional costs related to the preparation of statements and reports in accordance with those public finance guidelines. KDV is prepared to begin the audit the first week of March. ATTACHMENT: Proposed letter of agreement from KDV, Kern DeWenter Viere ACTION REQUESTED: • Approval ofnot-to-exceed contract with KDV in the amount o calendar year 2003. f $12,000 for auditing services for • KERN•DEWENTER•VIERE January 13, 2003 Ms. Heather Worthington City of Falcon Heights 2077 W. Larpenteur Falcon Heights, MN 55113-5594 Dear Ms. Worthington; We are pleased to confirm our understanding of the services we are to provide to the Ci of Falcon Heights for the yeaz ending December 31, 2002. We will audit the general p ose financial statements of the City of Falcon Heights as of and for the year ending December3l 2002. Also, the combining, individual fund and account group financial statements will be subjected to the auditing procedures applied in our audit of the general ' statements. purpose financial . The statistical information that is a part of the Comprehensive Annual Financial Report will not be subjected to the auditing procedures applied in our audit of the general purpose financial statements, and for which our auditors' report will disclaim an opinion. Audit Objectives The objective of our audit is the expression of an opinion as to whether your general p ose financial statements are fairly presented, in all material respects, in conformity with accoun~tu~I principles generally accepted in the United States of America and to report on the fairness of the additional information referred to in the first paragraph when considered m relation to the general purpose financial statements taken as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and provisions of the Minnesota Legal Compliance Audit Guide or Local Governments, and will include tests of the accounting records of the City of Falcon Heights and other procedures we consider necessary to enable us to express such an opinion. If our opinion on the general purpose financial statements is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or to issue a report as a result of this engagement. We will also provide reports (that do not include opinions) on internal control related to t financial statements and compliance with laws, regulations, and the provisions of ant agreements, noncompliance with which could have a material effect on the financial statemen~ as required by Government Auditing Standards. FAY ndtnce- 1Vhen you need st°' Minneapolis Certified 13t61ic Accouamnu 7700 Northland Circle N. St. Cloud 220 Park .oven ue S Waite Park Financing Services Suite 779 Minneapolis, Minnesota . PO. 8Oa 7304 415 3rd S[met N. Suite 700 Organimtion Development 55428-]5D0 S[. Cloud, Minnesota lti'aite Park, Minnesota Strategic Consulting Technology Srrvica Phone: 763.537.3D11 n6302 Phone: 320.257 7010 56387-2510 Fax: 763.537.9682 . Fax: 320.251.7 7 S4 Phone: 320.252.70fi0 Fax: 320.252.96? 7 »•ww.kdr.corn 877.912.7696 Technology Help 866.400.6426 City of Falcon Heights January 13, 2003 Page 2 • Management Responsibilities Management is responsible for establishing and maintaining internal control and for coin with laws, regulations, contracts, and agreements. In fulfilling this responsibility Pliance judgments by management are required to assess the expected benefits and related cos controls. The objectives of internal control are to provide mana ement ~ estimates and absolute, assurance that assets are safeguarded against loss from unauthorized is of the that transactions are executed in accordance with mana e g wrth reasonable, but not properly to permit the preparation of general purpose financial stateme use or disposition, g ment's authorizations and recorded generally accepted accounting principles. nts in accordance with Management is responsible for making all financial records and related information av us. We understand that you will provide us with such information required for our audit and you are responsible for the accuracy and completeness of that information. Table to about appropriate accountin that Your' financial statements; butthe esponsibil ty forplthe $nanca wrll assist in the irl advise you That responsibility includes the establishment and maintenance of ade uat I? eParation of ial statements remains with you. internal control over financial reporting, the selection and application of accountin the safeguarding of assets. Management is responsible for ad'ustin q e records and effective correct material misstatements and for confirnung to us in the r resentati g Principles, and of any uncorrected misstatements aggregated by us durin , g the financial statements to eP on letter that the effects to the latest period presented are immaterial, both individual) e d n the gagement and pertaining pwpose financial statements taken as a whole: Y ggregate, to the general . Audit