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HomeMy WebLinkAboutCCAgenda_05Jan12r CITY OF FALCON HEIGHTS Regular Meeting of the City Council City Hall 2077 West Larpenteur Avenue AMENDED AGENDA January 12, 2005 A. CALL TO ORDER: 7:00 PM B. ROLL CALL: GEHRZ KUETTEL LAMB LINDSTROM TALBOT WORTHINGTON SHEA KODLUBOY ATTORNEY ENGINEER C. COMMUNITY FORUM: D. PRESENTATIONS: Gretel Keene ~" 1~ E. APPROVAL OF MINUTES: December 6 and 8, 2004 TAB 1 • F. PUBLIC HEARINGS: None Scheduled G. CONSENT AGENDA: 1. General Disbursements through December 31, 2004: $138,703.74 ADDITION: General Disbursements through January 7, 2005: $ 24,060.73 ll 12/01/04 ~~-a3 Pa 12/15/04 yro ( - ) $ 11,687.68 ;~ l~ 3~ 2 Payroll (12/15/04-12/30/04) $ 13,796.79 2005 li li i d TAB 2 . . . cense app cat ons an renewals received to date TAB 3 ~t} ..~ 3•- 3. 4 Review and adopt Council standing rules Res l ti OS O1 d i i ff i TAB 4 . o u on - es gnat ng o ic al depositories for 2005 TAB 5 ~~~~ 5. Consider Resolution OS-02 approving a 3% standard compensation increase for regular employees in 2005 TAB 6 (,, j 6. Appointment of City Auditor for 2005 TAB 7 ~ 7. Appointment of City Engineer for 2005 TAB 8 ` G 8. Designation of official newspaper for 2005 TAB 9 / ~~ / ar ~e b 0 9. Request for action on the option to waive the statutory tort limits under the LMCIT insurance plan TAB 10 Gl•~ D 10. Accept 2005 tree trimming proposal from S & S Tree and Horticultural Specialist, Inc. TAB 11 FALCON HEIGHTS CITY COUNCIL MINUTES -2- January 12, 2005 H. POLICY AGENDA: ~~M~ 1. Consideration of Ordinance OS-O1 regarding bus bench signs (continued from the December 8, 2004 Council meeting) TAB 12 I. REPORTS FROM COUNCIL MEMBERS: J. INFORMATION AND ANNOUNCEMENTS: K. ADJOURNMENT • • WHY WE NEED A CONTINUING CERT PROGRAM IN 2005 Gretel Keene INTRODUCTION 1. FALCON HEIGHTS INITIATIVE ~ FIRST EXAMPLE: MN ~ SECOND EXAMPLE: IA • 2. EXPANSION OF COMMUNITY PREPAREDNESS WORK ~ THIRD EXAMPLE: IVAN the Terrible CONCLUSION WHY WE NEED A CONTINUING CERT PROGRAM IN 2'005 Gretel Keene INTRODUCTION I will give two main points, together with three examples and a conclusion. 1. FALCON HEIGHTS INITIATIVE In 2003, Falcon Heights was proactive and planned Community Emergency Response Teams (CERT). Falcon Heights then began atwo-year investment in the community, put the infrastructure together and implemented the plan. So far fifty people are certified. 2005 is the time for the pay-off on the investment. I have seen what happens in communities having no Community Emergency Response Team. ~ FIRST EXAMPLE: MN I volunteered for a church disaster response team that handled tornado damage in Minnesota last summer. When we arrived, we met the mayor, who ~'a ad ever ha d, erred t They couldn't tell us what to do. Nothing Like this h PP were not prepared for what happened, he said. He told us the Federal Emergency Management Agency (FEMA) couldn't be there because the tornado damage wasn't big enough. The Red Cross and the Baptist Church had come and gone. There was no CERT team in the town. So working in teams of two, we decided where to start. ~ SECOND EXAMPLE: IA The second area of work was in Iowa City after the flood last year. The scenario was almost identical. FEMA couldn't come, and the Red Cross had come and left. Two people from the Ba tist Church were there wi~i11 addresses of ~-..~ people who needed help. ~ ~ ~~ ~-1 Again there was no Community Emergency Response Team anywhere in sight. 2. EXPANSION OF COMMUNITY PREPAREDNESS WORK How did I get to FEMA? First, in 2003, Sue Gehrz sent out a flyer asking for people to contact her if interested in becoming CERT certified. Out of curiosity, I went. After becoming CERT certified, and after becoming a CERT instructor, I felt the need to have more emergency training. An opportunity to work for FEMA then came early September. That was perfect. I felt the need to be proactive in following the work that Falcon Heights started. I needed to know more about community preparedness. ~ THIRD EXAMPLE: IVAN the Terrible What I saw working for FEMA, were several coastal communities with no community organization other than police and fire. FEMA was there because the destruction covered a number of counties and states as you know. But I never saw a local CERT person. The community had been standing for 35 years without a hurricane affecting them. They survived FREDERICK 25 years ago - so "What's the problem?" they said. Then IVAN struck with its fury of 120-155 miles winds, 55-foot waves with 12 feet of shore surge. It destroyed homes, hotels, beaches - anything in its path. We had one person after another ask "What can FEMA do for me?" People didn't know whom to contact or what to ask for. CONCLUSION So my conclusion is: It is dangerous to be complacent and unable to help anyone. So far we are at 0.09% or 1/111 of Falcon Heights population (5572/50) or 1/24 single family households (1199/50). That does not include any businesses along Snelling, Larpenteur or Hamlline. At that rate, we can barely help ourselves, let alone anyone else. We need to continue the CERT program in the Falcon Heights area. We need to increase the percentages of CERT members, so we can • adequately service people. CITY OF FALCON HEIGHTS MINUTES December 6, 2004 Mayor Gehrz called the Truth in Taxation Hearing to order. T': Mayor Sue Gehrz, Council members Robert Lamb, Peter Lindstrom and Richard PRESEN Talbot Also present: City Administrator Heather Worthington ABSENT: Council member Laura Kuettel COMMUNITY FORUM: There was no commentary from the audience. PRESENTATIONS: None Scheduled PUBLIC HEARINGS: Truth in Taxation Hearin Ma or Gehrz explained to the meeting attendees and venining the annual T th n axation Y City Council meetings this week. The meeting t is ev g ortunit Hearing to present the proposed budget and l~ on foro2o00 d taxes and what somepof the other • to present some information about the impac p P cts are that affect people's proposed taxes. The City's fie 2004arShe explained the public impa City Council has been working on the 2005 budget since un , hearin rotocol that would be followed. An oral pres lson.l Members of the audience will be gp Worthington, with assistance from Finance Director iven the opportunity to ask questions. The Council willo o~ dnesday even ngt December 8. g tonight; that will be done at the regular Counci mee ing ' istrator Worthington explained that the budgeting procTS~~h the final workshop eriodic Admm workshops were held with the Council throughout the summe , in Se tember. She utilized the LCD projector to pres eral of erating budget ofe _1'07% occurring p decrease in the Falcon HeightRsevenue Fund Budges for the year 2005totaling $88,084• $1,580,237, and the Specia The Truth in Taxation Hearing was opened to the audience for questions and commentary. Thomas Lageson, 1740 Pascal Street, thanked Administrator Worthington for sending him Mr. uestions: the general fund budget. He asked the following q Revenue -Mechanical Permits. $8,000 more than in difficult to predicthIn terms of ble revenue? Administrator Worthington said this is very sustainability, staff believes they have been conservl eveslthat f gurevsta reasonable number. seeking to budget a little closer to actual and she be • FALCON HEIGHTS CITY COUNCIL MINUTES '2' December 6, 2004 Truth in Taxation Hearing (continued) Mr. Lageson asked about Court Fines and Revenue. The figures used for estimated and budgeted for 2004 are the same. That seems a bit odd. What is going on there? Administrator Worthington said the City has not collected all of the fine revenue through the end of the year. Mr. Lageson asked about the transfer of $204,315 that is coming from Reserves. What is the level of our remaining Reserves right now? Finance Director Olson said that Reserves are made up of all of the other funds that are not statutorily controlled, so you are specifically looking at the Infrastructure Fund; you are specifically looking at the Enterprise Fund; you are not looking at any money in the Debt Service Fund. In the Infrastructure Fund, $570,000 has been reserved for debt service. When you take and look at a very specific number, it is very difficult to come up with that number, if that is what you like. But specifically in this instance, the money is coming totally from the Infrastructure Fund, which. has a large balance. Administrator Worthington said that Mr. Lageson can get a copy of the City's 2004 CAFR, if he wants one. • Mr. Lageson asked about Expenditures -Regular Salaries. This shows a big increase of 25% or $53,705. What is that for? Are we adding additional staff, giving everyone big raises or something? Administrator Worthington said the City added the equivalent of a half-time person and there are also some costs related to fire relief. The rest of it is probably for insurance costs that have increased. Mr. Lageson asked about the addition of half a person. Administrator Worthington said the employee was half-time this year and will be full time in 2005. Mr. Lageson asked what she will be doing. Administrator Worthington said that individual will primarily be doing two separate roles: One is recreation supervision and the second will be administrative or citizen service. Mayor Gehrz said this position is also heavy weighted in the communications area. One of the requests the City has received is to increase the number of services that can be offered online. In order to do that, you have to have people, you can't just do it. That is one of the new items in the 2005 goals to try to expand what we can offer to residents to make it more convenient for those people who have access to online services and the ability to utilize them. Mr. Lageson said he is someone who uses the online website so he would welcome that. Mayor Gehrz said she wanted to make a comment, too, on salaries. For 2005, the City did an analysis of a couple of the positions. Every year the City compares its positions and salaries with other cities around it. The City Council wants good people and wants to stay competitive. We discovered that we are underpaying people in a couple of positions so we made some adjustments for the Finance Director and City Administrator positions, based upon how much lower our salaries were than similar size cities in this area. • FALCON HEIGHTS CITY COUNCIL MINUTES December 6, 2004 Truth in Taxation Hearing (continued) -3- Mr. Lageson asked about Legislative Expenditures-Commissions, Memberships and Associations. What are we getting for our money from the League of Minnesota Cities and the Association of Metropolitan Municipalities? Administrator Worthington said the City has been a member of the League and the AMM for at least 20 years. They provide advocacy services, informational services, etc. The City is also part of the League of Minnesota Cities Insurance Trust. They represent cities in the State of Minnesota. They represent the municipalities at the Legislature and provide research on various issues. The AMM is primarily the advocacy group for the municipalities in the seven county metro area. Council member Lindstrom commented that 2004 was the first year the City bor Gehrz saidrit was broken out to make B more' it was included in a separate category. May understandable. It is not a change in the membership. Mr. Lageson asked about Cooperative Services. One of the things approved earlier was the Housing Resource Center. How are we going to let the residents know what services they • provide? What's the expected interaction between residents and the HRC? $5,000 represents a big commitment. Administrator Worthington said the City publicizes the HRC on the cable channel, the web site and in flyers. The same thing applies to Northwest Youth and Family Services. They also provide quarterly reports and, for the first time, the City exceeded the value of that cooperative service agreement. They have provided more services than we have actually paid for. Council member Talbot said he had asked Administrator Worthword of mouth spreads. expansive coverage and advertisements of the HRC. As the years go by, They provide terrific services to the City and its homeowners, i.e. when you are going to buy a new roof. How often do you buy a new roof? They will come to your house and look at your bids. They will tell you if you have good bids. If you are talking about an expansion, they will help you with the plans and help make it happen. It is a good value, same as Northwest Youth and Family Services. We pay $5,000 an R en better deal as people f nd ono what valuab ee ~e getting a good deal and will be getti g services they offer. Mr. Lageson asked if the City will get some sort of a report next year. Mayor Gehrz said the City gets reports now and they are broken out, not only in terms of how many Falcon Heights residents have used their services, but which specific services. We are able to track what people are doing. Mr. Lageson asked about Finance Expenditures. How many people are being accounted for? Finance Director Olson said that specific line item includes not just the Finance Director's salary; it has some of the City Clerk's salary in it, and stuff like that. Administrator Worthington said that because we are such a small staff, we all wear many hats and we may allocate between • four funds for one person's salary. 3 FALCON HEIGHTS CITY COUNCIL MINUTES -4- December 6, 2004 Truth in Taxation Hearing (continued) Mr. Lageson said he noticed there is a part-time accounting intern. It looks like they did a little bit of work in 2003. In 2004, $6,000 was budgeted. Did something change at some point that we needed to have additional accounting help? Finance Director Olson said the workload was too excessive and he was looking for another job. He asked specifically for some relief and the best part-time relief that could take place was, in his opinion, an accounting intern from the Carlson School of Management. The applicant that he got for 2004 was absolutely superb. They come from the Carlson School of Management with the most up to date spreadsheet knowledge, word processing knowledge, access knowledge, etc. The first one had a GPA of 3.8 and the one he has now has a GPA of 3.999. He is graduating and has a landed terrific j ob. They are absolutely the best people and bring such a knowledge base to the City, plus they are extremely dedicated. Administrator Worthington said she wanted to mention that in 2003, the City didn't have an accounting intern. That position was added. Also, the City was making the transition to the GASB 34 statement, a Federal mandate, which required a total overhaul of the way the City keeps track of its finances. Falcon Heights was the second City in the State to comply with GASB 34. Mayor Gehrz said GASB 34 is one of those unfunded mandates required by the Federal government because someone messed up in California. Everyone has to pay the price and it has been a huge time consuming venture for the City to shift everything to a whole different system. Mr. Lageson asked if this is something that will probably continue and he was told yes. Mayor Gehrz said the main reason the City wanted to jump on this and not delay was because the City had just brought its infrastructure-streets, sewers and everything up to a point where it was a good time to start making the accounting changes required by GASB, rather than wait for a few more years and then get into all of the additional complications of how you value your infrastructure for accounting proposes. Finance Director Olson said that Falcon Heights is two to three years ahead of the other cities in the State. They have to comply this year. Mr. Lageson commented that he thinks it's good sometimes for the television audience to hear this. Council member Talbot suggested that this might be a good time to mention the accounting awards the City has received. Administrator Worthington said that for eleven years, the City has received the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada. Mr. Lageson asked about Election Expenses-Repair of Equipment. It looks like the City has signed a contract to repair equipment. Who is the contract with and how many machines does the City own? Was this buried in the budget before? .Administrator Worthington said that it wasn't buried in the budget; it is the result of purchasing new voting machines in 2002 as part of a consortium of Ramsey County cities. The City leases two machines on contract from Ramsey county and there is a budget line item for repair and maintenance. 