HomeMy WebLinkAboutCCAgenda_03Mar26CITY OF FALCON HEIGHTS
Regular Meeting of the City Council
City Hall
2077 West Larpenteur Avenue
AGENDA
March 26, 2003
A. CALL TO ORDER: 7:00 PM
B. ROLL CALL: GEHRZ KUETTEL LAMB
LINDSTROM TALBOT
WORTHINGTON SHEA KODLUBOY
ATTORNEY ENGINEER
C. COMMUNITY FORUM:
D. APPROVAL OF MINUTES: March 12, 2003 TAB 1
. E. NEAL KWONG YOUTH CITIZENSHIP 2002 AWARD PRESENTATION
Nominees: 1. Beth Duncan
2. Karis Hustad
F. CONSENT AGENDA:
1. General Disbursements through March 7, 2003 in the
Amount of: $ 94,091.58
Payroll, 2/17/03-2/28/03: $ 9,910.83 TAB 2
2. Appointment of Linda Fite, 1710 St. Mary's Street, to the
Neighborhood Commission TAB 3
G. POLICY AGENDA:
1. Approval of the Como Lake Subwatershed 7
Area Study Cooperative Agreement TAB 4
2. Consideration of the Joint Powers Agreement
For Suburban Ramsey County Hazardous Materials
• Team/Hazardous Materials Response Vehicle TAB 5
• 3. Consideration of participation in the Citizen Observer TAB 6
Program
H. REPORTS FROM COUNCIL MEMBERS:
INFORMATION AND ANNOUNCEMENTS:
ADJOURNMENT
•
•
CITY OF FALCON HEIGHTS
COUNCIL MINUTES
March 12, 2003
Mayor Sue Gehrz convened the regular City Council meeting at 7:00 PM
PRESENT: Mayor Sue Gehrz, Council members Laura Kuettel, Robert Lamb,
Peter Lindstrom and Richard Talbot.
Also present: City Administrator Heather Worthington and Deputy Clerk
Mary Shea Kodluboy.
COMMUNITY FORUM: There was no commentary from the audience.
APPROVAL OF MINUTES: The Council minutes dated February 26, 2003 were
unanimously approved as submitted.
PUBLIC HEARINGS: None scheduled.
CONSENT AGENDA:
Kuettel moved approval of the Consent Agenda, as presented and outlined below. The
motion was unanimously approved.
General Disbursements through March 7, 2003 in the
Amount of: $ 16,475.93
Payroll, 2/17/03-2/28/03: $ 11,585.58
2. Licenses -The Council, to encourage residents to patronize local businesses,
read aloud the names of the businesses renewing their City licenses for 2003.
3. Step Increase and Compensation Increase for Deborah Jones, Zoning and
Planning Coordinator
4. Appointment of Robert Thompson, 1845 Moore Street, to the Neighborhood
Commission
5. Resolution of Support for Sherman and Associates' Application to Ramsey
County Community Development Block Grant and Dakota County Consortium
Home Investment Partnership Programs
FALCON HEIGHTS CITY COUNCIL MEETING _2_
March 12, 2003
POLICY AGENDA:
Approval of the Memorandum of Agreement with the Ca itol Region Watershed District
Administrator Worthington said the City has been negotiating the Memorandum of
Agreement with the Capitol Region Watershed District (CRWD) for approximately one
year. The agreement will create a framework for future interaction with the newly
created (2001) District, and will facilitate statutory review processes between the two
local units of government. Similar agreements are in place with Roseville and Saint Paul,
and are also being negotiated with the State Fair and the University of Minnesota. The
next step in this process will be for the City to adopt a local watershed management plan
(LWMP). This is required under the statute that creates watershed districts. This MOA
will allow the City to work with the CRWD and the Rice Creek Watershed District
to draft a LWMP that will satisfy those requirements. The District's primary focus is
water quality and storm water management, but they will not have any regulatory
authority. They will be restricted to review and providing advice regarding projects that
are in excess of one acre. The City has already involved them in several issues during the
past year. They will be involved in the Serita wetland restoration on the State Fair and
University of Minnesota properties.
Council member Lamb asked if there would be any costs associated with them and if they
can/will help the City with the NPDES. Administrator Worthington said there would be
no City costs. The NPDES rule making did not involve the watershed districts and that
would have been a nice feature to have. However, they can assist cities and their
expertise can be utilized.
Council member Kuettel asked how many watershed districts affect Falcon Heights and
Administrator Worthington said that before there were three, now there are two: Capitol
Region and Rice Creek.
Mayor Gehrz said she is thrilled to see this in the form that it is. Administrator
Worthington and City Attorney Knutson worked very hard with the governing board
of this organization and their staff to formulate a cooperative agreement. They have to
respond to City requests within 15-20 calendar days from receipt of those requests. What
happens, from a budgetary standpoint, if they want more street sweeping?
Administrator Worthington said she had serious concerns because cities are under
statutory time limits of 60 days -the 60-day rule. Those concerns were addressed quite
nicely in the final product. Watershed districts can levy and if they were to request more
street sweeping, the City would request that they share in the costs. Like most cities,
Falcon Heights sweeps twice a year.
FALCON HEIGHTS CITY COUNCIL MEETING -3-
March 12, 2003
Approval of the Memorandum of Agreement with the Capitol Region Watershed District
(continued)
Lamb moved approval of the Memorandum of Agreement with the Capitol Region
Watershed District and authorization for the Mayor and City Administrator to sign the
agreement on behalf of the City of Falcon Heights. The motion was unanimously
approved.
Consideration of an Ordinance Amending Chapter 5 of the Falcon Heights City Code
Concerning the Indoor Display of Fireworks and Use of Pyrotechnic Equipment and
Materials
Administrator Worthington said that because of the recent nightclub fire in Rhode Island,
staff asked the city attorney, Roger Knutson, to draft an ordinance that would address the
issue of pyrotechnic use in unsprinklered buildings. Current State fire codes require the
issuance of a permit by the Fire Chief of the city in these cases; however, this may not be
adequate due to the burden of proof being on the business owner, and not on the city. In
order to ensure that the city has adequate safeguards in place, it is prudent to have an
ordinance that specifically disallows the use of pyrotechnics or indoor fireworks in
buildings that are not equipped with an automatic fire suppression system. The State
Legislature is considering legislation that would ban the display of indoor fireworks or
other pyrotechnics. The status of this bill is unclear at the moment, and it may be
advisable for the city to act independently in order to ensure that this potential problem is
addressed now, rather than later in the year. This ordinance does not address the use
of outdoor fireworks, which are already regulated by State law. This ordinance would
not impact too many businesses in Falcon Heights. Consultations were held with Tom
Brace, the State Fire Marshal, the City's Building Official/Fire Inspector, and the City's
Fire Chief. All three think it is a good idea to bring this forward at this time.
Council member Lindstrom said that initially he wanted to wait until the Legislature
completes its work in this area, but he is open to moving forward on this tonight and
revisiting it again, if necessary, after the Legislature is done. He reviewed the
proposed ordinance amendment and recommended the following changes: Keep
Subsection E. 1-Indoor use limited, but change the last sentence of that section
to read: as defined by State law; eliminate Subsection E. 2-Definition; eliminate
Subsection E. 3-Permit Required; and eliminate Subsection E. 4-Permit Fee. Current
State law says that a person has to get a permit. There is a lot of discretion as to whether
the Fire Chief will recommend granting a permit or not. State law gives a lot of
• discretion on what to do. This would eliminate discretion. This is more restrictive than
current State law.
• FALCON HEIGHTS CITY COUNCIL MEETING -4-
March 12, 2003
Consideration of an Ordinance Amendin~hapter 5 of the Falcon Heights City Code
Concerning the Indoor Display of Fireworks and Use of Pyrotechnic Equipment and
Materials (continued)
Council member Lamb asked if there shouldn't be some type of penalty indicated or is
the City just saying it's illegal. The City needs to be clear about what it is doing. He is
not in favor of passing this ordinance. It is redundant, repetitious and creates another
unnecessary level of law. There is a mechanism under State law that requires permits
to be applied for from the Fire Chief. He would rather see the City send letters to the
venues in the City, reminding them that State law requires that they obtain permits from
the Fire Marshal. He supports the changes recommended by Council member Lindstrom.
Council member Talbot said that everyone has had good questions and comments, and
has pointed out the same concerns he has.
Mayor Gehrz said she supports this ordinance for the reasons Council member Lindstrom
stated. It is most relevant for places where there is live music, bands. If the City can,
through passing this ordinance, be absolutely clear about what is and is not allowed, that
will help, it won't be burdensome. She is not a big fan of enacting a lot of ordinances.
She would support it with the changes recommended by Council member Lindstrom.
Council member Kuettel said that ordinarily when the City Council passes an ordinance it
goes into the book. Will the City send a letter out? Is this more restrictive for indoor
use?
Administrator Worthington said the plan is to notify business owners of this change and
yes, it is more restrictive.