Procedures -General An audit includes examining, on a test basis, evidence supporting the amounts and di the financial statements; therefore, our audit will involve ud sclosures in transactions to be examined and the areas to be tested. We will planenandbpe otnn ~teunaber of obtain reasonable rather than absolute assurance about whether the financial statements udrt to matenal misstatement, whether caused from errors, ~'e free of misappropriation of assets, or violations of laws or governrnentalaredgul tions that are at eportrng, to the entity or to acts by management or employees acting on behalf of the enti tributable ty. Because an audit rs designed to provide reasonable, but not absolute assurance and because we perform a detailed examination of all transactions, there is a risk that a material misstateme exist and not be detected b us. will not Y In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a material effect on the general purpose financial statements. However, we will inform douect and material errors that come to our attention, and we will inform you of any fraudulent fin f any reporting or misappropriation of assets that come to our attention. We will also inform ou o cial violations of laws or governmental regulations that come to our attention unles f anY inconsequential. Our responsibility as auditors is limited to the ~ s clearly does not extend to matters that might arise Burin Period covered by our audit and as auditors. g any later periods for which we are not engaged Our procedures will include tests of documentary evidence supportin the tr g ansactions recorded in the accounts, and may include tests of the physical existence of inventories an d direct City of Falcon Heights January 13, 2003 Page 3 • confirmation of receivables and certain of Individuals, creditors, and financial institutionsss We wl 1 regluestswritten reSrese ence with selected attorneys as part of the engagement, and they may bill you for re ondin to this in ui conclusion of our audit, we will also require certain written r resent ~ ntations from your ~ g q n'• At the financial statements and related matters. eP ations from you about the Identifying and ensuring that the City complies with Laws, regulations, contracts and a is the responsibility of management. As part of obtaining reasonable assurance about w a"eements general purpose financial statements are free of material misstatement, we will perform tests o City's compliance with applicable laws and regulations and the rov' ~ hether the f the agreements. However, the objective of our audit will not be to provide lan opinion on overal compliance and we will not express such an opinion. Audit Procedures -Internal Controls In planning and performing our audit, we will consider the internal control sufficient audit in order to determine the nature, timin to plan the purpose of expressing our opinion on the City'sggeneral purpose financ al tatements.dures for the 1 We will obtain an understanding of the desi placed in operation, and we will assess contol sk. eTests of controls maybe erfo they have been effectiveness of certain controls that we consider relevant to preventing and detectin e fraud that are material to the general purpose financial statements and to r p rmed to test the misstatements resulting from illegal acts and other noncompliance matters that hav g rrors and • material effect on the general p eventing and detecting control risk is assessed belowptl~e maxifiinn~ lev 1) OurttestsT if s erformed is are required only if ,will be less in scope than would be necessary to render an opinion on internal control aped, accordingly, no o i be expressed. p mon will An audit is not designed to provide assurance on internal control or to identi r conditions. However, we will inform the governing body or audit committee of an involving internal control and its operation that we consider to be r ~ ~°rtable standards established b the Y matters Y American Institute of Certified Public Accountants.dl Reportable _ conditions involve matters coming to our attention relatin to si or operation of the internal control that, in our 'ud g gruficant deficiencies in the design to record, process, summarize, and report financial ~ d to dconsist nt witht the easseYrtionsillty management in the general purpose financial statements. of Audit Administration, Fees, and Other We understand that your employees will r will locate any invoices selected by us for test nge all cash or other confirmations we request and The workpapers for this engagement are the ro constitute confidential information. However, we may e~equestedoemakeecertain wortda and available to cognizant or grantor agencies pursuant to authori kp pars requested, access to such workpapers will be provided under the supervision of Kern, DeWenter Viere, Ltd. personnel. Furthermore, upon re ue ~ given to it by law or regulation. If workpapers