4 FALCON HEIGHTS CITY COUNCIL MINUTES -5- December 6, 2004 Truth in Taxation Hearing (continued) Mr. Lageson asked if the City owns the machines and Administrator Worthington said the City leases them from the County but is responsible for repair and maintenance. Mr. Lageson asked if this is really maintenance or the lease? Is the lease covered in another part of the budget? Administrator Worthington said the lease was paid up front as a capital expense for the life of the machines. Mr. Lageson asked about Special Events. What are welcoming events, informational park gatherings, business meetings, community initiatives and miscellaneous others? Some of them he knows, for example, the ice cream social and the Dead of Winter, but he was a little puzzled about welcoming events. Administrator Worthington said that occasionally the City has special events to welcome new residents to the City, like the SE Corner, where there are new residents coming in, or for a certain part of the community that we would like to get together with, like the business community. The City allocates a very modest amount of money to cover the expenses for community initiatives and special meetings or public hearings that require the allocation of funds. . Mr. Lageson asked about Telephone. There is a decrease from last year. Are we seeing the use of the new IP system? Are we paying Roseville the $4,800? Administrator Worthington said the City has a contract with the City of Roseville to provide IP Telephony and the $4,800 does represent City toll charges and line charges each month. Mr. Lageson asked about Web Site. There is quite a big increase on that. What are the plans? Are we going to get more software? Are we going to hire another person to keep on top of it? Administrator Worthington said the City is looking at improving the interface of the web site in 2005 and will also probably be redesigning it in 2005. It is hosted by the City of Roseville on the network the City shares with them. The City is also looking at some online bill pay or online e-commerce type functions that can be added to the web site to make the City Hall open virtually 24 hours a day as we go through this initiative. It won't all happen in one year. Mr. Lageson asked what the $6,000 covers. Administrator Worthington said it covers software upgrades, in particular for the e-commerce function, which is very expensive. The first thing that the City hopes to roll out for 2005 is online recreation signup. Mr. Lageson asked about the Network Support cost of $8,570. That is a big increase too. What is involved in that? Administrator Worthington said that in the past the City had its own computer network and paid a consultant to provide those services. The City didn't have any day to day services provisions, it was an emergency situation. If something went down, the consultant would come in and fix it. When the system was the subject of a computer attack in 2002, that put the server and web site down for several days and the City began to look for other alternatives. C S • FALCON HEIGHTS CITY COUNCIL MINUTES December 6, 2004 -6- Truth in Taxation Hearin (continued) Administrator Worthington said the City of Roseville is able to provide those services--total network services, at a very reasonable cost. They have day to day support, training and the latest upgrades. It allows Falcon Heights to share with another municipality and there are recognized savings. Mr. Lageson asked about the $10,250. Administrator Worthington said that represents a full year's expenditures. The IP Telephony is separate from that. Mr. Lageson asked about GIS Support-Planning and Inspections. There is a $900 user group fee. What's the other $4,100 going for? Administrator Worthington said that in 2005, the City will need to upgrade the GIS system. The City's software is about five years old. The City will be adding a lot of additional layers to the GIS system. The City is mapping all of its infrastructure so it can plan infrastructure maintenance more carefully and plan for future capital spending for maintenance and restoration or reconstruction. It is a tool for us to get a handle on what we have. Mr. Lageson asked if the City owns its own GIS software and Administrator Worthington said yes. Mr. Lageson suggested contacting the Ramsey County Soil and Water Conservation District. They have a person on staff who is dedicated to GIS. The City might be able to work with them and maybe achieve some savings too. Administrator Worthington said the City works quite closely with him. He is also part of the GIS Users Group. Mayor Gehrz said that before we get off GIS, on Saturday, December 4, she and some other residents participated in a conference on emergency management. They saw public safety uses for GIS that the City doesn't currently have. It isn't something that will be expensive. Right now the City uses a big map with colored dots that fall off. Administrator Worthington said that as part of GASB 34, the City has to do what is called a pavement management plan. The pavement management plan rates the condition of the streets. The City can actually put that data into the GIS and tell you, from year to year, how streets are wearing and where the City needs to do maintenance. Right now, staff has to go out, physically look at the streets, and determine which areas need seal coating or crack sealing. It is a tool that will help the City control spending and provide a better tool for anticipating what the spending needs will be in future years. Mr. Lageson said he has used the Ramsey County GIS and found it very helpful. Mr. Lageson asked about Inspections. What is going on? Why are we seeing such huge increases in the fees? Who does this go to and how are they paid? Administrator Worthington said that in 2002, the City went a year without a Fire Inspector. That is why there is a zero in the budget. It has gone up because the City had to play catch up and get current with inspections. The other issue is that with building inspections, mechanical and plumbing inspections, those are primarily related to the SE Corner development. The City is anticipating permits for the next year that will generate revenue. Again, this is an estimate, a very conservative estimate, on the City's part. Fire inspections also used to be allocated in a different fund. They used to be in Fire Services. Fire inspections are provided to businesses, multi-family buildings and daycares. 1 • FALCON HEIGHTS CITY COUNCIL MINUTES _~_ December 6, 2004 Truth in Taxation Hearin (continued) Administrator Worthington said the business license fee helps to offset the cost of the fire inspections each year. The Building Official is employed by the City of Little Canada for Building Official services. The mechanical inspector is a private contractor who provides those services. Our plumbing inspector is Steve Westerhaus through Little Canada. Electrical inspections are provided through the State Board of Electricity and are not noted in the budget. Mr. Lageson asked about Emergency Preparedness expenditures-$4,600 for supplies. This seems like one of those mushy little buckets where you can put stuff in. Do we really need that much? Last year the City used $2,400. Administrator Worthington said there are some additional expenditures that the City needs to make in the next year to make sure the City is ready for disaster situations. For a long time the City did not do any planning or expenditures on emergency preparedness, so again, the City is playing catch up in that area. This is for emergency preparedness, disaster preparedness planning, and supplies to make sure the City can respond in the event of a major disaster or emergency. This won~ld be complementary to police and fire. One of the things the City spent money on this year was a mobile EOC (portable Emergency Operations Center) that can be used anywhere. The City needs to add some equipment to that item. Some of the instrumentation is very old. The City needs to add a computer next year; very minor but important items. She explained the EOC is a movable work box. The City also needs to do some work in the back part of the City Council Chambers to provide network and electrical connections so that end of the room can be utilized as an emergency operations center if need be. Right now the City doesn't have a dedicated space, just a work box. Mayor Gehrz said the City didn't have a budget for this before. After September 11, that changed and the City Council said it is our responsibility to better protect our residents by making sure we are putting some money into emergency preparedness. Mr. Lageson asked about Fire Relief Expenditures-Minnesota Sate Aid. What's the Fire Relief Association? Administrator Worthington said the Fire Relief Association is the retirement fund for the firefighters. The firefighters are paid on call and receive $8.00 per callout. This is not a money making venture on their part. They can contribute to the retirement fund and the City puts the Minnesota State Aid into that fund each year, but no other money. The fire aid is a pass through. The City gets the revenue from the State of Minnesota and it is based on insurance premiums from the State. It is a tax or fee the State imposes in arder to provide fire services statewide. The money is passed to the Fire Relief Association and they invest it through a broker. When they retire they can draw on it, depending upon their years of service. Mayor Gehrz said it is one incentive to encourage people to stay with the Fire Department. It helps to have that incentive benefit because it is very expensive to train and equip firefighters. We want • them to stay. • FALCON HEIGHTS CITY COUNCIL MINUTES December 6, 2004 Truth in Taxation Hearin (continued) -8- Mr. Lageson asked about Tree Program Expenditures. There is a big increase in tree planning. Where are we going to plant these trees, in the City parks, Curtiss Field? Administrator Worthington said that last year the City was hit with Dutch elm disease pretty hard. The year before that the City was also hit. Last year, because the City was hit so hard, we weren't able to do any tree planting. The City will be doing two years' worth of tree planting. Boulevard trees that were lost to Dutch elm or other diseases will be replaced. The City tries to maintain its shade tree plan because trees make the City a much more pleasant place to live. People enjoy having trees. There is also an increase in tree removal costs because of Dutch elm disease. Mr. Lageson asked about Storm Damage. Administrator Worthington said that in years past, the City did not have a storm damage line item. Last year, the City spent $4,600 because there was a pretty bad wind storm at the beginning of May and two trees had to be removed because they were going to land on a house. Emergency tree removals are very expensive. This year, just to be prudent and more planful, the City has put a modest amount. of money in the budget to cover storm damage. • Mr. Lageson asked about the expenditure of $285,000 for a new fire truck. Is it in that bad of shape and costing us quite a bit? Administrator Worthington said the fire truck the City has right now is a 1978 LaFrance pumper with a 1,500 gallon tank body on it. The power train on the truck is failing. It has been rebuilt once. It is not worth putting.. more money into it. We are hoping a collector will take an interest in it and purchase it so the City can offset that $285,000 a little bit. The City purchased a new pumper two years ago and it cost $205,000. Council member Talbot said the City has been anticipating this for years and has been setting money aside in the Public Safety Capital Fund. Mr. Lageson encouraged the City Council to be careful. There is a 3% increase in spending. Once you spend that level up, it is difficult to get it down. He thinks the City is doing a pretty good job of keeping the value of the services being provided to the residents, but be careful about increasing spending too much. Mayor Gehrz kidded Mr. Lageson by asking him if he wasn't complaining that the City decreased the tax levy this year. Mr. Lageson said that people im Falcon Heights do value the services that the City provides, and as long as the city provides a good value to cost ratio, the people will support that. Overall, the City is doing a pretty good job. Mayor Gehrz thanked Mr. Lageson for taking the time to go through the budget and that is wonderful because it does take time away from other things. . There was no further commentary from the audience and the Truth in Taxation Hearing was closed. 8 • FALCON HEIGHTS CITY COUNCIL MINUTES _9_ December 6, 2004 Truth in Taxation Hearing (continued) A brief Council discussion followed. The Truth in Taxation Hearing was adjourned at 8:06 PM. Respectfully submitted, Mary Shea Kodluboy Deputy Clerk • 1 . CITY OF FALCON HEIGHTS MINUTES December 8, 2004 Mayor Gehrz called the regular Council meeting to order and said this was the second City Council meeting this week. The first meeting, on Monday evening, was the Truth in Taxation Hearing. This will be the last Council meeting for 2004. PRESENT: Mayor Sue Gehrz, Council members Laura KuQttel, Robert Lamb, Peter Lindstrom and Richard Talbot Also present: City Administrator Heather Worthington and Deputy Clerk Mary Shea Kodluboy COMMUNITY FORUM: There was no commentary from the audience. PRESENTATIONS: None Scheduled APPROVAL OF MINUTES: November 10 and 24, 2004 Council member Talbot said that he was listed as being present and absent in the November 10 minutes. He was at the meeting. Council member Lindstrom said that he was not at that • meeting. The Council minutes dated November 10, 2004 were unanimously approved, as amended, to reflect that Council member Lindstrom had not been in attendance. Mayor Gehrz said that at the November 24, 2004 Council meeting, she recommended two changes in the Draft Subscriber Agreement for the 800 MHz system. The second word change was Section 3.7, first sentence. Insert the word and between training and instructional materials. This change should also be reflected in the motion for that item on page 4 of the minutes. The Council minutes dated November 24, 2004 were unanimously approved, as amended. PUBLIC HEARINGS: None Scheduled CONSENT AGENDA: Kuettel moved approval of the Consent Agenda, as outlined below. The motion was unanimously approved. 1. General Disbursements through December 3, 2004: $ 76,922.64 Payroll (11/15/04-11/30/04) $ 13,854.47 2. Liquor Licenses -Chianti Grill, Dino's Gyros and J's Liquors 3. Municipal, Home Occupation and Massage Therapy Licenses received to date 4. General Fund Amendment, 2004 Budget 5. Formally establish the Special Revenue Fund Budget for 2004, including amendments • 6. Mileage reimbursement adjustment -from 37.5 cents to 40.5 cents, effective January 1, 2005 io c: FALCON HEIGHTS CITY COUNCIL MINUTES _2_ December 8, 2004 POLICY AGENDA: Mayor Gehrz said the Policy Agenda had been amended to include two additional items: Item H5: Consideration of including written petitions as an acceptable form of input on the topic of solid waste collection, and Item H6: Proposed ordinance change relating to bus bench signs. She recommended that Item H6 be continued to the January 12, 2005 Council meeting to give everyone an opportunity to study the proposed ordinance. The general consensus of the Council was agreement with her recommendation. Consideration of Resolution 2004-24 Adopting the 2005 Lev_y Council member Lamb said the Truth in Taxation Hearing was held on Monday evening and there was a lot of conversation about this. There are three or four bottom line things to understand: The levy represents a decrease from the previous year. The median home value in • Falcon Heights is the third highest in the County. With this levy Falcon Heights will have the lowest total property taxes of the 18 communities in Ramsey County. He wanted to assure the viewing audience that the City has more than adequate money in Reserves. The City is not running risks by driving Reserves down. Council member Kuettel thanked staff for their hard work. Council member Lindstrom said that Council member Lamb did a great job of outlining where we stand in Ramsey County. It is important to keep the levy low. Property tax is one of the most regressive taxes in the state. It hurts senior citizens and young people who are just starting out. It is great the City is keeping the levy where it's at and decreasing it from previous years. Council member Talbot said he is proud of what the City is doing. Some communities raised their levies; some reduced services and laid off staff. Everyone can be very proud of what is being done here. Mayor Gehrz said the City is not decreasing services. People expect the level of service they are getting and the City has no intention of decreasing services. Also, the City Council did not want to raise the property tax levy this year. RESOLUTION 2004-24 • Lamb moved approval of Resolution 2004-24 certifying a tax levy of $865,008 for 2005. The motion was unanimously approved. • FALCON HEIGHTS CITY COUNCIL MINUTES _3_ December 8, 2004 Consideration of Resolution 2004-25 Adopting the 2005 Budget Council member Lamb said he wanted to point out to the