Lindstrom moved that the following changes be made in the proposed ordinance
amendment of Section 5-1.02: The last sentence of Subsection E. 1-Indoor use limited
be changed to read: As defined by State law; eliminate Subsection E. 2-Definition;
eliminate Subsection E. 3-Permit Required; and eliminate Subsection E. 4-Permit Fee,
and that Ordinance Amendment #03-03 be approved as amended. Ordinance
Amendment #03-03 was unanimously approved as amended and as outlined below.
ORDINANCE N0.03-03
AN ORDINANCE AMENDING CHAPTER 5 OF THE FALCON HEIGHTS CITY CODE
CONCERNING THE INDOOR DISPLAY OF FIREWORKS AND USE OF PYROTECHNIC
EQUIPMENT AND MATERIALS
THE CITY COUNCIL OF FALCON HEIGHTS, MINNESOTA ORDAINS:
SECTION 1. Section 5-1.02 of the Falcon Heights City Code is amended by adding a
subparagraph "E" to provide as follows:
FALCON HEIGHTS CITY COUNCIL MEETING -5-
March 12, 2003
Consideration of an Ordinance Amending Chapter 5 of the Falcon Heights City Code
Concerning the Indoor Display of Fireworks and Use of Pyrotechnic Equipment and
Materials (continued)
E. INDOOR FIREWORKS DISPLAYS OR USE OF PYROTECHNIC DEVICES.
1) Indoor use limited. It is unlawful to conduct any indoor fireworks display or to use
any pyrotechnic device including smoke pots, flash pots and theatrical flash
powder indoors if the structure or area in which the display or use is being
conducted is not protected by an automatic fire suppression system. This section
shall apply to the use of fireworks or pyrotechnic equipment and materials for
ceremonial, theatrical and musical productions, but does not apply to "Legal
fireworks" as defined by State law.
SECTION 2. This ordinance shall be effective immediately upon its passage and
publication.
ADOPTED this 12th day of March, 2003 by the City Council of Falcon Heights, Minnesota.
Consideration of a Contract with the North Suburban Communications Commission
(NSAC) to Provide Web Streaming Services
Administrator Worthington said that last year, the CTV (NSAC) began offering web
streaming and channel programming services to cities and school districts. This service
will be billed quarterly at a rate of $163.69 per month when franchise fee checks are
issued. The city can continue with this service, or opt out at this time. This service plays
back the bi-weekly City Council meetings on the internet, allowing residents and others
with access to the Internet to view the meetings online. Meetings will also continue to be
broadcast on Channel 16, independently from this service.
Council member Kuettel said that she spoke with Administrator Worthington about this.
It will cost the City about $2,000 a year to web stream the Council and Planning
Commission meetings. _
Council member Talbot said the Council isn't asking taxpayers to support this service. It
will be paid for with monies collected from cable and high speed modem internet
subscribers. About 50% of the residents of Falcon Heights are subscribers. This lets
people watch meetings at their convenience and is paid for by the people who use it. It is
a useful service and he endorses signing the agreement.
Administrator Worthington said that she knows that on Council meeting days, there are
twice as many hits on the home page. On the average day, there are between 20-30 hits
and on Council meeting days there are between 45-50.
FALCON HEIGHTS CITY COUNCIL MEETING -6-
March 12, 2003
Consideration of an Ordinance Amending Chapter 5 of the Falcon Heights City Code
Concerning_the Indoor Di~lay of Fireworks and Use of Pyrotechnic Ectuipment and
Materials (continued)
Mayor Gehrz said that she supports doing this. It is consistent with the Council's desire
to make every reasonable effort to make sure residents can communicate with the City.
Kuettel moved approval of a contract with the North Suburban Communications
Commission (NSAC) for web streaming services. The motion was unanimously
approved.
H. REPORTS FROM COUNCIL MEMBERS:
Council member Lamb said that under the 2003 recycling contract, residents will be able
to have used reusable clothing, textiles, shoes and boots picked up with their recyclables.
The clothing, textiles (sheets, towels, blankets, tablecloths), and footwear must be clean,
usable and bagged in clean sealed plastic bags. Dirty, wet clothes, sewing scraps or rags
will not be accepted. All items will be recycled for use and will not be shredded for fiber.
This is being offered as an additional no-cost service to the residents. Informational
flyers will be distributed the latter part of this month and information will also be
published in the upcoming City newsletter. Also, over the next few months the Solid
Waste Commission will be looking at open versus organized hauling because of refuse
collection costs, environmental impacts, quality of service, road wear and impacts. There
will be a lot of public study and opportunity for public input.
Council member Lindstrom said the City of Lauderdale decided to not pursue a DNR
grant for their local trail connection. He said he wanted to reiterate what a fine job
Deb Jones does for the Planning Commission. She is invaluable. Northwest Youth and
Family Services will be putting an informational insert in the next City newsletter.
Council member Talbot said the Ramsey County League of Local Governments held a
meeting on Saturday, March 8, to look for ways to share strengths and economize.
Formation of an I T Coalition was the number one idea and it was put forth by
Administrator Worthington.
Mayor Gehrz read aloud a letter from the Governmental Accounting Standards Board
that recognized the City and Roland Olson, the City Finance Director, for the early
implementation of GASB 34. The letter stated that "implementation of Statement 34 will
result in better financial information to a government's taxpayers, governing board, and
other financial statement users. Early implementation of Statement 34 is a testament to
the City's professional leadership, initiative and commitment to improving public
accountability."
FALCON HEIGHTS CITY COUNCIL MEETING -7-
March 12, 2003
H. REPORTS FROM COUNCIL MEMBERS: (continued)
Mayor Gehrz said the City will be receiving most of the CERT grant that was applied for.
The original grant request was for $10,137 and the City was awarded $9,087. Twelve
out of twenty-two grant applications were accepted and about $300,000 was awarded.
She showed the Council members and cable audience the Governor's Community Leader
award that had been given for emergency preparedness. She commented that everyone
has worked together and it is wonderful that the City continues to be recognized. She
said that in April, all of the City commissions will be invited to come to a Council
meeting. The Commission chairs will be asked to give ten minute presentations about
what their commissions axe working on, their accomplishments, and what they hope
to accomplish.
The regular City Council meeting was adjourned at 8:20 PM.
Respectfully submitted,
Mary Shea Kodluboy
Deputy Clerk
•
PRESENTATION
3/26/03
ITEM: Presentation of the 2002 Neal Kwong Youth Citizenship Award
SUBMITTED BY: Susan Gehrz, Mayor
Alan Kwong
Laura Kwong
EXPLANATION:
Summary: The Neal Kwong Youth Citizenship Award is awarded annually to one person
between the age of 12 and 21, who displays outstanding leadership, volunteerism, or citizenship
while making contributions to the Falcon Heights community. The recipient is recognized by the
city council, receives acknowledgement on a plaque at city hall, and is highlighted in the city
newsletter. Youth are recommended through the schools, a nomination process, or by individual
citizens of Falcon Heights.
Neal Kwong, a youth leader and Eagle Scout, died suddenly early in August 2000 while at Boy
Scout camp. Neal was an active coach, volunteer, and great young citizen. In his memory, the
City established the Neal Kwong Youth Citizenship Award to recognize outstanding youth
leaders, volunteers, and citizens in their work here in Falcon Heights.
Mayor Gehrz will present the 2002 Neal Kwong Youth Citizenship Award to one of the
following nominees tonight:
• Beth Duncan
• Karis Hustad
ATTACHMENT:
Nominations for each of the candidates
~~^
d^^
0~32~3
Roseville Area Schools • District G23
Serving the Communities of Arden Hills, Falrnn Heights, Lauderdale, Little Canada, Maplewood, Roseville, and Shoreview
February 28, 2003
City of Falcon Heights
Neal Kwong Youth Citizenship Award
2077 W. Larpenteur Ave.
Falcon Heights MN 55113
Dear Nomination Committee,
The Roseville Scholarship Committee is very happy to nominate Elizabeth
Duncan for the Neal Kwong Award. She is an excellent student who displays
outstanding leadership, volunteerism and citizenship in Falcon Heights. We feel
she is a deserving candidate.
Because we had some excellent nominees for the Falcon Heights Lions Club
Scholarship we also had great students to choose from for this award. Enclosed is a
copy of the Lions Club application with the Neal Kwong title from Elizabeth for
your records.
We have written Elizabeth to inform her of our nomination and told her
someone from the City would be contacting her.
Thank you for recognizing outstanding students!
Sincerely,
_~ ~
`~- ~~~~ ~
Dian Gardner
Roseville Area High School
Scholarship Committee
Roseville Area School District is an equal Opportunity/affirmative action educator and employer, committed to a culturally diverse workforce.
Roseville Area High School • 1240 West County Road B2 • Roseville. MN 551 I3-4396
PHONE 612/635-I660 • FAX 612/635-1699
•
"I will love life more than anybody I will ever know."
Neal Kwong,1998
Neal Kwong Youth Citizenship Award Nomination Form
Please nominate a person between the ages of 12 and 21 who either lives in Falcon Heights or
has volunteered service within Falcon Heights.