to the Cognizant or Grantor A enc q st, we may provide photocopies of selected g Y The Cognizant or Grantor Agency may intend, City of Falcon Heights January 13, 2003 Page 4 or decide, to distribute the photocopies or information contained therein ~ others, including other governmental agencies. . Our fees for these services will be at ow standard hourly rates except that we a fee will not exceed 512,000. Our fees may be billed as work ro ~ that our gross presentation. The above fee is based on anticipated cooperation from yourr perso~e~ amend the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incurthe additional costs. We appreciate the opportunity to be of service #o the City of Falcon Heights and believe this letter accurately summarizes the significant terms of our engagement. If you havean let us know. If you agree with the terms of our en y questions, please the enclosed copy and return it to us. ga$ement as descn'bed in this Ietter, please sign Sincerely, Kern, DeWenter, mere, Ltd. J fer Thienes Certified Public Accountant RESPONSE: This letter correctly sets forth the undezstaading ~of the City of Falcon Heights. 13y: ~ . Title: Date: ~d POLICY ITEM: G1 1/22/03 ITEM: Reconsideration of the Waiver on Tort Liability Limits for the LMCIT SUBMITTED BY: Council member Robert Lamb EXPLANATION: Summary: Council member Lamb asked that the waiver on tort liability limits for the LMCIT be reviewed again on tonight's agenda. ATTACHMENT: Background information provided by Council member Lamb ACTION REQUESTED: Discussion sl Waiver of Tort Liability Limit January 22, 2003 Background: at our January 8 meeting, we reviewed a proposal to waive the tort liability limit; the review and action were required in order to comply with LMCIT requirements for insurance purposes. The staff proposed we not waive the limit and this proposal was backed by an opinion from our city attorney recommending the "no waiver" position. Neither the proposal nor the recommendation contained an in-depth pro-con analysis nor did they include costs of either position. We, the council, acted on the proposal with the proviso that we would further analyze the issue and its attendant costs by the January 22d meeting to ensure our decision to not waive the limit was the right thing to do. Subsequent to our January 8 meeting, we received the cost data and a very well written, thoughtful analysis issued by the LMCIT. Essentially, the question raised is how much protection do we wish to provide the citizens of Falcon Heights and others in the unlikely event that an action by the city results in legally liable injuries, damage or death to one or more persons. The question is whether we feel one million dollars is sufficient protection for our citizens or whether we should raise the protection limit to two million dollars. The cost to raise the protective limit would be $1198 or approximately 22 cents per resident. • To put this in some context, in our personal lives, most of us carry at least $300,000 in automobile liability protection and many of us carry a million or more dollars in personal liability protection. This seems adequate for each of us as individual homeowners, but is it sufficient for the city to protect its citizens? Hospital costs continue to skyrocket; a stay in an intensive care unit costs thousands if not tens of thousands per day. If our actions were judged to be legally liable for the injuries to multiple parties at the same time, is our "no waiver" limit sufficient to protect our citizens and provide for the injured? As part of our day-to-day responsibilities, we engage in activities that are inherently dangerous. We plow streets, maintain and rebuild roads, trim trees, provide fire and police services, host large-scale social events and provide recreational programs and facilities. If a city truck were to plow into a Falcon Heights school bus and we were held legally liable for multiple injuries, do we feel one million dollars is sufficient to provide for the injured or would we feel more comfortable at two million dollars of protection? If a city owned or maintained structure were to collapse injuring many, and we were judged liable, do we feel one million dollars is sufficient to provide for the injured or would we feel more comfortable at two million dollars of protection? ~a r~ u If a city project to maintain or rebuild streets resulted in toxic emissions or massive structural damage, do we feel one million dollars is sufficient to provide for the injured or repair the damage, or would we feel more comfortable at two million dollars of protection? If a city operated or sponsored social or recreational event resulted in the injury of many people, do we feel one million dollars is sufficient to provide for the injured or would we feel more comfortable at two million dollars of protection? The cost of the first million dollars of protection for