viewing audience this is actually the opposite order that the Council works on. The Council works ~n the budget first and then derives the levy from it. RESOLUTION 2004-25 Talbot moved adoption of Resolution 2004-25 approving the General Operating Budget for 2005 in the amount of $1,580,237, and the Special Revenue Fund Budgets for the year 2005 totaling $88,084. The motion was unanimously approved. Consideration of a reauest for a Variance at 2135 Ho Avenue Administrator Worthington said that 2135 Hoyt is a residence in the University Grove neighborhood of Falcon Heights. The property is bounded on the east by the common area walkway between Hoyt and Folwell and on the north (rear) by a common area. The owner is seeking a variance in order to construct a 14 foot by 16 foot sumroom addition at the rear of the • house. The addition would be designed to blend architecturally with the existing home. The addition would encroach 9 feet into the required rear yard of 30 feet. The porch would replace an existing non-conforming deck that is slightly smaller in area than the proposed porch. Staff cannot find any record of a permit or variance for the existing deck. This property, like many in the University Grove district, is adjacent to a "commons" area that provides a spatial and visual buffer between rows of homes in addition to setbacks. At the narrow end of this wedge shaped parcel of land, immediately behind 2135 Hoyt, the commons is approximately 40 feet wide, widening to over 50 feet at the other side property line of 2135 Hoyt. The proposed addition, if allowed, will be 66 feet from the center line of the commons. The applicant further says that living areas of homes in the neighborhood are oriented toward the commons and that mosquitoes make it very difficult to fully enjoy this amenity without a screened porch. Council member Lindstrom said that the Planning Commission voted unanimously in favor of this variance but they wanted to emphasize that mosquitoes aren't reason enough. This addition will encroach into the setback area but there is a huge commons area at the rear of their property. Kuettel moved adoption of the Planning Commission's Findings of Fact and Recommendation of Approval of the request from Roger Miller, 2135 Hoyt Avenue, for a variance from Section 9-4.01, Subd. 4 of the Falcon Heights Zoning Ordinance to allow the construction of a 14' by 16' (224 square foot) sunroom addition encroaching nine feet (9') iffito the required rear yard setback. The motion was unanimously approved. • is • FALCON HEIGHTS CITY COUNCIL MINUTES _4_ December 8, 2004 Agreement to Overate a Program of Public Recreation and Playgrounds Administrator Worthington said that in the early 1990's, the City entered into an agreement with the Roseville Area Schools/ISD 623, to partner with the Falcon Heights Elementary School to install new playground equipment and provide basketball courts and other recreation amenities. In 2004, the City and the School District entered into talks on how to write an agreement that was up to date and covered both recreational opportunities, equipment, and amenities that are on the grounds at Falcon Heights Elementary School. This process was begun because all known previous agreements had expired. As discussions started, it was identified that the School wanted to replace their existing playground and the City wanted to add a hockey rink. It was on this basis that a new draft agreement was negotiated between the City and the School District. The finalized draft is recommended for approval by both City staff and District staff to their respective governing bodies. The agreement puts in one document all amenities and outdoor recreational opportunities that are available on the property for use by both the School and residents of Falcon Heights. Exhibit B will be added once the PTSA at Falcon Heights Elementary School determines what playground equipment will be installed this spring. • A brief discussion followed. Kuettel moved approval of the Agreement to Operate a Program of Public Recreation and Playgrounds at the Falcon Heights Elementary School, 1393 Garden Avenue. The motion was unanimously approved. Consideration of including written yetitions as an accevtable farm of input on the topic of solid waste collection Mayor Gehrz said a resident has requested clarification of whether signed petitions will be included in the report of public input on the Solid Waste Collection issue. The rules that the Council adopted at the October 13 Council meeting require that comments be written, include the person's name and address, and be received at City Hall by letter, fax, or Email by 4:30 on December 17. (This was later extended to December 30.) Signed petitions that include the person's name and address would satisfy the requirements of those rules. One of the "Important Tips" for providing input that was added to the information piece mailed to our residents has caused some confusion regarding petitions. It states the following: Your comment must come directly from you to the City. We will not accept comments delivered through a third party. She believes that the intent of this was not to exclude petitions as a form of written input. It was intended to address the issue of people claiming to be representing opinions of other residents • without written verification of that representation. 13 FALCON HEIGHTS CITY COUNCIL MINUTES December 8, 2004 -5- Consideration of includin written etitions as an acce table f rm of in ut on the to is of solid waste collection (continued) Mayor Gehrz said she is asking the Council to clarify this by alDproving written, signed petitions as one of the acceptable forms of input on the Solid Waste Collection issue. The names and addresses of residents who sign petitions will be included in the data analysis and public record on this issue. A brief discussion followed. Mr. Willard Tennyson, 1935 Summer, said that he read the October 13 Council minutes and was shocked when he got the newsletter about solid waste collection because the rules had been changed. A rule had been added that seemed to imply that the City Council could not accept the petition he had been circulating in his neighborhood. He is concerned that rules approved by the City Council were changed by someone and he contacted Mayor Gehrz to express his concern. • He has 35 signatures on a petition that he circulated on May 20, two hours before the Solid Waste Commission meeting. He contacted 38 homes and 35 of them signed the petition. Mayor Gehrz said she believes this is just a misinterpretation ofthe intent of the City Council. Talbot moved the affirmation of written petitions being an acceptable form of input on the topic of solid waste collection. The motion was unanimously approved. REPORTS FROM COUNCIL MEMBERS Council member Talbot said that at a recent meeting of the NSCC (North Suburban Cable Commission) they were reviewing their budget for 2005 and utilized the City's Reserve Policy as a tool in their deliberations. Mayor Gehrz said she wanted to thank a group of residents and staff who gave up their Saturday to attend a conference sponsored by the Minnesota State Department of Public Safety, Homeland Security, Citizen Corps Programs. Administrator Worthington, Dan Johnson- Powers, Kris Grangaard, Sue Majerus, and Mayor Gehrz conducted classes for participants. The Federal government has made major cuts in homeland security funding for Ramsey County for 2005 and there will be much less money to work with. She said that Gretel Keene, a resident of Falcon Heights, was sent to Alabama to work for FEMA. She was there for months and just returned home this week. Gretel has been invited to attend a future Council meeting and share . her experiences with the community. 14 FALCON HEIGHTS CITY COUNCIL MINUTES _6_ December 8, 2004 INFORMATION AND ANNOUNCEMENTS Administrator Worthington said the hockey boards are up in all of the parks and staff is waiting for it to get cold so ice can be made. She mentioned that Colton Graham, the 13 year old who did the Eagle Scout project in Community Park, will be receiving his Eagle Scout badge this week. Council member Kuettel said that earlier in the week a bald eagle was sighted over Falcon Heights Elementary School. It circled around and then headed toward Snelling Avenue. The regular City Council meeting was adjourned at 8:15 PM. Respectfully submitted, Mary Shea Kodluboy Deputy Clerk 1 AMENDED CONSENT Gl 01/12/05 ITEM: Disbursements and Payroll SUBMITTED BY: Roland O. Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: 1. General Disbursements through December 31, 2004: $ 138,703.74 ADD: General Disbursements through January 7, 2005: $ 24,060.73 2. Payroll (12/01/04-12/15/04) $ 11,687.68 Payroll (12/15/04-12/30/04) $ 13,796.79 ATTACHMENTS: • General Disbursements through December 31, 2004 on pa es ~p~ • General Disbursements through January 7, 2005 on page • Payroll on pages ~•.a, ACTION REQUESTED: • Approval DATE 12/21/04 TIME 03:22 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 ~CK# VENDOR NAME APPROVAL OF BILLS PERIOD ENDING: 12-21-04 DESCRIPTION DEPT. AMOUNT LILLIE SUBURBAN NEWSPAPER BUDGET/TNT HEARINGS LEGISLAT 44.64 *** TOTAL FOR DEPT 11 44.64 AMERICAN OFFICE PRODUCTS LABELS/PAPER CM58567 ADMINIST 127.16 AMERICAN OFFICE PRODUCTS FOLDERS/PAPER/CLIPS/FILE ADMINIST 394.38 CITY OF ST PAUL ENVELOPES ADMINZST 61.77 MATT PARROTT & SONS W-2 FORMS ADMINIST 176.92 METROPOLITAN AREA MANAGE- MAMA LUNCHEON EXPS ADMINIST 18.00 MINNEAPOLIS PAPER COMPANY COPY/LASER PAPER ADMINIST 191.64 60243 PERA 12/15 PERA WITHHOLDINGS ADMINIST 1,589.67 PRECISION FORMS PERSONNEL ACTIONS FORMS ADMINIST 101.18 60244 RAMSEY COUNTY DEC/04 INSURANCE ADMINIST 5,093.84 RAMSEY COUNTY OCT/04 INSURANCE ADMINIST 5,126.70 LYNN & ASSOCIATES CONSULTING SVGS PW HIRNG ADMINIST 200.00 *** TOTAL FOR DEPT 12 13,081.26 CAMPBELL KNUTSON NOV/04 LEGALS LEGAL 1,327.65 *** TOTAL FOR DEPT 14 1,327.65 CITY OF ST PAUL CITY NEWSLETTER COMMUNIC 1,134.64 NORTH SUBURBAN ACCESS CO. REIMB:MAUREEN CABLE WORK COMMUNIC 123.42 CITY OF ROSEVILLE DEC/04 TECH SUPPORT COMMUNIC 725.00 KINKO'S INC. NEW RESIDENT PACKETS COMMUNIC 453.78 • *** TOTAL FOR DEPT 16 2,436.84 60240 US BANCORP LABELS AND BLANK CDS EMERGENC 51.40 *** TOTAL FOR DEPT 21 51.40 HUGHES & COSTELLO DEC/04 PROSECUTIONS PROSECUT 2,577.00 *** TOTAL FOR DEPT 23 2,577.00 AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 55.59 AMERIPRIDE LINEN&APPAREL LINEN CLEANING FIRE FIG 55.59 KEEPRS,INC./CY'S UNIFORMS UNIFORMS FIRE FIG 449.13 FIRE EQUIPMENT SPECIALTIE REPAIR SCBA AIR PACK FIRE FIG 164.45 DEEP ROCK WATER COMPANY H2O & EQUIPMENT RENTAL FIRE FIG 84.45 HAR MAR LOCK & SVC CTR LOCK CHANGES/FIRE HALL FIRE FIG 84.50 MINNESOTA CONWAY FIRE EXTINGUISHER CHECKS FIRE FIG 87.50 OXYGEN SERVICE COMPANY AIR TANK RENTALS FIRE FIG 50.00 RED CROSS FIRST RESPONDR TNG(HUFF) FIRE FIG 250.00 VERIZON WIRELESS CELLPHONES FIRE TRUCKS FIRE FIG 20.40 TESCH, SCOTT BOOKS FOR FIREFHTER I&II FIRE FIG 100.00 *** TOTAL FOR DEPT 24 1,401.61 BROWNING-FERRIS IND. DEC WASTE CHRG CITY HAL 297.95 CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 53.38 CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 46.97 CINTAS CORPORATION #470 RUG SVC CITY HALL CITY HAL 50.84 DEEP ROCK WATER COMPANY H2O & EQUIPMENT RENTAL CITY HAL 84.45 GRAINGER, W. W „ INC. BATH TISSUE/PAPER TOWELS CITY HAL 240.23 GRAINGER, W. W., INC. LIGHTS FOR CITY HAIL CITY HAL 49.41 • MINNESOTA CONWAY FIRE EXTINGUISHER CHECKS CITY HAL 76.23 XCEL ENERGY GAS CITY HAL 538.80 I'1 DATE 12/21/04 TIME 03:22 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS ~ PER IOD ENDING: 12-21-04 CK# VENDOR NAME ---------------------- DESCRIPTION -- ------------------------ DEPT. -------- - AMOUNT ---------- XCEL ENERGY ELECTRIC CITY HAL 1,869.62 60242 XCEL ENERGY ELECT CITY HAL 827.35 *** TOTAL FOR DEPT 31 4,135 .23 CITY OF ST PAUL STREE LIGHTING REPAIRS STREETS 58.42 GCR MPLS TRUCK TIRE CTR TRACTOR TIRE REPAIR STREETS 20.00 ONE CALL CONCEPTS, INC NOV/ 04 LOCATES STREETS 48.30 GRAINGER, W. W., INC. STREET LIGHTS STREETS 206.52 60242 XCEL ENERGY ELECT STREETS 84.05 60242 XCEL ENERGY ELECT STREETS 7.43 60242 XCEL ENERGY ELECT STREETS 70.90 60242 XCEL ENERGY ELECT STREETS 10.78 60242 XCEL ENERGY ELECT STREETS 13.43 60242 XCEL ENERGY ELECT STREETS 7.43 60242 XCEL ENERGY ELECT STREETS 95.68 *** TOTAL FOR DEPT 32 622. 94 60240 US BANCORP GREGG: CONFERENCE EXPS PARK & R 60.00 60242 XCEL ENERGY ELECT PARK & R 98.58 60242 XCEL ENERGY ELECT PARK & R 21.95 60242 XCEL ENERGY ELECT PARK & R 645.65 OLSEN FIRE INSPECTION SPRINKLER CHECK. COMM PK PARK & R 130.00 60245 SUBURBAN ACE HARDWARE SINK/DRINKING FTN RPR PARK & R 75.17 0245 SUBURBAN ACE HARDWARE FASTENERS/CLEANSER/TRAP PARK & R 35.10 *** TOTAL FOR DEPT 41 1,066.45 INDEPENDENT SCHOOL 623 OPEN GYM RENTAL NOV/04 PARK PRO 145.00 *** TOTAL FOR DEPT 50 145.00 BROWNING-FERRIS IND. SOLID WASTE MGMT TX SOLID WA 50.65 BROWNING-FERRIS IND. RAMSEY CTY CEC SOLID WA 158.86 CITY OF ST PAUL SOLID WASTE NEWSLETTER SOLID WA 1,379.07 E-Z RECYCLING, INC. DEC/04 RECYCLING SOLID WA 2,559.40 *** TOTAL FOR DEPT 56 4,147.98 GOPHER SIGN COMPANY STREET SIGNPOSTS(SALESTX PUBLIC W 3.93 *** TOTAL FOR DEPT 65 3.93 60242 XCEL ENERGY ELECT SANITARY 21.17 QWEST AUTO DIALER/LIFT STATION SANITARY 57.32 *** TOTAL FOR DEPT 75 78.49 AMERICAN ENGINEERNG TESTG PROJECT TESTS:CURTISFIEL STORM DR 3,460.65 HOWARD GREEN COMPANY ENGINEERING CURTIS FIELD STORM DR 1,695.17 MIKE McPHILLIPS INC ADDTL STREET SWEEPING STORM DR 399.00 *** TOTAL FOR DEPT 76 5,554.82 *** TOTAL FOR BANK O1 36,675.24 • *** GRAND TOTAL *** 36,675.24 18 DATE 12/30/04 TIME 02:36 CITY OF FALCON NEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 12-30-04 ~CK# VENDOR NAME DESCRIPTION DEPT. AMOUNT 1 '~- ---- - -- ------------------------- ------------------------ -------- ----------- ~ ~, ~~C.~ ~ . METROPOLITAN COUNCIL, JAN OS S.S. -------- 32,680.49 ~~ MN NCPERS LIFE INSURANCE JAN OS JONES INS 16.00 LEAGUE MN CITIES INS TRUS 2005 WORKMANS COMP -------_ 9,905.00 CITY OF ST ANTHONY JAN O5 POLICE SERVICES -------- 37,743.66 *** TOTAL FOR DEPT 00 80,345.15 AMERICAN OFFICE PRODUCTS BINDERS - INV#58826 ADMINIST 42.69 AMERICAN OFFICE PRODUCTS CALENDAR ADMINIST 22.32 AMERICAN OFFICE PRODUCTS INK CART & RIBBON ADMINIST 79.14 AMERICAN OFFICE PRODUCTS BINDERS, CALENDAR & TAPE ADMINIST 401.21 CASH BANK CHARGE REIMB ADMINIST 4.00 CASH POSTAGE ADMINIST 3.99 60288 PERA DEC 16-31 PERA ADMINIST 1,645.67 WORTHINGTON, HEATHER PARKING & MILEAGE REIMB ADMINIST 44.80 *** TOTAL FOR DEPT 12 2,243.82 OLSON,ROLAND BANK MILEAGE (JULY-DEC) FINANCE 43.50 *** TOTAL FOR DEPT 13 43.50 NORTH SUBURBAN ACCESS CO. REIMB: CABLE WORK COMMUNIC 67.32 RAMSEY COUNTY PROP/RECORD TRUTH IN TAXATION REIMB COMMUNIC 287.10 NEXTEL COMMUNICATIONS,INC CELL PHONE COMMUNIC 15.89 *** TOTAL FOR DEPT 16 370.31 •0289 PAKOY, GENE 4TH QTR MECH PERMITS *** TOTAL FOR DEPT 17 PLANNING 2,399.11 2,399.11 XCEL ENERGY ELEC PRO PAC CERT SUPPLIES NEXTEL COMMUNICATIONS,INC CELL PHONE *** TOTAL FOR DEPT 21 EMERGENC 6.28 EMERGENC 381.60 EMERGENC 49.55 437.43 ANDERSON, KEVIN FILTER FOR HUMIDIFIER FIRE FIG 9.20 HENNEPIN TECH COLLEGE HAZ MAT CLASS - VANN FIRE FIG 342.39 KURHAJETZ, CLEM BATTERIES FIRE FIG 26.61 MEDICS TRAINING EMT COURSE FIRE FIG 1,350.00 MEDICS TRAINING FIRST RESPONDER COURSE FIRE FIG 345.00 *** TOTAL FOR DEPT 24 2,073 .20 HOAG, GREG MILEAGE- DECEMBER BOARD OF WATER COMMISSNRS H2O BOARD OF WATER COMMISSNRS S.S. CINTAS CORPORATION #470 RUG SVC CITY HALL MCI WORLDCOM RES SVC LONG DISTANCE CHARGES NEXTEL COMMUNICATIONS,INC CELL PHONE NEXTEL COMMUNICATIONS,INC CELL PHONE *** TOTAL FOR DEPT 31 CITY HAL 51.38 CITY HAL 9.42 CITY HAL 11.69 CITY HAL 46.67 CITY HAL 8.24 CITY HAL 42.43 CITY HAL 70.11 239.94 BOARD OF WATER COMMISSNRS H2O BOARD OF WATER COMMISSNRS S.S. CASH PLANNER CASH PARK KEYS CASH ART SUPPLIES PARK & R 20.02 PARK & R 23.38 PARK & R 2.44 PARK & R 10.80 PARK & R 6.92 ~9 DATE 12/30/04 TIME 02:36 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 2 APPROVAL OF BILLS ~CK# PERIOD ENDING: 12-30-04 VENDO -------- R NAME DESCRIPTION ------------------------- ----------------------- DEPT. AMOUNT - -------- ----------- CASH SCHEDULING BOOKS PARK & R 7.60 XCEL ENERGY ELEC PARK & R 23.45 QWEST PHONE CHGS - PARKS PARK & R 110.55 *** TOTAL FOR DEPT 41 205.16 CASH ZIPPER BAGS FOR MONEY PARK PRO 11.73 CASH AZR PUMP NEEDLES PARK PRO 1.06 ANN DAVY 3RD QTR MILEAGE REIMB PARK PRO 42.00 60287 NEDO KOJIC ART CLASS SUPPLIES PARK PRO 86.99 *** TOTAL FOR DEPT 50 141.78 HOWARD GREEN COMPANY FOLWELL H2O PROJECT ENG WATER FU 21.99 *** TOTAL FOR DEPT 53 21.99 BECKER ARENA PRODUCTS HOCKEY GOALS PUBLIC W 1,370.92 HOME DEPOT CRC/GECF SCHOOL ICE RINK SUPPLIES PUBLIC W 141.67 *** TOTAL FOR DEPT 65 1,512.59 HOWARD GREEN COMPANY ENG-SHELDON INFRASTR 21.99 *** TOTAL FOR DEPT 71 21,gg CITY OF ST PAUL FUEL - NOV 04 SANITARY 141.79 PIPE SERVICES CORP. S.S. TV INSPECT LARP SANITARY 410.00 • *** TOTAL FOR DEPT 75 551.79 HOWARD GREEN