1. STUDENT NAME:
~I i za.b ~.f+~ .~_~nct~ v`
2. ADDRESS & HOME PHONE NUMBER:
I~iS 3 .,~t1~eir4- fit. ~)v~r~-I~
t--_• ., _. _.._
5~l tnU~-
r ~
lJ
3. PARENT/S NAME:
S~In.v~. ~ ~ CAhr r (_. iC,~ ~ V. y~ LGI.Vt "
COLLEGE INC1LUDINC.~ YOU; FAMILCY YEARLY GROSS INCOME:
5 1 2 l'•~/1,l ~(A Y2~. ~WJJ•2 0.1r2t~c~.u (ZV tt t~.iifA,~t~ lti ~ ~n Cai I ti %e a ~ Q~ nn~
4. NUMBER IN THE FAMILY; NUMBER OF CHILDREN TO BE ATTENDING
5. ATTACH TRANSCRIPT A~TD LIST OF A
6. PLEASE IDENTIFY YOUR POST-SECONDARY PLANS AND STATE YOUR CAREER
GOALS (use reverse side if needed):
* ~ ee. u~tc~t~ri~~l s 1~~ ~-t
7. EXTRACURRICULAR &/OR COMMUNITY ACTIVITIES (use reverse if needed)
'~ see, ~.~tt t~.t-c;~ec~- sheet
8. HAVE YOUR RECEIVED ANY OTHER SCHOLARSHIPS OR AWARDS?
If yes, please list name & amount of award:
•
r~
Scholarship
Beth Duncan
5. School Activities Grade Leadership/Honors
^ R.A:H.S. Volleyball 9, 10, 11 Captain (gr. 10)
^ International Club 9, 10, 11 Stude~rt Ambassador (gr, 10, 11)
International Club Letter (gr. 11)
^ "A" Honor Roll 9, 10,11, 12 Breakfast of Champions (gr. 9)
Academic Letter (gr. 11)
^ Band 9, 10, 11, 12 State Band Finalist (gr. 10)
Music Letter (gr. 10, 11)
^ RA.H.S. Fastpitch Softball 9
^ Set crew for the fall musical, 9
"Wizard of Oz"
^ "Variety Show" backstage crew 1.0, 11
^ Jazz Band-Ensemble, Lab 9, 10, 11, 12
^ Private Trumpet Lessons with 9, 10, 11, 12
Takako S emiya- * Candidate far the Doctorate of Musical
Arts degee in Performance at the University of Minnesota
^ Math Team 10
^ .Track and Field 10
^ Speech 10
^ Solo and Ensemble Music
Contest
^ National Forensics League
^ Chamber Orchestra Winds
^ Concert Orchestra Winds
^ St. Thomas University Honor
Band
^ St. Olaf College Honor Band
10, 11
10, 11, 12
11
11
12
12
8~ Place Finish at Bloomington-
Jefferson Tournament
Speech Letter
2 Superior Ratings (gr. 10, 11)
Principle Trumpet
Principle Trumpet
Principle Trumpet
•
i•
^ .Teaching Assistant- Band 12
^ S.E.C. All- Conference Band 12
• Music pit for the fall musical, 12
"The Sound of Music"
National Honors Society 12
^ Accompanist for "Fermata" 12
Concert
^ "Parents Night Out" at RA.H.S 12
Principle Trumpet
Secretary
i•
•
-.; Scholarship, #6
Beth Duncan
This coming fall I plan to enroll at either the University of Minnesota, Twin Cities or the
University of Wisconsin, Madison. i am going to major in Business, possibly in marketing or
advertising, with a minor in Political Science. I love to look at the new label on a can of Cherry
Coke and examine the headlines used to advertise stories on the cover of "People" magazine.
Marketing and advertising concepts are what excite and interest me! Marketing is fast-paced,
requires intuitiveness and an understanding of consumers. These are areas in which I have the
passion and skills needed for a successful career. The first time I knew I wanted to work in
marketing and advertising was about. a year ago when I visited my cousin, Mary Duncan, at
Fallon Advertising in downtown Minneapolis. From its sophisticated .appearance to the various
job positions at the company, I knew from the first moment of walking into that office that I
wanted to work in advertising and marketing.
For a part of my first four years in college I plan on doing an internship at an advertising
company to experience tie type of work I would be doing after completing college. I also would
like to study abroad in Italy for at least a semester and internship at one of their companies to
snore broadly understand the techniques used to sell products `in other parts ~f the world. i plan
to earn my Bachelor Degree in Business Administration and then get a job at a large company
close to home {for my mother's-sake) in the Twin Cities. I would like to work at a company such
as General Mills or. Pillsbury and work in their advertising department.
Scholarship
Beth Duncan
7. Eztracurricularend Grade Leadership/ A[onors
Community Activities
^ Usher at Corpus Christi Church (C.C.C) 9
^ Nursery School teacher at C.C.C. 9
^ Vescio's Italian Restaurant 9
Cashier, Food prep.
^ "Parents Night Out" at C.C.C 9
^ Roseville Canned Food Drive 9
^ Roseville Area Junior Olympic 9, 10, 1 i
Volleyball
^ Roseville Area Fastpitch Softball 9, 10, i 1
^ Coffee Grounds- Cashier 10
^ Workshop at McPhale Center for the 11
Arts- Jazz improvisation demonstrator
^ National Youth Service Day 11
^ Falcon Heights Safety Task Force 11
^ Volunteer at St. John's Hospital 11
^ Homeland Security Intergenerational 11
. Dialogue
^ :Falcon Heights Neighborhood 11, 12
Commission
^ Trumpet Performances at C.C.C. 11, 12
^ Roseville Bakery- Cashier 11, 12
^ Bido's Italian Market, Cafe and Bar- 1 1, .12
Hostess, Food Runner
^ Twin Cities Marathon volunteer 12
^ St. Paul Winter Carnival volunteer 12
Captain (gr. 9)
Student representative
Student representative (gr. 1 I, 12)
2 4 2003
C~
"I will love life more than anybody I will ever know."
Neal Kwong, 1998
Neal Kwong Youth Citizenship Award Nomination Form
r~
Name of Nominee: Karis Hustad
Address: 1825 Arona Ave N Falcon Heights, MN 55113
Phone Number: 651 645-2232 Age: 12
Nominated By: Holly Erickson
Phone Number: 651 633-6697 E-Mail: holly.erickson ~ fh.roseville.kl2.mn.us
Relationship: I am Karis Hustad's sixth grade teacher
How has the nominee demonstrated outstanding leadership, volunteerism, or citizenship?
Karis Hustad is a girl with a gigantic heart. I have come to know Karis as a leader and as a positive
role-model in everything she does. Karis is currently active in Student Council, as a co-president. In
this position Karis works to represent the voices of her fellow students. She has .also helped to
create a class project pairing sixth graders with kindergartners as "Big Buddies Little Buddies." In
this project sixth graders develop amentor/mentee type of relationship with a younger student.
Karis is also active in Future Problem Solving, Journey's (Roseville's Gifted/Talented Program), Band,
Patrolling, Girl Scouts, and within her church. When interacting with classmates Karis is cooperative,
respectful and very responsible. Karis is dedicated to high-duality in everything she does. As a
teacher I can always count on Karis to support a substitute, help coach a classmate, and give all
students a fair chance regardless of who they are and where they may come from. Karin is
considered a friend by all. At the age of 12 Karis is on her way to becoming a positive citizen and I
think that she will continue to do wonderful things for the community of Falcon Heights.
Is there anything you would like us to know about the nominee that will help us understand why you
are nominating him, or her, i.e. personal qualities, challenges, or interests?
Karis Hustad is a student that I would LOVE to keep forever. She is serious yet has a very strong
sense of humor. Her work ethics are phenomenal and she is not afraid of hard work. Karin is very
committed to her family, friends and also to making the world a great place to live. Karin is also
honest and genuine -two vital characteristics that will take her far.