our citizens is $17,637. We are obligated to provide that level of protection. The cost of an additional million is $1198, or about 22 cents per resident. The 22 cents could be funded out of the current budget and would not result in an increase in property taxes. We need to provide this additional level of protection. • ~3 POLICY ITEM: G2 1/22/03 ITEM: Consideration of Application for a Citizen Corps Grant from the State Department of Emergency Management SUBMITTED BY: Mayor Sue Gehrz REVIEWED BY: Neighborhood Commission EXPLANATION: Summary: The Mayor is asking the Council to support an application for a Citizen Corps grant from the Minnesota Department of Emergency Management. This grant would cover materials, supplies, and training related to citizen or neighborhood preparedness activities. ATACHMENT: Program Overview of the 2002 Citizen Corps & Community Emergency Response Team (CERT) Grant Program. . ACTION REQUESTED: Approval of application for the Citizen Corps grant from the State DEM. ~y • 2002 Citizen Corps & Community Emergency Response Team (CERT) ~~~~~ Grant Program PROGRAM OVERVIEW Local units of government in Minnesota have a unique opportunity to obtain grants to assist them with the establishment of "Citizen Corps," units, consisting of trained volunteers that are capable of assisting local law enforcement, emergency management, and medical officials with emergency and non-emergency public health and safety projects. The five programs that make up the Citizen Corps program include: Medical Reserve Corps -Inactive and retired doctors, nurses, pharmacists and other medical professionals willing to assist their community, providing health-related expertise during times of emergency and for community health projects at other times. A dedicated web site for the Medical Reserve Corps is in the development stage. Watch for new information on the program soon. 2. Neighborhood Watch Program - An already existing program where community members band together to form groups to reduce crime in their neighborhoods by encouraging businesses, the faith community, schools and citizens to cooperate with and assist local law enforcement officials by reporting suspicious activity. For more information, visit the Neighborhood Watch website at www.usaonwatch.ora 3. Volunteers in Police Service (NIPS) Program - A corps of trained civilian volunteers that assists local law enforcement agencies by doing duties that do not require the attention of a sworn or armed officer. More information about NIPS can be found on their website: www.policevolunteers.org. 4. Community Emergency Response Team (CERT) - A program that educates citizens about hazards they face in their community, providing training in basic lifesaving skills. If DPS/DEM November 2002 MINNESOTA Publb Safety ~~ needed following a disaster, these citizen- responders use their training as part of a neighborhood or workplace team to assist when professional responders are overwhelmed or not immediately available. CERT information including a CERT Instructor Guide and Student Guide is located on the web at: http://training.fema.gov/emiweb/cert 5. Terrorist Information and Prevention System (Operation TIPS) -Provides a hotline and referral system for workers in the trucking, shipping, maritime and mass transit industries to report suspicious, and potentially terrorism-related activities occurring in public areas to local, state and federal law enforcement authorities. Operation TIPS is still in the development phase; watch for new information on the program soon. 6. Information about all five of the Citizen Corps programs can also be found at the Citizen Corps web site, www.citizencorps.gov. AVAILABLE FUNDS This year (2002) FEMA has allocated $374,265 to Minnesota to begin building Citizen Corps groups across the state. Of this $302,796 has been "earmarked" for activities that build the CERT program, and $71,289 for the formation of State and Local Citizen Corps. Seventy-five percent of these amounts will be passed through to communities to initiate or enhance their local Citizen Corps and CERT programs. The Department of Public Safety, Division of Emergency Management (DEM) is the designated administrator for these programs. ELIGIBLE ORGANIZATIONS "Local governments," as defined in 42 U.S.C., subsection 5122(6) of the Robert T. Stafford Disaster Act, means any county, city, village, town, district or other political subdivision of any Page 1 ~5 r: • • State, and Indian tribe or authorized tribal organization, or Alaska Native village or organization, including any rural community or unincorporated town or village or any other public entity for which an application for assistance is made by a State or political subdivision thereof. ELIGIBLE ACTIVITIES (Citizen Corps Councils) 2. 3. 4. 5. 