COMPANY ENGINEERING CURTIS FIELD STORM DR 387.74 MUSKA ELECTRIC LIGHT POLE CURT FIELD STORM DR 11,033.00 *** TOTAL FOR DEPT 76 11,420.74 *** TOTAL FOR BANK O1 102,028.50 *** GRAND TOTAL *** 102,028.50 ~n DATE 01/07/05 TIME 02:53 CITY OF FALCON HEIGH COUNCIL REPORT PAGE 1 APPROVAL OF BILLS PERIOD ENDING: 01-07-OS ~ECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT AMERIPRIDE LINEN&APPAREL LINEN CLEANING 55.59 COLIN CALLAHAN TUITION AND HOOKS REIMB _____ EMERGENCY APPARATUS MAINT ENGINE REPAIRS 7 _ -- 549.12 - 53 -------- 376.40 LANDS'END BUSINESS OUTFIT PW CLOTHING NORTH SUBURBAN ACCESS CO. 1ST QTR 2004 WEB/PROG -------- 50.00 ------ CITY OF ROSEVILLE TELEPHONE HEADSET -_ 491.07 CITY OF ROSEVILLE TELEPHONE LINE INST 109.39 -- . SUBURBAN ACE HARDWARE DOORSTOP&FIRE SUPPLIES -----_ 164.09 ----- SUBURBAN ACE HARDWARE STAPLES AND FASTENERS --- 22.86 --- SUBURBAN ACE HARDWARE ICE RINK FASTENERS ----- 13.61 SUBURBAN ACE HARDWARE STAPLES 35.21 SUBURBAN ACE HARDWARE ICE MEALT AND KEYS -------- 6.37 SUBURBAN ACE HARDWARE PW SUPPLIES 29.22 SUPERAMERICA FUEL -------- 21.26 -------- 14.62 TRAFFIC CONTROL CORP LED GREEN TRAFFIC LIGHTS -------_ 4,062.66 *** TOTAL FOR DEPT 00 6,003.47 NORTHWEST YOUTH & FAMILY 2005 COOPERATIVE SERVICE LEGISLAT 7,485.00 ASSOC. OF METROPOLITAN MEMBERSHIP DUES 2005 LEGISLAT 2,084.00 *** TOTAL FOR DEPT 11 9,569.00 MIDWAY CHAMBER COMMERCE MEMBERSHIP DUES 2005 ADMINIST 245.00 PIONEER PRESS 13 WEEK SUBSCRIPTION ADMINIST 26,78 RAMSEY COUNTY JAN OS INS PREMIUMS ADMINIST 4,593.63 *** TOTAL FOR DEPT 12 4,865.41 MINNESOTA GFOA 2005 GFOA MEMBERSHIP FINANCE 40.00 *** TOTAL FOR DEPT 13 40.00 CAPITOL CITY REGIONAL 2005 MEMBERSHIP DUES FIRE FIG 50.00 MINNESOTA AMBLUANCE ASSOC 2005 MEMBERSHIP FIRE FIG 75.00 MN STATE FIRE CHIEF ASSOC CLEM/MIKE/MARK M EMHERSHP FIRE FIG 130.00 *** TOTAL FOR DEPT 24 255.00 BROWNING-FERRIS IND. JAN WASTE CHARGES CITY HAL 306.51 BOARD OF WATER COMMISSNRS FIXED CHG- AUTO FIRE SVC CITY HAL 100.00 CINTAS CORPORATION #470 RUG SVC CIT7 HALL CITY HAL 53.38 *** TOTAL FOR DEPT 31 459.89 BOARD OF WATER COMMISSNRS FIXED CHG-AUTO FIRE SVC PARK & R 100.00 *** TOTAL FOR DEPT 41 100.00 BROWNING-FERRIS IND. SOLID WASTE MGMT TAX SOLID WA 50.65 BROWNING-FERRIS IND. RAMSEY COUNTY CEC SOLID WA 157.91 E-Z RECYCLING, INC. JAN OS RECYCLING SOLID WA 2,559.40 *** TOTAL FOR DEPT 56 2,767.96 *** TOTAL FOR BANK O1 24,060.73 *** GRAND TOTAL **+ 24,060.73 2004 EXPENSES PREVIOUSLY SET UP AS A PAYABLE FOR X004 d~4 PERIOD END DATE 12/15/04 **FILE NOT UPDATED** PAGE 1 SYSTEM DATE 12/14/04 C H E C K R E G I S T E R .CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT 12 14 04 34 CLEMENT KURHAJETZ 50161 66.96 12 14 04 40 KEVIN ANDERSON 50162 144.29 12 14 04 42 MICHAEL D CLARKIN 50163 73.32 12 14 04 66 ALFRED HERNANDEZ 50164 46.64 12 14 04 74 MARK J ALLEN 50165 7.38 12 14 04 85 DANIEL S JOHNSON-POWERS 50166 162.90 12 14 04 87 MICHAEL A MCKAY 50167 61.07 12 14 04 90 ANDREW P SCHIPPEL 50168 13.51 12 14 04 91 RICHARD H HINRICHS 50169 131.34 12 14 04 95 MICHAEL J POESCHL 50170 83.58 12 14 04 97 PATRICK GAFFNEY 50171 198.33 12 14 04 98 BRADLEY J. REZNY 50172 147.67 12 14 04 101 DALE E HUFF 50173 61.07 12 14 04 102 TIMOTHY B SYLVESTER 50174 45.95 12 14 04 103 LEE C GRIFFITH 50175 50.45 12 14 04 104 VINCENT A VANN 50176 90.96 12 14 04 105 ANION M. FEHRENBACH 50177 44.68 12 14 04 106 SCOTT A. TESCH 50178 50.45 12 14 04 107 MICHAEL KNOX 50179 35.67 12 14 04 108 JONATHANA D. STUART 50180 29.56 12 14 04 109 JASON D. DOWIER 50181 63.96 12 14 04 110 MARCO 0. VALDEZ 50182 22.16 12 14 04 1003 HEATHER WORTHINGTON 50185 1501.84 12 14 04 1007 PATRICIA PHILLIPS 50186 51.72 12 14 04 1015 GREGORY R. HOAG 50187 1490.92 12 14 04 1030 MARY A. KODLUBOY 50188 1404.59 12 14 04 1033 DAVE TRETSVEN 50189 1050.35 12 14 04 1038 DEBORAH K JONES 50190 1378.46 12 14 04 1041 DANIEL S JOHNSON-POWERS 50191 59.10 12 14 04 1136 ROLAND O OLSON 50192 1301.61 12 14 04 1137 MARK C. HANSMEIER 50193 84.04 12 14 04 1138 ANN E. DAVY 50194 1006.01 12 14 04 1143 COLIN B CALLAHAN 50195 649.57 12 14 04 2058 PAULA L. BRYANT 50196 77,57 COMPUTER CHECKS 11687.68 MANUAL CHECKS .00 NOTICES OF DEPOSIT .00 ****TOTALS**** 11687.68 ~l PERIOD END DATE 12/30/04 **FILE NOT UPDATED** SYSTEM DATE 12/29/04 C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME TYPE DATE NUMBER PAGE 1 CHECK CHECK NUMBER AMOUNT 12 29 04 6 SUSAN GEHRZ 50199 193.07 12 29 04 12 LAURA A. KUETTEL 50200 277.05 12 29 04 13 PETER C. LINDSTROM 50201 277.05 12 29 04 14 RICHARD P TALBOT JR 50202 7.05 12 29 04 15 ROBERT E LAMB 50203 277.05 12 29 04 34 CLEMENT KURHAJETZ 50204 290.99 12 29 04 42 MICHAEL D CLARKIN 50205 108.52 12 29 04 66 ALFRED HERNANDEZ 50206 55.41 12 29 04 74 MARK J ALLEN 50207 138.52 12 29 04 85 DANIEL S JOHNSON-POWERS 50208 54.64 12 29 04 91 RICHARD H HINRICHS 50209 38.64 12 29 04 1003 HEATHER WORTHINGTON 50212 1501.84 12 29 04 1015 GREGORY R. HOAG 50213 1490.92 12 29 04 1030 MARY A. KODLUBOY 50214 1404.59 12 29 04 1033 DAVE TRETSVEN 50215 1050.35 12 29 04 1038 DEBORAH K JONES 50216 1202.30 12 29 04 1041 DANIEL S JOHNSON-POWERS 50217 59.10 12 29 04 1136 ROLAND O OLSON 50216 1301.61 12 29 04 1137 MARK C. HANSMEIER 50219 285.02 12 29 04 1138 ANN E. DAVY 50220 1006.01 12 29 04 1139 NEDO KOJIC 50221 166.23 12 29 04 1143 COLIN B CALLAHAN 50222 1142.76 12 29 04 1169 JAY PAUL KURTIS 50223 210.47 12 29 04 1176 MICHAEL P ECKBERG 50224 332.56 12 29 04 1178 PETER M FISCHER 50225 119.66 12 29 04 2006 DAMON J. WICKHEM 50226 273.65 12 29 04 2035 ROSS A. HERNANDEZ 50227 60.03 12 29 04 2046 ANDREA L. ROTHMAN 50228 60.03 12 29 04 2051 EVAN PHENEGER 50229 69.26 12 29 04 2058 PAULA L. BRYANT 50230 77.57 12 29 04 2067 ALEXANDER A. CISNEROS 50231 106.56 12 29 04 2068 WILLIAM PIDANY 50232 51.72 12 29 04 2069 KEVIN J. SCHILLER 50233 106.56 COMPUTER CHECKS 13796.79 MANUAL CHECKS .00 NOTICES OF DEPOSIT .00 ****TOTALS**** 13796.79 I bank. ®E~ ~ 2~a~ ~FiveSmrSaviceGuareoreed December Statement for activity from Nov. 05, 2004 througgh Dec. 06, 2004 Inquiries: 1-866-485-4545 CITY OF FALCON HEIGHT ,HEATHER WORTHINGTON (CPN 000107109) Bus za oz Page 1 of 1 _Yr~tri• VISA BIJSt~fESS account at a 1an~e ..'. ; ~ /Account'. ~. ._.. Activity Summary Credit and Payment Information Previous Balance ................................ $1,240:29 Credit~Ine................................................... $7,000.00 Payments and Credits ......................... $1,240.29 Available Credit........................................... $6,888.60 Purchases, Advances & Other Debits $111.40 Minim~m Payment Due (Current Month)... $10.00 FINANCE GHARGES ........................ $0.00 Minim m Payment Due (Past Due) ........... $0.00 New Balance ....................................... $111.40 Total New Minimum Payment Due........... $10.00 Payment,Due Date .................................... Dec. 26,-.2004 To reduce or avoid paying additions! finance charges on your purchase balance, pay the tots! new balance of $171.40 by 12/26/04. Any cash balance or balance transfer balance wit! continue to accrue dailyinterest until the date yourpayment is received. 11/15 11/12 5200 MINNESOTA NURSERY & LA 651-633498f7 MN ................. $60.00 ~it2ks _/~f,~z~ 12/02 11/30 4892 OFFICE DEPGT#375 ROSEVILLE MN .......................... $51.40 ~~ ~ampany Approval (Thr§ area for use lyyourcorrrpany,~ Signature/Approval Accounting Code: Ka~`~ s~u'mm~~y Balance ,dvg."Daily IJa" Rate Corresp "*APR'"'F Grad f3alanoe Type _ t3yTyE~e Balance Periodic to ,; Type !ft#erest -APR This Period Perin BALANCE TRANSFER $0.00 $D.00 0.033972% VARIABLE $0.00 12 40% 0 00% N PURCHASES ADVANCES $111.40 $OAO $0.00 $0 00 0.033972% 0 043561% VARIABLE $0.00 . 12.40% . 0.00% Y . . VARIABLE $0.00 15.90% 0.00% N t?~bank® Fie SrarServiceGruranttead ~iy,l~I~ End of Statement I Please detach and send coupon. with payment. CPN 000107109 To change your address or for cardmember service please call: 1-866-485-4545 Every Hour! Every Day! 20901 UQ CITY OF FALCON HEIGHT HEATHER WORTHINGTON 2077 LARPENTEUR AVE W FALCON HGTS MN 55113-5551 ~~i~u~~~nn~~m~~n~~u~~~u~~~n~i~nn~~~m~~n~~r~i~i~ YaurA«aount Number: 4798 1788 6614 4738 Total New Balance: $111.40 Mrhimum Payment Due: _ _$10.00 ~~~v ~tij~nelit L7ue Date Ent?r~Amouhi of payrrtei~C)=nctcl5gd is b . Des 2fi, 2004 ~,< .7.<., ,r,....,~ Please make check payable to: U.S. Bank tJ.S. Bank P.O. Box 790408 St Louis, MO 63179-0408 PLEASE DO NOT FOLD THIS COUPON. Please make sure U.S. Bank shows in the window. a3 • • CONSENT G2 1/12/05 ITEM: Licenses SUBMITTED BY: Mary Shea Kodluboy, Deputy Clerk REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary; Attached are lists of businesses that are required to be licensed by the City. These lists reflect the businesses that have, to date, submitted licensing applications and fees for 2005. Two businesses have moved to other communities: Design Modern Interiors, formerly located at 1709 North Snelling Avenue, has moved to Roseville; Word of Truth Publications, formerly located at 1579-83 Hamline Avenue (lower level), has moved to outstate Minnesota. The Falcon's Garden View Cafe, 1871 West Larpenteur Avenue, has closed and its building and contents are for sale. Eight businesses have not renewed their 20051icenses yet and they received a reminder notice on January 4. ATTACHMENTS: • Businesses located in Falcon Hei hts on pages •a • General contractors on page • Mechanical contractors on pages r 1 • Refuse/recycling haulers on page • Tree trimming/treating/removal services on page ~_ ACTION REQUESTED: ^ Approval a~ • 2005 FALCON HEIGHTS LICENSED BUSINESSES American Family Insurance Insurance 1551 West Larpenteur Avenue 651-209-8900 Falcon Heights, MN 55113 Thomas Diaz and Thomas Larson, Owners Blomberg Pharmacy Drugstore 651-646-9645 1583 Hamline Avenue North Falcon Heights, MN 55108 Norma Nisle and Julie Johnson, Owners Chin's Kitchen Chinese restaurant & take-out 651-646-0748 1533 West Larpenteur Avenue Falcon Heights, MN 55113 Mei Mei Ho, Owner Chianti Grill (formerly Ciatti's) Restaurant & bar 651-644-2808 1611 West Larpenteur Avenue • Falcon Heights, MN 55113 Kevin P. Schleif, Owner Clips and Styles Hair Salon 651-645-0141 1555 West Larpenteur Avenue Falcon Heights, MN 55113 Lawrence Herber, Owner Coffee Grounds (The) Coffee shop 651-644-9959 1579 Hamline Avenue Falcon Heights, MN 55108 David Lawrence, Owner Dino's Gyros Greek restaurant -fast food 651-645-8800 1670 North Snelling Avenue Falcon Heights, MN 55113 Constantine Adamidis, Owner Hair Designs Unlimited Beauty salon, barber shop 651-644-3211 1703 North Snelling Avenue and massage therapy Falcon Heights, MN 55113 Chant Ting Insixiengmay, Owner Hamline Hoyt Service, Inc. Automotive repair 651-645-5434 • 1565 North Hamline Avenue Falcon Heights, MN 55113 Steven Horazdovsky, Owner ~s • FALCON HEIGHTS LICENSED BUSINESSES - 2005 Hermes Floral Company, Inc. 1790 West Larpenteur Avenue Falcon Heights, MN 55113 Donald Hermes, Owner Jimmy John's 1557B West Larpenteur Avenue Falcon Heights, MN 55113 Dan Vansteenburg, Owner J's Liquors 1557 West Larpenteur Avenue Falcon Heights, MN 55113 James Ward, Owner Edward Jones 1537 West Larpenteur Avenue Jon Snodgrass, Manager John A. Knutson & Co., PLLP 1781 North Prior Falcon Heights, MN 55113 Peter Schadegg, Owner Martinizing Dry Cleaning 1407 West Larpenteur Avenue Falcon Heights, MN 55113 Shelly Eiynck, Manager Midwest Youth Dance Theatre 1557 West Larpenteur Avenue Falcon Heights, MN 55113 Janet Blacik, Owner Minnesota State Horticultural Society 1755 Prior Avenue North Falcon Heights, MN 55113 Rose Eggert, Manager Sleep Concepts, Inc. 1705 North Snelling Avenue Falcon Heights, MN 55113 John Thorud, Owner Source Comics & Games 1601 West Larpenteur Falcon Heights, MN 55113 Bob Brynildson, Owner Florist -Bows & sells floral products & supplies Sandwich shop Liquor store Investment Company Certified public accounting Dry cleaning & laundry Dance Studio Horticulturd Bedroom furnishings -2- 651-646-6344 651-647-1999 651-644-6675 651-603-6945 651-641-1099 651-646-6411 651-644-2438 651-464-7027 651-649-3973 Sale of hobbies, games, cards, 651-645-0386 comics ~L . FALCON HEIGHTS LICENSED BUSINESSES - 2005 _3_ C7 Speedway SuperAmerica 1350 West Larpenteur Falcon Heights, MN 55113 Rob Walters, Manager Thatcher Chiropractic Clinic 1347 West Larpenteur Avenue Falcon Heights, MN 55113 John Thatcher, Owner Twin City Co-ops Federal Credit Union 2025 West Larpenteur Avenue Falcon Heights, MN 55113 Cindy Hartley, Director of Facilities Warners' Stellian 1711 North Snelling Avenue Falcon Heights, MN 55113 Carla Warner, Owner Gasoline station Chiropractic clinic Credit union Major appliances retail sales 651-645-7461 651-646-7575 651-215-3450 651-645-3481 (01/03/05) ~.X I • 2005 GENERAL CONTRACTORS LICENSED BY THE CITY OF FALCON HEIGHTS • Asphalt Driveway Company 612-676-1717 1211 East Highway 36 Maplewood, Minnesota 55109 Scott Smith, Owner Delly Construction, Inc. 952-881-1780 9100 West Bloomington Freeway - #101 Bloomington, MN 55431 Andrew Delly, Owner Doug Lee & Associates 651-592-2661 PO Box 21411 Eagan, MN 55121 Doug Lee, Owner Kraus-Anderson Construction Company 612-332-7281 525 South 8~' Street Minneapolis, Minnesota 55404 Stahl Construction Company 952-931-9300 5755 Wayzata Boulevard St. Louis Park, Minnesota 55416 Cathy Schmidt, President (12/15/04) ~8 • 2005 MECHANICAL CONTRACTORS LICENSED BY THE CITY OF FALCON HEIGHTS Allied Fireside dba Fireside Hearth and Home 651-633-2561 2700 North Fairview Avenue Roseville, MN 55113 Apollo Heating & Ventilating Corp. 651-770-0603 6510 Highway 36 Blvd. North Oakdale, MN 55128 Automatic Garage Door & Fireplace 763-571-2525 8900 109TH Ave N -Suite 1000 Champlin, MN 55316 CenterPoint Energy-Minnegasco 763-757-6202 13562 Central Ave NE Anoka, MN 55304 • C entraire Htg. & A/C., Inc. 952-941-1044 7402 Washington Ave S Eden Prairie, MN 55344 Commercial Plumbing & Heating 651-464-2988 24425 Greenway Avenue Forest Lake, MN 55025 Custom Refrigeration 612-861-0229 664 Mendelssohn Avenue North Golden Valley, MN 55427 Gavic and Sons Plumbing 763-755-6468 12725 Nightingale Street NW Coon Rapids, MN 55448 Home Energy Center 15200 25th Ave N #128 763-476-1990 Plymouth, MN 55447 orwitz, Inc. 763-425-7566 825 Xylon Ave N rooklyn Park, MN 55445 1 • 2005 -MECHANICAL CONTRACTORS LICENSED BY FALCON HEIGHTS J. Nordstrom Plumbing 763-549-0989 4820 69~' Avenue North Brooklyn Center, MN 55429 Kath HVAC 651-484-3325 3096 Rice Street Little Canada, MN 55113 Krinkie Heating & A/C 651-488-5555 87 East County Road B Saint Paul, MN 55117 Major Mechanical, Inc. 763-424-6680 7382 Kirkwood Court Maple Grove, MN 55369 McQuillan Bros. Plumbing & Heating Co 651-292-0124 688 Hague Ave St. Paul, MN 55104 • Metropolitan Mechanical Contractors 952-941-7010 7340 Washington Avenue South Eden Prairie, MN 55344 Norbloom Plumbing 612-827-4033 2905 Garfield Ave So Minneapolis, MN 55408 Saint Paul Plumbing and Heating 651-228-9200 640 Grand Avenue Saint Paul, MN 55105 Sedgwick Heating & A/C 952-881-9000 8910 Wentworth Avenue South Minneapolis, MN 55420 Standard Heating & Air Conditioning 612-824-2656 410 West Lake Street Minneapolis, MN 55408 The Snelling Co. 651-646-7381 • 1404 Concordia St. Paul, MN 55104 -2- 3D • 2005 -MECHANICAL CONTRACTORS LICENSED BY FALCON HEIGHTS -3- Tschida Bros. 1036 Front Avenue Saint Paul, MN 55103 651-488-2596 Wenzel Heating & A/C/Forced Air, Inc. 651-894-9898 4131 Old Sibley Memorial Hwy-#200 Eagan, MN 55122 (12/30/04) • 31 • 2005 REFUSE/RECYCLING HAULERS LICENSED iN FALCON HEIGHTS R=Residential C=Commercial Aspen Waste Services 612-884-8000 (R & C) 2951 Weeks Avenue SE Minneapolis, MN 55414 BFI Waste Services 651-455-8634 (R & C) 4325E 66th Street Inver Grove Heights, MN 55076 E-Z Recycling 651-644-6577 (R & C) 875 Prior Avenue Saint Paul, MN 55104 Gene's Disposal Service 651-426-1224 (R & C) 5923 Oneka Lake Boulevard North Hugo, MN 55038 Horrigan Hauling 651-771-7413 (R & C) • 321 East Arlington Saint Paul, MN 55101 Keith Krupenny Disposal Service 651-457-3680 (rolloff dumpsters only) 1214 Hall Avenue West Saint Paul, MN 55118 Onyx Waste Services 651-459-3029 (R & C) 1375 7~' Avenue Newport, MN 55055 Red Arrow 651-224-2035 (R & C) 44 East Acker Street Saint Paul, MN 55117 Walter's Recycling & Refuse 763-780-8464 (R & C) PO BOX 67 Circle Pines, MN 55014 Waste Management of MN, Inc. 952-890-1100 (R & C) 10050 Naples Street NE Blaine, MN 55449 (01 /03/05) 1 • 2005 TREE TRIMMING/TREATING/REMOVAL SERVICES LICENSED BY THE CITY OF FALCON HEIGHTS Date Licensed A-1 Walsh, Inc. 651-489-1149 12/04 1080 Norton Street PO BOX 17193 Saint Paul, MN 55117 Bernard Walsh, Owner Lone Oak Tree Service, Inc. 612-636-7792 12/04 2812 30~' Avenue South Minneapolis, MN 55406 Vela Giri, Owner Northeast Tree, Inc. 612-910-8274 12/04 2527 Jackson Street Northeast Minneapolis, MN 55418 George & Lynn Weller, Owners • Northern Arborists 651-436-1367 12/04 10664 10"' Street Court North Lake Elmo, MN 55042 Gary Wemeier, Owner Pioneer Tree & Landscape, Inc. 612-860-5327 12/04 32294 93`d Street Pierz, MN 56364 John Wimmer, Owner Precision Landscape & Tree 651-484-2726 12/04 50 South Owasso Blvd E Little Canada, MN 55117 Jason Groholski, Owner Rainbow Tree Company 952-922-3810 12/04 2239 Edgewood Avenue South St. Louis Park, MN 55426 Tom Prosser, Owner S & S Tree and Horticultural 651-451-8907 12/04 Specialists 405 Hardman Avenue South Saint Paul, MN 55075 • Steve Sylvester, Owner (12/28/04) • ITEM: SUBMITTED BY: EXPLANATION: Review and adopt Council standing rules Heather Worthington, City Administrator CONSENT G3 1/12/05 Summary: Each year at the first Council meeting, the City Council reviews the operating procedures it intends to use, and decides if changes are warranted. Staff has no recommendations for changes in the standing rules at this time. ATTACHMENT: • City Council Standing Rules, .last amended 1/11/95 on pages ~~~~` ACTION REQUESTED: • Adopt standing rules as amended 1/11/95 for 2005 n LJ 3L • Amended January 11, 1995 B. CITY COUNCIL STANDING RULES INTRODUCTION In the belief that the best decisions are made by the best informed decision makers and that the public decision process is best served when the public has every opportunity to present views, the following rules are established to govern regular and special council meetings, as well as formal public hearings. There are several goals behind these rules. 