CONSENT ITEM: Fl
3/26/03
ITEM: Disbursements and Payroll
SUBMITTED BY: Roland O.Olson, Finance Director
REVIEWED BY: Heather Worthington, City Administrator
EXPLANATION/SUMMARY:
1. General disbursements through March 7, 2003 in the amount of: $ 94,091.58
2. Payroll for Pay Period #4 (02/17/03 to 02/28/03) in the amount of: $ 9,910.83
ATTACHMENTS:
• General Disbursements and Payroll
ACTION REQUESTED:
• • Approval
~~
DATE 03/17/03 TIME 01:35 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1
APPROVAL OF BILLS
• PERIOD ENDING: 3-21-03
CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------- ------------------------ -------- -----------
LILLIE SUBURBAN NEWSPAPER PUBLIC HEARING/SE CORNER LEGISLAT 44.64
LILLIE SUBURBAN NEWSPAPER HEARING/FARMERS MARKET LEGISLAT 11.16
*** TOTAL FOR DEPT 11 55.80
AMERICAN OFFICE PRODUCTS MAILING TUBES ADMINIST 9.32
AMERICAN OFFICE PRODUCTS CLIPS/PAPER/STAPLES/CDRS ADMINIST 94.34
ESCHELON TELECOM, ZNC. PHONE SYTEM REPAIR ADMINIST 172.36
METROPOLITAN AREA MANAGE- MEMBERSHIP DUES ADMINIST 50.00
42106 PERA MAR 1-15 PERA WITHHOLDGS ADMINIST 1,363.85
RAMSEY COUNTY MAR/03 INS PREMIUMS ADMINIST 3,719.63
UNITED WAY WORTHINGTON - 1ST QTR ADMINIST 30.00
*** TOTAL FOR DEPT 12 5,439.50
CAMPBELL KNUTSON FEB/03 LEGAL SVCS LEGAL 2,424.00
*** TOTAL FOR DEPT 14 2,424.00
NORTH SUBURBAN 03 COOPERATIVE SVC COMMUNIC 7,386.22
NORTH SUBURBAN INTERNET CONNECTION FEE COMMUNIC 785.00
*** TOTAL FOR DEPT 16 8,171.22
CITY OF WHITE BEAR 03 GIS USER GRP FEE PLANNING 518.00
*** TOTAL FOR DEPT 17 518.00
2104 GARY MYRICK TRAFFIC CNTRL SCENE MGMT EMERGENC 400.00
*** TOTAL FOR DEPT 21 400.00
ST ANTHONY VILLAGE APRIL/02 POLICE SVCS POLICE 37,012.75
*** TOTAL FOR DEPT 22 37,012.75
HUGHES & COSTELLO MAR/02 PROSECUTIONS PROSECUT 2,723.25
*** TOTAL FOR DEPT 23 2,723.25
AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG
EQUIPMENT SUPPLY INC CO-RAY-VAC HEATER REPAIR FIRE FIG
FIRE EQUIPMENT SPECIALTIE 4 FACE SHIELDS FIRE FIG
FIRE EQUIPMENT SPECIALTIE LIFELINE/RESCUE PULLY/WE FIRE FIG
FIRE INSTRUCTORS ASSN. MN FIRE BOOKS FIRE FIG
PATRICK GAFFNEY 1ST RESPONDER CLASS FIRE FIG
HINRICHS,RICH 1ST QTR FIRE HALL CLEANI FIRE FIG
KINGS TRUE VALUE DUCT TAPE/US FLAG/CLEANI FIRE FIG
OXYGEN SERVICE COMPANY TANK RENTALS/FIRE HALL FIRE FIG
PIONEER PRODUCTS INC CARWASH/HOSE CLEANER FIRE FIG
VERIZON WIRELESS CELL PHONE CHRG FIRE FIG
QWEST TELEPHONE EXP FIRE FIG
42105 RAMSEY CTY FIRE CHIEFS 03/ MEMBERSHIP FIRE FIG
FIREHOUSE MAGAZINE SUBSCRIPTION FIRE FIG
MN FIRE SVC CERT. BOARD FEES FOR CERTIFICATION FIRE FIG
*** TOTAL FOR DEPT 24 2,583.80
BROWNING-FERRIS IND. MAR/02 WASTE REMOVAL CITY HAL
CERTIFIED LABORATORIES FLOOR CLEANER/SEALANT CITY HAL
• CINTAS CORPORATION #470 RUG MAINT - CITY HALL CITY HAL
56.20
855.37
123.22
236.40
108.63
67.50
325.00
32.89
45.00
333.52
21.56
161.51
75.00
52.00
90.00
294.62
398.61
23.43
~i
DATE 03/17/03 TIME 01:35 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 2
APPROVAL OF SILLS
PERIOD ENDING: 3-21-03
~X# VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------- ------------------------ -------- -----------
GRAINGER, W. W., INC. HAND SOAP/LIGHT BULBS CITY HAL 158.10
METRO GARAGE DOOR CO. GARAGE DOOR MAINTENANCE CITY HAL 434.39
QWEST TELEPHONE EXP CITY HAL 596.73
*** TOTAL FOR DEPT 31 2,304 :49
BATTERIES PLUS BATTERY FOR KUBOTA STREETS 51.65
BUMPER TO BUMPER OIL 5 W 30 STREETS 24.27
BUMPER TO BUMPER OIL 1OW30 STREETS 8.95
GARCEAU HDWR & PWR EQUIP LOW VICOSITY OIL STREETS 14.44
GARCEAU HDWR & PWR EQUIP TORQ-GARD WRENCH FOR JD STREETS 17.52
ONE CALL CONCEPTS, INC LCOATES STREETS 7.75
XCEL ENERGY ELECT 3/3 STREETS 8.65
XCEL ENERGY ELECT 3/3 STREETS 44.47
XCEL ENERGY ELECT 3/3 STREETS 12.28
XCEL ENERGY ELECT 3/3 STREETS 75.75
RAMSEY CTY PUBLIC WORKS FEB/03 PLOWING/SANDING STREETS 4,199.35
SCHARHER & SONS 3 OIL FILTERS FOR JD STREETS 23.76
*** TOTAL FOR DEPT 32 4,488 .84
LEAGUE OF MN CITIES COLIN-SUPERVISOR TNG PARK & R 30.00
XCEL ENERGY ELECT 3/4 PARK & R 169.91
TRETSVEN, DAVE MILEAGE REIMS PARK & R 4.49
*** TOTAL FOR DEPT 41 204 .40
• METROPOLITAN COUNCIL APR/02 S.S. SANITARY 25,146.33
QWEST AUTO DIALER SVC SANITARY 57.82
*** TOTAL FOR DEPT 75 25,204 .15
EHLERS AND ASSOCIATES SHELLING LARP PROJECT COMM. DE 501.00
SHORT ELLIOTT HENDRICKSON SHELLING/ LARP PROJECT COMM. DE 1,458.99
*** TOTAL FOR DEPT 79 1,959 .99
WILLIAM MAERTZ TUITION REIMBURSEMENT CONTINGE 1,000.00
*** TOTAL FOR DEPT 92 1,000 .00
*** TOTAL FOR BANK O1 94,091.58
*** GRAND TOTAL *** 94,091.58
•
PERIOD END DATE 03/14/03 **FILE NOT UPDATED**
SYSTEM DATE 03/11/03
C H E C K R E G I S T E R
CHECK CHECK EMPLOYEE NAME
TYPE DATE NUMBER
PAGE 1
CHECK CHECK
NUMBER AMOUNT
3 14 03 34 CLEMENT KURHAJETZ 32650 10 .06
3 14 03 35 LEO LINDIG 32651 25 .85
3 14 03 40 KEVIN ANDERSON 32652 25 .45
3 14 03 42 MICHAEL D CLARKIN 32653 128 .67
3 14 03 66 ALFRED HERNANDEZ 32654 136 .73
3 14 03 74 MARK J ALLEN 32655 37 .58
3 14 03 81 LAUREL F SANDBERG 32656 12 .93
3 14 03 82 DUSTIN P THUNE 32657 12 .93
3 14 03 85 DANIEL S JOHNSON-POWERS 32658 133 .47
3 14 03 87 MICHAEL A MCKAY 32659 56 .16
3 14 03 90 ANDREW P SCHIPPEL 32660 44 .04
3 14 03 91 RICHARD H HINRICHS 32661 206 .68
3 14 03 96 DAVID R HOLTZ 32662 6 .47
3 14 03 97 PATRICK GAFFNEY 32663 44 .04
3 14 03 98 BRADLEY J. REZNY 32664 56 .56
3 14 03 99 ALEXANDER J. HAIGH 32665 43 .63
3 14 03 1003 HEATHER WORTHINGTON 32668 1396 .16
3 14 03 1013 WILLIAM MAERTZ 32669 1543 .11
3 14 03 1030 MARY A. KODLUBOY 32670 1242 .97
3 14 03 1033 DAVE TRETSVEN 32671 1110 .84
3 14 03 1038 DEBORAH K JONES 32672 1252 .50
3 14 03 1039 CRAIG A STIER 32673 356 .63
3 14 03 1136 ROLAND O OLSON 32674 1297 .61
3 14 03 1143 COLIN B CALLAHAN 32675 391 .45
3 14 03 1173 ELIZABETH M POSTIGO 32676 338 .31
COMPUTER CHECKS 9910.83
MANUAL CHECKS .00
NOTICES OF DEPOSIT .00
~i
****TOTALS**** 9910.83
CONSENT ITEM: F2
3/26/03
ITEM: Appointment of Linda Fite, 1710 St. Mary's Street, to the Neighborhood
Commission
SUBMITTED BY: Mayor Sue Gehrz
EXPLANATION:
Summary: Linda Fite has expressed an interest in serving on the City's Neighborhood
Commission. She has submitted his application for the Neighborhood Commission. She is
currently the Security Director for Fairview University Medical Center, and is interested in
serving so that she can share some of her expertise in emergency planning. Ms. Fite also serves
as the Vice-Chair of the Board for Crime Stoppers.