6 Establishment of Citizen Corps Councils at the state and local levels. Risk and resource assessment. Developing/Implementing a strategic approach to public education, training opportunities and volunteer programs. including printing, marketing, advertising & special events. Establishing a tracking system for volunteers. Measures taken to foster increased collaboration between first responder/emergency management, volunteer groups, and other stakeholders. Implementing official Citizen Corps programs, using citizens in all aspects of crime prevention, mitigation, preparedness, response, recovery efforts and public health activities. ELIGIBLE ACTIVITIES (CERT) 1. Instructor preparation & delivery time 2. Program administration of CERT 3. Creation/Maintenance of CERT database 4. Rental of training facility 5. CERT member equipment (safety helmet, safety vest, goggles and gloves) 6. Printing of CERT materials (instructor guides, student manuals, brochures, certificates, handouts, newsletters and postage. 7. Other CERT items as described in work plan. APPLICATION PROCESS It is DEM's desire to simplify the grant application process for both programs. One application form will be used to apply for funds from either the Citizen Corps Council or CERT, or both. To apply for Citizen Corps/CERT funds, all applicants must submit a Citizen Corps/CERT application form, attached to this document. OTHER GRANT APPLICATION REQUIREMENTS -EQUIPMENT DPS/DEM November 2002 Non-expendable classroom equipment for CERT is limited to 10% of the grant award. Non-Supplanting Agreement: Entities receiving Citizen Corps/CERT monies agree not to supplant local funding, or duplicate another Federal grant with funding that might result from acceptance of an application submitted in response to this solicitation. Grant Match Requirements: The Citizen Corps/CERT Grant program is 100% federally funded, with no match required from state or local agencies. UNAUTHORIZED PROGRAM EXPENDITURES Expenditures for equipment such as vehicles, general-use laptop computers, computer monitors and printers, and video-monitoring equipment, as well as arms and ammunition, are not allowable under this program. GRANT APPLICATION TIME FRAME All applications for 2002 grant funds must be submitted to DEM by January 31, 2003. GRANT APPLICATION REVIEW PROCESS Review of 2002 Citizen Corps/CERT Grant program applications will be conducted by a sub- committee of the MN Citizen Corps Council. The grant sub-committee will make recommendations to the full council about the merits of each proposal. Based on the advice given, the Minnesota Citizen Corps Council will recommend to the Commissioner of Public Safety proposals to receive funding consideration. The Minnesota Citizen Corps Council includes representatives from the following organizations: Minnesota State Fire Chiefs Association Minnesota Chiefs' of Police Association Minnesota Police & Peace Officers Association Minnesota Sheriffs Association Minnesota Voluntary Organizations Active in Disaster Association of MN Emergency Managers Minnesota Department of Health Minnesota Department of Military Affairs Minnesota Department of Public Safety The City of Burnsville Page 2 ac The City of Minneapolis • The City of Rochester The Salvation Army American Red Cross League of Minnesota Cities Association of Minnesota Counties MN Association of Townships ServeMinnesota AWARD CTITERIA The following criteria will be used to determine priorities for funding: Mandatory Requesting jurisdictions will establish a Citizen Corps Council. It will have broad representation from jurisdiction leadership, including representatives from emergency management, law enforcement, fire service, EMS, the medical community, local voluntary organizations, and other stakeholders with an interest in the program. 2. Only communities that commit to implementing • the Community Emergency Response Team (CERT) program will be considered for CERT funding. Additional Factors for Consideration 1. Communities that have appointed volunteer coordinators and have demonstrated an ongoing partnership with local voluntary agencies. 2. Communities that have an approved emergency operations plan (EOP). 3. Communities that identify vulnerable populations or areas that are usually prone to disaster situations and who describe how one or more of the Citizen Corps programs they will implement will mitigate the effects of a disaster 4. All other factors being equal, the number (and location) of people that will be served in the jurisdiction by the Citizen Corps program may be considered. Jurisdictions with large populations, and those who may be . underserved or under-represented because of their location may be considered for funding DPS/DEM November 2002 ahead of other communities that do not meet either criterion. Once an application is approved, a grant agreement between the jurisdiction and DEM will be executed and grant funds will be available on a reimbursement basis. However, no purchases