1. In general, free and open discussion by all interested parties should be an essential part of the decision making process. 2. The council process should have as little procedural overhead as possible. • 3. Time is better spent on substantial matters rather than proforma matters. MEMBERSHIP The formal council membership consists of the four council members and the mayor. All five have one vote each and all five can introduce motions. For purposes of leading the meeting, the mayor, or in the absence of the mayor the acting mayor, will be considered the chairperson. RULES Agenda To be considered, an item must be on the agenda and the agenda must be distributed to all of the council members and any other persons having responsibility for an item at least three working days prior to the meeting. An agenda can be modified with addenda by a majority vote, but this should be used only for minor items or items with extreme time constraints. 2. An item can be moved from the consent agenda to the action agenda at the request of any council member. 3. Since there will be an audience and cable TV viewers not familiar with each item, the chair will give a brief explanation of each item as it is addressed. • 3S A~en_da (continued) Page 2 4. The order of items on the agenda need not be followed absolutely. The chair may adjust the order in the interest of: a. Filling in time before a scheduled item, i.e. a public hearing. b. Grouping several items to best make use of consultant time. c. Accommodating individuals who have attended the meeting specifically to provide input on an item. Process -Regular and Special Council Meetings 1. For these proceedings, the council will use the "open discussion" procedure. That is, discussion is open to any member before or after a motion is made. This privilege is also extended to the city administrator, city clerk and any of the consultants who may have an interest in or can contribute to the item at hand. • 2. At the discretion of the chair, this privilege is also extended to those members of the audience who wish to provide input. The chair may also rule out of order any input felt to be redundant, superfluous or irrelevant. 3. The chair can make liberal use of the "unanimous consent" procedure. That is, items that in the judgment of the chair are likely to be unanimously approved, can be introduced for approval with the statement "If there are no objections, .. . stands approved (or denied)." If any council member has an objection, the item reverts to the standard motion procedure. This "unanimous consent" procedure cannot be used for items requiring formal votes, i.e. resolutions, or for approval of the consent agenda. 4. The standard motion procedure is changed to not require a second. A motion need only to be considered. This also applies to amendments. 5. To eliminate confusion, only one amendment will be considered at a time and that amendment must be germane to the motion. An amendment cannot itself be amended. If a change to an amendment is deemed appropriate, the amendment should be withdrawn and reintroduced accordingly. 6. The general mode of voting will be by acclamation, but with enough clarity that the individual votes can be recorded in the minutes. If in doubt, the city clerk can request a clarification. i 3~ • Page 3 Process -Regular and Special Council Meeting (continued) 7. The meeting will be videotaped and the videotape will be retained for three months following approval of the minutes for that meeting. T17e standard retention can be extended if, in the judgment of the mayor, city administrator, city clerk or any council member, such action is warranted. 8. If the council action is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting the denial will be made part of the public record. 9. No council meeting will extend beyond 10:30 PM except by unanimous vote. This rule is not subject to the modification or suspension provisions of the Standing Rules. Process -Public Hearings Since a public hearing is a more formal procedure and often requires certain procedures and actions to be legal, the meeting rules are changed accordingly. • 1. The primary aim of a public hearing is to take input from the public. To accomplish this in the most effective manner, the chair will introduce the hearing with an explanation of the issues. This explanation will be given by the chair or a person designated by the chair. The use of explanatory visual aids is encouraged. 2. Following the explanation, input from the public will be taken. Prior to accepting input, though, the chair will state the areas where input will be appropriate, the maximum time to be allotted to any individual presenter, and any other procedural rules deemed appropriate to guarantee that all concerned parties have a fair and adequate opportunity to be heard. All individuals wishing to speak must fill out and submit an identification form and speak into a recording microphone. Individuals not wishing to speak in public may provide a written statement. The council may take up to 15 minutes to review written statements presented at the meeting. If the council decides to not act on the issue at the public hearing meeting, it may, by majority vote, extend the time where written input will be taken to a day no later than one week before the next meeting where a deciding vote is planned. 4. All speakers are expected to be businesslike, to the point and courteous. Anyone not abiding by these rules will be considered out of order. • 31 Page 4 Process -Public Hearings (continued) 5. The council will refrain from initiating a discussion during the public input phase of the hearing except to clarify points brought up. These "points of information" requests should be held to a minimum. 6. Once the public testimony phase is complete, the chair will announce the public hearing to be closed and the council will revert back to its open discussion mode of operation. From this point on, public input will only be appropriate when solicited by the council. 7. It shall be the intent of the council to vote on the issue at the same meeting as the public hearing and as close in time to the public hearing as possible. Should it be necessary to defer voting until a later date, that procedure will be clearly explained to the audience. • 8. No public hearing will extend beyond 10 PM. 9. If the motion contains conditions, as may occur in conditional use or variance requests, those conditions will be conveyed in writing to the requestor. 10. If the public hearing is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting the denial will be made part of the public record. 11. If the public hearing is to set an assessment rate, the assessment formula(s) under discussion cannot be altered. This implies that the council has fully discussed any formulas prior to the hearing and that the appropriate legal, fiscal and engineering consultants have passed on formula(s) viability, legality and feasibility. 12. If the hearing is to set an assessment, it cannot be scheduled later than the first meeting in September. This is to allow time to correct any errors prior to the time needed to certify the rolls to the county. 3~ • • Page 5 ADOPTION/N1ODIFICATION/SUSPENSION These rules, with the exception of the mandatory 10:30 PM adjournment, can be adopted, modified or suspended in whole or in part by a 3/4 vote of the council. If suspended, they are automatically reinstated at the next meeting. Should they be suspended or a situation occurs that is not covered by the standing rules, Sikkink's Seven Motaon System (attached) will apply. ANNUAL REVIEW These rules will be reviewed annually at the first meeting in January. INTERPRETATION The chair will interpret the rules. However, the chair's interpretation can be appealed by any council member and can be overruled by a majority vote. Attachment 39 • SIKKINK'S SEVEN MOTION SYSTEM General Rules for a Simplified System of Parliiamentary Procedure The purpose of this decision making system is to allow efficient decision making that represents a majority position. Any motion, request, discussion or proposal, which seems to have as its purpose unreasonable delay, manipulation, or the goal of serving individual ends rather than group ends, can be ruled out of order by the chair. Such a ruling by the chair will be subject to the motion called appeal. 2. Free and open discussions are valued in this decision making system. For that reason, most motions are discussable and the motion to restrict discussion requires a 2/3 vote in order to pass. In recognizing persons for discussion, the chair first recognizes the person who made the motion, next recognizes other persons and always recognizes a person who has not spoken over a person who has already participated in the discussion. As far as possible, the chair should try to alternately recognize persons representing different viewpoints. • 3. In examining the chart on the following page, you will note that five of the seven motions are amendable. However, only one amendment at a time may be considered. As soon as that amendment is passed or defeated, another amendment may be proposed. 4. The number in front of the motion listed indicates the rank of each motion. Thus, # 1 -General motions are lowest in rank, and #7 -Restrict Debate motions are highest in rank. Two rules apply: (1) You usually cannot consider two motions of the same rank at the same time, and (2) If a motion of one rank is being considered, a motion of the same rank or lower rank is usually out of order, but a motion of higher rank is in order. While these rules generally apply, the chair may allow some flexibility in certain circumstances. These situations almost always occur with motions #5, 6 and 7. For example, if #7 - "Restrict Discussion" is being discussed and a member wants a secret ballot vote on the matter, Request, while lower in rank, could be used to accomplish this purpose. The chair is allowed to make all decisions on exceptions, but all such decisions are subject to appeal. 4n • Aooties Needs Can be Motion Purpose T_ Recap- Need U- °te -"~ ~-s- Amend- Re- Situatio ns n= Secon cussed able wired To stop or AQ dis- 1. Restrict limit cussable Discussion discussion motions Yes yes Yes Yes 2/3 2. Appeal To• let the To deasion group vote of the chair- - on a chair's N0 Yes Yes No Majority person deCistOR 3. Request Not a motion r but a way to A nl' aPpm- Chair de= - question, tides sub- challenge,ar ituatt'on NO No Ne No jeer to seek help appeal 4. Postpone To delay action on General any genera! motions motion to a Yes Yes Yes yes Majority future time 5. Refer Ta have a general Genetai motion studied by ~O~ Yes Yes Yes Yes Ma'o ' 1 ~Y a carnmittes 6. Meeting To recess Terming- during a Made to • tiara meeting or to end a recess ar adjaum Yes Yes Yes Yes Majority meeting 7. General To bring up business For doing ~ ' far majority business . decisions Yes Yes yes y~ Majorrry • by the group . ~~ • CONSENT G4 1/12/05 ITEM: Resolution OS-Ol designating official depositories for 2005 SUBMITTED BY: Roland Olson, Finance Director REVIEWED BY: Heather Worthington, City Administrator EXPLANATION/SUMMARY: US Bank System, LMC 4M Fund (checking account) US Bank National Association RBC Dain Rauscher Citigroup Global Mkts, Inc. (formerly Solomon Smith Barney) Edward D. Jones Wachovia Securities (formerly Prudential) Minnesota Municipal Money Market Fund (4m Fund) and (4M Plus Fund) MBIA Municipal Investors Service Corporation US Bancorp Piper Jaffrey . Wells Fargo Brokerage Services, LLC All investments are made according to State law and the City's Investment Policy. The City Administrator or Finance Director are authorized to deposit general and other funds therein and handle investments and transfers of funds for the City of Falcon Heights. Collateral is furnished by the financial institutions as required bylaw. ATTACHMENTS: • Resolution OS-O1 designating the City's official deposito ies for 2005 on page _~_ • City of Falcon Height's Investment Policy on pages ~~•~a ACTION REQUESTED: • Adoption of Resolution OS-O1 approving the official depositories for 2005 43 No. 2005-01 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION Date: January 12, 2005 A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORIES FOR THE CITY OF FALCON HEIGHTS LJ BE IT HEREBY RESOLVED, by the city council of the City of Falcon Heights that the following financial institutions be designated as depositories for funds of the City of Falcon Heights: US Bank System, LMC 4M Fund (checking account) US Bank National Association RBC Dain Rauscher Citigroup Global Mkts, Inc. (formerly Solomon Smith Barney) Edward D. Jones Wachovia Securities (formerly Prudential) Minnesota Municipal Money Market Fund (4M Fund) and (4M Plus Fund) MBIA Municipal Investors Service Corporation US Bancorp Piper Jaffrey Wells Fargo Brokerage Services, LLC BE IT FURTHER RESOLVED that the City Admini~rator or Finance Director is authorized to deposit general and other funds therein and handle investments and transfers of funds for the City of Falcon Heights. Collateral shall be furnished by the financial institutions as required by law. Moved by: Approved by: Susan L. Gehrz, Mayor Jap 12,2005 GEHRZ In Favor Attested by: KUETTEL Heather M. Worthington LAMB Against City Administrator LINDSTROM Jarluary 12, 2005 TALBOT FALCON HEIGHTS INVESTMENT POLICIES A. Daily Cash Balance Cash Forecasting and Pooling of Investments The City policy requires the pooling of all available case and investing the total cash at the highest available rate. Efficient investment of funds starts with knowing what your cash is on a daily basis, and what your future cash needs will be, particularly for major bill paying times such as bond payment dates. This includes making weekly deposits of cash receipts and maintaining small balances in checking and savings accounts. B. Safety of Principal Safety of principal is the first priority in investing City funds. The City is only authorized to invest in those investments complying with the requirements of Minn. Stat. §§ 118A.04, 118A.05 and 118A.06 C. Authorized Investments Examples of authorized investments are as follows: 1. Direc a. b. c. d. e. f. t U.S. Government obligations Treasury Bills U.S. Treasury Certificates Treasury Notes Treasury Bonds Treasury Strip Coupon Treasury Receipt 2. Shares in investment companies whose only investments are U.S. Government and Agency issues. 3. Obligations of the State of Minnesota. 4. Bankers acceptances of United States banks eligible for purchase by the Federal Reserve System. 5. Commercial Paper -rated A-1, P-1 and F-1 (when available) for maturities of 270 days or less. 6. Irrevocable Letter of Credit (LOC). 7. Interest bearing deposits - (Checking Accounts, CD's, money market savings, ordinary savings) must be collateralized at a minimum of 110% of face value. 