ATTACHMENT:
• Neighborhood Commission application
ACTION REQUESTED:
• Approve appointment of Linda Fite, 1710 St. Mary's Street, to the Neighborhood
Commission
CITY OF FALCON HEIGHTS ~Z
COMMISSION/COUNCIL APPLICATION
• NEIGHBORHOOD COMMISSION
DATE: = ~ ~-- ~ - ~ ~
NAME: ~ ~ti,~-~,~} ~i -r ~
ADDRESS: l ~~ J ~ T /Y~ ~ r -~.1 S ~
PHONE: (H) ~ ~%- ~ ~,. ~~ - ~ ~ ~ i (V ~ G~ ~ i - ~? ~ 3 - ~ ~ ; ~
HOW LONG AT ABOVE ADDRESS? ~ 2
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IN WHAT CAPACITY DO YOU WISH TO SERVE? -,~- ~~ --~-~ , `, .,~,,,,,,,i
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REASON YOU WISH TO SERVE ON ABOVE: --= °% ~- i ~_~.~.._, ;
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PRIOR PUBLIC (OR RELATED) SERVICE:
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OTHER RELEVANT BACKGROUND (OR COMMENTS):
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•
•
POLICY ITEM: G1
3/26/03
ITEM: Consideration of the Como Lake Subwatershed 7 Area Study Cooperative
Agreement
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Roger Knutson, City Attorney
EXPLANATION:
Summary: In late 2001, staff began discussions with the City of St. Paul, Ramsey County, and
the Capitol Region Watershed District (CRWD) about the Como Lake Subwatershed 7 drainage
areas, and related issues to flooding downstream from our storm sewer in Falcon Heights. These
problems were addressed because of early conversations about potential stormwater runoff from
the SE Corner Redevelopment Site.
The parties agreed, preliminarily, to work together on a hydrological investigation of the
Subwatershed 7 area, the purposes of which would be:
1. Evaluation of water conveyance capacity limitations in the Subwatershed and identification
of potential solutions and costs;
2. Evaluation of related water quality impacts and identification of specific Best Management
Practices and associated costs for the purpose of meeting the implementation objectives of
the CRWD's Como Lake Strategic Plan;
3. Identification of a fair cost distribution among partners for future implementation projects
addressing the water conveyance capacity issue and water quality impacts in Como Lake
Subwatershed 7;
4. Preparation of a project implementation timetable.
Consultants for this project have been solicited, and the process is ready to go forward with the
partners. The cost breakdown for the study is as follows:
CRWD $22,500
St. Paul $17,500
Ramsey County $3,500
Roseville $3,500
Falcon Heights $3,000
i•
•
The cost sharing structure was based on population, acreage within the watershed, and associated
flows. The CRWD will invoice the partners for their portion of the costs upon completion of the
project. This project can be funded from Storm Sewer Enterprise Fund sources.
ATTACHMENT:
Como Lake Subwatershed 7 Area Study Cooperative Agreement
ACTION REQUESTED:
Authorization of staff to execute the Como Lake Subwatershed 7 Area Study Cooperative
Agreement.
•
~i
•
on Watershed Dishict
Atrium Office Building
1295 Bandana Blvd. E, Suite 108
St. Paul, MN 55108
Phone: 651-644-8888 Fax: 651-644-8894
Email: crwd@gwest.net
i~
March 6, 2003
Heather Worthington
Administrator- City of Falcon Heights
2077 W. Larpenteur Ave.
Falcon Heights, MN 55113
RE: Como Lake Subwatershed 7 Area Study -Cooperative Agreement
Dear Mr. Elder:
~AI~ 1 a 2003
Enclosed is a copy of the of the Como Lake Subwatershed 7 Area Study -Cooperative Agreement.
This is for your reference until we obtain all the necessary signatures for the agreement. At this time, I
would ask that you obtain the appropriate signatures on the separate signature page. Please return the
original signature sheet along with a copy of a resolution or other suitable document from your
organization's execution of this agreement. Once we receive all the necessary signatures, we will
provide a copy of the fully executed agreement to all of the partners. Thank you for your participation
in this study. We look forward to working with you on this project. If you have any questions, please
feel free to contact me at 644.8888.
Sincerely,
~7 ~ `_~~
G~~' (~-'
Mark Doneux
District Coordinator
~~
enc: Unsigned copy -Como Lake Subwatershed 7 Area Study -Cooperative Agreement
Signature sheet for your community
cc: Como Lake Subwatershed 7 Area Study -Cooperative Agreement file, w/enc.
F:\District Projects\Como Projects\Como Subwatershed Intercom. Flow\Cost Share Agreement Distribution letter 3-6-03.doc
"Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District"
G~
AGREEMENT
CAPITOL REGION WATERSHED DISTRICT
Como Lake Subwatershed 7 Area Study
•
i•
This agreement is between the Capitol Region Watershed District (hereinafter "District");
Ramsey County, City of St. Paul, City of Roseville, and City of Falcon Heights (hereinafter
"Partners").
Background
The District and Partners have determined the need to conduct a hydrological investigation of the
Como Lake Subwatershed 7 area. The purposes of the project are:
1) to evaluate water conveyance capacity limitations in the Subwatershed and identify potential
solutions and costs;
2) to evaluate related water quality impacts and identify specific Best Management Practices
and associated costs for the purpose of meeting the implementation objectives of the
District's Como Lake Strategic Plan;
3) to identify a fair cost distribution among the Partners for future implementation projects
addressing the water conveyance capacity issue and water quality impacts in Como Lake
Subwatershed 7; and
4) to prepare a project implementation timetable.
Agreement
1. Terms of Agreement
1.1 Effective date: The date the District obtains all required signatures.
1.2 Expiration date: September 1, 2003 or until all obligations have been satisfactorily
fulfilled, whichever comes first. This Agreement shall continue in effect unless terminated or
cancelled under Section 8 or the expiration date, whichever is earlier.
2. Agreement between the Parties
2.1 Scope of Study
(1) District will complete the following:
a. Select a subcontractor, subject to approval by the Partners, to perform the
tasks set forth in Exhibit A, Work Plan.
b. Execute and administer a contract with the selected subcontractor to
perform the tasks set forth in Exhibit A.
c. Provide available information to the subcontractor, as requested, in
support of the project.
d. Participate in meetings and discussions with the subcontractor and
Partners toward the successful completion of the project.
(2) Partners will complete the following:
a. Together with District, select a subcontractor to perform the tasks set forth
in Exhibit A.
Cooperative Agreement Como Lake Subwatershed 7 Area Study Page 1 of 11
Capitol Region Watershed District
GI
b. Provide available information to the subcontractor, as requested, in
support of the project.
c. Participate in meetings and discussions with the subcontractor and
Partners toward the successful completion of the project.
3. Payment
3.1 Consideration. This is a cost participation project between all parties. The total cost of
this project is not to exceed $50,000. Costs will be divided as listed below.
(1) Compensation.
District's total participation for this project will be 45% of the total project cost,
or a maximum of $22,500.
City of St. Paul's total participation for this project will be 35% of the total
project cost, or a maximum of $17,500.
Ramsey County's total participation for this project will be 7% of the total project
cost, or a maximum of $3,500.
City of Roseville's total participation for this project will be 7% of the total
project cost, or a maximum of $3,500.
City of Falcon Height's total participation for this project will be 6% of the total
project cost, or a maximum of $3,000.
(2) Invoices. Upon completion of the project, the District will seperately invoice each
of the Partners their pro rata share of the cost of the project consistent with section
3.1 above. Partners will separately and promptly pay District after receipt of
written notification of project completion. Partners' payment to District will be
made within forty-five (45) days of receipt of written notice
4. Work Products, Reports and Documents
District will include Partners when District receives oral and written analyses and briefings
under District's agreement for consultant services for the hydrological investigation of Como
Lake Subwatershed 7. In addition, document sharing will be facilitated by the participation
of District and Partners on the project management team for the Investigation. District will
provide to Partners copies of all material generated during the course of and resulting from
the Investigation and will provide to Partners a copy of District's consultant's final
Investigation report. Partners shall make all requests for work products and documents
through District's designated contact person named in item 5 of this agreement and shall not
direct or attempt to direct the work of District's consultant for the investigation.
r
Cooperative Agreement Como Lake Subwatershed 7 Area Study Page 2 of 11
Capitol Region Watershed District
GI
5. Authorized Representatives
District's Authorized Representative is Mark Doneux, Coordinator, Capitol Region
Watershed District, 1295 Bandana Blvd. E., Suite 108, St. Paul, MN 55108, telephone: (651)
644-8888, or his successor.
City of St. Paul's Authorized Representative is Bruce Elder, Sewer Utility Manager, St. Paul
Public Works, 700 City Hall Annex, 25 W. Fourth St., St. Paul, MN 55102, telephone: (651)
266-6248, or his successor.
Ramsey County's Authorized Representative is Terry Noonan, Project Manager -Water
Resources, Ramsey County Public Works, 3377 N. Rice St., Shoreview, MN 55126,
telephone: (651) 482-5230, or his successor.
City of Roseville's Authorized Representative is Duane Schwartz, Director, Roseville Public
Works, 2660 Civic Center Dr., Roseville, MN 55113, telephone: (651) 490-2220, or his
successor.
City of Falcon Heights' Authorized Representative is Heather Worthington, Administrator,
City of Falcon Heights, 2077 W. Larpenteur Ave., Falcon Heights, MN 55113, telephone:
(651) 644-5050, or her successor.