can be made until the applicant has received a fully executed grant agreement. REPORTING REQUIREMENTS For each grant awarded, applicants must submit a quarterly report to DEM indicating their progress in meeting the Citizen Corps program goals listed in their work plan. A final narrative report and final receipt(s) for the equipment purchased and/or training and services provided will also be required. The narrative report must state how the applicant met their Citizen Corps program goals specified on the original grant application worksheet(s). This final report should be submitted on the form that will be supplied by DEM at the time the grant agreement is executed. This report must be submitted before final reimbursement will be made. Funds will be disbursed by DEM after the applicant submits a receipt for the service provided or for equipment purchased. All receipts for reimbursement and the final report must be submitted by November 30, 2003. MAILING/CONTACT INFORMATION Please return the completed Master Application Form and all related worksheets no later than March 31, 2003, to: Division of Emergency Management Attn: Citizen Corps Program 444 Cedar Street, Suite 223 St. Paul, MN 55101-6223 If you have any questions about this application or program guidelines, please feel free to call Dennis Walter at (651) 215-6947. Page 3 DISTRIBUTED AT THE COUNCIL MEETING ON JANUARY 22, 2003 BY MAYOR GEHRZ. ~ • City Council Report -January 22, 2003 Request for authorization for mayor to prepare and submit application for a grant to support activities of the Falcon Heights Neighborhood Commission and Community Emergency Response Team. Based upon the research done to date, I anticipate requesting funding for the following: Neighborhood Commission Initiatives -Addition of a fire fighter to the Commission $ 252 -Addition of a police officer to the Commission ? -Printing & mailing of educational materials. $ 2500 -Metal signs & posts identifying Neighborhood Liaisons $ 1997 -4 hours per month clerical staff for phoning, mailing and coordinating training logistics 600 -Trainer fees for Red Cross, etc. 250 r ~ ~J Total $ 5599 CERT Program -2 trainers to 3 day CERT training 3 3 6 -12 hours per month x 6 months for trainer preparation and delivery 504 -CERT manuals & supplies for team of 10 500? --4 hours per month clerical staff for phoning, mailing and coordinating training logistics 600 Total $ 1940 TOTAL to date $7539 • • POLICY ITEM: G3 1/22/03 ITEM: Approval of Ordinance 03-01 Concerning Limitations on Impervious Surfaces SUBMITTED BY: Heather Worthington, City Administrator Deborah Jones, Planning and Zoning Coordinator REVIEWED BY: Planning Commission EXPLANATION: Summary: In early 2002, the residents in the Northome neighborhood alerted the city to an issue that was becoming more and more prevalent-that of lot coverage. Lot coverage in the Falcon Heights city code is defined as any impervious surface (including homes, garages, patios, decks, sidewalks, and driveways). Over eight months in 2002, the Planning Commission worked on the issue of impervious surface coverage in the residential zoning areas of Falcon Heights. They had the assistance of Dan Cornejo from Short Elliott Hendrickson, and the excellent work of Deb Jones, our Planning and Zoning Coordinator. After much research and consideration, taking public input, and re-working the ordinance several times, they formulated the attached ordinance • for your approval. The Planning Commission held a public hearing in November, 2002, to take testimony from residents. There were no negative comments made about the ordinance, and it did pass unanimously in recommendation to the City Council for approval. ATTACHMENT: Ordinance 03-01 Planning Commission Staff Report from 11/26/02 ACTION REQUESTED: Adoption of Ordinance 03-01 r: ~g • CITY OF FALCON HEIGHTS RAMSEY COUNTY, MINNESOTA ORDINANCE NO. 03-01 AN ORDINANCE AMENDING CHAPTER 9 OF THE FALCON HEIGHTS CITY CODE, THE ZONING ORDINANCE, CONCERNING LIMITATIONS ON IMPERVIOUS SURFACES THE CITY COUNCIL OF THE CITY OF FALCON HEIGHTS ORDAINS: SECTION 1. Section 9-2.05, subd. 2d of the Falcon Heights City Code is amended to read: • In no event shall off street parking, structures of any type, buildings, or any impervious surfaces cover more than seventy-five percent (75%) of the lot areas, except for R-1 zoned land which is regulated by the Schedule below: Lot Area (s.f.) 7370 or less Over 7370 to Over 15800 to Over 34000 15800 34000 Maximum 45% 3320 s.f. or 30%, 4940 s.f. or 20%, 6800 s.f. or 15%, Impervious Lot whichever is whichever is whichever is Coverage greater greater greater SECTION 2. This ordinance shall be effective immediately upon its passage and publication. ADOPTED this 22°d Day of January, 2003, by the City Council of the City of Falcon Heights. CITY OF FALCON HEIGHTS BY: ATTEST: Heather Worthington, City Administrator Susan Gehrz, Mayor