4s D. Collateralization All deposits in any bank, trust company, or thrift institution over $100,000 must be collateralized. Collateralization may be in the form of securities, or notes on first mortgages as outlined below. Any collateral pledged to the City's account shall be accompanied by an assignment thereof to the municipality from the depository. Collateral shall be deposited with the treasurer, and shall not be deposited in the bank, trust company, or thrift institution holding it. Securities pledged as Collateral The total amount of collateral computed at market value must be in an amount of at least 110% of all deposits over $100,000. Securities pledged may be obligations which are legally authorized investment for debt service funds under Minnesota Statutes Annotated 475.66, Subdivision 3, and qualified state and local • government obligations acceptable to the Finance Director or City Administrator. E. Scheduled Maturity The City schedules a payroll twice a month and pays other claims every other week in conjunction with Council meetings. The City makes large bond principal and/or interest payments on February 1, March 1, June 1, August 1, and September 1 of each year. The other large claim is the Metropolitan Waste Control Commission bill which is due the first of each month. The City schedules its investments to mature with these dates when possible. F. Liquidity The City invests approximately 10-25 percent of its available funds in liquid instruments. These may be instruments such as Commercial Paper or collateralized Insured Savings Accounts (Money Market Accounts). The City will maintain small balances in checking and savings accounts. These balances will be to meet normal monthly payments, and payroll. Therefore, the purpose of having part of the City's investment portfolio in liquid funds is to insure that funds could be available should unexpected large bills be presented for payments. • 4~ I ~ G. Local Investments One hundred (100) percent of the total investment portfolio shall be invested in certificates of deposit or other instruments through banks or other financial institutions. These investments may be scheduled maturities, or they may be part of the investment strategy of securing maximum interest rates for part of the investment portfolio. H. Maximum Interest Earnin s After the liquidity needs, and scheduled maturity needs are satisfied, the balance of these funds available for investment are placed with institutions that offer the highest rate of return consistent with the maturities as determined by the City. Quotations are taken by telephone for all investments, whether they are short or long term. These investments must be in authorized investments. 4'~ APPENDIX 1. Specific Types of Investments Instruments issued by the United States Government may be direct Treasury Obligations, or they may be obligations of a federal agency or federal instrumentality. All government issues are now in book entry form and are not registered to the owner. Principal and interest is credited directly to the bank and the owner of record. Some Examples are as follows: United States Government Investments Direct United States Treasury Obligations: Treasury Bills Treasury Bonds Treasury Notes Certificates of Indebtedness Zero Coupon Treasuries Federal Agencies and Instrumentalities: Federal Home Loan Banks Federal National Mortgage Association Federal Farm Credit System Federal Land Banks (No New Issues) • Federal Intermediate Credit Bank (No New Issues) Banks for Cooperatives (No New Issues) Investments purchased at a discount & maturing_at par FNMA Discount Notes Federal Farm Credit Bank, Discount Notes Federal Home Loan Bank, Discount Notes Commercial Paper Banker's Acceptance Treasury Bills Treasury Strip Coupon ($1,000 denomination) Treasury Receipt (Larger Denomination) Investments issued at par with interest coupons Treasury Bonds Treasury Notes Commercial Notes (GMAC) FNMA Debenture or Bond Federal Home Loan Bank Bond Federal Farm Credit System Wide Bonds 4g • Further information on various types of United States Government Investments are as follows: TREASURY ISSUES United States Treasury Certificates -These are coupon issues. They are issued at par and usually carry two coupons. They mature no more than one year after issue. Treasury Bills -Offered each week by the Treasury Department with 90 to 182 day maturities. Monthly Treasury Bills are offered with a maturing of one year. Widely traded and offered at a discount and maturing at par. May be purchased through dealer banks and bond brokers and sold to them. Bills may be purchased directly from the Federal Reserve Bank of Minneapolis, in which case there is no service charge. Treasury Notes -Issued with maturities of from two to ten years, minimum denomination is $5,000. They carry coupons redeemable every six months. Treasury Bonds -All new issues issued for periods often years or longer in denomination of • $1,000 to $1,000.000. They carry semi-annual interest coupons. Some treasury bonds are callable by the government before maturity, and others have fixed maturities. FEDERAL AGENCY ISSUES Federal Agency Issues are not guaranteed by the United States Government and therefore produce somewhat higher yields than Treasuries. The previous experience of the agency is important when investing in agencies. Federal Home Loan Bank Notes -Issued by the Federal Home Loan Bank system, which are instrumentalities of the United States and are under the supervision of the Home Loan Bank Board. Federal National Mortgage Association Debentures - (FNMA) - Payment of certificates are guaranteed by FNMA. Three types of securities are available, debentures, short-term notes, and participation certificates. Federal Land Bank Notes and Bonds -Twelve Federal Land Banks were organized under the Federal Farm Loan Act to provide long term farm mortgages at reasonable cost. The banks operated under the general supervision of the Farm Credit Administration and the Secretary of Agriculture. (No new issues being issued.) 5 49 Federal Intermediate Credit Bank Debentures -The Federal Intermediate Credit Bank debentures ranged in maturity from 1-9 months, and were issued every month. They usually were not as marketable as Treasury Bills, but usually carried a little higher interest rate. Twelve Federal Intermediate Credit Banks were created under the Federal Farm Loan Act of 1923 and provide funds for seasonal production processing, etc. The banks are under the supervision of the Farm Credit Association, which is under the direction of the Secretary of Agriculture (No new issues being issued.) Banks for Cooperatives -Debentures are issued for a maximum six month period. There are fewer of these types of issues than the other agency issues mentioned above. (No new issues being issued.) Federal Farm Credit System Wide Bonds -These new investments replace Federal Land Bank Notes and Bonds, Federal Intermediate Credit Bank debentures, and Banks for Cooperatives. Because of market conditions, the majority are used for short term periods, but may go up to three years. OTHER INVESTMENTS Shares in Investment Companies Whose Only Investments are United States Government and A enc Issues -Company must be registered under the Securities Act of 1933, whose shares are • registered under the Securities Act of 1940 (Mutual Funds) if the only investments of the Company are in obligations of the United States, or fully guaranteed by the United States or in obligations of Instrumentalities of the United States, such as those listed in Minnesota Statues 475.66. Funds Which the State Auditors Office has Indicated Meet State Investment Criteria - Franklin Custodian Funds, Inc., United States Government Security Series Lord Abbett, United States Government Securities Fund (Lord Abbett), State Bond United States Government Securities,Inc. Capital Alliance Bond Fund United States Government Portfolio, Fidelity Institutional Cash United States Government Portfolio. There may be additional funds which meet the State Auditor's criteria, which I do not have information on. If in doubt, contact the State Auditor's Office. Obligations of the State of Minnesota or Minnesota Municipalities -Obligations of the State of other Municipalities are rarely used, as the yield is usually less than on United States Government obligations, because of tax considerations. A City may invest idle funds in its own obligations, particularly in temporary improvement bonds authorized under the local improvement code Minnesota Statutes 429.091. These obligations must mature within three years. 6 ~~ Bankers Acceptances -Cities can invest in bankers acceptances of United States Banks eligible for purchase by the Federal Reserve System. These instruments typically are created from a letter of credit issued in a foreign trade transaction. Maturities on Bankers Acceptances run from 30 to 180 days, which the 90-day acceptance the standard. Historically, Bankers Acceptances have been a very safe investment vehicle. Commercial Paper -Cities are authorized to invest in Commercial Paper issued by United States Corporations or their Canadian Subsidiary, if it is of the highest quality (A1.P1 or better), and matures in 270 days or less. Commercial Paper is a short term unsecured promissory note. Commercial Paper is issued at a discount, and matures at par. One of the most important factors in determining whether an issuer's commercial paper is worthy, is the nature of the underlying bank line of credit. These credit lines are of four kinds: 1. Standard Line Agreements (when activated, converts to a standard bank note at a specific date.) 2. Swing Line (issuer may borrow one day and repay the next.) 3. Revolving Line (long term flexible line of credit virtually guaranteeing a bank loan at any time upon request by the issuer.) 4. Irrevocable Letter of Credit (a Financial institution guarantees unequivocally that funds will be available to redeem the commercial paper upon maturity. This is the most secure • of the four.) Interest Bearing Deposits CDs,) etc. Maybe interest bearing checking accounts, money market savings account, CDs, and ordinary savings account. Bank or Savings & Loan must be neamed as a depository by the City, and all deposits over the $100,000 Federal insurance must be collateralized. (See separate section on collateralization.) League of Cities - Money Market Fund - An alternative is to use the League of Cities program for the investment of your City's idle funds. An advantage is that you have the benefit of professional management. The League program offers a money market fund as well as the availability of Certificates of Deposit. For more information call 1-800-333-6000, ext. 6423, or (612) 342-6423. Repurchase Agreements -Short term transactions involving the simultaneous sale of securities by the seller to the investor and the agreement by the seller to repurchase at a later date. Overnight Repo -refers to those transactions whereby the repurchase occurs the next day. If properly handled, Repos offer an investment alternative. • s~ • Government National Mortgage Association G.N.M.A. - a government guaranteed security. A certificate represents a share in a pool of FHA or VA mortgages. A problem associated with GNMAs, is that they are along-term investment, and therefore subject to market fluctuations. 2. Support for Persons Doing the Investing Financial institutions can exert tremendous pressure on the persons in smaller communities to place all of the City's funds with them. However, even a small fraction of one percent difference in interest earnings can make a substantial difference in the amount of interest earnings the City realizes. It is, therefore, important that the person doing the investing be given the support from City Attorney, City Administrator, and Council, so that they can do the investment job in the most professional way. This means placing investment funds with the institution that gives the City the best return on its investment. • • S~ CONSENT GS • 1/12/05 ITEM: Consider Resolution 05-02 approving up to a 3% standard compensation increase for regular employees in 2005, subject to review and recommendation by supervisor SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The Council is being asked to formally approve up to a 3% salary increase for regular employees with a satisfactory performance in 2005. This increase is budgeted for in the 2005 budget. Staff received their performance evaluations the first full week of January which were conducted by their supervisor or the City Administrator. ATTACHMENT: Resolution OS-02 on page ~~_ ACTION REQUESTED: • Approval of 3% standard compensation increase for regular employees for 2005, subject to review and recommendation by supervisor • • No. 2005-02 CITY OF FALCON HEIGHTS COUNCIL RESOLUTION Date: January 12, 2005 • C7 RESOLUTION AUTHORIZING COMPENSATION INCREASE FOR REGULAR EMPLOYEES WHEREAS the 2005 budget includes a 3% standard compensation increase for regular employees; NOW THEREFORE, BE IT RESOLVED that the City Administrator is hereby authorized to award up to a 3% compensation increase for regular employees for the year 2005. Moved by: Approved: Susan L. Gehrz, Mayor GEHRZ Januar~l2, 2005 KUETTEL In Favor LAMB Attested: LINDSTROM Against Heather M. Worthington TALBOT City Administrator January 12, 2005 ~4 C7 • • CONSENT G6 1/12/05 ITEM: Appointment of City Auditor for 2005 SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: Staff recommends that the contract with KDV, Kern-DeWenter-Viere, be continued for 2005. ATTACHMENT: • Contract with KDV for 2005 on pages _ ,~ ACTION REQUESTED: • Approval of KDV, Kern-DeWenter-Viere, as the City Auditor for 2005 ~S November 29, 2004 Ms. Heather Worthington City of Falcon Heights 2077 W Larpenteur Falcon Heights, MN 55113-5594 Dear Ms. Worthington: We are pleased to confirm our understanding of the services we are to provide to the City of Falcon Heights, Minnesota, for the year ended December 31, 2004. We will audit the financial statements of the government activities, the business-type activities, each major fund, and the aggregate remaining fund information, which collectively comprise the basic financial statements, of the City of Falcon Heights, Minnesota as of and for the year ended December 31, 2004. The document we submit to you will also include the following additional information that will be subjected to the auditing procedures applied in our audit of the financial • statements. 1. Combini-ng and Individual Fund Financial Statements 2. Supplemental Schedules The management's discussion and analysis that is a required component of the basic financial statements will be subjected to certain limited procedures, but will not be subjected to the auditing procedures applied in our audit, and for which our auditors' report will disclaim an opinion. The statistical information that is a part of the Comprehensive Annual Financial Report will not be subjected to the auditing procedures applied in our audit of the financial statements, and for which our auditors' report will disclaim an opinion. Audit Objective The objective of our audit is the expression of an opinion as to whether your fmancial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the additional information referred to in the first paragraph when considered in relation to the financial statements taken as a whole. Our audit will be conducted in accordance with U.S. generally accepted auditing standards and will include tests of the accounting records and other procedures we consider necessary to enable us to express such an opinion. If our opinion on the fmancial statements is other than unqualified, we will fully discuss the reasons with you • in advance. If, for any reason, we are unable to complete the audit or are iu~able to form Expert advice. taken you need it.""' Minneapolis St. Cloud Waite lark www.kdv.com 7100 Nonhland Circle N. 220 Park Avenue S. 415 3rd Street N. Certified Public Accountnnts Suite 119 PO. Box 7304 Suite 100 877.912.7696 Finnncinl Services Minneapolis, Minnesota St. Cloud, Minnesota \Naite Park, Minnesota Oronnizntion Development 55428-1500 SG302 56387-2510 Techno4ogy Flelp Des Strategic Consul[ing Phane: 763.5373011 Phone: 320.251.7010 Phonc 320.252.70(,0 SGfi.400.G426 Technology Sen~ices Fax: 7G3.537.9GS2 Fax: 320.251.1789 Pae: 320.252.9f,27 November 27, 2004 Page 2 of 6 • or have not formed an opinion, we may decline to express an opinion or to issue a report as a result of this engagement. Management Responsibilities Management is responsible for making all fmancial records and related information available to us. We understand that you will provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. As part of our engagement, we may propose standard, adjusting, or correcting journal entries to your financial statements. You are responsible for reviewing the entries and understanding the nature of any proposed entries and the impact they have on the financial statements. That responsibility includes the establishment and maintenance of adequate records and effective internal control over financial reporting, the selection and application of accounting principles, and the safeguarding of assets. Management is responsible for adjusting the financial statements to correct material misstatements and for confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the fmancial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known • or suspected fraud affecting the government involving (a) management, (b) employees who have significant roles in internal