6. Conflicts of Interest
6.1 District shall inform its consultant about this Agreement and Partners' funding provided
under this Agreement. District and its consultant shall immediately discuss with the
Partners any current or new client obligation of the firm, which may directly conflict with
the firm's ongoing work under its agreement for consulting services with District.
7. Audits and Record Keeping
District shall maintain for at least six (6) years all books, records, documents and other
evidence directly related to the performance of this Agreement in accordance with general
accepted accounting principles and practices of governmental entities. Upon request and
reasonable notice, District shall permit Partners to examine and copy the books, records,
documents, and other evidence maintained by District.
8. Termination
District and Partners shall each have the right to terminate its participation in this agreement
at any time without cause upon thirty (30) days written notice to the other party. In the event
of such a termination, the terminating entity will pay their share of the costs of the services
satisfactorily performed prior to the date of termination, as determined by the remaining
parties to this agreement. District shall have the right to receive, use, and (subject to the
provisions of the Minnesota Date Practices Act) distribute copies of all materials, work
products, reports and documents prepared by District's consultant, pursuant to the
consultant's agreement for consulting services with District, if such materials, work products,
Cooperative Agreement Como Lake Subwatershed 7 Area Study Page 3 of 11
Capitol Region Watershed District
~'
reports and documents were prepared prior to the termination of this Agreement. If, in the
event the District or a Partner elects to terminate its participation in this agreement, the
remaining Partners and District may continue this agreement with the subcontractor and will
negotiate a new payment formula for the balance of the projects costs.
9. Merger Agreement
It is understood and agreed that the entire Agreement between the Parties is contained herein
and that this Agreement supercedes all oral agreements and negotiations between the Parties
relating fo the subject matter hereof. All items in this Agreement, which are incorporated or
attached, are deemed part of the Agreement. Any alterations, variations, modifications or
waivers of provisions of this Agreement shall only be valid when they have been reduced to
writing as an amendment to this Agreement and signed by the Parties.
10. Hold Harmless
As limited by Minnesota Statutes, Chapter 466, District will holdPaxtners harmless from
and against all liabilities, obligations, claims, costs, fees or expenses of any kind for damage
or injury to persons or property arising from the services to be performed pursuant to the
Scope of Services outlined in Exhibit A, except to the extent such are caused by or arise from
the intentional or grossly negligent acts of the Partners, its directors, officers, or employees.
11. Governing Law
This Agreement shall be governed by and construed according to the laws of the State of
Minnesota. Venue shall be in the state and federal courts of Minnesota.
12. Amendments, Waiver and Contract Complete
12.1 Amendments. Any amendment to this agreement must be in writing and will not be
effective until it has been executed and approved by the same parties who executed and
approved the original agreement, or their successors in office.
12.2 Waiver. If District fails to enforce any provision of this agreement, that failure does
not waive the provision or its right to enforce it.
13. Liability
Individual Partners will indemnify, save, and hold District, its agents, and employees
harmless from any claims or causes of action, including attorney's fees incurred by District,
arising from the performance of this. agreement by individual Partners' agents or employees.
This clause will not be construed to bar any legal remedies Partners may have for District's
failure to fulfill its obligations under this agreement.
IN WITNESS WHEREOF, District and Partners have caused this Agreement to be executed by
their duly authorized representative.
~~
~J
Cooperative Agreement Como Lake Subwatershed 7 Area Study Page 4 of 11
Capitol Region Watershed District
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CAPITOL REGION WATERSHED DISTRICT
This agreement is duly executed:
By:
Title:
Date:
Recommended for Approval:
By:
Title:
Date:
Cooperative Agreement Como Lake Subwatershed 7 Area Study Page 5 of 11
Capitol Region Watershed District
G~
CITY OF ST. PAUL
This agreement is duly executed: Recommended for Approval:
By:
Title:
Date:
By:
Title:
Date:
•
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND
AUTHORIZING ITS EXECUTION.
Cooperative Agreement Como Lake Subwatershed 7 Area Study Page 6 of 11
Capitol Region Watershed District
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RAMSEY COUNTY
This agreement is duly executed:
By:
Title:
Date:
Recommended for Approval:
By:
Title:
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND
AUTHORIZING ITS EXECUTION.
Cooperative Agreement Como Lake Subwatershed 7 Area Study Page 7 of 11
Capitol Region Watershed District
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s CITY OF ROSEVILLE
This agreement is duly executed:
By:
Title:
Date:
Recommended for Approval:
By:
Title:
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND
AUTHORIZING ITS EXECUTION.
•
Cooperative Agreement Como Lake Subwatershed 7 Area Study Page 8 of 11
Capitol Region Watershed District
G-
CITY OF FALCON HEIGHTS
This agreement is duly executed:
By:
Title:
Date:
Recommended for Approval:
By:
Title:
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND
AUTHORIZING ITS EXECUTION.
i~
i•
Cooperative Agreement Como Lake Subwatershed 7 Area Study Page 9 of 11
Capitol Region Watershed District
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. Exhibit A
Work Plan
The following summary of work is based on the Como Lake Subwatershed 7 Stormsewer System
proposal submitted by Emmons & Olivier Resources, Inc. dated November 20, 2002, and the
revised Section 3.0 Project Hours and Cost Summary dated December 23, 2002, which are
incorporated in their entirety into the Work Plan by reference.
Element 1-Evaluate Eacisting Information and Proposed or Potential Modifications:
a) Develop existing and proposed XP-SWMM 2000 models of pipes 15-inch and bigger for the
St. Paul system including Curtis pond, Gottfried's Pit drainage area and lift station, and Golf
Course Ponds for 5-year, 10-year and 100-year events.
b) Identify inlet and outlet capacity problems. Assess magnitude and severity of flooding in areas
identified.
c) Evaluate the impact of improvements and modifications currently proposed by project
partners. Develop alternative proposals.
d) Evaluate current operation of Gottfried's Pit. Determine system requirements downstream of
Gottfried's Pit to eliminate flooding at Larpenteur and Fernwood. Assess alternatives to improve
infiltration, volume reduction and retention/detention at Gottfried's Pit.
e) Evaluate proposed Curtis Pond infiltration enhancement and need for outlet.
f) Deliverables: 1) XP-SWNIlVI 2000 models for existing and proposed systems 15-inch and
bigger for 5-year, 10-year and 100-year events. 2) Color map of existing system and problem
areas. 3) Color map of proposed system showing prioritized alternatives and impact of
improvements in reducing flooding and capacity problems. 4) Section of report discussing model
results and proposed system improvements and priorities. 5) Section of report discussing
possible Gottfried's Pit retention/detention improvements and changes in operation and
downstream capacity.
Element 2 -Evaluate Water Oualitv Impacts and Opportunities to Resolve Svstem
Capacity Problems and Implement Target Pollutant Reduction Goals:
a) Use and expand existing P8 model in conjunction with XP-SWMM 2000 modeling to evaluate
water quantity and quality interactions.
b) Identify water quality improvement opportunities in conjunction with addressing flooding and
capacity issues.
c) Assess water quality impacts in Como Lake if water quantity improvements are incorporated
without quality component.
d) Identify specific BMP's, operation and maintenance practices and drainage improvements to
implement District's target pollutant reduction goal for Subwatershed 7.
e) Deliverables: 1) Expanded, more detailed P8 model with alternatives and proposed
improvements. 2) Color map showing proposed and prioritized alternatives and impact of
system improvements in reducing Como Lake pollutant loads. 3) Section of report addressing
retention/detention improvements in Gottfried's Pit. 4) Conduct 1 technical meeting.
Cooperative Agreement Como Lake Subwatershed 7 Area Study Page 10 of 11
Capitol Region Watershed District
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Element 3 -Facilitate Consensus BuildinaAmon$ Proiect Partners:
a) Conduct 4 meetings to identify project goals, objectives, and methodology, discuss technical
results and alternatives, and discuss implementation cost distribution approaches.
b) Facilitate discussion and prepare short written reports to address questions or issues raised by
project partners.
c) Deliverables: 1) Conduct and facilitate discussion at four meetings. 2) Section in report
discussing consensus building process, and cost distribution framework and rationale. 3)
Reports, graphics, tables or presentations needed to support meetings and ensure satisfactory
completion of the project.
Element 4 -Develop an Implementation Plan Including Costs and Proposed Schedule:
a) Deliverables: 1) Section in report discussing implementation plan and estimated costs. 2)
Color map showing scheduling of implementation activities based on redevelopment and
reconstruction schedules of project partners and specific improvement priorities. 3) Appendix
with more detailed cost estimates and assumptions for each, improvement.
Cost Summa
Element 1: $ 18,524
Element 2 9,256
Element 3: 9,776
Element 4: 11,504
Expenses 900
Total
$49,960
The total cost of the project is not to ezceed $50,000 without prior approval by the District.