a9 Planning Commission 11/26/02 Item 1 ITEM: Recommendation of Ordinance Amending Section 9-2.05, subd. 2d of the Falcon Heights City Code. SUBMITTED BY: Deborah Jones, Zoning and Planning Coordinator REVIEWED BY: Heather M. Worthington, City Administrator EXPLANATION: Summary Early this year the Planning Commission undertook the task of studying the issue of impervious lot coverage and building density in the City's single-family residential zones. The existing City Code limits coverage to 75% in all zones. Setback requirements and other restrictions have the effect of lowering the practical buildable area to less than 75% in most cases. However, residents had been expressing concerns about properties where coverage approached or exceeded 40%. This degree of density, while legal, was creating a visible impact on neighborhoods. The Commission sought to find out if a lower limit than 75% is appropriate for R-1 zones and, if so, • what that limit should be. With the help of consultant Dan Cornejo of Short Elliott Hendrickson and Deb Jones, City Planning and Zoning Coordinator, the Commission determined the following: ^ Falcon Heights is not alone in confronting the need to balance residents' changing needs for more house and garage space with the community value of landscaping and open space. ^ Similar communities have lot coverage or Floor Area Ratio limits much lower than our 75%. Most are in the 30% - 40% range. ^ A limit on coverage area would serve Falcon Heights better than Floor Area Ratio because F.A.R. is a measure of bulk, which is effectively controlled already by our building height restriction. ^ Keeping the 75% limit would allow very dense build up of residential lots. It is no longer unrealistic to expect that some owners will want to approach this limit with additions, garages, landscaping, etc. Such abuild-up would completely change the character of our neighborhoods and have a severe impact on water run-off. ^ Because there is a wide range of lot sizes in Falcon Heights, a single limit is not appropriate. For example, a 30% coverage limit would allow enormous homes to be built on larger properties along Fairview but would restrict smaller lots in Northome so much that no additions or new garages could be built at all. ^ Any new restriction should recognize the existing conditions in neighborhoods. It should not • end up making many properties non-conforming from the start, and it should allow most properties some expansion options without the need to apply for a variance. 30 ^ In Falcon Heights there is a pattern of more coverage (30% - 40%) on smaller lots and much less coverage (under 15%) on the very largest lots. The Commission concluded that it is in the interest of the City to adopt new limits on impervious coverage of lots in R-1 zones. The limits should reflect the diversity of residential property within the city. The limits should be such that most reasonable building projects can be permitted outright without adding significantly to the number of variance requests received by the city and yet not so generous that neighborhood character will be compromised. After considering several options, Mr. Cornejo recommended basing the new limits on lot size. Analysis of data on existing lot coverage showed that R-1 properties in Falcon Heights can be grouped into four clear categories based on the area of the lot. Smaller lots tend to be more densely covered (30% - 40%), while the largest lots are more open (less than 15% coverage). A coverage limit was chosen for each category to reflect the existing density and allow most property owners some room for expansion without needing variances. A small number of lots already exceed the proposed limits and would become legally non-conforming. The proposed lot coverage limits were incorporated into an amendment to the City Code written in consultation with City Attorney Roger Knutson and approved in principle by consensus of the Commission on August 28, 2002. A public hearing has been called to receive the input of Falcon Heights citizens on this issue on Tuesday, November 26, 2002. Following the hearing, Staff recommends that the Planning Commission vote on recommending approval of Ordinance 02-04 by the Falcon Heights City Council. ATTACHMENTS: Copy of the proposed Ordinance 02-04 amending Section 9-2.05, subd. 2d of the Falcon Heights City Code. ACTION REQUESTED: A motion to recommend that the City Council approve Ordinance 02-04 31 RAMSEY COUNTY Office of the County Manager Paul L. Kirkwold, County Manager 250 Court House 15 West Kellogg Boulevard St. Paul, MN 55102-1614 MEMORANDUM DATE: FROM: SUBJECT: January 15, 2003 Paul L. Kirkwold Ramsey County Manager .JAN 16 2003 Tel: 651-266-8000 Fax: 651-266-8039 Internet Web Site: www.co.ramsey.mn.us Ramsey County Board of Commissioners Please be advised that the Ramsey County Board of Commissioners, at its Annual • Organizational