control, and (c) others where the fraud could have a material effect on the financial statements. You are also responsible for informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, regulators or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws and regulations. Audit Procedures -General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from errors, fraudulent financial reporting, misappropriation of assets or violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform you of any material errors that come to our attention and we will inform you of any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any • violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our S'1 November 27, 2004 Page 3 of 6 . audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. Our procedures will include tests. of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the cortclusion of our audit, we will also require certain written representations from you about the financial statements and related matters. Identifying and ensuring that the City complies with laws, regulations, contracts and agreements is the responsibility of management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Audit Procedures -Internal Control In planning and performing our audits, we will consider the internal control sufficient to plan the audit in order to determine the nature, timing, and extent of our auditing • procedures for the purpose of expressing our opinion on the City's financial statements. An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform the governing body or audit committee of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. Audit Administration, Fees and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any invoices selected by us for testing. The workpapers for this engagement are the property of Kern, DeWenter, Viere, Ltd. and constitute confidential information. However, we may be requested to make certain workpapers available to regulatory or state agencies pursuant to authority given to it by law or regulation. If requested, access to such workpapers will be provided under the supervision of Kern, DeWenter, Viere, Ltd's personnel. Furthermore, upon request, we may provide photocopies of selected workpapers to regulatory or state agencies. The regulatory or state agencies may intend, or decide, to distribute the photocopies or information contained therein to others, including other governmental agencies. This • engagement letter includes your authorization for us to supply you with electronically formatted financial statements or drafts of financial statements, financially sensitive S8 November 27, 2004 Page 4 of 6 information, spreadsheets, trial balances or other financial data from our files, upon your request. The workpapers for this engagement will be retained for a minimum of three years after the date the auditors' report is issued or for any additional period requested by the regulatory or state agencies. If we are aware that a regulatory agency, pass-through entity or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the workpapers. If you intend to publish or otherwise reproduce the financial statements and make reference to our Firm name, you agree to provide us with printers' proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. Additionally, if you include our report or a reference to our Firm name in an electronic format, you agree to provide the complete electronic communication using or referring to our name to us for our review and approval prior to distribution. During the course of our engagement, we will request information, and explanations from management regarding the City's operations, internal controls, future plans, specific transactions and accounting systems and procedures. At the conclusion of our engagement we will require, as a precondition to the issuance of our report, that management provide certain representations in a written representation letter. The procedures we will perform in our engagement and the conclusions we reach as a basis for our report will be heavily influenced by the written and oral representations that we . receive from management. Accordingly, false representations could cause us to expend unnecessary efforts or could cause a material error or a fraud to go undetected by our procedures. In view of the foregoing, you agree that we shall not be responsible for any misstatements in the City's financial statements that we may fail to detect as a result of false or misleading representations that are made to us by management. In addition, the City further agrees to indemnify and hold us harmless for any liability and all reasonable costs, including legal fees that we may incur as a result of the services performed under this engagement in the event there are false or misleading representations made to us by any member of the City's management, except to the extent such liability or costs are determined to have resulted from the intentional or deliberate misconduct of Kern, DeWenter, Viere, Ltd. personnel. Our fee for these services will be $ 15,000 for the audit of the City's basic financial statements. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work maybe suspended if your account becomes 60 days or more overdue and will not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us • for all out-of-pocket expenditures through the date of termination. A service charge of 1% per month, which is an annual rate of 12%, will be added to all accounts unpaid 30 J~ November 27, 2004 Page 5 of 6 days after billing date. If collection action is necessary, expenses and reasonable attorney's fees will be added to the ar#~ount due. The City agrees to perform the following functions related to any bookkeeping training assistance services in connection with this engagement: a. Make all management decisions and perform all management fiznctions. b. Designate a competent individual to oversee the services. c. Evaluate the adequacy and results of the services performed. d. Accept responsibility for the results of the services. e. Establish and maintain internal controls, including monitoring ongoing activities. Because there are inherent difficulties in recalling or preserving information as the period after an engagement increases, you agree that, notwithstanding the statute of limitations of the State of Minnesota, any claim based on this engagement must be filed within 12 months after performance of our service, unless you have previously provided us with a written notice of a specific defect in our services that forms the basis of the claim. The nature of our engagement makes it inherently difficult, with the passage of time, to present evidence in a lawsuit that fully and fairly establishes the facts underlying any dispute that may arise between us. We both agree that notwithstanding any statute of limitation that might otherwise apply to a claim or dispute, including one arising out of this agreement or the services performed under this agreement, or for breach of contract, . fraud or misrepresentation, alawsuit must be commenced within twenty-four (24) months after the date of our report. This twenty-four (24) month period applies and starts to run on the date of each report, even if we continue to perform services in later periods and even if you or we have not become aware of the existence of a claim or the basis for a possible claim. In the event that a claun or dispute is not asserted at least sixty (60) days before the expiration of this twenty-four (24) month period, then the period of limitation shall be extended by sixty (60) days, to allow the parties to conduct non-binding mediation. Our role is strictly limited to the engagement described in this letter, and we offer no assurance as to the results or ultimate outcomes of this engagement or of any decisions that you may make based upon our communications with, or our reports to you. Your City will be solely responsible for making all decisions concerning the contents of our communications and reports, for the adoption of any plans and for implementing any plans you may develop, including any that we may discuss with you. You agree that it is appropriate to limit the liability of KDV, its shareholders, directors, officers, employees and agents and that this limitation of remedies provision is governed by the laws of Minnesota, without giving effect to choice of law principles. You further agree that you will not hold us liable for any claim, cost or damage, whether based on warranty, tort, contract or other law, arising from or related to this agreement, the services provided under this agreement, the work product, or for any plans, actions or results of this engagement, except to the extent authorized by this agreement. In no event • shall we be liable to you for any indirect, special, incidental, consequential, punitive or exemplary damages, or for loss of profits or loss of goodwill, costs or attorney's fees. November 27, 2004 Page 6 of 6 The exclusive remedy available to you shall be the right to pursue claims for actual damages that are directly caused by acts or omissions that aze breaches by us of our duties under this agreement, but any recovery on any such claims, including any costs and attorneys' fees incurred in pursuing them, shall not exceed the fees actually paid under this agreement by you to KDV. We appreciate the opportunity to be of service to the City of Falcon Heights, Minnesota and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us lrnow. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, Kern, DeWenter, Viere, Ltd. ~~ Matthew L. Mayer Certified Public Accountant RESPONSE: . This letter correctly sets forth the understanding of the City of Falcon Heights, Minnesota. By: Title: Date: • ~i • • CONSENT G7 1/12/05 ITEM: Appointment of City Engineer for 2005 SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: Staff recommends that the contract with Howard R. Green Company, Inc., be continued for 2005, and that Doug Tholo, PE, be appointed as the City Engineer. ACTION REQUESTED: • Approval of Doug Tholo, PE, and Howard R. Green Company as the City Engineer for 2005 ca • • CONSENT G8 1/12/05 ITEM: Designation of official newspaper for 2005 SUBMITTED BY: Heather Worthington, City Administrator EXPLANATION: Summary: State statute requires that a city designate a legal newspaper of general circulation in the City. This newspaper is used when the city is required to publish legal notification regarding public hearings, elections and city financial matters. There are three local papers that service Falcon Heights: Focus News, Park Bugle and the Roseville Review. Staff recommends that the City designate the Roseville Review as its legal newspaper in 2005 for the following reasons. • The Roseville Review circulates to most households in Falcon Heights. • The Roseville Review is a weekly publication. A monthly publication such as the Park Bugle would not suit the City's needs, as the City Council meets twice a month, and legal notices must be published on a more timely schedule. ATTACHMENTS: • Letter da ed November 17, 2004 from Jeffery Enright, publisher of the Roseville Review on page • Letter dated November 15, 2004 from effre oolman, Vice President and General Manager, Sun Newspapers, on pages ACTION REQUESTED: • Designate the Roseville Review as the City's legal newspaper for 2005 c~ £. ~ll~f!. Z-L!GLN W0~ y ~ 204 ~~ j. Suburban Newspapers, Inc. 2515 E. Seventh Avenue North St. Paul, MN 55109 (651) 777-8800 November 17, 2004 Heather Worthington, City Administrator Falcon Heights City Hall 2077 W. Larpenteur Ave. ;Falcon Heights, MN 55113 Dear Ms. Worthington: Thank you'for the opportunity to bid on public notice publication services for the Ciry of Falcon Heights. Lillie Suburban Newspapers has been serving the needs of the Falcon ~ Heights area for 3 0 years, and is pleased to provide ongoing coverage of city government and school issues and community events. Lillie Suburban Newspapers is the oldest weekly newspaper company in the St. Paul area. It was founded in 1938 by the late T. R. Lillie. His son, N. Theodore Lillie, and grandson, Jeffery Enright, are continuing the family tradition of publishing award-winning community newspapers in the St. Paul suburbs. It is our sincere desire to provide the best possible local news coverage in the Roseville-Falcon Heights-Little Canada area. Our experienced news staff provides readers with awell-balanced, lively and informative product each week. We realize that Falcon Heights area residents look to the Roseville Review as one of their primary sources of information about city activities and meetings, as well as local events throughout the community; and we will continue to publish the city's press releases and photos. The Roseville Review is distributed to homes in Falcon Heights by paper carriers and through the mail. The newspaper has the official designation of the neighboring communities of St. Anthony and Maplewopd, and the Mounds View School District. 3 P.M. Friday is the deadline each week for submitting public notices to our office. Public notices should be directed to Brenda Boogren, Lillie Suburban Newspapers, 2515 E. Seventh Ave., North St. Paul, MN 55109. Our fax number is 651/777-8288. Notices may also be sent via a-mail to lillienews @ aol.com Legal publication rates for minutes, advertisements for bids and other notices are as follows: $2.79 per column inch -for cone-time publication $2.69 per column inch for each additional publication Thank you for considering the Roseville Review as the official legal newspaper for the City of Falcon Heights for 2004. If you have any further questions, .don't hesitate to call us. Sincerely, Jeffery Enright Publisher Ramsey County Review •~ Maplewood Review • Oakdale-Lake Elmo Review •:` Review Perspectives NEWS New Brighton Bulletin •: Shoreview Bulletin • St. Anthony Bulletin • South-West Review / Roseville-Little Canada Review • Woodbury-South Maplewood Review •r East Side Review b -- -- ~ ne November 15, 2004 ~spai~ers City of Falcon Heights Heather Worthington, City Administrator 2077 W. Larpenteur Ave. Falcon Heights, MN 55113 Dear Ms Worthington: DEC ~. 5 200 The Sun-Focus would like to be considered. for .designation as the legal newspaper for the City of Falcon Heights for the year 2005. All published legal notices are posted on our website (www.mrrSun.com) at no additional charge. This is an enhancement to the local news coverage already available on the Internet and will broaden the readership of your legal notices. One of the main benefits of publishing your legal notices with the Sun-Focus is our home delivery. Sun Newspapers has become the primary source of community news in the suburbs. Your notices in our paper have the best chance of being seen and read. . Despite_ rising costs of operating our newspapers, there will be no rate increase during the calendar year 2005 Our legal prices will remain the same. The rate structure for legals effective January 1, 2005 will be: 1 column width: $ .45 per line -per insertion ($4.50 per col. inch) There are 10 lines per inch Our columns are 11 picas 10 points wide Two notarized affidavits on each of your publications will be provided with no additional charge. The deadline for regular length notices is 11:00 a.m. the Monday prior to publication. E-mailing the legal. notices is an efficient and accurate way of getting the notices to us. The- a-mail address for the lsga.l.d~partmar?t ~s tegal~~mnsun.com. We still accept notices on'disk, faxed or through the mail. If you require more ir~form~tion to make your decision, please contact me or Mary Ann Carlson, our Legal Representative, at 952-392-6829. Thank you for considering the Sun-Focus as the official newspaper for your community. Sincerely, - ,. Jeffrey : ~ -. z~. <. . , , Cilolrnan ~.. ~ ~~ Vice President of dales and' General Manager - ~ -- - - - ~ -~ ~ ~~ ~ - - - .- . ,. • - :; 10917 Vai,LEY VIEW ROAD ®EnE1v px~ ®Mnv~soTA 553 ®95~-8~9-0797 ®FAx: 95~-9~1-3 88 Insert Coverage Sun•Sailor Thursday 62,620 Ai Excelsior/Shorewood/Chanhassen 6,037 • ES-1 55331 4,372 C H-1 55317 1,665 A2 Wayzata/Orono/Plymouth/Long Lake 22,873 WY-1 55356 1,873 W Y-2 55323, 55361, 55384, 55391, 55392 3,150 PLY-1 55442 4,076 PLY-2 55441 2,380 PLY-3 55446 3,214 PLY-4 55447 6,165 PLY-5 55441 2,015 A3 St. Louis Park 12,846 SLP-1 55426 2,786 SLP-2 55426 .4,730 SLP-3 55416 2,815 SLP-4 55416 2,515 A4 West Minnetonka/Deephaven 6,407 MW-1 55345 1,832 MNJ-2 55345- 2,605 MW-5 55391 1,970 A5 East Minnetonka/Hopkins 14,457 M E-1 55305 1,360 ME-2 55305 1,433 ME-3 55305, 55345 1,965 ME-4 55305 765 ME-5 55343 2,130 ME-6 55345 1,950 H-1 55343 4.854 Sun•Current South Thursday 84,551 Ci S. & W. St. PauVlnver Grove Hts/Mendota Hts 24,083 • SSP-1 55075 6,976 WSP-1 55118 6,017 IGH-1 55076, 55077 7,555 MH-1 55118, 55120, 55150 3,535 C2 Apple Valley/Rosemount/Eagan 31,479 AV-1 55124 6,g3g AV-2 55124 5,000 RM-1 55068 3,000 EG-1 55121 1,465 EG-2 55122 5,180 EG-3 55122, 55123 5,440 EG-4 55123 4,555 C3 Burnsville/Savage/Lakeville BV-1 55337 - SV-2 55337 BV-3 55306, 55337 SV-1 55378 LV-1 55044 LV-2 55044 Stillwater Valley Life Wednesday Si Minnesota Stillwater area MN-1 55082 MN-2 55082 MN-3 55047 MN-4 55038 MN-5 55042 MN-6 55043 MN-7 55001 Mail Wisconsin Stillwater area WI-1 54082 W I-2 54025 ~~ - WI1-3- 54017 See Zone Map on Display Rate Card. Circulation as of March 2004. 