Cooperative Agreement Como Lake Subwatershed 7 Area Study Page 11 of 11
Capitol Region Watershed District
POLICY ITEM: G2
3/26/03
•
ITEM: Consideration of a Joint Powers Agreement for participation Suburban
Ramsey County Hazardous Materials Team/Hazardous Materials Response
Vehicle
SUBMITTED BY: Heather Worthington, City Administrator
REVIEWED BY: Chief Clem Kurhajetz, FHFD
Roger Knutson, City Attorney
EXPLANATION:
Summary: In 1992, the cities of New Brighton, Shoreview, Arden Hills, North Oaks (through
the Lake Johanna Fire Department), and Roseville entered into an agreement to share a
Hazardous Materials Response Vehicle, and form the 3-D Haz Mat Team (the name references
the participation of the three fire departments, Lake Johanna, New Brighton and Roseville). In
2002, the City of Roseville formally withdrew from the Team, and the agreement expired,
allowing new cities to enter into the JPA. During meetings and discussions related to homeland
security issues, several cities expressed interest in joining the team, including Falcon Heights,
and Vadnais Heights. The cities of New Brighton and the Lake Johanna cities will also be
signatories to the JPA. Joint training, shared response and shared equipment are features of this
agreement.
The need for regionalization of services including sharing the costs of training and equipping
specialized functions of public safety continues to be important. This team will be regional in
nature, and will be and is trained at a higher level for hazardous materials incidents, including
terrorism-related concerns. This agreement provides the framework for decision making to
specifically include budgeting and financing of equipment and vehicles.
Falcon Heights budgeted for the additional training costs for joining the Team in 2003. The
Team is scheduled to receive several thousand dollars in equipment and training funded through
Department of Justice Terrorism Grants. No other unusual expenses are anticipated in the near
future for the continued operations of the Suburban Ramsey County Hazardous Materials Team.
Equipment and training is likely funded for the next one to two years through these grants. A
Hazardous Materials Response Vehicle may need to be purchased in the next three to four years,
but this will be approached as a shared cost for all involved cities, and the participation will be
negotiated under a separate agreement.
ATTACHMENT:
Joint Powers Agreement
ACTION REQUESTED:
Approval of the Joint Powers Agreement for participation in the Suburban Ramsey County
Hazardous Materials Team/Hazardous Materials Response Vehicle.
Gz
•
JOINT POWERS AGREEMENT
HAZARDOUS MATERIALS RESPONSE VEHICLE
THIS AGREEMENT made and entered into this day of , 2003, by and
between the Cities of New Brighton, Shoreview, Arden Hills, North Oaks, Falcon Heights and
Vadnais Heights (which, together with any cities hereinafter joining in this Agreement pursuant
to Article III are hereinafter referred to individually as the "Party" or collectively as the
"Parties"), each being a Minnesota municipal corporation.
I. BACKGROUND
1.1 The Cities of Shoreview, Arden Hills and North Oaks contract for fire protection
i•
services with the Lake Johanna Fire Department, Inc. (hereinafter called "LJFD"), a nonprofit
Minnesota corporation.
1.2 Each party desires to have for its use a specially equipped emergency vehicle
designed to carry equipment and supplies necessary for the abatement and/or containment of
hazardous materials leaks and spills (Hazardous Material Response Vehicle or "HMRV"), and
special personnel protective equipment needed for such purposes.
1.3 It is more economical for each Party to share the costs of one such equipped
vehicle rather than each Party purchasing, equipping and maintaining its own such vehicle.
1.4 The Parties are authorized to enter an agreement for the joint and cooperative
exercise of powers common to them pursuant to Minnesota Statutes, Section 471.59.
NOW, THEREFORE, in consideration of the mutual covenants herein recited, it
I•
is agreed that:
II. LAKE JOHANNA FIRE DEPARTMENT
2.1 Lake Johanna Fire Department, Inc. The Cities of Shoreview, Arden Hills and North
~y
• Oaks hereby designate the LJFD, or its designee, as their representative for purposes of this Joint
Powers Agreement. Such representative shall have one vote and shall serve on the Operations
Committee described in Article IV.
III. MEMBERSHIP
3.1 The initial Parties to this Joint Powers Agreement are New Brighton, Shoreview,
Arden Hills, North Oaks, Falcon Heights and Vadnais Heights.
3.2 Any city is eligible to become a Party.
3.3 A city may become a Party upon the unanimous approval of the members of the
Operations Committee, the adoption of a resolution authorizing execution of this Agreement and
the filing with the Operations Committee of a certified copy of such resolution and an executed
copy of this Agreement. The Operations Committee may impose reasonable conditions on the
. admission of Parties and establish procedures for removal of a Party for cause.
IV. OPERATIONS COMMITTEE
4.1 Each Party will appoint one member to the Operations Committee. Except as
provided in paragraph 2.1, each member will have one vote. A Party may appoint an alternate
member who may attend meetings of the Operations Committee and vote in the absence of that
Party's member.
4.2 Except as provided in paragraph 2.1, members of the Operations Committee will
be appointed by resolution of the cities that are Parties.
4.3 Members of the Operations Committee will serve until their successors are
appointed and qualified by the city appointing them.
4.4 Members of the Operations Committee may not vote by proxy.
• 4.5 A member of the Operations Committee may be denied the right to vote if the
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Operations Committee determines by a 2/3 vote of the other members that the Party represented
by that member is not in compliance with this Agreement.
V. MEETING
5.1 The members of the Operations Committee will conduct an organizational
meeting no later than 30 days after this Agreement is approved and executed by the initial
Parties. At the organizational meeting or as soon thereafter as is reasonably possible, the
members will elect officers and adopt such by-laws and other procedures governing the conduct
of its meetings as it deems appropriate.
5.2 The Operations Committee will conduct an annual meeting at the date and place
specified in its by-laws to elect officers and to undertake such other business as may properly
come before it. The Operations Committee may provide for a schedule of regular meetings.
• 5.3 A special meeting of the Operations Committee may be called by the president or
by the secretary-treasurer upon written request of such number of members of the Operations
Committee as is specified in the by-laws. Notice of a special meeting must be mailed to
members no fewer than five days prior to the special meeting. Business at a special meeting is
limited to matters contained in the notice of the special meeting.
VI.OFFICERS
6.1 The officers of the Operations Committee will be a president and a secretary-
treasurer elected for a term of one year by the members at the organizational meeting and at the
annual meeting. The Operations Committee may designate members to act as officers in the
absence of any officer.
6.2 The president will preside at meetings of the Operations Committee. The
• secretary-treasurer is responsible for records of proceedings of the Operations Committee, the
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funds and financial records of the Operations Committee and such other matters as may be
•
allocated to the secretary-treasurer by the Operations Committee.
6.3 The president and the secretary-treasurer must sign vouchers or orders disbursing
funds of the Operations Committee. Disbursement will be made in the method prescribed by law
for statutory cities.
6.4 The Board may in its by-laws provide for and define the duties of such other
officers as it determines necessary from time to time.
VII. POWERS AND DUTIES
7.1 The Operations Committee may take such actions as it deems necessary and
convenient to accomplish the general purposes of this Agreement.
7.2 The Operations Committee may:
• 7.2.1 Enter into contracts to carry out its powers and duties;
7.2.2 Provide for the prosecution, defense or other participation in the
proceedings at law or in equity in which it may have an interest;
7.2.3 Employ such persons as it deems necessary on a part-time, full-time or
consultant basis;
7.2.4 Purchase, hold or dispose of personal property;
7.2.5 Contract for space, commodities or personnel services with a Party or
group of Parties;
7.2.6 Accept gifts, apply for and use grants or loans of money or other property
from the State, the United States of America and from other governmental units and may
enter into agreements in connection therewith, and hold, use and dispose of such money
• or property in accordance with the terms of the gift, grant, loan or agreement relating
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thereto.
7.3 The Operations Committee shall consult with the League of Minnesota
Cities Insurance Trust to determine whether the activities of the Operations Committee
will be covered under the liability insurance policies of the member cities and, if not, will
secure such insurance as the Operations Committee deems appropriate provided coverage
limits are at least equal to the limits of liability set forth in Minn. Stat. § 466.04.
VIII. FINANCIAL MATTERS
8.1 The fiscal year of the Operations Committee is the calendar year.
8.2 The Operations Committee shall adopt an annual budget within 30 days of the
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effective date of this agreement for 2003 and prior to July 1 of each year for the years 2004 and
thereafter. The Operations Committee will give an opportunity to each Party to comment on or
object to the proposed budget before adoption. Notice of the adopted budget must be mailed
promptly thereafter to the chief administrative officer of each Party. The budget is deemed
approved by each Party unless, prior to December 31 of that year, a Party gives written notice to
the secretary-treasurer that the Party is withdrawing from this Agreement at the end of the year
as provided in this Agreement.
8.3 Operational costs shall be shared according to a method determined by majority
vote of all of the members of the Operations Committee, which method shall be specified in the
budget. This method may include membership dues and fees, charges for services to Parties,
contributions in kind, proceeds of grants, or any combination thereof.
8.4 Billings to Parties are due and payable no later than 30 days after mailing. In the
event of a dispute as to the amount of a billing, a Party must nevertheless make payment as
billed to preserve Party status. The Party may make payment subject to its right to dispute the
bill and exercise any remedies available to it. Failure to pay a billing within 60 days will result
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. in suspension of voting privileges of the Party's committee member. Failure to pay a billing
within 120 days is grounds for termination of participation as a Party, but the rights of the
Operations Committee to payment of the billing are not affected by such termination.