Meeting on January 7, 2003, elected Commissioner Jim McDonough as its Chair and Commissioner Jan Parker Wiessner as Vice-Chair of the County Board for 2003. The Board also appointed County Commissioners to standing committees as outlined in Resolution #2003-004, enclosed. Appointments to outside boards, committees and commissions for 2003 are shown in Resolution #2003-005, enclosed. Please share this information with your elected officials and other interested persons in your office. Should you have any questions on the appointments, please call the Ramsey County Manager's Office at (651) 266-8000. cam Enclosures • Minnesota's First Home Rule County printed on recycled paper with a minimum of 10% post consumer content 11 Resolution Board of Ramsey County Commissioners ~esented By _tention: Commissioner Wiessner Date January 7, 2003 No. 2003-005 Budgeting and Accounting Department Directors/Management Team Page 1 of 6 RESOLVED, The Ramsey County Board of Commissioners hereby ratifies the following appointments by the Chair to serve on outside Boards, Committees and Commissions for the year 2003: ASSOCIATION OF MINNESOTA COUNTIES (AMC) • Board of Directors: Wiessner • District X Representative: All Commissioners • District X Executive Committee: Reinhardt, McDonough -Alternate • Committees: • Legislative Steering: Bennett • Fiscal Affairs: Wiessner • General Government: McDonough • Human Services: Haigh • Health: Rettman • Natural Resources: Reinhardt • Transportation and Agriculture: Ortega CORRECTIONS MANAGEMENT COMMITTEE. • Haigh, McDonough, Ortega COURT HOUSE/CITY HALL (CH/CH) COMMITTEE • Haigh, McDonough, Reinhardt EAST METRO HEALTH CAREERS INSTITUTE BOARD • Haigh EMERGENCY MEDICAL SERVICES (EMS) RADIO COMMUNICATIONS BOARD • `Bennett, McDonough, Reinhardt ~1VISEY COUNTY BOARD OF COMMISSIONERS YEA NAY OTHER Hoeft r°h b i McDonough fael Ortega ;toria Reinhardt lice Rettman ~ Wiessner Jim McDonough, Chair By (Continued) Bonnie C. Jackelen Chief Clerk -County Board Resolution • Board of Ramsey County Commissioners -esented By Commissioner Wiessner Date January 7, 2003 No. 2003-005 ttention: Budgeting and Accounting Department Directors/Management Team Page 3 of 6 METROPOLITAN LIGHT RAIL TRANSIT (LRT) JOINT POWERS BOARD • Haigh; McDonough -Alternate MetroGlS POLICY BOARD • Reinhardt, Rettman -Alternate METROPOLITAN COUNTIES ENERGY DEREGULATION GROUP • Ortega, Haigh -Alternate • METROPOLITAN RADIO BOARD/800 MEGAHERTZ • Bennett METROPOLITAN MOSQUITO CONTROL DISTRICT (MMCD) BOARD • Bennett, McDonough, Rettman METROPOLITAN TRANSPORTATION ADVISORY BOARD (TAB) • Reinhardt MINNESOTA LANDMARKS • Haigh, Ortega MINNESOTA RIVER. BASIN JOINT POWERS BOARD • Reinhardt, Ortega -Alternate MINNESOTA WORKFORCE COUNCIL ASSOCIATION • Wiessner ~MSEY COUNTY BOARD OF COMMISSIONERS YEA NAY OTHER nnett ~ ._-,gh n McDonough ifaelOrtega . ctoria Reinhardt nice Rettman n Wiessner Jim McDonough, Chair By (Continued) Bonnie C.Jackelen Chief Clerk -County Board Resolution Board of Ramsey County Commissioners -esentedBy Commissioner .Wiesner Date January 7, 2003Na 2003-005 ttention: Budgeting and Accounting Department Directors/Management Team Page 5 of 6 RAMSEY COUNTY LEAGUE OF LOCAL GOVERNMENTS (RCLLG) • All Commissioners • Wiessner -Executive Committee RAMSEY COUNTY LIBRARY BOARD OF TRUSTEES LIAISON • Wiessner, Bennett -Alternate RAMSEY SOIL AND WATER CONSERVATION BOARD • Rettman -Liaison; McDonough -Alternate • REGIONS MEDICAL CENTER BOARD • McDonough RESOURCE RECOVERY PROJECT BOARD • Haigh, Ortega, Reinhardt,. Rettman, Wiessner RIVERFRONT CORPORATION • Haigh, Ortega ST. PAUL-RAMSEY COUNTY CHILDRENS' INITIATIVE BOARD • Haigh SOLID WASTE MANAGEMENT COORDINATING BOARD (SWMCB) • Haigh, Reinhardt STATE COMMUNITY HEALTH SERVICES ADVISORY COMMITTEE (SCHSAC) • Rettman SUBURBAN RAMSEY FAMILY COLLABORATIVE • Reinhardt ~NISEY COUNTY BOARD OF COMMISSIONERS YEA NAY OTHER nnett Jim McDonough, Chair ~~:gh n McDonough (COntIrlUed) ~faelOrtega By ctoria Reinhardt Bonnie C_ Jackelen nice Rettman Chief Clerk -County Board n Wiessner Resolution Board of Ramsey County Commissioners ~esented By Commissioner Reinhardt Date January 7 , 2003 No aention: B d d 2003-004 u geting an Accounting Department Directors/Management .Team Pagelof2 RESOLVED, The Ramsey County Board of Commissioners hereby adopts the following Standing Committees for 2003: BUDGET • Bennett, Chair • Rettman, Vice-Chair • Haigh • McDonough • Ortega • Reinhardt • Wiessner • CRIMINAL JUSTICE • Wiessner, Chair • Rettman, Vice-Chair • Bennett • Reinhardt FACILITIES • Bennett, Chair • Ortega, Vice-Chair • Haigh • Reinhardt FINANCE, PERSONNEL & MANAGEMENT • Ortega, Chair • Haigh, Vice-Chair • Bennett • McDonough ~iVISEY COiTNTY BOARD OF COMMISSIONERS YEA NAY OTHER °nnett rgh n McDonough fael Ortega ctoria Reinhardt rice Rettman ~ Wiessner Jim McDonough, Chair By (Continued) Bonnie C. Jackelen Chief Clerk -County Board