547186 28,989 3,283 7,330 5,100 3,560 6,066 3,650 20,600 16,747 6,020 5,145 835 425 2,106 1,181 425 610 3,853 350 1,330 2,173 Sun•Curreht Central Thursday 68,233 Di Edina 16,831 ED-1 55436 5,301 ED-2 55424, 55410 4,880 ED-3 55439 3,060 ED-4 55435 3.590 D2 Richfield 10,352 RF-1 55423 3,277 RF-2 55423 3,465 RF-3 55423 3,610 D3 Bloomington 28,207 BL-1 55438 4,672 BL-2 55437 2,780 BL-3 55431 2,g8p BL-4 55425/55420 5,085 BL-5 55420/55425 5,000 BL-6 55437 3,850 BL-7 55431 __ 3,840 D4 Eden Prairie 12,843 EP-1 55346 4,698 EP-2 55344 1,575 EP-3 55347 3,670 EP-4 65347 2,900 Sun•Post Thursday 49,979 P1 Brooklyn CenterBrooklyn Park 26,661 BC-1 65429 4,121 BC-2 65430 3,200 BP-1 65445 2,840 BP-2 65443 7,025 BP-3 65444 5,125 BP-4 b5428, 55429 4,350 P2 Robbinsdale/CrystaVNew Hope/Golden Valley 23,318 RO-1 b5422 4,676 CR-1 55427 1,805 CR-2 55428 2,050 CR-3 55422 1,630 CR-4 65429 1,075 NH-1 65427 2,612 NH-2 65428 3,090 GV-1 55426, 55427 3,130 GV-2 65416, 55422 3,250 Sun•Focus Thursday 54,253 F1 Blaine/3pring Lake Park 16,905 FBL-1 55434 4,405 FBL-2 55434 4,585 FBL-3 55434, 55449 5,858 FSLP-1 55432 2,057 F2 Columbia Heights/Fridley 19,253 fCH-1 55421 4,858 FCH-2 55421 3,950 FFR-1 55421 1,586 FFR-2 55432 4,429 FFR-3 55432 4,430 F3 Mounds View/New Brighton/St. Anthony 15,595 FMV-1 55112 2,380 FMV-2 55112 2,375 FNB-1 55112 3,175 FNB-2 96112 4,605 FSA-1 55418 2,251 FSA-2 55421 805 F4 Ramsey County 2,500 AH-1 96112 Arden Hills, Bulk Drop 450 RV-1 56113 Roseville, Bulk Drop 1,350 FH-1 56113 Falcon Heights, Bulk Drop 50 FH-2 56108 Falcon Heights, Bulk Drop 200 SH-1 56126 Shoreview, Bulk Drop 350 VH-1 56109 Little CanadaNadnais Heights, Bulk Drop 100 9UALITV AUDITING s • CONSENT G9 1/12/05 ITEM: Request for action on the option to waive the statutory tort limits under the LMCIT insurance plan SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Roland Olson, Finance Director EXPLANATION: Summary: The League of Minnesota Cities Insurance Trust (LMCIT) is requesting that cities determine if they wish to waive the statutory tort limits of $1,000,000. Under these limits an individual can settle for no more than $300,000 for a single claim and a single claim for all parties cannot exceed $1,000,000. Under certain circumstances the LMCIT, which represents the city in these claims, may negotiate above the legal liability limit if necessary because some claims like employment are exempt from the cap. The general counsel from the LMCIT said that cities made different choices depending upon their circumstances. However, he perceived that maintaining the limit was prudent in many cases. The city has had no claims with settlements for several years. • In 2000, 2001, 2002, 2003 and 2004, the city council voted not to waive the statutory tort limits. Staff also consulted with city attorney, Roger Knutson, to determine if the situation had changed, and he recommended that the city not waive the statutory tort limit again this year. • Goal 4: To provide a responsive and effective city government. • Strategy 6: To effectively manage the city's financial resources. ATTACHMENTS: ^ Waiver form on page 1 ACTION REQUESTED: ^ Motion not to waive the city's statutory tort limit of $1,000,000 • C7 LEAGUE OF MfNNESOTA CITIES INSURANCE TRUST LIABILITY COVERAGE - WAIVER FORM Cities obtaining liability coverage from the League of Minnesota Gies Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: o If the city.does not waive the statutory tort limits, an individual daimant would be able to recover no more than $300,000.on .any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,000,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. o If the city waives the statutory tort limits and does not purchase excess /iabilify coverage, a single claimant could potentially recover up to $1,000,000. on a single occurrence. The-total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1.;000,000., regardless of the number of claimants. o !f the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased.. The total which all claimants would be able to recover for a single occurrence to which -the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants.. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. This decision must be made by the city council. Cities purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. For further information, contact LMCIT. You may also wish to discuss these issues with your city attorney. • accepts liability coverage limits of $ from the League of Minnesota Cities Insurance Trust (LMCIT). Check one: ^ The city DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. ^ The city WAIVES the monetary limits on tort liability establ~hed by Minnesota Statutes 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council meeting Signature Position Return this mmp/eted foan tb LMQT, 145 UniversityAve. W., St. Pau/, MN. 551D3 2044 • LMC'1'i' (11/00)(Rev.l1/03) Page l of 1 ~ V • CONSENT G10 1/12/05 ITEM: 2005 tree trimming proposal from S & S Tree and Horticultural Specialist, Inc. SUBMITTED BY: Greg Hoag, Director of Public Works REVIEWED BY: Heather Worthington, City Administrator EXPLANATION: Summary: The tree trimming budget for 2005 is $14,000. The area scheduled to be done is the Northhome neighborhood, bounded by Larpenteur, Snelling, Hoyt and Hamline Avenues. Request for proposals were sent to four contractors, three of whom responded. The "Not To Exceed" proposal prices are as follows: S & S Tree and Horticultural Specialists, Inc. $10,000 405 Hardman Ave. South St. Paul, MN 55075 (Option #2) Precision Landscape and Tree $12,500 50 South Owasso Blvd. E. Little Canada, MN 55117 S & S Tree and Horticultural Specialists, Inc. $16,600 405 Hardman Ave. South St. Paul, MN 55075 (Option # 1) Rainbow Tree Care $19,500 2239 Edgewood Ave. S. St. Louis Park, MN 55426 The lowest proposal is a new approach to trimming trees. S & S is offering their Climbing School Students to do the work. This will include 9 - 12 people climbing the trees to do the trimming. Support staff for this crew will be: 2 -3 supervisors, a bucket truck, and a chip truck. Staff has checked references on the quality of work this crew does. These "students" are people who have experience in working on the ground or with other tree companies, but who are learning climbing and trimming techniques. They are closely supervised. We have checked with the Cities of Edina and White Bear Lake as well as Ramsey County Parks and Recreation. All of these entities strongly recommended this option, and had good experiences working with the S & S Climbing School last year. • 69 • CONSENT G10 1/12/05 2005 tree trimming proposal from S & S Tree and Horticultural Specialist, Inc. (continued) Because of the substantial cost savings, and good references, staff recommends awarding the 2005 tree trimming contract to S & S Tree and Horticultural Specialists, Inc. ACTION REQUESTED: ^ Authorize staff to enter into an agreement with S & S Tree and Horticultural Specialists, Inc. (Option #2) for the 2005 City of Falcon Heights Tree Trimming, amount not to exceed $10,000. '~o • POLICY Hl 1/12/05 ITEM: Consideration of Ordinance 05-01 regarding bus bench signs (continued from the December 8, 2004 Council meeting) SUBMITTED BY: Heather Worthington, City Administrator REVIEWED BY: Roger Knutson, City Attorney EXPLANATION: Summary: In early April, staff notified U.S. Bench that they were in violation of a City ordinance which prohibits advertising signs in the right of way. This enforcement action was the result of a citizen complaint about the location of a bus bench adjacent to the resident's property. At the May 5, 2004 meeting, the Council enacted a six month moratorium on the installation of any new bus bench signs in the City to give staff time to research the issue and come back to the Council with a recommendation. At the September 22°d meeting, staff requested extension of this moratorium to November 24th. At the November 24th meeting, the City Council reviewed staff recommendations for an • ordinance concerning bus bench or courtesy bench signs. Staff brought a final ordinance back to the Council for review and consideration at the December 8, 2004 Council meeting and the Council decided to continue the matter to the January 12, 2005 meeting to allow time for Council review. At the December 8, 2004 meeting, the Council decided to lay this matter over to the January 12, 2005 meeting. Staff has consulted with Rollie Danielson of U.S. Bench, and he has made the following requests (in strike-through and underline) in the ordinance that follows. ATTACHMENT: ^ Ordinance OS-O1 on pages +~-~- +S ACTION REQUESTED: ^ Discussion ^ Approval of Ordinance OS-O1 7i CITY OF FALCON HEIGHTS • RAMSEY COUNTY, MINNESOTA ORDINANCE NO. 05-01 AN ORDINANCE AMENDING THE FALCON HEIGHTS CITY CODE CONCERNING COURTESY BENCHES THE CITY COUNCIL OF FALCON HEIGHTS ORDAINS: SECTION 1. Chapter 3, Section 6 of the Falcon Heights City Code is amended to read: 3-6.03 Courtesy benches. A. Definition. A courtesy bench is a bench provided for the public to wait for regularly scheduled public transportation. B. Location. 1. Courtesy benches shall be located along regularly scheduled public transportation routes. 2. No courtesy bench may be placed within five hundred feet of any other bench or within _ive feet_of an_existing transit shelter of any kind located within Deleted: efteen . aright of way. 3. Courtesy benches may be located on public rights of way or on public property if the public right of way or public property is zoned commercial or business property (B-1, B-2 and B-3 zoning districts). 4. Courtesy benches may be located on private property within commercial or business istricts (B-1, B-2 and B-3_ zoning_ districts) if permission is obtained ,_,- ~ueleted: P~oPenv ---------- - - -- ----------- rom the owner of the land. 5. Courtesy benches shall be allowed as a conditional use in zoning districts R- 3 and R-4. 6. Courtesy benches shall not be located in zoning districts R-1, and R-2. C. License Required. Courtesy benches must be licensed as provided by this section. '~a D. Specifications. • 1. Courtesy benches shall be no more than three and one-half feet high, seven feet long and three feet wide. Courtesy benches must be erected on a concrete pad no more than eight feet long and four feet wide. 2. Courtesy benches must be installed parallel with the curb 3. Courtesy benches must not render the bus stop ADA (Americans with Disabilities Act) non-compliant and placement must allow for normal transit shelter maintenance, including adequate access for replacement of glass. 4. Courtesy benches must display the license number assigned to it. 5. Courtesy bench licensees must maintain the bench at the location designated in the license and keep the bench in good repair, painted, the sign face maintained in good condition, and the bench structure kept in a usable condition. • 6. When directed by the City Administrator as necessary to address refuse and litter issues and in no event less than once per week, courtesy bench sites shall be cleaned and maintained. Cleaning and maintenance shall include picking up litter or debris around the bench and removing graffiti and stickers. Ice and snow shall be removed from the courtesy bench site such that the courtesy bench site is fully accessible ~n a timely manner after snow or other weather - - - event. Benches shall be inspected weekly for any damaged or broken parts. Any damaged or broken parts shall be replaced or repaired within forty-eight hours after damage or breakage is discovered or reported. 7. The sign area of courtesy bench signs shall not exceed eleven square feet front street-facine only. No flashing signs, motion signs or illuminated signs are permitted on courtesy benches. The definitions in § 9-1.02 apply to this section. 8. Courtesy benches must comply with §§ 9-13.02, 9-13.03 of the Falcon Heights City Code. E. Removal. At the request of the City Administrator, a courtesy bench shall be removed at licensee's sole expense to allow for right of way improvements or maintenance. If the location of the courtesy bench is a safety hazard, if the courtesy bench interferes with pedestrian or vehicular traffic, or if the courtesy bench's public transportation route changes, then said courtesy bench shall be removed at the licensee's sole expense. Removal shall occur within thirty days of written notice provided by the City Administrator to the licensee. i Deleted: within seventy-two hours F. license Procedures. An application for a courtesy bench license shall be made on the form supplied by the City and must be accompanied by the fee established by the Council and proof of insurance coverage. The City Administrator shall approve or deny the application. Upon forty-five (45) days written notice, the applicant may appeal the City Administrator's decision to the City Council. ~Written_ permission must - ------------- t~e. obtained.,......and...._adjacent.__property.._Uwners before a license is issued for_a._nevy bench location_ _ G. Insurance. No license shall be issued or continued in operation unless there is in full force and effect a liability insurance policy issued by an insurance company authorized to do business in the State of Minnesota and acceptable to the City for each courtesy bench in the amount of $50,000 combined single limit. Such policy must be endorsed to show the City as an additional insured and the City shall receive advance notice of not less than 30 days of the cancellation of coverage. Copies of such policy shall be filed in the office of the City Clerk. SECTION 2. Section 9-1.02 of the Falcon Heights City Code is amended by adding the following definition: Sign, Courtesy Bench. A sign which is affixed to a courtesy bench or shelter. SECTION 3. Section 9-13.02, Subdivision 2, subparagraphs "a" and "b" of the Falcon Heights City Code are amended to read: a. Types of Sit;ns Allowed. Business, nameplate, identification, illuminated, ground, pedestal, political, real estate sales, temporary, wall and courtesy bench signs. • b. Number of Each Tvpe of Sign Allowed Per Lot Frontage. One (1) real estate sales sign, two (2) temporary signs, one (1) nameplate sign, one (1) political sign. Courtesy bench signs are permitted on licensed courtesy benches. SECTION 4. Section 9-13.02, Subdivision 3, subparagraphs "a" and "b" of the Falcon Heights City Code are amended to read: a. Types of Sit;ns Allowed. Business, nameplate, identification, illuminated, grounds pedestal, political, real estate sales, shopping center sign where there are three (3) or more businesses, temporary, wall and courtesy bench signsti --------------------------------------------------------- b. Number of Each Type of Sign Allowed per Lot Frontage. One (1) real estate sales sign, two (2) temporary signs, one (1) nameplate sign, one (1) political sign for each candidate, and one (1) business sign or one (1) shopping center sign. If a shopping center sign is used, each business establishment located in the shopping center shall also be permitted one (1) business or nameplate sign. Courtesy bench signs are permitted on licensed courtesy benches. Deleted: Prior to a decision on an application for a courtesy bench location where no courtesy bench currently exists, there shall be a public hearing. All adjacent property owners shall be given thirty days written notice of the hearing. Deleted: 1 Formatted: Indent: Left: 0" _ ~ a Deleted: 1 iq SECTION 5. Section 9-13.03, Subdivision 2, of the Falcon Heights City Code is amended to read: Subdivision 2. .Certain Signs Prohibited. No sign will be permitted that provides refuge from police surveillance, tends to accumulate debris as a fire hazard, or in any other way is a hazard to the public health, safety, convenience or general welfare. Private signs are not permitted within streets or other public right-of-way, except on courtesy benches as regulated herein. SECTION 6. Section 9-13.03, Subdivision 4, of the Falcon Heights City Code is amended by adding subparagraph C to read: c. Courtesy bench signs are permitted on courtesy benches in the zoning districts specified herein. SECTION 7. This ordinance shall be effective immediately upon is passage and publication. ADOPTED this 12th day of January, 2005, by the City Council of Falcon Heights, Minnesota. CITY OF FALCON HEIGHTS BY: • Susan L. Gehrz, Mayor ATTEST: Heather M. Worthington, City Administrator/Clerk