IX. WITHDRAWAL
9.1 A Party may withdraw from participation in the by giving written notice to the
secretary-treasurer of the Operations Committee. The notice shall be accompanied by a certified
copy of a resolution adopted by the city council of that Party authorizing withdrawal from
membership. The withdrawal is effective at the end of the calendar year in which notice is
given.
9.2 The withdrawal of a party does not affect that Party's obligation to pay fees,
charges or contractual charges for which it is obligated under this Agreement for the budget year
in which the notice of withdrawal is given.
X. DURATION AND TERMINATION
10.1 This Agreement continues in effect indefinitely until terminated in accordance
with its terms.
10.2 The Operations Committee may be dissolved and this Agreement terminated
upon adoption of resolutions providing for termination by the city councils of two-thirds of the
Parties then in good standing. This Agreement shall also be terminated and the Operations
Committee dissolved upon the withdrawal of all Parties leaving only one Party remaining.
10.3 In the event of dissolution, the Operations Committee will determine the
measures necessary to effect the dissolution and provide for the taking of such measures as
promptly as circumstances permit, subject to the provisions of this Agreement and law.
10.4 In the event of dissolution, following the payment of all outstanding obligations,
I ~ assets held by the Operations Committee will be distributed among the then existing members in
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direct proportion to their cumulative annual membership contributions. If obligations exceed the
assets of the Operations Committee, the net deficit of the Operations Committee will be charged
to and paid by the then existing members in direct proportion to the annual membership
contributions of the year of dissolution.
10.5 At the time of a contribution in kind by a Party, the Operations Committee may
make such commitments as it deems reasonable for the return of the property to that Party in the
event of withdrawal by the Party or dissolution of the organization.
XI.OPERATION AND MAINTENANCE OF
HAZARDOUS MATERIALS RESPONSE VEHICLE
11.1 Management of the vehicle, that is, selection of supplies and equipment, exterior
vehicle color and markings, configuration and type of all equipment mounted on and within the
HMRV, and all other day-to-day operational activities needed to fully implement this agreement,
• is vested in an Operations Committee.
11.2 The Operations Committee may determine that one Party will maintain registered
ownership of the vehicle and maintain motor vehicle insurance on it. To the extent any one Party
bears insurance costs on the vehicle its costs shall be reimbursed or recognized as a contribution
by the Operations Committee.
11.3 Furnishing of Specialized Equipment. The Parties' representatives will confer and
agree upon the specific type and quantities of specialized hazardous materials equipment,
supplies, personnel protective gear, and ancillary items necessary to equip the vehicle. The
Parties agree to share the cost of these items and the expense of furnishing cabinets or other
interior fixtures needed in the vehicle in accordance with paragraph 8.3.
11.4 Replacing Equipment and Supplies. Unless otherwise agreed to by all Parties'
representatives, equipment and supplies used from the vehicle shall be replaced promptly by the
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party who used and expended the items. If a Party fails promptly to replace the items, the other
Parties may make the replacement and invoice the defaulting Party for such costs. It is intended
that the vehicle shall be fully equipped at all times with the equipment and supplies agreed to by
the Parties.
11.5 Storage and Maintenance of Vehicle. The Cities of Shoreview, Arden Hills and
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North Oaks agree to permanently store the HMRY at the LJFD station at no cost to the other
Parties for said storage and to arrange for routine maintenance of the vehicle. Normal operating
and maintenance costs, e.g., fuel, oil, tires and battery, will be shared by the Parties in
accordance with paragraph 8.3 and invoiced by LJFD. Extraordinary vehicle expenses, i.e.
major repairs in excess of $500, shall be submitted to the Operations Committee for prior
approval and if approved, paid in the same manner as normal maintenance expenses.
11.6 Emergency Response of HMRV. The Parties may summon the vehicle to an
incident within their respective areas of fire protection responsibility in the same manner as they
request mutual aid from LJFD. LJFD will provide a response with the vehicle with a minimum
of two firefighters in the same manner as LJFD would respond to a mutual aid request.
It is understood that LJFD is subject to a priority obligation of providing fire
suppression forces within its own community and/or mutual aid district. If no personnel are at
LJFD's station due to other fire emergency calls, the requesting Party for the HMRV will make
alternative arrangements as necessary to provide a response with the vehicle.
11.7 Non-Emergency use of HMRV. Each Party may use the vehicle for training of its
own personnel and display purposes. The requesting Party shall be responsible for providing an
operator to drive the vehicle between LJFD and the vehicle's destination, The requesting Party
must advise Ramsey County Emergency Communications Center of the vehicle's status in the
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event it is needed at an emergency. If it is summoned during anon-emergency use, the Party
having it shall provide a response with the unit to the emergency scene with at least two
firefighters.
11.8 Contamination of HMRV. A Party using the HMRV with resulting contamination
to the vehicle and/or its equipment, producing a possible personal hazard to unprotected persons,
is responsible for decontaminating the vehicle and/or equipment so that no personal hazard
exists.
Decontamination expenses shall be borne solely by the Party that used the vehicle causing the
contamination condition.
11.9 Cost of Consumable or Expended Supplies. All items of supply, equipment, or
protective gear on the vehicle that were consumed, expended or rendered unfit for further use, at
• an incident or other activity by a Party shall be promptly replaced by that using Party at its sole
expense.
11.10 Personnel Training. Each Party shall be responsible for the training of its own
personnel in the proper use, storage and maintenance of the equipment and protective gear in the
HMRV. To assure a reasonable standard of care and proper usage of the equipment, each party
shall designate a training officer for this purpose. They shall be responsible for developing
guidelines acceptable to all Parties governing proper use of equipment, storage of equipment in
the vehicle, and necessary equipment maintenance.
11.11 Non-Exclusive HMRV Use. It is understood that each Party is obliged to respond
to fire service emergencies outside its own corporate service boundaries, and such activities may
necessitate use of the HMRV. The Parties understand that the vehicle may not be available when
. needed within their own respective primary response districts due to the vehicle's prior
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commitment. However, in such situations, the party using the HMRV will use its best effort to
make the vehicle available, if possible, to the Party needing it on an emergency basis.
11.12 Supervision of HMRV at an Emergency. The Party requesting the HMRV shall
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be responsible for its use. Personnel responding with the vehicle will report with the vehicle to
the requesting Party's designated officer and be subject to that officer's directions. In the event
use of the HMRV at an emergency is expected to last more than one hour, the requesting Party
shall supply its own personnel as substitutes for the driver and attendants on the HMRV, and
transport those initial responders back to their own station.
11.13 Capitol City Mutual Aid Agreement. Except as expressly modified herein, the
relationships and obligations of the parties shall be subject to the provisions of the Capitol City
Mutual Aid Association Reciprocal Fire Service Agreement.
IN WITNESS WHEREOF, the undersigned, on behalf of the aforedescribed Parties, have
set their hands.
CITY OF NEW BRIGHTON
By
CITY OF SHOREVIEW
By
CITY OF ARDEN HILLS
By
By
By
By
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CITY OF NORTH OAKS
By
•
CITY OF FALCON HEIGHTS
By
CITY OF VADNAIS HEIGHTS
By
LAKE JOHANNA FIRE DEPARTMENT
By
By
By.
By
By
•
POLICY ITEM: G3
3/26/03
ITEM: Consideration of participation in the CitizenObserver Program
SUBMITTED BY: Susan Gehrz, Mayor
EXPLANATION:
Summary: For many years our Neighborhood Block Captains, individual residents, and city
council and staff have wanted to use a-mail as a rapid and cost-effective tool for crime alerts
and/or notification of upcoming city events. CitizenObserver.com, Inc. is a St Paul company that
can enable us to provide that new service to our residents.
I have heard Terry Halsch, President, make 3 presentations about this resource and would like to
pursue this opportunity using some of the $9,807 grant from the Department of Emergency
Management to do so. Mr. Halsch presented information to the Neighborhood Commission at
the March 19 meeting and the Commission suggested that we continue researching the details of
how we could use this.
• CitizenObserver has secure servers in San Antonio, Texas. Their initial work was in using
Internet, fax, and cell phone notifications to alert businesses to crimes. Businesses funded most
of the cost. They later expanded to other alerts and to providing the web site presence for police
departments. They currently have over 1000 Neighborhood Watch Programs enrolled through
115 participating agencies in 8 states. The next phase is to expand this resource for use by
Citizen Corps Councils.
They currently offer automated registration, secure sites so no one can create an unauthorized
message, the ability to target alerts to specific neighborhoods, and the ability to create both
public and private pages. We do not have the in-house resources to do this ourselves.
Please take a couple minutes to look at this resource at www.CitizenObserver.com. Surf around
the site and check out the "Neighborhood Watch Groups." You can also see which cities in
Minnesota and other states are already using this service.
I am currently gathering cost and other details which I will have for you at the meeting. Please
bring your questions for our discussion.
ACTION REQUESTED:
• Discussion
• Consideration of participation in the CitizenObserver Program
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